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HomeMy WebLinkAbout12-16-2010 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES THURSDAY, DECEMBER 16, 2010 I. Call to Order: Chair Bye called the meeting to order at 7:00 p.m. Present: Commissioners Dougherty, LeRoux and Powell; City Planner Licht and Commissioner Liaison Abrahamson. Absent: Commissioner Liljegren and City Administrator Johnson. II. Approval of Agenda: Commissioner LeRoux, seconded by Commissioner Dougherty, moved to approve the Agenda as presented. Carried 4 -0. III. Approval of November 18, 2010 Minutes: Commissioner LeRoux, seconded by Commissioner Dougherty, moved to approve the Minutes as presented. Carried 4 -0. IV. Department /Council Liaison Reports: Commission Liaison Abrahamson noted that the City Council annual planning retreat was in the process of being planned and that the City Council discussed having the Parks and Planning Commission attend, along with the City consultants. Abrahamson noted that the retreat would likely be held on a Saturday at the City Hall and that the City Council was looking for some feedback as to whether the Planning Commission would like to attend in whole or select representatives to attend on behalf of the Commission. Brief discussion ensued wherein it was noted that while not committed to having everyone attend, the Commission would like to have the opportunity to for all to attend and asked that they be kept advised as to the date and time as the planning progresses. Abrahamson advised the Commission that if there were items that they would like to discuss with the City Council or the Parks Commission as part of the retreat agenda, to please share that suggestions with City Administrator Johnson. V. Visitors /Public Comment: None. VI. Public Hearings: None. VII. Old Business: None. VIII. New Business: A. AutoZone Public meeting for the purpose of site plan and design guideline review for a proposed AutoZone retail store to be located at 13613 60 St. N. City Planner Licht reviewed City Planner Richard's December 8, 2010 Planning Report for the proposed AutoZone project at 13613 60"' St. N. Planner Licht provided an issue analysis and design guidelines review, noting that staff has recommended approval subject to the conditions contained within the report. Planning Commission Meeting Minutes December 16, 2010 Page 2 of 4 Chair Bye opened the meeting for public comment and invited the applicant to speak. Alan Catchpool of CEI Engineering — 2277 W. Hwy. 36, Roseville, MN, introduced himself and noted that Jeff Kaurez of Auto Zone and Broker, Jeff Houge were also in attendance, and provided the Commission with a materials board for their review. Mr. Catchpool addressed issues to landscaping, planning items and engineering items within the planning report, noting that landscaping has been addressed, they are working with the engineer and that they would certainly address any other planning issues noted within the report. Mr. Catchpool further noted that they have received watershed approval and have met with their neighbor Jerry Schoenecker to discuss drainage concerns. Jeff Kauerz of AutoZone, Inc — 123 S. Front St., Memphis, TN, indicated that overall he had no problem with the conditions proposed within the planning report though some of the considerations sought would need to be discussed and worked through such as the LED parking lot lighting. He, along with Mr. Catchpool, discussed issues related to the building and the site including site lighting, sign designs and locations, site elevations, drainage and grading — they prefer to not construct a retaining wall if possible, and the suggestion for common space and seating at the store entry. Commissioner Dougherty, seconded by Commissioner LeRoux moved to recommend City Council approval of the applicant's request subject to the amended conditions of the December 8, 2010 Planning Report, specifically: 1. There shall be no repair of vehicles on the premises or in the building associated with this use. 2. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. 3. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. All visible interior lighting shall also be full cut off. 4. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 5. The applicant shall consider the use of LED lighting for the parking lot and building lighting. 6. The landscape plans are subject to review and approval of the City Arborist. Planning Commission Meeting Minutes December 16, 2010 Page 3 of 4 7. Mechanical equipment that is located on the roof and visible from street level or from neighborhood properties shall be screened with materials that blend harmoniously with the building fayade materials. The Building Official shall verify the final design and - screening of the mechanical equipment. 8. The applicant shall provide plans for screening the trash enclosure with masonry materials to match the AutoZone building subject to review and approval of the City Planner. 9. The Planning Commission approves the alternate plan for the freestanding sign with the brick base. The applicant shall provide a landscape plan for the base of the sign subject to review and approval of the City Planner. 10. The signage plan shall be revised so that the total signage on site is less than 300 square feet. 11. The sign specifications and methods of illumination shall be subject to review and approval of the City Planner at the time of permitting. 12. The Planning Commission was satisfied with the sustainability initiatives of the AutoZone project. 13. The Planning Commission was favorable to the building material selection and colors. 14. The City Council intends to construct an eight foot bituminous trail on the south side of 60 Street North adjacent to the AutoZone. AutoZone agrees to a special assessment for this improvement and does hereby waive all rights they have by Minnesota State Statutes 429.081 or otherwise challenge the amount or validity of the assessments or procedures used by the City in levying the assessments. 15. The applicant shall provide a trail easement, subject to review and approval of the City Attorney for the 60 Street Trail. 16. The applicant shall provide revised plans for the common space and seating areas at the front entrance subject to approval of the City Planner. 17. The applicant shall provide a plan for the addition of front entrance plantings subject to the approval of the City Planner. 18. A bike rack shall be added at the front entrance of the building. Carried 4 — 0. Planning Commission Meeting Minutes December 16, 2010 Page 4 of 4 B. Bylaws Consider amendment to Article 5, Section B as it relates to the regular meeting schedule of the Planning Commission. Commission Liaison Abrahamson discussed the request before the Commission, noting that the Commission has scheduled their meetings for 2010 and 2011 to follow the first City Council meeting of each month and asked that the Commission provide feedback to the City Council as to whether or not they would like to amend their Bylaws to set this as the schedule rather than approve such a schedule by resolution each year. Brief discussion ensued. Commissioner Dougherty, seconded by Commissioner LeRoux, moved to recommend that the City Council amend the Planning Commission Bylaws to indicate that the regular meeting of the Planning Commission shall be held at 7:00 p.m. on the Thursday immediately following the first regular City Council meeting of each moth. Carried 4 — 0. IX. Informational: A. Upcoming Meetings Unless noted otherwise, all meetings are at 7:00 p.m. and will be held in the Council Chambers December 14, 2010 City Council Meeting December 28, 2010 City Council Meeting January 13, 2011 Planning Commission Meeting February 10, 2011 Planning Commission Meeting B. Council Representative December — Commissioner Bye January — Commissioner Dougherty February — Commissioner LeRoux X. Adjournment: Commissioner Powell, seconded by Commissioner LeRoux, moved to adjourn at 7:33 p.m. Carried 4 - 0. Respectfully submitted, Juli,Kllultman Plating & Code Enforcement Officer Approved by the Planning Commission: 03 -10 -2011