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HomeMy WebLinkAbout08-06-07 Parks Packet . CITY OF OAK PARK HEIGHTS FILE COPY PARKS COMMISSION MEETING AGENDA • Monday, August 6, 2007, 6:30 p.m. I. Call To Order II. Approval of Agenda III. Approve Parks Commission Minutes — July 16, 2007 (1) IV. Visitors /Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. V. Old Business 1. Autumn Hills Park Shelter Rental Agreement (2) 2. Park Walk - through List (3) 2. Playground Equipment — Swager Park (4) 3. Trail Extensions and Connections (5) VI. Informational • 1. Upcoming Meeting: Monday, August 20, 2007 at 6:30 p.m. @ City Hall 2. Upcoming Events: Party in the Park, Tuesday, August 7, 2007, 5:00 — 9:00 p.m. @ Brekke Park Ceremonial Tree Planting, Monday, August 20, 2007, 5:30 p.m. at Cover Park Review of Property Adjoining Brekke Park, Monday, August 20, 2007, 6:00 p.m., 5502 Osgood Avenue 3. Council Representative: August — Commissioner Zeuli September — Dougherty VII. Adjourn • Page 1 of 25 1 CITY OF OAK PARK HEIGHTS 1EIVI.LOSVRS i • PARKS COMMISSION MEETING MINUTES bt Monday, July 16, 2007 I. Call to Order: Commissioner Dougherty called the meeting to order at 6:30 p.m. Present: Commissioners Wagner, Estes, and Nelson; City Administrator Johnson, Public Works Director Ozzello, Arborist Widin, and Commission Liaison McComber. Absent: Commissioner Zeuli. II. Approval of Agenda: Commissioner Estes, seconded by Commissioner Nelson, moved to approve the Agenda. Carried 4 — 0. III. Abnrove Parks Commission Minutes — Tune 18. 2007: Commissioner Wagner, seconded by Commissioner Estes, moved to approve the meeting Minutes with amendment to Section X that the time should be changed to 7:31 p.m. Carried 4 — 0. IV. Dwartment /Commission Liaison Reports, Arborist: Arborist Widin reminded commissioners that there will be a ceremonial tree planting for the Tree City USA award at Cover Park at 5:30 p.m., prior to the next Parks Commission meeting on August 20, 2007. She reported that a Japenese Tree Lilac will be planted on the east side of the park near the fence and the tot lot. • Arborist Widin reminded residents that the City will be planting boulevard trees at the end of August so if any resident would like a tree planted, they should contact her at City Hall at extension 252. She stated she will come look at the site to make sure it will not interfere with any mailbox, utility box, or driveway. Arborist Widin reminded residents that the City does remove trees with Dutch Elm or Oak Wilt at no charge to the resident. She asked residents to contact her at City Hall at extension 252 if they have a wilting elm or oak tree. She will come out and look at the tree to determine if it has one of those diseases. Arborist Widin requests residents water their trees during this hot and dry season, particularly trees that have been transplanted within the last five years. She requests that residents take responsibility to water the boulevard trees in front of their properties keeping in mind the odd /even watering ban in effect at this time. Commissioner Estes asked how far a tree needs to be away from a fire hydrant. Public Works Director Ozzello reported that there needs to be a ten foot minim distance from the hydrant in order to set the hoses up properly. Commissioner Wagner, seconded by Commissioner Estes, moved to accept Arborist Widin's report. Carried 4 — 0. • Page 2 of 25 Parks Commission Minutes July 16, 2007 • Page 2 of 5 2. Public Works Director: Public Works Director Ozzello reported that the ball field renovations have been completed. He reported that about one -third of the brush removal at Swager Park is completed. He reported that they brought about 60 yards of compost and took out about 60 yards of rock and unacceptable dirt at Autumn Hills Park so that they may establish a base for seed. He stated that they have removed a lot of buckthorn from Brekke Park. He reported that they have completed painting the lower level of the park shelter, both bathrooms, and the warming house at Brekke Park. They will install new soap and towel dispensers within the next month. He reported that trash receptacles have been installed alongside the trails and 20 new picnic tables have been ordered for Autumn Hills Park, Cover Park, and replacement at other parks as needed. Commissioner Liaison McComber questioned Public Works Director Ozzello on when the brush removal at Swager Park would be completed. He stated that he anticipated there was about 16 hours of work left to remove the brush at the park. • Commissioner Nelson, seconded by Commissioner Estes, moved to accept Public Works Director Ozzello's report. Carried 4 — 0. 