HomeMy WebLinkAbout04-10-07 Council Packet2007 Board of Appeal and Equalization
The Oak Park Heights City Council will be holding the 2007 Board of Appeal and
Equalization from 6:00 pm to 7:00 pm, Tuesday April 10th, 2007 at the Oak Park
Heights City Hall.
CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 10, 2007
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. I.
Call to Order/Pledge, of Allegiance/Approval of Agenda
Estimated
times
7:05 p.m. H.
Department/Council Liaison Reports
A.
Planning Commission
B.
Parks Commission
C.
Cable Commission
D.
Water Management Organizations
E.
Lower St. Croix River Advisory Committee
F.
Other Liaison/Staff reports
7:10 p.m. III. Visitors/Public Comment
Recycling Award (1)
This is an opportunity for the public to address the Council with questions or concerns on issues
not part of the regular agenda. (Please limit comments to 3 minutes in length.)
7:10 p.m. IV. Consent A eg nda (Roll Call Vote)
A. Approve Bills & Investments
B. Approval of City Council Minutes — March 27, 2007 (2)
C. Approve Final Payment for Oakgreen Ave. Utility Improvements (3)
D. Approve Randall Lee Herman, (TNT FIREWORKS) License to Sell Consumer Fireworks
at Wal-Mart Parking Lot. (4)
7:15 p.m. V. Public Hearings - None
Presentation — A Presentation by the Middle St. Croix Watershed Management Organization, Ms.
Melissa Lewis regarding a background the MSCWMO and required water management plans. (5)
7:15 p.m. VI. Old Business
A. Police Department Staffing — Chief of Police Position — No Enclosure
B. City of Oak Park Heights History — 150 years — No enclosure
C. Autumn Hills Park Shelter Update — No Enclosure
7:30 p.m. VII. New Business
A. Administrative Secretary/Deputy Clerk Position — Approve hiring of Jennifer Thoen (6)
B. Wal-Mart Stores Inc. — Request for New Off -Sale Liquor License (7)
8:00 P.M. VIII. Closed Session — Meeting with City Attorney Pending Litigation — DNR Construction
8:30 p.m. IX. Adjournment.
Page 1 of 28
Oak Park Heights
Request for Council Action
Meeting Date April 10, 2007
Agenda Item Recycling _Award Time Required 0
Agenda Placement Visitors/Public Comment
Originating Department/Requestor Administration/Julie Hultman
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
S:ASHARED\Forms\COUNCIL ACTION REQUEST.doc
Page 2 of 28
Oak Park Heights
Request for Council Action
Meeting Date April 10, 2007 Time Required:
Agenda Item Title: Approve City Council Meeting Minutes — March 27 2007
Agenda Placement
Consent
Originating Department/Requestor Administration / Julie Hultman
Requester's Signature
Action Requested
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Page 4 of 28
CITY OF OAK PARK HEIGHTS
7:00 P.M. TUESDAY, MARCH 27, 2007
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: The meeting was
called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers
Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator
Johnson, Finance Director Holst, City Attorney Vierling, City Planner Richards,
and City Engineer Postler. Absent: Councilmember Abrahamson.
Mayor Beaudet added "Salt Pile at Oak Park Ponds" as item C under New
Business and moved Old Business item D "Autumn Hills Park Shelter Update" to
follow Closed Session item "Meeting with City Attorney Pending Litigation —
DNR Construction." Councilmember McComber, seconded by Councilmember
Doerr, moved to approve the Agenda as amended. Carried 5 - 0.
II. Department/Council Liaison Reports:
A. Planning Commission: City Planner Richards reported that the
Planning Commission held one public hearing at their March 8' 2007
meeting and that their recommendation from that hearing was on the
Agenda as item A. under New Business. Richards reported that the next
scheduled meeting is April 12, 2007 at 7:30 p.m. and that one public
hearing scheduled for discussion is for a 5 -foot side -yard setback variance
for parking improvements at Swager Park. The Comprehensive Plan
Update Committee will also meet April 12, 2007 at 5:30 p.m. to continue
working on the Oak Park Heights Comprehensive Plan Update. Richards
stated that the meetings were going well and that he anticipated the update
to be completed by the end of the year.
B. Parks Commission: Councilmember McComber reported that the Parks
Commission will be conducting its annual Spring Park Walk-
through prior to its regularly scheduled April 16, 2007 meeting. The walk
will commence at Swager Park at 5:00 p.m. and be followed by the regular
meeting at City Hall at 6:30 p.m.
C. Cable Commission: Councilmember Doerr reported that the next meeting
of the Cable Commission will be April 18, 2007. Doerr reported that he
and Kathy Cinnamon of the St. Croix Joint Valley Cable Commission
were attending a meeting at the League of Minnesota Cities on March 28,
2007 regarding FCC Rule changes, and noted that the Qwest Bill in the
State House did not get a hearing. Doerr announced that St. Croix Valley
Joint Cable Commission Video Productionist, Pat Chapman, passed away
over the weekend and that it was his understanding that services would be
Page 5 of 28
City Council Meeting Minutes
March 27, 2007
Page 2 of 7
held on Good Friday. Doerr described Chapman as a super gentleman
with a great sense of humor, stating that he will be missed.
D. Water Management Organizations/Middle St. Croix: Mayor Beaudet
reported that the Middle St. Croix will be meeting on April 12, 2007 at
7:00 p.m. at the Water Conservation District office.
E. Lower St. Croix Advisory Committee: Mayor Beaudet reported that
the Lower St. Croix Advisory Committee had met and discussed
development along the river.
F. Other Liaison/Staff Reports: There were no additional reports.
III. Visitors/Public Comment:
Recycling Award City Administrator Johnson reported that Jim Laliberte of
5311 Ojib Way, N., was selected to receive the recycling award.
IV. Consent Aizenda:
A. Approval of Bills & Investments
B. Approval of City Council Minutes — March 13, 2007
C. Nomination of Councilmember Jack Doerr for the CC Ludwig Award
D. Accept Resolution Recognizing the Contributions of Roxann Mendoza
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Consent Agenda as presented. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None.
VI. Old Business:
A. Police Department Staffing — Chief of Police Position
Mayor Beaudet stated that he had an opportunity to speak with retired
Stillwater Police Chief Larry Dauffenbach regarding his participating in
the Chief of Police position interview process. Beaudet suggested that the
City Council could schedule a short work session to coordinate interview
questions and interviewing format or that he, Police Chief Swanson, Larry
Dauffenbach, and City Administrator Johnson could meet just prior to
interviews to discuss questions and format; whichever the Council would
prefer.
Page 6 of 28
City Council Meeting Minutes
March 27, 2007
Page 3 of 7
Councilmember Swenson stated that he was comfortable with David,
Larry, Lindy and Eric meeting to discuss the questions and interview
format. Discussion ensued as to dates and time for interviews, subject to
the availability of Councilmember Abrahamson.
Mayor Beaudet, seconded by Councilmember McComber, moved to
schedule interviews at 5:00 p.m. on April 3, 2007 with an alternate date of
April 4, 2007 at 5:00 p.m., subject to the availability of Councilmember
Abrahamson. Carried 4 — 0.
B. City of Oak Park Heights History — 150 years
Councilmember McComber reported that she was contacted by a couple of
people, after the last Council meeting, from residents who liked the idea of
a celebration event. McComber stated that a party -in -the -park event was a
possibility but was open to ideas and asked the Council if they had any
ideas to share and whether or not they would like to have a workshop to
discuss possibilities. McComber added that she thought it would be nice
to get resident suggestions since Oak Park Heights has a number of long
time residents who could give some great ideas.
Discussion ensued as to potential timing for an event being held, a
possible resource of contacts, who may be willing to assist and who would
be the contact for event Planning.
McComber agreed to be the contact person for the event planning, stated
that September seemed like a likely time for the event and that folks
should feel free to contact her if they have some suggestions. McComber
noted that the members of the press could note that ideas for a celebratory
event were being solicited and that they could note for them to contact her
directly.
Mayor Beaudet, seconded by Councilmember Swenson, moved to direct
that Councilmember McComber coordinate the 150 year celebratory event
and that she return to City Council with a proposed event plan. Carried 4
—0.
C. Award 250,000 Gallon Elevated Tank Rehabilitation Project
City Engineer Postler reported that the three bids were received for the
250,000 gallon elevated tank rehabilitation project and that Public Works
Director Ozzello's recommendation was to award the project to the
LeadCon, Inc., whose base bid amount was $272,650.00, without
Alternate No. 1 or Alternate No. 2.
Page 7 of 28
City Council Meeting Minutes
March 27, 2007
Page 4 of 7
Brief discussion ensued as to the basis of award recommendation, bidders
to the project, and work encompassed under the base bid and the two
alternates.
Councilmember Swenson, seconded by Councilmember McComber,
moved to award the 250,000 gallon elevated tank rehabilitation project to
LeadCon, Inc. at $272,650.00; and that Alternate No. I and Alternate No.
2 work was be determined by City staff. Carried 4 — 0.
Mayor Beaudet provided a summary of the budgetary funding plan and
process options, as outlined in Finance Director Holst's memo to the City
Council, for the maintenance and repair of the water tower, confirming
with Finance Director Holst that his summary of the process was accurate.
Mayor Beaudet, seconded by Councilmember Swenson, moved to direct
the use of existing funds set aside to for the rehabilitation project and
further directed Finance Director Holst to create a loan from the Capital
Revolving Fund to pay the remainder of the construction costs, with
interest to the Capital Revolving Fund to be paid back. Carried 4 — 0.
D. Autumn Hills Park Shelter Update
Item moved for discussion following Agenda item VIII: "Closed Session -
Meeting with City Attorney Pending Litigation — DNR Construction.
E. Award Contract — 2007 Trails & Parking Lot Improvements
City Engineer Postler reported that five bids were received for the trails
and parking lot improvements and three alternates.
Postler reported that Tower Asphalt, Inc. was the lower bidder on the
project with a base bid of $78,446.00. He noted that the base bid includes
the bituminous pathways at Autumn Hills Park Shelter, Swager Park,
Linear Park, Oakgreen Ave. (from the Linear Park Trail to 56`x' St. N.),
and the parking lot improvements as Swager Park.
Postler discussed the three alternates that were included in the bidding
process and the bid received for the same from low bidder Tower Asphalt,
Inc., specifically:
• Alternate No. I — Oakgreen Ave. N. Trl. (56`' St. N. to 55`x' St. N.). Bid - $25,416.00
• Alternate No. 2 Swager Park Pkg. Lot Lighting (Type A -Hat Box). Bid - $15,599.75
• Alternate No. 3 — Swager Park Pkg. Lot Lighting (Type B -Shoe Box). Bid - $15,259.75
Page 8 of 28
City Council Meeting Minutes
March 27, 2007
Page 5 of 7
Mayor Beaudet noted receipt of communication from a resident on Alternate 1
and discussion ensued as to the location, proposed trail, perceived sentiment of
the neighborhood for an Oakgreen Ave. trail, current trails in the area and their
connections. City Administrator Johnson suggested that if the City Council felt
favorable to toward Alternate 1, that a public hearing could be scheduled to
receive comment on it. Johnson reported that Councilmember Abrahamson lives
in the vicinity of proposed Alternate 1 and that he has indicated that he was not in
favor of it.
Councilmember McComber, seconded by Councilmember Doerr, moved to
approve awarding the project to Tower Asphalt, Inc. with Alternate No. 3.
Carried 4 — 0.
City Administrator Johnson noted that the total cost to the project, including
engineering fees, construction services and actual construction work to be roughly
$150,000 and that he has received a $50,000 commitment from Andersen
Corporation, that $25,000 has been allocated through City budgeting, and that the
remaining balance will need to come from park dedication.
VII. New Business.
A. Site Plan/Desiv-n Guidelines Review —
60"' St. — South Frontage Road
City Planner Richards reviewed the request for a proposed 11,500 square foot
retail building, noting that the proposed project meets the requirements of the
zoning for the site. Richards notes that part of the site is encumbered by a Wal-
Mart parking easement and that Wal-Mart has agreed to remove their existing
pylon sign at 60t" St. for the proposed development to proceed.
Discussion ensued as to the site use as retail and the potentiality of a restaurant
with a shared parking easement with Wal-Mart, deliveries, mail, and signage to
the site, including placement of a smaller multi -tenant monument sign.
Mayor Beaudet, seconded by Councilmember McComber, moved to approve the
site plan and Design Guidelines review for the Oak Park Center retail building,
subject to the conditions suggested by the planning report and adding condition
14, requiring the applicant to submit drainage plans to Brown's Creek Watershed
District for their review and approval. Roll call vote was taken. Carried 4 — 0.
Page 9 of 28
City Council Meeting Minutes
March 27, 2007
Page 6 of 7
B. City Intern — Nicole Morris
Councilmember McComber, seconded by Mayor Beaudet, moved to accept
the resignation of City Intern, Nicole Morris, adding that Nicole had done a
marvelous job. Carried 4 — 0.
Mayor Beaudet noted that Nicole was also a candidate finalist for the
Administrative Secretary/Deputy Clerk position.
Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt the
resolution recognizing the contributions of Nicole Miller. Roll call vote
was taken. Carried 4 — 0.
C. Salt Pile at Oak Park Ponds Shopping Center
Councilmember Doerr reported that there was a large salt pile, covered by
a tarp, behind Oak Park Ponds retail center. Doerr stated that water is
hitting it and running down to the holding pond, into the storm sewer and
that he did not believe such stockpiling was permissible.
Councilmember Doerr, seconded by Councilmember McComber, moved
to direct City Administrator Johnson to contact the property manager to
request that the salt pile be removed as quickly as possible. Carried 4 — 0.
VIII. Closed Session:
Mayor Beaudet announced that at this point in the meeting, they would recess to a
closed session at the advice of the City Attorney to discuss items of pending
litigation.
City Attorney Vierling stated that, at the advice of legal counsel, the City Council
would be being in closed session to discuss three matters, one of pending
litigation, being DNR Construction, regarding their default at Autumn Hills Park
Shelter and two matters of pending litigation, one being City of Oak Park Heights
versus Secure Mini Storage, pending in Washington County District Court and the
other being City of Oak Park Heights versus Minnesota Department of
Transportation regarding municipal consent statute, also pending in District
Court.
The regular City Council meeting reconvened with City Attorney Vierling stating
for the record, that the City Council met in closed session with legal counsel to
discuss three matters of pending litigation. Those matters being the pending
litigation of Oak Park Heights versus DNR Construction regarding their default at
Autumn Hills Park Shelter and two matters of litigation, one being, City of Oak
Page 10 of 28
City Council Meeting Minutes
March 27, 2007
Page 7 of 7
Park Heights versus Secure Mini Storage, pending in Washington County District
Court and the other being, City of Oak Park Heights versus Minnesota
Department of Transportation regarding municipal consent status, also pending in
District Court.
City Attorney Vierling stated that the closed session was attended by four
Councilmember's, specifically, Mayor Beaudet and Councilmember's
McComber, Swenson and Doerr. Councilmember Abrahamson was not present.
The closed session was also attended by City Administrator Johnson.
