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HomeMy WebLinkAbout10-13-11 Planning Commisison Meeting Packet CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, October 13, 2011 — 7:00 p.m. I. Call to Order II. Approval of Agenda III. Approve Planning Commission Minutes — September 15, 2011 (1) IV. Department / Commission Liaison / Other Reports V. Visitors /Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings VII. New Business VIII. Old Business IX. Informational A. October 13, 2011 Planning Commission Worksession - Immediately Following Regular Meeting Re: Oak Park Sr. Living Phases I and II. B. Upcoming Meetings: • Thursday, October 13, 2011 Planning Commission 7:00 p.m. /City Hall • Tuesday, October 25, 2011 City Council 7:00 p.m. /City Hall • Thursday, November 10, 2011 Planning Commission 7:00 p.m. /City Hall C. Council Representative: • Tuesday, October 25, 2011 — Chair Bye • Tuesday, November 22, 2011 — Commissioner Dougherty X. Adjourn. ENCLOSURE 1 CITY OF OAK PARK HEIGHTS t PLANNING COMMISSION MEETING MINUTES Tuesday, September 15, 2011— Oak Park Heights City Hall Call to Order: Chair Bye called the meeting to order at 7:00 p.m. Present: Commissioners Dougherty, LeRoux, and Squyres; City Planner Stockman, City Administrator Johnson and Commission Liaison Abrahamson. Not Present: Commissioner Powell. II. Approval of Agenda: Vice -Chair LeRoux, seconded by Commissioner Dougherty, moved to approve the Agenda as presented. Carried 4 - 0. III. Approval of July 26 2011 Meeting Minutes: Commissioner Squyres, seconded by Vice - Chair LeRoux, moved to approve the minutes as presented. Carried 4 - 0. IV. Department/Commission Liaison / Other Reports: None. - V. Visitors /Public Comment: None. VI. Public Hearings: A. Jay F. & Deborah L Andrews dba Tire Proz: to review Conditional Use Permit and Site Plan/Design Guidelines review for proposed Tire Proz retail and automotive service business to be located at 14447 60 St. N. City Planner Liz Stockman introduced herself and reviewed the planning report as to the applicant's request, providing an issue analysis, design guidelines discussion and proposed conditions within the planning report as part of approval recommendation to City Council. The public hearing was opened with Dustin Rassbach, Derrick Building Solutions Project Manager introducing himself as representing the applicants. Mr. Rassbach also introduced David Robson, who was representing the current landowner, Croix Oil. The applicant provided the Commission with a sample board showing the proposed building materials and colors. Discussion ensued as to the proposed materials and colors and the planning report issues and proposed conditions. Items of discussion included the proposed building setting the tone for future improvements to the area, architectural appearance, color scheme, glass service doors, building design in relation to City design guideline standards, landscaping including rain garden planting, signage, lighting, tire storage, sustainable guidelines elements, curb cuts, trail and the conditions of the planning report. Planning Commission Minutes September 15, 2011 Page 2 of 4 Vice -Chair LeRoux, seconded by Commissioner Dougherty, moved to recommend City Council approval, as set forth in the September 8, 2011 planning report as amended; specifically that: 1. The applicant shall provide an executed copy of the boundary development agreement prior to issuance of the building permit. 2. Ten (10) foot utility and drainage easements along all lot lines shall be provided to the City. The easement shall be recorded on the property subject to review and approval of the City Attorney and City Engineer. 3. The access points are subject to review and approval of the City Engineer and permitting by the Minnesota Department of Transportation if required. 4. The grading, drainage, and utility plans shall be subject to review and approval of City Engineer. The drainage plans shall be subject to review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. All lighting fixtures on the building shall be installed in the locations shown on approved plans. Any changes shall be subject to review and approval of City Staff. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. The applicants provide elevation drawings and/or photographs to show how the back of the building (west facing) and site will appear from Olene Avenue and from 60 Street, when traveling eastbound. 8. The landscape plan is revised to incorporate some large evergreen plantings on site to provide visible vegetation during winter months, to address the view of the back of the building from Olene Avenue and the view from 60 Street, when traveling eastbound. The landscape plan must also incorporate a three (3) foot high planter around the base of the freestanding sign. The landscape and tree removal /replacement plans are subject to review and approval of the City Arborist. 9. The freestanding sign adjacent to 60 Street does not exceed 14 feet in height or 24 square feet per face as shown on approved plans. Only the sign letters may be illuminated, not the background portion of the sign faces. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance Standards. Planning Commission Minutes September 15, 2011 Page 3 of 4 10. As indicated by the applicants, no mechanical equipment is to be located on the exterior or roof of the building. If, in the future, exterior mechanical equipment becomes necessary, it shall be screened from street level view and from neighboring properties with materials that blend harmoniously with the building facade materials. 11. The applicants give consideration to adding architectural trim details to the building, particularly at the roof line. 12. All auto repair activities shall be conducted indoors and the overhead doors to service bays shall be kept closed at all times except when moving vehicles in and out. 13. The City Council intends to construct an eight foot bituminous trail on the south side of 60 Street, N. adjacent to TireProz. TireProz agrees to a special assessment for this improvement and does hereby waive all rights they have by Minnesota State Statues 429.081 or otherwise challenge the amount or validity of the assessments or procedures used by the City in levying the assessments. 14. The applicant shall provide a plan with a location of the trail and a trail easement, with a connection from the trail to the front entrance of the building, subject to review and approval of the City Engineer and City Attorney. 15. A bike rack shall be provided near the front entrance of the building. 16. The used tires will be required to be completely stored within the designated outdoor storage area. No tires shall be allowed outside of the storage area or placed above the height of the storage enclosure. The base of the storage area shall be paved or provided a gravel surface. 17. Any new tire displays or racks located outside shall be kept near the building and moved inside when the store is closed. Carried4 -0. VII. New Business: None. VIII. Old Business: None. Planning Commission Minutes September 15, 2011 Page 4 of 4 IX. Informational: A. Upcoming Meetings: • Tuesday, September 27, 2011 City Council 6:00 p.m. /City Hall • Thursday, October 13, 2011 Planning Commission 7:00 p.m. /City Hall • Tuesday, October 25, 2011 Planning Commission 7:00 p.m. /City Hall B. Council Representative: • Tuesday, July 27, 2011 — Commissioner Squyres • Tuesday, October 25, 2011 — Chair Bye X. Adjourn: Commissioner Squyres, seconded by Vice -Chair LeRoux, moved to adjourn the meeting at 8:09 p.m. Carried 4 - 0. Respectfully submitted, Julie Hultman Planning & Code Enforcement Officer Approved by the Planning Commission: