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Home My WebLink About2011-09-27 CC Meeting Packet Enclosure Enclosure 8 R . Oak Park Heights Request for Council Action Meeting Date September 27th,, 2011 Time Required: 10 Minutes Agenda Item Title: Tire Proz — Conditional use Permit, Site Plan and Design Guidelines Review — 14447 60 Street N. Agenda Placement New Business Originating Department /Requesto / Eric Johnson, City Administrator Requester's Signature ` __ Action Requested See. jXttached Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached documents from Mr. Scott Richards / TPC: 1. Planning Report from Elizabeth Stockman / Scott Richards, TPC dated September 21 ", 2011. (This includes revised drawings from initial submittal found in the September 2011 Planning Commission Packets) 2. Recommending resolution by the City Planning Commission - Unsigned 3. Proposed City Council Resolution. Page 35 of 66 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 ' Phone: 763.231 5840 Facsimile: 763.427.0520 5 4`` "' °` TPCnPlannin Co.com • MEMORANDUM TO: Eric Johnson , Oak Park Heights City Council FROM: Elizabeth Stockman /Scott Richards DATE: September 21, 2011 RE: Oak Park Heights -- Tire Proz -- 14447 60 Street North -- Conditional Use Permits, Site Plan and Design Guidelines Review TPC FILE: 236.02 — 11.05 In preparation for the City Council meeting, this memorandum is intended to clarify information received since the preparation of the September 8, 2011 Planning Report on Tire Proz and to discuss additional plans submitted following the Planning Commission Meeting on September 15, 2011. The applicants will have full size copies of the revised plans available for viewing at the City Council meeting. EXHIBITS: Exhibit 1: Revised Landscape Plan Shown in Color Exhibit 2: Revised Signage Plan Showing Planter Base Exhibit 3: 3D Graphic of Front and East Sides of Building Lot Description and Future Trail. The property is currently in a meets and bounds description. The property owner has decided to leave it in the current description and provide 10 foot utility easements along all lot lines rather than platting the property and paying park dedication fees. As a condition of approval, the future trail along 60 Street needs to be shown on site plans, including a connection to the front of the building. Lighting Plans. The applicants have chosen not to install pole lighting in the parking areas, but rather utilize the building- mounted fixtures located above the overhead doors to light the parking area. All proposed lights are in compliance with zoning requirements for lighting intensity. Signage. The freestanding signage plans, included as part of the Tire Proz Planning Report, showed a solid base. The applicants have changed the sign base to be more open, utilizing the two support poles from the existing on -site sign, and encasing them to match the building materials. The Planning Commission thought this was a much better design and recommended that the sign base be surrounded by a three (3) foot high planter as required by ordinance. Page 36 of 66 Sustainability. The Planning Commission questioned the applicants about sustainability, the balance of development and natural resources on the property. The preservation of the majority of existing vegetation along the south property line and the applicant's willingness to amend the landscape plan were viewed positively (see discussion of landscaping below). The applicants were asked whether a reduction in parking was possible since they have provided more than the required number of spaces. Tire Proz indicated that they need all of the 24 spaces shown. When asked about pervious pavers instead of asphalt, they indicated that heavy trucks used for delivery and pick -up of supplies may cause maintenance problems for this type of product. The Planning Commissioners liked the rainwater gardens provided on site, the limited use of lighting and noted that the site has limited existing natural resources. Landscaping. The revised landscape plan shows six evergreen trees that have been added along the west property line. The final landscape plan is subject to the review and approval of the City Arborist. Architectural Colors and Details. All photographs of existing Tire Proz stores included with the planning report are actually the same facility, the Hudson store, even though they appear to have different colored building finishes. The bright sun shining on the facade in one photo made the exterior colors appear more creamy - yellow and brown. The applicants displayed the actual building finishes for the Planning Commission and the majority were satisfied with their selections, including the gray stucco and blue awning above the entry. The applicants have provided a 3D drawing of the front and east sides of the store which better show the proposed building colors. In keeping with the other commercial buildings recently approved in the 60 Street area, the Planning Commission has recommended that the applicants give consideration to adding architectural trim details to the building, particularly at the roof line. It does not appear as though details were added to the building's exterior. In addition, a view of the site from the side street and from 60 Street when heading east has not been included. 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CAMS WY 01:41G1 TiLACPO4131.07.S AL RISES RESERVED ilt:- ' ;11LIL'I .. .. ....... ......... .... ....... rAtikmattetue.........,.,,.. .....,,m.t .•:‘,...,,,,,,.....,,....7.:...,, A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY JAY AND DEBORAH ANDREWS FOR TWO CONDITIONAL USE PERMITS, SITE PLAN, AND DESIGN GUIDELINES REVIEW FOR A TIRE PROZ STORE AT 14447 60 STREET NORTH: SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Jay and Deborah Andrews for two Conditional Use Permits, Site Plan, and Design Guidelines review for a Tire Proz store at 14447 60 Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B -2, General Business District. The subject property requires a conditional use permit to allow a tire and service store in the B -2 General Business District, a conditional use permit for the outdoor storage of tires, site plan and Design Guidelines review; and 4. City staff prepared a planning report dated September 8, 2011 reviewing the request; and S. Said report recommended approval of the two Conditional Use Permits, Site Plan, and Design Guidelines review subject to the fulfillment of conditions; and Page 41 of 66 6. The Planning Commission held a public hearing at their September 15, 2011 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Jay and Deborah Andrews for two Conditional Use Permits, Site Plan, and Design Guidelines review for a Tire Proz store at 14447 60 Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. The applicant shall provide an executed copy of the boundary development agreement prior to issuance of the building permit. 