Loading...
HomeMy WebLinkAbout2003 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, DECEMBER 30, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 4:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr and McComber. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and Finance Director Holst. Absent: Councilmember Swenson. Mayor Beaudet added "Adopt Resolutions Acknowledging the Contributions of Mark Weyer and Janel Belz as Parks Commissioners" and "Approve Home Occupation Licenses" under the Consent Agenda as items I and J. Mayor Beaudet also added "Xcel Energy Billing of Stillwater Franchise Fee" under Old Business as item B. Councilmember McComber added "Highway 36 Technical Advisory Committee January 6, 2004 Meeting" under Old Business as item C. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that the next meeting will be held on January 8, 2004 and will include a public hearing for the Oakgreen Village application. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on January 26, 2004. Abrahamson added that there is an opening on the Parks Commission and applications are available at City Hall. Cable Commission: Councilmember Doerr reported that the December meeting was cancelled. Water Management Organizations/Middle St. Croix: Councilmember Abrahamson reported that prison pond lobbying was the primary topic of discussion at the last meeting. Other Liaison/Staff Reports: Councilmember McComber reported that Resolve will meet at the Stillwater City Hall, 9:00 a.m. January 6, 2004. 1111 City Council Meeting Minutes December 30, 2003 Page 2 of 4 • III. Visitors /Public Comment: Recycling Award Administrative Secretary Johnson announced that the recycling award recipient is Dr. and Mrs. Dan Hall, 14201 53 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 9, 2003 C. Approve Taxi License for A -Taxi /Stillwater Taxi D. Approve Transfer of Computer Budget Funds to Budgeted Projects Fund E. Approve 2004 Engineering Rates F. Approve City Administrator's Contract Wage for 2004 G. Approve 2004 Non -Union Salary Adjustments H. Approve 2004 Board of Appeals and Equalization Meeting Date I. Adopt Resolutions Acknowledging the Contributions of Mark Weyer and Janel Belz as Parks Commissioners J. Approve Home Occupation License Renewals • Councilmember Doerr, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Fire Department Supplies Budget Adjustment Mayor Beaudet, seconded by Councilmember McComber, moved to approve the budget adjustment to allow for a $2,000 contribution to the Bayport Fire Department. Carried 4 — 0. B. Resolution Accepting Safe & Sober Grant Police Chief Swanson requested authorization to accept a Safe & Sober Grant from the Minnesota Department of Public Safety. Councilmember McComber, seconded by Abrahamson, moved to adopt the Resolution Accepting a Safe & Sober Grant. Roll call vote taken. Carried 4 — 0. • • City Council Meeting Minutes December 30, 2003 Page 3 of 4 • C. Receive Donation to Police Department Police Chief Swanson reported that long time resident Ernie Dielentheis wished to make a donation to the Police Department in memory of his brother. Mr. Dielentheis would like to donate $2,255.00 and recommended that the Police Department purchase an automated external Defibrillator with the funds. Swanson stated that the Police Department would welcome this generous donation and requested permission for the Police Department to pay the sales tax on the purchase. Councilmember McComber, seconded by Doerr, moved to adopt a Resolution accepting the donation of $2,255 and authorizing the Police Chief to purchase equipment and pay the sales tax. Roll call vote taken. Carried 4 — 0. D. 2004 CDBG Potential Projects City Administrator Johnson outlined potential uses for Community Development Block Grant funds, noting the benefit of allocating funds to a project that would not require a large investment of City staff time. 4110 Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the City Administrator to submit applications for the two projects discussed and others that may qualify. Carried 4 — 0. VII. Old Business. A. MSCWMO Request for Agenda Placement Regarding Lobbying for the Storm Sewer Project Councilmember Abrahamson stated that he was asked at the Middle St. Croix WMO meeting to discuss the Council's decision concerning lobbying for the storm sewer project. Councilmember Abrahamson, seconded by Doerr, moved to suspend Roberts Rules to allow discussion. Carried 4 — 0. Ed Cain of Legislative Associates explained the history of the project and outlined the challenges involved with following a bill through the process. Bayport Councilmember Robert Kamps and West Lakeland Board Supervisor John McPherson requested that the Council reconsider its decision and urged the Council to support lobbying for the project. Councilmember McComber, seconded by Doerr, moved to postpone further discussion to the next Council meeting. Carried 4 — 0. City Council Meeting Minutes December 30, 2003 Page 4 of 4 • B. Xcel Energy Billing of Stillwater Franchise Fee Mayor Beaudet stated that he was charged the Stillwater Franchise Fee on his Xcel Energy bill and warned that residents should examine their Xcel Energy bill and report errors to Xcel Energy. Administrator Johnson added that he has spoken with Xcel representatives concerning this issue and was assured that the error would be corrected. C. Highway 36 Technical Advisory Committee January 6, 2004 Meeting Councilmember McComber suggested that the Council request the City Attorney be present at the upcoming TAC meeting. Councilmember McComber stated that Oak Park Heights business owners may be in attendance with questions that the City Attorney could help address. Councilmember Doerr, seconded by McComber, moved to request that the City Attorney attend the January 6, 2004 Technical Advisory Committee meeting. Carried 4 — 0. VIII. Adjournment. • Councilmember McComber, seconded by Abrahamson, moved to adjourn at 4:53 p.m. Carried 4 — 0. Respectfully submitted, Ap o ' to o • t and Form, •••71,6,0„/ i .... ie John on 1 : id : eaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, DECEMBER 9, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Police Chief Swanson and City Planner Richards. Absent: None. City Administrator Johnson added "Hire Winter Rink Attendants ", "Send Resolution to the Public Utilities Commission re: Xcel Energy Project" and "Set Meeting with Bayport" under New Business. Councilmember Swenson, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that the December meeting is cancelled due to a lack of business. The next meeting will be held on January 8, 2004. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on December 15, 2003 at 6:30 p.m. Cable Commission: Councilmember Doerr reported that the next meeting will be held on Wednesday, December 18 and invited the public to attend the Holiday Party on December 14 Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m., December 11 at the Soil and Water Conservation District office. Other Liaison/Staff Reports: Councilmember McComber reported that the Highway 36 TAG will meet on December 10 7:00 — 9:00 p.m. and affected business owners have been invited. McComber also reported that a St. Croix River Crossing Stakeholders meeting will be held 9:00 a.m. to 4:30 p.m. January 6, 2004 at the Stillwater City Hall. • City Council Meeting Minutes December 9, 2003 Page 2 of 5 • III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced Jeff Olson of 13875 55 Street North as the recycling award recipient. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — November 25, 2003 C. Approval of Truth in Taxation Hearing Minutes — December 1, 2003 D. Approval of 2004 Building Inspection Agreement with Bayport E. Approval of Locker Disposal F. Approve 2004 Wal -Mart Store #1861 Tobacco License and 2004 Metro Coin of MN, Inc. Amusement License for Stillwater Eagles Aerie #94 G. Approve McKean Square Utility & Street Improvements H. Approve Change Order No. 1 — McKean Square Utility & Street Improvements I. Approve Annual Transfers J. Approve Closing of AAE — Kern Center Fund K. Approve Closing of Central Business District Fund L. Approve Resolution for Mileage Reimbursement Increase for 2004 • M. Approve Utility Connection Charge Increase Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Resolution Approving the 2004 Tax Levies Finance Director Holst reported on the proposed 2004 tax levy, noting a decrease in tax rate and an increase in tax capacity. Oak Park Heights residents total tax bill will remain the same. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution approving the 2004 tax levies. Roll call vote taken. Carried 5 — 0. B. Resolution Approving the 2004 Budget Finance Director Holst stated that the proposed budget is balanced with a slight surplus. Councilmember Swenson, seconded by Doerr, moved to adopt the • Resolution approving the 2004 Budget. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes December 9, 2003 Page 3 of 5 • C. 2004 -2008 Capital Improvement Program City Administrator Johnson distributed the 2004 — 2008 Capital Improvement Program manual. Councilmember McComber, seconded by Swenson, moved to approve the 2004 — 2008 Capital Improvement Program. Carried 5 — 0. D. Revised Cooperative Agreement — BCWD City Attorney Vierling stated that the revised agreement incorporates Oak Park Heights into the agreement previously executed between Brown's Creek Watershed District and the City of Stillwater. Oak Park Heights would be obligated to pay fees to Stillwater; there is no maintenance or monitoring obligation. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Revised Cooperative Agreement and authorize the Mayor to sign. Carried 5 — 0. E. State Storm Sewer Project — Legislative Session 2004 Mayor Beaudet reported that Bayport has approved $4,000 toward lobbying in 2004. Mayor Beaudet stated that this is the last year he would support this • expenditure and added that it is in the City's best interest. Discussion was held with Councilmembers expressing concern that lobbying should be done by Senators and Representatives elected to represent the area. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the expenditures for 2004 legislative session lobbying from the 2004 Council Contingency fund. Roll call vote taken. Failed 1— 4, Abrahamson, Doerr, McComber and Swenson opposed. Councilmember Abrahamson, seconded by McComber, moved to direct staff to send letters to Senators Lipman and LeClair stated that the City expects their support on this project. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to draft a letter to the other three communities involved in the project stating that the City is not supporting an expenditure for lobbying. Carried 5 — 0. F. St. Croix River Valley Gateway Communities '03 Visioning Workshop Councilmember McComber asked if any Councilmembers are interested in attending the workshop that addresses issues related to development. • Councilmember Swenson, seconded by Doerr, moved to appoint Councilmember McComber to represent the City at the workshop. Carried 5 — 0. City Council Meeting Minutes December 9, 2003 Page 4 of 5 • G. Council Comments Regarding Scoping Document Mayor Beaudet presented draft correspondence to be directed to MNDOT with comments regarding the scoping document. Councilmember Swenson, seconded by McComber, moved to direct the City Administrator and City Attorney to draft a letter to Todd Clarkowski of MNDOT stating that under no -build and Alternative A, the City wants improvements to Highway 36 and the frontage roads. Carried 5 — 0. H. Revise December 23, 2003 Council Meeting to Alternate Date Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a Council meeting for 4:00 p.m., December 30, 2003 and cancel the December 23, 2003 Council meeting. Carried 5 — 0. I. Hire Winter Rink Attendants City Administrator Johnson reported that the Public Works Department hopes to have the rinks operational prior to the December 30 Council meeting and requested authorization to hire rink attendants. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the City Administrator to hire rink attendants. Carried 5 — 0. J. Resolution to the Public Utilities Commission re: Xcel Energy MERP Project City Administrator Johnson recommended that the City support upgrades to the King Plant in writing and state that the upgrades and equipment should remain taxable. Councilmember Swenson, seconded by Mayor Beaudet, moved to direct the City Attorney to draft a Resolution and forward it to the Public Utilities Commission. Roll call vote taken. Carried 5 — 0. K. Set Meeting with Bayport Councilmember Swenson, seconded by McComber, moved to set a joint meeting with the City of Bayport for 5:30 p.m. January 12, 2004 at the Bayport City Hall. Carried 5 — 0. • City Council Meeting Minutes December 9, 2003 Page 5 of 5 • VII. Old Business. A. Resolution in Support of the 1968 Wild and Scenic Rivers Act Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the first meeting in January. Carried 5 — 0. B. Denny Hecker — Former Amoco Site —14738 60 Street — Conditional Use Permit for Auto Sales City Planner Richards noted that two draft Resolutions have been prepared; one that addresses only the former Amoco site and another that addresses the site as a whole. Councilmembers indicated they preferred to consider the former Amoco site with the main dealership as one property. Mr. Dan Boivin, attorney for Mr. Hecker, stated that he would like to work out the difficulties and noted that he feels that legally the application has been approved due to the City's inaction. Mr. Boivin requested until 2008 for improvements to be made to the site. Discussion was held concerning each condition of the proposed Resolution. City Attorney Vierling advised amending conditions 11 and 16 to language consistent with that in the Stillwater Motors CUP. Mayor Beaudet, seconded by Councilmember Swenson, moved to adopt the Resolution subject to the 19 conditions as amended by the City Attorney and Planner. Roll call vote taken. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Abrahamson, moved to adjourn at 8:25 p.m. Carried 5 — 0. Respectfully submitted, Ap , e , fent and F. ( ,0 l ie Jo on David Beaus Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 5:00 P.M., MONDAY, DECEMBER 1, 2003 TRUTH IN TAXATION HEARING MINUTES I. Call to Order: The hearing was called to order at 5:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Finance Director Hoist. Absent: None. II. Truth in Taxation Hearing Finance Director Hoist reviewed the City's budget process and proposed budget for 2004. The proposed budget is $2,455,150 with a proposed tax levy of $2,054,070. Hoist reviewed a representative tax statement, noting that most residents will have little or no change in their property taxes for 2004. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule budget and levy adoption for the first Council meeting in December. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to cancel the • December 9 Truth in Taxation Hearing continuation. Carried 5 — 0. II. Adjournment Councilmember Doerr, seconded by McComber, moved to adjourn at 5:30 p.m. Carried 5 — 0. Respectfully submitted, Ap p 01 Content and Fo c' J + e John on : id • eaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 25, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. City Administrator Johnson added "Capital Improvement Budget" as item E under New Business. Councilmember Swenson, seconded McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports • Planning Commission: City Planner Richards reported that no new applications have been received for the December 11, 2003 Planning Commission meeting. Parks Commission: Councilmember Abrahamson reported that the next Parks Commission will be held December 15, 2003. Cable Commission: Councilmember Doerr invited the public to attend the Cable Commission Holiday Party on December 14 from 1:00 to 3:00 p.m. at the Access Center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 11, 7:00 p.m. at the Soil & Water Conservation office. Other Liaison/Staff Reports: Councilmember McComber reported that the Highway 36 Technical Advisory Committee will meet on December 10, 2003, 7:00 p.m. at the Washington County Government Center. Two public input meetings will be held concerning the St. Croix River Crossing project: December 2, 4:30 — 8:30 at Houlton Elementary and December 3, 4:00 — 8:00 p.m. at the Washington County Government Center. • City Council Meeting Minutes November 25, 2003 Page 2 of 4 • Councilmember Swenson announced that Santa will be visiting Oak Park Heights from 9:15 to 10:15 a.m. on November 28 III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that the second recycling award winner for the month of November is Tim Malott of 14286 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 5, 2003 C. Approve City Council Minutes — November 12, 2003 D. Reappoint Gina Zeuli to the Parks Commission E. Authorization to Advertise Upcoming Parks Commission Vacancy F. Schedule Holiday Employee Appreciate Luncheon G. Approve Resolution for Renewal of 2003 Liquor, Tobacco and Amusement Licenses H. Approve Keys Well Drilling Final Payment I. Administrator's Contract — ICMA Membership Commitments • Councilmember Doerr pulled items B and C for discussion. Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda minus items B and C. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the November 5 and November 12, 2003 minutes. Carried 3 — 0 — 2, Doerr and Swenson abstained. V. Public Hearings: None. VI. New Business: A. Water Tower Property /Cellular Phone Antennae City Administrator Johnson reviewed a request from Sprint for placement of cellular telephone antennae on a city water tower and presented possibilities for lease arrangements. Discussion held concerning liability issues and appearance. Councilmember McComber, seconded by Doerr, moved to direct staff to 11111 examine potential issues and provide more information. Carried 4 —1, Beaudet opposed. City Council Meeting Minutes November 25, 2003 Page 3 of 4 • B. KFC /A &W and Taco Johns /Steak Escape Rezoning, Preliminary and Final Plat, CUP, PUD and Site and Building Plan Application City Planner Richards reviewed the site plan for the proposed construction of two buildings, each containing two fast food franchises with drive through service. Richards reviewed exterior elements, including signage and noted that the number of proposed on site park spaces is lower than required but would be adequate. Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt the Resolution as presented. Mayor Beaudet, seconded by Councilmember Doerr, moved to amend condition 2 of the Resolution to require that additional parking be provided through an agreement with MNDOT or be subject to future review by the City Council if use of the site changes. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct the City Attorney to re -draft condition 6 of the Resolution. Carried 5 — 0. • Councilmember Swenson, seconded by McComber, moved to amend the Resolution to state that the tower element shall add a sand pebble color EFIS extending from the ground level to the roof. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the Resolution to revise condition 6 to replace "City Council" with "City Planner ". Carried 5 — 0. Roll call vote taken on primary motion as amended. Carried 5 — 0. C. DNR Outdoor Recreation Grant- Autumn Hills Park Shelter Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the staff recommendation to submit and application request form. Carried 5 -0. D. Office of Mayor — Length of Term Discussion was held concerning consideration of a two year term for the Office of Mayor versus the present four year term. Councilmember Doerr, seconded by McComber, moved to schedule a • worksession prior to the first Council meeting in January to discuss the term of the Office of Mayor. Carried 5 — 0. City Council Meeting Minutes November 25, 2003 Page 4 of 4 E. Capital Improvement Budget Councilmember McComber, seconded by Mayor Beaudet, moved to schedule a worksession to discuss the Capital Improvement Budget for December 1, 2003, immediately following the Truth in Taxation hearing. Carried 5 — O. VII. Old Business. A. Resolution in Support of 1968 Wild and Scenic Rivers Act Councilmember McComber reported that correspondence concerning the St. Croix River Crossing project is expected from the Federal Highway Administration. Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone to the next Council Meeting. Carried 5 — 0. VIII. Adjournment. • Councilmember McComber, seconded by Doerr, moved to adjourn at 8:38 p.m. Carried 5 — 0. Respectfully submitted, : !_:#47o Content orm, 111 Aric VL Ju ie Johns: gr avid . u . et Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. WEDNESDAY, NOVEMBER 12, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Snyder, City Engineer Postler, Public Works Director Johnson and Police Chief Swanson. Absent: Councilmember Doerr. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as presented. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports • Planning Commission: Councilmember McComber reported that the Planning Commission will meet on November 13, 2003 and will consider one new application at that meeting. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on November 17, 2003 at 6:30 p.m. Cable Commission: Councilmember Swenson provided a reminder of the Cable Commission Holiday Party on December 14, 2003 and encouraged the public to attend. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on November 13, 2003, 7:00 p.m. at the Washington County Conservation District office in Valley Ridge. Other Liaison/Staff Reports: Councilmember McComber provided a reminder that the Highway 36 scoping document is available for public comment. Two public meetings will be held; one at Houlton Elementary School on December 2nd from 4:30 to 8:30 p.m. and the other at Washington County Government Center on December 3 from 4:00 to 8:00 p.m. McComber also advised that the Highway 36 TAC will meet on • November 19 at the Washington County Government Center from 5:30 to City Council Meeting Minutes November 12, 2003 Page 2 of 3 7:00 p.m. and a Stakeholders meeting will be held at Stillwater City Hall on November 25 from 9:00 a.m. to 4:30 p.m. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that the first recycling award winner for the month of November is Daniel Larson of 15239 63 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 14, 2003 C. Approve City Council Minutes — October 28, 2003 D. Reconsideration of Tabling the Wild and Scenic Rivers Act Resolution E. Approve Purchase of Lockers for Police Personnel F. Approve Payment #4 to Burschville Construction, Inc. for McKean Square Utility & Street Improvements G. Approve Advertising for Winter Rink Attendants Councilmember McComber, seconded by Mayor Beaudet, moved to approve the • Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. VI. New Business: None. VII. Old Business. A. Purchase of Public Works Equipment (Tractor) Public Works Director Johnson reported that four proposals were received and recommended purchase of the Kubota L3430 with attachments. Johnson described the proposed attachments that would enable the equipment to be used for year round trail maintenance, winter ice rink maintenance, park projects, cleaning snow around hydrants, raising manhole covers and other projects that arise. City Administrator Johnson reported on three options for funding the purchase: remaining 2003 funds in parks and public works budgets, unallocated budgeted projects funds, or surplus funds in the 2004 budget. Discussion was held concerning lease options and outside contracting for • winter trail maintenance this year. City Council Meeting Minutes November 12, 2003 Page 3 of 3 Councilmember Swenson, seconded by McComber, moved to authorize purchase of the Kubota L3430 not to exceed $37,500 using funding option 3 and leaving the option of joining the Minnesota Cooperative Purchasing Venture up to the City Administrator. Carried 3 —1, Beaudet opposed. B. Waste Hauling Contract City Administrator Johnson stated that the bid tabulation has been provided to the City Council and noted that Onyx is seven percent lower than the other bids and lower than their current contract price. Councilmember McComber, seconded by Swenson, moved to approve the waste hauling contract with Onyx and authorize the Mayor to sign the contract. Carried 4 — 0. C. Draft Wetland Ordinance City Engineer Postler stated that the proposed wetland ordinance would formalize the wetland buffers and setbacks currently written into development agreements. Comments have been received from Middle St. Croix WMO and Washington County. • Councilmember Swenson, seconded by Mayor Beaudet, moved to set a public hearing for January 13, 2004 for the proposed wetland ordinance. Carried 4 — 0. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 7:38 p.m. Carried 4 — 0. Respectfully submitted, '4T. -�� • .3 • t ent and For m, to./ Julie Johnson Da a s -/ Administrative Secretary Mayor • OAK PARK HEIGHTS /STILLWATER CITY COUNCIL JOINT WORK SESSION MINUTES STILLWATER CITY HALL WEDNESDAY, NOVEMBER 5, 2003 Present: Oak Park Heights Mayor David Beaudet, Councilmembers Abrahamson and McComber; Stillwater Mayor Jay Kimble, Councilmembers Kriesel, Junker and Milbrandt. Staff present: Oak Park Heights Administrator Eric Johnson and Stillwater City Clerk Diane Ward. HIGHWAY 36 CORRIDOR IMPROVEMENTS MNDOT representatives provided an overview of the TH36 project, explaining that the proposed corridor improvements from County Road 5 to Osgood Avenue have been developed by MNDOT and the Technical Advisory Committee to complement the river crossing project. • Todd Clarkowski explained that the Stakeholders group consists of 28 agencies and groups that began meeting in June to look at safety, congestion and environmental issues associated with the river crossing project to develop a list of criteria to consider which has resulted in the identification of four potential locations for a river crossing. A scoping document will be available November 10, 2003 that will be distributed to local libraries, state and local agencies, individuals and stakeholders. In all, 275 copies of the scoping document will be distributed for review during the public comment period, November 10 — December 10, 2003. In addition, MNDOT will hold two public hearings: December 2, 2003 at Houlton Elementary School from 4:30 to 8:30 p.m. and December 3, 2003 at the Washington County Government Center from 4:00 to 8:00 p.m. In addition, a newsletter will be sent to 17,000 local residents. A scoping decision document will be prepared with input from the public comment process. Mayor Beaudet inquired on funding for the corridor project. Mr. Clarkowski indicated that funding sources are being pursued. Beth Bartz of SRF Consulting provided an overview of the process used to develop the concept design for the project. Ms. Bartz explained that MNDOT is utilizing a Technical Advisory Committee to identify issues of concern and provide input on the design for the TH36 corridor. The TAC has focused on Alternative F which was identified by the Stillwater and Oak Park Heights City Councils as the preferred alternative. Using concept plans for Alternative F, the TAC has worked to position buttonhooks and frontage roads to minimize impact to businesses. MNDOT will be asking cities for a Resolution of support • for the conceptual design in December or January, followed by municipal consent late next fall. Ken Holte of SRF Consulting presented an updated layout for the proposed TH36 improvements. Mr. Holte noted that the TAC has reviewed the layout in depth and will continue to work on details while trying to take current development into account. Possible locations for buttonhooks, frontage roads and ponding were reviewed and specific business impacts were noted. The north end side of the intersection at Osgood has received the most comment and is the most challenging. Several different options for that intersection were presented, including possibilities for improving access to the Washington County Government Center. Discussion was held concerning the appropriate timing of notification to affected property owners. Ms. Bartz suggested that it would be beneficial to wait until options are narrowed down. Ms. Bartz also stated that the scoping document is a blueprint for the Environmental Impact Study, not a detailed document for identifying impact to specific businesses. Mayor Beaudet asked about funding for the project, expressing concern that the corridor project be funded along with the river crossing project. Beaudet requested a letter from MNDOT stating that the corridor project will be constructed at the same time as the bridge project. Rick Arnebeck of MNDOT responded that it is too premature at this time to make a statement about funding. Mayor Kimble stated that the 62 Street connection to the frontage road that would allow access to the Washington County Government Center was a design wish of Stillwater's a • few years ago. Stillwater has worked to provide more east/west connections in an effort to alleviate traffic on the frontage roads. Mayor Kimble also stated that Shelton Road was designed to continue as a through street rather than a cul de sac to provide additional east /west traffic flow. Dan Symanaz of SRF reviewed graphical illustrations to demonstrate the possible appearance of the roadway and overpasses. Several opportunities were presented that would provide a parkway effect and keep aesthetics in mind. Mayor Kimble stated that aesthetic elements are very important, as this section is a welcome to the state and to the area to visitors arriving from across the bridge. II. ADJOURN The meeting was adjourned at 5:41 p.m. • Respectfully submitted, p�'� ontent d Fo Julie Johnson ' °%:U — . et i CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 28, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Councilmember Doerr added "Correspondence from Stan Narusiewicz" as item I under New Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that the next • Planning Commission meeting will be held on November 13, 2003. Parks Commission: Councilmember Abrahamson reported that the Parks Commission held it's Fall Parks Walk Through on Saturday, October 25. The next regular meeting will be held on November 17, 2003 at 6:30 p.m. Cable Commission: Councilmember Doerr provided a clarification on information mailed to residents concerning Comcast, stating that residents do not have to replace their cable boxes unless they are upgrading to digital cable. Councilmember Doerr added that high definition television is scheduled for broadcast in 2005. Councilmember Doerr also announced that the Cable Commission will hold its holiday party at the access center on December 14 and the public is invited to attend. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will hold a special meeting on October 30 at 7;00 p.m. to discuss piping options. Other Liaison/Staff Reports: Councilmember McComber reported that the Highway 36 stakeholders meeting was held earlier in the day. More information will be available during the public • review process. City Council Meeting Minutes October 28, 2003 Page 2 of 5 III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the recycling award recipient is Michael Pominville, 14871 58 Street North, #2. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 14, 2003 C. Approve Budget Transfers D. Volk Water & Sewer Inc. 4 Payment Request for Oak Park Station Phase I Mayor Beaudet pulled item B for discussion. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to table the October 14 City Council meeting minutes to the next meeting. Carried 5 — 0. V. Public Hearings: • None VI. New Business: A. National Adoption Month Proclamation Mayor Beaudet presented the National Adoption Month Proclamation to Julie Kink of Hope Adoption and congratulated Hope Adoption on its 25 Anniversary. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the National Adoption Month Proclamation. Roll call vote taken. Carried 5 — 0. B. Walmart Donation Police Chief Swanson explained that an unsolicited donation of $1,500 has been received from the Walmart Foundation. Chief Swanson stated that the funds would be used for children's coloring books and other items to promote safety. Councilmember Swenson, seconded by McComber, moved to receive the information and accept the donation. Carried 5 —0. City Council Meeting Minutes October 28, 2003 Page 3 of 5 C. Tobacco Compliance Checks Police Chief Swanson reported on recent tobacco compliance checks, noting that there were no violations. Councilmember Abrahamson, seconded by Doerr, moved to receive the information. Carried 5 — 0. D. Speedway SuperAmerica LLC New Application for Off -Sale 3.2 Beer Licenses Councilmember Swenson, seconded by McComber, moved to approve the application and grant the licenses. Carried 5 — 0. E. Nextel/Placement of Antennae on Xcel Tower #11 at 13835 60 St. N. City Planner Richards reviewed the proposed location and appearance of the related structure. Richards noted screening for the structure and parking requirements. Richards also reviewed conditions of approval in the proposed Resolution. Mayor Beaudet noted that condition 21 should be changed to reflect the Middle St. Croix as the watershed district. • Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution as amended. Roll call vote taken. Carried 5 — 0. F. Denny Hecker Conditional Use Permit Application/14738 60 St. N. City Planner Richards provided a review of the application for use of the former Amoco site adjacent to the Denny Hecker Cadillac dealership. Richards discussed site access issues and noted that a new site plan would be needed outlining parking and allowing emergency vehicle access. Richards also discussed concerns about the canopy signage in that the site already has excessive signage and there is glare from the canopy lights. Richards added that the sixty day application period will expire at the end of the month. Discussion was held with Councilmembers expressing concern over parking, lack of curb and gutter, lighting and signage. Councilmember Swenson, seconded by McComber, moved to direct staff to extend the application period for another sixty days as allowed under the statute. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone • consideration due to lack of sufficient information. Carried 5 — 0. City Council Meeting Minutes October 28, 2003 Page 4 of 5 Councilmember Doerr, seconded by Abrahamson, moved to notify the applicant that the lighting on the facade of the building and the canopy signage will be shut off until the site is brought into compliance. Carried 5 — 0. G. Planning Commission Alternate Position Mayor Beaudet, seconded by Councilmember McComber, moved to send a draft of Planning Commission Ordinance 210.02 to both Parks and Planning Commission for consideration of terms and the appointment process. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to direct staff to set a Public Hearing when the Ordinance is ready for Council review. Carried 5 — 0. H. City of Stillwater Franchise Fee Councilmember Doerr expressed concern that the franchise fee Xcel Energy is billing to Stillwater residents for the city of Stillwater will inadvertently be charged to some Oak Park Heights residents due to similarity in addresses and because the communities share the same zip code. City Administrator Johnson stated that he has discussed this concern with Xcel Energy. Xcel uses an • address based system that will only charge the fee to properties with the Stillwater tax code. Correspondence from Stan Narusiewicz Councilmember Doerr stated that Mr. Narusiewicz's letter give the impression that he's representing the City of Oak Park Heights. Doerr stated that Mr. Narusiewicz needs to clearly identify whom he represents when sending such correspondence. VII. Old Business. A. Brekke Park Furnace HVAC Project Discussion was held concerning the exhaust fans, dampers and electric duct heaters in the park building. Public Works Director Johnson stated that there would also be an additional charge to fill in the ducts currently located in the floor. Councilmember Swenson, seconded by Abrahamson, moved to authorize $6,591 to replace the Brekke Park furnace. Carried 4 — 1, Beaudet opposed. • B. Purchase of Public Works Equipment (Tractor) Public Works Director Johnson asked that this item be tabled so more information could be gathered. City Council Meeting Minutes October 28, 2003 Page 5 of 5 • Mayor Beaudet, seconded by Councilmember Swenson, moved to postpone discussion to the next Council meeting. Carried 5 — 0. C. Highway 36/RESOLVE Resolution Councilmember McComber, seconded by Doerr, moved to adopt the Resolution as presented. Mayor Beaudet moved to amend the Resolution to clarify that the City wants the entire bridge and corridor project completed at the same time. Motion died for lack of a second. Roll call vote taken on the primary motion. Carried 5 — 0. D. Wild and Scenic Rivers Act Resolution Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone consideration until correspondence is received from Washington, DC. Carried 5 -0. E. Central Business District Work Program/Update City Planner Richards presented a work program prepared at the Council's • request for changes to the Comprehensive Plan, Zoning Ordinance and Design Guidelines related to the Central Business District. Mayor Beaudet, seconded by Councilmember Swenson, moved to postpone discussion until after the joint worksession with the City of Stillwater. Carried 5 -0. VIII. Adjournment. Councilmember McComber, seconded by Abrahamson, moved to adjourn at 8:17 p.m. Carried 5 — 0. Respectfully submitted, A!'. ,f �'. itent / and Form, J e Johnson David Beaudet A. • inistrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, OCTOBER 14, 2003 CITY COUNCIL MEETING MINUTES Call t g o Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Finance Director Holst and City Planner Richards. Absent: None. City Administrator Johnson removed items J and K under New Business and added "Autumn Hills Park Shelter" as item J under New Business. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported on the Planning Commission held October 9 The Commission held two public hearings on applications that will be considered at the next City Council meeting. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will hold a regular meeting on Monday, October 20 and a Fall Parks Walk- Through on Saturday, October 25. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on October 15 7:00 p.m. at the access center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will hold a special meeting on October 30 to discuss stage three Perro Creek piping, and a regular meeting on November 13. Other Liaison/Staff Reports: 1. November Meeting Date Reminder: Wednesday, November 12, 2003 — Mayor Beaudet provided a reminder that the first November meeting is scheduled for Wednesday, November 12 due • to the Veteran's Day holiday. City Council Meeting Minutes October 14, 2003 Page 2 of 6 2. Fall Clean-up Report — Mayor Beaudet stated that although participation was down slightly, the Fall Clean-up was very successful. 3. Highway 36 Technical Advisory Committee — Councilmember McComber reported that a meeting will be held October 15, 5:30 — 7:00 p.m. in Room 20 of the Washington County Government Center. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the first recycling award winner for the month of October is Tom Schiltgen, 5685 Omaha Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — September 23, 2003 C. McKean Square Utility & Street Improvements Payment Request #2 from Burschville Construction, Inc. • Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. 2003 Water, Sanitary Sewer and Storm Sewer Rate Study Finance Director Holst reviewed proposed increases in water, sanitary sewer and storm sewer rates. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution establishing water and sewer usage rates effective January 1, 2004, with a change to section 2.b. increasing from $2.94 to $3.00. Roll call vote taken. Carried 5 — 0. B. Approve Resolution for Increase in On -Sale Liquor License Fee Finance Director Holst recommended an increase in on -sale liquor license fees from $2,500 per year to $2,600. • City Council Meeting Minutes October 14, 2003 Page 3 of 6 • Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution establishing liquor license fees. Roll call vote taken. Carried 5 — 0. C. Approve Resolution for Increase in Tobacco License Fee Finance Director Holst recommended an increase in tobacco license fees from $75 per year to $100 per year to cover increased administration and enforcement costs. Councilmember Swenson, seconded by Mayor Beaudet, moved to adopt the Resolution establishing tobacco license fees. Roll call vote taken. Carried 5 — 0. D. Administrative Fees for Tax Exempt Bonds Policy Finance Director Holst reviewed options for establishing a policy for administrative fees for tax exempt bonds. Holst reviewed fees charged by other cities and the current policy on fees for special financing requests. Mayor Beaudet, seconded by Councilmember McComber, moved to direct • staff to draft a policy with two tiers of fees to include lower fees for affordable housing projects. Carried 5 — 0. E. Sale of Fireworks Products License Fee Finance Director Holst presented information for establishing a fee for the sale of fireworks per state law. Councilmember Swenson, seconded by McComber, moved to approve an Ordinance amendment for establishing an annual license fee for the sale of fireworks products. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution establishing an annual license fee for the sale of fireworks products. Roll call vote taken. Carried 5 — 0. F. Schedule Joint Worksession with Stillwater to Discuss Hwy. 36 Corridor Councilmember McComber suggesting scheduling a joint worksession with the City of Stillwater to discuss information to be provided to SRF Consulting for inclusion in the Highway 36 Corridor scoping document. • Councilmember McComber, seconded by Swenson, moved to direct staff to set up a date for a joint worksession with Stillwater. Carried 5 — 0. City Council Meeting Minutes October 14, 2003 Page 4 of 6 • G. Schedule Worksession with City Engineer to Discuss Utility Relocation Councilmember McComber suggested scheduling a worksession to discuss city infrastructure that could be affected by Highway 36 improvements. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff to get an RFP from the Planner, Engineer and Auditor to update the estimates provided in the early 1990s for Highway 36 improvements. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to discuss cost estimates at the upcoming budget worksession as the second item on the agenda. Carried 5 — 0. Vote taken on primary motion; carried 5 — 0. H. Resolution Concerning Highway 36 Improvements Brief discussion was held with Councilmembers agreeing to discuss a Resolution at the upcoming budget worksession. Consider County Quick Access /GIS Software Agreement Councilmember Swenson, seconded by McComber, moved to approve the software agreement. Carried 5 — 0. J. Autumn Hills Park Shelter City Administrator Johnson requested Council approval of the final design for the Autumn Hills Park Shelter so the Parks Commission could proceed to obtain a construction cost estimate. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to obtain a cost estimate from Archnet for the final park shelter design. Carried 5 — 0. VII. Old Business. A. Budget and Capital Improvement Program Worksession Mayor Beaudet, seconded by Councilmember Doerr, moved to schedule a worksession for October 21, 2003, 6:00 to 8:00 p.m. Carried 5 — 0. • City Council Meeting Minutes October 14, 2003 Page5of6 • B. Menards Expansion at 5800 Krueger Lane City Planner Richards reviewed detailed plans for expansion of the Menards store. Richards discussed the proposed lighting and the existing non- conforming lighting. Discussion was held concerning the proposed relocation of the truck entrance and truck access. Lengthy discussion was held with Councilmembers expressing concern over access to the undeveloped property that would be remaining after the proposed Menards expansion. Councilmember Swenson, seconded by Mayor Beaudet, moved to add a condition to the approval allowing seven years for Menards to bring the parking lot lights into compliance. Carried 5 - 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to add the issue of traffic on the undeveloped Brackey property to the October 21 worksession agenda. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone the Menards Expansion to the next Council meeting. Carried 5 — 0. • C. Wild and Scenic Rivers Act Resolution Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the Administrator to send a letter to the mediator to ask if this Resolution would have any affect on mediation and a letter to Mr. Oberstar asking if it would affect pending legislation. Roll call vote taken. Failed 1 — 4, Abrahamson, Doerr, McComber and Swenson opposed. Councilmember McComber stated that the RESOLVE group is expecting correspondence from Washington, DC that would clarify the impact of the Wild and Scenic Rivers Act on the St. Croix River Crossing project. Councilmember Swenson, seconded by McComber, moved to table to the next Council meeting. Carried 5 — 0. D. Waste Hauling/Recycling Contract City Administrator Johnson stated that two 90 day periods have passed and he has revised the proposed contract to address the County environmental charge. • City Council Meeting Minutes October 14, 2003 Page 6of3t Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to issue an RFP and engage in direct negotiations. Carried 5 — 0. E. Norell Avenue/Krueger Lane Trail and Lighting Improvements Resolution Councilmember Swenson, seconded by McComber, moved to adopt the Resolution directing the City Engineer to prepare a feasibility report. Carried 5 — 0. F. Emergency Vehicle Preemption Grant Application/Removed Advance Warning Lights City Administrator Johnson reported that MNDOT is willing to provide a design for the EVP system and asked for Council authorization to apply for a grant from the MNDOT Cooperative Agreement Program. Councilmember Swenson, seconded by Mayor Beaudet, moved to adopt the Resolution authorizing grant application. Roll call vote taken. Carried 5 -0. • G. Inspection Services with Bayport City Administrator Johnson reported that work has begun on a new agreement and requested authorization for an extension of the current contract through the end of the year. Councilmember Swenson, seconded by Mayor Beaudet, moved to extend the Inspection Services Contract with Bayport. Roll call vote taken. Carried 5 — O. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 8:40 p.m. Carried 5 — O. Respectfully submitted, Ap • rdo -i." M: nt and Fo e l ir o V4,1 1 4 J. ie John n David : eaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, SEPTEMBER 23, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. City Administrator Johnson added "Appoint Parks Commissioner" as item F under New Business and "Purchase of Public Works Equipment" as item G under New Business. Councilmember Doerr added "Tree Trimming" as item H under New Business. Mayor Beaudet added "Strategic Planning Meeting with the City of Bayport" as item I under New Business. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission 411 C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on September 11, 2003 and forwarded two items to the Council from that meeting. The next meeting is scheduled for October 9, 2003. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will hold its next meeting on October 20, 2003. Cable Commission: Councilmember Doerr stated nothing to report. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on October 9, 2003. Other Liaison/Staff Reports: 1. Fall Clean -up Reminder Mayor Beaudet provided a reminder of the Fall Clean -up scheduled for October 11, 2003, 7:30 a.m. — 1:00 p.m. • City Council Meeting Minutes September 23, 2003 Page 2 of 5 • 2. RESOLVE Stakeholders Meeting Councilmember McComber provided a report on the RESOLVE meeting held earlier in the day. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the recycling award winner for the second half of September is Donald and Sandra Koller of 5335 Ojib Way North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — September 9, 2003 Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: • A. Resolution in Support of the 1968 Wild and Scenic Rivers Act Oak Park Heights resident Stan Narusiewicz presented a proposed Resolution in support of the 1968 Wild and Scenic Rivers Act. Councilmember McComber discussed pending legislation that may affect the Wild and Scenic Rivers Act as it relates to the St. Croix River Crossing Project. Councilmember Swenson, seconded by McComber, moved to table to the next Council meeting. Carried 5 — 0. B. Snowplowing Contract Mayor Beaudet, seconded by Councilmember McComber, moved to approve an extension of the snowplowing contract. Carried 4 — 0 — 1, Abrahamson abstained. C. Menards Expansion City Planner Richards reviewed the proposal for the addition of a garden center and other remodeling at the Menards store, noting the proposed • location of the garden center, yard entrance and expanded warehouse. City Council Meeting Minutes September 23, 2003 Page 3 of 5 • Discussion was held concerning the relocation of the yard entrance and the conditions in the proposed Resolution. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to amend the language in condition 3 to state that outside storage "shall not be visible from any location on 58 Street or Krueger Lane adjacent to the property ". Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the previous motion to add conditions 19, 20 and 21 to be drafted by the City Planner. Carried 5 — 0. Discussion was also held concerning platting the remaining outlot to the west of the Menards property and future truck access to the building. Councilmember Swenson, seconded by Abrahamson, moved to table to the next Council meeting. Carried 5 — 0. D. Dvorak Rear Yard Setback City Planner Richards reported that the Planning Commission recommended approval of the request by Mr. Dvorak for a variance from the 30 foot rear yard setback to a 22 foot setback to allow for the addition • of a three season porch on the rear of his home. Richards noted that the subject property was developed in 1957 under township standards when no setbacks were in place. City Attorney Vierling added that adjacent property owners would not be affected, the neighbors do not have any objections and that reasonable use of the property would be denied if the variance was not granted. Attorney Vierling also stated that the development of the property under township standards and subsequent conversion to a city property has created a hardship. Councilmember McComber, seconded by Abrahamson, moved to approve the Dvorak rear yard setback variance. Roll call vote taken. Carried 5 — 0. E. Waste Hauling Contract Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the next City Council meeting. Carried 5 — 0. F. Appoint Parks Commissioner Councilmember Abrahamson reported that the Parks Commission voted to recommend appointment of Randy Wagner to the vacant seat and also suggested appointing an alternate. • City Council Meeting Minutes September 23, 2003 Page 4 of 5 Mayor Beaudet, seconded by Councilmember Swenson, moved to appoint Randy Wagner to the Parks Commission to fill the seat vacated by Mark Weyer. Carried 5 — 0. Councilmember Abrahamson, seconded by McComber, moved to direct the City Attorney to draft an Ordinance amendment to create an alternate position on the Parks Commission. Carried 5 — 0. G. Purchase of Public Works Equipment Public Works Director Johnson distributed information on winter trail maintenance and other uses for maintenance equipment. Johnson reviewed the equipment currently in use and presented three options for purchase of additional equipment. Councilmember Swenson, seconded by Doerr, moved to direct the Public Works Director to obtain two written bids for a John Deere 4510 tractor. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to issue an RFQ on all three pieces of equipment. Carried 3 — 2, Doerr and Swenson opposed. Councilember Abrahamson, seconded by McComber, moved to reconsider. Carried 5 — 0. Councilmember Abrahamson, seconded by McComber, moved to amend the primary motion to issue an RFQ for tractors similar to the John Deere 4510. Carried 4 — 1, Beaudet opposed. H. Tree Trimming Councilmember Doerr stated that tree trimming needs to be performed this year, especially on 55 and 56 Streets. I. Strategic Plannin Wor ksession with B Mayor Beaudet, seconded by Councilmember McComber, moved to propose October 7 and November 19 to Bayport as possible meeting dates. Carried 5 — O. VII. Old Business. A. Brekke Park Furnace Replacement City Administrator Johnson presented two options for possible action to replace the Brekke Park heating system. City Council Meeting Minutes September 23, 2003 Page 5 of 5 • Councilmember Swenson, seconded by McComber, moved to issue an RFP to replace the furnace using a heating and ventilating contractor. Carried 4 — 1, Beaudet opposed. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:39 p.m. Carried 5 — 0. Respectfully submitted, : p •° • ve s to • ntent and 41/4 J lie John en 1. a 'd Beaude dministrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, SEPTEMBER 9, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler and Public Works Director Johnson. Absent: None. Councilmember Swenson added "Correspondence to Sunnyside Residents" as item C under New Business. Councilmember Doerr, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that the Planning Commission will meet on September 11, 7:00 p.m. Two public hearings will be held at that meeting, a continued hearing on a variance request and a hearing for the proposed Menards expansion. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will hold a regular meeting at 7:00 p.m., September 15 and will interview Parks Commission applicants prior to the meeting. Cable Commission: Councilmember Doerr stated nothing to report. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on September 11, 2003, 7:00 p.m. at the Soil & Water Board offices. Other Liaison/Staff Reports- Fall Clean up Reminder: Mayor Beaudet provided a reminder of the Fall Clean-up to be held Saturday, October 11, 2003, 7:30 a.m. — 1:00 p.m. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that first recycling award winner for the month of September, 2003 is Mr. Leonard Skolnick, 5711 Norwich Avenue North. City Council Meeting Minutes 1 September 9, 2003 Page 2 of 3 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 26, 2003 C. Approve Revised Resolution Supporting Reinstallation of Advance Warning Flashers on Highway 36 D. Approve Bearing Replacement and Shaft Repair for Lift Stations E. Approve McKean Square Utility & Street Improvements Payment Request #2 from Burschville Construction, Inc. Councilmember Doerr pulled item D for discussion. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus item D. Roll call vote taken. Carried 5 — 0. Public Works Director Johnson explained that the lift stations are due for repair and replacement of some parts and are starting to experience some leakage. Councilmember Doerr, seconded by McComber, moved to approve bearing replacement and shaft repair at the lift stations. Carried 5 — 0. V. Public Hearings: None • VI. New Business: A. Adopt Resolution Approving 2004 Proposed Budget and Proposed Tax Levies Mayor Beaudet briefly reviewed the budget, explaining that the levy increase is 60% of the $100,000 state aid that was lost. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution as presented. Roll call vote taken. Carried 5 — 0. B. Set Date and Time of Truth in Taxation Hearings Councilmember McComber, seconded by Swenson, moved to set Truth in Taxation Hearings for December 1, 2003, 5:00 p.m. and December 9, 2003, 6:30 p.m. Carried 5 — 0. C. Correspondence to Sunnyside Residents Councilmember McComber stated that she received correspondence concerning the St. Croix river crossing to be sent to Sunnyside residents and has asked that her name be removed from the document as she was not an author and did not authorize use of her name. Councilmember Swenson, seconded by McComber, moved to accept receipt of the correspondence. Carried 5 — 0. VII. Old Business. A. Central Business District: Comprehensive Plan, Rezoning and Design Guidelines Planning Cost Proposal for Revisions City Council Meeting Minutes September 9, 2003 Page 3 of 3 • City Administrator Johnson explained that the City Planner has submitted a cost estimate for revisions to the Central Business District guidelines as requested at a joint worksession between the City Council and Planning Commission. Councilmember Doerr, seconded by McComber, moved to place this item on the next Agenda after comments from the Planning Commission. Carried 5 — 0. B. Kohls: Review of Development Contract and Brown's Creek Watershed Modifications City Attorney Vierling reported on the need for a revised Resolution to incorporate modifications to the plan. Discussion was held concerning the space available and locations for future trail easements. Driveway easement for Norell Avenue access was also discussed. Councilmember McComber, seconded by Doerr, moved to adopt the amended Resolution. Roll call vote taken. Carried 5 — 0. Jay Scott of North American Properties reported on the progress of the development and stated that they would like a grading permit issued by the end of the week. • Mayor Beaudet, seconded by Councilmember Swenson, moved to direct the Administrator to grant a temporary grading permit subject to review by the City Attorney. Roll call vote taken. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 7:52 p.m. Carried 5 — O. Respectfully submitted, Ap ? : . - _ - t and Form, lie Johnson Ottf I Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, AUGUST 26, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Snyder, Public Works Director Johnson and City Planner Richards. Absent: None. City Administrator Johnson added "Parks Commission Recommendation" as item E under New Business. Councilmember Doerr added "Cable Commission Budget" as item F under New Business. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission took action on many items at its August 14 meeting. The next meeting will be held on September 11, 2003 and will include one new application and one continued item. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on August 25 The next meeting is scheduled for September 15, 2003. Mayor Beaudet added that there is an opening on the Parks Commission. Cable Commission: Councilmember Doerr reported that the Cable Commission Budget is on the Council Agenda for approval. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m., September 11, 2003 at the Washington County Soil & Water Board office. A continued meeting will be held September 4 to continue work on easements for the prison piping system. • City Council Meeting Minutes August 26, 2003 Page 2 of 5 110 Other Liaison/Staff Reports: Public Works Director Johnson reported on a sewage spill that leaked into Perro Pond and Perro Creek. Johnson stated that warning signs have been placed along Perro Pond and Perro Creek and the necessary agencies have been notified. Mayor Beaudet announced an Open House to be held at Oak Park Elementary to celebrate the completion of the playground project. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the recycling award for the second half of August has been awarded to Mr. Arthur Edhlund of 1429. Oldfield Avenue Court North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 12, 2003 C. Approve HLB Tautges Redpath, Ltd. Auditing Services for December 31, • 2003 Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Snyders PUD Amendment City Planner Richards reported that the applicant is asking for approval to relocate to the lower mall. The project would include upgrading the building and adding on more space and a drive through window. Richards added that the applicant will re -use the sign formerly used by the movie theater. Councilmember McComber, seconded by Doerr, moved to adopt a Resolution approving the PUD Amendment. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes August 26, 2003 Page 3 of 5 • Kohl's (N.A. Properties) PUD: General Plan Approval City Planner Richards reported that the General Plan is very similar to the Concept Plan with the elimination of an exit to 58 Street. The proposed exterior is similar to other Kohl's stores and meets guidelines. Richards distributed revised conditions for approval, noting changes to conditions 6, 8 and 11. Lengthy discussion was held concerning the location of trails along Norell and Krueger. Steve Johnson of Westwood stated that they are strongly opposed to a trail along Krueger but support a trail along Norell. Johnson stressed the need to install the trail as a development cost with the construction of the rest of the development unless the cost could be assessed for future construction. Mayor Beaudet, seconded by Councilmember Swenson, moved to adopt the revised Resolution approving the General plan with the addition of condition 22 to allow for a future trail on Krueger Lane with the cost to be paid through an assessment. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend the • primary motion to add to condition 8 to allow for an easement for a trail on Krueger Lane. Carried 5 — 0. Roll call vote taken on primary motion. Carried 5 — 0. Midas CUP: Multi -Tenant Retail Building City Planner Richards reported that the City Administrator received a letter earlier in the day withdrawing the application. Councilmember Swenson, seconded by McComber, moved to accept the withdrawal of the CUP application. Carried 5 — 0. Disposition of Chevy Dump Truck Public Works Director Johnson reported that the rear axle has given out on the 1987 Chevy dump truck Johnson requested Council permission to dispose of the truck at an auction. Councilmember Swenson, seconded by McComber, moved to authorize the Public Works Director to dispose of the 1987 Chevy dump truck at auction. Carried 5 — 0. • City Council Meeting Minutes August 26, 2003 Page 4 of 5 • Councilmember Swenson, seconded by McComber, moved to direct staff to provide Public Works equipment maintenance records and a draft policy on equipment maintenance for Council review. Carried 5 — 0. Parks Commission Recommendation Councilmember Abrahamson reported that the Parks Commission has recommended that the Council authorize the purchase of additional plans and specifications for the Autumn Hills park shelter. The cost would be approximately $1,000 to $1,500 for a more finished plan that could be used to determine a cost for construction of the shelter. Mayor Beaudet, seconded by Councilmember Swenson, moved to authorize up to $1,500 from the Council Contingency Fund for purchase of additional plans and specs. Carried 4 —1, Doerr opposed. Cable Commission Budget Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Cable Commission Budget as presented. Carried 5 — 0. • VII. Old Business. A. Highway 36 Warning Lights Rick Arnebeck, Area Manager for MNDOT, provided information and addressed concerns regarding the removal of the advance warning flashers on Highway 36. Steve Misgen, Traffic Engineer for MNDOT and Amr Jabr, District Traffic Engineer for MNDOT, also provided information concerning the history of advance warning lights and the reasons behind the decision to remove the lights. Mr. Misgen noted that the lights on Highway 36 located eastbound at Washington Avenue remain due to the change from rural to urban in that location. Mayor Beaudet requested clarification on a statement from a local newspaper that MNDOT had informed the cities prior to removing the advance warning lights. Mr. Arnebeck stated that a letter was not sent to the cities, rather a press release was prepared and distributed. Mr. Arnebeck added that newspapers chose not to print the press release. Councilmember Swenson, seconded by McComber, moved to adopt a Resolution supporting the reinstallation of the advance warning flashers on Highway 36 and direct staff to investigate recover of funds expended to install the lights. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes August 26, 2003 Page 5 of 5 • B. Denny Hecker Auto Dealership at 60 Street and Osgood Avenue — Site Use, Signage and Lighting Issues City Planner Richards reported that an application has been submitted for improvements already made and the applicant is in the process of gathering the necessary documentation. C. Brekke Park HVAC Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the Administrator to obtain proposals for Council review to bring the Brekke Park shelter HVAC up to code as soon as practically possible. Carried 5 — 0. VIII. Closed Session. Council adjourned to closed session at 8:47 p.m. to conduct a routine performance review of the City Administrator. IX. Return to Open Session Open session was reconvened at 9:15 p.m. • A. Office Reconfiguration City Administrator Johnson explained plans for reconfiguration of the City offices. Councilmember Swenson, seconded by McComber, moved to authorize up to $3,500 for office reorganization. Carried 5 — 0. X. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 9:30 p.m. Carried 5 — 0. Respectfully submitted, • t "t""': '�•%- •ntent and F , I 1 7 ; a Johns • • :r kfr, i • : eaudet • • inistrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 12, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meetin g was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson. Absent: None. City Administrator Johnson added "Highway 36 Warning Lights" as item G under New Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that the Commission met on August 14 and discussed several development applications including Menards, Snyders, Midas and a variance request from a homeowner. Parks Commission: Councilmember Abrahamson reported that the Parks Commission did not meet due to lack of quorum. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on August 20, 2003, 7:00 p.m. at the access center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 14, 2003, 7:00 p.m. at the Soil & Water District office. Other Liaison/Staff Reports: Party in the Park: Mayor Beaudet thanked businesses for their participation and thanked city staff for coordinating the event. • City Council Meeting Minutes August 12, 2003 Page 2 of 4 411 III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that Mr. Merle Strobbehn of 6425 Peacan Avenue North had been selected for the first August recycling award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 22, 2003 C. McKean Square Utility & Street Improvements Payment Request #1 from Burschville Construction, Inc. D. Adopt Resolution Authorizing Application for Safe & Sober Grant E. Approve Boulevard Tree Planting Councilmember Doerr, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: • A. 2003 Budget Adjustments Mayor Beaudet, seconded by Councilmember McComber, moved to approve 2003 budget adjustments as presented by Resolution. Roll call vote taken. Carried 5 — 0. B. Schedule Administrator /Council Worksession Councilmember McComber suggested scheduling a worksession for a performance review of the City Administrator per his contract. Councilmember Swenson, seconded by McComber, moved to schedule a closed session following the August 26, 2003 Council Meeting. Carried 5 — 0. C. Schedule Joint Worksession with Planning Commission — Central Business District and Highway 36 Councilmember McComber recommended holding a joint worksession with the Planning Commission to discuss the Central Business District. McComber suggested giving the dates of August 28, September 9, September 16 or October 9 to the Planning Commission for scheduling. • City Council Meeting Minutes August 12, 2003 Page 3 of 4 • D. Highway 36 Corridor Technical Advisory Team Councilmember McComber reported that MNDOT is assembling a Technical Advisory Team to work on the Environmental Impact Statement for the Highway 36 Corridor. McComber recommended that Mary Ellen Huss, Mark Powell and Joe Kohler serve on that committee and stated that she would also like to serve on the committee. Councilmember Swenson, seconded by Doerr, moved to appoint Councilmember McComber to the Technical Advisory Team and to ask Mary Ellen Huss, Joe Kohler and Mark Powell to serve on the Committee. Carried 5 — 0. E. Oren Avenue Closure /Correspondence from Attorney Rollin Crawford City Administrator Johnson stated that this item was included for informational purposes to make the Council aware that City Attorney Vierling will respond on behalf of the City. F. Denny Hecker Auto Dealership (Formerly Routson Motors) at 60 Street and Osgood Avenue — Site Use, Signage and Lighting Issues • City Administrator Johnson reported that the Planning Commission is concerned about the new signage and improvements at the former Amoco location currently occupied by Denny Hecker's Auto Dealership at the former Routson Motors site. The Commission feels staff investigation is needed to determine if there are violations. Councilmember Doerr, seconded by McComber, moved to direct the City Planner to review the issue and make recommendations at the next Council meeting. Carried 5 — 0. G. Highway 36 Warning Lights Councilmember McComber reported that the warning lights on Highway 36 have been removed by MNDOT without prior notification to the City. City Administrator Johnson reported that MNDOT had changed its policy on warning lights due to maintenance costs and feels that the lights are not beneficial. Johnson added that MNDOT representatives have agreed to come to the next City Council Meeting. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone discussion to a meeting with a MNDOT representative in attendance. Carried 5 — 0. • City Council Meeting Minutes August 12, 2003 Page 4 of 4 • VII. Old Business. — None VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 7:24 p.m. Carried 5 — O. Respectfully submitted, Ap ► o es , : cntent and Fo , alk lie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 22, 2003 • CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson and City Planner Brixius. Absent: None. City Administrator Johnson added "Bernie Nass Workshop" as item H under New Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: 1. Planning Commission 2. Parks Commission 3. Cable Commission 4. Water Management Organizations 5. Other Liaison/Staff Reports Planning Commission: Planning Commissioner Runk reported that the • Planning Commission met on July 11 and has forwarded three items to the Council from that meeting. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on July 28, 2003 at 5:30 for a budget worksession. The next regular meeting is scheduled for August 18, 2003, 6:30 p.m. Cable Commission: Councilmember Doerr reported that the next meeting will be held on August 20, 2003, 7:00 p.m. at the Access Center. Doerr also noted that the Commission will be expanding its studio space into adjacent leased space. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 13, 2003, 7:00 p.m. at the Soil & Water Conservation District office. Other Liaison/Staff Reports: 1. Party in the Park Reminder. Administrative Secretary Johnson stated that plans are going well for Party in the Park scheduled for Tuesday, August 5, 2003, 5:00 — 7:00 p.m. in Brekke Park. 2. St. Croix River Crossing Committee: Councilmember McComber reported on the meeting held July 22 °a. City Council Meeting Minutes Page 2 of 4 III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that the second recycling award winner for the month of July is Daniel Brookman, 5610 Omar Avenue North. Visitors: State Senator Brian LeClair discussed budget shortfalls and the Minnesota Personal Protection Act. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 24, 2003 C. Approve City Council Minutes — July 8, 2003 D. Approve Scheduling of Fall Clean-up: October 11, 2003, 7:30 a.m. — 1:00 p.m. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. • VI. New Business: A. Parks Commissioner Resignation Mayor Beaudet, seconded by Councilmember Abrahamson, moved to accept the resignation of Commissioner Weyer and issue a letter of thanks. Carried 5 — 0. B. Schedule Budget Workshops Mayor Beaudet, seconded by Councilmember Swenson, moved to schedule budget workshops for August 12 and 26 from 5:30 p.m. to 7:00 p.m. and September 2 from 4:00 p.m. to 6:00 p.m. Carried 5 — 0. C. Stillwater /Oak Park Heights Storm Water Management Agreement — Brown's Creek Area City Attorney Vierling reported that the City of Stillwater has approved the Agreement. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the • agreement and authorize the Mayor to sign. Carried 5 — 0. D. North American Properties /Kohl's PUD Concept Plan Request City Council Meeting Minutes Page 3 of 4 • City Planner Brixius reviewed the proposed concept plan for a retail development at the corner of 60 Street and Kruger Lane. Brixius reviewed the plat, noting proposed locations for two restaurants, fast food and bank, noting access points. Brixius added that the property would need to be rezoned from Open to B -2 and that the Highway 36 frontage road realignment has been taken into consideration in the plan. Councilmember McComber, seconded by Doerr, moved to adopt a Resolution approving the North American Properties/Kohl's PUD Concept Plan. Roll call vote taken. Carried 5 — 0. E. Stillwater Area High School CUP Amendment Request City Planner Brixius reviewed the request for a CUP amendment to allow for construction of aluminum frame bleachers at the baseball fields. Councilmember Swenson, seconded by McComber, moved to adopt a Resolution approving a CUP Amendment for Stillwater Area High School. Roll call vote taken. Carried 5 — 0. F. WATE Enterprises PUD Amendment Request for 5610 Memorial Ave. 410 City Planner Brixius reported that the applicant is requesting an amendment to change the orientation of the building. Councilmember McComber, seconded by Doerr, moved to adopt a Resolution approving a PUD amendment request for WATE Enterprises. Roll call vote taken. Carried 5 — 0. G. Utility Basemap Update Public Works Director Johnson commented on the usefulness of a utility basemap and requested council approval. Councilmember Doerr added that the maps would also benefit the Finance Department. Councilmember Swenson, seconded by McComber, moved to approve updating the City's utility basemaps at a cost not to exceed $9,600 with funding as recommended by the Finance Director. Carried 5 — 0. H. Bernie Nass Worksession Councilmember Swenson, seconded by McComber, moved to accept Mr. Nass' letter and direct staff to draft a letter to Mr. Nass indicating that a request for a • worksession must come from Lake Elmo. Mayor Beaudet moved a substitute motion to meet with Mr. Nass after the August 12, 2003 budget workshop. Motion died for lack of a second. City Council Meeting Minutes Page 4 of 4 • Vote taken on primary motion. Carried 3 — 2, Beaudet and Doerr opposed. VII. Old Business. A. Zoning Ordinance Amendment Request — Midas City Planner Brixius provided background information and reported on the Planning Commission recommendations. The applicant's attorney reviewed the proposed site plan for five tenants plus a Midas located in the rear of the building, noting that the primary use of the building would be retail. Councilmember McComber, seconded by Doerr, moved to adopt a Resolution denying the zoning ordinance amendment request made by Peter Houser. Roll call vote taken. Carried 3 — 2, Abrahamson and Beaudet opposed. B. Bar Closing Time Discussion Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone further • consideration of the bar closing time until a request is received, at which time the Police Chief will be present for the discussion. Carried 5 — 0. C. CDBG Subcontract with Washington County HRA for Raymie Johnson Playground Project Rich Malloy of Washington County HRA reported that the City would be a pass through for the funds and that he would take care of the rest. Councilmember Swenson, seconded by McComber, moved to approve the Professional Services Agreement and Subgrantee Agreement and authorize the Mayor and City Administrator to sign. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 8:40 p.m. Carried 5 — 0. Respectfully submitted, A t . : Content an Form, • u lie Jo son David Beaus e Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JULY 8, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson and City Attorney Vierling. Absent: None. City Administrator Johnson added "St. Croix River Crossing Discussion" as item B under Old Business. Councilmember McComber added "Improving Service Delivery Policy Committee" as item E.2. under Department/Council Liaison Reports. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports 1. Party in the Park Reminder 2. Improving Service Delivery Policy Committee Planning Commission: Councilmember McComber reported that the Planning Commission will meet on Thursday, July 10 at 7:00 p.m. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on Monday, July 21 at 6:30 p.m. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on August 20, at 7:00 p.m. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on July 12, 2003, 7:00 p.m. at the Washington County Soil & Water Board office. Other Liaison/Staff Reports: 1. Party in the Park: Mayor Beaudet provided a reminder that Party • in the Park will be held on Tuesday, August 5, 2003 from 5:00 to 7:00 p.m. at Brekke Park. City Council Meeting Minutes July 8, 2003 Page 2 of 3 • 2. Improving Service Delivery Policy Committee: Councilmember McComber reported on many items that the Council may wish to monitor during the next legislative session. IV. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the recycling award winner for the first half of July is Adam and Beth Nelson of 6216 Lookout Trail. IV. Consent Agenda: A. Approve Bills & Investments Councilmember Doerr, seconded by McComber, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. • VI. New Business: A. Resolution to Maintain 1:00 a.m. Bar Closing Mayor Beaudet stated that it appears Stillwater will maintain its current 1:00 a.m. closing time for bars and recommended sending a Resolution in support of maintaining a 1:00 a.m. bar closing time to Bayport and Stillwater for their review. Councilmember Swenson, seconded by McComber, moved to deny the Resolution to set a uniform 1:00 a.m. bar closing time for the St. Croix Valley. Carried 4 — 1, Beaudet opposed. B. Resolution Supporting an Amendment to the Minnesota Personal Protection Act City Administrator Johnson reported that the League of Minnesota Cities has requested City Council consideration of a Resolution supporting changes to the Minnesota Personal Protection Act. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes July 8, 2003 Page3of3 • VII. Old Business. A. Zoning Ordinance Amendment Request— Midas City Administrator Johnson reported that the City had received a request from the applicant for a postponement. Councilmember Swenson, seconded by Mayor Beaudet, moved to postpone until the July 22, 2003 City Council Meeting. Motion withdrawn. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to place this item on the July 22, 2003 City Council Agenda and direct the City Administrator to send a letter to the applicant stating that the Council will dispose of this request at that meeting. Carried 5 — 0. B. St. Croix River Crossing Discussion Councilmember McComber discussed the St. Croix River Crossing Committee's Operating Agreement and reminded Councilmembers of the press release process and guidelines for communication with members of the press. McComber also stressed the importance of being respectful when making public comments that • are characterized as those of the Committee. VIII. Adiournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 7:43 p.m. Carried 5 — 0. Respectfully submitted, Approved -a ,• Content and F • rm, A - `'° ��► / lie Johns n David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 24, 2003 CITY COUNCIL MEETING MINUTES IP I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler and City Planner Richards. Absent: None. Councilmember Doerr added "Telecom Bill" as item E under New Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on June 12 and considered a request for rezoning. The next meeting is scheduled for July 10, 2003, 7:00 p.m. and there are three applications to be considered at that meeting. Parks Commission: Councilmember Abrahamson reported that the Parks Commission did not hold a June meeting for lack of a quorum. The next meeting is scheduled for July 21, 2003, 6:30 p.m. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on June 25, 2003 at 7:00 p.m. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on July 10, 2003, 7:00 p.m. at the Washington County Soil and Water Board office. Other Liaison/Staff Reports: Mayor Beaudet reported that the Coalition of Utility Cities met during the LMC Conference in St. Cloud. Mayor Beaudet added that the Coalition adopted its budget and elected officers with no change from the previous year. III. Visitors /Public Comment: Recycling Award: City Administrator Johnson reported that John Wolzon of 14196 Upper 54th St. is the recycling award winner for the second half of June. • . City Council Meeting Minutes , June 24, 2003 Page 2 of 3 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 10, 2003 C. Approve St. Croix Valley Chapter Minnesota Deer Hunters Association Application for a Lawful Gambling Permit Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. LMCIT Insurance Renewal Kate Tipping and Brian Alm of Landmark Insurance conducted a review of the City's policies and addressed questions concerning statutory limits, renewal date and rate increases. 1 Councilmember Swenson, seconded by Doerr, moved to accept the proposal for insurance with a revised renewal date of July 1 each year. Carried 5 — 0. B. Zoning Ordinance Amendment Request — Midas City Planner Richards stated that the Planning Commission passed a Resolution on a 5 — 0 vote to recommend denial of the request. Richards explained that the Commission was not in favor of expanding the allowable uses in the Central Business District and didn't feel they had been given direction by the Council to do so. Richards added that the applicant has requested a two week extension but that request was not received in writing prior to the meeting time. Mayor Beaudet, seconded by Doerr, moved to postpone this request to the next meeting. Carried 5 — 0. C. Home4Me, Inc. /Oakgreen Townhomes Utility Easement Vacation Request City Attorney Vierling explained the need to vacate the utility easement presently recorded on the property to allow it to be platted. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt a Resolution 0 vacating the utility easement. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes June 24, 2003 Page 3 of 3 • D. Request for Support — South Washington County Groundwater Study City Administrator Johnson reported that the Washington Conservation District has requested a letter from the City in support of the South Washington County Groundwater Study that would be used to solicit a grant for the project. Councilmember Swenson, seconded by McComber, moved to draft a letter of support without committing City funds to the study. Carried 5 — 0. E. Telecom Bill Councilmember Doerr stated that Senator Kelly has introduced SF -1556 which is a bill that would take funds away from cable commissions and send it to the Minnesota Public Utilities Commission. Doerr further stated that this would not be a benefit to citizens and would eventually burden the cities with supporting the local access centers. Doerr encouraged the Council to discuss this issue with local Senators and Representatives and stay informed on the status of the bill. VII. Old Business. A. Stillwater Ford/Routson Motors Parking Issues and Conditional Use Permit • Concerns City Administrator Johnson reported that the Police Chief has indicated that the problem has vastly improved and the Police Department will continue to monitor these businesses for compliance. Mayor Beaudet, seconded by Councilmember Doerr, moved to omit this item from future Council Agendas unless the Administrator determines otherwise. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Abrahamson, moved to adjourn at 7:42 p.m. Carried 5 — O. Respectfully submitted, Approv- :: s to Con : - . d Form, Cd 466L ie Johnson David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 10, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Public Works Director Johnson, and City Planner Richards. Absent: None. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission will welcome a new Commissioner at its next meeting on June 12, 2003. The Commission will also discuss a zoning amendment for the • proposed Midas development. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met twice during the past week to discuss possible park development at the Xcel Energy Flyash Disposal Facility. The next regular meeting will be held on Monday, June 16 at 6:30 p.m. Cable Commission: Councilmember Doerr reported that the June meeting has been has been moved from the 17 to the 25 due to a conflict with the League of Minnesota Cities Conference. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on June 12, 7:00 p.m. at the Washington County Soil and Water Board office. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that the recycling award recipient is Donovan Bump, 14939 Upper 55 Street North. • City Council Meeting Minutes June 10, 2003 Page 2 of 5 • IV. Consent Agenda: A. Approve Bills & Investments — checks no. 606, 43057, 43059 - 43104 B. Approve City Council Minutes — May 27, 2003 Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda with the corrected minutes. Roll call vote taken. Carried 5 — 0. V. Public Hearings: A. Oak Park Elementary School Playground Funding Request Oak Park Elementary Principal Sheila Eller reported that the parent group has received donations from the City of Stillwater and Baytown Township. City Attorney Vierling reported on the opinion received from the Attorney General's office. Vierling cautioned that the opinion does not have the effect of statute or a court ruling and recommended that the donation be made to the school district rather than to the parent group. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve a grant • of $17,462 from the Capital Revolving Fund to school district 834 for playground equipment with a Resolution to be drafted and signed by the Mayor. Councilmember Swenson, seconded by Doerr, moved to amend the motion to state that the funds will come from the Park Dedication Fund. Carried 4 —1, McComber opposed. Vote taken on primary motion. Carried 4 —1, McComber opposed. VI. New Business: A. Receive Annual Public Drinking Water Inspection Report Mayor Beaudet, seconded by Councilmember Abrahamson, moved to receive the report. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct staff to prepare costs for implementing items 1, 2, 3, and 4 outlined in the Public Works Director's memo. Carried 5 — 0. B. Section 125 Implementation/City Live Insurance Policy Transfer City Administrator Johnson and Bill Singer of AT Group explained the benefits of • the plan and the process for reimbursement. Tax savings for both employees and the City were discussed. City Council Meeting Minutes June 10, 2003 Page 3 of 5 • Councilmember Swenson, seconded by McComber, moved to approve implementation of a section 125 program and transfer of the City's life insurance policies for a trial period of 18 months. Carried 5 — 0. C. CDBG Raymie Johnson Playground Project City Administrator Johnson reported on the status of the CDBG funds for the Raymie Johnson playground project and advised that the City enter into an agreement with Washington County for execution of the project. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the information and authorize staff to work with Washington County to draft an agreement transferring the Raymie Johnson Playground Project to the County for execution. Carried 5 — 0. D. Bayport Building Inspection Services Contract City Administrator Johnson reported on a meeting held with the City of Bayport to discuss the Building Inspection services provided by Oak Park Heights. • E. Xcel Energy Flyash Facility — Concept/Long Range Plan Park Development Discussion was held concerning possible future use of the closed portion of the Xcel Energy flyash facility as a passive use /wildlife viewing park. Mayor Beaudet, seconded by Councilmember McComber, moved to forward the draft plan to Xcel Energy. Carried 5 — 0. F. AUAR/Stillwater Agreement City Attorney Vierling reported that he and City Engineer Postler met with City of Stillwater staff to discuss the AUAR. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution electing to join the Stillwater AUAR. Roll call vote taken. Carried 5 — 0. G. Policy Discussion Relating to City Grant Requests City Administrator Johnson inquired as to the Council's interest in developing a set of guidelines for processing grant requests and possibly budgeting for such requests. • City Council Meeting Minutes June 10, 2003 Page 4 of 5 • H. Bell Property Councilmember Swenson stated that Andersen Windows is currently building 100 homes in conjunction with Habitat for humanity. Swenson added that he would like to explore the possibility of constructing a Habitat for Humanity home on the Bell Property. Councilmember Swenson, seconded by Doerr, moved to appoint Councilmember McComber to work with staff to explore the possibility of constructing a Habitat for Humanity home on the Bell Property. Carried 5 — 0. VII. Old Business. A. Voting Precincts Administrative Secretary Johnson provided information concerning the City's two voting precincts and the options available for moving or adding a precinct. Councilmember McComber, seconded by Mayor Beaudet, moved to table until after the school district elections this fall. Carried 5 — 0. • B. Stillwater Ford/Routson Motors Parking Issues and Conditional Use Permit Concerns City Administrator Johnson reported on the status of the parking issues at Stillwater Ford and Routson Motors. Johnson stated that both businesses appear to be in compliance with the parking requirements of the respective Conditional Use Permits. Johnson added that staff will continue to monitor the situation. C. Zoning Ordinance Amendments City Planner Richards reported that language has been added concerning preapplication meetings. Councilmember McComber, seconded by Mayor Beaudet, moved to adopt the Resolution amending various sections of the zoning ordinance. Roll call vote taken. Carried 5 — 0. D. Award Bid for McKean Square Utility & Street Improvement Project Councilmember Swenson, seconded by McComber, moved to accept the bid from Burschville Construction, Inc. in the amount of $974,226.10 and retain the second • lowest bid bond until the contract documents are executed. Carried 5 — 0. City Council Meeting Minutes June 10, 2003 Page 5 of 5 E. St. Croix River Crossing Committee Councilmember McComber reported on the St. Croix River Crossing Committee meeting held earlier in the day and asked the Council for input. VIII. Adjournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 8:27 p.m. Respectfully submitted, Appr / to Conten o Form, /,jam. J ie Johnson David Beaudet Administrative Secretary Mayor • 411 CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 27, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports 1. Spring Clean-up Report • Planning Commission: City Planner Richards reported that the next meeting will be held on June 12, 2003. There are no new applications for that meeting but the Commission will discuss one carry over item. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet for a workshop on June 2, 2003 at 3:00 p.m. and will hold its next regular meeting on June 16. Cable Commission: Councilmember Doerr reported that the next meeting will be held on June 18, 2003. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will hold a special meeting on May 29, 2003, 7:00 p.m. at the Baytown Township Hall. The next regular meeting will be held on June 12, 2003, 7:00 p.m. at the Washington County Soil and Water Board office. Other Liaison/Staff Reports: 1. Spring Clean-up Report: Administrative Secretary Johnson reported that the Spring Clean-up held on May 17, 2003 went very smoothly with record 11111 turnout. City Council Meeting Minutes May 27, 2003 Page 2 of 4 • III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the second recycling award recipient for the month of May is Thomas Cole, 15076 64` Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 43027 — 43056 and 50505 B. Approval of City Council Minutes — May 13, 2003 C. Approval of City Council Minutes — May 15, 2003 D. Approve Hiring Seasonal Parks/Utility Worker E. Approve Tree Removal Request Councilmember Doer pulled item D for discussion. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Consent Agenda minus item D. Roll call vote taken. Carried 5 — 0. Councilmember Doerr inquired about the number of applications received and the advertising of the position. Public Works Director Johnson reported that no other applications had been received. • Councilmember Doerr, seconded by McComber, moved to approve hiring a seasonal parks /utility worker. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Video Equipment Purchase City Administrator Johnson reported that Washington County has surplus equipment available. The City can purchase a video camera for $350 and installation can most likely be done by staff at a minimal cost. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the Administrator to purchase a video camera not to exceed $500 with installation not to exceed $250 with funds to come from the Council Contingency Fund. Carried 4 —1, Doerr opposed. City Council Meeting Minutes May 27, 2003 Page 3 of 4 • B. Kohl's Concept Plan City Planner Richards reported that the Planning Commission reviewed the Kohl's Concept plan for a development at the intersection of Krueger Lane and Norell Avenue and recommended approval. Richards also reviewed the conditions recommended and discussed the proposed expansion area. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution approving the PUD Concept Plan for Kohl's. Roll call vote taken. Carried 5 — 0. C. Zoning Ordinance Amendments City Planner Richards reported on proposed changes to the zoning ordinance. Richards noted that some of the changes are necessary to bring the ordinance into compliance with state statutes. Discussion was held concerning the addition of a pre - application conference for PUD general and concept plan. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the City Planner to provide an updated draft at the next Council meeting. Carried 5 — 0. D. CDBG- Options w /Washington County • City Administrator Johnson explained that the City can decline participation at a later date but in order to have funds allocated to Washington County the City can not opt out at this point. VII. Old Business. A. Stillwater Ford/Routson Motors Parking Issues and Conditional Use Permit Concerns Councilmember Doerr stated that there is an ongoing problem with parking at Stillwater Ford and Routson Motors. Doerr expressed concern that the Stillwater Ford outlot is not being utilized for the purposes outlined in the CUP and that employees are parking at Rainbow Foods and wherever they can. City Administrator Johnson reported that City staff has been in contact with both businesses regarding parking issues and many warnings have been given but no citations have been issued. Councilmember Doerr, seconded by McComber, moved to direct Stillwater Ford to be in compliance with its CUP by June 10, 2003 or the City Attorney will draft letters to show cause for revocation of the CUP. Carried 5 — 0. • City Council Meeting Minutes May 27, 2003 Page 4 of 4 • B. Oak Park Elementary School Playground Funding Request City Attorney Vierling reported that he has not received an opinion yet from the Attorney General's office on the legality of the City donating to this project. Discussion was held concerning the City's budget situation and ability to contribute to the playground project. Councilmembers expressed concern over voting on the project before receiving a reply from the Attorney General. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the June 10, 2003 Council meeting. Carried 5 — 0. C. Andersen Trail City Administrator Johnson reported on the trail plan developed. Mayor Beaudet moved to approve the Administrator's recommendation plan B to be paid for by Andersen Corporation with trees and parking provided by the City and the City entering into a trail easement agreement. Motion died for lack of a second. Councilmember Doerr, seconded by McComber, moved to approve Andersen • Trail plan B with the City Attorney drawing up a Memorandum of Understanding with Andersen Corporation. Carried 4 —1, Beaudet opposed. D. Highway 36 Resolution — Concept F Councilmember Swenson, seconded by McComber, moved to adopt the Resolution as presented. Roll call vote taken. Carried 4 —1, Beaudet opposed. VIII. Adjournment. Councilmember Swenson, seconded by Doerr, moved to adjourn at 9:06 p.m. Carried 5 — 0. Respectfully submitted, � ��. o Content . � orm, ` /l ulie Jo son 1 . - det Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. THURSDAY, MAY 15, 2003 • CONTINUED CITY COUNCIL MEETING MINUTES I. Call to Order: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Finance Director Holst and Public Works Director Johnson. Absent: None. II. New Business: A. McKean Square Developer's Agreement Discussion was held concerning several items in the proposed Developer's Agreement. Councilmember Swenson, seconded by McComber, moved to approve the staff recommendation with regard to lighting and the allocation between the developer and the City with respect to the electric operation and maintenance costs. Discussion ensued. Councilmember Doerr, seconded by Swenson, moved to call the question. Carried 5 — 0. • Vote taken on the primary motion. Carried 4 — 1, Beaudet opposed. Mayor Beaudet, seconded by Councilmember Doerr, moved to accept the staff recommendation regarding trails and sidewalks. Carried 5 — 0. Councilmember Doerr, seconded by McComber, moved to approve the Developer's Agreement as amended. Carried 5 — 0. B. Parking Violations Councilmember Doerr, seconded by McComber, moved to direct the Administrator and Police Chief to direct Joseph's and the Stillwater Bowl to remove cars and vans parked by the car dealership immediately. Carried 4 — 0 —1, Beaudet abstained. III. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 8:17 p.m. Carried 5 — O. Respectfully submitted, ' . • pe-r : : . coy, ent and Fo • � • , SAIL Julie Jo son David Be.. Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 13, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Snyder, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Mayor Beaudet moved Consent item F, "Approve Public Works Policy on Utility Installation Contractor Licensing" to New Business Item I. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — O. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on May 8, 2003 and discussed two proposed developments. The next meeting will be held on June 12, 2003. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on May 19, 2003 at 6:30 p.m. Cable Commission: Councilmember Swenson reported that the next Cable Commission meeting will be held on June 18, 2003. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on June 12, 2003, 7:00 p.m. at the Washington County Soil & Water Board offices. Other Liaison/Staff Reports: Mayor Beaudet provided a reminder of the Spring Clean-up to be held Saturday, May 17, 2003, 8:30 a.m. to 1:00 p.m. at the back parking lot of the St. Croix Mall. III. Visitors /Public Comment: • City Council Meeting Minutes May 13, 2003 Page 2 of 7 • Recycling Award. Administrative Secretary Johnson announced the first recycling award winner for the month of May is Dennis Hartigan of 14211 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 22, 2003 C. Appoint Planning Commissioners D. Approve Autumn Hills Park Shelter Design; Update and Authorize the Preparation of Design Package E. Approve Boulevard Tree Removal Request F. Authorize Sale of Retired Police Vehicle — 1999 GMC Yukon G. Receive Information on Alcohol Compliance Checks H. Receive Information on Tobacco Compliance Checks I. Approve Eagles Aerie 94 Gambling Control Board Premises Permit Renewal J. Approve Request for Payment #2 to Keys Well Drilling Co. for Well #1 Maintenance Councilmember Doerr pulled item B from the Consent Agenda. Councilmember • McComber, seconded by Swenson, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Councilmember McComber, seconded by Swenson, moved to approve the April 22, 2003 City Council Meeting Minutes. Carried 4 — 0 — 1, Doerr abstained. V. Public Hearings: None. VI. New Business: A. No Parking Zone — Oren Avenue North Police Chief Swanson reported that the City has received several complaints concerning parking on Oren Avenue North and added that he has observed heavy parking and transport trucks unloading vehicles in the street, sometimes completely blocking the street. Chief Swanson stated that these conditions are unsafe and recommended no parking/no stopping be posted on Oren Avenue including the cul de sac. Bill Rambo spoke on behalf of the auto dealership and requested the city consider • allowing parking on one side of the street. City Council Meeting Minutes May 13, 2003 Page3of7 • Councilmember Swenson, seconded by Doerr, moved to approve a Resolution to ban parking and stopping on both sides of Oren beginning at the frontage road and ending at the terminus of Oren Avenue. Roll call vote taken. Carried 5 — 0. B. Mutual Aid Agreement Police Chief Swanson recommended adoption of a new "mutual aid agreement" that includes language regarding the Special Response Team. Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt a new joint and cooperative agreement and authorize the Mayor to sign. Roll call vote taken. Carried 5 — O. C. Participation in Hazard Mitigation Plan Police Chief Swanson reported on the availability of federal grant money for development of a county wide All Hazard Mitigation Plan. Swanson noted that the City can decline participation at a later date but must pass a Resolution to participate in the planning process to determine if the plan meets the City's needs. Councilmember McComber, seconded by Mayor Beaudet, moved to pass a • Resolution to participate in a hazard mitigation planning process as outlined in the Police Chief's memo. Roll call vote taken. Carried 5 — 0. D. Approve Hiring of Park Attendants Mayor Beaudet, seconded by Councilmember McComber, moved to approve hiring of park attendants as outlined in the Public Works Director's memo. Carried 5 — 0. E. Set Date for Party in the Park City Administrator Johnson recommended holding Party in the Park at Brekke Park in conjunction with National Night Out as the City has done for the past two years. Councilmember Doerr, seconded by Mayor Beaudet, moved to set Party in the Park for August 5, 2003, 5:00 p.m — 7:00 p.m. at Brekke Park. Carried 5 — 0. F. McKean Square 1. Review and Approve Developer's Agreement • City Council Meeting Minutes May 13, 2003 • Page4of7 Discussion held concerning trails and sidewalks. City Attorney Snyder recommended continuing the Council meeting to another day to allow time to work out lighting and snow removal issues. 2. Approve Plans and Authorize Bids City Engineer Postler reported on plans and the projected timeline for the McKean Square public improvement project. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the plans and specs and authorize the City Engineer to obtain bids. Carried 5 — 0. 3. Tree Clearing and Grading Permit Councilmember Swenson, seconded by Doerr, moved to authorize a grading permit for McKean Square. Carried 5 — 0. B. Montanan Homes: Revised Plans City Planner Richards reported on a change to the plans for the Montanari • Homes office building to incorporate underground parking into the plan. Councilmember Swenson, seconded by McComber, moved to approve changes to the Montanari Homes plan. Carried 5 — 0. C. Public Drainage Ponding and Utility Easement and Agreement for Middle St. Croix WMO Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Easement as presented. Roll call vote taken. Carried 5 — 0. D. Approve Public Works Policy on Utility Installation Contractor Licensing City Administrator Johnson explained that once the City population reaches 5,000, State Plumbing Codes require a licensed Master Plumber to install sewer and water lines from the City mains to a home or business. Mayor Beaudet suggested that staff investigate the cost difference. VII. Old Business. A. St. Croix River Crossing Committee City Council Meeting Minutes May 13, 2003 • Page 5 of 7 Councilmember Swenson, seconded by Doerr, moved to reconsider the issue. Carried 5 — O. Mayor Beaudet moved to appoint Eric Johnson to the St. Croix River Crossing Committee. Motion died for lack of a second. Councilmember Doerr, seconded by Swenson, moved to appoint Councilmember McComber to the St. Croix River Crossing Committee. Carried 5 — O. B. Request for Seasonal Parks/Utilities Worker Public Works Director Johnson explained the need for a seasonal parks and utilities worker, noting the cost savings to the City for having a part time employee cover for vacations and weekends rather than paying overtime to current employees. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize creation of the seasonal parks /utility worker position and advertise. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the motion to include the position requiring a class B • driver's license. Carried 5 — 0. Vote taken on primary motion. Carried 5 — O. C. Oakgreen Village — CUP/PUD Concept Plan City Planner Richards reviewed the site plan for Oakgreen Village, noting that the Planning Commission recommends approval. Discussion held concerning the need and demand for townhomes and apartments. Councilmember McComber, seconded by Doerr, moved to approve the Oakgreen Village Concept Plan. Roll call vote taken. Carried 4 — 1, Beaudet opposed. D. WATE Enterprises, Inc. Concept and General Plan of Development Agreement — 5610 Memorial Ave. N. City Planner Richards reviewed the plan. Richards noted that the proposed sixteen -foot separate from the wetland boundary to hard cover is considered adequate by the City Engineer. Discussion was held concerning tree preservation and contribution to the tree fund. Councilmember McComber, seconded by Doerr, moved to approve the • Concept and General Plan for 5610 Memorial Avenue North. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes May 13, 2003 Page 6 of 7 • E. WATE Enterprises, Inc. Concept and General Plan of Development Agreement — 5670 Memorial Ave. N. City Planner Richards reviewed the plan, noting wetland location and setbacks. Mr. Zintl added details regarding salt and sand storage and plans to hide the dumpster. Councilmember Swenson, seconded by McComber, moved to approve the Concept and General Plan for 5670 Memorial Ave. N. Roll call vote taken. Carried 5 — 0. F. Highway 36 Councilmember McComber reported on recommendations made by the Planning Commission concerning the Partnership Advisory Committee recommendations for Highway 36. Councilmember McComber, seconded by Swenson, moved to accept the Planning Commission and Partnership Committee recommendations. Carried 4 —1, Beaudet opposed. • Rick Arnebeck of MNDOT reported that the next step would be to enter into an official mapping process to help guide future development by delineating actual road location and property lines. Discussion was held concerning municipal consent, timelines, land values and hardships caused for landowners. G. Sewer Cleaning Program Update Public Works Director Johnson reviewed plans for sewer cleaning. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the update. Carried 5 — 0. H. Oakgreen Avenue Widening Analysis Mayor Beaudet, seconded by Councilmember Doerr, moved to accept the Oakgreen Avenue Widening Analysis. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to continue the • meeting to 7:00 p.m., May 15, 2003. Carried 5 — 0. City Council Meeting Mut May 13, 200 3 Page 7 in of 7 • Respectfully submitted, t p 0 • 4 1;1 '.. .. ntent and Fo 1 / / li" 4 . ulie Johnson i . , i. Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, APRIL 22, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler and City Planner Richards. Absent: Councilmember Doerr. Mayor Beaudet moved Consent item F "Approve Brekke Park Furnace Replacement" to item I under New Business. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the Agenda as amended. Carried4 -0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the last meeting was held on April 10 with three items sent to the Council Agenda for consideration. Two applications have been received for the next meeting to be held on May 8, 2003. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will hold the Spring Parks Walk Through on Saturday, April 26, 2003 beginning at 9:30 a.m. in Autumn Hills Park. The next regular meeting is scheduled for May 19, 2003. Cable Commission: Councilmember Swenson reported that the Cable Commission held a regular meeting on April 16 The Commission approved purchase of new dubbing equipment and pay increases for personnel. Swenson also provided a memo to the City Attorney concerning franchise fees. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met on April 17 and awarded the bid for the Phase Two piping project. The next meeting will be held on May 8, 2003, 7:00 p.m. at the Washington County Soil & Water Board office. • City Council Meeting Minutes April 22, 2003 Page 2 of 5 • Other Liaison/Staff Reports: Mayor Beaudet provided a reminder of the Spring Clean-up scheduled for May 17, 2003, 8:30 a.m. — 1:00 p.m. at the St. Croix Mall. III. Visitors /Public Comment: B. St. Croix River Crossing Update — Rick Arnebeck/MNDOT Mr. Arnebeck reported that the St. Croix River Project was on hold until a meeting was held on April 14, 2003 between the lead agencies on the project that agreed to move ahead on the project with an open process using a mediator. Mr. Arnebeck added that consultant hired to mediate will be contacting the municipalities for input. The final EIS and record of decision for the project is scheduled for completion prior to Fall 2004. C. Washington County Environmental Charge — Commissioner Hegberg and Judy Hunter /Washington County Commissioner Hegberg provided background information on the Washington County Environmental Charge, explaining that the charge has been removed from property taxes in order to distribute the charge based • on volume and possibly encourage more recycling. Discussion was held concerning commercial rates and overall fairness of the charge. D. Recycling Award. Administrative Secretary Johnson announced the recycling award winner, David May, 15074 Upper 63 Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 40404, 42878, 42887 - 42942 B. Approve City Council Minutes — April 8, 2003 C. Approve Arbor Day /Month Proclamation D. Approve Contract with Porta -Pot Sanitation for Portable Toilet Services E. Approve and Authorize Publishing 2002 Water Quality Report F. Receive Autumn Hills Park Shelter Design Update G. Approve Application for the Minnesota Wetland Conservation Act Certificate of No Loss or Exemption Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. City Council Meeting Minutes April 22, 2003 Page 3 of 5 • VI. New Business: A. Audit Report City Auditor Dave Mol provided a brief overview of the Audit Report prepared on behalf of the City. B. Oak Park Elementary School Playground Equipment Oak Park Elementary Principal Sheila Eller explained that the playground equipment at the school is in disrepair and the school district will not contribute funding for new equipment. Several parents of Oak Park Elementary students spoke in support of the project. Parks Commissioner Chuck Dougherty noted that the Parks Commission voted to recommend approving City funding of the project. City Attorney Vierling responded to questions concerning the City's ability to donate funds to a project not located within the City. Vierling noted Attorney General's office opinions on two similar cases and suggested that the City and Oak Park Elementary explore the possibility of involving the School District through a joint powers agreement. Vierling also cautioned that an opinion should be sought from the Attorney General's office prior to entering into an agreement • for this project. Councilmember Abrahamson, seconded by McComber, moved to draft a letter of encouragement to Stillwater and Baytown in support of the Oak Park Elementary playground project with each community contributing a proportionate amount based on the number of students enrolled from each community. Carried 4 — 0. C. Adding a New Voting Precinct Councilmember McComber stated that Boutwell's Landing and the proposed Oakgreen Village developments will add more voters to the City Hall precinct and suggested the City look into adding another voting precinct. Councilmember McComber, seconded by Swenson, moved to direct staff to investigate options for accommodating an increased number of voters. Carried 4 — 0. D. Resolution Establishing Connection Fees Throughout the City City Engineer Postler reported on recommended connection charge increases. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Resolution establishing connection charges. Roll call vote taken. Carried 4 — 0. • City Council Meeting Minutes April 22, 2003 Page 4 of 5 • E. McKean Square Development Contract/Medical or Public Assistance Calls Brief discussion held concerning medical calls requiring fire department assistance in the senior citizen complexes covered by the Bayport Fire Department. F. Valley Senior Service Alliance — PUD: Concept Plan (Oakgreen Village) City Planner Richards reviewed the request for approval of a PUD and Concept Plan for Oakgreen Village. Richards noted that the applicant requested an additional thirty day extension for review. Councilmember McComber, seconded by Swenson, moved to table to the next Council meeting. Carried 4 — 0. G. WATE Enterprises, Inc. Concept and General Plan of Development Amendment and Site Plan Review — 5610 Memorial Ave. N. City Planner Richards reported that the concept plan has been approved but has changed enough to require additional review. Richards noted that the wetland • setback has been examined and the exterior appearance of the buildings will be identical to previous projects. Councilmember McComber, seconded by Swenson, moved to table to the next meeting. Carried 4 — 0. H. WATE Enterprises, Inc. Concept and General Plan of Development Amendment and Site Plan Review — 5670 Memorial Ave. N. City Planner Richards reported that the building proposed would be for cold storage of maintenance equipment. Richards noted that the building meets setback requirements to accommodate other future uses. Councilmember McComber, seconded by Swenson, moved to table to next meeting. Carried 4 — 0. I. Brekke Park Furnace Replacement Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to investigate improving ventilation to address mold issues in conjunction with installation of a new furnace. Carried 4 — 0. City Council Meeting Minutes April 22, 2003 Page 5 of 5 • VII. Old Business. A. Request for Reconsideration of Public Works Temporary Employees There was no interest in reconsidering this issue. B. Trail Recommendation for St. Croix Mall PUD Amendment City Attorney Vierling reported that he has communicated a great deal with Andersen Corporation attorneys concerning the trail issue and suggested that city staff meet with Andersen Corporation staff to discuss. Councilmember Swenson, seconded by McComber, moved to direct staff to develop a recommendation on the St. Croix Mall trail issue. Carried 4 — 0. C. Goals for the City for 2003 Councilmember Swenson, seconded by Mayor Beaudet, moved to direct the City Administrator to talk with Councilmembers concerning the 2003 Goals and bring recommendations back to the Council. Carried 4 — 0. • VIII. Adjournment. Councilmember McComber, seconded by Abrahamson, moved to adjourn at 8:48 p.m. Carried 4 — 0. °141 Respectfully submitted, • r• p• • - tit and 4 f F► ),./dti) 1 / 4 t f ulie Jo son David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, APRIL 8, 2003 CITY COUNCIL MEETING MINUTES I. Board of Review was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson, Acting Administrator Holst, Washington County Appraisers Allan Labine and Dan Raboin. Mr. Labine reported that residential property value in Oak Park Heights increased by 15% for lots and 10% for structures in the past year. Mr. Labine also commented on commercial properties, noting that he has received a number of phone calls from potential developers. Mr. Labine requested the Board's approval of a request from JCJ Land Corporation lowering the value to $3.50 per square foot. Daryl Haase appeared on behalf of JCJ Land Corporation to request the change. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the property value change for JCJ Land Corp., lowering the value by $435,500. • Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adjourn at 6:42 p.m. Carried 5 — 0. II. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler and Public Works Director Johnson. Absent: None. Mayor Beaudet moved Consent item C. "Extend Sewer Cleaning Contract" to New Business item B. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 — 0. III. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports City Council Meeting Minutes April 8, 2003 • Page 2 of 4 Planning Commission: Councilmember McComber reported that the Planning Commission will hold a regular meeting on April 10 that will include three public hearings. Parks Commission: Councilmember Abrahamson reported that the Parks Commission postponed the Spring Parks Walk Through due to weather. The Commission held a worksession with the Autumn Hills Park Design contest winner on April 7 The next regular meeting will be held on April 14. Cable Commission: Councilmember Doerr reported that the next meeting will be held on April 16, 2003, 7:00 p.m. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on April 17, 2003, 7:00 p.m. at the Washington County Soil & Water Board offices. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Robert Maynard, 14535 Upper 56 Street North. IV. Consent Agenda: A. Approve Bills & Investments- checks no. 403, 42838 through 42886 B. Approve City Council Minutes — March 25, 2003 C. Extend Street Sweeping Contract for 2003 D. Set Workshop for Labor Relations Review Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: A. Organized Mixed Use Municipal Collection Acting Administrator Holst read the Notice of Public Hearing. Mayor Beaudet inquired about the holiday pickup delay and yard waste collection. Mayo Rude, General Manager, Superior Services /Onyx was present to answer questions. Councilmember Swenson, seconded by Doerr, moved to close the Public Hearing. • Carried 5 — 0. City Council Meeting Minutes April 8, 2003 • Page 3 of 4 Councilmember Swenson, seconded by Abrahamson, moved to approve the Resolution of Intent to Organize Collection. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Public Works Temporary Employees Public Works Director Johnson reviewed his requests to advertise for a temporary Parks/Utility Worker and Summer Park Attendants. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve advertisement for Summer Park Attendants. Carried 5 — 0. Councilmember Swenson, seconded by Doerr, moved to create and advertise for Temporary Parks/Utility Worker and authorize budget shifts. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the May 13, 2003 Council meeting. Carried 5 — 0. B. Extend Sewer Cleaning Contract • Discussion held concerning schedule for sewer cleaning and type of equipment used. Public Works Director Johnson stated that the equipment used by the contractor is high pressure and works quickly. Johnson also suggested a schedule for cleaning based on need due to some lines requiring more frequent cleaning than others. Councilmember Swenson, seconded by Doerr, moved to extend the existing sewer cleaning contract with McDonough Services. Carried 5 — 0. VII. Old Business. A. Stillwater Trout Stream Mitigation Project City Engineer Postler reported on revisions made to cost estimates for compliance with Brown's Creek Watershed District rules for volume control, noting two options reached following a meeting with City of Stillwater Engineer Clayton Eckles. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the report and direct staff to draft documents and revise fees to implement option 2 outlined in the report. Carried 5 — 0. City Council Meeting Minutes April 8, 2003 • Page 4 of 4 B. Resolution Providing for Issuance and Sale of Tax Exempt Loan Participation Bonds — Boutwell's Landing, McKean Square Acting Administrator Holst reported that the Resolution was a follow -up from the bonds approved at the previous City Council meeting. Councilmember McComber, seconded by Doerr, moved to approve the Resolution Providing for the Issuance of Bonds. Roll call vote taken. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 7:40 p.m. Carried 5 — O. 4 Respectfully submitted, ; o, .s to Co and Form, 741pria lie John n `4av • ! - audet • Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 25, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: City Attorney Lammers, City Engineer Postler, and City Planner Cynthia Putz -Yang. Absent: Acting Administrator Holst. Mayor Beaudet added "Schedule Audit Worksession" as item G under Consent. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports 111 Planning Commission: Planner Putz -Yang reported that the Planning Commission has continued review of the Oakgreen Village concept plan so the applicant could respond to issues raised. The applicant has agreed to a 30 day extension to May 18 to allow the Planning Commission to review the application at its next meeting on April 10 Parks Commission: Councilmember Abrahamson reported that the Parks Commission held its annual meeting on March 17. Gina Zeuli was elected Chair and Chuck Dougherty was elected Vice Chair. Abrahamson also noted that the Spring Parks Walk Through will be held on Saturday, April 5; a worksession will be held on April 7; and the next regular meeting is scheduled for April 14. Cable Commission: Councilmember Doerr inquired as to the status of the Commission employees related to the step pay system. Attorney Lammers indicated that the Commission employees are considered public employees. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on April 17, 2003 at the Washington County Soil & Water Board office at 7:00 p.m. • Other Liaison/Staff Reports: None. City Council Meeting Minutes March 25, 2003 Page 2 of 3 • III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported the winner of recycling award is Denise Spencer, 15463 57 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 11, 2003 C. Approve Joint Planning /Council Workshop Minutes — February 26, 2003 D. Approve Ducks Unlimited Application for a Lawful Gambling Permit E. Approve Extension of Lawn Care Contract for 2003 F. Approve Parks Commissioner Terms /Appointments — Chuck Dougherty & Kevin Furlong G. Schedule Audit Worksession — April 15, 2003, 6:30 p.m. Councilmember Doerr, seconded by Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: • None. VI. New Business: A. Approve Additional $5,000,000 Multifamily Housing Revenue Bonds for McKean Square Mayor Beaudet noted that the requested bonds are so that the applicant can borrow under the City's authority. Councilmember Swenson, seconded by McComber, moved to approve the Resolution approving the additional $5,000,000 Multifamily Housing Revenue Bonds for McKean Square. Roll call vote taken. Carried 5 — 0. B. SC Mall LLC — PUD Amendment and Parking Setback Variance City Planner Putz -Yang explained that this request has three parts consisting of closing Oren Avenue, a parking setback variance and PUD amendments to allow for various improvements at the St. Croix Mall site. Discussion was held concerning the trail issue. Staff recommended that the trail • condition be left in the approval as it is an important location for a trail in the City. Engineer Postler noted that Andersen Corporation is agreeable to an City Council Meeting Minutes March 25, 2003 Page 3 of 3 easement, however, construction of a paved trail could be cost prohibitive due to topography. Mayor Beaudet added that the Parks Commission has not reviewed the issue yet. Councilmember Doerr stated that the City should not add more trails without a plan for maintaining them. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone until after the next Parks Commission meeting for a recommendation from the Parks Commission on the trail issue. Failed 1 — 4, Abrahamson, Doerr, McComber and Swenson opposed. Councilmember McComber, seconded by Swenson, moved to approve the Resolution approving the PUD Amendment and parking setback variance, reserving condition 1 pending approval of the Parks Commission. Roll call vote taken, carried 4 — 1, Beaudet opposed. VII. Old Business. A. Andersen Windows Snow Plowing Councilmember Abrahamson stated that he received a telephone call from a 57 Street resident concerning multiple trucks plowing the St. Croix Mall parking lot • between 3:00 and 6:00 a.m. after a recent storm. Mayor Beaudet suggested that the contractor plow the snow as necessary and remove the piles only during the day. Bill Moore of the Andersen Corporation indicated that he would discuss these concerns with the snowplowing contractor. VIII. Adjournment. Councilmember McComber, seconded by Abrahamson, moved to adjourn at 7:28 p.m. Carried 5 — 0. Respectfully submitted, A. • , . / 4.1r. Content an , • - , Wie & - -Lb, ilitia0' J ie John n Da id Beaude Administrative Secretary Mayor 1 4111 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 11, 2003 CITY COUNCIL MEETING MINUTES I• Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson and Police Chief Swanson. Absent: None. Acting Administrator Holst added "Approve American Cancer Society Request for a Charitable Gambling Permit" as Consent Agenda item I. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Councilmember McComber reported that there are two public hearings and an Annual Meeting on the next agenda. Parks Commission: Councilmember Abrahamson reported that the Parks Commission Worksession set for March 10 was cancelled. The next meeting will be held on March 17 Cable Commission: Councilmember Doerr stated that there was nothing to report. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on March 13, 2003, 7:00 p.m. at the Washington County Soil & Water Board office. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Visitors: Rick Arnebeck, MNDOT Area Manager, reported that MNDOT has • conducted a safety study on trunk highway 5 in Lake Elmo and Baytown. Recommendations from the study have been sent to Lake Elmo and Baytown for City Council Meeting Minutes March 11, 2003 Page 2 of 4 • approval. Mr. Arnebeck also discussed short term and long term solutions ons such as by pass lanes, no "passing on shoulder" signs and speed limit reduction. Mr. Arnebeck added that MNDOT will look at constructing protected left turn lanes and will need local help in soliciting funding. Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Kathleen MacDonald, 5810 Olinda Avenue North. IV. Consent Agenda: A. Approve Bills & Investments — Checks No. 303, 42739 - 42798 B. Approve City Council Minutes — February 25, 2003 C. Approve BNY Clearing Services, LLC — Northland Securities, Inc. as a Depository for Investments D. Receive Briggs & Morgan Correspondence Regarding Bond Counsel for Refinancing of VSSA McKean Square, LLC Housing Revenue Bonds E. Table Goals of the City for 2003 to April 22, 2003 Council Meeting F. Table St. Croix River Crossing Committee Discussion Until Information is Received G. Approve Blue Ribbon Campaign use of Autumn Hills Park H. Approve Installation of Overhead Light at TH5 and 55 Street North • I. Approve American Cancer Society Application for Charitable Gambling Permit Councilmember Swenson, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Councilmember Swenson, seconded by McComber, moved to set a public hearing for April 8, 2003, 7:00 p.m. for Mixed Use Municipal Waste Collection Contract. Carried 5 — O. VI. New Business: A. Advertise for Planning Commission Applications Mayor Beaudet, seconded by Councilmember McComber, moved to advertise for Planning Commission applications. Carried 5 — 0. B. Krueger Lift Station Repair Public Works Director Johnson explained the status of the repairs needed for the 111) Krueger lift station. Discussion was also held concerning downsizing the pump if replacement was chosen over repair of the existing pump. City Council Meeting Minutes March 11, 2003 Page 3 of 4 411 Councilmember Swenson, seconded by Mayor Beaudet, moved to authorize up to $7,000 for replacement pump or repair of pump with the Administrator to approve expenditure. Carried 5 — 0. VII. Old Business. A. Washington County Environmental Charge Acting Administrator Holst reported that Washington County Commissioners were unable to be present. Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone discussion until the Administrator is informed that Washington County representatives will be present. Carried 5 — 0. B. Washington County Response to Osgood Ave. N. and Upper 56 St. N. Traffic Study Councilmember Swenson, seconded by McComber, moved to refer to the Planning Commission for consideration with the proposed Oren Avenue closure. • Carried 5 — 0. C. Autumn Hills Park Amenities — Benches Public Works Director Johnson reported that a quote was received to complete the concrete work required for installation of the park benches. Johnson suggested proceeding on a time and materials basis to try to cut the cost of the installation from the $9,100 quoted. Acting Administrator Holst added that the Parks Commission intended for the payment to come from the Park and Rec Development Fund. Discussion was held concerning the equipment that would be used to install the concrete. Councilmembers indicated they did not want concrete trucks on the park trails. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve up to $9,100 for concrete work and $10,183.53 for purchase of benches for Autumn Hills Park with funds to come from Budgeted Projects. Councilmember Swenson, seconded by McComber, moved a substitute motion to authorize payment from the Park and Rec Development Fund. Carried 4 — 1, Beaudet opposed. Vote taken on primary motion. Carried 4 — 1, Beaudet opposed. City Council Meeting Minutes March 11, 2003 Page 4 of 4 • D. Hwv 36 Partnership Study Y a. Receive Report Councilmember McComber, seconded by Mayor Beaudet, moved to receive the report. Carried 5 — 0. b. Staff Direction to Set Joint Planning Worksession Councilmember McComber, seconded by Swenson, moved to direct the Planning Commission to set a date for a joint worksession with the Stillwater Planning Commission. Carried 5 — 0. c. Set Joint Council and Planning Worksession Mayor Beaudet, seconded by Councilmember McComber moved to table until the Planning Commission has held the joint worksession. Carried 5 — 0. VIII. Adjournment. • Councilmember McComber, seconded by Doerr, moved to adjourn at 7:47 p.m. Carried 5 — 0. Respectfully submitted, e . , . Content a orm, OA. 94A4A11 Johnson kr• Beaudet Administrative Secretary Mayor • S CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 25, 2003 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Acting Administrator Holst added "McKean Plat Resolution" as Old Business item C and "Washington County Environmental Charge" as Old Business item D. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission discussed the DDD, LLC and McKean Square requests at the last meeting on February 13. The Commission is also continuing work on the Oakgreen Village application. An application for further improvements to the St. Croix Mall has been received for consideration at the next meeting on March 13. Mayor Beaudet announced that Planning Commission Chair George Vogt passed away over the weekend and expressed deepest sympathy for Mr. Vogt's family. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on February 24 and discussed trails in McKean Square and Oakgreen Village at that meeting as well as continuing work on amenities for Autumn Hills Park. Visitors at the meeting on behalf of Oak Park Elementary School announced plans for fundraising for new playground equipment. II City Council Meeting Minutes February 25, 2003 • Page 2 of 5 Cable Commission: Councilmember Doerr reported that the Cable Commission held its Annual Meeting prior to the regular meeting on February 19 Officers elected at the Annual Meeting are: Chair, John Rhineberger; Vice Chair, Jack Doerr; and Secretary /Treasurer Sharon Ridgway. Doerr also reported that the commission will be revising its Bylaws to schedule regular meetings every other month rather than the current schedule of once per month. Councilmember Doerr noted that Councilmember Swenson was nominated for an office but could not accept because he is an alternate to the Commission. Doerr also noted that no citizen representative has been appointed and suggested that the Council appoint Swenson as a representative to fill that vacancy. Councilmember Doerr, seconded by McComber, moved to appoint Councilmember Swenson as a representative to the Cable Commission. Carried 5 — O. Water Management Organizations/Middle St. Croix: Councilmember Abrahamson reported on the meeting held February 13, noting that the Army Corp of Engineers has adopted a Resolution for potential water • resources project on the middle and lower St. Croix River and that a copy of a Bill by Rep. Lipman concerning Perro Creek was received. The next meeting will be March 13, 7:00 p.m. at the Soil & Water Conservation office in River Heights Plaza. Councilmember Doerr requested a copy of the watershed district's annual budget for council review. Mayor Beaudet stated he would provide a copy. III. Visitors /Public Comment: Visitors: Bill Hanson, Salem Lutheran Church. Mr. Hanson presented a request for a no parking zone on the east side of the Salem Lutheran Church property. Mr. Hanson explained that the cars parked in that area present a hazard for children on the school's playground. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to review to see if the requested no parking zone is in the City's right -of -way or Stillwater's. Carried 5 — 0. Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Charles and Debbie Hoff, 5627 57 Street Circle North. • City Council Meeting Minutes February 25, 2003 • Page 3 of 5 IV. Consent Agenda: A. Approve Bills & Investments — checks no. 2203 and 42681 through 42736 B. Approve City Council Minutes — February 11, 2003 C. Approve City Council Minutes — January 25, 2003 D. Approve Public Admin. Assoc., LLC Invoice for City Administrator Search E. Authorize Oakgreen Stop Sign Flashers to Remain on the Stop Signs at the Intersection of 58 and Oakgreen F. Approve Additional Hours for Temporary Employee G. Approve Well #1 Maintenance Payment #1 to Keys Well Drilling Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. DDD, LLC — CUP /PUD Amendment • City Planner Richards reviewed the request for a reduction in the buildin g size and increase in the parking lot size. Richards also noted that the Planning Commission recommended approval of the request with conditions. Steve Continenza of DDD, LLC stated that their preferred plan is to have the parking area extend to the lot line to allow for future building expansion. Mr. Continenza added that MNDOT has given permission to waive the setback requirement. Mr. Continenza also explained why the layout can not be reconfigured and requested permission to use paint colors rather than decorative elements on the building facade. Councilmember McComber, seconded by Doerr, moved to approve the Resolution approving the CUP /PUD Amendment requested by DDD, LLC. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to amend the Resolution to state the maximum amount of office space to be provided in Building #2. Carried 5 — 0. Roll call vote taken on primary motion. Carried 5 — 0. B. V.S.S.A. — PUD: General Plan, Rezoning to PUD and Subdivision • City Planner Richards reported that Planning Commission voted to recommend approval of the request from VSSA for PUD, general plan, rezoning and City Council Meeting Minutes February 25, 2003 Page 4 of 5 subdivision within the McKean Square . development of Boutwell's Landing. g Richards reviewed the breakdown of unit sizes, proposed floor plans and exterior appearance, noting that the 152 units proposed are separate from the eight units previously approved. Discussion was held concerning the proposed trails. Ken Hooge of Senior Housing Partners stated their preference toward five foot wide trails rather than eight foot wide trails, explaining that wider trails may encourage uses that are not compatible with pedestrians. City Planner Richards added that the trails would be privately owned and maintained but access would be open to the public. Mayor Beaudet asked Mr. Hooge to look into installing streetlights with a flat lens to reduce glare. Councilmember McComber, seconded by Swenson, moved to approve the Resolution approving the VSSA PUD, General Plan, Rezoning to PUD and Subdivision. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to have City engineers prepare preliminary cost estimates for Developer's Agreement. Carried 5 -0. • Mayor Beaudet, seconded by Councilmember Doerr, moved to prepare plans and specs for development. Carried 5 — 0. VII. Old Business. A. Development of a Wetland Ordinance City Engineer Postler provided a brief review of the proposal for development of a wetland ordinance originally presented to the Council at the January 14, 2003 meeting. Mayor Beaudet, seconded by Councilmember Doerr, moved to accept the City Engineer's proposal to create a wetland ordinance at a cost not to exceed $3,600. Carried 5 — O. B. Liftstation Review and Upgrade Public Works Director Johnson reported on recent liftstation failures and discussed possible solutions. Johnson recommended that the lift station study be completed on all lift stations and an X- peller be installed at the 9 Addition lift station. • Councilmember Swenson, seconded by McComber, moved to direct Public Works to work with engineering to obtain a cost estimate to upgrade lift stations City Council Meeting Minutes February 25, 2003 Page 5 of 5 • and authorized installing of X- peller single blade impellers to pumps at the 9th Addition lift station. Carried 5 — 0. C. McKean West Plat Resolution Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution as presented. Roll call vote taken, carried 5 — 0. D. Washington County Environmental Charge Councilmember Swenson, seconded by McComber, moved to invite Washington County representatives to the next Council Meeting. Carried 5 — 0. VIII. Closed Session for Labor Negotiations Meeting adjourned to closed session at 8:15 p.m. Closed session adjourned at 8:42 p.m. Councilmember Swenson, seconded by McComber, moved to offer employment to Eric Johnson as per contract proposed by the City Attorney. Carried 5 — 0. IX. Adjournment. Councilmember Swenson, seconded by Doerr, moved to adjourn at 8:42 p.m. Carried 5 — 0. Respectfully submitted, A s 1 `i1 i' ntent and • • / l ie Johnson David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 11, 2003 • CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling and Public Works Director Johnson. Absent: None. Acting Administrator Holst added "Approve Contract with City of Bayport for Furnishing Fire Protection" as Consent item H and "McKean West Plat Submission Time Extension" added as New Business item H. Mayor Beaudet added a Closed Session for Labor Negotiations as Old Business item C. Councilmember McComber, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • E. Other Liaison/Staff Reports Planning Commission: Acting Administrator Holst reported that the Planning Commission will meet on February 13 and will consider two new applications and one continued application. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on January 27 and has forwarded a recommendation concerning the Autumn Hills Park shelter from that meeting. Cable Commission: Councilmember Doerr reported that the next meeting is scheduled for February 19 7:00 p.m. at the Cable Access Center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on February 13 7:00 p.m. at the Baytown Town Hall. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Richard & Heather Gavin, 6469 Paris Avenue North. City Council Meeting Minutes February 11, 2003 Page 2 of 4 • IV. Consent Agenda: A. Approve Bills & Investments — checks no. 203 and 42630 - 42680. B. Approve City Council Minutes — January 28, 2003 C. Table Reconsideration of Appointment to St. Croix River Crossing Committee to March 11, 2003 Council Meeting D. Extend Acting Administrator Memorandum of Understanding E. Award Boulevard Tree Trimming Contract F. Accept Quotes for Tree Pruning & Removal G. Set Date for Spring Cleanup — May 17, 2003, 8:30 a.m. — 1:00 p.m. H. Approve Contract with City of Bayport for Furnishing Fire Protection Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: • A. Reschedule Council Meetings Mayor Beaudet noted potential conflicts with 2003 Council Meetings. Councilmember McComber, seconded by Mayor Beaudet, moved to schedule a December 23, 2003 Council meeting for 3:00 p.m. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to reschedule the November 11, 2003 Council meeting to November 12, 2003. Carried 5 — 0. B. Andersen Windows Snowplowing Councilmember Doerr reported on complaints he received from neighbors of the St. Croix Mall concerning snowplowing being done overnight. Councilmember Doerr, seconded by McComber, moved to direct the Administrator to write a letter to Andersen Corporation stating that the City has received complaints and asking that plowing be completed in the early evening when possible. Carried 5 — 0. C. Garbage/Recycling Contract Renewal Acting Administrator Holst reported that the current contract for refuse and recycling collection expires on December 31, 2003. Discussion held concerning obtaining bids or negotiating another contract with Superior Services. City Council Meeting Minutes February 11, 2003 Page 3 of 4 • Councilmember Swenson, seconded by McComber, moved to enter into preliminary negotiations with Superior Services for renewal of the contract. Carried 5 - 0. D. Autumn Hills Design Contest Public Works Director Johnson reviewed the design chosen by the Parks Commission for the Autumn Hills Park Shelter. Discussion was held concerning cost. Parks Commissioner Dougherty reported that the Parks Commission reviewed costs on very basic shelters and found them to be almost as expensive as the proposed design. Dougherty suggested that the City look into private funding assistance. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the Parks Commission recommendation to award the Autumn Hills Design Contest winner to Archnet. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to add that the City Attorney will draft a contract. Carried 5 — 0. Primary motion carried 5 — 0. • E. Xcel Energy Metro Emission Reduction Plan Resolution Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution supporting Xcel Energy's Metro Emission Reduction Plan. Roll call vote taken. Carried 5 — 0. F. Reissuance of A.S. King Ash Disposal Facility Permit Resolution Councilmember Swenson, seconded by McComber, moved to approve the Resolution supporting the reissuance of the A.S. King Ash Disposal Facility Permit. Roll call vote taken. Carried 5 — 0. G. Schedule February Worksession Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession for 6:30 p.m. February 18, 2003 with the Administrator to set the Agenda. Councilmember Swenson, seconded by Mayor Beaudet, moved to amend the primary motion to set the time of the worksession for 6:30 to 9:00 p.m. Carried 5 — 0. Primary motion carried 5 — 0. H. McKean West Plat Submission Time Extension • Mayor Beaudet, seconded by Councilmember McComber, moved to approve a 45 day extension for approval of the plat. Carried 5 — 0. City Council Meeting Minutes February 11, 2003 Page 4 of 4 411/ VII. Old Business: A. Middle St. Croix Watershed Management Annual Fees Mayor Beaudet explained that the reason for the increase in the annual fee is the cost associated with preparing a second generation watershed management plan. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the bill as presented with the timeline for payment determined by the Finance Director. Carried 4 — 1, Doerr opposed. Mayor Beaudet, seconded by Councilmember McComber, moved to appoint Les Abrahamson as the alternate representative to the Middle St. Croix WMO. Carried 5 — O. B. Washington County Environmental Charge Joint Resolution Councilmember Swenson, seconded by Doerr, moved to approve the Resolution and forward a copy to Washington County. Roll call vote taken. Carried 5 — 0. • Mayor Beaudet, seconded by Councilmember McComber, moved to send copies of the Resolution to Stillwater and Bayport. Carried 5 — 0. City Council meeting recessed to EDA meeting at 7:43 p.m. C. Closed Session for Labor Negotiations City Council meeting reconvened at 7:44 p.m. for a closed session. City Council meeting reconvened from the closed session at 8:43 p.m. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a special Council meeting immediately following the February 18, 2003 Council worksession. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 8:44 p.m. Carried 5 — 0. Respectfully submitted, Ap • -;'• .Vi tent and F( • 411 19 e Jo •n David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JANUARY 28, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Police Chief Swanson and City Planner Richards. Absent: None. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on January 16 and have forwarded New Business item E for Council approval from that meeting. The commission will consider • three applications at its next meeting on February 13. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on January 27 and discussed the Autumn Hills Park design contest submissions. The Commission also discussed its budget and Valley View Park. Cable Commission: Councilmember Doerr stated nothing to report. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m. on February 13, 2002 at the Baytown Town Hall. Other Liaison/Staff Reports: • Report on Administrator Position: Mayor Beaudet reported that the Council is currently in negotiations with the selected candidate. • Highway 36 Worksession: Acting Administrator Holst reported that she received a letter from Stillwater confirming the joint worksession scheduled for February 26, 2003, 6:30 p.m. at the Stillwater City Hall. • City Council Meeting. Minutes January 28, 2003 • Page 2 of 5 III. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Bradley Pederson, 14110 Upper 54 Street. Visitors: State Representative Eric Lipman addressed the Council on current issues at the State Capitol and offered his assistance as a resource at the Capitol. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 1013, 42579- 42625 B. Approve City Council Minutes — January 14, 2003 C. Approve Charitable Gambling permit for Whitetails Unlimited D. Approve Police Vehicle Purchase E. Valley View Park Access Councilmember McComber pulled item B for discussion. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Councilmember McComber noted that page two of the draft minutes should be • corrected under "Other Liaison/Staff Reports" to reflect that the location of the meeting was the Sheraton Four Points Hotel and the State Capitol. Councilmember McComber, seconded by Swenson, moved to approve the January 14, 2003 minutes as amended. Carried 5 — 0. V. Public Hearings: Sign Ordinance Amendment Acting Administrator Holst read the Notice of Public Hearing. City Planner Richards noted that the City Attorney prepared a summary of the Sign Ordinance changes for publication. Discussion was held concerning sign heights and sizes in the destination retail zone. Discussion was also held concerning signage at car dealerships. Oak Park Ponds shopping center manager, Beth Holmgren, voiced support for the revised sign ordinance and stated that Oak Park Ponds businesses need additional signage on 58 Street. City Planner Richards noted lighting provisions in the revised ordinance that will reduce the impact of back lit signs on the Autumn Ridge neighbors. • City Council Meeting Minutes January 28, 2003 Page 3 of 5 • Councilmember Swenson, seconded by McComber, moved to close the Public Hearing. Carried 5 — 0. Councilmember McComber, seconded by Abrahamson, moved to approve the Sign Ordinance. Roll call vote taken. Carried 4 — 1, Beaudet opposed. Councilmember Swenson, seconded by McComber, moved to approve the summary ordinance for publication. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Intersection of Upper 56 Street and Osgood Avenue Councilmember McComber reported that she has talked with the County regarding safety concerns at the intersection of Upper 56 Street and Osgood Avenue. Mayor Beaudet, seconded by Councilmember McComber, moved to have the Administrator write a letter to the County requesting a study of the intersection of Upper 56 Street and Osgood. Carried 5 — 0. • B. Schedule Worksession with Attorney re: Highway 36 Issues Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession with the City Attorney to discuss Highway 36 issues for February 4, 2003 at 6:30 p.m. Councilmember Swenson, seconded by McComber, moved a substitute motion to hold the worksession at 5:30 p.m. February 26, 2003 at City Hall. Carried 5 — 0. C. Collection of Washington County Environmental Charge Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to prepare a Resolution not in favor of the Washington County Environmental Charge. Carried 5 — 0. D. 401 Ordinance -PUD — General Plan Approval & 120 Day Rule Councilmember McComber suggested that changes be made to the ordinance to amend the language concerning automatic deadline extension and number of votes required for general and concept plan approval. Mayor Beaudet, seconded by Councilmember McComber, moved to file an • application to make two changes to the 401 Ordinance. Failed 2 — 3, Abrahamson, Doerr and Swenson opposed. City Council Meeting Minutes January 28, 2003 Page 4 of 5 • Councilmember McComber, seconded by Mayor Beaudet, moved to make application to modify the 401 Ordinance to change the 60 day rule and refer to the appropriate statute. Carried 5 — 0. E. Valley Senior Services Alliance Vacation of Street Right of Way and Drainage and Utility Easements City Planner Richards reported that the Planning Commission has reviewed the request and recommends approval. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution for vacation of easements. Roll call vote taken. Carried 5 — 0. VII. Old Business. A. Oakgreen Avenue Councilmember McComber stated that she would like to start discussion of Oakgreen Avenue improvements prior to further development taking place. • Mayor Beaudet suggested that the City Engineer and City Planner provide comments in a report for the proposed development on Oakgreen. B. St. Croix River Crossing Committee Acting Administrator Holst reported that she has not received a reply to her inquiries yet. Councilmember Swenson, seconded by Mayor Beaudet, moved to table to the next Council meeting. Carried 5 — 0. C. Stage 2 — State Storm Sewer Project Funding Legislation Lobbying Councilmember McComber provided a report on the progress of the bonding bill at the Capitol. Councilmember McComber, seconded by Mayor Beaudet, moved to approve funding for the Stage 2 State Storm Sewer Project. Carried 3 — 2, Doerr and Swenson opposed. 1 City Council Meeting Minutes January 28, 2003 Page 5 of 5 • • D. Central Business District Design Guidelines City Planner Richards reviewed the recommended changes, noting that the medium box definition could be added for a minimal cost. Mayor Beaudet, seconded by Councilmember McComber, moved to table to discussion of goals in March. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:25 p.m. Carried 5 — 0. Respectfully submitted, Ap .. v - o Conte ► and i orm, II IAA/ } Julie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS SATURDAY, JANUARY 25, 2003 SPECIAL CITY COUNCIL MEETING MINUTES • Administrator Position Councilmember Swenson, seconded by McComber, moved to offer Administrator position to J. Mark Rooney. Scott Neilson to be offered the position if Mr. Rooney declines. Carried 5 — 0. Update of the Administrator position will be added to Tuesday, January 28, 2003 agenda. Mayor Beaudet, seconded by Doerr, moved to direct staff to send a letter to Boutwells Landing thanking them for the use of their facility on Friday, January 24, 2003 for the candidate reception for the Administrator position. II. Adjournment Councilmember Swenson, seconded by Abrahamson, moved to adjourn at 1:41 p.m. Carried 5 — 0. Respectfully submitted, AI : do 0 nte nt and orm, Judy Hoist David Beaudet Acting Administrator Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JANUARY 14, 2003 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Police Chief Swanson and City Planner Richards. Absent: None. Acting Administrator Holst added "Approve Administrator Search Expenditures" as item J under Consent and "Set Executive Session for Labor Negotiations" as item G. under New Business. Councilmember Swenson, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Present Certificates of Election Mayor Beaudet presented Certificates of Election to Mark Swenson and Les Abrahamson. • III. Oath of Office Acting Administrator Holst administered the Oath of Office to Mark Swenson and Les Abrahamson. IV. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the next meeting will be held on January 16. Parks Commission: Mayor Beaudet reported that the next meeting will be held on January 27 and will include discussion of the park shelter. Cable Commission: Councilmember Doerr reported that the next meeting will be held on February 19 at the Cable Access Center. Water Management Organizations/Middle St. Croix: Mayor Beaudet • reported that the Middle St. Croix will meet in February 13 at a site to be determined. City Council Meeting Minutes January 14, 2003 • Page 2 of 7 Other Liaison/Staff Reports: 1. Councilmember McComber announced that she would be attending the State of the Cities Conference on Wednesday, January 15 at the Sheraton Four Points and the State Capitol. 2. Mayor Beaudet noted that the groundwater report is available and asked the City Engineer to review it. V. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Ken & Marjorie Neumann, 5852 Oxboro Avenue North. VI. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 17, 2002 C. Approve City Council Minutes — December 30, 2002 D. Approve Resolution Designating 2003 Checking and Bank Depositories • E. Approve Resolutions Designating Courier News and Stillwater Gazette as the City of Oak Park Heights Official Newspapers F. Approve Years of Service Recommendation G. Receive $250 Donation to the Police Department H. Set EDA Meeting for January 28, 2003 Immediately Following the City Council Meeting I. Approve Rate Increase for Eckberg, Lammers, Briggs, Wolff and Vierling Legal Services J. Approve Administrator Search Expenditures Councilmember McComber pulled item C for discussion. Councilmember Swenson, seconded by Abrahamson, moved to approve the Consent Agenda minus item C. Roll call vote taken. Carried 5 — 0. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the December 30, 2002 City Council Meeting Minutes with corrections. Carried 5 — 0. VII. Public Hearings: Stillwater Ford Conditional Use Permit Review • Acting Administrator Holst read the Notice of Public Hearing. City Planner Richards noted that the CUP review is mainly to address parking issues such as City Council Meeting Minutes January 14, 2003 Page 3 of 7 • vehicles parked on non -paved surfaces, overflow parking and parking more vehicles on the site than the parking stalls can hold. Richards reported that overall the site is well maintained and neat. Richards also reported a concern that emergency vehicle access may be difficult with the current number of vehicles parked on the site. Discussion was held concerning excess vehicles on the site. City Attorney Vierling noted that the October 23, 2001 CUP amendments should be vacated when the certificate of occupancy is issued for the van center. Mayor Beaudet, seconded by Councilmember McComber, moved that the October 23, 2001 CUP amendments will lapse when the certificate of occupancy is issued for the van center. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to have City Attorney and City Planner draft an amendment to the Stillwater Ford CUP clearly delineating the maximum allowed parking spaces for repair, customers, • employees and auto sales. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to draft a letter outlining compliance issues with the existing CUP. Carried 5 — 0. VIII. New Business: A. Northwest Associated Consultants, Inc. Planning Services Contract for 2003 City Planner Richards explained that contract language changes were made at the advice of the City Attorney to update language related to data practices. Councilmember McComber, seconded by Doerr, moved to approve the planning contract with Northwest Associated Consultants. Carried 5 — 0. B. Bonestroo, Rosene, Anderlik and Associates, Inc. Engineering Contract Brief discussion held concerning contract details. Councilmember McComber, seconded by Mayor Beaudet, moved to approve engineering contract with Bonestroo, Rosene, Anderlik and Associates. Carried 5 — 0. • City Council Meeting Minutes January 14, 2003 41111 Page 4 of 7 C. Resolution Appointing Professional Consultants Mayor Beaudet, seconded by Councilmember Swenson, moved to adopt the Resolution appointing professional consultants. Roll call vote taken. Carried 5 — O. D. Resolution Approving Appointments for the City of Oak Park Heights Mayor Beaudet distributed a proposed list of appointments. Brief discussion held concerning the staff liaison position. Mayor Beaudet, seconded by Councilmember McComber, moved to approve striking the Bargaining Unit/Staff Liaison. Councilmember Swenson, seconded by McComber, offered a substitute motion to appoint Mark Swenson as Deputy Mayor and appoint all five Councilmembers and delete alternates to the Joint Cooperation Committee. Carried 5 — 0. Mayor Beaudet moved to reconsider the motion to amend the primary • motion to appoint Les Abrahamson Deputy Mayor. Motion died for lack of a second. Roll call vote taken on primary motion. Carried 5 — 0. E. Washington County Request for Restricted Parking on Oxboro Avenue Discussion held concerning parking issues at the Washington County Government Center. Police Chief Swanson stated that he would support a parking ban from 6:00 a.m. to 8:30 a.m. on Oxboro Avenue to discourage county employees from parking there. Councilmember Swenson, seconded by Doerr, moved to deny the County's request. Mayor Beaudet offered a substitute motion to table to the next Worksession for a presentation by the County. Motion died for lack of a second. Vote taken on the primary motion. Carried 4 —1, Beaudet opposed • City Council Meeting Minutes January 14, 2003 Page 5 of 7 • F. Stage 2 — State Storm Sewer Project Funding Legislation Lobbying Mayor Beaudet, seconded by Councilmember McComber, moved to approve as presented. Discussion held concerning availability of funds for the project and the likelihood of the project obtaining funding from the State. Councilmember Doerr, seconded by McComber, offered a substitute motion to table to the next Council meeting. Carried 4 — 1, Beaudet opposed. Mayor Beaudet, seconded by Councilmember McComber, moved to draft correspondence notifying the other three cities involved that Oak Park Heights is not paying the invoice at this time and will consider at the next Council meeting. Carried 5 — 0. J. Set Executive Session for Labor Negotiations Councilmember McComber, seconded by Swenson, moved to set Executive • Session immediately following the Council meeting. Carried 5 — 0. IX. Old Business. A. Newsletter Quotes Discussion held concerning the newsletter quotes and mailing service. Councilmember Swenson, seconded by McComber, moved to authorize River Valley Printing with an additional $80 per newsletter for tabbing and mailing. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to add sending a letter to the current newsletter printer thanking them for their service to the City. Carried 5 — 0. Vote taken on primary motion. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution appointing River Valley Printing as the official newsletter printer. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes January 14, 2003 Page 6 of 7 40 B. Schedule Reception for Finalists for City Administrator Position Councilmember Swenson, seconded by Doerr, moved to hold the reception at Boutwell's Landing from 5:30 — 7:00 p.m. January 24, 2002 with an appetizer buffet. Carried 4 — 1, Beaudet opposed. Mayor Beaudet offered a substitute motion to hold the reception at Joseph's Restaurant beginning at 6:00 p.m. Motion died for lack of a second. C. St. Croix River Crossing Committee Appointment Councilmember Swenson, seconded by McComber, moved to postpone to next Council meeting. Carried 5 — 0. D. Goals of the City of Oak Park Heights for 2003 Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone to the first meeting in March. Carried 5 — 0. • E. Stillwater Trout Stream Mitigation Project Analysis Councilmember Swenson, seconded by McComber, moved to receive information and direct staff to meet with the City of Stillwater and Brown's Creek Watershed. Carried 5 — 0. F. Proposal for Development of a Wetland Ordinance City Engineer Poster reviewed the wetland ordinance proposal prepared by Bonestroo, Rosene, Anderlik & Associates. City Attorney Vierling suggested that wetland issues could be handled as part of the PUD process but it would still be nice to have an ordinance in place for development that doesn't require the PUD process. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone discussion to the second meeting in February. Carried 5 — 0. Councilmember McComber, seconded by Doerr, moved to adjourn to an Executive Session at 8:20 p.m. Carried 5 — 0. X. Executive Session Executive Session held to discuss labor negotiations. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct a letter to Public Administration City Council Meeting Minutes January 14, 2003 Page 7 of 7 Associates informing them that the City Attorney will draft the contract for the new City Administrator and the City Attorney will conduct the negotiations with the selected candidate. Carried 5 — 0. XI. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:28 p.m. Carried 5 — 0. Respectfully submitted, Apprs has e _ ntent and Form / 1) i dk J e John n David Beaudet Administrative Secretary Mayor • •