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HomeMy WebLinkAbout11-09-10 Council PacketCITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 9, 2010 CITY COUNCIL MEETING AGE NDA 7:00 P.M. 7:00 p.m. 1. Call to Order /Pledge of Allegiance /Aparoval of A Benda EsIiIn ate d fimes 7:05 p.m. 11. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Wafter Management Organizations D. Other Liaison /Staff reports 7:10 p.m. 111. VisitOl STLtblic Comment Recycling Awa (1) This is an ohlxortunity Ib:' the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limi€ comments to 3 minutes in length.) 7:15 p.m. 1V. Consent Agcnd�j (Roll Call Vote) A. Approve Bills &- Investments B. Approve. City Council Minutes October 26, 2010 (2) C. Approve "Tobacco I..,icense I'm Northern "bier Retail I.J.-C. dba SuperAmerica 4549 ( D. Approve Resolution Recognising November 11, 2010 as Armistice Day (4) B. Approve IILB "T'autges Redpath, Ltd. Auditing Services far December 31, 2010 ( F. Approve SHIP Worksite Partner Projcot Grant Application to Washington County ( G. Approve Jorgenson Construction Ine. 16"' Payment for New City Hall (7) I -1. Accept "Non -G rand fat lie ring" Status -- Health Care Plans (8) I. Approve Resolution Accepting Donations f Beaudet Memorials (9) 7:20 p.m. V. Public _11ea j11Qs None 7:20 p.m. V1. Old - Bu ss A. City Hall facility (no enelosure) 13. St. Croix River Crossing -- Water Quality Management Meetings (10) 7:30 p.m. VII. New Business A. Adopt Resolution Canvassing the Tabulation of Votes Cast for the Of CC of Two Cite Council Positions and Declaring the Results from the November 2, 2010 1".1ection (11) 7:35 p.m. V11.1. Ad j(Lut t2ijjent Page 1 of 52 niis page is uft intentionaily Blank. Page 2 of 52 Oak Park Heights Request for Council Action Meeting Date November 9, 201 AgendaItem ---------- ---- -------- ----- --- -- - ---- - --------------- lime Reg 0 Agenda Placement -- visitors/1"uhlic Comment Originating Deparhmem/Requestor Requester's Signature _--- �",- inistration/Jennil'er Pinski Acdon Requested Receive.Information ... ... .. ...... I . .. .. .... ...... .. I ....... .... ................. ..... .................................. B ackgroundn tati 6 cation (Please indicate any prWous adion has been taken or if odor public bodies have been advised). See Attached. Page 3 052 CITY S OAK 4 HEIGHTS 14168 Oak Park Boulcvard \o_ ° P.O. Box 2007 ° Oak Park Iicigltts, MN .55052 -2007 ^ Phorc: 651/4:39 X1439 ^ f=ax: 6511439 -0574 November 4, 2010 John & Mary Skoglund 14644 557` Street North Oak Park Heights, MN 55082 Dear John & Mary: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and /or smoke detector(s). Your residence was checked on Thursday, November 4, 20:10, to determine if you had your recycling fain out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! J o n.n O,p' P i n s k! Administrative Secretary /Deputy Clerk r free City y U.S.A. Page 4of52 Oak Park Heights Request <{ +»2t;' Action +2 Meeting, Date November / 2010 Agenda l9m � my ( y \c H Min utes — Oct ober 2 Time Req, 6 alla Placeme set 11 U3ƒeWy[Deartmell6Reu E! > < > <� %c \ ml/J Qii Pinsk} Requester's Signatu &Q3nRego «J Alnm ve Minutes 8 Epmunddu 5c ori (Pleasein iolc any previous action has b mil! taken o£ d other !1l y% bodies hovel«, e advised). See Attached. age 5as CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 26, 2010 CITY COUNCIL MEETING MINUTES 1. Call to Order /Pledge of Allegiance/Approval of Agenda: The meeting was called to order at 7:12 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, and Runk. Staff present: City Admimstrator Johnson, City Attorney Vierling, City Planner Richards, and City l "'nginccer I_,ong. Absent: Councilmember Swenson, Mayor Beaudet removed Consent Agenda Item 1), and added "Award l"all 2010 `I "rec Pruning and Removal Project to St. Croix Tree Servicc" as Consent Agenda Item J. Councilmember McComber, seconded by Councilmember Runk., moved to approve the Agenda as amended. Carried 4 IL De artment /Comicil Liaison Ike ports: A. 1',latlait <t ,Cotamiss.ic�t,;, City Planner 1Zichaads reported that the last mecting of the Mannino Commission was held on October 14 with a Public Hearing on Dairy Quecn and a discussion on the.. h nergy k fl iciency and Conservation Grant. He reported that the Next niecting was set for November 18 at 7:00 p.m. I3. Parks Comm Councilmember McComber reported that the last meeting of the Parks Commission was cancelled, and the next meeting was set. for November 15 at 7:00 p,m, with a worksession prior. C;. W ater M anaggij ent Ort {{dl e_St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Watershed Management Organization was scheduled for November 11 at 7:00 p. ill. at the Washington Conservation District Office. 1 .). Other I.Jaison /Staff Reports: Councilmember McComber reported that the .Joint League of Minnesota Cities and Metro Cities Regional Meeting was scheduled for November 17 at 1:00 p.m. at the Brooklyn Centel Con]]1lunaty Center. III. Visitors /Public Comment: Recycling Award Administrative Secretary Pinski reported that Melvin and Phyllis Witzel of 14480 55` Street North were chosen as the recycling award IJOWNS Page 6 of 52 City Council Meeting Minutes October 26, 2010 . Page 2 of 4 IV. Consent Aj4enda: A. Approve Bills & Investments B. Approve City Council Minutes - -- October 12, 2010 C. Approve Tobacco License for Millennium Projects L L.0 dba Oaks Wine and Spirits D. RE E. Change Order #3 --- 200S Trail and Park Improvements F. Miller Construction, Inc. 6 "' and Final Payment for 2008 'Trail and Park Improvements J Miner L?xcavating, Inc. Final Payment for 2010 Storm Sewer Improvements II, Contract with Northland Securities for Limited Disclosure Disscmination Agent Agreement 1. Approve Resolution Accepting Donation from Stillwater Glass - $138.24 Value 11. Award Fall 2010 "free Pruning and Removal Project to St.. Croix Tree Service Councilmernber MGCombe_r, seconded by Councilmember Rank, moved to approve. the Consent agenda. Roll call vote taken, Carried 4-0. V. Public ILeai•irngs: None V1. old Business. A. City Hall Facility City Administrator Johnsoil reported that he was attending a meeting with Architect Randy Engel and .lorgcnson Construction the following day to discuss tending price requests on the City I lall protect VI 1. New Business: A. AU) 2rov_cPA with Police Department and State o Minnesota Counciln�en�ber M�cComber, seconded by Councilme nber Abrahamson, moved to approve the agreement. Carried 4 -0. 13. Oak Park tlei �1� Dairy Queen — 1444.7 60` S North — Conditional Use Permit, Site Plan and Design Guidelines Review Ci Planner Richards reviewed his planning report. Mick Lynskey, on behalf of Gartner Restaurant Holdings, requested that if the City wants the extra ten foot casement referenced in condition 2 of the Resolution, that a clause be added to that agreement that any damages caused for future utilities be repaired at the City's cost. City Attorney Vierling stated that the Page 7 of 52 City Council Meeting Minutes October 26, 2010 Page 3 of 4 responsible party for the payment would be determined at the time of the work depending on the reason for the work. Lynskey requested the ability to leave the pylon sign in the location as requested in the plans rather than moving it further fi - oln the front property line as outlined in condition 1 l of the Resolution. Councili Runk reported that he did not see a problem with the sign being where it. was proposed by the applicant. Mayor Beaudet questioned City l- ngineer Long whether the sign would block the view of tralffic if left in the proposed location. Long reported that it should be nine if left as is. Steve Johnston, the civil engineer for the project, explained the proposed location of the sign. Mayor Beaudet suggested the language after the comma in condition 16 ofthe Resolution be stricken. As to condition 16, 1 ynskey stated that the applicant melt it did not make sense to install a sidewalk at the site if there was not anything to connect it to. Mayor 13eaudet staged that the condition vvas that they are requested to be open to providing a trail connection in the event the City builds a trail along 60"' Street in the nature. Lynskey reported they would be agre:cablc to that. Manor 1. 1 eaudet. seconded by Councilnicmbcr MCComber, moved to approve the Resolution. Mayor l3eaudet, seconded by Councilmember Abrahamson, moved to amend the Resolution that condition 1.1 have a period in place of the comma and strike the language that follows, and to change the language in condition 16 in its entirety to read that the applicant shall install a trail connection from the site to 60` Street ifa trail is installed oil 60` Street at a later date, Carried 4 -0. On plain motion, roll call vote taken. Carried 4-0. VIII. Closed Session A. L abor Ne )otia tions: City Attorney Vierling reported that the City Council would go into closed session pursuant to Minnesota Statutes Section 13.d. and that the closed session would be tape recorded as required. Councilmember McComber, seconded by Councilmember Abrahamson, moved to go into closed session at 7:40 p.m. Carried 4 -0. `hhe regular meeting reconvened at 8:43 p.m. City Attorney Vierling reported that n- atters were reviewed relative to labor negotiations and that no motions were taken in closed session. Page 8 of 52 City Council Meeting Minutes October 26, 2010 Page 4 of 4 IX. Adiournment: Councilmember ]funk, seconded by Councilmember MCComber, moved to adjourn at 8:43 p.m. Respectfully submitted, .ieilnifer Pinski Administrative Secretary/Deputy Clerk Approved as to Content and Form, David Beaudet Mayor Page 9 of 52 This Page Is Left Intentionally Blank. t 5l Page 10 of 52 Oak Park Heights Request for Council Action. Meeting; Date � Novembu 9, 2010 Agenda Itcm Approve New Tobacco License for North Tier Detail LLC .11.11 Time Req. __�. Agenda Placement Consult. Orip;inating Department /R.equestor Aclrriiaiist�•atiotrl.lciiilifer Pinski Requeste:r's Signature Action Requested ................. u I3ac ]cl;r•ouridl.liustilicatioli (Please indicate any previous action has bcen taken or if other public bodies have been advised). An application has been received from Northern ']Fier Detail LLC dba SuperAmerica 4541 for a tobacco license at 5804 Neal Avenue North effective Dccember 1, 2010. All fees and information required per City Ordinance 1409 have bee n received. 1 recon approval fo the Toba License for Northern Tier Retail LLC dba SuperAinerica 4549. Page 11 of 52 This 'age Is Left Intentionally Blank. Page 12 of 52 O ak Park Hei Request for Council Actiom Meeting Date Noven ber 9, 2 010 Agenda Item Ap�ove Resolution Recognizing November 1 1, 2 as I ime Req. 0 Agenda Placement Consent Originating Depaz•tnie3it/Reduestor ...... Mayor David Beaudet Rcquester's Signature Action l:ec'll.jestecl Approve Resolution ........ I3acicgi (I'lease indicate any previous action has been taken or if other public bodies have been advised). See ,Attached. Page 13 of 52 RESOLUTION 10 -11 -36 CITY OF OAK PARIS IIEIGIITS WASHINGTON COUNTY, MINNESOTA RESOLUTION RECOGNIZING NOVEMBER 11, 2010 AS ARMISTICE DAY WHEREAS, for more than 200 years, individuals ( - rom all vwalks of life have taken up arms and sxvorrl an oath to support and defend tl)e principles upon which our country Nvas founded; '111(1 WHEREAS, throughout our history, couiagcous men and women have donned the uniform of our Armed I=orces and guilt a noble tradition of faitaiful and cleclicated service to orrr Nation: and WFIEREAS, Armistice Day lras been set aside as botli a national and state holiday to lioiior the 50 million American patriots who answered the call of duty, preserving our freedoms and often imiking the ultimate sacrifice; and wn1 +.REAS, vve (1111 never fully repay oru debt of gratitude to those heroic men and women Nvlio served, vvere vvormded, or even dic(l in battle; and WI-II?.REAS, the kimvavcring commitment of orn• soldiers, sailors, airmen, marines, and Coast Guardsmcn has preserved our freedoms and saver( rnillions aroml(l the world from t:yra €my; ai1cl WHEREAS, we coiffure to ch inspirafiorn from the 13eroism and dedication of those vV110 currently serve and sacrifice for the cause of liberty and justice; and WHEREAS, it is fitting that citizens Honor America's military veterans, through whoso service and sacrifice vve today enjoy frecdorn and liberty. NOW, 'IT1EItE ORE, 13F IT RESOLVED by the City Council of the Cite of Oak Park Heights, Minnesota, that the City recognizes November 11, 2010 as Arn.nistice Day and. urges all fellow citizens to observe this day. Passed by the City Comicil of Oalc fart( Heights this 9th clay of November, 2010. 1;ric A. Johnson City Administrator David 13caudet Mayor Page 14 of 52 Oak Park Height Request for Council Action Meeting Date November 9, Agenda Item Title Approve HLB Taut ges Red ath Ltd. Audi Services for December 31 2010 Time Required Agenda Placement_Con Originating Department /Request.or l + inance- -Bett Caruso 1 {�inance Directo J Requester's Signature Action Requested Appr auc itizag services contract with HLB Tautges dpath, Ltd. For December 3L 2010.. Background /Justification (Please indicate any previous action, financial implica.tions including budget information and recommendatioris). Attached is the standard engagement letter for auditing, services for the year ending Decern.ber 31, 2010, HLB Tautges Redpath, Ltd. is proposing a zer i in fee for completing the audit for 2010. This fee is split between the General Fund, Water Utility Fund, Sewer Utility Fund, and the Capital Revolving Fund. Page 15 of 52 `1°auteges Redpath, Ltd. Co tMed 1'AHc Accountants and Consultants October 25, 2010 Mr, Judy Hoist, Director of Finance City of Oak Park Heights 14108 Oak Park Boulevard P.O. Box 2007 Oak Park Heights, MN 55082 -2007 Dear Judy: Enclosed are two copies of our audit engagement letter for the year ending December 31, 201.0. As we discussed, the fie for the 2010 audit wiH be no Change f:roDa the The for the 2009 audit. Please return one cop) to our office and retain the other copy for your files. If you have smy duestionq please caU. S hecrel y, 1II,B "FAUTGES RI- DPAT1 -1, LTD. David T. Mol, CPA D,1M:cic Enclosure 010 Whito boar FaAway White Bom fake, Mhmsara 55110 1 651 426 7000 01 M 500 Fax I www.hlblrmi 3'. LI? 1�; E:, r�CSfiuii „a3h.l.tdisa�oo¢m17;!ruf Intu�np ;uoa�tLa�truutivrr�feo:r�rr: Ire: hnnalrvcou��Un;�S�irs�:ndhuvnr_s�aiiwsers. I Page 16of52 1432823.1 °Tautges Reelpath, Ltd. C[,rtifiod Public Accountants anti Consultants October 25, 2010 City of Oak hark Heights 14168 Oak Park l30ulevat P.O. Box 2007 Oak Park Ileights, MN 55082••2007 We are pleased to confirm our understanding of the. services we are to provide the City of Oak Paris Hclghts (the (:',ity) for the year ending December 31, 2010. The scope of services includes the following: Audit and Related Services We will audit the financial statements of the goveriiincntal activities, the business. - type activities, caeh imkjor fund, and the agg egatc ren1alnin Fund ttllorn:lat]oil, whirh collectively comprise the entity's basic finauciat statcmellts of the City as of and f or the year ending; December 31, 20 10. nccouifting Mandards generally accepted Ill the U rated States provide for certain required supplementary information. (RSI), such as manag;emerit's discussion and analysis (MD &A), to supplemcm the City's basic imancial statcments. Such information, although not a part of the basic finaucial statements, is required by the Governmental Accounting; Standards Board who considers it to be an essential part of financial reporting fi«r placing, the basic f rlancial. statements in an appropriate operational, cconon - lic-, or historical context, As page of our engagomelit, we will apply ce;rtairi limited procedures to the City's RSI in accordance with auditing standards generally accepted ill the United States of America. These limited procedures will consist of inquiries of rilanag ement regarding; the methods of preparing; the information and eomparuig the information for consistency with nianagoment's responses to our inquiries, the basic financial statements, and other knowledge we obtained during out audit of the basic f mancial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following; RST is required by gmerally accepted accounting; principles and will he sul jccted to certain limited procedures, but will not be audited: o Management's discussion and analysis • Budgetary comparison schedules presented as RSI • Schedule of funding progress - OPEM 4810 White Bear Parkway White Gear 1_ake, MiIv(nota 55110 651 426 7000 651 426'K04 Fax ( ivvn+w.hlbtuom Ill Hi2WgrsRcdpa ki,L[cf (,I ':nleroEl.en;�S,8wurl�4wigforgi :i7Hfion darcumtwilhrmr antEimsmessadvisors I E:jLjai f)ppoi' ttinityf : mploye Page 1 7of 52 W2823.1 City of Oak Park Heights Contract for Auditing Services Page 2 Supplementary information other than RSI also accompanies the City's basic financial statements. We will subject the following supplcn information to the auditing procedures applied in our audit of the financial statements ,in(] certain additional procedures, including comparing and reconciling such information directly to the underlying accounting; and other records used to prepare the financial st.atenncnts or to the financial statements theamselves, and other additional procedures in accordance with auditing standards gencrally accepted in the United States of' America and will provide an opinion on it in relation to tl)e financial statements as a whole: o Combining and individual fund statements and schedules The following other infol accompanying the financial statements will not be subjected to the auditing procedures applied in our audil of the financial statements and for which our aauditor's report will not provi.dc all opinion or aassurance: Introductory section Statistical section 'l'lae following other reports will he issued in conjunction wit:li the financial audit: * State Lcgal Compliance Audit * Preparation of Audit M mao emc -W Letter. Nonaudit Services • Preparation of draft financial statomerIts document (City to provide MD &A, certain footliole disclosures and statistical section ialforamaaioll). • Copying and binding of fmaancial statcment document Audit Objectives "I "he objective of our audit is the expression of opinions as to whether your basic finaancial statements are fairly presented, in all material respects, in conformity with tJ.S. generally accepted accounting principles and to report on the fairness of'the supplementaary infon t1011 referred to in the second paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America, and the standards for financial audits contained in Governinew Auditing slanclarcls, issued by the Comptrollcr General of the United States, and will include tests of the accounting records of the City and other procedures we Consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit, or are unable to form or 1 432923.1 Page 18 of 52 City of Oak Park Heights Contract for Auditing Services Page 3 have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements as required by Gover°nrnent Au(Nin Stcrrr�lcrrcfs. The report on internal control and compliance will include a statement that the report is intended solely for the information and use of management, the body or individuals charged with governance, others within the entity, and specific legislative or regulatory bodies and is not intended to be and should net be used by anyone other than these specified parties. 1f during our audit we become aware that the (ity is Subject to an audit requirement that is not encompassed in [lie teams of this cn gagenrent, we will comirzunicat:c to management and those charged with governance that an audit in accordance with U.S, generally accepted niditing standards and the standards for iinancial audRs containccl in Govvrivnenl 11U(Jilill ShIP& rcls n3ay not satisfy the relevant legal, r'cgrrlatory, or contractual requiremcrlts. Mang ernent Responsibilities Managerner:rt is responsible for the basic financial statea cents and '.d] accompanying information as well as all representations contained therein. As part of the audit, we will assist with the preparation of your financial statcments and related notes. You are responsible .(:or making all nianrgemcnt decisions and performing all manag n7ent- functions relating to the financial statements and related notes and for accepting full responsibility for such decisions. You will he required to acknowledge in the nanagement representation letter our assistance with preparation of the financial statements aml that you have reviewed and approved the financial statements and related notes prior to their issuance and have acceptcd responsibility for them, f=urther, you me re phnd to designate an individual with suitable skill, knomdedge or experience to oversee any nonaudit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including nionitoing ongoing activities, to help ensure that appropriate goals and objectives are net; for the selection and application of accounUng principles; and for the fair presentation in the financial statements of the respective financial position of the governrnental activities, the budness4ype activities, the aggregate discretely presented component units Of any), each major fund, and the aggregate re raining fund info untion of the City and the respective changes in financial position and cash flows, where applicable, in conformity with U.S. generally accepted accounting principles. Management is also responsible for making all financial records and related information available to us and for ensuring that inanagen3ent and financial information is reliable and 1 432823 r Page 19 of 52 City of Oak Park Heights Contract for Auditing Services Page 4 properly recorded. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us cluing the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You arc responsible for the design and implementation of programs and controls to prevent and detect fraud, and for inibrming us about all ]mown or suspected fraud affecting the government involving; (1) management, (2) employes who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in co €nniunicatIns from employees, foa ner employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity cornydics with applicable: laws, regulations, contracts, agrecmeaits, and grants :.and for taking tiniely and appropriate steps to rernedy any 14 illegal acts, violations c>f contracts or grant agrecmenis, or amuse that we inaty report. You are responsible Or the preparation of the supplementary information ill coil 1 ity with I1.S. generally accepted accounting principles. You agree to include our report on The suppl nentary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present the supplenientary information Nvith the audited financial statements. Management: is responsible for establishing and maintaining a process for tracking the status of audit findings and reconamendabons. Management is also responsible for identifying for us previous financial audits, attestation engagement -s, performance audits or other studics related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant Wings and reconwmendaations resulting Wrn those audits, attcstat.ioal engagements, performaa1ce audits, or other studies. You are also responsible for providing munagen - lent's views on our CUITMI findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a n to distribute information am[ therefore, we are not required to read the information contained in these sites or to consider the consistency of other information I the electronic site with the original document. 14328?3J Page 20 of 52 City of Oak Park I- (eights Contract for Auditing Services Page 5 Audit Procedures — General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the; areas to be tested. We will plan and perform the audit to obtain reasonable: rather than absolute assurance about whether the financial statements are fi of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the cntity or to pacts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Govertnnent. ffu(Jiting Standards do not expect auditors to provide reasonable assurance of detccting; abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material rraisstatcnients may exist and not be. dotected by us. In addition, an midil is not designed to dctcct immaterial misstatcrraaents or violations of' laws or goverrinicntal regulations that do not have: a direct and material effect on the financial statements. However, we will inform you of' any material cn and any fraudulent financial reporting or misappropriation of assets that conic to our attention. We will also inform you of any violations of laws or governmental regulations that collie to our attention, crraloss cleanly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the; accounts, rand may include tests of tlac physical existence-; of` inventories, arad direct confirmation of receivables arid certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the cngag;ement, and they may bill y oucr for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures — Internal Controls Our audit will include obtaining an understanding of the entity and its cnvironnaent, including; internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing;, and extent of ftrrther audit procedures, 'Pests of controls nuay be performed to test the effeG iveness of certain controls that we consider that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing; and detecting misstatements resulting from illegal acts and other 'noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control anal, accordingly, no opinion will be 3,132523.1 Page 21 of 52 CKy of Oak Park heights Contract for Auditing Services Page 6 expressed in our report on internal Control Issued pursuant to Government Auditing .St ail Bards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will communicate to nlangen - ient and those charged with governance internal control related matters that are required to be conullunicated unlcr A ICPA. professional standards and Govej°17aa eni Atiditing Standords. Audit Procedures -- Compliance Its hart of obtaining reasomable assurance about whether the financial statements are face of material misstatement, we will perform tests of the City's compliance with the provisions of applicable; laws, regulations, contracts, agreements, and grants, Howcver, the objective of our audit will not be to provide an opinion on overall compliance and we Will not express such an opiKon in our report on compliance issued pursuant to Governuient ,, Iudiling Standards, The Minnesota Legal Compliance Audit Guide for local Government requires that we test whether the auditCC has complied with certain provisions of Minnesota Statutes. Our audit. will include srlCh test of the accounting records and other procedures , is we consider necessary in the eircurnstan es. Audit Administratio Fees and Other The assistance to be provided by your personnel, including the preparation of schedules and analysis of accounts, typing all cash and other confirmations we request, and locating any documents selected by us for testing, will be discussed acrd coordinated with you. We will provide copies of our reports to the City, hoNvevcr, inanagenlcnt is responsible for disiribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be naadc available Tor public inspection. 'Diu audit docrm cnmdon IS this engagement is the properly of 1-11.,13 Tautges Redpath, Ltd. and constitutes con(ident_ial information, however, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to a federal agency providing direct or indirect funding, or the US. Government Accountability OfFice for purposes of a quality rcAew of the audit, to resolve audit findings, or to carry out. oversight responsibilities, We will notify you of any such request. if requested, access to such audit documentation will be provided under the supervision of IlLl3 Tautges Redpath, Ltd. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to 1.110 aforementioned parties. These parties may intend, or decide, to 1432523.1 Page 22 of 52 City of Oak Park Heights Contract for Auditing Services Page 7 distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation will he retained for a minimum of five years after the report release date or for any additional period requested by the federal agency. If we are aware that a federal awarding agency or auditee is contesting; a finding, we will contact the party(ies) contesting the audit finding; for guidance prior to destroying; t:he audit docimicntatlon. David J. Mol, CPA is the engagement partner and is responsible for supervising the engagen7ent and signing the report. Our hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Orn' invoices for these fees will be rendered each month as work progresses and are payable on presentation. Unless additional work is requested, or circurnstances require additional work, we estimatc the basic alldit fees will be MQ00. The above fee is based on the anticipated scope of services. An increase in the scope of' service will necessitate an adden(hini (change order) to this agreement. Examples of items theft. may result in an increase in the scope of service include additional audit procedures resulting Emir certain accounting issues or events, signiheant change in the level of activity/number of transaction, if there i5 an indication of misappropriation or misuse of public funds, or difficulties encountered chic to lack of accounting records, incomplete records, inacCl.lMC records or turnover in the City's Staff. Goret°rr-n Audiling ,.S1andards regiii3-es that we provide you with a copy of our most recent cxterml peer review report and any letter of comment, and ally subsequent pcer review reports or letters of comment received during the period of contract. Our 2007 peer review report accompanies this letter as Appendix A. We are pleased to report that we slid not receive a letter of comment. Page 23 of 52 1432821.1 City of oak Park Heights Contract for Auditing Services Page 8 We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terns of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, 1-ILB TAUFGLS RI DPA"I'I -I, I:.,`lD. David .I. Mol, CPA D. M:cle Response `]'leis letter correctly sets forth the und.ersta1l(ling of the City: I :.._._....._. - - -- By: Title: Title: Date: Date: Nonaudit Services 'I'lle emplovee(s) assigned to ovelscc the nonaudit services is as follows: ❑ Fiamme Director ❑ Assistant hinwice Director ❑ other employee (name and title) 14 32.52.3.1 Page 24 of 52 Appendix A Page 1 mpml et: mmo MW HEM & C P. C. � Sxtio oi Di v is i on f,etiee Sc[tioit. iAriSian of- Firms. BEW American Institute of Certified PUbiic Accou & Business Consultants Certified Public Accountants Arizona Society of Certffu:d Public Accountants To the Shareholders l-ILI3 Tautges, Redpath, Ltd. We have reviewed the system of quality control for the accounting and auditing practice of IILB Tautges, Redpath, Ltd. (the firm) in effect for the year ended September 30, 2007 A systern of duality control encompasses the firm's organizational structure, the policies adopted and procedures established to provide it with reasonable assurance of conforrnillg; with professional standards. The elements of duality control are described in the Statements oil Quality Control Standards issued by the American Institute of CPAs (AICPA ). The firm is responsible for designing a system of duality control and complying with it to provide the tuna reasonable assurance of conforming with professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the frin's compliance with its system Of quality control based oat our review. Our review was conducted in accordance with standards established by the Poor Revicw Board of the AICPA. During oirr review, we read required representations from the firm, interviewed firth personnel and obtained an understanding of the natare of the firm's accounting and auditing practice, and the design of the firm's system of quality control sufficient to assess the risks implicit in its practice- Based on our assessments, we selected engagenrerrts and administrative files to test for conformity with professional standards and compliance with the turn's system of quality control. The engagements selected represented a reasonable cross - section of the firm's accounting and auditing practice with emphasis on higher -risk engagements. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firn). management to discuss the results of our review. We believe that the procedures we performed provide a reasonable basis for our opinion- In performing our review, we obtained an understanding; of the system of quality control for the firm's accounting and auditing practice. In addition, we tested compliance with the firm's quality control policies and procedures to the extent we considered appropriate. These tests covered the application of (lie firm's policies and procedures on selected engagements. Our review was based on selected tests t.her it would not necessarily detect all weaknesses in the system€ of. duality control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of duality control play occur and not be detected. Projection of any evaluation of a system of duality control to luture 4455 East Eamelback Road Suite 1290 Phoenix,Arizona €35016 Telephone (602) 667 -604o Fax f602) 667 -6039 m,"0iemc:pn.c0tn Page 25 of 52 Appendix A Page 2 T-Ir..,I3 Ttautbes, Redpath, Ltd_ Page Two periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of duality control for the accounting and auditing practice of HLB `I'autges, Redpath, Ltd. in effect for the year ended September 30, 2007, has boon designed to meet the requirements of the duality control standards for an accounting and auditing practice established by the AIC.PA and was complied with dur ag the year 'then ended to provide the firm with reasonable lssurancc: of' conforming with professional standards, Phoenix, Arizona March 6, 2008 1432821.1 Page 26 of 52 Oak Park Hei Request for Council Action Meeting Date November 9, 2010 Agenda. Iterx€. f��s��� °���� ,�J-llP Wotksite Partri Project Grant Amplication to oil cq€lq31 Ag et da Placement mt Odginating Deppas 0411e stc3 City Administrato Act.imi f (,qc iestecf ..µ At €thor!Z,Q. t 1. :leg rzperrrcil,pcp.stif c:tpticp€ (1 to a ly pprevi€ m acti(mi.. has l,ec;r€ to kc n oy� ifcpther pp bo(lk fi,�vo be(.,.n advisc,cl) e The' Washington County Dcppartp lent: of Public Health. and f r£.vip•c m-nent is cp #f are opp o rtrrrrity !nor e . 1ployers in W ashington Coo ty to receive; Worksite Parmcr lrroJect ftalding; as part of the Statewide health hr €pprovement Prog ra€n (SHIP) grant. A grant of c €p to $4,000 will be awarded to aid in wellness initiatives to increase physical activity behaviors fm empployces in. Washin Comity. to €mds arc allowed fcpr signage on walling; pa.dis and trails, fltn ss sapppl.ic s, f'or• employees, hike racks, and stafftirne to clevc;lop policios mid p raaiccs that i� mprove. crnpslc�yc� access to iiutrit.ion and 1phy6cal ac,tivit:y- Attached you will find an apppplicatimi fior grant ffin in g to cover expponses relatc.d to inal'Ung?, trail distances, insta frog; a bike rack at City 14.01a and purchasing equipment ai - id materials for Cit staff to help promote physical fitness and a healthy well being., City staff` is re,qucsting permission to submit the attached application to Waslri €.ig ton County far the grant funds, There is no requir( cnt for a grant match.; howewtra tliere; will o coo ilment of staff time to develop policies, order materials, ar)cl install e cluilpmo t.. N "1'1:. l-s. Jennifer Pinski (lid identify this source of funds; did prepare the application for the City and will he responsible to execute the project, Page 27 of 52 WaS Wngton SHIP 5R�5County SHIP Worksite Partner Project ---- - ---- - - - -- - - CompanY Nallh? I - C . CA Contact Person ---- — -- -- - - --- --------- -------- -------- . ..... ...... . ..... Address Q1 c f,J — -- - -------- -------- -- Phone vl 4 - ------------------------- - ----------- ------ - ------- -------------------- - -- - -- ---- - -- ----------------- -- ----...... ....... . E-Mail � II of L'11l�JIOjlee.g .............. ...... ... . ... ... . ......................... ..... .... ..................................... . .. �J ----------- ------------------ ....... ... ... ... ..................... . ........... ................ . .. . ......... ... . l"lease keep your answers brief, limiting the total application to 5 pages using a 12 pt. font. y'1t i1 C ("(:z iA( V C A v �.0 0, t Why is.thk pro ect needed: orte?. Please' u .:Inq e-Any support' d t a her c w W ing a . V J D J i., - 1 �j J A m(l C (A V t 1 C J iA( V t D J i., - 1 �j (."J vu( k. m(l C I Page 28 of 52 i> � tD1 ( l{ (� l E 1t E! 1 E C � l� i i �t A 1. t..{ i' �:. (:� ,; ,.. I,;l.� 1 ;�'i.'� -t �`� C'� i ..��lt �i C' { t�? i.(t s �.:'.t: s : -. [ � ( C�� f. ;l // i�" i:: �•' �t i. i= _. , F:���l`C[t� iE:i �����1�.��_�i�Cit `t (if • '_�,t,li tl�( lvi� (�f�k�.l�lf +� i�1C�f��< z ��;i; i�.'i�� �=�_�C It 1 •. � i o-� l t r { 1 1 1 ��r - f 1 �----t �t� .�.�.. . t i l7 /E Return completed application by 4:30 on November 5, 2010 to: Christine Fennern Washington County Department of Public Health and Environment chris. tennerz�(c�)co._washiz� to�l,n Fax: 651-430-6730 If yoir need assistance due to disability or language barrier please call 6.51-430-6001 (7T)' 6.51 430 -6240) AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRAIll E ACTION EMPLOYER Tk Statcwicle I lealth Improvement Program (SHIP), <1n integral parr of Minnesota's nation- leading 2008 health reform law, strives to help Minnesotans lead longer healthier lives by preventing the chronic disease risk factors of tobacco use and exposure, poor nutrition and physical inactivity. For more iEltornrllion, visit hJp alwwssf.hea 1111. state. i L 3 Page 29 of 52 This Page Is Left Intentionally Blank. Page 30 of 52 m s Oak Park Heights Request for Council Action Meeting Date November 9, 20 Agenda Item Title Jorgenson Construction Inc. 16th Payment for New City Hall Projec Agenda Placement. Originating Department/ Requestor Finance - Bet ty Caruso, Finance Director Requester's Signature Action Requested Approve 16th payment request to Jorgenson Construction Inc. for the new _Qjty_HalI pKQje�ct Background /Justification (Please indicate any previo action, financial implications including budget information and recommendations). See attached memo and pay request, Consent Page 31 of 52 CITY OF OAK PARK HEIQIm '.�..F Memo To: Mayor and Council From: Betty Caruso, Finance Director Date: Noven ber 9, 2010 Re. New City JAall Project. Please accept for the November 9th Council meeting agenda the attached request for payment to Jorgenson Construction hic. in the amount of $1.0,837.00 for the Oak. Park Heights City Flail project. The payment has been approved by the architect, administration and reviewed by the Finance Department. The project is 99% complete. The 1� inance Department recommends approval of this payment upon receipt of the lien waiver. 'Thank You Page 32 of 52 Bt.IEFCJW AND ASSOC UIVI'ES IN AN ARCHITECTURAL SEt3VK'ES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 October 28, 2010 Oak Park Heights City Hail Oak Park Heights, Minnesota 13A #0822 EXHIBIT A EXPLANATION FOR AMOUNT CERTIFIED APPLICATION AND CERTIFICATE E ]+ OR PAYMENT NUMBER SIXTli RN The following clarifies the 11110 item summary found on the Jorgenson Construction Application and Certificate for Paymem loran 1. CONTRACT SUM 46,358,500.00 2. Net 7 n ;e_t�y_Chanl eOrders _..___...__.._ ... .........._..__._..__.____.____ � ......... � .. x4,7()7.00. 3. CONTRACT SC.W TO DATE, 46,393,207.00 '[`4. T0'I.'AL COMI'1.,ETE0 & S'1 ORED TO DATE 46,361,685.00 *5. RE.TAINAGI=? (5%): _. _$ 3 18,084.00 "`6. TOTAL EARNED LESS RETAINAGE 46,043,601.00 7, I,,I SS PREVIOUS CER FO R PAYMEN 2 764.00 ' CURRI NT I'AYMEN'I, DUI=: $ 10,837.00 = 9. BALANCE'f0 1= 1N1SI1, INCLUDING RE1'AINAGE 4 349,6060 Line Item 23 Asphalt Paving /Stripe /'heel Store Reduced from 429,522.00 to 40.00 (modified to reflect observed Value of Work completed: A portion of the work put into place has been found to not be in compliance with the contract). Thus, Total Completed and Stored to Date (Line 4 -): 46,361,685.00 (46,391.,207.00 less 429,522.00). Buetow and Associates received Application and Certificate for Payment Number Sixteen on October 15, 2010. (* Changes to received Application and Certificate for Payment Number Sixteen) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchiteols.com Page 33 of 52 1255 EAST RIVER ROAD N.W. COON RAPII)S, NIN 55433 -5722 763 -784 -3877 FAX 703 - 784 -1583 '4vWW..I0 z-gellsonCons r11ctio11.Conl Pay Application -IG OAK PARK nit ',i(rt- rs CITY HAIA, AFFIDAVIT OF PREVAILING WA(:%EIPAYMENT TO SUBCONTRACTORS State of Minnesota County of Anoka BEFORE ME, the undersigned Notary, Cynthia M. Furan, on this 12th day of October, 2.010, personally appeared Stanley M. Jorgenson, known to me to be a credible person and of lawful age, who befng by me first duly sworn, on his oath, deposes and says: 1.) Prevailing Wage has been paid by General Contractor and verified for all subcontractors by sublrlittal of WH -347 payroll reports. 2.) All Subcontractors have been paid per previous months pay application. Signatc re Stanley M. Jorgenson, President Subscribed and sworn to before me, this _ 12th rn day of month) day of October [ moth), 201 ©,, 110tary seal j CYNTHIA M FURAN [sinatureolroorary1 � N_. NOTARY PUBLIC -MINNESOTA My Commission Expires Jeff, 31, 2015 NOTARY Puouc My commission expires. January 31 2015 . 4 AAA AQ1JA . of l olzrunfrrr f.n�l>> o� r:�z Page 34 of 52 Dated: September 30, 2010 The undersigned hereby acknowledges receipt of the sum of $94 ,535.00 from The City of Oak Park Heights CHECK ONLY ONE: 1) — X _ as partial payment for labor, skill and material furnished 2) _. as pa.yrnent for all labor, shill and material furnished or to be furnished (except the sum of $_ retai .age or holdback) 3) as full and final payment for all labor, shill and material fl,trnished or to be furnished to the following described zeal property: (legal. description, street, address or pr(ject: nano e) Oak Park Heights City Hail 14168 Oak Park Heights B lvd. N. Oak Park Heights, MN 55082 And for value received, hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said property (only for the amount: paid if Line 1 is checked, and except for the ret,airlage shown if Line 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT JOR.GENSON CONSTR INC NOTII': if this instrument is executed by a corporation, it must be signed by an officer, and if executed by a partnm:slilp, it must be signed by a partner, By: President (Title) 9255 East River Road NW (Address) Coon Rap ids, MN 55433 _ _— 35 of 52 AP,:x ATE FOR PAYMENT (AIA DOCU74ENT G702) OUST: CIT. .:C' OAK PARK 11EIGHTS JOB:OAK PARK 11EIG11TS CITY HALL APPLICATION N0: 16 Faye: 1 14168 OAK PARK BLVD NORTH 14168 OAK PARR BLVD NORTH PERIOD ENDING : 09/30/10 OAK PARK HEIGHTS, 14N 55082 OAK PARK HEIGHTS, MN 55082 FROM: JORGENSON CONSTRUCTION INC. ARCHITECT:BUETOW & ASSOCIATES CONTRACT NO: 9255 EAST RIVER ROAD NW 2345 RICE STREET, SUITE 210 CONTRACT DATE: 04/15/09 COON RAPIDS, MN 55433 -5'122 ROSEVILLE 14N 55113 JOB DESCRIPTION: GENERAL CONSTRUCTION OF CITY HALL CHANGE ORDERS I I ADDITIONS I DEDUCTIONS I ORIGINAL CONTRACT AMOUNT_ ............... I ... ....... $ 6,358,500.00 I I 1 1 TOTAL CIMNGE ORDER AMOUNT ............................ $ 34,707.00 PREVIOUS TOTAL I 47,705.00 1 12,998.00 1 TOTAL CONTRACT INCLUDING CHANGE ORDERS ............... $ 6,393,207.00 I-- - - - ------- ----------- ------ - - - - - -- I AMOUNT COMPLETED & STORED TO DATE .................... $ 6,391,207.00 ------------------------ j 1 RE'TAINAGL - 5.008 OF PiORX COMPLETED...... $ 319,560.00 Number Date 1 I 5.00& Or STORED MAT'ERIA1, --------------------- I COMPLETED TO DATA. LESS RrTAINAGP $ 6,071,647.00 1 1 1 I i 1 I PREVIOUS AMOUNT IIILLEI) ................ ............... $ 6,032,'764.00 CURRENT AMOUNT DUE ... ............................... $ 38,883.00 I I ! I BALANCE TO F'INIS11, 'INCLUDING R1 ,ITA'INA {3E ........ . ...... S 321, 560.00 I 3 1 I I-- __.____.. --- I TOTALS TO DATE 1 47,705.00 1 12,998.00 1 -------------------------------- I I N7;T AMOUNT 1 34,707.00 1 The undersigned Contractor certifies that to the best of State of: Minnesota County of: Anoka the Contractox's knowledge, information and belief. the Subscribed and sworn to befoxe me this 1 . 2th day Work covered by the Application for Payment has been com-- of 0CMBER 2010. pl.et -cd in accordance with the Contract Documents, that all amounts have been paid by the Contractor for work for. Notary Public: '•y;. �,� i^ / ' J . � � °° - ""'~ which previous Certificates for Payment were issued and payments received from the Owner, and that current payment My Commission expires: Januar 31, 2015 v shown herein is now due. CYNTHIA M FUAAN CONTRACTOR. JOR SON CONSTRUCTION INC. N01AGiY PUBLIC SOTA 1 My Commission Commission Expires AR. 31.2015 BY: ~ 'Ll. DATCw: V/ �/� a + ` - - -- - - - -- - - -- -------- ------------------------------------- .-_---__- �� r _ _--- ( - � - ( -- -- - _- _ - - -- ------------------ ARC82TE T-' -S._ C RTIFIC TE FOR PAYMENT AMOUNT CERTIFIED ..1. i3O. ` .` $ In accoxdance with the Contract Documents, based on on -site (Attach explanation if amount certified differs from the amount observations and the data comprising the above application, applied for) the Architect certifies to the Owner that to the best of the �� ' j( Architect's knowledge, information and belief the work has ARCH TECT: tr ���G 1 " 'r m' ( "�� progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor By: Date: is entitled to payment of the AMOUNT CERTIFIED. This Certific to is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and accep- tance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. Page 36 of 52 Jo- Number: 4770 OAX PARE( HEIGHTS CITY HALL Application 140.: 16 Period k'rwn: 09/01/10 Page; Number. 2 Project 0 : Iuvoicc Number 16688 Thru: 09/30/10 ---- WORK COMPLE'TED--- -- COMPLETED ITEM SCHF.DOLED PREVIOUS THIS STORED AND STORED BALANCE NUMBER DESCRIPTION OF WORK VALUE APPLICATION PERIOD MATERIALS TO DATE R TO FINISH RETAININE 01 BpNDS /INSURANCE /LICENSE /NPDES 68,000.00 68,000.00 .00 .00 68,000.00 100 .00 3,400.00 02 MOBILIZATION 5,000.00 5,000.00 .00 ,00 5,000.00 100 .00 250,00 03 SURVEYING 10,500.00 10,500.00 .00 .00 10,500.00 1.00 .00 525.00 04 SUPERVISION 125,000.00 122,250,00 2,750.00 .00 125,000.00 100 .00 6,250.00 05 CONSTRUCTION DUMPSTRRS 18,000.00 17,800.00 200.00 .00 18,000,00 100 .00 900.00 06 CONSTRUCTION CLEANUP 5,500.00 5,250.00 250.00 .00 5,500.00 100 .00 275.00 07 FINAL CLEANING 6,500.00 6,500.00 .00 .00 6,500.00 100 .00 325.00 08 SAFETY 6,000.00 6,000.00 .00 .00 6,000.00 100 .00 300.00 09 CONSTRUCTION SIGNAGE 2,500.00 2,500.00 .00 .00 2,500,00 100 .00 125.00 10 CONSTRUCTION /A50BILE PHONES 3,000.00 2,870.00 130.00 .00 3,000.00 100 .00 150.00 11 CONSTRUCTION /STORAGE TRAILERS 4,500.00 4,305.00 195.00 .00 4,500.00 100 .00 225.00 12 CONSTRUCTION 'TOILET 4,000.00 4,000.00 .00 .00 4,000.00 100 .00 200.00 13 CONSTRUCTION FENCE 15,000.00 15,000.00 .00 .00 15,000.00 100 .00 '750.00 14 TOOLS /FASTENERS /rQUIPlMNT 3,500.00 3,500.00 .00 .00 3,500.00 100 .00 175.00 15 RENTAL EQUIPMENT 5,000.00 5,000.00 .00 ,00 5,000.00 100 .00 250.00 16 TEMPORARY ENCLOSURES 4,000.00 4 .00 .00 4,000.00 3.00 .00 200.00 17 TEMPORARY ELECTRIC 6,000.00 5,825.00 175.00 .00 6,000.00 100 .00 300.00 18 TEMPORARY HEAT 38,000.00 38,000.00 .00 .00 38,000.00 100 .00 1,900,00 19 STREET CLEANING /SNOW REMOVAL 3,500.00 3,375,00 125.00 .00 3,500.00 100 .00 175.00 20 SELECTIVE DF:71r.OLITI0N 1!5,000.00 15,000.00 .00 .00 15,000.00 100 .00 '750.00 21 SITE CLEAR /EXC /DRNTILE /EROSION 3.90,815.00 1.9D,815.00 .00 .00 190,81.5.00 100 .00 9,540.75 22 CONTROL /SITE UTIL. /AGG 13ASE .00 .00 .00 .00 .00 0 .00 .00 23 ASPHALT PAVING /STRIPE /WHL STOP 73,802..00 44,280,00 2.9 „i2.2.00 .00 '13,802.00 100 .00 3,690.7.0 24 CURB & GUTTER 23,607.00 23,60'7.00 .00 .00 23,607.00 100 .OU 1,180.45 25 EXTERIOR SIGNS 2,701.00 2,701.00 .00 .00 2,'701.00 5.00 .00 135.05 26 RETAINING WALL 47,225.00 47,225.00 .00 .00 47,225.00 100 .00 2,361.25 27 IRRIGATION 6,920,00 .00 6,920.00 .00 5,920,00 100 100 346.00 28 LANDSCAPING 35,800.00 35,800.00 .00 .00 35,800.00 100 .00 1,'190,00 29 PLASTIC FENCES /GATES 43,682.00 43,682.00 .00 .00 43,682.00 100 .00 2,184.10 30 CONCRETE /MASONRY REINFORCEMENT 36 ,023.00 36,023.00 .00 ,00 36,023,00 1.00 .00 1,801.15 31 CONCRETE FOOTINGS 39,341.00 39,341.00 .00 .00 39,341.00 100 .00 1,967.05 32 CONCRFTE FOUNDATIONS 164,752,00 164,752.00 .00 ,00 164,'152,00 100 .00 8,237.60 33 CONCRETE FLOORS /TOPPINGS 83,862.00 83,862.00 .00 .00 83,862,00 160 .00 4,193.10 34 CONCRETE - SITE 27,709.00 27,703.00 .00 .00 2.7,'709.00 100 .00 1,385.45 35 PRECAST PLANK 105,520.00 105,520.00 .00 .00 105,520.00 100 .00 5,276.00 36 MASONRY /GLASS MASON /CAST STONE '747,13'7,00 '147,137.00 .00 .00 ']4'1,7.37,00 100 .00 37,356.85 37 STEEL JOIST /DECK /MISC °MATERIAL 1'78,750.00 178,750.00 .00 .00 178,750.00 100 .00 8,937,50 38 STEEL JOIST /DECK /MISC- ERECTION 59,000.00 59,000.00 .00 .00 59,000.00 100 .00 2,950,00 39 ROUGH CARPENTRY /SHEATHING 55,000.00 55,000.00 .00 .00 55,000.00 100 .00 2,750.00 40 CASEWORK /SOLID SURFACE /FRP -M 95,868.00 95,868.00 .00 .00 95,868,00 100 .00 4,793.40 41 CASEWORK /SOLID SURFACE /FRP -L 24,000.00 24,000.00 .00 .00 24,000.00 100 .00 1,200.00 42 FLUID APPLIED VAPOR BARRIER 23,340.00 23,340.00 .00 .00 23,340.00 100 .00 1,167.00 43 WATERPROOFING 25,260.00 25,260.00 .00 .00 25,260.00 100 .00 1,263.00 44 SPRAYED INSULATION 15,200.00 15,200.00 .00 .00 15,200.00 100 .00 760,00 45 METAL ROOF PANELS /NAIL. INSUL, 165,057,00 165,057.00 .00 .00 165,057.00 100 .00 8,252.85 46 BUILT -UP ROOF /SllEET MTL FLASH 108,813,00 108,813.00 .00 .00 108,813.00 100 .00 5,440.65 47 FIRESTOPPING 4,400.00 4,400.00 .00 .00 4,400.00 100 .00 220.00 48 JOINT SEALANTS 15,100.00 15,100.00 .00 .00 15,100.00 100 .00 755100 49 HM FRllS /DRS /WOOD DRS /HIIW -M 113,750.00 113,750.00 ,00 .00 113,750.00 100 .00 5,687,50 50 ITM FRMS /DRS /WOOD DRS /HDW -L 39,125.00 39,125.00 .00 .00 39,125.00 100 .00 1,956.25 51 ACCESS DOORS & FRAMES 1,000.00 1,000.00 .00 .00 1,000.00 100 .00 50.00 52 COILING WOOD DOOR 9,984.00 9,984.00 .00 DO 9,984.00 100 .00 499.20 53 SECTIONAL DOORS 23,218.00 23,218.00 .DO .00 23,218.00 100 .00 1,160.90 54 WOOD WINDOWS 59,500.00 59,500.00 ,00 .00 59,500.00 100 .00 2,975.00 55 ALUM CRTNWALL /WNDWS /SKYLTS /GL2 264,466.00 284,466.00 .00 .00 284,466.00 100 .00 14,223.30 56 AUTO DOOR OPERATORS 3,345.00 3,345.00 .00 .00 3,345,00 100 P,gB 37 Of 62.25 Joi. Nund)cr: 4770 OAK PARK HEIGHTS CITY HALL Application No,: 16 Pcriod From: 09/01/10 Page Number 3 Project {� Invoice Numbcr : 16688 Tbru: 09/30/1.0 - ---WORK C014PLETED - - -- COMPLETED ITEM SCIIEDULED PREVIOUS THIS STORED AND STORED BALANCE NUMBER DESCRIPTION OF WORK VALUE APPLICATION PERIOD MATERIALS TO DATE 8 TO FINISH RETAINAGE --------------------------------------------------------------------------------------------------------..-----_.-.