HomeMy WebLinkAbout01-11-2007 Planning Commission Meeting & 2008 Comp Plan Joint Worksession PacketCITY OF OAK PARK HEIGHTS Fo'E'
PLANNING COMMISSION MEETING AGENDA CopY
Thursda Januar 11, 2007
Joint Work session : Cit Council / Plannin Commission / Citizen's Advisor
Committee— 6:00 p.m*
A
1. 200.8 Comprehensive Plan
Re Plannin Commission Meetin — 7:00 pm
1. Call to Order/ A Approval:
11. Approve Minutes of December 14, 2006. (1)
III. Department / Commission Liaison / Other Reports:
A. Commission Liaison:
B. St. Croix Crossin Update:
C. Other:
IV. Visitors/Public Comment:
This is an opportunit for the public to address the Commission with q uestions or concerns
re items not on the a Please limit comments to three minutes.
V. Public Hearings:
VI. New Business:
VII. Old Business:
A. Comprehensive Plan: ( 2 )
VIII. Informational -.
A. Next Meetin Februar 8, 2007 — Re Meetin @ 7:00 p.m.
B. Council Representative: Januar — Commissioner LeRoux
Februar - Commissioner Powell
IX. Adj ournment.
_ .
C * ty Ia. Park Hel
ghts
14168 Oak Park Blvd. N e Box 2007 * Oak Park Heights, MN 55082 ® Phone (651) 439 -4439 e Fax (651) 439.0574
January 4, 2007
TO: City Council Members
Planning Commission Members
Citizen's Advisory Committee x
-& z
FROM: Eric Johnson, City Adminis ato n��
RE: 2008 Comprehensive Plan. -'
Enclosed you will find a document fi Scott Richards that will be basis for our discussion on Thursday,
Jan 1 l ', 2007 — 6pm.
Please let me know if you have any questions.
Thank You.
ASSOCIATED C-*NSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231 .2555 Facsimile: 763 ,231 .2561 plan ners@nacplanning.com
AIT am A 1-461 A in : Z 1 11 P W11
TO: Eric Johnson
FROM: Scott Richards
DATE: January 4, 2007
RE: oak Park Heights --- comprehensive Plan: January 1 1 , 2007
Planning Commission, City council and citizens Advisory
Committee Meeting
FILE NO: 798.14
As you are aware, the Metropolitan Land Planning Act requires communities to review
and update their comprehensive Plans every 10 years, with the next update for oak
Park Heights due in September 2008. The city council has appointed a citizens
Advisory committee and endorsed the attached work program for the project. The
Planning commission will be responsible for primary review and overseeing the
Comprehensive Plan process. The citizens Advisory committee members will attend
all of the Comprehensive Plan meetings and provide input on each stage of the
process. The Planning commission and citizens Advisory committee should discuss
the preferred times to conduct comprehensive Plan analysis and review meetings. city
staff recommends that the meetings be held prior to the regularly scheduled Planning
Commission meetings held on the second Thursday of each month. Attached please
find the work program and a social inventory for the comprehensive Plan.
The city council, Planning commission and citizens Advisory committee will be
meeting at 6:00 PM on January 11, 2007 to discuss the Comprehensive Plan process. I
would suggest that the participants review the work program and provide any
suggestions to improving the process or ways to involve the community. It is also
suggested the Planning commission and citizens Advisory committee look at preferred
meeting dates and times.
As part of the comprehensive Plan process and the meeting scheduled next Thursday,
I would ask that the participants review the attached sheet and fill in the questions
related to any opportunities and issues for oak Park Heights in the next 10 to 20 years.
We will discuss this at the meeting in a round table discussion.
L� � � � a � � "�► �r ,� � rr � Nr � w A
Section I — Issues and Scope of Services
Based upon the Metropolitan Council Land Planning Handbook and NAC's experience
with comprehensive planning, it is our understanding that the following will be important
components of this project:
1. Preparation of land use policies and goals.
2. Update of the economic, demographic, and other pertinent data. Include
population and household projections for the city.