3. Other / Commission Liaison Reports: Commissioner Liaison McComber reminded commissioners of Party in the Park scheduled for August 7, 2007, from 5:00 p.m. to 9:00 p.m. at Brekke Park. She requested that commissioners contact Administrative Secretary Thoen at City Hall if they are willing to help out. V. Visitors /Public Comment: Mike Runk of 5525 O'Brien came forward regarding crosswalks on Oakgreen Avenue. He stated that he would like to see a crosswalk at Oakgreen Place and 55th Street and at the new trail crossing. He requested that the Parks Commission make a recommendation to the City Council that a crosswalk at the new crossing and a crosswalk at Oakgreen Place and 55th Street be painted and signed. City Administrator Johnson reported that the crosswalk at the new trail connection has been ordered and will be painted soon. He stated that an extension of the trail to 55th Street has been discussed and referred to the City Engineer. He stated that the City Engineer is engaged in two other items that take precedence at this time. He stated that he does not disagree that a crosswalk is needed but that the City does not want to have a crosswalk painted in that area until a recommendation has been made by the City Engineer. Commissioner Estes questioned whether a sign could be placed in lieu of painting a crosswalk at this time. Commissioner Liaison McComber questioned whether a sign stating, • "Watch for Pedestrians" could be placed at the site. Commissioner Estes, seconded by Page 3 of 25 Parks Commission Minutes July 16, 2007 • Page 3 of 5 Commissioner Nelson, moved to direct staff to order or obtain a crosswalk sign to be placed temporarily until the City Engineer has done his review and provided a recommendation. Carried 3 -- 1, Commissioner Wagner opposed. City Administrator Johnson requested that an interim meeting be scheduled to present some possible improvements for Swager Park. Commissioner Estes, seconded by Commissioner Nelson, moved to schedule a special meeting for August 6, 2007, at 6:30 p.m. at City Hall. Carried 4 — 0. VI. Public Hearings: None. VII. New Business: 1. 2008 Park Budget: City Administrator Johnson reported that Finance Director Holst prepared a projected budget worksheet for next year as well as a sheet on budgeted projects. Public Works Director Ozzello reported that they will be going way over budget on equipment and supply rental. He stated that they have been doing a lot of disposal of tree limbs and brought in fill materials and rock for parks and they have had to rent specialized equipment for those projects. He reported that he thinks it will be a trend that continues in future years. He anticipated that equipment rental fees will be approximately $2,000.00 per year. He reported that material costs have also gone up. • Public Works Director Ozzello also reported that he has requested more hour allocation for the park employees. He stated that they have been bringing the park attendants in for eight hour days rather than six hour days, but because of limits in the budget they have not been able to do that very often. He reported that having them work the additional two hours per day has really helped. City Administrator Johnson reported that 2008 is the last year of contribution to the Stillwater Ice Arena. Public Works Director Ozzello reported that he is already over budget this year for other materials and supplies. He requested that $10,000.00 be budged for future years. City Administrator Johnson reported that the 2006 balance in the Park and Trail Improvements fund is a carry -over from 2005. He reminded the commissioners that $15,000 to $20,000 of that balance was allocated to playground equipment at Swager Park and another $15,000 to $20,000 to picnic tables and trash receptacles for Autumn Hills Park. The balance was proposed to be allocated for a concrete slab at Brekke Park. He stated that essentially the fund will have a zero dollar balance for 2008. Commissioner Liaison McComber reported that she received a phone call from someone asking that the Parks Commission consider an underground sprinkler system for Autumn Hills Park. Commissioner Nelson suggested that this matter be placed on the next meeting's agenda and have a map present. Public Works Director Ozzello • reported that they have laid a lot of compost in the area which would eliminate the need Page 4 of 25 L Parks Commission Minutes July 16, 2007 • Page 4 of 5 for a sprinkler system in the future except for in emergencies. Commissioner Dougherty questioned whether they should budget more for trail maintenance. City Administrator Johnson stated that there are not any trails that are failing at this time. Public Works Director Ozzello reported that there are a few cracks that can be filled. He stated that an even bigger issue where there may be a problem is the parking lots. City Administrator Johnson suggested the commission consider a budget for maintenance and improvements on the property recently acquired by the City on Osgood Avenue. City Administrator Johnson suggested a figure in the neighborhood of $10,000.00. I Ie stated that if a trail is placed through there, a full topography survey will have to be conducted and there will be some tree removal. Commissioner Nelson stated she would like a worksession to be held to discuss the possible uses of the property. City Administrator Johnson stated that a budget will need to be established for survey and engineering costs. Commissioner Dougherty stated that funds will need to be budgeted for the Moelter site as well. Public Works Director Ozzello stated that if any of the commissioners would like to look at the newly acquired property, he would take some time to show them. Commissioner Nelson suggested that they view the property after the ceremonial tree planting on August 20, 2007. This was placed on the meeting schedule. • Commissioner Liaison McComber informed the commissioners that the City Council is looking for a list of items that the Parks Commission is requesting. Commissioner Estes stated that he would like to see cooling coils for the ice rinks at Brekke Park. Commissioner