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HomeMy WebLinkAbout10-14-2010 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES THURSDAY, OCTOBER 14, 2010 Call to Order: Commissioner Bye called the meeting to order at 7:00 p.m. Present: Commissioners Dougherty and LeRoux; City Administrator Johnson, City Planner Richards and Commission Liaison Abrahamson. Absent: Commissioners Liljegren and Powell. II. Approval of Agenda: Commissioner LeRoux, seconded by Commissioner Dougherty, moved to approve the Agenda as presented. Carried 3 -0. III. Approval of September 16, 2010 Minutes: Commissioner LeRoux, seconded by Commissioner Dougherty, moved to approve the Minutes as presented. Carried 3 -0. IV. Department /Council Liaison Reports: Commission Liaison Abrahamson updated the Commission as to recent City Council approval to a communication from the City addressed to Oak Park Heights business owners regarding where the City is at with discussions with the Minnesota Department of Transportation on local issues and briefly discussed with the Commission some of the outstanding issues. V. Visitors /Public Comment: None. VI. Public Hearings: A. Gartner Restaurant Holdings: to consider requests for Site Plan/Design Standards Review and a Conditional Use Permit for a drive - through related to the construction of a Dairy Queen Chill & Grill restaurant to be located at 14447 60 St. N. City Planner Richards reviewed the October 7, 2010 Planning Report related to the request, discussing related issues and the potential requirement of an easement at 60 St. for utility relocation that may result for potential alterations of Hwy. 36 and 60 St. by MNDoT. It was noted that though the project has been discussed, the City has not yet received any plans for such alteration. Richards suggested hearing from the applicant and then reviewing the approval recommendation conditions proposed within the planning report. Chair Bye opened the public hearing for comment and invited the applicant to address the Commission. Planning Commission Meeting Minutes October 14, 2010 Page 2 of 4 Mick Lynskey of Lynskey & Clark, introduced himself as representing the applicant, Gartner Restaurant Holdings, LLC. Mr. Lynskey noted that the applicant is from the Stillwater area and currently operates the Dairy Queen in downtown Stillwater. Mr. Lynskey noted that he had Brian Larson of Larson Brenner Architects and Steve Johnson of R.H.O. Development Consulting with him to address any questions the Commission may have regarding the project. Building material samples were shared with the Commission and their Design Guidelines Standards compliance discussed. Discussion ensued between the Commission, Mr. Lynskey, Mr. Larson and Mr. Johnson as to the building style, color scheme, structure location on the site, site access, MNDoT related issues, and signage. City Planner Richards reviewed the proposed conditions within the planning report and the same were discussed by the Commission and the applicant representatives, including discussion relative to an easement requirement, the pylon sign and the installation of a sidewalk /trail. Commissioner LeRoux, seconded by Commissioner Dougherty moved to recommend City Council approval of the conditional use permit request, subject to the amended conditions and recommendations contained within the October 7, 2010 Planning Report, specifically: 1. The applicant shall provide an executed copy of the Boundary Development agreement prior to issuance of the building permit. 2. Ten foot utility and drainage easements along all lot lines shall be provided to the City. The easement shall be recorded on the property subject to review and approval of the City Attorney and City Engineer. If requested by the City at a later date, the applicant agrees to dedicate an additional ten foot easement, for a total of twenty feet, from the front property line of 60 Street. 3. The two access points are subject to review and approval of the City Engineer and permitting by the Minnesota Department of Transportation. 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. Planning Commission Meeting Minutes October 14, 2010 Page 3 of 4 6. The outdoor lighting shall be turned off one hour after closing, expect for approved security lighting. 7. The applicant has indicated that the color of the pole mounted and building light fixtures will be black. That was agreeable to the Planning Commission. 8. The LED flexible tube accent lighting shall not be used and shall be removed from the final plans. 9. The landscape plans are subject to review and approval of the City Arborist. 10. All signage, including directional signage, shall be subject to final review and approval of City Staff. 11. The Planning Commission was favorable to the design of the proposed pylon sign, but requested that the applicant move it further from the front property line. 12. Mechanical equipment that is located on the roof and visible from the street level or from neighborhood properties shall be screened with materials that blend harmoniously with the building facade materials. 13. The applicant addressed sustainability initiatives for the project to the satisfaction of the Planning Commission. 14. The Planning Commission was favorable to the proposed front f agade transparency. 15. T he Planning Commission was favorable to the building material selection and colors, and the awnings. 16. The Planning Commission recommended that the applicant consider the location of a future trail connection from the site to 60`" Street and determine if a trail access should be placed on the east or west sides of the property. Carried 3 — 0. VII. Old Business: A. Energy Efficiency and Conservation Grant: City Planner Richards recapped the areas of discussion at the September Planning Commission meeting and noted that the focus of the current meeting discussion was review of the draft Alternative Energy Systems Ordinance. Planning Commission Meeting Minutes October 14, 2010 Page 4 of 4 Richards reviewed and discussed with the Commission the proposed Alternative Energy Systems Ordinance 401.17. Brief discussion ensued as to content layout and the desire to have it laid out for ease of use and understanding. Richards stated that if the Commission was comfortable with the changes that have been discussed, they should move to set a public hearing for the consideration of amendments to the Comprehensive Plan and Zoning Ordinance as they relate to the energy efficiency and conservation project. Commissioner Dougherty, seconded by Commissioner LeRoux, moved to schedule a public hearing at their November 18, 2010 meeting to consider amendments to the Comprehensive Plan and Zoning Ordinance as they relate to energy efficiency and conservation. Carried 3 — 0. VIII. New Business: None. IX. Informational: Upcoming Planning Commission Meetings: November 18, 2010 7:00 p.m. (Council Chambers) December 16, 2010 7:00 p.m. (Council Chambers) January 13, 2011 7:00 p.m. (Council Chambers) Council Representative: October — Commissioner Powell November — Commissioner Liljegren December — Commissioner Bye X. Adjournment: Commissioner LeRoux seconded by Commissioner Dougherty, moved to adjourn at 8:21 p.m. Carried 3 - 0. Res .ectfully submitted, 1-, Juli dI ultman Pia ing & Code Enforcement Officer Approved by the Planning Commission: 11-18-10.