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09-13-06 Council Packet
CITY OF OAK PARK HEIGHTS Wednesday, September 13th , 2006 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. 11. Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff reports 7:10 p.m. 111. Visitors/Public Comment Recycling Award This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limit comments to 3 minutes in length.) 7:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes — (will be distributed on 9/11/06) C. Approve 2"d Payment Request to Burschville Construction — Novak/Norwich D. Appoint Nicole Morris to Joint Bayport -Oak Park Heights Internship Position E, Approve Color Selections for Autumn Hills Park Shelter 7:15 p.m. V. Public Hearings None 7:15 p.m. V1, Old Business A. Vehicle Noise Enforcement B. Municipal Consent STH 36/ St. Croix River Crossing Project C. New Accountant Position and Current Utility Billing/Acct Tech. Position 8:00 p.m. V11. New Business A. Citizen's Advisory Committee — Comp Plan Update B. Oak's Wine and Spirits - Off -Sale Liquor, Non -intoxicating Liquor and Tobacco License C. Amend Ordinance 202 Mayor and Council Salaries D. Request for Annexation E. Adopt the 2007-2011 Anticipated Capital Improvements Program F. Adopt Resolution Approving 2007 Proposed Budget and Proposed Levies G. Set Date and Time for Truth in Taxation Hearings 9:00 p.m. V111. Adiournment Page 1 of 56 Tree City-,U.S.A. 7 Oak Park Heights Request for Council Action Meeting Date September 13, 2006 Agenda Item Title Novak Ave N and Norwich Ave. N. Utility and Street Improvements Agenda Placement Consen Originating Department/Requestor Finance - Judy Holst, Deputy Clerk/Finance Director Requester's Signature Action Requested Approve 2nd payment request to Burschville Construction, Inc. for Novak Ave N and Norwich Ave. N. Utility and Street Improvements Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached memo and pay request. Page 3 of 56 Bonestroo Rosene AndeO & Associates Engineers & Atchitesis Dwner: City of Oak Park Hts., 14168 Oak Park Blvd Oak Park Hts., MN 55082 Date: September 7, 2006 =or Period: 8/18/2006 to 9/7/2006 Request No: 2 Dontractor: Burschville Construction, Inc., 11440 8th Street NE, P. O. Box 65, Hanover, MN 55341 CONTRACTOR'S REQUEST FOR PAYMENT NOVAK AVENUE NORTH AND NORWICH AVENUE NORTH UTILITY AND STREET IMPROVEMENTS PROJECT BRA FILE NO. 000055-05140-0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 11 - Approved by Contractor: BU CHVILLE CONSTRUCTION, INC. Specified Contract Completion Date: Page 4 of 56 5505140REQ2.xis $ 704,142.68 $ 87,843.25 $ 0.00 $ 791,985.93 $ 391 ,762.75 $ 0.00 $ 391,762.75 $ 19,588.14 $ 372,174.61 $ 252,907.58 $ 0.00 2 $ 119,267.03 Approved by Owner: CITY OF OAK PARK HEIGHTS Date: paTg� ,rbE=QtI56 A - NOVAK AVENUE NORTH - PART 3 - STORM SEWER: $52,947.70 5505140REQ2.xls Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date SECTION A - NOVAK AVENUE NORTH - PART 1 - SANITARY SEWER: 1 MOBILIZATION LS 1 3500.00 0.5 $1,750.00 2 TRAFFIC CONTROL LS 1 2500.00 0.5 $1,250.00 3 CONNECT TO EXISTING SANITARY SEWER 8" PVC PIPE EA 1 500.00 1 $500.00 4 CUT 6" SERVICE INTO 8" PVC EA 1 750.00 1 $750.00 5 6" PVC, SCH. 40 SERVICE PIPE LF 30 24.00 30 $720.00 6 6" PVC SANITARY SEWER, SDR 35, 10'-15' DEEP LF 45 23.00 41 $943.00 7 8" PVC SANITARY SEWER, SDR 35, 10'-15' DEEP LF 670 28.00 670 $18,760.00 8 8" PVC SANITARY SEWER, SDR 35, 15'-20' DEEP LF 90 33.00 90 $2,970.00 9 4' DIAMETER SANITARY MH, 8' DEEP, INCL R -1642-B CSTG & HDPE ADJ RINGS EA 3 1850.00 3 $5,550.00 10 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 15.2 110.00 15.08 $1,658.80 11 CLOSED CIRCUIT TV INSPECTION LF 805 1.50 $0.00 12 IMPROVED PIPE FOUNDATION LF 400 0.01 $0.00 13 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 120 17.00 $0.00 TOTAL SECTION A - NOVAK AVENUE NORTH - PART 1 - SANITARY SEWER: $34,851.80 SECTION A - NOVAK AVENUE NORTH - PART 2 - WATER MAIN: 14 CONNECT TO EXISTING 12" WATER MAIN EA 2 2500.00 2 $5,000.00 15 CONNECT TO EXISTING 