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HomeMy WebLinkAboutBlue Ribbon Fire Committee Feb 20011 1 1 1 1 1 1 1 1 1 1 1 1 f 1 1 1 City of Oak Park Heights ►� t Blue Ribbon Fire Committee Report February 21, 2001 City of Oak Park Heights City of Bayport Blue Ribbon Fire Committee Report February 21, 2001 0 TABLE OF CONTENTS HISTORYAND PURPOSE .......................................................................................... 3 ............................... FORMAT ....................................................................................................................... ............................... 6 MAJORISSUES ............................................................................................................ 7 ............................... BRAINSTORMING .................................................................................................... 16 ............................... COMMITTEE TASKS/ OBJECTIVES ............................................................... _ ...... _........................... 17 RECOMMENDATIONS ............................................................................................ 19 ............................... SUMMARY ................................................................................................................. .._............................ 23 2 HISTORY AND PURPOSE The Oak Park Heights City Council identified the following as one of its 10 goals for 2000 -2001: Fire Substation/Protection Plan The City has grown and will continue to develop its western portion of the City. To meet the fire protection needs of the western portion of the City a fire protection plan will be developed with the possibility of creating a fire substation within the City limits. A Blue Ribbon/Bayport committee will be formed to analyze and report to the City Council its recommendation for fire protection. The Oak Park Heights City Council appointed a Blue Ribbon Committee for a Fire Protection Plan at its May 9, 2000 City Council meeting. The City of Oak Park Heights contracts with the City of Bayport to provide fire suppression, medical emergency, and rescue extraction services. The purpose of the Blue Ribbon Committee on fire service analysis for the City of Oak Park Heights and Bayport was to review and analyze the fire and medical services provided to the City of Oak Park Heights by the City of Bayport. Following the committee's review and analysis of fire and medical service it was to make recommendations to the Bayport City Council and the Oak Park Heights City Council regarding staffing, equipment purchases, and a possible fire sub - station location to complement the fire suppression and medical activities between the two communities. This report provides the conclusions and recommendations to the City Councils. The Blue Ribbon Committee was specifically charged with completing the following tasks: A) Review the number of fire suppression and medical runs made to the City of Oak Park Heights for the years of 1997, 1998, and 1999. B) Review the fire suppression and medical run times of Bayport's Fire Department to the City of Oak Park Heights. C) Review the City of Oak Park Heights' water system and its capacity to provide adequate volume and pressure for fire suppression activities. D) Review the City of Bayport Fire Department's hazardous material incident handling capabilities. E) Review the ISO insurance rating system as it applies to the City of Oak Park Heights. Following a review of the above information, the Blue Ribbon Committee shall make a recommendation to the City Councils of Oak Park Heights and Bayport on the following: 1) Recommend fire equipment and rescue equipment necessary to provide fire and rescue services to the City of Oak Park Heights. 2) Recommend the fire fighting personnel required to provide fire and rescue services to the City of Oak Park Heights. 3) Determine if a fire sub - station is required in Oak Park Heights. If one is required, recommend the location of the fire sub - station. 4 The membership of the Committee consisted of the following: BLUE RIBBON FIRE COMMITTEE MEMBERS A Chair, one council member from Oak Park Heights, four community members (one of which is the Chair) from Oak Pak Heights, one Council member from Bayport and four community members from Bayport. Jerry Tumquist - Committee Chair - Oak Park Heights Council member Lynae Byrne — Oak Park Heights Council member Mike Brabender — Oak Park Heights community member Mary McComber — Oak Park Heights community member Jack Piepel — Bayport and Oak Park Heights community member Peter Clements — Bayport and Oak Park Heights community member Jim Menard — Bayport Council member Jack Nyenhuis — Bayport community member Allen Schultz — Bayport community member Chuck Schwartz — Bayport community member CITY STAFF Thomas M. Melena — Oak Park Heights, City Administrator Ken Hartung — Bayport, City Administrator Brad Carmichael — Bayport, Fire Chief Kimberly Kamper — Oak Park Heights, Administrative Assistant Julie Johnson — Oak Park Heights, Administrative Secretary �4 1 The Blue Ribbon Fire Committee held five meetings between August and November to learn about issues related to fire service. The meeting agendas and minutes are included in Appendix A. • August 2, 2000 — Meeting Agenda • August 2, 2000 — Meeting Minutes • September 6, 2000 — Meeting Agenda • September 6, 2000 — Meeting Minutes • October 4, 2000 — Meeting Agenda • October 4, 2000 — Meeting Minutes • November 8, 2000 — Meeting Agenda • November 8, 2000 — Meeting Minutes • November 28, 2000 — Meeting Agenda • November 28, 2000 — Meeting Minutes P MAJOR ISSUES The Blue Ribbon Committee identified and studied several major issues throughout the course of the meetings. The issues are related to the five tasks. The major issues that were examined are listed below with a brief explanation of each issue. • Current and Future Development in Oak Park Heights Several existing and future economic development projects have an effect on the City's fire protection. The Stillwater Area High School, the Kern Center industrial area, several big box retail outlets, the Oak Park Ponds shopping complex, and the Autumn Ridge neighborhood have been constructed in the western portion of the City over the past seven years. The western portion of the City will continue to develop with the construction of the Valley Senior Services Alliance (V.S.S.A) project, known as Boutwell's Landing and the housing and commercial portions of the Central Business District. The St. Croix Mall located in the central portion of the City will be redeveloped into a mixed -use office and retail complex. The possible construction of the St. Croix River Crossing and the possible reconstruction of the Oakgreen and Osgood intersections could change the access points to certain neighborhoods in Oak Park Heights. These changes will have an effect on emergency response. • Current Fire Agreement The City of Oak Park Heights FIRE PROTECTION CONTRACT COST 1997 $54,183 1998 $67,680 1999 $80,740 2000 $83,740 contracts with the City of Bayport for fire and medical services. The total budget for the Fire Department in the year 2000 was $203,000. This is shared on a fair share formula between Bayport, Oak Park Heights, Baytown Township and West Lakeland. The fair share formula is based on the percentage of assessed value and average annual fire runs for each community. The agreement is renewed on a yearly basis on March 1. For the year 2000 the City of Oak Park Heights paid $83,740.00 for one year of service. This included: • $78,090 for fire and medical contracted services ■ $3,650 for fire and safety inspections. This is based on inspection of approximately 50% of Oak Park Heights businesses @ $50.00 per business inspected. This program is to inspect 100% of the businesses in a 2 -year rotation. • $2,000 for fire and medical related education materials. Under the fair share formula the Oak Park Heights portion is expected to increase in the year 2001 and 2002 (Appendix B). • Year 2000 Raw Data The Bayport Fire Department supplies the City of Oak Park Heights with a Fire Incident Summary several times throughout the year. A map illustrating the number, type and location of the calls in Oak Park Heights was 2000 FIRE INCIDENT SUMMARY Emergency Medical Calls - 97 Fire Calls - 13 Rescue Calls - 9 Miscellaneous Calls - 36 Total Calls in 2000 - 155 created and updated for every meeting. As of January 31, 2001 the Bayport Fire Department has 24 volunteers who are paid per hour or per call with a rate of $10 per call to a maximum of two hours and $5 for a medical call in 2000 and $8 in 2001 (Appendix Q. 8 • Current Capabilities (Equipment Inspections, Training) The Bayport Fire Department responded to 434 calls in 2000. 