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HomeMy WebLinkAbout04-26-2011 Minutes • CITY OF OAK PARK HEIGHTS • TUESDAY, APRIL 26, 2011 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, and Runk. Staff present: City Administrator Johnson, City Attorney Vierling, City Planner Richards, and City Engineer Long. Absent: Councilmember Swenson. Mayor Beaudet added "Appoint Ms. Laura McClemans to the Oak Park Heights Internship Position" to Consent as Item F, moved New Business C to the Consent Agenda as Item G., modified Consent Item E to add Resolutions for Alicia Doerr and Bonnie Polichnia, and modified Old Business Item A to "Reconsideration of City Acquisition of DNR Lands." Councilmember McComber, seconded by Councilmember Runk, moved to approve the Agenda as amended. Carried 4 -0. II. Department /Council Liaison Reports: • A. Planning Commission: City Planner Richards reported that the April Planning Commission meeting was cancelled, and the next meeting was set for May 12, 2011. B. Parks Commission: Councilmember McComber reported that the Spring Parks Walkthrough took place on April 18, 2011, and the next regular meeting was set for May 16, 2011. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting was scheduled for May 12, 2011 at 7:00 p.m. at the Washington Conservation District Office. D. Other Liaison/Staff Reports: Mayor Beaudet reported that the Spring Clean -up is Saturday, April 30, 2011 from 7:30 a.m. to 1:00 p.m. Councilmember McComber reported that there was a Spaghetti Dinner for Beyond the Yellow Ribbon Communities at Bayport Legion on May 7 from 5 — 7 p.m. III. Visitors/Public Comment: A. Greg Piekarski of Valley Access Channels Present to Discuss Digitization: Mr. Piekarski reported that the current equipment in the Oak Park Heights • City Hall Council Chambers was analog. He stated that the access center City Council Meeting Minutes April 26, 2011 Page 2 of 5 • may be able to get high definition in the future, so council may want to consider a high quality camera system in the event the transition takes place. He reported that he looked at a Sony system for the council chambers which has three options: standard definition for $3,400 per camera, high definition for $4,400 per camera, and top -of -the -line for $7,000 per camera. Piekarski stated the high definition option would be adequate for the City's needs. Mayor Beaudet, seconded by Councilmember McComber, moved to further investigate the digital upgrade with the high definition option, and directed Mr. Piekarski to do research and bring back a refined cost estimate with additional two cameras. Carried 4 -0. Piekarski stated he would not know the installation cost because they are not able to do the installation. B. Recycling Award: Deputy Clerk Pinski reported that Thomas McGlade of 13796 55 Street North was chosen as the recycling award winner. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — April 12, 2011 C. Jorgenson Construction Inc. 18 Payment for New City Hall Project D. Approve Purchase of Mulch from Abrahamson Nursery for Cover Park E. Approve Resolution Thanking Chris Doerr, Alicia Doerr, and Bonnie Polichnia for her Dedicated Service to Oak Park Heights as a Caretaker for the Gardens at City Hall F. Appoint Ms. Laura McClemans to the Oak Park Heights Internship Position G. Approve Resolution Proclaiming June 14, 2011 as a "Play Day" in the City of Oak Park Heights Councilmember Abrahamson, seconded by Councilmember McComber, moved to approve the Consent Agenda. Roll call vote taken. Carried 4 -0. V. Public Hearings: None VI. Old Business: A. Reconsideration of City Acquisition of DNR Lands: Councilmember McComber reported that Representative Kathy Lohmer contacted her and • City Council Meeting Minutes April 26, 2011 Page 3 of 5 • she heard from an individual from Baytown Township, and she felt the City could discuss its intentions with Baytown Township. Councilmember McComber, seconded by Mayor Beaudet, moved to send letters to the people of Baytown Township to let them know what the City was doing. Carried 4 -0. B. Brekke Park — 2011 Improvements: City Administrator Johnson reviewed his memo included in the council packet for that evening's meeting. He stated the City had approximately $112,920 to execute the project. Johnson reported the contract with MN /WI Playgrounds was $73,832. Johnson reported that the City would soon receive the commitment from Andersen Corporation of approximately $6,200, and the council could allocate those funds to this project. Johnson reviewed bids received for demolition of the current playground equipment. Councilmember Runk, seconded by Councilmember McComber, moved to approve the bid from Bell's Trucking. Carried 4 -0. City Administrator Johnson stated the City received a bid from Linner • Electric for $10,850 to install two LED poles in Brekke Park near the playground. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the quote from Linner Electric of $10,850 with the understanding that the City may incur additional costs to run power to the new shelter if there is one. Carried 4 -0. Mayor Beaudet requested that the conduit be placed far enough up to add more in the future if needed. City Administrator Johnson reported that it would cost an additional $16,997 to install faux grass instead of wood chips at the west play area but would require less maintenance cost in the future. Mayor Beaudet suggested that there be a one foot concrete border between the faux grass and the real grass. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the upgrade to the faux grass at the west playground with the underlining concrete being the border for it. Carried 3 -1, Abrahamson opposed. The City Council discussed the Parks Commission's recommendations for a covered shelter near the east play area. City Administrator Johnson provided the City Council with quotes for picnic shelter structures from Clearwater Recreation. Mayor Beaudet expressed concern regarding birds making nests under the roof structure and suggested the City • Administrator contact the manufacturer to discuss a wood roof or other City Council Meeting Minutes April 26, 2011 Page 4 of 5 • options such as sheathing. The council also discussed having benches instead of picnic tables or in addition to picnic tables under the structure. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct the City Administrator to do more research on roof types, bird problems, and different shapes for a shelter to accommodate different seating types. Carried 4 -0. City Administrator Johnson requested clarification on whether the City Council accepted the phase plan as outlined by City Planner Richards and recommended by the Parks Commission. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the phase plan for Brekke Park. Carried 4 -0. VII. New Business: A. Boutwells Landing — 5K Run/Race 5/21/11: Mayor Beaudet, seconded by Councilmember McComber, moved to approve the staff recommendation of the draft agreement with the final agreement to be ratified by Chief DeRosier and City Administrator Johnson. Carried 4 -0. • Councilmember Runk, seconded by Mayor Beaudet, moved to waive $500 impact fee. Carried 4 -0. B. Stillwater Marathon — 2011 Agreement with St. Croix Events: Mayor Beaudet, seconded by Councilmember McComber, moved to approve the draft agreement. Mayor Beaudet suggested that a second penalty be imposed if items were not submitted within 10 days past the first penalty date. Dave Eckberg of St. Croix Events was present at the meeting and reported that they did not contest the violations imposed in the previous year, but that did not mean that they agreed with them. He also stated the organization was not in the position to make the $20,000 escrow deposit requested by the City. He stated the organization adjusted the race routes so fewer runners would be in Oak Park Heights. Eckberg also reported that the event was run by a non - profit 501(c)(4). Mayor Beaudet, seconded by Councilmember Abrahamson, moved to reduce the escrow fee to $7,500. Carried 4 -0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct staff to look into whether the event was run by a non - profit organization, and if so bring it back onto the Consent Agenda to waive the • impact fee. Carried 4 -0. City Council Meeting Minutes April 26, 2011 Page 5 of 5 • Main motion carried 4 -0. VIII. Adjournment • Councilmember McComber, seconded by Mayor B- .udet, mov' d to adjourn at 8:11 p.m. .- -'' Respectfull • i • :1 1 r +o Conte a • ;I Form, -4 i . . Air . - .•' "-r Pinski 'N -;0* ': eaudet Administrative Secretary /Deputy Clerk Mayor . _ .