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HomeMy WebLinkAbout05-24-2011 Minutes • CITY OF OAK PARK HEIGHTS TUESDAY, MAY 24, 2011 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Public Works Director Kegley, Finance Director Caruso, Public Works Director Kegley, Police Chief DeRosier, City Planner Richards, and City Engineer Long. Absent: None Mayor Beaudet added "Set Worksession in June" to Public Hearings and "Safe Routes to School 2011 Application — Osgood Trail" to New Business as Item L. Councilmember McComber, seconded by Councilmember Runk, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the last meeting was held May 12, 2011, and there were four public hearings. He • reported that the next meeting was scheduled for June 16, 2011. B. Parks Commission: Councilmember McComber reported that the continued Spring Parks Walkthrough took place on May 16, 2011, and the next regular meeting was set for June 20, 2011. Councilmember Runk reported that the Stillwater Area High School band concert was scheduled for June 3 from 5:00 — 6:30 p.m. at Autumn Hills Park. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting was scheduled for June 9, 2011 at 7:00 p.m. at the Washington Conservation District Office. D. Other Liaison/Staff Reports: Councilmember McComber reported that the Spaghetti Dinner for Beyond the Yellow Ribbon Communities at Bayport Legion on May 7, 2011 was successful. She also reported the Beyond the Yellow Ribbon Communities would be participating in the Memorial Day Parade in Bayport. Deputy Clerk Pinski reported that there were 353 loads at the spring clean- up held on April 30, 2011, compared to 300 loads at the previous spring clean-up event in 2010. City Council Meeting Minutes May 24, 2011 Page 2 of 7 • III. Visitors/Public Comment: Recycling Award: Deputy Clerk Pinski reported that Darla and Gary Goble of 5660 Ozark Avenue North and Peggy Ellis of 14093 Upper 56th Street North were chosen as the recycling award winners. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 26, 2011 C. Approve City Council Minutes — May 3, 2011 D. Approve Adoption of 457(b) Governmental Plan Document and Direct Nationwide to Administer in Accordance with its Terms E. Approve License for Sale /Storage of Consumer Fireworks Inside Wal- Mart #1861 F. Approve On -Sale Liquor License for St. Croix Boat & Packet Co., LLC dba Grand Grill & Pizzeria G. Approve Planning Commissioner Appointment — Daniel Squyers H. City Hall Facility — Approve Elevator Maintenance Agreement with Schindler Maintenance Councilmember McComber, seconded by Councilmember Runk, moved to • approve the Consent Agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: A. Set Worksession in June: Mayor Beaudet stated it may be beneficial to set a worksession in June to discuss a few items that were on the agenda. He stated the council could make motions to add items individually to the June worksession agenda. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to set a worksession for June 13 at 5:30 p.m. Carried 5 -0. VI. Old Business: A. Moelter Fly -Ash Site — Task Force — Committee Members: City Administrator Johnson reported that he was contacted by several persons interested in serving on the Moelter Fly -Ash Site Task Force. Councilmember McComber suggested inviting all those who contacted the City to be on the task force and invite the candidates that applied to be on the Planning Commission to serve as well. Councilmember Abrahamson thought that would be too large of a group and noted that one of the applicants had a Stillwater address. • City Council Meeting Minutes May 24, 2011 Page 3 of 7 • Mayor Beaudet moved to include this item on the June worksession for further discussion and resolution at the next council meeting. Motion failed per lack of a second. Councilmember McComber, seconded by Mayor Beaudet, moved to appoint the individuals who were interested in serving on the task force and verify that the person with the Stillwater address lives in Oak Park Heights. Carried 5 -0. B. Consider Zoning District Amendments — B -2 General Business District — Building Regulations: City Planner Richards reviewed his planning report which was included in the packet for that evening's meeting. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct discussion to the Planning Commission regarding energy efficiency standards, green space, and higher building standards. Carried 5 -0. C. Stillwater Marathon — 2011 Agreement with St. Croix Events: City Administrator Johnson provided an update on the additional items that were due. He stated that if those items were not received, the City would withdraw the permit. No action was taken. 