155 of these calls were in the City of Oak Park Heights. The Fire Department currently has 10 vehicles: 1 ladder truck, 2 pumper trucks, 1 BAYPORT FIRE DEPARTMENT TRUCKS Year Description 1986 500 gal. pumper truck 1990 750 gal. pumper truck w /12 gal. foam tank ' - -000 2000 gal. pumper truck 1987 1350 gal. tanker truck 1976 300 gal. ladder truck 2001 300 gal. ladder truck w /50 gal. foam tank 1988 250 gal. 1 ton brush fue truck 1990 250 gal. r / ton brush fine truck 1994 heavy rescue truck 1989 Chevy Suburban command vehicle pumper /tanker, 1 tanker, 2 grass rigs, and 2 command vehicles. The Department has the capability of using class A foam injection, which in turn reduces the amount of time and water needed to extinguish a fire. In May of 2001, the City of Bayport will receive delivery of a 100 -foot ladder truck to replace the 65 -foot ladder truck. The 100 -foot ladder truck will continue to respond to all Oak Park Heights fires. One to five trucks respond to an Oak Park Heights call depending on the type of call. The Bayport Fire Department conducts fire inspections in Oak Park Heights. This program was started in 1998 with a goal of inspecting 100% of the businesses in a two -year rotation. The Department visits the business and conducts an inspection based on a checklist of items. The Fire Chief is actively involved with Oak Park Heights site review meetings and the planning process including hydrant locations and sprinkler systems, and also approves new building sprinkler plans. The Fire Department had 1795 hours of training in the year 2000. The training program is based off NFPA (National Fire Protection Agencies) polices and recommendations. This also includes mutual aid training exercises with our neighboring fire departments. The firefighters throughout the year participate in State 7 Fire Schools, and specialty training as needed. Specialty training consists of confined space rescue training, hazard awareness training, ice and water rescue, auto extrication, and medical training. • Hazardous Material: Hazardous Material Response The Bayport Fire Department is trained to the Hazards Material Awareness level as established by the state. This is an annual 4 hour training course that brings the firefighters to a safe and knowledgeable level to be able to recognize and react to a hazard material situation. The training involves safe distances, evacuation, review on material safety data sheets (MSDS), containment, and exposure. The training does not qualify the Fire Department to clean up the situation, but rather enables them to assist and manage. The State of Minnesota has taken the lead role in hazardous material situations, having trained and located teams throughout Minnesota. If a hazardous material situation were to arise, the fire department would ask for assistance from one or more of the state teams through the Minnesota Duty Officer. The Fire Department would still be incident command at the site and work with the incoming hazardous material teams. • Water Issue City staff monitors and reviews the water system to ensure that water is available and that the pressure is adequate on a continuous basis. A Water Supply and Distribution Plan for the City of Oak Park Heights was received in September 1998. This report serves as a guide for the expansion of the City's trunk water system. A Preliminary Report on Waterworks System Expansion 1999 Capital Improvements was received in October 1998 (Appendix D). In addition, hydrant flow Ril I I data was collected as part of the Insurance Services Office (ISO) rating process 1 (Appendix E). • ISO Ratings/Insurance Issues: ISO ratings are conducted by the Insurance Services ' Office and are used to rate a community's fire protection capabilities. Communities ' are given a certain level of points based on several factors. Some of the factors used in determining the points include the number of fire hydrants, location of fire ' and fire personnel. Oak Park Heights currently has an ISO rating of class equipment 6 and has been approved to be a 5 effective April 1, 2001. Bayport has a rating of class 6 and has been approved to be a 4 effective April 1, 2001. A lower point level earns homeowners and businesses lower insurance premiums. The rating for Oak Park Heights is slightly higher than the City of Bayport based on the current location ' of the one Fire Station. :— The City of Oak Park Heights is insured through the League of Minnesota Cities ' Insurance Trust ( LMCIT). The League bases its insurance risk on 4 factors: building occupant, construction class, building fire suppression system, and the ISO protection class code. A representative from LMCIT indicated that the City's premium may be reduced only slightly if the ISO rate was reduced. For example, if Oak Park Heights' 1 ISO rating was reduced from 6 to 5 there could be an 11% drop in the League's ' insurance rates. He suspects that businesses would likely see the same reduction in their insurance rates, but homeowners would not see any change. ' • Traffic Counts Based on projected numbers given to the City of Oak Park Heights as part of the Trunk Highway 36 Subarea Study, the traffic counts for Highway 36, Highway 95, and Highway 5 will most likely increase over the next twenty years. u Traffic count information for the streets surrounding the Oak Park Heights City Hall which were conducted in 1998 prior to the construction of 58` Street and after the construction of 58` Street were examined. It is projected that the traffic counts for several of these streets will also increase, especially as the area is developed (Appendix F). At this time, the Minnesota Department of Transportation is working towards completion of the St. Croix River Crossing by 2006. During the construction of this project it is expected that the traffic patterns will be disrupted in Oak Park Heights. This is a major concern for the portions of Oak Park Heights north of Highway 36. • Response Times Nyle Zikmund, Fire Chief of Spring Lake Park, presented his analysis of the importance of response time in fire protection. He stressed taking a balanced approach to fire protection. =A City should balance fire suppression and prevention. He pointed out that response time is not a main factor in determining fire departments' effectiveness. The Bayport Fire Department Response Times from Bayport Fire Station to: also conducted an analysis of drive times from the Bayport Fire Hall and Oak Park Heights City Hall to various locations Response Times from Oak Park Heights City Hall to: Stagecoach Highway 36 Raymie Johnson Estates 4:00 min. 4:00 min. St. Croix Mall 3:45 min. 3:45 min. Oak Park Heights City Hall 5:00 min. 4:40 min. VSSA/Boutwells Landing 6:00 min. 4:50 min. Stillwater Area High School 6:45 min. 6:00 min. Kern Center 7:15 min. 6:30 min. Washington Co. Govt. Ctr. 4:45 min. 3:45 min. also conducted an analysis of drive times from the Bayport Fire Hall and Oak Park Heights City Hall to various locations Response Times from Oak Park Heights City Hall to: Raymie Johnson Estates 1:45 min. St. Croix Mall 1:10 min. VSSABoutwells Landing 1:00 min. Stillwater Area High School 2:00 min. Kern Center 2:30 min. Washington Co. Govt. Ctr. 2:30 min. in Oak Park Heights. Two routes were used to collect drive time data between the Bayport Fire Station and the various points in Oak Park Heights, one using Highway 36 12 I I and one using Stagecoach to 47 Street to Osgood Avenue. Fire Chief Brad Carmichael noted that two minutes should be added to the response times to allow personnel to arrive at the Fire Department in Bayport. Response time data was also collected using the Oak Park Heights City Hall as a starting point. Emergency Medical Services (EMS) representative provided an overview of • Emergency Medical Service (EMS) Side of Response Time A Lakeview Hospital emergency medical services provided by Lakeview Hospital. It currently owns five ambulances with three ambulances on duty at all times with two ambulances based at the hospital. The representative reported that the ambulance service is losing money because it only receives payment of approximately 65 -70% of what is billed to the patient. Lakeview sees the ambulance service as a marketing tool and, therefore, is pot concerned at the present time over the ambulance service being profitable. Expansion space at Lakeview Hospital is getting short because the facility is almost totally built up at its current site. At this time, the hospital is not interested in moving EMS off site but realizes they may not have a choice in the future. The Bayport Fire/Rescue Department receives dispatch call information through the Washington County Sheriffs Communications Unit. Washington County receives the 911 calls and converts them to a dispatch code using the Advanced Medical Priority Dispatch System (AMPDS). Under this system medical calls are rated on an A -D scale. The dispatcher determines the type, severity and priority of the call by asking the caller a series of questions. 