HomeMy WebLinkAbout07-22-08 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 22, 2008
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. I. Call to Order /Pledszc of Allcaiance /Aonroval of Agenda
lsiiinated -
linles
7:05 p.m. II. Department /Council Liaison Reports
A. Planning Commission
B. Parks Commission
C. Cable Commission
D. Water Management Organizations
E. Other I.,iaison /Staff reports
7:10 p.m. III. Visitors /Public Comment
Recycling Award (1)
This is an opportunity fir the public to address the Council with questions or concerns can issues not part ul'thc regular
agenda. (Please limit comments to 3 minutes in length.)
7:15 p.m. IV. Consent A2cnda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes — July 15, 2008 (2)
C. Approve I -ILB 'fautges Redpath 1,td, Auditing Services for December 31, 2008 (3)
D. Approve Tree Removal and Pruning Quote and Award Bid to St. Croix Tree
Service (4)
E. City Hall facility -- Approve Contract for Hazardous Material Abatement Study (5)
7:20 p.m. V. Public Hearirt)s
None
7:20 p.m. VI. Old Business
None
7:20 p.m. VII. New Business
A. Amended Conditional Use Permit — Stillwater Motors (6)
B. Consider Possible Supreme Court Appeal Stemming from Recent R. Brackey
Property Decision on band Classification (7)
C. .Approval of Public Works Truck Specifications and Authorization to Order (8)
8:00 p.m. VIII. Closed Session
A. Annual Performance Review — City Administrator
8:30 p.m. IX. Adiournment
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This Page Is Left Intentionally Blank.
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Oak Park Heights'?.,.. G
Request for Council Action
Meeting Date July 22. 20o8
Agenda Item Reevelina Award Time Required o
Agenda Placement Visitors /Public Comment
Originating Department /Requestor Administration /Jennifer Thoen
Requester's Signature
Action Requested Receive Information
Background /Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
Page 3 of 50
- CITY OF
OAK PARK HEIGHTS
14168 Oak I}arl: Boulevard No. • f'.0. Box 2007 • Oak Park Heights, MN 55082 -2007 • Phone: 651/439.4439 • fax: 651/439 -0574
July 17, 2008
Andy & Karen King
5675 Newell Circle N
Oak Park Heights, MN 55082
Dear Mr. & Mrs. King:
Thank you for participating in the City's recycling program. As an incentive to recycle and to
increase fire prevention awareness, the City rewards two residents each month with their choice
of an award of $25.00 or a fire extinguisher and /or smoke detector(s).
Your residence was checked on Thursday, July 17, 2008 to determine if you had your recycling
bin out with your regular garbage. Your recycling was out and ready for collection; therefore,
you are one of this month's winners. Please contact me at 439 -4439 at your convenience to
arrange for delivery of the reward of your choice.
On behalf of the Oak Park Heights City Council, thank you for participating in the City's
recycling program.
Congratulations?
V
Jennifer Thoen
Administrative Secretary /Deputy Clerk
Nage 4 0 f bU
Tree City U.S.A.
IFIA
in A
W..
Oak Park Heights L
Request for Council Action 2
Meeting Date July 22, 2008
Agenda Item Approve Citv Council Minutes —July 1S, 2008 Time Required o
Agenda Placement Consent
Originating Department /Requestor Administration /Jennifer Thoen
Requester's Signature
Action Requested Approve
Background /Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
Page 5 of 50
CITY OF OAK PARK HEIGHTS
7:00 P.M. TUESDAY, JULY I5, 2008
CITY COUNCIL MEETING MINUTES
I. Call to Order /Approval of Agenda: The meeting was called to order at 7:36
p.m. by Mayor 13eaudet. P resent: C,ouncilmembers Abrahamson, Doerr,
McComber and Swenson. Staff present: Administrator Johnson and City Attorney
Vierling,
Mayon Beaudet added "Authorize City Attorney to Seek Records from MnDO"T
Regarding the St. Croix River Crossing" as Consent Agenda Item 1.
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Agenda as amended. Carried 5 -0.
II. Department /Council Liaison Reports:
A. Planning Commission: Councilmember Abrahamson reported that the
Planning Commission held a public bearing at their last meeting regarding
the Xcel Energy fly ash pit. He stated that there were pictures presented
that show substantial changes to the area. He reported that the public
hearing has been continued. Abrahamson stated that the Planning
Commission encouraged a meeting between residents and Xcel Energy.
B. Parks Commission: Nothing to report.
C. Cable Commission: Councilmember Doerr reported that the commission
drafted a letter to the SCC to put a moratorium to cable companies that are
pulling analog so people have to buy digital packages. He stated that the
commission is trying to protect the consumer.
D. Water Management Organizations /Middle St, Croix: Nothing to report.
E. Other Liaison /Staff Retorts: Councilmember McComber stated that she
received a copy of the Metro Cities Transport and Revenues reports. She
stated that it was staff's recommendation that the policy reflect the 2008
transportation bill.
III. Visitors /Public Comment:
Reevelinp- Award: Administrative Secretary Thoen reported that Dean and Angie
Rivard of 14598 57 °i Street N. were chosen as the recycling award winners.
Page 6 of 50
City Council Mecting Minutes
July 15, 2008
Pace 2 of 3
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes - -- June 24, 2008
C. Approve 2 "" Payment to Miller Excavating for 2008 Trail and Park
Improvements
D. .Approve Change Order ttI — 2008 Park and Trail Improvements (reducing
total amount by $3,476.50)
E. Approve Truck Specifications and Authorize the Purchase of Chevy 2500
-- replacing F -350
F. Approve LMCIT Liability Coverage Waiving; Monetary Limits on "fort
Liability
G. Issue Exempt Permit — American Cancer Society for Raffle at Stillwater
Area High School
H. Approve Budgeted fund Allocations and I ransfers — SCADA Systems
and Outdoor Storage Areas to Budgeted Projects Fund
I. .Authorize City Attorney to Seel. Records frorn MnDOT Regarding; the St.
Croix River Crossing
Councilmembers Doerr and Abrahamson pulled Item I` from the Consent Agenda.
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Consent agenda. Roll call vote taken. Carried 5 -0.
Councilmember Doerr questioned if certain items in the specification list, such as
the lift gate, first aid kit, and flashlight, could be transferred from the F-350 to the
2500. Councilmember Swenson stated that they need to install low - profile lights
on the rear of the truck that can be seen. City Administrator Johnson stated that
this item could be postponed for one week to allow time for clarification.
Councilmember Doerr, seconded by Councilmember Swenson, moved to
postpone this item. Carried 5 -0.
V. Public Hearings:
None
VI. Old Business:
None
VII. New Business:
A. Bob Brackev /Washington County Anneal Update: City Administrator
Johnson provided background on the case. He stated that the County
Page 7 of 50
City Council Meeting Minutes
July 15, 2008
Page 3 of 3
changed the value of Bob I3rackey's property from agricultural to
commercial. He reported that Bob Brackey appealed that and lie lost his
appeal. Johnson stated that Mr. I3rackey filed additional proceedings and
the court essentially changed his mind. He stated that City Attorney
Vierling has not had a chance to review the decision.
Mayor Beaudet, seconded by Councilmember Doerr, moved to postpone
this item to get an opinion from the City Attorney, unless tinging is all
issue, and they will allow the City Administrator to move forward right
away tip to $ 1 0,000.
VIII. Adiournment:
Councilmen - iber Doerr, seconded by Councilmember McComber, moved to
adjourn at 7:55 p.m. Carried 5 -0.