3. Engage in personal interviews and public meetings as a way of promoting
community involvement into the process to reflect current community views,
values, and desires.
4. create a development framework plan for the community through text and neaps
addressing the various elements required by the Metropolitan Council, as well as
other issues identified during the public participation process. coordinate plan
and recommendations with the water and sewer plans being developed by the
City Engineer.
5. Provide recommendations for plan implementation.
Secti Proce
The development of a Comprehensive Plan is, for [VAC, a highly individualized process.
Each step of the project is determined by the outcomes of the previous steps. However,
there is a defined outline to our approach which entails the following general phases of
work. These are: Project Initiation /Start Up Meeting, Issue Identification and Inventory,
Policy Planning and Development Framework, and Implementation.
NAC anticipates that the majority of the work for each of these steps would involve
incorporating data that currently exists and updating the information as required. In this
regard, we envision that a majority of the work will be information gathering and data
collection, therefore, the need for multiple meetings and tactical interviews may be
minimal.
Project Initiation 1 start Up Meeting
At the beginning of the comprehensive planning process, we propose a start up meeting
with the Planning Commission and citizens Advisory committee. The purpose of the
"start -up" meeting would be to define the scope of the project and gain an
understanding of the primary issues driving the City's decision to update the Plan at this
time. The Start Up meeting will define the roles of the participants, identify available
resources, and finalize a project schedule. The meeting would also identify persons in
the community that should be interviewed or brought into the planning process.
Issues Identification and Inventory
Areas of concentration for the Comprehensive Plan update will be identified during this
initial phase of work. The product resulting from the Issues Identification phase, in
combination with the Planning Inventory, will lay out a "strategic plan" for the remainder
of the Comprehensive Plan program. This strategic plan will guide the remaining work
program, both in content and format. In addition, it forms the first section of the
Comprehensive Plan document.
To complete the Inventory, we anticipate that data will be gathered and incorporated
into a summary of existing community conditions. Both the planning issues and
inventory will be presented at a public open house to solicit public comments prior to
finalization of this chapter of the Comprehensive Plan.
Issue and Inventory Tasks
1. Meetings with individual City officials and community leaders to identify issues
and provide direction for plan development.
Z. Identification of additional public participation needs.
3. Collect maps, records, and other data available through the City, County or other
sources.
4. Work with the City Engineer to map the available data to illustrate relationships
with other issues and coordinate with the water and sewer plans.
5. Highlight noteworthy issues apparent from the collected Issues and Inventory
data.
6. Cross check the physical inventory information with issues and information
collected through the community interviews.
7. Prepare a summary report with comments on the relevant topic areas raised by
the Issues and Inventory analysis.
S. Conduct open house /community meeting.
9. Finalize the Inventory chapters for inclusion in the Comprehensive Plan.
Policy Planning and Development Framework
As part of the policy plan, we would anticipate preparing a new set of policy plans and
incorporating them into a working document. From a practical standpoint in the City's
development decision - making process, policy planning provides a base line against
which unplanned development proposals can be measured. The published policies will
give oak Park Heights a solid, defensible basis for approving or rejecting proposed
development requests. similarly, prioritizing the City's resources can best be
accomplished when the goals are clear.
I.
As part of the development stage the following steps will be completed:
1. consultant development of goal and issue categories for policy consideration.
2. Preparation of Goals and Policies report.
3. Finalization of Goals and Policies chapter.
4. Additional meetings as may be necessary.
5. Preparation of concept plan and alternatives, as appropriate.
6. Presentation of concept plan and alternatives to the city officials, as appropriate.
7. Development of draft Development Framework chapter.
8. Development of sub - chapter plans supporting the land use element
(transportation, environment, public facilities, etc.).
9. Presentation of Development Framework to the city's Planning Commission/
Citizens Advisory committee and city council at a joint meeting.
Implementation
While the comprehensive planning process is largely complete at this point, little value will
come of the planning effort without a significant level of attention to how the elements of the
plan will be implemented.