13 I 1 1 1 1 1 1 J 1 Type of Call Sample Indicator Response Assignment A — Alpha Minor injury or distress Considered a basic life call with Police and Ambulance responding. B —Bravo Minor injury or distress + Considered a basic life call with Police and Ambulance responding C — Charlie Major injury or distress Considered an Advanced Life Support call with Police, Ambulance and Fire/Rescue responding D — Delta Major injury or distress + Considered an Advanced Life Support call with Police, Ambulance and Fire/Rescue responding Bayport Fire/Rescue is dispatched to (C) " charlie" calls and (D) "delta" calls as defined in the AMPDS guide. Bayport Fire/Rescue will also be dispatched if the dispatch code changes after the initial call is responded to and the circumstances have changed, for example, if a patient's condition worsens or extra personnel will be needed to get a patient out of the house/building etc., if personnel will be required to drive the ambulance or ride along to assist with patient care or if ambulance service will be delayed due to weather, mutual aid, etc. In essence the Bayport Fire/Rescue may be dispatched to any call or dispatch code depending upon the circumstances but is automatically called to C and D calls. The Oak Park Heights Police Department responds to all medical calls in the City. They are usually the first individuals on the scene to assess the situation and serve as crowd control or as needed to assist rescue personnel. The Oak Park Heights Police Department has all of their officers trained as First Responders A First Responder is 14 a designated level of emergency medical care provider who is the first individual that arrives at the scene and has the capability of using a limited amount of equipment to perform an initial assessment and intervention as well as is trained to assist other Emergency Medical Service personnel. v a lley Senior Services Alliance: The Valley Senior Services Alliance project known as Boutwell's Landing is currently under construction in Oak Park Heights. This development will Structure No. of Units Com letion 56 Completed Townhomes Independent Living Apartments 104 SphnglSummer 2002 Assisted Living Apartments 77 Winter 2002 Memory Care Apartments 17 Winter 2002 Undetermined Town Centre 346 Undetermined South Forty be the largest of its kind in the Midwest, bringing 700 new residents with approximately 600 housing units and 500 new jobs to the community. The development will consist of twinhomes and quadhomes for independent living, assisted living apartments, dementia and nursing home facilities, and a main campus for the development. As Boutwell's Landing develops it is likely that Oak Park Heights will increase its medical calls requiring the Bayport Fire Department. The Cities of Andover, Arden Hills and Bloomington have similar senior developments in their community• Each of these cities has experienced increases at a rate of approximately one call per unit per year. Therefore, the complex in Oak Park Heights could expect an increase This increase would affect the fair share formula that of 600 medical calls per year. the Fire Service Contract is based upon. The costs could potentially increase from $85, 0000 to $120,000. 15 BRAINSTORMING The Committee met to review what they have learned and to have a brainstorming session on their conclusions and recommendations. Th following is a list of comments made at the meeting: ■ Response time is good, most calls appear to be medical • Fire prevention may be the best focus area • Should look at possibility of recruiting more fire fighters from Oak Park Heights The residents A costs vs. benefits analysis does not support a fire sub - station. and businesses are not asking for a sub - station. • More sprinkling systems are needed a ll now • May not need a open f ti the ttur � Heights some sort of al Planning for shoul keep the option ope for the future. ■ More in home inspections for single and multi - family homes • Focus on prevention programs a nd training • Need to actively recruit Oak Park Heights Firefighters for a greater partnership • Sprinkle larger homes and multi - family homes C • oncerned about ambulance coverage, especially with the Population getting older ■ Could have a medical crew that does not respond to fires ■ City should explore the possibilities of getting multi - family buildings sprinkled ■ City could use Community Development Block Grant money for low interest loans for sprinklers. 16 ■ Encourage VSSA to develop their own response team • VSSA Phase 3 could have a sprinkling system for the kitchens and fireplaces in the Town homes. • City program to purchase and smoke detectors and extinguishers and then resell them to residents at a low cost ■ City could give away fire extinguishers or smoke detectors as part of the recycling award program ■ Have higher standards for common walls in multi - family complexes ■ Demonstrations of fire extinguishers at the Oak Park Heights Party in the Park COMMITTEE TASKS /OBJECTIVES The Blue Ribbon Committee was specifically charged with completing the following tasks: A) Review the number of fire suppression and medical runs made to the City of Oak Park Heights for the years 1997, 1998, and 1999. • The City of Oak Park Heights received Fire Incident Summary Reports through the year. City staff divided the types of calls into 4 major categories: emergency medical, fire (excessive heat refuse, vehicle, grass), rescue and miscellaneous (false, hazardous conditions, spills, leaks, good intent, vicinity alarm) and plotted the calls on a map of the City of Oak Park Heights. The data from the year 2000 was sufficient in providing the committee with an understanding of the types of calls and the location of the calls. Therefore, data from 1997 -1999 was not reviewed. (Appendix Q 17 B) Review the fire suppression and medical run times of Bayport's Fire Department to the City of Oak Park Heights. The Bayport Fire Department conducted an analysis of drive times from the Bayport Fire Hall and Oak Park Heights City Hall to various locations in Oak Park Heights. C) Review the City of Oak Park Heights' water system and its capacity to provide adequate volume and pressure for fire suppression activities. • City staff monitors and reviews the water system to ensure that water is available and that the pressure is adequate on a continuous basis. D) Review the City of Bayport Fire Department's hazardous material incident handling capabilities. Bayport Fire Department personnel is trained to identify hazardous material. If a need is identified the Bayport Fire Department will use the services of a private contractor or the State of Minnesota Hazardous Material Group. Over the years a statewide program has been implemented and the state has taken over the role of handling hazardous material. Therefore, the committee determined that it was sufficient to have a general understanding of Bayport Fire Department's hazardous material capabilities. E) Review the ISO insurance rating system as it applies to the City of Oak Park Heights. 