Respectfully submitted, Approved as to Content and Dorm,
Jennifer Thoen David Beaudet
Administrative Secretary /Deputy Clerk Mayor
Page 8 of 50
Oak Park Heights
Request for Council Action
Meeting Date July 29, 2008
Agenda Item Title AoDrove HLB Tauti4es Rednath, Ltd. Auditing Services for December 11,
2008 Time Required
Agenda Placement Consent
Originating Department /Requestor Finance -Judv Holst, Dewty Clerk /Finance Director
Requester's Signature ...',_
Action Requested Aourove aiiditinI services contract with HLB Tautges Redpath, Ltd. For
December m. 2oo8 -
Background /Justification (Please indicate any previous action, financial implications
including budget information and recommendations).
Attached is the standard engagement letter for auditing services for the year ending
December 31, 2008.
HLB Tautges Redpath, Ltd. is proposing a fee not -to- exceed $34,5oo. Last year Council
approved $33,350 for the audit and minimum $1,500 for extra statistical schedules. The
actual amount of the 2007 audit with statistical schedules was $33788.72. This fee is split
between the General Fund, Water Utility Fund, Sewer Utility Fund, and the Capital Revolving
Fund.
Staff recommends approval of the December 31, 2oo8 auditing services contract with HLB
Tautges Redpath, Ltd. for a fee not-to- exceed $34,500.00.
Page 9 of 50
JUL 1 4 200
r
< <I
Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
July 11, 2008
Judy Holst
Director of Finance
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Dear Judy:
As we discussed, enclosed are two copies of our engagement letter for auditing services for
the year ending December 31, 2008 for the City of Oak Park Heights, Minnesota.
Services
The scope of services are the same as for 2007 and are summarized as follows:
• Audit the basic financial statements of the City of Oak Park Reights, Minnesota as
of and for the year ending December 31, 2008. An "in- relation -to" opinion on the
combining and individual fund financial statements and supplementary information.
• Preparation, copying and binding of the Annual Financial Report. The City is
responsible for writing the Management's Discussion and Analysis.
• State Legal Compliance Audit.
• Preparation of Audit Management Letter.
Fees
We are proposing to complete the services described above for a fee not -to- exceed $34,500.
This fee is based on anticipated cooperation from City personnel, their completion of the
workpapers per the City to prepare list and the assumption that unexpected circumstances
will not be encountered. If significant additional time is necessary, we will discuss it with
you before we incur additional costs.
4810 White Bear Parkway White Bear take, Minnesota 55110 1 651 426 7000 651 426 5004 Fax l F' g @1 0� 50
u8 iaalges fIopalh, I td, is a member or M Inlernak ouai, a vowEd -wide orgamration of accom ing lirms and husmess advisors.
Judy Hoist, finance Director
City of Oak Park Heights
July H, 2008
Page 2
Upon the approval of this agreement by your Council and execution, please return one copy to our
office and retain the other copy for your files. If you have any questions, please don't hesitate to
call.
Sincerely,
111-13 TAU`I'GES REDPATH, LTD.
David J. Mol, CPA
DJMlcic
Page 11 of 50
4007967.1
0 Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
July 11, 2008
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Ileights, MN 55082
We are pleased to confirm our understanding of the services we are to provide the City of
Oak Park Heights, Minnesota for the year ending December 31, 2008. `I scope of services
includes the following:
We will audit the financial statements of the governmental activities, the business -
type activities, each major fund, and the aggregate remaining fund information, which
collectively comprise the entity's basic financial statements of the City of Oak Park
Heights, Minnesota as of and for the year ending December 31, 2008. Accounting
standards generally accepted in the United States provide for certain required
supplementary Information (RSI), such as management's discussion and analysis
(MD &A), to accompany the City of Oak Park Heights, Minnesota's basic financial
statements. As part of our engagement, we will apply certain Iiinited procedures to
the City of Oak Park Heights, Minnesota's RSI. 'These limited procedures will consist
principally of inquiries of management regarding the methods of measurement and
presentation, which management is responsible for affirming to us in its
representation letter. Unless we encounter problems with the presentation of the RSI
or with procedures relating to it, we will disclaim an opinion on it. The following RSI
is required by generally accepted accounting principles and will be subjected to
certain limited procedures, but will not be audited:
1. Management's Discussion and Analysis
2. Budgetary Comparison Schedule(s)
Supplementary information other than RSI, such as combining and individual fund
financial statements, also accompanies the City of Oak Park Heights, Minnesota's
basic financial statements. We will subject the following supplementary information
to the auditing procedures applied in our audit of the basic financial statements and
will provide an opinion on it in relation to the basic financial statements:
1. Combining and Individual Fund Statements and Schedules
2. Supplementary information
4810 White Bear Park ,fy White Bear lake, Minnesota 55110 I 651 426 7000 651 426 5004 Fax I pww.ehlr o of 50
H113 bulges riadpath, Lt[E, is a rner tier of Imematroaal, 8 world -wide orgawmion of accounumg tams and business advisers F' g "I
City of Oak Park 11cights
Contract for Auditing Services
Page 2
The following additional information accompanying the basics financial statements
will not be subjected to the auditing procedures applied in our audit of the financial
statements, and for which our auditor's report will disclaim an opinion:
o Introductory section
o Statistical section
• Preparation, copying and binding of the Annual Financial Report.
• State Legal Compliance Audit
• Preparation of Audit Management Letter.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the additional information
referred to in the first paragraph when considered in relation to the basic financial statements
taken as a whole. Our audit will be conducted in accordance with generally accepted
auditing standards established by the Auditing Standards Board (United States) and, the
standards for financial audits contained In Govei ens Auditing Standards, issued by the
Comptroller General of the United States, and the minimum procedures for auditors as
prescribed by MS 6.65, and will include tests of the accounting records of the City of Oak
Park heights, Minnesota and other procedures we consider necessary to enable us to express
such opinions. If our opinions on the financial statements are other than unqualified, we will
fully discuss the reasons with you in advance. If, for any Reason, we are unable to complete
the audit, or are unable to form or have not formed opinions, we may decline to express
opinions or to issue a report as a Result of this engagement.
We will also provide a report (that does not include an opinion) on internal control
related to the financial statements and compliance with laws, regulations, and the provisions
of contracts or grant agreements, noncompliance with which could have a material effect on
the financial statements as required by Government Auditing Standar(l s. The Deport oil
internal control and compliance will include a statement that the report is intended solely for
the information and use of management, the body or individuals charged with governance,
others within the entity, and specific legislative or regulatory bodies and is not intended to be
and should not be used by anyone other than these specified parties. If during our audit we
become aware that the City of Oak Park heights, Minnesota is subject to an audit
requirement that is not encompassed in the terms of this engagement, we will communicate
to management and those charged with governance that an audit in accordance with U.S.
generally accepted auditing standards and the standards for financial audits contained in
Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual
requirements.
Page 13 of 50
1007967.1
City of Oak Park Heights
Contract for Auditing Services
Page 3
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying
information as well as all representations contained therein. As Dart of the audit, we will
prepare a draft of your financial statements and related notes. You are responsible for
Snaking all management decisions and performing all management functions relating to the
financial staternen €s and related notes and for accepting full responsibility for such decisions.
You will be required to acknowledge in the manageuient representation letter that you have
reviewed and approved the financial statements and related notes prior to their issuance and
have accepted responsibility for them. Further, you are required to designate an individual
with suitable skill, knowledge or experience to oversee any nonaudit services we provide and
for evaluating the adequacy and results of those services and accepting responsibility for
them.
Management is responsible for establishing and maintaining internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles; and
for the fair presentation in the financial statements of the respective financial position of the
governmental activities, the business -type activities, the aggregate discretely presented
component units {if any), each major fund, and the aggregate remaining fund information of
the City of Oak Park Heights, Minnesota and the respective changes in financial position and
cash flows, where applicable, in conformity with U.S. generally accepted accounting
principles.
