HomeMy WebLinkAbout2006-03-31 OPH Ltr to Applicant Re Utility & Street ImprovementsCity of Oak rk eights
14168 Oak Park Blvd. N 0 Box 2007 0 Oak Park Heights, MN 55082 0 Phone (651) 4394439 0 Fax (651) 439-0574
March 31 2006
Mr. John Gelderr an
Director of Development
CSM Corporation
500 Washington Avenue South, Suite 3000
Minneapolis, MN 55415
RE: Utility and Street Improvements
Dear Mr. Gelderman,
As you are aware, on Tuesday March 28 2006 the City Council on contingency awarded the
general contracting services for the Plan B Improvements to Burschville Construction Inc., with a
base bid of $695,642.18.
The City has 30 calendar days from bid opening to execute the contract and by May 15 to allow
work to commence on the site. Accordingly, the City will be preparing the final documents
necessary to execute an agreement so that this work may proceed per the timelines. However,
prior to Burschville commencing, specific site grading work needs to be completed by the
Developer for the City's Novak Ave. N, and Norwich Ave. N. (tlblkla Nova Scotia Avenue North
and Norwich Ave) — Street and Utility improvement Project. This work includes the following:
The rough site grading of the full right -of -way on Novak Avenue North, from 58 Street to
00 Street, in accordance with the approved street grades and typical street section.
The rough site grading of the full right -of -way on Norwich Avenue North, 300 feet south of
the existing cul-de -sac, in accordance with the approved street grades and typical street
section.
The installation of the proposed storm sewer within the right-of-way on Norwich Avenue
North.
0 Removal of all wells and septic systems, the City must be provided appropriate closure
documents from your contractors and the County if applicable. To date, the City has not
received a demolition permit application.
These items must be completed by the Developer prior to May 14, 2006 to enable the City
contractor to meet the requirements of the Contract Documents and Plans and Specifications,
and more importantly to allow the City Contractor to meet the specified Milestones and
Substantial Completions dates. Should CSM not be able to complete these items by end of
business day May 14 2006 CSM will be responsible for all possible change order costs. It is
also possible that the City may be required to re-bid such work, for which the City cannot be held
responsible for project delays.
Please note that both CSM and Lowe's concurred with the specified Milestones and Substantial
completion dates as part email correspondence dated March 3, 2006 as attached.
Also due to bid requirements, the City needs to sign the Contract with Burschville before April 23,
2006 or release the contract. Burschville needs to secure pipe, steel and related materials which
requires their production orders to be in by April 23 2006. If CSM has not signed the
Development Agreement, posted all securities and needed performances by Wednesday, April
19 2006, the City will be required to release Burschville from their bid.
Please let me kno if you have any questions.
S ely,
Eric Jo n
City inistrator
Mark Vierling, City Attorney
Dennis Postier, BRAA
Scott Richards, NAC
Julie Hultman
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