18 ' As one of the major issues identified by the committee, it learned ' about the Insurance Services Office (ISO) ratings and how they are utilized to rate a community's fire protection capabilities. A lower ' point level earns homeowners and businesses lower insurance ' premiums. Oak Park Heights currently has an ISO rating of class 6 and has been approved to be a 5 effective April 1,2001 (Appendix E). ' Bayport has a rating of class 6 and has been approved to be a 4 ' effective April 1, 2001. The rating for Oak Park Heights is slightly higher than the City of Bayport based on the current location of the ' one Fire Station. In addition, a representative from LMCIT indicated ' that the City's premium may be reduced only slightly if the ISO rate was reduced. RECOMMENDATIONS ' The Blue Ribbon Committee was asked to make recommendations to the City Councils ' of Oak Park Heights and Bayport on the following: 1) Recommend fire equipment and rescue equipment necessary ' to provide fire and medical services to the City of Oak Park ' Heights. ' On an basis, in January. the Bayport Fire Department and City Council review the Department goals and equipment needs. The ' Department tracks the age of its equipment and when it should be replaced ' (Appendix G). The Blue Ribbon Committee recommends that this process of determining necessary equipment needs be continued. 1 19 1 2) Recommend the fire fighting personnel required to provide fire and medical services to the City of Oak Park Heights. ■ The Committee recommends that the Department and the two Cities should encourage the recruitment of more volunteer firefighters from Oak Park Heights as well as explore the use of medical only volunteers. The recommendations are based on concerns of an increase in fire and medical calls that will most likely occur due to the development of the Valley Senior Services Alliance (V.S.S.A.) Boutwell's Landing campus as well as other development in the western portion of Oak Park Heights. 3) Determine if a fire sub - station is required in Oak Park Heights. If one is required, recommend the location of the fire sub - station. ■ At this time, the Committee does not recommend a fire sub - station in Oak Park Heights. The Committee recognized that it is often difficult for residents of Oak Park Heights interested in serving on the Bayport Fire Department to respond in a timely manner to the Bayport Fire Station. Therefore, the Committee recommends that the Bayport Fire Department explore options of allowing Bayport Fire Department personnel residing in the City of Oak Park Heights to respond to other sites than the Bayport Fire Station prior to a call. Such options could include having a crew vehicle stationed at the Oak Park Heights City Hall. 20 4) Additional Recommendations The following are additional recommendations related to the three directives above: the next 24 months, A nnual Review Fire Protection —For the short term, ' additional facilities are not necessary. However, the Committee zed that within the short term it might become necessary for the recogni Bayport Fire Department to locate a vehicle in Oak Park Heights without ' requiring an additional facility to be built. The Bayport Fire Department ' is planning for a new vehicle in the year 2003 and at this time does not ' have room for another vehicle at its present location. In the long term, 3 -5 years out, a sub - station in Oak Park Heights ' may be necessary. The Committee recognizes that as the community changes and the needs of the community change a sub - station may be ' required, especially with the average age of the population rising and the ' general population figures increasing over time. Therefore, the committee ' recommends that the Bayport Fire Chief continue to review the fire protection needs of Oak Park Heights including all of the issues raised in this report. This review should be conducted in November or December ' as part of the preparation of the Fire D goal presentation in January This annual review will insure that the City does not fall behind, but will stay well informed of any potential need to adjust the protection services. 21 Place a High Priority on Prevention — The Committee learned that prevention is an essential factor in fire protection. The Committee recommends that the City of Oak Park Heights and the Bayport Fire Department work on a plan to accomplish a higher degree of prevention. This plan could include exploring the creation of prevention programs such as in home inspections, low interest loans for sprinkler systems, fire extinguisher distribution, smoke alarm distribution, and ordinances requiring improved sprinkler systems in multi family buildings. • Explore the Establishment of a Special Service District - The City of Oak Park Heights may need to explore the establishment of a special service district for fire and medical services. A special service district is a defined area within a city where special services are rendered and the cost of the special service are paid from revenues collected from service charges imposed within that area (Minn. Stat. §428A.01, Subd. 4). Special services generally do not include services that are ordinarily provided throughout the city from general fund revenues unless an increased level of services is provided in the special district, such as an increased level of fire and medical services. Property that is classified and used for commercial, industrial, or public utility purposes can be included in a district. Therefore, once the City of Oak Park Heights becomes fully developed and if evidence supports that areas of the City are receiving an increased level of fire and medical services it may be necessary to establish a special service district for fire and medical protection. 22 SUMMARY In summary, the Bayport/Oak Park Heights Blue Ribbon Fire Committee determined that the fire fighting capabilities of the Bayport Fire Department are adequate to meet the present needs of Oak Park Heights. The Committee encourages the City of Bayport and the City of Oak Park Heights to continue to focus on fire prevention efforts and to continue to monitor the needs of the City of Oak Park Heights as its population grows and changes. The anticipated increase in medical service calls is an area of concern for the Committee, mainly due to the development of the Boutwell's Landing neighborhood in Oak Park Heights. This increased demand could require facility expansion in Oak Park Heights, particularly for medical response vehicles. Planning for this increase is essential and will require a yearly review of the issues raised in this report as the area population ages and as new development occurs. 23 YEAR 2001 FAIR SHARE FORMULA = COST X % USE + % OF TOTAL VALUE 2 TAX CAPACITY VALUE - 1997 % OF TOTAL VALUE BAYPORT $3,663,211 0 23.8 /o OAKPARK HEIGHTS $6,728,690 43.7% BAYTOWN TOWNSHIP $1,925,858 12.5% WEST LAKELAND TWP. $2,728,684 20.0% TOTAL $15,046,443 0 100.0 /o ANNUAL FIRE RUNS 1995 - 1996 -1997 "Fire Runs" include false alarms and Carbon Monoxide alarms actual 2001 Budget is $203,000 FIRE -FAIR SHAREF 0 FAIR SHARE 2001 AVERAGE -- % OF TOTAL BAYPORT 45 38.5% OAK PARK HEIGHTS 45 38.5% BAYTOWN TOWNSHIP 10 8.5% WEST LAKELAND TWP. 17 14.5% TOTAL 117 100.0% OAK PARK BAYTOWN WEST BAYPORT HEIGHTS TOWNSHIP LAKELAND ASSESSED VALUE 23.8% 43.7% 12.5% 20.0% % OF USE 38.5% 38.5% 8.5% 14.5% 62.3% 82.2% 21.0% 34.5% DIVIDED BY 2 31.15% 41.10% 10.50% 17.25% $190,000 BUDGET FAIR SHAR = $59,185 $78,090 $19,950 $32,775 "Fire Runs" include false alarms and Carbon Monoxide alarms actual 2001 Budget is $203,000 FIRE -FAIR SHAREF 0 FAIR SHARE 2001 1 YEAR 2002 % OF TOTAL V ALUE 22.25% 41.96% 12.21% 23.58% 100.00% % OF TOTAL 34.82% 39.76% 7.02% 18.40% 100.00% OAK PARK FAIR SHARE FORMULA ' = COST X % USE + % OF TOTAL VALUE ' TAX CAPACITY VALUE - 2000 BAYPORT(Tax Capacity not adjusted since 1997 $3,663,211 2000 Tax Capacity is $1,919,718) ' Actual OAKPARK HEIGHTS $6,907,002 BAYTOWN TOWNSHIP ' $2,010,590 WEST LAKELAND TWP. $3,881,853 t TOTAL $16,462,656 ' ANNUAL FIRE AND RESCUE RUNS TOTAL ' 1998 1999 2000 199812000 AVERAGE BAYPORT 92 113 147 352 117 ' OAK PARK HEIGHTS 106 134 162 402 134 BAYTOWN TOWNSHIP 23 20 28 71 24 WEST LAKELAND TWP. 45 63 78 186 62 ' TOTAL 1011 337 % OF TOTAL V ALUE 22.25% 41.96% 12.21% 23.58% 100.00% % OF TOTAL 34.82% 39.76% 7.02% 18.40% 100.00% OAK PARK BAYTOWN WEST BAYPORT ' ASSESSED VALUE 22.25% % OF USE 34.82% 23.58% 57.07% DIVIDED BY 2 28.53% $210,000 BUDGET 19.24% FAIR SHAR = $59,922 and Rescue Runs' include false alarms and Carbon Monoxide alarms ' "Fire % OF TOTAL V ALUE 22.25% 41.96% 12.21% 23.58% 100.00% % OF TOTAL 34.82% 39.76% 7.02% 18.40% 100.00% OAK PARK BAYTOWN WEST HEIGHTS TOWNSHIP LAKELAND 41.96% 12.21% 23.58% 39.76% 7.02% 18.40% 81.72% 19.24% 41.98% 40.86% 9.62% 20.99% $85,804 $20,198 $44,076 FIRE -FAIR SHAREF D FAIR SHARE 2002E I 1 1 1 1 1 1 1 1 1 BLUE RIBBON FIRE