HomeMy WebLinkAboutProposed Budget-Minutes and Issue Sheets City Council Meeting Minutes
September 8, 2009
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for utilities they believe they overpaid. Harley Will, Accounting and
Finance Director for Washington County, came forward at the meeting
and reported that the County determined that there were issues with the
meter reading charges.
Mayor Beaudet pointed out that the meters at the County were read by
County staff during the duration when the problems occurred, and that
City staff had contacted the County about the discrepancy at that time.
Councilmember Swenson stated that there was a lot of information
provided by the County and that he would like this item to go back to City
staff for further review.
City Attorney Vierling stated that the City should take this issue under
advisement. He stated that City staff has the record and the county may
supplement it if they wish. He stated the council could deliberate on the
issue if they wish, and City staff could prepare Resolutions both ways on
the issue for the County's consideration.
Mayor Beaudet, seconded by Councilmember Swenson, moved to take
this issue under advisement, put this item on the table for the next 30 days,
and keep the record open. Carried 5 -0.
C. 2010 Budget — Adopt Resolution Approving 2010 Proposed Budget and
Proposed Tax Levies and Set Budget Workshop for First Meeting in
October: Finance Director Holst stated that the Resolution provided for
levying to the maximum. She reported that Utility Transition Aid had
been cut and that the City is losing Market Value Homestead Credit.
Councilmember McComber and Councilmember Abrahamson reported
that they would like the impact to the residents to decrease.
Councilmember McComber, seconded by Mayor Beaudet, moved to
approve the Resolution and continue to look at ways to cut the budget.
Roll call vote taken. Carried 5 -0.
Councilmember Abrahamson, seconded by Councilmember McComber,
moved to direct staff to prepare comments for the upcoming newsletter
pertaining to this topic. Carried 5 -0.
Mayor Beaudet, seconded by Councilmember Abrahamson, moved to set
a budget workshop prior to the first council meeting in October at 5:45
p.m. in the rear conference room. Carried 5 -0.
D. 2010 Budget — Schedule Public Comment/hearing. Meeting for Truth in
Taxation: Councilmember Runk, seconded by Councilmember
Page 8 of 26
City Council Meeting Minutes
September 8, 2009
Page 4 of 4
McComber, moved to reschedule the November 24 council meeting to
December 1 and hold the Truth in Taxation Hearing at that time. Carried
5 -0.
E. Approve Engineer to Design New Water Svstem Controls: City
Administrator Johnson reported that the City is looking to install a new
control system for the water system for the new City Hall. He reported
that $60,000 has been budgeted to date and that the project is estimated to
cost $125,000.
Councilmember Swenson, seconded by Mayor Beaudet, moved to approve
the engineer to design the new water system controls. Carried 5 -0.
Councilmember Abrahamson requested the City Engineer provide a
timeline.
VIII. Adiournment:
Councilmember McComber, seconded by Councilmember Swenson, moved to
adjourn at 8:13 p.m. Carried 5 -0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski David Beaudet
Administrative Secretary /Deputy Clerk Mayor
Page 9 of 26
Oak Park Heights ✓ ,��
Request for Council Action
Meeting Date September 8, 2009
Agenda Item Title Adopt Resolution Ap 2010 Proposed Budfzet and Prop_ osed Tax
Levies Time Required 5 Minutes
Agenda Placement New Business
Originating Department /Requestor Finance -- Judv Holst, Deputy Clerk /Finance Director
Requester's Signature
Action Requested Approve 2010 General Fund Proposed Budizet and Proposed General
Fund Tax Levv. Adopt Resolution.
Background /Justification (Please indicate any previous action, financial implications
including budget information and recommendations).
Two budget workshops have been held for the 2010 proposed budget and tax levy. At this
time the proposed revenue budget is $4,178,486 and the proposed expenditure budget is
$4,162,033.