Nelson stated she would like a bathroom at Cover Park, or at least a Port - a -Pot on a temporary basis. VIII. Old Business: 1. Autumn Hills Park Shelter Update: City Administrator Johnson reported that the City is aiming for August 1, 2007 to take possession of the building and open it for public use. He reported that gutters have been installed. He reported that the only outstanding issue is the ceiling in the shelter. He stated that the City's position is that the current installation of the ceiling is unacceptable. He stated that the City has required a correction. City Administrator Johnson stated that there is a minor issue with the ventilation fan. Commissioner Liaison McComber questioned whether the venting issue between the men's and women's bathrooms has been addressed. Public Works Director Ozzello stated they do have a corrective plan. Commissioner Liaison McComber requested that the issue be resolved prior to the building being opened for public use. 2. Oakvreen Avenue Trail Extension — South of 56 Street: City Administrator Johnson reported that this issue can be addressed at the next Parks Commission meeting after the • City Engineer has reviewed the site. Page 5 of 25 Parks Commission Minutes July 16, 2007 • Page 5 of 5 3. Park Improvements: Commissioner Dougherty stated that this issue will be discussed at the August 6, 2007 meeting of the Parks Commission. IX. Informational: 1. Upcoming Meetings: Monday, August 6, 2007, 6:30 p.m. at City Hall Monday, August 20, 2007, 6:30 p.m. at City Hall 2. Uocomin-a Events: Party in the Park, Tuesday, August 7, 2007, 5:00 — 9:00 p.m. at Brekke Park Ceremonial Tree Planting, Monday, August 20, 2007, 5:30 p.m. at Cover Park Review of Property Adjoining Brekke Park, Monday, August 20, 2007, 6:00 p.m., 5502 Osgood Avenue 2. Council Renresentative: July — Commissioner Wagner August — Commissioner Zeuli X. Adjournment: • Commissioner Nelson, seconded by Commissioner Estes, moved to adjourn at 7:39 p.m. Carried 4 — 0. Respectfully submitted, Jennifer Thoen Administrative Secretary /Deputy Clerk • Page 6 of 25 I ENCLOSURE t� AUTUMN HILLS PARK SHELTER RENTAL AGREEMENT Applicant: Address: City: State: Zip: Phone Number: Date of Rental: Est. Number Attending: Start Time: End Time: City Approval: lDate • RENTAL POLICY 1. There is no fee to reserve the Autumn Hills Park Shelter, however a $50.00 deposit is required to be paid to the City of Oak Park Heights at the time of the rental. The deposit will be returned to the Applicant after the rental date and if the area is left in good and clean condition and no damages are incurred. No reservations can be accepted until the $50.00 deposit is paid. 2. Facilities must be left in clean condition. Please wipe off all tables, counters, and appliances. All floors must be swept and spills cleaned up. The lights must be turned off and the doors (including the roll -up door) locked upon vacating the shelter. Please leave the Shelter in as good or better condition than you received it. Renters are not responsible for or are required to clean the restrooms. 3. Pick up any trash inside and outside the building and place in large plastic garbage bags. You may leave these bags inside the kitchen area. 4. Alcoholic beverages are prohibited in all City parks unless a permit has been obtained from the City. A separate application must be made prior to the rental date. There is a $15.00 non - refundable application fee for the alcohol permit. 5. Open fires are prohibited. 6. Reservation of the shelter is for the outdoor shelter area and the kitchen areas only. The restrooms. Plavaround and water fountain are to remain open to the Public for general use at all times. • Page 7 of 25 • 7. During the standard summer park season, the shelter is available for rental from 6:00 a.m. through 10:00 p.m. daily. The Shelter must be closed by 10:00 p.m. All rentals are on a first -come, fist- served basis commencing Jan 1' of each year. There shall be no reservations accepted for dates in the 'next' year. 8. The key will be provided and must be picked up at City Hall not sooner than 24 hours prior to your scheduled rental. If your rental is on a Sunday, you may pick up your key the preceding Friday. The key must be returned to City Hall the next business day after rental. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m., excluding holidays. 9. Park rules are contained in City Ordinance 802, as attached. Violations of the Ordinances are misdemeanor offenses. 10. In the event of an emergency, contact the Public Works Emergency Line at 651 -485- 2304. if your emergency situation warrants, contact 911. RELEASE OF LIABILITY Applicant will be responsible for reimbursement of damages, including those in excess of the deposit. Applicant shall be wholly and solely liable and responsible for any and all acts of every kind and nature of any guest of the Applicant. Applicant further agrees to indemnify the City and hold it harmless from any and all damages, claims for damages and claims of any nature which might arise out of the use of the premises during the rental. Applicant's Signature Date: • Page 8 of 25 EN CLOSURE 3 • Park Walk through — SPRING 2007 — July Update Swager Park • Rehab tennis Court? — Tower asphalt would not quote repairs — said base would crumble when trucks drove over it. Nets have been placed. Will fill major cracks with base material and