COMMITTEE MEETING AGENDA AUGUST 2, 2000 - 3:00 P.M. OAK PARK HEIGHTS CITY HALL I. Introduction of Members and Staff 11. Purpose of Meeting III. City Map with Current and Future Developments IV. Current Fire Agreement V. Year 2000 Raw Data VI. Determine Next Meeting Time, Place and Agenda First week of September, 2000 @ Bayport Fire Hall Topics to include: 1. Presentation by Brad Carmichael on current capabilities 2. Presentation by insurance experts on affects off:re operation on insurance rates BLUE RIBBON FIRE COMMITTEE AUGUST 2, 2000 MEETING MINUTES The meeting was called to order at 3:10 p.m. by Chairperson Tumquist. Committee Members Present: Mike Brabender, Lynae Bryne, Peter Clements, Mary McComber, Jim Menard, Jack Nyenhuis, Allen Schultz, Chuck Schwartz and Secretary Julie Johnson. Oak Park Heights staff: Tom Melena and Kin Kamper. Bayport City staff: Ken Hartung. Absent: Committee Member Jack Piepel. I. Introduction of Members and Staff. IL Purpose of Meeting. Chairperson Tumquist reviewed the City of Bayport Council Letter No. 00 -80, which discusses the Blue Ribbon Committee and its purpose. Tumquist also reported that the purpose of the Committee is not to change the current allegiance Oak Park Heights enjoys with Bayport, but rather to be sure we are providing the best coverage we can. It is intended that this Committee will make recommendations to the Oak Park Heights City Council. III. City Map with Current and Future Developments Administrator Melena gave a brief background of the organizational structure of Oak Park Heights city operations. A map was displayed showing the calls in Oak Park Heights for the past six months. City Administrator Melena presented an overview of existing and future economic development projects in Oak Park Heights and its impact on fire protection. The Stillwater Area High School is located in the City and currentl has 2,300 students attending. The Kern Center industrial area has 15 acres on 58 Street and Memorial. A big box area is set up for four more facilities with possible expansions of Rainbow and Wal -Mart. The City is waiting to see if Andersen will be remodeling the St. Croix Mall. The County is planning to re -do Oakgreen in 2005, in conjunction with the new bridge. He also explained how 1,200 new jobs will have been created in the City, with 500 new jobs in V.S.S.A., 300 jobs in the Andersen Corporation at the St. Croix Mall, 100 at the Post Office, 200 to 500 future jobs pending at the St. Croix Mall, and 100 at Ryder Transportation. He also explained the Central Business District project, which will be a 70 million - dollar project when completed. The 35 million - dollar housing portion will begin construction soon and will include 170 to 180 apartments, and 60 to 70 townhouses. He also pointed out that the City does not have any annexation plans. I ' IV. Current Fire Agreement t The current agreement between Bayport and the City of Oak Park Heights was reviewed. The total cost for fire protection is $190,000 and is shared between Bayport, Oak Park heights, Baytown Township, and West Lakeland based on a fair share formula. A discussion began regarding the city map and the calls. The majority of calls are medical, and there was some concern that this could increase as V.S.S.A. develops. Administrator Melena voiced concerns about transportation, due to road construction and the upcoming bridge. There was also discussion on personnel recruiting and the difficulty with some being able to take off work during daytime hours. V. Raw Material Volunteer Firemen are paid per hour or per call. $10 per call, to a maximum of two hours, and $8 for medical. They receive $4,750 per year toward retirement. Bayport has roughly 25 people. VI. Determine Neat Meeting Time, Place and Agenda Next meeting will be held on September 6, 2000 at 3:30 p.m. at Bayport Fire Department/City Hall. Respectfully Submitted Julie R. Johnson Administrative Secretary BLUE RIBBON FIRE COMMITTEE MEETING AGENDA SEPTMBER 6, 2000 - 3:30 P.M. BAYPORT FIRE DEPARTMENT I. Approve Agenda H. Approve Minutes of August 2, 2000 Meeting III. Current Capabilities — Brad Carmichael, Bayport Fire Chief IV. ISO Ratings — Tom Melena V. Insurance Issues — Kevin Balfanz, LMCITBerkley Risk Administrators VI. Response Times VII. Traffic Counts — Tom Melena VIII. 5:00 p.m. Adjournment — Set Time and Date for Next meeting ' BLUE RIBBON FIRE COMMITTEE SEPTEMBER 6, 2000 MEETING MINUTES The meeting was called to order at 3:30 p.m. by Chairperson Tumquist. Committee Members Present: Mike Brabender, , Peter Clements, Mary McComber, Jim Menard, Jack Nyenhuis, Allen Schultz, Chuck Schwartz and Secretary Julie Johnson. Oak Park Heights staff: Tom Melena and Kim Kamper. Bayport City staff: Ken Hartung, Fire ' Chief Brad Carmichael and Assistant Chief Scott Radke. Absent: Committee Membez Lynae Byrne. I. Approve Agenda Motion by Menard, seconded by Schultz, to approve the agenda as presented. Motion carried unanimously. II. Approve Minutes of August 2, 2000 Meeting Motion by Schultz, seconded by Nyenhuis, to approve Minutes. Motion carried unanimously. III. Current Capabilities Brad Carmichael, Bayport Fire Chief, presented an overview of the current capabilities of the Bayport Fire Department as well as information on future capabilities with the purchase of new equipment that was recently approved by the Bayport City Council. Carmichael reviewed the breakdown by city and type of call for the 320 to 370 calls per year that the Bayport Fire Department responds to. He also reviewed the department's projects for 2000, including details on the new equipment. The department will be replacing a tanker truck with a tanker /pumper truck with better capabilities and will also be replacing a 65 foot ladder truck with a 100 foot ladder truck. Oak Park Heights fire calls are typically responded to with 2 — 3 major trucks and medical calls are responded to with the rescue truck. Carmichael also reviewed the fire inspection program that was started 2 years ago. The inspections are conducted by firefighters with a goal of inspecting 50% of the businesses in Oak Park Heights each year. The fire inspectors meet twice a month and conduct their own training. IV. ISO RATINGS Tom Melena, Oak Park Heights City Administrator, discussed the ISO point system used to rate community fire departments. Melena explained that lower point levels earn homeowners and businesses lower insurance premiums. Bayport currently has a rating of class 6 and Oak Park Heights has a rating of class 6. Brad Carmichael reviewed the current ISO rating of 61.27 %, including a breakdown of how that rating is determined. Carmichael explained that the difference in ISO ratings between Oak Park Heights and Bayport is due to Oak Park Heights' water supply and distance of hydrants from the fire station. V. INSURANCE ISSUES Kevin Balfanz, Loss Control Consultant of Berkley Risk/LMCIT discussed insurance issues. Balfanz related that there are 4 factors the League uses to rate insurance risk: use, construction class, sprinklers and the ISO protection class code. He indicated that as an example, reducing Oak Park Heights' ISO rating from 6 to 5 would be about an 11 % drop in the League's insurance rates for the City. A reduction from 6 to 4 in the ISO rating would reduce the rates by approximately 20 %. Businesses would likely see the same reduction in their insurance rates, but homeowners would not see any change. VI. RESPONSE TIMES Tabled to next meeting. VII. TRAFFIC COUNTS Tom Melena reviewed maps projecting future traffic counts and related discussions with MNDOT regarding the lack of east -west roads in the area and specific areas of concern. Melena also reviewed maps of 1998 and 2000 traffic counts done on Oak Park Heights ' residential streets, comparing traffic count changes and stressing residents' concerns over traffic and response times. VIII. ADJOURNMENT Next meeting set for October 4, 2000, 3:30 p.m. to 5:00 p.m. at Oak Park Heights City Hall. Meeting was adjourned at 5:00 p.m. Respectfully Submitted Julie R. Johnson Administrative Secretary BLUE RIBBON FIRE COMMITTEE MEETING AGENDA October 4, 2000 — 3:30 P.M. Oak Park Heights City Hall I. Approve Agenda H. Approve Minutes of September 6, 2000 Meeting III. Response Times IV. "Response Time Hogwash" Presented by Nyle Zikmund, Fire Chief, Spring Lake Park (tentative due to Jury Duty) V. 5:00 p.m. Adjournment — Set Time and Date for Nest Meeting I ' BLUE RIBBON FIRE COMMITTEE OCTOBER 4, 2000 MEETING MINUTES ' The meeting was called to order at 3:30 p.m. by Chairperson Tumquist. Committee ' Members Present: Mike Brabender, Lynae Byrne, Peter Clements, Mary McComber, Jack Nyenhuis, Allen Schultz and Secretary Julie Johnson. Oak Park Heights staff: Tom Melena and Kim Kamper. Bayport City staff: Ken Hartung, Fire Chief Brad Carmichael ' and Assistant Chief Scott Radke. Absent: Committee Members Jim Menard and Chuck Schwartz. ' I. Approve Agenda Motion to approve the agenda as presented. Motion carried unanimously. II. Approve Minutes of August 2, 2000 Meeting ' Motion by Schultz, seconded by McComber, to approve Minutes. Motion carried unanimously. ' III. Response Times ' Tom Melena suggested the use of response time data as one of several tools in assessing fire protection. Melena further suggested conducting an analysis of response times from the Bayport Fire Hall and Oak Park Heights City Hall to various locations in Oak Park Heights. IV. "Response Time Hogwash" — Nyle Zikmund ' Nyle Zikmund, Fire Chief of Spring Lake Park, presented his analysis of the importance of response time in fire protection. 