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HomeMy WebLinkAbout2000 Minutes CITY OF OAK PARK HEIGHTS 4:00 P.M. THURSDAY, DECEMBER 28, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 4:00 p.m. by Mayor Schaaf. Present: Councilmembers Byrne and Swenson. Staff present: City AttorneyVierling, City Administrator Melena, Finance Director Holst, Police Chief Swanson, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmembers Beaudet and Turnquist. I. Call to Order /Approval of Agenda: Administrator Melena added background documents to items IV.A. and VII.B. Councilmember Byrne, seconded by Swenson, moved to approve the agenda as amended. Carried 3 — 0. II. Department /Council Liaison Reports: None. III. Visitors/Public Comment: None. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of Annual Transfers • C. Approval of TIF Fund Transfers Resolution D. Mileage Reimbursement Resolution E. Approval of G.O. Refunding Bond of 1992 Transfer & Close Account F. Approval of East Oaks Fund Transfer & Close Account G. Approval of 2001 Licenses 1. Amusement License — St. Croix Amusement for Eagles 2. Amusement License — Walmart 3. 3.2 On Sale Beer — Stone Lake Restaurant 4. Tobacco — Snyder's Drug Store 5. 3.2 On Sale Beer and Amusement License Transfer — Sky Ventures LLC d.b.a. Pizza Hut 6. Taxi License — A Taxi /Stillwater Taxi H. Non -Union Salary Adjustment I. Summary Ordinance Chapter 704 for Publication J. Approve Hiring of Ice Rink Attendants K. Engineering Rates Councilmember Swenson, seconded by Byrne, moved to approve the Consent Agenda. Roll call vote taken. Carried 3 — 0. IV. Public Hearings: None. • VI. New Business: December 28, 2000 City Council Minutes Page 2 of 3 • A. Resolution Recognizing the Contributions of Mayor David Schaaf. Councilmember Byrne, seconded by Swenson, moved to approve the Resolution. Roll call vote taken. Carried 2 — 0, Schaaf abstained. B. Resolution Recognizing the Contributions of Councilmember Jerry Turnquist. Councilmember Swenson, seconded by Byrne, moved to approve the Resolution. Roll call vote taken. Carried 3 — 0. C. LMCIT Insurance Coverage. Councilmember Swenson, seconded by Byrne, moved to approve the addition of no fault sewer back up coverage. Carried 3 — 0. D. Mall TIF. Administrator Melena and Attorney Vierling reported that more dialogue and work on drafting an agreement is needed. Councilmember Byrne moved to table. Motion died for lack of a second. • Mayor Schaaf, seconded by Byrne, moved to recommend City Attorney and counsel for Andersen Corporation to draft an agreement. Carried 2 — 0, Swenson abstained. E. Bell Property. Community Development Director Danielson reported that the developer is very concerned over getting the planning process started over the winter. Administrator Melena reported that a meeting is scheduled for 2:00 p.m. December 29, 2000 for the developer to meet with the neighboring property owner. VII. Old Business. A. Increase in Sanitation Subsidy for 2000. Councilmember Byrne, seconded by Swenson, moved to approve transfer of funds. Carried 3- 0. B. Central Business District Fund Transfer. Councilmember Swenson, seconded by Byrne, moved to approve transfer and payment of bill. Carried 3 — 0. ill C. Osgood Avenue /Highway 36 Intersection Transfer /Close Account. Councilmember Swenson, seconded by Byrne, moved to approve transfer and close account. Carried 3 — 0. D. 57 Street Extension Transfer. December 28, 2000 City Council Minutes Page 3 of 3 Councilmember Swenson, seconded by Byrne, moved to approve transfer. Carried 3 — 0. E. Deep Well #3 Transfer. Councilmember Swenson, seconded by Byrne, moved to approve transfer. Carried 3 — 0. F. Kern Center Transfer. Councilmember Swenson, seconded by Byrne, moved to approve transfer. Carried 3 — 0. G. Highway 36 /Bridge. Mayor Schaaf suggested that the Council send a clear message to MNDOT regarding the Council's position on the proposed St. Croix River Crossing. Schaaf expressed concern over constructing a bridge without necessary improvements to Highway 36. Councilmember Byrne, seconded by Swenson, moved to direct staff to draft a letter to MNDOT clearly stating the Council's opinion on the project. Carried • 3 -0. VII. Adjournment to EDA Meeting. Councilmember Byrne, seconded by Swenson, moved to adjourn to EDA Meeting at 4:50 p.m. Carried 3 — 0. VIII. Adjournment. Councilmember Byrne, seconded by Swenson, moved to adjourn City Council Meeting at 5:00 p.m. Carried 3 — 0. Respectfully submitted, cA c k i - , 9 0, k injo51„ , Jul Johnson Administrative Secretary CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, DECEMBER 12, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Call to Order /Approval of Agenda: Administrator Melena added Organizational Meeting as item VI.G. and Vacation as item VI.H. Attorney Vierling added Executive Session as item VIII. Councilmember Swenson, seconded by Beaudet, moved to approve the agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District II/ 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Commissioner Dahlquist reported on the upcoming meeting and encouraged applicants for the upcoming vacancies. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on December 18 to discuss the park in Boutwell's Landing, NSP Trail and other trail opportunities. Cable Commission: Councilmember Turnquist reported that the Cable Commission met last week with the Lower Valley to discuss their contract. Water Management Organizations: Brown's Creek — Nothing to report. Middle St. Croix- Nothing to report. Valley Branch Watershed District- Nothing to report. • December 12, 2000 City Council Meeting Minutes Page 2 of 5 • Other Liaison/Staff Reports: OSHA Report — Administrator Melena reported on the recent OSHA inspection. Blue Ribbon Fire Committee — Councilmember Turnquist reported that a report is being put together for the Committee's review at their January 3, 2001 meeting. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. & Mrs. Charles Tillinghast, 15053 65 Street North, for participation in the City's recycling program on December 7, 2000. B. Fire Committee Recommendation —Fire Extinguisher /Smoke Detector/Not $. Administrator Melena related a recommendation to award fire extinguishers and /or smoke detectors of an equal value to the current $25.00 award to promote fire prevention. Councilmember Swenson, seconded by Turnquist, moved to offer the homeowner the option of a $25.00 cash award • or fire extinguisher and /or smoke detector of the same value. Carried 5 — 0. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 28, 2000 C. Approve Truth in Taxation and City Council Minutes — December 4, 2000 D. Connection Fee Resolution E. Appoint Parks Commission Member F. Approval of 2001 Amusement License G. Ryan Contracting Co. — Final Payment Request for Kern Center Improvements Councilmember Beaudet, seconded by Byrne, moved to approve the Consent Agenda as presented. Carried 5 — 0. V. Public Hearings: 2001 Budget Hearing and Adoption. Administrator Melena reviewed the items for approval. A. Proposed Changes. Councilmember Turnquist, seconded by Byrne, moved to accept the proposed line item changes to the snow removal budget. Carried 5 — 0. Mayor Schaaf, seconded by Councilmember December 12, 2000 City Council Meeting Minutes Page 3 of 5 Byrne, moved to approve decrease in general property tax and contingency. Failed 1 — 4, Beaudet, Byrne, Swenson and Turnquist opposed. Councilmember Beaudet, seconded by Turnquist, moved to approve $8,000 transfer to the Utility Fund and reducing the Council Contingency by $8,000. Carried 5 — 0. B. Approval of Budget. Councilmember Beaudet, seconded by Swenson, moved to approve the 2001 Budget. Roll call vote taken. Carried 5 — 0. C. Adoption of 2001 Tax Levy. Councilmember Beaudet, seconded by Turnquist, moved to approve the 2001 General Fund Levy. Roll call vote taken. Carried 5 — 0. D. Set Utility Rates. Councilmember Turnquist, seconded by Beaudet, moved to approve sewer rate increase by Resolution. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Change/Reschedule December 26, 2000 City Council Meeting — December 28, 2000, 4:00 p.m. Councilmemer Beaudet, seconded by Byrne, moved to reschedule the meeting to December 28, 2000 at 4:00 • p.m. Carried 5 — 0. B. Met Council — Smart Growth. Community Development Director Danielson reported that the Met Council is looking for input on liveable communites /smart growth areas. C. Cost of Development. Administrator Melena reviewed a breakdown of typical costs for residential street improvements. D. Community Development Block Grant Update. Administrator Melena reported on training session attended by staff members. The City is eligible for funding every other year. E. Health Insurance Renewal. Administrator Melena related the details of the current health insurance rates and the proposed increase of 57 %. Melena recommended approving a six month renewal while staff investigates alternative carriers. Councilmember Swenson, seconded by Byrne, moved to renew the contract for six months provided it doesn't affect current policy. Carried 5 — 0. F. Boutwell's Landing Play Structure. Community Development Director Danielson reported on quotes received for the play structure. Councilmember Turnquist, seconded by Beaudet, moved to accept the • December 12, 2000 City Council Meeting Minutes Page 4 of 5 • quotation from St. Croix Valley Recreation Company for a park play structure in Boutwell's Landing. Carried 5 — 0. G. Organizational Meeting. Councilmember Byrne, seconded by Swenson, moved to schedule a City Council meeting for Tuesday, January 2, 2001 at 7:00 p.m. Carried 5 — 0. H. Vacation. Administrator Melena reported that he will be on vacation January 18 — 26, 2001. VII. Old Business. A. Pay Equity Update. Administrator Melena reported that the City is now in compliance. Councilmember Swenson, seconded by Beaudet, moved to receive the information. Carried 5 — 0. B. Communications Tower. 1. Easement. Councilmember Swenson, seconded by Byrne, moved to approve the easement agreement. Roll call vote taken. Carried 4 — 0, Turnquist abstained. 2. Resolution. Councilmember Swenson, seconded by Byrne, moved • to adopt Resolution accepting gift of a permanent easement. Roll call vote taken. Carried 4 — 0, Turnquist abstained. C. St. Croix River Crossing: Design Review Committee Report. Administrator Melena provided a report from the December 7, 2000 meeting. Melena noted that the next meeting is scheduled for January 5, 2000 at 9:00 a.m. at the Boundary office for local municipalities to meet without MNDOT representatives present. Councilmember Beaudet, seconded by Byrne, moved to allow staff to continue work with the Committee. Carried 5 — 0. D. MNDOT. 1. Investment Timing. Administrator Melena reviewed a memo from Tod Sherman outlining investment timing for improvements to Highway 36. 2. IRC Partnership Planning Studies Application. Administrator Melena cautioned that it appears MNDOT will be requesting funding from the City. E. Bell Property Communication. Community Development Director Danielson related that she has been unable to coordinate a meeting between the neighbor and the interested developer. • December 12, 2000 City Council Meeting Minutes Page 5 of 5 • VIII. Executive Session. Councilmember Byrne, seconded by Turnquist, moved to adjourn to an Executive Session at 7:58 p.m. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to approve the proposed settlement agreement and direct Mayor and City Clerk to sign the settlement agreement subject to review by the City Attorney. Carried 5 — 0. IX. Adjournment. Councilmember Byrne, seconded by Swenson, moved to adjourn at 8:08 p.m. Carried 5 — O. Respectfully submitted, ( p at , J u ie Johnson Administrative Secretary • • CITY OF OAK PARK HEIGHTS 7:00 P.M. MONDAY, DECEMBER 4, 2000 TRUTH IN TAXATION AND II CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet and Turnquist. Staff present: City Administrator Melena, City Engineer Postler, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmembers Byrne and Swenson. I. Truth in Taxation Hearing Administrator Melena read the Notice of Proposed Taxes and reviewed the General Fund Summary. Melena noted significant changes anticipated in budget expenditures and recommended changes in the budget to compensate for an anticipated shortfall in the Utility Fund. Melena reviewed the General Fund balance history, utility rates and property tax impact. Melena pointed out that Oak Park Heights' tax rate is among the lowest in the Metro area. Councilmember Turnquist, seconded by Beaudet, moved to set budget adoption for the December 12, 2000 City Council Meeting Agenda. Carried 3 — 0. Councilmember Turnquist, seconded by Beaudet, moved to close the public heairng at 7:32 p.m. Carried 3 — 0. III II. Convene City Council Meeting to Discuss Street Lighting Study Called to order at 7:35 p.m. Administrator Melena provided background on the purpose and scope of the study. City Engineer Postler, Howard Sanford and David Salene presented a progress report on the street lighting study. Sanford explained the differences between leasing and purchasing a system and discussed installation guidelines and standards. Salene discussed the status of the current contracts with NSP and estimated costs for new systems. Salene added that additional work cannot be done on the street lighting study without further direction from the City. III. Adjournment. Councilmember Turnquist, seconded by Beaudet, moved to adjourn at 8:44 p.m. Carried 3 -0. Respectfully submitted, • 0 I ° ' J ie Johnson Administrative Secretary CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, NOVEMBER 28, 2000 CITY COUNCIL MEETING MINUTES Parks Commission Interview II. Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by acting Mayor Turnquist. Present: Councilmembers Beaudet, Byrne, Swenson. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Mayor Schaaf. Attorney Vierling added an Executive Session as item IX. Administrator Melena added Prison Meeting as item III.E.3., Bayport/Oak Park Heights Joint Meeting as item III.E.4., St. Croix River Crossing as item III.E.5., and Canvassing Board Minutes to item V.B. Councilmember Byrne, seconded by Swenson, moved to approve the Agenda as amended. Carried 4 — 0. III. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission II/ C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Administrative Assistant Kamper reported that the Planning Commission will hold six public hearings at the December meeting. The Commission will have two vacancies to fill, and staff will continue to advertise for applicants. Parks Commission: Administrative Assistant Kamper reported that the next Parks Commission meeting will be December 18, 2000. Cable Commission: Councilmember Turnquist reported that the Cable Commission met on November 23, 2000 to conduct its regular business. The next meeting is scheduled for December 6, 2000 with the Lower Valley. Water Management Organizations: Brown's Creek Nothing to report. r • City Council Meeting Minutes November 28, 2000 Page 2 of 5 Middle St. Croix- Nothing to report. Valley Branch Watershed District Councilmember Beaudet reported that the next meeting will be November 29, 2000, 6:30 p.m. at Lake Elmo City Hall. Other Liaison/Staff Reports: Blue Ribbon Fire Committee - Councilmember Turnquist reported on the brainstorming meeting held earlier in the day. The next meeting will be held on January 3, 2001 to approve a report for presentation to the Council. Reminder of Bayport /Oak Park Heights Strategic Planning Meeting — Update given. Prison Meeting - Administrator Melena reported that the quarterly prison meeting will be held on November 29, 2000 at the Stillwater Prison. Bayport /Oak Park Heights Joint Meeting — Administrator Melena noted that this meeting has been canceled until after the first of the year. St. Croix River Crossing - Administrator Melena expressed concern over the agenda for the Design Committee meeting. Melena suggested more City representation at the meeting. • Councilmember Beaudet, seconded by Swenson, moved to appoint Councilmember Byrne, George Vogt, and Administrator Melena to represent the City. Community Development Director Danielson will serve as an alternate for Melena. Carried 4 — 0. IV. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Stephen Faltus, 14230 55 Street North, for participation in the City's recycling program on November 16, 2000. V. Consent Agenda: A. Approve Bills & Investments B. Approve City Council and Canvassing Board Minutes — November 14, 2000 C. Approval of 2001 Home Occupation License Renewals D. Approval of 2001 Liquor, Tobacco and Amusement License Renewals E. Signal Agreement F. MNDOT St. Croix River Crossing Design Committee Meeting G. Authorization for Step Advancement City Council Meeting Minutes November 28, 2000 Page 3 of 5 Item C pulled for discussion. Councilmember Byrne, seconded by Swenson, moved to approve Consent Agenda minus item C. Roll call vote taken. Carried 4 —0. Councilmember Beaudet, seconded by Swenson, moved to approve item C with the addition of Marty Seibert's license. Carried 4 — 0. VI. Public Hearings: A. Issuance of Revenue Bonds to Finance Final Debt for an Elderly Housing Development The Public Hearing was opened at 7:15 p.m. Administrator Melena read the Notice of Public Hearing. Dan Lindh of Valley Senior Services Alliance provided background for the request. Melena reviewed an amendment provided by Attorney Vierling and reported that V.S.S.A. has committed up to $47,000 for playground equipment in the park in Boutwell's Landing. Councilmember Beaudet, seconded by Byrne, moved to close the Public Hearing at 7:21 p.m. Councilmember Swenson, seconded by Byrne, moved to adopt the Joint Powers Agreement. Carried 4 — 0. Councilmember Byrne, seconded by Beaudet, moved to adopt the Resolution for issuance of bonds. Roll call vote taken. Carried 4 — 0. Councilmember Swenson, seconded by Byrne, moved to accept up to $47,000 to be used toward playground equipment in the park in Boutwell's Landing. Carried 4 -0. VII. New Business: A. 58 Street Housing Proposal Administrator Melena reported that the three interested developers are considering forming a consortium for the housing project. Councilmember Turnquist, seconded by Beaudet, moved to encourage developers to proceed under the caution that the Council is not favorable to TIF districts. Carried 4 — 0. City Council Meeting Minutes November 28, 2000 Page 4 of 5 1111 B. Street Lighting Study Administrator Melena suggested adding this item to the Truth in Taxation Hearing Agenda for a presentation from the City Engineer and further discussion. Councilmember Swenson, seconded by Turnquist, moved to add Street Lighting Study to the Truth in Taxation Hearing Agenda for December 4, 2000. Carried 4 -0. C. Andersen Windows TIF Funds Request Administrator Melena presented a letter from Andersen Corporation requesting TIF funds from the City to be used for renovations at the St. Croix Mall. Bill Moore of Andersen Corporation provided details on the proposed renovations which are mostly emergency repairs that will enhance the entire property. Councilmember Beaudet, seconded by Byrne, moved to direct staff to continue to work with Andersen Corporation on the possible use of TIF funds. Carried 3 — 0, Swenson abstained. D. Central Business District Design Awards Administrator Melena reported that Augie Wong of URSBRW will be submitting the Central Business District Plans to the National Congress for Community Development and the American Association of Landscape Architects for design award consideration. VIII. Old Business. A. Communications Tower Attorney Vierling noted that with Mayor Schaaf absent and Councilmember Turnquist abstaining, there were not enough members present for a vote. Councilmember Swenson, seconded by Byrne, moved to table to the next meeting. Carried 3 — 0. B. Perro Creek Resolution Councilmember Beaudet reported that after review with the City Attorney it was discovered that a Resolution is not needed. City Council Meeting Minutes November 28, 2000 • Page 5 of 5 C. St. Croix River Crossing/Highway 36 Bridge — Report from Worksession Administrator Melena provided a status report on the St. Croix River Crossing as related by MNDOT at the November 21, 2000 worksession. Melena also related a conversation with MNDOT advising city of possible cost sharing for Highway 36 interchange improvements. D. Oakgreen Trail Public Works Director Johnson reviewed plans for a concrete path on Oakgreen Avenue between 55 and 56 Streets. Johnson estimated the cost at $16,438. Councilmember Beaudet recommended distributing plans to the neighborhood for review. E. Reminder of Truth in Taxation Hearing Administrator Melena gave a reminder of the Hearing to be held Monday, December 4, 2000 at 7:00 p.m. F. Underground Utilities — Ordinance 1008 Councilmember Beaudet, seconded by Swenson, moved to adopt the Resolution. Roll call vote taken. Carried 4 — 0. G. Right of Way — Ordinance 704 Councilmember Beaudet, seconded by Byrne, moved to approve the Ordinance. Carried 4 — 0. IX. Executive Session. Councilmember Swenson, seconded by Byrne, moved to authorize the Mayor and City Clerk to execute the settlement agreement as drafted by the City Attorney. Carried 4 — 0. X. Adjournment. Councilmember Byrne, seconded by Beaudet, moved to adjourn at 8:33 p.m. Carried 4 — 0. Respectfully submitted, Yl� ie John n Administrative Secretary CITY OF OAK PARK HEIGHTS • MINUTES OF THE CANVASSING BOARD NOVEMBER 14, 2000, 6:30 P.M. The meeting was called to order at 6:30 p.m. by Councilmember Turnquist. Present: Mayor Schaaf, Councilmembers Beaudet, Byrne and Swenson. Staff present: City Administrator Melena, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Administrator Melena presented the tabulation of the results of votes cast at the November 7, 2000 General Election in the City of Oak Park Heights (see attached Exhibit A). Melena reported winners of the following City offices: Mayor: David Beaudet Total votes: 909 Councilmember: Jack Doerr Total votes: 821 Councilmember: Mary McComber Total votes: 624 Councilmember Byrne, seconded by Beaudet, moved to accept the election results by resolution. Roll call vote taken. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to adjourn at 6:35 p.m. Carried • 5 -0. Respectfully submitted, J e Johnso Administrative Secretary 111 OAK PARK HEIGHTS 2000 GENERAL ELECTION RESULTS PRESIDENT AND VICE PRESIDENT 1A 1B TOTAL HOWARD PHILLIPS AND CURT FRAZIER 2 0 2 AL GORE AND JOE LIEBERMAN 488 438 926 GEORGE W. BUSH AND DICK CHENEY 402 472 874 JAMES HARRIS AND MARGARET TROWE 0 0 0 PAT BUCHANAN AND EZOLA FOSTER 7 5 12 JOHN HAGELIN AND NAT GOLDHABER 2 2 4 HARRY BROWNE AND ART OLIVIER 0 1 1 RALPH NADER AND WINONA LADUKE 53 63 116 U.S. SENATOR DAVID SWAN 1 4 5 JAMES (JIM) GIBSON 57 67 124 MARK DAYTON 525 436 961 ROD GRAMS 356 448 804 REBECCA ELLIS 3 11 14 ERIK D. PAKIESER 0 2 2 DAVID DANIELS 2 8 10 I U.S. REPRESENTATIVE I RALPH A. HUBBARD 28 30 5 8 BILL LUTHER 488 481 969 I I JOHN KLINE 410 449 859 STATE SENATOR LYNO SULLIVAN 55 71 126 TED THOMPSON 483 4 917 MICHELE BACHMANN 370 451 821 STATE REPRESENTATIVE JOAN M. BEAVER 427 371 798 MARK HOLSTEN 452 561 1013 COUNTY COMMISSIONER STEVEN J. MEISTER 326 306 632 WALLY ABRAHAMSON 486 566 1052 Eh A SOIL AND WATER CONVERSATION 1A 1B TOTAL °DIST SUPERVISOR 1- KIMBERLY ANNE JOHNSON 668 752 1420 DIST 3 - PAUL BISCHOFF 664 751 1415 DIST 5 - LOUISE SMALLIDGE 643 744 1387 WASHINGTON COUNTY SPECIAL ELECTION COUNTY QUESTION ACQUISITION AND YES NO YES NO YES NO MANAGEMENT OF CONSERVATION EASEMENTS 384 451 416 487 800 938 MAYOR DAVID BEAUDET 494 415 909 JERRY TURNQUIST 165 318 483 DAVID SCHAAF 213 210 423 COUNCIL MEMBER ROGER `DUKE' O'CONNOR 91 122 213 DOREEN R. BERGER 165 130 295 0 JACK DOERR 380 441 821 PAMELA HAMRE 216 333 549 MICHAEL J. RUNK 268 323 591 MARY MCCOMBER 340 284 624 CHIEF JUSTICE - SUPREME COURT KATHLEEN A. BLATZ 599 636 1235 BURTON RANDALL HANSON 188 198 386 ASSOC. JUSTICE 1- SUPREME COURT GREG CARLSON WERSAL 211 230 441 JAMES H. GILBERT 543 575 1118 ASSOC. JUSTICE 2 - SUPREME COURT JOAN ERICKSEN LANCASTER 504 541 1045 JOHN HANCOCK 235 254 489 ASSOC. JUSTICE 4 - SUPREME COURT TOM STRAHAN 230 252 482 • RUSSELL A. ANDERSON 491 521 1012 I, JUDGE 6 - COURT OF APPEALS 1A 1B TOTAL JAMES C. HARTEN 652 708 1360 JUDGE 7 - COURT OF APPEALS JILL FLASKAMP HALBROOKS 647 706 1353 JUDGE 11- COURT OF APPEALS BARRY ANDERSON 648 703 1351 JUDGE 12 - COURT OF APPEALS GORDON W. SHUMAKER 500 543 1043 DAVID OLE NATHAN JOHNSON 199 211 410 JUDGE 2 - 10 DISTRICT COURT P. HUNTER ANDERSON 643 703 1346 JUDGE 6 - 10 DISTRICT COURT TIMOTHY R. BLOOMQUIST 641 702 1343 JUDGE 10 - 10 DISTRICT COURT JAMES E. DEHN 637 701 1338 JUDGE 12 - 10 DISTRICT COURT DAVID E. DOYSCHER 644 704 1348 JUDGE 13 - 10 DISTRICT COURT ELIZABETH H. MARTIN 639 707 1346 JUDGE 16 - 10 DISTRICT COURT DOUGLAS G. SWENSON 632 701 1333 JUDGE 17 - 10 DISTRICT COURT SHARON L. HALL 634 701 1335 JUDGE 21 -10 DISTRICT COURT GARY J. MEYER 635 699 1334 JUDGE 32 - 10 DISTRICT COURT DONALD J. VENNE 636 694 1330 • i ■ CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 14, 2000 III CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Administrative Assistant Kamper and Administrative Secretary Johnson. I. Call to Order /Approval of Agenda: Mayor Schaaf added Canvass of Election as item E. 2. under Department/Council Liaison Reports. Councilmember Beaudet added Mall Fence Update as item G under Old Business and Oakgreen Trail Update as item H under Old Business. Administrator Melena added Comp. Worth as item IX. Councilmember Beaudet, seconded by Byrne, moved to approve the agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Comission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District •III m E. Other Liaison/Staff Reports Planning Commission: Administrator Melena reported that the Planning Commission will not meet in November. Next meeting will be December 14, 2000. Parks Commission: Administrator Melena reported that the Parks Commission held it's meeting November 13, 2000 but had no quorum. A. Cable Commission: Councilmember Turnquist reported that the Cable Commission will hold it's meeting on November 15, 2000. B. Water Management Organizations: Brown's Creek- Councilmember Beaudet reported on the last meeting. Middle St. Croix- Councilmember Beaudet reported on the November 9, 2000 meeting. Valley Branch Watershed District- Nothing to report. C. Other Liaison/Staff Reports: City Council Meeting Minutes November 14, 2000 Page 2 of 4 • Blue Ribbon Fire Committee — Councilmember Byrne reported on the November 8, 2000 Fire Committee Meeting. The next meeting will be November 28, 2000. Canvass of Election Results — Mayor Schaaf reported on the election results for Oak Park Heights city offices and the canvass of the election results. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamer recommended awarding a $25.00 check to Ed and Lisa Anderson, 14625 57 Street North, for participation in the City's recycling program on November 9, 2000. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 24, 2000 C. Approve Audit Agreement for Annual Audit D. Community Block Grant Update Councilmember Byrne, seconded by Turnquist, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. • V. Public Hearings: A. Set Public Hearing on the Issuance of Revenue Bonds to Finance Final Debt for an Elderly Housing Development. Councilmember Beaudet, seconded by Swenson, moved to set the public hearing for 7:00 p.m. on November 28, 2000. Carried 5 — 0. VI. New Business: A. TH 36 Subarea Study. Doug Fischer, Deputy Director of Transportation for Washington County, provided an update on the Highway 36 Subarea Study co- sponsored by Washington County and MNDOT. Scott McBride of SEH presented options that would help increase average speeds on Highway 36. Councilmember Beaudet, seconded by Mayor Schaaf, moved to hold public discussion regarding the TH 36 Subarea Study at the December Planning Commission meeting with notification to all city business owners and property owners within 350 feet of the project. Carried 5 — 0. • City Council Meeting Minutes November 14, 2000 Page 3 of 4 • League of Minnesota Cities/National League of Cities. Administrator Melena presented the invitation to be a direct member of the National League of Cities. Councilmember Swenson, seconded by Byrne, moved to receive the information. Carried 5 — 0. B. Set Interview for Parks Commission Applicant. Councilmember Turnquist, seconded by Byrne, moved to schedule the interview for 6:30 p.m., November 28, 2000. Carried 5 — 0. VII. Old Business. A. B.O.W.S.R. Update. Administrative Assistant Kamper provided an update and requested direction from the Council. Councilmember Swenson, seconded by Byrne, moved to appoint Councilmember Beaudet to represent the City at public hearings held by B.O.W.S.R. Carried 5 — 0. • B. Utility Update. Administrator Melena provided an overview of the utility rate study. Councilmember Turnquist, seconded by Beaudet, moved to accept the information. Carried 5 — 0. C. General Fund Balance History. Administrator Melena provided an overview of General Fund Balances from 1996 through 1999. Councilmember Turnquist, seconded by Swenson, moved to accept the information. Carried 5 — 0. D. Capital Revolving Fund Update. Administrator Melena reviewed details of the Capital Revolving Fund expenditures and anticipated balances. Councilmember Swenson, seconded by Turnquist, moved to accept the information. 1111 Carried 5 — 0. City Council Meeting Minutes November 14, 2000 Page 4 of 4 Groundwater Advisory Committee. Councilmember Turnquist, seconded by Byrne, moved to recommend Public Works Director Jay Johnson for appointment to the Groundwater Advisory Committee. Carried 5 — O. E. Chamber of Commerce Question. Councilmember Beaudet, seconded by Swenson, moved to vote yes to the creation of one Chamber of Commerce. Carried 5 — 0. F. Mall Fence Update. Administrator Melena reported that repairs to the mall fence have been started. G. Oakgreen Trail Update. Administrator Melena reported that Public Works Director Johnson is still working on the proposed Oakgreen Trail project. VIII. Executive Session. • Councilmember Swenson, seconded by Byrne, moved to accept the settlement agreement. Carried 5 — 0. IX. Comp Worth. Administrator Melena provided background and options. Councilmember Beaudet, seconded by Turnquist, moved to approve the pay equity report with the one time salary adjustment effective November 15, 2000. Carried 5 — 0. X. Adjournment. Councilmember Turnquist, seconded by Byrne, moved to adjourn at 9:13 p.m. Carried 5 — 0. Respectfully submitted, Ju ' Johnson • Administrative Secretary CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, OCTOBER 24, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Shimon, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Call to Order /Approval of Agenda: Councilmember Beaudet added mall fence under Old Business and weekly business lunches under Other Liason/Staff Reports. Councilmember Swenson, seconded by Byrne, moved to approve the agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District • 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that the Planning Commission met on October 12, 2000 and considered requests from Roof Tech and TCF Bank. The next meeting will be November 9, 2000. Parks Commission: Community Development Director Danielson reported that the Parks Commission held a park walk through on October 21 to review the paths in Valley View Park and the park in Boutwell's Landing. Cable Commission: Councilmember Turnquist reported that the Cable Commission has signed a lease for space at River Heights Plaza and is currently taking bids for remodeling. Water Management Organizations: Brown's Creek Nothing to report. Middle St. Croix Councilmember Beaudet reported that the next meeting will be held on November 9, 2000, 7:00 p.m. at Bayport City Hall. • Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: City Council Meeting Minutes October 24, 2000 Page 2 of 5 • Fall Clean - Report — Administrative Assistant Kamper reported on the October 14, 2000 Fall Cleanup. Blue Ribbon Fire Committee — Councilmember Turnquist gave a reminder of the November 8, 2000 meeting. Weekly Lunches — Administrator Melena reported that the lunches were suspended for the summer. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Brian and Katie Haupt, 15015 63 Street North, for participation in the City's recycling program on October 19, 2000. IV. Conse Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 10, 2000 C. Set Date and Time for Canvass of Election Results — November 14, 2000 at • 6:30 p.m. D. Approve Payment to Tower Asphalt — 9 Payment Request for 58 Street E. Approve Payment to Tower Asphalt — 6 Payment Request for 57 Street (Oak Park Blvd.) F. Proposals for Sewer Cleaning G. SAC Charge V. Public Hearings: None VI. New Business: A. MAMA Survey Administrator Melena pointed out highlights from a recent survey conducted by MAMA. B. Roof Tech Expansion Planner Richards reviewed the site plan and conditions recommended by the Planning Commission at its October 12, 2000 meeting. • City Council Meeting Minutes October 24, 2000 Page 3 of 5 • Councilmember Beaudet, seconded by Turnquist, moved to approve the site plan with the conditions recommended by the Planning Commission. Carried 5 — 0. C. Twin Cities Federal Planner Richards reviewed the proposal and the Planning Commission recommendations. Councilmember Turnquist, seconded by Beaudet, moved to approve the rezoning, site plan and final plat subject to the recommendations of the Planning Commission. Carried 5 — 0. D. 55 Street Issue Administrator Melena reported on the use of 55 Street in the Kern Center by the contractor building the housing development in Lake Elmo south of 55 Street. Councilmember Swenson, seconded by Byrne, moved to receive the information. Carried 5 — 0. VII. Old Business. A. Resolution Opposing_the Reorganization of Watershed Units by the • Washington County Board of Commissioners Councilmember Beaudet, seconded by Byrne, moved to approve the Resolution. Roll call vote taken. Carried 5 — 0. B. Liveable Communities Grant Application Presentation Community Development Director Danielson provided background information on the grant application process and the selection process. Danielson and Augie Wong of BRW/URS gave an example of their formal presentation to the Metropolitan Council. C. Boutwell's Landing 1. Park Administrator Melena explained the Park concept and reviewed a model of the proposed playstructure. Community Development Director Danielson presented Parks Commission recommendations for the park. Parks Commission Chair Kevin Furlong reviewed the Commission's recommendations regarding lighting in the park. NNW City Council Meeting Minutes October 24, 2000 • Page 4 of 5 Councilmember Swenson, seconded by Mayor Schaaf, moved to accept the playstructure concept and authorize staff to request funding from VSSA of approximately $45,000 for the purchase of the playstructure. Carried 4 —1, Beaudet opposed. 2. Lighting Mark Moilanen, VSSA Campus Development Director, reviewed VSSA's proposal for lighting in Boutwell's Landing. VSSA proposed 14 foot light poles on the streets and park trails and 24 foot light poles in the parking lot of the main campus. Councilmember Swenson, seconded by Turnquist, moved to approve 14 foot light poles for the park trails. Carried 4 —1, Beaudet opposed. Councilmember Turnquist, seconded by Swenson, moved to approve the Planning Commission recommendation for drop lens style lights. Carried 4 —1, Beaudet opposed. D. Post Office Tree Replacement • Administrator Melena reported that the Post Office has decided to pay the City $19,700 to compensate the City for the loss of trees at the Post Office site. Councilmember Swenson, seconded by Byrne, moved to accept the payment and deposit the funds into the Budgeted Projects Fund to be earmarked for tree planting. Carried 5 — 0. E. River Hills Pathway Communication Administrator Melena reviewed communication from a resident regarding the proposed River Hills Pathway. F. Mall Fence Administrator Melena reported on the progress of repair of the mall fence. Councilmember Beaudet moved to set a deadline of November 15, 2000 for the Mall to complete repairs to the fence and direct City staff to complete the repairs and charge the costs back to the property owner if the repairs are not made by that date. Motion died for lack of a second. City Council Meeting Minutes October 24, 2000 Page 5 of 5 40 Councilmember Turnquist, seconded by Beaudet, moved to receive a report on the status of the mall fence repairs at the next meeting. Carried 5 — 0. VIII. Executive Session. Councilmember Turnquist, seconded by Mayor Schaaf, moved to recess to an Executive Session at 8:00 p.m. Carried 5 — 0. IX. Adjournment. Councilmember Byrne, seconded by Swenson, moved to adjourn at 8:39 p.m. Carried 5 — 0. Respectfully submitted, V / ��IG ie John q .-J n Administrative Secretary • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, OCTOBER 10, 2000 CITY COUNCIL MEETING AGENDA 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:03 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: None. Call to Order /Approval of Agenda: Councilmember Turnquist, seconded by Byrne, moved to approve the agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District • E. Other Liaison/Staff Reports A. Planning Commission: Administrative Assistant Kamper reported that the Planning Commission will meet on October 12, 2000 and will be discussing applications from Roof Tech and TCF Bank. B. Parks Commission: Administrative Assistant Kamper reported that the Parks Commission has canceled its regular monthly meeting and has scheduled a parks walk through for Saturday, October 21, 2000. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission is reviewing a final draft of the lease for space at River Heights Plaza. The Commission will hold its next regular meeting next week. D. Water Management Organizations: Brown's Creek- Councilmember Beaudet reported on the October 9th meeting. Councilmember Beaudet, seconded by Byrne, moved to direct the City Attorney to draft a Resolution upon receipt of correspondence from Valley Branch regarding the proposed land swap with Brown's Creek. Carried 5 — 0. • October 10, 2000 City Council Meeting Minutes Page 2 of 5 Middle St. Croix Councilmember Beaudet reported that Middle St. Croix will be meeting to discuss issues relating to a possible merger. Valley Branch Watershed District Update provided during discussion of Brown's Creek. E. Other Liaison/Staff Reports: 1. Blue Ribbon Fire Committee Councilmember Turnquist reported on the October 4, 2000 meeting and the next meeting to be held November 8, 2000. 2. Reminder of Fall Cleanup Administrative Assistant Kamper gave a reminder of the Fall Cleanup to be held Saturday, October 14, 2000 from 9:00 a.m. to 2:00 p.m. at the St. Croix Mall. III. Visitors/Public Comment: • A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mary Jones, 14875 57 Street N. for participation in the City's recycling program on October 5, 2000. IV. Consent Agenda A. Approve Bills & Investments B. Approve City Council Minutes — September 26, 2000 C. Tree Removal Quotes D. Approval of Accountant/Payroll Position Change E. MPCA Information F. Final Payment/Valley View Boardwalk Councilmember Beaudet pulled item F for discussion. Councilmember Turnquist, seconded by Byrne, moved to approve the consent agenda minus item F. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by Turnquist, moved to approve final payment for Valley View Boardwalk. Carried 4 —1, Beaudet opposed. October 10, 2000 City Council Meeting Minutes Page 3 of 5 • V. Public Hearings: A. Underground Utilities. Administrator Melena opened the public hearing. Discussion held regarding a proposed Ordinance change regulating the placement of underground utilities. Councilmember Swenson, seconded by Beaudet, moved to close the public hearing. Carried 5 — 0. Councilmember Swenson, seconded by Turnquist, moved to refer this issue to the November Council Worksession. Carried 5 — 0. B. Right of Way. Administrator Melena opened the public hearing. Discussion held regarding a proposed Ordinance regulating the public right of way. Councilmember Byrne, seconded by Swenson, moved to close the public hearing. Carried 5 — 0. Councilmember Turnquist, seconded by Beaudet, moved to refer this issue to the November Council Worksession. Carried 5 — 0. C. Levy Certification Tax Rate Resolution. Administrator Melena provided background information and related that no tax increase is anticipated. Councilmember Swenson, seconded by Turnquist, moved ID to approve the Tax Rate Resolution. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Authorization for Central Business District BRW Design Services. Administrator Melena presented a request for authorization for BRW to assist City staff with an application to the Metropolitan Council's Liveable Communities Advisory Committee for grant funds. The City has been invited to make a final presentation for grant funds for the Central Business District. Mayor Schaaf, seconded by Councilmember Byrne, moved to authorize up to $2,000 to be used for BRW services to assist with the grant application. Carried 4 —1, Beaudet opposed. B. Groundwater. 1. Brown's Creek Enlargement Administrator Melena provided an overview of the proposed enlargement of Brown's Creek Watershed District and requested the Council's input. • October 10, 2000 City Council Meeting Minutes Page 4 of 5 Councilmember Beaudet, seconded by Turnquist, moved to direct the City Attorney to draft a Resolution stating the City's opposition to the proposed reorganization. Carried 5 — 0. 2. Advisory Committee Mayor Schaaf reviewed correspondence requesting nominations for the Groundwater Advisory Committee. Schaaf encouraged interested individuals to contact City Hall. A. Minnesota/Wisconsin Boundary Area Commission Communication Administrator Melena reviewed correspondence from the Commission requesting the City's participation. Mayor Schaaf, seconded by Councilmember Swenson, moved to appoint Councilmember Beaudet to the commission. Carried 5 — 0. Councilmember Beaudet, seconded by Byrne, moved to appoint Councilmember Swenson as an alternate to the commission. Carried 5 — 0. B. Water Tower Interior Inspection and Cleaning • Public Works Director Johnson reported that the water tower should be inspected every five years. Johnson presented quotes for cleaning the water tower along with the inspection. Councilmember Beaudet, seconded by Swenson, moved to approve the • water tower interior inspection and cleaning. Carried 5 — 0. VII. Old Busi A. B. Snow Removal Street Sanding Public Works Director Johnson reviewed the proposals for snow removal and street sanding. Councilmember Turnquist, seconded by Swenson, moved to approve staff recommendations for snow removal and street sanding. Carried 4 —1, Beaudet opposed. C. Oakgreen Trail Administrator Melena reviewed a citizen letter regarding the proposed trail. Public Works Director Johnson presented proposed trail plans and cost estimates. October 10, 2000 City Council Meeting Minutes • Councilmember Beaudet, seconded by Swenson, moved to direct the Public 5 of 5 Works Director to conduct a feasibility study for installing the path down the center of the ditch on Oakgreen between 55 Street and 56 Street. Carried 5 — 0. D. NSP/Railroad Trail Paving Quotes Public Works Director Johnson reviewed the progress and location of the NSP/Railroad trails and presented quotes for paving. Councilmember Swenson, seconded by Byrne, moved to approve Brochman Blacktopping for trail paving at a cost of up to $28,150 based on unit pricing. Carried 4 —1, Beaudet opposed. VIII. Adjournment. Councilmember Byrne, seconded by Turnquist, moved to adjourn at 8:30 p.m. Carried 5 — 0. Respectfully submitted, 4 6411 lie Jo on Administrative Secretary CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, SEPTEMBER 26, 2000 CITY COUNCIL MEETING AGENDA • 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson, Administrative Assistant Kamper and Administrative Secretary Johnson. Planning Commission representative: Commissioner Wasescha. Parks Commission representative: Commissioner Zeuli. Absent: Councilmember Byrne. Call to Order /Approval of Agenda: Councilmember Turnquist, seconded by Swenson, moved to approve the agenda as presented. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports • A. Planning Commission: Commissioner Wasescha reported on the last Planning Commission meeting on September 12, 2000. The Planning Commission will hold it's next meeting on October 12, 2000. B. Parks Commission: Commissioner Zeuli reported on the September 18, 2000 meeting. Zeuli also related the Commission's recommendations for removing the gates at Valley View Park and recommendations for the park at Boutwell's Landing. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission canceled it's September meeting and is making significant progress on a lease for space at River Heights Plaza. D. Water Management Organizations: Brown's Creek Councilmember Turnquist reported that he was unable to attend the meeting due to a schedule conflict. Middle St. Croix Councilmember Beaudet reported that the next meeting will be held November 9, 2000. • Valley Branch Watershed District nothing to report. E. Other Liaison/Staff Reports: None City Council Minutes September 26, 2000 Page 2 of 5 • III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Terry Johnson, 14244 Oldfield Avenue Ct. N. for participation in the City's recycling program on September 21, 2000. B. Nile Kriesel, City of Stillwater, provided an update on the St. Croix Valley Recreation Center and extended an invitation to all residents of Oak Park Heights to attend the Grand Opening on October 22, 2000. C. Marc Hugunin, Washington County Green Space Referendum, provided information regarding the Green Space Referendum on the November ballot. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — September 11, 2000 C. Approve 5 Payment Request for 57 Street D. Approve 8 Payment Request for 58 Street N. — Norell to Oakgreen Ave. • E. Approve Valley View Boardwalk Payment Request Councilmember Beaudet pulled items C and E for discussion. Councilmember Swenson, seconded by Beaudet, moved to approve the Consent Agenda minus items C and E. Roll call vote taken. Carried 4 — 0. Item C: Discussion held. Councilmember Swenson, seconded by Turnquist, moved to approve the 5 payment request for 57 Street. Carried 3 —1, Beaudet opposed. Item E: Discussion held. Councilmember Turnquist, seconded by Swenson, moved to approve the Valley View Boardwalk Payment Request. Carried 3 —1, Beaudet opposed. V. Public Hearings: A. Set Date for Underground Utilities — October 10, 2000 Councilmember Turnquist, seconded by Swenson, moved to set the date for October 10, 2000. Carried 4 — 0. B. Set Date for Right of Way — October 10, 2000 Councilmember Swenson, seconded by Beaudet, moved to set the date for October 10, • 2000. City Council Minutes September 26, 2000 Page 3 of 5 • VI. New Business: A. City Hall Parking Lot Entrance During General Election Administrator Melena reported that some voters inquired during the Primary about opening the one way entrance to City Hall during the General Election. Police Chief Swanson recommended against opening the one way entrance to two way traffic, citing safety concerns. Councilmember Swenson, seconded by Beaudet, moved to maintain the one way entrance as a one way street during the General Election. Carried 4 — 0. B. Sunnyside Marina CUP/PUD Planner Richards provided an overview of the request and related the Planning Commission recommendations. Richards noted that this request has received DNR approval. Councilmember Beaudet, seconded by Mayor Schaaf, moved to approve the Sunnyside CUP/PUD request with the conditions noted on the Planner's report. Roll call vote taken. Carried 4 — O. • C. Mandt Side Yard Set Back Variance Request Planner Richards reviewed the request and related the Planning Commission's recommendation to deny this request. Councilmember Swenson, seconded by Turnquist, moved to deny the Mandt Variance Request. Carried 4 — 0. D. Zoning Ordinance Amendments: Establish a Public /Institutional District Planner Richards reviewed the proposed ordinance and related Planning Commission recommendations. Councilmember Turnquist, seconded by Swenson, moved to send this item back to the Planning Commission for notification of proposed changes to be sent to all affected parties and further review of the terfo proposed of the proposed changes. Carried directed to provide a cost estimate 4 -0. E. Community Fitness Partners Request for Map Funding Jean Streeter, Washington County Public Health, presented request for funding to print • maps of walking trails in the Oak Park Heights /Stillwater area. City Council Minutes September 26, 2000 Page 4 of 5 Councilmember Swenson, seconded by Mayor Schaaf, moved to approve a $200 donation to Community Fitness Partners for printing of maps. Carried 4 — 0. F. Parks Commission Recommendations: Valley View Park Administrator Melena reviewed a memo outlining the Parks Commission's recommendations for Valley View Park from its September 18, 2000 meeting. Councilmember Swenson, seconded by Mayor Schaaf, moved to accept the Parks Commission's recommendations. Carried 4 — 0. G. Set Dates for Council and Mayoral Debates Mayor Schaaf, seconded by Councilmember Beaudet, moved to direct staff to send a letter to the Cable Commission offering the use of the City's facilities and encouraging him to set up a forum. Carried 4 — 0. VII. Old Business. H. Boutwell's Landing Signage, Lighting and Park Name Mark Moilanen of VSSA provided details on the progress of Boutwell's Landing. Dan • Newdecker of JSSA Architects presented the signage plan for Boutwell's Landing noting changes made based on Parks and Planning Commission recommendations. Councilmember Turnquist, seconded by Swenson, moved to authorize VSSA to move ahead with their signage plan with the understanding that a park name is yet to be determined and that all signage must comply with City requirements. Carried 3 —1, Beaudet opposed. Dan Delong of Architectural Lighting Design presented the lighting plan for street and park lights in Boutwell's Landing. Commissioner Wasescha added the Planning Commission's recommendations on lighting in Boutwell's Landing. Councilmember Turnquist, seconded by Mayor Schaaf, moved to authorize VSSA to proceed with plans for 14 foot pole lighting on streets in Boutwell's Landing and to request Planning Commission consideration of 24 foot pole lighting in parking lots, trail lighting and lens type for all pole lighting. Carried 3 —1, Beaudet opposed. VIII. Adjournment to EDA Meeting Councilmember Swenson, seconded by Turnquist, moved to adjourn to the EDA Meeting at 8:55 p.m. Carried 4 — 0. • City Council Minutes September 26, 2000 Page 5 of 5 • IX. Adjournment Councilmember Turnquist, seconded by Swenson, moved to adjourn at 9:38 p.m. Carried 4 -0. Respectfully submitted, C--1 ._ i I ' ' � lie Jo son Administrative Secretary 110 III ■ CITY OF OAK PARK HEIGHTS • 7:00 P.M. MONDAY, SEPTEMBER 11, 2000 CITY COUNCIL MEETING MINUTES 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne and Turnquist. Staff present: City Attorney Lammers, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Swenson. I. Call to Order /Approval of Agenda: Administrator Melena amended item VIII to Set Date for EDA Meeting. Councilmember Beaudet added Oakgreen Avenue Trail Update as item II.E.2. Councilmember Beaudet, seconded by Turnquist, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission .4111 D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports 1. Blue Ribbon Fire Committee 2. Oakgreen Avenue Trail Update Planning Commission: Planner Richardson reported that the Planning Commission will meet on September 14, 2000. The Commission will hold three public hearings at that meeting and will be discussing an ordinance for placement of public utilities. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on September 18, 2000. Danielson also reported that Commission is hoping to schedule a walk - through of the newly completed trails this Fall. Cable Commission: Nothing to report. Water Management Organizations: Brown's Creek Councilmember Turnquist reported that Brown's Creek is holding a public hearing on it's budget tonight. Minutes of City Council Meeting September 11, 2000 Page 2 of 6 • Middle St. Croix- Councilmember Beaudet reported that Middle St. Croix will hold it's next meeting September 14, 2000 at 7:00 p.m. at the Bayport City Hall. Valley Branch Watershed District- Nothing to report. Other Liaison/Staff Reports: Blue Ribbon Fire Committee - Councilmember Turnquist reported that the Fire Committee met September 6, 2000 at the Bayport Fire Hall. Fire Chief Brad Carmichael gave a presentation on equipment and current capabilities and Kevin Balfanz of Berkley Risk Administrators gave a presentation on insurance issues. The next meeting is scheduled for October 4, 2000, 3:30 p.m. at the Oak Park Heights City Hall. Oakgreen Avenue Trail Update - Public Works Director Johnson reported that he has looked at the site and it is mostly a ditch. The next step is to have a survey done of the site. Councilmember Beaudet suggested that a location for a crosswalk should be identified for elementary school children getting on and off school buses. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Lloyd Zoliner of 5835 Olinda Avenue North for participation in the City's recycling program on Friday, September 8, 2000. B. Visitors. Donna Gray, 14812 58 Street North, #3D. Ms. Gray inquired about Agenda: the roadwork on 58 Street and in the parking lot at City Hall. Engineer Postler explained that the repairs were done at the contractor's expense prior to the final lift being installed. IV. Conse A. Approve Bills & Investments B. Approve City Council Minutes — August 22, 2000 C. Approve Resolution Authorizing Application for the Livable Communities Demonstration Program Due September 22, 2000 D. Approve Community Development Block Grant Agreement and Resolution E. Approve Resolution Election to Continue Participation in the Metropolitan Livable Communities Act Local Housing Incentives Account Program Illi F. Approve Election Judge Minutes of City Council Meeting September 11, 2000 Page 3 of 6 • Councilmember Turnquist, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: A. Liquor License Fees Administrator Melena read the Notice of Public Hearing. Pete Haney, VFW Quartmasr, a th e council in opposition of an increase t current fees. Councilmember Bea det, s econded by Byrne, moved to close the Public Hearing. Carried 4 — 0. Councilmember Turn seconded by Beaudet, moved to approve the Resolution of the ddre Cit of the City of Oak Park Heights Establishing Liquor License te Fees ffect ed January 1, 2001. Roll call vote taken. Carried 4 — 0. Councilmember Beaudet moved to amend the on -sale liquor license fee to $2,000. Motion died for lack of a second. • B. Street Vacation/Krongard PUD Hearing Administrator Melena read the Notice of Public Hearing. Planner Richards stated that he has reviewed the area covered by this vacation and there are no public utilities in the easement. Councilmember Beaudet, seconded by Byrne, moved to close the Public Hearing. Carried 4 — 0. Councilmember Beaudet, seconded by Byrne, moved to approve the Resolution vacating the easement. Roll call vote taken. Carried 4 — 0. C. Preliminary Budget Adoption Hearing 1. Set Public Hearing Date /Truth in Taxation — Councilmember Beaudet, seconded by Turnquist, moved to set the Public Hearing for December 4, 2000 with a backup date of December 11, 2000. Carried 4 — 0. 2. Approve 2001 Preliminary Budget — Councilmember Beaudet, seconded by Turnquist, moved to amend the budget and levy "d adding $22,000 to the budget for Middle St. Croix 2Generation Minutes of City Council Meeting ■ September 11, 2000 • °II Plan and adjusting the levy accordingly. Motion failed 1 — Page 3, Byrne, Schaaf and Turnquist opposed. 4 of 6 Councilmember Beaudet, seconded by Byrne, moved to amend the budget and levy adding $14,000 to the budget for the Lucy Bell Sports Complex and adjusting the levy accordingly. Motion failed 1— 3, Byrne, Schaaf and Turnquist opposed. Mayor Schaaf, seconded by Councilmember Turnquist, moved to approve the 2001 Preliminary Budget. Roll call vote taken. Carried 3 — 1, Beaudet opposed. 3. Approve 2001 Preliminary Tax Levy A. Tax e Resolution y. with Debt Separate B. Tax Resolution with Debt Included Councilmember Turnquist, seconded by Byrne, moved to approve the Tax Resolution with Debt Separate. Roll call vote taken. Carried 3 —1, Beaudet opposed. C. Letter from VI. New Business: Attorn Administrator Melena reviewed correspondence from Mark Vierling. Councilmember Byrne, seconded by Beaudet, moved to set a hearing for October 10, 2000. Carried 4 — 0. A. Report on Storm Efforts and Damage 1. Memo Administrator Melena reported that the system put into place for response to storms worked very well in the recent storms. Melena also reported on the operation of the warning sirens. 2. Legal Memo received from the City Attorney. Minutes of City Council Meeting September 11, 2000 Page 5 of 6 • B. Tree Planting Policy/Request City Arborist KathyWidin requested clarification of the Oak Park Heights Tree Policy relating to a request from Sunnyside I. Councilmember Beaudet, seconded by Byrne, moved to table this issue to January, 2001 for further discussion. Carried 4 — 0. C. Krongard PUD Continuation Planner Richards presented details of the proposed plans and Planning Commission Recommendations. Councilmember Beaudet, seconded by Schaaf, moved to amend the Planner's report to remove condition number 15 and add to condition number 10 to require the developer to construct the trail easement in the same manner as the adjoining property. Carried 4 — 0. Councilmember Beaudet moved to delete condition number 17 and replace with a requirement for the developer to deposit $5,000 in escrow until all requirements • of the development agreement are completed. Motion died for lack of a second. Councilmember Beaudet, seconded by Mayor Schaaf, moved to require that all development fees from all previous projects be paid prior to a building permit being issued. Failed 2 — 2, Byrne and Turnquist opposed. Mayor Schaaf, seconded by Turnquist, moved to approve the preliminary plat, final plat, CUP /PUD and site plan. Roll call vote taken. Carried 4 — 0. VII. Old Business. A. Dominium Letter Administrator Melena reviewed correspondence from Dominium and status of the CBD housing proposals. B. Valley View Boardwalk and Trial Report/Set Time and Date of Ribbon Cutting Councilmember Byrne, seconded by Turnquist, moved to hold a ribbon cutting at the Valley View Boardwalk on September 23, 2000 at 10:00 a.m. and to direct staff to invite all past Mayors, Council and Parks Commission Members since 1987. Carried 4 — O. Minutes of City Council Meeting September 11, 2000 Page 6 of 6 • VIII. Set Date for EDA Meeting °ill Councilmember Turnquist, seconded by Beaudet, moved to schedule the EDA Meeting for September 26, 2000 immediately following the City Council meeting. Carried 4 — O. IX. Adjournment. Councilmember Turnquist, seconded by Byrne, moved to adjourn at 8:40 p.m. Carried 4 — 0. Respectfully submitted, i " cjitu Juh ohnson Administrative Secretary CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, AUGUST 22, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, City Planner Richards, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Community Development Director Danielson. Call to Order /Approval of Agenda: Councilmember Turnquist, seconded by Swenson, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District • 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: City Planner Richards reported that at the August 10 meeting, the Planning Commission reviewed the Stillwater High School application for a for a greenhouse CUP and the 6120 Oren Ave. LLC site plan review request. The next Planning Commission meeting is scheduled for September 14, 2000. B. Parks Commission: Commissioner Furlong reported that the Parks Commission is recommending that the NSP trail and connecting trails be paved this fall to provide for a continuous loop in Valley View Park. Furlong also reported on the progress of the Boutwell's Landing park, noting that the Commission will be working on plans for the park shelter and playground equipment over the winter. The Commission is also considering a trail connecting 55 and 58 Streets . Furlong related the Commission's request for an increase in the proposed 2001 budget of $6,000 for maintenance and upkeep for the new parks and trails. • C. Cable Commission: Councilmember Turnquist reported that the Cable Commission met on August 16 and has signed an agreement with the Lower City Council August 22, 2000 Page 2 of 5 Valley to share services for the rest of the year. The Commission is • continuing work on a lease for new space at River Heights Plaza. D. Water Management Organizations: Brown's Creek- Councilmember Turnquist reported that Brown's Creek met on August 21. Administrator Melena added that there is a petition to enlarge Brown's Creek Watershed District. Councilmember Beaudet, seconded by Byrne, moved to direct the City Attorney to look at the petition and make recommendations to the Council at the next meeting. Carried 5 — 0. Middle St. Croix- Nothing to report. Valley Branch Watershed District- Nothing to report. E. Other Liaison/Staff Reports: None. III. Visitors/Public Comment: A. Recycling Award, Administrative Assistant Kamper recommended • aw arding a $25.00 check to Phil Beck, 14153 54 Street North, for participation in the City's recycling program on August 17, 2000. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 8, 2000 C. Approve Boardwalk Change Order #1 D. S.R. Weidema Payment Request #6 — Boutwell's Landing Councilmember Beaudet, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: A. Liquor License Fees — Set New Date Administrator Melena opened the hearing and recommended September 11, 2000 for a new hearing date. Councilmember Byrne, seconded by Beaudet, moved to set the public • hearing for September 11, 2000. Carried 5 — 0. City Council August 22, 2000 Page 3 of 5 III B. Set Street Vacation /Krongard PUD Hearing Administrator Melena opened the hearing and recommended holding a public hearing on September 11, 2000 to consider a street vacation. Councilmember Swenson, seconded by Beaudet, moved to set the hearing for September 11, 2000. Carried 5 — 0. VI. New Business: A. Amendment to Ordinance Chapter 1008 — Underground Utilities Administrative Assistant Kamper advised that the City does not currently have an ordinance requiring utilities to be located underground. Administrator Melena reported that MNDOT will require an Ordinance to bury the utilities. Councilmember Byrne, seconded by Swenson, moved to refer this issue to the Planning Commission for review along with a right of way ordinance, with recommendations discussed at a future Council worksession. Carried 5 — 0. B. Stillwater Area High School Greenhouse CUP Request Planner Richards reported that the Planning Commission recommends approval of this • request with the conditions outlined in his report. Councilmember Swenson, seconded by Turnquist, moved to approve the CUP request with the conditions recommended by the Planning Commission and one additional condition requiring City Council approval for future lighting. Carried 5 — 0. C. 6120 Oren Ave. L.L.C. Site Plan Review Request Planner Richards reported that the Planning Commission approved the site plan at its last meeting with the conditions noted in Richards' August 14, 2000 memo. Councilmember Beaudet moved to set back a decision to research what rules were in effect when this building was built. Motion died for lack of a second. Councilmember Swenson, seconded by Byrne, moved to approve the site plan with the conditions recommended by the Planning Commission. Carried 5 — 0. D. Fall Clean-Up Date Determination Councilmember Beaudet, seconded by Turnquist, moved to hold the Fall Clean-Up on October 14, 2000. Carried 5 — 0. • City Council August 22, 2000 Page 4 of 5 • E. Snow Removal Administrator Melena recommended a hybrid operation consisting of a City rented piece of equipment operated by a City employee plowing 12 miles of City streets and accepting proposals for the remaining 10 miles of City streets broken into two 5 mile routes. Melena recommended renting a Case wheel loader from St. Joseph Equipment for the 5 months of the upcoming snow season. Councilmember Turnquist, seconded by Swenson, moved to authorize the rental of the Case wheel loader for City staff to plow 12 miles of City streets, receive proposals for plowing the remaining 10 miles in two 5 miles routes and receive proposals for sanding all City roads. Carried 4 —1, Beaudet opposed. F. Documents for the Press Discussion held regarding meeting materials provided to the press. Administrator Melena reported that all Council meeting and workshop materials are being provided to the press. Planning Commission Agendas, Follow -up Agendas and Minutes are also being provided. Any additional meeting materials requested by the press are provided at no charge. Councilmember Beaudet moved to direct City staff to provide all meeting materials to the • local press. Motion died for lack of a second. • VII. Old Business. A. NSP Easement Agreement Public Works Director Johnson outlined the area covered under the easement. He further reported that a gate is being installed to address the safety concerns caused by trucks crossing the proposed pedestrian path. Administrator Melena noted that the City will request an amendment to the Easement Agreement in the future to include the addition of a small portion of trail to connect the new trails to 58 Street. Councilmember Turnquist, seconded by Byrne, moved to approve the Easement Agreement. Carried 4 —1, Beaudet opposed. B. Trail Paving Recommendations Administrator Melena reviewed memos from Engineer Postler outlining estimates for trail paving. Councilmember Swenson, seconded by Byrne, mov ed to approve paving for the NSP site trail and the railroad bed trail. Carried 4 opposed. City Council August 22, 2000 Page 5 of 5 • C. Parking Lot Lights Update Administrative Assistant Kamper reported that NSP has scheduled delivery of the parking lot lights for the week of September 25, 2000. D. Boutwell's Area Park Discussion held regarding the park plat and useable park area. VIII. Adjournment. Councilmember Swenson, seconded by Turnquist, moved to adjourn at 8:30 p.m. Carried 5 -0. Respectfully submitted, 4111 / Jfie John on Administrative Secretary • City Council August 8, 2000 CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, AUGUST 8, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, City Planner Brixus Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmembers Byrne and Swenson. Call to Order /Approval of Agenda: Councilmember Turnquist, seconded by Beaudet, moved to approve the Agenda as presented. Carried 3 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District • 3. Valley Branch Watershed District E. Other Liaison/Staff Reports 1. Blue Ribbon Fire Committee A. Planning Commission: Community Development Director Danielson reported that the Planning Commission will hold it's regular meeting on August 10, 2000 and will hold two public hearings at that meeting. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold it's regular meeting one week early, on August 14, 2000 and will continue work on the Boutwell's Landing Park and the NSP trail. Danielson also gave a reminder of the Prairie Walk on August 15, 2000 in Valley View Park. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission is continuing work on a lease for new space at River Heights Plaza. D. Water Management Organizations: Brown's Creek Councilmember Turnquist reported that Brown's Creek passed a resolution at it's August 7, 2000 meeting concerning use of the • AUAR as it's governing document. City Council August 8, 2000 • Middle St. Croix Councilmember Beaudet reported that the next meeting will be September 14, 2000 at Bayport City Hall. Valley Branch Watershed District - . Nothing to report. E. Other Liaison/Staff Reports: 1. Blue Ribbon Fire Committee Councilmember Turnquist reported that the first meeting was held on August 2, 2000 and was well attended with very good questions being raised. Next meeting is scheduled for the first week of September, 2000 at the Bayport Fire Department. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Paul Byrns, 15227 63 Street North Upper, for participation in the City's recycling program on August 3, 2000. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — July 25, 2000 C. Approve Election Judge Roster D. Receive Information Tree Removal at 5887 Beach Rd. E. Water Sprinkling Violations F. Receive Construction Valuation Report G. Approve Purchase of Arc View Software H. Application for Kennel Permit Councilmember Turnquist pulled item B for discussion. Councilmember Beaudet, seconded by Turnquist, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 3 — 0. Item B: Approve City Council Meeting Minutes — July 25, 2000. Councilmember Turnquist, seconded by Beaudet, moved to approve the minutes with the substitution outlined in a memo from Secretary Johnson. Carried 3 — 0. V. Public Hearings: None. • t y Council August 8, 2000 • VI. New Business: A. Order and Resolution of Demolition of Hazardous Building Attorney Vierling provided background information and requested Counc approval of the Order. Councilmember Beaudet, seconded by Mayor Schaaf, moved to approve the Resolution and authorize the City Clerk and Mayor to sign the Order. Carried 3 — 0. B. Reschedule September 12, 2000 Council Meeting Mayor Schaaf, seconded by Councilmember Turnquist, moved to reschedule the September 12, 2000 Council Meeting to Monday, September 11, 2000 at 7:00 p.m. Carried 3 — 0. C. Krongard Construction PUD Discussion held regarding payment of fees incurred by Carriage Homes for which Mr. Krongard is jointly liable. • Councilmember Beaudet moved to table this application until an escrow account is set up to secure payment of the outstanding Carriage Homes bill. Motion died for lack of a second. Councilmember Turnquist, seconded by Mayor Schaaf, moved to consider the application contingent on the placement of an escrow and an escrow agreement approved by the City. Carried 3 — 0. Planner Brixus reviewed the application as considered by the Planning Commission. Brixus also reviewed the Planning Commission recommendations. Discussion was held concerning pedestrian trail construction. Councilmember Beaudet, seconded by Mayor Schaaf, moved to table this issue to the next Council Meeting and direct staff to investigate the trail issue. Carried 3 -0. Mr. Doug Bergmann, 14913 57 Street North, addressed the Council in favor of Mr. Krongard's proposed project. D. Water Tank for Tree and Flower Watering. Councilmember Turnquist, seconded by Beaudet, moved to approve the purchase of a water tank. Carried 3 — 0. • City Council August 8, 2000 411 E. Local Board of Review "Opt -Out" Option. Councilmember Beaudet, seconded by Turnquist, moved to direct staff to write a letter to Scott Hovet stating that the City enjoys the Board of Review process. Carried 3 — 0. F. Cable Show. Administrator Melena gave a brief overview of the proposed cable television show. Discussion held regarding frequency of shows. Councilmember Turnquist, seconded by Mayor Schaaf, moved to approve the cable show concept. Carried 3 — 0. G. Set Budget Review Dates. Administrator Melena gave a brief summary of budget highlights. Melena suggested at least 4 budget review sessions from 3:00 to 6:00 p.m. Mayor Schaaf, seconded by Councilmember Beaudet, moved to hold budget review meetings on August 16, 24 and 30 from 3:00 to 6:00 p.m. Carried 3 — 0. • VII. Old Business. A. V.S.S.A. Update. 1. Trail Steps. Public Works Director Johnson related Parks Commission recommendations regarding trail location and staff s suggestion of steps as a solution to the problem with the grade in that area. Councilmember Turnquist, seconded by Mayor Schaaf, moved to authorize the installation of the proposed trail steps at a cost of $1,650 to be paid out of the park fund. Carried 2 — 1, Beaudet opposed. 2. Construction Schedule/Design. Administrator Melena reviewed the schedule of events and progress at Boutwell's Landing. B. St. Croix River Crossing Project (Bridge). Administrator Melena provided an update of the status of the bridge project and a report on the meeting with the new project manager for the bridge project. • ■ City Council August 8, 2000 C. Brown's Creek. • Nothing additional to report. D. Joint Meeting Dates. Mayor Schaaf, seconded by Councilmember Beaudet, moved to schedule a joint meeting with the Lake Elmo City Council on August 15, 2000 from 5:00 to 6:00 p.m. at the Lake Elmo City Hall. Carried 3 — 0. VIII. Adjournment. Councilmember Turnquist, seconded by Beaudet, moved to adjourn at 8:32 p.m. Carried 3 — 0. Respectfully submitted, (ita lie Jo on Administrative Secretary III 1111 CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 25, 2000 • CITY COUNCIL MEETING AGENDA 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Call to Order /Approval of Agenda: Councilmember Turnquist, seconded by Byrne, moved to approve the Agenda as presented. Carried 5 — 0. II. III. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District • E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported on the Planning Commission's July 13, 2000 meeting. Richards noted that a Public Hearing was held regarding an application from Jack Krongard for approval of the construction of three twinhomes on property located at the northeastern corner of Osgood Avenue and Upper 56 Street. At Mr. Krongard's request, this issue will be held over for Council consideration to the August 8 Council Meeting. Parks Commission: Parks Commissioner Schwartzbauer reported on the July 17 meeting. She related the Commission's concerns and recommendations regarding the trail. Commissioner Schwartzbauer also reported on the progress of the Boutwell's Landing Park and noted that a workshop has been scheduled for July 31, 2000 to focus on specific elements of the park, such as benches and landscaping. A. Cable Commission: Councilmember Turnquist reported that the Cable Commission made a unanimous decision to relocate to River Heights Plaza and the Commission is in the process of securing a lease for that location. B. Water Management Organizations: • Brown's Creek Councilmember Turnquist suggested that Oak Park Heights Councilmembers attend the next meeting on August 14, 2000. He reported that some of the Stillwater Councilmembers are also planning to attend. City Council Meeting Minutes July 25, 2000 Page 2 of 4 • Middle St. Croix Councilmember Beaudet reported that Middle St. Croix passed a resolution of non - support of the watershed reorganization. Valley Branch Watershed District Administrator Melena reported that he met with Post Office representatives to discuss changing their watershed approval to Valley Branch. C. Other Liaison/Staff Reports: None III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Gregory and Erin Anderson, 5655 Newberry Avenue North, for participation in the City's recycling program on July 20, 2000. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 11, 2000 C. Approve Resolution Authorizing Participation in LMC Building Quality • Communities Effort D. Training/Tuition Clause E. Commission Meeting Attendance F. Local Trail Connection Grant G. Approve Safe & Sober Grant Resolution H. Alcohol Compliance Resolution I. Bicycle Patrol Costs J. Emergency Warning Sirens K. Temporary Cul -de -Sac Policy Councilmember Byrne requested discussion of item J. Administrator Melena reviewed the memo from Police Chief Swanson. Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Brown's Creek Watershed District Appointments City Council Meeting Minutes July 25, 2000 Page 3 of 4 • Councilmember Turnquist noted that the only areas of the City in the Brown's Creek Watershed District is the Autumn Ridge neighborhood and a portion of Boutwell's Landing. Only residents of the City are eligible to serve. Councilmember Beaudet, seconded by Byrne, moved to accept the information. Carried 5 — 0. B. Stillwater Motors Conditional Use Permit Planner Richards provided Planning Commission recommendations regarding the proposed employee parking lot. Eric Galatz, attorney for Stillwater Motors, presented a letter to the Mayor and Council in response to the July 7, 2000 Planning Report. Councilmember Beaudet, seconded by Byrne, moved to change condition 5 to require either surmountable concrete curb or B6 -18 concrete curb. Carried 5 — 0. Councilmember Beaudet, seconded by Swenson, moved to change condition 7 to allow the use of the sign to continue for it's useful life. Carried 5 — 0. Councilmember Beaudet, seconded by Byrne, moved to change condition 11 to state that Applicant shall not extend the outdoor paging system to the employee parking lot. Applicant is encouraged to replace the existing system with a handheld paging system and is required to replace the existing system with a handheld system when the existing system fails. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to approve the Conditional Use Permit with changes to conditions 5, 7 and 11. Carried 4 — 1, Turnquist opposed. C. Authorization for Staff to Obtain Trail Cost Estimates Councilmember Swenson, seconded by Mayor Schaaf, moved to authorize staff to obtain estimates. Carried 5 — 0. D. Cable Commission Budget Councilmember Beaudet, seconded by Turnquist, moved to approve the Cable Commission Budget. Carried 5 — 0. • E. Liquor License Fees - Councilmember Turnquist, seconded by Beaudet, moved to set a Public Hearing for August 22, 2000. Carried 5 — 0. City Council Meeting Minutes July 25, 2000 Page 4 of 4 • F. Computer Repairs Councilmember Beaudet, seconded by Swenson, moved to approve payment of computer repairs. Carried 5 — 0. VII. Old Business. A. Bell Property Mowing Councilmember Byrne, seconded by Beaudet, moved to approve the proposal and authorize $100 in back pay. Carried 5 — 0. B. NSP Trail Layout Community Development Director Danielson reported on the Parks Commission walk through of the NSP trail. Councilmember Beaudet distributed information regarding accessibility. Councilmember Turnquist, seconded by Byrne, moved to approve the Parks Commission recommendations. Carried 4 —1, Beaudet opposed. • C. Lake Elmo 1. Joint Meeting with Lake Elmo City Council Councilmember Beaudet, seconded by Turnquist, moved to direct staff to set a date for a joint meeting. Carried 5 — 0. 2. Resolution Councilmember Turnquist, seconded by Swenson, moved to approve the Resolution with a change to the last paragraph replacing the words "object to" with "does not concur with ", a change to the title removing the word "objecting" and adding "as part of the Metropolitan Council's" before the words "Urban Reserve ". Roll call vote taken. Carried 4 — 1, Beaudet opposed. VIII. Adjournment. Councilmember Turnquist, seconded by Byrne, moved to adjourn at 8:32 p.m. Carried 5 — O. Respectfully submitted, W -' `.' ulie Jo on Administrative Secretary AK PARK HEIGHTS F O 7:00 P.M. TUESDAY, JULY 11, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Swenson. Call to Order /Approval of Agenda: Administrator Melena added Bell Property Mowing as item D under New Business. Councilmember Beaudet moved items F, G, H, I and J from the Consent Agenda to New Business and moved item E 2 from the Consent Agenda to Old Business. Agenda approved as amended. Carried 4 — 0. I. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations • 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will be holding its next meeting on Thursday, July 13, 2000 and welcoming its new Commissioner, Philip Beck, at that meeting. Parks Commission: Community Development Director Danielson reported that the next Parks Commission meeting will be Monday, July 17, 2000 at 6:00. Danielson invited the Council to attend a walk - through of the proposed NSP trail. A. Cable Commission: Councilmember Turnquist reported that the Cable Commission will meet at 7:30 p.m. on July 12, 2000. The meeting will be held at River Heights Plaza where the Cable Commission is considering leasing space. B. Water Management Organizations: . Brown's Creek Councilmember Turnquist reported on the July 10, 2000 meeting. July 11, 2000 City Council Meeting Minutes Page 2 of 5 • Middle St. Croix- Councilmember Beaudet reported that the next meeting is scheduled for July 13, 2000 and the reorganization of watershed districts will be discussed. Valley Branch Watershed District- Nothing to report. C. Other Liaison/Staff Reports: Administrator Melena reported that the storm sirens did not go off during the severe weather on Friday, July 7. Melena further reported that central dispatch makes the determination regarding activation of the sirens, but that the City can override. Councilmember Byrne stated that she received phone calls regarding the sirens not being activated during the July 7 storm. She reminded the public that Washington County makes that decision. Administrator Melena reported that City staff will be researching this matter. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Dawn Bengston, 5335 O'Brien Avenue North, • for participation in the City's recycling program on July 7, 2000. B. Visitors. Michele Bachman, Republican Candidate for State Senate, i ntroduced herself to the Council. IV. Conse Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 27, 2000 C. Approve Alden Pool & Municipal Supply for Flouride System Rebuild D. LMC Annual Conference E. Bills 1. MGM Liquors Councilmember Beaudet pulled item B for discussion. Councilmember Byrne, seconded by Turnquist, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 4 — 0. Item B: Approve City Council Meeting Minutes — June 27, 2000. Councilmember Beaudet, seconded by Mayor Schaaf, moved to approve the minutes with the addition outlined the memo from Secretary Johnson. Carried 4 — 0. July 11, 2000 City Council Meeting Minutes Page 3 of 5 • V. Public Hearings: None. VI. New Business: A. Councilmember Request. Councilmember Beaudet, seconded by Byrne, moved to not proceed with the park and trail plan discussed with the street reconstruction in the Village Neighborhood. Failed 2 — 2, Turnquist and Schaaf opposed. B. Bell Property Mowing. Administrator Melena reported that he was approached by Mr. Andy Olson, a neighbor of the Bell Property who has been mowing half of the property. Melena thanked Mr. Olson and suggested that the City contract with Mr. Olson for ongoing mowing of the entire Bell Property to be paid a flat rate determined by assuming 1 or 1 1/2 hours per mowing. Attorney Vierling noted that Mr. Olson would need to be paid and treated as a private contractor and would need to be insured. • Councilmember Turnquist, seconded by Beaudet, moved to continue exploring the proposal on a flat rate, per mowing basis. Carried 4 — 0. C. Water Tower Cleaning. Public Works Director Johnson requested Council approval to issue an RFP for water tower cleaning. Councilmember Beaudet, seconded by Byrne, moved to table to next meeting for more information from staff regarding the age of the paint and the effect cleaning will have on the paint. Carried 4 — 0. D. Water Tower Painting. Public Works Director Johnson requested Council approval to issue an RFP for water tower painting. Councilmember Turnquist, seconded by Byrne, moved to approve issuing an RFP for water tower painting. Carried 3 — 1, Beaudet opposed. • July 11, 2000 City Council Meeting Minutes Page 4 of 5 E. Request for Proposal for Sewer Cleaning. Public Works Director Johnson reported that the City is a couple of years behind on sewer cleaning and has had to spend some of the current sewer budget funds on emergency sewer cleaning. Johnson proposed using remaining funds in the sewer budget for cleaning. Councilmember Beaudet, seconded by Turnquist, moved to approve a Request for Proposal for Sewer Cleaning and requested that staff prepare a plan for future sewer cleaning. Carried 4 — 0. F. Sewer Flow Study. Public Works Director Johnson explained that the current sewer flow study prepared by Bonestroo has never been calibrated to account for the effect of groundwater. Johnson also expressed concern over weak points in the system. Updating the computer model would help with accurate estimating which will be especially important when future development is completed. Johnson estimated the cost to be $5,600 and suggested transferring $6,000 from other sewer funds to cover the cost. • Councilmember Beaudet moved to include the sewer flow study in the 2001 budget. Motion failed for lack of a second. Mayor Schaaf, seconded by Turnquist, moved to approve the sewer flow study. Carried 4 — 0. G. RFP for Emergency Generator. Public W orks Director Johnson requested Council approval to issue a Request for Proposals for an emergency generator to power the lift stations. Johnson explained that if there is a power outage, the City Hall generator is needed at City Hall to operate the wells. Administrator Melena added that the summer storm season is almost over for this year, but a generator could be put into next year's budget if a cost estimate is obtained this year. Mayor Schaaf, seconded by Councilmember Byrne, moved to approve the RFP for an emergency generator, including costs to convert the lift stations, and use the figures for the 2001 budget. Carried 3 —1, Beaudet opposed. VII. Old Business A. Lake Elmo Comprehensive Plan. July 11, 2000 City Council Meeting Minutes Page 5 of 5 II Community Development Director Danielson reported that she met with Mary Kueffner, Lake Elmo City Administrator, on July 11, 2000. Danielson recommended pursuing a meeting with the Lake Elmo City Council. Kueffner indicated to Danielson that the Lake Elmo Council would be willing to meet with the Oak Park Heights Council to discuss general issues, but that they would prefer to have staff discuss details regarding 55`" Street. Councilmember Beaudet, seconded by Turnquist, moved to table to next meeting. Carried 4 — 0. B. Valley Branch Watershed District. Administrator Melena noted the July 23, 2000 deadline for submission of written comments to the proposed amendments to the Valley Branch Water Management Plan. Councilmember Turnquist, seconded by Byrne, moved to authorize staff to submit responses when completed. Carried 4 — 0. C. Project Update. • Administrator Melena reported that the project update is being provided to keep the Council informed on the progress of various City projects. D. Outstanding Bills. Administrator Melena provided summary and background information regarding companies and individuals with outstanding debts owed to the City. Councilmember Beaudet, seconded by Turnquist, moved to table this matter until the next Council meeting. Carried 4 — 0. VI. Adjournment. Councilmember Turnquist, seconded by Byrne, moved to adjourn at 8:22 p.m. Respectfully submitted, A ,l� L ki(ZO Ji41ie Johnso' Administrative Secretary • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JUNE 27, 2000 CITY COUNCIL MEETING MINUTES Call to Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Absent: Councilmember Byrne. I. Call to Order /Approval of Agenda: Administrator Melena added communication from MNDOT as item 2 under Other Staff/Liaison Reports; a handout to item B under Old Business; a handout to item J under Old Business; and a Developers Agreement for WATE Enterprises as item K under Old Business. Councilmember Swenson, seconded by Beaudet, moved to approve the agenda as amended. Carried 4 -0. II. Department /Council Liaison Reports: • A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Community Development Director Danielson reported that the Planning Commission will hold three public hearings at its next meeting scheduled for July 13, 2000 at 7:00 p.m. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission held a workshop on June 26, 2000 to review proposed plans for the VSSA park and conduct a site visit. The Parks Commission also held its regular meeting on June 20, 2000. C. Cable Commission: Councilmember Turnquist reported on the June 21, 2000 meeting. He also reported that the Cable Commission is looking for a new studio. D. Water Management Organizations: Brown's Creek Nothing to report. 06 -27 -00 City Council Minutes • Middle St. Croix Councilmember Beaudet reported that the prison pon d project and Water Governance Study will be discussed at the next meeting which is scheduled for July 13, 2000 at 7:00 p.m. Valley Branch Watershed District - . Councilmember Beaudet gave a reminder that Valley Branch is awaiting the City's response to the 2 watershed district amendments. Administrator Melena reported that Public Works Director Johnson is reviewing the amendments and reminded the Council that their input has been requested. E. Other Liaison/Staff Reports: Reminder of Oak Park Heights /Bayport Strategic Planning Meeting, June 28 at 7:00 p. m. — Mayor Schaaf gave a reminder of the meeting and the items on the agenda. Communication from MNDOT — Administrator Melena reported that he received a telephone call from Richard Martig who has been appointed the new manager of the bridge project by MNDOT. Mr. Martig requested a meeting with City staff on July 17, 2000 to introduce himself. • III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Steve and Kim Jelinek, 5557 Novak Avenue North, for participation in the City's recycling program on Thursday, June 22, 2000. B. Public Comment. Terry Poirier, 5636 Perkins Avenue North, addressed a comment to A dministrator Melena concerning grass cutting on NSP property near his property. He stated that NSP has kept up the grass cutting in past years but this year the grass has not been cut in a timely manner and that when it is cut, trimming is not done. Administrator Melena responded that he has met with NSP concerning this matter and that he will look into it further to be sure the trimming is done when the grass is cut. IV. Consent Agenda: A. Approve Bills & Investments. B. Approve City Council Minutes — June 6, 2000. C. Approve Contract for 56 Street Curb and Gutter. D. Award Bid for the Valley View Park Boardwalk and Trail. E. Approve Annual Consumer Report on Water Quality. F. Approve Hiring of Summer Park Attendants. 06 -27 -00 City Council Minutes Page 3 G. Approve Promotion and Salary Increase for Gary Brunkhorst. ID H. Receipt of Met Council Population Estimate. I. Authorize Waiving LMCIT Liability Coverage. Councilmember Beaudet pulled items C and D for discussion. Councilmember Swenson, seconded by Turnquist, moved to approve the Consent Agenda minus items C and D. Roll call vote taken. Carried 4 — 0. Item C: Approve Contract for 56 Street Curb and Gutter. Councilmember Beaudet moved to approve and pay as directed at previous Council Meeting. Seconded by Councilmember Turnquist. Carried 4 — 0. Item D: Award Bid for the Valley View Park Boardwalk and Trail. Councilmember Beaudet stated that he is not in support of this project and does not consider it a good use of the park and rec dedication fund. Scott Bol of 15417 56 Street requested that the City Police monitor the use of the bridge. Councilmember Turnquist responded that the request will be passed on to the Chief of Police. • Councilmember Turnquist moved to approve the award of the bid. Councilmember Swenson seconded the motion, stating that this project will encourage use of Valley View Park by making it more accessible. Carried 3 —1, Beaudet opposed. V. Public Hearings: A. Business Subsidy Policy. Community Development Director Danielson presented the proposed Business Subsidy Policy. Mayor Schaaf noted that state statutes require cities to have this policy in place. Councilmember Beaudet, seconded by Turnquist, moved to close the Public Hearing. Carried 4 — 0. Councilmember Beaudet, seconded by Swenson, moved to adopt the Business Subsidy Policy with a wage floor of $8.00 per hour. Carried 4 — 0. VI. New Business: A. Brown's Creek. • 1. Resolution and Letter. 06 -27 -00 City Council Minutes 4111 Page 4 Administrator Melena presented a Resolution and letter requesting that the transfer of land between Brown's Creek and Valley Branch Watershed Districts be completed and that Brown's Creek utilize financing mechanisms to bring the City into compliance. Mayor Schaaf, seconded by Councilmember Turnquist, moved to approve the letter with the addition of a statement that exempts the property from volume controls. Carried 4 — 0. 2. Watershed District Second Generation Plan. Councilmember Swenson, seconded by Turnquist, moved to acknowledge receipt of Second Generation Plan. Carried 4 — 0. B. Solid Waste and Recycling Rates. Administrator Melena reported that the purpose of the proposed increase in rates is to cover the deficit created by the carrier's rate increase approved last year. Mayor Schaaf, seconded by Turnquist, moved to adopt the proposed solid waste and recycling rates by way of Resolution. Roll call vote taken. • Carried 3 — 1, Beaudet opposed. C. Lake Elmo Comprehensive Plan. Community Development Director Danielson reviewed the Comprehensive Plan passed by Lake Elmo in March. Danielson related the concerns of the Planning Commission regarding the plan and how it might impact the City's investment in improvements, particularly on 55 Street. Administrator Melena reviewed a proposed Resolution objecting to the Lake Elmo Comprehensive Plan Amendment. Mayor Schaaf, seconded by Councilmember Swenson, moved to approve the Resolution and schedule a workshop with Lake Elmo to discuss the Comprehensive Plan. Councilmember Beaudet, seconded by Swenson, proposed a countermotion to table the Resolution to the July 11, 2000 Council Meeting. Carried 4 — 0. Councilmember Beaudet, seconded by Swenson, moved to set a two Councilmember committee to meet with Lake Elmo Councilmembers to discuss mutual issues and to request an extension for response time in • writing with a copy to the Met Council. Carried 4 — 0. 06 -27 -00 City Council Minutes Page 5 • Mayor Schaaf, seconded by Councilmember Swenson, moved to appoint himself and Councilmember Turnquist to represent the City at a meeting with Lake Elmo Council Representatives. Carried 4 — 0. D. CDBG Eligibility. Administrator Melena requested Council input regarding participation in the Community Development Block Grant program through the US Department of Housing and Urban Development. Councilmember Beaudet, seconded by Turnquist, moved to authorize staff to pursue CDBG funds. Carried 4 — 0. E. Property Investigation. Councilmember Beaudet, seconded by Turnquist, moved to receive the information. Carried 4 — 0. VII. Old Business: A. Village Area Reconstruction Project. • Administrator Melena gave a brief review of the history of the project and what the current and future estimated costs would be, and recommended postponing the project indefinitely. Councilmember Turnquist, seconded by Swenson, moved to postpone the project until the State is sure what they are going to do in that particular area. Carried 4 — 0. 8:15 Recess 8:24 Call to Order B. Communications Tower RFP. Councilmember Turnquist excused himself due to a conflict of interest. Administrator Melena recommended accepting the proposal of Magnum Business Systems, noting that the Planning Commission would still need to review and approve the proposal. Eric Luoma of Magnum Business Systems was present to explain the nature of his business, planned use of the tower and to answer questions. • 06 -27 -00 City Council Minutes Page 6 Councilmember Swenson, seconded by Mayor Schaaf, moved to accept the • proposal from Magnum Business Systems with a notation regarding land acquisition. Carried 3 — 0, Turnquist abstained. C. CBD Housing Proposals Deadline and Process. Councilmember Turnquist, seconded by Swenson, moved to accept proposals until 3:00 p.m. Tuesday, August 15, 2000. Carried 4 — 0. D. 58 Street Lighting. Administrator Melena requested direction from the Council with a recommendation to proceed as a special assessment. Councilmember Beaudet, seconded by Swenson, moved to receive the plan. Carried 4 — 0. E. NSP Trail. Community Development Director Danielson reported that the Parks Commission has reviewed the proposed NSP trail and recommends acceptance of the plan for construction this summer. • Councilmember Swenson, seconded by Turnquist, moved to accept NSP's preliminary trail plan. Carried 3 — 1, Beaudet opposed. F. VSSA Park. Community Development Director Danielson reviewed Parks Commission recommendations from its June 26, 2000 meeting regarding the VSSA Park. The Parks Commission concentrated on the park, playgrounds, trails, berm and parking. Future discussion will focus on specific play structures and the park shelter. Administrator Melena reported that staff is very concerned about the timing of this project due to the many delays. He stressed that it is getting too late in the season for some grass seed and sod. Melena also suggested July 15 as a deadline for completion of the basic park improvements with the City taking over completion of the project if necessary. Councilmember Beaudet expressed concern at the $1 million cost estimate for the park completion. Administrator Melena explained that the cost estimate came from VSSA, not the City. Melena also explained that staff is recommending approval of the portion of the project that the Parks Commission reviewed and is outlined in the contract with VSSA. • Councilmember Swenson requested clarification that the infrastructure type 06 -27 -00 City Council Minutes Page 7 improvements being proposed will be completed at no cost to the City. • Melena confirmed that the improvements being proposed for completion at this time are included in the VSSA contract to be completed at their expense. Councilmember Swenson, seconded by Mayor Schaaf, moved to accept the Parks Commission recommendations with a July 15, 2000 deadline for completion. Carried 3 —1, Beaudet opposed. G. Preliminary Phase I Environmental Study. Administrator Melena reported that major problem areas have been discovered that have a direct impact on the recharge area of the two existing wells. Councilmember Beaudet, seconded by Swenson, moved to receive the Preliminary Phase I Environmental Study. Carried 4 — 0. H. Planning/Parks Commission Appointments. Councilmember Swenson, seconded by Turnquist, moved to accept Philip Beck for appointment and Mike Dahlquist for reappointment to the Planning Commission. Carried 4 — 0. • Administrator Melena noted that there are no applicants for Parks Commission appointment. Councilmember Turnquist, seconded by Mayor Schaaf, moved to extend the deadline for applications to the Parks Commission to July 24, 2000. Carried 4 — 0. I. LMC Conference. Administrator Melena commented that both interns who attended the conference felt it was worthwhile. Councilmember Turnquist, seconded by Beaudet, moved to accept the report. Carried 4 — 0. J. Water Utility Update. Administrator Melena reported on the upcoming meeting with the Minnesota Department of Health. He also reviewed a map prepared by Northern Environmental illustrating pollution sites in the City. • 06 -27 -00 City Council Minutes Page 8 K. WATE Enterprises Development Plan. Attorney Vierling reported that there will be no City improvements under the proposed development plan, all site improvements would be installed and owned by the developer. Councilmember Turnquist, seconded by Swenson, moved to approve the Development Plan. Carried 4 — 0. 9:25 Adjourn to EDA Meeting. 9:40 Reconvene City Council Meeting. VII. Adjournment. Councilmember Swenson, seconded by Mayor Schaaf, moved to adjourn at 9:40 p.m. Carried 4 — 0. Respectfully submitted, 4,1 1 e • ?ti ie Johnson Administrative Secretary CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JUNE 6, 2000 CITY COUNCIL MEETING AGENDA 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Shimon, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. Call to Order /Approval of Agenda: Administrator Melena added MGM Liquors as item B under Public Hearings; a map to item F under the Consent Agenda; a request to schedule interviews for Parks and Planning Commission applicants under items A and B of the Department Reports; and a report on the Village Area meeting as item E under Department Reports. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission ID D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Community Development Director Danielson reported that the Planning Commission will be discussing open space zoning at its next meeting. Danielson also discussed the openings for Planning Commissioners. Administrator Melena suggested conducting interviews for Commissioners at a Council Worksession on June 27, 2000. Councilmember Byrne, seconded by Beaudet, moved to set a Council Worksession June 27, 2000 at 6:00 p.m. to interview applicants for appointment to the Planning Commission. Carried 5 -0. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on June 19, 2000 at 6:30 p.m. and will be working on a master plan for the park in Boutwell's Landing and the NSP park. Danielson also reported that there have been no applicants for Parks Commissioner. • Councilmember Byrne, seconded by Beaudet, moved to set a Council • Worksession June 27, 2000 at 6:00 p.m. to interview applicants for appointment to the Parks Commission. Carried 5 -0. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission's next meeting is Wednesday, June 7, 2000 in Bayport. D. Water Management Organizations: Brown's Creek- Councilmember Turnquist reported on the June 5, 2000 meeting Middle St. Croix- Councilmember Beaudet reported that the Middle St. Croix will meet July 13, 2000 at Bayport City Hall. Valley Branch Watershed District- Administrator Melena reported that the City received a letter from the Valley Branch Watershed District requesting a response to a draft of the District's amended plan. Councilmember Turnquist noted that Lake McDonald and Cloverdale Lake have been affected by development in Oak Park Heights. Turnquist requested that the City Engineer check on what Joe found out regarding this issue. • E. Other Liaison/Staff Reports: Administrator Melena reported on the Village Area meeting held on June 5, 2000. Melena related that there appears to be a very strong request from the residents to not pursue further action until the state makes their final decision on the bridge. Councilmember Turnquist stated that he plans to propose a resolution to postpone the Village Area street project for six years due to residents' opposition. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. Terry Poirier, 5636 Perkins Avenue, for participation in the City's recycling program on Friday, June 2, 2000. B. Mary McComber, 5728 Penfield Avenue North. Ms. McComber read a statement regarding the Resolution Regarding Conduct of Councilmember David Beaudet. • Barbara Mix, 5662 Stagecoach Trail. Ms. Mix read a statement from • Donna Gray of 58 Street and a statement from herself. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 23, 2000 C. Receipt of Correspondence from Metropolitan Mosquito Control District D. Approve Hiring of a Seasonal Worker for Public Utilities E. Approve Council Statement Regarding the St. Croix Mall F. Approve Council Statement Regarding the Municipal Well G. Department of Revenue Utility Tax Meeting H. Request for Council Action Form I. Bridge Meetings J. Pay Request No. 2 for Well No. 3 Administrator Melena requested discussion regarding items F and H. Councilmember Beaudet pulled item B for discussion. Administrator Melena explained that item H, the Request for Council Action Form, was requested by a Councilmember for use with every item to come before the Council. • Councilmember Beaudet, seconded by Swenson, moved to approve the Consent Agenda minus items B and F. Roll call vote was taken. Carried 5 — 0. Item B: Approve City Council Minutes — May 23, 2000. Councilmember Beaudet, seconded by Swenson, moved to approve the minutes with an addition to the minutes including the statement prepared by Administrative Secretary Johnson. Carried 5 — 0. Item F: Approve Council Statement Regarding the Municipal Well. Administrator Melena reported that the statement along with a map was prepared for distribution to the public. Councilmember Turnquist, seconded by Byrne, moved to approve the Council Statement Regarding the Municipal Well. Carried 4 — 1, Beaudet opposed. V. Public Hearings: A. Set Public Hearing to Discuss Consideration of Adoption of a Business Subsidy Policy. • Councilmember Swenson, seconded by Turnquist, moved to set the Public • Hearing for 7:00 p.m. on Tuesday, June 27, 2000. Carried 5 — 0. B. Set Public Hearing to Discuss MGM Liquor Unpaid Fine. Administrator Melena reported that MGM Liquors was closed down for one week as a result of the violation of Ordinance 1202, but the fine remains unpaid. C. Councilmember Turnquist, seconded by Beaudet, moved to set the Public Hearing for 7:00 p.m. on Tuesday, June 27, 2000. Carried 5 — 0. VI. New Business: A. Request for Proposal for a Communications Tower. Administrator Melena reported that there have been many requests to add communications equipment to one of the water towers. Staff and engineers have recommended against this due to the liability for workers getting hurt and the possibility of the tower being damaged. Melena referred to a letter from Attorney Vierling regarding acquisition of the property on the north side of the water tower located at 58 Street and Norell Avenue for a possible site for a communications tower. Councilmember Turnquist • suggested adding a statement to the Request for Proposal regarding the acquisition of the property. Councilmember Byrne, seconded by Turnquist, moved to direct staff to add a statement to the Request for Proposal regarding property acquisition. Carried 5 — 0. B. Central Business District Housing Proposals. Community Development Director Danielson recommended an assessment by BRW of the two proposals received for Central Business District housing. Councilmember Byrne requested a Council Worksession to brainstorm and review design preferences. Mayor Schaaf agreed and requested that BRW also attend. Councilmember Beaudet, seconded by Swenson, moved to hold a Council Worksession on June 20, 2000 from 3:00 to 6:00 p.m. to discuss Central Business District Housing Proposals. Carried 5 — 0. • • VII. Old Business. A. Blue Ribbon Fire Committee. Administrator Melena reported on Bayport Council Letter No. 00 -80 from Ken Hartung outlining the City of Bayport's appointees to the Blue Ribbon Fire Committee to be Bayport Councilmember Jim Menard, Bayport Mayor Allen Schultz, Jack Piepel, Peter Clements, Chuck Schwartz and Jack Nyenhuis. Melena noted that the Committee Chairperson is Councilmember Turnquist, and that Councilmember Byrne has also been appointed to represent Oak Park Heights. Melena suggested that Bayport appointees Jack Piepel of Andersen Corporation and Peter Clements of First State Bank of Bayport could be considered to also represent Oak Park Heights in that both businesses have a presence in the City; Oak Park Heights would then need to appoint three more members. Councilmember Turnquist suggested appointment of Mary McComber as a citizen representative and Mike Brabender of ISD 834 Transportation Department to represent Oak Park Heights. Councilmember Beaudet, seconded by Swenson, moved to accept Mary McComber and Mike Brabender to represent Oak Park Heights as • appointees to the Blue Ribbon Fire Committee. Carried 5 — 0. B. Curb Completion in Autumn Ridge. Public Works Director Johnson reported on a letter received by one of the homeowners affected by this issue requesting a resolution. Johnson further reported that the homeowner had rejected a plan wherein VSSA, the City and the two affected homeowners would equally share the cost of the permanent curb. Councilmember Beaudet, seconded by Byrne, moved to direct staff to draft an ordinance or resolution requiring funds to be held in escrow for replacement of any future temporary curbs installed in the City. Carried 5 — 0. Councilmember Turnquist suggested that VSSA should pay one third and the City should pay the rest. Councilmember Swenson directed staff to pursue Arcon Developers for reimbursement to the City for part of the cost. Councilmember Beaudet, seconded by Turnquist, moved to replace temporary curb with concrete curb with VSSA paying 1/3 of the cost and the City paying the balance. Carried 4 — 1, Schaaf opposed. • VIII. Adjournment. • Councilmember Turn uist seconded by Swenson, moved to adjourn q y adjourn at 8:12 p.m. Carried5 —O. Respectfully submitted, Leeel'L ie Johnson Administrative Secretary • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, MAY 23, 2000 CITY COUNCIL MEETING AGENDA 7:00 P.M. Call to Order /Approval of Agenda: The meeting was called to order at 7:07 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City AttorneyVierling, City Administrator Melena, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Administrative Assistant Kamper and Administrative Secretary Johnson. Call to Order /Approval of Agenda: Administrator Melena added Department of Revenue Meetings May 25 and June 30, 2000 as item B under Old Business, Replacement of Heating and Air Conditioning Unit as item C under Old Business and Summer Park Attendants as item D under Old Business. Councilmember Swenson added Children at Play Sign at 53 Street as item F under New Business. Councilmember Byrne, seconded by Swenson, moved to approve the agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: City Planner Richards presented memos representing the Planning Commission's input and recommendations regarding the Stillwater High School Ropes Course Annual Review, Design Guidelines Adoption and WATE PUD General Plan, Site Plan and Plat Review. Richards related the Planning Commission's request for a joint planning workshop. Councilmember Turnquist, seconded by Beaudet moved to hold a joint planning workshop on June 8, 2000 at 6:00. Carried 5 — O. B. Parks Commission: Community Development Director Danielson reported on the Parks Commission's spring walk through held from 12:00 to 2:00 p.m. on Saturday, May 20, 2000. The Parks Commission found the parks to be in very good condition and noted some opportunities for improvement. The Commission also noted many residents making use of the parks during their walk through. Danielson also reported that the Garden Committee's plant sale held on May 20, 2000 was very successful. • C. Cable Commission: Nothing to report. City Council Minutes 05 - - Page 2 • D. Water Management Organizations: Brown's Creek- Nothing to report. Middle St. Croix — Councilmember Beaudet reported on the state legislature's award of $2.6 million for the Bayport/State of Minnesota Storm Sewer Project. Beaudet further reported that there will be a shortfall of approximately $400,000 — $500,000 that will need to be secured during the next bonding cycle. Plans will be drawn this summer for bidding next winter. Beaudet thanked the Council for the opportunity to be involved with this project. Mayor Schaaf requested that City staff prepare a letter to Ken Hartung thanking him for his contributions to this project and commending him on his efforts. Valley Branch Watershed District — Nothing to report. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. Gene Hanke, 6307 Panama Avenue North, for participation in the City's recycling program on Thursday, May 18, 2000. • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 9, 2000 C. Ratify Color Selection for Light Fixtures D. Approve Participation in Worklist.com E. Approve Boulevard Tree Removal/Replacement Policy F. Accept Revised Service Policy from Valley Access Channels G. Approve Payment to Alberg Water Services for Test Well H. Approve Payment to S. R. Weidema, Inc. for VSSA Street and Utility Improvements I. Approve Payment to Ryan Contracting J. Reschedule June 13, 2000 Meeting to June 6, 2000 K. Reschedule Planning and Parks Commission Interviews and Extend Application Deadline L. Approve Bonestroo, Rosene & Associates Street Lighting Study Councilmember Byrne requested discussion regarding item K to remind the public that applications are still being accepted for Parks and Planning and encouraged interested parties to apply. Councilmember Beaudet pulled item L for discussion. 111 Councilmember Swenson, seconded by Byrne, moved to approve the Consent Agenda minus item L. All other items approved. Roll call vote was taken. Carried 5 — 0. City Council Minutes 05 -23 -00 Page 3 • Item L: Approve Bonestroo, Rosene & Associates Street Lighting Study. Councilmember Beaudet requested clarification regarding the source of the funds for this project. Administrator Melena reported that this would be the start of a new project and the funding will come from the engineering or contingency budget. Councilmember Swenson, seconded by Byrne, moved to adopt item L. Carried 4 —1, Beaudet opposed. V. Public Hearings: A. None. VI. New Business: A. Annual Review of Ropes Course CUP. Administrator Melena and Community Development Director Danielson provided a summary of data received from City staff, Parks Commission and Planning Commission. Police Chief Swanson reported that the Police Department has been • provided with a set of keys to the Ropes Course gates. School District officials provided an informational handout at the meeting addressing Planning Commission concerns. Mayor Schaaf, seconded by Councilmember Swenson, moved to direct staff to prepare alternatives to an annual review of the Ropes Course by the City Council. Carried 5 — O. Councilmember Turnquist, seconded by Swenson, moved to approve the Ropes Course Annual Review and have the record show that operations are acceptable. Carried 5 — 0. B. W.A.T.E. Enterprises, Inc. PUD General Plan of Development. Planner Richards gave an update of the revised plan and provided a memo outlining the Planning Commission's recommended conditions. Richards reported that the Planning Commission voted unanimously to approve the revised W.A.T.E. Enterprises plan. Tim Freeman of Folz, Freeman, Dupay and Associates was present to answer questions and related he had no objection to the Planning Commission's recommended revisions. Councilmember Turnquist, seconded by Byrne, moved to approve the W.A.T.E. • Enterprises, Inc. PUD General Plan of Development with the revisions recommended by the Planning Commission. Carried 5 — 0. City Council Minutes 05 -23 -00 Page 4 • C. Central Business District. 1. Adoption of Design Guidelines Community Director Danielson presented an overview of the proposed Design Guidelines for the Central Business District. Danielson noted that the Planning Commission voted unanimously to recommend that the City Council adopt the Design Guidelines as developed by BRW. Councilmember Byrne, seconded by Beaudet, moved to adopt the Planning Commission recommendations. Carried 5 — 0. 2. Ordinance to Amend Zoning Community Director Danielson explained the need for an ordinance amendment and resolution. Councilmember Turnquist, seconded by Swenson, moved to adopt an Ordinance Amending the Code of Ordinances of the City of Oak Park Heights • to Incorporate and Require Compliance with Design Guidelines. Roll call vote taken. Carried 5 — 0. D. Resolution in Support of a Liveable Communities Grant Application. Community Development Director Danielson requested approval of a grant application to the Met Council. Danielson reported that the Met Council is encouraging the City to apply for other grants for affordable housing. Councilmember Byrne, seconded by Beaudet, moved to adopt the Resolution in Support a Liveable Communities Grant Application. Roll call vote taken. Carried 5 -0. Councilmember Swenson, seconded by Byrne, moved to authorize staff to pursue of other livable communities grant opportunities. Carried 5 — 0. E. Party in the Park.. Administrative Assistant Kamper presented a memo outlining possible dates for Party in the Park and requested approval of Brekke Park as a location. Councilmember Byrne, seconded by Mayor Schaaf, moved to hold Party in the Park at Brekke Park on Sunday, August 13, 2000 from 1:00 to 3:00 p.m. Carried • 5 -0. City Council Minutes 05 -23 -00 Page 5 • F. Slow — Children at Play Sign. Councilmember Swenson, seconded by Beaudet, moved to direct the City's Public Works Department to install a sign reading "Slow — Children at Play" at the intersection of 53 Street and Oakgreen. Carried 5 — 0. Councilmember Swenson also noted that there are no street signs in the VSSA development. Pubic Works Director Johnson reported that street signs in that area are the responsibility of the developer. Swenson stated that due to concern over public safety, the street signs should be installed immediately. Mayor Schaaf directed staff to move as quickly as possible to ensure that street signs get installed as soon as possible. Attorney Vierling suggested that temporary signs could be installed if necessary. 8:00 Recess 8:10 Call to Order VII. Old Business A. Water Utility • 1. Water Well Bids Public Works Director Johnson recommended awarding the project to Traut Drilling. Johnson, City Engineer Postler, and Dan Barrett and Mark Janovec of Northern Environmental addressed questions and concerns regarding the location of the future well. City Administrator Melena presented a letter from the Minnesota Pollution Control Agency stating their belief that the City has enough information to make an informed decision with respect to this project. Andy Hanson from the Baytown Town Board addressed the Council to express concern that a new well in Oak Park Heights could draw the Baytown plume sideways. Councilmember Swenson, seconded by Byrne, moved to adopt the recommendations of City staff to award the project to Traut Drilling for a well to be drilled to the Jordan Aquifer on the northern well site on the Department of Corrections property adjacent to the Valley View Park entrance. Carried 4 —1, Beaudet opposed. • City Council Minutes 05 -23 -00 Page 6 • 2. Direction for Sentinel Well. Public Works Director Johnson recommended that the test boring at the central site be converted to a sentinel monitoring well. City Administrator Melena reported that the City will be required to either cap the central test well if it is not in use. Melena further reported that the cost for capping the well is approximately the same as the cost to convert it to a sentinel well. Councilmember Swenson, seconded by Turnquist, moved to direct staff to convert the existing test well at the central site to a sentinel monitoring well. Carried 5 — 0. B. Department of Revenue Meetings City Administrator Melena informed the Councilmembers of the Department of Revenue's Utility Tax Study meetings scheduled for Thursday, May 25, 2000 and Friday, June 30, 2000. C. Replacement of Heating and Air Conditioning Unit • Public Works Director Johnson recommended acceptance of a bid from Apollo Heating and Air Conditioning for the replacement of the broken heating and cooling unit servicing the administration section of City Hall. Councilmember Beaudet, seconded by Byrne, moved to accept City staff's recommendations for replacement of the broken heating and air conditioning unit. Carried 5 — 0. D. Summer Park Attendants. Public Works Director Johnson recommended hiring John Sortedahl and Earl Vielhaber as Summer Park Attendants beginning May 24, 2000. Councilmember Beaudet, seconded by Byrne, moved to accept City staff's recommendation for hiring Summer Park Attendants. Carried 5 — 0. E. Resolution Regarding Conduct of Councilmember David Beaudet. Mayor Schaaf, seconded by Councilmember Turnquist, moved to present a Resolution. Carried 5 — 0. • Councilmember Turnquist acted as Chairperson and Mayor Schaaf read the proposed Resolution. City Council Minutes 05 -23 -00 Page 7 • Councilmember Beaudet responded that all of the allegations in the Resolution are false. He further stated that the Resolution was a complete mischaracterization of his behavior. Councilmember Swenson, seconded by Byrne, moved to adopt the Resolution of the City Council of Oak Park Heights Regarding Conduct of Councilmember David Beaudet. Roll call vote was taken. Carried 4 — 0, Beaudet absent. VIII. Adjournment. Mayor Schaaf, seconded by Councilmember Swenson, moved to adjourn at 9:45 p.m. Carried 4 — 0, Beaudet absent. Respectfully submitted, 11 Ju ' e Johnson Administrative Secretary • CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING MINUTES, TUESDAY, MAY 9, 2000 7:00 P.M. AGENDA • Call to Order /Approval of Agenda: The meeting was called to order at 7:01 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Lammers, City Administrator Melena, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper and Administrative Secretary Johnson. I. Call to Order /Approval of Agenda: Administrator Melena added Data Practices Communication as item E under Old Business, Update on Development Agreement as item F under Old Business and Resolution Determining Findings of Fact and Denying Application of Twin City Federal National Bank Variance as item G under Old Business. Councilmember Swenson seconded by Byrne move to approve agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports A. B. A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District • 2. 3. Middle St. Croix Watershed District Valley Branch Watershed District E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported on the progress of the W.A.T.E. Enterprises development and zoning ordinance amendment request for the Central Business District. The next Planning Commission meeting is scheduled for Thursday, May 11, 2000 at 7:00 p.m. Parks Commission: City Development Director Danielson reported that the Parks Commission held a workshop at V.S.S.A. on May 2, 2000 at the Boutwell's Park Area and expect more finalized plans for that site in June. The next Parks Commission meeting is scheduled for May 15, 2000 at 6:30 p.m. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission is scheduled to meet the week of May 15, 2000. D. Water Management Organizations: Brown's Creek — Councilmember Turnquist reported that there was a meeting on May 1, 2000. • City Council Minutes 05 -09 -00 Page 2 Middle St. Croix — Councilmember Beaudet reported on the status of the • Bonding Bill. The next meeting will be May 11, 2000. Valley Branch Watershed District — Nothing to report. E. Other: Mayor Schaaf presented a Certificate of Recognition to Mr. George Vogt in appreciation of his service on the Planning Commission. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. David Hobrough, 5730 Newgate Avenue North, for participation in the City's recycling program on Thursday, May 4, 2000. B. Spring Clean Up Report. Administrative Assistant Kamper reported on the Spring Clean Up held on May 6, 2000. IV. Consent Agenda: A. Approve Bills & Investments • B. C. Approve City Council Minutes — April 25, 2000 Approve Board of Review Minutes — April 25, 2000 D. Receipt of MnDot Speed Zone for Highway 36. E. NSP Permit Re- Issuance Application for Slag Utilization SW -356. F. Parking Request for Driveway Setbacks for Kern Center/Kennedy Building. Councilmember Beaudet requested discussion regarding item D. Councilmember Turnquist, seconded by Swenson, moved to approve the Consent Agenda. Roll call vote was taken. Carried 5 -0. V. Public Hearings: A. No public hearings were held. VI. New Business: A. Stillwater Area High School Request for Ropes Course CUP Amendment. City Planner Richards reported on the recommendations of the Planning • Commission. City Council Minutes 05 -09 -00 Page 3 • Stillwater High School Principal John Bianchi, Ropes Course Coordinator Terry Lewis, Assistant Principal Mary Pat Cumming Juhl, Senior Counselor Eric Anderson, Student Kristopher Krager, and Superintendent Kathleen Macy addressed the Council to request an extension of the hours of use for the Ropes Course. School District Attorney Patrick Flynn also addressed the Council regarding this request. Karen Rheinberger, 5325 Monarda Avenue, Baytown Township: Stated opposition to extending the usage hours of the Ropes Course due to safety concerns and noise issues. Tom Edison, 5343 Monarda Avenue, Baytown Township: Requested that Council deny extension of the hours of the Ropes Course due to safety concerns, noise issues and privacy issues. Kent Grandlienard, 4477 Northrup Blvd.: Thanked the City for considering concerns of Baytown residents even though the Ropes Course is located in Oak Park Heights. Feels course is in a bad location. Councilmember Beaudet moved to accept the Planning Commission recommendations. The motion died for lack of a second. • Administrator Melena recommended extending the hours during the week, but limiting Saturdays to 6:00 p.m. and excluding Sundays and holidays. Mayor Schaaf, seconded by Councilmember Swenson, moved to modify the Ropes Course CUP to extend the hours of use Monday through Friday to 8:00 a.m. to 8:00 p.m. or dusk, whichever is earlier, Saturdays 8:00 a.m. to 6:00 p.m. or dusk, whichever is earlier. There will be no use on Sundays or holidays and the CUP will be reviewed yearly. Carried 4 -1, Beaudet opposed. Mayor Schaaf, seconded by Councilmember Turnquist, moved to agree that the school calendar is 12 months per year. Carried 4 -1, Beaudet opposed. 