Management is also responsible for making all financial records and related information
available to us and for the accuracy and completeness of that information. Your
responsibilities include adjusting the financial statements to correct material misstatements
and for confirming to us in the representation letter that the effects of any uncorrected
misstatements aggregated by us during the current engagenrent and pertaining to the latest
period presented are immaterial, both individually and in the aggregate, to the financial
statements taken as a whole.
You are responsible for the design and implementation of programs and controls to
prevent and detect fraud, and for informing us about all known or suspected fraud affecting
the government involving (1) management, (2) employees who have significant roles in
internal control, and (3) others where the fraud or illegal acts could have a material effect on
the financial statements. Your responsibilities include informing us of your knowledge of
any allegations of fraud or suspected .fraud affecting the government received in
communications from employees, former employees, grantors, regulators, or others. In
addition, you are responsible for identifying and ensuring that the entity complies with
applicable laws, regulations, contracts, agreements, and grants, and for taking timely and
Page 14 of 50
1007967.1
City of Oak Park heights
Contract for Auditing Services
Page 4
appropriate steps to remedy any fraud, illegal acts, violations of contracts or grant
agreements, or abuse that we may report.
Management is responsible for establishing and maintaining a process for tracking the
status of audit findings and recommendations. Management is also responsible for
identifying for us previous audits or other engagements or studies related to the objectives
discussed in the Audit Objectives section of this letter. This responsibility includes relaying
to us corrective actions taken to address significant findings and rccommendations resulting
from those audits or other engagements or studies. You are also responsible for providing
management's views on our current findings, conclusions, and recommendations, as well as
your planned corrective actions.
With regard to the electronic dissemination of audited financial statements, including
financial statements published electronically on your website, you understand that electronic
sites are a means to distribute information and, therefore, we are not required to read the
information contained in these sites or to consider the consistency of other information in the
electronic site with the original document.
As part of our engagement, we may propose standard, adjusting, or correcting journal
entries to your financial statements. You are responsible for reviewing the entries and
understanding the nature of any proposed entries and the impact they have on the financial
statements.
Audit Procedures — General
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve judgment about the
number of transactions to be examined and the areas to be tested. We will plan and perform
the audit to obtain reasonable rather than absolute assurance about whether the financial
statements are free of material misstatement, whether frozen (1) errors, (2) fraudulent financial
reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because the determination of abuse is subjective, Government
Auditing Slandards do not expect auditors to provide reasonable assurance of detecting
abuse.
Because an audit is designed to provide reasonable, but not absolute assurance and
because we will not perform a detailed examination of all transactions, there is a risk that
material misstatements may exist and not be detected by us. In addition, an audit is not
designed to detect immaterial misstatements or violations of laws or governmental
regulations that do not have a direct and material effect on the financial statements.
However, we will inform you of any material errors and any fraudulent financial reporting or
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1007967.1
City of Oak Park Heights
Contract for Auditing Services
Page 5
misappropriation of assets that come to our attention. We will also inform you of any
violations of laws or governmental regulations that come to our attention, unless clearly
inconsequential. Our responsibility as auditors is limited to the period covered by our audit
and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions
recorded in the accounts, and may include tests of the physical existence of inventories, and
direct confirmation of receivables and certain other assets and liabilities by correspondence
with selected individuals, funding sources, creditors, and financial institutions. We will
request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain
written representations from you about the financial statements and related matters.
Audit Procedures — Internal Controls
Our audit will include obtaining an understanding of' the entity and its environment,
including internal control, sufficient to assess the risks of material naisstatcment of the
financial statements and to design the nature, timing, and extent of further audit procedures.
Tests of controls may be performed to test the effectiveness of certain controls that we
consider relevant to preventing and detecting errors and fraud that are material to the
financial statements and to preventing and detecting misstatements resulting from illegal acts
and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if performed, will be less in scope than would be necessary to render
an opinion on internal control and, accordingly, no opinion will be expressed in our report on
internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies. however, during the audit, we will communicate to management and those
charged with governance internal control related matters that are required to be
communicated under AJCPA professional standards and Goi Auditing Standards.
Audit Procedures - Compliance
As part of obtaining reasonable assurance about whether the financial statements are free
of material 1 - llisstaten - lent, we will perform tests of the City of Oak Park Heights, Minnesota's
compliance with the provisions of applicable laws, regulations, contracts, agreements, and
grants. However, the objective of our audit will not be to provide an opinion on overall
compliance and we will not express such an opinion in our report on compliance issued
pursuant to Goverinnent Auditing Standards.
The Minnesota Legal Compliance Audit Guide for Local Government requires that we
test whether the auditee has complied with certain provisions of Minnesota Statutes. Our
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1007967.1
City oi' ()ak Park Heights
Contract for Auditing Services
Page 6
audit will include Sikh test of the accounting records and other procedures as we consider
necessary in the circumstances.
Audit Administration, Fees and Other
We understand that your employees will prepare all cash or other confirmations we
request and will locate any documents selected by us for testing.
We will provide copies of our reports to the City of Oak Park Heights, Minnesota;
however, management is responsible for distribution of the reports and the financial
statements. Unless restricted by law or regulation, or containing privileged and confidential
information, copies of oul' reports are to be made available for public inspection.
The audit documentation for this engagement is the property of HLB Tautges Redpath,
Ltd. and constitutes confidential information. However, pursuant to authority given by law
or regulation, we may be requested to make certain audit documentation available to a
federal agency providing direct or indirect funding, or the U.S. Government Accountability
Office for purposes of a duality review of the audit, to resolve audit findings, or to carry out
oversight responsibilities. We will notify you of any such request. If requested, access to
such audit documentation will be provided under the supervision of HLB Tautges Redpath,
Ltd. personnel. furthermore, upon request, we may provide copies of selected audit
documentation to the aforementioned panties. These parties may intend, or decide, to
distribute the copies or information contained therein to others, including other governmental
agencies.
We agree that our fee for these services, including expenses (such as report reproduction,
postage, etc.), will not exceed $34,500. Our invoices for these fees will be rendered each
month as work progresses and are payable on presentation. The above fee is based on
anticipated cooperation from your personnel, completion of workpapers per the client to
prepare list by your personnel, and the assumption that unexpected circumstances will not be
encountered during the audit. If significant additional time is necessary due to a change in
scope of services or delays in receiving audit information requests, we will discuss it with
you and arrive at it new fee estimate.
Government Audiiing Standards requires that we provide you with a copy of` our most
recent external peer review report and any letter of comment, and any subsequent peer
review reports or letters of comment received during the period of contract. Our 2004 peer
review report accompanies this letter as Appendix A. We are pleased to report that we did
not receive a letter of comment.
Page 17 of 50
1007967.1
City of Oak Park I lei ghts
Contract for Auditing Services
Page 7
We appreciate the opportunity to be of service to the City of Oak Park Heights,
Minnesota and believe this letter accurately summarizes the significant terms of our
engagement. If you have any questions, please let us know. If you agree with the terms of
our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
I-ILB TAUTGES REDPA"I H, L'I'D.
David J. Mol, CPA
RESPONSE:
This letter correctly sets forth the understanding of the City of Oak Park Ileights, Minnesota:
By: By:
Title: Title:
Date: Date:
Page 18 of 50
1007967.1
Appendix A
Page 1
Ar3runa sscirly oiCn4lCicJ • PrP ;aIF c',rnp5nles Psa[Ylcc
1 >:�Llle �[couni:r:es
[Henry,A. Lie „r�,:�r9car, lnsticvrc c�
i�tiIFlNJ P�lfiSVs: FOd�m�i:7:7e
To the Shareholders
I11,R Tautges, Redpath, Ltd,
We have reviewed the system of quality Control for the acoDutltlt12 and audit practice Cf
HLB Tautgcs, Rcdpath, Ud. (tbe firm.) in effect for the year ended Septelmber 10, 200e,
A system of duality control encompasses the firm's organizational structu the policies
adopted and procedures established to provide it with reasonable assurance of
conforming wi professional standards. The elements of duality control arc described i
the Statements on Quality Control Stauidards issued by the Ainerican Institute of CPAs
(AICPA). The firm is responsible for ' designing a system of qua lity control and
complying with it to provide the firm reasonable assurance of conforining with
professional standards in all material respects. Otlr responsibility is to express all opinion
on the design of the system of clttality control and the firm's compliance with its systcrll
of quality control based on our review.