--'-------'-----"-`-- 57 GYPSUM DRYWALL /PLASTERING 177,537.00 177,537.00 .00 .00 177,537.09 100 .00 8,876.85 58 CERAMIC TILE 16,200.00 16,200.00 .00 .00 16,200.00 100 .00 810.00 59 ACOUSTICAL & WOOD CEILINGS 52,670.00 52,670.00 .04 .00 52,670.00 100 .00 2,633.50 60 RESILIENT FLOORING /CARPET 77,995.00 77,995.00 On 00 77,995.00 109 .00 3,899.75 61 PAINTING/ STAINING /WALLCOVERING 66,250.00 66,250.00 .00 ,00 66,250.00 100 .00 3,312.50 62 FABRIC WRAPPED PANELS 7,665.00 7,665.00 .00 .00 7,665.00 100 .00 383,25 63 VISUAL DISPLAY SURFACES 7,000.00 7,000.00 .00 .00 7,000,00 100 .00 350.00 64 SIGNAGE 6,162.00 6,162.00 .00 .00 6,162.00 100 .00 308,10 65 TOILET COMPARTMENTS 2,831.00 2,831.00 .00 .00 2,831.00 100 .00 141.55 66 WALL /CORNER GUARDS 1,000.00 1,000.00 .00 .40 1,000.00 100 .00 50.00 67 TOILET ACCESSORIES 10,517.00 10,51'1.00 .00 .00 10,517.00 100 .00 525.85 G8 FIRE EXTINGUISHERS 3,704.09 3,704.00 .00 .00 3,704.00 100 .00 185.20 69 METAL LOCMERS 2,850.00 2,650.00 .00 .00 2,850.00 100 .00 142.50 70 POSTAL SPECIALTIES 1,214.00 1,214.00 .00 .00 1,214.00 100 .00 60.70 71 STORAGE A8SEMHLIES 18,066.00 18,OG6.00 .00 .00 1.8,066.00 1.00 .00 903,30 72 EXTERIOR SUN CONTROL DEVICES 12,500.00 12,500.00 ,00 .00 1.2,500.00 100 .00 625.00 73 CANOPIES 12,500.00 10, °500.00 .00 .00 10,500.00 84 2,000.00 525.00 74 FLAGPOLES 2,200.00 2,200.00 .00 .00 2,200.00 109 .00 110.00 '75 PROJECTION SCREENS 2,815.00 2,815.00 .00 .00 2,815.00 1.00 .00 140.75 76 DETENTION EQUIPMENT 26,667.00 26,667.00 ,00 ,Uq 2G, 66'7. 00 100 .00 1,333.35 '7'7 EXHIBIT EQUIPI4ENT 6,000.00 6, 000.00 .UO .00 6,006.00 100 ,00 300.00 78 WALL & CORNER PADS 5,865.00 5,88`5.00 .00 .00 5,865.00 100 ,00 294.25 79 HORIZONTAL LOUVER 10,1141)S 4,000.00 4,000.00 ,On .00 4,000.00 100 .00 200.00 80 ENTRANCI, FLOOR GRILLES 3,850.00 3,850.00 .00 .00 3,850.00 100 .00 192.50 81 HYDRAULIC ELEVATORS 54,899.00 54,899,00 .00 .00 54,899.00 100 .00 2,744.95 82 1ECHANI CAL PLUMBING & PIPING 603,000.00 603,000.00 .00 .00 603,000.00 100 .00 30,150.00 83 MECHANICAL -HVAC -TEMP CONTROLS 405,000.00 405,000.00 .00 .00 405,000.00 100 .00 20,250.00 84 GEOTHERI4AL GROUND LOOP 185,500.00 185,500.00 .00 .00 185,500.00 100 .00 9,275,00 85 FIRE PROTECTION 56,532.00 56,532.00 .00 .00 56,532.09 100 .00 2,826.60 86 ELECTRICAL- GENERAL CONDITIONS 72,004.00 72,000.00 .00 .00 72,000.00 100 100 3,600.00 87 ELECTRICAL - FIXTURES & LAMrs 255,000.00 255,000.00 qn .00 255,000.00 100 .00 12,'750,00 88 ELECTRICAL -GEAR & FUSES 77,000.00 '7'7,000.00 .00 .00 77,000.00 100 .00 3,850.40 89 ELECTRICAL - EMERGENCY GENERATOR 87,300.00 87,300.00 .00 .00 8'7,300.00 100 .00 4,365.00 90 ELECTRICAL - BRANCH CIRCUITS 35f?,860.00 358,860.00 .00 .00 358,860.00 100 .00 1'7,943.00 91 ELECTRICAL- LIGHTNING PROTECT. 10,000.09 10,000.00 .00 .00 10,000.00 100 .00 500.00 92 LOW VOLTAGE 171,000.00 171,000.00 .00 .00 171,000.00 100 100 8,550.00 93 PROFIT /OVERI;EAD 212,759.00 212,097,00 662,00 .00 212,759,00 100 .00 10,637,95 CO i!1 MISC. GRANGES 37,435.00 37,435.00 .00 .00 37,435.00 100 .00 1,871.30 CO 02 MISC. CHANGES .00 .00 .00 .00 .00 100 .00 .00 CO #3 MISC. CHANGES 12,035,00- 12,035.00- .00 .00 12,035.00- 100 .00 601.75 - CO #4 MISC. CHANGES 224.00 224.00 .00 .00 224.00 100 .00 11.20 CO #5 MISC. CHANGES 5,823.00 5,823.00 .00 .00 5,823.00 100 .00 291.15 CO 416 MISC. CHANGES 4,223,00 4,223.00 .00 .00 4,223.00 100 100 211.15 CO #7 MISC. CHANGES 963.00- 963,00- .00 .00 963.00- 100 .00 48.15 - J o b T o t a 1 S 6393207.00 6350278.00 40,929,00 .00 6391207.00 100 2,000.00 319560.00 Page 38 of 52 8- i - 0u , ' . X pr k fi Oak Park Heights Request for Council Action Mecting Date...._.__..____.._.Novcraber " ',._2010m._ _.__ ............... 'Fime Required: I, Minute Agcnda l:tena 'l'i'rl ; .... _.. "Cir w dfatheri siat 15 .-Health Care I'la Agenda I'lacernent Reegtaesler' S ignature Action lR.equ€ (,st€ d isack��r •e�r�rzcllnl�rsti;x�:r�ti;�rz (I:� bodie -s havo advis U indi cat.( if r €y prc.vro us action bras be n takG:n or il'€ fll.er public With 2010 Health Care reform legislation, groups (typically ern layers) must make a determinat €carp about their desire to be GRAN FA"i"HIWRI =D or NOT GRAN DFAJI-i ERED. 'this basically sterns from the goal of the legislation to ensure that those who had coverage and liked such coverage could essentially retain it. This being said, every ernployer offering health care benefits must make a decision to he GFD or NOT GFD at the time of their next renewal. For the City of Oak Dark heights, this is Jan 1 2011. What it rnea €as to be A FATHER D- 1) Preventative Services are not required to be offered by an t_nnployQr. (Aire mdy area covered under current City plan) 2) Internal 1 External Appeals of Care Require€nents are Eliminated for Beneficiaries 3) Lose GRAN DFATHERED status if employLr's contribution to prerniurns is reduced by more than h% per year. What it rneans to be NOT RAND AXHIraRED: l) Additional Preventative Services are required_ (Already are under current plan) 2) Possibly Fever Federal Reporting Requirements and Staff notifications 1 cornplications. 3) No cap on employee cast contribution increases. Please see the attached documents. Recommendation: endation: Seek NON-GRANDFATHERED status as there dares not appear to be an Immediate cost s avings to the City as the current plan as offered by the City already includes the provisions required under the NON -GFD FD plans. Further, there would be no caps applied to Increases In employee cost sharing under NON-CmFD plans. According to Larry Invelt the City' agent from the Service Coop "ative, there is about a -1 decision by cities to b Nom -GrD versus D. Page 39 of 52 r r-o F j v v m 0 0 cn N short term Ret wi0 (ettective for on or atter September 23, 2010 No lifetime limits on coverage for essential benefits for all plans. Note: Tnterim Final Rules that define "essential benefits" are still pending. Extension of parents' coverage to young adults under 26 years old (grandfathered plans may exclude children who have other employment -based coverage until 2oi.4) [. Note. Blue Cross implemented DependentAge 26 for Service Cooperative group plans effective July 2010 to avoid a gap in coverage for young adults. f No rescissions of coverage except for fraud or intentional misrepresentation f standards to be set in future regulations) on coverage w ® V Guaranteed access to pediatricians and OB -GYN's ® Emergency Services must be provided without prior authorization regWaements and non- participating providers must be covered at the same benefit and cost sharing level as services provided for participating providers Preventive services, must be provided as defined by Health Care Reform, - without cost sharing. Additional reporting and disclosure requirements € ! Internal /External appeals requirements to 7 1?act Sheet: Keeping the I Icalth Play YoLI I lave: The Aff�oi Czai'e Act mid "Gi Page 1 of') ARCHIVE ONLY: This site is no longer actively updated. Visit ME for new information. 5 -'. Friday 5, Nov 2010 1 9:46an1 Text A-- Al, I €trail Updates :mod 1115S HealthReforM.GGV HOME I ABOUT I RFPOR'TS I TIMD. LIN11,. & EVEINTS I NEWSROOM I CONTACT US En Espanol. Fact Sheet: Keeping the Health Plan You. flave: , ncc Affordable Care Act and "Gr andfatherc d" Health Plaits -rile Affordable Care Act gives American families and businesses more control over their health care by providing greater benefits and protections for family merllbers and employees, It also provides the stability, and also the flexibility, that families and businesses need to make the choices that work best for thenl- Mlring the health reforltr debate, President Dbanha made clear to Americans that "if you like your health plats, you can keep it." fie emphasized that there is nothing In the new law that would force them to change plans w doctors. l oday, the Departments cf I lealth and Human Services, labor, and I reasury issued a new regular €on for health coverage in place on March 2.3, 2010 that makes good on that promise by: Protecting the ability of individuals and businesses to keep their current plan; Providing important consumer protections that give Americans - rather than insurance companies - control over their own health care, Providing stability and flexibi to insurers and businesses flat offer insurance coverage as the nation transitions to a more competitive nlarketp €ace in 2014 where businesses and consumers will have more affordable choices through Exchanges. The rule announced today preserves the ability of the American people to keep their current plan if they like it, whi providing new benefits, by mimmlring market disruption and putting us on a glide path toward the competitive, patient - centered market of the future. While it requires all health plans to provicle impoirant new henefits to cansunlers, it aliows plans t €lat existed on 1 23, 2010 to innovate and contain costs by allowing insurers and employers to make routine chillges without losing grandfather status. Plans will lose their "grandfather" status if they choose to significantly cut benefit's or 'nure.ase out -of- pocket spending for consumers - and consumers in plans that make such changes will gain new consumer pi'ot'ec bolls. A9ost of the 133 milllorh Americans wit employersponsored health insurance through large employers will nr<lirlfakrl the coverage they have today. taige employer - based plans all offer n1os1 of the comprehensive benefits and consumer protections that the Affordable Care Act tvlll provide to all Americans this year - such as preventing Ilfetinle linhits on coverage -- and in the future, 1 who work ill smaller firflhs which cl'lan<1e insurers more often due to annual fluctuations in premiums .. and people tvho purchase their own insurance in the individual market- at grortp flat flKjWently changes coverage - will enjoy all of the benefits of tile. Affordable Care Act whcil they choose a nevd plan. These Aineticanh also will benefit front the new competitive Exchanges that will be established in 2014 to offer individuals alit+ workers in small lxsnwsses with greater choice of plans at more affordable rates - the same choice of plaits as lnenlbers of Congress. 1'vote.ell, Patients' Itights ill All flans All heath plans _ whether or not they are grandfathered plans - must prnvlde certain benefits to their customers for pltin years starting on or after September 23, 2010 including: No lifetime limits on coverage for all Pialrs; No rescissions of coverage when people gei sick and have previously made. an unintentional mistake on their application; Extension of parents' coverage to.yo.ung Oults tinder 26 yearsold, and the I'Pr the vast majority of Allier loans who (jet then health insurance through employers, additional benefits will fie offered, il' respective of whether their" plan is grandfathered, includimj', No coverage exclusions far children with pre- exist'rnq conditions; and No "restricted" annual limits (e.g„ annual dollar- amotmt limits oil coverage below standards to be set in future icgUIatioris). Aelelifional Consumer Protections ripply to TVon Graindfathem Phis s Grandfathered health plans will be able to make routine changes to their policies and maintain their status. These routine changes include cost adjust to keep pace with medical inflation, adding new benefits, making modest adjustments to BXIS1ing belle41t5, VOILIn"ai'lly adopting new M)Stlnlei protections Linder thi- new law, or making changes to comply with St'at'e or Other i'e tai lap's, Prellliurn Changes are not taken Into account when determining whether or not it plan is grandfathered. Plans will lose their grandfathered status if they choose to make significant changes that reduce benefits or increase costs w consumers. if it plan loses its grandfathered status, then consumers in these plans will gain additional new benefits 'nxluding: Coverage of recommended prevention services with no cast sharing; and Patient protections such as guaranteed access to 013 -GYNs and pediatricians. Under the Affordable Care Act, these requirements are applicable to all new plans, and existing plans that choose to make the following changes that would caLrse them to lose their grandfathered status, Compar'erd to their polices in effect on thatch 23 2010(-j andfathererl pl lA, I ;' �. _,.__ __ - .... Cannot Significantly Cut or Reduce Benefits. € or example, if a plan decides to no longer cover care for people with diabetes, cystic fibrosis at IAIV /A €DS. Cannot Raise Co- Insurance Charges. Typically, co- insurance requires a patient to pay a fixed percentage of a charge (for example, M9 of a hospital bill), Grandfathered plans cannot increase this percentage. Cannot Significantly Raise Co- Payment Charges. # i equently, plans require patients to pay a fixed - dollar amount for doctor's office visits and other services. Compared with the copayhhcnts in effect on March 23, 2010, grandfathered plans will be able to Increase those co -pays by no more than the greater of SS (adjusted annually for medical inflation) or a percentage equal to medical inflation plus 15 percentage points, for example, if a plan raises its copayment froth 530 to 550 over the next 2 years, it will lose its grandfathered status. Cannot Significantly Raise Deductibles. Marry plans require patients to pay the first bills they receive each year (for example, the first $500, 51,000, or $1,500 a year). Compared with the deductible required as of March 23, 2010, grandfathered plans can only increase these deductibles by a percentage equal to medical inflation plus 15 percentage points. In recent years, medical costs have risen an average of 4 -to -5% so this formula would allow deductibles to go up, for example, by 19 -20% between 2010 and 201 1, or by 23.25% between 2010 and 2012. For a family with a $1,000 annual deductible, this would mean if they had a hike of $190 or $200 from 2010 to 7.011, their plan could then increase the deductible again by another $50 the following year. Pa e 41 of 52 l ittp: Ih �n ww.l icaltlirefoln ).govhiewsi /keel)iiig_the Iiealtll pla)a ave. litm1 ]� 1/5/2010 Fact Sheet: Keeping t11e Ilealth Play You flave: The Affordable Care Act and " Grafldfatll... Page 2 of 3 Cannot Significantly Lower Employer Contributions. Many emp €oyeis pay a portion Of their employees' INenliurn for Insurance and this is usually deducted front their paychecks. Grandfathered plans cannot decrease the percent of premiums the employer pays by more than 'S {percentage points (for example, decrease their own share and increase the workers' share of premium front 15% to 25%). Cannot Add or Tightest an A tin naI Limit on What the Insurer Pays. Soule insurers cap the amcutll that they will pay for covered services each year% if they taunt to retain their status as grandfathered plans, plans cannot tighten any annual dollar limit in place as of March 23, 2010. Moreover, plans that do not have an annual dollar hnnit cannot add a new one un€ess they are replacing a lifetime dollar limit with an annual dollar limit tilat is at least as high as the lifetime limit (which is more protective of high -cost enrollee.- Cannot Change Insurance Companies. If an employer decides to buy insurance for its workers from a different insurance company, this new insurer will not be considered a grandfathered plan. This does not apply when employefs that provide their own insurance to their workers switch plan administrators or to collective bargaining agrrQements. Pi-otectins; Agaiiist Almse of Gi-atldfathemd Health Phill Status i'o prevent health p lans from using the grandfather rule to avoid providing important consumer protections, the regulation provides for: Promoting transparency by requiring a plan to disclose to consumers every time it distributes materials whether the plan believes that it is a grandfathered plan and therefore is not subject to some of the additional consumer protections of the Affordable Care Act. This allows consumers to Understand due benefits of staying in a grandfathered plan or switching to a new plan. The plan must also provide contact information fai enrollees to have their questions and complaints addressed; Revoking a }Man's grandfathered status if it forces consumers to switch to another grandfathered plats Thai, compared 10 111C current Plan, has less benefits or higher cost sharing as a leans of avoiding new consumer pfatectlons; or Revoking a {Man's grandfathered status if it is bought by or merges with another plain simply to avoid complying with the law. llm,jected Itllpaa oil Cottsrrnncl's Ili([ Plates Large Esliployer Plans The 133 million Americans with employer - sponsored health insurance through large ensiployers (j 0() or more workers) -...Who 111a1ce up the vast majority of those with private health insurance today -. -will not see major changes to their coverage ass a result of this regulation. I his iegulation affirms that mast of these plans will Ienlain grandfathered .. mare than Ilitee- quarters of firms in 2011 .. baseci on the way they changed cost sharing from 2008.20o9. Most of these plans already offer the patient protections applied to gfandlfatherecl Flans such as no preexisting condition exclusions for children and no rescissions of coverage when a Person gets sick. In addition, they are likely to already give their workers and fanlihes prote(:Llons like a choice of OG -GYN and pediaulc:ian and access to emclgealCy rooms in other states without prior authorization. Based on past patterns of behavlor, it i5 expected that large (.ln ployers will cUntinue to make adjustments to the lieahli Plans they offer fl'on1 yeas' to year so that, by t'he tirmi Ow health insurance Ex changes are established Ili 2.014, fewer - but Still mosr - large: elllployel plans win have (T andfat status. 1lowevel', the w55im wdl ma1'kei ( anges depend oil the choices large Li1iployers make in t'i'le illln r(:. Small Business Plans the roughly 43 million peop le inSUIEed through snla€I businesses will likely transition from their current plafl to one with The nev" protections over the next fewycars_ Small plans tend to make substantial changes to cost sharing, employer cnntributioTls, afld health lnsd{'ai(:Q SSUCTS Inane frequently than lal'ge plans. As such, We esti mate that /0% of plans will be grandfathered In the first year, but depelldlllCj oil The choices Tllese eillployers make, this Could (11011 10 ab011t one- over several years. To hell) SUstaln Small business coverage the Ail ordable. tarn' Ac.t also MCIMIQ% d tax CLI'dlt fol up to 3'i% of their premium contributions_ Individual Health Market The 17 million people who are covered in the individual health insurance Llnarket, where switching of plans and substantial changes in coverage are common, will receive the new Protections of the Affordable Care Act sooner rather than later. Roughly 40 Percent to two- thiids of people in individual market policies change plans within a year. Given this "Chart," the transition for the 17 million people In this rllarket will be swift, In the short run, individuals whose. plan t- banges and Is 110 longer grandrtlthered will gain access to free preventive services, prote ctions against resu'Ictedl annual llinits, 'Ind patie I)rotectlons such as Improved aeCess to emergency rooms. T hese AEi1erlcans also Will benefit fi'Olit the Health IMUrance Exchanges that will be established in 2014 to offer mclivid lu6s and wol'kers in small Ipt7slnesses a Illilcll greaten' Choice of plans at Iriol'e affofdable fates. People in Special Types of Health Plants Fill ly-irl SLn eCi health 1)1a118 subject to collective bargaining agreements will be able to maintain their (gi indfathered status until their agreement terminates. After That point, They are SUbjeCt to the saline rules as other health Plans; Ill othe.l' words, they will lost: their gl "andfathered Status d they walte ally of the substantial Changes described ahm ketk -Only and "excepted health 1)IaE15' SL1Cb as dental plans, 1O11gJei'111 Cale n18LlranCe, OI' Medigap, are exempt from the Affordable Care Act insmanCe reforms. PL•qjectiotts of I3lltpkliel• Plaits Relttelilliaig Grzttldflithereti, 2011 - 2013 'i here is conskierab €e uncertainty about what choices eillployers will inake over the next few years as the rllarket prt: pares for the establishment of the (()mloetitive Exchanges and other market reforms sLICl) as new C011SUIT1et' protection , middle-class tax Credits and othel steps to expand affoidabilty and choice far millions more Americans. This rule estimates the likely decisions of employers based Oil assu mptions and extrapolations of recent rllarket behavi Or, includin the decisions by em ployers to change their health plans Ili 2008 and MI). T he table beloLv deplct5 the results of this analysis', Type of Plan Enrollees Employer Plans Resttaining Grandfathered Explanation 2011 2013 Allowable Percent Change in Co- Medical inflation° (4 %) Medical inflation* (4 % {]eductibles, copaymems can increase faster than medical inflation Payments front 2010 1- 1 `i% = 19% 1 2%) 1- 15% = 27% over time Large Employer 133 Million Low: 87% renlain grandfathered Mid - range: 82% re. grandfathered i ligIv 71% remain giancli lerec3 LOW: GG% remain grandfathered plain Midrange: 55 %1 emain grandfathered Iiigh: 36% renlairl grandfathered large plans are more stable and often self - insured Regulation permits plans to make routine changes needed to keep premium growth in check. Small Employer 43 mllllon Low'. 