City Attorney Vierling stated that in the closed session, those in attendance
received an update from legal counsel on all three legal matters, that there was
discussion with regard to strategy and instruction to legal counsel with regards to
proceeding. Other than direction provided to legal counsel, no other action will be
taken to the matters of discussion.
At the time of Agenda approval, Old Business, item D "Autumn Hills Park
Shelter Update," was relocated to follow the closed session.
Mayor Beaudet, seconded by Councilmember Swenson, moved to direct City
Administrator Johnson to prepare plans and specifications to complete the
construction of Autumn Hills Park Shelter. Carried 4 — 0.
IX. Adjournment.
Councilmember McComber, seconded by Councilmember Doerr, moved to
adjourn the meeting. Carried 4 — 0.
Respectfully submitted,
Julie Hultman
Planning & Code Enforcement Officer
Approved as to Content and Form,
David Beaudet
Mayor
Page 11 of 28
Oak Park Heights
Request for Council Action
Meeting Date April 10 2007
Agenda Item Title Approve Final Payment for Oakgreen Ave. Utility Improvements
Agenda Placement Consent
Originating Department/Requestor Finance - Judy Holst, Deputy Clerk/Finance
Requester's Signature
Action Requested Approve Final payment request to Miller Excavating, Inc. for
Oakgreen Ave. Utility Improvements
Background/ Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached memo and pay request.
Page 12 of 28
Memo
To: Mayor and Council
From: Judy Holst, Deputy Clerk/Finance Director
Date: April 6, 2007
Re: Oakgreen Ave. Utility Improvements Final Payment Request
Please accept for the April 10th Council meeting agenda the attached request for payment
to Miller Excavating, Inc. in the amount of $1,000.00 for the final payment for Oakgreen
Ave. Utility Improvement Project. The payment has been approved by engineering and
reviewed by the Finance Department. The project is complete. The Finance Department
recommends approval of this payment.
Thank you.
Page 13 of 28
March 22, 2007
Mr. Eric Johnson
City of Oak Park Heights
14168 Oak Park Blvd.
P.O. Box 2007
Oak Park Heights, MN 55082-2007
Re: Oakgreen Avenue
Our File No. 55-05-139
Dear Eric,
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
�Bonestroo
Enclosed please find three (3) copies of the 4th and Final Request for Payment, and the IC -134
Form provided by the Contractor for the Oakgreen Avenue Utility Improvements project. The
contractor, Miller Excavating, in accordance with the contract plans and specifications has
satisfactorily completed this work. Therefore, it is recommended that final payment of $1,000.00
is made and the City of Oak Park Heights accepts the project. After acceptance, please distribute
all requests for Payments as appropriate.
The original contract amount as indicated on the Request for Payment is $145,162.00. The
contract was amended to include three change orders, resulting in a Revised Contract Amount of
$160,769.85. The final construction cost is $156,923.80, which is less than the Revised Contract
Amount.
Change Order Summary:
• Change Order No. 1 — At the request of the homeowner, a sanitary sewer service was
installed to provide service to 5770 Oakgreen Avenue.
• Change Order No. 2 - Connecting to sanitary sewer stub located approximately 14' from
the expected location. Removal of existing pipe culvert, construction of additional pipe,
and construction around conflicting private utilities was necessary.
• Change Order No. 3 — Street subgrade material was unsuitable and required an additional
foot of aggregate backfill and excavation to stabilize the new street section.
St. Paul
St. Cloud
Rochester
Milwaukee
Chicago
We have reviewed the original project costs for each part of this project and compared those
costs to the final construction costs as stated below:
As indicated above in the Base Bid totals, Part 1 — Site Preparation, Part 2 — Sanitary Sewer, and
Part 3 — Water Main had minor differences resulting in slight under runs and over runs in the
final construction costs. Part 4 — Street Improvements under run the original contract amount by
$6,157.80. This was due to less bituminous quantities, and less silt fence needed for the project.
As indicated above in the Project Totals, the Final Construction Amount had a $3,846.05 under
run. If you have any questions or require further information please call me at 651-604-4808.
Yours very truly,
Bonestroo & Associates
4r -��
Christopher W. Long
Page 15 of 28
Revised
Final
Contract
Construction
Amount
Amount
BASE BID
Total Part 1 — Site Preparation
$20,765.00
$21,428.50
Total Part 2 — Sanitary Sewer
45,330.00
47,078.25
Total Part 3 — Water Main
5,925.00
5,825.00
Total Part 4 — Street Improvements
73,142.00
66,984.20
SUBTOTAL - BASE BID
$145,162.00
$141,315.95
Change Order No. 1
$2,797.00
$2,797.00
Change Order No. 2
$4,371.00
$4,371.00
Change Order No. 3
$8,439.00
$8,439.00
PROJECT TOTAL AMOUNTS
$160,769.85
$156,923.80
As indicated above in the Base Bid totals, Part 1 — Site Preparation, Part 2 — Sanitary Sewer, and
Part 3 — Water Main had minor differences resulting in slight under runs and over runs in the
final construction costs. Part 4 — Street Improvements under run the original contract amount by
$6,157.80. This was due to less bituminous quantities, and less silt fence needed for the project.
As indicated above in the Project Totals, the Final Construction Amount had a $3,846.05 under
run. If you have any questions or require further information please call me at 651-604-4808.
