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2007-05-18 Buetow & Associates OPH Space Needs & Facity Use Study Report to OPH
BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 May 18, 2007 Mr. Eric A. Johnson, AICP, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, Minnesota 55082 RE: City of Oak Park Heights Space Needs and Facility Use Study BA #0707 Mr. Johnson: Attached is our Space Needs and Facility Use Study (dated May 17, 2007) for your review and comment. The firm of Buetow and Associates was retained to develop and to study various options each of which is oriented toward the long -term improvement of the Oak Park Heights City Hall Building. Thank you for your assistance in the preparation and development of this Study by providing our firm with relevant data, pertinent background information and critical comments. Please convey our gratitude to the City Council, various department heads and staff leaders for their assistance and insights. Their assistance was invaluable. The primary objectives of this Study are: (1) To acquire current information regarding aspects of governmental operations, specific uses of interior spaces and physical conditions of the City Hall Building. Municipal Operations with headquarters in the City Hall include: City Council, Administration, Police, Finance and Public Works. (2) To examine alternative space use concepts and facility improvement programs that could resolve important issues of: existing space use, facility operational infrastructure and deficient building conditions. (3) To present conceptual options that could address the aforementioned space use, facility infrastructure and building condition issues. (4) To develop an individual project budget for each of the conceptual options that is presented in this Study. (5) To complete each task identified in the City's Request For Proposals of January 25, 2007 We believe that, after reviewing the attached document, you will agree that those primary objectives were achieved. Thank you for allowing us to serve the City of Oak Park Heights. Sincerely, TOW & SOC : . ES, ' C. • Randy L. Engel RA, AS Vice President tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 1 City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Table of Contents Executive Summary 1. Summary Information Building and Space Use Issues and Considerations Summary of Recommendations 2. Preliminary Space Programs Administration Department Police Department Public Works Department 3. Existing City Hall Evaluation Site Analysis Building Conditions Analysis Building Code Compliance Mechanical/Electrical Systems Evaluation 4. Facility Development Options Option A (Deferred Maintenance/Code Compliance) Option B (Administration/Police Replacement) Option C (New Building) Option D (Addition) 5. Preliminary Cost Projections Option A (Deferred Maintenance/Code Compliance) Option B (Administration /Police Replacement) Option C (New Building) Option D (Addition) Appendix Space Planning Survey Form Organization Charts and Staff Rosters Department Operational Data Police Department Operational Data Aerial Photos Site Plans and Floor Plans El Existing Site Plan E2 Existing Floor Plan E3 Existing Exterior Elevations E1A Site Plan: Option A E1B Site Plan: Option B E1C Site Plan: Option C E1D. Site Plan: Option D E2A Floor Plan: Option A E2B Floor Plan: Option B E2D Floor Plan: Option D City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 1. Summary Information Building and Space Use Issues and. Considerations Summary of Recommendations • City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Building and Space Use Issues and Considerations Number Space Use Issues and Considerations (Resolutions of Issues presented in this Study) 1. Maintain consistent space size standards for workstations. (New and existing workstations are each planned to occupy at least an 8:x9' floor area). 2. Maintain consistent space size and type standards for offices configured and sorted by staff member status. (That can be achieved by recognizing variable status positions) 3. Improve departmental adjacencies and contiguities as required. (The importance of departmental adjacencies and contiguities is discussed in the Summary of Recommendations). 4. Maintain departmental adjacencies and contiguities that currently work well. (Those adjacent and contiguous departments are discussed in the Summary of Recommendations). 5. Improve utilization and efficiency of all spaces. (Under- utilized, under -sized and oversized areas should be modified). 6. Provide more floor area for and improve utilization of storage areas. (Future provision of high volume storage equipment and additional shelving /storage units are recommended). 7. Quantities and locations of conference room spaces are not adequate. (Additional and variable -size conference spaces are proposed). 8. Provide for security improvements on all floor levels and especially at Police Department. (Provision of new card access entrances, closed circuit security cameras and security system upgrades and modification of document and money- handling procedures are strongly recommended). 9. Provide functional and cosmetic improvements to - what some consider - a tired - looking City Hall building that has a crowded and uncomfortable work environment so that staff and other users benefit by a brighter, efficient and healthier environment (Replacement of the existing City Hall should be considered). 10. Improve the HVAC system since it currently operates irregularly and without consistency when it serves interior of the building. (Provision of replacement mechanical and electrical system upgrades for comfort and operational cost savings is strongly recommended if the building is planned to be retained). 11. Provide accessibility to all users of municipal buildings in accordance with current building codes and in accordance with good practices. (Provision is strongly recommended through remodeling or replacement of existing buildings). City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Summary of Recommendations A. The City of Oak Park Heights retained Buetow and Associates to review existing space usage in the existing City Hall Building. Buetow was asked to provide recommendations that would: (1) Allocate and re- allocate departmental space use within these facilities so as to improve functioning and so as to provide sufficient space twenty (20) years into the future. (2) Develop departmental adjacencies and contiguities that would allow for effective and efficient operations. (3) Foresee the availability of sufficient floor area to each department into the near future. (4) Recommend how to achieve the above: either through the provision of building additions or of building replacement. (5) Provide for future expansion: material and external (depending upon option). B. The steps that were undertaken to achieve the above include: (1) Reviews of department functioning and existing space use within these facilities. (2) Interviews with department heads. (3) Alternative recommendations for new and/or relocated spaces and staff locations. (4) Presentation of Existing Space Use Floor Plans (Drawings El, E2 and E3). (5) Preparation of Proposed Site Plan Schematic Options (Drawings ElA through E1D). (6) Achievement of institutional consensus as to the most appropriate Site Plan Schematic Options. (7) Review and consideration whether the existing City Hall Building should be retained and improved or, if it is considered to be a non - viable structure, should it be demolished. (8) Preparation of final recommendations plus Proposed Site Plan and Floor Plan options. C. Our recommendations are based on the provision of improvements in organizational functions. Improvements in organizational functions can be achieved by: (1) The integration of departmental operations: achieved by the placement of one department's representative(s) adjacent to or within the precinct of another department or by sharing of spaces. (2) The physical repositioning of departments and uses within a new or existing facility: utilized to provide more floor area, greater departmental visibility and/or consolidation of staff into one area. (3) Internal Reconfiguration of work areas: utilized to achieve staff operational efficiencies and to fit staff into a designated floor area. (4) The addition of floor area to an existing building. Examples of the above include the following: common -use training or conference rooms, centralized facility storage centers, common -use break or lunch rooms, shared work rooms, central lobby and waiting areas. D. It is apparent that the need for continued improvements and efficiencies in the provision of public services are important factors here. Also, there are deficiencies in the current quantities and arrangements of space present in the City Hall. Furthermore, it is not in compliance with current applicable building, energy, accessibility and life safety codes. E. We find that the City Hall does lend itself to improvements that will allow it to better serve its constituency. It will not easily or functionally allow expansion even with the remodeling of portions of the building. Existing planning compromises may be exacerbated with the execution of remodeling. F. Four (4) options were developed for this Study (Options A, B, C or D). They each share the following: • Potential for internal expansion into available space within a limited site area. • A one -bay drive- through building addition to the Public Works garage. • New open -air enclosures for impounded vehicles and Public Works materials storage. • Improvements to existing HVAC, Life Safety and Electrical systems. • Compliance with Building Codes (Accessibility, Energy, HVAC and Electrical).\ • Increase in off - street paved vehicle parking stalls. G. Thus, we recommend the following: review the four (4) options presented in this Study and decide which objectives best suit the long -term and short -term goals and objectives of the City of Oak Park Heights. City of Oak Park Heights May 17, 2007 . Space Needs and Facilities Use Study BA #0707 2. Preliminary Space Programs Administration Department Police Department Public Works Department City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM ADMINISTRATION DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Proposed Comments/Notes Staff Space 2007 Space (s.f.) Staff (s.f.) Vestibule 80 80 Reception 430 500 Council Chambers 850 1000 Conference Room 245 250 Administrator 1 240 1 240 Office Finance Director 1 130 1 180 Office Senior Accountant 1 130 1 140 Office Utility Billing 1 80 1 80 WS within Finance Department Accountant Finance Office 420 500 Open Office Building Official 1 175 1 160 Office with 2 WS but with insufficient space for Filed Documents Storage Filed Documents Room 0 200 Community 1 160 1 160 Office Development Director Administrative 1 80 1 80 WS Secretary Administrative Intern 1 (PT) 80 1 (PT) 80 WS *Clerical 0 0 1 80 WS Large Conference Room 425 500 Shared with Police Department and Public Works Auditor 0 0 0 0 Off -Site Consultant Engineer 0 0 0 0 Off -Site Consultant Legal Counsel 0 0 0 0 Off -Site Consultant Copy /Server 225 250 Shared with Police Department Break Room 260 260 Shared with Police Department and Public Works Pump Room 240 240 Disruptive to Council Chamber Chlorine 140 140 Records Cage 210 600 Includes Building Official Files and Finance Records Vault 220 300 Large Toilet Room 195 100 Unisex Oversized Planned to be Accessible - Provide 2 separate rooms Mechanical /Electrical 335 400 Shared with Police Department and Public Works Men 85 100 Primarily Public Use (multiple users) Women 85 100 Primarily Public Use (multiple users) Furnace (Janitor) 90 200 Shared with Police Department and Public Works Storage 65 200 Contains Voting Machines BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 I Walls, Structure and 340 1480 Hallways Totals For 7 6015 8 8600 Several Options Proposed (Deferred Administration (Plus 1 (Plus 1 Maintenance Option, Demolition PT) PT) and Replacement Options and New Building Option) Note: WS = Work Station ( "Open Office ") * = Possible future staff position PT= Part -Time Position BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483 -6701 ■ , City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM POLICE DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space (s.f.) Staff (s.f.) Lobby 0 300 Vestibule 35 80 Dispatch 1 170 1 250 Office Chief 1 240 1 230 Office Patrol Sergeant 1 230 1 170 Office Sergeant 1 0 1 170 Office (currently shares office with Patrol Sergeant) School Liaison Officer 1 100 1 140 Office Investigator 1 100 2 280 Office Squad Room 4 280 4 -5 400 -500 WS (4 -5) Interview Rooms 0 300 Copy /Server /Work 0 200 Records 150 300 Locker Room (Men) 0 600 Locker Room (Women) 0 300 Break Room Currently shared with Administration and Public Works Evidence 240 460 Evidence Receiving 100 300 Vehicle Storage Garage 1210 2400 Increase from 4 to 6 Squad Cars Large Conference Room Shared with Administration and Public Works Storage 390 600 Armory 60 100 Toilet Room/Shower 100 0 Replaced by Locker Rooms Furnace (Janitor) Shared with Administration and Public Works Mechanical/Electrical Shared with Administration and Public Works Walls, structure and 1495 18920 hallways Totals for 10 4900 11 -12 9600 Several Options Proposed (refer to Police Department Administration Department Preliminary Space Program for details) Note: WS = Work Station ( "Open Office ") BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 463 -6701 r r 0 City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM PUBLIC WORKS DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space (s.f.) Staff (s.f.) Public Works Director 1 175 1 180 Office Open 3 960 *4 1200 WS (currently, 1 Foreman and 2 Office /Work/Storage Operators) Arborist 1 115 1 120 Office located within Finance Dept. Records Cage Used by Administration Pump Room 240 240 Chlorine 140 140 Copy /Work Room 160 160 Large Conference Room Shared with Administration and Police Break Room Shared with Administration and Police Toilet Room/Shower Shared with Police Depaitiuent Impounded Vehicles ** Propose new open -air wall enclosure Public Works Garage 2285 *3400 Currently has 2 double -deep drive - in/back -out vehicle bays. Propose adding 1 double -deep drive - through vehicle bay. Furnace (Janitor) Shared with Administration and Police Parts Storage 0 260 Currently in Public Works Garage Mechanical/Electrical Shared with Administration and Police Walls, structure and 310 400 hallways Totals For 5 4385 *6 6100 *Propose building addition to house Public Works 1 drive - through bay, parts storage, wash area and work area. Note: WS = Work Station ( "Open Office ") *Assumes continued use of contract vendors for street plowing, repairs and construction /maintenance projects. ** Exterior on -site area BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 w City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 3. Existing City Hall Building Evaluation Site Analysis Building Conditions Analysis Building Code Compliance Mechanical/Electrical Systems Evaluation City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Existing City Hall Site Analysis Location This existing municipal building is located in the central portion of the city and its address is 14168 Oak Park Boulevard North. The City Hall Building is located east of Oakgreen Avenue on a large irregularly- shaped plot, most of which is undeveloped. Existing privately -owned residential properties abut the City Hall property. Building Use This building is comprised of a City Hall, Police Department, Public Works Garage and Water Tower and is utilized: for administration of the municipality; as a public safety facility; for storage of official municipal records; for public meetings, for meetings of private organizations and of political caucuses; and as the site of one of the City's water supply towers. The City contracts for fire protection services with the City of Bayport and for snowplowing and road maintenance with private vendors. Size The site proximate to this building gradually slopes up from south to north and is abutted on three sides by a combination of residential buildings, a municipally -owned automobile parking area, a nature trail, lawns and paving for vehicular traffic. The existing footprint of the City Hall Building on its site comprises approximately 15,300 square feet. Zoning This building is located within Zone 0 (Open Space). It is an approved use within the 0 Zone. Surrounding zoning is also R -1. The east building setback is not in compliance with the current zoning ordinance but, apparently, was originally allowed. Parking Current parking standards require a total of eighty -two (82) off- street parking stalls (79 standard and 3 accessible stalls). Parking is available on the street ; and within . the site's off - street south parking area where approximately fifty -two (52) standard and two 2 accessible stalls are available. Signage A building's name is prominently incorporated on a ground - mounted sign located adjacent to the building's main entrance. Utilities Currently in place are underground utility services as follows: a water main and a sanitary sewer line. Fire hydrants are proximate to the building on the north, west and south. Paved Areas There are on -site adjacent and proximate bituminous paving areas to the east, south and west of the building. This south paved area serves as a staff and public parking area. The west paved area is primarily for Public Works vehicle maneuvering. The east paved area is primarily for use by Police Department vehicles. The site is also surrounded on two sides by unpaved public access trails (north and west sides). (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Image This low -rise municipal administrative /operations building is unique in appearance as compared to the gable- roofed residential buildings in the immediate area. That is, it is a relatively moderate -sized building, straightforward in appearance and is presented as a formal and somewhat symmetrical statement of modern, unadorned architecture popular at the time it was designed. Future Expansion Future horizontal expansion of this building as well as earthwork that would be required to achieve that expansion is very limited. Such expansion could only be achieved to the north from the City Hall and to the west from the Public Works Garage. A functional floor plan, however, would be difficult to achieve since the current building's organization and concept consists of extended narrow hallways to link departments, services and functions. Vertical expansion is not probable nor practical due to: limitations of the existing structural system and the high cost required relative to the amount of floor area to be gained. Potential Site Work The scope of any site work would include the restoration of damage, disruption and modifications that would be caused to existing site conditions as .a result of planned upgrades and building expansion, as well as a result of sequenced and phased construction activities. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Existing City Hall Building Conditions Analysis The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one -story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. The City Hall Building, for its individual type of construction, appears to have a remaining service life. That is because it was constructed as a weather - resistant enclosure that, if the enclosure and operating systems are fortified or repaired, can be expected to effectively and functionally continue to serve its constituency some years into the future. Many portions of the elements of this enclosure require repair and replacement since observed conditions indicate that they are approaching or have exceeded their useful and operational lives. Also, the equipment housed within the facility's walls requires periodic repairs of and frequent attention to various operating components. Those repairs and that attention are expected to prolong the operational life of this building. Thus, the City Hall Building appears - on the surface - to have a number of years of service remaining. Extensive repairs, modifications and replacements of specific existing materials and systems will, however, be necessary to achieve that. Spatial Organization The City Hall Building is compact and access is easy for constituents and visitors but confusing to negotiate within. However, it does allow nonauthorized persons to penetrate deeply into the building without the knowledge of City staff. Furthermore, it does not fully provide access for those with disabilities in accordance with State and Federal Laws, does not easily allow departments to function or to efficiently communicate between departments and is short of space required for executive Operations. Future expansion of this facility is limited due to a constricted site and due to its current spatial and corridor arrangements. Thus, this building has reached the limits of its workability as a relatively small public organization. Expansion of floor area and reorganization of space is essential to improve the already continued provisions of accommodations for gender equity insofar as toilet/locker facilities is recommended. The site environs immediately adjacent to the City Hall Building include such elements as: concrete sidewalks, bituminous paving, landscaped planting areas, stormwater drainage surfaces /piping and grass lawns. The City Hall Building is situated somewhat lower in elevation than desired for the effective and rapid removal of surface water from its perimeter and surrounding yards. Water appears to have entered portions of its foundation walls and beneath surfaces that surround the building. Repairs to and replacement of these elements is essential for both aesthetic and functional purposes. A critical problem to resolve is the efficient and effective removal of roof stormwater for the area that immediately surrounds the Building. Current efforts extend the outflow of surface water beyond the building's perimeter with piping that extends from outflow points. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Building Exterior Our observations have been directed toward immediately visible exterior conditions including evident material and product deterioration that is (are) probably due to intensive utilization, long -term period of service and/or water infiltration. Those observed deteriorated conditions currently do or could allow some water penetration into the various wall and roof substrates. The following exterior conditions were observed: 1. EIFS and Concrete Masonry Unit Surfaces: Masonry joints require tuckpointing of mortar and reapplication of sealants, as applicable. Peeling paint observed indicates penetration by water through exterior wall system as well as too long of a duration in place. Settlement cracks in exterior walls required application of sealants. The EIFS (Exterior Insulation and Finish System) wall cladding assembly requires repairs and in some cases, replacement. Instances of surface weathering and loss of adhesion to wall surfaces are evident. 2. Door, Storefront and Fixed Glazing Units: The existing aluminum and glass exterior window assemblies exhibit little water and air leakage and are somewhat energy inefficient. That is because technological improvements have been made that render the current installation obsolete. Door sealants at fixed glazing units have - at various locations - receded, cracked and deformed and have exceeded their respective operational lives. Replacements and modifications are necessary recommended for both windows and doors. Several of the original upward - acting doors at the Public Works Garage are in need of adjustment, repair, refinishing or replacement, plus the provision of electronically actuated safety stop -and- retract features. 3. Wall and Roof Insulation: Initial and subsequent placements of insulation materials will require modification and or replacement due to the probability of the following: •Damage and deterioration over time due to possible air, vapor and water infiltration. •Insufficient quantities that do not comply with the current Minnesota State Building Code. •The provision of any additions to and remodeling of the existing building as part of a capital improvement program. Building Interior Our observations have been directed toward immediately visible interior conditions including evident material and product deterioration and failure that is (are) probably due to excessive use, intensive utilization, long -term period of service and/or water infiltration. General exterior and interior cleanliness of the facility was maintained. Repair of deterioration and a cosmetic overhaul are recommended. The following interior conditions were observed: 1. Floor Finishes: Vinyl tile, carpeting and ceramic tile surfaces area exhibit years of wear but are maintained. Concrete floor in vehicle storage areas are stained with some cracks and exhibit some shrinkage cracking. 2. Wall Finishes: Painted gypsum board, painted concrete block and ceramic floor/base /wall tiles are presentable but faded, color -dated and require repairs and joint replacements in most interior areas. 3. Doors and Frames: Color - stained wood doors, painted metal doors and painted metal frames are serviceable, exhibit chips and scratches and are color- dated. Security and access here is outdated or not present. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 4. Structural System: A preliminary review of the building's structural systems was achieved by a limited field review Construction Drawings of the original building are available. Most existing structural systems were concealed from view. It is assumed that there is some available support capacity in the floor and roof structural system for additional loads such as additional major ductwork, mechanical equipment mezzanines or heavy electrical cables. The addition of lateral support bridging to the existing floor and roof structure may be required to bolster the required support capacity if such items are to be added. It is not apparent at this time if the snow drift conditions that develop where the City Hall roof adjoins the Public Works roof are properly resisted and in compliance with current Building Code. The provision of a horizontally- attached building addition is, however, possible. Mechanical and Electrical Systems Refer to the attached report prepared by M & E Engineers, Inc. ■• City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Existing City Hall Building Code Compliance 1.0 Project Description The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one -story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. It is an existing structure that is not fully compliant with current building codes but may have been in compliance with then - current codes at the time of its construction. Current occupancy is acceptable as is even though there may be building -wide noncompliance with accessibility, energy and life safety provisions of the current State Building Code. New construction will be required to comply with the current State Building Code. Extensive interior remodeling and/or building additions will trigger the requirement for code compliance updates to the existing building. The provision of an automatic fire suppression system may, however, be one alternative to reduce the extent of code compliance upgrades. 2.0 Current Building and Life Safety Code 2003 Minnesota State Building Code (MSBC) which includes: Chapter 1305: which adopts the 2000 International Building Code (IBC) as amended; Chapter 7510: 2003 Minnesota Uniform Fire Code (MUFC) which adopts by reference the 2000 International Fire Code (IFC); Chapter 1315: which adopts by reference the 1991 National Electrical Code; Chapter 1341: Facilities for the Handicapped which makes reference to the 1992 CABO /ANSI A117.1; Chapter 1346: Minnesota Uniform Mechanical Code (MUMC) which adopts by reference the 2000 International Mechanical Code (IMC). Chapter 4715: Minnesota Plumbing Code (MPC). Approval of the 2003 MPC is pending; and Chapters 7670, 7674, 7676 and 7678: Minnesota Energy Code. The Fire Marshal's Office enforces the Life Safety Code (NFPA 101). 3.0 Current Applicable Project Building Code Characteristics Applied 3.1 Existing Floor Area (Gross SF): City Hall Vehicle Storage Garage Building First Floor Level 10,915 SF 4,385 SF Total 10,915 SF + 4,385 SF = 15,300 SF 3.2 Existing Number of Stories: 1 (Vehicle Storage at Public Works Garage) 3.3 Occupancy Groups: S -2 (Public Works Garages), B (Offices) and A -3 (Assembly) (Meetings, Vehicle Storage, Mechanical, Storage, Council Chambers, Toilets and Offices are present in the building) B Occupancy occupies the greatest amount of floor area. 3.4 Construction Type: II -B (Vehicle Storage) and II -B (City Hall) (reasonably assumed) 3.5 Location on Property: Separation on two (2) sides 3.6 Allowable Floor Area: 23,000 SF (B Occupancy) (without sprinklers) Complies 26,000 SF (S2 Occupancy) (without sprinklers) 9,500 SF (A3 Occupancy) (without sprinklers) 3.7 Allowable Height: Four Stories (B and S -2) Complies Two Stories (A -3) (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 3.8 Assumed Existing Type II -B Fire Resistive Characteristics (in hours): Type III B Complies Exterior Walls 2 Interior Bearing Walls 0 Structural Frame 0 Partitions (Permanent) 0 Shaft Enclosures 0 Floors /Ceilings 0 Roof /Ceilings 0 3.9 Area or Occupancy Separations Required: Occupancy Separations: 2 Hours (A -3: B) 2 Hours (B: S -2). The addition of a fire suppression system may, in certain cases, reduce or eliminate the requirement for occupancy separations. Does not comply - modifications to achieve compliance are difficult to achieve. 3.10 Corridor Wall and Stair Shaft Construction: Certain existing corridor walls separating the Office, Assembly and Vehicle Storage Occupancies must be constructed for fire -rated construction per codes in force at the respective periods of construction. They should have fire -rated openings and fire -rated glazing wall openings. A new building, in certain cases, would not require fire -rated corridor walls. Does not comply modifications to achieve compliance are difficult to achieve. 3.11 Fire Resistive Standards (Compliance is assumed but unsprinkled): Enclosed Vertical Exit Ways: (not applicable) Other Exit Ways: B (B & S -2) A (A -3) Rooms or Areas: C (A -3, B & S -2) May or may not comply - modifications to achieve compliance are difficult to achieve. 3.12 Accessibility/Facilities for the Handicapped: Accessibility for disabled building users should be improved so as to allow full access into this building through the provision of: automatic power controls at all entrances. Accessibility for disabled building users can be improved within this building through the provision of: new accessible unisex toilet rooms, accessible room entrances (36" wide doors with appropriate hardware) at existing rooms (where possible) and replacement finish hardware on existing doors. Does not comply - modifications to achieve compliance are not difficult to achieve. 