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Home My WebLink About08-23-2011 Minutes CITY OF OAK PARK HEIGHTS • TUESDAY, AUGUST 23, 2011 CITY COUNCIL MEETING MINUTES Call to Order/Pledge of Allegiance /Approval of Agenda: Mayor Beaudet called the meeting to order at 8:23 p.m. Present: Councilmembers Abrahamson, McComber, Runk, and Swenson. Staff present: City Administrator Johnson, Public Works Director Kegley, City Planner Richards, and City Engineer Long. Absent: None. Mayor Beaudet added "Proclamation — Constitution Week" to the Agenda under Public Hearings. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the August Planning Commission meeting was cancelled. He reported that a request from Tire Proz will be on the September Planning Commission meeting agenda. • B. Parks Commission: Councilmember McComber reported that the Parks Commission's next meeting will be on September 20 at 7:00 p.m. She stated the Parks Commission scheduled a park walkthrough for October 1 at 9:30 p.m. beginning at Cover Park and a ribbon cutting for the new Brekke Park shelter for October 1 at 11:00 a.m. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Watershed Management Organization was scheduled for September 15 at 7:00 p.m. at the Washington Conservation District Office. D. Other Liaison/Staff Reports: Councilmember McComber reported that the next Community Symposium meeting was scheduled for August 24 from 8:00 to 10:00 a.m. at Boutwells Landing. Mayor Beaudet reported that the Fall Clean -up was scheduled for September 24 from 7:30 a.m. to 1:00 p.m. III. Visitors/Public Comment: Recycling Award: Deputy Clerk Pinski reported that Doug Bergmann of 14913 57 Street North and John and Nadji Sutherland of 5630 Omar Avenue North • were chosen as the recycling award winners for the month of August. City Council Meeting Minutes August 23, 2011 Page 2 of 5 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 26, 2011 C. Approve City Council Minutes — August 3, 2011 D. City Participation in Radio Repair Fund E. Accept Donation to Police Dept. from Wal -Mart Foundation F. Affirm City Park Worker Appointment - 2011 G. Approve Resolutions Authorizing Receipt of Donations for Party in the Park Councilmember McComber, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: Proclamation — Constitution Week: Mayor Beaudet read a Proclamation for Constitution Week. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Proclamation. Roll call vote taken. Carried 5 -0. 111 VI. Old Business: A. Single Sort Recycling: City Administrator Johnson reported that he provided a survey to residents at Party in the Park regarding single -sort recycling services. He stated that comments received were generally positive. Johnson stated there was no cost to move to a single -sort system and there would be no cost to switch back to the dual -sort system. Johnson reported that the current rate structure would be restored if the City decided to revert back to the dual -sort system. He stated recyclables would then go back to Eureka as well. Councilmember McComber, seconded by Councilmember Swenson, moved to approve changing over to single -sort recycling effective January 1, 2012 and to get the education process started. Councilmember Swenson questioned what the procedure was if residents left non - recycling items at the curb. David Schneider, General Manager of Operations for Veolia, was present at the meeting. He reported that the non - recyclable materials would be taken the first time and a note would be left. Johnson reported that per the contract, Veolia was to leave the item and leave a note as to why it was not accepted. Mayor Beaudet questioned what size container was recommended for • residents. Schneider reported the most common sizes were 65 gallon City Council Meeting Minutes August 23, 2011 Page 3 of 5 containers and 95 gallon containers. He recommended a 95 gallon container. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the original motion that Veolia will provide the large container for every resident. Carried 5 -0. Schneider stated they would be able to provide a different size container upon special request. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the main motion to add subject to final _contract negotiation with staff, the City Attorney, and Veolia. Carried 5 -0. Main motion carried 5 -0. Mayor Beaudet suggested the pickup schedule be in the newsletter. Schneider reported that Veolia would also do a mailer to the residences. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to put in the newsletter that residents may keep their blue containers or recycle them because the City does not have the capability to clean and store them. Carried 5 -0. • B. B -2 Zoning Code Amendment — Conditional Use Allowances — in Excess of Three Stories or Thirty -Five Feet: City Planner Richards reviewed the Planning Commission's recommendations that were outlined in his Planning Report. Councilmember Runk, seconded by Councilmember McComber, moved to adopt the Ordinance as drafted with the Planning Commission's recommendations. Carried 5 -0. C. St. Croix River Crossing — August 30 Workshop: Councilmember McComber reported that a letter from Washington County in response to the City's invitation to a worksession was included in the packet for that evening. She stated that Representative Lohmer had responded to the invitation that she would attend. City Administrator Johnson stated that Adam Josephson from MnDOT indicated they would attend. McComber questioned whether the Council wished to continue to hold the workshop despite the County's declination of the invitation. The Council conceded that they would like to continue with the workshop which was set for August 30, 2011 from 5:00 p.m. to 7:00 p.m. Councilmember Runk suggested that City Administrator Johnson call Senator Lillie to remind him of the invitation to attend. • City Council Meeting Minutes August 23, 2011 Page 4 of 5 City Administrator Johnson stated he would call Senator Lillie, send a reminder to Representative Lohmer, and call Adam Josephson of MnDOT. VII. New Business: A. Award Port-o -Pot Contract: Councilmember Swenson, seconded by Councilmember McComber moved to direct staff to enter into a contract with Jimmy's Johnnys. Carried 5 -0. B. STH 36 South Frontage Road/Norell — Stormwater Maintenance: Councilmember Abrahamson, seconded by Councilmember McComber, moved to direct staff to prepare an RFP for stormwater maintenance and execute an agreement with the lowest bidder with funds coming from the Storm Sewer Fund. Carried 5 -0. C. Code Red — Mass Notification System — Joint Powers Agreement: City Administrator Johnson reported that the cost to participate would be approximately $341.00 in 2012. City Attorney Vierling stated he thought the contract should be a service agreement rather than a joint powers agreement and requested authorization to work that out with the County. • Councilmember Swenson, seconded by Councilmember Runk, moved to approve the joint powers agreement and authorize staff to enter into a contract allowing the attorney leeway to negotiate an agreement with the County. Carried 5 -0. D. Consider Additional Park Funding — Basketball Goal Installation: Mayor Beaudet, seconded by Councilmember McComber, moved that staff put goal and striping in with the additional $1,500 coming from council contingency fund to do the work. Carried 5 -0. VIII. Closed Session (Closed Pursuant to Minnesota Statute 13.d.03) City Administrator Annual Performance Review: Mayor Beaudet adjourned the regular meeting to go into closed session at 9:13 p.m. The regular meeting reconvened at 9:35 p.m. City Attorney Vierling reported that pursuant to Minnesota Statute 13.d, the City Council went into closed session. He reported that no motions were taken during closed session, complementary comments were made, and the City Administrator would continue under the current contract. IX. Adjournment • Adjourned at 9:36 p.m. City Council Meeting Minutes August 23, 2011 Page5of5 • • ,, ;� �� ' on tent and Fo �•; a , • Respectfully submi =d, i .l it 4111/ , iii‘e ,, ...., Jennifer Pins 1 David Beaud Secretary /Deputy Clerk Mayor • •