The proposed General Fund levy amount is $3,778,596; which is the maximum the City is
allowed to levy. The proposed Debt Levy for the G. O. Capital Improvement Bonds of 2008
is $380,000.00 and an estimate for the G. O. Capital Improvement Bonds of 2009 of
$122,000.00. The actual Debt Levy for the 2009 bonds will be determined after approval of
the bond issuance. My preliminary calculation for the General Fund Levy and the Debt
Levy combined is a 17% or $622,731 increase in total levy and a 23.3% increase in total tax
rate over 2009. $178,390 of the increase in levy is attributable to the reduction of the
Utility Valuation Transition Aid for 2010. $157,000 is attributable to the increase in the
Debt Levy.
After all General Fund expenditures have been taken into consideration we have a 3.7% or
$149,843 increase in the expenditure budget over the 2009 budget. The departments with
increases over 10% are Elections, Planning & Zoning, Finance, and Insurance.
Elections increase is a small dollar amount, $3,850, we did not have an election in 2009
and will have an election in 2010. Planning & Zoning is proposing a 25% increase in their
retainer fee from $19,200 per year to $24,000 per year. There has not been an increase in
the planning retainer since 2002. Finance is increasing due to my retirement next year and
the added expense for my replacement. Employee health insurance premium will increase
20 %. City insurance will increase due to the new City Hall building and an overall 4% to
6% premium increase in 2010.
Attached is a Proposed 2010 Revenue & Expenditure Budget Summary for your review.
The proposed 2010 General Fund Levy and Proposed Debt Levy must be adopted, approved
and certified to Washington County by September 15, 2009. The final budget and levy
must be submitted to the County by December 28.
1 recommend approval of the proposed 2010 General Fund Budget , 2010 General Fund
Levy, and 2010 Debt Levies and adoption of the Resolution for the proposed 2010 General
Fund budget and levies.
2010 PRELIMINARY GENERAL FUND REVENUE BUDGET SUMMARY
1109 -7109
2007 2008 CUR YTD 2009 2010
FUND ACTUAL ACTUAL ACTUAL BUDGET REQUESTED COMMENTS
TAXES $2,768,796 $3,312 $1,727,836 $3,319,365 $3,716,096 12.0% Increase
SPECIAL ASSESSMENTS $0 $500 $486 $0 $0 0.0% Increase
BUSINESS LICENSES - PERMITS $36,898 $31,640 $4,608 $30,265 $31,650 4.6% Increase
NONBUSINESS LICENSES - PERMITS $118,923 $171,398 $64,467 $92,875 $50,000 -46.2% Decrease
FINES & FORFEITS $66,189 $63,474 $35,121 $70,500 $67,700 -4.0% Decrease
INTERGOVERNMENTAL REVENUES $107,528 $100,516 $92,931 $259,890 $78,040 -70.0% Decrease
CHARGES FOR SERVICES $132,557 $75,997 $35,096 $70,400 $72,420 2.9% Increase
MISC. REVENUES $194,942 $288,484 $92,349 $168,970 $162,580 -3.8% Decrease
TOTAL GENERAL FUND REVENUE SUMMARY $3,425,833 $4,044,441 $2,052,894 $4,012,265 $4,178,486 4.1% Increase
2010 PRELIMINARY GENERAL FUND EXPENDITURE BUDGET SUMMARY
1/09-7109 ,
2007 2007 CUR YTD 2009 2009
FUND ACTUAL ACTUAL ACTUAL BUDGET REQUESTED COMMENTS
GENERAL MANAGEMENT & BUILDING $77,827 $80,360 $41,681 $93,690 $102.985 9.9% Increase
MAYOR & COUNCIL $73,384 $82,579 $48,614 $99,880 $93,130 -6.8% Decrease
LEGAL $26,093 $17,070 $7,587 $30,000 $29,700 -1.0% Decrease
ELECTIONS $3.571 $8.081 $943 $940 $4,790 409.6% Increase
CITY ADMINISTRATOR $205,810 $235,027 $138,652 $255,145 $259,935 1.9% Increase
PLANNING & ZONING $23,499 $23,477 $19,162 $31,650 $35,640 12.6% Increase
FINANCE $206,429 $224,653 $134,175 $241,590 $308,275 27.6% Increase
COMPUTER $15,626 $17,532 $13,461 $23,000 $22,900 -0.4% Decrease
AUDIT $22,238 $16,419 $14,239 $21,500 $21,250 -1.2% Decrease
INSURANCE $309,540 $335,214 $157,448 $331,690 $408,360 23.1% Increase
ASSESSING $19,032 $20,503 $21,169 $21,300 $21,900 2.8% Increase
ENGINEERING $19,192 $11,008 $19,980 $27,000 $26,730 -1.0% Decrease
POLICE $939,975 $1,026,170 $591,392 $1,083,500 $1,105,450 2.0% Increase
FIRE PROTECTION $127.539 $134,995 $73,736 $146,310 $150,600 2.9% Increase
BUILDING INSPECTIONS $116,821 $121,387 $71,002 $132,895 $132,775 -0.1% Decrease
CIVIL DEFENSE $980 $1,303 $44 $5,100 $5.050 -1.0% Decrease
ANIMAL CONTROL $1,040 $1,195 $147 $1,650 51,635 -0.9% Decrease
PUBLIC WORKS- STREET MAINTENANCE $49,060 $53,388 $23,573 $63,465 561,570 -3.0% Decrease
PUBLIC WORKS -SNOW REMOVAL $106,617 $131,297 $43,832 $117,000 $122,750 4.9% Increase
PUBLIC WORKS- STREET LIGHTING $14,749 $59,653 $31,081 $64,600 $68,000 5.3% Increase
ARBORIST $11,571 $16,212 $5,316 $15,355 $15,201 -1.0% Decrease
SANITATION & WASTE $76,800 $176,215 $93,132 $196,050 $191,050 -2.6% Decrease
TREE REMOVAL $10,793 $29,423 $7,002 $25,000 $24,750 -1.0% Decrease
PARKS $137,427 $143,656 $68,765 $181,280 $174,857 -3.5% Decrease
COUNCIL CONTINGENCY $0 $3,335 $2,102 $10,000 $9,900 -1.0% Decrease
TRANSFERS OUT $617,000 $982,000 $396,300 $792,600 $762,850 -3.8% Decrease
TOTAL GENERAL FUND EXPENDITURE SUMMARY $3,212,613 $3,952,152 $2,024,535 $4,012,190 $4,162,033 3.7% Increase
INCREASE /(DECREASE) REVENUES OVER EXPENDITURES $213,220 $92,289 $28,359 $75 $16,453
RESOLUTION 09 -09 -37
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE 2010 PROPOSED BUDGET AND GENERAL FUND
LEVIES
WHEREAS, the City Staff has prepared and submitted to the
City Council it's proposed budget for calendar year 2010; and,
WHEREAS, the City Council for the City of Oak Park Heights
has determined that the proposed budget as submitted by the City
Staff is in the best interests of the citizens of the City of Oak
Park Heights.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the
City of Oak Park Heights as follows:
1. That the 2010 proposed budget is hereby approved as
presented by City Administration in the total General
Fund amount of $4,162,033.00.
2. That the City Administrator is hereby authorized and
directed to certify to Washington County the Proposed
General Fund levy for the City of Oak Park Heights for
the calendar year 2010 in the amount of $3,778,596.
3. The City Administrator is also authorized and directed
to certify to Washington County for collection the
proposed sum of $380,000.00 for General Obligation
Capital Improvement Bonds of 2008, to be collected in
calendar year 2010.
4. The City Administrator is also authorized and directed
to certify to Washington County for collection the
proposed sum of $122,000.00 for General Obligation
Capital Improvement Bonds of 2009, to be collected in
calendar year 2010.
Passed by the City Council for the City of Oak Park Heights
this 8th day of September 2009.
David Beaudet, Mayor
Attest:
Eric Johnson
Administrator