3.13 Fire Extinguishing Systems: An automatic sprinkler system does not exist throughout the building but would be required in a new building. Provision of an automatic sprinkler system could reduce certain types of code compliance upgrades throughout the facility (one hour fire -rated corridors walls, fire /smoke dampers in ductwork, fire -rated openings and certain construction assembly ratings). Provision of a building addition and/or extensive renovations would require introduction of an automatic sprinkler system. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 3.14 Plumbing Fixtures REQUIRED in a new building (Per Group b Occupancy Standards) *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - 0 - Women 1 - 1 - 0 - Unisex 1 - 0 2 0 1 Totals 160 3 1 2 2 0 1 3.15 Plumbing Fixtures EXISTING *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - - - Women- 2 - 1 - - - Unisex 2 2 3 2 1 3 Totals 160 5 3 5 2 1 3 KEY WC = Water Closet Occ. = Occupant SS = Service Sink UR = Urinal DF = Drinking Fountain LAV = Lavatory SHWR = Shower (* Fixture requirements are based upon 50% men and 50% women) Plumbing fixture quantities comply. 3.16 Exits: • Total Occupant Load: 207 (1210/300 =5) @ Police Vehicle Storage Area) (4385/300 =15 @ Public Works Vehicle Storage Areas) (8385/100 =84 @ Office Areas) *(850/15 = 57 @ Assembly Area) * *(425/15 = 57 @ Assembly Area) ** *(245/15 = 17 @ Assembly Area) • Council Chamber ** Large Conference Room * ** Conference Room • No. of Primary Exits Required: 2 from each occupancy Two (2) separate exits are provided at each applicable location where required • Minimum Total Exit Width Required: 39' (Separately allocated) Total of 15.0' exit width is provided from Administration/Police and 9.0' from Public Works Garage (at least 2.67' of clear width is provided at each exit door) Code- compliant finish hardware and signage is required at each exit. • Separation of Exits: The existing exits are properly separated from each other • Swing of Exit Doors: Exits servin . 30 occu ' ants or . reater must swin . in the direction of antici I ated exitin Modification of existing exterior exit doors to swing in the proper direction not required • Maximum Allowable Distance to Exits: 150' plus 100' allowed within a complying fire -rated corridor Exit distances are less than the 150' maximum and comply. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 • Exits Through Adjoining Rooms (intervening spaces): Exit pathways from various spaces exit through intervening spaces but when the total occupant load of the space through which exiting occurs equals 10, exiting continues through only one additional intervening room and is, thus, acceptable • Dead End Corridors: 20' . Maximum Length (50' in new building): One dead end corridor at Police Department's noncomplying exit into Police Vehicle garage must be modified. • Existing complies with exception of cases that may not be able to be modified. 3.17 Energy Code Compliance City Hall Building is not in with current Energy Code. Modifications may be achieved by replacement of roof as roofing assembly and/or replacement of exterior windows and doors. M 8cE ENGINEERING 1300 Corporate Center Curve, Suite 101 Office: 651- 405 -0912 , Inc. Eagan, Minnesota 55121 Fax: 651- 405 -0929 Consulting Engineers E -mail: engineering @MandE - inc.com MECHANICAL AND ELECTRICAL BUILDING EVALUATION OAK PARK HEIGHTS FACILITIES — CITY HALL, POLICE, PUBLIC WORKS Date: April 2, 2007 Commission No.: 05207 Original Building 1967 1980 Addition Public Works 1989 Addition and Remodel Police, Public Works 1998 City Hall Remodeling MECHANICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Heat was from gas fired boiler and fin tube radiation and C.U.H. in the vestibule. 2. Garage had gas fired unit heaters. 3. Air conditioning was with 3 ton, 1200 CFM unit on the roof. Unit fed large room to the west of the center area. 4. Water from meter in the Chlorine Room. 5. Outside intake for exhaust in the garage and the Office /Chamber area. 1980 ADDITION 1. New Toilet Rooms on each side of the Boiler Room. Boiler feeds exist fin tube radiation. 2. Office addition to the north and remodeled garage to office served by heating /cooling RTU with single thermostat. 3. Existing cooling only RTU continues to feed Council Chambers. T -stats for boiler and RTU unit moved into the Council Chambers. 4. Exhaust fan installed in the Conference Room. 5. New garage on west side served by gas fired unit heaters relocated from existing garage. Exhaust and outside air intake on manual switch. 6. North Toilet Rooms and offices served by same RTU as the east offices and center portion of the building. 1 of 5 1989 EXPANSION AND REMODELING 1. Existing boiler and fin tube remains. 2. The police area is added and the heating and cooling is by a furnace unit (90,000 BTUH heating, 3 ton AC unit on the roof). 3. Existing exhaust fan for the Conference Room still operates from manual switch (unit is noisy). 4. The Finance area (converted garage) is served by a furnace and 2 ton A.C. unit on the roof. 5. The police garage is served by a gas fired unit heater. 6. The Police Evidence and Storage areas are served by a gas fired duct heater with ductwork to 5 rooms. No A.C. in these rooms. Duct heater replaced and outside air added in 2007. 7. The Public Works office and storage area to the east of the existing garage has gas unit heaters for heat. There is no A.C. and no exhaust or ventilation in this area. 8. There is outside air to both furnace units. 9. There is electrical baseboard in rooms with exterior exposures. 1998 REMODEL 1. Existing cooling only RTU serving the Council Chambers and front Lobby is replaced with new cooling only unit with minimum outside air (5 ton cooling, 1700 CFM) and economizer. 2. New heating /cooling RTU for Finance area (5 ton cooling, 1850 CFM). Ductwork serving this area from existing furnace is removed. HVAC — EXISTING CONDITIONS - 2007 1. RTU for Council Chambers — 8 years old, 7 -12 years of useful life remaining. 2. RTU for Finance area - 8 years old, 7 -12 years of useful life remaining. 3. Public Works and Police furnace and condensing units — 18 years old. Near the end of their useful life. 4. RTU for City Hall office area is 26 years old, past its useful life. This unit serves exterior zones and interior zones with one stat. Most areas lack comfort and several plug -in electric heaters are required. 2of5 5. The boiler is original (40 years old) and is well past it's normal life. This unit feeds very few pieces of fin tube radiation and these could be replaced with electric fin tube or smaller, high efficiency, boiler could replace the existing unit. 6. The Public Works garage exhaust is not controlled by CO detectors. 7. The Police garage has no exhaust or ventilation. PLUMBING 1. There is a 1 %z" water service (1" meter) in the Public Works garage. This service feeds the Police Toilet Room and garage. It also feeds the (2) Toilet Rooms built in 1980. The original 1 1/4" service in the Chlorine Room still serves the original Toilet Rooms. 2. The plumbing fixtures are predominately not handicapped. Such as lays, EWC's and spacing for water closets. 3. The hose bib in the Police garage did not have a vacuum breaker. FIRE PROTECTION 1. There is no fire protection in this building. A new 6" service would be required. PUMP ROOM AND CHLORINE ROOM 1. Chlorine and humidity have made it necessary to replace domestic water and ductwork in these rooms. CONCLUSION 1. The City Hall/Police needs more zone control not just one RTU. If the RTU is to remain, radiation should be added, either electric or hot water (new boiler for hot water radiation), in the City Hall area. Option for new system is one rooftop with VAV boxes for zoning or multiple RTU's. 2. Revise, or add, ventilation in the Garages and add CO detectors for control. 3. New heat, ventilation and plumbing in Pump and Chlorine Room. 4. Plumbing fixtures and trim to be updated in most cases. Option: City may have enough open land to look at ground water heat pump option. 3 of 5 ELECTRICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Service at 277/480 volts, 3 phase, 4 wire. The service serves water pump, booster pump, and rooftop A/C unit at 480 volts. Also services a 25 KVA transformer with 120/240 volts single phase secondary. The transformer serves a panelboard used for wiring the remainder of the building electrical loads (lighting, receptacles, motors, etc.). 2. Lighting is incandescent throughout except fluorescent in the Meeting Room and Secretarial area. 3. Receptacles are provided throughout. 1980 ADDITION 1. Electric service is expanded by adding another 25 KVA single phase transformer with 120/240 volts secondary serving another panelboard. This is used to serve the added building area electrical loads(lighting, receptacles, motors, etc.). 2. Portions of the original building are revised by adding receptacles and telephone outlets and by revising all the lighting except in the Meeting Room, Chlorine Room, and Pump Room. All lights are fluorescent except Entry and Vestibule are revised to incandescent. 3. Receptacles are provided throughout. 1989 EXPANSION 1. New electric service provided at 277/480 volts, 3 phase, 4 wire. The original service is re -fed and two 50 KVA single phase 120/240 volts secondary transformer are provided, each serving a panelboard. A separate 5 KVA transformer is provided to serve exit sign lights. 2. Lighting is fluorescent. 3. Receptacles are provided throughout. 1998 REMODEL 1. The Public Works office area is remodeled. UNDOCUMENTED WORK 1. Fire Alarm: A fire alarm system was added throughout the facility. There are smoke detectors throughout, heat detectors in mechanical spaces, manual pull stations at exit doors, combination horn/strobes throughout corridors, and strobes in the restrooms. 4of5 2. Optional Standby Power Generator: A generator was added which can power the entire facility. Some loads may have to be turned off to not overload the generator. The generator is a portable unit. 3. Battery powered emergency egress lights were provided in corridors throughout the facility. ELECTRICAL SUMMARY 1. Electrical systems are in good working condition. 2. Additional battery powered emergency egress lighting should be added in the corridors. 3. The Meeting Room fluorescent light fixture could be upgraded to T8 lamps and electronic ballasts for energy savings. 4. The Entry and Vestibule lighting could be upgraded to fluorescent High Intensity Discharge (HID) lighting for energy savings. 