A summary section of the plan identifying options for integration of the Comprehensive Plan
as part of its decision - making process will be drafted. P, meeting with City officials will be
necessary to discuss implementation strategy and prioritize projects. An open house /public
meeting will be conducted to receive public comment on the plan. Planning Commission
public hearings will be held in conjunction with the open house. NAC will then finalize the
plan for approval by the City Council.
ImDlementation Tasks
1. Prepare Implementation section.
2. Meeting with the Planning Commission and Citizens Advisory Committee to discuss
implementation.
3. Provide final copy of plan for City approval.
4. Conduct open house /Planning Commission public hearings.
5. Final City Council approval of the plan.
Section 3 — Project schedule
NAC anticipates a 10 month process for updating the oak Park Heights comprehensive
Plan as illustrated in the following chart. This schedule may be adjusted to reflect the
City's preference for public involvement in the process and to provide flexibility in the
number of meetings or meeting dates. our firm is committed to meeting this schedule,
and have staff persons capable of completing the work professionally and efficiently
within the time identified.
3
Award Contract
Major City official Meetings
Open Houses / Public Hearings
City Council Approval
Submittal to Surrounding Jurisdictions
00 once the plan has been submitted to the surrounding jurisdictions, those entities have six months
to comment. Upon completion of the plan with any adjustments, it can then be submitted to the
Metropolitan Council.
Section 4 - Project Bud
Following is a breakdown of our estimated project budget for the Oak Park Heights
Comprehensive Plan. The listed fees include all staff work, attendance at special
Comprehensive Plan meetings and open houses, and the cost of printing all draft reports
and other materials.
Start Up Meeting
Senior Staff: 15 hours @ $120 per hour = $ 1
Support Staff: 20 hours @ $ 70 per hour = $ 1,400 $ 3,200
Issue Identification and Inventory
Senior Staff: 50 hours @ $120 per hour = $ 6
Support Staff: 90 hours @ $ 70 per hour = $ 6,300 $12,300
Policy Planning and Development
Senior Staff: 110 hours @ $120 per hour = $13
Support Staff: 80 hours @ $ 70 per hour = $ 5,600 $18,800
Implementation
Senior Staff: 40 hours @ $120 per hour = $ 4
Support Staff: 30 hours @ $ 70 per hour = $ 2,100 $ 6
Total NAC Budget: $41,200
Expenses $ 3
TOTAL $45,000
The cost of printing final copies of the Comprehensive Plan is not included in this project budget due to the
uncertain nature of the final documents, such as color printing and document length. An estimate of final
printing can be generated prior to the public hearing.
L1
January/
February
March/
April
May/
June
July/
August
September/
October
March
2008
Start Up Meeting
M
Issues Identification/
Inventory
-
Policy Plan/
Dev. Framework
Implementation
F �r "•
coo
Award Contract
Major City official Meetings
Open Houses / Public Hearings
City Council Approval
Submittal to Surrounding Jurisdictions
00 once the plan has been submitted to the surrounding jurisdictions, those entities have six months
to comment. Upon completion of the plan with any adjustments, it can then be submitted to the
Metropolitan Council.
Section 4 - Project Bud
Following is a breakdown of our estimated project budget for the Oak Park Heights
Comprehensive Plan. The listed fees include all staff work, attendance at special
Comprehensive Plan meetings and open houses, and the cost of printing all draft reports
and other materials.
Start Up Meeting
Senior Staff: 15 hours @ $120 per hour = $ 1
Support Staff: 20 hours @ $ 70 per hour = $ 1,400 $ 3,200
Issue Identification and Inventory
Senior Staff: 50 hours @ $120 per hour = $ 6
Support Staff: 90 hours @ $ 70 per hour = $ 6,300 $12,300
Policy Planning and Development
Senior Staff: 110 hours @ $120 per hour = $13
Support Staff: 80 hours @ $ 70 per hour = $ 5,600 $18,800
Implementation
Senior Staff: 40 hours @ $120 per hour = $ 4
Support Staff: 30 hours @ $ 70 per hour = $ 2,100 $ 6
Total NAC Budget: $41,200
Expenses $ 3
TOTAL $45,000
The cost of printing final copies of the Comprehensive Plan is not included in this project budget due to the
uncertain nature of the final documents, such as color printing and document length. An estimate of final
printing can be generated prior to the public hearing.