Yours very truly,
Bonestroo & Associates
4r -��
Christopher W. Long
Page 15 of 28
8onesCroa
nosene
Arlderlrk
Assoc"rates
Eng it a 6 kchi(ka
Dwner: City of Oak Park Hts., 14168 Oak Park Blvd., Oak Park Hts., MN 55082 Date: December 21, 2006
=or Period: 12/15/2006 to 12/21/2006 Request No: 4 AND FINAL
',ontractor: Miller Excavating, Inc., 3636 Stagecoach Trail N., Stillwater, MN 55082
CONTRACTOR'S REQUEST FOR PAYMENT
OAKGREEN AVENUE UTILITY IMPROVEMENT PROJECT
BRA FILE NO. 000055-05139-0
SUMMARY
1
Original Contract Amount
$
145,162.00
2
Change Order - Addition $ 15,607.85
3
Change Order - Deduction $ 0.00
4
Revised Contract Amount
$
160,769.85
5
Value Completed to Date
$
156,923.80
6
Material on Hand
$
0.00
7
Amount Earned
$
156,923.80
8
Less Retainage 0%
$
0.00
9
Subtotal
$
156,923.80
10
Less Amount Paid Previously
$
155,923.80
11
Liquidated damages -
$
12
AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL
$
1 0.00
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Approved by Contractor:
MILLER EXCAVATING, INC.
Specified Contract Completion Date:
5505139-0 REQ4FINAL.As
Page 16 of 28
CHANGE ORDER NO. 1
1 SANITARY SEWER SERVICE TO 5770 OAKGREEN
AVENUE LS 1 2797.00 1 $2,797.00
TOTAL CHANGE ORDER NO. 1 $2,797.00
Page 17 of 28
5505139-0 REQ4FINAL.>ds
Contract
Unit Current
Quantity
Amount
No.
Item
Unit
Quantity
Price Quantity
to Date
to Date
PART 1 - SITE PREPARATION:
1
MOBILIZATION
LS
1
5000.00
1
$5,000.00
2
TRAFFIC CONTROL
LS
1
5000.00
1.08
$5,400.00
3
REMOVE BITUMINOUS PAVEMENT
SY
1868
2.50
1975
$4,937.50
4
SALVAGE MAIL BOXES, INSTALL AT TEMPORARY
LOCATION, REINSTALL AT ORIGINAL LOCATION
EA
5
100.00
8
$800.00
5
SALVAGE AND REINSTALL SIGN
EA
4
100.00
5
$500.00
6
SAWING BITUMINOUS PAVEMENT
LF
50
3.00
74
$222.00
7
REMOVE AND REPLACE BITUMINOUS DRIVEWAY
SY
85
17.00
57
$969.00
8
TREE PRUNING
LS
1
1000.00
1
$1,000.00
9
REMOVE EXISTING TREE
EA
3
200.00
3
$600.00
10
DITCH CLEARING
LS
1
2000.00
1
$2,000.00
TOTAL PART 1 -SITE PREPARATION:
$21,428.50
PART 2 - SANITARY SEWER:
11
CONNECT TO EXISTING SANITARY SEWER 8" PVC PIPE
EA
2
300.00
2
$600.00
12
8" PVC SANITARY SEWER, SDR 35, 10'-15' DEEP
LF
45
35.00
73
$2,555.00
13
8" PVC SANITARY SEWER, SDR 26, 10'-15' DEEP
LF
20
33.00
20
$660.00
14
8" PVC SANITARY SEWER, SDR 26, 15'-20' DEEP
LF
555
40.00
591
$23,640.00
15
8" DIP SANITARY SEWER, CL. 52, 10'-15' DEEP
LF
30
40.00
20
$800.00
16
4' DIAMETER SANITARY MH, 8' DEEP, INCL R -1642-B
CSTG & HDPE ADJ RINGS
EA
4
2200.00
4
$8,800.00
17
4' DIAMETER SANITARY MANHOLE OVERDEPTH
LF
33.2
150.00
41.48
$6,222.00
18
8" DIP OUTSIDE DROP INLET PIPE
LF
6
220.00
6.35
$1,397.00
19
8" PVC PLUG
EA
1
200.00
1
$200.00
20
CLOSED CIRCUIT TV INSPECTION
LF
660
1.75
583
$1,020.25
21
IMPROVED PIPE FOUNDATION
LF
660
4.00
296
$1,184.00
TOTAL PART 2 - SANITARY SEWER:
$47,078.25
PART 3 - WATER MAIN:
22
CONNECT TO EXISTING 8" WATER MAIN
EA
1
400.00
1
$400.00
23
6" DIP WATER MAIN, CLASS 52
LF
5
40.00
5
$200.00
24
8" DIP WATER MAIN, CLASS 52
LF
45
30.00
46
$1,380.00
25
6" GATE VALVE AND BOX
EA
1
800.00
1
$800.00
26
INSTALL HYDRANT
EA
1
2300.00
1
$2,300.00
27
8" X 6" TEE
EA
1
300.00
1
$300.00
28
8" PLUG
EA
1
100.00
1
$100.00
29
6" FITTING RESTRAINT
EA
2
50.00
3
$150.00
30
8" FITTING RESTRAINT
EA
3
65.00
3
$195.00
31
IMPROVED PIPE FOUNDATION
LF
45
4.00
$0.00
TOTAL PART 3 - WATER MAIN:
$5,825.00
PART 4- STREET IMPROVEMENTS:
32
COMMON EXCAVATION (P)
CY
1125
5.75
1125
$6,468.75
33
AGGREGATE BACKFILL
TN
1535
5.95
1535
$9,133.25
34
AGGREGATE SHOULDERING, CLASS 2
TN
50
16.00
33
$528.00
35
AGGREGATE BASE, CLASS 5
TN
1125
8.90
1253
$11,151.70
36
TYPE MV 3 NON WEARING COURSE MIXTURE (B)
TN
370
47.50
319
$15,152.50
37
TYPE MV 3 WEARING COURSE MIXTURE (E)
TN
245
57.50
230
$13,225.00
38
BITUMINOUS MATERIAL FOR TACK COAT
GAL
95
2.00
150
$300.00
39
PREPARATION OF BITUMINOUS BASE FOR WEAR
PAVING
LS
1
3300.00
1
$3,300.00
40
4" DOUBLE SOLID LINE, YELLOW EPDXY
LF
700
1.00
950
$950.00
41
SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER
BLANKET
SY
1555
5.00
1240
$6,200.00
42
SILT FENCE, REGULAR
LF
1550
2.00
287.5
$575.00
TOTAL PART 4 - STREET IMPROVEMENTS:
$66,984.20
CHANGE ORDER NO. 1
1 SANITARY SEWER SERVICE TO 5770 OAKGREEN
AVENUE LS 1 2797.00 1 $2,797.00
TOTAL CHANGE ORDER NO. 1 $2,797.00
Page 17 of 28
5505139-0 REQ4FINAL.>ds
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
CHANGE ORDER NO. 2
1 REMOVAL AND REPLACEMENT OF 24" CMP CULVERT
AT 60 STREET CT AND OAKGREEN AVENUE
ENTRANCE LS 1 1995.00 1 $1,995.00
2 EXISTING STUB TIE-IN TO 8" SDR -26 SANITARY SEWER LS 1 2376.00 1 $2,376.00
TOTAL CHANGE ORDER NO. 2 $4,371.00
CHANGE ORDER NO. 3
1 ADDITIONAL ONE FOOT OF SAND AND COMMON
EXCAVATION LS 1 8439.85 1 $8,439.85
TOTAL CHANGE ORDER NO. 3 $8,439.85
TOTAL PART 1 - SITE PREPARATION:
$21,428.50
TOTAL PART 2 - SANITARY SEWER:
$47,078.25
TOTAL PART 3 - WATER MAIN:
$5,825.00
TOTAL PART 4 - STREET IMPROVEMENTS:
$66,984.20
TOTAL CHANGE ORDER NO. 1
$2,797.00
TOTAL CHANGE ORDER NO. 2
$4,371.00
TOTAL CHANGE ORDER NO. 3
$8,439.85
TOTAL WORK COMPLETED TO DATE
$156,923.80
Page 18 of 28
5505139-0 REWINAL.>ds
PROJECT PAYMENT STATUS
OWNER CITY OF OAK PARK HEIGHTS
BRA FILE NO. 000055-05139-0
CONTRACTOR MILLER EXCAVATING, INC.
CHANGE ORDERS
No Date Description Amount
1
10/30/2006
This Change Order provides for additional work on this project.
See Change Order.
$2,797.00
2
11/21/2006
This Change Order provides for additional work on this project.
See Change Order.
$4,371.00
3
11/21/2006
This Change Order provides for additional work on this project.
See Change Order.
$8,439.85
3
11/22/2006
12/14/06
8,940.23
1,000.00
156,923.80
4 AND FINAL
1 12/15/2006
Total Change Orders
$15,607.85
PAYMENT SUMMARY
Mn From To Pavment Retainaqe Completed
1
09/01/2006
10/05/06
133, 005.75
7,000.30
140, 006.05
2
10/06/2006
11/21/06
13, 977.82
7,735.98
154,719.55
3
11/22/2006
12/14/06
8,940.23
1,000.00
156,923.80
4 AND FINAL
1 12/15/2006
1 12/21/06
1,000.00
156,923.80
Material on Hand
Total Payment to Date
$156,923.80
Original Contract
$145,162.00
Retainage Pay No 4 AND FINAL
Chan e Orders
$15,607.85
Total Amount Earned
$156,923.80
Revised Contract
$160,769.85
Page 19 of 28
5505139-0 REQ4FINALAS
Oak Park Heights°
Request for Council Action
Meeting Date April 10 2007
Agenda Item Title Approve Randall Lee Herrman, TNT Fireworks License to Sell
Consumer Fireworks at Wal-Mart parking lot. Time Required
Agenda Placement
Consent
Originating Department/Requestor Finance - Judy Holst, Deputy Clerk/Finance
Director
Requester's Signature
Action Requested Approve gandall Lee Herrman TNT Fireworks License to Sell
Consumer Fireworks in the parking lot of Wal-Mart from June 22, 2007 to July 4,
2007
Background/ Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
A license application to sell consumer fireworks in the parking lot of Wal-Mart, 5815
Norell Ave. N. has been received from Randall Lee Herrman dba TNT Fireworks for
the period from June 22, 2007 through July 4, 2007. Along with the application a
list of the fireworks that will be sold and a plan of where the fireworks will be
displayed and stored was submitted. The fee has been paid. The license has been
reviewed by the Police Department.
This is a renewal of the Fireworks License for Randall Herrman dba TNT Fireworks.
I recommend approval of the license.
Page 20 of 28
�r
Oak Park Heights
Request for Council Action
Meeting Date April 10th, 2007
Time Required: 5 minutes
Agenda Item Title: A Presentation by the Middle St. Croix Watershed Management Organization
Ms. Melissa Lewis regardingabackground the MSCWMO and required water
management plans
Agenda Placement
Originating Department/Requestor
Requester's Signature
Action Requested
Background/Justification (Please i
bodies have advised):
if any previous action has been taken or if other public
See enclosed power point documents from Melissa Lewis of the MSCWMO.
Page 21 of 28
An Introduction to the
Middle St. Croix
Watershed Management
Organization
Melissa Lewis
Administrator
Middle St. Croix WMO
An Introduction
to the MSCWMO
• Watershed Plan - May 2006
• Joint Powers Agreement
• Rely on strong participation of
member communities &
partnerships with other
organizations
MSCWMO WMP Section 4:
Existing Regulatory Framework
�q
NWd
�bla
'=Z'
"�T't
No
_... d.
i -141W
�m nen__„_ad+uee_
No
Ifvm((ka,'w
s4 adm,a
>IxX
deL'•N BmkLaW
yCq IG S'l.elu
T
sv.id
.id��
Rdx�s
mdum,x
pmdrd
No
--
m-
WssbdN m N.
n
N°
RMai°nd
y�ul6viceQ
Nom.
Ndw�
imlai
did
n.a a
-
_sn � 4dm.,a
I.e`saw mem
`
” rt
d:ewa. �•omv
w)gdsv 40
ptliZ.
rxueBm
n-Imr
CM J
�,,,;.,;a
Iwo
>Iqunsgn
rd„rvm na.mw
u�3r
MSCWAAo
.I •
s,
An Introduction
to the MSCWMO
• 10 Member Communities
• 19.8 square miles
• Administration provided
through WCD
• Regular meetings held on 2"d
Thursday of each month
www.mscwmo.org
MSCWMO Watershed
Management Plan
1. Executive Summary
2. Inventory and Assessment of
Resources
3. Public Involvement Process
4. Assessment of Existing
Regulatory Framework
5. Goals and Policies
6. Implementation Priorities and
Programs
T Amendment Procedures
MSCWMO WMP Section 5:
Goals and Policies
5.1 Water Quantity and Quality
— Volume and rate control requirements
• Promotes infiltration, reduction in
peak flows
— Washington County floodplain
regulations
— Provides design standards for
stormwater management
Page 22 of 28
MSCWMO WMP Section 5:
Goals and Policies
5.2 Erosion and Sediment Control
— Temporary and permanent erosion &
sediment control required
— Stormwater Pollution Prevention Plan
(SWPPP) required
— No construction on slopes 12% or >
MSCWMO WMP Section 5:
Goals and Policies
5.4 Education
— Newspaper articles
— Technical worksheets
— Website
— Shared Water Resource Educator
5.5 Groundwater
— Washington County Groundwater Plan
MSCWMO Joint Powers Agreement
1.1 It is the general purpose of the parties to this Agreement in establish an
organization tojointly and cooperatively develop a Watershed Management Plan
and program to preserve and use natural or created water storage and retention
systems in order to:
a. Protect, preserve and use natural service and groundwater storage and retention
systems;
b. Minimize public capital expenditures to correct flooding and water quality
problems;
c. Identify and plan for means to effectively protect and improve surface and
groundwater quality;
d. Establish more uniform local policies and official controls for surface and
groundwater management;
e. Prevent erosion of soil into surface water systems;
f. Promote groundwater recharge;
g. Protect and enhance fish and wildlife habitat and water recreational facilities;
and,
It, Secure the other benefits associated with the proper management of surface and
groundwater.
MSCWMO WMP Section 5:
Goals and Policies
5.3 Wetlands
— Classifies (prioritizes) wetlands
— Requires delineation
— Establishes wetland replacement fund
— Requires buffer zones and setbacks
MSCWMO Chapter 6:
Implementation
6.1 Management Programs
— Joint Powers Agreement
— Local Water Management Plans
— WMO Administration
— Washington County Water Governance
Local Water Management Plans
2030 Regional Development Framework
Surface Water Management Goal:
"The quality of water leaving the
metropolitan area will be as good as
the quality of water entering the
metropolitan area. "
Page 23 of 28
7
Local Water Management Plans
✓ Required element of Comprehensive Plan (MN
Statute 1038, Rule 8410, & additional Met Council
requirements)
✓ Written in response to watershed plans &
approved by watershed organizations
✓ Reviewed by the Metropolitan Council
✓ TMDL implementation plans
✓ Non degradation requirements
LWMP Requirements.:,
✓ Purpose
✓ Water resources management related agreements
✓ Executive summary
✓ Land and resources inventory
✓ Establishment of policies and goals
✓ Assessment of problems and correction actions
✓ Financial considerations
✓ Implementation priorities and program
✓ Amendment procedures
MSCWMO Chapter 6:
Implementation
6.2 Implementation of Performance
Standards
- Review program, permitting authority remains
with Community
- Policies & performance standards apply
whenever a:
— Variance
— Grading permit or
— Building permit is required.
— Annual member community reporting required
LWMP Review Process
• Initial 60 -day review by watershed authorities and
Metropolitan Council
• Watershed approves or rejects Local Plan
• Community and WMO work cooperatively to address
outstanding comments (if any); additional review not
governed by a deadline
• Following WMO approval, the community must adopt the
Plan within 120 days
• Update/amend local controls/ordinances within 180 days
of Plan adoption by community
MSCWMO Chapter 6:
Implementation
6.2 Implementation of Performance Standards
- Incorporation of Full Review comments for
qualifying projects
- Review process
• Triggers for full review
• Submittal items
• Timing (linear vs. parallel process, statutory
requirements)
• Fee schedule (5250/review)
• Variances
Page 24 of 28
3
—1-
MSCWMO Chapter 6:
Implementation;"�
6.3 Information and Education Program
6.4 Data Collection Program
6.5 Studies and Capitol Improvement Projects
6.6 Best Management Practices Program
6.7 Financing Approaches
2007 MSCWMO
Budget
& Community
Contributions
Member
Community 2007
Anon $ 380.80
Ba $10,304.89
Ba town $ 8,659.46
LAb,d $ 8,453.25
Lakelatd Sh— $ 999.60
Oak Perk He is $13,577.14
Sb&vater $26,237.04
Lake St. Cmu Beach $ 3,317.89
SL M s Poid $ 682.81
West LaxbW$12,38214
Total $ 851000
Page 25 of 28
{
Oak Park Heights
Request for Council Action
Meeting Date April I 01 2007
Time Required: 5 Minutes
Agenda Item Title: Administrative Sec. / Deputy Clerk Position
Agenda Placement
Originating
Requester's Signature
Action Requested
Background/Justification (Phase indicate if any previous action has been taken or if other public
bodies have advised): t/
As City Council members are aware, the City received approximately 60 applications for the
position Administrative Secretary / Deputy Clerk position as vacated by Julie Johnson in
February.
The sub -committee appointed by the Council to review and make a final recommendation on
a person to fill this position, consisting of Mayor Beaudet, Councilmember Abrahamson, Julie
Hultman and myself, did accomplish the following:
reviewed all received applications (60+) and created a short list of 8 individuals;
instituted a written test to those eight persons, consisting of written and spreadsheet
elements;
based from the results of the written test, the Committee interviewed 6 persons on
Sat., March 31St, 2007. (All were solid candidates for the position).
After much consideration and follow-up with previous employers and background
check; the Committee at this time is recommending Ms. Jennifer Thoen for the
position with the starting pay of $36,756 annually (step 2). This position follows the
AFSCME Public Works and Police Communication Operators.
Ms. Thoen currently is a Court Clerk for St. Croix County, WI; and previously a legal assistant
with a River Falls attorney (private practice). She holds a Bachelor's Degree in Business from
UW -River Falls with a minor Professional Writing.
Should the City Council wishes to accept this recommendation, the City should take such
formal action. If that is the Council's desire I would recommend the following.
"Motion to appoint Ms. Jennifer Thoen to the Administrative Secretary / Deputy Clerk
Position with a starting wage of $36,756.00, all subiect to final review and/or
verification by the City Administrator".
Page 26 of 28
9 t k .
Oak Park Heights
Request for Council Action
Meeting Date April 10, 2007
Agenda Item Title Wal-Mart Stores Inc. request for new Off -Sale Liquor License,
Time Required 5 Minutes
Agenda Placement New Business
Originating Department/ Requestor Finance -Judy Holst, Deputy Clerk/ Finance
Director
Requester's Signature
Action Requested Approve Off -Sale Liquor License for Wal -M
Wal-Mart Supercenter #1861 effective May 1, 2007
Background/ Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached.
Inc. d/b/a
Page 27 of 28
City of Oak Park Heights
Memo
April 6, 2007
To: Mayor & Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: New Off -Sale Intoxicating Liquor License submitted by Wal-Mart Stores Inc.
Wal-Mart Stores Inc. has applied for an Off -Sale Intoxicating Liquor License for their
Wal-Mart Supercenter located at 5815 Norell Ave. N. The liquor store will have a
separate entrance from the main Wal-Mart store entrance. All applications have been
investigated by the City Attorney and the Police Department and found to be in
compliance with the City ordinance requirements for liquor license issuance. All fees
have been paid.
City staff recommends approval of the issuance of an Off -Sale Intoxicating Liquor
License to Wal-Mart Stores Inc. dba Wal-Mart Supercenter 41861 upon approval from
the State of Minnesota, Department of Public Safety, Liquor Control Division.
Page 28 of 28