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Home My WebLink About2002 Minutes CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JANUARY 8, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the next meeting will be held on January 10, 2002. • Parks Commission: Community Development Director Danielson reported that a joint worksession with the City Council will be held prior to the next meeting on January 28, 2002. Cable Commission: Councilmember Byrne reported that the Cabe 2002. Commission will appoint officers at the next meeting on January Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the next meeting will be held on January 10, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: Councilmember McComber reported that the Chamber of Commerce will hold it's annual meeting on February 5, 2002 5:00 to 9:00 p.m. at the Lake Elmo Banquet Hall. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Margaret Utecht, 15174 64 Street North. • City Council Meeting Minutes January 8, 2002 Page 2 of 7 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 11, 2001 C. Approve Investment Policy D. Approve Resolution Designating 2002 Checking and Bank Accounts E. Approve Resolution Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights' Official Newspapers F. Approve Resolution Designating the Stillwater Gazette as the City of Oak Park Heights' Official Newspaper for Time Sensitive Materials G. Approve Resolution Designating Heritage Printing as the City of Oak Park Heights' Official Printer for City Newsletters H. Approve Resolution Approving Professional Consultants I. Approve 2002 Board of Appeal and Equalization/Open Book Meeting Date J. Receive Invitation to Discuss Next Steps in Water Governance Project K. Set Date and Time for Joint Worksession with Lake Elmo L. Approve Annual Contracts for Building Inspections M. Approve Years of Service Recommendations Community Development Director Danielson pulled item L for clarification. Mayor Beaudet pulled item E for discussion. • Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve a Resolution designating the Courier News as the City's official newspaper. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to approve annual contracts for building inspection services. Carried 5 — 0. V. Public Hearings: Public Hearin. to Amend Ordinance 301 for Buildin. Fees Acting Administrator Kamper opened the public hearing. Community Development Director Danielson o hanged by legislature last yea to maintain compliance with state codes Doerr, seconded by McComber, moved to close the public hearing. Carried 5 — 0. • City Council Meeting Minutes 411. January 8, 2002 Page 3 of 7 • Councilmember McComber, seconded by Byrne, moved to adopt a Resolution amending Section 301.03 of the City Ordinances. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Boutwell's Landing Park Transfer Community Development Director Danielson presented an itemization prepared by VSSA itemizing work completed on the park in Boutwell's Landing. Councilmember Swenson, seconded by Byrne, moved to accept transfer to the City of Autumn Hills Park. Carried 5 — 0. B. Stillwater Ford Amended CUP and Variance City Planner Cynthia Putz -Yang reviewed the Stillwater Ford request for an amended CUP and variance to allow installation of five new flood lights and to allow existing lights that exceed allowed height and do not comply with setback requirements to remain. Community Development Director Danielson noted that the Planning Commission and City staff recommended denying the request for five additional flood lights, requiring the existing lights to comply with height requirements and approving a variance to allow eight fixtures to remain at less than the ten foot setback requirement. Councilmember McComber, seconded by Byrne, moved to adopt a Resolution establishing Findings of Fact and Resolution of the City Council approving the Stillwater Ford request for an amended CUP and variances to address lighting conformity. Roll call vote taken. Carried 5 — 0. C. Oak Park Ponds Sign Variance City Planner Cynthia Putz -Yang reviewed the request for installation of additional signage and modification of current signage at the Oak Park Ponds shopping center. The Planning Commission and city staff recommended approval of one additional wall sign per tenant and an increase in the size of the pylon sign. Planning Commission and staff recommended denial of an increase in the height of the pylon sign. Councilmember Byrne, seconded by McComber, moved to approve the Oak Park Ponds sign variance request with the conditions outlined by the Planning Commission. Roll call vote taken. Failed 3 — 2, Beaudet and Doerr opposed. Kirk Schultz, 5660 Newgate Circle North, stated that he is opposed to any more lighting of any type in the area. City Council Meeting Minutes January Page 4 of 7 • re Mayor Beaudet moved to direct staff to prepare Findings of Fact on denial of the p request. Motion died for lack of a second. Jay Moore of Oppidan stated that the shopping center has tenants that are note t experiencing hardship due to a lack of visibility. o the Moo e g en a t resulting pylon sign. in the area has obstructed the view in the request for a taller and larger py g n Councilmember Doerr, seconded by Byrne, moved to approve the Resolution approving the request for additional signage aettheROlak P 1 vote d De Carried nt 5 with condition 4 of the Planners Report denied. 0. D. City Council Meeting Dates Councilmember Doerr, seconded by Byrne, moved to reschedule the December 24, 2002 meeting to December 30, 2002 at 3:00 p.m. Carried 5 — 0. E. Resolution Approving Appointments Ma y or Beaudet distributed his list of appointments for Council approval. Councilmember Doerr, seconded by Mayor Beaudet, moved to approve appointments with the deletion of the Bargaining aUnit /Stafk Paik n position Joint with the addition of all Councilmembers to the yp Plying Committee. Carried 5 — 0. F. Alcohol Compliance Checks Police Chief Swanson reported that alcohol compliance checks were recently completed and all establishments passed. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 5 — 0. G. Tobacco Complian ce Checks ducted Police Chief Swanson reported that tobacco compliance checks e er and there ere on December 27, 2001. All eleven tobacco license holders was one failure. Mayor Beaudet, seconded by Councilmember Doerr, moved to receive the information. Carried 5 — 0. • City Council Meeting Minutes 02 January Page 5 of 7 • H. Tobacco Com liance Check Failure Police Chief Swanson reported that during the recent tobacco compliance checks, the Rainbow Foods store manager sold a packil set a date for hearing to issued a citation. Swanson suggested that the Counc show cause. Councilmember McComber, seconded by Doerr5mo0ved to set a hearing to show cause for February 12, 2002, 7.00 p.m. Carried 1 First State Bank Ba ort Donation Police Chief Swanson reported that the police department ohas receive equipment. a $250 00 donation from First State Bank Bayport for the purchase Councilmember Swenson, seconded by M t be deposoved to the ve the account donation form First State Bank of Bayport Carried for use by the Police Department for the purchase of training equipment. 5 -0. J Cit of Stillwater Re • uest for Police Assistance for Lumber' ack Da s Police Chief Swanson reviewed a request from the City of Stillwater for police assistance during Lumberjack Days. • Councilmember Byrne, seconded by Swenson, moved to deny the request. Motion withdrawn. Mayor Beaudet moved to table and add to the January 15, 2002 worksession a g enda. Carried 5 — 0. Mayor Beaudet moved to amend orksession agenda. the hih school stadium parking issue to the January 15, 2002 Motion to amend died for lack of a second. K. Communi Develo . ment Block Grant Pro. ram 1. Request for Proposals Community Development Director Danielson reported that Washington that ht is applications for requesting app CDBG funding. Mayor Beaudet rovements at Raymie city should coordinate a project with administrative costsmp Johnson or Oak Ridge Place to save Councilmember Swenson, seconded by McComber, moved to authorize staff to work on funding options for CDBG funds. Carried 5 — 0. City Council Meeting 8 Minutes 02 January Page 6 of 7 • 2. Formula Allocations for 2002 -2003 Community Development Director Danielson reported that the county will be holding a workshop to consider use for leftover Councilmember Doerr, seconded by Byrne, moved to receive the information. Carried 5 — O. L. Planned Unit Develo ment Ordinance Review Mayor Beaudet discussed the underlying zoning related to PUD applications and stated that he wants the city to stick to the Ordinance. Community Development Director Danielson Plan sedtio that she would like to develop proposed amendments to the Final Byrne, moved to direct the Community , move Councilmember Doerr, seconded by Y proposed amendments to the Development Director to work with staff to develop p ro p PUD Ordinance. Carried 5 — 0. M. Staffin¢ Issues Mayor Beaudet recommended that he be appointed to work with Acting Administrator Kamp • Kamper to develop staffing recommendations for City Hall. Councilmember Doerr, seconded by Swenson, moved job description are revisions to Ordinances 201 and 203 and the City Administrator m completed. Carried 5 — 0. N A oint Plannin Commissioner Community Development Director Danielson and conducted reported that the Planning o fill the Commission received three applications Commission vacancy on the Commission. Danielson ichael Liljegren the Planning recommends the appointmen t Councilmember McComber, seconded by Byrne, moved to approve the appointment of Michael Liljegren to the Planning Commission. Carried 5 — 0. VII. Old Business. A. Therm Cam Actin g Administrator Kamper provided a review and update on the purchase of a • thermal camera by the Bayport Fire Department. City Council Meeting Minutes January 8, 2002 Page 7 of 7 4110 Councilmember McComber, seconded by Mayor Beaudet, moved to approve a $3,000 contribution to the City of Bayport for the purchase of a thermal /infrared camera with funds to come from the Capital Revolving Fund. Carried 5 — 0. VIII. Adjournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 9:37 p.m. Carried 5 — 0. Respectfully submitted, Ap 6 e ved • to tent an s o i, tir lie Johnson David Beaude Administrative Secretary Mayor • • 416■11111da CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JANUARY 22, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmember Byrne. Acting Administrator Kamper added Payment for 57 Street Extension Project as item D under Old Business. Councilmember McComber moved Consent Agenda item F to item E under Old Business. Councilmember Swenson, seconded by Doerr, moved to approve the agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission • B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission is anticipating a number of new applications for the next meeting on February 21, 2002. Parks Commission: Community Development Director Danielson reported that the next meeting will be on January 28, 2002 and will directly follow a joint worksession with the City Council at 5:30. Cable Commission: Councilmember Doerr reported that the last meeting was canceled and the next meeting will be held in February. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met on January 10, 2002 and reviewed a number of issues. Discussion was held concerning a motion contained in the draft meeting minutes authorizing a review of the Sigstad Carpets development at the City's expense. 1111 Other Liaison/Staff Reports: Councilmember McComber gave a reminder of the Chamber of Commerce Blue Moon fundraiser will be held on City Council Meeting Minutes January 22, 2002 Page 2 of 5 • February 26, 2002 from 6:30 — 10:00 p.m. at the Grand Banquet Hall in Stillwater and the Annual meeting will be held on February 5, 2002 from 5:30 to 8:30 p.m. at River Valley Catering in Lake Elmo. III. Visitors/Public Comment: Visitors. State Representative Mark Holsten asked the Councilmembers about their concerns. Representative Holsten noted that the legislative session begins in a week. Bruce Drieier of the Metropolitan Council Transportation Services Division provided information on bus service in the St. Croix Valley. Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Mr. Gerald Sanford, 5441 Ojib Way Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 27, 2001 C. Approve City Council Minutes — January 8, 2002 • D. Approve Tree Pruning Quotes E. Approve Purchase of 2 Computers F. Approve Part Time Temporary Employee G. Approve Police Vehicle H. Approve Application of Whitetails Unlimited to Conduct a One Day Raffle I. Receive Draft of Baytown Comprehensive Plan Amendment Councilmember McComber pulled item F for discussion. Councilmember Doerr, seconded by Swenson, moved to approve Consent Agenda as amended. Roll call vote taken. Carried 4 — 0. F. Approve Part Time Temporary Employee. Councilmember McComber asked if there would still be enough money in the budget for the interns to return in the summer. Acting Administrator Kamper explained that there would be sufficient funds for summer interns. Councilmember McComber, seconded by Doerr, moved to approve employment of a part time temporary employee. Carried 4 — 0. V. Public Hearings: None. • City Council Meeting Minutes January 22, 2002 Page 3 of 5 • VI. New Business: A. Routson Motors Sign Variance City Planner Richards reviewed the Routson Motors request for a sign variance to allow installation of four illuminated signs. Richards noted that the Planning Commission voted unanimously to recommend approval. Councilmember Doerr, seconded by McComber, moved to table to next Council meeting. Failed 2 — 2, Beaudet and Swenson opposed. Councilmember Swenson, seconded by Doerr, moved to approve Resolution approving sign variance with conditions and adding the words "in total" to condition 1 after the words "150 square feet ". Roll call vote taken. Carried 4 — 0. C. Arby's Sign Variance City Planner Richards reviewed the request from Arby's for a reader board sign. Richards noted that the Planning Commission voted unanimously to approve the request. Discussion was held concerning the total square feet allowed. • Councilmember Swenson, seconded by Doerr, moved to approve Resolution granting sign variance with conditions and with additional language added to condition 6 stating that the proposed signage exceeds the signage allowance under the ordinance for the number of signs and total sign square feet for the B -2 Business District. Roll call vote taken. Carried 4 — 0. D. _ Government Training Services Opportunities Community Development Director Danielson presented information on the type of training available and cost for the training. Discussion held concerning holding joint training session with the City of Lake Elmo. Councilmember McComber, seconded by Mayor Beaudet, moved to direct staff to contact the City of Lake Elmo and look into dates for a joint training session to be hosted by Oak Park Heights and bring back for Council consideration. Carried 3 — 1, Swenson opposed. E. St. Croix Valley Backyard Compost Bin Distribution Event Acting Administrator Kamper reviewed the request from Washington County Department of Public Health for the City to partner with them in hosting a community backyard compost bin distribution event. Gary Bruns of Washington • County Public Health explained the program and noted that the program has been very popular with residents in other communities. City Council Meeting Minutes January 22, 2002 Page 4 of 5 • Mayor Beaudet, seconded by Councilmember McComber, moved to approve hosting a backyard compost bin distribution event on April 20, 2002 and provide one staff person and coordinate Parks Commission volunteers. Carried 4 — 0. VII. Old Business. A. River Hills Retention Pond Acting Administrator Kamper reviewed the history and possible action that could be taken. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to contact the 14 homeowners around the pond to see if there is a consensus on a date and put it on the next agenda for the Council to vote on a date for a neighborhood meeting. Carried 4 — 0. B. CDBG Housing Proposal Community Development Director Danielson reviewed the response received • from Washington County regarding use of CDBG funds. Danielson also outlined the details of a rehabilitation grant program for homeowners. Councilmember Doerr, seconded by Swenson, moved to approve Resolution authorizing submittal of a CDBG program application with the addition of the words "not less than" before "$12,286.34" in Paragraph 3 and add wording to allow for unused funds to be redirected to the Raymie Johnson townhome project. Roll call vote taken. Carried 3 — 1, Beaudet opposed. C. Enforcement of Ordinance 1109, 1301 and Portions of 401 Councilmember Doerr, seconded by Swenson, moved to add an index to Ordinance 401 and continue enforcement of Ordinances 1109, 1301 and 401. Carried 4 — 0. Mayor Beaudet offered a substitute motion that Ordinances 1301, 1109 and 401 be fully enforced. Motion died for lack of a second. D. Payment for 57 Street Extension Project Councilmember Swenson, seconded by McComber, moved to approve payment of $34,124 from the Capital Revolving Fund with a note to the Johnsons • apologizing for the lateness of the payment. Carried 4 — 0. City Council Meeting Minutes January 22, 2002 Page 5 of 5 E. Sign Ordinance Review Discussion held concerning the convenience of the meeting time and the structure of the committee. Councilmember McComber, seconded by Mayor Beaudet, moved to appoint Planning Commissioners Mike Runk and John Dwyer; City Councilmembers Jack Doerr and Mary McComber; Business Representatives Chuck Dougherty, Julie Kink and Duane Gemelke; Citizen Representative Kirk Schultz; and staff members Kris Danielson, Jim Butler and Scott Richards. Carried 4 — 0. Discussion was held concerning the cost for the City Planner to attend. City Planner Richards stated that his firm would bill the city on a time and materials basis with a cap of $6,500. Councilmember McComber, seconded by Doerr, moved to approve the cost for the City Planner to attend the Sign Committee meetings up to $6,500. Carried 4 — 0. VIII. Adjournment. • Councilmember Doerr, seconded by Swenson, moved to adjourn at 8:57 p.m. Carried 4 — 0. Respectfully submitted, Ap.., � s to Ss ntent and Fo , hi/ 1/6" ie Johns • n David Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, FEBRUARY 12, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Finance Director Holst, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and Administrative Secretary Johnson. Absent: None. Councilmember McComber moved items G and H under the Consent Agenda to G and H under New Business. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the next Planning Commission meeting is scheduled for February 21, 2002. Discussion was held concerning the application made by Walgreen's. Mayor Beaudet, seconded by Councilmember Swenson, moved to notice to reopen the public hearing for the Walgreen's application at the Planning Commission level even though it won't be timely. Carried 5 — 0. Parks Commission: Community Development Director Danielson reported that the next Parks Commission meeting is scheduled for February 25, 2002. The Commission will begin discussion on 2002 projects and continue discussion on Autumn Hills Park. Cable Commission: Councilmember Byrne reported that the Cable Commission has scheduled its annual meeting and a regular meeting for February 20, 2002. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m. February 21, 2002 • at the Bayport City Hall and will discuss the Joint Powers Agreement, prison pond and other issues. City Council Meeting Minutes February 12, 2002 Page 2 of 7 • Other Liaison/Staff Reports: Councilmember McComber reported that the Chamber of Commerce Blue Moon Fundraiser will be held on February 26, 2002 from 6:30 p.m. to 10:00 p.m. at the Grand Banquet Hall. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to James & Phyllis Wemple, 14247 57 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — January 22, 2002 C. Approval of Lawful Gambling Application for Stillwater Elks #179 D. Approval of Mileage Reimbursement Increase Resolution E. Set Date for Spring Clean -up F. Approve City of Bayport and City of Oak Park Heights Agreement for Fire Protection and Rescue Services and Authorize its Execution G. Receive Information on 2002 Grant Opportunities H. Receive CDBG Housing Grant Application • Councilmember Doerr pulled item B for discussion. Mayor Beaudet pulled items E and H. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda as amended. Carried 5 — 0. B. Approval of City Council Minutes — January 22, 2002 Councilmember Doerr, seconded by Swenson, moved to approve January 22, 2002 City Council meeting minutes with changes outlined in memo from Administrative Secretary Johnson and with an additional change under Item II.E. to clarify that the Blue Moon Fundraiser will he held on February 26, 2002 at the Grand Banquet Hall. Carried 5 — 0. E. Set Date for Spring Clean-up Acting Administrator Kamper proposed Saturday, April 27, 2002 as the date for the Spring Clean-up to be held in the St. Croix Mall back parking lot. Mayor Beaudet, seconded by Councilmember Byrne, moved to schedule the spring clean up for April 27, 2002 from 8:30 a.m. to 1:00 p.m. at the St. Croix Mall back parking lot and to add the spring clean up to every City Council Agenda as a reminder until the event is held. Carried 5 — 0. • City Council Meeting Minutes February 12, 2002 Page 3 of 7 • H. Receive CDBG Housing Grant Application Mayor Beaudet, seconded by Councilmember Byrne, moved to receive the CDBG grant application and approve line item expenditure from the Community Development budget. Carried 5 — 0. V. Public Hearings: Tobacco Compliance Check Violation — Order to Show Cause Police Chief Swanson provided a review of the tobacco compliance check failure. Gayle Schommer, Rainbow Store Manager, provided a brochure used to train Rainbow employees and explained training employees receive prior to selling tobacco products. Schommer also explained the circumstances surrounding the violation, noting that it was purely human error. Councilmember Byrne, seconded by Swenson, moved to impose a $500 fine and leave the tobacco license in place. Carried 5 — 0. • VI. New Business: A. Brown's Creek Watershed Issues Mayor Beaudet discussed correspondence received from Brown's Creek Watershed District regarding current issues. Attorney Vierling suggested the council schedule a worksession to discuss the issues in more detail. Councilmember Swenson, seconded by Doerr, moved to set a worksession to discuss watershed issues for February 26, 2002 at 5:00 p.m. Carried 5 — 0. B. City of Oak Park Heights and City of Lake Elmo Water Interconnection RFP Mayor Beaudet noted that the City Council authorized discussion of interconnection with Stillwater in 1999. Beaudet stated that Lake Elmo is a better option due to pressure and chlorination issues. Mayor Beaudet, seconded by Councilmember McComber, moved to have Bonestroo prepare an RFP for costs and issues of interconnection with the City of Lake Elmo. Failed 2 — 3, Byrne, Doerr and Swenson opposed. • City Council Meeting Minutes February 12, 2002 Page4of7 411/ C. Governor's "Big Fix" and State Budget Deficit Mayor Beaudet stated that he wants to be proactive and take action to solve a possible budget deficit before we find out what the legislature will do. Finance Director Holst recommended that the City look at options and wait to see what happens before taking any action. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Acting Administrator to review the budget and come up with approximately $103,000 in budget cuts for the current 2002 budget. Carried 4 —1, Doerr opposed. D. DNR Water Use Report Mayor Beaudet, seconded by Councilmember McComber, moved to approve DNR permit amendment. Carried 5 — 0. E. Lift Station Upgrade Phase 1 Public Works Director Johnson provided information on standards for lift station alarms and described the proposed system of warning lights and eventually telemetry. Councilmember Swenson, seconded by McComber, moved to table pending completion of telemetry cost estimates. Carried 5 — 0. F. 2002 Planning Services Contract City Planner Richards explained the need to raise rates to cover the cost of attending the weekly staff meetings. Richards presented two options for billing structure to cover those costs. Councilmember Swenson, seconded by Doerr, moved to authorize the 2002 Planning Services Contract with a monthly retainer of $1,600. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to reduce the number of staff meetings attended by the Planner to two per month. Failed 2 — 3, Byrne, Doerr and Swenson opposed. Vote was taken on the primary motion which carried 3 — 2, Beaudet and McComber opposed. • City Council Meeting Minutes February 12, 2002 Page 5 of 7 41/ G. Set Date for Party in the Park Councilmember McComber stated that the previous year's Party in the Park was held on National Night Out and felt it conflicted with neighborhood parties. Discussion held concerning the citizen and business response to 2001 Party in the Park and the cost savings to the City for holding the event on a weeknight. Councilmember Byrne, seconded by Doerr, moved to set Party in the Park for August 6, 2002 from 5:00 p.m. to 7:00 p.m. Carried 5 — 0. H. Sunnyside Condominiums 1 & 2 Engineering Assistance Community Development Director Danielson explained the issues with the rotted wood found on the decks and support beams at Sunnyside Condominiums 1 and 2. Discussion held concerning the need for assistance from the City Engineer to determine the protocol for testing the rotted wood to determine the extent of the damage. Councilmember McComber, seconded by Doerr, moved to receive the information. Carried 5 — 0. • VII. Old Business. A. River Hills Retention Pond Neighborhood Meeting Acting Administrator Kamper discussed the results of a resident survey regarding possible dates for a neighborhood meeting. Consensus was to not televise the meeting. Councilmember Byrne, seconded by Swenson, moved to set a neighborhood meeting for March 12, 2002 at 5:45 p.m. Carried 4 — 1, Doerr opposed. B. Ordinance 201 C. Ordinance 203 Mayor Beaudet, seconded by Councilmember McComber, moved to hold a public hearing for adoption of Ordinances 201 and 203 at the next Council meeting on February 26, 2002. Carried 5 — 0. D. City Administrator Job Description Councilmember McComber, seconded by Mayor Beaudet, moved to table • approval of City Administrator job description to a worksession on March 26, City Council Meeting Minutes February 12, 2002 Page 6 of 7 • 2002 at 6:00 p.m. with comments, suggestions and questions submitted to the Acting Administrator by March 12, 2002. Carried 5 — 0. E. Government Training Services Opportunities Acting Administrator Kamper reported that Lake Elmo has scheduled a training session for February 16, 2002 and has invited Oak Park Heights' Council and Commission members to attend. Discussion held regarding the scheduling of a training session to be held by Oak Park Heights. Mayor Beaudet, seconded by Councilmember McComber, moved to do government service training on March 2, 2002 preferably using Gunner Isberg or a backup would be GTS if he is not available, starting at an appropriate time in the morning and ending later in the day. City will provide lunches and training is open to Parks Commission members, Planning Commission members, City Council, and staff and open the invitation up to the Planning Commission, Parks Commission, staff and Council of Lake Elmo and Bayport with other other cities reimbursing us for the cost of their materials and lunches. Carried 5 — 0 F. Shelter Design Contest for Autumn Hills • Councilmember Byrne, seconded by Doerr, moved to approve the architectural design contest for a park shelter at Autumn Hills Park. Councilmember Byrne, seconded by Swenson, moved to take shelter design contest issue off the table. Roll call vote taken. Carried 5 — 0. Mayor Beaudet moved to amend the primary motion to add that the winner will receive $4,000 and must provide for the $4,000 a design development set of drawings with sufficient specifications for a cost estimate and to direct staff to prepare minimum requirements for contest participants and their submissions and state that the contest will be open for sixty days. Carried 5 — 0. G. Purchase of Park Benches Public Works Director Johnson reviewed the details of the Parks Commission Recommendation for purchase of park benches. Mayor Beaudet, seconded by Councilmember Byrne, moved for a subcommittee with Councilmember Byrne, Mayor Beaudet and Parks Commission members to look at the current benches and future bench options and bring recommendations back to the Council. Motion withdrawn. • City Council Meeting Minutes February 12, 2002 Page 7 of 7 Councilmember Byrne, seconded by Doerr, moved to approve the purchase of park benches as recommended by the Parks Commission with the Parks Commission having final approval on the benches chosen. Mayor Beaudet offered a substitute motion to table. Substitute motion failed for lack of a second. Primary motion carried 5 — 0. H. Well #3 Mayor Beaudet, seconded by Councilmember McComber, moved to table until contractor issues final invoice for plugging and capping of well. Carried 5 — 0 VIII. Adjournment. Councilmember McComber, seconded by Byrne, moved to adjourn at 10:05 p.m. Carried 5 — 0. ■ Respectfully submitted, Ap o o ,c• tent . • Fo , • lie John .n D. o. ?Y .: Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 26, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Community Development Director Danielson. Acting Administrator Kamper added Garden Committee as item E.5. under Department/Council Liaison Reports. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Acting Administrator Kamper reported that the Planning Commission met on February 21, 2002. Kamper further reported that the Commission reopened the public hearing for Walgreen's and recommended approval of the project. The Commission also held a public hearing to consider the Stillwater Area High School proposed stadium improvements and scheduled a special meeting for March 4 to continue discussion. Kamper also added that the City has received numerous applications for the March 14, 2002 Planning Commission meeting. Parks Commission: Acting Administrator Kamper reported that the Parks Commission met on February 25, 2002. The Commission reviewed projects for 2002 and will final recommendations at their next meeting. Park bench purchases were also discussed and continued to March 2002. Cable Commission: Councilmember Byrne reported that the Cable Commission held its annual meeting on February 20, 2002 which included recognition of former Oak Park Heights Commissioner Jerry Turnquist. The next meeting will be held on March 20, 2002. City Council Meeting Minutes February 26, 2002 • Page 2 of 5 Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met on February 21, 2002. Beaudet added that the Middle St. Croix empowered one of its members to work with the attorney to modify the joint powers agreement. The next meeting is March 21, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. Bayport Strategic Planning Meeting Acting Administrator Kamper reported that the meeting has been canceled. 2. Spring Clean -up Reminder — April 27, 2002 Mayor Beaudet provided a reminder of the Spring Clean-up. 3. St. Croix Valley Community Backyard Compost Bin Distribution Event Reminder — April 20, 2002 Acting Administrator Kamper provided a reminder of the event and noted that Parks Commissioner Zeuli has volunteered to help with the event. • 4. Land Use Training Seminar — March 2, 2002 Acting Administrator Kamper provided a reminder of the training to be held on March 2. S. Garden Committee Acting Administrator Kamper reported that the Garden Committee will hold a perennial plant sale at Cover Park on May 18, 2002. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Dave & Jane Charpentier, 13045 56 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — February 12, 2002 C. Approval of Party in the Park Location D. Approval of Goodwill/Easter Seal Memorandum of Continuance Agreement and its Execution E. Approval of Ducks Unlimited Application for a Lawful Gambling Exempt Permit and Resolution • City Council Meeting Minutes February 26, 2002 Page 3 of 5 Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: A. Ordinance 203 Acting Administrator Kamper opened the public hearing and read the public hearing notice. Councilmember Byrne, seconded by Swenson, moved to close the public hearing. Carried 5 — 0. Councilmember Byrne, seconded by Doerr, moved to approve Ordinance 203 with an additional change adding step - children to section 203.11. Carried 5 — 0. B. Ordinance 201 Acting Administrator Kamper noted that Ordinance 201 was redrafted to incorporate statutory and operational changes. Kamper also reviewed a memo • outlining suggested changes to the Ordinance. Councilmember McComber, seconded by Mayor Beaudet, moved to amend section 201.08.E.2, changing "$4,000" to "$5,000" and section 201.08.E.3, changing "$ 10,000" to "$5,000 ". Carried 5 — 0. Councilmember Byrne, seconded by McComber, moved to change section 201.10.7 as outlined in Acting Administrator Kamper's memo to correct a clerical error. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to approve adoption of Ordinance 201 as amended. Carried 5 — 0. VI. New Business: A. Public Works Part Time Employees Public Works Director Johnson requested authorization to bring back seasonal employees earlier than usual. Johnson reviewed a list of tasks to be completed by part time employees at a lower cost to the City than using full time staff or contractors. Discussion held concerning union and employee benefit issues. Councilmember • Swenson requested that staff obtain a letter from the union concerning use of part time employees. City Council Meeting Minutes February 26, 2002 Page 4 of 5 Mayor Beaudet, seconded by Councilmember McComber, moved to table to next council meeting for definition of what seasonal workers are and a budget for hourly costs for projects. Carried 5 — 0. VII. Old Business. A. Alarm Response Ordinance #1306 Police Chief Swanson reviewed the alarm response ordinance moratorium. Swanson suggested that the Council consider repealing Ordinance 1306 due to the success of the trial period. Mayor Beaudet, seconded by Councilmember McComber, moved to set a public hearing for the next council meeting to repeal Ordinance 1306 and have staff prepare the proper documentation. Carried 5 — 0. B. Qwest Request for Easement Gary Bjorklund of Ulteig Engineers noted that his firm has provided documentation requested by the City. • Mayor Beaudet raised concerns regarding the ro osed location of the cable P P relative to possible future buildings on the City Hall property and the cost of relocating the cable. Councilmember Swenson, seconded by Mayor Beaudet, moved to approve the easement as requested by Qwest with the correction by the City Attorney's office of a typographical error in the Easement Agreement and authorize the Mayor to sign the Agreement. Carried 5 — 0. C. Wellhead Protection Mark Janovec of Bonestroo Rosene Anderlik & Associates reviewed the Wellhead Protection Plan, noting steps to be taken in phase 2. Councilmember Byrne, seconded by McComber, moved to approve the Wellhead Protection Plan. Carried 5 — 0. D. Wastewater Audit (I & I Study) Tom Roushar of Bonestroo Rosene Anderlik & Associates provided an overview of the wastewater audit and discussed the method used to predict what wastewater • flows should be. Roushar noted suggestions in audit to identify inflow and infiltration. Roushar reported that overall the City's problem is not bad. City Council Meeting Minutes February 26, 2002 1 10 Page 5 of 5 Mayor Beaudet, seconded by Councilmember McComber, moved to receive the Carried 5 — 0. e Mayor Beaudet, seconded by Councilmember McComber, moved that televisi of all sewers on a five year basis be added to the budget. Carried 5 — 0. ng E. CDBG Pro ram — Housin Rehabilitation Acting Administrator Kamper provided information and noted options for administration of the program. Councilmember McComber, seconded by Doerr, moved to have Washington County administer the program. Carried 5 — 0. g F. Lift Station Un rade Public Works Director Johnson explained the proposed telemetry system for li ft p station monitoring and estimated the cost at approximately $4,000 for back-up visual alarms and a telemetry system using an autodialer and cellular 4111 phone system. Councilmember Swenson, seconded by Doerr, moved to authorize up to $4,083 from the sewer system rehabilitation fund for lift station upgrades. Mayor Beaudet moved to amend the motion to phase in the upgrades over time in order to allow for debugging. Carried 5 — 0. VIII. Adiournment Councilmember McComber, seconded by Byrne, moved to adjourn at 8:18 Carried5 -0, p.m. Respectfully submitted, O ip 10, App e :,.: t and Form f or/ he Johnson -4-4 Administrative Secretary David Beaudet Mayor 411 CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 12, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: Mayor Beaudet called the meeting to order at 7:05 p.m. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Finance Director Holst, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. Acting Administrator Kamper added Audit Review as item VI.I. and Approve Payment to Mineral Service Plus /Well #3 as item VII.E. Mayor Beaudet added River Hills Retention Pond as item VII.F. Discussion was held concerning adding the Stillwater High School Stadium proposal to the agenda. Attorney Vierling advised against adding an item to the agenda without notifying the applicant. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. • II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that the Planning Commission met on February 21 and March 4. Richards noted that the commission has made recommendations on the Walgreens and Stillwater High School Stadium applications, but staff is preparing further information before the stadium issue can be considered by the City Council. Richards also reported that the Sign Committee would be meeting on March 20, 2002 to finalize recommendations for the Planning Commission. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on March 18, 2002 and will continue work on project prioritizing, goals and park benches. Cable Commission: Councilmember Byrne reported that a budget • committee and negotiating committee meeting would be held on March 13. The next regular meeting is scheduled for March 20, 2002. City Council Meeting Minutes March 12, 2002 Page 2 of 7 • Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting will be March 21, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. TH36 Partnership Study Open House — March 13, 2002, 4:30 p.m. — 7:30 p.m.: Councilmember McComber added that the open house would be held at the Stillwater High School Cafeteria. 2. St. Croix Valley Community Backyard Compost Bin Distribution Event Reminder — April 20, 2002, 9:00 a.m. — 1:00 p.m.: Reminder given. 3. Spring Clean-up Reminder — April 27, 2002, 8:30 a.m. — 1:00 p.m.: Reminder given. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Ms. Michelle Elsner, 14840 58 Street North. • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — February 26, 2002 C. Approve Summary of Ordinance 201 and 203 for Publication Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Alarm Response Ordinance 1306 Acting Administrator Kamper read the Notice of Public Hearing. There were no comments from the public. Councilmember Swenson, seconded by Byrne, moved to close the public hearing. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to repeal Ordinance 1306. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes March 12, 2002 Page 3 of 7 • VI. New Business: A. Middle St. Croix WMO Assessment. Acting Administrator Kamper presented an invoice from the Middle St. Croix Water Management Organization for an assessment for the year 2002. Discussion held concerning the availability of this information during the City's budget process Mayor Beaudet, seconded by Councilmember McComber, moved to approve payment of the Middle St. Croix WMO assessment from the Mayor and Council professional and consultant services line item. Carried 4 —1, Doerr opposed. B. McKean Square East/VSSA Request for Shared Services Agreement Community Development Director Danielson reported that the City has received a letter from Valley Senior Service Alliance requesting that the City Council consider a joint powers or shared services agreement with Baytown Township. Dan Lindh of VSSA reviewed the concept plan for McKean Square East and the 111 request for the City to explore the possibility of a shared services agreement. Discussion was held concerning shared services with other cities and the enforcement of such agreements. Mayor Beaudet, seconded by Councilmember McComber, moved to direct City staff, attorney, planner and engineer to write a report giving pros and cons and the City's options and provide an update at the next council meeting. Applicant will pay cost of preparing the report. Carried 5 — 0. C. Anchobaypro, Inc. Request for TIF Services Tim Nolde of Anchobaypro, Inc. addressed the Council regarding a housing proposal. Nolde discussed the buyout of homes on Oakgreen Avenue and the establishment of a TIF district to purchase the homes and clean up the salvage yard. Mayor Beaudet, seconded by Councilmember Byrne, moved to direct staff investigate pay as you go TIF on the area envisioned. Carried 5 — 0. Community Development Director Danielson discussed funding options and grants that may be available through the Minnesota Department of Trade and • Economic Development for clean up of the salvage yard site. City Council Meeting Minutes March 12, 2002 Page 4 of 7 Mayor Beaudet, seconded by Councilmember Byrne, moved to direct staff to explore grant opportunities through the Department of Trade and Economic Development. Carried 5 — 0. D. Walgreen's Conditional Use Permit and Site Plan Review City Planner Richards reviewed the Planning Commission recommendations and Findings of Fact. Discussion was held concerning Washington County plans for a bike path on the site and the need for a path to accommodate anticipated pedestrian traffic. Richards noted the need for fewer parking spaces at the site and the restrictive language added to address that issue. Richards also noted that the lighting plan meets requirements on the Osgood side but is slightly over what is allowed on the other sides. The applicant has agreed to comply with the City's foot -candle requirements. John Kohler of Semper Development reviewed the building size and reported that the building has been downsized from earlier plans in order to accommodate easements and the neighbor's parking needs. Kohler expressed concern regarding • the 24 -foot curb cut and large trucks not being able to access the parking lot. Discussion was held concerning the Ordinance requirement for maximum of a 24- foot curb cut and the applicant's proposed 36 -foot wide curb cut. Attorney Vierling stated that the wording on the public hearing notice was generic and would allow for approval of the wider curb cut by the City Council. Mr. Kohler pointed out the current location of the transformer on the property and noted that it would be relocated to another area on the property. Kohler also discussed eliminating neon from the internal sign in the building's entrance. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution approving the Walgreen's conditional use permit and site plan view with conditions. Councilmember McComber, seconded by Mayor Beaudet, moved to amend the primary motion to modify condition 1 to allow for a 36 -foot wide access onto Osgood Avenue North. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to have the Planner draft language on the need for a wider driveway. Motion withdrawn. 411 Mayor Beaudet moved to strike the words "concrete sidewalk or" from condition 4. Motion died for lack of a second. City Council Meeting Minutes March 12, 2002 Page 5 of 7 Roll call vote was taken on the primary motion. Motion carried 5 — 0. E. Data Practices Acting Administrator explained the process and the policy developed for review and adoption. 1. Adopt Records Retention. Councilmember Byrne, seconded by Swenson, moved to adopt the Resolution Adopting Records Retention Schedule. Roll call vote taken. Carried 5 — 0. 2. Resolution Establishing Charges. Councilmember McComber, seconded by Byrne, moved to approve the charges. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the Resolution to adjust the cost of copies to $.03. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution Establishing Charges. Roll call vote taken. Carried 5 — 0. 3. Data Practices Policy. Councilmember Byrne, seconded by Swenson, moved to adopt the Data Practices Policy. Carried 5 — 0. • F. CDBG Program Administration: Raymie Johnson Project Mayor Beaudet, seconded by Councilmember Byrne, moved to approve Washington County administration of the Raymie Johnson portion of the CDBG funds. Carried 5 — 0. G. Zoning Ordinance Interpretation Community Development Director Danielson reviewed Washington County plans to expand the parking lot at the Washington County Government Center. Danielson noted that the proposed parking would be in Oak Park Heights while the main structure is in the City of Stillwater. Discussion was held concerning orderly annexation possibilities and the ownership of the street and alleyway. Councilmember McComber, seconded by Mayor Beaudet, moved to direct staff to continue talks with Washington County and the City of Stillwater to discuss annexation and other possibilities including a site plan and all other pertinent information and the County agreeing to pay all associated fees and bring the information back to the city council. Carried 5 — 0. • City Council Meeting Minutes March 12, 2002 Page 6 of 7 • H. Brown's Creek Watershed Issues City Engineer Postler reported that he has made changes to the draft report as directed by the City Council. Councilmember Byrne, seconded by Doerr, moved to receive the information. Carried 5 — O. Mayor Beaudet, seconded by Councilmember Swenson, moved to send the report as received to Brown's Creek Watershed District and the City of Stillwater for their information and review. Carried 5 — 0. I. Audit Review Finance Director Holst reported that the audit is almost complete and suggested scheduling a worksession with a round table discussion format. Councilmember Doerr, seconded by McComber, moved to schedule a worksession for April 2, 2002, 4:00 p.m. to 6:00 p.m. for audit review. Carried 5 -0. 110 VII. Old Business. A. Ordinance 301 Acting Administrator Kamper explained that Ordinance 301 has been amended to incorporate the fee schedule into the text of the Ordinance. Councilmember Swenson, seconded by Byrne, moved to adopt amendments to Ordinance 301. Carried 5 — 0. B. Public Works Salary Budget/Part Time Employees Finance Director Holst reported on salaries and budgets pertaining to the reinstatement of the laid off seasonal public works employees. Holst also reported that issues and concerns had been cleared with the AFSCME union representative. Councilmember Byrne, seconded by Swenson, moved to reinstate seasonal employees. Carried 5 — 0. C. County Road Reconstruction Request • Acting Administrator Kamper reported that the City previously received this information last May. City Council Meeting Minutes March 12, 2002 Page 7 of 7 Councilmember Swenson, seconded by McComber, moved to direct staff to acknowledge receipt of request in the letter to Washington County regarding the proposed parking lot expansion issues. Carried 5 — 0. D. Oak Park Station — Phase I City Engineer Postler requested approval of plans and specs and authorization to advertise for bids. Mayor Beaudet, seconded by Councilmember Byrne, moved to approve plans and specs and authorize advertisement for bids as outlined in the City Engineer's memo. Carried 5 — 0. E. Discussion and Approval of Payment to Mineral Service Plus, LLC /Well #3 City Engineer Postler explained the cause of the higher cost for sealing the test holes. Mayor Beaudet, seconded by Councilmember McComber, moved to approve • payment of $20,982.50 to Mineral Service Plus from the Water Utility Fund. Carried 5 — 0. F. River Hills Retention Pond Mayor Beaudet, seconded by Councilmember Byrne, moved to have the City Engineer review possible solutions to the flooding issue. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to direct the Public Works Director to contact Sentence to Serve and explore other options for cleaning up the pond and bring back to the council for review. Carried 5 — 0. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:18 p.m. Carried 5 — 0. Respectfully submitted, A! o ed M tent and Fo i e Ak • u lie Jo on David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 26, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Olson, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. Councilmember Byrne added Council Conduct as item B under New Business. Mayor Beaudet objected to this addition and stated that it would not be allowed to be added to the Agenda. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission • C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Planner Richards reported that a number of issues were considered at the last Planning Commission meeting on March 14, 2002. The Commission also determined a need for a joint worksession with the City Council and Parks Commission to address city wide development issues. Richards noted that the next meeting is scheduled for April 11, 2002. Planning Commission Chair George Vogt addressed the Council concerning the issue of a minute taking for Planning Commission meetings. Commissioner Vogt described the process presently used and noted that the system is working well. Councilmember McComber noted that she raised this issue because of requirements in the by -laws. Parks Commission: Community Development Director Danielson reported on the minute taking process for the Parks Commission. The next meeting is scheduled for April 15, 2002. Cable Commission: Councilmember Byrne reported that the Negotiating Y P g g Committee will meet on March 27 and the next regular meeting is • City Council Meeting Minutes March 26, 2002 Page 2 of 6 411 scheduled for April 17, 2002. Byrne noted that the Council will receive a budget for approval at the next Council meeting. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix is scheduled for April 18, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. St. Croix Valley Community Backyard Compost Bin Distribution Event Reminder — April 20, 2002, 9:00 a.m. — 1:00 p.m.: Reminder given. 2. Spring Clean -up Reminder — April 27, 2002, 8:30 a.m. — 1:00 p.m.: Reminder given. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Willard Coler, 5675 Oren Avenue North. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — March 12, 2002 C. Approve Board of Review Not Being Televised D. Receive MetroEast Connections Information E. Receive McKean Square East/VSSA Request for Shared Services Agreement Update F. Set Joint City Council/Planning Commission/Staff Worksession for April 11, 2002 at 5:30 p.m. G. Approve Adding Budget Review to April 2, 2002 Council Worksession H. Receive Update on Request for TIF Services Mayor Beaudet pulled item F for discussion. Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. F. Set Joint City Council/Planning Commission/Staff Worksession for April 1 2002 at 5:30 p.m. Mayor Beaudet, seconded by Councilmember McComber, moved to set joint City Council/Planning Commission/Staff worksession for April 11, 2002 at 6:15 p.m. in the large conference room to discuss commission concerns. Carried 5 — 0. • City Council Meeting Minutes March 26, 2002 Page 3 of 6 • V. Public Hearings: None VI. New Business: A. Montanari Homes Site Plan Review and PUD Community Development Director Danielson explained that the Planning Commission has recommended that this application move forward to the City Council after receipt of two more items. Danielson noted that the applicant has requested consideration at an April Council meeting and has waived the statutory 120 day review period. Mayor Beaudet, seconded by Councilmember McComber, moved to have the Acting City Administrator send a letter to Mr. Montanari stating that the application will be on the April 23, 2002 City Council Agenda and if he wishes to have the Council review any additional information it must be received by April 17, 2002. Councilmember Doerr, seconded by Byrne, moved to amend the motion to • change April 17 to April 12. Carried 5 — 0. Vote was taken on the primary motion as amended. Motion carried 5 — 0. B. Stillwater Area High School — Stadium Improvements Planner Richards reviewed his March 21, 2002 memo outlining Planning Commission Recommendations. Richards also reviewed the draft Resolution and suggested changing the language in the title and body of the Resolution to reflect that the Planning Commission failed to approve the application. Richards reported that the proposed restroom facilities were discussed at length during the previous week and provided clarification of comments made in his March 19, 2002 memo on this issue. Richards noted that permanent restrooms would not be required by the state on the stadium grounds if the restrooms in the high school building were made available for use. School district attorney Jeff Carpenter reviewed a drawing of the site plan showing placement of bleachers, lights, speakers, press box and outlined the anticipated construction schedule. Carpenter also addressed issues outlined in the most recent planning report. • Discussion was held regarding the proposed shuttle bus system from Lily Lake Elementary and Stillwater Junior High. Mr. Carpenter stated that the school City Council Meeting Minutes March 26, 2002 Page 4 of 6 district feels the shuttle bus system will address parking issues and they are very concerned about the possibility of the City requiring installation of additional blacktop to serve just a few events each year. Mayor Beaudet emphasized the shortcoming in the parking available for homecoming and playoff football games. Beaudet stated that his concern is that attendance at those games would be 7,500 to 8,000 and the addition of more parking is a reasonable request. Beaudet also expressed concern about stadium patrons parking at the shopping center across the street and the City's possible recourse against the high school to compel installation of additional parking. Mr. Carpenter reiterated figures and projections received from the school district's parking consultant and suggested leaving a one year review in place to readdress parking issues after the stadium is in use and needs can be assessed. Mayor Beaudet, seconded by Councilmember McComber, moved to have the City Attorney draft language permitting future Council review of the stadium parking issues. Carried 5 — 0. Discussion was held concerning design guidelines, bleacher colors and materials. Planner Richards noted that design guidelines technically do not apply to the high school as it is zoned Open Space. • Jay Pomeroy of Anderson- Johnson Associates reported that the bleachers are planned to be red, black or silver and will be constructed of a material that will not fade or rust. Mr. Pomeroy also reviewed light and light pole design. Mayor Beaudet expressed concern that the surfaces of the light fixtures be non - reflective. Councilmember McComber, seconded by Mayor Beaudet, moved to add a condition stating that should the school district decide not to construct permanent bathroom facilities, the high school building will be open for the use of the bathroom facilities. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to substitute the motion on the restrooms with a motion to require compliance with state statutes regarding restroom facilities subject to annual city council review. Councilmember Doerr, seconded by Byrne, moved to call the question on the primary motion. Carried 5 — 0. Roll call vote taken on primary motion. Carried 4 —1, Beaudet opposed. Police Chief Swanson stated that he is concerned that the parking lot is monitored during events to prevent illegal parking and maintain access for emergency vehicles. Mr. Carpenter and Principal Koski reviewed the emergency plan and security plan. City Council Meeting Minutes March 26, 2002 Page 5 of 6 • Mayor Beaudet, seconded by Councilmember McComber, moved to add to condition 2 that the light fixtures will be subject to city staff review and approval prior to installation. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to add to condition 5 that all lighting fixtures at the stadium entrance gate and bleachers will comply with city standards. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to delete condition 16. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to amend the title and language in the Resolution to reflect that the Planning Commission did not recommend approval. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution Establishing Findings of Fact and Resolution by the City Council that the request by ISD 834 for a CUP and Variance to allow construction of a stadium at the high school as amended and with the addition of language to be drafted by the City Attorney concerning parking issues. Roll call vote taken. Carried 5 — 0. • Mayor Beaudet moved that the applicant be required to pay for any street sign change necessary as a result of the CUP up to $1,500. Motion died for lack of a second. Councilmember Swenson, seconded by Byrne, moved to authorize the Mayor to sign the Resolution. Carried 5 — 0. C. Schedule Joint Worksession Between City Council, Planning Commission and Parks Commission to Discuss Oakgreen Village and McKean Square Applications Mayor Beaudet, seconded by Councilmember McComber, moved to set a joint worksession for April 1, 2002, 6:30 p.m. Carried 5 — 0. D. Brown's Creek Tim Freeman introduced himself as the new Brown's Creek Watershed District liaison to the City of Oak Park Heights. Mr. Freeman also presented a copy of the Second Generation Watershed Management Plan. • Mayor Beaudet, seconded by Councilmember Byrne, moved to receive the Second Generation Management Plan. Carried 5 — 0. City Council Meeting Minutes March 26, 2002 Page 6 of 6 VII. Old Business. None. VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 9:44 p.m. Carried 5 — 0. Respectfully submitted, App • s =1 . "o r - t and Fo / � 9 (1 , 11 e Jo n David Beaudet Administrative Secretary Mayor 1 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, APRIL 9, 2002 • CITY COUNCIL MEETING MINUTES Board of Review Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, Police Chief Swanson, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmember Byrne. Board of Review was called to order at 7:00 p.m. by Mayor Beaudet. Allan LaBine of Washington County provided a brief overview of the Board of Review process. Mr. LaBine noted that he had received one telephone call from the owner of an undeveloped commercial property. There were no comments from the public. Councilmember Swenson, seconded by McComber, moved to adjourn the Boad of Review at 7:03. Carried 4 — 0. Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:10 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, • McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, Police Chief Swanson, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmember Byrne. Councilmember McComber moved items IV.G. and IV.H. to items E and F under New Business. Mayor Beaudet moved item IV.K. to item C under Old Business. Councilmember Swenson, seconded by Mayor Beaudet, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the next meeting will be held on April 11, 2002. The Agenda will include six public hearings and a report from the Sign Committee. Parks Commission: Community Development Director Danielson • reported that the next meeting will be held on April 15, 2002 and a parks walk through will be held on April 13, 2002. City Council Meeting Minutes April 9, 2002 Page 2 of 5 • Cable Commission: Councilmember Doerr reported that the next meeting will be May 15, 2002. No April meeting will be held. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the next meeting will be held on April 18, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: St. Croix Valley Community Backyard Compost Bin Distribution Event Reminder — April 20, 2002, 9:00 a.m. — 1:00 p.m. — Acting Administrator Kamper provided a reminder of the event. Spring Clean -up Reminder — April 17, 2002, 8:30 a.m. —1: 00 p.m. — Acting Administrator Kamper provided a reminder of the event. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Martin Christensen, 5715 Peller Avenue North. Visitors: • Tim Freeman, Brown's Creek Watershed District, reported that the Board of Managers has reviewed the Kern Center report and would like to meet with the City Council to discuss possible involvement of the Board of Managers in the process. Councilmember Swenson, seconded by McComber, moved to set a City Council Worksession to discuss Brown's Creek Watershed issues for April 23, 2002, 5:00 p.m. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to set a tentative joint worksession with the Brown's Creek Watershed District Managers at the Brown's Creek Watershed board room on May 13, 2002 at 4:30 p.m. Carried 4 — 0. Dave Dupay, 5620 Memorial Avenue North, representing Kern Center business and property owners stated that they would like to endorse and encourage a meeting between the City and Brown's Creek Watershed District to solve water drainage issues. Mr. Dupay also noted that they feel that the Kern Center pond is a private issue and that the City should not be involved. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — March 26, 2002 City Council Meeting Minutes April 9, 2002 Page 3 of 5 • C. Approve Central St. Croix Valley Joint Cable Commission Revised Budget D. Approve City Administrator Job Description E. Approve Andersen Corporation License Agreement and Authorization for its Execution F. Approve Resolution Establishing Precincts and Polling Places G. Authorize Extension of Lawn Care Contract to 2002 and its Execution H. Authorize Extension of Street Sweeping Contract to 2002 and its Execution Councilmember Swenson, seconded by Mayor Beaudet, moved to approve the Consent Agenda. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Financial and Management Reports for 2001 City Auditor Dave Mol presented a review of the results of the 2001 Audit. Mr. Mol covered the reports issued, including the Annual Financial Report, State Legal Compliance Report, Internal Controls and Management Letter. • Mr. Mol noted a decrease in the General Fund balance and discussed the shortfall in cash flow reserves per City policy. Discussion was held concerning the City's reserve policy and current budget. Councilmember Swenson, seconded by McComber, moved to accept the Management Report. Carried 4 — 0. B. Xcel Energy Ash Disposal Facility (Landfill) Permit Modification Presentation Mike Thomas of Xcel Energy Ash Management requested City Council authorization for the Acting Administrator to write a letter to the MPCA expressing the City's support for Xcel's request to modify a permit issued in 1997 at the ash disposal facility in Oak Park Heights. Thomas explained that the modification requested would be an improvement over the method approved in 1997 and includes the relocation of the sedimentation pond and placement of a membrane material on the slope. Mr. Thomas also reviewed drawings of the original plan and pointed out the proposed changes. Kenneth Neumann, 5852 Oxboro Avenue North, asked for clarification on the location of the pond relative to his property. • City Council Meeting Minutes April 9, 2002 Page 4 of 5 • Mayor Beaudet asked about the level of the parking lot related to the hockey boards at Cover Park. Discussion was held concerning the fill put in against the hockey boards in Cover Park. Chuck Dougherty, 15330 58 Street, stated that he has not had a chance to review the material properly and is concerned over the haste of approving this request. Dougherty stated that he prefers a process with notification to the neighbors. Mayor Beaudet, seconded by Councilmember Doerr, moved to authorize the Acting Administrator to draft a letter to the MCPA stating that the City Council received a presentation from Xcel Energy and that the Council concurs that the proposed design is a greater benefit than the design approved in 1997. Carried 4 — 0. C. 2002 Sealcoating and Striping Public Works Director Johnson requested permission to work with the City of Stillwater to obtain bids for sealcoating and striping. Johnson noted that the City of Bayport is also participating in the bid. Councilmember Swenson, seconded by McComber, moved to authorize the Public Works Director to work with the City of Stillwater to obtain bids for • sealcoating and striping. Carried 4 — 0. D. Correspondence Mayor Beaudet, seconded by Councilmember McComber, moved to receive the correspondence. Carried 4 — 0. E. Authorize Appointment of Summer Interns Councilmember McComber asked if these positions should be advertised for other applicants. Acting Administrator Kamper stated that training in new interns would greatly reduce the benefit due to the limited staff members available for training. Kamper also noted that the interns' salaries are less than the cost of a temporary employee. Councilmember Swenson, seconded by Mayor Beaudet, moved to authorize hiring of two summer interns. Carried 4 — 0. F. Authorize Advertisement for Public Works Seasonal Employees Public Works Director Johnson explained the need to advertise for these positions. • Councilmember Doerr, seconded by McComber, moved to authorize advertising for seasonal public works employees. Carried 4 — 0. City Council Meeting Minutes April 9, 2002 Page 5 of 5 VII. Old Business. A. Request for TIF Services — Update Acting Administrator Kamper reported that a meeting was held with City staff and representatives of the developers to discuss TIF and other funding opportunities. B. Shared Services Agreement — Update Acting Administrator Kamper reported that additional information was received earlier in the day. C. Approval of Low Bidder Volk Sewer & Water, Inc. for Oak Park Station Phase 1 Utility & Street Improvement Project City Engineer Postler reported on the results of the bid opening for the Oak Park Station utility and street improvement project, noting that Volk Sewer & Water, Inc. was the lowest bidder. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve • low bidder for Oak Park Station Phase I Utility and Street Improvement Project and authorize the Mayor and Acting Administrator to sign. Carried 4 — 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 8:42 p.m. Carried 4 — 0. Respectfully submitted, .preVj; :,,.\i ntent and Fo ;� � i 111 r 1 „to. ' lie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, APRIL 23, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmembers Byrne and Doerr. Mayor Beaudet added MNDOT Bridge Proposal as item F under New Business and Brown's Creek Watershed District Worksession as item G under New Business. Mayor Beaudet moved items C and D on the Consent Agenda to items B and C under Old Business. Councilmember McComber moved item E on the Consent Agenda to item D under Old Business and item F on the Consent Agenda to item H under New Business. Councilmember Swenson added Schedule EDA Worksession and Meeting as item I under New Business. Mayor Beaudet added the street address of the property to Consent Agenda item I. for clarification. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as • amended. Carried 3 — 0. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on April 11 and considered a number of items that are on the current Council Agenda. Richards also reported that the Planning Commission has scheduled a special meeting for May 6, 2002 and a regular meeting for May 9, 2002. Parks Commission: Community Development Director Danielson reported that the next Parks Commission meeting will be May 20, 2002 with a workshop preceding the meeting. Danielson noted that the Commission has requested additional information concerning the proposed development on Oakgreen. Cable Commission: No report given. City Council Meeting Minutes April 23, 2002 Page 2 of 6 Water Management Organizations/Middle St. Croix: Mayor Beaudet reported Y p that the Middle St. Croix met on April 18, 2002 and discussed the Andersen Corporation project. Other Liaison/Staff Reports: 1. Spring Clean -up Reminder: Acting Administrator Kamper provided a reminder of the Spring Clean-up to be held on Saturday, April 27 from 8:30 a.m. to 1:00 p.m. at the St. Croix Mall back parking lot. 2. Compost Bin Distribution Event Report: Mayor Beaudet thanked staff for help at the event, noting that approximately 1,200 bins were distributed at the event. 3. TH36 Partnership Committee Update: Councilmember McComber reported that the committee has narrowed the options to three and reviewed each at the last meeting. An open house is scheduled for May 22, 2002, 4:30 to 7:30 p.m. at the Stillwater Area High School Cafeteria and the next committee meeting will be on May 8, 2002, 6:30 p.m. in room 560 of the Washington County Government Center. 4. Garden Committee Plant Sale: Mayor Beaudet provided a reminder of the Garden Committee Plant sale to be held on Saturday, May 18, 9:00 a.m. to noon at Cover Park. • III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to James & Annisa Harken, 14124 Upper 54 Street. IV. Consent Agenda: A. Approve Bills & Investments — Check #302 and #41518 through #41555 B. Approve City Council Minutes — April 9, 2002 C. Approve Arbor Day Proclamation D. Approve Tower Asphalt, Inc. Final Payment for 58 Street No. — Norell to Oakgreen Avenue E. Approve Home Occupation Permit Request — 14373 Upper 56 St. N. and 6257 Panama Ave. N. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda. Roll call vote taken. Carried 3 — 0. V. Public Hearings: None. • City Council Meeting Minutes April 23, 2002 Page 3 of 6 • VI. New Business: A. Hydrant Flushing Councilmember McComber requested information concerning hydrant flushing. Public Works Director Johnson explained that hydrants are flushed each year after street sweeping is completed and after the threat of freezing has passed. B. Montanari Office Building 1. PUD 2. CUP 3. Preliminary and Final Plat City Planner Richards reviewed recommendations and a proposed Resolution from the Planning Commission. Richards noted issues related to parking deficiencies and reviewed a cross easement between Montanari and the Eagles Club that the City Attorney found to be lacking. Richards further noted that there were not four members present as required for an approval. Mark Gossman was present to represent Montanari Homes. Mr. Gossman . reported that a permanent cross easement for parking was considered but not advised by attorneys for both sides. Gossman requested a continuance due to the lack of four members present to approve the project. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution denying PUD /CUP/Final Plat and Site Plan Review. Roll call vote taken. Carried 2 — 1. Swenson opposed. C. Lodge Properties, LLC City Planner Richards reported that the Planning Commission recommended approval of the application. Richards explained that the applicant is proposing dividing the building to accommodate three tenants. Councilmember McComber, seconded by Mayor Beaudet, moved to adopt the Resolution approving the CUP and Site Plan Review. Discussion held concerning an oil storage tank on the premises. Councilmember Swenson, seconded by McComber, moved to amend the primary motion to allow no outside storage of oil and flammable materials. Carried 3 — 0. Roll call vote taken on the primary motion. Motion carried 3 — 0. • City Council Meeting Minutes April 23, 2002 Page 4 of 6 • D. St. Croix, LLC — Amendment to PUD City Planner Richards noted that there were not enough members in attendance to approve the application. Community Development Director Danielson added that the applicant has requested permission to conduct demolition work. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the demolition permit. Carried 2 — 0 —1, Swenson abstained. Mayor Beaudet, seconded by Councilmember McComber, moved to table. Carried 2 — 0 — 1, Swenson abstained. E. Boutwell's Landing Proposed Site Plan Change City Planner Richards reported on staff concerns regarding the visibility of the Boutwell's Landing trash receptacles from the public right of way. Richards reviewed a plan for installing additional tress to screen the trash enclosure area. Councilmember McComber, seconded by Swenson, moved to table to the next meeting for additional information including renderings of proposed changes from 58 Street and information on establishing an escrow. Carried 3 — 0. • F. MNDOT Bridge Proposal Mayor Beaudet reported that MNDOT is asking for input on a project to repair the Beach Road /Highway 36 overpass. Councilmember Swenson, seconded by McComber, moved to draft a letter to MNDOT stating the City's preference for at least one lane of the Beach Road bridge to remain open during construction. Carried 3 — 0. G. Brown's Creek Watershed District Joint Worksession Mayor Beaudet, seconded by Councilmember Swenson, moved to set a joint worksession for May 13, 2002, 4:00 p.m. at the Brown's Creek Watershed District offices. Carried 3 — 0. H. Authorize City Engineer to Prepare Plans and Specifications for 60 Street Sewer Pressure Main Upgrade Public Works Director Johnson reported that the plans and specifications are needed in order to obtain bids and complete sewer construction. • City Council Meeting Minutes April 23, 2002 Page 5 of 6 • Councilmember Swenson, seconded by McComber, moved to authorize the City Engineer to prepare a cost estimate for 60 Street sewer pressure main upgrade. Carried 3 — 0. I. Schedule EDA Worksession and Meeting Councilmember Swenson, seconded by McComber, moved to schedule an EDA Worksession to discuss the Bell Property for May 14, 2002 at 6:00 p.m. Carried 3 — 0. Councilmember Swenson also requested that an EDA meeting be set for the same night with the Bell Property on the agenda. VII. Old Business. A. ISD 834 Third Amended Conditional Use Permit and Variance 1. Condition No. 15, CUP City Attorney Vierling noted that he requested that the City Administrator put this item on the agenda. Vierling reported that he has reviewed the meeting videotape and is satisfied that the condition is compliant. 2. Valley Branch Watershed District, Drainage Easement Conditons City Attorney Vierling reviewed correspondence regarding drainage easements. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information. Carried 3 — 0. B. Authorize Hiring of Seasonal Public Works Employees Councilmember McComber noted that last year the seasonal public works employees worked more than six months and asked if that would be adhered to this year. Public Works Director Johnson reported that the budget for seasonal employees would be monitored and the employees laid off when the budgeted amount was exhausted. Discussion held concerning the impact of the park and rink attendants and unemployment costs on the budget. Mayor Beaudet, seconded by Councilmember McComber, moved to table for Parks Commission recommendation on park attendants and to have the Finance Director identify other costs for PERA and unemployment. Carried 2 — 1, Swenson opposed. 11 City Council Meeting Minutes April 23, 2002 Page 6 of 6 • C. Authorize Advertising for Park Attendants Mayor Beaudet, seconded by Councilmember McComber, moved to authorize advertising for park attendants. Carried 2 — 1, Swenson opposed. Councilmember Swenson moved a substitute motion to table. Motion died for lack of a second. D. Receive Update on Autumn Ridge Pond Public Works Director Johnson provided background information on the Autumn Ridge Pond and reported on alternatives currently being explored. VIII. Executive Session Labor Negotiations Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn to Executive Session at 8:20 p.m. Carried 3 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve AFSCME contract and authorize the Mayor to sign. Carried 3 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to raise the salaries of non -union employees by the same percentage as the AFSCME contract. Carried 3 — 0. IX. Adjournment. Councilmember Swenson, seconded by Mayor Beaudet, moved to adjourn at 8:25 p.m. Carried 3 — 0. Respectfully submitted, A f / + p4 :011 00 r : 0 ��., co ntent an o j .l c 1, rt dIF ulie Johnson David Beaudet Administrative Secretary Mayor 40 CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, MAY 14, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, Police Chief Swanson, City Engineer Postler, City Planner Richards, Community Development Director Danielson, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: None. Acting Administrator Kamper removed Consent item E. from the Agenda. Mayor Beaudet added Sunnyside 1 and 2 Deck Letter as item G. under Old Business and Brown's Creek Watershed District Proposal as item H. under Old Business. Councilmember McComber added Hwy. 36 PAC Committee as item 4 under Other Liaison/Staff Reports. Councilmember Byrne, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: • A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on May 9 and recommended Commissioner Dwyer for an additional three year term. The Commission also discussed possibly scheduling a special worksession on June 3 to discuss Oakgreen housing proposals separately. The next regular meeting is scheduled for June 13, 2002. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on May 20, 2002 and will continue discussions on Autumn Hills Park. Cable Commission: Councilmember Byrne reported that the next meeting will be held on May 15, 2002 at 7:00 p.m. at the Cable Commission office. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting will be May 16, 2002, 7:00 p.m. at the 411 Bayport City Hall. City Council Meeting Minutes May 14, 2002 Page 2 of 5 • Other Liaison/Staff Reports: 1. Spring Clean -up Update: Acting Administrator Kamper reported that the Spring Clean -up was held on Saturday, April 27 from 8:30 a.m. to 1:00 p.m. Kamper noted that due to the weather staff members were unable to keep an accurate count but it is estimated that more than 200 loads were disposed of during the event. Kamper thanked staff members, Mayor Beaudet and Andersen Corporation for their assistance. Mayor Beaudet thanked Superior Services for their excellent work at the event. 2. Garden Committee Perennial Sale — May 18, 2002, 9:00 a.m. — noon: Acting Administrator Kamper provided a reminder of the event. Mayor Beaudet added that anyone interested can help pot the plants at Cover Park on Friday night. 3. Presentation of 25 Years of Service Award: Mayor Beaudet presented Police Chief Lindy Swanson with an award for his 25 years of service to the City. 4. Hwy. 36 PAC Committee: Councilmember McComber provided a reminder of the Open House to be held on May 22, 2002, 4:30 — • 7:30 p.m. at the Stillwater High School Cafeteria. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Dan Delander and Tina Kindschy, 5727 Peller Avenue North. IV. Consent Agenda: A. Approve Bills & Investments: Checks #5002 and 41556 through 41634. B. Approval of City Council Minutes — April 23, 2002 C. Approval of Final Payment to Tower Asphalt, Inc. for 55 Street Improvements D. Approval of Lawful Gambling Resolution for Stillwater Elks E. Receive Information Regarding Walmart Screening /Landscaping F. Receive Information on Law Enforcement Memorial Day G. Receive Information on Scenic Overlook Plaque Councilmember Doerr pulled item B for discussion. Councilmember McComber, seconded by Byrne, moved to approve Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes May 14, 2002 Page 3 of 5 • Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the April 23, 2002 City Council Meeting Minutes. Carried 3 — 0 — 2, Byrne and Doerr abstained. V. Public Hearings: None VI. New Business: A. Bell Property — Disposition of Bell Property Funds Mayor Beaudet, seconded by Councilmember McComber, moved to receipt proceeds from the Bell Property in the Capital Revolving Fund. Carried 5 — 0. VII. Old Business. A. MNDOT Bridge Project — TH36 and Beach Road (Co. Rd. 23) Councilmember Doerr, seconded by Mayor Beaudet, moved to move discussion • to the May 28, 2002 Council meeting. Carried 5 — 0. B. Update on Cost Estimate for 60 Street Sewer Pressure Main Upgrade City Engineer Postler reported that he does not have all the cost figures yet from the contractors for various methods that could be used for the project. Mayor Beaudet, seconded by Councilmember Doerr, moved to table to next Council meeting. Carried 5 — 0. C. St. Croix, L.L.C. — Amendment to PUD City Planner Richards reviewed plans submitted by Andersen Corporation for improvements to the St. Croix Mall. Mayor Beaudet, seconded by Councilmember McComber, moved to approve a Resolution that the request by SC Mall, LLC for a PUD amendment be approved with conditions. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the motion to add a deadline of December 31, 2004 to condition #2. Roll call vote taken. Carried 4 — 0 — 1, Swenson abstained. D. McKean Square East/Request for Shared Services • City Council Meeting Minutes May 14, 2002 Page 4 of 5 IP Acting Administrator Kamper reported that the request from Valley Senior Service Alliance was studied by City staff members as directed by the City Council. Kamper conducted a brief review of the report, noting the conclusion reached by staff that shared services would not be a benefit to the City. Mark Moilanen, Campus Administrator of Boutwell's Landing, stated that he appreciates the City's point of view and requested the opportunity to prepare a rebuttal and to provide additional information to the City Council. Councilmember Swenson, seconded by Byrne, moved to table to the May 28, 2002 meeting. Carried 5 — 0. E. Boutwell's Landing/VSSA 1. Proposed Site Plan Change City Attorney Vierling noted that the request does not require a PUD change. 2. Mechanical Screening Enclosures and Lights • Mayor Beaudet, seconded by Councilmember McComber, moved to have the proposed site plan change and mechanical screening enclosures and lights go back through the Planning Commission process. Carried 4 — 1, Swenson opposed. 3. Signs (Mayor's Request) Mayor Beaudet asked if a public hearing was held on the signs. City Planner Richards reported that the signs were addressed in the original public hearing that was held. F. Middle St. Croix WMO Correspondence (Mayor's Request) 1. Sigstad's Carpet Discussion held regarding drainage at the site and location of the pond. 2. Routson Motors Discussion held regarding the driveway and pond overflow. Mayor Beaudet requested that a copy of the new plan be sent to the water management organization. City Council Meeting Minutes May 14, 2002 Page 5 of 5 • G. Sunnyside 1 and 2 Deck Letter Mayor Beaudet reported that he met with Sunnyside representatives, the Building Official and City Attorney Vierling to discuss the status of the deck repair /replacement and the steps to be taken. Beaudet stated that is it important for the City to send a letter to each resident explaining what needs to be done and noting that the city will react quickly so decks can be rebuilt and used. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to send a letter to Sunnyside 1 and 2 residents by May 22, 2002 explaining the deck replacement progress and steps to be taken, noting that the City will react as practically possible to move the project along. Carried 5 — 0. H. Brown's Creek Watershed District Proposal Mayor Beaudet reported that Brown's Creek Watershed District has offered to provide engineering services to design a pond for the Kern Center at their expense. Councilmember Swenson, seconded by McComber, moved to authorize City staff to notify Brown's Creek Watershed District that they may work in the Kern • Center to prepare a design for the pond improvements at their own expense. Carried 5 - 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 7:49 p.m. Carried 5 — 0. Respectfully submitted, Approved as to Content and Form, gidert- 41,10* Julie John on David Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 4:00 P.M. THURSDAY, MAY 23, 2002 CITY COUNCIL SPECIAL MEETING MINUTES I. Call to Order /Approval of Agenda: The meeting was called to order at 4:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, McComber and Swenson. Staff present: Finance Director Holst, Public Works Director Johnson, and Administrative Secretary Johnson. Absent: Councilmember Doerr, Acting Administrator Kamper. II. Park Attendants. Mayor Beaudet, seconded by Councilmember Swenson, moved to hire park attendants as budgeted: John Sortedahl and John McKeever. Carried 4 — 0. III. Adjournment. Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn at 4:01 p.m. Carried 4 — 0. llO Respectfully submitted, App • ved a • ntent and Fo eutt,L9 0 fm,a0-1J IB 16lie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, MAY 28, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission special meeting scheduled for June 3 has been canceled. The • next Planning Commission meeting will be held on June 13, 2002 and is expected to include applications for an expansion at Century Power among others. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on May 20 and discussed several items including placement of new park benches and improvements for Autumn Hills Park. Cable Commission: Councilmember Byrne reported that the next meeting is scheduled for June 5, 2002, 7:00 p.m. at the cable access center. The Cable Commission will be holding a public hearing for the AT &T /Comcast merger at that meeting. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met last week and discussed several issues. The next meeting is scheduled for June 13, 2002, 7:00 p.m. at the Bayport City Hall. Beaudet noted that the Governor vetoed funding for the Perro Creek project. Other Liaison/Staff Reports: 11 City Council Meeting Minutes May 28, 2002 Page 2 of 6 • 1. Garden Committee Perennial Sale Update: Acting Administrator Kamper reported that the Garden Committee raised $688.25 at its recent perennial plant sale. 2. TH36 Partnership PAC Committee Update: Councilmember McComber reported that the Committee meets May 29, 2002, 6:30 p.m. at the Government Center and will review the aesthetics subcommittee report and open house comments. 3. Metro East Development Partners: Community Development Director Danielson reported that the Metro East will be hosting a meeting on May 30 that will include a tour of Stillwater and Oak Park Heights developments. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Paul and Mary Futcher, 5676 Oakgreen Avenue North. IV. Consent Agenda: A. Approve Bills & Investments — check nos. 502 and 41635 through 41662. B. Approve City Council Minutes — May 14, 2002 • C. Approval of Reappointment of Commissioner Dwyer to Planning Commission D. Approval of Alberg Water Services Final Pay Request for Well No. 3 E. Approval of 2001 Consumer Confidence Report Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. May 23, 2002 City Council Meeting Minutes Mayor Beaudet, seconded by Councilmember McComber, moved to approve the May 23, 2002 City Council Meeting Minutes. Carried 4 — 0 — 1, Doerr abstained. Acting Administrator Kamper requested clarification on the motion passed at the May 23 meeting for hiring park attendants. Mayor Beaudet stated that the motion was to hire two attendants for approximately 90 hours per month as budgeted. • Councilmember Swenson stated that when he seconded the motion it was under City Council Meeting Minutes May 28, 2002 Page 3 of 6 • the assumption that the park attendants would be hired following the Parks Commission recommendation. Councilmember Swenson, seconded by Doerr, moved to reconsider the motion made at the May 23 meeting to hire park attendants. Carried 5 — 0. Discussion held concerning duties performed by seasonal workers public works employees and park attendants. Councilmember Swenson, seconded by Doerr, moved to follow the Parks Commission recommendation to hire park attendants to work 4 p.m. to 9 p.m. weekdays and 9 a.m. to 9 p.m. weekends for a total of 49 hours per week to be shared between the two park attendants. Carried 3 — 2, Beaudet and McComber, opposed. D. Alcohol Compliance Check Failures _ Police Chief Swanson reported on the recent alcohol compliance check failures at Pizza Hut and Phil's Club Tara. Swanson recommended the City Council set a hearing to show cause. • Mayor Beaudet, seconded by Councilmember Byrne, moved to set an Order to Show Cause hearing for both violators at the June 25, 2002 City Council meeting. Carried 5 — 0. E. McKean Square East/Request for Shared Services Acting Administrator Kamper reviewed a letter from the applicant requesting the withdrawal of the application for shared services. Councilmember Doerr stated that the City should stick to its past policy of not extending utilities to other cities. Councilmember Doerr, seconded by Byrne, moved to adhere to the City policy to not extend City utility services into another city. Carried 5 — 0. F. Fireworks Acting Administrator Kamper noted the recent legalization of cetain types of fireworks and reported that the City has received a request for the operation of an outdoor fireworks stand. Police Chief Swanson stated police department concerns over storage of fireworks at retail locations. Swanson suggested that the City should have some type of control over the sale of fireworks to prevent improper storage. 0 City Council Meeting Minutes May 28, 2002 Page 4 of 6 Bayport Fire Chief Mike Bell added that he would also like to see some City control over storage of fireworks, no smoking within 25 feet of fireworks sales, and also suggested regulation of citizen use of fireworks. Councilmember Doerr, seconded by Mayor Beaudet, moved to direct the City Attorney and City staff to gather more information and present it at the next City Council meeting. Carried 5 — 0. G. Wellhead Protection Plan — Phase 2 Acting Administrator Kamper reported that most of the Phase 2 content is completed. Mark Janovec of Bonestroo added that the Phase 2 report is due August 12, 2002. Janovec reviewed the plan and steps to be taken for completion. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the information and have the plan submitted to all local government units as required. Carried 5 — O. H. Applebee's Sign Variance and Site Plan Review City Planner Richards reviewed the request for a sign variance and site plan • review for the addition of an order pick up area at Applebees with a neon sign. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the variance and site plan review. Roll call vote taken. Carried 5 — 0. I. Fun Run/Walk Through the Parks Public Works Director Johnson explained his suggestion for a City "fun run" to be held in conjunction with Party in the Park. Discussion was held concerning possibly holding a fun run/walk on a separate date. Councilmember Byrne, seconded by Mayor Beaudet, moved to send this item to the Parks Commission with Council comments to consider the event for next year on a weekend. Carried 5 — 0. VII. Old Business. A. MNDOT Bridge Project TH36 and Beach Road /Scenic Overlook Rick Arnebeck of MNDOT reviewed correspondence with a map attachment regarding the Beach Road /Highway 36 bridge project noting the detour that will • be in place during the two week project. Discussion was held concerning the detours for local traffic as well as emergency services. City Council Meeting Minutes May 28, 2002 Page 5 of 6 Councilmember Byrne suggested notifying Andersen Corporation employees of the bridge closure. Police Chief Swanson suggested posting signs two weeks prior to the project commencement. Mr. Arnebek indicated that MNDOT would notify Andersen Corporation, neighborhoods surrounding the project, the Washington County Government Center and emergency services groups. Mr. Arnebeck also provided an update on the status of the Scenic Overlook. Mr. Arnebeck stated that the Scenic Overlook is a critical part of the Stillwater river crossing bridge project, however, it shouldn't be neglected in the meantime. He reported that MNDOT is planning to make some improvements this summer if possible. Further discussion was held concerning cleaning and maintenance of the site. J. Cost Estimate for 60 Street Sewer Pressure Main City Engineer Postler noted that four alternates are presented in his proposal for the 60 Street sewer pressure main upgrade. Postler stated that the best choice and least expensive alternative is to replace the existing pipe with a larger pipe. Postler also noted that a fifth alternative is included but is considered to be a temporary solution. • Mayor Beaudet stated that the sewer main is only 10 years old and that he needs to understand what happened. Beaudet proposed holding discussion at a worksession with staff providing the 1989 Municipal Services into the Annexed Area report and the April 1999 Comprehensive Sanitary Sewer Plan for Council review and information. Public Works Director Johnson explained changes that have occurred in the City since the 1999 Plan was completed and noted anticipated problems if the sewer upgrade is not completed. Mayor Beaudet, seconded by Councilmember McComber, moved to have an untelevised worksession one hour before the next Council meeting. Failed 1 — 4, Byrne, Doerr, McComber and Swenson opposed. Mayor Beaudet, seconded by Councilmember Doerr, moved to put this issue and its history on the next Council agenda. Carried 5 — 0. C. Hiring of Seasonal Public Works Employees Public Works Director Johnson requested Council approval for the hiring of Ray Nelson and Mark Robertson as seasonal Public Works Employees. 410 City Council Meeting Minutes May 28, 2002 Page 6 of 6 • Discussion held on duties performed by the seasonal employees, Parks Commission input and what the Public Works Department does now versus in the past. Councilmember Doerr, seconded by Swenson, moved to approve hiring two seasonal employees as outlined in Public Works Director Johnson's memo. Carried 4 — 1, Beaudet opposed. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 9:07 p.m. Carried 5 — 0. Respectfully submitted, Y .r►ved .s to .ntent and F 9),t(LAX7/itikat) 4,4 fir ar ie Johns ! . vid i - au •'s Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JUNE 11, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, and McComber. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson and Police Chief Swanson. Absent: Councilmember Swenson. Councilmember Byrne, seconded by Doerr, moved to approve the Agenda as presented. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports • Planning Commission: Community Development Director Danielson reported that the Planning Commission has received an application from Century Power for consideration at the June 13 meeting and will also discuss the sign ordinance at that meeting. Danielson also noted that the Oakgreen Village Villas application has been withdrawn. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold its next meeting on June 17, 2002 and will discuss Autumn Hills Park, the design contest and Party in the Park. Cable Commission: Councilmember Byrne reported that the AT &T /Comcast merger public hearing has been delayed to July 17, 2002. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on June 13, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. Party in the Park/National Night Out: Acting Administrator Kamper provided a reminder of the event scheduled for Tuesday, August 6, 2002, 5:00 — 7:00 p.m. 0 City Council Meeting Minutes June 11, 2002 Page 2 of 3 • 2. Presentation of 10 years of Service Award: Mayor Beaudet announced that an Award for 10 years of service to the City has been earned by Jim Butler, the City's Building Official. IV. Visitors/Public Comment: Visitors: David Nelson of the Stillwater Eagles Club presented a $12,500 check to the City of Oak Park Heights as a donation for park and recreation purposes. Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Steven Latour, 14701 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments, checks number 602, 6030 and 41671 through 41722 B. Approve City Council Minutes — May 28, 2002 C. Approval of Placement of Park Benches D. Receive Xcel Energy Wetland Impact Permit Application Update E. Receive Anchobaypro Inc. TIF Update F. Approval of Stillwater Eagles Donation Resolution • G. Approval of Oak Wilt Grant H. Receive LCDA Grant Information V. Public Hearings: None. VI. New Business: A. TH36 PAC Committee Councilmember McComber reviewed drawings illustrating the design for a buttonhook configuration at Highway 36 and Osgood Avenue. Councilmember McComber also presented drawings of possible aesthetic designs for Highway 36. Discussion was held concerning traffic count forecasts, aesthetics and the amount of land required for the buttonhook design. VII. Old Business. A. Local Government Intern Summer Staffing 0 Acting Administrator Kamper reported that the Local Government Intern position in the Administration department was previously approved for fewer hours than City Council Meeting Minutes June 11, 2002 Page 3 of 3 II have been utilized in the past. Kamper explained that it would be very helpful to the Administration department to have the Intern work full time hours with the additional ten hours per week to be funded from the Council Contingency Fund. Councilmember Byrne, seconded by McComber, moved to approve an additional ten hours per week for the Local Government Intern and fund the increase from the Council Contingency Fund. Carried 4 — 0. B. 60 Street North Sanitary Sewer Force Main Extension City Engineer Postler explained the history of the construction of the 60 Street sanitary sewer forcemain and Krueger lift station. Postler also reviewed options for upgrades to the system. Mayor Beaudet reviewed a map from the 1989 sewer study, a chart of sewer flows by reach and a chard of design flows for the ultimate system from the 1999 sewer report. Discussion was held concerning concept plans and anticipated needs. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone the 60 St. sewer main extension issue to the next council meeting. Carried 4 — 0. 0 C. Fireworks Police Chief Swanson reported that he has reviewed the proposed ordinance amending Chapter 1115 of the Code of Ordinances specifically addressing indoor and outdoor storage of fireworks. City Attorney Vierling noted his comments on the proposed ordinance. Discussion was held concerning the possible impact on small businesses. Councilmember Doerr, seconded by McComber, moved to hold a public hearing for the proposed ordinance on fireworks storage at the June 25, 2002 Council Meeting. Carried 4 — 0. VIII. Adjournment. Councilmember Byrne, seconded by McComber, moved to adjourn at 7:52 p.m. Carried 4 — 0. Respectfully submitted, A .. lip a co ent an • ' : I ' it d eir / or,o) 2e-t,t . 44- - , x Julie Johnson David : eau• - Ill Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JUNE 25, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, Finance Director Holst, City Engineer Postler, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Mayor Beaudet added Fireworks under Public Hearings; Approve Rescheduling of September 10, 2002 Council Meeting to September 11, 2002, Set Public Hearing to Consider Xcel Energy A.S. King Ash Disposal Facility Wetland Permit Application and Oak Park Station Phase 1 Utility & Streets 1 Payment Request to Volk Sewer & Water Inc. under New Business; and Tax Increment Financing under Old Business. Councilmember McComber moved Consent item E to New Business. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 — 0. 1111 II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission considered the Century Power application at its last meeting on June 13 and anticipates a busy July meeting. Parks Commission: Mayor Beaudet reported that the Parks Commission met on June 17 and discussed several issues, including the park bench donation that is on the Council Agenda. Cable Commission: Councilmember Byrne stated that there is nothing new to report. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on July 11,2002, 7:00 p.m. at the Bayport City Hall. • City Council Meeting Minutes June 25, 2002 Page 2 of 7 • Other Liaison/Staff Reports: 1. Party in the Park: Acting Administrator Kamper provided a reminder of Party in the Park to be held on August 6, 2002, 5:00 — 7:00 p.m. 2. League of Minnesota Cities Conference Update: Acting Administrator Kamper reported that she attended the League of Minnesota Cities Conference along with three members of the City Council. IV. Visitors/Public Comment: Public Comment: Mr. Robert Wendt, 5775 Newgate Avenue North, reported that his mailbox was damaged last winter by the snowplowing contractor and he has replaced the mailbox at his own expense but has been unable to secure reimbursement from the contractor despite numerous phone calls and correspondence. Mayor Beaudet moved to have the City reimburse the resident and pursue Raleigh Trucking for the funds. Died for lack of a second, as Mr. Wendt explained that he has been told that a check has been sent. • Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Acting Administrator to follow up on this issue and provide a report at the next Council Meeting. Carried 5 — 0. Mr. Wendt also reported that there is an ongoing issue with people stealing shrubs from his garden along 58 Street despite the installation of "private property" and "no trespassing" signs. Mayor Beaudet suggested that the Police Chief monitor the situation and for staff to report at the next Council Meeting on ideas to deter theft. Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Mauritz Anderson, 13902 56 Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 502, 41723 through 41764 B. Approve City Council Minutes — June 11, 2002 C. Receive Information on Club Tara Liquor Violation Fine Payment D. Accept Seasonal Public Works Employee Letter of Resignation E. Accept Parks Commissioner Letter of Resignation F. Authorize Advertisement for Parks Commissioner • City Council Meeting Minutes June 25, 2002 Page 3 of 7 • Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: A. Hearing to Show Cause — Pizza Hut Liquor License Compliance Check Failure Acting Administrator Kamper opened the Public Hearing. Police Chief Swanson reported that he received a telephone call to waive the hearing and that payment for the fine has been received but not the signed waiver. Swanson provided a brief report on the nature of the violation. Councilmember Swenson, seconded by Doerr, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to impose a $500 fine as allowed for by City Ordinance. Carried 5 — 0. B. Fireworks • Acting Administrator Kamper opened the Public Hearing. There were no comments from the public. Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember McComber, seconded by Mayor Beaudet, moved to amend Chapter 1115 of the Code of Ordinances. Carried 5 — 0. VI. New Business: A. Set Budget Workshops and Request Council Input Finance Director Hoist reported on the anticipated levy increase, salary increases and insurance premium increases. Mayor Beaudet stated that budget cuts will be necessary in order to achieve a balanced budget. Councilmember Byrne, seconded by McComber, moved to set budget workshops for August 13, 27, 5:30 — 7:00 p.m. and September 5, 4:00 to 6:00 p.m. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved that the budget • workshops not be televised. Carried 5 — 0. City Council Meeting Minutes June 25, 2002 Page 4 of 7 B. Police Squad Car Video System Purchase Police Chief Swanson outlined the request for authorization to purchase a video system for a police department squad car utilizing funds received as a donation from the Stillwater Eagles. Swanson reported that he would like to allocate $5,000 from the donation to purchase the equipment with additional funds, if necessary, to come from the forfeiture /seizure account. Swanson noted that the cost of the equipment is anticipated to be roughly $5,000. Councilmember Swenson, seconded by Byrne, moved to authorize the purchase of police squad car video equipment with funds in excess of $5,000 to be paid from the forfeiture /seizure fund. Carried 5 — 0. C. Police Department Bullet Proof Vest Purchase Police Chief Swanson reviewed a request for authorization to purchase bulletproof vests as required under Minnesota State Statutes. Swanson reported on a federal grant that the department has been approved for to be applied toward the purchase of vests and noted that state funds are also available to offset the cost. • Mayor Beaudet, seconded by Councilmember Byrne, moved to approve the purchase of bulletproof vests as outlined in the Police Chief's memo. Carried 5 — 0. D. Century Power Equipment Conditional Use Permit City Planner Richards reported that the Planning Commission unanimously recommended approval of the application for a large expansion at Century Power Equipment. Richards reviewed elements of the plan, noting Brown's Creek Watershed District Approval and conditions. Discussion was held concerning the drainage plans and rainwater gardens. The applicant reviewed details of the plan, noting that outside storage and sales will be moved indoors. The applicant also reported that they would be hooking up to city water and sewer, removing the current drainfield and retaining the well for outdoor sprinkling. Councilmember McComber, seconded by Swenson, moved to approve the Century Power Conditional Use Permit. Carried 5 — 0. • City Council Meeting Minutes June 25, 2002 Page 5 of 7 E. Park Bench Donation Garden Committee member Janet Robert appeared at the request of the Village Neighborhood to request installation of a park bench donated in memory of Linda Moszer, a founding member of the Garden Committee who passed away unexpectedly in early Spring. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution accepting the park bench donation. Roll call vote taken. Carried5 -0. F. Seasonal Parks/Utility Worker 1. Approve Creation of New Position 2. Authorize Advertisement Public Works Director Johnson explained that with the resignation of the seasonal parks /utility worker that has been received, he is suggesting a new position be created with lower requirements and lower pay. • Councilmember Byrne, seconded by Swenson, moved to approve the creation of the Seasonal Parks/Utility Worker. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to authorize staff to discuss the Seasonal Parks/Utility Worker position with the labor union. Carried 5 — 0. Councilmember Byrne, seconded by Swenson, moved to authorize advertisement for the Seasonal Parks/Utility Worker position. Carried 5 — 0. G. Autumn Ridge Parking Signs Mayor Beaudet stated that the High School stadium will be opening this Fall and suggested that the Council be proactive regarding potential parking issues for the neighborhoods near the High School. Councilmember Byrne stated that it would be beneficial to hear from the residents before making changes to the current parking restrictions. Police Chief Swanson warned that nothing more can be added to the existing signs in Autumn Ridge and suggested that the Planning Commission review the situation. City Council Meeting Minutes June 25, 2002 Page 6 of 7 Councilmember McComber, seconded by Byrne, moved to set a workshop to discuss parking issues related to the High School Stadium and send a letter to residents in Autumn Ridge and Boutwell's Landing. Carried 5 — 0. H. Set Public Hearing on Proposed Lawn Fertilizer Ordinance Mayor Beaudet suggested that the Council consider creating an Ordinance regarding lawn fertilizers and stressed the time constraints in place for passage of such an Ordinance. Councilmember Doerr commented on the process necessary and the difficulty in licensing and enforcement. Attorney Vierling commented that the product will likely be banned in the seven county metro area. Councilmember Doerr, seconded by Swenson, moved to have the Legal Department research and report back at the next Council meeting. Carried 5 -0. Approve Rescheduling of September 10, 2002 Council Meeting to September 11, 2002 Councilmember Swenson, seconded by Byrne, moved to reschedule the September 10, 2002 Council Meeting to September 11, 2002. Carried 5 — 0. J. Set Public Hearing to Consider Xcel Energy A.S. King Ash Disposal Facility Wetland Permit Application Councilmember McComber, seconded by Mayor Beaudet, moved to set a public hearing for July 23, 2002, 7:00 p.m. Carried 5 — 0. K. Oak Park Station Phase 1 Utility & Streets 1 Payment Request to Volk Sewer & Water, Inc. Mayor Beaudet, seconded by Councilmember Byrne, moved to authorize payment. Carried 5 — 0. L. Approval of Extension of Sewer Cleaning Contract Councilmember McComber noted that last year's sewer cleaning project went over budget and asked about this year's project. Public Works Director Johnson reported on problems encountered last year that caused the project to go over budget and noted that extra funds were included in • the budget this year to avoid the same situation occurring again. Johnson City Council Meeting Minutes June 25, 2002 Page 7 of 7 • stated that this year's project will not go over the budget of $15,000 unless the Council authorizes additional work to be done. Councilmember Byrne, seconded by Doerr, moved to approve an extension of the sewer cleaning contract. Carried 5 — 0. VII. Old Business. A. 60 Street North Sanitary Sewer Force Main Extension Councilmember Swenson, seconded by Byrne, moved to postpone discussion to the next Council Meeting. Carried 5 — 0. B. Tax Increment Financing Mayor Beaudet reviewed past policy and noted a request for a TIF for cleanup of a site in the Central Business District. Councilmember Byrne, seconded by McComber, moved to maintain the current policy and not grant TIF. Carried 5 — 0. • VIII. Adjournment. Councilmember McComber, seconded by Byrne, moved to adjourn at 8:36 p.m. Carried 5 — 0. Respectfully submitted, m •roved as t• ontent and Fo u' i e Johnson II avid Beaus et Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 9, 2002 ID CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Lammers, City Engineer Postler, Police Chief Swanson. Absent: Councilmember Byrne. Mayor Beaudet moved Notice of Public Hearing — Boundary Change Petition from Department/Council Liaison Reports, Water Management Organizations item 1 to Old Business, item E. Mayor Beaudet added Improving Service Delivery as New Business item C and Temporary No Parking Ordinance as Old Business item D. Mayor Beaudet pulled item A under New Business, Community Development/Planning 2002 First Half Activity Report. Councilmember Doerr, seconded by Swenson, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission III C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Acting Administrator Kamper reported that the Planning Commission will meet on July 11 and has several public hearings scheduled for that meeting. Parks Commission: Acting Administrator Kamper reported that the Parks Commission will meet on July 15. Cable Commission: Councilmember Doerr reported that the next meeting will be held on July 17, 7:00 p.m. at the cable access center. Doerr noted that a public hearing will be held on the AT &T /Comcast merger. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet July 11, 7:00 p.m. at the Bayport City Hall with Lily Lake water quality among the discussion items. Other Liaison/Staff Reports: 1. Party in the Park Reminder: Acting Administrator Kamper provided a III reminder of Party in the Park to be held on August 6, 2002 from 5:00 to 7:00 p.m. in Brekke Park. City Council Meeting Minutes July 9, 2002 Page 2 of 4 III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Gerald Ellingsen, 15100 63` Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks 702, 41739, 41755 and 41765 through 41823 B. Approve City Council Minutes — June 25, 2002 C. Garden Protection Ideas Councilmember Swenson, seconded by McComber, moved to approve Consent Agenda items A and C. Roll call vote taken. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the June 25, 2002 City Council Meeting Minutes as amended. Carried 4 — 0. V. Public Hearings: None. • VI. New Business: A. Resolution Recognizing the Contributions of Terry Poirier Mayor Beaudet read the Resolution and thanked Mr. Poirier for his contributions to the City. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution. Roll call vote taken. Carried 4 — 0. B. Improving Service Delivery Councilmember McComber reported on the Improving Service Delivery Committee meeting she attended and noted upcoming legislation of interest to the City. VII. Old Business. A. 60 Street North Sanitary Sewer Improvements City Engineer Postler provided a brief history of sewer planning for the area west of Oakgreen Avenue, noting how the size and location of the line was determined. • Mayor Beaudet stated it would be better to wait for the Highway 36 project and reconstruct the sewer at that time to take advantage of cost sharing with the state. City Council Meeting Minutes July 9, 2002 Page 3 of 4 • Postler noted that the funds for the project are in the connection charge fund and also noted the timeline involved with the pending development in that area. Postler added that it would also be advisable to realign the manholes in the area to better line up with the streets in the Central Business District. Discussion was held concerning options previously provided by the City Engineer. City Engineer Postler noted that he would like to further analyze those options. Councilmember McComber, seconded by Swenson, moved to direct the City Engineer to further analyze the cost difference for complete replacement of the sewer line versus installing a new line and leaving the existing line in place. Carried 4 — 0. B. Lawn Fertilizer /Phosphorus Sale Ordinance Discussion was held concerning the proposed ordinance prepared by the City Attorney's office. Councilmember Swenson added that it would be helpful to have a copy of the Stillwater ordinance on this issue. Mayor Beaudet, seconded by Councilmember McComber, moved to set a public • hearing for the July 23, 2002 City Council meeting with the City Attorney reviewing if the City can regulate fertilizer use and if so revise the ordinance. Carried 4 — 0. C. Snowplowing Damage Payment Update Acting Administrator Kamper reported that she contacted Mr. Wendt and was informed that he had not received payment for his damaged mailbox. Kamper added that the contractor stated that payment had been sent and she would follow up on this issue to be sure payment is received by Mr. Wendt. D. Temporary Sign Ordinance Change Mayor Beaudet reported that a City Council Worksession was held prior to the Council meeting to discuss temporary no parking signs for posting during football games in the neighborhoods near the Stillwater Area High School stadium. Mayor Beaudet noted that a resident requested bags to cover the existing signs with locks to prevent vandalism and theft. Police Chief Swanson reported on temporary signs available for purchase and the approximate delivery time. Discussion was also held concerning the Police Chief's authority to enforce temporary no parking zones. • Councilmember Swenson, seconded by McComber, moved to authorize the Police Chief up to $350 from the funding source of his choice within the Police City Council Meeting Minutes July 9, 2002 Page 4 of 4 Department Budget to purchase temporary no parking signs and to coordinate volunteers to post and remove the signs. Carried 4 — 0. Councilmember Swenson, seconded by McComber, moved to set a public hearing for the July 23, 2002 City Council Meeting to consider an ordinance change to allow the Police Chief to designate temporary no parking zones and authorize the Police Chief to work with the City Attorney to draft an ordinance change. Carried 4 -0. E. Notice of Public Hearing — Boundary Change Petition Mayor Beaudet stated that he is in favor of passing a resolution in support of the Boundary Change Petition. Mayor Beaudet, seconded by Councilmember McComber, moved to have staff draft a resolution in support of the Boundary Change Petition. Carried 3 — 1, Doerr opposed. Councilmember Swenson requested a revote and roll call vote was taken. Motion failed 1 — 3, Beaudet, Doerr and Swenson opposed. Councilmember Swenson, seconded by McComber, moved to direct the City Engineer, City Attorney and Acting Administrator to draft a letter of support outlining concerns. Carried 4 — 0. • VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:13 p.m. Carried 4 — 0. Respectfully submitted, A : .roved as to Content and For r I • • 5. /L l4 .: ulie Johnson Davis Bea det Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 23, 2002 • CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Police Chief Swanson, Finance Director Holst and City Planner Richards. Absent: None. Acting Administrator Kamper noted that item F under New Business should be "Valley Senior Services Alliance Amendment to P.U.D." rather than "Valley Senior Services Alliance Amendment to C.U.P." Councilmember Swenson, seconded by Byrne, moved to approve the agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on July 11, 2002 and forwarded several items from that meeting to the current Council meeting. Two projects are anticipated to be considered at the August meeting. Parks Commission: Parks Commissioner Dougherty reported that the Parks Commission will hold a prairie walk on August 1, 2002 meeting at the Valley View picnic area at 6:30 p.m. Commissioner Dougherty also noted that there is an opening on the Parks Commission and applications are available at City Hall. Cable Commission: Councilmember Byrne reported that the Cable Commission held a lengthy public hearing at its July 17 meeting resulting in a unanimous approval of the AT &T /Comcast merger. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 8, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: • 1. Party in the Park Reminder — August 6, 5:00 - & 7:00 p.m., Brekke Park City Council Meeting Minutes July 23, 2002 Page 2 of 8 • Acting Administrator Kamper provided a reminder of Party in the Park. 2. Valley View Park Restoration Walk Reminder — August 1, 6:30 p.m. Acting Administrator Kamper provided a reminder of the Prairie Walk. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Clyde and Marge Thiets, 14935 57 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 9, 2002 C. Approve Internet Connection Information D. Set Fall Clean-up Date — September 28, 2002, 8:30 a.m. to 1:00 p.m. E. Approve License Agreement with Andersen Windows F. Approve 2002 Mid Year Budget Review (Mayor's Request) G. Receive Information on Tobacco Compliance Checks III Councilmember Byrne pulled item B. Mayor Beaudet pulled items C and D from the Agenda. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda minus items B, C and D. Roll call vote taken. Carried 5 — 0. B. Approve City Council Minutes — July 9, 2002 Mayor Beaudet, seconded by Councilmember McComber, moved to approve the July 9, 2002 City Council Meeting Minutes. Carried 4 — 0 —1, Byrne abstained. C. Approve Internet Connection Information Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the internet connection proposal. Carried 5 — 0. D. Set Fall Clean-up Date — September 28, 2002, 8:30 a.m. to 1:00 p.m. Mayor Beaudet announced the Fall Clean-up date and location. Councilmember McComber, seconded by Doerr, moved to approve the Fall Clean-up date. Carried 5 — 0. • City Council Meeting Minutes July 23, 2002 Page 3 of 8 • V. Public Hearings: A. Cell 4 Construction, A.S. King Ash Disposal Facility Wetland Replacement Plan Approval Acting Administrator Kamper opened the Public Hearing. John Smyth of Bonestroo & Associates reviewed the Wetland Replacement Plan Application and reported that his firm and the Wetland Conservation Act Technical Evaluation Panel have reviewed the application and recommend its approval. Councilmember Swenson, seconded by Doerr, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Wetland Replacement Plan Application as outlined by John Smyth. Carried 5 — 0. B. Lawn Fertilizer /Phosphorus Sale Ordinance Acting Administrator Kamper opened the Public Hearing. Mayor Beaudet asked City Attorney Vierling for his comments. Vierling reviewed past Council action on the matter and reported that his office takes no position on the Council's • decision. Councilmember Byrne, seconded by Swenson, moved to close the public hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Byrne, moved to amend Chapter 1124 as outlined in the proposed Ordinance. Discussion held on enforcement of the proposed Ordinance and licensing of commercial lawn fertilizer applicators. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the current motion to add licensing of commercial lawn fertilizer applicators. Carried 4 — 1, Swenson opposed. Vote taken on the primary motion. Carried 3 — 2, Doerr and Swenson opposed. C. Ordinance 1117 — Temporary Parking Restrictions Acting Administrator Kamper opened the public hearing. Mayor Beaudet noted that the purpose of the Ordinance is to allow the Police Chief to designate temporary no parking zones. There were no comments from the public. Councilmember McComber, seconded by Byrne, moved to close the public • hearing. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to approve the adoption of Ordinance 1117. Carried 5 — 0. City Council Meeting Minutes July 23, 2002 Page 4 of 8 • VI. New Business: A. Set Oak Park Heights /Bayport Strategic Planning Meeting Acting Administrator Kamper reported that Mayor Beaudet is interested in reconvening the group. Kamper noted that no meeting has been held since November, 2001 Councilmember McComber, seconded by Mayor Beaudet, moved to set an Oak Park Heights/Bayport Strategic Planning Meeting for Thursday, October 3, 2002, 7:00 p.m. at the Oak Park Heights City Hall. Carried 5 — 0. B. Set Worksession with Assessor Councilmember Swenson, seconded by McComber, moved to set a worksession with the assessor for August 13, 2002, 5:00 p.m. Carried 5 — 0. C. Community Development Planning 2002 Community Development Director Danielson provided a report on the • Community Development Department and Planning applications received year to date. Danielson also provided information on building permits issued year to date for 2002. Councilmember McComber, seconded by Byrne, moved to receive the information. Carried 5 — 0. D. WATE Enterprises Amendment to P.U.D. City Planner Richards reported on WATE Enterprises' application for a P.U.D. Amendment for construction of a 9,600 square foot building in the Kern Center. Richards noted six conditions recommended in the Planning Commission approval. Councilmember McComber, seconded by Byrne, moved to approve the Resolution approving the request by WATE Enterprises for a P.U.D. Amendment and authorize the Mayor to sign it. Roll call vote taken. Carried 5 — 0. Mayor Beaudet noted that the P.U.D. amendment has to be completed before a building permit is issued and suggested that the Council issue the applicant a grading permit. Discussion held on the process that takes place following Council approval of a P.U.D. application. 411 Mayor Beaudet, seconded by Councilmember McComber, moved to grant a grading permit to WATE Enterprises. Carried 5 — 0. City Council Meeting Minutes July 23, 2002 Page 5 of 8 110 E. Stillwater Motors Amendment to C.U.P. City Planner Richards reviewed the request from Stillwater Motors for approval of a parking lot expansion. Richards noted the location of the expansion and Planning Commission recommendations. Councilmember McComber, seconded by Byrne, moved to approve a Resolution approving an amended C.U.P. granting parking lot expansion with conditions. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to grant Stillwater Motors a grading permit. Carried 5 — 0. F. Valley Senior Services Alliance Amendment to P.U.D. City Planner Richards reviewed changes proposed by VSSA and request for an amended P.U.D. to allow the present location of the trash receptacles and approve the landscape plan proposed to screen the trash enclosure, a generator and chillers. Richards also reviewed requests for approval of light fixtures. Discussion was held concerning the size of the berm and size and location of the proposed evergreen trees. Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution approving amendment to the P.U.D. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to add that the architect and City Planner look at the possibility of adding stone to the walls of the trash enclosure to minimize it's uniqueness. Carried 3 — 2, Doerr and Swenson opposed. Vote taken on primary motion. Roll call vote taken. Carried 5 — 0. G. Walgreen's Amendment to C.U.P. City Planner Richards reviewed the request by Walgreen's for an expansion of the proposed driveway at its site. Richards noted other site plan changes made and reported that the Planning Commission recommends approval with conditions. Richards also noted that condition number 6 recommended by the Planning Commission allows for the 18 month project approval period to restart with the approval of the amended conditional use permit. John Kohler was present on behalf of Walgreens and addressed concerns regarding the size of the proposed parking stalls. Mr. Kohler also reviewed • landscape plans and photos illustrating the visual impact on the neighbors. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution approving an amendment to the C.U.P. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes July 23, 2002 Page 6 of 8 • H. Penfield Avenue (Councilmember Request) Councilmember McComber presented a request for signs or other markings to label the dead end street at the end of Penfield Avenue. McComber noted that the fence that was at the end of the street has deteriorated and can no longer be seen by drivers. Police Chief Swanson stated that a reflective sign at the end of the street would be a good option. Councilmember McComber, seconded by Swenson, moved to direct the Public Works Department to install a dead end sign on Penfield Avenue and a red and white reflective fence at the end of Penfield Avenue. Motion amend the primary motion to add that funds up to $300 to come from Council Contingency. Carried 5 — 0. Vote taken on primary motion. Carried 5 — 0. I. 4 Way Stop Sign at Oak Park Blvd. /58 Street and Oakgreen Avenue (Councilmember Request) • Councilmember McComber stated that she feels there is a need for a four way stop on Oakgreen Avenue at 58 Street to aid the safety of pedestrians. Police Chief Swanson agreed that it is a dangerous road to cross but added that it is important for safety to keep traffic moving. Councilmember Swenson, seconded by McComber, moved to authorize the City Enineer to work with City Staff to study traffic issues at Oakgreen Avenue at 58' Street with funds to come from the Engineering budget. Carried 5 — 0. J. Hwv. 36 Partnership Planning Advisory Committee Appointment (Councilmember Request) Councilmember McComber, seconded by Byrne, moved to allow Terry Poirier to continue to serve on the Hwy. 36 Partnership Advisory Committee. Carried 5 — 0. K. Swing Set Purchase and Trail Map Purchase Request Community Development Director Danielson reported on the Parks Commission recommendation for purchase and installation of a wood swingset with safety material for Autumn Hills Park. Councilmember Swenson, seconded by Doerr, moved to approve the purchase and installation of a swingset in Autumn Hills Park with the condition that the wood be arsenic free. Carried 5 — 0. City Council Meeting Minutes July 23, 2002 Page 7 of 8 • L. Police Joint Powers Agreement/Mutual Aid Police Chief Swanson reported mutual aid and joint powers agreements. Swanson noted that the proposed agreement combines the two into one agreement. Councilmember Byrne, seconded by Swenson, moved to approve the Joint Powers /Mutual Aid Agreement. Carried 5 — 0. M. National Child Identification Program Police Chief Swanson reported on the National Child Identification Program and a pledge received from the Walmart grant program. Swanson requested Council approval to purchase 700 kits using police forfeiture account funds pending receipt of grant money. Councilmember Byrne, seconded by McComber, moved to approve purchase of child identification kits at outlined in Police Chief's memo. Carried 5 — 0. VII. Old Business. A. Traffic Questionnaire (Councilmember Request) Councilmember McComber reported that she received a traffic questionnaire from the Transportation Policy Institute to be used to communicate the wishes of the Council on traffic related issues. Councilmember McComber, seconded by Doerr, moved to direct the City Engineer and Acting Administrator to complete the traffic questionnaire. Carried 5 -0. B. Brown's Creek Watershed Nomination Acting Administrator Kamper reported that the City has received a notice from Washington County regarding Brown's Creek Watershed District term of office expirations. Mayor Beaudet added that applications are available at City Hall for interested parties. C. 60 Street North Sanitary Sewer Improvements City Engineer Postler reported that he has examined two alternatives as directed by the City Council, noting discussion held with contractors and MNDOT concerning the project. Postler also reviewed cost estimates for both alternatives • and noted that his firm recommends option 1. City Council Meeting Minutes July 23, 2002 Page 8 of 8 • Councilmember Swenson, seconded by Doerr, moved to approve alternative 1, replacing the existing 8" pipe with a 12" pipe with funds to come from the sanitary sewer connection fund. Carried 4 —1, Beaudet opposed. D. Century Power C.U.P. (Mayor's Request) Mayor Beaudet stated that the C.U.P. is ready to sign and inquired on the screening and snow removal plan. Discussion held concerning the C.U.P. /P.U.D. process and the procedure for issuing building permits. Mayor Beaudet stated that he wants the City Council to receive all the information and attachments submitted to the City for every application. Mayor Beaudet, seconded by Councilmember McComber, moved that final drafts include supporting documents and be recorded at the county. Failed 2 — 3, Byrne, Doerr and Swenson opposed. E. Baytown Contaminated Groundwater /County Board Workshop, July 9, 2002 (Mayor's Request • Mayor Beaudet reported that a workshop was held on July 9, 2002 and the Oak Park Heights well was discussed. Mayor Beaudet provided clarification on the status of the need for a new well and commended citizens for their water conservation efforts. Beaudet stated that City's current wells are not in any danger of contamination from the Baytown Plume. Beaudet also stated that a new well would be far into the future and would be located on the west side of the City. VIII. Adjournment. Councilmember Doerr, seconded by McComber, moved to adjourn at 9:54 p.m. Carried 5 — 0. Respectfully submitted, .p T and F rm / cOAAA2,6J 4712 uhe Johnson ) . vid . ea- Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, AUGUST 13, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Finance Director Holst, Police Chief Swanson and City Planner Richards. Absent: None. Acting Administrator Kamper pulled item E under New Business, "Safe & Sober Grant Application and Resolution ". Mayor Beaudet added "Resolution Appointing Election Judges" as item J under New Business. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on August 8 and has forwarded one item to the Council from that meeting. A CUP variance is anticipated for the next Council meeting. The Commission also discussed the sign ordinance. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on August 19 and announced that the Commission is accepting applications for a vacancy. Mayor Beaudet, seconded by Councilmember McComber, moved to extend the deadline for Parks Commission applications to September 1, 2002 with interviews to be held one hour before the next Parks Commission meeting. Carried 5 — 0. Cable Commission: Councilmember Byrne reported that the Cable Commission is currently working on its budget. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on September 17, 2002, 7:00 • p.m. at the Bayport City Hall. Beaudet also reported that the Middle St. Croix met last week to set its 2003 levy to the cities for membership fees. City Council Meeting Minutes August 13, 2002 Page 2 of 7 • Other Liaison/Staff Reports: Party in the Park Report: Acting Administrator Kamper reported on the success of Party in the Park and thanked the city's employees for their efforts. Kamper noted that over 450 residents attended the event. Mayor Beaudet thanked local businesses for their participation. Fall Clean -up Reminder — September 28, 2002, 8:30 a.m. — 1: 00 p.m.: Acting Administrator Kamper provided a reminder of the Fall Clean-up event. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Joseph McQuillan, 5558 Novak Avenue North. Visitors: Mary Ellen Huss, 14231 57 Street North, addressed the Council concerning traffic concerns in her neighborhood. Ms. Huss noted that school will be starting soon and requested additional monitoring of traffic on 57 Street to control speed and ensure the safety of the school children. Discussion was held • concerning additional stop signs and other traffic control measures. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 801, 41902, 41904 — 41908, 41911, 41912, 41914- 41985. B. Approve City Council Minutes — July 23, 2002 C. Receive Presbyterian Homes and Valley Senior Services Alliance Wetland Delineation Report Update D. Approve Budget Amendment for Part-time Summer Intern E. Approve Budget Amendment and Hiring of Temporary Employee F. Approve Tree Removal and Tree Planting G. Approve Appointment of Election Judges H. Receive Preliminary Housing Performance Score from Met Council I. Receive CDBG Update J. Approve Phosphorus Fee Resolution K. Approve Fire Inspection Service Agreement Councilmember Doerr pulled item B for discussion. Councilmember McComber pulled items E and F for discussion. Mayor Beaudet pulled item J for discussion. Councilmember Swenson, seconded by Doerr, moved to approve the Consent Agenda minus items B, E, F and J. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes August 13, 2002 Page 3 of 7 D. Approval of City Council Minutes — July 23, 2002 Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the July 23, 2002 minutes as amended. Carried 5 — 0. E. Approve Budget Amendment and Hiring of Temporary Employee Councilmember McComber asked if the funds are available for the temporary employee. Finance Director Holst confirmed that the funds are available in the budget. Councilmember Swenson, seconded by McComber, moved to approve the budget amendment and hiring of Temporary Employee. Carried 5 — 0. F. Approve Tree Removal and Tree Planting Councilmember McComber suggested getting more information to residents concerning Dutch Elm disease and Oak Wilt. Councilmember McComber, seconded by Swenson, moved to approve tree removal and tree planting. Carried 5 — 0. J. Approve Phosphorus Fee Resolution • Mayor Beaudet, seconded by Councilmember McComber, moved to reduce the fee to $50 and have the license effective through 2003. Failed 2 — 3, Byrne, Doerr and Swenson opposed. Councilmember Byrne, seconded by Swenson, moved to approve the phosphorus fee resolution. Roll call vote taken. Carried 3 — 2, Beaudet and McComber opposed. III. Public Hearings: C. Wellhead Protection Plan Acting Administrator Kamper read the Notice of Public Hearing. Mark Janovec of Bonestroo and Associates reported that no written comments have been received on the plan. Mayor Beaudet invited public comment on the plan. Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to approve the Wellhead Protection Plan by Resolution. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes August 13, 2002 Page 4 of 7 II VI. New Business: A. Valley Branch Watershed District Nomination Mayor Beaudet announced that interested parties may obtain an application from City Hall. B. Oakgreen Villas Concept P.U.D. City Planner Richards reported that a public hearing was held by the Planning Commission to consider the Oakgreen Villas Concept P.U.D. application. Richards noted that the Planning Commission voted 4 —1 in favor of recommending approval. Richards reviewed the proposed site plan explaining that the development would consist of five buildings of rental units managed by V.S.S.A. The orientation of the units would be off a central courtyard with front porches facing the adjoining properties. Richards also reviewed the stormwater plan and reported that it would comply with the Central Business District plan. Discussion was held concerning parking, trails and sidewalks, design guidelines, setbacks and parkland dedication. Neighbors were present and their concerns that were expressed at the Planning Commission meeting were reviewed. Discussion • was also held concerning on site storm ponds and regional ponds. Councilmember McComber, seconded by Swenson, moved to deny the application for approval of a concept P.U.D. Motion amended to direct city staff to prepare findings of fact to deny the application, noting parking, stormwater pond, park dedication, access, tot lot and location issues. Roll call vote taken. Carried 5 — 0. C. Continuation of Snow Removal Contract Councilmember Swenson, seconded by Doerr, moved to renew the Snow Removal Contract. Carried 5 — 0. D. Approve Computer Upgrade Plan Finance Director Holst explained the plan for upgrading the City's computer system to Windows 2000 and purchase a new file server and other equipment. Councilmemer Swenson, seconded by Doerr, moved to approve the computer upgrade plan as recommended by the Finance Director. Carried 5 — 0. • City Council Meeting Minutes August 13, 2002 Page 5 of 7 E. NSP/Xcel Energy Conditional Use Permit Compliance Issues Community Development Director Danielson reported that City staff has reviewed the Conditional Use Pemit issued to NSP/Xcel Energy to address concerns raised by neighbors regarding the operation of the fly ash facililty. Danielson noted steps taken to ensure compliance with the CUP. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the report. Carried 5 — 0. F. Request for Petition to Detach from Lake Elmo and Annex to Oak Park Heights Neal Blanchett, attorney for property owner Mr. Nass, provided an overview of the request and documentation submitted in support of the request. Mayor Beaudet noted that the City has an annexation policy and has not solicited the request. Beaudet suggested a worksession to hear ideas and ask questions and also suggested a meeting with the Lake Elmo City Council. Councilmember Susan Dunn of Lake Elmo was present and stated that it would be nice to have a discussion between the two cities, the DNR and MNDOT due to • the location of a wetland on the property. Councilmember Swenson, seconded by McComber, moved to set a worksession for August 29, 2002, 4:30 p.m. to discuss the request with the applicant. Carried 5 -0. Councilmember McComber, seconded by Mayor Beaudet, moved to set a joint worksession with the Lake Elmo city council and representatives from Brown's Creek Watershed District at 5:00 p.m. September 17, 2002 at the Lake Elmo City Hall. Carried 5 — 0. G. Set 2003 Council Goal Session Councilmember McComber, seconded by Mayor Beaudet, moved to set the 2003 Council goal setting session for 5:00 p.m. September 24, 2002. Carried 5 — 0. H. 2003 Budget Worksession Councilmember Swenson, seconded by McComber, moved to remove the lawsuit fee from the utility bills as of January 1, 2003. Carried 5 — 0. • City Council Meeting Minutes August 13, 2002 Page 6 of 7 • I. Acting Administrator Memorandum of Understanding Mayor Beaudet stated that he would like the job opening posted internally and if no applications are received the City can go forward and conduct a search. Beaudet added that the current contract would expire and the Finance Director would be the Acting Administrator. Discussion was held concerning what documents to use to advertise the position. Mayor Beaudet, seconded by Councilmember Swenson, moved to post the position internally using the PAR Group job description with a deadline of August 26, 2002. Carried 5 — 0. J. Resolution Appointing Election Judges Mayor Beaudet, seconded by Councilmember Byrne, moved to approve the Resolution appointing election judges. Roll call vote taken. Carried 5 — 0. VII. Old Business. A. 2002 Budget Review • Finance Director Holst reported on projected revenues and expenditures for the balance of 2002. Holst also reviewed other budget projections and the status of the General Fund. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the report and direct the Acting Administrator to draft a Resolution approving the budget changes. Carried 5 — 0 Councilmember Byrne, seconded by Mayor Beaudet, moved to direct staff to prepare a Resolution increasing fees. Carried 5 — 0. Discussion was held concerning the current budget and anticipated shortfalls in the 2003 budget. Mayor Beaudet, seconded by Councilmember McComber, moved to cut $150,000 in spending using the 2001 budget as a basis for spending and Mayor Beaudet will make recommendations on where the cuts will come from. Motion withdrawn. B. 4 Way Stop Sign at Oak Park Blvd. /58 Street and Oakgreen Avenue. City Engineer Postler summarized the analysis and recommendation of his firm, noting traffic volume data and warrants. • Councilmember McComber, seconded by Mayor Beaudet, moved to approve the first three recommendations in the August 7, 2002 memo from Sheldon Johnson City Council Meeting Minutes August 13, 2002 Page 7 of 7 110 by resolution with installation to be completed as soon as possible, preferably before school starts. Discussion was held concerning the availability of the signs, flags and flashing lights called for in the engineering study. Mayor Beaudet, seconded by Councilmember Byrne, moved to amend the primary motion to include direction to staff to order signs tomorrow and to report at the next council meeting if rental of signs is necessary to have signs installed prior to the beginning of school. Carried 5 — 0. Vote taken on primary motion. Carried 5 — 0. C. Outside/Fenced Storage Area Police Chief Swanson briefly explained the need for a fenced outdoor storage area for seized vehicles but noted that he has not identified a funding source for the project. Councilmember Swenson, seconded by McComber, moved to direct the Police Chief and Public Works Director to get cost estimates for the next council • meeting. Carried 5 — 0. VIII. Adjournment. Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn at 9:33 p.m. Carried 5 — 0. Respectfully submitted, pro Jr. `.� : . :� nt and Form, 41/1 , ulie Johnsond Beau et Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 27, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst and City Planner Brixius. Absent: None. Mayor Beaudet moved Item IV.G. "Approve Resolutions for Increases in License /Permit Fees" to Old Business, item I. and Item VI.J. "Receive Notice of Withdrawal of Application for Renton Homes: Oak Park Square PUD, CUP, Subdivision and Site Plan Review" to New Business item E. Councilmember McComber moved Item IV.F. "Receive Outside /Fenced Storage Area Report/Update" to Old Business, item K. Mayor Beaudet added "Budget Committee" as item J under Old Business. Councilmember McComber, seconded by Byrne, moved to approve the Agenda as amended. Carried 5 — 0. • II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Parks Commission has two upcoming meetings: a worksession on September 5 and a regular meeting on September 12. Danielson noted that eight applications have been received for review at the regular meeting. Parks Commission: Community Development Director Danielson reported that the Planning Commission will meet on September 4 for a worksession to discuss projects. The Commission also set September 28 or a park walk through. Danielson also reported that one application has been received for the Commission vacancy. Cable Commission: Councilmember Byrne reported that the Cable • Commission met on August 21, 2002 and passed its budgets that will be forwarded to the cities for approval. City Council Meeting Minutes August 27, 2002 Page 2 of 7 • Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on September 12, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: Acting Administrator Kamper provided a reminder of the Fall Clean-up to be held on September 28, 2002, 8:30 a.m. to 1:00 p.m. at the back parking lot of the St. Croix Mall. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Steven Schmidt, 14304 56 Street North. Visitors: Mark Powell, 5698 Stagecoach Trail North, announced his candidacy for City Council. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 13, 2002 • C. Approve Extension of Parks Commission Advertisement D. Receive MNDOT Municipal Agreement and Access Management Programs Solicitation E. Receive Community Development Block Grant Update F. Receive Third Draft of Blueprint 2030 G. Approve Bench Installation Councilmember Byrne, seconded by McComber, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Phase II National Pollutant Discharge Elimination System Acting Administrator Kamper reported on new rules and noted that Oak Park Heights has not been identified at this time as a city that would be required to maintain a Phase II stormwater permit, but it is anticipated that the city may be added at a later time. • City Council Meeting Minutes August 27, 2002 Page 3 of 7 • Councilmember Byrne, seconded by Swenson, moved to receive the information. Carried 5 — 0. B. Thron Variance City Planner Alan Brixius reported on the variance request for the addition of a garage on the property located at 14386 58 Street North, noting unanimous Planning Commission support for the project. Planner Brixius also reviewed the conditions recommended as terms of the approval. Mr. Throne was present and added that he prefers the second plan which includes a storage area. Mr. Throne stated that he really needs this storage area for maintenance equipment used at the property. Mr. Brixius noted changed that could be made to accommodate the approval of the plan with the storage area located between the proposed garages. Discussion was held concerning Xcel Energy easements and overhead power lines. Councilmember McComber, seconded by Swenson, moved to adopt the Resolution approve the plan for the larger structure and to have approval from Xcel Energy prior to construction. • Councilmember McComber, seconded by Swenson, moved to amend the primary motion to revise condition #3 to allow for three parking spaces to remain and the rest of the bituminous surface to be removed. Carried 4 — 1, Beaudet opposed. Mayor Beaudet moved to amend the primary motion to add that garages are to be used only for the storage of vehicles. Motion died for lack of a second. Roll call vote taken on the primary motion. Carried 5 — 0. C. Autumn Hills Park Purchase Site Amenities Community Development Director Danielson reported on the Parks Commission recommendation for the purchase of tables, benches and waste receptacles for Autumn Hills Park. Councilmember Byrne, seconded by Doerr, moved to approve the purchase of site amenities for Autumn Hills Park with funds to come from the Park and Recreation Development Fund. Discussion was held concerning the cost and installation of the items. Mayor Beaudet, seconded by Councilmember Doerr, moved to amend the primary 1111 motion to postpone the issue to the next Council meeting. Carried 5 — 0. City Council Meeting Minutes August 27, 2002 Page 4 of 7 • D. City Administrator Position Mayor Beaudet, seconded by Councilmember McComber, moved to schedule an Executive Session on September 5, 2002 at 6:00 p.m. to review the applications and declare a finalist for the position. Carried 5 — 0. E. Receive Notice of Withdrawal of Application for Renton Homes: Oak Park Square PUD, CUP, Subdivision and Site Plan Review Discussion held concerning the process for withdrawal of the application. Councilmember McComber, seconded by Doerr, moved to receive the information. Carried 5 — 0. VII. Old Business. A. Acting Administrator Memorandum of Understanding (Councilmember Request) Councilmember Swenson stated that the Acting Administrator's contract will expire soon and he would like to offer an extension to the Acting Administrator. ill Councilmember Byrne, seconded by Swenson, moved to extend an offer to the Acting Administrator for a six month extension of the Memorandum of Understanding. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to set a closed session prior to the 6:00 p.m. worksession on September 5, 2002 to conduct a performance review for the Acting Administrator. Carried 5 — 0. B. Resolution Amending 2002 Budget Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Resolution amending the 2002 budget. Discussion was held concerning the validity of the figures contained in the Resolution. Police Chief Swanson stated that he was uncertain as to whether or not he could meet those figures. Mayor Beaudet moved to amend the primary motion to strike the $10,000 police department line. Motion died for lack of a second. Councilmember Swenson, seconded by McComber, moved to delay this issue to III the next Council meeting. Carried 5 — 0. City Council Meeting Minutes August 27, 2002 Page 5 of 7 III C. Trail Maps Community Development Director Danielson presented a trail map developed by the Local Government Intern for distribution to citizens. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone this item to the next Council meeting. Carried 5 — 0. D. 60 Street N. Sanitary Sewer Improvements City Engineer Postler reviewed plans, specifications and an estimate for sanitary sewer improvements along the south side of 60th Street North in the vicinity of Novak Avenue. Mayor Beaudet stated that bids should be sought during the winter when prices may be lower. Coucilmember Doerr, seconded by Swenson, moved to direct the City Engineer to obtain quotes for the sewer improvement project. Carried 4 —1, Beaudet opposed. E. 9 Addition Lift Station Evaluation • City Engineer Postler reviewed his analysis of the 9 Addition lift station, failures in the system and possible solutions. Discussion was held on the most recent lift station failure. Acting Administrator Kamper and Public Works Director Johnson explained the most recent failure appears to be the result of a lightening strike. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Engineer to prepare a plan to lower the lift station wet well rim elevation. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to receive the City Engineer's report. Carried 5 — 0. F. Oakgreen Villas Concept PUD Findings of Fact City Planner Brixius commented on the Findings of Fact prepared for denial of the Oakgreen Villas Concept PUD. Brixius also reviewed the findings used as the basis for the denial. Councilmember McComber, seconded by Swenson, moved to deny the Oakgreen Villas Concept PUD by Resolution. Roll call vote taken. Carried 4 — 1, Doerr III opposed. City Council Meeting Minutes August 27, 2002 Page 6 of 7 • G. 4 Way Stop Sign at Oak Park Blvd. /58 Street and Oakgreen Ave. Report Public Works Director Johnson reported that he anticipates signs, flashers and flag will be installed by the end of the week. H. Garbage Subsidies (Councilmember Request) Councilmember Doerr reviewed the scenarios prepared by the Finance Director relating to the possible decrease or elimination of the garbage fee subsidy. Councilmember Doerr, seconded by Byrne, moved to discuss the garbage subsidy at the next budget worksession and the next Council meeting. Carried 5 — 0. I. Approve Resolutions for Increases in License/Permit Fees 1. Tobacco License Fees 2. Liquor License Fees 3. On -Sale 3.2 Malt Liquor License Fees 4. Off -Sale 3.2 Malt Liquor License Fees 5. Bingo License Fees 6. Mechanical Amusement Devices and Billiards /Pool Tables License Fees • 7. Charges for Special Assessment Searches and Returned Checks 8. Home Occupation License Permit Fees Councilmember Byrne, seconded by Swenson, moved to set a public hearing on fee increases for September 24, 2002, 7:00 p.m. Carried 5 — 0. J. Budget Committee Councilmember Doerr, seconded by Swenson, moved to appoint Councilmember Byrne to meet with the Acting Administrator to develop proposed budget cuts. Mayor Beaudet, seconded by Councilmember Byrne, made a substitute motion to appoint Councilmember McComber to meet with the Acting Administrator to develop proposed budget cuts. Failed 2 — 3, Byrne, Doerr and Swenson opposed. Vote taken on the primary motion. Carried 5 — 0. K. Receive Outside /Fenced Storage Area Report/Update Police Chief Swanson reported that he has been unable to discuss the project with Public Works Director Johnson so there is no new information. Mayor Beaudet instructed Swanson to consider cold storage so impounded vehicles are not left • out in the weather. City Council Meeting Minutes August 27, 2002 Page 7 of 7 S VIII. Adjournment. Councilmember McComber, seconded by Byrne, moved to adjourn at 8:47 p.m. Carried 5 — 0. Respectfully submitted, A r, •�:.�`.' onten . nd F/ , /1110 1710 uhe Johnson ID vid . et Administrative Secretary Mayor • 1 CITY OF OAK PARK HEIGHTS THURSDAY, SEPTEMBER 5, 2002 SPECIAL CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda Meeting was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper and Administrative Secretary Johnson. II. Executive Session A. Acting City Administrator Performance Review Executive session held from 6:05 p.m. to 6:30 p.m. III. Review of City Administrator Applications Mayor Beaudet reported that one application was received for the City Administrator position. Councilmember Swenson, seconded by Byrne, moved to make the candidate a finalist. Carried 5 — 0. IV. Adjournment • Councilmember Byrne, seconded by McComber, moved to adjourn at 6:35 p.m. Carried 5 — 0. j Jy nt and For Respectfully submitted, ,,( he John on David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. WEDNESDAY, SEPTEMBER 11, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr and McComber. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and Finance Director Holst. Absent: Councilmember Swenson. Mayor Beaudet added Well Number 1 Inspection as item D under New Business. Acting Administrator Kamper recommended pulling item E, "Autumn Hills Park: Purchase Site Amenities" from Old Business. Mayor Beaudet moved Old Business items B and C, "Budget Committee /2003 Budget Worksession" and "Garbage Subsidies" to items 1 and 2 under New Business item A. Councilmember Byrne, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. A. Moment of Silence in Remembrance of the Events of September 11, 2001 • A moment of silence was observed in remembrance of the events of September 11, 2001. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission has eight public hearings scheduled for its September 12 meeting and will also discuss the sign ordinance. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold a special meeting on September 16 at 5:30 p.m. for interviews and a regular meeting at 6:30 p.m. Public Works Director Johnson added a reminder of the Fall Parks Walk - through on September 28 • City Council Meeting Minutes September 11, 2002 Page 2 of 6 • Cable Commission: Councilmember Byrne reported that the Cable Commission will not meet in September. The next meeting will be held on October 16, 2002. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix has moved its September meeting to the 26 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. Fall Clean-up Reminder — September 28, 2002, 8:30 a.m. — 1:00 p.m. Acting Administrator Kamper provided a reminder of the Fall Clean-up to be held at the St. Croix Mall on September 28, 2002 from 8:30 a.m. to 1:00 p.m. 2. Presentation of 25 Years of Service Award Mayor Beaudet presented an award to Public Works Foreman Jeff Kellogg for his 25 years of service to the City. 3. Joint Meeting with Lake Elmo — September 17, 2002, 5:00 p.m. Mayor Beaudet provided a reminder of the joint meeting with the Lake Elmo City Council on September 17, 2002, 5:00 p.m. to • discuss annexation issues. 4. City Council Goal Setting Workshop — September 24, 2002, 5:00 p.m. Mayor Beaudet provided a reminder of the City Council Goal Setting Workshop to be held on September 24, 2002 at 5:00 p.m. 5. Highway 36 PAC Meeting — September 18, 2002, 6:30 p.m. Councilmember McComber provided a reminder of the Highway 36 PAC Meeting to be held at the Washington County Government Center at 6:30 p.m. on September 18, 2002. III. Visitors/Public Comment: Visitors. Jennifer Donohue, 14954 60 Street North, announced her candidacy for a position on the City Council. Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Sheldon Pearson, 5573 O'Brien Avenue North. IV. Consent Agenda: A. Approve Bills & Investments: checks no. 902, 41965 and 42032 - 42097 B. Approve City Council Minutes — August 27, 2002 • C. Approve Resolution Approving Stillwater Elks Charitable Gambling Permit City Council Meeting Minutes September 11, 2002 Page 3 of 6 • D. Approval of Central St. Croix Valley Jt. Cable Commission FY 2003 Budget Councilmember McComber pulled item B for discussion. Councilmember McComber, seconded by Byrne, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 4 — 0. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the August 27, 2002 minutes as amended. Carried 4 — 0. V. Public Hearings: None VI. New Business: A. Adopt Resolution Approving 2003 Proposed Budget and Proposed Tax Levies Acting Administrator Kamper reported that three budget workshops have been held to date. Kamper also reported that the City's proposed • expenditure budget is $2,668,230 and the proposed levy is $1,931,003, which is the maximum the City can levy. Councilmember Byrne, seconded by Doerr, moved to adopt the Resolution approving the 2003 General Fund proposed budget and proposed General Fund tax levy and debt levy. Roll call vote taken. Carried 4 — 0. 1. Budget Committee /2003 Budget Worksession Councilmember Byrne reported that the Budget Committee was created to identify possible budget cuts for the 2003 budget. Byrne briefly described work done so far toward the goal of $362,000 in budget cuts. 2. Garbage Subsidies Councilmember Doerr, seconded by Byrne, moved to postpone discussion to the September 24, 2002 meeting. Carried 4 — 0. B. Set Date and Time for Truth in Taxation Hearing Mayor Beaudet, seconded by Councilmember McComber, moved to set a Truth in • Taxation Hearing for Monday, December 2, 2002 at 5:00 p.m. with a continuation hearing, if necessary, for Tuesday, December 10, 2002 at 6:30 p.m. Carried 4 — 0. City Council Meeting Minutes September 11, 2002 Page 4 of 6 • C. Special Service District — Streetlights Mayor Beaudet discussed the anticipated cost to the City when the streetlights in Boutwell's Landing are turned over to the City for operation and maintenance. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the September 24 meeting with the Finance Director providing more detailed cost estimates and a copy of the Development Agreement for each Councilmember. Carried 4 — 0. D. Well Number 1 Inspection Public Works Director Johnson reported on an electrical fire at City Hall that damaged the Well 1 pump. Johnson reported on emergency repairs completed in the past and recommended that Well 1 be pulled, inspected and repaired as needed. Mayor Beaudet, seconded by Councilmember McComber, moved to move forward on Well 1 repairs with the City Engineer, Public Works Director and Acting Administrator making decisions. Carried 4 — 0. • VII. Old Business. A. Resolution Amending 2002 Budget Acting Administrator Kamper stated that the figures provided in the Resolution are still uncertain. Mayor Beaudet stated that revenue will certainly be down and expressed concern that $70,000 in cuts need to be made. Councilmember McComber, seconded by Mayor Beaudet, moved to direct the Finance Director to come back with updated figures at the first meeting in October. Carried 4 — 0. B. Trail Maps Councilmember McComber, seconded by Mayor Beaudet, moved to postpone this issue until next March. Carried 4 — 0. C. 9 Addition Lift Station Evaluation Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the next Council meeting for an update. Carried 4 — 0. • City Council Meeting Minutes September 11, 2002 Page 5 of 6 D. 60` Street North Sanitary Sewer Improvements City Engineer Postler presented three bids, noting all three bidders are reputable firms and recommended awarding the project to the lowest bidder. Discussion was held regarding postponing the project until other development takes place in the area. Councilmember Doerr, seconded by Byrne, moved to accept the low bid of $46,806 for 60 Street North Sanitary Sewer Improvements plus 20% for engineering / staking /inspection/administration with project to be financed from the sanitary sewer connection charge fund. Carried 3 — 1, Beaudet opposed. E. Stillwater Trout Stream Protection Project (AUAR) Discussion held concerning anticipated ponding requirements and fiscal impact. Mayor Beaudet, seconded by Councilmember McComber, moved to have the Acting Administrator determine what areas have paid storm sewer connection fees and what areas are permitted and present findings at the second Council meeting in October. Carried 4 — 0. • Councilmember Byrne, seconded by McComber, moved to direct staff to write a letter to the Stillwater Director of Public Works, Klayton Eckles, stating that Oak Park Heights is working on the issue and will have a report by the end of the year. Carried 4 — 0. F. Browns' Creek Kern Center Pond Update Tim Freeman of Brown's Creek Watershed District provided a report on the progress of the Kern Center Pond design. Mr. Freeman reviewed a map outlining sub - watersheds and an aerial photo of the area and distributed a proposed Kern Center Pond grading map and preliminary construction cost estimate. He also discussed maintenance and operation costs that would be associated with the pond. Mr. Freeman asked the Council if the watershed district should continue with the project as previously agreed upon and complete the plans and specs for construction of the pond and have attorneys draft agreements. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the second meeting in October for a review by the City Engineer and report by the Finance Director on the status of the Kern Center storm sewer connection fund • balance and future obligations. Carried 4 — 0. City Council Meeting Minutes September 11, 2002 Page 6 of 6 • G. Acting City Administrator Performance Review Conclusions Mayor Beaudet read the Report of Closed Meeting stating "the consensus of the City Councilmembers that Kim Kamper has done a good job since being appointed the Acting City Administrator and, in fact, has exceeded the original expectations of the City Council." Mayor Beaudet, seconded by Councilmember McComber, moved to accept the conclusions of the Acting City Administrator Performance Review. Carried 4 — 0. H. City Administrator Position Mayor Beaudet announced Kim Kamper as a candidate for the City Administrator position. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the first meeting in November. Failed 1— 3, Byrne, Doerr and McComber opposed. Councilmember McComber, seconded by Byrne, moved to set a special council meeting for the City Administrator interview on Wednesday, October 9, 2002 at 6:00 p.m. with City Council candidates to participate. Carried 4 — 0. VIII. Executive Session. A. Labor Negotiations The City Council met in Executive Session from 9:27 p.m. until 9:40 p.m. to hold deliberations on a labor negotiation issue. The Council authorized certain communication between the Acting City Administrator and the Labor Union with a report back at the next council meeting. IX. Adjournment. Councilmember Byrne, seconded by McComber, moved to adjourn at 9:42 p.m. Carried 4 — 0. Respectfully submitted, A.. ./'��•, • ent and Fo , t 0111 z ,ilie John on David Beaudet • Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, SEPTEMBER 24, 2002 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Byrne, Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst and City Planner Brixius. Absent: None. Mayor Beaudet announced that the cable broadcast system was experiencing difficulties and the live broadcast may not be working. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda as presented. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission • B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports 1. Fall Clean-up Reminder — September 28, 2002, 8:30 a.m. — 1:00 p.m. 2. TH 36 Partnership Study P.A.C. Update Planning Commission: Acting Administrator Kamper reported that the Planning Commission met on September 12. Some items from that meeting are on the Council Agenda and some items were tabled to the next meeting. Parks Commission: Public Works Director Johnson reported that the Parks Commission September meeting was not held due to lack of a quorum. Johnson noted the Fall parks walk through to be held on Saturday, September 28, beginning at 9:30 a.m. at Cover Park. Cable Commission: Councilmember Byrne reported that the next meeting will be held on October 16, 2002. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m., September 26, 2002 at the Bayport City Hall and will hold a worksession one hour prior to • the meeting. • City Council Meeting Minutes September 24, 2002 ► Page 2 of 10 • Other Liaison/Staff Reports: 1. Fall Clean -up Reminder: Acting Administrator Kamper provided a reminder of the Fall Clean-up to be held on September 28, 2002 from 8:30 a.m. to 1:00 p.m. at the St. Croix Mall back parking lot. 2. TH 36 Partnership Study P.A.C. Update: Councilmember McComber reported that the Committee will meet on October 2, 2002, 6:30 p.m. in Room 550 of the Washington County Government Center. III. Visitors/Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Mr. & Mrs. Richard Bristol, 14266 Oldfield Avenue Court North. Visitors: Mark Gossman, Montanan Homes, presented preliminary concept plan for Osgood Landing which would be for -sale townhome units. Mr. Gossman noted that the site would need to be rezoned from it's present commerical zoning. IV. Consent Agenda: • A. Approve Bills & Investments — checks #42098, 42099, 42100- 42106, 42108 — 42153 and 80102. B. Approve City Council Special Meeting Minutes — September 5, 2002 C. Approve City Council Meeting Minutes — September 11, 2002 D. Receive Information on Special Service District — Streetlights E. Receive TEA -21 AHED (Affordable Housing Enhancement Demonstration) Funding Information F. Receive Final Housing Performance Score G. Receive National Pollutant Discharge Elimination System (NPDES) and State Disposal (SDS) General Storm Water Permit for Industrial Activity Information H. Receive Correspondence Regarding Metropolitan Council Blueprint 2030 Councilmember Swenson pulled item C. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the September 11, 2002 City Council Meeting Minutes. Carried 4 — 0 —1, Swenson abstained. • • City Council Meeting Minutes September 24, 2002 • Page 3 of 1 V. Public Hearings: License/Permit Fee Increases 1. Tobacco License Fees Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Swenson, seconded by McComber, moved to close the Public Hearing. Councilmember Swenson, seconded by Byrne, moved to adopt the Resolution increasing tobacco license fees from $30 to $100. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to increase tobacco license fees to $75. Motion carried 3 — 2, Doerr and Swenson opposed. Roll call vote taken on primary motion. Carried 5 — 0. 2. Liquor License Fees • Acting Administrator Kamper read the Notice of Public Hearing. Representatives and members of the VFW club were present and requested that the Council keep the liquor license fee cost low to minimize the effect that higher costs have on their charitable giving. They asked the Council to consider non - profit organizations and help ensure their continuation. Councilmember Swenson, seconded by Mayor Beaudet, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to leave the liquor license fee as is and review it in one year. Motion withdrawn. 3. On -Sale 3.2 Malt Liquor License Fees Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Byrne, seconded by Swenson, moved to close the Public Hearing. Carried 5 — 0. Councilmember Byrne, seconded by Doerr, moved to adopt the • Resolution establishing on -sale 3.2 malt liquor license fees. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes September 24, 2002 Page 4 of 10 • 4. Off -Sale 3.2 Malt Liquor License Fees Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Swenson, seconded by McComber, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to adopt the Resolution establishing Off -Sale 3.2 Malt Liquor Fees. Roll call vote taken. Carried 5 — 0. 5. Bingo License Fees Acting Administrator Kamper read the Notice of Public Hearing. Finance Director Holst noted that the bingo license fee has not been increased in the last 24 years. Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember Swenson, seconded by Byrne, moved to adopt the • Resolution establishing bingo license fees. Roll call vote taken. Carried 5 — 0. 6. Mechanical Amusement Devices and Billiards/Pool Tables License Fees Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Byrne, seconded by McComber, moved to close the Public Hearing. Carried 5 — 0. Councilmember Doerr, seconded by Byrne, moved to adopt the Resolution establishing fees for mechanical amusement devices and billiards /pool tables. Roll call vote taken. Carried 5 — 0. 7. Charges for Special Assessment Searches and Returned Checks Acting Administrator Kamper read the Notice of Public Hearing. Finance Director hold noted that returned checks cause a lot of paperwork and the City currently does not charge a fee for returned checks. 110 City Council Meeting Minutes September 24, 2002 Page 5of10 Councilmember Swenson, seconded by Byrne, moved to close the Public Hearing. Carried 5 — 0. Councilmember McComber, seconded by Byrne, moved to adopt the Resolution designating charges for special assessment searches and returned checks. Roll call vote taken. Carried 5 — 0. 8. Home Occupation Permit Fees Acting Administrator Kamper read the Notice of Public Hearing. Councilmember Swenson, seconded by Mayor Beaudet, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the Resolution establishing home occupation permit fees to raise the fee to $35 for the first year and $15 for each year thereafter. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution as amended. Roll call vote taken. Carried • 5 -0. VI. New Business: A. Middle St. Croix Watershed Management Organization Annual Fees Acting Administrator Kamper presented the invoice for Middle St. Croix WMO annual fees and asked the Council for direction on payment of the bill. Mayor Beaudet noted that the WMO will be discussing a payment schedule for cities at its next meeting. Mayor Beaudet also noted that the increase in fees reflects the cost of preparing a plan as required by the State of Minnesota. Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone this issue to the first meeting in October. Carried 5 — 0. B. Sale of Retired Squad Car Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the sale of the retired squad car. Carried 5 — 0. • City Council Meeting Minutes September 24, 2002 Page 6of10 • C. Police Firearms Training Update Police Chief Swanson reported that the outdoor range the prison has been closed. The Police Chief, in cooperation with Stillwater and Bayport police departments, has arranged for training at the Hudson Rod and Gun Club. D. Sign at 5863 Neal Avenue North Mayor Beaudet noted the receipt of an update memo prepared by city staff and distributed just prior to the meeting. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone the sign issue to the next council meeting. Carried 5 — 0. E. Interim Ordinance Councilmember McComber reported that she placed this item on the Agenda due to MNDOT not granting any further access permits in the Highway 36 corridor. City Attorney Vierling advised that the city would have to engage in a • study relative to the area or engage in an ordinance modification in order to issue a moratorium. Mayor Beaudet, seconded by Councilmember McComber, moved to add the interim ordinance to the Council's goal list. Carried 5 — 0. F. Central Business District Councilmember McComber reported that the Planning Commission is requesting direction from the City Council regarding development in the Central Business District. Discussion held concerning the current council consensus for no housing to be located north of the power lines in the Central Business District. Planning Commissioner Mike Runk stated that there is no written policy concerning housing north of the power lines and noted that the current zoning allows it. He stated that the Commission wants to stay within the written rules. Mayor Beaudet added that housing in a conditional use in the Central • Business District, not a permitted use, and that commercial use is the preferred use. City Council Meeting Minutes September 24, 2002 Page 7of10 G. Americinn Motel and Suites: Sign Variance City Planner Alan Brixius reported that Americinn is requesting permission to install a second wall sign on the east side of the building. Brixius noted staff findings that topography and surrounding properties limit visibility is unique to this parcel. Mayor Beaudet noted other outstanding issues of concern to the Building Inspector and suggested postponing approval to allow for review of those issues. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone this issue to the next Council meeting. Carried 5 — 0. H. SC Mall LLC: Amendment to PUD and Site Plan Review City Planner Brixius reviewed the proposed renovations to the St. Croix Mall, including outdoor facade, lighting, landscaping and parking lot improvements. Brixius noted that the parking exceeds the requirements for number of stalls and size and reported that construction is scheduled • for December 2002. Brixius reported on the Planning Commission's recommended approval with conditions. Project architect Mark Partridge reported that he has made the changes recommended by the Planning Commission. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution approving the PUD amendment and site improvements with conditions. Roll call vote taken. Carried 4 — 0 —1, Swenson abstained. Montanan Homes, Inc.: Site Plan and Design Guideline Review, CUP and Variance City Planner Alan Brixius reviewed the request for a site plan and design guideline review, CUP and variance. Brixius reported on compliance with details of the Central Business District guidelines and noted parking requirements and applicant's parking agreement with the adjacent Eagles Club. Mark Gossman of Montanan Homes commented that they currently occupy the existing building and would occupy most of the new building. He added that the proposed building is a drastic improvement over what presently exists on the site. Mr. Gossman distributed color copies of the drawing of the exterior of the proposed building. City Council Meeting Minutes September 24, 2002 Page 8of10 • Mayor Beaudet stated his concern that McCormicks Furniture not be burdened with the cost to improve their electrical service as a result of this project. Councilmember Swenson agreed and about the planned utilities. Mr. Gossman stated that he did not know what Xcel energy would require. City Attorney Vierling advised that condition 9 should be revised to state that the applicant will comply with watershed issues and condition 13 should be revised to state that the trash enclosure will be subject to final staff approval. Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution approving the site plan/design guideline review, conditional use permit and variance with amendments to conditions 6, 9 and 13. Roll call vote taken. Carried 5 — 0. J. Valley Senior Services Alliance: PUD, Concept and General Plan City Planner Brixius provided a review of the application for PUD, Concept and General Plan, noting the request for rezoning to allow for construction of four twinhomes. Brixius also reviewed the building • layouts, access and elevations and reported on conditions for approval drafted by the Planning Commission. Ken Hogge of Senior Housing Partners commented on the site plan, noting location of future development. Project engineer Todd Erickson reported that the basements of the proposed structures are designed to be four feet above the wetland on the property and would have overflows. Dan Lindh VSSA reported that they would like to get these eight units built while finishing the overall plan and hope to start construction immediately. Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution approving the PUD concept and general plan with conditions. Roll call vote taken. Carried 4 —1, Beaudet opposed. K. DDD, LLC: Amendment to PUD City Planner Alan Brixius reviewed the request for a PUD amendment for construction of an additional building at Memorial Avenue North and 55 Street North. Brixius reviewed information on building materials, light fixtures and parking requirements. Ilk City Council Meeting Minutes September 24, 2002 Page 9of10 Chuck Siedow and Steve Continenza of DDD, LLC commented on current tenants and parking lot use. Discussion was held concerning tenant use and how that affects parking requirements. Mayor Beaudet, seconded by Councilmember Byrne, moved to adopt the Resolution approving the PUD amendment with the addition of a condition drafted by the City Attorney addressing parking requirements related to tenant use. Roll call vote taken. Carried 5 — 0. L. Amending Ordinance 201 Mayor Beaudet explained that the proposed amendment would be to ensure that the budget would come to the Council with appropriate surplus and reserves. Discussion held. Councilmembers Byrne and McComber stated that they would prefer this be in a policy rather than in an ordinance. VII. Old Business. A. Outside/Fenced Storage Area • Public Works Director Johnson presented several options for an outdoor storage area for police and public works use. Police Chief Swanson reported that the was contacted by the Stillwater Police Chief regarding the City's interest in a joint effort for creating a police department storage building utilized by both departments. Councilmember Swenson, seconded by McComber, moved to authorize the Police Chief to work with the Stillwater Police Chief to develop a cost estimate for construction of a building on City owned property. Carried 5 — 0. B. Request for Petition to Detach from Lake Elmo and Annex to Oak Park Heights. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the request for withdrawal of the request. Carried 5 — 0. C. Garbage Subsidy Councilmember Doerr presented figures prepared by the Finance Director illustrating several different scenarios involving partial and complete • discontinuation of the garbage subsidy. City Council Meeting Minutes September 24, 2002 Page 10 of 10 • Councilmember Doerr, seconded by Byrne, moved to discontinue subsidizing garbage costs to residents. Motion withdrawn. Councilmember Doerr, seconded by Swenson, moved to remove the garbage subsidy item from the Agenda. Carried 5 — 0. D. Set Dates for 2003 Budget Worksession Councilmember Swenson, seconded by Mayor Beaudet, moved to schedule two televised budget worksessions for October 8, 2002, 2:38 to 4:15 p.m. and October 22, 2002, 5:00 to 7:00 p.m. Carried 5 — 0. E. Autumn Hills Park: Purchase Site Amenities Mayor Beaudet, seconded by Councilmember Byrne, moved to postpone to the second meeting in January. Carried 5 — 0. F. 9th Addition Lift Station Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to provide a memo updated in the weekly packet. Carried 5 — 0. • VIII. Adjournment. Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn at 10:40 p.m. Carried 5 — 0. Respectfully submitted, . '.� . ontent and if p Y p �� , //I a ; ulie Jo son David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 8, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and City Planner Cynthia Putz -Yang. Absent: None. Mayor Beaudet added Brown's Creek Water Management Organization violation letters as item C under New Business. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission • D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the Planning Commission will meet on October 10, 2002. The Commission will be holding several continued public hearings at its next meeting among other new business items. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on October 21 and will recommend an appointment for the Commission vacancy at that meeting. Cable Commission: Councilmember Doerr reported that the next meeting will be October 16, 2002, 7:00 p.m. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on October 10, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. Fall Clean -up Report • City Council Meeting Minutes October 8, 2002 Page2of5 • Acting Administrator Kamper reported on turnout for the 2002 Fall Clean -up and thanked Councilmembers Swenson and Doerr, Public Works employee Mark Robertson and Administrative Secretary Johnson for their efforts. 2. LMC Conference Planning Committee Report Councilmember McComber asked Councilmembers for their input on the LMC Conference for 2003. 3. TH36 Partnership Study P.A.C. Update Councilmember McComber reported on the P.A.C. meeting and noted that the committee is leaning toward the buttonhook designs. III. Visitors /Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Doug & Jody Carlson, 6218 Peabody Avenue North. IV. Consent Agenda: A. Approve Bills & Investments — Checks No. 1002 and 42156 through 42207 B. Approve City Council Minutes — September 24, 2002 C. Receive Well #1 Repair Update D. Approve Eagle Scout Leadership Project E. Adopt Resolution Appointing Additional Election Judges for General Election F. Receive Met Council Proposed Plans for Metropolitan Redistricting G. Receive Information on Autumn Hills Design Contest Extension to November 1, 2002 H. Approve Handrail Design and Installation for Autumn Hills Park I. Receive Update on Autumn Hills Park Benches and Amenities J. Approve 2 Payment Request to Volk Sewer & Water, Inc. for Oak Park Station Phase 1 Utility & Streets Councilmember Doerr pulled item B for discussion. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 4 — 0. Councilmember Doerr requested clarification on an item under Public Hearings in the September 24, 2002 minutes. • Mayor Beaudet, seconded by Councilmember McComber, moved to approve the September 24, 2002 City Council meeting minutes. Carried 4 — 0. City Council Meeting Minutes October 8, 2002 Page 3 of 5 • V. Public Hearings: None. VI. New Business: A. Street Drainage Review — 55 Street West of Oldfield Public Works Director Johnson stated that the funds requested are for an engineering study to assess what repairs are needed to correct a problem near the driveway at 14250 55 Street where storm water collects and does not flow. Councilmember Doerr, seconded by Swenson, moved to authorize the Public Works Director to work with the City Engineer to review the drainage problem on 55 Street up to a cost of $2,000 to be paid through budget transfers as outlined in the Council packet memo. Carried 4 — 0. B. Councilmember Vacancy Mayor Beaudet, seconded by Councilmember McComber, moved to accept Councilmember Byrne's resignation. Carried 4 — 0. Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution declaring a Council vacancy. Roll call vote taken. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to appoint Councilmember Swenson to complete Lynae Byrne's term on the Cable Commission. Carried 4 — 0. Councilmember Doerr, seconded by McComber, moved to postpone filling the Council vacancy until after the November Election. Carried 4 — 0. C. Brown's Creek Water Management Organization Violation Letters Mayor Beaudet stated that three Oak Park Heights businesses are out of compliance with the watershed district's rules and asked if the City can assist with enforcement of watershed district rules. Public Works Director Johnson reported that erosion control may be part of the building permit and that the City was already working in cooperation with Brown's Creek to bring the projects into compliance. • VII. Old Business. City Council Meeting Minutes October 8, 2002 Page4of5 • A. Middle St. Croix Watershed Management Organization Annual Fees Mayor Beaudet reported that according to the Joint Powers Agreement, the fee is to be billed in two payments due in January and July. B. Oak Park Heights /Bayport Strategic Planning Meeting Mayor Beaudet, seconded by Councilmember McComber, moved to set an Oak Park Heights/Bayport Strategic Planning meeting for October 16, 2002, 7:00 p.m. at the Oak Park Heights City Hall. Carried 4 — 0. C. 2002 Budget Review /Adjustments Finance Director Holst reported on budget adjustments prepared at the Council's request and reviewed with department heads. Mayor Beaudet, seconded by Councilmember McComber, moved to approve budget adjustments as outlined in the Finance Director's memo. Carried 4 — 0. D. Sign at 5863 Neal Avenue North S Mayor Beaudet noted that the sign has been removed but was in violation of city ordinances for quite some time. Community Development Director Danielson added that the city has had an ongoing problem with temporary signs and sign ordinance enforcement. Discussion was held concerning sign permits and the enforcement process. E. Americinn Motel & Suites: Sign Variances City Planner Cynthia Putz -Yang reported that the sign is already in place and the variance would allow the sign to remain. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution approving a sign variance for the Americinn. Roll call vote taken. Carried 4 — 0. F. 2003 Budget Mayor Beaudet, seconded by Councilmember Swenson, moved to appoint Councilmember McComber to work with the Acting Administrator, along with guidance from the City Attorney, to reduce the 2003 budget as outlined in the staff memo. Carried 4 — 0. • City Council Meeting Minutes October 8, 2002 Page 5 of 5 • VIII. Adjournment. Councilmember Swenson, seconded by McComber, moved to adjourn at 7:40 p.m. Carried 4 — 0. Respectfully submitted, Apr d .;411 and Fo O it ,A lie Johnon David Beaudet Administrative Secretary Mayor • • 1110 CITY OF OAK PARK HEIGHTS WEDNESDAY, OCTOBER 9, 2002 CITY COUNCIL SPECIAL MEETING MINTUES I. Call to Order /Pledge of Allegiance /Approval of Agenda The meeting was called to order at 6:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson; City Council candidate Les Abrahamson. Staff present: Administrative Secretary Johnson. II. City Administrator Interview Interview was conducted with City Administrator candidate Kimberly Kamper. III. Adjournment Councilmember Swenson, seconded by McComber, moved to adjourn at 7:40 p.m. Carried 4 — 0. • Respectfully submitted, A. ov - d as to .ntent and Fo WO" ie Johnso David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 22, 2002 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:05 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Acting Administrator Kamper, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson, Finance Director Holst and City Planner Richards. Absent: None. Acting Administrator Kamper added "Administrator's Report" as item F under New Business. Mayor Beaudet added "Request to Move House" as item G under New Business and "Sunnyside 1 and 2 Deck Update" as item D under Old Business. Councilmember Doerr, seconded by Swenson, moved to approve the Agenda as amended. Carried 4 — 0. II. Department/Council Liaison Reports: . A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that the Planning Commission met on October 10 and has one item on the Council Agenda from that meeting. Richards also reported that Renton Homes and McKean Square West are both on hold at the applicants' request. Parks Commission: Public Works Director Johnson reported that the Parks Commission met on October 21 and recommended appointment of Janel Belz to the Commission. Other business included review of McKean Square West and Autumn Hills Park discussion. Cable Commission: Councilmember Doerr reported that the next meeting will be October 23, 2002, 7:00 p.m. at the Access Center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on November 14, 2002, 7:00 p.m. at the Bayport City Hall. • City Council Meeting Mintues October 22, 2002 Page 2 of 6 • Other Liaison/Staff Reports: 1. Oak Park Heights /Bayport Strategic Planning Meeting Report - Mayor Beaudet reported that Bayport and Oak Park Heights representatives met and discussed fire protection, building inspection services, planning and library. III. Visitors /Public Comment: Recycling Award. Acting Administrator Kamper recommended awarding the recycling award to Eric Dornfeld, 15161 65 Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 11002 and 42208 - 42245 B. Approval of City Council Minutes — October 8, 2002 C. Approval of City Counci Special Meeting Minutes — October 9, 2002 D. Approval of Tree Removal/Pruning Quotes E. Set Date and Time for Canvass of Election Results — November 12, 2002, 6:30 p.m. F. Approve Renewal of 2003 Health Insurance Policy . G. Receive Information on Water and Sewer Rates H. Approve Building Inspection Services Agreement I. Authorise Advertisement for Rink Attendants J. Approve Well #1 Maintenance/Repairs Mayor Beaudet pulled item J for discussion. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda minus item J. Roll call vote taken. Carried 4 — 0. J. Approve Well #1 Maintenance /Repairs Discussion held concerning planned maintenance and repairs. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve alternates 3 and 5 outlined in the Public Works Director's memo. Carried 4 — 0. V. Public Hearings: None City Council Meeting Mintues October 22, 2002 Page 3 of 6 VI. New Business: A. Resolution Recognizing the Contributions of Lynae Byrne Mayor Beaudet presented former Councilmember Lynae Byrne with a plaque and thanked her for her years of service as a Councilmember, Parks Commissioner and Cable Commission representative. Councilmember Swenson, seconded by McComber, moved to adopt a Resolution recognizing the contributions of Lynae Byrne. Roll call vote taken. Carried 4 — 0. B. Valley Senior Services Alliance: Preliminary and Final Plat City Planner Richards reported that the preliminary and final plats have been reviewed by staff and the Planning Commission with a recommendation for approval. Discussion was held concerning utility and drainage easements. City Engineer Postler stated that he will be reviewing this in greater detail. • Discussion also held on future road extension and traffic flow. City Planner Richards stated that these issues will be addressed in the plat for the next phase. Councilmember McComber, seconded by Doerr, moved to adopt the Resolutoin approving the Valley Senior Services Alliance preliminary and final plat. Roll call vote taken. Carried 3 — 1, Beaudet opposed. Community Development Director Danielson noted that the applicant has requested a grading permit. City Engineer Postler addressed concerns regarding wetlands, setbacks and delineation report. Councilmember Swenson, seconded by Doerr, moved to issue a grading permit subject to staff approval. Carried 4 — 0. Discussion was held concerning utilities and street construction. Councilmember Swenson, seconded by Doerr, moved to authorize staff to amend the Development Agreement. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to prepare plans and specifications. Carried 4 — 0. 410 City Council Meeting Mintues October 22, 2002 Page 4 of 6 • C. Appoint Parks Commissioner Mayor Beaudet, seconded by Councilmember McComber, moved to approve the appointment of Janel Belz to the Parks Commission. Carried 4 — 0. D. CDBG Subgrantee Agreement Community Development Director Danielson reported on the status of the Community Development Block Grant funds allocated to the City and explained the Subgrantee Agreement. Councilmember Swenson, seconded by McComber, moved to approve Subgrantee Agreement with incorporation of Washington County HRA and to come back to City Council for approval. Carried 4 — 0. E. Refinancing of G.O. Crossover Refunding Bonds of 1993 Finance Director Holst reported on the possibility of refinancing the GO Crossover Refunding Bonds at a lower rate. Holst noted that Steve Mattson would like to meet with the Council to discuss the refinancing and answer questions. Councilmember McComber, seconded by Doerr, moved to a presentation from Steve Mattson at the next Council Meeting. Carried 4 — 0. F. Administrator Report Acting Administrator Kimberly Kamper announced her resignation from employment with the City and withdrew as a candidate for the City Administrator position. Councilmember Swenson, seconded by McComber, moved to accept Ms. Kamper's resignation. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to hold an Open House for Kimberly Kamper on November 6, 2002 from 3:00 to 4:30 p.m. at City Hall. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to appoint Councilmembers Doerr and McComber to set up a process similar to the City of Bayport's process for an Administrator search. Councilmember McComber, seconded by Mayor Beaudet, moved to amend the • primary motion to set a worksession for October 29, 2002, 4:00 p.m. to discuss the Administrator search. Carried 4 — 0. City Council Meeting Mintues October 22, 2002 Page 5 of 6 40 Vote taken on primary motion. Carried 4 — 0. Finance Director Holst stated that she is willing to act as the Interim Administrator for no more than 90 days and requested a Memorandum of Understanding. G. Request to Move House Steven Berres reported to the Council that he tore down the home at 5627 Perkins and received a permit to move in a home located in another city. He stated that the Building Inspector has informed him that he must have Council approval of the plan and asked permission to move a house here. City Planner Richards reported that moving in a home from another city requires a conditional use permit and Mr. Berres must go through that process. Mayor Beaudet informed Mr. Berres that it is the Council's position to allow this type of project, but it has to go through the process. VII. Old Business. A. 2003 Budget Committee Councilmember McComber reported that she has met several times with the Finance Director and reported on funds available in the Council Contingency Fund to employ Labor Relations to assist with employee issues. Councilmember McComber, seconded by Swenson, moved to change the October 29, 2002 worksession to a Special Council Meeting at 4:00 p.m. to discuss the Administrator Search and the 2003 budget. Carried 4 — 0. B. Brown's Creek Kern Center Pond Update City Engineer Postler reported that he has reviewed the concept design and recommended its approval as submitted. Discussion was held concerning connection charges outstanding to fund the project. Mayor Beaudet suggested construction in the winter of 2003 — 2004 and noted that City will need to negotiate with MNDOT for acquisition of the land. Tim Freeman of Brown's Creek Watershed District stated that the Watershed District was hoping for work to get started on a legal agreement so it could be in place as more development occurs in the area. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney to work with the Brown's Creek Watershed District attorney to City Council Meeting Mintues October 22, 2002 Page 6 of 6 • draft an agreement to include that the City Engineer will handle the construction documents. Carried 4 — 0. C. Stillwater Trout Stream Protection Project (AUAR) Update Acting Administrator Kamper reported on correspondence sent to the City of Stillwater and the reply received. City Engineer Postler noted that if the area between Highway 5 and Oakgreen is designed within Brown's Creek rules, no participation in the AUAR would be required. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the November 12, 2002 Council meeting with the City Engineer to provide rough calculations for compliance of the land east of Highway 5. Carried 4 — 0. D. Sunnyside 1 and 2 Deck Update Mayor Beaudet reported that the City has received phone calls from Sunnyside homeowners wanting to sell their property but having trouble due to the unresolved deck issues. Mayor Beaudet also reported that there are seven different deck styles at Sunnyside. Two styles have plans approved and the five others have not been submitted. Mayor Beaudet explained that many decks must • be reconstructed together due to the design of the buildings. Mayor Beaudet, seconded by Councilmember McComber, moved to direct City Attorney to work with staff to draft a letter for the Acting Administrator to sign to Sunnyside 1 & 2 residents providing information on the status of the decks. Carried 4 — 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 8:21 p.m. Carried 4 — 0. Respectfully submitted, Approved as to Content and Form, Julie Johnson David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 12, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Interim Administrator/Finance Director Holst, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson and City Planner Richards. Absent: None. Councilmember McComber moved item B under Old Business, "Council Vacancy" to be discussed immediately following the approval of the Agenda. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. Council Vacancy Councilmember Doerr, seconded by McComber, moved to adopt a Resolution appointing Les Abrahamson to the Council vacancy. Roll call vote taken. • Carried 4 — 0. Councilmember Abrahamson was sworn in by Interim Administrator Holst. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the next meeting will be held on November 14, 2002 with a number of public hearings to be held. Parks Commission: Community Development Director Danielson reported that the Parks Commission will meet on November 18, 2002 and will be welcoming it's newest member, Janel Belz. The Commission will also discuss the Autumn Hills Park Shelter design contest, McKean Square West and recommendations for trail plowing. Cable Commission: Councilmember Doerr reported that the next meeting • will be held on November 20, 2002, 7:00 p.m. at the cable access center. City Council Meeting Mintues November 12, 2002 Page 2 of 5 1111 Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on November 14, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: 1. Highway 36 PAC: Councilmember McComber reported that the Highway 36 PAC committee will meet at the Washington County Government Center, room 560, November 20 at 6:30 p.m. III. Visitors /Public Comment: Recycling Award. Interim Administrator Holst recommended awarding the recycling award to Rose Kelly, 14385 59 Street North. IV. Consent Agenda: A. Approve Bills & Investments — checks #1102 and 42246 through 42334 B. Approve City Council Minutes — October 22, 2002 C. Approve City Council Minutes — October 29, 2002 D. Approve Memorandum of Understanding for Interim Administrator • E. Approve Kennel License F. Receive Stillwater Trout Stream Protection Project Update G. Receive Notice of Met Council Public Hearing — Housing Performance Guidelines H. Approve Home Occupation License Renewals I. Approve New Home Occupation License J. Approve Dissemination Agent Agreement with Northland Securities for Continuing Disclosure Reporting Councilmember McComber, seconded by Swenson, moved to approve the consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Set Public Hearing on Issuance of Bonds to Finance an Elderly Housing Project Mayor Beaudet stated that this request is for $20 million in bonds, $10 million issued under both Oak Park Heights and Bayport bonding authority to equal $20 million. Mayor Beaudet suggested that the City look at the applicant's tax exempt status prior to issuing bonds. Mayor Beaudet, seconded by Councilmember McComber, moved to set a public • hearing for November 26, 2002 Council Meeting with staff to generate a cost City Council Meeting Mintues November 12, 2002 Page 3 of 5 • analysis of interest savings and tax loss to the school district and county. Motion withdrawn. Mayor Beaudet, seconded by Councilmember McComber, moved to review information at the November 26, 2002 Council Meeting with staff to generate a cost analysis of interest savings and tax loss to the school district and county and adopt Resolution setting a public hearing for December 10, 2002. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Resolution Canvassing the Tabulation of Votes Cast for Two City Council Positions and Declaring the Results from the November 5, 2002 Election Councilmember McComber, seconded by Doerr, moved to adopt the Resolution canvassing the election results. Roll call vote taken. Carried 5 — 0. B. National Adoption Month Proclamation Mayor Beaudet read the National Adoption Month Proclamation. • Councilmember Swenson, seconded by McComber, moved to adopt the National Adoption Month Proclamation. Roll call vote taken. Carried 5 — 0. C. Walmart Foundation Donation to Police Department Councilmember Swenson, seconded by McComber, moved to receive the donation. Carried 5 — 0. D. Tobacco Compliance Check Failure Councilmember Swenson, seconded by Abrahamson, moved to set a public hearing for December 10, 2002, 7:00 p.m. Carried 5 — 0. E. Central Business District Counclimember McComber suggested a joint worksession with City Council, Parks Commission and Planning Commission members to discuss the Central Business District. Councilmember McComber, seconded by Mayor Beaudet, moved set a joint worksession with Parks and Planning Commissions to discuss the Central Business District on November 18, 2002 at 5:15 p.m. Carried 5 — 0. City Council Meeting Mintues November 12, 2002 Page 4 of 5 F. Sunnyside Lift Station Emergency Repair Mayor Beaudet, seconded by Councilmember Swenson, moved to approve up to $15,000 for repair of underground electric service to the Sunnyside lift station with funds to come from the renewal and replacement fund. Carried 5 — 0. VII. Old Business. A. Refinancing of G.O. Crossover Refunding Bonds of 1993 Steve Mattson of Northland Securities reviewed the benefit of refinancing the G.O. Refunding Bonds and noted the savings of $17,090.08 after costs. Mr. Mattson also distributed a draft Resolution approving the refinancing. Councilmember Swenson, seconded by Doerr, moved to adopt the Resolution authorizing refinance of the GO Crossover Refunding Bonds of 1993 subject to review by the City Attorney. Roll call vote taken. Carried 5 — 0. B. Autumn Hills Park Shelter Design Contest Update Public Works Director Johnson reported that three submissions for the Autumn • Hills Park Shelter Design Contest. Johnson added that the submissions will be reviewed by the Parks Commission at their November 18 meeting. C. City Administrator Search Update Councilmember McComber reported that the City Council held a worksession prior to the Council Meeting to discuss the City Administrator Search. Councilmember McComber, seconded by Swenson, moved to appoint Public Administration Associates to conduct the City Administrator search with funds to come from the capital revolving fund. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the advertisement for the City Administrator position. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Swenson, moved to authorize the search committee to complete the profile for use by the search firm. Carried 5 — 0. D. Budget Committee Update Councilmember McComber reported that she and the Finance Director met to • discuss further budget cuts. Finance Director Holst added that the budget needs to be balanced before pursuing further budget cuts. City Council Meeting Mintues November 12, 2002 Page 5 of 5 Councilmember Doerr, seconded by Swenson, moved to approve a $16,700 cut from part time public works salaries as recommended by the Budget Committee. Carried 5 — 0. VIII. Executive Session Councilmember Swenson, seconded by McComber, moved to authorize the City Attorney to work with the Acting Administrator to draft a Memorandum of Understanding. Carried 5 — 0. IX. Adiournment. Councilmember Swenson, seconded by Abrahamson, moved to adjourn at 8:07 p.m. Carried 5 — 0. Respectfully submitted, A.. o - d ;$4. - t and Form, • lie Johnson David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 26, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson and City Planner Richards. Absent: None. Mayor Beaudet added "Set Public Hearing on Issuance of Bonds to Finance an Elderly Housing Project" as item G. under Old Business. Councilmember Doerr, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission 1111 D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: City Planner Richards reported that several items moved forward to the Council Agenda from the November Planning Commission meeting. Richards also reported that no new applications have been received for consideration at the December meeting. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold a workshop on December 9 and a regular meeting on December 16, 2002. Cable Commission: Councilmember Swenson reported that the Cable Commission met on November 20, 2002 and finalized the AT &T /Comcast merger. Swenson also announced that the Cable Commission will host a holiday party with Santa on December 9 at the Cable Access Center. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 19, 2002, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: • 1. Bench Donation — Mayor Beaudet reported that the bench donated in memory of Linda Moszer has been installed. City Council Meeting Minutes November 26, 2002 Page 2 of 7 2. TH36 PAC Update - Councilmember McComber reviewed proposed designs for Highway 36 with various intersection configurations and reported that the next meeting will be held on December 11, 2002, 6:30 p.m. in Room 560 of the Washington County Government Center. III. Visitors /Public Comment: Acting Administrator Holst announced that Santa will be visiting Oak Park Heights with the Bayport Fire Department on Friday morning, November 29, 2002. Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Earl Ludowese of 5435 Oakgreen Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 12, 2002 C. Approve Final Pay Request to S.R. Weidema for Boutwell's Landing Street and Utility Improvements • D. Authorization to Use Labor Relations Associates Services to Complete Pay Equity Report for 2003 E. Approve Resolution for Renewal of 2003 Liquor, Tobacco and Amusement Licenses F. Approve HLB Tautges Redpath, Ltd. Auditing Services for December 31, 2002. G. MN Department of Health Wellhead Protection Plan Approval Councilmember McComber, seconded by Abrahamson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. CBD Design Guidelines Community Development Director Danielson reported that the City Council discussed design guidelines at the November 18, 2002 worksession and asked if the Council would like to take any action to change the Central Business District Design Guidelines. Discussion was held regarding the process for changing the guidelines and the zoning. City Council Meeting Minutes November 26, 2002 Page 3 of 7 • Councilmember Swenson, seconded by McComber, moved to direct staff to prepare the proposed changes to the Central Business District Design Guidelines. Carried 5 — 0. C. Bayport Fire Department Request for Change in Fire Hydrant Configuration Councilmember Swenson explained the need for a change in fire hydrant configuration to accommodate a 5" hose. Mayor Beaudet, seconded by Councilmember McComber, moved to approve Public Works Director's recommendations on standards for new fire hydrants. Carried 5 — 0. D. Renton Homes: PUD, CUP, Subdivision and Site Plan Review City Planner Richards reported that the Planning Commission voted to forward this application to the City Council with no recommendation. Richards explained that the Planning Commission was concerned about right of way and wanted more information from MNDOT, however, MNDOT does not have an approval process for this type of request. • Mayor Beaudet, seconded by Councilmember McComber, moved to deny the application due to inappropriateness of location. Michael Lundberg, the property owner, discussed the history of the property and stated that the request meets all city guidelines. Mr. Lundberg further stated that the property has sat empty for too long. Discussion was held concerning location, traffic and drainage issues. Planner Richards reported that no significant concern was expressed at the most recent public hearing. Vote was taken on the motion. Motion failed 1 — 4; Abrahamson, Doerr, McComber and Swenson opposed. Councilmember McComber, seconded by Swenson, moved to approve Renton Homes PUD, CUP, Subdivision and Site Plan Review subject to 14 conditions listed in the Planner's Report minus condition 8. Roll call vote taken. Carried 4 — 1, Beaudet opposed. E. Steve Berres CUP for Building Relocation City Planner Richards reported on an application received from Steve Berres requesting a CUP to relocate an existing home to a lot in Oak Park Heights at 5674 Perkins Avenue North. City Council Meeting Minutes November 26, 2002 Page 4 of 7 • Mayor Beaudet, seconded by Councilmember McComber, moved to adopt Resolution approving CUP and variance to allow an existing detached single family residence to be relocated to 5674 Perkins Ave. N. with conditions. Roll call vote taken. Carried 5 — 0. F. Stillwater Ford/Conversion Van Center CUP /Site Plan Review City Planner Richards reviewed the request from Stillwater Ford for a CUP to allow for van and truck sales and display. City Attorney Vierling noted that this would be considered a new application rather than a revision of the prior application for the site. Bill Rambo of Denny Hecker Auto reported that the site is graded and they would like to get the curbing and blacktop in this fall so the building can be worked on during the winter. Discussion was held concerning parking and the condition of the site. Councilmember Doerr expressed concern regarding the overflow parking taking place at the adjacent shopping center. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to • next Council meeting with a copy of the Stillwater Ford CUP provided to the Council and to define parking lot requirements for the proposed facility using Stillwater Ford CUP as a guideline. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the primary motion to add for review of the Stillwater Ford CUP. Carried 5 — 0. Vote taken on primary motion. Carried 5 — 0. G. McKean Square West Concept PUD and Rezoning to PUD City Planner Richards reviewed the request for concept PUD and rezoning approval. Dan Lindh of VSSA explained changes made in response to comments received from the Planning Commission and City Council. Councilmember McComber, seconded by Swenson, moved to adopt the Resolution approving the concept PUD for McKean Square West subject to conditions. Mayor Beaudet moved to amend condition 15 to require a 4/5 vote for passage. Motion died for lack of a second. • Roll call vote taken on the primary motion. Carried 5 — 0. City Council Meeting Minutes November 26, 2002 Page 5 of 7 • H. AIG PUD Concept Plan Larry Langer of AIG Properties provided background information on the company and the status of the proposed project. Tom Raduenz of REI reported that his firm has been working on a number of issues in cooperation with VSSA, including pedestrian traffic and regional storm water ponding. Discussion was held concerning parking planned for the site and the possibility of increasing the green space with the ability to convert it for parking use in the future if needed. Discussion was also held regarding condition 10 which would require the power lines to be buried. Mayor Beaudet moved to remove condition 10A. Motion died for lack of a second. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend condition 8 to direct the applicant to work with the Parks and Planning Commissions to increase the amount of green space and reduce the number of parking stalls. Carried 5 — 0. Councilmember McComber, seconded by Swenson, moved to adopt the Resolution approving the AIG PUD concept plan with conditions as amended. • Roll call vote taken. Carried 5 — 0 I. Sign Ordinance Revision Section 401.15G City Planner Richards reported that the Planning Commission recommends approval of the changes to the sign ordinance, noting that extensive changes have been made. Councilmember Doerr, seconded by Swenson, moved to put the Sign Ordinance on the Agenda for the second meeting in December. Carried 5 — 0. J. Xcel Energy Site Improvement Opportunity Community Development Director Danielson reported on the opportunity for the City to participate with Xcel Energy in the development of future plans for the area north of the Allen S. King Fly -Ash Facility. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to write a letter to Xcel Energy stating that the City is interested in planning activities in 2003 and the Council is willing to work with them on a use for the property. Carried 5 — 0. • City Council Meeting Minutes November 26, 2002 Page 6 of 7 • VII. Old Business. A. 2002 Water, Sanitary Sewer and Storm Sewer Rate Study Acting Administrator Holst reported on the need for a rate increase to break even on water and recommended an increase in sewer rates as planned in the 1999 study. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt Resolution increasing water and sewer rates with change to the water rate for item A to remain at $7.50 and items B, C and D to increase by 7 %. Roll call vote taken. Carried 5 — 0. B. VSSA Tax Exemption Cost Analysis Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the December 2, 2002 Council meeting. Carried 5 — 0. C. Stillwater Trout Stream Mitigation Project City Engineer Postler presented his firm's report on the Stillwater Trout Stream • Mitigation Project. Engineer Postler explained the analysis that was done to compare the cost of meeting the watershed district's rules within the city to the cost of contributing to the Stillwater project. Postler also explained that the conclusion of the analysis is that the cost of meeting the Brown's Creek requirements within the City is less costly than contributing to the Stillwater project. Councilmember Swenson, seconded by McComber, moved to direct staff to send a copy of the report to the City of Stillwater and bring back comments to the second council meeting in January. Carried 5 — 0. D. Schedule Meeting with Public Administration Associates to Review Applications Mayor Beaudet, seconded by Councilmember Doerr, moved to schedule a meeting with Public Administration Associates for December 17, 2002, 6:30 p.m to review applications for the City Administrator position. Carried 5 — 0. E. Acting Administrator Memorandum of Understanding Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Acting Administrator Memorandum of Understanding and authorize the Mayor to sign. Carried 5 — 0. City Council Meeting Minutes November 26, 2002 Page 7 of 7 F. CDBG Agreement Community Development Director Danielson reported on a request from Washington County HRA for a Community Development Block Grant Joint Powers Agreement. Councilmember Swenson, seconded by Mayor Beaudet, moved to redirect the CDBG funds back to the program. Carried 5 — 0. G. Set Public Hearing on the Issuance of Bonds to Finance an Elderly Housing Project Mayor Beaudet, seconded by Councilmember McComber, moved to reschedule the public hearing for December 17, 2002, 6:15 p.m. Carried 5 —0. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 9:53 p.m. Carried 5 — 0. • Respectfully submitted, Al , -�3'o Content and ' • ••• , sh e y - Le lie John on D • vid Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • MONDAY, DECEMBER 2, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance Meeting called to order at 5:45 by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson, Acting Administrator Holst, CityAttorney Vierling. Absent: Councilmember Doerr. II. VSSA Tax Exemption Cost Analysis Discussion held concerning a request from Valley Senior Services Alliance for property tax exemption for Boutwell's Landing. Acting Administrator Holst explained that the tax capacity would be spread over the remaining commerical and residential taxpayers so the City would not lose money if the exemption was granted. Mayor Beaudet, seconded by Councilmember McComber, moved to have the City Attorney discuss with VSSA to see if they are willing to forego any tax exempt status with the exception of skilled nursing care. Carried 3 —1, Swenson opposed. III. Adjournment Councilmember Swenson, seconded by McComber, moved to adjourn at 6:20 p.m. Carried 4 — 0. Respectfully submitted, J . , � - • OTC ontent an. � ,' , „, 4 0 lie Jo son David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, DECEMBER 10, 2002 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, City Engineer Postler, Community Development Director Danielson, Public Works Director Johnson, Police Chief Swanson. Absent: None. II. Department/Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Community Development Director Danielson reported that the December meeting has been canceled due to a lack of new • applications and continued business. Danielson noted the deadline of December 20 for the January 2003 meeting. Parks Commission: Community Development Director Danielson reported that the Parks Commission will hold its regular meeting on December 16. The Commission met on December 9 to review design contest submissions. Cable Commission: Councilmember Doerr reported that the next meeting will be December 18, 2002. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 19, 7:00 p.m. at the Bayport City Hall. Other Liaison/Staff Reports: Councilmember McComber reported that the Highway 36 PAC will meet on December 11, 6:30 p.m. at the Washington County Government Center. McComber noted that the Committee is expected to reach a recommendation at the meeting. III. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the • recycling award to Judith and James Chirhart, 14933 57 Street North. City Council Meeting Mintues December 10, 2002 Page 2 of 5 • Visitors: Mike Dahl, 14258 56 Street North, expressed concern over outdoor skating rinks. Mr. Dahl stated that he and others are willing to help establish and maintain the outdoor skating rinks. Mr. Dahl also asked the Council to consider improving the system in place for making and maintaining the outdoor ice. Mayor Beaudet instructed the Acting Administrator to work with the Public Works Director to make the outdoor skating rinks a priority and to report back to the Council prior to December 17. IV. Consent Agenda: A. Approve Bills & Investments, checks no. 1202, 42389 -42451 and 97440 B. Approve City Council Minutes — November 26, 2002 C. Approve 3 Request for Payment to Volk Sewer & Water, Inc. for Oak Park Station Phase 1 Utility and Streets D. Approve 1 Request for Payment to Burschville Construction, Inc. for 60 Street North Sanitary Sewer Force Main Extension E. Close AAE -58 Street Improvements Phase III Fund F. Cancel Order to Show Cause Hearing G. Approve 2003 Engineering Rates • H. Approve Life Insurance Policy Renewal for 2003 I. Approve Employee Recognition/Holiday Luncheon J. Approve Annual Transfer K. Approve Electrial Permit Form Fee Collection L. Approve Home Occupation License Renewal M. Approve Additional Maintenance to Deep Well #1 N. Appoint Winter Rink Attendants O. Approve Extension of Employment of Temporary Employee Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Resolution Approving 2003 Tax Levies Mayor Beaudet, seconded by Councilmember McComber, moved to adopt Resolution approving the 2003 tax levies. Roll call vote taken. Carried 5 — 0. • City Council Meeting Mintues December 10, 2002 Page 3 of 5 • B. Resolution Approving 2003 Budget Concilmember Swenson, seconded by McComber, moved to adopt the Resolution approving 2003 budget. Roll call vote taken. Carried 5 — 0. C. Community Development Director Resignation Councilmember Swenson, seconded by McComber, moved to receive the Community Development Director's resignation and hold an open house on December 17, 2002, 3:00 — 4:30 p.m. Carried 5 — 0. D. City Newsletter Quotes Acting Administrator Holst reported that Councilmember Swenson requested she obtain quotes for the City Newsletter printing. Councilmember Swenson, seconded by Doerr, moved to authorize staff to get quotes for the 2003 City newsletter. Carried 5 — 0. E. Washington County Special Response Team • Police Chief Swanson provided background information on the Washington County Special Response Team, reporting on the City's past need to utilize the team as well as the fee structure. Swanson recommended that the responsible thing to do would be to appoint an officer to the team with the cost of approximately $3,000 for equipment and training to be paid from the forfeiture fund. Swanson reported that he would negotiate the financial contribution for 2003 as the budget is already set. Councilmember McComber, seconded by Swenson, moved to approve assigning an officer to the Special Response Team with the Police Chief to work out details and funding per his memo. Carried 5 — 0. F. Local Contractors License Fees and Term Acting Administrator Holst reported on research conducted by city staff and recommended increase in fees and term of local contractors licenses. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution as presented. Roll call vote taken. Carried 5 — 0. G. Middle St. Croix WMO Review of Proposed McKean Square • City Engineer Postler explained the recommendatoins on wetland buffers and setbacks. Discussion held concerning possible ordinance changes to address City Council Meeting Mintues December 10, 2002 Page 4 of 5 • stormwater and erosion concerns. Councilmember Doerr requested estimated costs for ordinance updates be provided in January. H. Perro Pond Recommendations Public Works Director Johnson reported on the design and water level of Perro Pond. Johnson requested Council approval for him to send a letter to Middle St. Croix and Bayport requesting modification to the winter outlet piping system and winter water levels be maintained at the same level as summer. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the Public Works Director to send a letter to the Middle St. Croix Watershed District and the City of Bayport requesting modification to Phase 2 design for winter outlet piping and requesting winter water levels be the same as summer water levels. Carried 5 — 0. VII. Old Business. A. Stillwater Ford Conversion Van Center /Review of CUP for Main Stillwater Ford Facility • Community Development Director Danielson reported on the status of the CUP review and the application for the conversion van center. Danielson requested postponement of the CUP review to the first meeting in January. Councilmember Doerr, seconded by Abrahamson, moved to review the application for the conversion van center at a 6:00 p.m. meeting on December 17, 2002. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion for council to receive the 1999 staff packet on Stillwater Ford. Carried 5 — 0. Vote taken on primary motion. Carried 5 — 0. B. VSSA Tax Exemption/Request for Bank Qualified Obligations Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the December 17, 2002 Bond hearing. Carried 5 — 0. C. Central Business District Design Guidelines Community Development Director Danielson reported on draft changes made to the Central Business District Design Guidelines. Discussion held. City Council Meeting Mintues December 10, 2002 Page 5 of 5 4110 Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to a worksession on December 30, 2002. Mayor Beaudet, seconded by Councilmember Swenson, moved a substitute motion to postpone discussion on the Central Business District Design Guidelines to a worksession on January 14, 2003 with the Agenda to be set by the Adminstrator and the Mayor. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 8:00 p.m. Carried 5 — 0. Respectfully submitted, AM �Content . -t;/�� orm, ulie John on David Beaudet Administrative Secretary Mayor • • • CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 17, 2002 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance The meeting was called to order at 3:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr (until 8:10 p.m.), McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, Police Chief Swanson and City Planner Richards. Absent: Councilmember Doerr at 8:10. II. Stillwater Ford/Conversion Van Center CUP and Site Plan Review City Planner Richards noted the distribution of additional information related to this request. Bill Rambo of Denny Hecker Automotive Group reported on the parking plan during and after construction of the van center. Discussion was held concerning the parking requirements for employees and new vehicles at Stillwater Ford and the van center location. Mayor Beaudet, seconded by Councilmember McComber, moved to direct City Planner Richards to amend condition #2 to allow up to 75 vehicles to be stored • outdoors. Carried 5 — 0. Councilmember Swenson, seconded by Abrahamson, moved to adopt the Resolution approving the Conditional Use Permit to allow van and truck sales and and display as amened. Roll call vote taken. Carried 5 — 0. III. Public Hearing on a Proposal for the Issuance of Bonds to Finance an Elderly Housing Development Acting Administrator Holst read the Notice of Public Hearing. Mary Ippel of Briggs and Morgan reviewed the request for a $19,985,000 multifamily housing revenue note of 2002 for the Boutwell's Landing McKean Square project. Ms. Ippel reported that Bayport has agreed to issue $10,000,000 under its tax exempt bank qualified status and the balance would be under Oak Park Heights' tax exempt bank qualified status. Dan Lindh of Senior Housing Partners commented on his letter containing calculations on the effect of tax exempt status on the cost of housing in Boutwell's Landing. Mr. Lindh also reported that about half of the residents of Boutwell's Landing are from the St. Croix Valley, another 20 — 25% have family ties here and another 25 — 30% have relationships here, such as being former residents of the St. Croix Valley. • Councilmember Swenson, seconded by Doerr, moved to close the public hearing. Carried 5 — O. Councilmember Swenson, seconded by Doerr, moved to approve the Note and Resolution and related documents issuing $19,985,000 Multifamily Housing Revenue Note of 2002. Roll call vote taken. Carried 5 — 0. IV. Public Administration Associates /City Administrator Application Review Bill and Denise Freuh of Public Administration Associates distributed a synopsis of the 77 applications received for the City Administrator position. Mr. Freuh recommended choosing ten applicants for the position who will submit videotapes for review. Councilmember Swenson, seconded by McComber, moved to approve the ten applicants chosen to submit videotapes. Carried 4 — 0. Councilmember Swenson, seconded by McComber, moved to have videotapes and resumes available for council to review at City Hall between January 6 and January 10 with a worksession scheduled for January 11, 2003 at 10:00 a.m. to select the four finalists for the position. Carried 4 — 0. 411 Councilmember McComber, seconded by Swenson, moved to schedule a reception for January 24 and interviews for City Administrator finalists on January 25 beginning at 7:45 a.m. Carried 4 — 0. V. Adjournment Councilmember Swenson, seconded by McComber, moved to adjourn at 9:10 p.m. Carried 4 — 0. Respectfully submitted, Ap ► - as 4 Content . ' • , ulie Johnson David Beaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • TUESDAY, DECEMBER 30, 2002 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance: The meeting was called to order at 3:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Acting Administrator Holst, City Attorney Vierling, Police Chief Swanson and City Planner Richards. Absent: None. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff Reports Planning Commission: Mayor Beaudet reported that the Planning • Commission will meet in January. Parks Commission: Mayor Beaudet reported that the Parks Commission will meet in January Cable Commission: Councilmember Doerr warned that cable television bills would see an increase soon. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on January 9, 2003. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Recycling Award. Acting Administrator Holst recommended awarding the recycling award to Robert Munson, 5842 Oldfield Avenue North. IV. Consent Agenda: A. Approve Bills & Investments — checks no. 12022, 42360, 42418 and 42452 through 42509 III B. Approve City Council Minutes — December 2, 2002 C. Approve City Council Minutes — December 10, 2002 D. Approve Mileage Reimbursement Decrease for 2003 City Council Meeting Minutes December 30, 2002 Page 2 of 3 • E. Approve Investment Policy F. Set Date for 2003 Board of Appeal and Equalization/Open Book Meeting G. Approve 2003 Non - Intoxicating Liquor License and Amusement License for Sky Ventures, LLC dba Pizza Hut H. Reschedule January 14, 2003 Worksession to January 21, 2003, 6:30 p.m. I. Approve Utility Connection Charge Increase J. Approve Home Occupation License Renewal K. Approve 2003 Amusement License for Superior Vending L. Approve Taxi License Renewal Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None VI. New Business: A. Appoint Two Representatives to the St. Croix River Committee (Resolve) • Mayor Beaudet explained that the purpose of this committee is to mediate outstanding issues related to the St. Croix River Crossing. Mayor Beaudet, seconded by Councilmember Swenson, moved to appoint the Mayor and Councilmember McComber to the St. Croix River Committee with Councilmember McComber acting as the alternate. Carried 5 — 0. B. Northwest Associated Consultants Planning Services Acting Administrator Holst discussed her request for additional NAC staff presence at City Hall to assist with day to day planning functions in the absence of a Community Development Director. Alan Brixius of NAC answered questions regarding contract, functions and scheduling flexibility of such an arrangement. Councilmember Swenson, seconded by McComber, moved to authorize staff up to $25,000 to work with NAC to assist with day to day planning issues. Mayor Beaudet, seconded by Councilmember McComber, moved to amend the primary motion to allow the Administrator to use the services of NAC up to an average of 8 hours per week as needed. Carried 5 — 0. • Vote taken on primary motion. Carried 5 — 0. City Council Meeting Minutes December 30, 2002 Page 3 of 3 II I C. Worksession with City of Stillwater — TH36 PAC Recommendations Councilmember McComber recommended that the cities of Oak Park Heights and Stillwater meet to discuss the recommendations of the TH36 PAC Committee. McComber suggested that both cities' Councils and Commissions be included. Mayor Beaudet, seconded by McComber, moved to have the Administrator write a letter to the City of Stillwater to inquire about holding a meeting with both cities' Councils, Commissions and Highway 36 Subarea Committee members at 6:30, February 26 at the Stillwater City Hall. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Administrator to send a letter to Rick Arnebeck at MNDOT requesting the status of this project segment. Carried 5 — 0. VII. Old Business. A. Sign Ordinance City Planner Alan Brixius reported that the final copy of the revised Sign Ordinance has been distributed but the summary version will be revised further • prior to publication. Brixius noted that changes are mainly in sign adjustments and measurements. Discussion was held concerning future possible Highway 36 improvements and the possible impact on businesses under the proposed Sign Ordinance. Discussion was also held concerning illuminated sign on businesses near residential areas. Councilmember Swenson, seconded by McComber, moved to set a public hearing on the proposed Sign Ordinance for the second Council meeting in January. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 7:56 p.m. Carried 5 — 0. Respectfully submitted, Approved Content and , C C ' . t #� 1 �� t (t _� � ulie Jo son I avid Beaus et II Administrative Secretary Mayor