L1
OAK PARK HEIGHTS COMPREHENSIVE PLAN
OPPORTUNITIES AND ISSUES
What do you see as the positive aspects of the oak Park Heights community in
the next 10 to 20 years?
2. what do you see as the main issues facing the community in the next 10 to 20
years? Please list the issues under the general categories listed below:
Land Use:
Transportation:
Community Facilities:
Parks and Trails:
6�BITA
3. What do you see as the opportunities or areas for future development or
redevelopment in the community?
4. Do you see areas the city should consider for annexation in the next 10 to 20
years? Please see the attached map of the current Land Use Plan.
5. what can be done to make Oak Park Heights a better place to live and work?
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OAF[ PARK HEIGHTS SOCIAL INVENTORY
The City of oak Park Heights has recognized the need to develop a Comprehensive
Plan as a means of addressing and accommodating the community's future growth and
development. The purpose of the social Inventory is to identify past trends, to
document the current conditions and to help identify issues for establishing a hierarchy
of planning policies. These policies will help the community address a broad base of
land use and development issues. With the help of a solid information and policy base,
decision makers can evaluate and prioritize proposals for the community while fulfilling
the City's long term goals and objectives.
Additional inventory information will be included in each of the individual sections of this
plan. Population trends and projections will be included within the Land Use section.
Oak Park Heights as well as Washington county population projections will be
evaluated to show the overall growth, as well we detailing change by age groups.
Detailed housing information will be provided in the Housing section.
0 � ' ff , OT ; 4
The statistics in the following table illustrate the trends in population Within oak Park
Heights, surrounding cities, and Washington county. Between 1990 and 2005, the City
grew at a rate of 25 percent, while Washington county grew at a 35 percent rate. The
populations of the surrounding communities of Stillwater and Lake Elmo have been
growing at a similar pace since 1990, while the City of Bayport has seen a slight decline
in population.
The population increases in the city have been attributed to job growth, and a continued
interest in residential development in oak Park Heights. The 2005 estimate and the
2010 projection of population reflected in the chart below is from the state of Minnesota.
The State numbers are generally regarded as being accurate population estimates
during non - census years.
POPULATION GROWTH
1 990
2000
2005*
2010
Projection*
1990-
2010%
Change
2030
Projection*
2000 -2030
% Change
Oak Park
Heights
3,486
3
4,664
5, 500
37%
5
31 %
Bayport
3
3
3
4
30%
6,000
47%
Stillwater
13,882
15,143
17,429
19,100
27%
19,900
24%
Lake Elmo
5
6
7,966
9
41 %
24,000
71%
Washington
County
145
201
224, 857
258
44%
365
45%
Source: U.S. census 1990, 2000 *Estimate from Minnesota State Demographer
m9wei T 1001 L
kL
In looking at the data for Oak Park Heights since 1990, the number of households has
steadily increased, while the number of persons per household has slightly declined.
This is likely reflective of an increase in persons age 65 and over. It also reflects the
natural trend of people having fewer children and the dynamics of the modern family.
The 2005 estimate of population and households reflected below is from the State of
Minnesota. The State numbers are generally regarded as being accurate population
estimates during non - census years.