80% remain grandfathered Mid - range: 70% re grandfathered High: 58% remain grandfathered " Asstnm s medical inflation at 49 LOW: 51 % remain grandfathered main Mid- range: 34 % remain grandfathered Iiigh', 20% remain grandfathered Small businesses typically buy commercial insurance and frequently make changes in insLU'ers and coverage. Limited purchasing power and high overhead often force a trade -off between dramatic changes in benefits and cost sharing and affordable premiums. Page 42 of 52 httl�al�ndr�twa.l�ealtb eform. ovineS�rS oo �� /]cecpii� — t13c_llealth plan you_ 11/5/2010 Fact . Sheet: Keeping the 1-lealth Plan You ]lave: The Affordable Cara .Act and "Grandfath... Page 3 of 1 "low" percentage is based on the mid -range percentages plus Flans that could stay grandfathered with small premium changes. The "micl- range" percentage is based an assuntpoons of the number of plans that would lose their grandfathered status if they made changes consistent with the changes that they made in 2008 and 2009 that would not lead to premitmt increases. The 'high" percentage assumes That some plans would not be able to make the adju5uvients to employer premium contribution they would need to keep premiums the same while keeping their ocher cost - sharing parameters within the grandfathering roles, The estimates in this case assume these plans will choose to relinquish their grandfathered status instead. Choices in 203 and Subsequent Years In 2014, small businesses and individuals who purchase insurance on their own will gain access to the competitive maiket Exchanges- These Exchanges will offer individuals and workers in small businesses with a much greater choice of plans at more affordable rates .- the same choice as members of Congress- In fact, the Congressional Budget Office (CQO) has estimated that, on an apples -to- apples basis, premiums will be 14- 20 percent lower than they would be under Current law in 201 6 clue to competition, lower insurance overhead, and increased pooling and purchasing power. Small businesses 1150 will have more affordable options, CBO has estimated that a fancily policy for small businesses would be available in the £ xchanges at a pi entitrm that is 54,000 lower than under current law in 201 G. The- redU(Qd Premiums do not take into account the tax credits available to small businesses and middle - class families to help make Insurance affordable. These additional new Choices may further lower the. hkellh that small businesses workers will remain In grandfathered health plan5. COITSti ITIQ15 insured through large employers are more likely to remain in grandfathered Plans in 2014 and beyond. Read the Press Release at _ h,rt,p:J /w }�tw,,h,l3s gnv, /I ews(pe_s__sJ20! Opres[06 / ?,0- 1- Q(}61ch. {�L. Read the Questions and Answers on the Regulation at htt>J /wtinv.lie_llthiefo In. cov a6,qut crjncl You car vir-w the regu €ation at: lit[p.[[www_iccler l I�lJploadJOE= ZE]ata /7.01.( k 4 8.A. l l lie . Mth ,()�j: Accessibiiity I Contact Information I Privacy Policy I Viewer's & Players I N'hitef lousc_gov I USA.yav H- 1s 'm offi(.aI u wc site by the 11.5, UaPwp ,ic..m of Heal & IR iaq 5eovrcgs Page 43 of 52 ] lttl): llwww. healthrefol 'm.govlfiewsi /keel)ing the health p]an you have.htm] 111.512010 This Page Is Left Intentionally Blank. Page 44 of 52 0 Oak Park Heights Request for Council Action Mecting Date Nowmber 9'� 2010 ........... -.. ...... 1--.1- ...... Tirac RcqUire& Minute Agenda Agenda Placermit Qqi origir"affing D(�paftInenVR"Cquq X, sifgnatu� AtAiw-i Requcsted MMI-1 - -- App / M. OPIcase indicate if any p. has been takc. or dofl. bodic, have �tdviscd.): Mwso sc(., the aff"Idled "osolution. Page 45 of 52 RESOLUT c l CITY OF OINK PARK HEIGHTS WASHINGTON COUNTY MBNESOTA A RESOLUFRON AUTHORIZING THE RECEIPT OF DONATI.ONS FROM BEAUDET MEMORIALS WHERE Oak Pa vk. l le,igl)ts business resident Bea ud.e3t Meznonfa is owntA and € perated. by City resident Mr, Albert B a udet, has doi)atod to the City, the bronze dedication plaque", 100"'Ited in the Oak Park :11eights City 'Mill and h) the Autumn -tills Park Slieiter, as well Lis the €;omc stone f(v the C Hall. Facility; arid, WHEREAS, the City of' Oak Park Heights i.s appve6aativ(, of these € onat:ions from. Bcaudet N emo6als'Ind N /la Beane et wiiia. a local w lu to 13(, $800,00. NOW, 9161EREFORE, ffl IT RESOLVED by dhe City Council of the City of 0, llaxk feig:ht, that di . City does a }€c�;.pt such donation Cia €gym Bt;au,.let and. does thasik illein fbc slwf . lla by thte City C oua'lc;il for the City of Coal:. 1 Height, this, 9th €ia v of Novcrkbcn:- 2010. Attest. Eric Johns City Actminist:kat €ii Page 46 of 52 0 Oak P ark Heights R equest for Council ctio 'Fit.ne Required: 5 Minutes Agencia f cni. `i'ide�.._._..__S.t, Croix River, Crossing _%ter._.Qua ill gllagmfl.,2 7: ] irw lgAgcnda Placernera ....__..._ _Bu%ino5 (Please hadiG,ate, iz'any pry ,vrous action. has bet�nF U .e; i or if other p u� bodies have advised) doe the City �,tffl dudm, to send 1� r e rescnftfive to theses meefings? Page 47 of 52 Minine,so a D partni.ent offransportation News I elcasc 7c[id ICra3 ilrssGL. ............ ............................... �s1- zs� -7sor Minnesota Uopadmt;nt. of Transportation Metro C3lstcict Office of Communications 1500 County Rd 132 West [Roseville, MN 55113 News Roane S-sascil Search 5tat w ie IvL +vs Ga News Archives EtJ(NDOT mitHnes next steps for St Croix Giver GmsYng Project Discussions confrnuc to determine next stops to advance lxeject Page I of 1 ROSEMLLO Wnn....- —4 ht, ftPiinnesota DeparKent al ii` nspa iration is ovafuatlny ifs ookms in fit ;ht of Me WNW AM Smvimb (NPS) del rnaia }anon last week Mat She St. Groin. Liver CrossIN f''rQW wwN have direct and adverse effects on tltc sconW anti mcreatlona# values of the Lowor St. Croix Hational Scenic Rivraniay. 'I he lg plS fin(lin etfen'6vely Mqm b 1 p construction unless congressional action is taken io a0ho6ze the projeO €Jiro to to wwM dt:Qmfn Wn, PlWDOT is o atufatiq Wilk) project'WMties ne: to confirme and wl)ieb ac€ions can be st:alod frock. Rems such as prepafatlen of Me prG'IEn 4my bndy Bran will CPR €ivvie W ffl IC>&,al stop1) ng (point. Aclivftios that have significant c m a5SC3Cleteal wUh hem, SUGII a& piuperty aCQifi`3Qion, are being phood m !told Eantfl CmVrea makus a CfP,G}'dmi mi to MW 0 Me Wyest, Whicli is curTe,Mly schLdul -d to I;egin in 2013. incransed coflaboration from the btisincss comrralrnity, elected offcials and St. Croix Classing GOalifi n proupg cm botlf sides of iltc St. Croix River has rraiasd avaar� ttss of €hc rtr of fray rite !>ritsg Since the miaOONs FJI OOT has ir'mMed anmDximat sfy $25 m0lian 3 protect cirzvaWprnent and pmpwy acrlWMian. Furore hforr'nafion Mow Me 3f CW IRfvw Grossing and tits: NP I S S"'Wion 7(a) I;:vatuation and Lle€r:mAnanon Is available by AWOng . 0W - Work,, Zones. or'pay the prig. lxtt :1l a �nt.clE�t,stag.rrrrr. s /rrst trc�/ ws /I €� /I / 5mriv rcrc�ssi ;.l�tr 1 l IKY2 010 Page 48 of 52 W'. . IT O ak Park Heights Request for Council Act] ®n Meeting Date . Novemb 9, 2010 Agenda Item Adopt Resolution Canvassing) t Tab ulation of Votes Cast Office ofTwo City Council Positions and DeclarinL) the Results from the November" 2, 2010 Election Time Red. () Agenda Placement Nevi Busi Ot'i it�ati 1 ,Department /Recli estor A dmi7ni R.equesm''s Sif,natu on /,lennifor Pinsk] Action Recluesteci Approv resolution ............ .......................... .. ..... ". 13acicgrc3undl.lustil'icatiota (Please i ndicate any previous action has been taken or il'other public bodies have been advised). See Attached. Page 49 of 52 RISSOLUTION 10- 11 -37 I:?,X "I'RAC "I' Oh "PHIS MINLJ'I'I:;S OF THE CANVASSING 130ARD MI1;ETING OF THIN? CITY COUNCIL, OF THE CITY OF OAK PARK I -IEIGH 1 S, WASHINGTON COUNTY, MNINESOTA 111-LD NOVI "MBER 9, 2010 Pursuant to due call and notice therefore, a Canvassing Board meeting of the City C.;ounciI of the City of Oak Park Heights, Minnesota was drily held at the Oak Park 1- leights City I -lull in said municipality on the 9"' day of November, 2010 at 7:00 p.m. The following members were present: Abrahamson, I3caudet, McComber, Runl<, and Swenson. The following members were absent: None .......... ... ..... ...........__ introduced the following Resolution and moved its adoption: REISOLUTION, CITY OF OAK PARK HE.IGI-T.TS, WASI-IINGTON (.'OUNTY, MINNESOTA, C.'ANVASSI.NG '1'1-I1:? "fABt.JIA'I'ION OF VOTES CAST FOR T1-II OFFIC'F; OF "TWO (2) COUNCIL POSITIONS AND DECLARING TIIE RESUL TS FROM THE, NOVEMBF1Z 2. 2010 FTF'CTION WHERF'AS: The C:'ity Administrator has presente {i tlhc tabc..ilation of the, results oPvotes cast at the November 2, 2010 General Election for the City of Oak Parts Heights, and WIIERFAS: 1'IZC City Council has rc- ceived sank tabulation as it relates to the C }fiice of two (2) Council positio).)s which were voted on by residents oi'the City of Oalt Part: Heights, NOW111"RE1 OR1", Ill` FF RI'SCI,V.1:?1.) ): 13) the City C:'ouncil of the C , T] ity oI ()aI< Paa'lc Heights, Washington County, Minnesota, does hereby canvass and declare the winners of the following offices: Two (2) Councilmember terms to commence .fanuary 1, 2011 and expire December 31, 2014: Les Abrahamson Total votes: Mark R Swenson 'Total votes: The Motion for adoption oI'the foregoing Resolution was duly seconded by -- ._._.. and upon roll call being taken thereon, the following voted via voice: Councilmember Abrahamson — aye Councilmember MCComber — aye Page 50 of 52 Councilmember Runk aye Councilmember Swenson -- aye Mayor Beaudet .... aye Thereupon said Resolution was declared duly passed and adopted and signed by the .Mayor and attested by the City Adn-inistrator. Passed by the Canvassing Board of the City Council, City of Oak Park Ileights, Washington County, Minnesota on this 9 °i day of November, 2010. David. Beaudet, Mayor Fric A. Johnson. City Administrator Page 51 of 52 This Page 6 Left Inte Blank. G ƒ a , 7 \. \� - � Page sas