HomeMy WebLinkAbout800 Radio Service WCSO Contract Washington
Office of the Sheriff
Comm to Exce1Cence
D William M. Hutton
�N" Sheriff
Daniel Starry
August 5, 2011
IP
d1 Chief Deputy
Eric Johnson, City Administrator
City of Oak Park Heights
P. O. Box 2007
Oak Park Heights, Minnesota' 55082
Eric Johnson,
The 800 MHz Public Safety Radio System Advisory Board met on March 11, 2011. There was discussion
about the Motorola warranty on the portable and mobiles that are in use across the county. Many of these
warranties have already started expiring as of June of 2011.
A self insurance program was proposed and most cities were present for the discussions on this and have
received information about this program in e-mails and letters. All users of the radio system have agreed in
principal to this self insurance program.
On July 26, 2011, The County Board approved the addendum to the Communications System Subscriber
Agreement that each city has with the County. Your city will be asked to review this addendum and approve it
your next city council meeting. Once that is complete, we will start to invoice these funds for the radio repair
fund.
Enclosed with letter is the Addendum to the Communication System Subscriber Agreement that has been
signed by the County Board. Please review this addendum and when it has been approved by your city, please
return it to me to be added to the Agreement that I have on file here.
If you have any questions, please feel free to contact me.
Sincerely,
ge-v\--
Dean Tilley
Radio System Manager
Washington County Sheriffs Office
651- 430 -7863
Law Enforcement Center 15015 62nd Street North P.O. Box 3801, Stillwater, Minnesota 55082 -3801
Phone: 651 430 -7600 Fax: 651 430 -7603 TTY: 651 430 -6246
www.co.washington.mn.us
Equal Employment Opportunity Affirmative Action
This agreement hereby amends the Communications System Subscriber Agreement (hereinafter Agreement) between
Washington County (hereinafter County) and the City of (name of the City) hereinafter USER) as follows:
Paragraph 3 of the Agreement is amended by adding the following subsection 3.2.1:
Radio Repair Fund Addendum to the Communications System Subscriber Agreement
3.2.1 Radio Repair Fund
USERS who agree to join the Radio Repair Fund will be billed $1.00 per month per radio until a fund balance of
$16,000.00 is reached, at that time fee collection will be discontinued. When the fund balance drops to $5,000.00 the
Radio Repair Fee will be billed again until the fund balance is back to $16,000.00.
All USERs may join the Radio Repair Fund at start of the program. After the initial start of the Radio Repair Fund, USERs
that want to join the program can do so on January 1s of any year. Any USER can withdraw from the Radio Repair Fund
with a 30 day written notice to the Radio System Manager. There will be no reimbursement of fees collected for the
Radio Repair Fund.
The Radio Repair Fund fees will be segregated in the Radio System budget and will only be used for the repair of USER's
portable, mobile and consollette radios. The Radio Repair funds will not be used for the replacement or purchase of
batteries, shoulder microphones, antennas or any other accessory for the radios.
Any radio submitted for repair that appears to have been damaged by misuse or neglect will not be repaired using the
Radio Repair fees. Any radio that cost more to repair than replace will not be repaired by the Radio Repair fund and will
need to be replaced by USER. Radio repair or replacement decisions will be made with input from the USER and the
Radio System Manager. Any dispute can be brought to the 800 Public Radio System Advisory Board for review.
All other terms and conditions of the Agreement unless expressly amended herein remain in full force and effect.
USERS, having signed this amendment, and the County having duly approved this amendment on the _26th_ day of
_July_, 2011, and pursuant to such approval, the proper County officials having signed this amendment, the parties
hereto agree to be bound by the provisions herein set forth.
WASHINGTON COUN Y CITY OF (name of the City)
Title �/1ar' Date 3/ //111
Washington County
Date
Approv d as to orm:
Assistant Washington County Attorney
POLICE DEPARTMENT
1.111- CITY OF OAK PARK HEIGHTS
U y 1 14168 OAK PARK BLVD. NORTH P.O. BOX 2007
t`"° OAK PARK HEIGHTS, MINNESOTA 55082
-1 km max. )o TELEPHONE: (651) 439 -4723
FAX: (651) 439 -3639
5.7
7 EMERGENCY: 911
August 11, 2011
To: Eric Johnson, City Administrator
From: Brian DeRosier, Chief of Police
Re: 800 mhz Radio county wide group repair contract
I have reviewed the proposed contract to be administered by Washington County providing a
multiagency repair fund for the 800mhz radios. We have also discussed this at the county chief's
meetings.
The amount for the contract fee of $1 per radio per month is cheaper than we would receive
independently through the distributor repair dealer we purchased the radios from.
The cost would amount to $12 per year per radio. Our city has 15 radios for a total $180 per
year.
Given this minimal cost compared to the possible costs of shipping and paying for repairs
ourselves or obtaining an individual service contract, I feel this is a good option to participate in.
These new radios have been reliable to this point, however with them being minicomputers the
long term durability and maintenance costs have yet to be determined.
Chief DeRosier