1990 -2004 OAK PARIS HEIGHTS HOUSEHOLD INFORMATION
Year
Population
Households
Persons Per Household
1 990
3
1 ,322
2.34
2000
31957
_. _1
2.25
2005
4, 664
1, 968
2.08
Source: U.S. census 1990, 2000IMinnesota State Demographer
The 1990 and 2000 census provides a demographic profile of the households in Oak
Park Heights as illustrated in the following table. As the table indicates, in 1990 of the
total number of households in Oak Park Heights, 447 contained at least one child and
324 were considered families with children. In 2000, the number of households with at
least one child slightly increased to 479. The number of non - family households
remained fairly constant from 1990 to 2000, increasing by only one household.
OAK PARK HEIGHTS 1990 AND 2000 HOUSEHOLD TYPE
Household Type
Total
Households
Households wl
Children
Households w/o
children
1990
2000
1990
2000
1990
2000
Family- Married Couple
655
698
324
329
331
369
Family -- Male Householder
36
69
23
42
13
27
Family- Female Householder
138
155
100
108
38
47
Total Family
829
922
447
479
382
443
Non - Family Households
493
606
7
8
486
598
Total Households
1
1
454
487
868
1,041
Source: U.S. Census 1990, 2000
2
N
The followin table illustrates Oak Park Hei population b a g roup. The table
utilizes information from the 1990 and 2000 Census. In 1990, the labor force (a 19-
39 represented the lar a g roup, at 37.01 percent. In 2000 this a g roup (a
18-54) was a the Cit lar accountin for 34.72 percent of the total population.
At 25.33 percent in 1990, the next 'lar a g roup for this Census y ear was school
a children. In 2000, the second lar a g roup was the labor force ( a g es 40-59),
at 27.21 percent. The retired a g roup represented 12.4 percent of the total population
in 1990, and 12.83 percent in 2000. It is expected that the retired a g roup will
become the fastest g rowin g se of the population in the comin decade. Chan
in the demo of the Cit and surroundin area will have si plannin
implications for the future.
OAK PARK HEIGHTS POPULATION GROWTH BY AGE GROUP
A Group 1990 T 1990% I T_ 2000 1 2000%
W
School A
18 883
1
863
L_ 21.80
_Under
Labor Force
19-39
11290
37.01
11374
34.72
40-59
771
22.12
1
27.21
60-64
110
3.16
136
3.44
Sub-Total
3
87.62
Sub-Total
3,449
87.16
Retired
65-69
124
3.56
122
3.08
70-79
183
5.25
225
5.68
80-1-
125
3.59
161
4.07
Sub-Total
432
12.4
Sub-Total
508
12.83
TOTAL
3,486
100%
L
31957
100%
Source: U.S. Census 1990, 2000/Minnesota State Demo
3
r 2 `
Information from the 1990 and 2000 census regarding employment demographics for
Oak Park Heights and Washington county are depicted in the table below. The majority
of those employed in the City both in 1990 and 2000 were in manufacturing. The
second largest category was trade, transportation and utilities, employing 19 percent of
the population in 2000, followed closely by Education and Health Services at 17.2
percent. Smaller portions of the work force are divided up amongst leisure and
hospitality, professional and business services, and other occupations. Employment
demographics for Washington county follow a very similar pattern.
1990 AND 2000 OCCUPATION
4
Oak
Park
Height
Washington
Count
1990
%
2000
%
1990
%
2000
%
Natural Resources and
2
.12
8
.44
948
1.2
452
.41
Minis
Construction
68
4.4
110
6.0
4
5.4
6
5.6
Manufacturing
387
24.8
367
20.2
18,034
23.6
19
17
Trade, Transportation and
120
7.7
347
19.0
9,120
11.9
22
20.9
Utilities
Information and Retail
208
13.4
39
2.1
11,484
15.0
2
2.7
Financial Activities
148
9.5
93
5.1
6
8.1
10
9.5
Professional and Business
69
4.4
176
9.7
3
4.1
10
10
Services
Education and Health
275
17.7
313
17.2
12,051
15.7
19
18.2
Services
Leisure and Hospitality
61
3.9
193
10.6
2
3.5
6,496
5.9
Other Services
70
4.5
74
4.0
5
6.6
4,383
4.1
Government _
149
9.6
100
5.5
3
4.9
5
5.1
TOTAL
1
100
1 ,820
100
70,552
100
108,822
100
Source: U.S. Census 1990, 2000/Minn
State
Demographer
4
The following table represents the most recent employment demographics for
Washington County.