Our review was conducted in accordance with standards established by the Peer Review
Board of the AIC1 During our review, we read required representations from the fire,
interviewed firm personnel and ob0ned an understanding of the Mature of the firm °s
accounting and auditing practice, and the design of the finn's system of quality control
sufficient to assess ' the. risks implicit itj its practice. Based on our assessments, we
sclectkA engagements aril admiuisiu Live files to test for conformity with prollzsiono>l
a wldnds and compliance )�gtll the rim's sy�tgp Qf quality control. The engagt linent3
selected represented a reasonable cross - section of the firm's accounting and auditing
practice with einphasis on higher -risk engagements. The engagements selected included
among others, audits of Employee Benefit Plans and engagements performed under
Government Auditing Standards. Prior to concluding the review, we reassessed the
adequacy of the scope of the peer review procedures mid me with firm management to
discuss the results of our review. We believe that the procedures we performed provide a
reasonable basis for our opinion.
In performing our review,.we obtained an understanding, of the system of quality control
for the firnr's accounting and auditing practice. In addition, we tested compliance with
the fin quality control policies and procedures to the extent we considered appropriate.
These tests covered the application of the firm's policies and procedures on selected
engagements. Our review was based on selected tests therefore; it would not nccesswily
detect all weaknesses in the system of quality control or all instaT.Tces of noncompliance
with it. There are inherent limitations in the effectiveness of any systein of quality
control and therefore noncompliance with the system of duality control ina) occur arse
not be detected. Projection of any evaluation of a system of duality confrol to filture
Certified Public Accountants
4455 East Camelback road
Suite X290
Phoenix, ArlZOna 851)16
Telephone 16021 667.6NO
Fax (602) 667- 6039
Page 19 of 50
Appendix A
Page 2
11[,11 liautges, Redpatla, Ltd,
1 I WO
periods is subject to the risk that the systern of quality control may bc�cc, , )me inadequate
because of changes in conditions, or because the degree of compliance with the policies
or procedures may deteriorate.
In our opinion, the system of quality control for the accounll ig and audit practice of 111:,13
Tautges, Redpath, Ltd. in effect for the year ended Septcrnber 30, 2004, ha been
designed to meet the requirements of the quality control staiWards for an accounting and
ataditing practice established by the A1CPA and was compiled N� ith during tlae year theca
ended to provide the firm with reasonable assurance of conforming with professional
standards.
Phoenix, Arizona,
Januaty 21, 2005
Page 20 of 50
Oak Park Heights
Request for Council Action
Meeting Date July 22. 2oo8
Agenda Item Approve Tree Removal and Pruning Ouote and Award Bid to St. Croix Tree Service.
Agenda Placement Consent
Originating Department /Requestor Arborist Kathv Widin
Requester's Signature
Action Requested Am)rove and Award Bid
Background /Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
A quote request was sent to four tree services. One tree service responded.
St. Croix Tree Service: $2,715.75 (includes work and 6.5% sales tax)
The quote is reasonable for work requested. St. Croix Tree Service is a reliable company, has done
satisfactory work for the City in the past, and is licensed to do tree work in Oak Park Heights.
I recommend that the City contract St. Croix Tree Service to do the work.
Page 21 of 50
St. Croix Tree Service Inc. -
� 5:%cicf Of
aticuilutc
675 Grupe St., Roberts, WE 54023
(WI) 715 749 - 3475 (MN) 651 - 770 - 3744 (FAX) 715 - 749 - 3465 Cr
info @stcroixtreeservice.com www.stcroixtreesei
Sales Rep: Date: ( - ESTIMATE Go Ahead
Name C Call Notes:
Address 1/ �;
City, State, Zip
IHm # Wk #
ICel # Fax #
Tree Removal _Pruning Stump Chipping _Brush Chipping _Hauling _Fertilizing
Transplanting _Free Planting — PHC _Cabling ,Consultation _Misc.
Description of Work Cost
, yw !ov -Z/
bra 0 7 — /L-,0,K
I
1
1
1
1
1
Subtotal: ;
IPlease see other side for terms & conditions
I Special Conditions or Equipment: Site Map
1
Call Ahead Meet Customer
Estimated Job Time: Crew:
Bucket Start -Stop:
Loader Start -Stop: Loads:
910 - 917 -921 Start -Stop: Initials:
Stumper Start-Stop Initials:
Customer's Signature Authorizing Work
X Page 22 ef-50
Please sign and return a copy to office to proceed with work
P fENCU13URE
Oak Park Heights
Request foj° Council Action
Meeting Date JuIv 22.2008--.----
Tirne Required:-- I Minute
Agenda Item lltle: City. hall Facjjlit y Iqvc Coi -itract for Hazardous Materials Abaten-lent Study
-
Agenda Placeynent Consent A geuda- /
Originating Departincnt/R- - uestp
Eric JohnsoqQity Adrninistrator
Requester's S
s ignature
Action Requested Award C}ty Hall Abaternent . Study contract to Lowest Oualffied Bidder -_-f
.......
ffitertec).
Background/.Justifgcation,,(Olease indicate if any previous action has been taken or if other public
bodies have advised).
As part of the continued process for the development of the City Hall facility and Subsequent
demolition of the current building, the Staff did prepare an RFQ for an Abatement Study of
the existence of asbestos/ hazardous materials in the current building. This study will identify
arc-as that will need to be remediated prior to the demolition of the structure and its specific
areas.
The City receiveid three responses:
1. American Engineering and Testing: $ 3,250.00
2. Braun Intertec: $ 2,900.00
3. Industrial Hygiene Ser. Corp. $ 5,500.00
All firms are well qualified to perform such work, have extensive background and hold
necessary certifications. Based on the submitted materials, Braun Intertec appears to be the
lowest qualified bidder.
Recommendation- Authoft-e sWff to finalize and promed with the necessary agreement with
the lowest quaffie• bidder to perform the Abatement Study at the City Hall Facility. Should a
final agreement with Braun Intertec not be possible, the City will proceed to the next
"lowest" contractor.
Page 23 of 50
This Page Is Left Intentionally Blank.
l.
Page 24 of 50
-6
Oak Park. Heights
Request for Council Action
Mecting Date July Z-2. 2008
Time Required: 5 Minutes
Agenda Item'Fitle: Amended Conditional Use Pennit _ Stillwater Motors
Agenda Placement New Bus �ss
Originating Departmcnt/l� ues r 'ri C Lohqson, City_Administrato-r
R Signature
Action Requested See Below'
Dackground/Justifivatiop (Please indicate if any previous action has been taken or if other public
bodies have advised):
Picase see the enclosed items from Scott Richards, City Planning Consultant
1. Staff Report dated June 27 2008
2. Planning Cowmiqsion Resolution -- Unsigned
3. Proposed City Couneih Resolution
Page 25 of 50
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, SUite 202, Golden Valley, MN 55422
Telephone; 763.231.2555 Facsimile: 763.231.2561 planners( . conacp1anning.corn
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: June 27, 2008
RE: Oak Park Heights — Conditional Use Permit Amendment for
Stillwater Motors at 5900 Stillwater Boulevard North
FILE NO: 798.02 — 08.07
BACKGROUND
Raftenz Dealership Properties LLC has made application for an amended conditional
use permit related to the conditions placed on the resolution approved by the City
Council on July 26, 2005. A condition was included related to a three and five year
phasing of improvements for parking setbacks curbs and stormwater drainage Systems.