1111 D. Brekke Park Update: City Administrator Johnson provided an update on the shelter options. Councilmember McComber, seconded by Mayor Beaudet moved to approve the Meramec design with tongue and groove underlayment. Mayor Beaudet questioned whether Councilmember McComber wanted cedar or pine for the underlayment. City Administrator Johnson suggested cedar. Councilmember McComber stated she was agreeable as long there was no upcharge for cedar. Carried 5 -0. • E. Camera System Upgrade Proposal for Council Chambers: Greg Piekarski from Valley Access Channels was present at the meeting and noted that he received two quotes for a two - camera system and two quotes for four cameras. He stated he also received a quote for installation and noted the City may qualify for further government discounts. All quotes were included in the packet for that evening's meeting. Councilmember Swenson suggested waiting until the access center had the equipment to produce high definition. Mayor Beaudet suggested Mr. Piekarski look for two used cameras for the Council Chambers. No action was taken. VII. New Business: • City Council Meeting Minutes May 24, 2011 Page 4 of 7 • A. 2011 Street Maintenance — Seal Coat Work: Public Works Director Kegley reviewed the memo he included in the packet for that evening's meeting. Councilmember McComber requested his department look into slurry seal for Olene and Olinda. City Administrator Johnson reported there was a storm sewer issue on Olene and Olinda, and there may be work in the future that would likely require a full replacement of Olene. Councilmember McComber also noted the streets between Panama and Paris north of 62 " Street were in need of attention. Public Works Director Kegley reported his department would be doing pothole patching in that area. Councilmember Swenson, seconded by Mayor Beaudet, moved to have the City Engineer provide an update on street condition's, timelines, and planning at the June worksession. Carried 5 -0. Councilmember Runk, seconded by Councilmember McComber, moved to approve staff's recommendation for seal coat work. Carried 5 -0. B. Request for Conditional Use Permit & Interim Use Permit — Max Todo — Barge Parking 7 Staging at Xcel Energy King Plant Facility: City Planner • Richards reviewed the planning report that was included in the meeting packet for that evening. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Resolution. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend that the Middle St. Croix Watershed Management Organization be listed as an agency in Condition #8 of the Resolution. Carried 5 -0. Mayor Beaudet questioned who will maintain the road and the use of the road to the Max Todo property. Tom Huninghake was present at the meeting and indicated he would maintain the road and would be the only one using the road. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend to add language that the barge be removed during the winter months. Carried 5 -0. On main motion, roll call vote taken. Carried 5 -0. C. Request for Conditional Use Permit — MN Correctional Facility — Oak Park Heights for Parking Lot and Lighting Improvements: City Planner Richards reported that the Minnesota Correctional Facility made an application to upgrade their parking lot lighting. Richards reviewed the • planning report that was included in the meeting packet. City Council Meeting Minutes May 24, 2011 Page 5 of 7 Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. D. Request for Conditional Use Permit — Accessory Structure at 14174 Upper 54 Street North: City Planner Richards reported that the homeowner at 14174 Upper 54 Street North made an application for a replacement structure in the side yard. Richards reviewed his planning report which was included in the meeting packet for that evening. Theresa Lannue, the homeowner, was present at the meeting. Councilmember Abrahamson, seconded by Councilmember McComber, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. E. Discuss 2012 Budget Parameters and Schedule: A proposed budget meeting schedule was included in the council packet for that evening. Councilmember Abrahamson, seconded by Councilmember McComber, moved to approve the proposed budget meeting schedule with the exception of moving the August 9 meeting to August 2. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to • move the August 2 meeting to August 3. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct Finance Director Caruso to adjust the budget for inflationary items and carry forward with the current CIP. Carried 5 -0. F. Economic Symposium the Greater Stillwater Chamber of Commerce: Mayor Beaudet, seconded by Councilmember Abrahamson, moved to appoint the mayor and Councilmember McComber as an alternate to the Economic Symposium. Carried 5 -0. G. Authorize the Submission of Grant Application and Allocation of Grant Matching Funds — Kaboom/Playful Cities Community Build Playground Grant: Councilmember McComber reported that the City of Oak Park Heights was recognized as a Playful City in 2010, so this would be to apply for recognition in 2011. She stated there was also a grant opportunity up to $20,000 with matching funds. She suggested playground equipment at the Moelter site for the grant application. She requested council's endorsement for both applications. Councilmember Runk, seconded by Councilmember McComber, moved to authorize submission of the grant application and the Playful Cities designation application. Carried 5 -0. • City Council Meeting Minutes May 24, 2011 Page 6 of 7 H. Single Sort Recycling: City Administrator Johnson reviewed his memo that was included in the council packet for that evening. Councilmember Swenson, seconded by Councilmember McComber, moved to direct staff to investigate further and bring back to the council at their July council meeting. Carried 5 -0. Mayor Beaudet requested a side - by -side comparison of what can be recycling under the current system and with the single sort system. He also requested they run numbers based on the actual 20 percent loss that is typical due to contamination. Request for Information by City Police Department, and Consider Invitation to Baytown Township: Mayor Beaudet stated he would like to see if the Baytown Town Board would like to meet with the City Council at the June worksession regarding the tunnel and the DNR property. Beaudet also stated he would like a report on how many times the City of Oak Park Heights Police Department has been the first responder to emergencies in Baytown Township. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct Chief DeRosier to gather information in a memo format. Motion failed 0 -5. • Mayor Beaudet, seconded by Councilmember Abrahamson, moved to invite the Baytown Township Board to the June worksession to discuss the proposed tunnel and the DNR property. Motion failed 1 -4, Councilmembers Abrahamson, McComber, Runk, and Swenson opposed. Councilmember Swenson, seconded by Councilmember McComber, moved to direct City Administrator Johnson to have a discussion with Baytown Township to determine what the issues are. Carried 5 -0. J. Osgood Ave. — Tunnel — Comments from Commissioner Kriesel: Mayor Beaudet stated he wanted to send a letter to the Washington County Board regarding Commissioner Kriesel's comments to see if the Board still supported the tunnel project on Osgood Avenue. Commissioner Kriesel was present at the meeting. Mayor Beaudet questioned whether he was speaking as himself with the comments or on behalf of the Board. Commissioner Kriesel stated he was speaking as his self. He noted the Board supported the CIP which included the tunnel. Jim Shug of Washington County came forward and stated that the Washington County Sheriff expressed concerns regarding public safety in the tunnel. Commissioner Kriesel noted that those types of projects did not move forward without an engineering study. Brian Zeller, Mayor of Lakeland and Middle St. Croix Watershed Management Organization Board Member, was present and stated that the Watershed Management City Council Meeting Minutes May 24, 2011 Page 7 of 7 Organization was not previously aware of the reallocation of money. He stated they were disappointed with the lack of communication. Mr. Shug stated that the County was in support of a pedestrian safety improvement • project but had not selected the method of improvements. He stated that selection would result from the 2012 engineering study. No action was taken. K. Set Worksession for 6:00 p.m. Before June Council Meeting to Meet with St. Croix River Crossing Coalition: Mayor Beaudet, seconded by Councilmember McComber, moved to add this item to the June 13 worksession agenda as the first item. Carried 5 -0. Commissioner Kriesel came forward and stated that Councilmember McComber had done a good job of bringing the City's issues to the coalition meetings. L. Safe Routes to School — 2011 Application — Osgood Trail: City Engineer Long reviewed the memo included in the packet. City Administrator Johnson stated he would be having discussions with the County and the City of Stillwater. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the grant application. Carried 5 -0. • VIII. Adjournment Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 9:10 p.m. Carried 5 -0. Respectfully s • tni ' - d, . p . :,�r'�*= ontent and F • , rr i !�� 4 4 01. - i r Pinski - Administrative Secretary /Deputy Clerk Mayor