8:30 Recess 8:38 Call to Order VII. Old Business: Item D under Old Business was addressed out of order to accommodate the residents that were in attendance for that portion of the agenda. City Council Minutes 05 -09 -00 Page 4 ill D. Village Area Report on Village Area Open House - Administrator Melena gave a report on the Open House held at Cover Park on May 4, 2000. As a result of that Open House, City Staff recommended to the Council that the City have additional dialogue with the public to address questions and concerns. Staff also recommended accepting bids this Fall and starting the project next Spring. Request From Neighborhood for a Workshop - Mary McComber, 5728 Penfield Ave. N.: Stated questions and concerns of Village Area residents. At the request of Councilmember Turnquist, Ms. McComber agreed to prepare a list of questions and concerns prior to the workshop in order for the Council and City Staff to be prepared to address them. Councilmember Beaudet moved that a report on cost basis be done the way the report was done for the 1995 street reconstruction. The motion died for lack of a second. Councilmember Turnquist, seconded by Byrne moved to hold III Neighborhood workshops at 6:00 on Wednesday, May 24, 2000 and Monday, June 5, 2000 in Cover Park. Carried 5 -0. VI. New Business B. Glenbrook Lumber and Supply, Inc. Conditional Use Permit for Outdoor Storage. City Planner Richards reported that the Planning Commission voted to approve outside storage at its April 13, 2000 meeting. Administrator Melena provided clarification regarding the existing use of the property and related Staff's concerns regarding outdoor storage on the site. Gene Hager, President of Glenbrook Lumber, stated that he feels the site is already screened by Ryder and has temporarily moved out of the building due to pressure from this issue. Kevin LaCasse, owner of the property, stated that neighbors and other tenants have no problem with Glenbrook's operations, and that a fence on the property is not practical. Mr. LaCasse also requested that if a fence is required to screen the outside storage it should be only a small fence to • screen when driving by on Stagecoach. Cit Council Minutes 05 -09 -00 Page 5 • Councilmember Turnquist, seconded by Swenson, moved to accept the Planning Commission's recommendations. Councilmember Beaudet, seconded by Byrne, introduced a substitute motion to accept the Planning Commission recommendations with a change to item 1, amending the CUP to provide site delineation and screening on 40 feet of the east side from the northeast corner and 8 feet west from the northeast corner to complete the screening of the outdoor storage area from the public right away. With a change of tenants with outside storage, the fencing issue shall come back for City Council review. Carried 4 -1, Turnquist opposed. C. Appointment of Blue Ribbon Committee for Fire Protection Plan. Administrator Melena reported staff recommendation for analysis of fire protection by a Blue Ribbon Committee to consist of 5 members from Bayport and 6 from Oak Park Heights. Melena suggested Councilmember Turnquist as a Chairperson for the Committee and Councilmember Byrne as a member. City Council would appoint the remaining members. Councilmember Swenson, seconded by Schaaf, moved to appoint a Blue • Ribbon Committee for Fire Protection Plan and set a deadline of June 6 for committee member applications. Carried 5 -0. D. Annual Financial Report and Financial Analysis and Management Consideration. Dave Mol from the accounting firm of Tautges, Redpath & Co., Ltd. presented the December 31, 1999 Annual Financial Report and Financial Analysis and Management Consideration Report. Councilmember Beaudet, seconded by Turnquist, moved to accept the Financial Report. Carried 4 -0. VII. Old Business A. Color Selection for Light Fixtures. Councilmember Turnquist, seconded by Byrne, moved for selection of RAL -6005 for the light fixture color. Carried 3 -0 -1. Schaaf abstained. IP/ City Council Minutes 05 -09 -00 Page 6 B. Valley View Bridge. Public Works Director Johnson gave an update on the Valley View Bridge Project. Councilmember Byrne, seconded by Schaaf moved to open bids on June 7, 2000 and approve the plans. Carried 3 -1. Beaudet opposed. C. Water Well Update. Administrator Melena reported on the testing well and location for a new well. E. Data Practices Communication. Administrator Melena requested direction from Council on how to proceed. Melena suggested forwarding matter to attorneys and allowing them to deal with the terms. There was no objection from the Council. F. Development Agreement. Administrator Melena reported that both of the Development Agreements have now been executed and delivered to VSSA and that all the amendments the Council wanted have been included. • G. Resolution Determining Findings of Fact and Denying Application of Twin City Federal National Bank Variance. Mayor Schaaf, seconded by Councilmember Byrne, moved to accept the Resolution. Carried 4 -0. VIII. Adjournment. Councilmember Byrne, seconded by Turnquist, moved to adjourn at 10:06 p.m. Carried 4 -0. Respectfully submitted, I - 90/14 . 41A d v,/ J ie Johnson Administrative Secretary • CITY OF OAK PARK HEIGHTS 411/ BOARD OF REVIEW MEETING TUESDAY, APRIL 25, 2000 7:00 P.M. CALL TO ORDER: Mayor Schaaf called the Board of Review meeting to order at 7:02 p.m. Present: Councilmembers Byrne, Beaudet, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper, Police Chief Swanson and County Assessor Hovet. County Assessor, Hovet, presented an overview of the last meeting that was held on April 11, 2000 and the recommendations from his office: Annette Johnson, 5153 Oxboro Avenue, North. Recommendation was given for no change to her market value, due to there being no indication that her property value had been damaged at any time. William Casperson, 14331 57 Street, North. Additional water damage and draining problems were found. A recommendation was made to adjust his value down to $123,200.00. Doreen & Robert Wendt, 5775 Newgate Avenue, North. 110 If was found that his value should reflect that is one single building site, instead of two individual lots. A recommendation was made to adjust his value down to $284,200.00. Councilmember Byrne, seconded by Swenson moved to adopt a resolution adjusting values as indicated. Roll was taken. carried 5 — 0. Respectfully submitted, Kimberly Kamper Administrative Assistant KK/cab • CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, APRIL 25, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Byrne, Beaudet, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Administrative Assistant Kamper, Police Chief Swanson and City Planner, Richards. Call to Order /Approval of Agenda: Administrator Melena added to the agenda a memo on the Local Government Intern as item D under Old Business. Councilmember Swenson, seconded by Byrne move to approve the agenda as amended. Carried 5 - 0. Board of review held. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Planning Commissioner Dahlquist gave a short summary of the public hearings that were heard at the last meeting, April 13, 2000. B. Parks Commission: Community Development Director Danielson reported that a workshop was set up for May 2 for the Parks Commission to work on the design of the Boutwells' Park. Director Danielson reported that the Park Commission recommends that unified signage be adopted throughout the park system, as well as support a forest health grant. The spring park walk through is set for May 21'. The Garden Committee plant sale will be on May 20 9:00 a.m. to noon. Councilmember Beaudet also reminded everyone that the Garden Committee is making stepping stones for gardens on May 6 at 10:00 a.m. all are welcome to help. C. Cable Commission: Councilmember Turnquist reported that the • commission met on April 19, 2000. He reported that two other companies will be joining the market. City Council Minutes —04- 25 -00- 2 D. Water Management Organizations • Brown's Creek — Councilmember Turnq uist stated that Brown's Creek have renegotiated many contacts, due to low cash flow. Administrator Melena reported that concerns have been raised relating to the rules in regard to Menard's Pond. Middle St. Croix — Councilmember Beaudet reported that the next meeting will be held Thursday, May 11, 2000 at 7:00 p.m., at Bayport City Hall. A meeting was held with the Bonding Committee regarding the stormwater project. . Valley Branch Watershed District — No update provided. E. Other: No report given. III. Visitors/Public Comment: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. John Weiss, 5701 Perkins • Avenue North, for participation in the City's recycling program on Thursday, April 6, 2000. B. Martina Plaster, 5472 Statgecoach Trail North: Concerned about the Ryder Bus site and that they have moved in the neighborhood. Questions were asked regarding Conditional use permits compliance, heater block plugs, busses not backing buses into parking spots, and removal of additional fill on the property. Administrator Melena stated that all conditions have been met and several have been exceeded. All buses have internal heating plugs, back up alarms have been removed because there is no need for them under state law, the fill has been removed and a small forest has been planted of 114 trees. In addition, the projects of the turn lane and the retaining wall have begun and the City holds $65,000.00 to insure the projects are completed. . IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 11, 2000 (3) C. Approve Board of Review Minutes — April 11, 2000 (4) • D. Approve Resolution 00 -04 -_ A Resolution Regarding Grant Application to the Department of Natural Resources for Forest Health (5) City Council Minutes — 04- 25 -00- 3 E. Receive Annual Financial Report and Financial Analysis and • Management Consideration (City Audit) (6) F. Approve Arbor Day Proclamation (7) III G. Parks Commission Vacancy (8) H. Planning Commission Vacancy (9) I. Change Order No. 1 for Boutwell's Landing/VSSA Utility and Street Improvement Project (10) J. Approve Boulevard Tree Planting Quotes (11) K. Appointment of Park Maintenance Workers (12) L. Authorization to Contract with Northern Environmental for a Phase 1 Environmental Study — Center Business District (13) Councilmember Byrne pulled items G and 11 for discussion. Councilmember Beaudet pulled items E and I for discussion. Councilmember Turnquist, seconded by Swenson moved to approve the Consent Agenda minus Items G, H, E, and I. All other items approved. Roll vote was taken. Carried 5 — 0. E. Receive Annual Financial Report and Financial Analysis and Management Consideration (City Audit) (6) Councilmember Beaudet pulled item E. Councilmember Beaudet, seconded by Swenson moved to place this on the next agenda for further discussion and to have the auditor make a presentation. Carried 5 — 0. G. Parks Commission Vacancy (8) Councilmember Byrne reminded everyone of the opening on the Park Commission, May 31S applications can be obtained at City Hall. H. Planning Commission Vacancy (9) Councilmember Byrne reminded everyone of the opening on the Planning Commission, May 31S application can be obtained at City Hall. Councilmember Byrne, seconded by Beaudet moved to adopt items G and H. Carried 5 — 0. I. Change Order No. 1 for Boutwell's Landing/VSSA Utility and Street Improvement Project (10) Councilmember Beaudet brought up a concern regarding plans to change some of the asphalt to concrete. The concrete surface could be unfriendly to the River Hills neighborhood and the park area. He would like to see this walkway remain asphalt. Councilmember Turnquist, seconded by • Swenson moved to approve Change Order No. 1. Carried 3 — 2. Byrne and Beaudet opposed. City Council Minutes — 04- 25 -00- 4 Council moved to New Business due to timing. • V. New Business: A. C.B.D. Administrator Melena gave a summary of the project including the four development areas: Mixed use, Neo traditional, Residential, and Public Space. Community Development Director Danielson summarized reasons for the storm water system in the Public Space area. 1. Receipt of Engineering Study City Engineer Poster reviewed existing facilities around the site and highlighted the tentative utility layout and fees connected with the project. Mayor Schaaf reviewed the cost brake down, totaling $5.7 million. Councilmember Beaudet, seconded by Byrne gave a motion to accept the engineering study. Carried 5 — 0. 2. Receipt of Cost Estimates for Public Green Improvements Mayor Schaaf reported the cost to be around $2,750,000.00, this cost including trails, shelter buildings, tree plantings, lighting, benches, bike racks, concession shelters, and general engineering items. .11111 Councilmember Byrne, seconded by Swenson moved to approve the cost estimate. Carried 5 — 0. 3. Approve Resolution 00 -0 Authorization to Proceed on Negotiations for Land Acquisition Administrator Melena clarified that this acquisition is only for the land under the power lines. Councilmember Beaudet asked if a budget was in place for staff time being spent on this project and also is there funds set aside to acquire this land. Attorney Vierling stated that funds will be recouped from the project for staff time. It was stated that land acquisitions will be through bonding, and it should take less than a year to recoup moneys. Councilmember Turnquist, seconded by Schaaf moved to support the Resolution. Carried 4 —1. Beaudet opposed. B. Stillwater Area High School Request for Ropes Course CUP Amendment — Requested by Applicant to Table to May 9, 2000 (18) A request was made by the school district to delay this issue until the next meeting, May 9, 2000. Councilmember Turnquist, seconded by Byrne moved table this request till the May 9 meeting. Carried 5 — 0. City Council Minutes — 04- 25 -00- 5 C. Glenbrook Lumber and Supply, Inc. Conditional Use Permit for Outdoor Storage (20) A request was made to delay this issue until May 9, 2000, Council meeting. Councilmember Byrne, seconded by Swenson move to table till the May 9 meeting. Carried 5 — 0. D. WATE Enterprises PUD Concept Plan Review (21) Scott Richards gave presentation. He reported that the Planning Commission voted to approve the concept plan with the 9 conditions listed in the Planning report. Councilmember Swenson, seconded by Beaudet moved to approve the concept plan with the Planning Commission conditions Carried 5 — 0. VI. Public Hearings: A. Public Hearing to discuss the City hall Parking Lot in the City of Oak Park Heights (14) Mayor Schaaf give a brief overview of why the public hearing is taking • place and explained that it is not required under any City Ordinance. Staff Presentation: Traffic analysis was conducted and the results indicated that the traffic counts have gone down. The only issue being discussed tonight is if the entrance on the east side of the City Hall parking lot should continue the way it is or if it should be a two way entrance. Staff recommendation is to keep it the same, due to traffic counts being down. Concerns were brought up regarding illegal turns out of the parking lot. Larry Simonson, 14301 57 Street North: Had a problem with the way that some of the numbers worked out. He would like it to stay the way that it is. Underlying fear that this may become a artery to the downtown area if it is opened up. Tom Landgren, 5674 O'Brien: Gave concerns about children on the street and would like the entrance way closed all together. Pam Wicklund, 5643 O'Brien: Supports Tom's request to close the entrance. She feels that when Hwy 36 • is under construction people will use this as their own detour. City Council Minutes — 04- 25 -00- 6 Roger O'Connor, 5665 Oldfield Avenue North: • He had put a petition together last year, to no avail. Feels that safety issues are great and it should be closed off or put in a different place. Brenda Frazier, 14247 57 Street North: She stated that there is an increase in traffic, no matter what the counters say. She feels it should only be used for emergency vehicles only. Ms. Peck, 14269 57t Street: She feels that the speed limit needs to be lowered or a sign put up saying "Children at Play ", for the safety of the children. Mike Dulquist, 14150 54t Street North: Has found that the counts showed a reduction, he has noticed a reduction in traffic on his street. Stated it must be looked at as a whole, it may be a cause and effect relationship, but you must look at the whole. Recommend to leave as it is, but increase enforcement. Sally Knutson, 14315 56t Street North: For leaving it open, it is a good short cut but does not break the law. Don Steinmetz, 5835 Oldfield Avenue North: • Feels that this is a good opening, but enforce speed limit. Recommends closing Oldfield on the North end. Mary Huss, 14231 57t Street North: Feels that everyone should be a good neighbor, this street is being used as a short cut for people coming from Bayport and Lakeland to get to Oakgreen. Scott Anderson, 14250 55t Street North: Would like to see the street with parking on one side and a place for children on the other side, he feels the street is too narrow. Pam Wicklund,. 5643 O'Brien: Does not want parking on one side of the street. Brian DeRosier, 14588 57 Street North: Is in favor of closing the street, due to the fact that it has become a short cut. He feels its use will increase as a short cut in the future. Phil B., 14583 54t Street North: Considered counts with his own analysis and found that the back of the . mall entrance should have been measured and feels somehow the non- residential traffic should be cut off. City Council Minutes — 04- 25 -00- 7 • Kristen Knutson, 14315 56 Street North: In favor of keeping it open for convenience, but children safety is an issue. Teri & Brent Curtis, 14174 53` Street: Feels the parking lot is being used as a through -way. She would like it to stay the same Bill Casperson, 14331 57 Street: Would like to see this entrance be a two way. Jim Slavik, 14201 57 Street North: Would not even consider a two -way street, in favor of leaving it the way it is. Stated agreement was made for a one -way and should not even go near a two -way. Larry Simonson, 14301 57 Street North: Could we put up a sign or make this residential traffic only. Steve Porwoll, 14436 57 Street North: Stated, if a sign saves 10 %, lets do that. • Roger Thomas, 14190 57 Street North: Was not for project in the beginning, but will stay with it the way it is, does not want it to be a two -way. Art Soli, 14566 57 Street North: Stated, its a nice community, don't foul it up. Leave it the way it is. Councilmember Swenson, seconded by Byrne moved to close Public Hearings. Carried 5 — 0. Councilmember Swenson, seconded by Byrne moved to leave the parking lot as it stands right now. Councilmember Swenson called for a vote. Carried 5 — 0. VII. New Business: Continued D. TCF (19) 1. Request for Rezoning 2. Request for Subdivision 3. Request for Variance 4. Site Plan Review City Council Minutes — 04- 25 -00- 8 • City Planner Richards gave information regarding all issues of the request. Planning Commissions recommendation is to not approve the variance request. TCF would like a one -way traffic flow which requires a variance. The Planning Commission states that if the land area was increased this variance would not be needed. This recommendation is granted with the 15 conditions that are listed in the Planning Commission report. Mr. Ercula, representing TCF, gave a overview where they stand. Councilmember Beaudet, seconded by Turnquist moved to accept the Planning Commissions recommendations and deny of the variance, rezoning, and preliminary Plat and site plan. Denied 4 —1. Schaaf in favor. VIII. Old Business; A. Water Utilities Report/Update (22) Administrator Melena gave a summary about the meeting that was held between city staff and technical staff from the state, county and airports commission. Councilmember Beaudet moved to hold a workshop with MN Department 1111 of Health and MPCA. No second, motion failed. B. Signage Subcommittee meeting Summary and Park Commission Recommendations for Purchase of — (23) Community Development Director Danielson gave the Parks Committees recommendation regarding signage. The recommendations were to go with a model designed by Open Woods Studios, there are wooden signs. The signs were discussed and examples were shown. Also shown were trail signage, with the recommendation to use the name "Trail System ". Prices were given, a little over $14,000.00. Location for Gateway signage needs to be determined. 1. City Parks Signage. Mayor Schaaf, seconded by Byrne moved to go with the designs recommendation and for the $14,000.00 to come out of the Park Dedication fund. Councilmember feels that is money should not come out of the Park Recreation and Development fund. Carried 4 — 1. Beaudet opposed. 2. Gateway Signage. • Discussion was held and no action was taken. City Council Minutes — 04- 25 -00- 9 C. No parking Zone Osman Avenue for 57 Street to 58 Street (24) Councilmember Swenson, seconded by Byrne made the recommendation to allow no parking on the west side of Osman Avenue North from 58 Street to 57 Street North, continuing 50 feet beyond the curb on the South side of 57 Street. By the way of Resolution. Roll Call vote was taken. Carried 5 — 0. D. Local Government Intern. Administrator Melena gave an overview of the position and recommended Scott Johnson for the internship. Councilmember Byrne, seconded by Swenson moved to appoint Scott Johnson as a local government intern.. Carried 5 -0. IX. Adjournment: Information on Village: An Open House will be held next Thursday, May 4t at Cover Park, from 2:00 p.m. to 7:00 p.m. Information will be provided related to the village area street reconstruction program. • Councilmember Swenson, seconded by Schaaf moved to adjourn at 10:45 p.m. Carried 5 — 0. Respectfully Submitted, { Kimberly Kamper Administrative Assistant KK/cab • CITY OF OAK PARK HEIGHTS BOARD OF REVIEW MEETING TUESDAY, APRIL 11, 2000 7:00 P.M. CALL TO ORDER: Mayor Schaaf called the Board of Review meeting to order at 7:03 p.m. Present: Councilmembers Byrne, Beaudet, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson and Administrative Assistant Kamper. Washington County Staff Present: County Assessor Scott Hovet, Appraiser Mike Henderson, and Chief Assessment Technician Becky Radke. County Assessor gave a overview of the 2000 Assessment of Oak Park Heights. Annette Johnson, 5153 Oxboro Avenue, North. Mrs. Johnson asked if the residential maintenance of the private road of Oxboro Avenue was recognized in the valuation or the levying of property taxes. Assessor Hovet answered, yes. Mrs. Johnson stated a concern about medical residences that have moved into the neighborhood. Neighbors have concerns about the devaluation of their property and destruction of their private road, due to high traffic. William Casperson, 14331 57 Street, North. Mr. Casperson had concerns regarding the increase rate of his property value. He felt that his valuation was too high and was increasing even though no • improvements have been made. County Assessor Hovet stated that a re- valuation could be done and a report will be prepared. Doreen & Robert Wendt, 5775 Newgate Avenue, North. Mr. Wendt was under the understanding that he would be saving around $500.00 in lot tax by homesteading his two lots, but he actually only saved $70.00. He also stated that the property appraisal was $50,000.00 higher than what he had paid. County Assessor Hovet stated he would look into this issue and get back to the board. Mayor Schaaf gave his suggestions regarding the format of the estimated property tax form. Assessor Hovet explained the reasoning for the format of the form. County Assessor gave a quick update about Public Power Plants, regarding taxation. Mayor Schaaf asked County Assessor Hovet, about Fiscal Disparities. ADJOURNMENT: Mayor Schaaf adjourned the Board of Review meeting at 7:55 p.m. Respectfully submitted, v 4 r • Kimberly Kamper Administrative Assistant KK/cab CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, APRIL 11, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:03 p.m. by Mayor Schaaf. Present: Councilmembers Byrne, Beaudet, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson and Administrative Assistant Kamper. Call to Order /Approval of Agenda: Councilmember Beaudet added Staff Report on Meeting Schedule Update for the Village Area as item 3 under Other Liaison/Staff reports. Councilmember Turnquist added Workshop Schedule as item 4 under other Liaison/Staff Reports. Councilmember Turnquist, seconded by Swenson, move to approve the agenda as amended. Carried 5 - 0. Board of Review held and continued to April 25, 2000. II. Department /Council Liaison Reports A. Planing Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations 1. Correspondence from Carnelian Marine Watershed District 2. Brown's Creek Watershed District 3. Middle St. Croix Watershed District 4. Valley Branch Watershed District E. Other Liaison/Staff Reports 1. League of Minnesota Cities Policy Committees 2. League of Minnesota Cities Annual conference 3. Staff update on Meeting Schedule Update for the Village Area 4. Workshop Schedule 5. Update on Direct Deposit Planning Commission: Planning Commissioner Dahlquist announced the next meeting will be held April 13, 2000 at 7:00 p.m. There are 6 Public Hearings scheduled at that time. Mayor Schaaf brought up the suggestion of having a trained alternate member to fill any vacancy for voting purposes. Commissioner Dahlquist felt it was not a long standing issue. Parks Commission: Community Development Director Danielson reported that the Parks Commission is scheduled to meet on Monday, April 17, 2000 at 6:30 p.m. Prior to that meeting at 5:30 p.m. on April 17, 2000 the Parks Commission • will have a walk through at Boutwell's Park Area. Director Danielson also City Council Minutes — 04- 11 -00- 2 announced that there will be a vacancy coming up on the Parks Commission, due • to end of Ms. Berger's end of term. Cable Commission: Councilmember Turnquist stated that there were not updates, no meeting was held. A. Water Management Organizations: Correspondence from Carnelian Marine Watershed District — Correspondence was received asking for a delay. Brown's Creek — Councilmember Turnquist stated that the meeting was postponed until next week, April 17, 2000. The county has adopted the report that the staff has put out, deciding to go ahead with the combination of all of the watersheds by July 1, 2001, with a vote of 4 - 1. Middle St. Croix — Councilmember Beaudet reported that the next meeting will be held Thursday, May 11, 2000 at Bayport City Hall. Valley Branch Watershed District — No update provided. Other: • League of Minnesota Cities Policy Committees — A correspondence was received stating that they are looking for policy committee members. League of Minnesota Cities Annual Conference — Administrator Melena stated that reservations for 5 have been made, if anyone is not going to attend please let him know. There will also be a guided tour of the Munsinger's Gardens in St. Cloud. Staff update on Meeting Schedule Update for the Village Area — Administrator Melena stated that the engineering information has not been completed, but when that does come in a meeting will be scheduled. Workshop Schedule — Councilmember Swenson, seconded by Schaaf approved that the time for Council Worksessions will be 3:00 p.m. to 6:00 p.m. during daylight saving time, starting next week. Approved 5 — 0. Update on Direct Deposit — Memo was received from payroll accountant and Direct Deposit is expected to be ready for May 1, 2000. . City Council Minutes — 04- 11 -00- 3 III. Visitors/Public Comment: • A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. Earl Ludowese, 5435 Oak Green Avenue, North for participation in the City's recycling program on Thursday, April 6, 2000. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 28, 2000 C. 57 Street Extension Transfer D. Carriage Home, Inc. C.U.P. E. Receipt of Correspondence Concerning MGM Closing F. Oak Park Heights Participation in the Long lake Water Quality Improvement Project Councilmember Beaudet pulled item C for discussion. Councilmember Turnquist, seconded by Swenson moved to approve the Consent agenda minus Item C. All other items approved. Roll call vote was taken. Carried 5 — 0. ID C. 57` Street Extension Transfer . Councilmember Beaudet pulled item C. Councilmember Turnquist, seconded by Schaaf move to approve 57 Street Extension Transfer. Carried 4 —1 Beaudet opposed. V. Public Hearings: A. Reminder of April 25, 2000 Public Hearing to discuss City Hall Parking Access in the City of Oak Park Heights. Notices will be sent, and public notification signs will be posted. VI. New Business: A. Appointment of Administrative Secretary/Deputy Clerk. Administrator Melena stated that 37 applicants were interviewed, there were 10 second interview, which were narrowed down to 2 applicants. The recommendation was given for Julie Johnson to be appointed to Administrative Secretary/Deputy Clerk at the salary of $30,000.00 per year, with a step adjustment being made after a 6 month period and her performance review. The start date will be May 1, 2000. III City Council Minutes — 04- 11 -00- 4 Councilmember Swenson, seconded by Byrne moved for the appointment of • Julie Johnson as Administrative Secretary/Deputy Clerk of the City of Oak Park Heights. Carried 5 — 0. A. Goal Setting. Administrator Melena explained the goal setting process and the descriptions of the goals. Mayor Schaaf made a suggestion to add complete the trail system. Suggestion was discussed and no change was made. Councilmember Byrne suggested making a change regarding the goal on Boutwell Park, to delete the word "new ". The suggestion was discussed and the change was approved. Councilmember Byrne, seconded by Turnquist moved to approve the 10 goals for 2000 -2001 and the Strategic Goals for 2010, with changes. Carried 4 —1. Councilmember Beaudet opposed. VII. Old Business; A. City Hall Entrance Sign Proposals (11). Administrator Melena gave an update regarding the cost of the sign and • material. The location of the sign was discussed. A motion was made by Councilmember Beaudet to keep current sign and raise it and also add two new signs on Hwy 36, there was no second. Mayor Schaaf, seconded by Byrne moved to authorize staff to proceed ahead and to place the sign on the northeast corner of Oak Park Boulevard. Carried 4 — 1. Councilmember Beaudet opposed. B. NSP Park Trail Communication (12). Administrator Melena gave an update that NSP would like to move ahead on the trail yet this year. Correspondence regarding the NSP plan was received. The trail could begin within the next 30 to 45 days. C. Report on Bridge Meeting. A meeting was held with MnDot on April 4, 2000. Administrator Melena gave an update regarding how many areas of the proposal fell short: the project stops short of Osgood, does not address frontage road connection to 95, a park and ride in on the Calthorpe property, it does not address the Osgood or Oakgreen interchanges, and has a park and ride in the northwest corner of Osgood and 36. MnDot indicated that the intersections of Osgood City Council Minutes — 04- 11 -00- 5 and Oakgreen are being put into a plan for construction in the year 2007 and • budgeted for 2007. A discussion was held. D. V.S.S.A. development Agreement Update (13). Councilmember Beaudet asked when the amendments to the development agreement would be completed. Administrator Melena explained that VSSA has indicated that they are no longer interested in having a minor subdivison. The revisions are being drafted. Administrator Melena also explained the financial aspects regarding this issue. VIII. Adjournment: Councilmember Turnquist, seconded by Byrne moved to adjourn at 8:50 p.m. Carried 5 — 0. Respectfully Submitted, Kimberly Kamper Administrative Assistant • KK/cab • CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, MARCH 28, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson and Administrative Assistant Kamper. Absent: Councilmember Byrne. Call to Order /Approval of Agenda: Councilmember Swenson moved to pull Old Business, item C, V.S.S.A. Development Agreement Update, from the agenda due to lack of information, seconded by Turnquist. Carried 3 - 1. Councilmember Beaudet opposed. Councilmember Turnquist, seconded by Swenson, move to approve agenda as amended. Carried 4 - 0. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Community Development Director Danielson indicated up coming Public Hearings regarding Variances, Plan Unit Development Applications and Conditional Use Permit Applications. The next Planning Commission meeting is scheduled to meet on Thursday, April 13, 2000 at 7:00 p.m. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission is scheduled to meet on Monday, April 17, 2000 at 6:30 p.m. Prior to that meeting at 5:30 p.m. on April 17, 2000 the Parks Commission will have a walk through at Boutwell's Park Area. C. Cable Commission: Councilmember Turnquist provided updates that took place at the last Cable Commissions meeting. D. Water Management Organizations Brown's Creek — Councilmember Turnquist reported that there was a • discussion regarding the request for BCWD to levy the money for the City Council Minutes — 03- 28 -00- 2 Long Lake project. They are talking more favorably at this point. • Correspondence was received from the watershed on options for funding the Oak Park Heights portion of the Trout Stream Mitigation Project. Middle St. Croix — Councilmember Beaudet provided an update and information on the Bonding Bill. Valley Branch Watershed District — Councilmember Turnquist reported that there is some discussion of trading of land between the Valley Branch and Brown's Creek Watersheds. E. Other: Mayor Schaaf gave a final reminder of the Goal Setting Session for March 31. The public invited. Administrator Melena gave notification of the State of the City address, Eggs & Issues Breakfast, for the Stillwater Chamber of Commerce at the Old Historic Courthouse on Wednesday, Aprils, 2000 at 8:00 a.m. A presentation of the Goal Setting Session could be presented at the meeting. Administrator Melena gave an update regarding the City of Oak Park Heights /City of Bayport Strategic Planning meeting, 6 major issues were • discussed; NSP cooling towers, city water request, funding for Storm Sewer Project, Bayport 2000 Capital Equipment program, Oak Park Heights fire substation, and reporting procedures for the Fire Department. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Ms. Barbara Anderson, 5680 Penfield Ave. N. for participation in the City's recycling program on Thursday, March 9, 2000. An explanation on the recycling award procedures was given. Administrative Assistant Kamper recommended awarding a $25.00 check to Mr. Scott Parker, 5672 Novak Ave. N., for participating on Thursday, March 23, 2000. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 14, 2000 C. Approve City Council Minutes — February 22, 2000 with changes D. Approve Participation in Project Impact E. Approve Membership to Stillwater Area Chamber of Commerce • City Council Minutes — 03- 28 -00- 3 F. Approval of Amendment #2 for Renewal of Employee Medical and Dental • Benefit Plan G. Acceptance of Met Council Grant of $11,250 for CBD H. Final Approval of Americlnn Motel and Suites Development Agreement I. Approval of Spring Clean-up on Saturday May 6, 2000 J. Approval of 501.C3 Bonds for V.S.S.A. K. Approval of Fee Schedule L. Approval of Traffic Counters Request to pull item H. Councilmember Beaudet pulled items B, I, K, L. Councilmember Swenson, seconded by Beaudet moved to approve the Consent agenda minus Items B, H, I, K, L. All other items approved. Roll call vote was taken. Carried 4 - 0. B. Approve City Council Minutes — March 14, 2000. Councilmember Beaudet pulled item B. Discussed correction indicated in Administrative Assistant Kamper's memo to clarify action taken in regard to MGM liquor violation and penalty of a $1000 fine and a five day suspension. Councilmember Beaudet, seconded by Turnquist to amend the • March 14, 2000 minutes. Carried 4 — 0. Councilmember Beaudet, seconded by Swenson to approve the March 14, 2000 amended minutes. Carried 4 — 0. H. Final Approval of Americlnn Motel and Suites Development Agreement. Mayor Schaaf reported item H as being pulled. Attorney Vierling reported on the impact and agreements of the remaining parcels of land. Councilmember Beaudet requested clarification regarding the adoption of a Planning Report. Attorney Vierling discussed that the Development Agreement, included the approvals of the Planners Recommendations. Community Development Director Danielson addressed the question of traffic access. Councilmember Swenson, seconded by Schaaf moved to approve the Development Agreement of the Americlnn. Carried 3 — 1. Councilmember Beaudet opposed. I. Approval of Spring Clean -up on Saturday, May 6, 2000. Councilmember Beaudet pulled item I. Councilmember Turnquist, seconded by Swenson moved to approved the Spring Clean-up to be on Saturday, May 6, 2000. Carried 4 — 0. • City Council Minutes — 03- 28 -00- 4 • K. Approval of Fee Schedule. Councilmember Beaudet pulled item K, he stated that he would like the variance for Single Family Variance to remain the same, at $150 and the variance for Industrial /Commercial remain the same, at the $300 fee. Topic was discussed. Councilmember Turnquist, seconded by Swenson moved to adopt the recommended Fee Schedule. Carried 4 — 0. L. Approval of Traffic Counters. Councilmember Beaudet pulled item L. Traffic counters were discussed. Councilmember Swenson, seconded by Turnquist move to improve the traffic counters. Carried 4 — 0. V. Public Hearings: A. No public Hearings were held. VI. New Business: A. Approval of Annual CPI Adjustment and Memorandum of Agreement with Superior Services. • Administrator Melena discussed the Superior Waste contract clause allowing an annual adjustment based on 75% of the percent increase of decrease in the private transportation consumer price index (CPI), if requested. This year's increase, based on the CPI for Minneapolis /St. Paul, is 4.4 %, 75% of that which would render an increase of 3.3% effective July 1, 2000. There has been a request for increase. He also recommended a one time short term adjustment of 2% due to fuel costs. Construction debris was defined. His recommendation was to approve a 3.3 + 2 = 5.3% adjustment effective July 1, 2000, in exchange for documentation to clarify items covered under collections. A discussion was held regarding construction materials. Councilmember Swenson, seconded by Turnquist moved to approve the CPI and fuel cost adjustment of 5.3% and Memorandum of Agreement. Carried 3 — 1. Councilmember Beaudet opposed. B. Receipt of the TH 36 TEC Group Year 2020 Traffic Forecasts. Traffic Forecast correspondence was received. Councilmember Beaudet, seconded by Turnquist moved receipt of the Traffic Forecast. Carried 4 — 0. • City Council Minutes — 03- 28 -00- 5 110 VII. Old Business; A. Street Lighting. 1. Adopt Resolution #00 -03- 1 Mayor Schaaf presented the resolution regarding light placement and types. Administrator Melena discussed the resolution in regard to pricing information and recommendation request. Mayor Schaaf, seconded by Swenson moved the Resolution approving the hatbox fixture and round poles as the design standard. Roll call vote taken. Carried 4 — 0. 2. Authorize staff to obtain a Proposal from Springsted Administrator Melena discussed obtaining an analysis regarding ownership and operation of the street light system. Funding was discussed. Councilmember Swenson, seconded by Schaaf moved to direct staff to • obtain proposals from Springsted and Bonestroo and the firm used by the City of Oakdale. Carried 4 — 0. 3. Authorization to complete lighting on Oak Park Boulevard Administrator Melena presented lighting information. A discussion was held. Councilmember Swenson, seconded by Schaaf moved the approval to complete lighting on Oak Park Boulevard with the hatbox style fixtures. Carried 3 — 1. Councilmember Beaudet opposed. 4. Direction to City Engineer to move ahead with lights on 58 Street Administrator Melena discussed and recommended putting up the street lights on 58 Street. Councilmember Turnquist, seconded by Swenson moved to approve installation of the lights for 58 Street. Carried 4 — 0. • City Council Minutes — 03- 28 -00- 6 . 5. Street light color Councilmember Swenson, seconded by Turnquist moved to approve Hartford green as the color for street lights. Carried 4 — 0. B. Approve Resolution 00-03- C ommitting up to $30,000 to Long Lake Water Quality Improvement Project. Administrator Melena clarified the question of whether consulting engineers felt comfortable with the numbers, the engineers concurred. Councilmember Beaudet, seconded by Turnquist moved to approve the Resolution committing up to $30,000 to the Long Lake Water Quality improvement project. Roll call vote taken. Carried 4 — 0. C. V.S.S.A. development Agreement Update. Item pulled. VIII. Adjournment: Councilmember Turnquist, seconded by Swenson moved to adjourn at 8:15 p.m. Carried 4 — 0. Respectfully Submitted, Kimberly Kamper Administrative Assistant KK/cab • CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, FEBRUARY 22, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, B Swenson and Turn quist. Staff present: City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Finance Director Hoist, Administrative Assistant Kamper and Administrative Secretary Kellogg. Absent: Administrator Melena and Cit Planner Richards. I. Call to Order /Approval of Agenda: Councilmember Byrne, seconded by Swenson, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valle Branch Watershed District E. Other Liaison /Staff Reports III A. Planning Commission: Planning Commissioner Wasescha reported that the Planning Commission met on Thursda Februar 10, 2000 at 7:00 p.m. during which they continued the Public Hearing on the NSP CUP request and recommended approval of the VSSA PUD /Subdivision request. The next Planning Commission meeting is scheduled for Thursday, March 9, 2000 at 7:00 p.m. during which they will discuss the Stillwater Area High School Ropes Course. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission is scheduled to meet on Monda February 28, 2000 at 6:30 p.m. to discuss the VSSA preliminary park plans. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission met last week and elected their new officers for this year. D. Water Management Organizations Brown's Creek - Nothing to report. Middle St. Croix - Councilmember Beaudet reported that the next meeting is scheduled for Thursda March 9, 2000 at 7:00 p.m. at Bayport City Hall. III City Council Minutes — 02- 22 -00- 2 • Branch Watershed District — Nothing t Valley Branc g report. p E. Other: None. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Phil and Cind Beck, 14153 54t Street North, for participating in the City's rec program on Thursda Februar 17, 2000. B. Mark Powell, 5698 Stagecoach Trail. Mr. Powell addressed the Council and stated that he had received a letter from the Cit regarding the plans for his neighborhood. He said that some of the residents had a meeting and decided that they do not want sidewalks and curbs in their neighborhood and the feel that the mone could be better spent on something else. He also stated that the felt that the Cit should have notified them prior to having the Engineering stud done. Terr Poirer, 5636 Perkins Ave. N. Mr. Poirer stated that he feels there is no room for • sidewalks and curbs on his street. The property just to the north of his is in bad shape and he wishes something could be done about it. He also stated that he did not like the term "lower Oak Park Heights" to describe his neighborhood. Susan Hamzawala, 5855 Peller Ave. N. Ms. Hamzawala stated that she did not feel that her neighborhood needed to be upgraded and that they don't want this. The Cit should have notified them prior to planning an upgrades. IV. Consent Agenda: A. Approve Bills & Investments. B. Approve Cit Council Minutes — Februar 8, 2000. C. Approve Resolution 00 -02 -17 A Resolution Granting the Application of Whitetails Unlimited Metro Chapter to Conduct a One -Day Raffle at the VFW Club #323 on March 18, 2000. D. Approve Eller Media Proposed Settlement Agreement. E. Receipt of Correspondence to Met Council regarding Planning Assistance Grant. F. Approval of A -Taxi License for 2000. Councilmember Beaudet, seconded by Swenson, moved to approve the Consent Agenda. Roll call vote was taken. Carried 5 - 0. • City Council Minutes — 02- 22 -00- 3 �. Public Hearings: No Public Hearings were held. VI. New Business: A. Receipt of Correspondence from NSP Regarding Re- Permitting for Slag Pit. Correspondence was received by Council. B. Approve Resolution No. 00 - 02-/ IA Resolution Supporting a Ramsey and Washington County Joint Public Safety Training Facility and Supporting State of Minnesota Legislation to Provide Financial Assistance for the Construction of the Joint Facility. Councilmember Turnquist, seconded by Byrne, moved to approve the Resolution. Roll call vote was taken. Carried 5 — 0. C. VSSA PUD Amendment /Minor Subdivision Request. Cindy Sherman, Northwest Associated Consultants, stated that the Planning Commission 411 has reviewed this request and is recommending approval. Councilmember Turnquist, seconded by Swenson, moved to approve the VSSA PUD Amendment /Minor Subdivision Request. Motion Carried 5 — 0. Dan Lindh, Valle Senior Service Alliance, addressed Council regarding the proposed sidewalks on the west side of Norwich Circle. He stated that the residents were concerned about the aesthetics and did not want to have sidewalks put in. He requested that the Council should decide on sidewalks after the landscaping and construction is completed in the area. In the event that the Council wants sidewalks VSSA will put sidewalks in and if the Council does not want sidewalks VS SA will put the money towards additional features in the park or other items on the site. Councilmembers Turnquist and Swenson, moved and seconded to approve Planning Commission recommendations with the change of adding Council approval of specifications and location of sidewalks to condition #7. D. Discussion of and Authorization to Direct Staff to Send a Letter to Congressman Luther's Office in Support of Retail Services at the Postal Site. Councilmember Beaudet, seconded by Mayor Schaaf, moved to direct the City • Administrator to send the letter. Motion carried 5 — 0. Cit Council Minutes — 02- 22 -00- 4 • E. Receipt of Memo Re: Boutwell's Landing Project Fund and Authorization to Request Funds. Finance Director Holst gave an update on the status of receiving funds from VSSA in a timely manner. Cit Attorney Vierling recommended amending the PUD Amendment /Subdivision Request to require an advance escrow. Councilmember B seconded b Swenson, moved to amend the PUD Amendment /Minor Subdivision Request to require an advance escrow in the amount of $100,000.00. Motion carried 5 — 0. VII. Old Business: A. Authorization to Proceed with Well #3. 1) Approval of Resolution 00-02-P Authorizing and Directing the City Administrator and Director of public Works to Begin Negotiations with the Department of Corrections to Acquire an Easement for Municipal Well Construction. 2) Authorization to conduct surveys of the well sites. • 3) Authorization for City Attorney and Public Works Director to process easement agreement for Well #3. 4) Approve draft plans and specs for Well #3 drilling and authorization to go out for bid. 5) Authorization for City Engineer to obtain quotes for test drill for Well #3. 6) Authorization for City Engineer to prepare plans and specifications for Well House #3. 7) Authorization for the sampling of Jordan aquifer wells which are near or within the well head protection area for the proposed well field (not to exceed $5,000). Public Works Director Johnson gave a presentation on the proposed site and the need for Well #3. Councilmember Beaudet stated that he felt the proposed site was too close to the contamination and that the City should be looking further to the West, such as in the Kern Center. Councilmember Byrne stated that the Kern Center has not been considered a possible site for quite a while and that there is also the possibility of contamination in that area. Councilmember Turnquist, seconded b Swenson, moved to approve the Resolution and give authorization to conduct surveys of the well sites (Items 1 and 2). Roll call vote was taken. Motion carried 4 — 1. Councilmember Beaudet opposed. Mayor Schaaf, seconded by Councilmember B moved to approve the remaining issues • (Items 3 through 7). Motion carried 4 — 1. Councilmember Beaudet opposed. City Council Minutes — 02- 22 -00- 5 • B. Authorization to proceed with loopinw of the water main from Oakgreen to Stagecoach. 1) Authorization to conduct survey of the looping system. 2) Authorization for City Engineer to prepare plans and specifications for looping system. 3) Authorization for City Attorney, Public Works Director and City Engineer to process easement agreements for the looping system. Public Works Director Johnson gave a presentation on the proposed looping of the water main. Councilmember Swenson, seconded by B moved to direct staff only to send a letter to the Correctional Facility informing them of our plans. Motion carried 5 — 0. C. Authorization for City Engineer to prepare plans and specifications to upgrade the water utility control system. Councilmember Turnquist, seconded by Byrne, moved to authorize the City Engineer to prepare plans and specifications to upgrade the water utility control system.. Motion carried 5 — 0. D. Authorization for Northern Environmental to upgrade well head protection plan to include the proposed well field. • Councilmember Swenson, seconded b Turnquist, moved to authorize Northern Environmental to upgrade the well head protection plan to include the proposed well field and direct Cit Attorney Vierling to draft a memo regarding regulations. Motion carried 5 — 0. E. Utility Rate Study. 1) Acceptance of Springsted Report. 2) Acceptance of staff recommendations for increases effective April 1, 2000. Councilmember Turnquist, seconded by Swenson, moved to accept the Springsted Report. Motion carried 5 — 0. Finance Director Holst gave an update on staff recommendations regarding utilit increases. Sue LeMieux, Springsted, gave a presentation on the proposed increases. Councilmember Swenson, seconded b B moved to accept staff recommendations for utility rate increases effective April 1, 2000 by Resolution. Roll call vote was taken. Motion carried 4 — 1. Councilmember Beaudet opposed. • Cit Council Minutes — 02- 22 -00- 6 • P. Video Tape Retention Policy. Councilmember Turnquist, seconded b Swenson, moved to set 60 days as the timeframe for keeping City Council Meeting tapes. Policy to be b Resolution. Roll call vote was taken. Motion carried 5 — 0. G. City Hall Parking Lot. 1) Reset Public Hearing for April 25, 2000 at 7:00 p.m. 2) Authorize staff to contract with Bonestroo to conduct a follow -up traffic study. Councilmember Swenson, seconded b B moved to reset the Public Hearing for April 25, 2000 at 7:00 p.m. Motion carried 5 — 0. Councilmember Swenson, seconded b B moved to authorize staff to contract with Bonestroo to conduct a follow -up traffic study. Motion carried 4 —1. Councilmember Beaudet opposed. H. BRW —CBD. • 1) Authorization to Contract with BRW for Design Services. 2) Authorization for BRW, Inc. to Assist the Cit of Oak Park Heights in the Review and Evaluation of CBD Development Proposals. Councilmember B seconded b Ma Schaaf, moved to approve authorization to contract with BRW for design services. Motion carried 4 - 1. Councilmember Beaudet opposed. Councilmember Byrne, seconded b Swenson, moved to approve authorization for BRW to assist the Cit of Oak Park Heights in the review and evaluation of CBD Development Proposals. Motion carried 4 — 1. Councilmember Beaudet opposed. H. Resolution Supporting the delay of the North Water Unit until Year 2003. Councilmember Beaudet gave an update on the Washington Count Water Governance Study. Councilmember Beaudet, seconded by Turnquist, moved to approve a Resolution Supporting the Delay of the North Water Unit until Year 2000. This Resolution will include answers to the funding issue, representation issue and request that the rules be developed within 6 months. Cit Attorne Vierling directed to draft Resolution. Roll call vote was taken. Carried 5 — 0. • City Council Minutes — 02- 22 -00- 7 • IX. Adjournment: Councilmember Swenson, seconded by B moved to adjourn at 9:22 p.m. Motion carried 5 — 0. Respectfully submitted, Kimberl Kamper Administrative Assistant • • CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, JANUARY 25, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:01 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, Cit Engineer Postler, Communit Development Director Danielson, Planner Licht and Administrative Assistant Kamper. Absent: City Planner Richards and Administrative Secretary Kellogg. Call to Order /Approval of Agenda: Administrator Melena added Oppidan Lighting as Item B under Old Business. Councilmember Swenson, seconded b B moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valle Branch Watershed District • E. Other Liaison/Staff Reports A. Planning Commission: Communit Development Director Danielson reported that the Planning Commission met on Thursday, Januar 20, 2000 at 7:00 p.m. The Public Hearing for NSP was continued to the Februar meeting. The Planning Commission did review the Post Office site plan. The next Planning Commission meeting is scheduled for Thursda Februar 10, 2000 at 7:00 p.m. B. Parks Commission: Communit Development Director Danielson reported that the Parks Commission met on Monda Januar 24, 2000 at 6:30 p.m. The Parks Commission discussed and supports the DNR local trails grant application. They also recommend the tree pruning contract that is in front of Council tonight. Pam Patrick is the new Garden Committee Liaison. The next Parks Commission meeting is scheduled for Monday, February 28, 2000 at 6:30 p.m. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission cancelled its meeting last week due to the weather and has been rescheduled for January 26, 2000. D. Water Management Organizations Brown's Creek - Councilmember Turnquist reported that Brown's Creek Watershed District met • Monday, January 24, 2000. He did not attend the meeting so no report was given. City Council Minutes — 01- 24 -00- 2 III Middle St. Croix - Councilmember Beaudet reported that the next meeting is scheduled for Thursday, March 9, 2000 at 7:00 p.m. at Bayport City Hall. Valley Branch Watershed District — Councilmember Beaudet noted that there is a vacancy on the Valley Branch Watershed District. E. Other: Administrator Melena provided clarification on the purpose of this heading and that it is not intended for adding items to the agenda, but is reserved for other council liaison or staff reports that do not fit under any of the regularly listed reports. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Jean Crea, 6398 Osman Avenue, for participating in the City's recycling program on Thursday, January 20, 2000. IV. Consent Agenda: • A. Approve Bills & Investments. B. Approve Cit Council Minutes — December 28, 1999. C. Approve City Council Minutes — January 11, 2000 D. Approve Amended City Council Minutes — August 10, 1999 E. Cost Analysis for Minutes Amendments /Review F. Approve 2000 Kennel Permit for Elizabeth Weaver, 15430 58` Street North G. Approve Resolution Vacating Drainage and Utility Easements Along the Common or Shared Interior Lot Line Existing Between Lots 1 and 2, Block 2, Kern Center Second Addition, Washington County, Minnesota H. Approve Liquor License for Carbone's Pizzeria I. Goal Setting Meeting Date J. Tree Pruning Quotes K. Approve Pa Request No. 4 & Final to Richard Knutson, Inc. for Brackey West Addition Utility and Street Improvements in the amount of $29,103.77 L. Approve TIF Transfer Resolution Administrator Melena pulled Items B, D and E for clarification. Councilmember Beaudet, seconded by Turnquist, moved to approve the Consent Agenda minus Items B, D and E. Roll call vote was taken. Carried 5 - 0. • City Council Minutes — 01- 24 -00- 3 • B. Approve City Council Minutes — December 28, 1999: Clarification provided. Councilmember Byrne, seconded by Swenson, moved to approve the City Council Minutes of December 28, 1999. Carried 5 — 0. D. Approve Amended City Council Minutes — August 10, 1999. Clarification provided. Councilmember Swenson, seconded b Byrne, moved to approve the Amended Cit Council Minutes of August 10, 1999. Carried 5 — 0. E. Cost Analysis for Minute Amendments /Review. Administrator Melena provided an update on the cost for reviewing the Minutes and City Council meeting tapes. Councilmember Swenson, seconded b Byrne, moved to receive this documentation. • Carried 5 — 0. V. Public Hearings: A. Public Hearing to discuss amending Ordinance 203.09. Administrator Melena read the Notice of Public Hearing. The Public Hearing was opened at 7:26 p.m. Councilmember Turnquist stated that this change was regarding tuition reimbursement for emplo That the Cit would pa 100% of tuition and nothing for books rather than 80% tuition and 80% of books. Councilmember Byrne, seconded b Turnquist, moved to close the Public Hearing at 7:28 p.m. Councilmember Turnquist, seconded b Beaudet, moved to approve the Resolution Amending Ordinance 203.09 regarding tuition reimbursement. Roll call vote was taken. Carried 5 — 0. • City Council Minutes — 01- 24 -00- 4 • B. Set Public Hearing for 7:00 p.m. Tuesday, February 8, 2000 to discuss MGM Liquor sanctions for violation of Ordinance 1202. Councilmember Turnquist, seconded by Swenson, moved to set the Public Hearing for 7:00 p.m. Tuesday, February 8, 2000. Carried 5- 0. C. Set Public Hearing for 7:00 p.m. Tuesday, February 8, 2000 to discuss Rainbow Foods sanctions for violation of Ordinance 1202. Attorney Vierling stated that he had just received notice that Rainbow Foods would also like to have a Public Hearing regarding their violation. Councilmember Swenson, seconded by Byrne, moved to set the Public Hearing for 7:00 p.m. Tuesday, February 8, 2000. Carried 5 — 0. VI. New Business: A. MnDOT Highway 36 Correspondence. Administrator Melena gave an update on the correspondence and the City's concerns • regarding the building of this project. The City feels that this project should be done from the West to the East, not from the East to the West. He also recommended that the City come up with a design plan on how this should be done. Councilmember Swenson, seconded by Mayor Schaaf, moved to set a worksession at 6:00 p.m. on Tuesday, February 8, 2000 to examine the button hook design and discuss this project. Carried 5 — 0. B. Lower Oak Park Heights Redevelopment. Administrator Melena stated that staff was requesting authorization to proceed with preliminary engineering studies and designs and analysis of the lower Oak Park Heights area. He stated that the City could use the St. Croix Mall TIF funds for this project. Councilmembers Turnquist and Beaudet stated that they would like to give a presentation to the neighborhood before any studies and designs are done. Councilmember Byrne stated that she felt there need to be more work done before presenting this to the neighborhood. City Council Minutes — 01- 24 -00- 5 Councilmember Swenson, seconded by B moved to authorize staff to proceed with preliminary designs and investigate the costs of this project. Carried 3 — 2. Councilmembers Turnquist and Beaudet opposed. Councilmember Swenson, seconded by B moved to direct staff to draft a Resolution stating funding is to come from the St. Croix Mall TIF fund. Carried 5 — 0. C. 1) Authorization to Contract with BRW for Design Services. 2) Authorization for BRW to Assist the City of Oak Park Heights in the Review and Evaluation of CBD Development Proposals. Auggie Wong, BRW, gave a presentation to the Cit Council. Councilmember Turnquist, seconded b Swenson, moved to table this matter until after the Cit meets with the Central Business District owners and directed staff to arrange this meeting. Carried 5 — 0. D. Authorization for BRW to provide Planning and Urban Design Services for the • Redevelopment of the St. Croix Mall area. Councilmember Turnquist, seconded b Swenson, moved to table this matter until after the Cit meets with the St. Croix Mall business owners. Carried 5 — 0. E. Sunnyside No Wake Zone. Councilmember Beaudet, seconded b Turnquist, moved to direct Attorney Vierling to draft and forward a Resolution to Washington County stating the Cit support of the No Wake Zone. Carried 5 — 0. F. Lombard Variance Issues Administrator Melena gave an update on the Lombard variance fee issue and also recommended revising the City's fees schedule. Councilmember Turnquist, seconded b Ma Schaaf, moved to cancel the debt to the Lombards. Carried 5 — 0. City Council Minutes — 01- 24 -00- 6 Councilmember Turnquist, seconded by Ma Schaaf, moved to direct staff to establish a new fee schedule and set a temporary limit of $150.00 until the set amount is established. Carried 5 — 0. G. Coalition of Utility Cities. Councilmember Turnquist, seconded b Beaudet, moved to endorse the proposed legislation. Carried 5 — 0. VII. Old. Business: A. Sexual Harassment Policy. Administrator Melena gave an update on the Cit polic and recent training. After research, it was decided that the Cit Sexual Harassment Policy currently in place is sufficient. No action necessary. B. Oppidan Lighting. Administrator Melena gave an update on the Development Agreement an d lighting tin g issues at • the Rainbow Foods site. Ma Schaaf, seconded b Councilmember Beaudet, moved to direct staff to determine whether or not Rainbow Foods is in compliance and if they are not, staff is to send a letter informing them that they are not in compliance with the Cit lighting standards. Councilmember Beaudet moved to state that the need to come into compliance b June 15, 2000. Motion died for lack of a second. VIII. Recess to Economic Development Authority Meeting. Council recessed to the Economic Development Authority Meeting. Reconvene City Council meeting at 8:42 p.m. Councilmember Turnquist, seconded b Swenson, moved to approve Resolution 00 - 01 - 13 A Resolution Confirming the Creation of a Central Business District and the Creation of a Central Business District Fund and Authorize Expenditure for the TIF Analysis, CBD Designs and Planning. Councilmember Beaudet stated that this matter should be tabled to the next City Council Meeting because this item was not on the Agenda. • Attorney Vierling stated that the Council could amend the Agenda at an time. City Council Minutes — 01- 24 -00- 7 • Councilmembers Turnquist and Swenson withdrew their motion and second. Councilmember Turnquist, seconded by Swenson, moved to add this item to the Cit Council Agenda. Carried 5 — 0. Councilmember Turnquist, seconded by Swenson, moved to approve Resolution 00 -01 -13 A Resolution Confirming the Creation of a Central Business District and the Creation of a Central Business District Fund and Authorize Expenditure for the TIF Analysis, CBD Designs and Planning. Carried 4 —1. Councilmember Beaudet opposed. Mayor Schaaf requested reverting back to Item B under New Business to discuss the Calthorpe Study on lower Oak Park Heights. Mayor Schaaf, seconded b Councilmember B directed staff to request the legislature to provide a change in the law that would revert the excess land in lower Oak Park Heights to be reverted back to the Cit with MnDOT retaining rights to use the property until the project is completed. Motion carried 5 — 0. IX. Adjournment: • Councilmember Swenson, seconded b Byrne, moved to adjourn at 8:50 p.m. Motion carried 5 — 0. Respectfully submitted, (1, `P • 4 ik-I—W3 -C h Lisa M. Kellogg Administrative Secretary /Deputy Clerk • CITY OF OAK PARK HEIGHTS • CITY COUNCIL MEETING MINUTES, TUESDAY, JANUARY 11, 2000 7:00 P.M. AGENDA Call To Order /Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, B Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Police Chief Swanson, Community Development Director Danielson, Administrative Assistant Kamper, and Administrative Secretary Kellogg. Absent: City Planner Richards. Call to Order /Approval of Agenda: Administrator Melena added Correspondence from City of Stillwater as Item E.2.under Department /Council Liaison Reports. Councilmember Swenson, seconded by B moved to approve the Agenda as amended. Carried 5 — 0. II. Organizational Meeting A. Approve Resolution 00 - 01 - 04 A Resolution Designating 2000 Checking and Bank Depositories. Councilmember Turnquist, seconded by Swenson, moved to approve Resolution Number 00- 01 -0 -4 Designating 2000 Checking and Bank Depositories. Roll call vote was taken. Carried 5 — 0. • B. Approve Resolution 00 - 01 - 05 A Resolution Appointing Professional Consultants for the _Cit, of Oak Park Heights in 2000. Councilmember B seconded by Swenson, moved to approve Resolution Number 00 -01 -05 Appointing Professional Consultants for the City of Oak Park Heights in 2000. Roll call vote was taken. Carried 5 — 0. C. Approve Resolution 00 -01 -06 A Resolution Approving Appointments for the City of Oak Park Heights in 2000. Councilmember Swenson, seconded by Ma Schaaf, moved to approve Resolution Number 00 - 01 - 06 Approving Appointments for the Cit of Oak Park Heights in 2000. Roll call vote was taken. Carried 5 — 0. D. Approve Resolution 00 - 01 - 07 A Resolution Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights Official Newspapers. Councilmember Turnquist, seconded by B moved to approve Resolution Number 00 - 01 - 07 Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights Official Newspapers. Roll call vote was taken. Carried 5 — 0. • City Council Minutes — 01- 11 -00- 2 • E. Approve Resolution 00 -01 -08 A Resolution Designating the Stillwater Gazette as the City of Oak Park Heights Official Newspaper for Time Sensitive Materials. Councilmember Turnquist, seconded by B moved to approve Resolution Number 00 -01 -08 Designating the Stillwater Gazette as the City of Oalz Park Heights Official Newspaper for Time Sensitive Materials. Roll call vote was taken. Carried 5 — 0. P. Approve Resolution 00 -01 -09 A Resolution Designating Heritage Printing as the City of Oak Park Heights' Official Printer for City Newsletters. Councilmember B seconded b Swenson, moved to approve Resolution Number 00 -01 -09 Designating Heritage Printing as the City of Oak Park Heights' Official Printer for City Newsletters. Roll call vote was taken. Carried 5 — 0. III. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission 1. Amendment to Joint Powers Agreement D. Water Management Organizations • 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valley Branch Watershed District Call f or Appointments E. Other 1. Y2K Update 2. City of Stillwater Correspondence A. Planning Commission: Community Development Director Danielson reported that the Planning Commission is scheduled to meet on Thursday, January 20, 2000 at 7:00 p.m. They will be considering a Conditional Use Permit for NSP at that meeting. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission is scheduled to meet on Monday, January 24, 2000 at 6:30 p.m. and that there was a conflict with their worksession scheduled for January 18, 2000 so they will be rescheduling that for some time in January. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission has drafted an amendment to the Joint Powers Agreement that would provide flexibility with regard to the appointment of alternate members to the Commission. • City Council Minutes — 01- 11 -00- 3 • Councilmember Turnquist, seconded by Beaudet, moved to approve the Amendment to the Joint Powers Agreement. Carried 5 — 0. Councilmember Turnquist also reported that the Cable Access Center Coordinator, Greg Piekarski, is expected to attend the Oak Park Heights City Council Meeting on January 25, 2000 and that Ann Bodlovick is leaving the Cable Commission alter approximately 28 years. Councilmember Turnquist, seconded by Mayor Schaaf, moved to approve a Resolution acknowledging Ann Bodlovick's y ears of service to the Cable Commission. Carried 5 — 0. D. Water Management Organizations Brown's Creek - Councilmember Turnquist reported that Brown's Creek Watershed District met Monday, January 10, 2000 and that they received a loan from the County and is now in the process of working on the problem by the Withrow Ballroom. The Watershed District Rules are adopted and available. Middle St. Croix - Councilmember Beaudet reported that there will be a meeting held on Thursday, January 13, 2000 at 7:00 p.m. at Bayport City Hall to discuss the Perro Creek issues. • Valle Branch Watershed District — Ma Schaaf reported that there is a vacancy on the Valley Branch Watershed District. Nominees need to be submitted prior to January 31, 2000. E. Other: 1. Y2K Update. Administrator Melena reported that the City experienced no problems with the rollover from 1999 to 2000. He also stated that this was a good civil defense exercise for the City and that departments will be working on getting a program /training in place. 2. Correspondence received from City of Stillwater. Councilmember Turnquist stated that the City had received correspondence from the City of Stillwater regarding the second sheet of ice that is being built in partnership with the City of Mahtomedi. 3. Councilmember Beaudet requested clarification on the Barry Torgerson project and whether the fee has been paid and the Rainbow Foods parking lot lights. Administrator Melena stated that Council had received a repod on this in their Weekly Notes packet. City Council Minutes — 01 11 - 4 • IV. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a $25.00 check to Mike and Aimee Slusher, 14908 Upper 55 Street North, for participating in the City's recycling program on Thursday, January 6, 2000. B. Resolution Recognizing Elizabeth Weaver's Contributions to the City of Oak Park Heights through her Service on the Parks Commission. Councilmember Beaudet, seconded by Swenson, moved to approve the Resolution. Carried 5 — 0. C. Resolution Recognizing Kirk Schultz's Contributions to the City of Oak Park Heights through his Service on the Planning Commission. Councilmember Beaudet, seconded by Swenson, moved to approve the Resolution. Carried 5 — 0. D. Resolution Honorin- and Commendin- the Years of Service of ose.h Anderlik to the Ci of • Oak Park Heights as its Consulting Engineer. Mayor Schaaf, seconded by Councilmember Swenson, moved to approve the Resolution. Carried 5 — 0. E. Safe F Sober Challenge Award and Acceptance Resolution. Susan Palmer, Program Manager, Department of Public Safety, and Bob O'Brien, Safe & Sober Police Liaison, presented an award and a $2,000.00 grant to Police Chief Lindy Swanson. Councilmember Byrne, seconded by Beaudet, moved to accept the award by Resolution. Carried 5 — 0. V. Consent Agenda: A. Approve Bills & Investments. B. Approve City Council Minutes — December 28, 1999. C. Approval of Investment Policy. D. Planning Commission Recommendation — Amendment to By -Laws. E. Planning Intern. • City Council Minutes — 01- 11 -00- 5 • F. Approve Resolution 00 -01 -01 A Resolution Approving the Application of Veterans of Foreign War Post #323 for Gambling Control Board Premises for the Operation of Gambling Activities Within the City of Oak Park Heights. G. Approve Resolution 00 -01 -02 A Resolution the Application Perm't for of Stillwater anon Area Hockey Association for Gambling Control Board Premises of Gambling Activities Within the City of Oak Park Heights (Millroad Inn). H. Approve Resolution 00 -01 -03 A Resolution Approving the Application of Stillwater Area Hockey Association for Gambling Control Board Premises Permit for Operation of Gambling Activities Within the City of Oak Park Heights (Stillwater Bowl). Councilmember Beaudet pulled Items B and E. Councilmember Beaudet, seconded by Swenson, moved to approve the Consent Agenda minus Items B and E. Roll call vote was taken. Carried 5 - 0. B. Approve City Council Minutes — December 28, 1999: Councilmember Beaudet, seconded by Turnquist, moved to table the City Council Minutes to January 25, 2000 in order for staff to review tape for accuracy of Minutes. Carried 5 — 0. • E. Planning Intern: Councilmember Beaudet moved to adjourn for 5 minutes to discuss whether this issue was authorized b the City Council. Motion died for lack of a second. Councilmember Swenson, seconded by B moved to approve creating the Planning Internship and approve hiring Matthew Hoel. Motion carried 4 —1. Councilmember Beaudet opposed. VI. Public Hearings: A. Set a Public Hearing for 7:00 p.m. January 25, 2000 to Consider Amending Ordinance 203.09. Councilmember Byrne, seconded by Swenson, moved to set the Public Hearing for 7:00 p.m. on January 25, 2000. Carried 5 — 0. • Cit Council Minutes — 01- 11 -00- 6 • VII. New Business: D. Alcohol Compliance Check. Police Chief Swanson gave an update on the compliance checks that were conducted in December of 1999 and reported that there were two violations. He recommended that the City follow the Resolution that was put in place last fall for penalties to those liquor license holders. He also stated that the Ordinance should be amended to reflect a time line for the violations. Councilmember B seconded b Swenson, moved to approve the Police Chiefs recommendations imposing a $500.00 civil penalty to Rainbow Foods (first offense) and a $1,000.00 civil penalty and a five (5) da suspension of liquor license (Monday through Friday) (second offense) and to direct staff to amend the Ordinance to reflect a time line for violations. Motion carried 5 — 0. A. St. Croix Valle Athletic Partnership. • Richard Siver and John Melville gave a presentation to the Cit Council and requested a donation. Council suggested that the give the presentation to the Parks Commission for their recommendation. No further action taken. Break from 8:17 p.m. to 8:27 p.m. B. Receipt of Donation to Oak Park Heights Police Department from First State Bank of Ba Councilmember Swenson, seconded b B moved to accept the donation from the First State Bank of Ba Motion carried 5 — 0. C. Post Office Development Agreement. Administrator Melena gave the Council an update on the revisions to the Annex Facility Development Agreement with the Post Office. Councilmember Byrne, seconded by Swenson, moved to approve the Development Agreement. Councilmember Swenson questioned wh the Post Office cannot have a small retail area in • the new facilit Greg Barnes, Stillwater Postmaster, stated that the felt they would not get the return on their investment with providing retail at the site. Councilmember Beaudet Cit Council Minutes — 01- 11 -00- 7 • and Ma Schaaf stated that they did not agree with the agreement and that they would not support the plan. Councilmember Turnquist stated that he also agreed with Mayor Schaaf in that the Cit should not carr the brunt and be penalized because the Post Office will not be pa taxes. Administrator Melena stated that the only way to get around the tax issue was for the Post Office to lease a building alread owned b somebody else who pa property taxes, and that this was not the case with the present Development Agreement. Ma Schaaf, seconded b Councilmember Beaudet, moved to table this matter to the Januar 25, 2000 Cit Council Meeting. Motion failed 2 — 3. Councilmembers Turnquist, B and Swenson opposed. Motion recurs to original motion to approve the Development Agreement. Motion carried 3 — 2. Ma Schaaf and Councilmember Beaudet opposed. Councilmember Turnquist, seconded b Swenson, moved to approve the vacation of utilit easement as required b the purchase agreement. Motion carried 3 — 2. Ma Schaaf and Councilmember Beaudet opposed. E. Parks Commission Recommendations — NSP Park Area. • Community Development Director Danielson stated that the Parks Commission voted to recommend that the Cit Council authorize staff to issue a re for proposals to complete a Master Plan of development specifically for the proposed NSP Park area. Councilmember Turnquist, seconded b Ma Schaaf, moved to authorize staff to pursue a request for proposal. Motion carried 5 — 0. P. Discussion of Business Outreach Program. Councilmember Beaudet questioned how this program is working and where the funds are coming from. Administrator Melena stated that the Council previously authorized Community Development funds to cover the costs of this program. He also stated that the Cit is getting good feedback from business owners and there has been some good dialogue between Cit staff and business owners. Councilmember Swenson requested an update on the lunches to be included in the Weekly Notes packet. Councilmember Turnquist, seconded b B moved to continue with the Business Outreach Program. Motion carried 4 — 1. Councilmember Beaudet opposed. Cit Council Minutes — 01- 11 -00- 8 "III. Old Business: A. Perro Creek Pond Lobb Efforts. Councilmember Swenson, seconded b Ma Schaaf, moved to approve contributing $2,330.00 to support the lobb efforts for Perro Creek Pond to match Ba contribution. Councilmember Beaudet, seconded b Turnquist, moved to fund Legislative Associates up to $4,400.00 of lobb on behalf of Middle St. Croix Watershed District for the State of Minnesota stormwater project. Legislative Associates efforts shall be directed b Ba administration and the fee shall come from the Council contingenc fund. Administrator Melena stated that there is no guarantee that the Cit would have to pa $11,000.00. He clarified that the total cost was up to $11,000.00 with each Cit pa a portion. Administrator Melena also recommended not taking the mone from the Council contingenc fund in that the Cit can set up a fund until the development of the project. Ma Schaaf moved to amend the motion to match Bayport's contribution. Motion failed 2 — 3. Councilmembers Turnquist, B and Swenson opposed. • Motion recurs to original motion to approve contributing $2,330.00 or equal Bayport's contribution. Motion carried 3 — 2. Councilmembers Turnquist and Beaudet opposed. B. Receipt of Correspondence from Minnesota News Council. Correspondence received. C. Receipt of Correspondence regarding St. Croix River Crossing. Correspondence received. D. Resolution Supporting Lower St. Croix Management Plan (Tabled from 11/99). Councilmember Turnquist, seconded b B moved to strike this matter from the calendar. Motion carried 5 — 0. E. Confirm March Goal Setting Date. Councilmember Byrne, seconded by Mayor Schaaf, moved to confirm March 10, 2000 as the Goal Setting Date. Motion carried 5 — 0. • Cit Council Minutes — 01- 11 -00- 9 Recess to Economic Development Authorit Meeting. Recess to EDA Meeting at 9:25 p.m. Reconvene City Council Meeting at 9:49 p.m. X. Adjournment: Councilmember Swenson, seconded by Byrne, moved to adjourn at 9:49 p.m. Motion carried 5 — 0. Respectfully submitted, 4 0a 9401/Der Lisa M. Kellogg Administrative Secretary /Deputy Clerk 4