try to seal later in summer. • Complete trail, curb cut and cleanup — Tower Asphalt has completed — pending closeout. Lights have not been turned on yet. • New parking lot — Tower Asphalt has completed — pending closeout • Repair / replace failing fence. This is a long term capital intense proposal. Staff will continue to replace individual boards as calls come in. • Replace Playground Equipment w/ new non - conductive materials. This is a capital project that must be planned and proposed by the commission. Eric is obtaining some updated quotes. • major trimming west of tennis court and through sumac. Scheduled to begin end of June for completion prior to July meeting. Approximately 1/3 complete. Major • work on Autumn Hills pulled significant time and resources from all other work. • clean up camp in sumac — completed. • buckthorn /brush removal on existing trail to city hall and Oakgreen — long term issue and work load issue. Will continue to address brush issues on various trails as time is available. Have cut back crowded areas along trail and trimmed some dense area to help open up the trail and provide better visibility. Valley View Park • buckthorn removal and trail shoulder work. Some trimming has been done along trail. No work completed along tree lines in park. • Replace failing picnic tables — 20 tables have been ordered. Page 9 of 25 • repair /replace failing fence. No work done this year. No major failures reported • yet • repair and place new facia. No work done. • Evaluate placement of bench overlooking playground — Completed. • Rake, till and replenish sand as needed. Not done • Retaining wall and stair replacement and revised (new — annual) plantings. Hoping it will hold up for another year. • new entry road — badly needed. No work is done on this. No direct money allocated. • finish adding two new exterior circuits. Area and routing is marked. • Rehab bathrooms. Painting is completed. New soap and towel dispensers are ready to order. • Paint railings around picnic shelter. Complete. • Cover Park • level rink area and replace any failed boards . No work done. • Repaint boards for hockey rink and recoat bench. No work done • Water fountain. No work done • Research options for restroom availability — trench, retain, pavers, new door. Have preliminary plan. Will require some added funding for retaining wall and sidewalk, as well as accessible ramp to tie to road • re- stripe parking lot. Will be done with Autumn Hills • clean mulch and perennial plantings — raked and cleaned. Some materials lost. • new shade tree(s) — scheduled with Aborist • new picnic table — will deliver two when they arrive. One six foot and one accessible. • update or replace bench. Not done. • Page 10 of 25 • Brekke Park • Evaluate stair replacement — Should hold for now. Some concrete work was completed last year. Re- routing of drains and drain the have eliminates some of the concern. • level rink areas (cubic yards and equipment ?) and board joints. No work done. • Paint Hockey boards — replace where needed. No work done • remove sand and place sod in area where slide removed • re -edge ball fields. Completed — major project. • new trash recepticles around ball fields. Completed • finish adding 3 new exterior circuits. Two circuits laid out and will be installed quickly. • attempt to have failed interior circuits repaired (add 3` circuit to this work). Not addressed yet. • ceiling in park shelter. • • new parking lot • back flow valve on sewer line • dress ball fields - completed • clear brush and reset warm -up area and bleachers — completed • Update upper level bathroom. Interior and door has been painted. New soap and towel dispenser are ready to order. Update (7/16/07) — door has been vandalized again. • Update lower level warming room and bathrooms. Completed interior painting of bathrooms and warming house. Included decorative band. New soap and towel dispensers are ready to order. • Major trimming needed along all fence lines — completed. • Rehabilitate all ball fields. — Major project — completed. • Page 11 of 25 • Autumn Hills Park • Complete shelter construction a. Trails — Tower Asphalt — Raleigh Trucking will be in this week to remove excess fill between entries — completed except lights and punch list items. b. Rough grade — Completed c. Finish grade — Trail contractor will be finishing up final grades, slopes and seeding d. Seed and sod restoration — progressing on exterior of trails now. Interior of trails pending final grades. Parks department took over project. Tilled entire area and removed loads of bad soil and rock. Bringing in 60 yards of compost and tilling in to establish acceptable base to grow grass. Bad time of year to try to establish grass. Looking at hydro- seeding and setting up daily irrigation. e. Erosion control — new gutters and downspouts are added. Will help with north east areas. Fencing removed on major portions. Will either hydro- • seed or use hay to hold new seed. f. New locks — pending final sign -off and competion: g. Pavement needed between asphalt trail entering from north -east. Had poured concrete added with exposed aggregate to match existing walks. Extends from picnic shelter area asphalt to front door overhang. h. • picnic tables? For shelter — part of 20 ordered. Plan on placing eight in and around new shelter. • added trees? Pending final evaluation. Removed dead tree to south -west. I • Page 12 of 25 • Trails and Access points • Re- stripe crosswalks — should be done with striping on Nova Scotia next week. Was delayed. Waiting for Century Fence to return to City of Oak Park Heights for crosswalks and 58 and Norell striping • Cut Buckthorn on all trails — Dreaming we had help. Some work done on road down from Valley View and along Swager. • Better garbage cans for dog droppings — delivered to shop last week and installed on linear trail • Doggy bags at key points — not yet ordered • Additional trails — new park area on Osgood will demand work. New trail still being considered. Mapping not yet complete from BRA due to other high demand city work. Other things • Volunteer groups • Improvements through donations • Page 13 of 25 ENCLOSURE 4 • ':fir `. Y j: - City of Oak Park Heights REQUEST FOR BIDS: PLAYGROUND EQUIPMENT— SWAGER PARK I. PLAYGROUND CONCEPT The City of Oak Park Heights is seeking bids from playground equipment contractors to provide and install age appropriate equipment for Swager Park. Bids must include the playground equipment, wood fiber base with ground fabric, border, and all labor, equipment, tools and materials, etc. to install the equipment and wood fiber base and border. ®s�... eit ''will "se "ii °'d "`'r >`e: of s; ich . ;O ;=Me i N E t, tt t o .,m # e ce ( �s n r �b The playground is planned to serve children ages 2 to 5 and from 5 to 12 years of age. We are open to bids that separate or combine all the equipment within one border in each park. The bid must clearly ientify the age appropriate equipment proposed and their placement. See attached site map. 0 1 " 1 ' . BUDGET FOR THE PROJECT The budget for the provision and installation of all playground equipment is $19,000.00. 111. PLAY FEATURES DESIRED There are two playground concepts that may be submitted and shall be exclusive of each other — please see bid form and provide a submission for one or both concepts, however only one concept will be selected. Concept 1 - Traditional Playground Equipment. • Slides that have curves, twists, turns, tunnels, slides, 360 turns, etc. • Bridges and ramp connections to play units and some tunnel connections. Note, need to be able to see into the tunnels from the sides. • Swing bars and Horizontal ladders • Fun centers, various spring riders, pretend play vehicle apparatus, etc • Circular play movement within the equipment design rather than a long linear design. • No Swings. Concept 2 — Non - traditional Playground Equipment. I • Boulders or other climbing apparatus • Play Webs. • Fun centers, various spring riders, pretend play vehicle apparatus, etc. r • Other Equipment or Features that incorporate age appropriate play and activities. . • Page 1 of 9 RFB &BID SPECIFICATIONS - Swager Park - 2007 Page 14 of 25 O V. GENERAL REQUIREMENTS FOR ALL ELEMENTS — (unless noted * * *) A. One play structure shall meet the age - related design criteria and be suitable for 2 -5 year olds. B. One play structure shall meet the age - related design criteria and be suitable for 5 -12 year olds. C. ** *For Concept 1 Only (traditional playground): the main play structures for 5 -12 year structures may be a single pole center staging area or a multi -deck system structure with a minimum of one (1) canopy deck. The highest platform shall not exceed 6'. Poles shall be a minimum of 5 inches in outside diameter of a cold rolled, electric resistance welded type. D. Due to overhead electric transmission wires, the proposed equipment for Swagar Park may not contain conductive material or must be appropriately shielded from electrical arcing. These conditions must be verifiable. E. All proposed play equipment proposed must meet the following characteristics: • Complexity and diversity which provide a high motor challenge. • Linkage and flow between play events which provide natural opportunities for continuous play. • Creativity, which allows for and encourages many diverse activities. • Spaces that are both active and quiet. • Accessibility for children of all skill levels and abilities. • Durability for low maintenance and long life of equipment proposed. • Aesthetics in design and structure. LA GENERAL PLAYGROUND EQUIPMENT GENERAL SPECIFICATIONS, THESE ITEMS LL BE PROVIDED AND INSTALLED BY THE CONTRACTOR UNLESS OTHERWISE SPECIFICALLY NOTED: a. Safety signage must be provided and installed and must include the ages equipment is planned for and that parental supervision is required. b. A wood fiber base (or approved alternate) with a geotextile ground cloth must be provided. The wood fiber must be an engineered or wood fiber that is approved for handicapped accessibility. Documentation of this requirement must be provided. The wood fiber must meet current CPSC standards, ASTM F1951 -99 and ASTM F1292 -99 standards and in the appropriate depth. c. The wood fiber base must be enclosed with approved border panels designed to contain the wood fiber. d. An accessible play curb must be installed at the playground access. e. "Kick out mats" must be provided and installed under all slides over 3 feet in height. Such mats shall be approved by the City and at least 3' x 3' in dimension. f. Documentation must be provided that the play equipment proposed is age- appropriate. g. Documentation must be provided that the playground meets the requirements of the • current American Society for Testing Materials. Page 2 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 15 of 25 h. Documentation must be provided that the playground plan and final construction meets the requirements of the Americans with Disabilities Act. • i. Documentation must be provided that all playground equipment provided is covered by product liability insurance. j. Documentation must be provided that all playground equipment proposed has been reviewed and approved by a licensed structural engineer. k. Documentation must be provided of all product warranties and guaranties. I. Documentation must be provided that the wood fiber proposed for the base material has been approved for handicapped accessibility and for use in a public playground. m. A "to- scale" site drawing of the playground plan proposed must be provided and accompanied by a written list, photo and description of all equipment being proposed. n. All equipment provided and all areas around and between equipment must comply with the most current Consumer Project Safety Commission (CPCS) guidelines and the American Society for Testing and Material (ASTM) standard. Equipment that requires labor intensive measures or modifications, after installation, such as the cutting of bolts off, to bring the equipment into conformance with CPSC and ASTM will not be accepted. Documentation must be provided that the playground equipment proposed meets the current Consumer Product Safety Commission Guidelines for public playgrounds. o. All materials shall have a demonstrated record of durability in the playground or similar • outdoor setting. All metals shall be painted, galvanized, or otherwise treated to prevent rust. Black steel is not acceptable. Please note the required conditions for electrical conductivity as outlined in Section 1. p. All fasteners where applicable shall be yellow zinc di- chromate plated steel o r 18 -8 grade stainless steel. All clamps shall be die cast of high strength 380 aluminum alloy or galvanized steel. Tenzalloy (40 -E, 315.0) is not acceptable as a load bearing clamp material. q. Rotationally Molded Plastic Parts shall be from color- compounded, first quality, linear low density polyethylene. Dry - blended or molded -in resins are not acceptable. All Plastic parts shall be a minimum 3 / " thick, high density polyethylene formulated for U.V. stability and color retention. r. The Owner shall be supplied a choice of colors from which to choose and the Owner shall determine the color choice and at no cost differential to the City. All colors shall be of equal price. s. The total cost of project, including but not limited to, providing the playground equipment, and all other materials, delivery, installation, taxes, fees, surcharges and all other costs associated with this bid may not exceed $19,000.00. t. Provide a warranty (1 year minimum) kit and materials. Warranty shall cover all parts, service and installation. • Page 3 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 16 of 25 Vl. GENERAL BIDDER/CONTRACTOR RESPONSIBILITY TO PROJECT *: • 1. Provide, Deliver and Install all playground equipment to the site. 2. Provide, Deliver and Install all engineered or wood fiber material (or approved alternate). 3. Provide, Deliver and Install all rubber wear mats for under apparatus, slides, and exit points. 4. Provide, Deliver and Install plastic border surrounding wood fiber material, including any necessary excavation and related activities including disposal and backfilling. 5. Cleanup the site as noted in the specifications and best management practices, 14 ;.. u4`v e`k ,•t-, t�� fns = <fihe::co rac or«s:res•,onslblllt:fisi .Ql_..1 „h._..� t .�, •. .; <:;.,:. ,� :;�° ;.i1j r �''re ans;lb_Let�f n� tl : x . jac:i�t� pt •�;:h.e .: _:�?::. �, ,.� : - d,r ,.r:>>.,. _9, �.. >.�`� � _ :� •.��:., • `a ip�, cas .... i1..... :,..... y,. -: „. „r • :,..: - ,•..:. -,. •..E. - ar ?;''z.: s ?,� .:pia °y3 . �r iT4. 'E .K 7af 4 aL^ , F �'S �t.:with v ry, t `r a cif.::: t- .. VII. OWNER/CITY RESPONSIBILITY TO PROJECT: 1. Site grading and leveling (if necessary and as determined by City). 2. Purchase and installation of drain tile (if necessary and as determined by City). 3. Finish grading and seeding of areas directly adjacent to final playground border. 4. Demolition and Removal of existing playground structures) — if applicable. Vlll. AGREEMENT It is the intent of the City to enter into an agreement with the Contractor whose bid is approved by the City Council of the City of Oak Park Heights, The City of Oak Park Heights reserves the right to award this project that best serves the interests of the City and to reject any and all bids and to not proceed with the project. All agreements and contract documents shall be subject to the terms and conditions of this Request for Bid document and its related elements. Any contradictions in subsequent contract documents with this Request for Bids and its specifications will default to the Request For Bids el language. IX, TIME FRAME • SEALED Bid Documents are due by 2:00 p.m. on August 3rd, 2007 at the Oak Park Heights City Hall, located at 14168 Oak Park Blvd, North, Oak Park heights, MN. Please submit all materials in a sealed envelope. • City Council project award and final approval is estimated to be August 14th, 2007. For questions or further information please call, Eric Johnson, City Administrator, 651 - 439 -4439 X. ATTACHMENTS 1. Location Map - Swager Park Site