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Home My WebLink About07-16-07 Parks Packet CITY OF OAK PARK HEIGHTS . PARKS COMMISSION MEETING AGENDA Monday, July 16, 2007, 6:30 p.m. I. Call To Order II. Approval. of Agenda III. Approve Larks Commission D linutes — June 18, 2007 (1) IV. Department A'ommission I.,inison Reports 1. Arborist 2. Public Works Director 3. Other /Commission T_,iaison Reports V. Visitors /Public Comment This is CUP oppo /Unity f o ' the puhlk to add-nu Me C onllilission 7vilb Clueslions or 6onal f not on the ggenda. .Please limit conrlrlents to tiv ve n inures. VI. Public Hearings VII. New Business I . 2008 Park Budget (2) VIII. Old Business 1. Autumn Hills Park Shelter Update 2. Oakgreen Avenue Trail Extension — South of 56` Street 3. Park Inlproveinents IX. Informational 1. Upcoming Meeting: Monday, August 20, 2007 at 6:30 p.m. @ City Hall Council Representative: July — Commissioner Wagner August — Commissioner Leuli X. Adjourn 1 I This Page Is Left Intentionally Blank. ....... . . . . . CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, June 18, 2007 I. Call to Order: Chair Zeuli called the meeting to order at 6:30 p.m. Present: Commissioners Dougherty 111(1 Wagner; City Administrator Johnson, Public Works Director Ozzello, Arborist Widin, and Commission Liaison McComber. Absent: Commissioners Nelson and Estes. II. Approval of Agenda,: Commissioner Dougherty, seconded by Commissioner Wagner, moved to approve the Agenda. Carried 3 — 0. III. Approve Parks Commission Minutes — May 21.2007,: Commissioner Dougherty, seconded by Commissioner Wagner, moved to approve the meeting Minutes. Carried 3 — 0. IV. Department /Commission Liaison Reports. 1. Arborist: Arborist Widin reported that she has been receiving more calls lately, many with insect issues and less with fungal leaf diseases compared to in the past. She reminds residents that they may call her at City Hall, extension 252, to leave a message with their phone number, address if applicable, and question. She will answer phone calls and make site visits at no charge to the residents. Arborist Widin reported that the City will be ordering boulevard trees soon for planting at the end of August. If residents are interested in obtaining a boulevard tree, they should call City Hall and leave a message with their address so she can come out and make sure there is enough space for a tree. Arborist Widin reported that the ceremony tree planting for the Tree City USA Award will be at Cover Park this year. She stated that a Japanese Tree Lilac or other ornamental tree will be planted this year. The tree planting will take place about 5:30 p.m. prior to the August 20, 2007 Parks Commission meeting. Arborist Widin reported that she has received a few phone calls regarding Dutch Elm disease and no phone calls regarding Oak Wilt. She stated that Oak Wilt often appears later in July when the weather is warmer. Chair Zeuli, seconded by Commissioner Wagner, moved to accept Arborist Widin's report. Carried 3 — 0. 2. Public Works Director: Public Works Director Ozzello reported that the department is on a regular mowing schedule for the parks and trails. He stated that the new trails are in and are in use. They still need to install the trash receptacles and other amenities. He reported that the park attendants are employed and have been busy. 3 Parks Commission Minutes June 18, 2007 Page 2 of 3 Public Works Director Ozzello reported that the department laas been removing brush, tree limbs, and buckthorn from park and trail areas. Chair Zeuli iniformcd that Brekke Park looks great. Commissioner Dougherty, seconded by Commissioner Wagner, moved to accept Public Works Director Ozzello's report. Carried 3 — 0. 3. Other / Commission Liaison .Reports: None. V. Visitors /Public Comment: None, VI. Public Hearinin: None. VII. New Business: 1. Swager Park Improvements /Potential Actions on Worksession Items: Chair Ieuli, seconded by Commissioner Wagner, moved to recommend to the City Council that out of the $80,000.00 that is allocated, x$15,000.00 could be spent on benches, tables, grills, and waste receptacles; $15,000.00 - x$20,000.00 on play equipment; and the remainder for a concrete slab at Brekke Park. Carried 3 — 0. VIII. Old Business: 1. Autumn Hills Park Shelter Update: Administrator _Johnson reported that the shelter is near completion. He reported that there are a few issues, the major one being; the condition of the ceiling in the facility. The City is hoping to resolve the issues with the current contractor on the project. He reported that he, Commissioner McCotrnber, Mayor Beaudet, and Commissioner D ougherty completed a punch -list walkthrough of the site last week. He reported that the City is not taking any reservations on the shelter at this time. Commissioner Dougherty questioned the size of the grills that will be installed. Public Works Director reported that grills will be comparable to the larger size grill at Brekke Park. Commissioner Liaison IvlcComber reported that there is no curb cut to cross over from the West side of Norwich Parkway to the L�.ast side of Norwich Parkway. She requested the Public Works Director look into that. 2. Oakgreen Avenue Trail Extension — South of 56 Street: Chair Zeuli reported that it would be a logical extension of the trail to include that area. She stated that the residents of Oakgreen Place and 55 Street do not have a safe place to connect with the trail. She reported that the junior high kids need to walk on Oakgreen Avenue to get to the bus stop in the mornings. Commissioner L iaison McComber reported that residents who live in Oakgreen Place 4 Parks Commission Minutes June 18, 2007 Page 3 of 3 and further down would like to access the trails to get to some of the new businesses in the area. Shc also reported that she has heard the suggestion of placing a crosswalk at 55 Street and ()akgreen. Commissioner Dougherty reported that he is in favor of connecting the trail in order to get all neighborhoods connecting in the City's trail system. Chair %euli raised a concern about the future of Oakgreen Avenue due to the Highway 36 plan. Commissioner Liaison reported that as part of the Highway 36 plan, it does show to widen Oakgreen only as far as 58 Street. .i.\dministrator.Johrisoin reported that the Parks Commission may want to hold a public hearing prior to or during the next Parks Commission meeting to communicate with the residents. I-le also suggested having; the City l ;ngincer's office draw concept plans. Mayor David Beaudet reported that that the trail extension will not be completed this year. fie suggested that the issue be included in the Comprehensive Plan in the early part of next year rather than holding; a public hearing on the issue. Mike Runk of 5525 O'Brien Avenue Stated that he does not want the issue to be put off again because it has been put off for a long time. (_om1111ssioner Liaison McComber stated that she agrees that it should be a part of the Comprehensive Plan but the Commission should he working on a plan now. Administl:ator Johnson suggested that a concept be created for the Parks Commission meeting to create a position to advocate prior to a public hearing being set. He suggested that the Commission invite the City I ,ngineer to the next meeting. IZ. Informational: 1. Upcoming Meeting: Monday, July 16, 2007, 6:30 p.m. at City Hall 2. Council Representative: ,July — Commissioner Wagner August -- Commissioner leuli 3. Pare in the Park: Brekke Park, August 7, 2007 — 5:00 to 9:00 p.m. Z. Adjournment: Chair %euli, seconded by Comrl issioner Wagner, moved to adjourn at 6:31 p.m. Carried 3 — 0. Respectfully submitted, Jennifer Thoen Administrative Secretary /Deputy Clerk 5 This Page Is Left Intentionally Blank. 