The first phase of improvements was to be completed this year. The applicant has
asked for an extension of both phases for an additional five years.
Attached for reference:
Exhibit 1: Letter frorn Daniel J. Raduenz
Exhibit 2: July 26, 2005 Conditional Use Permit and Variance
Exhibit 3: Site Plan With Phasing
APPLICANT'S REQUIREMENTS
As indicated in the applicant's letter, an extension of both phases of improvements is
being requested for an additional five years. The site plan, found as Exhibit 3, indicates
the two areas. The northeast corner of the site, labeled as Phase 2, was to be
completed this summer. The southeast corner of the site, labeled as Phase 3, was to
be completed in 2010. If approved by the City Council, both phases of improvements,
including parking setbacks, curbs and stormwater drainage systems, would not need to
be completed until 2013.
Page 26 of 50
The condition to be amended that was approved in 2005 is as follows:
1. All parking setbacks, curbs and stormwater drainage systems shall be
constructed and brought into compliance with the Zoning Ordinance regulations
in accordance with the three and five year phasing plan as indicated on the
approved site plans dated 6/15105. (Copies on file in city offices)
The proposed language would be:
1. All parking setbacks, curbs and stormwater drainage systems, in the northeast
and southeast corners of the site, shall be constructed and brought into
compliance with the Zoning Ordinance regulations no later than August 31, 2013.
CONCLUSION 1 RECOMMENDATION
Staff recommends the installation of parking setbacks, curbs and stormwater drainage
systems at Stillwater Motors be required no later than August 31, 2013 and that the
conditional use permit be amended accordingly. Staff would recommend that a letter
of credit not be required with this amendment in that this is the first request for an
extension.
2 Page 27 of 50
__...-
-
EXHIBIT 1
Page 28 of 50
C1'rY OF OAK PAt'.1k
Af' VARUiANY."E,
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EXHIBIT 2
Page 29 of 50
plan shall be reviewed and approved by the City Arborist.
The grading, drainage, and utility plans shall be subject to the review and approval of the City Engineer
and the Browns Creek Watershed District.
Customer, employee, and display parking shall be delineated on the site plan and all customer parking
stalls shall be appropriately signed.
Detailed plans and completely labeled building elevations shall be resubmitted to the city to show
all building materials and colors. A materials board shall be submitted for the City Council review.
A detailed photometric plan showing lot perimeter and street centerline foot candles compliant to city
code shall be provided. All lighting shall be installed or retrofitted to be in compliance with the lighting
standards of the Zoning Ordinance.
An approval of the sign variance allowing a total of ten wall signs and eliminating the two 34 square foot
"showroom" signs as proposed on the building elevations. The applicant shall provide an accurate
rendering of all wall signs for review and approval of the City Council. The City Council approves the
overall number and square footage of allowable wall signage for the project.
The applicant shall remove the large pylon sign at the northwest corner of the site and all checkered
banners prior to issuance of a certificate of occupancy for the remodeled building.
c} The materials utilized for the proposed trash enclosure shall be the same materials used on the building.
10. All automobile repair activities shall be limited to within the principal structure and the doors to the
service bays shall be kept closed except when vehicles are being moved in or out of service areas.
11. There shall be no exterior storage of automobile parts or related items on the site. All parts storage shall
be internal to the building. The applicant shall provide a site plan indicating the location of the fenced
car storage area and fencing details subject to review and approval of City staff. Any cars under repair
that are to be stoned outside of the building shall be parked within said fenced car storage area.
12. All noise created from operations on the site shall be in conformance with Section 401.15.8.11 of the
Zoning Ordinance.
13. The outdoor paging system shall be replaced with a personal communication system that is non - audible
beyond the property lines.
14. The applicant shall receive and retain, if required, a Hazardous Waste Generators License from
Washington County for the Stillwater Motors operation.
1l 1. Reference Attachment:
The reports of the City Planner dated July 7, 2005 and site plan approved by the City Council are annexed
hereto by reference.
EXHIBIT 2
Page 30 of 50
IN WITNESS WHEREOF, the parties have set forth their bands and seals.
CITY OF OAK PARK HEIGHTS
David Beaudet
Mayor
",.. y
Eric Johnson
City Administrator
By _-- -- -- -
D.J. Raduenz
CEO, Raduenz Dealership Properties LLC
EXHIBIT 2
Page 31 of 50
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i E�k ;f 50
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK I- EIGUTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY RADUENZ DEALERSHIP PROPERTIES LLC
FOR AN AMENDED CONDITIONAL USE PERMIT RELATED TO
EXTENDING THE TIMELINES FOR CONSTRUCTION OF
IMPROVEMENTS AT STILLWATER MOTORS LOCATED AT
5900 STILLWATER BOULEVARD
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights has received a request from Raduenz
Dealership Properties LLC for an amended conditional use permit related to extending the
timelines for construction of improvements at Stillwater Motors located at 5900 Stillwater
Boulevard; and after having conducted a public hearing relative thereto, the Planning
Commission of Oak Park Heights makes the following Iindings of fact:
I. The real property affected by said application is legally described as
follows, to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting
documentation to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The subject site is zoned B -3, highway Business District in which open
and outdoor sales are a listed conditional use; and
4. A conditional use permit was approved by the City Council on July 26,
2005 which included a timeline for completion of parking setbacks, curbs and stormwater
drainage systems; and
5. Said timeline specified a three and live year phasing of the improvements
in which the first phase was to be completed in 2008; and
6. The applicant has requested an extension of both phases for an additional
five years; and
Page 33 of 50
7. City staff prepared a planning report dated .tune 27, 2008 reviewing the
request; and
8. The planning report dated .tune 27, 2008 recomniended that the request be
approved with a revised condition; and
9. The Planning Commission held a public hearing at their July 10, 2008
meeting, took comments from the applicants and public, closed the public hearing and nude the
following recommendation:
NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING
COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted by Raduenz Dealership Properties LLC for an amended
conditional use permit related to extending the tin for construction of improvements at
Stillwater Motors located at 5900 Stillwater Boulevard and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for
approval with the following revised condition:
I. All parking setbacks, curbs and stormwater drainage systems, in the northeast and
southeast corners of the site, shall be constructed and brought into compliance with the
Zoning Ordinance regulations no later than August 31, 2013.
And the conditions from the July 26, 2005 conditional use permit as follows:
2. Revisions to the landscape plan showing shade trees along 59' Street, the frontage to
Hwy 5, and in appropriate places around the parking area are approved in concept. Final
revisions to the landscape plan shall be reviewed and approved by the City Arborist.
3. The grading, drainage and utility plans shall be subject to the review and approval of the
City Engineer and the Browns Creek Watershed District.
4, Customer, employee, and display parking shall be delineated on the site plan and all
customer parking stalls shall be appropriately signed.
5. Detailed plans and completely labeled building elevations shall be resubmitted to the City
to show all building materials and colors. A materials board shall be submitted for the
City Council review.
C. A detailed photometric plan showing lot perimeter and street centerline foot candles
compliant to City Code shall be provided. All lighting shall be installed or retrofitted to
be in compliance with the lighting standards of the Zoning Ordinance.
2 Page 34 of 50
7. An approval of the sign variance allowing a total often wall signs and eliminating the
two 32 square foot "showroom" signs as proposed on the building elevations. The
applicant shall provide an accurate rendering of all wall signs for review and approval of
the City Council, The City Council approves the overall number and square footage of
allowable wall signage for the project.
8. The applicant shall remove the large pylon sign at the northwest corner of the site and all
checkered banners prior to issuance of a certificate of occupancy for the remodeled
building.
9 The materials utilized for the proposed trash enclosure shall be the same materials used
on the building.
10. All automobile repair activities shall be limited to within the principal structure and the
doors to the service bays shall be kept closed except when vehicles are being; moved in or
out of service areas.