Plan with Approximate Playground Location Depicted. Xl, NOTICES This REQUEST FOR BIDS is being posted on the City's website; shall also be provided to the League of Minnesota Cities as well as sent to local firms. The City may entertain any submitted materials and may deviate from or may terminate this process at anytime. Also see Notice to Bidders below. Xll. NOTICE TO BIDDERS • The City is not responsible for costs incurred by anyone responding to this Request for Bids. • Upon submission, all bids become the property of the City. • The City expressly reserves the right to amend or withdraw this Request for Bids at any time and to reject any or all bids for any reason. • The City is not bound to accept the lowest cost bid. • B r4h6Vggally responsible for their bids and r VP8b &dgEITDgS - Swager Park - 2007 Page 17 of 25 i Bidders are not to collude with other Bidders and competitors or take any other action which will restrict competition. Evidence of such activity will result in rejection of the bid. • The City reserves the right to request any additional information at any stage of the Request for Bids process. Compliance shall be at Bidder's expense. The City will make payment for any contracted work at the completion and final acceptance of the project. • Bids for each option shall include the furnishing of all materials, equipment, labor, fasteners, insurances, etc., to provide a complete and finished project. No building permits are needed. But all bidders must be a licensed Minnesota Contractor. Verification will be required should your firm be awarded the project. • The project acceptance date will be defined by the providing a contractor a signed and notarized copy of the bid form document. Your bid is a binding legal document that you will complete the project in the specified timeframe and with stated conditions. • The City may deduct 5 percent from amounts due for each day project is not complete beyond specified date. The City reserves the right to reject any and all submissions received for this project and for any reason. The City is not responsible for any costs associated with preparing a bid submission to the City or for non - award. Bidders are required to visit the site prior to submitting a bid. Your bid shall be valid for 45 days from date of submission to the City. • • Page 5 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 18 of 25 Vendor's Name /Date • BID FORM City of Oak Park Heights FOR SWAGER PARK PLAYGROUND EQUIPMENT We submit for your consideration the following bid and have fully complied with at] expectations. The following are our TOTAL and COMPLETE prices for the park playground area per the bid requirements: (YOUR BASE BIDS) Project Concept I Total $ (May not exceed $19,000.00) (traditional) Project Concept 2 Total $ (May not exceed $19,000.00) (non - traditional) Alternate 41 If the City provides and installs the woodchip bases as described in Section V, part b., and the base surrounds as described in Section V, pants c and d., your Project Total for either concept would be reduced by: > $ (May not be less than $3,500.00) If you are awarded the contract, when will you commence actual construction and what is the estimated completion time? Commence Date: Completion Date: S IN ADDITION TO THE COMPLETION OF THIS BID FORM. A SEPARATE BID PACKET MUST BE ATTACHED IN THE FOLLOWING ORDER AND MUST CONTAIN: 1. Cover Page 2. Full description of proposed play units with all structure and elements depicted. 3. To scale site drawing AND photographs /pictures of all proposed play units with all structure elements proposed. 4. Listing of deviations from specifications — if any. 5. Manufacturer's Literature. 6. Executed Non - Collusion Statement — see attached. 7. CASH Bid Security - $3,500.00 - see Non - Collusion Statement. i:.- 't` "_ `°AY. "M" 3"'Yk S:'6 'Y. }%rc� y¢j a}:_• be ,s: IIIt�e�l''�..ijt�i3n Bitltle ; shall�a. t7 7thAWtbprczvads% a�?�?���'`�,�,ST�.J�.�a...,as�i Submitter's Name: Submitter's Signature: Company Name: Owner /President's Signature: (required if different from Submitter) Company Address: Contact Phone Number: Acceptance By the City: Date Eric Johnson, City Administrator Date • Notary Page 6 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 19 of 25 Non - Collusion Statement • And :Project Security I hereby swear (or affirm) under the penalty of perjury: That 1 am the vendor (if the vendor is an individual), a partner of the vendor (if the vendor is a partnership), or an officer or employee of the corporation having authority to sign on its behalf (if vendor is a corporation); That the attached bid has been arrived at by the vendor independently and has been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other vendor of materials, supplies, equipment or services described in the equipment to bid, designed to limit independent bidding or competition; That the contents of the bid has not been communicated by the vendor or its employees or agents to any person not an employee or agent of the vendor or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid; and That i have fully informed myself regarding the accuracy of the statements made in these paragraphs. Initial if you agree with the Statement: In submitting this bid, the vendor understands that the City reserves the right to accept or reject any or all bids, to waive informalities, to award the bid in the