1 V. Adjournment ' Next meeting set for November 8, 2000, 3:30 p.m. to 5:00 p.m. at Oak Park Heights City Hall. Staff members were directed to prepare response time data for discussion at the next meeting. ' Meeting was adjourned at 5:00 p.m. ' Respectfully Submitted t Julie R. Johnson ' Administrative Secretary BLUE RIBBON FIRE COMMITTEE MEETING AGENDA November 8, 2000 — 3:30 P.M. Oak Park Heights City Hall I. Approve Agenda II. Approve Minutes of October 4, 2000 Meeting III. EMS Side of Fire Protection IV. Report on Response Time V. 5:00 p.m. Adjournment — Set Time and Date for Next Meeting I III. EMS Side of Fire Protection Lakeview Hospital EMS personnel provided an overview of emergency medical services provided by Lakeview. Also discussed the role of fire and police department personnel when responding to a medical call. IV. Report on Response Time Bayport Fire Chief Brad Carmichael reviewed data collected by the Bayport Fire Department. Chief Carmichael noted that two minutes should be added to the response time figures to allow for personnel to arrive at the fire department. V. Adjournment Next meeting set for November 28, 2000, 3:30 p.m. to 5:00 p.m. at Oak Park Heights City Hall. Byrne emphasized that the next meeting will be a brainstorming session and encouraged everyone to be prepared to share ideas. Meeting was adjourned at 4:40 p.m. Respectfully Submitted, Julie R. Johnson Administrative Secretary BLUE RIBBON FIRE COMMITTEE NOVEMBER 8, 2000 MEETING MINUTES ' The meeting was called to order at 3:30 p.m. by Acting Chairperson Byrne. Committee ' Members Present: Mike Brabender, Peter Clements, Mary McComber, Jack Nyenhuis, Allen Schultz and Secretary Julie Johnson. Oak Park Heights staff. Tom Melena and Kim Kamper. Bayport City staff: Ken Hartung and Fire Chief Brad Carmichael. Absent: ' Committee Members Jim Menard and Jerry Turttquist. I. Approve Agenda Motion to approve the agenda as presented. Motion carried unanimously. ' II. Approve Minutes of October 4, 2000 Meeting Motion to approve Minutes. Motion carried unanimously. III. EMS Side of Fire Protection Lakeview Hospital EMS personnel provided an overview of emergency medical services provided by Lakeview. Also discussed the role of fire and police department personnel when responding to a medical call. IV. Report on Response Time Bayport Fire Chief Brad Carmichael reviewed data collected by the Bayport Fire Department. Chief Carmichael noted that two minutes should be added to the response time figures to allow for personnel to arrive at the fire department. V. Adjournment Next meeting set for November 28, 2000, 3:30 p.m. to 5:00 p.m. at Oak Park Heights City Hall. Byrne emphasized that the next meeting will be a brainstorming session and encouraged everyone to be prepared to share ideas. Meeting was adjourned at 4:40 p.m. Respectfully Submitted, Julie R. Johnson Administrative Secretary BLUE RIBBON FIRE COMMITTEE MEETING AGENDA November 28, 2000 — 3:30 P.M. Oak Park Heights City Hall I. Approve Agenda II. Approve Minutes of November 8, 2000 Meeting III. Brainstorming Session (please bring previously provided documents with you) IV. 5:00 p.m. Adjournment ' BLUE RIBBON FIRE COMMITTEE NOVEMBER 28, 2000 MEETING MINUTES ' The meeting was called to order at 3:30 p.m. by Chairperson Turnquist. Committee Members Present: Lynae Byrne, Peter Clements, Mary McComber, Jack Nyenhuis, Jack ' Piepl, Allen Schultz and Secretary Julie Johnson. Oak Park Heights staff. Tom Melena, Kim Kamper, Lindy Swanson, Kris Danielson, Jay Johnson and Jim Butler. Bayport City staff: Ken Hartung and Assistant Fire Chief Scott Radke. Absent: Committee Members ' Mike Brabender, Jim Menard and Chuck Schwartz and Fire Chief Brad Carmichael. ' I. Approve Agenda Motion to approve the agenda as presented. Motion carried unanimously. ' II. Approve Minutes of November 8, 2000 Meeting Motion to approve Minutes. Motion carried unanimously. III. Brainstorming Session Administrator Melena reviewed the purpose of the committee, the history of a past fire substation proposal, and the information provided to the committee at previous meetings. The consensus of the committee was that there is not a need at the present time for a fire substation in Oak Park Heights. In general, members felt that the current level of service and response time is meeting the community's needs. The committee members identified fire prevention as a major concern and suggested inspection of single and multi family residences, prevention training, sprinkler systems, and ordinance changes as possible methods to increase fire prevention efforts. Committee members also suggested increased recruitment of volunteers from Oak Park Heights and exploring the possibility of allowing Oak Park Heights volunteers to respond to calls directly from home or work to improve their response time. Committee members expressed concern over the increasing number of medical calls and the future cost of ambulance service in the area. Members suggested exploring the possibility of recruiting volunteers to respond to medical calls only and locating a medical response truck in Oak Park Heights. Oak Park Heights staff will prepare a draft report of the committee's recommendations for review at the next meeting. IV. Adjournment Meeting was adjourned at 4:45 p.m. The next meeting was scheduled for January 3, 2001, 3:30 p.m. at the Oak Park Heights City Hall. Respectfully Submitted, Julie R. Johnson Administrative Secretary r1 1 1 1 1 1 1 a b b a w x 1 1 V � 5 €i fA . 4 '1 � / r u► i f M W � - 4 w „ 3 P 4 N N LL 0 CL C ^, E O LLL � m CL m L o U- O Co O N � o 0 � r w z 3 Qa T J y I U C N m II 06 cv uj U U 0 ', c c (� 2 2LL LL 2'LL2 Xk z ®Novi - 1 � 5 €i fA . 4 '1 � / r u► i f M W � - 4 w „ 3 P 4 N N LL 0 CL C ^, E O LLL � m CL m L o U- O Co O N � o 0 � r w z 3 I I 1 1 I 1 1 1 1 1 1 II 1 o ° m v m r 0 3 ° m v 0 o w o n ° 0 £ w 0 ° 9 6 0 � O r m O m y m £ o F r m � m x F ° m ° x m o n m r m' 1 ' O f D � co o A° _ CD D �rn O ' AGE O ' � z m co Z (D rnrn 3 0- z i m _ ° D ' t V( Rosene Anderlik & Associates le a dn1EPuar OPPor[unrry EmPlo ye• R"`714 O[to G. Bonestroo. PE. • Joseph C. AnCenik. P.E. • Marvin Richard E. Turner, I.E Jelly a. our E Glenn Su R V E PE • CPA. a for C,,sul PE Jerry A Bourdon. PE . Roper[ W Rosene. PE. and Susan M. ECenin. C.PA.Senior Consupanrs A a Pals: Howard A San /ord. P.E. •Keith A cMand Foss . Gordon, P • "'cha W Fost PE, . E Roper[ k Ple PE. Odvid 0. LOSkO[d. PE. RO[Iert [ RUiSek, A,I A. Mark A. Hanso SOry, PE. Michael l ', Rau[mann . PE. • Ted K. Field. PE. • Kenneth P Anderson. P.E. • Mark R. Rolla. RE Sidney P Wilnamson. PE. LS • Rooerr F Korsmrrh • Agnes M Rm Allan Rick Schmidt. .Michael :Rau. PE midt PE. Engineers & Architects O/Oces: St Paul, Rochester Willmar and St Udud. AN • Milwaukee. Wi Weos,ret www odnes[.co con, II PRELUVIINARY REPORT ON WATERWORKS SYSTEM EXPANSION 1999 CAPITOL IMPROVEMENTS He No. 55 -98 -806 OAK PARK HEIGHTS, MINNESOTA October 30, 1998 INTRODUCTION A Comprehensive Water Supply and Distribution Plan has been prepared for and adopted by the City of Oak Park Heights. That plan will serve as a guide for the expansion of the Citv's trunk water and supply for the ultiuime service area which includes land outside the current corporate limits. The purpose of this report is to further identify those improvements which should be initiated in 1999 and to review cost corsideration as well as !and and easement acquisition and related jurisdictional issues. REQUIRED IMPROVEh1 ' The City of Oak Park Heights is currently served by two municipal wells. Both of these wells must be in service to meet the maximum daily demand. If one of the wells is out of service t during this high demand period the storage could be depleted which would jeopardize the Citv's fire fighting capability. Therefore, the construction of an additional well for water supply would ' be considered as the highest priority capitol improvement item to be implemented in the waterworks system. ' The wellhead protection planning, which has been undertaken by the City, has indicated that future wells should be located south of the existing City limits to minimize contaminant ' vulnerability in the modeled capture zones. These wells would be located with approximateIv 1 1 2335 West Highway 36 • St. Paul, MN 55113 • 612 -636 -4600 • Fax: 612 - 636-1311 ' In addition to the Supply and distribution improvements required, consideration should ' also be given to initiating the acquisition of land, design and construction of the 2.0 MG ground storage facility and 2000 GPM booster station. While not as physically critical as an additional ' well, the process should be started because it will take nearly 2 years from start of design until the tank and station are on line and in operation. 1 COST ESTIMATES Cost estimates were provided in the September Water Supply and Distribution Report which will be used for the 1999 Capitol Improvement Program. The cost estimates include a twenty-five (25) percent allowance for engineering, legal and administrative costs. A tabulation of the various segments of water main and other facilities with the estimated costs is shown ' below: ' Item Estimated Cost Well, Pump & Pumphouse $ 700,000.00 Pressure Reducing Station 50,000.00 ' 2.0 MG Ground Storage Tank 1,080,000.00 Booster Station 650.000.00 TOTAL SUPPLY & STORAGE -- $2,480,000.00 t Water Main Estimated Cost Oakgreen - Pond View to 58th $ 56,600.00 ' Oakgreen - 58th to River Hills 35,140.00 Easement - DNR West 115,850.00 Easement - DNR South 278,460.00 ' Osgood - Trunk to Correct. Facility 44 000.00 Easement - Correctional Facility South 278,410.00 ' Stagecoach Trail - Trunk to 56th 193.540.00 TOTAL TRUNK WATER MAIN $952,540.00 While it is recommended that all of the capitol projects be initiated at this time, phased alternatives and their relative costs are provided for informational purposes. Phase 1 would ' consist of drilling a well at the southeast corner of the DNR site with connection to the Osgood Avenue main. Phase 2 would include Phase 1 plus the southwest trunk system. Phase 3 would ' add the southeast trunk system and Phase 4 would include all of the capitol improvements. A tabulation of those activities and costs is as follows: 1 3 1 connection charge revenue from the Valley Senior Life Community development will be used ' for this purpose as well as to provide debt service for outstanding improvement bonds. ' IMPLEMENTATION PROGRAM ' To proceed with any part of the capitol improvement program described herein it will be necessary to purchase a 150 foot x 100 foot well site on land owned by the State of Minnesota. ' Negotiations should be initiated in the near future because eminent domain procedures may not be applicable in this matter where two governmental jurisdictions are obtaining or retaining the ' same land for public purposes. It would also be advisable to meet with officials from Baytown Township to inform them of the plans to determine what jurisdictional, practical and political obstacles may be encountered. Meetings should be held with the Department of Natural Resources and the Minnesota ' Department of Corrections to identify procedures to follow to obtain utility easements on land under their jurisdiction. It will be necessary to evaluate in greater detail the available funding sources and ' allocation of costs so that financing can be provided. ' After all of the matters noted above have been resolved authority could be given to creating land acquisition and easement descriptions and documents as well as preparation of the ' necessary plans and specifications for the design and public bidding of these capitol improvements. ' CONCLUSIONS AND RECOMMENDATIONS As a result of the study undertaken, it can be concluded that certain capitol improvements in accordance with the Comprehensive Water Supply and Distribution Plan must be undertaken ' to assure an adequate water supply to meet current maximum usage demands and to provide an adequate and reliable system for current and future users. It is recommended that this report be approved and used as a guide for the layout and design of current capitol improvements to improve and expand the City's waterworks system It ' is further recommended that meetings be scheduled and communications established to determine procedures to obtain permission, permits, land and easements required to construct ' these public improvements with the following agencies: 5 I 1 I 1 1 1 I 1 I INSURANCE SERVICES OFFICE, INC. 111 NORTH CANAL STREET SUITE 950 CHICAGO, ILLINOIS 60606 -7270 131219300070 11300144.1-4554 FAX: (31219300017 February 2, 2001 ' Honorable David Schaaf, Mayor ' Oak Park Heights City Hall 14168 N. 57 Street Oak Park Heights, MN 55082 ' RE: Public Fire Protection City of Oak Park Heights ' Dear Mayor Schaaf: We wish to thank you, Fire Chief Brad Carmichael, Water Superintendent Jay Johnson and others for the cooperation given to our representative during our recent survey. We have completed our evaluation of the fire insurance classification for your city and fire district, and advise that the protection class has improved to Class 5 for the city. ' Formerly Class 6 applied to the city. The new classifications may result in a decrease in advisory property insurance calculations for many insured properties within the city and outside fire protection ' district. The new class will be effective April 1, 2001. The change may effect properties to a degree depending upon the type of building construction, the hazards of occupancy and other factors. Insurance policyholders should contact their agent or company to determine the effect this change in classification ' might have on their policies. Class 5 applies to properties with a needed fire flow of 3500 gpm or less. The private and public ' protection at properties with larger needed fire flows are individually evaluated, and may vary from the city classification. ' The purpose of our visit was to gather information needed to determine a fire insurance classification which may be used in the calculation of property insurance premiums. This survey was not conducted for property loss prevention or life safety purposes, and no life safety or property loss prevention ' recommendations will be made. We are attaching a copy of our Classification Details and the results of the hydrant flow tests witnessed during our survey. If you have any questions concerning the new classification, please let us know. Very truly yours, ' �r�sQiC � wtectia�c (,CaaQe�ceatcox De,�t. Public Protection Classification Dept. (800) 930 -1677 Ext. 6209 ' Encl. ' Cc: Brad Canmichael, Fire Chief Jay Johnson, Superintendent INSURANCE SERVICES OFFICE, INC. III N CANAL STREET SOTTE 450 CHICAGO. ILLINOIS 06067270 (311) 9)0 -0070 (I=)444 -654 FAX: (113) 970-0019 CLASSIFICATION DETAILS Municipality: OAK PARK HEIGHTS State: MN Population: 4,033 Date Surveyed: April 25, 2000 Total Credit: 57.00 Class: 5 RECEIVING AND HANDLING FIRE ALARMS This section of the Fire Suppression Rating Schedule reviews the facilities provided for the general public to report fires, and for the operator on duty at the communication center to dispatch fire department companies to the fires. Credit Actual Maximum 1. Credit for Telephone Service (Item 414) This item reviews the facilities provided for the public to report fires, including the listing of fire and business numbers in the telephone directory. 1.80 2.00 2. Credit for Operators (Item 422) This item reviews the number of operators on -duty at the communication center to handle fire calls. 3.00 3.00 3. Credit for Dispatch Circuits (Item 432) This item reviews the dispatch circuit facilities used to transmit alarms to fire department members. 3.50 5.00 4. Total Credit for Receiving and Handling Fire Alarms: 8.30 10.00 Relative Classification for Receiving and Handling Fire Alarms: 2 Page 1 CLASSIFICATION DETAILS CLASSIFICATION DETAILS Municipality: OAK PARK HEIGHTS State: MN Population: 4,033 Date Surveyed: April 25, 2000 Total Credit: 57.00 Class: 5 FIRE DEPARTMENT This section of the Fire Suppression Rating Schedule reviews the engine and ladder - service companies, equipment carried, response to fires, training and available fire fighters. Credit Actual Maximum 1. Credit for Engine Companies (Item 513) This item reviews the number of engine companies and the hose equipment carried. 8.83 10.00 2. Credit for Reserve Pumpers (Item 523) This item reviews the number of reserve pumpers, their pump capacity and the hose equipment carried on each. 0.56 1.00 3. Credit for Pump Capacity (Item 532) This item reviews the total available pump capacity. 5.00 5.00 4. Credit for Ladder - Service Companies (Item 549) This item reviews the number of ladder and service companies and the equipment carried. 1.50 5.00 5. Credit for Reserve Ladder - Service Companies (Item 553) This item reviews the number of reserve ladder and service trucks, and the equipment carried. 0.17 1.00 Page 2 CLASSIFICATION DETAILS CLASSIFICATION DETAILS Municipality: OAK PARK HEIGHTS State: MN Population: 4,033 Date Surveyed: April 25, 2000 Total Credit: 57.00 Class: 5 FIRE DEPARTMENT (continued Credit Actual Maximum 6. Credit for Distribution (Item 56 1) This item reviews the percent of the built -upon area of the city which has an adequately- equipped, responding first -due engine company within 1.5 miles and an adequately - equipped, responding ladder - service company within 2.5 miles. 0.48 4.00 l 7. Credit for Company Personnel (Item 571) This item reviews the average number of equivalent fire fighters and company officers on duty with existing companies. 2.69 15.00+ 8. Credit for Training (Item 581) This item reviews the training facilities and their use. 3.24 9.00 9. Total Credit for Fire Department: 22.47 50.00+ Relative Classification for Fire Department: R + This indicates that credit for manning is open- ended, with no maximum credit for this item. Page 3 CLASSIFICATION DETAILS CLASSIFICATION DETAILS Municipality: OAK PARK HEIGHTS State: MN Population: 4,033 Date Surveyed: April 25, 2000 Total Credit: 57.00 Class: 5 WATER SUPPLY This section of the Fire Suppression Rating Schedule reviews the water supply system that is available for fire suppression in the city. Actual Maximum 1. Credit for the Water System (Item 616) This item reviews the supply works, the main capacity and hydrant distribution. 29.87 35.00 2. Credit for Hydrants (Item 621) This item reviews the type of hydrants, and method of installation. 2.00 2.00 3. Credit for Inspection and Condition of Hydrants (Item 63 1) This item reviews the frequency of inspections of hydrants and their condition 2.62 3.00 4. Total Credit for Water Supply: 34.49 40.00 Relative Classification for Water Supply: 2 Page 4 CLASSIFICATION DETAILS 1 1 1 1 1 1 Grading Sheet For: Public Protection Class Feature OAK PARK HEIGHTS, MN G Receiving and Handling Fire Alarms Fire Department Water Supply *Divergence Total Credit Surveyed: April 25, 2000 Credit Maximum Assigned Credit 8.30% 10.00% 22.47% 50.00% 34.49% 40.00% -8.26% 57.00°/a 100.00% The Public Protection Class is based on the total percentage credit as follows: Class % I 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69.99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19.99 10 0 to 9.99 *Divergence is a reduction in credit to reflect a difference in the relative credits for Fire Department and Water Supply. *The above Classification has been developed for fire insurance rating purposes only. Z L 4 . O fi C: LJ LJ cal L a' z Q Q L� 3 O z u ^ -xn 0 O G ri Q v C v C u V v c m a a i x N Z _ c cz F s :7 :L F C U s 1 5 ? 5 O C O O p p O C O O C c � C G CC � CL V y L V � W C > C O > 7_ $ C O O O_ O p O O = 3 = 3 [t7 p uL C — Q � Q � F• O a C C X u LLJ n � � j v� z ai 3S qi a3 vi LLJ Y z c CA N c E C U U F �' - F z J C L z z y � � 5 C - c F W O z s � ' U N <0 1 O L ? � _ L O P E F < a a - i c s � y c = C = d F r Q � y C F U ? C ` d l y N 2 � E n m F m � ? O o Z h th < Z c N j � L Z O p d � Z � O v rn F � y V li i a a L z y zo z i U o O � w o U j 9 N s u z. m a w a a F K O i c C o y � m y L z m � i In py J c Z fL N O O U d y N � d Ez 11 i 1 1 1 1 C1 CC7 04/18/00 14:05 5 :02/07 N0:732 Bonestroo 0 Rosene Anderlik & Associates Engineers & Architects Memorandum TO: Tom Melena City Administrator FROM: Shelly Johnson DATE: April 18, 2000 C iw FMtaal , lM(Da C4T Ilnnrflraa, ro lent Anakn4 .xrd AUUr r. m.. ,• �n AII,. m.a.,. ACL•xbt Ual huvVMN aim (i 4 nnrflrou PC 1,,. V OOaarINUIY fInIdUVN f trnn 4 Caat. PE . RoUnt U Am.nr.rnPU, AMU,,,,, I•(. • MArnm 1 So, x.Va. Pf. NOnrrl W NallMe. P[. 410.14 L.m., Pf lveyA Uuw Wu PV . inJ 6 ..nn N Hrarbn Itt A unl,Afe Mrn[lpW C OA, %",a, CUn {YII,Y NowwraA Slnrnra PF gorlrA Ouultn PC • POUR,,R Pfeifer, PE Ru narC W Pa11H. PF, . O,.na O 1 weal+ Pt • Runnl C Rrq.ea A I A . Nw9 A. MAnlan. Pf Nrinxr r Rau[m.n n ✓[ iJ P( Aennrrn r An....mn PI Mae R RUIl I, Pf_ GMey P WI4gTlan PC. l S . 4u Vert F Anllman • Agnr. M xx,y. Arly, xr.e S,A Ql, PE. O / /,r!• fl eavl RRUe,r rr WIIITAr non 1t Clnxa MN • Mrlw�rela WI Wepm RE: Traffic Count Data Results/Comparison O file No. 55 -Gen We have completed a series of 24 -hour count; along various streets in and around City liall. The location of these counts are shown on Figure 1. These counts were located to coincide with 24- hour counts that were conducted in the 3 ummor of 1998 with a few exceptions. Counts added for 2000 included the following: • 58 Street just west of Oakgreen Avenue • City Hall access just east of Oakgreen Avenue Count locations deleted in 2000 were as foliot 60' Street (frontage road) east of Osgood Avenue Shopping center access road north of 57"' venue The location of the 1998 counts are shown on igure 2. The underlying purpose of these 24 -hour volumes was to determine the effect of the opening of the 58" Street extensiun from Norell to Oakprgen and the opening of the access to City Hall at Oakgreen Avenue. Sitnply put, what effect did these new facilities have upon the traffic volumes along the residential street system looted south and east of city Ilan? The 24 -hour counts were conducted on various weekdays between the dates of March 29 and April 14. The results of the counts are shown on Figure 3. These are two -way unadjusted counts. Further, the directional volumes are shown on Figure 4. The 1998, 24 -hour volumes were shown on Figure 2 for comparison. It should be noted that counts Laken during the months of March and April are, histurically, less than counts conducted in July. These differences are minimal and won't affect any of the conclusions reached in these count comparisons. 2335 West Highway 36 • St. Paul, MN 55113 651 04/18/00 14:05 5 :03/07 N0:732 Mr. %bm Melenu Page 7 oft April 18, 1000 Cone °s'u Analysis of the year 2000 counts and comparison of those counts with the 1998 counts allows 1'or some conclusions to be drawn relative to trafTac volumes in the residential area, l conclusions are provided below. 2. 3. 4. 5. 6. The volumes on 57h Street east of O'Brien to Osgood have remained relatively the same Volumes on 53 54 and 55"' Streets In the O'Brien Avenue area have decreased when comparing year 2000 to 1998. The connection, adjacent to City Hall from O'Brien to Oakgreen is being used in the westbound direction by some traffic. This volume increase is probably the majority of the decrease in westbound traffic that has been experienced on 53 54'", The volumes on the and SS Streets, "new" segment of 58 Street have increased far more than we had expected they would. It is believed that some of thew are new trips destined to the commercial areas by Tli 5 and some volumes on "new" 58" are trips that may have been using TII 36. These Avenue. Street have not impacted residential street traffic east of Oakgreen The connection of O'Brien to Osgood that passes in front of the City Hall is attracting 360 to 400 vehicles per day in the westbound direction. "'his is slightly less than the 525 estimate in the August 7, acre are ve 1998, memo that analyzed the counts in the area. hicles traveling eastbound on the one -way westbound driveway that serves City Hall at O'Brien Avenue. 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