6 CITY OF OAK PARK HEIGHTS Budget Worksheet - Projected Next Year Page: 1 1 June 30, 2007 (6107) Jul 11, 2007 02:54pm Report Criteria: (/} Account.Acct No = 10144010000- 10144010940 Account Detail �i 2005 2006 01/07 -06/07 2007 2008 Pri Year 2 Pri Year Cur YTD Cur Year Requested Acct No Account Description Actual Actual Actual Budget Budget Comments GENERALFUND PARKS 101 -44010 -101 SALARIES OF REGULAR EMPLOYE 28,849 32,003 20,994 38,135 101 -44010 -102 SALAR OF TEMPORARY EMPLOYEE 9,174 10,551 6,544 16,310 101 -44010 -103 PROF & CONSULTANT SERVICES 0 323 0 0 101 -44010 -107 UNEMPLOYMENT 0 0 0 0 101 -44010 -201 POSTAGE 97 127 25 150 101 -44010 -202 TELEPHONE 2,036 1,821 708 2,400 101 -44010 -203 TRAVEL, CONFERENCE, SCHOOLS 182 752 36 540 101 -44010 -206 UTILITIES 3,485 3,235 2,154 4,400 101-44010-207 MAINT & REP OF BLDG & STRUC 2,329 225 73 9,000 101- 44010 -208 MAINT & REPAIR OF EQUIP 1,005 431 398 1,500 101 -44010 -209 MEETING PER DIEMS 1,000 1,050 375 1,500 101 -44010 -212 OTHER CONTRACTUAL SERVICES 24,284 23,561 7,507 30,000 101 -44010 -301 CHEMICAL SUPPLIES 1,887 1,633 79 1,600 101134010 -302 CLEANING SUPPLIES 0 67 68 150 101 -44010 -303 OFFICE SUPPLIES ( 1) 43 96 50 101 -44010 -307 MOTOR FUELS & LUBRICANTS 339 345 158 550 101 - 44010 -308 SMALL TOOLS 130 233 222 1,000 101 -44010 -311 OTHER MATERIAL & SUPPLIES 5,373 8,947 8,023 5,000 101 -44010 -312 UNIFORMS 136 248 179 400 101-44010-403 RENT OF EQUIPMENT 224 236 430 500 101 - 44010 -409 PERA CONTRIBUTION 1,601 1,921 1,292 2,385 101 - 440101310 FICA CONTRIBUTION 2,849 3,193 2,061 4,165 101 - 44010 -417 LICENSE OR REGISTRATION FEE 0 3 0 10 CITY OF OAK PARK HEIGHTS Budget Worksheet - Projected Next Year Page: 2 June 30, 2007 (6/07) Jul 11, 2007 02:54pm 2005 2006 01107 -06/07 2007 2009 Pri Year 2 Pri Year Cur YTD Cur Year Requested Acct No Account Description Actual Actual Actual Budget Budget Comments GENERALFUND PARKS (Cont.) 101. 44010 -505 MACHINERY & AUTO EQUIPMENT 0 1,123 0 0 101 -44010 -940 GRANTS /HOCKEY ARENA 15,000 15,000 0 15,000 PARKS Totals: 99,979 107,071 51,422 134,745 GENERAL FUND Totals: 99,979 107,071 51,422 134,745 Grand Totals: ( 99,979) ( 107,071) ( 51.422)( 134,745) Report Criteria: Account.Acct No = 10144010000-10144010940 Account Detail 00 BUDGETED PROJECTS AND EQUIPMENT REVOLVING FUND SCHEDULE OF ACTIVITY 2007 2007 2007 2005 2006 2006 2006 Projected Projected Projected PROJECT BALANCE REVENUE EXPENSE BALANCE Revenue Expense Balance SEALCOAT /CRACK SEAL $151,351 $30,000 $94,827 $86,524 $146,500 $78,000 $155,024 OUTDOOR STORAGE $35,000 $0 $0 $35,000 $15,000 $50,000 MUNICIPAL BUILDING $20,000 $146,250 $0 $166,250 $10,000 $10,000 $166,250 AUTUMN HILLS PARK BUILDING &AMENITIES $100,000 $125,000 $0 $225,000 $225,000 PARK & TRAIL IMPROVEMENTS $110,074 $11,825 $34,869 $87,030 $80,000 $80,000 $87,030 TRAIL MAINTENANCE $0 $0 $0 $0 $5,000 $5,000 TREES $52,706 $73,827 $2,199 $124,334 S124,334 COMPREHENSIVE PLAN $28,750 $28,750 $0 $57,500 $57,500 $0 COALITION OF UTILITIY CITIES $16,000 $0 $0 $16,000 $16,000 PUBLIC WORKS VEHICLES: GENERAL FUND $9,356 $6,000 $0 $15,356 $6,000 $21,356 UTILITY FUND $33,923 $9,900 $0 $43,823 $7,600 $51,423 TOTAL PUBLIC WORKS VEHICLES $43,279 $15,900 $0 $59,179 $13,600 $72,779 POLICE VEHICLES $24,041 $25,000 $22,906 $26,135 $25,000 $26,890 $24,245 CIVIL DEFENSE $5,000 $5,000 $0 $10,000 $10,000 COMPUTERS: GENERAL FUND $51,118 $17,500 $56,506 $12,112 $18,200 $19,950 $10,352 UTILITY FUND $30,000 $15,000 $37,057 $7,943 $2,500 $10,443 TOTAL COMPUTERS $81,118 $32,500 $93,563 $20,055 $20,700 $19,950 $20,805 FURNITURE & EQUIPMENT: ADMINISTRATION $365 $0 $0 $365 $365 BUILDING INSPECTIONS $500 $0 $422 $78 $78 POLICE $1,625 $700 $770 $1,555 $3,875 $3,000 $2,430 STREETS $200 $0 $0 $200 $3,800 $4,000 POLICE RADIO EQUIPMENT $29,000 $14,500 $0 $43,500 $7,500 $45,000 $6,000 POLICE COMPUTER EQUIPMENT $0 $20,000 $0 $20,000 $18,230 $1,770 PARKS MACHINERY & EQUIPMENT $0 $7,000 $7,000 SO $1,000 $1,000 UNALLOCATED $34,210 $36,017 $13,131 $57,096 $40,000 $97,096 TOTALS $733,219 $572,269 $269,687 $1,035,801 $371,975 $338,570 $1,069,206 This Page Is Left Intentionally Blank. c r 10