best interest of the City. Enclosed herewith is a certified check, cashier's check or money order, made payable to the City of Oak Park Heights in the amount of $3,500 guaranteeing that the vendor, should my bid be accepted and awarded, will promptly enter into a contract with the City with the terms and conditions only being those as included in the Request for Bids and City documents. A Letter of Credit will be required from the winning bidder at the time of project award and in an amount satisfactory to secure project completion. No bid may be withdrawn for a period of forty -five (45) days after bids are opened. Funds will be returned to non - winning bidders when the project is awarded, but shall not exceed 45 days. ob ate: Company Name: Address: City \ State \ Zip: Phone Number: State of Incorporation: Authorized Signature: Print \ Type Signer's Name: Page 7 of 9 RFB &BID SPECIFICATIONS - Swager Park - 2007 Page 20 of 25 • ATTACHMENT Location Map - Swager Park Site Plan with Approximate Playground Location Depicted. • • Page 8 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 21 of 25 N (D w E Swager Park Playground Installation 2007 L: e z : Approximate Playground Location 2007 Project 0 20 40 80 120 160 Feei i� a City of Oak Park Heights I-165 Usk Part Blvd. A .Box :GG' •Oak Pui I^:eiglue. \lA ;cu5_ w Pha=165114 - 4439 • F3\ �, 651) 439 -0574 AN ECO Ut M DD . rl ; _iSOC'_::EJ c• \.i S AC - n .EF -L I EKL\' - RD �7ESG \. Tr= :.._ -? tiiil�.] O:1 ?' 3E USED -5 GEiEP_ -1 'e.'S�E�'E -W%7:k J i.S .0 ONT.Sy70kri.'S -P .O% Tr:FCRF: F�.`ICM �_= JL1DBE l'E' zJ 3'i OFi.C.i1 St'6t' I C " . - :Zr E MM— Juk —E+ A R E : :IiE CII ? ?.O17E5 N 11'12_1 \T:' �i�T -E .' - E'd5 G� 7.E:.I`7: RIFE JE'IC :'c�.iBE ACC:T.nr OA CO3 =t' • • • 2335 Highway 36 W St. Paul, MN 55113 ENCLOSURE Tel 651- 6364600 • Fax 651 -636 -1311 www.bonestroo.com August 3 , 2007 Bonestroo Mr. Eric A. Johnson, Administrator City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights, MN 55082 -2007 Re: Oakgreen Avenue Trail Crossing Dear Eric:: As requested, we have reviewed potential locations for a pedestrian trail crossing on Oakgreen Avenue North in the vicinity of 55th or 56th Streets North. The City's current trail map shows an on- street trail crossing at 55th Street N. /Oakgreen Place N. across Oakgreen Avenue. This crossing shows up on the trail map only and is not a physical marked crossing on Oakgreen Avenue N. In determining where a pedestrian crossing would best be located, there are several factors to consider for this particular location, including but not limited to: • Site distances on Oakgreen Avenue N. • Site distances on cross streets (55th, 56th) • Connection to existing trail system (on- street or off - street) • In looking at site distances, Oakgreen Avenue N. has a crest vertical curve in this area. It actually is composed of two crest vertical curves with two subtle break points, one just north of 56th Street N. and one just north of 55"' Street N. As can be seen in the following photos, it appears site distance would allow for a pedestrian crossing at either location. The photo on the left is taken from 55th Street N. looking northerly along the east side of Oakgreen Avenue (the truck in the photo is at 56 Street N.). The photo on the right is taken from 56th Street N. looking southerly along the west side of Oakgreen Avenue (the car in the photo is at 55th Street N.). Both vehicles are clearly visible from over a block away in both directions. Site distances on either cross street are adequate. �K t i • Page 23 of 25 • • • • Existing off- street trails in this area include the newly installed Oakgreen Avenue trail which terminates at 56 Street N. Additionally, a trail connects Oakgreen Place North to O'Brien Avenue North along residential lot lines. As noted previously, 55th Street N. and Oakgreen Place N. are indicated as on- street trails on the City's trail map. Several options /locations are available: 1. At 55 Street N. /Oakgreen Place N. (north side) 2. At 56 Street N. (north side) 3. Do Nothing. Should the City desire to install a marked pedestrian crossing on Oakgreen Avenue N. in this vicinity, we recommend Option 1. This would connect the existing on- street trail system and continue to make use of the trail connection from Oakgreen Place N. to O'Brien Avenue N. It would make sense with this option to construct the trail along the west side of Oakgreen Avenue N. between 55th Street N. and 56th Street N. (As you may recall, this trail was designed and bid as an alternate with the City's recent other trail improvements, but not chosen by the Council). Option 2 is another possibility, but we would then recommend a trail be constructed along the east side of Oakgreen Avenue N. between 56th Street N. and Oakgreen Place N. to connect to the on- street trail there. It has been suggested that a trail could be constructed within the Palmer property to connect Oakgreen Avenue N. (at 56th Street N.) to O'Brien Avenue N. This is certainly possible, but would require easements and a trail between residential lots on O'Brien Ave. N., and be more costly. • Sincerely, Dennis M. Postler, P.E. BONESTR00 Cc: Scott Richards, NAC KSE - Bonestroo i Page 24 of 25 • • • AL I . qr 4-r I�lt ilr AWE- IR M 0 w e l f J. 1 � 1Et � �� I � 'RG � k ? i Via Ak Y ilr AWE- IR M 0 w e l f J. 1 � 1Et � �� I � 'RG � k ? i Via Ak -. �;. f:. _. ,.- .,.. ._ _ I