5. Equipment is stored in front of the electrical service and distribution equipment in the garage. These items should be moved to allow clear access to the electrical equipment. END OF MECHANICAL AND ELECTRICAL BUILDING EVALUATION 5 of 5 City of Oak Park Heights May 17, 2007 Space Needs and. Facilities Use Study BA #0707 4. Facility Development Options Option A (Deferred Maintenance /Code Compliance) Option B (Administration /Police Replacement) Option C (New Building) Option D (Addition) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Facility Development Options Option A (City Hall) (Deferred Maintenance /Code Compliance) Summary of Option A Exterior Envelope Repairs and Replacements, Interior Remodeling and Deferred Maintenance of Existing City Hall Building. Most of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain, as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements. The total floor area for the existing City Hall Building is proposed to be expanded to 16,380 square feet with the inclusion of a 1,080 square foot addition to the Public Works Garage. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy, ventilation, plumbing electrical service and indoor air quality. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls, windows, doors, sealants, foundation waterproofing, roofing replacement, exterior aluminum and glass curtainwall replacement and added. thermal insulation; Main Lobby and public corridor cosmetic improvements; general interior finish material upgrades and improvements. • Other planned modifications include: cosmetic improvements to interior spaces. • ADA compliance remodeling includes: new interior signage, remodeled existing toilet rooms for accessibility; and the replacement of finish hardware at door openings. • Upgrades to and replacements of existing heating, ventilating, air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. The south vehicle parking area is proposed to be expanded. Vehicular movement through the site is proposed to be modified. Future expansion of the City Hall Building is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Facility Development Options Option B (City Hall) (Administration /Police Department Replacement) Summary of Option B Replacement of a large portion of the City Hall is planned to be located on the site of the existing City Hall Building. Paved surfaces for approximately 84 vehicles would be located south of the City Hall Building across Oak Park Boulevard. Most of the existing 15,300 SF City Hall Building are planned to be demolished with exception of the existing Public Works Garage and the water treatment areas of the existing City Hall. A new one -story plus basement City Hall including Public Works Department and Police Department is planned. A vehicle garage is planned to occupy a portion of the Basement floor level. The overall floor area is proposed as follows: • Replacement of City Hall Main Floor: 15,000 S.F. • Replacement of City Hall Basement: 5,400 S.F. • Existing City Hall Main Floor (water treatment): 380 S.F. • Existing Public Works Garage: 2,285 S.F. • Addition to Public Works Garage: 1.080 S .F. Total 24,145 S.F. Temporary quarters must be provided for by the City's staff during the construction of the City Hall. The south vehicle parking area is proposed to be expanded. Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion. External expansion is not expected due to the limited proximate site area. Modifications to this Facility Development Option are possible. M City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Facility Development Options Option C (City Hall) (New Building) Summary of Option C A new City Hall is planned to be located south of the existing City Hall Building across Oak Park Boulevard. Paved surfaces for approximately 79 vehicles would be located north of the new building. Paved surfaces for an additional 6 vehicles are planned and would be located adjacent to the new City Hall, Building's entrance. Much of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the existing water treatment areas of the existing City Hall. A new one -story plus basement addition to the City Hall is planned. A vehicle garage is planned to occupy a portion of the Basement floor level. The overall area is proposed as follows: • New City Hall Main Floor : 11,200 S.F. • New City Hall Basement: 11,200 S.F. • Existing Public Works Garage: 2,285 S.F. • Existing City Hall Main Floor (water treatment): 380 S.F. • Addition to Public Works Garage: 1.080 S.F. Total 26,145 S.F. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. A new north vehicle parking area is proposed on the site of the removed City Hall Building. • Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion. External expansion is not expected due to the limited proximate site area. Modifications to this Facility Development Option are possible. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Facility Development Options Option D (City Hall) (Addition) Summary of Option D A City Hall Addition is planned to be located on the site of the existing City Hall Building. Paved surfaces for approximately 84 vehicles would be located south of the City Hall Building across Oak Park Boulevard. Portions of the existing 15,300 City Hall Building are planned to be demolished with exception of the existing Public Works Garage, the existing water treatment areas of the existing City Hall and the 1989 Addition which is the northernmost part of the City Hall. A new one -story plus basement addition to the City Hall is planned. A vehicle garage is planned to occupy a portion of the Basement floor level. The overall floor area is proposed as follows: • Addition to City Hall Main Floor: 9,000 S.F. • Addition to City Hall Basement: 5,400 S.F. • Existing City Hall Main Floor: 10,500 S.F. • Existing Public Works Garage: 2,285 S.F. • Addition to Public Works Garage: 1.080 S.F. Total 28,265 S.F Temporary quarters must be provided for by the City's staff during the construction of the City Hall. The south vehicle parking area is proposed to be expanded. Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion. External expansion is not expected due to the limited proximate site area. Modifications to this Facility Development Option are possible. City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 5. Preliminary Cost Projections Option A (Deferred Maintenance /Code Compliance) Option B (Administration/Police Replacement) Option C (New Building) Option D (Addition) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 ' Preliminary Cost Projections Option A (City Hall) (Deferred Maintenance /Code Compliance) (Project includes upgrades to exterior envelope, interior infrastructure, interior remodeling, ADA compliance remodeling, plus mechanical and electrical modifications of /to the Existing City Hall plus Public Works Garage Addition) • Site Construction Costs $ 30,000 • Building Construction Costs $ 2,100,000 (Existing City Hall Building of 15,300 SF and Addition of 1,080 SF) • Possible Soft Costs (priorities not determined) $ 620,000 Furniture, Fixtures and Equipment (FFE) Allowance $ 100,000 Telecommunications /AV Systems $ 50,000 Professional fees @ 9% of Site, Building and FFE $ 230,000 Evaluations, Reimbursables and Special Inspections and Surveys $ 30,000 Hazardous Materials Abatement ,(unknown) Temporary Quarters and Conditions $ 80,000 Project Contingency (5 %) $ 130,000 Total Preliminary Project Budget $ 2,750,000 Notes 1. These preliminary construction cost projections are based on calendar year 2006 dollars and do not include adjustments for inflation, bidding climate, nor do they include adjustments for winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size, type and quality. 5. Remodeling of the Existing City Hall building includes: interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors and repairs to exterior windows and doors; introduction of additional insulation into the walls; execution of tuckpointing and cleaning of exterior wall systems; provision of upgrades /replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; and upgrades to security, lighting, power, fire alarm, egress lighting and interior voice /data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Preliminary Cost Projections Option B (City Hall) (Administration/Police Department Replacement) (Project includes a replacement building planned to house the City Administration, Finance, City Council, Public Works and Police Department plus existing Public Works Garage and Public Works Garage Addition) • Site Construction Costs $ 100,000 • Existing Building Demolition Costs $ 70,000 (not including hazardous material abatement costs) • Building Construction Costs $ 4,620,000 (City Hall Additions of 21,480 SF and Remodeling of 2,665 SF) • Possible Soft Costs (priorities not determined) $ 1,010,000 Furniture, Fixtures and Equipment (FFE) Allowance $ 100,000 Telecommunications /AV Systems $ 60,000 Professional fees @ 9% of Site, Building and FFE $ 440,000 Evaluations, Reimbursables and Special Inspections, Soil Borings and Surveys $ 50,000 Hazardous Materials Abatement ,(unknown) Temporary Quarters and Conditions $ 80,000 Project Contingency (5 %) $ 280,000 Total Preliminary Project Budget $ 5,800,000 Notes 1. These preliminary construction cost projections are based on calendar year 2007 dollars and do not include adjustments for inflation, bidding climate, winter construction condition costs nor do they include adjustments for poor soil conditions. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size, type and quality. 5. City Hall Additions total 21,480 square feet for a one -story plus basement building (includes Basement Police Garage) and Remodeling of 2,665 SF. 6. Future internal building expansion is planned. 7. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Preliminary Cost Projections Option C (City Hall) (New Building) (Project includes a new building planned to house the City Administration, Finance, City Council, Public Works and Police Department) • Site Construction Costs $ 200,000 • Existing Building Demolition Costs $ 70,000 (not including hazardous material abatement costs) • Building Construction Costs $ 5,000,000 (City Hall New Construction of 22,400 SF, Additions of 1,080 SF and Remodeling of 2,665 SF) • Possible Soft Costs (priorities not determined) $ 1,030,000 Furniture, Fixtures and Equipment (FFE) Allowance $ 100,000 Telecommunications /AV Systems $ 70,000 Professional fees @ 9% of Site, Building and F1~ $ 490,000 Evaluations, Reimbursables and Special Inspections, Soil Borings and Surveys $ 50,000 Hazardous Materials Abatement (unknown) Temporary Quarters and Conditions $ 0 Project Contingency (5 %) $ 320,000 Total Preliminary Project Budget $ 6,300,000 Notes 1. These preliminary construction cost projections are based on calendar year 2007 dollars and do not include adjustments for inflation, bidding climate, winter construction condition costs nor do they include adjustments for poor soil conditions. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size, type and quality. 5. City Hall New Construction totals 22,400 square feet for a one -story plus basement building (includes Basement Police Garage), an Addition of 1,080 SF and Remodeling of 2,665 SF. 6. Future internal building expansion is planned. 7. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA #0707 Preliminary Cost Projections Option D (City Hall) (Addition) (Project includes retaining in place a portion of existing City Hall, a building addition planned to house the City Administration, Finance, City Council, Public Works and Police Department plus existing Public Works Garage and Public Works Garage Addition) • Site Construction Costs $ 100,000 • Existing Building Demolition Costs $ 70,000 (not including hazardous material abatement costs) • Building Construction Costs $ 4,650,000 (City Hall Additions of 15,480 SF and Remodeling of 12,785 SF) • Possible Soft Costs (priorities not determined) $ 1,060,000 Furniture, Fixtures and Equipment (FFE) Allowance $ 100,000 Telecommunications /AV Systems $ 70,000 Professional fees @ 9% of Site, Building and FFE $ 440,000 Evaluations, Reimbursables and Special Inspections, Soil Borings and Surveys $ 50,000 Hazardous Materials Abatement ,(unknown) Temporary Quarters and Conditions $ 80,000 Project Contingency (5 %) $ 280,000 Total Preliminary Project Budget $ 5,880,000 Notes 1. These preliminary construction cost projections are based on calendar year 2007 dollars and do not include adjustments for inflation, bidding climate, winter construction condition costs nor do they include adjustments for poor soil conditions. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size, type and quality. 5. City Hall Additions total 15,480 square feet for a one -story plus basement building (includes Basement Police Garage) and Remodeling of 12,785 SF. 6. Future internal building expansion is planned. 7. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. • City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Appendix Space Planning Survey Form Organization Charts and Staff Rosters Department Operational Data Police Department Operational Data Aerial Photos Site Plans and Floor Plans El Existing Site Plan E2 Existing Floor Plan E3 Existing Exterior Elevations E1A Site Plan: Option A E1B Site Plan: Option B E1C Site Plan: Option C E1D Site Plan: Option D E2A Floor Plan: Option A E2B Floor Plan: Option B E2D Floor Plan: Option D City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Space Planning Survey Form BUETOW AND ASSOCIATES INC < — AN ARRC'1ITEC7ttf1AL. SEra:VcCi .S COMPANY Mil 234I5 Rice Street Suite 210 S.1, Raul, MEnnaIQ1'a 55113 Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 Revised April 25, 2007 Page 5 PLEASE CIRCLE THE NAME OF YOUR DEPARTMENT: ADMINISTRATION FINANCE POLICE PUBLIC WORKS B. STAFFING (continued) 4. List specific numbers of personnel sorted by Job Title expected in each of the upcoming 5 years: Job Title 2008 2009 2010 2011 2012 t el 851 48:1•.-6701 fax 65.1 463 26574 www_b.uckowarchF•1.ects.crorn Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 1 Department: Date: Name of Person Completing this Form: Title: Telephone Number: (You can attach additional information and /or write on the backs of pages if you find that necessary) A. DEPARTMENT CHARACTERISTICS 1. Describe your department and its major functions (what type of work do you do ?) 2. Do you expect any changes in: operations, service philosophy, technology or staffing that may affect the size of your department in the next five years? In the next ten years? 3. Are there any federal or state rules or mandates that — over the last 5 years - have changed (increased or decreased) your workload or the type of work that you do? (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 2 A. DEPARTMENT CHARACTERISTICS (continued) 4. Are you aware of any upcoming such rules or mandates that will affect the work that you do? 5. With which other County departments does your department most frequently come into contact? 6. What work is accomplished and what issues are resolved when those contacts occur? 7. How often do visitors come into contact with your department? hourly daily weekly 8. What kinds of visitors does your department receive and communicate with (such as vendors, public officials, private individuals or sales representatives)? 9. What work is accomplished and what issues are resolved when those contacts occur? (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 3 A. DEPARTMENT CHARACTERISTICS (continued) 10. Does the staff in your department meet with visitors directly or after they have been received by someone else (such as a receptionist? 11. Is there a preferred meeting place or type of room for those meetings? 12. Can some of the information or services that your department provides be accomplished by the introduction of an electronic lobby station where visitors can obtain information? 13. Is it important to provide a service counter and /or a security window to transact business with or to provide information to visitors? B. STAFFING 1. Please provide an organizational chart of your department. 2. Please provide a list of staff and their respective positions. Please also list any part -time staff. (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 4 B. STAFFING (continued) 3. Complete the following table and include all staff positions even if any position is not currently filled. Assign a workstation or office to each staff position as well as a size for each such workstation or office. Also list workstations and offices shared by employees but not specifically assigned to anyone. (Workspace type should be noted as either Private Office (P) or Workstation (W). Adjacencies between individuals within your department should be noted and listed by the reference number (Ref) found in the first column): Ref Name /Job Title Work Work Existing Future Adjacencies Space Space Position Position (locate next to No. (P) or (W) Size or or which person or (10' x12' ) Title Title persons ?) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 5 B. STAFFING (continued) 4. List specific numbers of personnel sorted by Job Title in each of the past 5 years: Job Title 1999 2000 2001 2002 2003 C. DEPARTMENT OPERATIONS 1. Does your department have any special adjacency requirements with other departments or staff members? List by department or staff member's position and name: Department or Staff Member Locate near this Department or Staff Member 2. Would your department function properly and efficiently in an open office layout with individual workstations with fewer offices (why or why not)? (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 6 C. DEPARTMENT OPERATIONS (continued) 3. Does your department require a copier /printer /fax area? How many 4. Are the copiers /printers /fax machines _ centralized or _ dispersed throughout your department? 5. Should the copier /printer /fax area be placed in: _ an enclosed room or _ in an open area? 6. What types of copiers does your department utilize (black and white copies, color copies and/or large quantity copying)? 6. Within your department is there other equipment that is utilized (such as service number ticket distribution, cash registers, receipt printers, special printers, scanners, sorters, microfiche readers, mail sorters and /or postage meters)? Unit of Equipment How Many? Shared with Others? 7. Are any of the following items of equipment essential to your department: coffee maker, sink, beverage dispenser, waste disposal, dishwasher, vending machine or refrigerator? of those essential items, which should be made available within your department and which can be located nearby? 8. How is mail collected, sorted, distributed within your department? (continued) M Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights Si Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 7 C. DEPARTMENT OPERATIONS (continued) 9. How is mail collected, sorted and delivered to your department? 10. What special communication needs does your department have:? Additional telephones or telephone outlets? Additional internal computer network (LAN) outlets? Additional electronically- linked personal computers or terminals? Teleconferencing provisions? 11. Does your department have any special requirements? D. SPACE AND FUNCTIONAL NEEDS WITHIN THE DEPARTMENT Di. CONFERENCE AREAS: 1. On the chart below, indicate the typical number of people involved in conferences or training. Do those conferences require: audio /visual equipment, coffee, refreshments, a countertop and sink, bulletin boards, marker boards and /or chalk boards, projection screens and/or special projectors? Note which meetings include visitors or that are conducted with other departments: Conference No. of Purposes of Special Additional or Training People Conferences Requirements Information (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 8 D1. CONFERENCE AREAS (continued): 2. Describe needs for conferencing /training within your department. Are meetings held: daily _ weekly _ monthly occasionally? D2. RECEPTION AREAS: 1. Does your department require a reception area? = 2. What are your requirements for area seating (maximum and minimum number of seats)? 3. What are your requirements for display and distribution of pamphlets, publications, forms and documents? D3. COAT STORAGE AREAS: 1. Does your department require a coat storage area? 2. How many coats will be stored for visitors and employees? D4. COMPUTER/TELECOMMUNICATION REQUIREMENTS: 1. Is an electronic workstation desired at each Private Office? 2. Is an electronic workstation desired at each Workstation? 3. Is a central Information services area (computer room) and /or File Server Room(s) present or required? If yes, describe what is, generally, present and/or desired: D5. NATURAL LIGHT AND OPERABLE WINDOWS: 1. Describe if the performance of work and activities in your department requires natural light and/or operable windows so as to improve operations? 2. (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 9 E. RECORD STORAGE El. CARD FILES/MOBILE FILES/MISCELLANEOUS FILES: File Cabinet Type No. of Cabinets Cabinet Size No. of Drawers (manual or electrically (W x D x H) power- operated E2. VERTICAL AND LATERAL FILING: Please indicate the number of shared existing file cabinets in your department and distinguish between vertical, lateral and miscellaneous (such as, fireproof file cabinets). Please note the locations of file cabinets — either in the department (D) or remotely stored (R) in other areas. VERTICAL FILES LATERAL FILES Legal Size Letter Size 30" wide 36 "wide 42 "wide 2 Drawer file 3 Drawer file 4 Drawer file 5 Drawer file 1. Are the electronic paper records in your department categorized as active, inactive and dead? (if not, how are they categorized ?): 2. Where are those paper records currently stored? (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page 10 E. RECORD STORAGE (continued) E3. STORAGE SYSTEMS AND STRATEGIES: 3. What percentage of filing growth occurs annually ?, 4. Is the record storage capacity in your department adequate? If not, what should be improved? 5. Describe any desired or anticipated changes in your departmental record storage: 6. Should your record storage be made secure? (if so, how ?): 7. Describe current shelving uses and planned needs: 8. Should paper storage be minimized in favor of electronic storage capacities? 9. Can the floor area in your department be more efficiently utilized with the use of electronic storage systems rather than paper storage units? (continued) Space Planning Survey Buetow and Associates, Inc. 2007 Facility Space Needs Study 2345 Rice Street Suite 210 City of Oak Park Heights St. Paul, MN 55113 Oak Park Heights, Minnesota BA#0707 March 6, 2007 Page l E3. STORAGE SYSTEMS AND STRATEGIES (continued): 10. Please provide your ideas as to how to manage files and records in terms of quantity control, accessibility and ease of retrieval: F. WORKPLACE SECURITY: 1. Describe the types of security challenges your department currently faces when conducting meetings, and /or transactions with visitors (such as vendors, public officials, private individuals or sales representatives): 2. What actions have to be undertaken to overcome and /or to resist these challenges? G. MISCELLANEOUS DEPARTMENTAL NEEDS: 1. Please add pages as necessary to describe additional needs and requirements and list subjects or titles that describe contents of added pages. (End of Planning Survey) City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Organization Charts and Staff Rosters 1 0 N E o N 3-, , ZZ ;. R ' v Qf .b W " P, U U °' • 00 . a Up P-. p-, D a S I—• H 1 t 0 h 4 L N o M 0 o U 0 m U ) 0 0 W Z U'' U cPi ..-, Cr. N o O 1-7-( E c, W N 5 0 W a Wv • U P, o . 0 y l P, I P~ • ■ , • • a) co . n_ a) a) 5 a) a, a) ad > " U ,-, o o o w D Q m C..) Z -J Z U +r of Z Z P--( UO O c0 o ,.� 0 c, W O 65 c g . Pt g .?...- + ' U g 0 — U 0 a) U t° • o ;4 U cC c 0 0, es .) r 1 1 Page 63 of 63 • Administration o City Administrator o . Dept. Secretary / Deputy Clerk o Local Gov. Intern (when applicable) o Building Official o Planning and Code Enforcement Officer • Finance o Finance Director o Senior Accountant / Payroll Technician o Accountant • Public Works o Public Works Director o Public Works Foreperson o Public Works Maintenance Operator o Park Attendant o Ice Rink Attendant • Police o Police Chief o Sergeant - Patrol o Patrol Officer o Communications Operator o Investigator (ASSIGNED POSITION) o School Liaison (ASSIGNED POSITION) • Inactive o Administrative Assistant o Account Clerk / Personnel Technician o Utility Billing / Account Technician o Seasonal Parks / Utilities Maintenance Worker o Community Development Director o Department Secretary Community Development o Acting Supervisor — Police o Community Service Officer City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 • Department Operational Data Police Department Operational Data Apr. 25. 2007 10:41AM OAK PARK HEIGHTS POLICE DEPT No 8086 P. 2 FF Annual Wrrest KepurL. SKKRUSE Page ' i 4/25/07 10:41 :07 Washington County Sheriff's Office ARREST REPORT OAK PARK HEIGHTS POLICE 0 Includes WORK RELEASE ?? N REPORT DATE RANGE: 1/01/06 TO: 12/31/06 During the above time period, there were 240 people arrested and charged with a violation of the law. Below is a breakdown by offender and major type. JUVENILE ADULT TOTAL MALE 10 4 % 160 66 % 170 70 % FEMALE 2 % 68 28 % 70 29 % TOTAL 12 5 % 228 95 % 240 100 % MAJOR ARREST SUMMARY JUVENILE ADULT TOTAL Male Female Male Female ASSAULT 3 1 12 3 19 BURGLARY 5 1 6 THEFT 1 1 8 8 18 AUTO THEFT 4 4 FORGERY/ FRAUD 2 1 3 STOLEN PROPERTY 1 1 2 SEX ... .m�.... _.... .. _ ... OFFENSES 1 1 DRUGS 2 . 13 13 28 ARSON ROBBERY 2 2 HOMICIDE PF .Apr, 25 Nr 007 1 :42AM OAK PARK HEIGHTS POLICE DEPT SKKRUSE Page No. 8086 P. 3 ti 4/25/07 10:40:16 Washington County Sheriff's Office ARREST REPORT OAK PARK HEIGHTS POLICE D Includes WORK RELEASE ?? N REPORT DATE RANGE: 1/01/05 TO: 12/31/05 During the above time period, there were 251 people arrested and charged with a violation of the law. Below is a breakdown by offender and major type. JUVENILE ADULT TOTAL MALE 10 3 % 167 66 % 177 70 % FEMALE 1 % 73 29 % 74 29 % TOTAL 11 4 % 240 95 % 251 100 % MAJOR ARREST SUMMARY JUVENILE ADULT TOTAL Male Female Male Female ASSAULT 1 28 4 33 BURGLARY 1 1..... THEFT 3 10 7 20 AUTO THEFT 2 2 FORGERY/ FRAUD 1 4 2 7 POSS. STOLEN PROPERTY 3 3 SEX -. . . .. OFFENSES 1 1 DRUGS . . 18 ... 14 . . ARSON ROBBERY 1 .1 HOMICIDE Apr, 25. 2007 10:42AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 4 PF Anrnua t Arrest t<epurt, SKKRUSE Page i 4/25/07 10 :39:32 Washington County Sheriff's Office ARREST REPORT OAK PARK HEIGHTS POLICE D Includes WORK RELEASE ?? N REPORT DATE RANGE: 1/01/04 TO: 12/31/04 During the above time period, there were 314 people arrested and charged with a violation of the law. Below is a breakdown by offender and major type. JUVENILE ADULT TOTAL MALE 5 1 % 223 71 % 228 72 % FEMALE 1 % 79 25 % 80 25 % TOTAL 6 1 % 302 96 % 308 98 MAJOR ARREST SUMMARY JUVENILE ADULT TOTAL Male Female Male Female ASSAULT 16 1 18 BURGLARY T . 2 2 .. THEFT 19 11 30 AUTO THEFT 1 1 FORGERY/ FRAUD 3 6 10 POSS. STOLEN PROPERTY 2 2 SEX OFFENSES 2 2 DRUGS 1 18 18 37 ARSON 1 - 1 ROBBERY HOMICIDE . Apr. 25. 2007 10:42AM OAK PARK HEIGHTS POLICE DEPT No.8086 P. 5 PE A;►r►ua ► Nrr rcepurr. SKKRUSE Page 1 4/25/07 10:38:42 Washington County Sheriff's Office ARREST REPORT OAK PARK HEIGHTS POLICE 0 Includes WORK RELEASE ?? N REPORT DATE RANGE: 1/01/03 TO: 12/31/03 During the above time period, there were 237 people arrested and charged with a violation of the law. Below is a breakdown by offender and major type. JUVENILE ADULT TOTAL MALE 7 2 % 170 71 % 177 74 % FEMALE 2 % 57 24 % 59 24 % TOTAL 9 3 % 227 95 % 236 99 % MAJOR ARREST SUMMARY JUVENILE ADULT TOTAL Male Female Male Female ASSAULT 2 11 2 15 BURGLARY 2 1 3 THEFT 24 7 . 32 ..- AUTO THEFT 6 1 7 FORGERY/ FRAUD 7 4 11 STOLEN PROPERTY 2 2 SEX OFFENSES 1 1 DRUGS 1 13 12 26 ARSON ROBBERY HOMICIDE Apr.25. 2007 10:43AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 6 PF Annual Arres rcepurC SKKRUSE Page I 4/25/07 10:37:33 Washington County Sheriff's Office ARREST REPORT OAK PARK HEIGHTS POLICE D Includes WORK RELEASE ?? N REPORT DATE RANGE: 1/01/02 TO: 12/31/02 During the above time period. there were 263 people arrested and charged with a violation of the law. Below is a breakdown by offender and major type. JUVENILE ADULT TOTAL MALE 6 2 % 187 71 % 193 73 % FEMALE 2 % 68 25 % 70 26 % TOTAL 8 3 % 255 96 % 263 100 % MAJOR ARREST SUMMARY JUVENILE ADULT TOTAL Male Female Male Female ASSAULT 4 . 11 .. 4 19 BURGLARY_ 1 1 THEFT 8 7 15 AUTO THEFT 1 1 FORGERY/ FRAUD 1 4 6 11 POSS, STOLEN PROPERTY 4 1 6 SEX OFFENSES 1 1 DRUGS . .. .. 1 3 4 8 ARSON ROBBERY HOMICIDE Apr. 25. 2007 10:43AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 7 PF uen /urr ude(A1LU /ALLLJ SkAKUSB'' rage 1 4/25/07 9:41:43 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/06 0:00:00 TO 12/31/06 23 :59 :59 SELECTED CITIES: ** ALL ** 06 2 AA ASLT 4 -GM -DIST SCUT, I OR 20 AA,,1 ASLT- UNK- UNK- UNK -UNK 2 AAD DOM ASLT -FE- INFFLT SUBST B 17 ANIM ANIMAL - ALL OTHER 83 BN_1 BURG -UNK DEG -UNOCC NRES F 6 BR_1 * *BURG -RES 14 BRA1 BURG -UNK DEG -AT FRC RES -D 1 CAF CRIM AGNST F'AM -UNK LVL -BI 2 CAG CRIM AGNST GOVN -UNK LVL -B 1 CMS CRIM AGNST GOVN -UNK LVL -C 11 CDTP PROP DAMAGE -FE- PRIVATE -UN 14 CSC * *CSC 5 -NO CONSENT CONTAC 2 CSC1 CSC 5-FE-LEWD EXIB TO MIN 1 CVO TRAFFIC -UNK ,VL-OTH ACT -U 15 DEAD SUICIDES 18 DP DISTURB PEACE -UNK LVL -WIR 199 DRUG DRUGS -SM AMT IN MOT VEH -P 101 DTP PROP DMG -GM- PRIVATE -INTEN 55 DWI TRAF -AC -GM -1ST DEG DWI -UI 86 ES ESC -UNK LVL- FAILURR TO AP 6 FIRE FIRES - ALL OTHER 24 FND FOUND - ALL OTHER 85 PF uenju L PARK HEIGHTS POLICE DEPT SK m P. rage 2 4/25/07 9:41:43 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/06 0:00:00 TO 12/31/06 23 :59:59 SELECTED CITIES: ** ALL ** 06 FOCO FORGERY-UNK LVL -UNK ACT- -M 20 FR THEFT -UNK LVL -'BY CHECK -UN 57 JUNK JUNK YARD /PUBL NtJIS /YARD 5 K KDNAP -UNK CONDITION -UNK A 1 LITT LITTER- UNLAWFUL DEPOSIT 0 5 LOST LOST - ALL OTHER 47 MISC * *IMMIGRATION - OTHER (N 2555 MJOV * *JOVE 1'ILE - ALCOHOL /CONT 70 MLA LIQUOR - MANUFACTURE 27 MV VEST -NOT MORE 500 -FE -RED I 2 MVT1 VEH -MORE THEN 2500 -FE -THE 17 00 * *DO NOT USE * *D0 NOT USE 4 PARK PARKING 124 R1 ROBB- AGG -UNK HRM -OTH TYP- 2 SEX SEX OFFENDER REGISTRATION 3 SICK SICK CARE FOR 55 SP STLN PROP- FE -UNK ACT -UNK 3 SUSP SUSP OCCURRENCE /ACTIVITY 201 TFO THEFT - GROSS MISD 2 T'01 THEFT -MORE 35000- FE -UNKNO 207 TFO VER - 501 - 2500- FE. -PARTS--MOT 2 TRB THEFT - MS- BICYCLE --NO MOTOR 1 TRES DANGER TRESP- FE -OT'H PROP- 4 'SRO THEFT RELATED - FELONY 47 Apr. 25. 2007 10:44AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 9 PF <7eu /v Lde(H1 u /ALLLI 4/25/07 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/06 0:00:00 TO 12/31/06 23:59:59 SELECTED CITIES: ** ALL ** 06 TT TERR THREATS -THRT CRM VIO 10 VRDL * *PgTTY MSD SPEED *NOT A 956 WP WEAPONS - FELONY 4 1050 MV ACCIDENT - ALL OTHER 199 9930 BINGO LICENSE RENEWAL 1 GRAND TOTAL, 5396 5396 ** END OF REPORT ** Apr.25. 2007 10:44AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 10 ET Gen /Ott Cade(ALLO /ALLC) SKKRUSE Page 1 4/25/07 9 :32 :31 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/05 0:00:00 TO 12/31/05 23 :59:59 SELECTED CITIES: ** ALL ** 05 AA ASLT 4 --GM -DIST SCHI} I QR 13 AA _1 ASLT- UNK- UNK- UNK -UNK 5 AAT7 DOM ASLT-FE -INFLT SUBST B 13 ANIM ANIMAL -- ALL OTHER 52 ASLT ASLT 5 FE -FEAR BOD HRM NO 1 BN 1 BURG -UNK DEG -UNOCC NRES P 4 BNA1 BURG -UNK DEG -AT FRC NRES- 5 BR_1 **BURG-RES 8 BURG BURG 2 -UNOCC NRES E'RC-N -U 5 CAF CRIM AGNST T:AM --UNK LVL -BI 6 CAG CRIM AGNST GOVT -UNK LVL-B 1 CMS CRIM AGNST GOVN -UNK LVL -C 14 CDTP PROP DAMAGE -FE- PRIVATE -UN 15 CSC * *CSC 5 -NO CONSENT CONTAC 6 CSC1 CSC 5-FE -LEWD EXIB TO MIN 2 CVO TRAFFIC -UNK LVL -OT1 ACT -U 6 DEAD SUICIDES 26 DP DISTURB PEACE -UNK LVL -WIR 167 DRUG DRUGS -SM AMT IN MOT VEH -P 110 DTP PROP DMG -GM- PRIVATE INTEN 57 DWI TRAF -AC -GM -1ST DEG DWI-UI 76 ES ESC -UNK LVL-FAILURE TO AP 1 FIRE FIRES ALL OTHER 25 Apr, 25, 2007 10.44AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 11 ry PF Gen /Ott Cde(AL,LO /ACLU) SKxxu4 / 25/OPage:32:32 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/05 0:00:00 TO 12/31/05 23:59:59 SELECTED CITIES: ** ALL ** 05 END FOUND - ALL OTHER 81 FOCO FORGERY-UNK LVL -UNK ACT- -M 92 FR THEFT-UNK LVL -BY CHECK -UN 104 FRO1 FRAUD -FE- FIN -TR4N- CARD -N0 3 JUNK JUNK YARD /PUBL NUIS /YARD 20 LITT LITTER- UNLAWFUL DEPOSIT 0 2 LOST LOST - ALL OTHER 64 MISC * *IMMIGRATION -- OTHER (N 2683 MJUV * *JUVENILE - ALCOHOL /CONT 80 MLA LIQUOR - MANUFACTURE 24 MV VEFX -NOT MORE 500- FE -RED I 6 MVT1 VEH -MORE THEN 2500 -FE -THE 15 00 * *DO NOT USE * *DO NOT USE* 1 PARK PARKING 123 R 1 ROBB- AGG -UNK HRM -OTJ! TYP- 1 SEX SEX OFFENDER REGISTRATION 1 SICK SICK CARE FOR 99 SP STLN PROP- FE -UNK ACT -UNK 4 SUSP SUS? OCCURRENCE /ACTIVITY 172 TFO1 THEFT -MORE 35000°FE-UNKNO 197 T'0 VEH-- 501 - 2500 -FE -PARTS -MOT 9 TRB THEFT -MS- BICYCLE -N0 MOTOR 1 TRES DANGER TRESP- FE -OTH PROP- 6 'PRO THEFT RELATED - FELONY 37 Apr, 25. 2007 10:45AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 12 PF Verl /utt ude tALLu /ALL) SKxxusrs rage 3 4/25/07 9:32:31 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/05 0:00 :00 TO 12/31/05 23:59 :59 SELECTED CITIES: ** ALL ** 05 TT TERR THREATS -THRT CRM VIO 8 VRDL * *PETTY MSD SPEED *NOT A 1082 WP WEAPONS FELONY 5 1050 MV ACCIDENT ALL OTHER 189 9930 BINGO LICENSE RENEWAL 2 GRAND TOTAL 5729 5729 ** END OF REPORT ** Apr. 25. 2007 10 :45AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 13 PE c=en /urr c;de (it.4u /ALbc;) SKnxtuSts rage 1 4/25/07 9:31:01 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/04 0:00:00 TO 12/31/04 23 :59 :59 SELECTED CITIES: ** ALL ** 04 1 AA ASLT 4-GM-DIST SCHL I OR 13 AA,1 ASLT- UNK- UNK- UNK -UNK 1 AAD DOM ASLT- FE -INFLT SUBST B 12 ANIM ANIMAL - ALL OTHER 33 ARS1 ARSON 4- GM -UNK COND -PUB 1 BN_1 BURG -UNK DEG -UNOCC NRES F 4 BNA1 BURG -UNK DEG -AT PRC NRES- 1 BR_1 * *BURG -RES 7 BRA1 BURG -UNK DEG -AT FRC RES -D 1 BURG BURG 2 -UNOCC NRES FRC -N -U 1 CAF CRIM AGNST FAM -UNK LVL -BI 6 CAG CRIM AGNST GOVN -UNK LVL -B 4 CABS CRIM AGNST GOVN -UNK LVL. -C 13 CDTP PROP DAMAGE -FE- PRIVATE -UN 9 CSC * *CSC 5 -NO CONSENT CONTAC 3 CSC1 CSC 5 -FE -LEWD EXIB TO MIN 1 CVO TRAFFIC -t)NK LVL -OTH ACT -U 10 DEAD SUICIDES 18 DP DISTURB PEACE -UNK LVL -WIR 142 DRUG DRUGS-SM AMT IN MOT VEH -P 95 DTP PROP DMG- GM- PRIVATE -INTEN 73 DWI TRAF -AC -GM --1ST DEG DWI -VI 94 Apr, 25. 2007 10:45AM OAK PARK HEIGHTS POLICE DEPT No,8086 P. 14 PF kien /vrr c=de IALLU /ALbu) SKA.Kubz rage 2 • 4/25/07 9 :31 :Q1 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/04 0 :00 :00 TO 12/31/04 23:55:59 SELECTED CITIES: ** ALL ** 04 FIRE FIRES - ALL OTHER 29 FND FOUND - ALL OTHER 74 FOCO FORGERY -UNK LVL-U TK ACT -M 76 FR THEFT -UNK LVL -BY CHECK -UN 136 JUNK JUNK YARD /PURL NUIS /YARD 17 LITT LITTER-UNLAWFUL DEPOSIT 0 8 LOST LOST - ALL OTHER 51 MISC **IMMIGRATION -- OTHER (N 2478 MJUV **JUVENILE - ALCOROL/CONT 55 MLA LIQUOR - MAN'UFACTU'RE 32 MV VER -NOT MORE 500 -FE -RED I 3 MVT1 VEH -MORE THEN 2500 -FE -THE 19 CO **DO NOT USE * *DO NOT USE* 2 PARK PARKING 118 PUBL PUBLIC ACCIDENTS -- ALL OT 2 SEX SEX OFFENDER REGISTRATION 1 SICK SICK CARE FOR 63 SP STLN PROP- FE -UNK ACT -UNK 2 SUSP SUSP OCCURRENCE /ACTIVITY 145 TFO THEFT - GROSS MISD 3 TFO1 THEFT -MORE 35000- FE- -UNKNO 214 TFP VEH -MORE 2500 '-FE - PARTS- -MV 1 TFO VEH -- 5 5 01 - 2500 --FE -FARTS -MOT 3 TES DANGER TRESP- FE -OTH PROP- 3 PF Apr, OAK PARK HEIGHTS POLICE DEPT SKK ius8 r 6 P. P ag e 3 4/25/07 9:31:01 • OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/04 0:00:00 TO 12/31/04 23:59:59 SELECTED CITIES: ** ALL ** 04 TRO THEFT RELATED - FELONY 61 TT TERR THREATS -THRT CRM VIO 3 VRDL * *PETTY MSD SPEED *NOT A 1258 WP WEAPONS - FELONY 3 1050 MV ACCIDENT ALL OTHER 206 GRAND TOTAL 5609 5609 ** END OF REPORT ** 4' Apr, 25. 2007 10 :46AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 16 'PV uen /urz t:de tALLu /ALLu) SKxxusti Page 1 4/25/07 9:29 :28 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/03 0 :00:00 TO 12/31/03 23:59:59 SELECTED CITIES: ** ALL ** 03 1 AA ASLT 4- GM -DIST SCHL I OR 9 AA _1 ASLT- UNE- UNK- UNK -UTK 4 AAD DOM ASLT -FE -INFLT SUBST B 12 ANIM ANIMAL - ALL OTHER 59 BN 1 BURG -UNK DEG -UNOCC NRES F 3 BR_1 * *BURG -RES 8 BRAT BURG —UNK DEG -AT FRC RES -D 1 CAF CRIM A:GNST FAM -UNK LVL -BI 3 CAJS CRIM AGNST GOVN -UNK LVL -C 15 CDTP PROP DAMAGE-PE-PRIVATE-UN 6 CSC * *CSC 5 -NQ CONSENT CONTAC 1 CSC1 CSC 5-FE-LEWD EXIB TO MIN 1 CVO TRAFFIC -UNK LVL-OTH ACT --U 7 DEAD SUICIDES 17 DP DISTURB PEACE -UNK LVL -WIR 131 DPS DISTURBING PEACE-UNK- S'E`AL 2 DRUG DRUGS -SM AMT IN MOT VEH -P 85 DTP PRQP DMG- GM- PRIVATE -INTEN 80 DWI TRAF -AC -GM -1ST DEG DWI -UI 54 ES ESC -UNK LVL - FAILURE TO AP 2 FIRE FIRES - ALL OTHER 23 FND FOUND - ALL OTHER 84 Apr. 25. 2007 10:46AM OAK PARK HEIGHTS POLICE DEPT No. 8086 P. 17 PF Gen /Ott Cde(ALLO /ALLC) SKKRUSE Page 2 4/25/07 9:29 :28 OAK PARK HEIGHTS POLICE D SELECTED'GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/03 0:00:00 TO 12/31/03 23:59:59 SELECTED CITIES: ** ALL ** 03 FOCO FORGERY -UNK LVL -UNK ACT-M 73 FR THEFT -UNK LVL -BY CHECK-UN 112 FRO1 FRAUD-FE- FIN -TRAN- CARD -NO 2 JUNK JUNK YARD /PUBL NUIS /YARD 29 LIFT LITTER - UNLAWFUL DEPOSIT 0 6 LOST LOST , ALL OTHER 31 MISC * *IMMIGRATION - OTHER (N 2352 MJUV * *JUVENILE - ALCOHOL /CON'S 71 MLA LIQUOR- MANUFACTURE 19 MV VEH -NOT MORE 500 -FE -RED I 2 MVT1 VEI -MORE THEN 2500 -FE --THE 27 00 * *DO NOT USE **D0 NOT USE* 2 PARK PARKING 145 PUBL PUELIC ACCIDENTS - ALL OT 1 SEX SEX OFFENDER REGISTRATION 8 SICK SICK CARE FOR 44 SUSP SUSP OCCURRENCE /ACTIVITY 122 TF01 THEFT -MORE 35000- FE- -UNKNO 162 TFO VEH-- 501 - 2500 -FE- PARTS -MOT 5 TRB THEFT -MS- BICYCLE -NO MOTOR 1 TRES DANGER TRESP- FE -OTH PROP- 4 TRO THEFT RELATED - FELONY 72 TT TERR THREATS -THRT CRM VI0 1 VRDL * *PETTY MSD SPEED *NOT A 880 Apr, 25, 2007 10:46A\1 OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 18 IT Gen /Ott Cde(ALLO /ALLC) SRKRUSE Page 3 4/25/07 9:29:28 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED"TIME FRAME : 1/01/03 0 :00:00 TO 12/31/03 23:59:59 SELECTED CITIES: ** ALL ** 03 WP WEAPONS - FELONY 8 1050 MV ACCIDENT - ALL OTHER 178 9930 BINGO LICENSE RENEWAL 2 GRAND TOTAL 4967 4967 ** END OF REPORT ** Apr, 25. 2007 10:47AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 19 PF Gen/Qtr Cde(ALLU /ALLC) SKKRUSE Page 1 4/25/07 9:27:08 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES : ** ALL ** SELECTED TIME FRAME : 1/01/02 0 :00 :00 TO 12/31/02 23:59 :59 SELECTED CITIES: ** ALL ** 02 2 AA ASLT 4 -GM -DIST SCHL 1 OR 18 AA.1 ASLT- UNK- UNK- UNK -UNK 1 AAD DOM ASLT- FE -INFLT SUBST B 12 ANIM ANIMAL - ALL OTHER 67 ARS1 ARSON 4-GM-UNK COND -PUB B 1 BN 1 BURG -INK DEG -UNOCC NRES F 1 BNA1 BURG -UNK DEG -AT FRC NRES- 1 BR_1 * *BURG -RES 3 BRAT BURG -UNK DEG -AT FRC RES -D 2 BURG BURG 2 -UNOCC NRES FRC -N -U 1 CAF CRIM AGNST FAM -UNK LVL -BI 1 CAG CRIM AGNST GOVN -UNK LVL -B 2 CADS CRIM AGNST GOVN -UNK LVt-C 13 CDTP PROP DAMAGE -FE- PRIVATE -UN 4 CSC * *CSC 5 -NO CONSENT CONTAC 1 CVO TRAFFIC -UNK LVL -OTH ACT -U 12 DEAD SUICIDES 22 DP DISTURB PEACE -UNK LVL -WIR 142 DPS DISTURBING PEACE- UNK -STAL 1 DRUG DRUGS -SM AMT IN MOT VEH -P 56 DTP PROP DMG- GM- PRIVATE- .INTEN 84 DWI TRAF -AC -GM -1ST DEG DWI -UI 88 M Apr. 25. 2007 10:47AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 20 PF uen/urr udetAI,LU /ALLuj SKKRUSZ Page 2 4/25/07 9:27:08 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/02 0:00:00 TO 12/31/02 23:59 :59 SELECTED CITIES: ** ALL ** 02 FIRE FIRES - ALL OTHER 28 FND FOUND - ALL OTHER 104 FOCO FORGERY -UNK LVT,-T3ij ACT -M 134 FR THEFT-UNK LVL -B' CHECK -UN 233 JUNK JUNK YARD /PURL NUTS /YARD 32 LITT LITTER - UNLAWFUL DEPOSIT 0 5 LOST LOST - ALL OTHER 49 MISC * *IMMIGRATION - OTHER (N 2303 MJUV * *JUVENILE - ALCOHOL /CONT 82 MLA LIQUOR - MANUFACTURE 25 MV VEH -NOT MORE 500 -FE -RED I 7 MVT1 VEH -MORE THEN 2500 -FE -THE 23 00 * *DO NOT USE * *DO NOT USE* 1 PARK PARKING 155 SEX SEX OFFENDER REGISTRATION 1 SICK SICK CARE FOR 46 SP STLN PROP- FE -UNK ACT -UNK 1 SUSP SUSP OCCURRENCE /ACTIVITY 117 TFO THEFT - GROSS MISD 1 TF01 THEFT -MORE 35000- FE -UNKNO 206 TFO VEH 501 - 2500 -FE- PARTS -MOT 13 TRB THEFT -MS- BICYCLE -NO MOTOR 1 TRES DANGER TRESP- FE -OTH PROP 3 TRO THEFT RELATED - FELONY 35 Apr, 25. 2007 10:47AM OAK PARK HEIGHTS POLICE DEPT No, 8086 P. 21 PF Gen /Ott C:de(ALLO /ALLC) SKKKUSE Page 3 , 4/25/07 9 :27:08 OAK PARK HEIGHTS POLICE D SELECTED GEN CODES ** ALL ** SELECTED TIME FRAME : 1/01/02 0 :00 :00 TO 12/31/02 23:59:59 SELECTED CITIES: ** ALL ** 02 TT TERR THREATS -THRT CRM VXO 5 VRDL **PETTY MSD SPED NOT A 762 WP WEAPONS - FELONY 7 1050 MV ACCIDENT - ALL OTHER 167 GRAND TQTAL 5081 5081 ** END OF REPORT ** w City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Aerial Photos City of Oak Park Heights May 17, 2007 Space Needs and Facilities Use Study BA #0707 Site Plans and Floor Plans El Existing Site Plan E2 Existing Floor Plan E3 Existing Exterior Elevations ElA Site Plan: Option A E1B Site Plan: Option B E1C Site Plan: Option C E1D Site Plan: Option D E2A Floor Plan: Option A E2B Floor Plan: Option B E2D Floor Plan: Option D iailiVIMMenuwum.921 era 10/9 - 94 (159) vlos3Nww Zing e4OS000M `SMOlaH Wed Ne0 -•••••,..• - 01Z 31111S'133?11S 30R156EZ 11111111 O „w��rs LI3S LIf11�311H�iitl N A Pn ;S S PO ON e3edS +g siw_ �earninnazwur r ®a��n^m a S e 1'Jg � """ ° °" ° ^• 531� NydWQ7 �/I�OSSV IV'8M013( 8 !ill. 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