2. Ten (10) foot utility and drainage easements along all lot lines shall be provided to the City. The easement shall be recorded on the property subject to review and approval of the City Attorney and City Engineer. 3. The access points are subject to review and approval of the City Engineer and permitting by the Minnesota Department of Transportation if required. 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. All lighting fixtures on the building shall be installed in the locations shown on approved plans. Any changes shall be subject to review and approval of City Staff. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. The applicants provide elevation drawings and /or photographs to show how the back of the building (west facing) and site will appear from Olene Avenue and from 60 Street when traveling eastbound. 2 Page 42 of 66 8. The landscape plan is revised to incorporate some large evergreen plantings on site to provide visible vegetation during winter months, to address the view of the back of the building from Olene Avenue and the view from 60` Street when traveling eastbound. The landscape plan must also incorporate a three (3) foot high planter around the base of the freestanding sign. The landscape and tree removal /replacement plans are subject to review and approval of the City Arborist. 9. The freestanding sign adjacent to 60 Street does not exceed 14 feet in height or 24 square feet per face as shown on approved plans. Only the sign letters may be illuminated, not the background portion of the sign faces. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 10. As indicated by the applicants, no mechanical equipment is to be located on the exterior or roof of the building. If, in the future, exterior mechanical equipment becomes necessary, it shall be screened from street level view and from neighboring properties with materials that blend harmoniously with the building facade materials. 11. The applicants give consideration to adding architectural trim details to the building, particularly at the roof line. 12. All auto repair activities shall be conducted indoors and the overhead doors to service bays shall be kept closed at all times except when moving vehicles in and out. 13. The City Council intends to construct an eight foot bituminous trail on the south side of 60` Street North adjacent to Tire Proz. Tire Proz agrees to a special assessment for this improvement and does hereby waive all rights they have by Minnesota State Statutes 429.081 or otherwise challenge the amount or validity of the assessments or procedures used by the City in levying the assessments. • 14. The applicant shall provide a plan with a location of the trail and a trail easement, with a connection from the trail to the front entrance of the building, subject to review and approval of the City Engineer and City Attorney. 15. A bike rack shall be provided near the front entrance of the building. 16. The used tires will be required to be completely stored within the designated outdoor storage area. No tires shall be allowed outside of the storage area or placed above the height of the storage enclosure. The base of the storage area shall be paved or provided a gravel surface. 3 Page 43 of 66 17. Any new tire displays or racks located outside shall be kept near the building and moved inside when the store is closed. Recommended by the Planning Commission of the City of Oak Park Heights this 15th day of September, 2011. Jennifer Bye, Chair ATTEST: Eric A. Johnson, City Administrator 4 Page 44 of 66 ATTACHMENT A • Conditional Use Permits, Site Plan and Design Guidelines Review For TireProz & Wheel Experts 14447 60 St. N. Legally described as: All that part of the Northeast Quarter of the Northwest Quarter (NE '/ of NW '/) of Section hour (4), Township Twenty -nine (29) North of Range Twenty (20) West, described as follows: Beginning at a point on the North line of said Northeast Quarter of the Northwest Quarter (NE 1/4 of NW '' /A), Two Hundred Thirty (230) feet West of the Northeast corner of the said Northeast Quarter of the Northwest Quarter (NE '/ of NW 1/4); thence South on a line parallel to the East line of the said Northeast Quarter of the Northwest Quarter (NE '/ of NW 1/4), Three Hundred (300) feet to a point; thence West on a line parallel to the North line thereof One Hundred Ninety (190) feet to a point; thence North on a line parallel to the East line thereof, Three Hundred (300) feet to a point on the North line of said tract; thence East along the North line thereof, One Hundred Ninety (190) feet to the place of beginning, subject to existing highway easements, power line easements and restrictions of record, Washington County, Minnesota. Washington County GE() Code: 04- 029 -20 -21 -0012 Page 45 of 66 • ATTACHMENT B _R. Conditional Use Permits, Site Plan and Design Guidelines Review For TireProz & Wheel Experts 14447 60 St. N. Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets /20 11X17 Sets) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement (s) /Legal Description(s) Conference With City Staff Upon Application Submittal: July 6, 2011 .. Required Approvals: C.U.P. City Council 4/5 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 46 of 66 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION TO THE CITY COUNCIL THAT THE REQUEST BY JAY AND DEBORAH ANDREWS FOR TWO CONDITIONAL USE PERMITS, SITE PLAN, AND DESIGN GUIDELINES REVIEW FOR A TIRE PROZ STORE AT 14447 60 STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Jay and Deborah Andrews for two Conditional Use Permits, Site Plan, and Design Guidelines review for a Tire Proz store at 14447 60 Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B -2, General Business District. The subject property requires a conditional use permit to allow a tire and service store in the 13-2 General Business District, a conditional use permit for the outdoor storage of tires, site plan and Design Guidelines review; and 4. City staff prepared a planning report dated September 8, 2011 and memo dated September 20, 2011 reviewing the request; and 5. Said report recommended approval of the two Conditional Use Permits, Site Plan, and Design Guidelines review subject to the fulfillment of conditions; and Page 47 of 66 6. The Planning Commission held a public hearing at their September 15, 2011 meeting, took comments from the applicants and public, closed the public hearing, and recommended that he request be approved with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Jay and Deborah Andrews for two Conditional Use Permits, Site Plan, and Design Guidelines review for a Tire Proz store at 14447 60` Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. The applicant shall provide an executed copy of the boundary development agreement prior to issuance of the building permit. 2. Ten (10) foot utility and drainage easements along all lot lines shall be provided to the City. The easement shall be recorded on the property subject to review and approval of the City Attorney and City Engineer. 3. The access points are subject to review and approval of the City Engineer and permitting by the Minnesota Department of Transportation if required. 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. All lighting fixtures on the building shall be installed in the locations shown on approved plans. Any changes shall be subject to review and approval of City Staff. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. The applicants provide elevation drawings and /or photographs to show how the back of the building (west facing) and site will appear from Olene Avenue and from 60 Street when traveling eastbound. 2 Page 48 of 66 8. The landscape plan is revised to incorporate some large evergreen plantings on site to provide visible vegetation during winter months, to address the view of the back of the building from Olene Avenue and the view from 60` Street when traveling eastbound. The landscape plan must also incorporate a three (3) foot high planter around the base of the freestanding sign. The landscape and tree removal /replacement plans are subject to review and approval of the City Arborist. 9. The freestanding sign adjacent to 60 Street does not exceed 14 feet in height or 24 square feet per face as shown on approved plans. Only the sign letters may be illuminated, not the background portion of the sign faces. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 10. As indicated by the applicants, no mechanical equipment is to be located on the exterior or roof of the building. If, in the future, exterior mechanical equipment becomes necessary, it shall be screened from street level view and from neighboring properties with materials that blend harmoniously with the building facade materials. 11. The applicants give consideration to adding architectural trim details to the building, particularly at the roof line. 12. All auto repair activities shall be conducted indoors and the overhead doors to service bays shall be kept closed at all times except when moving vehicles in and out. 13. The City Council intends to construct an eight foot bituminous trail on the south side of 60 Street North adjacent to Tire Proz. Tire Proz agrees to a special assessment for this improvement and does hereby waive all rights they have by Minnesota State Statutes 429.081 or otherwise challenge the amount or validity of the assessments or procedures used by the City in levying the assessments. 14. The applicant shall provide a plan with a location of the trail and a trail easement, with a connection from the trail to the front entrance of the building, subject to review and approval of the City Engineer and City Attorney. 15. A bike rack shall be provided near the front entrance of the building. 16. The used tires will be required to be completely stored within the designated outdoor storage area. No tires shall be allowed outside of the storage area or placed above the height of the storage enclosure. The base of the storage area shall be paved or provided a gravel surface. 3 Page 49 of 66 17. Any new tire displays or racks located outside shall be kept near the building and moved inside when the store is closed. Approved by the City Council of the City of Oak Park Heights this 27th day of September, 2011. David Beaudet, Mayor ATTEST: Eric A. Johnson, City Administrator 4 Page 50 of 66 ATTACHMENT A Conditional Use Permits, Site Plan and Design Guidelines Review For TireProz & Wheel Experts 14447 60 St. N. Legally described as: All that part of the Northeast Quarter of the Northwest Quarter (NE '/ of NW '/) of Section Four (4), Township Twenty -nine (29) North of Range Twenty (20) West, described as follows: Beginning at a point on the North line of said Northeast Quarter of the Northwest Quarter (NE 1/4 of NW 1/4), Two Hundred Thirty (230) feet West of the Northeast corner of the said Northeast Quarter of the Northwest Quarter (NE 1/4 of NW 1/4); thence South on a line parallel to the East line of the said Northeast Quarter of the Northwest Quarter (NE 1/4 of NW ' /), Three Hundred (300) feet to a point; thence West on a line parallel to the North line thereof One Hundred Ninety (190) feet to a point; thence North on a line parallel to the East line thereof', Three Hundred (300) feet to a point on the North line of said tract; thence East along the North line thereof, One Hundred Ninety (190) feet to the. place of beginning, subject to existing highway easements, power line easements and restrictions of record, Washington County, Minnesota. Washington County GEO Code: 04- 029 -20 -21 -0012 Page 51 of 66 ATTACHMENT B Conditional Use Permits, Site Plan and Design Guidelines Review For TireProz & Wheel Experts 14447 60 6 St. N. Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets /20 11X17 Sets) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s) /Legal Description(s) Conference With City Staff Upon Application Submittal: duly 6, 2011 Required Approvals: C.U.P. City Council 4/5 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not Less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 52 of 66