11. There shall be no exterior storage of automobile parts or related items on the site. All
parts storage shall be internal to the building. The applicant shall provide a site plan
indicating the location of the fenced car storage area and fencing details subject to review
and approval of City staff. Any cars under repair that are to be stored outline of the
building shall be parked within said fenced car storage area.
12. All noise created from operations on the site shall be in conformance with Section
401.15.13.11 of the Zoning Ordinance.
13. The outdoor paging system shall be replaced with a personal communication system that
is non- audible beyond the property lines.
14. The applicant shall receive and retain, if required, a Hazardous Waste Generators License
from Washington County for the Stillwater Motors operation.
Recommended by the Planning Commission of the City of Oak Park Heights this 10"' day 4
of July 2008.
Michael Liljegren, Chair
ATTEST:
Eric A. Johnson, City Administrator
3 Page 35 of 50
7. Ali approval of the sign variance allowing a total of ten wall signs and eliminating the
two 32 square foot "showroom" signs as proposed on the building elevations. The
applicant shall provide an accurate rendering of all wall signs for review and approval of
the City Council. The City Council approves the overall number and square footage of
allowable wall signage for the project,
8. 'rhe applicant shall remove the large pylon sign at the northwest corner of the site and all
checkered banners prior to issuance of a certificate of occupancy for the remodeled
building.
9. The materials utilized for the proposed trash enclosure shall be the same materials used
on the building.
10. All automobile repair activities shall be limited to within the principal structure and the
doors to the service bays shall be kept closed except when vehicles are being moved in or
out of service areas.
11. There shall be no exterior storage of automobile parts or related items on the site. All
parts storage shall be internal to the building. The applicant shall provide a site plan
indicating the location of the fenced car storage area and fencing details subject to review
and approval of City staff. Any cars under repair that are to be stored outline of the
building shall be parked within said fenced car storage area.
12. All noise created fi•om operations on the site shall be in conformance with Section
401.15.B, 11 of the Zoning Ordinance.
13. The outdoor paging system shall be replaced with a personal communication system that
is non - audible beyond the property lines.
14. The applicant shall receive and retain, if required, a Hazardous Waste Generators License
from Washington County for the Stillwater Motors operation.
Recommended by the Planning Commission of the City of Oak Park Heights this 10` day
of July 2008,
Warren Wasescha, Vice -Chair
A
Eric A. Johnson, City Administrator
3 Page 36 of 50
ATTACHMENT A
�:; 4 l;,
l
Amended Conditional Use Permit
For
Raduenz Dealership Properties, LLC
D /13 /A Stillwater Motor Company
Amending Conditions of July 26, 200 CUP
Physical Address: 5900 Stillwater I3oulevard N.
Washington County GLO Cosies: 06- 029 -20 -12 -0004
06- 029 -20 -12 -0014
Legal Description: Lot 1, Block 1, Kern Center
Page 37 of 50
ATTACHMENT B
r:
Amended Conditional Use Permit
For
Raduenz Dealership Properties, LLC
D /B /A Stillwater Motor Company
Amending Conditions of July 26, 200 CUP
Application Materials
• Application Form
• Fees
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County (350'/150' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s) /l.,egal Description(s)
Planning Commission Public Hearing: July 10, 2008
Required Approvals: CUP
City Council 415
Conditional Use Permit - Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request, the conditional use permit shall become null and void twelve (12) months after the
date of approval, unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty (30) days before the expiration of said approval.
(401.03.C.4.a and b)
Page 38 of 50
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUN'T'Y, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY RADUENZ DEALERSHIP PROPERTIES LLC
FOR AN AMENDED CONDITIONAL USE PERMIT RELATED TO
EXTENDING THE TIMELINES FOR CONSTRUCTION OF
IMPROVEMENTS AT STILLWATER MOTORS LOCATED AT
5900 STILLWATER BOULEVARD
BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights has received a request from Raduenz
Dealership Properties I.J.0 for an amended conditional use permit related to extending the
timelines for construction of improvements at Stillwater Motors located at 5900 Stillwater
Boulevard; and after having conducted a public hearing relative thereto, the Planning
Commission of Oak Park Heights recommended that the application be approved with
conditions. The City Council of the City of Oak Park Heights makes the following; findings of
fact and resolution:
1. The real property affected by said application is legally described as
follows, to wit:
SLID ATTACHMENT A
and
2. The applicant has submitted an application and supporting
documentation to the Community Development Department consisting of the following items:
SI T; ATTACHMENT B
and
3. The subject site is zoned B -3, Highway Business District in which open
and outdoor sales are a listed conditional use; and
4. A conditional use permit was approved by the City Council on July 26,
2005 which included a timeline for completion of parking setbacks, curbs and stormwater
drainage systems; and
5. Said timeline specified a three and five year phasing of the improvements
in which the first phase was to be completed in 2008; and
6. The applicant has requested an extension of both phases for an additional
five years; and Page 39 of 50
7. City staff prepared a planning report dated June 27, 2008 reviewing the
request; and
8. The planning report dated June 27, 2008 recommended that the request be
approved with a revised condition; and
9. The Planning Commission held a public hearing at their July 10, 2008
meeting, took comments from the applicants and public, closed the public bearing, and
recommended that the application be approved with a revised condition.
NOW, THEREFORE,, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE
FOLLOWING:
A. Tlie application submitted by Raduenz Dealership Properties LLC for an amended
conditional use permit related to extending the timelines for construction of improvements at
Stillwater Motors located at 5900 Stillwater Boulevard and affecting the real property as follows:
SEE ATTACI- IMEN'f A
Be and the same as hereby approved by the City Council of the City of Oak Park heights with
the following revised condition:
I. All parking setbacks, curbs and stormwater drainage systems, in the northeast and
southeast corners of the site, shall be constructed and brought into compliance with the
Zoning Ordinance regulations no later than August 31, 2013.
And the conditions from the July 26, 2005 conditional use permit as follows:
2. Revisions to the landscape plan showing shade trees along; 59` Street, the frontage to
Hwy 5, and in appropriate places around the parking area are approved in concept. Final
revisions to the landscape plan shall be reviewed and approved by the City Arborist.
3. The grading, drainage and utility plans shall be subject to the review and approval of the
City Engineer and the Browns Creek Watershed District.
4. Customer, employee, and display parking shall be delineated on the site plan and all
customer parking stalls shall be appropriately signed.
5. Detailed plans and completely labeled building elevations shall be resubmitted to the City
to show all building materials and colors. A materials board shall be submitted for the
City Council review.
6. A detailed photometric plan showing lot perimeter and street centerline foot candles
compliant to City Code shall be provided. All lighting shall be installed or retrofitted to
be in compliance with the lighting standards of the "Zoning Ordinance.
2 Page 40 of 50
7. An approval of the sign variance allowing a total of ten wall signs and eliminating the
two 32 square foot "showroom" signs as proposed on the building elevations. The
applicant shall provide an accurate rendering of all wall signs for review and approval of
the City Council, The City Council approves the overall number and square footage of
allowable wall signage For the p€
8. The applicant shall remove the large pylon sign at the northwest corner of the site and all
checkered banners prior to issuance of a certificate of occupancy for the remodeled
building.
9. The materials utilized for the proposed trash enclosure shall be the same materials used
on the building.
10. All automobile repair activities shall be limited to within the principal structure and the
doors to the service bays shall be kept closed except when vehicles are being moved in or
out of service areas.
11. 'There shall be no exterior storage of automobile parts or related items on the site. All
parts storage shall be internal to the building. The applicant shall provide a site plan
indicating the location of the fenced car storage area and fencing details subject to review
and approval of City staff. Any cars under repair that are to be stored outline of the
building shall be parked within said fenced car storage area.
12. All noise created fronh operations on the site shall be in conformance with Section
401.15.13.11 of the "Zoning Ordinance.
13. The outdoor paging system shall be replaced with a personal communication system that
is non audible beyond the property lines.
14. The applicant shall receive and retain, if required, a Hazardous Waste Generators License
fro €n Washington County for the Stillwater Motors operation.
Approved by the City Council of the City of Oak Park Heights this 22` day of July 2008.
David I3eaudet, Mayor
AT"TES'T:
Eric A. Johnson, City Administrator
3 Page 41 of 50
ATTACHMENT A
r.
Amended Conditional Use Permit
For
Raduenz Dealership Properties, LLC
D1131A Stillwater Motor Company
Amending Conditions of ,July 26, 200 CUP
Physical Address: 5900 Stillwater Boulevard N.
Washington County GTO Codes: 06- 029 -20 -12 -0004
06- 029 -20 -12 -0014
Legal Description: Lot 1, Block 1, Kern Center
Page 42 of 50
ATTACHMENT R
� 1 TV 4.
�' N I
Amended Conditional Use Permit
F or
Raduenz Dealership Properties, LLC
D /13 /A Stillwater Motor Company
Amending Conditions of July 26, 200 CUP
Application Materials
• Application Dorm
• fees
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing 1.,ist from Washington County (350'/150' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property 'Fax Statement(s) /Legal Description(s)
Planning Commission Public Hearing: July 10, 2008
Required Approvals: CUP
City Council 4/5
Conditional Use Permit - Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request, the conditional use permit shall become null and void twelve (12) mouths after the
date of approval, unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty (30) days before the expiration of said approval.
(401.03.C.4.a and b)
Page 43 of 50
This Page Is Leff Intentionally Blank.
Page 44 of 50
Oak Park Heights �
Request for Council Action
Meeting Date .lulu 22.2008
Time Required: 3 Minutes
Agenda Item Title: Consider possible Supreme Court appeal stemming, from recent R. Bracken
Property decision on land classification.
'I
Agenda Placement New Business `
Originating Department /Reques� _
i L= r, l i' / c 1 11v : t �•7 . 4' i -_j S -" l ,Y 1 1 tV l S . ' t ..
Requester's Signature `
Action Requested Discussion and Possible action.
i
Background /Justification (Pleaseindicate if any previous action has been taken or if other public
bodies have advised):
Staff will be providing an analysis at the meeting.
Page 45 of 50
This Page is Left Intentionally Blank.
►.
Page 46 of 50
R
Oak Park Heights
Request for Council Action
Meeting Date Julv 22, 2008
Agenda Item Title: Approval of Public Works Truck Saecifications and Authorization to Order
Time Required 2 min
Agenda Placement New Business
Originating Department / Requestor Public W Director/ Tom Ozzello
Requester's Signature
Action Requested Approval of Specification and Authorize Execution of Order
Background/Justification
The Public Works Department is budgeted for four vehicles and a "tractor. The vehicles are replaced based on an
anticipated schedule and particular needs. We have in the 2008 budget, money for an additional vehicle that was planned
as a used light duty pickup truck for seasonal, trail and garbage transfer oil the barks and trails. We requested and received
$10,000 in the budget for this addition to our Public Works Fleet. We also requested and outlined the replacement of the
F350 Pickup with the lift gate and snow plow in 2008. The F550 with the dump body is listed for replacement in 2009.
There is currently $104,979 in Public Works Vehicle replacement reserves.
We developed specifications to meet city needs based on the state contract pricing for a replacement to the 1 3350, 'file
selected model is a Chevrolet 2500 series with a full snow plow upgrade package. The racks, tools kits, snow plow and lift
gate is added as a €7 after delivery option. 'tine total projected price is $36,295 based on the 2008 price. We have contacted
the state contract vendor and they suggested we hold the order for a few weeks until the 2009 contract is in effect. They
anticipate little or no increase in the contract prices and, because the 2008 models are now limited to stock on ]nand, they
cannot assure us we could obtain the deductions for items not needed foe the city. We find no need for tlne On -star
navigation system or the XM radio for public works in the city.
Evaluation and recommendation
We would like the city Council to approve the specifications and added equipment selected and would ask further
authorization to place the order for delivery of this new truck in 2008 as soon as the new contract prices are available. We
ask for authorization for minor changes, if needed for the 2009 model or for changes on the list of add on equipment, in the
amount of $2200 (approximately 10% of base price). We are more concerned about changes in add on equipment costs.
We recommend the Council authorize the purchase of a new vehicle under the competitively bid state contract as outlined
on the attached spreadsheet and for approval of the added equipment as listed to meet the city needs, with a price not to
exceed the $36,279.10 listed by more than $2200 to stay within the planned budget.
Attach Base 2008 Modei Truck Sheet
Attach Accessory Sheet w/ justification
Page 47 of 50
CITY OF OAK PARK HEIGHTS i
. . ...... ............ . ............................... .. . ... . .. ...... .... .... .. ...................... .... . . .. . . .................... .. ........ ..... ......... ..... ... .. .
STATE CONTRACT
........... . . . .
. . ........... . .......... ............................. i .... ...... .
2008 TRUCK 3/4T HD 4WD (CK20903)- - -- ---------- - ------------ ---------- - -- ... . ..... ................ ... . .. ............... . ................ .. ..
... ............ .. . ------------------
UTILITIES Addition
................ ............ ... . . ........ ................ ........ ..... ...............
OPTION OPTION NAME INVOICE
.......... ..... ....... ... .. .......... .. ... ... .
CODE
1W _.._ T Silverado 250OHD Regular cab 4WD $19,640.05 Contract 2008 Model Year
... .................. ..... ... .. ........... ................ .. ------
Box .... . ....... ... . . .. .......... . ......... ---------
- Long Bo 8' Gqj Release T-642(5)
I...... . .. . .......... ...... . . $.0
................. . ..... ................. ..... .......... . . ... .... . .....
Z85 Suspension package firm ride $0.001 Number 438678
......... ..............
ZY1 Solid pant —
$0.00 Vendor Car Truck
. ........ ... ...... .... -. - -- .......
GT5 Re ... ai'axle $0, 00 1 Street South
.......... . . .. . .......
C6W GVWR 92001bs $0.00 Pine City MN 55463
888 Seat 40/20/40 Cloth with armrest $0.00
— -- ---------
Interior color Dark Titanium $0.00 Contact Marc Kohl
------
----- --------- --
91J3 Driver & Pass air bag w/rass shut off $0.00 320-629-6751 1800-330-6117
-- ------- ------ ... ............ . . — --- - - - -------------------- - - - ------ . ....... . ........ ... ...... ... . ........ . . ......... ......
34 gallon fuel tank $0.00 651-203-7646
. .. ........ . . .................... .. . ...... ... . . ............. ... .................
AM/FM Radio $0,00
........ ..... ............
Fold-a-way mirrors $0.00, ...Purchaser City of Oak -- Park . Heights
.
G80 Locking y 6 $o.o0i Tom Ozzello
P.ilff SF erenti r- 353hp ear
L 6 Q�
: �, I Eng $0,001 -P.u..bI.i.cW2rk.s D irector
- ........ ... . .. ... .........
_(364) VB _
C67 Front Air conditioning T $0.001 651439-44 . ..... ...... ........ .........
MYD 6-Speed Automatic Transmission $0.00L
QIW 5 Tires LT245/75R16E A/T w/matchinq $0.00 Dealer Recommendation is to wait for 2009
. .............. ........... ..... . ... .. .... -
4GK spare tire includes 4GK $0.00! contract, currently in negotiation before ordering
------ ------- - - .. . ......... .............
5A6 Spare wheel matching silver $16.201_ Costs� are not expected to increase significantly.
................... . Tr
K05 Block heater so.001 Current order would be limited to stack on hand
. .. ...... .. .. . .............. -----------
STD Chrome rear bumper $aool and may not allow for deductions of unneeded
.... . .. .
......... .. .. .. ............ ...... ........... .. .... ... ...... .. - .. c -- - - - . ... .... I . ....... ..................................... .. ......... . ...
Automatic Locking front hubs $0. ()1 equipment
............... . Ti . It I wheel - eel $ G.qqj - ------ I ......... ....... .. .......... ........... ....... ........ .. . ..
.. ........ . ..... ..... . ..... ...... ... ....... ... .. ........ ........ . .............. . .. - '
5135 Power windows & mirroTs. $736.001 Value at disposal or trade-in would be higher with
6 Mirrors - P3 OSRV Power Camper . ....... . ......... .. ..... --------- $19 4 .40 .. .. ve i , ic e . ..... ....
a newer year. . .............. ........ . .. ....... ..... ....... ............... ... ......
--------- ------ . .......... .. . ..... ...... .... . . ...... .. .. .............
AIJ3 Power door locks $ 0 :9 0 . ............... ..... ......... .... .... .. .......... ..
---------------- ....... ................ ..... .......
TP2 HD Auxiliary Battery $108.09
......... ... ................ ... ............ . .... . ..
JL1 ra
Inteqted Trailer Brake Controller
--- ----------- ...... ---- - -- ... ..........
482 HD Trailerinq_Equip (18,500 GCWR)__ $0.00 . ...... . ....... ............ .. . ....... .... .. ..... ...
50U Summit White $0.00
...... V . YU Snow Plow Prep package includes NZZ $228.001 ..... .. ......
UEO ONSTAR DELETE -$68.001
. . ... .... .. ...................... .............. ............ .. . . ... . ................ ............. ...... ........ ................... .. ................ .. .
8S3 Back-up Alarm $1
U2 J XM Sat e I I i t e ra d el e te - $160 .00 00
VK3 License cens e P I a te b racket cket fr ont $0,001
............ .. .... . .. ............ ..... ..... ........... .. ...... .......
. ............... ... . . ...... .. .. ... .. -
. ..... ....... . . .... ----------- -
. . . . .
Delivery
. .... ........... ... .... .
. ........ ..... .... .......... .
Sub-Total $20,957.05
. .. . .. .. .............. .......................... - - ----- - - .....- .. .. ....... ....... -------
Tax, Title, License $1,407.21
Sub Total $ 22, 36 4. 26
Page 48 of 50
2008 Heavy Duty Truck IRE PLACES F350
... ..__
I
BURG ETED $39,000 Remaining $$ $2 704 9 COST
STANDARD EQUIPMENT MANUFACTUR PART NUMBER SOURCE IF D ESIRED
1 Trk 314T HD 4WD iCK20903 l - Car Truck City $22,364.26
- - -- - - --
--
2 1 Tax, title & license ; $1 498.68
Delete onstar and XM radio - add heavy duty battery, snow plow pc and suspension and power equipment to obtain this price
- .... ......... .............. ._..._. ._..._... --- ,_..._ - .. ..._... ___.. .., ., -
3 First Aid Kit Conn y Safe $36.00
-- .._. ._.._...- _..._ _....__.. - -- ..._ ........ ....... - ...- ._............
4 Light 4 Strobe Whelen /Mini Ultra Freedom FT8AAAAP Kiss's $856.00
- - -- .... .... - - - ....._...__..._.. - - -- -- .... . ---- . ... .... ... . - -
5 Mount, bolt slide MK9S Kiss's $31.36
6 Fl -- Stinger DC rechargeable 75 Toolz $75.00
7 Fire Extingu 2.5lbs yearly maintenance B2.5M Stock
...... ................_._... ' ' - - -- - - - -- .._...... - -- - ' ...__.......... - - - - - - -- --- ----------
8 Bracket for 2.5lbs City install 2.5BRK -- -- Stock - - - - -- - - - __.._......._.._.
- - -- - - - - - - - -- - ...._... -- --
9 Graphics Blue, Green Black 14 Graphics $300.00
p
10 Light Bar Back Rack / 2008 Chev 10519 Crysteel $200.00
-- -- -- ....... . ... .. -' -' - - - ...
11 Light Bracket Back Rack 1 2008 Chev 91006 Crysteel $35.00
- - - - - - -- ... _ ......_ _ ._...
12 Receiver Hitch Pintle Mnt -7" Shnk 8" RPM -8 Rigid $30,00
- - - -- - ..................... .. - - - -- .............. - - -- - ............... ...._.... . .......... . .................._
13 Pintle 8 Ton PH8 Rigid $32.00
-- .
- ._ .... ............. ............. - - -- - - -- ._ - - - -- -- -
-- _.. .................. _
_14 -- -- - -- ' RH pin & clip - - - - -- HP 102 . 0 .._.. ....... Rigid ..................._..... ... .. _. _..__._. $2.00
15 Mount MK -128 Rigid $5.00
- . -- -- -
16 Tailgate and bed liner Full bed and over rail Rhino $469.00
17 Step Bars Go Rhino 6050MB Carquest $540.00
-._ - ..__...... - __ .. _ ...
- -- ................. ....... - '
OTHER EQUIPMENT
- -- - _. ................. -- -
18 Tool box Weather Guard I Model 164 W clear Total Tool $534.62
- -- - -- - -- ........ ... . . - -- ---- - - - -.. -- ......_._.._ _. - -- ... ......... ....._.... -- - -
19 Tool box Weather Guard 1 Model 174 WG 174 clear Total Tool $424.49
-- - - - ............................ - - -- .._............._........ _ - -_ -- - -- - - -- - ........_..... ------.._.....__.._.... .........._........_........... - - -- - --
20 Ladder Rack Weath .. . . _.. - -- - - _.._- . -- -' -'-
21 Snow Plow Boss 8'2" V with lock _ _ Metal Doctor $5,300.00
- - - ..__..... ... - - - - --........... . - - - -- ....... _._ _....
22 Lift Gate Tommy G2- 60- 1340 -EA38 Truck Utilities $2,547.00
- -- -- - - - - --
TOTAL ADD ON EQUIPMENT $11,673.37
- -- - -- - -- - -- ........_. -- - - - - -- - - _._.. _._..
Ac on equipment Tax $758.77
$12,432.14
_.... - - . _ ........ .......... _
i
........ ----- - - - - -- -----...------------ .. ............................... -- --- - - - - -- - - -- -- ITOTAL . ..... . ..... $36,295.08
.._...._.. _ ...__.
i
Justification for certain added items:
3 First Aid Kit $36.00 OSHA required for multi person work crew operating chain saws and power equipment
4 Light 4 Strobe $856.00 high intensity safety Tight strobes for four corners of rack to increase visibility and safety `
5 $31.36 mounts for same
6 Flashlight $75.00 Automatic rechargeable high strength water tight flashlight in mounting bracket for emergency response and use 1 �
10 Light Bar $200.00 high intensity safety light bar for plow, shoulder, trail and road work 1
11 Light Bracket $35.00 bracket for same
12 Receiver Hitch $30.00 Pius insert for towing generator and other equipment
17 Step Bars $540.00 special higher truck for plowing needs access to bed and tools to avoid injury and allow quicker access
Other Equipment
18 Toolbox $534.62 side mounted specialty tool boxes to secure tools, equipment and parts and allow safe access tt�
19 Toolbox $424.49 side mounted specialty tool boxes to secure tools, equipment and parts and allow safe access 1 I
20 Ladder Rack $255.90 elevated rack to support and secure gate valve wrenches, pipe, access tools and ladders 1
21 Snow Plow $5,300.00 V plow with lockable wings to handle parking lots, trails and rinks
22 Lift Gate $2, 547.00 old unit is not fully operational and would be expensive to remove and reinstall with no life assurance
Page 49 of 50
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