2005 WASHINGTON COUNTY
Source: Minnesota Dept of Employment and Economic
Development -
5
200
Percent
Natural Resources and Mining
779
1.1
Construction
4,
6.2
Manufacturing
1 1 , 1 62
15.2
Trade, Transportation and
14 ,971
20.4
Utilities
1 nformation
675
.90
Financial Activities
51 175
7.0
Professional and Business
5,822
7.9
Services
Education and Health S
8
11.0
Leisure and Hospitality
10,265
13.9
Other Services
2
3.3
Government
9
13.1
TOTAL
73
100%
Source: Minnesota Dept of Employment and Economic
Development -
5
/ 1 011
The following table illustrates education levels for residents ages 25 and over in 2000.
As indicated, approximately 90.9 percent of the population has attained a high school
diploma or higher degree, while 24.4 percent of the population has attained a Bachelor's
degree or higher. For Washington County, 94.1 percent of the population has obtained
a high school degree or higher and 33.9 percent have been awarded a Bachelor's
degree or higher.
2000 EDUCATIONAL ATTAINMENT (Ages 25 and over)
Oak Park Heights
Washington County
Level Attained
2004 2000%
2004 2000%
<9 Grade
83
3.0
1 ,982
.5
9th to 12 Grade (no diploma)
165
6.1
5,684
4.4
High school Graduate
849
31.5
33
26.6
Some College (no degree)
715
26.5
33
25.9
Associate Degree
236
8.5
10,617
8.3
Bachelor's Degree
509
18.9
30
23.4
Graduate Degree
148
5.5
13,413
10.5
TOTAL
2,699
100%
123
100%
4 10 of High School Grad +
89.1%
94.1%
24.4%
33.9%
4 14 of Bachelor's Degree +
Source: U.S. Census 2000 /Minnesota State Demographer
6
The 1989 and 1999 Census data regarding median family income for oak Park Heights
and Washington County is illustrated in the following tables. The 1999 census data
regarding per capita income is also shown below. The second table indicates
household income ranges for oak Park Heights. The per capita income and median
family income for the city are both slightly below that of Washington County. The City
and county both have comparable percentages of population below the poverty line.
1989 AND 1999 INCOME
*AK PARK HEIGHTS 1989 AND 1999 HOUSEHOLD INCOMA
Per capita
Median Family
Individuals Below
Percent of
Percent of
Income
Income
Povert y L evel
Population
Households
Households
1989
Less than $10,
192
Oak Park Heights
$15,210
$37,895
244
7.9%
Washington
$17,435
$48,098
5,212
4.4%
County
354
23.1
$40,000 to $74,999
362
27.1
459
1999
$75 to $99
71
Oak Park Heights
$23,293
$69
115
3.4%
Washington
$28,148
$74576
5
2.9%
County
1
100%
Source: U.S. Census 1990, 20001Minnesota State D emographer
Source: U.S. Census
1990, 20001Minnesota St Demographer
*AK PARK HEIGHTS 1989 AND 1999 HOUSEHOLD INCOMA
7
1989
19
Category
number of
Percent of
Number of
Percent of
Households
Households
Households
Households
Less than $10,
192
14.4
7
5.2
$10, 000 to $19
158
11.8
209
13.7
$20,000 to $39,999
485
36.5
354
23.1
$40,000 to $74,999
362
27.1
459
29.9
$75 to $99
71
5.3
243
15.9
$100 ,000 or more
66
4.9
187
12.2
T'O'TAL
1
100%
1
100%
Source: U.S. Census 1990, 20001Minnesota State D emographer
7
e hK CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING- MINUTES
Thursda y, December 14 2006
Call to order 1 Approval of Agenda:
Chair Runk called the meeting to order at 7:00 p.m. Present: Commissioners LeRoux, Powell
and Wasescha; City Planner Richards and Commission Liaison Doerr. Absent: City
Administrator Johnson and Commissioner Liljegren.
Commissioner Powell, seconded by Commissioner Wasescha, moved to approve the Agenda
with Hwy 36 Development added under New Business. Carried 4 -0
Approve Minutes of November 9, 2006: Commissioner Wasescha, seconded by
Commissioner LeRoux, moved to approve the Minutes as amended, coiTecting date of December
meeting under Informational. Carried 4 -0
Department /Commission Liaison Report /St. Croix Crossing Update & Other Reports:
Commission Liaison Doer was presented and noted that there was nothing new to report.
Visitors /Public Comment: None.
Public Hearings
A. Joel Nichols Kott Conditional Use Permit for attached /detached garage in excess of
1,000 sq. ft. at 15118 64 "' St. N.
City Planner Richards reviewed the December 6, 2006 planning report relative the request,
discussing square footage, yard setbacks and the existing features of the property. Richards
noted that the request for the garage addition is an addition to be added to the existing garage
structure to allow room for a chair lift and a van to accommodate the homeowner's disability.
Richards provided an issue analysis, discussing accessory structures, the existing non -
conformance of the house and garage, general criteria to the request and provided the
Commission with a planning recommendation with conditions for the consideration.
Chair Runk opened the public hearing and invited public comment.
Joel Nichols of 64 "' St. N. introduced himself as the neighbor across the street from Mr. Kott and
the applicant on his behalf. Mr. Nichols stated that the existing east drive would be eliminated
and that the drive to the west would be extended to accommodate the new addition. He
discussed elements to the project and the site, noting that the addition will blend with the existing
neighborhood and be an overall improvement to the site.
There being no other visitors to the public hearing, Commissioner Powell, seconded by
Commissioner Wasescha, moved to close the public hearing. Carried 4 -0
Planning Commission Minutes
December 14, 2006
Page 2 of 4
Commissioner Powell, seconded by Commissioner LeRoux, moved to recommend City Council
approval, subject to the addition being constructed according to plans submitted and not until
such time a building permit has been obtained from the City. Carried 4 -0
B. Stillwater Motor Co. Conditional. Use Permit- Interim Use for installation of five flags
and poles at 5900 Stillwater Blvd. N.
City Planner Richa revie the December 7, 2006 planning report relative the request of
Stillwater Motor Co. for an interim use permit for installation of five flag poles and flags. Ile
noted that the flags displayed would consist of two American flags and one each of Jeep,
Chevrolet and Buick vehicle product flags.
Richards provided an issue analysis to the request, noting that three flags would be allowed
without an interim use permit and that the increase to five flags at the site necessitated the action
of the Planning Commission. Richards also noted that the interim use permit differs from a
conditional use permit in that the City can place a date or event that will terminate the use,
whereas a conditional use permit is recorded against the property and could continue as long as
certain conditions were met.
Richard provided the Commission with a plaiu recommendation, subject to conditions for the
Planning Commission's consideration.
Chair Runk opened the public hearing and invited public comment.
Dan Raduenz of Stillwater Motor Company introduced himself, addressed questions and
participated in discussion as to the flag poles placement prior to City approval, the difference in
their location from the information provided to the City, signage and corporate branding, the
building banding and existing sign brackets and illumination of the flag poles.
There being no other visitors to the public hearing, Commissioner Powell, seconded by
Commissioner Wasescha, moved to close the public hearing. Carried 4 -0
Commissioner LeRoux, seconded by Commissioner Powell, moved to recommend City Council
approval of the request, subject to conditions as noted.:
1. The Planning Commission recommends that the placement of the flag poles be greater
than twenty (20) feet apart.
2. The flags should be displayed in accordance with the U.S. Flag Code, Miiulesota
Statues or an Executive order.
3. The interim use shall be in effect for ten (10) years from the date of approval by the
City Council. An extension may be required from City Council.
Planning Commission Minutes
December 14, 2006
Page 3 of 4
4. All temporary /special event signage on site shall be displayed in accordance with
Section 401.15.01.8 of the oak Park Heights Zoning Ordinance.
Carried 4 -0
C. w.A.T.E. Enterprises, Inc. Planned Unit Development: Concept & General Plan
Approvals, Minor Subdivision and Site Plan Review for construction of two office
warehouse buildings and a cold storage building at the west side of Memorial Ave. n.,
between 5 520 and 5 620 Memorial Ave. N.
City Planner Richards reviewed the December 6, 2006 planning report relative the requests of
w.A.T.E. Enterprises, Inc. for a planned unit development concept and general plan review, site
plan review and minor subdivision.
Richards provided an issue analysis to the request, which would allow construction of two 14,
720 sq. ft. office warehouse structures and one cold storage structure on vacant land within the
B-3 zone and adjacent to other properties with similar structures owned and constructed by the
applicant.
Richards provided the Commission with a planning recommendation, subject to conditions for
the Planning Commission's consideration.
Chair Runk opened the public hearing and invited public comment.
Will Zintl introduced himself and addressed Commissioner wasescha's inquiry as to the traffic
layout and maneuverability at the site and made himself available for any other questions.
There being no other visitors to the public hearing, Commissioner wasescha, seconded by
Commissioner LeRoux, moved to close the public hearing. Carried 4 -0
Brief discussion ensued as to the plan, design amenities and clarification of the awning materials
to be used and its durability.
Commissioner wasescha, seconded by Commissioner Powell, moved to recommend City
Council approval of the requests, subject to conditions as noted:
1. The grading, drainage and utility plans are subject to the review and approval of the
City Engineer.
2. The proposed signage for the site shall be consistent with Section 401.15.01 of the
Zoning Ordinance. The sign face shall include a dark background with lighter colored
lettering. A sign permit shall be obtained prior to the erection of any signs on the
subj ect site.
3. Landscaping plans shall be subject to the review and approval of the City Arborist.
Planning CoITn111issiotl MiTarltes
December 14, 2006
Page 4 ol'4
4. All lighting fixtures shall be full. cut off and be consistent with the lighting
requirements found in Section 401.15.B.7 of the Zoning Ordinance. The lighting
fixtures shall not exceed a height of 25 feet.
5. The awnings on the building will be constructed of a durable canvas material to match
what is used on building within the WATE Development.
Carried 4 -0
New Business
A. H . 36 Development: Chair Runk expressed his concern that the new developments
along Hwy. 36 are being approved and constructed with the buildings best sides facing inward
toward the parking lot and essentially leaving a blank wall facing the roadways. He stated that he
has received a number of comments that the City market areas are dull with all the brown and tan
and expressed his concern that perhaps the City has over reacted a bit and become too restrictive
in its position of color. He noted that the cities of Bayport and Stillwater both display colorful
banners on their city light poles and added that a bit of color would help to liven up the
community. Discussion ensued as to the pros and cons of color and some of the other elei
such as landscaping that assists in dressing up developments.
Old Business-
A. Comprehensive Plan Update City Planner Richards informed the Commission of his
understanding of the. Citizen Advisory Committee applications received and noted that the
application period has ended. Richards added that January a start is planned for commencement of
the updating process. It was clarified that the Committee members, outside of the Planning
Commissioners, would be working together with the Planning Commission on the process and not
as an independent group. A formal recommendation for the plan update will go the City Council
from the Planning Commission.
Informational:
A. Next Meeting: January 11, 2007 7:00 p.m. ---- Regular Meeting
B. Council Representative: December — Commissioner Runk
January — Commissioner LeRoux
Adjournment:
Commissioner Powell, seconded by Commissioner wasescha, moved to adjourn at 7:48 p.m.
Carried 4 -0.
Respectfully submitted,
Julie A. Hultman
Planning & Code Enforcement officer
Approved by the Planning Commission: