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HomeMy WebLinkAbout2001 Minutes • CITY OF OAK PARK HEIGHTS 3:00 P.M. THURSDAY, DECEMBER 27, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 3:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr and McComber. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Police Chief Swanson and Administrative Secretary Johnson. Absent: Councilmember Swenson. Mayor Beaudet added 2002 City Council Meeting Dates and Lake Elmo /Oak Park Heights Joint Worksession as items VI.D. and VI.E. Councilmember McComber added Set Date for First Sign Committee Meeting as item VII.A. Mayor Beaudet, seconded by Councilmember Byrne, moved to approve the Agenda with additions. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Acting Administrator Kamper reported that the next meeting will be held on January 10, 2002. Parks Commission: Parks Commissioner Gina Zeuli reported that the last Parks Commission voted at its last meeting to recommend that the Council accept the Autumn Hills Park transfer and to set a worksession to work on a park shelter for Autumn Hills Park on January 28, 2002 at 5:30 p.m. Mayor Beaudet, seconded by Councilmember Byrne, moved to set a joint worksession for the Parks Commission and City Council for January 28, 2002, 5:30 p.m. Carried 3 — 1, Doerr opposed. Cable Commission: Councilmember Byrne reported that the Cable Commission has accepted the Lower Valley's Proposal and will hold it's next meeting on January 16, 2002. Water Management Organizations: Mayor Beaudet reported that the Middle St. Croix will hold its next meeting on January 10, 2002, 7:00 p.m. • at the Bayport City Hall. City Council Meeting Minutes December 27, 2001 Page 2 of 3 Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Joanne & Robert Boychuk, 14033 54 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 27, 2001 C. Approval of Taxi License D. TIF Transfer Resolution E. Approval of Additional 2002 Amusement License F. Home Occupation License Renewals G. Findings of Fact to Revoke CUP for Karmann Jacks Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: • None. VI. New Business: A. Andersen Corporation TIF Reimbursement Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the information. Carried 4 — 0. B. Stillwater's Proposed Comprehensive Plan Amendment Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 4 — 0. C. Planning Commission Interview Schedule and Appointment Process Discussion held concerning the process for interviewing and appointing commission applicants. Councilmember Doerr, seconded by Byrne, moved to adopt a City Policy for the Parks and Planning Commissions to hold interviews and make recommendations • to the Council. Carried 4 — 0. City Council Meeting Minutes December 27, 2001 Page 3 of 3 • D. 2002 City Council Meeting Dates Mayor Beaudet suggested that the Council attempt to set Council Meeting dates to accommodate individual schedules. Beaudet suggested that individuals bring their calendars to the next Council meeting for discussion. E. Lake Elmo /Oak Park Heights Joint Worksession Mayor Beaudet noted that a joint worksession was held in 2000 at the Lake Elmo City Hall and a worksession needs to be held here. Mayor Beaudet, seconded by Councilmember McComber, moved to tentatively set a non - televised Lake Elmo /Oak Park Heights joint worksession for January 22 and February 12, 2002 at 6:00 or 6:30 p.m. and authorize the Mayor and Acting Administrator to meet with the Lake Elmo Mayor and Administrator to set the Agenda. Carried 4 — 0. VII. Old Business. A. Set Date for First Sign Committee Meeting Discussion held concerning the Sign Committee possible meeting dates and attendance. VIII. Executive Session. Councilmember Doerr, seconded by McComber, moved to adjourn to Executive Session at 3:34 p.m. Carried 4 — 0. IX. Adjournment. Councilmember McComber, seconded by Byrne, moved to adjourn at 4:02 p.m. Carried 4 — 0. Respectfully submitted Amp, e • . a sand Form, u lie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, DECEMBER 11, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, Finance Director Holst, Police Chief Swanson, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. Acting Administrator Kamper added Receive Donation of Microwave as item IV.N. Mayor Beaudet moved item VI.B. to VI.A. Councilmember Swenson added Donation of Services as item IV.O. Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will hold a public hearing and consider two new applications at the next meeting on December 13. Parks Commission: Community Development Director Danielson reported that the Parks Commission will begin discussion of the Autumn Hills Park transfer at the next meeting on December 17. Cable Commission: Councilmember Byrne reported that the Cable Commission met with the Lower Valley last week and will hold its next meeting on December 19. Water Management Organizations: Mayor Beaudet reported that the next meeting will be held at 7:00 p.m. on January 10, 2002 at the Bayport City Hall. Other Liaison/Staff Reports: None. • City Council Meeting Mintues December 11, 2001 Page 2 of 8 • III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Mike Crea, 6450 Osman Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 13, 2001 C. Approval of Millroad Inn Lawful Gambling Permit Renewal and Resolution D. Approval of Additional 2002 Amusement, On -Sale 3.2 Beer and Bingo Licenses E. Approval of Fixed Asset Policy and Procedures F. Tower Asphalt 1 Payment Request for 55 Street Improvements G. Annual Transfers H. Carriage Homes CUP Charges I. Transfer of "Excess TIF" Funds J. Reduce Utility Fund Retained Earnings Designation K. Close 57 Street Extension Fund L. Resolution Recognizing the Contributions of Charles Hedlund • M. Boutwell's Landing/VSSA — Utility & Street Improvements Pay Request No. 9 N. Receive Donation of Microwave O. Receive Donation of Services Councilmember Byrne pulled item L so it could be read. Councilmember Doerr pulled item B for discussion. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda minus items B and L. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the November 13, 2001 City Council Meeting Minutes. Carried 4 — 0 — 1, Doerr abstained. Mayor Beaudet read the Resolution Recognizing the Contributions of Charles Hedlund. Councilmember Byrne, seconded by Swenson, moved to adopt the Resolution Resolution Recognizing the Contributions of Charles Hedlund. Carried 5 — 0. V. Public Hearings: • City Council Meeting Mintues December 11, 2001 Page 3 of 8 • Oak Park Station Request to Vacate Easement Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Byrne, seconded by McComber, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to pass the Resolution vacating easements. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Approval and Adoption of 2002 Tax Levies Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the 2002 General Fund Levy Resolution. Roll call vote taken. Carried 5 — 0. B. Approval of 2002 Budget Councilmember Doerr, seconded by McComber, moved to adopt the Resolution approving the 2002 Budget. Roll call vote taken. Carried 4 — 1, Beaudet opposed. • C. General Reserve for Contingent Employee Benefits Councilmember Doerr, seconded by Byrne, moved to approve the Finance Director and auditor's recommendation to amend the General Fund Reserve for contingent employee benefits. Carried 5 — 0. D. Kern Center Annexation Charges Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the transfer of the remaining Kern Center Annexation charges and close the account. Carried 5 — 0. E. Forgive Loan Between the Economic Development Fund and the Capital Revolving Fund Councilmember McComber, seconded by Byrne, moved to approve forgiving the loan between the Economic Development Fund and the Capital Revolving Fund. Carried 5 — 0. • City Council Meeting Mintues December 11, 2001 Page 4 of 8 • F. Approve Forgiving the Interfund Loan Between the Central Business District and the Economic Development Fund Councilmember Byrne, seconded by Swenson, moved to approve forgiving the interfund loan between the Central Business District and the Economic Development Fund. Carried 5 — 0. G. Minnesota College Savings Plan Mayor Beaudet moved to direct the Acting Administrator to provide details and cost to include a full cafeteria plan. Motion died for lack of a second. Finance Direct Holst stated that the cost to the City would be minimal to make small changes to the computer system. Councilmember Swenson, seconded by McComber, moved to authorize the Finance Director to implement the Minnesota College Savings Plan. Carried 5 — 0. H. Connection Charges City Engineer Postler stated that he is recommending a small increase in the City's connection charges due to inflation. Councilmember Byrne, seconded by Doerr, moved to increase connection charges by Resolution as recommended by the City Engineer. Roll call vote taken. Carried 5 — 0. I. 2001 Water, Sanitary Sewer and Storm Sewer Rate Study. Councilmember Swenson, seconded by Byrne, moved to approve the Resolution establishing sewer usage rates. Roll call vote taken. Carried 4 — 1, Beaudet opposed. J. Utility Billing Mayor Beaudet moved to return to quarterly utility billing. Motion died for lack of a second. K. Annual Review of Conditional Use Permit for Karmann Jacks • Community Development Director Danielson reported that a number of violations have existed over time without being formally addressed. Danielson further City Council Meeting Mintues December 11, 2001 Page 5 of 8 • reported that no reply has been received from the applicant and that no business is currently operating on the premises. Councilmember Doerr, seconded by Byrne, moved to direct staff to prepare Findings of Fact for the next Council meeting to revoke the Conditional Use Permit for Karmann Jack's. Carried 5 — 0. L. Oak Park Station: Approval of PUD /Final Plat/Development Agreement City Planner Dan Licht reviewed the application and the recommendations of the Planning Commission. Licht discussed issues regarding public vs. private street, access points, location of drive through lanes and vehicle stacking. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the Resolution that the first curb cut be as originally recommended by the City Engineer. Failed 2 — 3, Byrne, Doerr and Swenson opposed. Mayor Beaudet, seconded by Councilmember Byrne, moved that the road in the development be a private street. Failed 2 — 3, Doerr, McComber and Swenson opposed. • Mayor Beaudet moved that the underlying B -3 zoning be applied to the development. Motion failed for lack of a second. Councilmember Doerr, seconded by Byrne, moved to adopt the Resolution approving the request by the Goldridge Group for a final plan, PUD, vacation of easements and PUD /CUP be approved with conditions. Roll call vote taken. Carried 4 —1, Beaudet opposed. Councilmember Swenson, seconded by Byrne, moved to direct staff to draft and execute a Development Agreement. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to authorize the City Engineer to prepare cost estimates, plans and specs for storm ponds and drainage. Carried 5 — 0. M. 2002 Building Department Fees Community Development Director Danielson reviewed changes in legislation concerning fees and new annual reporting requirements. Danielson noted that the changes will require adoption into the Ordinance and requested a public hearing be set to consider changes to Ordinance 301 with respect to fees for building inspections and permitting services. • City Council Meeting Mintues December 11, 2001 Page 6 of 8 Councilmember Byrne, seconded by Swenson, moved to set a Public Hearing for January 8, 2002, 7:00 p.m. to consider changes to Ordinance 301. Carried 5 — 0. N. 2002 Building Inspection Services /Contracts Community Development Director Danielson discussed the need to contract for an "as- needed" basis building inspector. Danielson recommended contracting with an additional individual for additional coverage. Councilmember Byrne, seconded by Swenson moved to authorize staff to prepare a contract for Council approval for additional backup building inspection services. Carried 5 — 0. O. Community Development 2001 Year in Review Community Development Director Danielson provided a review of 2001 activity in the Community Development Department. P. Autumn Hills Park Shelter Design Contest Community Development Director Danielson reported on the Parks Commission • recommendation to announce a contest for designs for a park shelter. Mayor Beaudet, seconded by Councilmember McComber, moved to table until funds are identified for the project. Carried 4 —1, Byrne opposed. Q. Washington County C.I.P. — Northbrook Blvd. /Oakgreen Avenue Mayor Beaudet suggested that the City look at giving up some roads to the county to gain other roads from the county, such as Beach Road. Councilmember Doerr, seconded by Byrne, moved to direct staff to send a letter to the County Engineer and County Administrator requesting a written explanation of what the County is asking for from the City. Carried 5 — 0. R. Councilmember Attendance at Meetings Discussion held concerning Councilmembers attending internal staff meetings. VII. Old Business. • City Council Meeting Mintues December 11, 2001 Page 7 of 8 • A. Qwest Easement Agreement Attorney Vierling reported that Qwest has made a request to provide a lump sum payment of $5,000 in lieu of an appraisal. Vierling noted that he does not recommend any city convey real estate without an appraisal. Mayor Beaudet, seconded by Councilmember Byrne, moved to deny the lump sum of $5,000 and proceed as outlined at the previous Council meeting. Carried 5 — 0. B. Bayport Fire Truck at City Hall Public Works Director Johnson provided a review of possible options for utilization of the public works garage for housing a fire truck. Councilmember Doerr, seconded by Mayor Beaudet, moved to not accept the fire truck and direct the Acting Administrator send a letter to Bayport explaining that storage space is insufficient. Carried 4 — 0 — 1, Swenson abstained. C. Perro Creek Pond State Storm Sewer Project Lobbying • Mayor Beaudet, seconded by Councilmember McComber, moved to approve a $3,356 expenditure for lobbying for the Perro Creek Pond state storm sewer project from the 2002 Council Contingency Fund. Carried 5 — 0. D. Crack Sealing Cost Overrun Mayor Beaudet, seconded by Councilmember Byrne, moved to approve payment of crack sealing cost overrun. Carried 5 — 0. E. Hiring Winter Rink Attendants Mayor Beaudet, seconded by Councilmember Doerr, moved to approve recommendations for hiring winter rink attendants. Carried 4 — 0 — 1, McComber abstained. VIII. Executive Session. Mayor Beaudet, seconded by Councilmember Byrne, moved to approve the Supervisors contract and authorize the Mayor and Acting Administrator to sign it. Carried 5 — 0. • City Council Meeting Mintues December 11, 2001 Page 8 of 8 Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Police Officers contract and authorize the Mayor and Acting Administrator to sign it. Carried 5 — 0. IX. Adjournment. Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn at 9:25 p.m. Carried 5 — 0. Respectfully submitted, A ►, . • 11 T ent and F /97itiudoiti /1/0 lie Johnson D. • 13-..1 Administrative Secretary Mayor 4111 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 27, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and Administrative Secretary Johnson. Absent: None. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission anticipates a number of new Agenda items for the December meeting. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on November 26, 2001 and made a number • of recommendations for the Council at that meeting. Danielson also reported that the Parks Commission is in the process of working on plans for improvements to Swager Park. Cable Commission: Councilmember Byrne reported that the next meeting will be held December 5, 2001 with the Lower Valley. Acting Administrator Kamper reported that Jerry Turnquist will be moving out of Oak Park Heights and Jack Doerr will fill the vacancy on the Commission. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will be working on the budget at its next meeting on January 10, 2002, 7:00 p.m. at the Bayport City Hall. Acting Administrator Kamper noted that there is a vacancy on the Brown's Creek Watershed Board. Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Visitors: Larry Simonson, 14301 57 Street North, requested permission to store boats in his yard. • Senator Michele Bachmann provided a review of the last legislative session and a preview of the 2002 session. City Council Meeting Minutes November 27, 2001 Page 2 of 5 • Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Henry Gullickson, 5535 Oakgreen Place North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Special Meeting Minutes — October 9, 2001 C. Approve City Council Special Meeting Minutes — November 13, 2001 D. Approval of VFW Post 323 Lawful Gambling Permit Renewal and Resolution E. Approve Employee Recognition/Holiday Luncheon F. Approval of Annual Liquor, Tobacco, and Amusement Licenses Councilmember Doerr pulled items B and C for discussion. Councilmember McComber moved to approve the Consent Agenda minus items B and C. Roll call vote taken. Carried 5 — 0. Councilmember Doerr, seconded by Mayor Beaudet, moved to approve the City Council Special Meeting Minutes of October 9, 2001 with a change to reflect that he was in attendance. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the • City Council Special Meeting Minutes of November 13, 2001. Carried 4 — 0 — 1, Doerr abstained. V. Public Hearings: Acting Administrator Kamper read the Notice of Public Hearing. Jerry Bjorkman, 5887 Beach Road, stated he felt that the price for the demolition of his property was too high and objected that the garage, driveway, trees and plants were also removed. Mr. Bjorkman also reported that a fence and some large landscape rocks are missing and asked if the well on the property was filled in. Mr. Bjorkman requested permission to go on the property without a police escort. Community Development Director Danielson stated that a police escort would no longer be necessary. Danielson further stated that she was accompanied at the site by two police officers to take an inventory prior to demolition and there were no salvageable items on the site. Danielson further stated that the Court Order required removal of all improvements which would include the garage, driveway and fence. Danielson also noted that many attempts were made to contact Mr. Bjorkman prior to the demolition. Mr. Bjorkman requested a breakdown of the costs included in the assessment. Attorney Vierling responded that it would be provided in writing by mail. • Councilmember Doerr, seconded by Swenson, moved to close the Public Hearing. Carried 5 — 0. City Council Meeting Minutes November 27, 2001 Page 3 of 5 • Councilmember Swenson, seconded by Byrne, moved to approve the Resolution Adopting Assessments. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Scheduling Worksessions Councilmember Doerr reported that he has spoken with citizens who feel that City Council Worksessions are being scheduled at times to avoid cablecasting. Doerr stated that there should be a more regular schedule for worksessions to avoid creating a hardship for city staff and some Councilmembers. B. Karmann Jacks: Set Annual Review for CUP Community Development Director Danielson requested a hearing for December 11, 2001 to discuss the possibility of revoking the CUP due to several violations. Councilmember Doerr, seconded by Byrne, moved to set annual review for December 11, 2001, 7:00 p.m. and direct staff to prepare a list of violations to review at that time. Carried 5 — 0. C. Valley View Park Sign Relocation • Public Works Director Johnson reported that the Parks Commission is recommending that the Valley View Park sign be relocated off of county property. Johnson recommended elevating the sign to improve visibility and locating it on Department of Corrections property. Councilmember Swenson, seconded by Byrne, moved to authorize staff to coordinate a new location for the sign with the Department of Corrections and Washington County and place the issue on the Consent Agenda for Council approval. Carried 5 — 0. VII. Old Business. A. Wellhead Protection Plan Phase One Acting Administrator Kamper provided an update on the progress of the Wellhead Protection Plan and reported on the next steps. Councilmember Byrne, seconded by Doerr, moved to approve the Plan to be submitted to the Minnesota Department of Health. Carried 5 — 0. B. Appoint TH36 Partnership Corridor Study Committee Representatives • Councilmember Doerr, seconded by McComber, moved to approve the appointment of citizens Mary Ellen Huss and Andy Rollwagen, Parks Commissions Terry Poirier and Gina Zeuli, Planning Commissioners George City Council Meeting Minutes November 27, 2001 Page 4 of 5 • Vogt and Mark Powell, business owners Joe Kohler and Linda Peterson, and Councilmember McComber. Carried 5 — 0. C. TH 36 Subarea Resolution Mayor Beaudet reported that he prepared a Resolution for Council approval. Councilmember Byrne, seconded by McComber, moved to authorize staff to redraft the Resolution replacing "one- third" in the last paragraph with "two- thirds in attendance" and authorize the Mayor to sign the amended Resolution. Carried 4 — 1, Swenson opposed. D. First Student Amended CUP Planner Richards noted that the Resolution was drafted as directed by the City Council. Mayor Beaudet, seconded by McComber, moved to approve the Resolution establishing Findings of Fact and Resolution denying location of an above ground diesel fuel tank. Roll call vote taken. Carried 3 — 2, Doerr and Swenson opposed. E. Oak Park Station/S &C Bank Preliminary Plat Approval • Mayor Beaudet expressed concerns over accesses and stacking space. Planner Richards reviewed the preliminary plat, noting that a final plat will be submitted at a later date for approval. Attorney Vierling noted that preliminary plat approval has nothing to do with the final site plan. Councilmember McComber, seconded by Byrne, moved to approve the preliminary plat for Oak Park Station/S &C Bank. Roll call vote taken. Carried 5 — 0. F. Qwest Request to Install Conduit Prior to Completion of Easement Agreement Attorney Vierling reported that he has not received a draft easement agreement from Qwest. Vierling noted concerns regarding the length of the run and size of the project. Vierling also noted that the City can consider fees in conjunction with an easement. Councilmember Doerr, seconded by McComber, moved to deny request and direct the Public Works Director to contact Qwest to advise them to contact the City Attorney. Carried 4 — 0 — 1, Swenson abstained. • City Council Meeting Minutes November 27, 2001 Page 5 of 5 G. Pledge of Allegiance Councilmember McComber, seconded by Byrne, moved to say the Pledge of Allegiance just after the Call to Order of the Council Meetings with the camera focused on the flag. Carried 4 —1, Doerr opposed. H. 57 Street Area Traffic Councilmember Doerr, seconded by McComber, moved to permanently close the east entrance of the City Hall parking lot. Failed 2 — 3, Beaudet, Byrne and Swenson opposed. Mayor Beaudet stated that the City should explore other traffic calming techniques prior to closing the City Hall parking lot entrance at 57 Street. Allen Hall, 14421 57 Street North, stated that he uses the City Hall parking lot to access 58 Street and Highway 36 as a safety issue. Mr. Hall stated that he prefers safety over lowering traffic flow. Councilmember McComber, seconded by Mayor Beaudet, moved to install temporary barriers at the east entrance of the City Hall parking lot. Failed 1 — 4, • Beaudet, Byrne, Doerr and Swenson opposed. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 8:45 p.m. Carried 5 — 0. Respectfully submitted, A.•ro ►. ... d Form, g yfuL111 , ,447/210, Julie Johnson , eau. et Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 6:00 P.M. TUESDAY, NOVEMBER 13, 2001 CITY COUNCIL SPECIAL MEETING MINUTES I. Call to Order /Approval of Agenda. The meeting was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: City Attorney Lammers, Acting Administrator Kamper and Administrative Secretary Johnson. Absent: Councilmember Doerr. II. Executive Session/Labor Negotiations. III. Adjournment. Mayor Beaudet adjourned the meeting at 6:15 p.m. Respectfully submitted, • . ,ip ` 1 , ontent an+ + : ?#,COULCZel I 4 ro 1 Julie Johnson . -i. Beau. e Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 13, 2001 • CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, City Planner Richards, Police Chief Swanson and Administrative Secretary Johnson. Absent: Councilmember Doerr. Mayor Beaudet moved item IV.H. to VI.K. and added Receive Planning Commission Resignation as item VI.L., Advertise for Planning Commission Applications as item VI.M. and Comp Plan Amendment Update for Village Neighborhood as item VII.F. Councilmember Byrne, seconded by Swenson, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission IP C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that the Planning Commission met on November 8, 2001. A public hearing was held concerning an application from First Student and an application from S &C Bank was reviewed. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on November 26, 2001 and will continue work on the Autumn Hills park shelter and spring projects. Cable Commission: Councilmember Byrne reported that the Cable Commission had a good meeting with the Lower Valley in late October and another meeting is planned for December 5. There will be no regular meeting of the Cable Commission in November. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting will be held January 10, 2002, 7:00 p.m. at the Bayport City Hall. Work is continuing on next years budget and the joint powers issue. • City Council Meeting Minutes November 13, 2001 Page 2 of 8 Ill Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Visitors. Mary Ellen Huss, 14231 57 Street North, stated that there is a need to update the traffic management plan in neighborhood surrounding 57 Street and City Hall. Ms. Huss presented the Council with a petition signed by her neighbors and stated concerns over speed and volume of traffic in the neighborhood, non - resident drive through traffic and Andersen Corporation traffic from the St. Croix Mall. Ms. Huss suggested numerous locations for additional stop signs and other improvements. Allen Hall, 14421 57 Street North, stated that traffic and speed has increased and asked if something can be done. Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Rick Nordquist, 14076 53 Street North. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — October 23, 2001 C. Receive Met Council Blueprint 2030 Correspondence D. Hazardous Building Removal 1. Set Public Hearing — November 27, 2001 at 7:00 p.m. to Consider Proposed Assessments 2. Approve Resolution Calling for a Hearing on the Assessments E. Authorize Letter to MNDOT Regarding Oakgreen Avenue and Highway 36 Intersection (Mayor's Request) F. Receive Donation to Recover Chairs G. Receive Trail Plowing Update H. Approve Budget Adjustments Councilmember McComber pulled item B for discussion. Mayor Beaudet, seconded by Councilmember Byrne, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 4 — 0. Councilmember McComber, seconded by Byrne, moved to approve the October 23, 2001 City Council Meeting Minutes with the proposed change on page 3. Carried 4 — 0. • r City Council Meeting Minutes November 13, 2001 Page 3 of 8 • V. Public Hearings: None. VI. New Business: A. Proclamation — Adoption Awareness Month Mayor Beaudet read the Adoption Awareness Month Proclamation and presented it to Nisha Munson. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Proclamation. Carried 4 — 0. B. Refinancing of 1995 Bonds Steven Mattson of Juran & Moody reviewed refinance option for the City's 1995 G.O. Improvement Bonds. Mr. Mattson noted that the City's net savings would be $12,189 over the next four years. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution for refinancing of the 1995 bonds as prepared. Roll call vote taken. Carried 4 — 0. ! C. Pledge of Allegiance Councilmember McComber asked if the Council was interested in reciting the Pledge of Allegiance before each Council meeting. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession for November 20, 2001, 6:30 p.m. to discuss reciting the Pledge of Allegiance prior to Council meetings. Carried 4 — 0. D. Scenic Overlook Councilmember Byrne reported that she was contacted by a resident with concerns over the condition of the Scenic Overlook. Jerry Brown, 6365 Peacan Ave. No., stated that his property overlooks the Scenic Overlook and he is also concerned about the appearance, noise, garbage and activities going on at the site. Mr. Brown expressed interest in organizing a group to spruce up the site and discourage nighttime activities. Mr. Brown also expressed an interest in future takeover of the site by the City. Terry Poirier, 5636 Perkins Ave. No., asked about the Adopt a Highway program for cleanup of the Overlook. III City Council Meeting Minutes November 13, 2001 Page 4 of 8 • Louise Fenner, 6315 Peacan Ave. No., stated that the trees at the Overlook need trimming in order for the Overlook to serve its purpose. Councilmember Swenson, seconded by Councilmember Byrne, moved to direct staff to contact MNDOT regarding the Scenic Overlook. Carried 4 — 0. E. Set Worksession to Review Enforcement of Ordinance 1109 and Portions of Ordinance 401 Councilmember McComber reported that she has talked with the Police Chief regarding phone calls she has received pertaining to parking pads, yard storage and other parts of the 401. McComber stated that she is concerned over police officer interpretation of the ordinances and would like a clear understanding of ordinance 1109 and 401 interpretation and enforcement. Police Chief Swanson stated that he has directed officers to enforce the Ordinances just as he has in prior years and has not done anything differently this year. Swanson noted that 13 of 123 contacts between January 1, 2001 and November 1, 2001 have been in the Village area which represents 10.5 %. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession for January 15, 2002 at 4:00 p.m. to review enforcement of • Ordinance 1109 and portions of 401 with the City Planner and City Attorney to attend. Carried 4 — 0. F. First Student, Inc. Amended C.U.P. Planner Richards reported that the Planning Commission voted 4 — 1 to approve an amendment to the CUP to allow for expansion and installation of an above ground storage tank for diesel fuel. The Planning Commission also discussed concerns related to safety issues and environmental concerns. Arlen Hviding, Contract Manager of First Student, Inc. addressed concerns over spill containment, cleaning and monitoring of the proposed fueling operation. Discussion held concerning environmental issues, spill containment and the current method of fueling taking place. Mayor Beaudet stated that he is not in support of the fuel tank request due to neighborhood opposition and environmental concerns. Councilmember Swenson stated that a storage tank with spill containment would be safer than the current wet fueling system being used at the site. Councilmember McComber, seconded by Swenson, moved to approve car wash only and amend the Resolution at paragraph A on page 2 to strike the words "and • City Council Meeting Minutes November 13, 2001 Page 5 of 8 the installation of an 8,000 gallon diesel above ground storage tank to allow for on -site fueling of buses at their facility ", striking items 3, 4, 5 and 6 on page 2 in their entirety and deleting the words "fuel tank" from item 7 on page 2. Roll call vote taken. Carried 4 — 0. Mayor Beaudet moved to amend the motion to add that by January 1 all fueling of busses by truck be stopped. Motion withdrawn. Councilmember Swenson moved to approve installation of an 8,000 gallon fuel storage tank. Motion failed for lack of a second. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to prepare findings of fact regarding denial of application for installation of fuel storage tank. Carried 3 — 1, Swenson opposed. G. City Auditor to Attend Council Worksession Mayor Beaudet reported that he is concerned about the General Fund Reserve and feels it would be beneficial to have the auditor at the upcoming budget worksession. Mayor Beaudet, seconded by Councilmember McComber, moved to have City Auditor attend the budget worksession and adjust the auditor's budget up by • $2,000. Failed 1 — 3, Byrne, McComber and Swenson opposed. H. Wellhead Protection Plan Acting Administrator Kamper reported on the progress and current status of the Wellhead Protection Plan. 1. Appoint Wellhead Protection Manager Mayor Beaudet moved to appoint Acting Administrator Kamper as the Wellhead Protection Manager. Carried 4 — 0. 2. Approve Completion of Plan Councilmember Swenson, seconded by Byrne, moved to approve the first and second phases of the plan. Carried 4 — 0. I. Agenda Item Acceptance Policy Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda Item Acceptance Policy as presented. Acting Administrator Kamper suggested a revision to the policy to add the words "Consent" and "Old" to item 9 as outlined in Kamper's memo. • City Council Meeting Minutes November 13, 2001 Page 6 of 8 • Councilmember Byrne, seconded by Swenson, moved to amend the previous motion to approve the policy with revision recommended by Acting Administrator Kamper. Carried 4 — 0. J. Qwest Request for Easement Public Works Director Johnson explained the request from Qwest for an easement through city owned property to bury a fiber optic cable. City Attorney Vierling noted that he would recommend the city request financial security be in place due to the size of the project. Councilmember Byrne, seconded by McComber, moved to direct the City Attorney and Public Works Director to work together to draft an easement agreement. Carried 4 - 0. K. Set Public Hearing for December 11, 2001, 7:00 p.m. to Consider Oak Park Station/S &C Bank Vacation of Easement Mayor Beaudet, seconded by Councilmember Byrne, moved to set a public hearing for December 11, 2001, 7:00 p.m. Carried 4 — 0. L. Receive Planning Commission Resignation • Mayor Beaudet, seconded by Councilmember McComber, moved to accept the resignation of Planning Commissioner Chuck Hedlund. Carried 4 — 0. M. Advertise for Planning Commission Applications Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to announce the Planning Commission opening and contact previous applicants. Carried 4 — O. VII. Old Business. A. Sigstad Carpets Community Development Director Danielson reported that the developer has received approval from MNDOT to access the site from 60 Street and discussed the developer's proposal for road improvement costs. Danielson recommended approval of financing as requested by the developer and approval of a Development Agreement. Discussion held concerning future access points and parking. Councilmember Swenson, seconded by Byrne, moved to direct the City Attorney to draft a Development Agreement incorporating items 1, 3 and 5 from the • City Council Meeting Minutes November 13, 2001 Page 7 of 8 November 2, 2001 letter from Greystone Construction as amended by Community Development Director Danielson. Carried 3 — 1, Beaudet opposed. B. Development Fee Resolution Community Development Director Danielson presented a Resolution incorporating the revised fee schedule. Councilmember Byrne, seconded by McComber, moved to approve the Resolution adopting fee changes to the Community Development fee schedule. Roll call vote taken. Carried 4 — 0. C. Stillwater AUAR/Brown's Creek Watershed District City Engineer Postler reviewed a proposal for a study to analyze Oak Park Heights' storm water that drains into the Brown's Creek Watershed District, specifically to determine costs associated with retaining stormwater within the City versus participating in the AUAR. Councilmember Byrne, seconded by McComber, moved to authorize the City Engineer to perform a study not to exceed $9,200. Carried 4 — 0. D. Bayport Fire Truck • Mayor Beaudet, seconded by Councilmember Byrne, moved to receive information. Carried 4 — 0. E. River Hills Retention Pond City Engineer Postler provided a report on the additional survey results. Postler reported that the survey determined that the cost of improvements would be quite high and would not provided a significant amount of protection for the lowest house. Postler noted that the pond functions as intended from an engineering standpoint and that several homes were built lower than originally proposed. Mayor Beaudet, seconded by Councilmember McComber, moved to bring to the first Council meeting in January for scheduling of a neighborhood meeting. Carried 4 — 0. F. Comp Plan Amendment Update for Village Neighborhood Mayor Beaudet asked if this issue will be on the December agenda. Planner Richards provided an update. • City Council Meeting Minutes November 13, 2001 Page 8 of 8 • VIII. Adjournment. Councilmember McComber, seconded by Byrne, moved to adjourn at 9:43 p.m. Carried 4 — 0. Respectfully submitted, Y A pr � -:. ontent . � �e rm, let ie Johnson P avid :eau. ' - t Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 23, 2001 CITY COUNCIL MEETING MINUTES • Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Finance Director Holst, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Acting Administrator Kamper. Mayor Beaudet added Development Fees as item VI.J. and Bayport/Oak Park Heights Strategic Planning Meeting as item VI.K. Councilmember Swenson added Planning Commission as item VI.L. Councilmember McComber added Potholes as item VII.C. Councilmember Byrne, seconded by Mccomber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports • Planning Commission: Planner Richards reported that the Planning Commission will meet on November 8 and will consider several items at that meeting. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on October 15 and discussed park benches and trail maintenance. The Commission is also continuing work on the Autumn Hills park shelter. Cable Commission: Councilmember Byrne reported that the cable commission met on October 17 and will meet on October 25 with the Lower Valley Commission. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that that the Middle St. Croix will meet in early December. Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Recycling Award. Finance Director Holst recommended awarding the recycling award to Larry McGee, 15082 62 Street. • City Council Meeting Minutes October 23, 2001 Page 2 of 5 Visitors: Marc Hugunin, Metropolitan Council. Mr. Hugunin provided an update • on Metro Transit and the St. Croix Valley wastewater treatment plant. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 9, 2001 C. Approve Tree Removal and Pruning D. Approve Advertisement for Winter Rink Attendants E. Approve Stillwater Business & Professional Women's Lawful Gambling Application and Resolution F. Approve HLB Tautges Redpath, Ltd. Auditing Services for December 31, 2001 Councilmember Byrne pulled item B for discussion. Councilmember Swenson, seconded by Doerr, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to approve the October 9, 2001 City Council Meeting Minutes. Carried 4 — 0 — 1, Byrne abstained. V. Public Hearings: • None. VI. New Business: A. Receive State Senate Resolution. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the Resolution. Carried 5 — 0. B. Park Trail Maintenance. Public Works Director Johnson reported that the Parks Commission considered the issue of winter park trail maintenance at it's last meeting. The Commission recommended that the eight foot wide streetside trails be maintained out of the street budget. Discussion held regarding priority of trails to be kept open and trails to be kept closed in the winter due to safety concerns. Mayor Beaudet, seconded by Councilmember McComber, moved to not plow any trails in Valley View Park or the Xcel Trail. Carried 5 — 0. • City Council Meeting Minutes October 23, 2001 Page 3 of 5 C. Purchase of Park Benches. • Public Works Director Johnson reported that the Parks Commission is requesting the expenditure of $6,100 to purchase park benches with funds in the Parks Capital Outlay budget, line items 503 and 504. Mayor Beaudet recommended transferring the funds to the budgeted projects fund for use next year to give the Parks Commission time to get installation cost figures. Mayor Beaudet, seconded by Councilmember McComber, moved to transfer funds from the Parks Capital Outlay budget lines items 503 and 504 to budgeted projects earmarked for park bench use next year. Carried 4 — 1, Doerr opposed. D. TH 36 Partnership Corridor Study Funding Mayor Beaudet, seconded by Councilmember Byrne, moved to fund $7,500 from the Capital Revolving Fund to be paid one half this year and one half next year. Carried 5 - 0. E. TH 36 Partnership Corridor Study Committee Representation. Mayor Beaudet reported that Stillwater appointed it's nine member Planning Commission to the Committee. Mayor Beaudet, seconded by Councilmember Byrne, moved to create a nine member Advisory Committee to be made up of two Planning Commission members, two Parks Commission members, Councilmember McComber, two Highway 36 business owners and two citizens to be appointed at the second Council meeting in November. Carried 5 — 0. F. St. Croix Mall PUD /CUP and Design Guideline Review. Planner Richards reviewed the request to remove the old awning in the lower mall area and replace it with a new awning and new signs. John of Attracta Sign was present and reviewed paint and awning colors to be used in the project. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Resolution. Roll call vote taken. Carried 4 — 0 — 1, Swenson abstained. G. Stillwater Ford CUP for Offsite Parking. Planner Richards reviewed the request for off site parking for employees. Councilmember McComber, seconded by Mayor Beaudet, moved to amend Resolution item 6 to allow inventory stickers on the car windows. Carried 5 — 0. Councilmember Doerr, seconded by Byrne, moved to amend Resolution item 1 to • strike the words "employee parking ". Carried 5 — 0. City Council Meeting Minutes October 23, 2001 Page 4 of 5 • Councilmember Swenson, seconded by McComber, moved to approve the Resolution with amendments. Roll call vote taken. Carried 5 — 0. H. Routson Motors CUP and Variance for Parking. Planner Richards explained the request to allow off site parking and a variance from the 10 foot setback. City Attorney Vierling discussed the issue of common ownership of the lots. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend Resolution item 4 requiring ownership of the lots to remain in common ownership. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend Resolution item 9 to replace "applicable watershed district" with "Middle St. Croix ". Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to approve the Resolution with amendments. Roll call vote taken. Carried 5 — 0. I. Certification of 2001 A.L.O.H.A. Community Development Director Danielson explained the Met Council request • for a commitment by the City to support affordable and life cycle housing opportunities. Councilmember Swenson, seconded by Doerr, moved to approve the Resolution. Roll call vote taken. Carried 5 — 0. J. Development Fees. Mayor Beaudet discussed the current fee for a single family residential variance. Councilmember Byrne, seconded by Swenson, moved to set the single family variance fee at $150 with no escrow. Carried 5 — 0. Mayor Beaudet, seconded by Swenson, moved to direct staff to draft a Resolution outlining fees as discussed at the worksession. Carried 5 — 0. K. Bayport/Oak Park Heights Strategic Planning Meeting. Mayor Beaudet, seconded by Councilmember McComber, moved to set a Bayport/Oak Park Heights Strategic Planning Meeting for November 1, 2001, 7:00 p.m. at the Bayport City Hall. Carried 5 — 0. • City Council Meeting Minutes October 23, 2001 Page 5 of 5 L. Planning Commission. Councilmember Swenson stated that the City Council needs to take the recommendations of the Planning Commission more seriously. Discussion held. VII. Old Business. A. Fall 2001 Crack Sealing. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the crack sealing bid up to $2,900 to be paid from the sealcoating fund. Carried 5 — 0. B. Accept Proposals for Flooring Replacement at City Hall. Councilmember McComber reviewed the bids for replacement of the flooring in three restrooms and the break room at City Hall. Mayor Beaudet, seconded by Councilmember McComber, moved to accept Seestadt's bid up to $4,925.26 plus 20% contingency to be paid from the Capital Revolving Fund with Public Works to remove the stalls and toilets. Carried 5 — 0. C. Potholes. • Councilmember McComber stated that she would like to see potholes filled before winter. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize up to $1,000 from Council Contingency if the funds are available to fix potholes this Fall. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 8:27 p.m. Carried 5 — 0. Respectfully submitted, : o • as - : Content . -' o doi, lie Johnson Da .." Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, OCTOBER 9, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting City Administrator Kamper, City AttorneyVierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmember Byrne, Mayor Beaudet moved item IV.C. to Old Business, item B and item IV.F. to New Business, item G. Councilmember Swenson added Set Worksession to discuss Agenda Procedures as New Business item VI.H. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will meet on October 11 and will be considering several new applications at that meeting. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on October 15 and will be continuing discussion on the Autumn Hills Park shelter design and park benches. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on October 17 if needed. Water Management Organizations/Middle St. Croix Watershed District: Mayor Beaudet reported that the next meeting will be held at the Bayport City Hall on October 10, 2001, 7:00 p.m. Other Liaison/Staff Reports: • Fall Clean-up Update: Acting Administrator Kamper provided a report on the success of the Fall Clean-up. City Council Meeting Minutes October 9, 2001 Page 2 of 4 • III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Mr. William Henning, 5695 Osgood Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — September 25, 2001 C. Approve Council Action Form D. Receive Brown's Creek Vacancy Information E. Cancel December 25, 2001 City Council Meeting F. Set Year End City Council Meeting Item B. pulled for discussion. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 4 — 0. B. Approve City Council Meeting Minutes — September 25, 2001. • Councilmember Swenson, seconded by Mayor Beaudet, moved to approve the September 25, 2001 City Council Meeting Minutes with change. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Part Time Temporary Employee. Acting Administrator Kamper explained the need for assistance in the Administration department due to the recent loss of two employees. Kamper requested approval to hire a part time temporary employee while the Council considers permanent options. Kamper noted that there are funds in the budget to cover this request. Councilmember Swenson, seconded by McComber, moved to approve hiring of a part time temporary receptionist/secretary from Spherion for a maximum of four months. Carried 4 — 0. B. Fall Crack Sealing Request for Proposals. • City Council Meeting Minutes October 9, 2001 Page 3 of 4 • Public Works Director Johnson reported that there are funds remaining in the budget and recommended areas for crack sealing to be completed this fall. Mayor Beaudet, seconded by Councilmember Swenson, moved to authorize the Public Works Director to request proposals and conduct Fall crack sealing up to $2,200. Carried 4 — 0. C. Repair of Garage Door. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize repair of garage door up to $1829.18. Carried 4 — 0. D. Set Worksession to Discuss Water Management Issues Related to Brown's Creek Watershed District. Mayor Beaudet suggested that the Council schedule a worksession to discuss volume control and other issues related to Brown's Creek Watershed District. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession for October 30, 2001 at 7:00 p.m. Carried 4 — 0. E. Set Worksession to Review Fee Schedule. Community Development Director Danielson recommended a Council worksession to discuss issues raised during the budget process concerning fees. Councilmember McComber, seconded by Mayor Beaudet, moved to schedule a worksession for October 23, 2001 at 5:30 p.m. Carried 4 — 0. F. Set Budget Worksession. Councilmember McComber, seconded by Mayor Beaudet, moved to set a worksession for November 26, 2001 at 4:00 p.m. and an additional workession for December 4, 2001 at 4:00 p.m. if needed. Carried 4 — 0. G. Authorize Coordination of Sewer Billingwith Stillwater. Mayor Beaudet moved that by the end of the year all sewer and water provided by Oak Park Heights will be billed by Oak Park Heights and all sewer and water provided by Stillwater will be billed by Stillwater. Carried 4 — 0. H. Set Worksession to Discuss Agenda Procedures. Councilmember Swenson suggested that all department heads and • Councilmembers attend a worksession to discuss agenda procedures. City Council Meeting Minutes October 9, 2001 Page 4 of 4 • Councilmember Doerr, seconded by McComber, moved to schedule a worksession for October 30, 2001 at 6:00 p.m. Carried 4 — 0. VII. Old Business. A. Placement of Bayport Fire Truck at City Hall. Public Works Director Johnson presented a plan for improvements that would be required to comply with the City's Ordinance for outdoor storage and parking of Public Works vehicles and impounded police property. Councilmember Doerr, seconded by McComber, moved to direct the Public Works Director to submit the plan to the Planning Commission for Spring Construction. Motion withdrawn. Recess at 7:47 p.m. Meeting reconvened at 7:51 p.m. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Public Works Director to provide a plan to reorganize the Public Works garage to • accommodate a fire truck and three City trucks. Carried 3 — 0 —1 , Swenson abstained. B. Approve City Administrator Job Description. Mayor Beaudet, seconded by Councilmember McComber, moved to table until Ordinance 201 comes back for Council approval. Carried 4 — 0. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 7:58 p.m. Carried 4 — 0. Respectfully submitted, A.. mr -onten • d Fo O NIP • *11/1/1_ lie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 6:00 P.M. TUESDAY, OCTOBER 9, 2001 CITY COUNCIL SPECIAL MEETING MINUTES I. Call to Order /Approval of Agenda. The meeting was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City Attorney Lammers, Acting Administrator Kamper and Administrative Secretary Johnson. Absent: None. II. Executive Session/Labor Negotiations. III. Adjournment. Mayor Beaudet adjourned the meeting at 6:42 p.m. I Respectfully submitted, A. pro r.!:' 0 and f. 666,(9) I 44.-6% Julie Johnson i avid Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, SEPTEMBER 25, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Engineer Postler, Community Development Director Danielson, Police Chief Swanson, and Finance Director Holst. Absent: Acting Administrator Kamper, Public Works Director Johnson, and Administrative Secretary Johnson. Finance Director Holst removed item IV.D. City Attorney Vierling added Removal of Hazardous Structure as item VII.G. Councilmember Doerr, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations /Middle St. Croix • E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported on the last meeting held on September 13, 2001. At that meeting the Planning Commission considered an application from Walgreens that has been continued to the October 11, 2001 meeting to allow time to address concerns. Danielson noted that many new applications are anticipated in the near future and some have been received. Parks Commission: Community Development Director Danielson reported that the Parks Commission has a number of recommendations that will be coming to the Council from the September 17, 2001 meeting. Danielson also reported that the Fall parks walk through will be rescheduled to a later date. Cable Commission: Councilmember Doerr reported that the Cable Commission will be purchasing two new shoulder cameras for use by the public. Water Management Organizations/Middle St. Croix Watershed District: Mayor Beaudet reported that the next meeting will be held on October 10, 2001 at the Bayport City Hall. • City Council Meeting Minutes September 25, 2001 Page 2 of 5 • Other Liaison/Staff Reports: Mayor Beaudet provided a reminder of the Fall Clean-up to be held on Saturday, September 29, 2001. III. Visitors/Public Comment: Recycling Award: Finance Director Holst recommended awarding the recycling award to William Boullt, 5633 Ozark Avenue North. Safe & Sober Chief's Challenge Award: Bob O'Brien and Jane Ryan of the Minnesota Safe & Sober Program presented Police Chief Swanson with a laser speed enforcement device that was earned through seatbelt enforcement by the police department. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 28, 2001 C. Approve City Council Minutes — September 11, 2001 Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. • V. Public Hearings: Consideration of Amending Ordinance 210: Establishing a Planning Commission. Finance Director Holst read the notice of Public Hearing. Mayor Beaudet opened the Public Hearing and explained that the Planning Commission recommended amending the Ordinance to eliminate the alternate positions. Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember Byrne, seconded by McComber, moved to amend Ordinance 210 as requested by the Planning Commission. Carried 5 — 0. VI. New Business: A. A Resolution Expressing Deep Appreciation to all the Firefighters, Law Enforcement Officers and Emergency Response Personnel involved in the Protection, Safety and Security of our City. Councilmember McComber, seconded by Byrne, moved to approve the • Resolution. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes September 25, 2001 Page 3 of 5 • B. WalMart $1,000 Donation. Police Chief Swanson explained that for the past few years WalMart has provided 700 — 800 drinks for Safety Camp and this year WalMart applied for a grant on behalf of the City to help with Safety Camp costs. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 5 — 0. C. Advisory Committee. Councilmember McComber explained that the Planning Commission is requesting direction from the Council to form an Advisory Committee to work on the City's sign ordinance. The Committee would be comprised of 1 or 2 City Councilmembers, 1 or 2 Planning Commissioners, 3 or 4 business representatives, 2 or 3 citizens and City staff. Councilmember McComber, seconded by Byrne, moved to form a Committee to work on the Sign Ordinance consisting of Councilmembers Doerr and McComber, residents, Planning Commissioners, business owners and staff. Carried 5 — 0. VII. Old Business. A. Deep Well #3 Test Holes Abandonment. City Engineer Postler presented cost estimates for abandonment of the deep well #3 test holes. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the City Engineer's recommendation for abandonment of the deep well #3 test holes and to award the contract to Alberg Water Services with funds not to exceed $10,000 to be paid from the water utility fund. Carried 5 — 0. B. City of Stillwater Invoice for Lon$ Lake Stormwater Project. Finance Director Holst provided recommendations for source of funds to pay the invoice, noting that the expenditure was approved by Resolution in March, 2000. Councilmember Byrne, seconded by McComber, moved to approve payment of the invoice from the storm sewer connection fund. Carried 5 — 0. • City Council Meeting Minutes September 25, 2001 Page 4 of 5 • C. City Administrator Job Description and Ordinance Review. City Attorney Vierling noted that the memo from Acting Administrator Kamper recommends changes to bring the Ordinances consistent with current City operations. Councilmember Doerr, seconded by McComber, moved to direct the City attorney to draft an Ordinance 201 and 203 clean-up. Carried 5 — 0. D. Placement of Bayport Fire Truck at City Hall /Outdoor Storage. Community Development Director Danielson reported that cost figures have not been received from Public Works. Danielson reviewed the planner's report containing requirements for screening, fencing and parking surfaces. Police Chief Swanson added that he would like to have 6 parking spaces included in the plan for storage of forfeited vehicles. Mayor Beaudet, seconded by Councilmember McComber, moved for the City to comply with Ordinances regarding parking and fencing and receive costs for this project including up to 6 parking spaces for the Police Department. Carried 5 — 0. • E. Sigstad Carpets. 1. Receive Attorney Correspondence. 2. Receive Finance Director/Bond Issue Correspondence Community Development Director Danielson presented two items of correspondence relating to the Sigstad Carpets application. Danielson noted that at this point it is up to the developer to let the City know how they wish to proceed. Councilmember McComber, seconded by Byrne, moved to receive the information. Carried 5 — 0. F. Priority for Community Development Block Grant Funds. Community Development Director Danielson reported that Washington County is requesting an answer from the City by early October regarding the City's desire to receive funds in 2002 or 2003. Danielson identified eligible categories for funding and noted objectives that must be met. Councilmember Swenson, seconded by Byrne, moved to receive grant money is 2002. Carried 5 — 0. • City Council Meeting Minutes September 25, 2001 Page 5 of 5 • G. Removal of Hazardous Structure. City Attorney Vierling advised that the City has received authority from the court to remove the hazardous structure at 5887 Beach Road. Community Development Director Danielson distributed bids received for the demolition work. Councilmember Byrne, seconded by Swenson, moved to award bid to Larson Contracting, Inc. and authorize Community Development Director to authorize a change order for asbestos clean -up if necessary up to an additional $4,500. Carried 5 — 0. VIII. Adjournment. Councilmember Byrne, seconded by McComber, moved to adjourn at 8:05 p.m. Carried 5 — 0. Respectfully submitted, A. S ys.ontent and F 44' 11■1 doe 4,4,tvii9 , P103 fir lie Jo son `bit` Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 6:00 P.M. TUESDAY, SEPTEMBER 11, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, Acting City Administrator Kamper, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Finance Director Hoist and Administrative Secretary Johnson. Absent: None. Mayor Beaudet, seconded by Councilmember Doerr, moved to adjourn to Executive Session. Carried 5 — 0. II. Executive Session: Executive session held to discuss labor negotiations. Council meeting reconvened at 7:00 p.m. Acting Administrator Kamper added Long Lake Stormwater Project Invoice as item VII.E., Garage Door Repair as item III.E.2., and Placement of a Bayport Fire Department Truck at City Hall as • item VIII.E. Councilmember Swenson, seconded by McComber, moved to approve the agenda as amended. Carried 5 — 0. A moment of silence was observed in honor of the victims of the tragedies that occurred earlier in the day. III. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will meet on September 13, 2001. The Commission will hold a public hearing at that meeting to consider development proposed by Walgreens. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold a regular meeting on September 17 and a Fall parks walk - through on September 22, 2001. • City Council Meeting Minutes September 11, 2001 Page 2 of 5 • Cable Commission: Councilmember Byrne reported that the Cable Commission will meet on September 19, 2001. Water Management Organizations /Middle St. Croix Watershed District: Mayor Beaudet reported that the Watershed District will meet on October 10, 2001, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: Reminder of Fall Clean - up: Acting City Administrator Kamper noted that the Fall Clean-up will be held on September 29, 2001 from 8:30 a.m. to 1:00 p.m. at the St. Croix Mall back parking lot. Garage Door Repair: Acting City Administrator Kamper reported that one of the public works garage doors is broken. Bids for repair are being obtained and will be submitted to the Council at a later date. IV. Visitors/Public Comment: Recycling Award. Acting City Administrator Kamper recommended awarding the recycling award to Gene Sokola, 5921 O'Dell Avenue North. • V. Consent Agenda: A. Approve Bills & Investments B. Approve Minutes of August 28, 2001 Neighborhood Meeting C. Receive Job Description and Ordinance Review Update D. Receive Opportunity Grant Application Correspondence Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. VI. Public Hearings: None. VII. New Business: A. Test Hole Abandonment Mayor Beaudet stated that the City should seal the test holes and need revised updated costs in order to do so. • Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to obtain funding options and cost to abandon test wells. Carried 5 — 0. City Council Meeting Minutes September 11, 2001 Page 3 of 5 • B. Adopt 2002 Preliminary Budget C. Approve 2002 Preliminary Tax Levy Acting Administrator Kamper provided a brief overview of the restructuring of the state's property tax system. Kamper explained how the changes would affect the City's budget and reviewed expenditures and revenues in the proposed budget. Finance Director Holst reported that the proposed tax levy is the maximum allowed by the State. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt a Resolution approving the 2002 proposed budget and general fund levies. Roll call vote taken. Carried 5 — 0. Councilmember Doerr, seconded by Mayor Beaudet, moved to schedule budget workshops from 4:00 p.m. to 6:00 p.m. on September 27 and October 4, 2001. Carried 5 — 0. D. Truth in Taxation Hearing • Finance Director Holst reported that a truth in taxation hearing is not required this year due to the late passage of the tax bill and the magnitude of the changes required. Mayor Beaudet, seconded by Councilmember Byrne, moved to not hold a truth in taxation hearing this year. Carried 5 — 0. E. Long Lake Stormwater Project Invoice Acting Administrator Kamper explained that the Long Lake project was approved by a previous Council by Resolution and that now the invoice for that project has been received. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct staff to look at the stormwater connection fund and bring funding options to the Council. Carried 5 — 0. VIII. Old Business. A. River Hills Retention Pond Mayor Beaudet, seconded by Councilmember McComber, moved to direct the • City Engineer to continue work, not to exceed the budget, and put together a preliminary cost estimate and design. Carried 5 — 0. City Council Meeting Minutes September 11, 2001 Page 4 of 5 • B. Plumbing Code Rules on Disinfection and Chlorination Update Public Works Director Johnson reviewed a memo on plumbing codes he prepared with the City Building Inspector. Johnson noted that VSSA has disinfected its newly constructed building in Boutwell's Landing. Johnson indicated that one water sample has been sent in for testing and he would like continue chlorination until a second sample has been tested. Councilmember Byrne, seconded by Swenson, moved to continue chlorination until a second set of samples are tested and to discontinue chlorination if those samples test negative for contamination. Carried 5 — 0. C. 57 Street Traffic Recommendations Discussion held regarding traffic on 57 Street and the entrance to City Hall at 5 7 th and O'Brien. Mayor Beaudet moved to install two 30 mile per hour speed limit signs and two children at play signs on 57 Street between Oldfield and O'Brien. Motion died for lack of a second. Councilmember Doerr, seconded by Mayor Beaudet, moved to install 30 mile per hour speed limit signs and children at play signs on 57 Street between O'Brien and Oldfield Avenues and between Oldfield and Oren Avenues. Carried 5 — 0. D. Reschedule Mixed Use Development Site Visits Acting Administrator Kamper reported that the City of Maple Grove staff is not available on September 19 as previously scheduled and suggested an alternate date of September 20 when the Maple Grove staff is available. Councilmember Doerr, seconded by McComber, moved to reschedule the mixed use development site visits to September 20, 2001, departing from City Hall at 9:00 a.m. Carried 5 — 0. Kamper added that the Planning and Parks Commissions as well as the general public are welcomed to attend. E. Placement of a Bayport Fire Department Truck at City Hall Public Works Director Johnson presented preliminary cost estimates for necessary improvements to the Public Works garage to accommodate the placement of a fire • truck at City Hall. Community Development Director Danielson added that the City Council Meeting Minutes September 11, 2001 Page 5 of 5 outdoor storage of Public Works vehicles would require screening and installation of a hard surface. Mayor Beaudet, seconded by Councilmember Doerr, moved to table to the next Council meeting for more specific cost figures and requirements for screening of outdoor parking. Carried 5 — 0. IX. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 7:32 p.m. Carried 5 — 0. Respectfully submitted, A ��,alt� nt and Fo , r (if) A " J ie Johnsen i . , 14 : eaudet Administrative Secretary Mayor • • • CITY OF OAK PARK HEIGHTS 6:30 P.M. TUESDAY, AUGUST 28, 2001 CITYWIDE NEIGHBORHOOD MEETING MINUTES I. Call to Order: The meeting was called to order at 6:30 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, Acting City Administrator Kamper, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Bayport Fire Chief Bell. II. Placement of a Bayport Fire Department Truck at the Oak Park Heights City Hall: Bayport Fire Chief Mike Bell presented information concerning the possible placement of a Bayport Fire Department truck at the Oak Park Heights City Hall. Mary Ellen Huss, 14231 57 Street North, stated concerns and asked if a truck would be reporting to every medical call from City Hall. The meeting was adjourned at 6:50 p.m. • Respectfully submitted, Ap • : l rye • intent and Form, / l ' d,,c (teivg. lie John on David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 28, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, Acting City Administrator Kamper, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Finance Director Holst, Police Chief Swanson. Absent: Administrative Secretary Johnson. Acting Administrator Kamper added Stillwater Ford/Routson Motors Temporary Sign Request as item VI.I. and 55 Street Extension as item VII.E. Councilmember McComber added Traffic Concerns on 57 Street as item VI.J. Mayor Beaudet added Chlorinated Water System as item VI.K. and City Administrator Job Description & City Attorney Review of Ordinance 201 and 203 as item VII.F. Councilmember Swenson added Fire Substation as item VII.G. Councilmember Byrne, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission is continuing work on the Walgreens application and anticipates CUP applications from Stillwater Ford and Routson Motors for consideration in October. The next Planning Commission meeting is scheduled for Thursday, September 13, 2001. Parks Commission: Community Development Director Danielson reported that the next Parks Commission meeting is scheduled for Monday, September 17 and the annual Fall Parks Walkthrough will be held on Saturday, September 22, 2001. Cable Commission: Councilmember Byrne reported that the next meeting will be September 19, 2001. • • City Council Meeting Minutes August 28, 2001 Page 2 of 8 • Water Management Organizations/Middle St. Croix Watershed District: Mayor Beaudet reported that the next meeting will be held at the Bayport City Hall on October 10, 2001, 7:00 p.m. Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kam recommended awarding the recycling award to Roger Hilde, 15180 Upper 63 Street North. Visitors: Roger O'Connor, 5665 Oldfield Avenue North, commented on the pedestrian trails and expressed concerns regarding former City Administrator Melena. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 14, 2001 C. Approval of Public Works Seminar and Conferences D. Receive St. Croix River Bridge at Stillwater Correspondence Mayor Beaudet pulled item C for discussion. Councilmember Byrne, seconded by McComber, moved to approve the Consent Agenda minus item C. Roll call vote taken. Carried 5 — 0. Mayor Beaudet stated that he is concerned about the cost of an out of town seminar. Public Works Director Johnson explained that this training is needed to maintain his licensing and is the training most related to the GASB work to be done next year. Mayor Beaudet, seconded by Councilmember McComber, moved to approve funding for a local conference. Carried 3 — 2, Byrne and Doerr opposed. Councilmember Swenson, seconded by Byrne, moved to approve Public Works Director's attendance at a seminar in South Carolina. Carried 3 — 2, Beaudet and McComber opposed. V. Public Hearings: None. ID City Council Meeting Minutes August 28, 2001 Page 3 of 8 • VI. New Business: A. Priority for Community Development Block Grant Funds. Community Development Director Danielson noted that Washington County is requesting that the City identify the funding year in which it would like to receive it's funds and noted many opportunities for use of the funds. Mayor Beaudet, seconded by Councilmember McComber, moved to table to the second meeting in September and direct the Community Development Director to identify options for 2002. Carried 5 — 0. B. Purchase or Lease of a Copy Machine. Acting Administrator Kamper provided information regarding the possible lease or purchase of a new copy machine for City Hall. Mayor Beaudet, seconded by Councilmember Byrne, moved to authorize purchase of a new copy machine with funding of up to $14,400 to come from General Management and Council Contingency. Carried 5 — 0. • C. Burglar Alarm Moratorium. Police Chief Swanson recommended suspension of Ordinance 1306 for an indefinite period of time. Attorney Vierling noted that he would recommend a suspension of 180 days instead. Mayor Beaudet, seconded by Councilmember Doerr, moved to suspend Alarm Ordinance 1306 for 180 days. Carried 5 — 0. D. 2001 Planning Budget Amendment. Community Development Director Danielson recommended fund transfers and reallocations to achieve a balanced Planning budget. Discussion held regarding the planning fee schedule. Mayor Beaudet, seconded by Councilmember McComber, moved to approve a Planning Consultant budget overage of $10,000. Carried 5 — 0. E. Mixed Use Development Site Visits. Councilmember Byrne suggested that the Council visit other mixed use developments in preparation for the upcoming Central Business District II/ Discussions. Byrne noted that it would be beneficial for the Council and staff to City Council Meeting Minutes August 28, 2001 Page 4 of 8 see other developments and meet with staff from other cities. Councilmember Doerr suggested Maple Grove due to the location's similarity to Oak Park Heights. Councilmember McComber, seconded by Mayor Beaudet, moved to direct staff to organize a meeting with Maple Grove staff to tour their new downtown at 9:00 a.m. September 19, 2001. Carried 5 — 0. F. 2002 Budget Information. Mayor Beaudet noted that the preliminary budget will be approved on September 11, 2001 and presented his suggested changes to the draft budget. Councilmember Byrne, seconded by McComber, moved to receive the memo. Carried 4 —1, Doerr opposed. G. Central Business District Planning Grant Amendment. Community Development Director Danielson provided options for use of the remaining balance. • Councilmember Byrne, seconded by Swenson, moved to contact the Met Council to seek authorization to use the remaining $2,337.55 for preferred plan development. Carried 5 — 0. H. Routson Motors Ordinance Violations. Police Chief Swanson reported on Ordinance violations observed on several occasions at Routson Motors concerning parking of vehicles on a grass area on their property. Councilmember Doerr, seconded by Swenson, moved to receive the information. Carried 5 — 0. Councilmember McComber, seconded by Mayor Beaudet, moved that the Police Chief meet with the City Attorney to bring Routson Motors into compliance within 72 hours. Carried 5 — 0. Councilmember Doerr, seconded by Swenson, moved to direct the Police Chief to consider making a recommendation to consider no parking on Oren Avenue. Carried 5 — 0. • City Council Meeting Minutes August 28, 2001 Page 5 of 8 • I. Stillwater Ford /Routson Motors Temporary Sign Request. Community Development Director Danielson reported on correspondence received from Dennis Hecker requesting temporary signs as are allowed at Stillwater Motors. Danielson noted that the Stillwater Motors sign was in existence prior to the parking lot construction and is only allowed to remain through its useful life. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct the Community Development Director to draft a letter to Mr. Hecker stating why a temporary sign is not acceptable. Carried 5 — 0. J. Traffic Concerns on 57 Street. Councilmember McComber reported that she has received phone calls regarding traffic concerns on 57 Street. McComber suggested the need for options to limit traffic driving through the City Hall parking lot from 57 to Oakgreen. Police Chief Swanson reported that he has had an officer monitor the traffic in the past but is somewhat limited by the number of officers on duty available for that task. • Mary Ellen Huss, 14231 57 Street, expressed many concerns over traffic on 57 Street. She stated she is very concerned over safety given the speed and volume of the traffic. Roger Thomas, 14190 57 Street, also expressed concern over traffic using the City Hall parking lot as a drive through. Terry Poirier, 5636 Perkins Avenue North, noted his observations of traffic problems, specifically drivers ignoring stop signs. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Police Chief and the Public Works Director to provide recommendations for traffic issues on 57 Street between Oldfield Avenue and O'Brien Avenue. Carried 5 — 0. K. Chlorinated Water System. Mayor Beaudet stated that he is concerned about the chlorination of the City's water system and does not want to chlorinate to benefit a contractor. Discussion held concerning the chlorination process and the current need for chlorination of the City's water system. • City Council Meeting Minutes August 28, 2001 Page 6 of 8 • Mayor Beaudet, seconded by Councilmember McComber, moved to discontinue chlorinating the system unless it is on an emergency basis and to instruct the contractor to comply with state requirements regarding chlorination. Failed 2 - 3, Byrne, Doerr and Swenson opposed. Councilmember Swenson, seconded by Byrne, moved to direct the Public Works Director and the Building Inspector to write a memo to the Council regarding chlorination as it relates to building codes. Carried 5 — 0. VII. Old Business. A. Sigstad Carpets. 1. Receive Utility and Street Improvement Report. City Engineer Postler reviewed the report, outlining the cost of the proposed street and utility improvements. Mayor Beaudet noted that the applicant is requesting special assessment financing to pay for the proposed improvements. Beaudet questioned • whether the size of the project warrants special assessments. Attorney Vierling advised that the City may not be able to finance the project for the requested 15 years and questioned the affected properties' Green Acres status. Jeff Hensel of Greystone Management, the developer of the project, suggested that 60 Street could be used as an access until further development takes place. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the Engineering Report on Novak Avenue without Alternate A. Carried 5 — 0. 2. Resolution to Approve Site Plan and Conditional Use Permit. City Planner Richards reported that the Planning Commission has approved the Site Plan and Conditional Use Permit application. Richards reviewed the site plan, set backs and signage. Mayor Beaudet expressed concerns over drainage and ponding. Discussion held concerning drainage and ponding. • City Council Meeting Minutes August 28, 2001 Page 7 of 8 Mayor Beaudet, seconded by Councilmember Doerr, moved to have staff perform a study to look at the benefit of the improvements to the property owners, bonding and special assessments with applicant agreeing to fund the cost and report to the City Council in 30 days. Carried 5 — O. Councilmember McComber, seconded by Byrne, moved to accept the Site Plan and Conditional Use Permit contingent upon resolution of road issues and a Development Agreement that resolves those issues. Carried 5 — 0. 3. Development Agreement. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the Development Agreement. Carried 5 — 0. B. Evaluation of 9th Addition Lift Station. City Engineer Postler presented a proposal for analysis of the 9 Addition Lift • station. Discussion held regarding overall liftstation reliability and city response time. Councilmember Swenson, seconded by Mayor Beaudet, moved to accept the bid from the City Engineer to complete lift station evaluation with funds not exceeding $4,500 to come from the Engineering budget. Carried 5 — 0. C. River Hills Retention Pond. Councilmember Byrne, seconded by Mayor Beaudet, moved to table to the September 11, 2001 meeting. Carried 5 — 0. D. Acting City Administrator Memorandum of Understanding. Councilmember Doerr, seconded by Byrne, moved to accept the Memorandum of Understanding and authorize the Mayor to sign. Carried 5 — 0. E. 55 Street Extension. City Attorney Vierling advised that if payment is not received from the federal government the City can charge interest on the overdue amount. Finance Director Holst noted that funds have been received from Carriage Homes for their • contribution. City Council Meeting Minutes August 28, 2001 Page 8 of 8 • Councilmember Byrne, seconded by McComber, moved to approve the 55 Street project. Carried 5 — 0. F. City Administrator Job Description & City Attorney Review of Ordinance 201 and 203. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Acting City Administrator to provide a City Administrator job description and for the City Attorney to review City Ordinances 201 and 203. Carried 5 — 0. G. Fire Substation. Councilmember Byrne, seconded by Mayor Beaudet, moved to direct staff to report the costs that would be associated with placement of a fire truck at City Hall. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 10:15 p.m. Carried 5 - 0 • Respectfully submitted, r t ntent and Fo t, jrNI / "" Ju ie Johnson D . id Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, AUGUST 14, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, Acting City Administrator Kamper, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. Police Chief Swanson added Safe & Sober Grant under Staff Reports. Acting Administrator Kamper added Reminder of Neighborhood Meeting under Staff Reports. Councilmember Byrne added Budget as item H under New Business. Mayor Beaudet amended item H of the Consent Agenda from "Donation" to "Grant ". Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission • B. Parks Commission C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported on the Planning Commission meeting held August 9, 2001. They welcomed newly appointed Commissioner Mark Powell and worked on the sign and lighting ordinances. Parks Commission: Community Development Director Danielson reported that the Parks Commission held a budget worksession and regular meeting on August 13, 2001. The Commission scheduled a Fall Parks Walk- through for September 22, 2001 from 9:00 a.m. to 1:00 p.m. The Commission is also considering a porta -potty at Swager Park and slide safety at Brekke Park. Cable Commission: Councilmember Byrne reported that the Cable Commission passed budgets at the last meeting and scheduled a meeting for September 19, 2001. Water Management Organizations/Middle St. Croix Watershed District: Mayor Beaudet reported that the next meeting will be in early September. • City Council Meeting Minutes August 14, 2001 Page 2 of 6 II Other Liaison/Staff Reports: Reminder of Bayport /Oak Park Heights Strategic Planning Meeting — Acting Administrator Kamper provided a reminder of the Strategic Planning meeting scheduled for 7:00 p.m., Thursday, August 23, 2001. Party in the Park Follow up — Acting Administrator Kamper reported that 350 — 400 people attended Party in the Park which was held in conjunction with National Night Out on August 7 In spite of the extreme heat, attendance was very good and the event was enjoyed by the public. Kamper thanked local businesses and staff for their participation and hard work. Mayor Beaudet also thanked individual businesses and organizations for their participation. Reminder of Neighborhood Meeting — Acting Administrator Kamper provided a reminder of the city wide neighborhood meeting scheduled for 6:30 p.m., August 28, 2001 at City Hall to discuss the possibility of locating a Bayport Fire Department truck at the Oak Park Heights City Hall. Safe & Sober Grant Update — Police Chief Swanson reported that a $22,000 Safe & Sober Grant has been awarded as a result of the application • submitted by the City along with Stillwater and Bayport. Swanson also reported on federal grants that may be available. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Carl Randazzo, 13983 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 24, 2001 C. Approve Building Inspector Agreement Amendment D. Approve Boulevard Tree Planting E. Approve Kennel License Renewal F. Approve Cable Commission Budget G. Approve Payment to Hydrocon, Inc. for Storm Sewer Improvements at 1470855 Street H. Grant of Leaf Bags to St. Croix Area United Way I. Demonstration Grant Application Deadline J. Receive Information from Minnesota Association of Small Cities • City Council Meeting Minutes August 14, 2001 Page 3 of 6 • Councilmember Doerr pulled item B for discussion. Mayor Beaudet pulled item C for discussion. Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. C. Approve City Council Minutes — July 24, 2001. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the July 24, 2001 City Council Minutes. Carried 4 — 0 —1, Doerr abstained. D. Approve Building Inspector Agreement Amendment. City Attorney Vierling noted that this change requires a separate contract rather than an amendment. Vierling distributed a contract for review. Councilmember Doerr, seconded by McComber, moved to approve the Agreement for Fire Code and Inspection Services between the City of Bayport and the City of Oak Park Heights. Carried 5 — 0. V. Public Hearings: None. • VI. New Business: A. Interim City Administrator Position. Acting Administrator Kamper reported that no applications had been received. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the information. Carried 5 — 0. B. Acting City Administrator Grade and Pay Review. Councilmember Byrne suggested forming a Council subcommittee to negotiate with the Acting Administrator and meet with the City Attorney to draft a memo of understanding between the City and the Acting Administrator. Mayor Beaudet stated that the Council needs to address it's concerns and issues and suggested a non - televised worksession on August 28, 2001 to deal with the City Administrator job description. Councilmember Swenson, seconded by Byrne, moved to appoint Councilmember Doerr to work with the City Attorney to negotiate pay and grade with the Acting • City Administrator. Carried 5 — 0. City Council Meeting Minutes August 14, 2001 Page 4 of 6 Mayor Beaudet, seconded by Councilmember Byrne, moved to schedule an untelevised worksession for 5:00 p.m., August 28, 2001 to discuss the City Administrator job description. Carried 5 — 0. C. Request to Withdraw Application from Sprint PCS. Councilmember McComber, seconded by Mayor Beaudet, moved to accept withdrawal of application from Sprint PCS. Carried 5 — 0. D. Evaluation of the 9 Addition Lift Station. Public Works Director Johnson requested funds to explore solutions for the 9 Addition lift station. Johnson reported that when the lift station fails, sewage backs up into a home on 53 Street. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the City Engineer to look into the 9 Addition Lift Station issue and report back to the Council at the next meeting. Carried 5 — 0. E. DDD, LLC — Resolution to Approve Site Plan and Conditional Use Permit. • City Planner Brixus reported that DDD, LLC is applying for a change to the driveway and landscape plan. The Planning Commission recommended approval subject to conditions outlined in the Planner's Report. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution to Approve Site Plan and Conditional Use Permit subject to the conditions added by the Planning Commission. Roll call vote taken. Carried 5 -0. F. Sigstad Carpets — Resolution to Approve Site Plan and Conditional Use Permit. City Planner Brixus reviewed proposed site plan submitted by Sigstad Carpets. Brixus noted that the proposal is in compliance with Central Business District guidelines. Brixus reviewed the site plan, lighting plan, and landscaping plan together with comments from the City Engineer and Arborist. Discussion held regarding drainage and ponding. Brixus noted that the Planning Commission recommended approval subject to conditions included in the Planner's Report. Discussion was held regarding jumbo bricks not being permitted in the Central Business District. Community Development Director Danielson noted that this is a transitional area and that this proposal would be a good test of the CBD Design • Guidelines. Mayor Beaudet stated that there is no hardship for granting use of jumbo brick. Planning Commissioner George Vogt reviewed photos of brick City Council Meeting Minutes August 14, 2001 Page 5 of 6 11 examples and reported that the Planning Commission felt jumbo brick would be a more attractive and a better choice. Mayor Beaudet stated that questions need to be resolved such as storm water, signage, easement, and a draft development agreement. Mayor Beaudet, seconded by Councilmember McComber, moved to table to the next Council meeting. Carried 3 — 2, Doerr and Swenson opposed. G. Parks Commission Recommendations. Mayor Beaudet, seconded by Councilmember Byrne, moved to accept the Parks Commission recommendations. Carried 5 — 0. H. Budget. Councilmember Byrne requested that the Council schedule a budget session that is not televised in order to encourage more open discussion. Councilmember Byrne, seconded by Swenson, moved to schedule a budget worksession for Thursday, September 6, 2001 at 4:00 p.m. Carried 5 — 0. • VII. Old Business. A. Oakgreen Avenue Walking Path. Public Works Director Johnson reported that he distributed maps of the proposed trail and discussed the plan several residents. Sue Hedlund, 13991 56 Street North, stated that she is not in support of a path on her property. Paul and Mary Fletcher, 5676 Oakgreen Avenue, stated that they see a need for a safe path, but expressed concern over the closeness of the proposed path to their house and are concerned about a gravel path washing out and causing them additional maintenance. Les and Lori Abrahamson, 13990 56 Street North, stated that they would like to see the ditch filled in and an asphalt path constructed. Robin Anthony, 13992 55 Street North, stated that she is not in favor of a gravel path or losing any trees. She suggested installing a fence between the path and the adjacent properties. • City Council Meeting Minutes August 14, 2001 Page 6 of 6 • Councilmember Doerr, seconded by Swenson, moved to table for discussion at the budget worksession. Carried 5 — 0. B. River Hills Retention Pond, Public Works Director Johnson requested authorization to work on more detailed designs for the pond. Johnson reviewed the current condition of the pond and outlined options including installation of drain tile along with sod or manholes. Engineer Postler stated that from an engineering standpoint, the pond functions fine, but it could be modified slightly to function better and possibly keep it drier. Johnson added that the pond is an eyesore and a safety hazard, but that it does function as a storm pond. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Engineer to write a memo on the history of the pond and outline the concerns form the original design to what is there now. Carried 5 — 0. VIII. Adj ournment. Councilmember Swenson, seconded by Byrne, moved to adjourn at 9:03 p.m. Carried 5 — 0. Respectfully submitted, • 11 ogrent and F • 4 4 41 ■ / 00 , he Jo on it avid Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JULY 24, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Doerr. Councilmember Swenson, seconded by Byrne, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations/Middle St. Croix E. Other Liaison/Staff Reports 1111 Planning Commission: City Planner Richards reported on the Planning Commission meeting held on July 12, 2001. Richards noted that the Commission recommended amending Ordinance 210 to delete the Planning Commission alternate position. Mayor Beaudet, seconded by Councilmember McComber, moved to set a public hearing for September 25, 2001 to amend Ordinance 210 to delete the Planning Commission alternate position. Carried 4 — 0. Richards also reported that the Planning Commission will consider two new development applications at its August 9, 2001 meeting. Parks Commission: Commissioner Zeuli reported that the Parks Commission has been spending a lot of time working on its budget. Zeuli also reported that the Commission has directed staff to do more research on the possibility of installing dirt bicycle jumps at Brekke Park. Cable Commission: Councilmember Byrne reported that the next meeting will be July 25, 2001, 7:00 p.m. at the Access Center. Water Management Organizations/Middle St. Croix Watershed District: • Mayor Beaudet reported that the Middle St. Croix will meet in September. City Council Meeting Minutes July 24, 2001 Page 2 of 8 0 Other Liaison/Staff Reports: A UAR Update — Attorney Vierling reported that his office is working on this and will present it to the Council in late August or early September. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to James and Kathleen Anderson, 13105 56 Street North. Safety Camp. Police Chief Swanson provided a report on Safety Camp held July 17 and 18 . Swanson commended Officer Joe Croft for his extra efforts in coordinating this year's event. Swanson thanked the Stillwater High School SADD program, the Fox Channel 29 Meteorologist, Lakeview EMS, Hennepin County Medical Center, American Red Cross, Xcel Energy, Minnesota DNR, National Guard and Bayport Fire Department for their presentations and participation in Safety Camp. Swanson also thanked Burger King, Subway, Arby's, Bayport Bread Art, Holiday Station, Walmart, Carbone's, Pizza Man, Pizza Hut and Dominos for providing food for the participants. Swanson extended special thanks to the Bayport Police Department for once again sharing III in the operation of this annual event. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — June 26, 2001 C. Approval of City Council Minutes — July 10, 2001 D. Legislative Update Discussion with AMM at Oakdale City Hall, July 25, 2001 at 2:00 p.m. E. Authorize Open House August 10, 2001 from 2:00 to 4:00 p.m. F. Authorize Hiring Jim Lammers for 2001 Union Negotiation Team G. Approval of Hope Adoption Letter H. Receive Watershed District Manager Information I. Tree Removal Quotes J. Award Contract for Park Roof Replacement K. Award Contract for Sewer Cleaning Councilmember McComber pulled item B for discussion. Mayor Beaudet pulled item J for discussion. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus items B and J. Roll call vote taken. Carried 4 — 0. II City Council Meeting Minutes July 24, 2001 Page 3 of 8 • B. Approval of City Council Minutes — June 26, 2001, Councilmember McComber, seconded by Mayor Beaudet, moved to approve the minutes containing the Resolution approving a sign variance as included with the Council packet. Carried 4 — 0. J. Award Contract for Park Roof Replacement. Mayor Beaudet questioned Public Works Director Johnson about the need for roof vents. Johnson explained that even unheated buildings need roof vents. Mayor Beaudet, seconded by Councilmember McComber, moved to approve roof bids up to $8,900 to come from the park fund. Carried 4 — 0. V. Public Hearings: Super America Tobacco Compliance Check Failure. Chief Swanson reviewed the tobacco compliance check failure and recommended • sanctions according to the City Resolution for the first offense. Administrator Melena read the Notice of Public Hearing. Dan Fitzpatrick, District Manager for Super America, provided an overview of the policies and procedures in place for selling tobacco at Super America stores. Councilmember Swenson, seconded by Byrne, moved to close the public hearing. Carried 4 — 0. Councilmember Swenson, seconded by Mayor Beaudet, moved to apply a penalty of $500 according to City Resolution. Carried 4 — 0. VI. New Business: A. Safe & Sober — Resolution for Application. Police Chief Swanson reviewed his request to apply for a Safe & Sober grant. Councilmember Byrne, seconded by Swenson, moved to approve the Resolution for Application. Roll call vote taken. Carried 4 — 0. 110 City Council Meeting Minutes July 24, 2001 Page 4 of 8 • B. Autumn Ridge Pond. Public Works Director Johnson provided background and history on the pond in Autumn Ridge. Johnson noted that the pond is a unique wooded pond that existed before the homes were built and has had a storm sewer outlet added. The pond is extremely shallow with a large amount of organic material that caused the pond to have an unpleasant smell. Discussion was held regarding various options that have been considered in the past and the possibility that the DNR may need to be consulted prior to changes being made to the pond. Councilmember Byrne, seconded by Swenson, moved to direct staff to contact the DNR and Brown's Creek Watershed District to discuss issues and have staff and Engineering look at creating a dry pond. Carried 4 — 0. Kirk Schultz, 5660 Newgate Circle, requested a plan of action from the Council. Mr. Schultz reported that the pond is in his back yard and he is concerned not only with the appearance, but also the smell. Mr. Schultz distributed photos to the Council illustrating the pond's murky appearance and also distributed information regarding an aquatic herbicide. Mr. Schultz noted that he is concerned over • creating a dry pond in that it would have mosquito problems. Tom Potter, 5650 Newgate Circle, thanked the Council for giving their attention to this problem and requested that the Council consider filling in the pond. C. 58 Street and Oakgreen Housing Proposal. Tim Nolde of presented a preliminary site plan outline developed with Dominium, Inc. and V.S.S.A. The plan included a mixture of townhomes and apartments and included 32 affordable rental units. Pat Estes, 5770 Oakgreen Avenue, asked about the vacant homes around his home. He feels that the four existing occupied homes on Oakgreen should be addressed first. Wally Johnson of Dominium responded that the plan allows for the current homes to remain or to be incorporated into the townhome plan at a later time. Valessa Caspers, 13950 56 Street No., asked about the linear park behind her home and requested information regarding the buffer to be left behind the homes in River Hills. Discussion was held regarding the overall Central Business District plan and how • this preliminary housing plan would fit in. Councilmember Byrne noted that the City Council Meeting Minutes July 24, 2001 Page 5 of 8 • Council had identified the Central Business District as a subject for further discussion. Councilmember Byrne, seconded by Swenson, moved to schedule a worksession for 4:30 p.m. on September 25, 2001 to discuss the Central Business District. Carried 4 — O. D. Zoning Ordinance Clarification/Light Height. Community Development Director Danielson reported on a request for clarification on allowable lighting height and whether that pertains to the height of the pole or the height of the light source. Councilmember McComber, seconded by Swenson, moved to refer to planning for review. Carried 4 — 0. E. Appoint Planning Commissioner. Community Development Director Danielson reported that the Planning Commission received three applications and conducted two interviews. II) Mayor Beaudet, seconded by Councilmember McComber, moved to accept the Planning Commission recommendation to appoint Mark Powell to the Planning Commission. Carried 3 — 1, Byrne opposed. F. Community Volunteer Service. Administrative Assistant Kamper provided information on a request from Community Volunteer Service for a donation from the City of Oak Park Heights. Mayor Beaudet, seconded by Councilmember Byrne, moved to consider the grant request with the 2002 budget. Carried 4 — 0. G. Purchase Video Tapes. Mayor Beaudet reviewed a request from the Cable Commission to purchase blank videotapes for use by the Cable Commission to tape City meetings. Councilmember Byrne, seconded by Swenson, moved to authorize purchase of video tapes up to $500 with funds to come from the Council Contingency budget. Carried 4 — 0. • City Council Meeting Minutes July 24, 2001 Page 6 of 8 VII. Old Business. A. Award Contract for 55 Street Improvements. Administrator Melena reported that the City has received approximately $19,000 that was due from the Post Office for trees. Melena noted the length of time it took to receive the payment from the Post Office and pointed out the risk involved in paying for the street improvements and waiting to be reimbursed. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve 55 Street improvements with Tower Asphalt with 10% above the quoted amount contingent upon the City receiving funds within six weeks and if funds are not received the project will go back out for quotes next year. Carried 4 — 0. B. City Administrator Search. Discussion held regarding the upcoming City Administrator position vacancy. Mayor Beaudet suggested using the Par Group job description for posting the position internally before conducting an outside search. Mayor Beaudet, seconded by Councilmember Byrne, moved to post the City Administrator position, opening applications to anyone currently working for the City until August 14, 2001. Carried 4 — 0. Councilmember Byrne suggested that the position should be an interim position to allow the Council more time to conduct a search for a permanent Administrator. Councilmember McComber, seconded by Swenson, moved to amend the previous motion to open applications for a six month interim administrator position. Carried 4 — 0. Councilmember Byrne moved to appoint Kimberly Kamper as acting Administrator until the interim position is filled with a review of temporary pay and grade to be conducted at the next City Council meeting. Carried 3 — 1, Beaudet opposed. Councilmember Swenson, seconded by Byrne, moved to recess for ten minutes to discuss the acting administrator position with Administrative Assistant Kamper. Carried 4 — 0. City Council Meeting Minutes July 24, 2001 Page 7 of 8 C. Oakgreen Avenue Walking Path. Public Works Director Johnson presented costs for construction of an eight foot wide recycled asphalt trail using City staff and rented equipment. Discussion was held regarding location of the path and obtaining easements. Councilmember McComber, seconded by Mayor Beaudet, moved to direct Public Works Director Johnson to contact the property owners regarding right of way. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the previous motion to include providing a map of the proposed trail to each adjoining homeowner. Carried 4 — 0. D. Streetlight at Upper 56 and Osman. Community Development Director Danielson reported that a light was not required in the cul de sac at that location according to the Valley View Estates plan. Mayor Beaudet, seconded by Councilmember Swenson, moved to buy a typical • NSP light to be installed in the cul de sac. Carried 4 — 0. E. River Hills Retention Pond. Mayor Beaudet, seconded by Councilmember Byrne, moved to table to next Council meeting. Carried 4 — 0. F. Resolution to Amend Comprehensive Plan. City Planner Richards reported that a Resolution to Amend the Comprehensive Plan has been prepared as a result of the recent zoning change in the Village Neighborhood from R -2 to R -1. Councilmember Byrne, seconded by McComber, moved to adopt the Resolution to amend the Comprehensive Plan. Carried 4 —0. G. Resolution to Authorize Application for LCDA Grant. Community Development Director Danielson outlined a request to apply to the Met Council for grants through their Livable Communities Demonstration Account. Danielson reviewed highlights of the applications and ideas for possible use of the funds. • City Council Meeting Minutes July 24, 2001 Page 8 of 8 Councilmember Byrne, seconded by Swenson, moved to adopt the Resolution to authorize application for LCDA Grant. Carried 3 — 1, Beaudet opposed. H. Autumn Hills Park. Community Development Director Danielson presented a recommendation from the Parks Commission for a name for the park in Boutwell's Landing. Councilmember McComber, seconded by Swenson, moved to accept Autumn Hills as the name for the new park. Carried 4 — 0. VIII. Adjournment. Councilmember Swenson asked Administrative Assistant Kamper if she would accept the Acting City Administrator position. Kamper indicated she would accept the position. Swenson thanked City Administrator Melena for his years of service to the City. Councilmember McComber, seconded by Byrne, moved to adjourn at 9:07 p.m. Carried 4 — 0. Respectfully submitted, Ap . o - d . • ' onte and Form, /1 iitArOi FAO .4 Ju' e Johns in David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 10, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Administrator Melena added a handout for item VI.A. Councilmember McComber added Chamber Update under item II.E. Mayor Beaudet added Streetlight at Upper 56 and Osman Cul -de -sac as item VI.E. Councilmember Swenson added Fire Truck at Oak Park Heights as item VII.I. Councilmember Byrne, seconded by Swenson, moved to approve Agenda with additions. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that Walgreens and Sprint have requested extensions on their applications. The Planning Commission will be working on Comprehensive Plan changes and will be scheduling interviews to fill Commissioner Wasescha's vacancy. Parks Commission: Community Development Director Danielson reported that the Parks Commission will be holding a continued budget session prior to its next regular meeting. Danielson also reported that no public comment has been received on the proposed name for the park in Boutwell's Landing. Cable Commission: Councilmember Byrne reported that the Cable Commission will be starting work on its budget. The next meeting is scheduled for July 25, 2001. City Council Meeting Minutes July 10, 2001 Page 2 of 6 • Water Management Organizations /Middle St. Croix Watershed District: Mayor Beaudet reported that the Middle St. Croix is waiting for a court decision on its lawsuit and will begin working on a budget at the next meeting. Chamber of Commerce: Councilmember McComber reported that there will be a meeting of Oak Park Heights businesses at 8:00 on July 18, 2001 at Joseph's restaurant to look at creating a business directory. Other Liaison/Staff Reports: Public Works Director Johnson reminded the public of the odd /even watering ban. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Larry Day, 14585 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Special Meeting Minutes — June 26, 2001 • C. Authorize Waiving LMCIT Liability Coverage D. Approval of Joint Powers Agreement with South Central Service Cooperative and Authorization to Execute E. Overlap Insurance Authorization F. Minnesota Women in City Government Membership Request G. GASB 34 Information Update H. Trade a Tree Grant Councilmember Byrne, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Administrator Search Planning Councilmember Byrne noted that she requested this be placed on the Agenda following Administrator Melena's memo provided at the previous meeting stating that he would be retiring by October. Melena added that he had an update to that 41111 memo and distributed a memo giving a 30 day notice of termination of his City Council Meeting Minutes July 10, 2001 Page 3 of 6 411 employment with the City and his acceptance of a position as City Manager in a larger community outside the State of Minnesota. Councilmember Byrne, seconded by Swenson, moved to receive the resignation. Carried 5 — O. Councilmember Doerr, seconded by Byrne, moved to appoint Kimberly Kamper as the Interim Administrator for one year. Councilmember McComber, seconded by Swenson, moved to table the previous motion to the next council meeting and discuss at the next worksession. Carried 5 — 0. B. Sign Ordinance Amendment(s) Community Development Director Danielson suggested starting work on a revision to the sign ordinance, noting the discussion held at the previous council meeting regarding a variance request from Stillwater Ford. Councilmember Byrne suggested waiting due to the planning budget being over budget for this year. Danielson noted that the intern could gather information from other cities without incurring additional costs. • Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff to obtain sign ordinances from other cities and to compile the information and budget for ordinance revision and to come back to the planning in January 2002. Carried 5 — 0. C. Government Training Services Opportunity Community Development Director Danielson provided background information. Councilmember McComber added that she had spoken to GTS about the courses and costs. Mayor Beaudet indicated that this should be budgeted for next year. Mayor Beaudet, seconded by Councilmember McComber, moved to put as a budget item in Community Development budget for consultants for year 2002. Carried 5 — O. D. Livable Communities Demonstration Account Community Development Director Danielson reported that applications are due August 1 and requested Council input on what direction to take. Danielson mentioned several possible areas for grant applications. • City Council Meeting Minutes July 10, 2001 Page 4 of 6 Councilmember Doerr, seconded by Councilmember McComber, moved to direct Community Development Director Danielson to prepare applications and present them at the next City Council meeting. Carried 5 — 0. E. Streetlight at Upper 56 and Osman Mayor Beaudet reported that a streetlight needs to be installed at Upper 56 Street and Osman. Councilmember Byrne, seconded by Swenson, moved to install streetlight by September 15, 2001 and direct staff to investigate whether a light was in the lighting plan. City Council to determine at next City Council meeting who is responsible for cost. Carried 5 — 0. VII. Old Business. A. Oakgreen Avenue Walking Path Public Works Director Johnson reported on various options for a walking path along Oakgreen Avenue. Staff also presented the results of a survey conducted on the project. Councilmember McComber, seconded by Swenson, moved to direct Public Works Director Johnson to research the cost for an eight foot recycled asphalt path on the west side of the ditch and to check right -of -way options with Jamie Junker and VSSA. Carried 4 — 1, Beaudet opposed. B. Snowplowing Policy Administrator Melena noted that this item was tabled from the last meeting. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the old policy with the additions of restrictions from the new policy and added the first and second sentences of "Operations Between Storms" sections. Carried 5 — 0. C. Community Revitalization Resources Programs Community Development Director Danielson reviewed various programs and services available through C.R.R. Councilmember Byrne, seconded by Swenson, moved to authorize staff to provide mailing labels to C.R.R. for their use to provide information to residents • and monitor level of response. City Council Meeting Minutes July 10, 2001 Page 5 of 6 • Mayor Beaudet moved to amend the motion by adding that the mailing goes to every resident within 2 weeks. Motion died for lack of a second. With the amendment failing, a vote was taken on the motion. Motion carried 5 -0. D. RFP for Housing Funds Community Development Director Danielson noted that this information is for future use. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 5 — 0. E. Stillwater Ford Community Development Director Danielson explained that the lighting at Stillwater Ford is not in compliance with the CUP. Stillwater Ford has been advised that they will need to bring the lighting into compliance or apply for an amendment to the CUP. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the information. Carried 5 — 0. F. Resolution Recognizing Xcel Energy's Contributions Mayor Beaudet, seconded by Councilmember Byrne, moved to adopt the Resolution Recognizing Xcel Energy's Contributions of a Trail System to the City of Oak Park Heights. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to amend the Resolution to state "Xcel Energy's" where "Xcel's" is used. Carried 5 — 0. Mayor Beaudet announced the ribbon cutting ceremony to be held at the entrance of the trail donated by Xcel Energy on Thursday, July 19, 2001 from 5:00 p.m. to 7:00 p.m. G. Budget Workshops and Timetable Administrator Melena requested more time for the budget process due to a delay in receiving information from the State of Minnesota and due to the Finance Department's heavy workload. • City Council Meeting Minutes July 10, 2001 Page 6 of 6 Mayor Beaudet, seconded by Councilmember Byrne, moved to cancel the July 24, 2001 budget worksession and replace it with a worksession to discuss the City Administrator position at 5:45 p.m. Carried 5 — 0. H. Brown's Creek Review Comments Mayor Beaudet, seconded by Councilmember Doerr, moved to accept the information. Carried 5 — 0. I. Fire Truck at Oak Park Heights Administrator Melena provided an update, noting that a neighborhood meeting needs to be scheduled. Councilmember Byrne, seconded by Mayor Beaudet, moved to schedule a meeting for 6:30 p.m. August 28, 2001 with citizens to discuss this issue. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:32 • p.m. Carried 5 — 0. �/ Respectfully submitted, A,- . . �'ntent and fo • : e Johnso , IP avid Beau. Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 4:30 P.M. TUESDAY, JUNE 26, 2001 CITY COUNCIL SPECIAL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 4:30 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr and McComber. Staff present: City AttorneyVierling, City Administrator Melena, Finance Director Holst, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Swenson. City Attorney Vierling recommended opening meeting and continuing the meeting to the general agenda at 7:00 p.m. because the purpose of the special meeting was not posted at City Hall. Mayor Beaudet adjourned the meeting at 4:33. Respectfully submitted, )004ritent and • . lie John f.' acrid Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 26, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, City Planner Richards, Public Works Director Johnson, Finance Director Holst, Police Chief Swanson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Administrator Melena added Police Grant as item VI.F., State Shutdown Possibility as item VI.G. and Browns Creek Boundary Change as item VII.I. Attorney Vierling added Kern Center Development Contract as item VII.J. and replaced the word "Condemnation" with "Removal" in item VII.H. Community Development Director Danielson deleted the word "Temporary" from item VI.D.2. • Councilmember Doerr, seconded by Byrne, moved to approve the Agenda with additions and corrections. Carried 5 — 0 II. Department /Council Liaison Reports: 1. Planning Commission 2. Parks Commission 3. Cable Commission 4. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District 5. Other Liaison/Staff Reports River Hills Pond (Councilmember Request) Planning Commission: Planning Commissioner Runk reported on the Planning Commission meeting held on June 14, 2001. The Commission had four public hearings scheduled; two were continued at the request of the applicants. Runk noted that the Commission reviewed the communication tower ordinance and it was very well received. Parks Commission: Community Development Director Danielson reported that the Parks Commission held a budget workshop and regular • meeting on June 18. Another budget workshop is scheduled to be held before the next regular meeting on July 16, 2001. City Council Meeting Mintues June 26, 2001 Page 2 of 13 411 Cable Commission: Councilmember Byrne reported that the Cable Commission's open house was well attended. Water Management Organizations/Middle St. Croix Watershed District: Mayor Beaudet reported that the Middle St. Croix will meet on June 28, 2001 at the Bayport City Hall. The prison pond, lawsuit and 2002 plan will be discussed at the meeting. Other Liaison/Staff Reports: River Hills Pond — Public Works Director Johnson reported that Bonestroo is working on cost estimates and once the estimates are received he will begin meeting with the neighbors. Mayor Beaudet directed staff to not create a wet pond as the pond in that area was intended to be dry. Engineer Postler reported that he is working on estimates for a number of different options for the pond. • III. Visitors/Public Comment: Visitors: Mat Cartony, 14840 58 St. N., requested that an area be set aside with dirt to build jumps for bicycles. Councilmember Swenson, seconded by McComber, moved to refer the request to the Parks Commission and direct staff to investigate insurance issues associated with dirt bike jumps. Carried 5 — 0. Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Donald Groschen, 14807 Upper 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 12, 2001 C. Park Roof Repairs D. Reimbursement for Snow Plowing Damage E. Approval of Linner Electric Proposal Mayor Beaudet pulled Item B for discussion. Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda minus Item B. Roll call vote taken. Carried 5 — 0. City Council Meeting Mintues June 26, 2001 Page 3 of 13 • Councilmember Byrne, seconded by McComber, moved to approve the June 12, 2001 City Council Minutes as revised. Carried 5 — 0. V. Public Hearings: C. Liquor License Violation — Eagles 94 Administrator Melena read the Notice of Public Hearing. Police Chief Swanson reported that alcohol compliance checks were performed on May 17, 2001 and the Eagles 94 failed. Swanson recommended sanctions as outlined by resolution which would impose a $500 civil sanction. Wendy Foster, manager and Lloyd Potter, Trustee of Eagles 94 reported that since the violation the Eagles purchased a scanner that scans the patron's driver's license and informs the bartender if they are under 21 years old. Councilmember Doerr, seconded by McComber, moved to close the public hearing. Carried 5 — 0. Councilmember Doerr, seconded by Swenson, moved to approve Chief Swanson's recommendations. Carried 5 — 0. 411 D. Ordinance Regarding the Keeping of Domestic Animals Administrator Melena read the Notice of Public Hearing. City Attorney Vierling reported that when the Ordinance was amended in 1997 to include dangerous dogs, cats were somehow omitted. Vierling reported that he has amended the Ordinance to include cats. Councilmember Swenson, seconded by Doerr, moved to close the public hearing. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to approve the revised Ordinance Regarding the Keeping of Domestic Animals. Carried 5 — 0. VI. New Business: A. Set Budget Workshops and Request Council Input Finance Director Holst requested that the Council schedule budget workshops and submit special budget requests to her ahead of time. Mayor Beaudet, seconded by Councilmember Doerr, moved to set budget • workshops for 4:30 p.m. July 24 and August 14, 2001 with a backup date of August 28, 2001. Carried 5 — 0. City Council Meeting Mintues June 26, 2001 Page 4 of 13 1 B. 55 Street 1. Construction — Memorial Ave. to City Boundary City Engineer Postler requested approval of plans and authorization to obtain quotes to be presented at the second Council meeting in July. Councilmember Byrne, seconded by Mayor Beaudet, moved to approve plans and specs and authorize staff to obtain quotes. Carried 5 — 0. 2. Lake Elmo Commercial Development Street Access Mayor Beaudet reviewed a map with suggested access points and curb cuts for 55 Street west of Highway 5 and the development in Lake Elmo to the south. He added that the City should communicate plans for curb cuts on 55 Street with the City of Lake Elmo. City Attorney Vierling noted that the location of curb cuts is outlined in the lawsuit Settlement Agreement. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct staff to communicate to the City of Lake Elmo what is the best plan for curb cuts and what was agreed to in the lawsuit settlement. Carried 5 — 0. C. Park Commission Recommendations 1. Valley View Park Shelter Expansion Public Works Director Johnson reviewed the current layout of the Valley View Park Shelter and Parks Commission plans for expansion of the shelter. Johnson added that the shelter is routinely reserved by large groups of 100 or more and the current capacity of the park shelter is 56. The proposed expansion would increase seating, improve accessibility, improve visibility of the playground area from the shelter area and improve the amenities. Johnson requested approval of $1,500 for conceptual design work so construction estimates could be obtained for budget purposes. Councilmember Swenson, seconded by Mayor Beaudet, moved to refer back to the Parks Commission for further discussion on park shelter expansion design. Carried 5 — 0. 2. Valley View Park Trail Connection Preliminary Engineering • Public Works Director Johnson reviewed recommendations forwarded to the City Council by the Parks Commission for proposed trail connections. City Council Meeting Mintues June 26, 2001 Page 5 of 13 • Johnson reported that the cost estimates provided in his report are very rough estimates due to the lack of any survey work or concept design and that the estimates could be very far off. Mayor Beaudet, seconded by Councilmember McComber, moved to table and use the cost estimates provided for the Parks Commission budgeting. Carried 5 — 0. D. Planning Commission 1. Village Area -East Rezoning Request City Planner Richards reported that the Planning Commission recommends leaving the zoning R -2 as it is currently zoned. The Planning Commission reviewed the lot sizes and potential for uses as multi - family and felt no need for the change, especially with the St. Croix River bridge issue still unresolved. Mayor Beaudet, seconded by Councilmember McComber, moved to rezone to R -1. Carried 5 — 0. • Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to complete a comprehensive plan amendment to include the changes in zoning. Carried 5 — 0. 2. Stillwater Ford Sign Variance City Planner Richards reviewed the details of the request to allow for three pylon signs, a monument sign and wall signs that exceed the allowable amount of signage under the Zoning Ordinance. Richards explained the locations of the proposed signs and the lighting requirements for the signs. Discussion held regarding other variances granted to other businesses and the problem with the ordinance being too restrictive for larger businesses. Councilmember Byrne, seconded by Swenson, moved to approve the Resolution recommending the approval of the sign variance with conditions including the addition of findings of hardship due to the size of the building, blockage of view and confusion for customers. Mayor Beaudet, seconded by Councilmember McComber, made a substitute motion to direct the City Attorney to write a Resolution delineating hardships and put in the Planners Report and all pertinent • documents and bring back to the City Council for approval at the next meeting. Failed 1 — 4, Byrne, Doerr, McComber and Swenson opposed. City Council Meeting Mintues June 26, 2001 Page 6 of 13 • With the substitute motion failing, a vote was made on the primary motion. Primary motion carried 5 — 0. RE SOLUTION NO. PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY STILLWATER FORD, LOCATED AT 12969 NORTH 60 STREET, FOR SIGN VARIANCES BE APPROVED WITH CONDITIONS • WHEREAS, THE CITY OF OAK PARK HEIGHTS HAS RECEIVED A REQUEST FOR SIGN VARIANCES TO ALLOW THREE PYLON SIGNS, A MONUMENT SIGN, AND WALL SIGNS AT THE AUTOMOBILE DEALERSHIP LOCATED ON PROPERTY AT 12969 NORTH 60 STREET; AND AFTER HAVING CONDUCTED A PUBLIC HEARING RELATIVE THERETO THE PLANNING COMMISSION OF OAK PARK HEIGHTS MAKES THE FOLLOWING FINDINGS OF FACT: 1. THE REAL PROPERTY AFFECTED BY SAID APPLICATION IS LEGALLY DESCRIBED AS FOLLOWS, TO WIT: SEE ATTACHMENT A AND THE APPLICANT HAS SUBMITTED AN APPLICATION AND SUPPORTING DOCUMENTATION TO THE COMMUNITY DEVELOPMENT DEPARTMENT CONSISTING OF THE FOLLOWING ITEMS: • City Council Meeting Mintues June 26, 2001 Page 7 of 13 • SEE ATTACHMENT B AND 2. THE SUBJECT SITE IS ZONED B -2, GENERAL BUSINESS DISTRICT IN WHICH AUTOMOBILE DEALERSHIPS WITH OUTDOOR SALES ARE AN CONDITIONAL USE; AND 3. STILLWATER FORD RECEIVED APPROVAL BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS ON , 1999 FOR A CONDITIONAL USE PERMIT FOR THE EXPANSION AND REMODELING OF THE CAR DEALERSHIP BUILDING AND SITE; AND 4. STILLWATER FORD REQUESTS SIGN VARIANCES TO ALLOW FOR THREE PYLON SIGNS, A MONUMENT SIGN, AND WALL SIGNS THAT EXCEED THE REQUIREMENTS OF ALLOWABLE SIGNS FOUND WITHIN SECTION 401.15.G.8 OF THE ZONING ORDINANCE OF THE CITY OF OAK PARK HEIGHTS; AND • 5. SECTION 401.15.G.8 OF THE ZONING ORDINANCE SPECIFIES SIGN ALLOWANCES FOR THE B- 2, GENERAL BUSINESS DISTRICT TO INCLUDE ONE FREESTANDING SIGN WITH A MAXIMUM OF ONE HUNDRED FIFTY (150) SQUARE FEET NOT TO EXCEED THIRTY (30) FEET IN HEIGHT, AND TWO WALL SIGNS NOT TO EXCEED ONE HUNDRED FIFTY (150) SQUARE FEET TOTAL ON EACH FACADE OF THE CORNER LOT; AND 6. CITY STAFF PREPARED A MEMORANDUM DATED JUNE 7, 2001 REVIEWING THE REQUEST FOR THE VARIANCES; AND 7. SAID MEMORANDUM RECOMMENDED THAT A PARTIAL APPROVAL OF THE REQUESTED VARIANCE FOR SIGN INSTALLATION BE APPROVED IN THAT THE HARDSHIP FOR THE VARIANCE IS THE LIMITED VISIBILITY OF THE DEALERSHIP FROM HIGHWAYS 5 AND 36, AND THE LARGE SCALE OF THE BUILDING FACADES. THE SIGNAGE RECOMMENDED FOR THE SITE BY CITY STAFF INCLUDED THE FOLLOWING: City Council Meeting Mintues June 26, 2001 Page 8 of 13 • A. ONE PYLON SIGN, NOT TO EXCEED ONE HUNDRED THIRTY (130) SQUARE FEET AND THIRTY (30) FEET IN HEIGHT. THE SIGN WOULD REQUIRE A BASE WITH LANDSCAPING CONSTRUCTED OUT OF MATERIALS SIMILAR TO WHAT IS USED ON THE PRINCIPAL BUILDING. PLANS FOR THE SIGN BASE WOULD NEED TO BE SUBMITTED BY THE APPLICANT FOR APPROVAL BY CITY STAFF. B. TWO MONUMENT SIGNS, AT EACH OF THE ENTRANCES TO THE SITE, NOT TO EXCEED EIGHTY (80) SQUARE FEET EACH AND NO MORE THAN EIGHT (8) FEET IN HEIGHT. C. ALL PROPOSED WALL SIGNAGE EXCEPT FOR THE ADVERTISING ABOVE THE WINDOWS ON TWO FACADES CONSISTING OF THE WORDING "ALIGNMENT, BRAKES, TIRES, SHOCKS /STRUTS AND AIR CONDITIONING." D. THE APPLICANT MAY CHOOSE THE WORDING /LOGOS ON THE PYLON AND MONUMENTS SIGNS BASED UPON ill THE EXAMPLES PROVIDED; 8. THE PLANNING COMMISSION HELD A PUBLIC HEARING AT THEIR JUNE 14, 2001 MEETING, TOOK COMMENTS FROM THE APPLICANT, CLOSED THE PUBLIC HEARING, AND MADE THE FOLLOWING RECOMMENDATION: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: 1. THAT THE REQUEST FOR SIGN INSTALLATION AT THE STILLWATER FORD DEALERSHIP AT 12969 NORTH 60 STREET BE APPROVED WITH THE FOLLOWING CONDITIONS IN THAT THE HARDSHIP FOR THE VARIANCE IS THE LIMITED VISIBILITY OF THE DEALERSHIP FROM HIGHWAYS 5 AND 36 AND THE LARGE SCALE OF THE BUILDING FACADES. THE SIGNAGE RECOMMENDED FOR APPROVAL INCLUDES THE FOLLOWING: • City Council Meeting Mintues June 26, 2001 Page 9 of 13 • A. TWO PYLON SIGNS NOT TO EXCEED THIRTY (30) FEET IN HEIGHT TO INCLUDE THE FORD LOGO SIGN OF ONE HUNDRED THIRTY (130) SQUARE FEET AND THE FORD PRE -OWNED VEHICLE SIGN OF SIXTY -TWO (62) SQUARE FEET. THE SIGNS WOULD REQUIRE A BASE WITH LANDSCAPING CONSTRUCTED OUT OF MATERIALS SIMILAR TO WHAT WAS USED ON THE PRINCIPAL BUILDING. PLANS FOR THE SIGN BASE AND LANDSCAPING WOULD NEED TO BE SUBMITTED BY THE APPLICANT FOR APPROVAL BY CITY STAFF. THE SIGNS SHALL CONFORM TO ALL SETBACK STANDARDS OF THE ZONING ORDINANCE. B. ONE MONUMENT SIGN TO INCLUDE LINCOLN MERCURY IDENTIFICATION NOT TO EXCEED EIGHTY (80) SQUARE FEET AND NO MORE THAN EIGHT (8) FEET IN HEIGHT. C. ALL PROPOSED WALL SIGNAGE, AS IDENTIFIED ON THE BUILDING SIGNAGE DRAWING RECEIVED BY THE CITY OF OAK PARK HEIGHTS ON MAY 23, 2001, • EXCEPT FOR THE ADVERTISING ABOVE THE WINDOWS ON TWO FACADES CONSISTING OF THE WORDING "ALIGNMENT, BRAKES, TIRES, SHOCKS /STRUTS, AND AIR CONDITIONING." D. THE APPLICANT MAY CHOOSE THE WORDING /LOGOS ON THE PYLON AND MONUMENT SIGNS BASED UPON THE APPROVALS HEREIN AND THE EXAMPLES PROVIDED. E. FIVE WALL SIGNS CONSISTING OF THREE FORD OVALS AND TWO LINCOLN MERCURY IDENTIFICATION SIGNS SHALL BE ALLOWED TO BE LIT 24 HOURS PER DAY. ALL OTHER WALL SIGNS, PYLON SIGNS, AND MONUMENT SIGNS SHALL NOT BE LIT BETWEEN THE HOURS OF 10:30 PM AND 6:00 AM. RECOMMENDED BY THE PLANNING COMMISSION OF THE CITY OF OAK PARK HEIGHTS THIS 14 DAY OF JUNE 2001. • City Council Meeting Mintues June 26, 2001 Page 10 of 13 • E. Tobacco Compliance Check Failure Police Chief Swanson reported that tobacco compliance checks were conducted on June 14. One business failed the compliance check by selling cigarettes to a minor after viewing and scanning the minor's license. Swanson recommended scheduling an Order to Show Cause hearing. Councilmember Byrne, seconded by Swenson, moved to set a public hearing for the July 24, 2001 City Council Meeting. Carried 5 — 0. F. Police Grant Police Chief Swanson reported that the Police Department has just completed a twelve month compliance check grant and requested authorization to sign grant contracts from the State of Minnesota, Department of Public Safety Alcohol and Gambling Enforcement Division for the next Alcohol Compliance Check Grant Monies. Councilmember Swenson, seconded by Byrne, moved to approve the alcohol compliance check grant and contract. Carried 5 — 0. • G. State Shutdown Possibility Administrator Melena presented correspondence from MNDOT warning of a possible shutdown of the state government and the potential effect on the City. Councilmember Byrne, seconded by Mayor Beaudet, moved to receive the information. Carried 5 — 0. VII. Old Business. A. Boutwell's Landing Lighting Plan Community Development Director Danielson reported that the plan was approved last fall with the exception of the main campus area parking lot. The Planning Commission held a special meeting at the Boutwell's Landing site to consider this issue. The Planning Commission voted to recommend that the developer be permitted to choose between the 24 and 14 foot light poles for this area. Councilmember McComber, seconded by Doerr, moved to accept the Boutwell's Landing Lighting Plan. Carried 5 — 0. • B. Boutwell's Landing Park Final Site Plan City Council Meeting Mintues June 26, 2001 Page 11 of 13 i Community Development Director Danielson reviewed updates to the plan and noted that the park name is still open for comment until June 30, 2001. Councilmember Byrne, seconded by Doerr, moved to adopt the Boutwell's Landing Park final site plan with recommendations of the Parks Commission. Carried 5 — 0. C. Boutwell's Landing Park Resolution Councilmember Byrne reported that she asked for this Resolution to put the issue parkland dedication in Boutwell's Landing to rest. Councilmember Byrne, seconded by Swenson, moved to adopt a Resolution relating to park land dedication in Boutwell's Landing. Carried 3 — 2, Beaudet and McComber opposed. D. Driveway at 14708 55 Street • City Engineer Postler presented estimates and design alternatives to alleviate the flooding issue. Two quotes were received; the lowest was $12,475 from Hydrocon, Inc. Work could be done within 2 — 3 weeks. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve up to $13,500 plus engineering fees to complete work at 14708 55 Street with payment from the stormwater fund. After discussion concerning the source of payment, Councilmember Swenson withdrew his second. Motion died for lack of a second. Councilmember McComber, seconded by Swenson, moved to approve up to $13,500 plus engineering fees to complete work at 14708 55 Street with payment from the capital revolving fund. Carried 4 — 1, Beaudet opposed. E. 2001 — 2002 Snowplowing Public Works Director Johnson presented a cost comparison using proposed prices and 1999 -2000 snow season statistics. Discussion held regarding Council preferences on plowing and sanding. Councilmember Doerr, seconded by McComber, moved to accept bid from Raleigh Trucking for 2001 -2002 snowplowing, waiving notary requirement and including 30 minute callout. Carried 5 — 0. City Council Meeting Mintues June 26, 2001 Page 12 of 13 • F. Draft 2001 — 2002 Snowplowing Policy Public Works Director Johnson noted that the policy is the same as was presented at the last Council meeting but the previous policy has been added for review. Councilmember McComber, seconded by Doerr, moved to table to next Council meeting. Carried 5 — 0. G. Council Meeting Minutes Resolution Mayor Beaudet inquired as to whether the proposed Resolution would conflict with Ordinance 201. Attorney Vierling explained that the recording secretary is not being removed and that the Resolution just adds the Mayor's signature as to form and content. Councilmember Swenson, seconded by McComber, moved to approve the Resolution establishing a policy on the form and approval of City Council Minutes. Carried 5 — 0. H. Removal of Hazardous Structure • Attorney Vierling reviewed the proposed Resolution providing for removal of the hazardous structure located at 5887 Beach Road. Community Development Director Danielson provided an update on the status of the insurance company's review of the situation and attempts to communicate with the property owner. Councilmember Swenson, seconded by Byrne, moved to adopt Resolution directing city staff to proceed to abate the hazardous condition and hazardous building located at 5887 Beach Road. Carried 5 — 0. I. Brown's Creek Boundary Change Mayor Beaudet requested an amendment to the Resolution adopted at the last Council meeting concerning boundary changes. Beaudet distributed a copy of a letter from the Brown's Creek attorney and a copy of the Cooperative Agreement between Brown's Creek and the City of Stillwater. Mayor Beaudet moved to strike clauses in the Resolution that prevent the transfer from happening without AUAR restrictions. Motion died for lack of a second. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney and staff to develop a cooperative agreement for a project to manage water quality in the Brown's Creek Watershed that affects areas in Oak Park Heights so that we may be in the AUAR. Carried 5 — 0. • City Council Meeting Mintues June 26, 2001 Page 13 of 13 • J. Kern Center Development Contract Attorney Vierling reported that he has been approached by the owner of a lot in the Kern Center requesting assistance with a title issue concerning a Development Agreement that pre -dates the property's annexation into the City of Oak Park Heights. Councilmember Byrne, seconded by Mayor Beaudet, moved to authorize the City Attorney to communicate in writing indicating the City has no knowledge of any deficiency relating to the November 15, 1989 Development Contract between Baytown and Violet E. Kern. Carried 5 — 0. K. Performance Issues Administrator Melena read a memo to the Council outlining his future plans and anticipated retirement from the City Administrator position in the Fall of 2001. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the document. Carried 5 — 0. Councilmember Swenson expressed his desire to put these five issues to rest. • Swenson presented a Resolution addressing the issues. Councilmember Doerr stated his intent to abstain because the five issues are based on circumstances that took place prior to his election to his current seat on the City Council. Councilmember Swenson, seconded by Byrne, moved to adopt a Resolution addressing issues raised by Mayor David Beaudet. Roll call vote taken. Carried 2 - 1 — 2. Beaudet opposed, Doerr and McComber abstained. VIII. Adjournment. Mayor Beaudet, seconded by Councilmember Swenson, moved to adjourn at 10:58 p.m. Carried 5 — 0. Respectfully submitted, • �.: q:�ontent an. "o ' IC , • I Q ' s ie Jo :on D. 'Id Beau. et • dministrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 12, 2001 • CITY COUNCIL MEETING MINUTES I. Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Administrator Melena added Citizen Complaints under item III. Councilmember Swenson added Vehicle Study for Public works and Building Inspection as item VI.O. Mayor Beaudet added Copy Substation as item VI.Q., Minutes Changes as item VII.I., and added "Performance Issues" to the title of item VII.A. Councilmember McComber added Videotape Retention as item VII.H. Councilmember Byrne, seconded by Swenson, moved to approve Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: • A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Garden Committee Meeting Schedule F. Staff Reports 1. Fire Incident Update 2. Bayport/Oak Park Heights Strategic Planning Meeting Report 3. Andersen Corporation Correspondence 4. Highway 36 Traffic Counts Planning Commission: Community Development Director Danielson reported that the Planning Commission will hold its next meeting on Thursday, June 13, 2001. Danielson noted that the Planning Commission is scheduled to hold four public hearings but Sprint has requested an extension of their application to the July meeting. Attorney Vierling recommended that the Commission open the Sprint public hearing if people are present to comment. City Council Meeting Minutes June 12, 2001 Page 2 of 11 Vacancy Reminder: Danielson reported that there is a vacancy on the Planning Commission and that she is sending notices to former applicants and invited anyone interested to apply. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on June 18, 2001 starting at 5:00 p.m. with a budget workshop and following with a regular meeting at 6:00 p.m. The park in Boutwell's Landing will be a major topic along with goals. Cable Commission: Councilmember Byrne reported that the Cable Commission did not meet in May. Byrne also reported that the Cable Commission will be celebrating its Grand Opening at the cable access center in River Heights Plaza on June 20, 2001 from 3:00 p.m. to 8:00 p.m. with a meeting following at 8:00. Byrne invited the public to attend the grand opening and watch the live cablecast of the meeting. Water Management Organizations: Brown 's Creek — Nothing to report. Mayor Beaudet, seconded by Councilmember Byrne, moved to strike Brown's Creek Watershed District • from the Agenda and place any Brown's Creek items on the regular agenda. Carried 5 — 0. Middle St. Croix- Mayor Beaudet reported that Middle St. Croix will meet at 7:00 p.m. on June 28, 2001 at the Bayport City Hall. Beaudet noted that the Prison Pond is an ongoing project for Middle St. Croix. Attorney Vierling reported that he has been notified that court will review the pending litigation in a private session on June 21. Valley Branch Watershed District- Nothing to report. Mayor Beaudet, seconded by Councilmember Byrne, moved to strike Valley Branch Watershed District from the Agenda and place any Valley Branch items on the regular agenda. Carried 5 — 0. Other Liaison: Garden Committee Meeting Update — Community Development Director Danielson reported that the Garden Committee will meet at 6:00 p.m. on the second Tuesday of each month at Cover Park. Danielson also noted that the garden in front of City Hall is almost done and looks very nice. Councilmember McComber added that the Committee is looking for new members. • Staff Reports: City Council Meeting Minutes June 12, 2001 Page 3 of 11 • Fire Incident Update — Administrator Melena reported on a residential fire that occurred on June 3, 2001. Melena noted that most of the damage was limited to the garage area of the home and there were no injuries. Councilmember Swenson requested that a thank you letter be issued to Paul Hoppe of the Oak Park Heights Police Department for his assistance to the Fire Department during the fire. Bayport /Oak Park Heights Strategic Planning Meeting Report — Administrator Melena reported on the meeting held May 31, 2001 where a discussion was held regarding the possibility of locating a fire truck at the Oak Park Heights City Hall. The decision of the Oak Park Heights City Council to purchase a thermal imaging camera was also discussed. The City of Bayport has expressed a desire to purchase the camera and request a donation from the City of Oak Park Heights. Councilmember Swenson, seconded by McComber, moved to withdraw previous Council action on April 10, 2001 authorizing purchase of a thermal imaging camera. Carried 5 — 0. Andersen Corporation Correspondence — Administrator Melena presented a letter from Andersen Corporation explaining its plans for the sale of • property owned on the west side Bayport. Highway 36 Traffic Counts — Administrator Melena reported that this information is being provided to the Council to keep them aware of information as it comes in. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Reverend Marcus and Sheri Birkholz, 14833 57 Street North. Citizen Complaints Solid Waste — Administrator Melena presented a letter received from a citizen expressing dissatisfaction with Superior Services. Melena added that city staff has been in contact with Superior Services concerning this complaint. Mayor Beaudet, seconded by Councilmember McComber, moved that all complaints that come in to City Hall are recorded and distributed to the City Council. Carried 5 — 0. Flooding — Administrator Melena provided an overview of a flooding situation • occurring at the residence of Judy Holst, 14708 55 Street North. Ms. Holst addressed the Council, explaining that during heavy rains the storm sewer backs up, running down her driveway and flooding the lower level of her house. She City Council Meeting Minutes June 12, 2001 Page 4 of 11 • added that she was told last year it would be fixed and asked the Council when the problem will be addressed. City Engineer Postler explained that the storm sewer inlets are sufficient but that the catch basins become clogged with debris and that there is a problem with the catch basin capacity. Councilmember Swenson, seconded by Doerr, moved to direct staff to seek cost estimates and obtain quotes and designs to correct the flooding problem at 14708 55 St. North. Carried 5 — 0. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 22, 2001 C. 2000 Consumer Confidence Report D. Eagles Aerie 94 Gambling Premises Permit Renewal E. Planning Commission Vacancy Advertisement F. 2000 Census Data G. Authorize Purchase of Office Equipment Items B and G pulled for discussion. Councilmember Swenson, seconded by Doerr, moved to approve the Consent Agenda minus items B and G. Roll call vote taken. Carried 5 — 0. B. Approve City Council Meeting Minutes — May 22, 2001. Councilmember Doerr indicated that he would abstain from the vote due to his absence from the May 22, 2001 Council Meeting. Councilmember Swenson, seconded by Byrne, moved to approve the May 22, 2001 City Council Minutes. Carried 4 — 0 — 1, Doerr abstained. G. Authorize Purchase of Office Equipment. Councilmember McComber questioned the need for equipment for a temporary employee. Community Development Director Danielson explained that this workstation is also utilized by various consultants and that the budget allows for additional staff as may be needed. Councilmember Doerr, seconded by Byrne, moved to approve the purchase of office equipment for the Community Development Department, not to exceed $1,200. Carried 5 — 0. V. Public Hearings: None City Council Meeting Minutes June 12, 2001 Page 5 of 11 • VI. New Business: A. Resolution Recognizing the Contributions of Ann Wasescha to the Planning Commission. Mayor Beaudet read the Resolution. Councilmember Byrne, seconded by Swenson, moved to adopt the Resolution Recognizing the Contributions of Ann Wasescha to the Planning Commission. Roll call vote taken. Carried 5 — 0. B. Resolution Recognizing the Contributions of Chuck Hedlund as Chair of the Planning Commission. Mayor Beaudet read the Resolution. Councilmember Doerr, seconded by Swenson, moved to adopt the Resolution Recognizing the Contributions of Chuck Hedlund as Chair of the Planning Commission. Roll call vote taken. Carried 5 -0. C. Liquor License Violation. Administrator Melena provided a report on the liquor license violation at the Stillwater Eagles Club during compliance checks on May 17, 2001. • Councilmember Swenson, seconded by McComber, moved to set a public hearing on the Stillwater Eagles Club liquor license violation for June 26, 2001. Carried 5 — 0. D. Brown's Creek Resolution. Administrator Melena reported that Brown's Creek Watershed District is asking Oak Park Heights for a formal resolution regarding the boundary change petition. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct the City Attorney to draft a resolution to be submitted to the City Council by Friday, June 15, 2001 and authorizing the Mayor to sign the Resolution if no objections are received by the end of business on Monday, June 18, 2001. Roll call vote taken. Carried 5 — 0. E. Washington County Mowing Policy Comments. Public Works Director Johnson reported on the Washington County Mowing Policy. Johnson noted that the policy has not changed from past years. Councilmember Doerr, seconded by Mayor Beaudet, moved to direct staff to forward comments to Washington County and provide a copy of the Washington County Mowing Policy to the City Council. Carried 5 — 0. IP City Council Meeting Minutes June 12, 2001 Page 6 of 11 • F. Valley View Park User Compliment. Public Works Director Johnson related a compliment received from Deacon Guy Glover of St. Michael's Church as a result of their use of Valley View Park for a church function. G. Opening Cover Park Restrooms. Public Works Director Johnson reported on the Parks Commission recommendation to leave the Cover Park restrooms open without a park attendant on duty. Johnson added that due to increased use of the path system in that area, there is a need for the restrooms to be open longer hours. Councilmember Byrne, seconded by Swenson, moved to approve opening the Cover Park restrooms without a park attendant on duty. Carried 5 — 0. H. Grant of Temporary Trail Easement: Xcel Energy. Community Development Director Danielson reported that the Parks Commission recommends acceptance of the trail easement, signage and bench donation. • Danielson reviewed the three areas covered by the easement and noted that the City will be responsible for maintenance of the area. Councilmember Byrne, seconded by Doerr, moved to approve the Grant of Temporary Trail Easements agreement with Xcel Energy. Carried 5 — 0. Danielson added that Xcel is proposing the donation of two benches and signs at each end of the Xcel site trail. Councilmember Swenson, seconded by Byrne, moved to approve bench and sign design as submitted by Xcel Energy and authorize staff to negotiate placement with Xcel Energy. Carried 5 — 0 Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to draft a Resolution thanking Xcel Energy upon completion of the bench and sign installation. Carried 5 — 0. I. Code Enforcement Issues. Community Development Director Danielson reviewed code enforcement issues and provided a summary of some of the properties with code issues being addressed at the present time. Councilmember Byrne, seconded by McComber, moved to accept the information. Carried 5 — 0. City Council Meeting Minutes June 12, 2001 Page 7 of 11 J. Community Revitalization Resources Programs. Community Development Director Danielson reviewed home improvement program services available through Community Revitalization Resources. Councilmember Doerr, seconded by McComber, moved to direct staff to meet with representatives of CRR and bring information to the July 10, 2001 Worksession. Carried 5 — 0. K. RFP for Housing Funds. Community Development Director Danielson reviewed various sources available for funding and noted that deadlines are coming up in July. Councilmember Swenson, seconded by McComber, moved to direct staff to prepare information for the July 10, 2001 Worksession. Carried 5 — 0. L. Draft 2000 — 2001 Snowplowing Policy. Public Works Director Johnson reviewed the proposed draft 2000 — 2001 • Snowplowing Policy and invited comments. Mayor Beaudet, seconded by Councilmember McComber, moved to table the draft 2000 — 2001 to the next Council meeting with the previous snowplowing policy to be reviewed at that time. Carried 5 — 0. M. 2001 Sewer Cleaning RFP. Public Works Director Johnson reviewed the Request for Proposals, noting that last years sewer cleaning mainly focused on areas with tree root problems. Sewer cleaning this year will be done in areas that have gone the longest period of time without being cleaned. Councilmember Swenson recommended that more money be added to the sewer cleaning budget if needed to stay on schedule. Johnson reported that sewer cleaning will be budgeted for every year going forward. Councilmember Swenson, seconded by Byrne, moved to authorize RFP for sewer cleaning. Carried 5 — 0. Mayor Beaudet moved to add the area near Cover Park Manor to the sewer cleaning. Motion died for lack of a second. N. National Flood Insurance Program Enrollment. • Administrator Melena noted that the City Council had rejected enrollment opportunities in the past. City Council Meeting Minutes June 12, 2001 Page 8of11 • Councilmember Byrne, seconded by Swenson, moved to receive the information. Carried 5 — O. O. Vehicle Study. Councilmember Swenson reported that due to questions he has received from citizens, he would like to see a study done on the vehicles used by the Public Works Department and the Building Inspector. Councilmember Doerr, seconded by Swenson, moved to direct staff to bring vehicle study information to a budget workshop. Carried 5 — 0. P. Copy of Agenda Item Acceptance Policy. Mayor Beaudet distributed a copy of an Agenda Item Acceptance Policy adopted by the City Council in 1997. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 5 — 0. Q. Fire Substation. • Mayor Beaudet reported that the City needs to start the process to address issues and work on a lease agreement with the Bayport Fire Department for the placement of a fire truck at the Oak Park Heights City Hall. Beaudet discussed concerns regarding fire personnel using the Brekke neighborhood to respond to calls at City Hall and suggested a meeting with residents living around City Hall to address concerns. Councilmember Doerr, seconded by Byrne, moved to direct staff to address issues including storage of equipment and set up a neighborhood meeting to discuss the placement of a Bayport Fire Department truck at the Oak Park Heights City Hall. Carried 5 — 0. VII. Old Business. A. May 14, 2001 Letter Regarding Authorization for BRW Contract/Performance Issues. Mayor Beaudet stated that the Council needs closure to this issue. Beaudet stated further that in order to protect the City and in the interest of due process, he has gotten a proposal from a law firm, Kennedy and Graven of Minneapolis, to conduct an investigation. Mayor Beaudet distributed a copy of the proposal and stated that the Council needs someone separate from the City to conduct the investigation. City Council Meeting Minutes June 12, 2001 Page 9 of 11 . Mayor Beaudet, seconded by Councilmember McComber, moved to hire the firm of Kennedy and Graven to provide counsel to the City of Oak Park Heights on all personnel issues related to Tom Melena authorizing the Mayor to enter into the contract for the investigation of the five performance issues raised by Mayor Beaudet for them to review, interview and request additional information and to clarify any additional information related to the personnel issues. Funding is to be from the City Attorney budget. Councilmembers McComber and Swenson to determine scope of fact, finding and how to proceed and the cost estimate with the law firm and report to the Council for final approval of the investigation. Motion failed 2 — 3. Byrne, Doerr and Swenson opposed. Councilmember Swenson, seconded by Byrne, moved to set a special City Council Meeting dealing with the issues raised by Mayor Beaudet for 4:30 p.m., June 26, 2001. Carried 5 — 0. B. Resolution to Accept Donation of Wren Houses. Councilmember Doerr, seconded by McComber, moved to adopt the Resolution accepting donation of wren houses. Carried 5 — 0. C. City Council Liaisons. • Community Development Director Danielson presented a report on the City Council's request for information on liaison issues. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a joint workshop with the Parks and Planning Commissions on June 28, 2001 at 6:00 p.m. to discuss liaison issues. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to receive the information. Carried 5 — 0. D. Oakgreen Avenue Walking Path. Public Works Director Johnson reviewed cost estimates for gravel and for asphalt paths along the edge of the street. Discussion held rearding trail length, type, location and the need for a trail from 55 Street to 56 Street. Councilmember McComber, seconded by Byrne, moved to direct staff to send a letter to River Hills residents with a return postcard to gather input on the trail issue. Carried 5 — 0. E. 2001 Sealcoating and Crack Sealing Contracts. • Public Works Director Johnson reviewed bids received, noting that he prefers the method proposed by Daffinson Co. to rout and seal cracks versus blowing out the City Council Meeting Minutes June 12, 2001 Page l0 of 11 cracks and sealing them as done in the past. Johnson recommended the use of Allied Blacktop for 2001 sealcoating and Daffinson Co. for 2001 crack sealing, both through the Washington County contract. Councilmember Swenson, seconded by McComber, moved to authorize up to $60,000 for 2001 sealcoating and crack sealing. Carried 5 — 0. F. Fall Clean -up Schedule Date. Administrative Assistant Kamper suggested September 29, 2001 from 8:30 a.m. to 1:00 p.m. as a date and time for the Fall Clean -up. Councilmember Byrne, seconded by Doerr, moved to schedule the Fall Clean -up for September 29, 2001 from 8:30 a.m. to 1:00 p.m. at the St. Croix Mall. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the motion to add to direct staff to request rear loading trucks and roll off boxes for construction debris and yard waste. Carried 5 — 0. G. Ordinance Regarding the Keeping of Domestic Animals. Mayor Beaudet, seconded by Councilmember McComber, moved to set a public • hearing for the next City Council meeting to approve the Ordinance. Carried 5 — 0. H. Videotape Retention. Councilmember McComber stated that as discussed at the Worksession held prior to the Council meeting, she would like the City to amend its policy and begin keeping tapes longer. Councilmember Byrne, seconded by McComber, moved to retain videotapes for one year. Carried 5 — 0. Councilmember Byrne, seconded by McComber, moved to direct the City Attorney to revise the current videotape retention Resolution. Roll call vote taken. Carried 5 — 0. I. Minutes Change. Mayor Beaudet, seconded by Councilmember McComber, moved that all Planning Commission recommendations regarding development issues will be drafted by Resolution with all pertinent documents listed in the Resolution. Carried 5 — 0. City Council Meeting Minutes June 12, 2001 Page 11 of 11 Councilmember Swenson, seconded by Byrne, moved to direct the City Attorney to draft a Resolution stating that the Mayor will sign all City Council Meeting Minutes. Carried 5 — 0. VIII. Executive Session/Labor Relations and Negotiation Strategy. Executive session held. IX. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 11:16 p.m. Carried 5 — 0. Respectfully submitted, ie John - on Administrative Secretary 411 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 22, 2001 CITY COUNCIL MEETING MINUTES • Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Doerr. Call to Order /Approval of Agenda: Mayor Beaudet added May 14 Letter from City Attorney as item VII.E. Councilmember McComber, seconded by Swenson, moved to approve the Agenda as amended. Carried 4 — 0. Commendation Awards: Mayor Beaudet presented commendation awards to Stillwater Fire Chief Kim Kallestad, Stillwater Firefighter Bill Peltier, and Bayport Firefighter Mark Swenson for their courageous actions on April 4, 2001 in attempting to rescue an Oak Park Heights resident from a house fire. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Commissioner Ann Wasescha reported on the May 10, 2001 meeting. Wasescha noted that the Walgreens application and Village area rezoning were continued to the next meeting. Parks Commission: Commission Chair Kevin Furlong reported on the May 21, 2001 meeting. The Commission is planning a meeting on June 11 to discuss plans for 2002. Cable Commission: Councilmember Byrne reported that the Cable Commission did not meet this month. The next meeting is scheduled for June 20, 2001 at the Cable Access Center. Water Management Organizations: Brown's Creek — Councilmember McComber, seconded by Byrne, moved • to receive correspondence regarding the proposed Walgreens project. Carried 4 — 0. May 22, 2001 City Council Meeting Minutes Page 2 of 8 • Middle St. Croix- Mayor Beaudet reported that the next meeting will be June 28, 2001 at the Bayport City Hall and gave an update on the prison pond project. Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: Public Works Report - Administrator Melena presented a letter from a citizen concerning potholes at the St. Croix Mall property. Public Works Director Johnson added that Andersen Corporation is in the process of receiving bids for pothole repair at that site. Councilmember Swenson, seconded by McComber, moved to receive the information. Carried 4 — 0. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Dorothy Lundeen of 6181 Paul Street. • Graffiti Teen Center Club 250 Award. Mayor Beaudet read the certificate and thanked Graffiti Teen Center for their recognition of the City's donation. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 8, 2001 C. Receive Valley Access Channels Memo D. Receive Brown's Creek 2 °a Generation Plan comments E. Senior Housing Partners — MHFA Grant F. MNDOT Property Maintenance G. Planning Expenditures to 4/30/01 H. Hazardous Building I. Tower Asphalt Final Payment — 57 St. Extension to Oakgreen Avenue J. Accept Memorandum of Agreement for Curbside Recycling Grant Distribution Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: • Telecommunications Towers and Antenna Placement Ordinance. Administrator Melena opened the hearing at 7:20 p.m. May 22, 2001 City Council Meeting Minutes Page 3 of 8 • Planning Commission Chair Chuck Hedlund expressed his concerns over the proposed ordinance. City Attorney Vierling recommended passing the ordinance and forwarding it to the Planning Commission for consideration/changes. Councilmember Swenson, seconded by McComber, moved to close the Public Hearing at 7:28 p.m. Carried 4 — 0. Councilmember McComber, seconded by Byrne, moved to approve the Telecommunications Towers and Antenna Placement Ordinance as written. Carried 4 —0. Councilmember Byrne, seconded by Swenson, moved to forward the Telecommunications Towers and Antenna Placement Ordinance to the Planning Commission for review. Carried 4 — 0. Site Lease Agreement. Councilmember Byrne, seconded by Swenson, moved to table the Site Lease Agreement. Carried 4 — 0. VI. New Business: • A. TH 36 — Sub Area Study Presentation. Sandy Cullen of Washington County provided history of the TH 36 Corridor Study and summarized key elements of the study. Scott McBride of SEH discussed the findings of the study and implementation of recommended improvements. Rick Arnebeck of MNDOT discussed the future use of the plan and outlined the City's involvement in planning, official mapping and passing ordinances to help plan for the changes. Arnebeck noted that in order for MNDOT to pursue funding sources for the project, a plan would have to be in place and endorsed by the cities. Ms. Cullen requested that the Council pass the Resolution clarifying the status of the plan and the City's commitment to continue working with MNDOT and other communities in order to implement the recommendations. City Attorney Vierling stated that he does not have a copy of the plan and can not offer an opinion. Vierling recommended staff review the plan carefully, including the City Engineer and Planner. Councilmember Byrne, seconded by Swenson, moved to receive the TH 36 Subarea Study. Carried 4 — 0. • May 22, 2001 City Council Meeting Minutes Page 4 of 8 • B. Bayport Police Department Correspondence — Flood Operations. Administrator Melena presented a letter from Bayport Police Chief Gannaway thanking the City of Oak Park Heights for assisting the City of Bayport with its flood operations. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the letter. Carried 4 — 0. C. Bayport/Oak Park Heights Strategic Planning Meeting, Administrator Melena noted that a meeting is scheduled for May 31, 2001 at 7:00 p.m. at the Bayport City Hall. Councilmember Byrne noted that the placement of a fire truck at Oak Park Heights is on the Agenda and suggested inviting members of the Blue Ribbon Fire Committee to the meeting. Councilmember Swenson, seconded by Byrne, moved to invite members of the Blue Ribbon Fire Committee to the May 31 Bayport/Oak Park Heights Strategic Planning Meeting. Carried 4 — 0. • D. Council Fax Machines. Administrative Assistant Kamper reported that several of the fax machines purchased in 1996 for Councilmember use at home are no longer functioning. Kamper presented information on purchasing an inexpensive fax machine for Councilmembers and suggested that if larger faxes are to be sent or received, the City Hall fax machine could be used. Councilmember Swenson, seconded by Mayor Beaudet, moved to approve the purchase of two fax machines. Carried 4 — 0. E. LMC and AMM Policy Committee Meetings. Mayor Beaudet asked if any Councilmembers are interested in serving on any committees. F. Fall Clean-up — Set Date. Administrative Assistant Kamper reported that she has been unable to coordinate a date for the Fall Clean-up with Superior Services and will put this item on the next Agenda. • G. Planning Commission Vacancy. Community Development Director Danielson reported that Planning Commissioner Ann Wasescha has resigned at the end of her term, but has agreed May 22, 2001 City Council Meeting Minutes Page 5 of 8 • to serve through June, 2001 to allow the City time to fill the vacancy. Danielson also noted that Planning Commission Chair Chuck Hedlund's term also expires this month. Councilmember Byrne, seconded by Councilmember Swenson, moved to allow Ann Wasescha to serve on the Planning Commission through June, 2001. Carried 4 -0. Councilmember McComber, seconded by Byrne, moved to reappoint Chuck Hedlund to the Planning Commission. Carried 4 — 0. Councilmember Byrne, seconded by McComber, moved to authorize staff to advertise the Planning Commission vacancy. Carried 4 — 0. H. City Hall Landscaping. Garden Committee Member Janet Robert requested that concerns be addressed directly to the Garden Committee. Robert explained that the Committee is disappointed with the City Hall garden and described plans to redo the garden. Robert also reported that the Garden Committee made $1,500 at their spring plant sale and she thanked those who attended and helped with the sale. • I. Attorney General. Mayor Beaudet, seconded by Councilmember Byrne, moved to accept the information gathered by City staff concerning the Attorney General's office providing investigation services. Carried 4 — 0. J. Roberts Rules. Councilmember Byrne reviewed information provided by the City Attorney regarding motions to reconsider. Councilmember Byrne, seconded by Swenson, moved to receive information provided by the City Attorney regarding Roberts Rules of Order. Carried 4 — 0. K. Cost of Analysis. Councilmember Byrne noted that there is a need to investigate issues but that the Council needs to be mindful of budgetary constraints. Councilmember Byrne, seconded by Swenson, moved to receive information provided by the Finance Director regarding cost of analysis of Councilmember requests. Carried 4 — 0. May 22, 2001 City Council Meeting Minutes Page 6 of 8 Ill L. Liaison Issues. Councilmember Byrne reported that it has been brought to her attention by commission members and staff that there is a need to discuss and clarify liaison roles. Councilmember Byrne, seconded by Mayor Beaudet, moved to direct staff to research liaison roles with other cities. Carried 4 — 0. Councilmember Byrne, seconded by Mayor Beaudet, moved to direct Commissioners to discuss concerns with Community Development Director Danielson. Carried 4 — 0. M. Videotape Retention. Councilmember McComber suggested the City revise it's current policy and begin to retain videotapes of Council meetings for seven years. City Attorney Vierling stated that the minutes are the official record, not the videotapes. Vierling warned against confusing quantity of records with quality of records. Administrative Assistant Kamper reviewed the City's current policy on videotape III retention and duplication and the State of Minnesota Records Retention Schedule. Mayor Beaudet, seconded by Councilmember McComber, moved to keep tapes of Council and Commission meetings for four years in a safe, secure location. Motion withdrawn. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to draft a resolution to keep tapes of Council and Commission meetings for four years in a safe, secure location. Motion failed 2 — 2, Byrne and Swenson opposed. Councilmember Byrne, seconded by Swenson, moved to direct staff to provide more information on videotape retention. Carried 4 — 0. VII. Old Business. A. City Goals. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the CBD goal, second sentence, to read "the City Council must approve when the following will be addressed "; and to amend the Bell Property goal, second sentence, to read "The Council will first determine... ". Carried 4 — 0. • Councilmember Byrne, seconded by Swenson, moved to approve the goals with changes. Carried 4 — 0. May 22, 2001 City Council Meeting Minutes Page 7 of 8 • B. Boutwell's Landing. 1. Resolution. Councilmember Byrne stated that she would like the Council to pass a resolution stating that they will accept the park dedication. Mayor Beaudet reviewed information he passed out at the meeting concerning approval of VSSA General Plan of Development, Phase I. Councilmember McComber, seconded by Byrne, moved to place Boutwell's Landing Park Resolution as a topic item on the next agenda. Carried 4 — 0. 2. Site Plan. Community Development Director Danielson reviewed the site plan developed by the Parks Commission and drawn by NAC. Danielson reviewed the four major elements of the park: playscape, trails, bridge and park building. Councilmember Swenson, seconded by McComber, moved to approve the preliminary site plan including park shelter location, • eastern trail location and installation of bridge and playscape. Carried 4 — O. 3. Lighting Plan. Community Development Director Danielson reported that the Parks and Planning Commissions recommend approval of the lighting plan. Councilmember Byrne, seconded by Swenson, moved to approve the lighting plan as amended by the Parks and Planning Commissions. Carried 4 — 0. 4. Park Recommendations. Community Development Director Danielson requested Council approval of the bridge design recommended for approval by the Parks Commission. Councilmember Byrne, seconded by Swenson, moved to approve the bridge design. Carried 4 — 0. 5. Transfer of Playscape Quotations. Administrator Melena provided a review of the quotation process for the playscape. Councilmember Swenson, seconded by McComber, moved to • authorize staff to negotiate with VS SA and St. Croix Recreation Co. to transfer the playscape quotation to VSSA. Carried 4 — 0. May 22, 2001 City Council Meeting Minutes Page 8 of 8 • C. Oakgreen Avenue Walking Path. Administrator Melena suggested holding this item due to Councilmember Doerr's absence. Councilmember Swenson, seconded by Byrne, moved to hold this item until the next Council meeting. Carried 4 — 0. D. Snow Plowing Proposals. Discussion held concerning the number and length of plow routes. Councilmember Swenson stated that he would like the City to use one contractor for the entire City. Councilmember Swenson, seconded by McComber, moved to advertise for proposals and to accept proposals until 11:59 a.m. on June 21, 2001. Carried 4 — 0. E. May 14 Letter from City Attorney. Mayor Beaudet, seconded by Councilmember McComber, moved to table. Carried 4 — 0. • VIII. Executive Session/Labor Relations and Negotiation Strategy. Councilmember Swenson, seconded by Byrne, moved to table the Executive Session to the next Council meeting. Carried 4 — 0. IX. Adjournment. Councilmember Byrne, seconded by McComber, moved to adjourn at 10:55 p.m. Carried 4 — 0. Respectfully submitted, Ju e Johnson Administrative Secretary • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 8, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Byrne. Administrator Melena added Letter to the Editor, Correspondence from LMC and Met Council Communication and Resolution to Staff Reports. Councilmember Doerr added Potholes at item VII.D., Cat and Dog Ordinance as item VII.E., Oakgreen Avenue Walking Path and Crosswalk as item VII.F. and Snow Removal added as item VII.G. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Commissioner Wasescha reported that the Planning Commission will hold its regularly scheduled meeting on May 10, 2001. The Commission will hold two public hearings at that meeting. Parks Commission: Community Development Director Danielson reported on the April 23, 2001 Parks Commission meeting and the spring parks walk through on May 5. Cable Commission: Councilmember Doerr encouraged the public to visit the new Cable Commission space at River Heights Plaza. Water Management Organizations: Brown's Creek — Nothing to report. • Middle St. Croix Mayor Beaudet reported that the next meeting is scheduled for May 10, 2001 at the Bayport City Hall. City Council Meeting Minutes May 8, 2001 Page 2 of 7 • Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: Spring Clean Up - Administrative Assistant Kamper reported that the Spring Clean Up was a huge success. 275 loads were dropped off which represents a large increase over previous clean up events. Mayor Beaudet added that Superior Services recommended setting the Fall Clean Up date soon and suggested that we request larger trucks for the Fall Clean Up. Letter to the Editor — Administrator Melena reviewed a letter to the editor published in the Stillwater Gazette discussing the Stillwater Bridge. Correspondence from LMC — Administrator Melena reviewed correspondence from the League of Minnesota Cities asking the City to write letters to the editor of local newspapers regarding sales tax. Melena added that he would direct letters to the local papers. Met Council Communication and Resolution — Administrator Melena reported that he met with Marc Hugunin of the Met Council to discuss proposed legislation that would cut funding for mass transit. Mayor • Beaudet, seconded by Councilmember Doerr, moved to approve a Resolution Disapproving Legislative Action to Eliminate or Cut Transportation Funding for Metro Transit Thereby Eliminating Entire Service Routes. Roll call vote taken. Carried 4 — 0. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Scott and Jean Williams, 5515 Oakgreen Place North. Safety Camp. Police Chief Swanson reported that Safety Camp will be held July 16 and 17 in Brekke Park. Child Safety Seat Program. Police Chief Swanson reported that the Police Department will conduct a child safety seat inspection program on Saturday, June 9 from 9:00 a.m. to 11:00 a.m. at Stillwater Motors. Terry Poirier, 5636 Perkins Ave. No. Mr. Poirier inquired about the barricades in the Village Area on the property owned by the state. Mr. Poirier stated that the barricades are in disrepair and requested that the City work with MNDOT to repair the barricades. • City Council Meeting Minutes May 8, 2001 Page 3 of 7 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 10, 2001 C. Approve City Council Minutes — April 24, 2001 D. Bell Property Mowing E. Park Attendant Wages F. Material for May 15 Worksession Councilmember Doerr pulled item C for discussion. Administrator Melena pulled item F for comment. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus items C and F. Roll call vote taken. Carried4 -0. C. Approve City Council Minutes — April 24, 2001 Councilmember Doerr noted that he had to abstain from voting on this item due to his absence from the April 24 meeting. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the April 24, 2001 City Council Meeting minutes. Carried 3 — 0 —1, Doerr abstained. • F. Material for May 15 Worksession Administrator Melena related comments from Councilmember Byrne in a memo addressed to the Council. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Finance Director to prepare information for the May 15 Worksession. Carried 3 —1, Doerr opposed. V. Public Hearings: Millroad Inn Liquor License Violation. Police Chief Swanson reported that he spoke to the owner of the Millroad Inn, Mr. Mark Tuenge, who has waived his right to a public hearing. Swanson recommended a three day suspension of the Millroad's on and off sale license for a Friday, Saturday and Sunday to be coordinated with Mr. Tuenge. Councilmember Swenson, seconded by Doerr, moved to support the Police Chief's recommendation for a three day suspension of the on and off sale liquor license held by the Millroad Inn. Carried 4 — 0. VI. New Business: • City Council Meeting Minutes May 8, 2001 Page 4 of 7 • A. Police Vehicle Trade In. Police Chief Swanson reviewed his request for authorization to trade in the 1990 Chevy truck currently in use by the Police Department and purchase a 1998 Chevy Blazer using funds in the Police Department Forfeiture /Seizure Account. Councilmember Swenson, seconded by Doerr, moved to authorize trade of the 1990 Chevy Truck for a 1998 Chevy Blazer with payment from the Forefeiture /Seizure Account and not to exceed $13,000. Carried 4 — 0. B. Party in the Park. Administrative Assistant Kamper presented a proposal for Party in the Park to be held in conjunction with National Night Out and suggested possibly choosing the new park in Boutwell's Landing as a location. Police Chief Swanson added that he would like to see these two events held on the same date and would encourage residents to gather in their own neighborhoods in support of National Night out after having a light supper at Party in the Park. Mayor Beaudet, seconded by Councilmember McComber, moved to hold Party in the Park at Brekke Park. Carried 4 — 0. • Councilmember Doerr, seconded by Swenson, moved to set the date for Party in the Park for Tuesday, August 7, 2001 from 5:00 p.m. to 7:00 p.m. Carried 4 — 0. C. Telecommunications Towers and Antenna Placement Ordinance. Attorney Vierling provided background information regarding the proposed ordinance. Vierling noted that this ordinance would establish city priority on where towers should be placed and recommended setting a public hearing. Councilmember Swenson, seconded by McComber, moved to set a public hearing for May 22, 2001. Carried 4 — 0. D. River Hills Storm Water Retention Pond. City Engineer Postler provided an update on the status of the pond and the concerns of the neighboring residents. Public Works Director Johnson reported that some of the homes were built too low and the pond doesn't drain quickly, creating a problem for the neighbors. Johnson requested authorization for preliminary design and cost estimating for improvements to the pond. Pam Hamre, 13887 56 Street North stated that she has been in her home for six IP years and the pond has been a problem that has been discussed but the plans keep changing. Hamre asked the council to make a decision and stick to it. City Council Meeting Minutes May 8, 2001 Page 5 of 7 • Councilmember Doerr, seconded by McComber, moved to approve up to $5,000 for preliminary design and cost estimating for storm water retention pond improvements in River Hills. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the City Attorney to look at what the City's options would be under a subdivision ordinance change. Carried 4 — 0. E. County Road Reconstruction Request. Administrator Melena reviewed correspondence from Washington County regarding street reconstruction around the County Courthouse. Mayor Beaudet, seconded by Councilmember McComber, moved to table to May 15, 2001 Worksession. Carried 4 — 0. VII. Old Business. A. Boutwell's Landing Park Recommendations. Community Development Director Danielson reviewed Parks Commission recommendations for the park in Boutwell's Landing. Mayor Beaudet, seconded by Councilmember McComber, moved to table to next Council meeting. Carried 4 — 0. B. Boutwell's Landing Park Dedication Review. Community Development Director Danielson reviewed required contributions of land and cash required under the Development Agreement with VSSA. Discussion held regarding amount of park land to be dedicated, timing of park land dedication and location of storm water ponds. Mayor Beaudet moved to have the City Planner and City Attorney review the park land dedication for Boutwells Landing with the engineer and subdivision ordinance specifically noting the utility easement on top of the park land to see if that is what was intended. Motion died for lack of a second. C. Consultants for Meeting May 22, 2001. Mayor Beaudet explained that he wants the State to give their presentation and feel comfortable. Councilmembers Doerr, McComber and Swenson stated that • they preferred to have the opportunity to hear from everyone. City Council Meeting Minutes May 8, 2001 Page 6 of 7 • D. Potholes. Councilmember Doerr stated that although it is not City property, he would like the Public Works Department to work with Andersen Corporation to get the potholes filled on the west side of the St. Croix Mall property. Councilmember Doerr, seconded by Mayor Beaudet, moved to direct the Public Works Department to work with Andersen Corporation on pothole repair on the west side of the St. Croix Mall property. Carried 4 — 0. E. Cat and Dog Ordinance. Councilmember Doerr reported that the cat ordinance no longer exists and the police department is unable to pick up stray cats as a result. Councilmember Doerr, seconded by McComber, moved to direct the City Attorney to review the pet Ordinance for the omission of cats. Carried 4 — 0. F. Oakgreen Avenue Walking Path and Crosswalk. Councilmember Doerr requested an update on the status of the pedestrian path, crosswalk and crosswalk signs on Oakgreen Avenue. • Councilmember Doerr, seconded by McComber, moved to direct staff to install signs and paint crosswalks this week. Carried 4 — 0. Discussion held regarding past Council action on the pedestrian path proposed between 56 and 58 Streets along Oakgreen Avenue. Mayor Beaudet, seconded by Councilmember McComber, moved to review past meeting minutes and determine the status of the walking path proposed on Oakgreen Avenue. Carried 4 — 0. Mayor Beaudet moved to check on a motion made at a past meeting for a path on Oakgreen Avenue between 56 and 58 Streets and ask property owners' permission to install. Motion died for lack of a second. G. Snow Removal. Councilmember Doerr requested a review of snow removal costs for last season. Doerr also requested a draft Request for Proposals for Council approval at the next meeting. Councilmember Doerr, seconded by Swenson, moved to direct staff to prepare a draft snow removal Request for Proposals for review at the next Council Meeting using one contractor for the entire city. Carried 4 — 0. • City Council Meeting Minutes May 8, 2001 Page 7 of 7 • VIII. Executive Session/Labor Relations and Negotiating Strategy. Administrator Melena suggested the Council consider postponing the Executive Session due to the absence of Councilmember Byrne. Melena reported that negotiations have been initiated with the police and supervisors unions. Contracts are up at the end of the year. Councilmember Doerr, seconded by McComber, moved to schedule an Executive Session to deal with labor negotiations to be held after the May 22, 2001 Council Meeting. Carried 4 — 0. IX. Adjournment. Councilmember Swenson, seconded by Doerr, moved to adjourn at 9:17 p.m. Carried 4 — 0. Respectfully submitted, • ie Johns. Administrative Secretary • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, APRIL 24, 2001 • CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Doerr. Call to Order /Approval of Agenda: Administrator Melena added Forest Health Bill as item II.B. and Stillwater Ford as item VI.F. Councilmember Byrne added Boundary Potholes as item II.E.4. Councilmember McComber added Xcel Grass Cutting as item II.E.5. Councilmember Swenson, seconded by Byrne, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that the Planning Commission will meet on May 10, 2001. Parks Commission: Commissioner Mark Weyer reported that the Parks Commission met on April 23, 2001. The park at Boutwell's Landing was discussed and a tentative name of Autumn Hills has been selected. The annual walk through has been scheduled for May 5, 2001. Councilmember Byrne, seconded by McComber, moved to adopt the Forest Health Resolution. Carried 4 — 0. Cable Commission: Councilmember Byrne reported that the Cable Commission recently held its first meeting at the new access center. The next meeting is scheduled for May 16, 2001. Water Management Organizations: Brown 's Creek — Mayor Beaudet noted that former Councilmember • Turnquist has been appointed to the Brown's Creek Board. City Council Meeting Minutes April 24, 2001 Page2 of 7 • Middle St. Croix- Mayor Beaudet reported that the Middle St. Croix has met to discuss the consolidation and the prison pond. Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: Spring Clean Up Reminder — Administrative Assistant Kamper provided a reminder of the Spring Clean Up to be held on Saturday, May 5, 2001. Prairie Burn — Administrator Melena reported that the Prairie Burn is scheduled for Thursday, April 26 from 3:30 to 6:30 p.m. at Valley View Park. County Board Communication — Administrator Melena reported that he represented the City at the County Board meeting earlier in the day and presented a copy of the correspondence to MNDOT clarifying the City's position on the bridge. Boundary Potholes — Councilmember Byrne expressed concern over the potholes on streets shared with Stillwater such as Panama and Osman. • Public Works Director Johnson reported that he is planning to discuss this issue with the City of Stillwater to have our contractor make the repairs and work out a plan for reimbursement from Stillwater for their portion of the shared streets. Xcel Grass Cutting — Councilmember McComber reported that she has spoken to Xcel and they have a regular plan for cutting grass this year. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to William Hinman, 5593 O'Brien Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 10, 2001 C. Boulevard Tree Planting D. Authorize Hiring of Seasonal Workers E. Authorize Hiring of Park Attendants F. Receive Valley Access Channels Correspondence G. Award Contract for Lawn Care to Greentouch • City Council Meeting Minutes April 24, 2001 Page3 of 7 • Councilmember McComber pulled items B, E and G for discussion. Councilmember Swenson, seconded by Byrne, moved to approve the Consent Agenda minus items B, E and G. Carried 4 — 0. B. Approve City Council Meeting Minutes — April 10, 2001. Councilmember McComber questioned the accuracy of item VI.F — Purchase Thermal Camera. Mayor Beaudet, seconded by Councilmember Swenson, moved to table for review of the videotape. Carried 4 — 0. E. Authorize Hiring of Park Attendants. Councilmember McComber requested pay rates for park attendants. Councilmember Byrne, seconded by Swenson, moved to approve the hiring of John Sortedahl and Earl Vielhaber as park attendants. Carried 4 — 0. F. Award Contract for Lawn Care to Greentouch. Councilmember McComber requested more information on the 9 day mowing schedule and noted that the Bell Property is not on the list. Public Works Director Johnson explained that there is a potential savings of 20% if the 9 day schedule works, however, we can call them as needed if mowing needs to be done more often. Johnson added that he is planning to contact Andy Olson's son who did the mowing at the Bell Property last year. Councilmember Swenson, seconded by McComber, moved to approve awarding the contract for lawn care to Greentouch. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Millroad Inn — Liquor Violation. Administrator Melena reviewed recommendations made by Police Chief Swanson. Councilmember Swenson, seconded by McComber, moved to set a public hearing for May 8, 2001. Carried 4 — 0. B. Meeting Minutes — Councilmember Request. Councilmember McComber explained that she would like to see a synopsis of discussions in the minutes. Administrator Melena suggested referring this issue to a worksession for further discussion. Councilmember McComber, seconded by Byrne, moved to schedule a worksession prior to the June 12, 2001 Council meeting. Carried 4 — 0. City Council Meeting Minutes April 24, 2001 Page4 of 7 • C. Authorize Hiring RCM Specialties, Inc. for Pothole Filling. Public Works Director Johnson reported that pothole mix is in short supply and RCM Specialties uses trucks that mix the material and apply it to the streets. Johnson noted that this is budgeted for and that using RCM Specialites would be about the same cost and better quality. Councilmember Swenson, seconded by Byrne, moved to approve the bid from RCM Specialites, Inc. for pothole repair. Carried 4 — 0. D. DDD, LLC — PUD, CUP and Site Plan Review (Kern Center). Planner Richards reported that the Planning Commission has recommended approval of this request to construct two office /warehouse buildings. Richards also reported that the developer has discussed ponding issues with the watershed district and noted that connection fees will be paid up front. Chuck Sedo and Steve Continenza of DDD, LLC were present and answered questions regarding the timetable for the development and concerns regarding curb and gutter installation. • Mayor Beaudet, seconded by Councilmember McComber, moved to add to condition #9 of the planners report to require concrete curb to be installed within one year of issuance of building permit. Attorney Vierling noted that building permits expire after one year. Motion withdrawn. Mayor Beaudet, seconded by Councilmember McComber, moved to add to condition #1 of the planners report stating that the front of the building will be Memorial Avenue. Carried 4 — 0. Councilmember Byrne, seconded by Swenson, moved to approve PUD, CUP and Site Plan subject to the conditions in the planners report as amended by the City Council. Carried 4 — 0. E. Fleming Companies — PUD, CUP and Sign Variance (Rainbow Foods). Planner Richards reviewed the request for the installation of a fuel station in the Rainbow Foods parking lot. Richards noted that the Planning Commission was concerned with the potential for spills and felt strongly that an attendant is needed when the station is open. Steve Schwanke of RLK was present to answer questions. Mr. Schwanke explained that the proposed tanks and monitoring system are state of the art and • closed circuit television will be installed for added safety. Schwanke also explained the spill containment and monitoring systems planned for the site. City Council Meeting Minutes April 24, 2001 Page5 of 7 • Discussion was held regarding cross easements to allow for access to the property to the east of Rainbow Foods. Keith Alstad of Oppidan commented that he would be cooperative with establishing a cross easement but does not want to pay for it. Mayor Beaudet, seconded by Councilmember Byrne, moved to strike condition #12 of the planner's report. Motion withdrawn. Mayor Beaudet moved to add to condition #12 in the planner's report to state that this roadway access must be to the benefit of the Rainbow owner. Motion died for lack of a second. Councilmember Byrne, seconded by Swenson, moved to amend condition #12 to state that the owners of the property shall agree to a future cross - easement. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the PUD subject to Planning Commission and planner's report conditions as amended. Carried 4 — 0. Councilmember Swenson, seconded by Byrne, moved to approve the sign variance request as approved by the Planning Commission. Carried 4 — 0. • Councilmember Swenson, seconded by McComber, moved to approve the CUP subject to Planning Commission and planner's report conditions as amended. Carried 4 — 0. F. Stillwater Ford. Community Development Director Danielson reported that she has met with Denny Hecker, owner of Stllwater Ford, regarding overnight parking of new vehicles at the Oak Park Ponds shopping center. Mr. Hecker explained that due to construction delays and early delivery of vehicles more space is needed for storage of vehicles. Mr. Hecker requested temporary relief until the expansion is complete and blacktopping installed, approximately 90 days. Attorney Vierling noted that Stillwater Ford needs a physical presence in the building in order to use parking spaces. Planner Richards added that parking is a listed accessory use, but cars cannot be sold from that site. Attorney Vierling stated that Council action is not required. • VII. Old Business. A. Sanitary Sewer Inflow & Infiltration Study Proposal. City Council Meeting Minutes April 24, 2001 Page6 of 7 • Engineer Postler presented a proposal to study inflow and infiltration to determine the source of the 20% discrepancy. Postler added that they will try to keep costs down by using data provided by the City. Councilmember Swenson, seconded by Byrne, moved to accept the sanitary sewer inflow & infiltration study proposal. Carried 4 — 0. Mayor Beaudet moved to work with Stillwater to share information on billing but continue to bill in the same manner. Died for lack of a second. B. Communications Tower — RFP Resolution. Administrator Melena reviewed the history of the Communications Tower RFP. Melena recommended passing a Resolution rescinding the RFP due to non- performance. Councilmember Swenson, seconded by McComber, moved to approve the Resolution rescinding the approval of the RFP for a communications tower from Magnum Business Systems. Roll call vote taken. Carried 4 — 0. • C. TH 36 Corridor Management Plan Draft Comments. Administrative Assistant Kamper asked for comments on the draft plan to pass on to the committee. Mayor Beaudet noted that Stillwater did not comment and recommended sending a letter instead. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to withhold comments until the subarea study is complete. Carried 4 — 0. D. Bell Property — Councilmember Request. Councilmember McComber reported that Andy Olson of 5464 Stagecoach Trail told her that several offers on his home have fallen through due to the land next door. McComber requested that the city send a letter to Mr. Olson clarifying the EDA's intentions for the Bell Property. Mayor Beaudet, seconded by Councilmember McComber moved to authorize the City Attorney to write a letter to Mr. Olson stating that no development is pending and that the EDA owns the property and intends to hold a public hearing if a development offer is received. Carried 4 — 0. VIII. Executive Session/Labor Relations and Negotiating Strategy. • Councilmember Swenson, seconded by Byrne, moved to table the Executive Session. Carried 4 — 0. City Council Meeting Minutes April 24, 2001 Pagel of 7 • • IX. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:40 p.m. Carried 4 — 0. Respectfully submitted, 41 11 V1=mson Administrative Secretary • • CITY OF OAK PARK HEIGHTS • • 7:00 P.M. TUESDAY, APRIL 10, 2001 BOARD OF REVIEW AND CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Call to Order /Approval of Agenda: Councilmember Swenson added Purchase of Thermal Camera as item VI.F. Councilmember McComber added Bell Property as item VI.G. Mayor Beaudet added Snowplowing Damage Policy as item VI.H. and Valley View Bridge Traffic Barriers under Staff Reports. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. Board of Review: Board of Review was held with Washington County Property Appraisers Allan LaBine and Jason Langer and Chief Assessment Technician Becky Radke present. • Mark Powell, 5698 Stagecoach Trail, questioned why his assessed value has gone up over the last three years when he hasn't improved his property. Allan LaBine reviewed commercial petitions received. Councilmember Swenson, seconded by McComber, moved to close the Board of Review at 7:21 p.m. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will meet on Thursday, April 12, 2001 and will hold two public hearings at that meeting. • City Council Meeting Minutes April 10, 2001 Page 2 of 6 Parks Commission: Community Development Director Danielson reported that the Parks Commission has rescheduled its regular meeting to Monday, April 23, 2001. The Commission will discuss a master plan and site plan for the park in Boutwell's Landing at that meeting. Cable Commission: Councilmember Byrne reported that the Cable Commission will meet on April 18, 2001 at its new access center in River Heights Plaza. Water Management Organizations: Brown's Creek — Nothing to report. Middle St. Croix- Mayor Beaudet reported the next meeting is April 12, 2001. Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: Valley View Bridge Traffic Barriers — Public Works Director Johnson • reported that he is working with the manufacturer regarding methods for installation of traffic barriers. Spring Clean Up - Mayor Beaudet noted that the Spring Clean up will be held on Saturday, May 5, 2001. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Ross & Linda Buschman, 5862 Olinda Avenue North. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 27, 2001 C. Approval of Arbor Day Proclamation D. Grant Opportunities 1. Xcel Energy Update 2. Metropolitan Council E. Family Based Care Coalition Correspondence F. Middle St. Croix WMO 2001 Watershed Assessment Fee/Legal Documents G. Receive TH 36 Corridor Management Plan Draft City Council Meeting Minutes April 10, 2001 Page 3 of 6 Item F was pulled for discussion. Councilmember Swenson, seconded by Byrne, moved to approve the Consent Agenda as presented minus item F. Roll call vote taken. Carried 5 -0. F. Middle St. Croix WMO 2001 Watershed Assessment Fee/Legal Documents. Mayor Beaudet reported that this is a fee members pay. Administrator Melena noted that Stillwater, Bayport and Afton have indicated that they will not be paying this fee. Councilmember Doerr noted that this is not in the budget. Mayor Beaudet, seconded by Councilmember Byrne moved to approve payment of payment of the bill from the Mayor & Council professional services budget. Carried 4 — 1, Doerr opposed. II. Public Hearings: Administrator Melena opened the hearing and read the Notice of Public Hearing. Community Development Director Danielson provided background on the proposed Ordinance that would allow for individual transportation devices such as motorized wheelchairs to be used on park trails. • Councilmember Swenson, seconded by Byrne, moved to close the public hearing. Carried 5 — 0. Councilmember Doerr, seconded by Byrne, moved to approve the Ordinance amending Chapter 705 providing for the use of motorized individual transportation devices by physically disabled persons on public roadways and park trails. Carried 5 — 0. VI. New Business: A. Fire Incident Report. 1. Police Chief Memo 2. Fire Chief Report 3. Building Safety Police Chief Swanson reported on the fire that destroyed the home located at 5887 Beach Road. Swanson also reported that the homeowner has requested the city's cooperation with a speedy demolition of the remaining structure once the insurance company has completed their investigation. Administrator Melena reported that the city can take steps to assist the home in getting the structure condemned and demolished. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive correspondence and allow staff to explore options for assisting the homeowner 410 with the condemnation/demolition of the structure. Carried 5 — 0. City Council Meeting Minutes April 10, 2001 Page 4 of 6 Administrator Melena recognized Stillwater Fire Chief Kim Kallestad and firefighters Mark Swenson and William Peltier for their courageous actions in attempting to rescue Mrs. Bjorkman. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct the City Administrator to prepare commendations for the three firefighters as outlined in Police Chief Swanson's memo. Carried 5 — 0. B. Audit Report. City Auditor Dave Mol reviewed the results of the 2000 audit. Administrator Melena noted three issues identified by the Auditor and recommended an investigation into the source of the discrepancy in the sanitary sewer fund. Councilmember Swenson, seconded by Byrne, moved to direct the City's engineering firm to provide a proposal for sewer system analysis. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to accept the 2000 audit. Carried 5 — 0. • C. Pedestrian Crosswalks on Oakgreen, possibly at 58 Street. Public Works Director Johnson reported that the signs are here and will be installed and the crosswalks painted this spring. Councilmember Swenson, seconded by Byrne, moved to authorize staff to order and install crosswalk signs containing warnings to drivers and pedestrians. Carried 5 — 0. D. Consultant Worksession Attendance. Administrator Melena requested approval for consultants to be present at the May 22, 2001 worksession. Councilmember Swenson, seconded by Doerr, moved to authorize consultants involved with the deep well #3 project to attend the May 22, 2001 Worksession. Carried 5 — 0. E. City Goals 2001 -2002. Councilmember Byrne, seconded by Swenson, moved to schedule a goal setting session for May 15, 2001 from 3:30 p.m. to 5:00 p.m. Carried 5 — 0. F. Purchase Thermal Camera. City Council Meeting Minutes April 10, 2001 Page 5 of 6 i Councilmember Swenson reviewed his request for council approval of the purchase of a thermal camera for use by the Bayport Fire Department. Swenson noted that the Fire Department has been conducting fundraisers but has not raised enough money at this point to purchase the equipment. Councilmember Swenson, seconded by McComber, moved to authorize purchase of camera, transmitter and training with funds of approximately $24,500 to come out of the Capital Revolving Fund and direct staff to obtain a letter from the City of Bayport requesting the purchase and agreeing to forward all donations received for the purchase of this equipment to the City of Oak Park Heights. Carried 5 — 0. Councilmember Byrne, seconded by McComber, moved to set up a fund in the amount of $26,000 with a transfer from the Capital Revolving Fund for the purchase of the thermal camera equipment and training. Carried 5 — 0. G. Bell Property. Councilmember McComber stated that the signs advertising the property for sale are misleading because the EDA took the property off the market. • H. Snowplowing Damage Policy. Public Works Director Johnson reported that he has been compiling a list of damage reports and will be assessing the damage. Local sod won't be available until May, but crews will clean up and make repairs with dirt and grass seed as soon as possible. Councilmember McComber, seconded by Mayor Beaudet, moved to authorize staff to take care of any reasonable damage. Motion withdrawn. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize staff to repair mailbox, sod, tree and sprinkler damage and compile a list of other damage for City Council review. Carried 5 — 0. VII. Old Business. A. Utility Taxation. 1. Legislation 2. Auditor Analysis 3. City Position on Utility Taxation Legislation and Resolution Administrator Melena provided a summary of the proposed plan and reviewed the auditor's analysis of the plan. • • City Council Meeting Minutes • April 10, 2001 Page 6 of 6 Councilmember Byrne, seconded by Doerr, moved to approve the Resolution in support of House File 2339 and Senate File 2191. Carried 5 — 0. B. Employee Health Insurance. Administrative Assistant Kamper provided a report on health insurance plans researched for city employees. Kamper reported that the Insurance Committee has recommended changing to the Blue Cross Blue Shield Aware Gold plan effective July 1, 2001. Mayor Beaudet, seconded by Councilmember McComber, moved to approve change to Blue Cross Blue Shield Aware Gold effective July 1, 2001. Carried 5 — 0. C. Complaints Review. Mayor Beaudet reported that Kathy Svanda of the Minnesota Department of Health suggested that the City submit questions in writing prior to the May 22 Worksession. Mayor Beaudet, seconded by Councilmember McComber, moved for City Council Members to direct questions in writing to the City Attorney by April 17, 2001 for him to forward to the Minnesota Department of Health. Carried 5 — 0. VIII. Adj ournment. Councilmember Swenson, seconded by Byrne, moved to adjourn at 9:04 p.m. Carried 5 — 0. Respectfully submitted, A I 4 .. • Julie Johnson Administrative Secretary CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 27, 2001 • CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 6:59 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: City Administrator Melena. I. Call to Order /Approval of Agenda: Councilmember Byrne, seconded by Swenson, moved to approve the Agenda with the addition of Council Worksession Taping as item VII.H. and NSP Bill Update and Introduction as item VII.I. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that three applications have been received for consideration at the next meeting. Parks Commission: Parks Commissioner Chuck Dougherty reported on the March 26, 2001 Parks Commission meeting. Dougherty reported that the Commission tentatively scheduled it's park walk through for May 5, 2001 at 9:00 a.m. and requested that the Public Works Director stake out the proposed layout for the park in Boutwell's Landing. Cable Commission: Councilmember Byrne reported that the Commission approved budgets at its last meeting and moved into the new studio last weekend. The next meeting is scheduled for April 18, 2001. Water Management Organizations: Brown's Creek — Nothing to report. Middle St. Croix Mayor Beaudet reported that Middle St. Croix is .111° beginning work on storm sewer reconstruction. The next meeting is scheduled for April 12, 2001. Council Meeting Minutes March 27, 2001 Page 2 of 6 • Valley Branch Watershed District- Nothing to report. City Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to James and Sharon Millard, 13980 56 Street North. Visitors. Terry Poirier, 5636 Perkins Avenue North, Oak Park Heights, expressed concern over the grass not getting cut under the power lines near his property last year. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 13, 2001 C. Approve City Council Minutes — March 20, 2001 D. Receive Warranty Period Correspondence E. Receive Youth Service Bureau Correspondence F. Resolution Vacating Drainage and Utility Easements Located within Lot 2, Block 2, Jacob Addition • G. Finance Request for Purchase of Computers and Printer H. Payment 10 to Tower Asphalt, Inc. for 58 Street No. — Norell to Oakgreen I. Accept Street Sweeper Proposal from St. Croix Sweeping J. Authorization to Advertise for Seasonal Workers Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Administrative Assistant Kamper read the Notice of Public Hearing. Police Chief Swanson reported that the safety of pedestrians crossing Highway 5 is the prime reason for proposing the parking ban. Swanson also reported on safety concerns received from the public and input from businesses in the Kern Center. Swanson noted that in excess of 90 cars per day are parked on the street in the Kern Center. Terry Poirier, 5636 Perkins Avenue North, stated that he drives an afternoon school bus route from the high school and feels that kids crossing Highway 5 is very unsafe. Ginny Kruse, Stillwater Area High School, reported that the school is very concerned about the safety of students crossing Highway 5, but the proposed parking ban won't solve the problem because the problem will move somewhere else. Kruse noted that the • school has added parking spaces and encourages carpooling. City Council Meeting Minutes March 27, 2001 Page 3 of 6 • Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to approve a parking ban in the Kern Center by Resolution to post the south side of 58` Street, both sides of 55 Street and the east side of Memorial Avenue no parking 24 hours per day beginning July 1, 2001. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Minnesota Department of Health — Schedule for May 22, 2001. Administrative Assistant Kamper reported that due to scheduling conflicts the previously scheduled worksession with the Department of Health will have to be rescheduled. Councilmember Doerr, seconded by McComber, moved to reschedule worksession for May 22, 2001 at 5:45 p.m. Carried 5 — 0. B. Audit Report — Schedule for April 10, 2001. Councilmember Byrne, seconded by McComber, moved to schedule a • worksession for April 10, 2001 at 5:45 p.m. Carried 5 — 0. C. Bed and Breakfast Ordinance. Planner Richards reported on the Planning Commission's review of this issue. Richards reviewed the proposed changes suggested by the City Attorney and Councilmember McComber. Mayor Beaudet moved to amend Ordinance Item K, Section 1 to require City Council Approval. Motion died for lack of second. Councilmember Swenson, seconded by Byrne, moved to approve the Bed and Breakfast Ordinance with changes recommended by the City Attorney, amending Item A, Section 1 as outlined by Councilmember McComber, and renumbering Item H, Section 1 as Item B, Section 1. Carried 5 — 0. VII. Old Business. A. City Council Goal Setting/Team Building. Mayor Beaudet, seconded by Councilmember McComber, moved to approve proposal for portions of Phase I and II proposed by Mr. Brimeyer up to $2,500. • Failed 2 — 3. Byrne, Doerr and Swenson opposed. City Council Meeting Minutes March 27, 2001 Page 4 of 6 • Councilmember Doerr, seconded by Swenson, moved to set goal setting session for April 3, 2001, 4:00 to 8:00 p.m. with the Commissions included from 6:30 to 8:00 p.m. Carried 5 — 0. B. Parks Commission Recommendations. 1. Boutwell's Landing 2. Comprehensive Park and Trail Plan 3. Pursuit of Grant Opportunities Community Development Director Danielson presented recommendations from the Parks Commission. Mayor Beaudet, seconded by Councilmember Byrne, moved to accept the recommendations of the Parks Commission approving staff conducting ongoing review of grant opportunities with any recommendations to be forwarded to the Parks Commission or City Council in a timely manner. Carried 5 — 0. Commissioners Poirier and Dougherty explained the Commission's need to have tools available to them for planning the Boutwell's Landing Park. Mayor Beaudet, seconded by Councilmember Byrne, moved to authorize $3,000 from the planning budget to begin work on a comprehensive plan for the park in Boutwell's Landing. Carried 5 — 0. Danielson also recommended that the City adopt a trail ordinance at the April 10, 2001 Council Meeting and discussed winter trail maintenance. Recess at 8:57 p.m. Meeting resumed at 9:07 p.m. C. Public Institutional Zoning. Planner Richards reviewed the purpose of the Public Institutional Zoning. Richards noted that the comprehensive plan has text indicating the intention to create the Public Institutional Zone. Councilmember Byrne, seconded by Doerr, moved to approve the Public/Institutional Zoning District and changes to the Open Space Zoning District with Planning Commission Recommendations. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to not go forward with any Public/Institutional zoning without City Council approval. Carried 5 — 0. D. Rezoning Estimates /Comp Plan Changes. Terry Poirier, 5636 Perkins Ave. N., presented a petition signed by Village Area residents requesting rezoning from R -2 to R -1. City Council Meeting Minutes March 27, 2001 Page 5 of 6 • Mayor Beaudet, seconded by Councilmember Swenson, moved to accept the Y � Y � p petition requesting rezoning from R -2 to R -1. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to hold a public hearing and submit request to Planning Commission for rezoning from R -2 to R -1. Carried 5 — 0. E. Brown's Creek. Motion to accept correspondence and approve memo in response to Brown's Creek request. Carried 5 — 0. F. Xcel Energy Savings. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the information. Carried 5 — 0. G. Mayor's Request. Mayor Beaudet reviewed his memo and recommendations from the March 20, 2001 Worksession. • Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney to transcribe the videotape of the August 10, 1999, January 11, 2000 and January 25, 2000 EDA meetings for discussion at the April 10, 2001 City Council meeting. Carried 3 — 2, Byrne and Swenson opposed. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney to review the July 13, 1999 City Council meeting minutes for authorization for the City Administrator to enter into a $5,000 contract with BRW. Carried 3 — 2, Byrne and Swenson opposed. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney to transcribe the EDA segment of the City Council meeting videotape of August 10, 1999. Carried 3 — 2, Byrne and Swenson opposed. H. Council Worksession Taping. Councilmember Swenson questioned the Council's policy regarding videotaping and broadcasting Council Worksessions. Mayor Beaudet stated that only Worksessions held one hour before a council meeting will be taped. Councilmembers Byrne and Doerr disagreed. Councilmember McComber stated that she would like to see all Worksessions taped. 411 Update and Introduction. • 11°. I. NSP Bill U P City Council Meeting Minutes March 27, 2001 Page 6 of 6 Councilmember Byrne, seconded by McComber, moved to call for a special City Council meeting at 3:30 p.m. April 3, 2001. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:55 p.m. Carried 5 — 0. Respectfully submitted, Julie Johnson Administrative Secretary CITY OF OAK PARK HEIGHTS • • 6:15 P.M. TUESDAY, MARCH 20, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 6:15 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Councilmember Byrne, seconded by Doerr, moved to approve the Agenda with the addition of Schedule Meeting with the Minnesota Department of Health as item II.C. Carried 5 — 0. II. New Business: A. Auditor Review Proposal on Utility Taxation Legislation Mayor Beaudet reported on the status of the proposed legislation and recommended hiring an auditor to determine what the affects of the proposed legislation would be • on the City. Finance Director Holst recommended using the Council Contingency fund for payment of the auditor's services. Mayor Beaudet, seconded by Councilmember Byrne, moved to authorize up to $8,000 to hire Dave Mol to review the portions of the proposed Bill relating to HACA, LGA , fiscal disparities and the dollar amount proposed. Carried 5 — 0. B. City Position on Utility Taxation Legislation Mayor Beaudet reported that the proposed legislation appears to be the best deal the City is likely to get and that the Utility Coalition is in consensus. Administrator Melena added that the consultant is in favor of the proposed legislation. Councilmember Byrne, seconded by Doerr, moved to support the proposed utility taxation legislation. Carried 5 — 0. C. Schedule Meeting with Minnesota Department of Health Councilmember Doerr, seconded by Swenson, moved to set a meeting with the Minnesota Department of Health for the May 8, 2001 Worksession at 5:45 p.m. Carried 5 — 0. • • • III. Adjournment. Councilmember Swenson, seconded by Byrne, moved to adjourn at 6:35 p.m. Carried5 —O. Respectfully submitted, , _. -,,, 4 ie Johnson Administrative Secretary • IP CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 13, 2001 • CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr and McComber. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Finance Director Holst, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Swenson, Community Development Director Danielson and Public Works Director Johnson. I. Call to Order /Approval of Agenda: Councilmember Byrne added Reschedule Complaints Review Worksession as item VIII. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports 1. Tree Seminar — March 15, 2001 Planning Commission: Administrator Melena reported that due to staff illnesses a report on the March 8, 2001 meeting will be provided at the next Council meeting. Parks Commission: Administrator Melena reported that due to staff illnesses a report on the March 7, 2001 workshop will be provided at the next Council meeting. Cable Commission: Councilmember Byrne reported that the Cable Commission is scheduled to meet on March 21, 2001. Water Management Organizations: Brown's Creek — Nothing to report. Middle St. Croix- Mayor Beaudet reported that the Middle St. Croix will meet on March 14, 2001 at the Bayport City Hall and will discuss the updated watershed district plan. Valley Branch Watershed District- Nothing to report. • City Council Meeting Minutes March 13, 2001 Page 2 of 6 • Other Liaison/Staff Reports: Tree Seminar — March 15, 2001— Administrator Melena gave a reminder of the Tree Seminar that will be conducted by the City Arborist. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Mr. Robert Benson, 14899 Upper 55 Street North. Visitors. Roger O'Connor, 5665 Oldfield Avenue North, Oak Park Heights: Mr. O'Connor addressed the Council regarding concern over the Stillwater Bowl not recycling glass. Mr. O'Connor also expressed concerns regarding roofs and porches on the townhomes at Boutwell's Landing. Rick Arnebeck, MNDOT: Mr. Arnabeck introduced himself as the area manager for MNDOT. • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — February 27, 2001 C. Approval of Prairie Burn — Valley View Park D. Approval of Forest Health Resolution Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Emergency Assistance. Administrator Melena requested Council authorization to assist neighboring communities this spring due to the likelihood of flooding. Councilmember Doerr, seconded by Byrne, moved to instruct staff to assist • neighboring communities if needed. Carried 4 — 0. City Council Meeting Minutes March 13, 2001 Page 3 of 6 • B. Rezoning. Councilmember McComber presented a request from residents in the Village neighborhood to be rezoned to R -1. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct staff to present cost estimates and Comprehensive Plan issues at the next Council meeting. Carried 4 — 0. C. Goal Setting Session. Councilmember Doerr stated that he would like the Council to set a strategic planning session as soon as possible. Councilmember Doerr, seconded by Byrne, moved to tentatively set a meeting to discuss goals on April 3, 2001 from 4:00 p.m. to 8:00 p.m. with Parks and Planning Commissions to be included from 6:30 to 8:00 p.m. April 7, 2001 from 9:00 a.m. to 1:00 p.m. will be the tentative backup date with the Commissions attending from 11:30 a.m. to 1:00 p.m. Carried 4 — 0. D. Authorization for Appointment of Summer Interns. Administrative Assistant Kamper explained the request for appointment of summer interns. Councilmember Byrne, seconded by McComber, moved to approve appointment of summer interns. Carried 4 — 0. E. Public Institutional Zoning. Administrator Melena provided background information and recommended setting a public hearing. Mayor Beaudet expressed concern over the proposed zoning change. Councilmember Byrne, seconded by McComber, moved to table this issue to the March 27, 2001 Council meeting. Carried 4 — 0. F. RFP for Street Sweeping. Councilmember Byrne, seconded by McComber, moved to approve sending out the RFP with modifications recommended by the City Attorney. Carried 4 — 0. G. RFP for Lawn Care. Councilmember Byrne, seconded by McComber, moved to approve sending out the RFP with modifications recommended by the City Attorney. Carried 4 — 0. II I City Council Meeting Minutes March 13, 2001 Page 4 of 6 H. Parks Commission Recommendations. 1. Boutwell's Landing 2. Comprehensive Park and Trail Plan 3. Pursuit of Grant Opportunities Administrator Melena recommended tabling this item due to staff absence from the Council meeting. Mayor Beaudet, seconded by Councilmember McComber, moved to table to the March 27, 2001 Council meeting and requested that the Parks Commission formally approve the recommendations at the next Commission meeting. Carried 4 -0. VII. Old Business. A. Well #3/Minnesota Department of Health Correspondence. Administrator Melena reviewed correspondence received from the Minnesota Department of Health and options suggested by the Department. Mayor Beaudet, seconded by Councilmember Doerr, moved to invite MDH staff to attend a worksession on April 10, 2001 at 5:45 p.m. to give a presentation to the Council with options and recommendations for deep well #3. Carried 4 — 0. B. Budget Adjustments/Vehicles. Administrator Melena explained the circumstances behind the request. Councilmember Byrne, seconded by Mayor Beaudet, moved to authorize adjustments recommended by the Finance Director. Carried 4 — 0. C. Sealcoating. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize sealcoating in River Hills and the 1995 street reconstruction area with excess funds coming from Council Contingency and budget allocation as recommended by the Finance Director. Carried 4 — 0. D. Brown's Creek Correspondence. Dan Edgerton of Bonestroo Rosene Anderlik & Associates presented his comments on the Brown's Creek 2 Generation Plan. Mayor Beaudet, seconded by Councilmember Byrne, moved to send Brown's Creek Watershed District a letter indicating that due to the timing of receipt of 1 City Council Meeting Minutes March 13, 2001 Page 5 of 6 • their February 28, 2001 memo, a list of projects will be sent after the March 27, 2001 Council meeting. Staff is directed to prepare a response to the 2nd Generation Plan including Mr. Edgertons' comments to Brown's Creek on behalf of the City. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve Engineer Dan Edgerton's recommendations. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to address a response to counsel for Brown's Creek regarding the City's status on the AUAR and boundary changes. Carried 4 — 0. E. Middle St. Croix. Mayor Beaudet, seconded by Councilmember Byrne, moved to accept the information. Carried 4 — 0. F. Coalition of Utility Cities Update. Administrator Melena reviewed information received from the Coalition of Utility Cities regarding a proposal from Xcel Energy for a property tax plan. Finance • Director Holst reviewed her memo on taxes and levy limits. Mayor Beaudet, seconded by Councilmember Byrne, moved to use the year 2000 maximum levy limit amount for negotiations with Excel Energy. Carried 4 — 0. G. MNDOT — Highway 36 Correspondence. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive correspondence. Carried 4 — 0. H. Antenna Lease. Administrator Melena provided a review of correspondence received from the City Attorney. Melena suggested the City extend a deadline to the applicant for completion of the lease documents. Mayor Beaudet noted that Xcel Energy is allowing antennae to be added to their towers and suggested that the City explore limiting antennae to Xcel towers only as a possibility. Attorney Vierling pointed out that an ordinance amendment would be required. Councilmember Byrne, seconded by Mayor Beaudet, moved to direct staff to • investigate the feasibility of an ordinance amendment limiting towers. Carried 4 — 0. • • City Council Meeting Minutes March 13, 2001 Page 6 of 6 Councilmember Byrne, seconded by McComber, moved to direct staff to contact Magnum Business Systems giving them until April 1, 2001 to contact the City regarding their current proposal. Carried 4 — 0. I. Reschedule Complaints Review Workshop. Councilmember Byrne stated that she would like to reschedule the workshop due to Councilmember Swenson's absence and would like it to be rescheduled for a time earlier in the day. Mayor Beaudet, seconded by Councilmember Doerr, moved to reschedule the worksession to 3:30 p.m., March 20, 2001 in the back conference room. Carried 3 —1, Doerr opposed. Recess to Council Worksession at 9:07 p.m. Reconvene Council Meeting at 10:15 p.m. Mayor Beaudet, seconded by Councilmember McComber, moved to add Health Insurance Discussion to the Agenda. Carried 4 — 0. Councilmember Byrne, seconded by Doerr, moved to direct the Insurance Committee to conduct a comparison of Blue Cross Blue Shield and PEIP to the City's current plan using a combination medical /dental plan and a medical only plan with self insured dental. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct the City Administrator to meet with union representatives to discuss health insurance. Carried 4 — 0. VIII. Adjournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 10:22 p.m. Carried 4 — 0. Respectfully submitted, Julie John n Administrative Secretary CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 27, 2001 • CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr and McComber. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Shimon, Police Chief Swanson, Community Development Director Danielson, Public Works Director Johnson, City Arborist Widin, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Swenson Call to Order /Approval of Agenda: Administrator Melena added Memo on Excel Energy Proposal as item VII.D., CBD Email as item VII.E., and Snowplowing was added to item VI.F. Councilmember Doerr added March Worksession as item VII.F. Motion to approve agenda as amended. Carried 4-0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District • 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission has not met since the last City Council meeting. The next Planning Commission meeting will be held on March 8, 2001. Parks Commission: Community Development Director Danielson reported that the Parks Commission is working on scheduling a workshop in March. The next regular meeting of the Parks Commission will be March 19, 2001. Cable Commission: Councilmember Doerr reported that the Cable Commission is continuing negotiations with the Lower St. Croix Valley and is preparing to move its offices sometime around March 23, 2001. The Commission is also in the process of purchasing new equipment. Water Management Organizations: Brown 's Creek — Nothing to report. 1111 Middle St. Croix Mayor Beaudet reported that the next meeting will be held on March 14, 2001 at the Bayport City Hall. February 27, 2001 City Council Meeting Minutes Page 2 of 5 • Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: None. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Ms. Pam Sanderson, 14010 54 St. No. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — February 13, 2001 C. Approve Ducks Unlimited Lawful Gambling Application and Resolution D. Approval of Washington County Quick Access Connection/Data Licensing E. Approval of Home Occupation License — Janice Jenson F. Met Council Public Hearing Notification Councilmember Byrne, seconded by Mayor Beaudet, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. • V. Public Hearings: None. VI. New Business: A. Tobacco Violations Recommendation. Police Chief Swanson reported that the police department conducted compliance checks last week and there were two violators: MGM Liquors and Walmart. Swanson recommended a sanction of $500 in accordance with the Ordinance passed at the last City Council meeting. Swanson reported that all businesses were contacted four days prior to the compliance checks and were provided a copy of the ordinance with a cover memo from the Police Chief. Swanson further reported that he will be sending a letter to the two violators giving them the opportunity to either pay the fine or request a hearing as provided for in the Ordinance. B. Kern Center Parking. Police Chief Swanson requested that the Council aggressively proceed with a parking ban in the Kern Center on both sides of 55 and 58 Streets. Swanson • stated that he will notify the Assistant Principal in charge of parking at the Stillwater Area High School of the date and time of the public hearing. February 27, 2001 City Council Meeting Minutes Page 3 of 5 • Councilmember Doerr, seconded by Byrne, moved to set a public hearing to consider a parking ban in the Kern Center for the March 27, 2001 City Council Meeting. Carried 4 — 0. C. Sealcoating. Public Works Director Johnson reviewed the amount budgeted for sealcoating and the areas to be covered. Mayor Beaudet requested figures be provided at the next Council meeting for sealcoating on the older part of 58 Street, all of the 1995 reconstructed streets and part of Olinda. Beaudet also requested the Finance Director's opinion on borrowing funds from the capital revolving fund to cover any budget shortfall. City Engineer Shimon recommended using the specifications outlined in Johnson's memo for sealcoating and crack sealing. D. Sales Tax Repeal Draft Letter. Administrator Melena reported that the League of Minnesota Cities is asking cities to support repealing the sales tax on local government purchases. • Councilmember Byrne, seconded by McComber, moved to authorize sending the proposed letter to the editor. Carried 4 — 0. E. Confined Space Equipment. Public Works Director Johnson explained the request for safety equipment to be used to monitor ventilation in confined spaces. Councilmember Doerr, seconded by Byrne, moved to approve the purchase of new confined space entry equipment. Carried 4 — 0. F. Bell Trucking Request for Modification on Salt Sand Prices. Public Works Director Johnson outlined the request from Bell Trucking for an increase in the price the City pays for road salt/sand. Johnson also outlined the plowing operations from the weekend storm and reported that he is working on a written snowplowing policy. G. Weight Restrictions and Signage. Public Works Director Johnson explained the need for additional signs and where II) they would be posted. February 27, 2001 City Council Meeting Minutes Page 4 of 5 • Mayor Beaudet, seconded by Councilmember Byrne, moved to change the weight restriction on Kruger Lane to 9 tons on the entire road. Carried 4 — 0. Councilmember Doerr, seconded by Byrne, moved to accept the amended recommendations for weight restrictions and purchase of additional signs. Carried 4 — 0. VII. Old Business. A. Highway 36 /St. Croix River Bridge. Administrator Melena reviewed information received regarding the proposed bridge project including a February 16, 2001 letter from Richard A. Stehr of MNDOT. B. Blue Ribbon Fire Committee Report. Administrative Assistant Kamper presented background on the Committee's report, and an overview of the Report. Kamper also presented the Committee's recommendations with an explanation of anticipated future fire protection needs. • Fire Chief Brad Carmichael and Deputy Chief Scott Radke were present to provide input and answer questions. Administrator Melena noted that this process was an eye opener for the City, especially in learning what types of calls the City has and what future demands may be. Roger O'Connor, 5665 Oldfield Ave. No., asked if other departments were contacted during the Committee's process and if the fire department would be purchasing a mask that can see through smoke. Chief Carmichael noted that the department is conducting fundraising activities for the purchase of a thermal camera. Councilmember Doerr, seconded by McComber, moved to accept the Blue Ribbon Fire Committee Report. Carried 4 — 0. Councilmember Byrne, seconded by McComber, moved to direct staff to send thank you letters to the Committee members after the Bayport City Council reviews the report. Carried 4 — 0. C. Boulevard Tree Policy. City Arborist Widin requested clarification on the City's policy regarding tree planting on private property. Mayor Beaudet, seconded by Councilmember McComber, moved to maintain policy of only planting trees within the boulevard right of way and public areas. Carried 4 — 0. • Widin provided an overview of a proposed addition to the tree policy regarding lawnmower damage to boulevard trees. Councilmember Byrne, seconded by February 27, 2001 City Council Meeting Minutes Page 5 of 5 • Doerr, moved to add language to tree policy regarding lawnmower damage to boulevard trees. Carried 4 — 0. D. Memo on Excel Energy Proposal. Administrator Melena discussed a memo from the Coalition of Utility Cities concerning a "lump sum" proposal from Excel Energy. Melena also noted the next Coalition meeting on February 28, 2001 at 10:00 a.m. E. CBD Email. Administrator Melena reviewed an email received from Michael J. Noonan of Rottlund Homes outlining reasons for their decision not to pursue development of housing in the Central Business District. F. March Worksession. Councilmember Doerr, seconded by Mayor Beaudet, moved to reschedule the insurance Worksession for one hour immediately following the March 13, 2001 City Council Meeting. Carried 4 — 0. Mayor Beaudet stated that it would be beneficial for all five Councilmembers to be in attendance for the Worksession concerning Administrator performance issues. Councilmember Doerr, seconded by Byrne, moved to reschedule the Worksession to follow the insurance Worksession on March 13. Carried 4 — 0. VIII. Adjournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 8:41 p.m. Carried 4 — 0. Respectfully submitted, ie John n Administrative Secretary • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, FEBRUARY 13, 2001 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Police Chief Swanson, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Byrne. V. Call to Order /Approval of Agenda: Mayor Beaudet added Highway 36 River Crossing Update as item I.E.3 and Sealcoating as item I.E.4. Councilmember Swenson, seconded by Doerr, moved to approve the Agenda as amended. Carried 4 -0. Department /Council Liaison Reports: 1. Planning Commission 2. Parks Commission 3. Cable Commission • 4. Water Management Organizations 1) Brown's Creek Watershed District 2) Middle St. Croix Watershed District 3) Valley Branch Watershed District 5. Other Liaison/Staff Reports Planning Commission: Planner Richards reported on the Planning Commission's February 8, 2001 meeting. R -1 zoning relating to bed and breakfast use, Pony Express car wash and the City Council CBD worksession was discussed and Brown's Creek Watershed and DNR representatives conducted a presentation. Richards also reported that the Planning Commission has requested a joint workshop with the City Council and Parks Commissin to discuss the Central Business District. Community Development Director Danielson conducted a review of Planning Commission projects and public hearings for 2000. Parks Commission: Community Development Director Danielson provided a review of the Commission's 2000 projects. The Commission met on February 12, 2001 and scheduled a workshop to discuss the park in Boutwell's Landing. Cable Commission: Next meeting will be February 21, 2001. • February 13, 2001 City Council Meeting Minutes Page 2 of 8 • Water Management Organizations: Brown's Creek — No report. Middle St. Croix- Mayor Beaudet reported that the next meeting will be held in early March. Valley Branch Watershed District- No report. Other Liaison/Staff Reports: Blue Ribbon Fire Committee Update — Administrator Melena reported that the Committee will have one more meeting on February 21, 2001 to finalize its report. Chamber of Commerce Update — Councilmember McComber reported that the annual fundraiser will be held on February 27, 2001 at 6:30 at the Courthouse. • Highway 36 River Crossing Cost Update — Mayor Beaudet reported that citizens can now request information on this project through the city. Beaudet directed staff to direct a letter to MNDOT requesting information on costs for the Highway 36 River Crossing project. Sealcoating — Mayor Beaudet directed staff to prepare information for the next council meeting on sealcoating projects and cost estimates. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Mr. Henry Pracht, 15150 Upper 61 Street North. Public Comment: Donna Gray, 14812 58 St. No. #3, thanked the Council for the more comprehensive Council Agenda and for publishing the agenda in the newspaper. Ms. Gray encouraged others to read the Agenda in the newspaper and watch the meetings on television. Roger O'Connor, 5665 Oldfield Ave. No., addressed the Council regarding holes in the ice on the ponds in Boutwell's Landing and suggested thin ice signs. Mr. O'Connor also expressed concern over the height of the snow on the corner of Oldfield and 57 Street and marking items under the snow that can be hit by the February 13, 2001 City Council Meeting Minutes Page 3 of 8 plows. Mr. O'Connor also questioned residents and construction people parking on the street in Autumn Ridge and suggested more community diversity awareness. Mike Runk, 5525 O'Brien Ave., requested a crosswalk on Oakgreen Avenue where the trail crosses Oakgreen just north of Oak Park Boulevard. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — January 9, 2001 C. Approval of City Council Minutes — January 23, 2001 D. Approval of Laptop Computer for Police Department E. Set Date for Spring Clean Up F. Receive Arborist's Report for 2000 G. Set March Worksession H. Surplus Municipal Property I. Whitetails Unlimited Lawful Gambling Application and Resolution J. Metro East Development Membership Renewal K. Approve 7 & 8 Payment Requests from S.R. Weidema, Inc. L. Approve Tower Asphalt, Inc. Pay Request for Boutwell's Landing Items E and G pulled for discussion. Councilmember Doerr, seconded by McComber, moved to approve the Consent Agenda minus items E and G. Roll call vote taken. Carried 4 — 0. E. Set Date for Spring Clean Up. Administrative Assistant Kamper reported that Andersen Corporation has approved the use of the back parking lot of the St. Croix Mall for the Spring Clean Up. Councilmember Swenson, seconded by McComber, moved to hold the Spring Clean Up on May 5, 2001 from 9:00 a.m. to 1:00 p.m. in the back parking lot of the St. Croix Mall. Carried 4 — 0. G. Set March Worksession. Mayor Beaudet, seconded by Councilmember Swenson, moved to set the March Worksession for March 13, 2001 at 5:45 p.m. for a presentation by the City's health insurance carrier. Carried 4 — 0. Public Hearings: None. • February 13, 2001 City Council Meeting Minutes Page 4 of 8 411 VI. New Business: A. Transportation Advisory Board (TAB) Vacancy. Mayor Beaudet announced that there is a vacancy on the Board. Mayor Beaudet, seconded by Councilmember Swenson, moved to recommend Councilmember McComber for the vacancy. Carried 4 — 0. B. Sanction Guidelines. Police Chief Swanson reported that this document is very similar to the alcohol sanctions guidelines. Swanson further reported that the police department is preparing to begin tobacco compliance checks and will provide a copy of the tobacco sanction guidelines to all affected businesses. Councilmember Swenson, seconded by McComber, moved to approve Resolution of the City Council Approving Advisory Guidelines for Establishment of Civil Penalties for the Violation of State Law Regarding the Sale or Furnishing of Tobacco to Minors. Roll call vote taken. Carried 4 — 0. • C. Winter Parking Ordinance Duplication. Police Chief Swanson noted the confusion caused by Ordinance 703 which was replaced with Ordinance 1101.03. Councilmember Doerr, seconded by McComber, moved to repeal Ordinance 703. Carried 4 — 0. D. Perro Creek Pond. 1. Lobbying Effort. Administrator Melena reported that Bayport is requesting Oak Park Heights' contribute toward this project. Mayor Beaudet suggested that the funds should come from the Council Contingency fund. Councilmember Swenson, seconded by Mayor Beaudet, moved to authorize payment of $3,356 from the Council Contingency fund. Carried 4 — 0. 2. Construction. Administrator Melena provided information for review. E. City Administrator Possible Search Process. Administrator Melena requested clarification regarding the clause in his contract to conduct the search for his replacement. Mayor Beaudet, . seconded by Councilmember McComber, moved to table this issue until the Council brings it back for review. Carried 4 — 0. February 13, 2001 City Council Meeting Minutes Page 5 of 8 • F. Complaints Review Audit/Set Date. Administrator Melena reported that staff is doing research on the list prepared by Mayor Beaudet and recommended turning the list over to the City Auditors for investigation. Mayor Beaudet, seconded by Councilmember Doerr, moved to set a worksession to discuss this issue at the end of the next City Council meeting. Carried 4 — 0. G. Cable Casting of Worksessions. Councilmember Doerr, seconded by Swenson, moved to cable cast all worksessions held before a City Council meeting. Carried 3 — 1, Beaudet opposed. H. BOWSR Surface Water Management Actions. 1. Update. Administrator Melena provided an update. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the information. Carried 4 — 0. • 2. Browns Creek 2" Generation Plan. Planner Richards reported on the Planning Commission's review of the plan. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to review the plan and provide comments to Council within 30 days. Carried 4 — 0. I. Ehlers & Associates, Inc. Proposal Correspondence. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff to send a letter to Ehlers & Associates stating that the City is satisfied with its current consultant but will consider them for special projects. Carried 4 — 0. J. MAMA 2001 -2002 Labor Relations Subscriber Service Correspondence. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to send a letter to MAMA stating that the City is not in need of their services. Carried 4 — 0. K. Greater Stillwater Chamber of Commerce Correspondence. Administrator Melena provided information on openings. • February 13, 2001 City Council Meeting Minutes Page 6 of 8 L. Set Date for Trail Ordinance Amendment. Community Development Director Danielson provided background information, noting that this Ordinance would allow for motorized vehicles used by disabled people and emergency vehicles. Mayor Beaudet, seconded by Councilmember Doerr, moved to set a public hearing for the April 10, 2001 City Council Meeting. Carried 4 — 0. M. 2000 Year End Construction Report. Community Development Director provided a review of construction in 2000. Councilmember Doerr, seconded by Swenson, moved to receive the information. Carried 4 — 0. N. CBD Meeting Update. Community Development Director Danielson provided an update on the Worksession held by the City Council on February 5, 2001 to discuss the • Central Business District. Danielson noted concerns expressed by residents at the meeting over increasing traffic on Oakgreen Avenue, availability of affordable housing, feasibility of constructing affordable housing and allowing demand to drive development. Councilmember Swenson, seconded by Mayor Beaudet, moved to set a policy that the Council is favorable to pay as you go TIF at the polluted site located in the Central Business District. Carried 4 — 0. O. Minnesota Housing Finance Agency RFP. Community Development Director Danielson provided an explanation of funds available and how those funds can be used, noting the time table and compliance requirements. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the information. Carried 4 — 0. P. Washington County CDBG. Community Development Director Danielson provided an update on the Community Development Block Grant program. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the information. Carried 4 — 0. • February 13, 2001 City Council Meeting Minutes Page 7 of 8 • VII. Old Business. A. Jacob's 2 Addition Preliminary and Final Plat. Planner Richards noted that this item was tabled from the last meeting. Richards reviewed revised site plans for the proposed car wash and reported on the Planning Commission approval of the revised plans. Mayor Beaudet, seconded by Councilmember Doerr, moved to amend the Planner's report to add language stating that City approval is not inclusive of other governmental approvals. Carried 4 — 0. Councilmember Swenson, seconded by McComber, moved to approve the preliminary and final plat subject to the amended Planning Commission recommendations. Carried 4 — 0. B. Pony Express Auto Wash. Planner Richards reported that the applicant has addressed the issues raised at the last Council meeting and has redesigned the building accordingly to comply with • setback requirements. Richards further reported that space needed for stacking has been addressed with the applicant. Councilmember McComber, seconded by Doerr, moved to approve the application with conditions outlined in the Planner's report. Carried 4 — 0. C. Aesthetic Bridge Design Concept Correspondence. Administrator Melena provided an update. Mayor Beaudet, seconded by Councilmember Swenson, moved to receive the information. Carried 4 — 0. D. Right to Know Training Update. Administrator Melena reported that this is the last piece of information necessary for full compliance with OSHA. Councilmember Swenson, seconded by McComber, moved to receive the information. Carried 4 — 0. E. Andersen Corporation TIF /Agreements. Councilmember Doerr, seconded by McComber, moved to authorize appropriate action to execute the Agreement. Carried 3 — 0 —1, Swenson abstained. • February 13, 2001 City Council Meeting Minutes Page 8 of 8 III F. Bell Property Purchase Offer. Community Development Director Danielson provided a review of the history of the Bell Property and reviewed costs. VIII. Adjournment to EDA Meeting. Councilmember Doerr, seconded by Swenson, moved to adjourn to the EDA meeting at 9:17 p.m. Carried 4 — 0. IX. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:36 p.m. Carried 4 — 0. Respectfully submitted, 6tu: 3 & 4Q») 41, J ie Johnson • Administrative Secretary Ill CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JANUARY 23, 2001 • CITY COUNCIL MEETING MINUTES a: The meeting was called to order at 7:00 p.m. b Call to Order /Approval of Agenda: g p by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: City Administrator Melena. Call to Order /Approval of Agenda: Attorney Vierling added Executive Session as item VIII. Adminstrative Assistant Kamper added Andersen Corporation Letter as item II.E. Mayor Beaudet added Set February 13 Worksession as item VI.E. Councilmember Byrne, seconded by Swenson, moved to approve Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports 1. Andersen Corporation Letter 2. Chamber of Commerce Planning Commission: Commissioner Ann Wasescha provided an update on Commissioner interviews and reported that the Planning Commission will hold its next regular meeting on February 8, 2001. Parks Commission: Community Development Director Danielson reported that the January 22, 2001 Parks Commission meeting was canceled due to lack of a quorum. The Commission will meet and will hold a workshop in February. Cable Commission: Councilmember Byrne reported that the Cable Commission did not meet in January. The next meeting is scheduled for February 21, 2001. Water Management Organizations: • Brown's Creek — Nothing to report. Middle St. Croix- Mayor Beaudet reported that a BOWSR subcommittee will be meeting on January 24 to discuss the future of the Middle St. Croix. City Council Meeting Minutes January 23, 2001 Page 2 of 4 • Valley Branch Watershed District Nothing to report. Other Liaison/Staff Reports: Andersen Corporation Letter — Councilmember Byrne, seconded by Doerr, moved to authorize Councilmember Swenson to work with City staff to draft and send a thank you letter to Andersen Corporation. Carried 5 — 0. Chamber of Commerce - Councilmember McComber reported that the Chamber will be holding its annual meeting and an open house at 5:30 p.m. on Thursday, February 1, 2001. III. Visitors/Public Comment: Recycling Award. Administrative Assistant Kamper recommended awarding the recycling award to Mr. Michael Anderson, 5711 Oren Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 28, 2000 • C. Approve City Council Minutes — January 2, 2001 D. Confirm 2001 Local Board of Review /Open Book Meeting — April 10, 2001 E. Agreement Review and Approval 1. Fire Inspection Services 2. Building Inspection Services 3. Fire Suppression and Rescue Services Councilmember Byrne, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Appoint Parks and Planning Commission Members. Councilmember Doerr, seconded by McComber, moved to accept the Parks and Planning Commission recommendations for appointment of new Commissioners. Carried 5 — 0. B. CBDG Citizen Advisory Committee. • Administrative Assistant Kamper provided background on the committee and noted that the City has applications available. City Council Meeting Minutes January 23, 2001 Page 3 of 4 • C. Cover Manor Zoning Request. Planner Richards provided background for the request and explained the reasons for the recommended denial. The Planning Commission will be holding a public hearing to discuss zoning issues associated with this request and will notify property owners east of Osgood Avenue in the R -1 district. Councilmember Swenson, seconded by McComber, moved to deny the request. Carried 5 — 0. D. Pony Express Car Wash. Bill Costa, the developer of the proposed car wash, addressed concerns raised by Councilmember McComber regarding noise from the vacuum system at the site. Mr. Costa noted that they have decided to locate the vacuum system inside a block building with a steel door to ensure that noise will not be a problem. Planner Richards reviewed the design guidelines and noted that the proposal does meet the requirements. Engineer Postler reported that he has reviewed the drawings and believes that most of the storm water will flow into the pond but a ditch on the property will need to be modified. • Councilmember Swenson, seconded by Doerr, moved to table to February 13, 2001 Council meeting due to pending plat approval. Carried 5 — 0. V. Set February 13 Worksession. Mayor Beaudet suggested a one hour worksession to meet with landowners in the Central Business District. Councilmember Swenson suggested that Community Development Director Danielson put together information to bring everyone up to speed. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a worksession for February 5, 2001 at 4:30 p.m. with a 10 to 15 minute staff update followed by discussion with landowners. Notices will be sent to all landowners in the Central Business District. Carried 5 — 0. VII. Old Business. A. Jacob's 2 Addition Preliminary and Final Plat. Planner Richards reported that the Planning Commission voted unanimously to approve this request with the 4 conditions noted in the Planner's Report and the addition of language to condition number 3 to name a particular lot for easement • vacation. Discussion held regarding drainage and setback requirements. Mayor Beaudet suggested sending this request back to the Planning Commission for consideration City Council Meeting Minutes January 23, 2001 Page 4 of 4 • of the setback on the west side, ponding issue, watershed volume control and whether or not the driveway will be used for parking. Mayor Beaudet, seconded by Councilmember Doerr, moved to table the application to the February 13, 2001 Council meeting. Carried 5 — 0. B. Transfer of Funds to Renewal /Replacement Fund. Mayor Beaudet provided an overview of his request to change the transfer approved at the December 28, 2000 Council meeting. Councilmember Swenson, seconded by Byrne, moved to accept the Finance Director's recommendation for the transfer to remain as approved at the December 28, 2000 Council meeting. Carried 4 — 1, Beaudet opposed. 1. Request for Payment — Mark J. Traut Wells, Inc. Engineer Postler explained the origin of the charges. Postler related that he feels the charges are fair and reasonable. Councilmember Swenson, seconded by Byrne, moved to authorize • payment of $1,129 from the Renewal/Replacement Fund. Carried 4 — 0, Beaudet opposed. Mayor Beaudet moved to amend the motion to authorize payment from the water works operating fund. Motion died for lack of a second. Mayor Beaudet, seconded by Councilmember McComber, moved to direct City staff to request a letter from the State of Minnesota providing the status of the well #3 project. Carried 5 — 0. VIII. Executive Session. Mayor Beaudet, seconded by Councilmember Swenson, moved to adjourn to Executive Session at 8:22 p.m. Carried 5 — 0. IX. Adjournment. Councilmember Swenson, seconded by Byrne, moved to adjourn at 8:47 p.m. Carried 5 — 0. Respectfully submitted, • J e Johns Administrative Secretary