8" WATER MAIN EA 2 2000.00 2 $4,000.00 16 6" DIP WATER MAIN, CLASS 52 LF 86 24.00 123 $2,952.00 17 8" DIP WATER MAIN, CLASS 52 LF 140 27.00 160 $4,320.00 18 10" DIP WATER MAIN, CLASS 52 LF 55 35.00 55 $1,925.00 19 12" DIP WATER MAIN, CLASS 52 LF 1640 36.00 1632 $58,752.00 20 6" GATE VALVE AND BOX EA 4 750.00 5 $3,750.00 21 8" GATE VALVE AND BOX EA 2 875.00 3 $2,625.00 22 10" GATE VALVE AND BOX EA 1 1200.00 1 $1,200.00 23 12" GATE VALVE AND BOX EA 4 1500.00 4 $6,000.00 24 INSTALL HYDRANT EA 3 2000.00 4 $8,000.00 25 12" X 12" TEE EA 2 500.00 2 $1,000.00 26 12" X 10" TEE EA 1 550.00 1 $550.00 27 12" X 8" TEE EA 2 490.00 2 $980.00 28 12" X 6" TEE EA 3 475.00 4 $1,900.00 29 8" X 6" TEE EA 1 300.00 1 $300.00 30 8" X 8" TEE EA 1 325.00 1 $325.00 31 10" 45 DEGREE BEND EA 4 275.00 4 $1,100.00 32 12" 11.25 DEGREE BEND EA 3 300.00 3 $900.00 33 12" 22.5 DEGREE BEND EA 2 310.00 2 $620.00 34 6" PLUG EA 1 100.00 1 $100.00 35 8" PLUG EA 3 125.00 3 $375.00 36 10" PLUG EA 1 150.00 1 $150.00 37 6" FITTING RESTRAINT EA 5 20.00 $0.00 38 8" FITTING RESTRAINT EA 10 25.00 $0.00 39 10" FITTING RESTRAINT EA 10 42.00 $0.00 40 12" FITTING RESTRAINT EA 30 52.00 $0.00 41 IMPROVED PIPE FOUNDATION LF 400 0.01 $0.00 42 INSULATION, 2" THICK SY 75 16.00 33 $528.00 TOTAL SECTION A - NOVAK AVENUE NORTH - PART 2 - WATER MAIN: $107,352.00 SECTION A - NOVAK AVENUE NORTH - PART 3 - STORM SEWER: 43 REMOVE 12" RCP STORM SEWER PIPE LF 6 15.00 6 $90.00 44 REMOVE CATCH BASIN EA 1 300.00 1 $300.00 45 CONNECT TO EXISTING CBMH EA 1 350.00 1 $350.00 46 12" RCP STORM SEWER, CLASS 5, 0'-10' DEEP LF 430 26.00 298 $7,748.00 47 15" RCP STORM SEWER, CLASS 5, 0' -10' DEEP LF 850 28.00 820 $22,960.00 48 21" RCP STORM SEWER, CLASS 4, 0' -10' DEEP LF 40 34.50 39 $1,345.50 49 21" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 1315.00 1 $1,315.00 50 2'X 3' CB W/R3290VB CASTING AND CONCRETE ADJ. RINGS EA 5 1100.00 4 $4,400.00 51 4' DIA. CBMH W/R3290VB CASTING AND CONC. ADJ. RINGS EA 6 1850.00 6 $11,100.00 52 4' DIA STORM SEWER MH, 8' DEEP, INCL R -1642-B CSTG AND HDPE ADJ RINGS EA 1 1850.00 1 $1,850.00 53 4' DIAMETER STRUCTURE OVERDEPTH LF 3.5 120.00 0.41 $49.20 54 CLASS III RANDOM RIPRAP CY 10 110.00 $0.00 55 4" PVC DRAIN TILE, SDR 35 LF 100 9.00 160 $1,440.00 56 SILT FENCE, PERMEABLE LF 100 5.00 $0.00 57 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 35 5.00 $0.00 paTg� ,rbE=QtI56 A - NOVAK AVENUE NORTH - PART 3 - STORM SEWER: $52,947.70 5505140REQ2.xls No 58 59 60 61 62 63 64 65 66 67 68 69 70 Contract Unit Current Quantity Item Unit Quantity Price Quantity to Date SECTION A - NOVAK AVENUE NORTH - PART 4 -STREET IMPROVEMENTS: REMOVE BITUMINOUS PAVEMENT REMOVE CONCRETE CURB AND GUTTER SAWING BITUMINOUS PAVEMENT ADJUST FRAME AND RING CASTING ADJUST VALVE BOX EXTEND HYDRANT BARREL VALVE BOX EXTENSION SUBGRADE EXCAVATION SUBGRADE PREPARATION COMMON EXCAVATION - TRAIL OR SIDEWALK AGGREGATE BACKFILL AGGREGATE BASE, CLASS 5, 100% CRUSHED AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL OR SIDEWALK Amount to Date SY 90 6.25 810 $0.00 LF 125 4.00 73 $0.00 LF 150 2.50 TYPE LV 4 WEARING COURSE MIXTURE (B)- TRAIL $0.00 EA 1 400.00 SY $0.00 EA 1 300.00 175 $0.00 LF 2 375.00 78 $0.00 LF 3 50.00 CONCRETE PEDESTRIAN CURB RAMP $0.00 CY 300 6.25 978 $6,112.50 SY 9115 0.45 8667 $3,900.15 CY 390 7.25 83 $0.00 TN 7610 5.05 1598 6925 $34,971.25 TN 4760 10.25 922 4254 $43,603.50 TN 670 71 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 810 72 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 1620 73 TYPE MV 3 WEARING COURSE MIXTURE (E) TN 840 74 TYPE LV 4 WEARING COURSE MIXTURE (B)- TRAIL TN 185 75 BITUMINOUS PATCHING SY 90 76 BITUMINOUS MATERIAL FOR TACK COAT GAL 175 77 PREPARATION OF BITUMINOUS BASE FOR WEAR PAVING LS 1 78 B618 CONCRETE CURB AND GUTTER LF 3485 79 CONCRETE PEDESTRIAN CURB RAMP SF 1000 80 TRUNCATED DOME PANEL SF 160 81 6" CONCRETE DRIVEWAY PAVEMENT SF 6600 82 SIGN PANELS, TYPE C, HIGH INTENSITY SF 161.76 83 4" PVC, SCH 40,2 CONDUITS FOR PRIVATE UTILITY CROSSING LF 440 84 6" PVC, SCH 40, 1 CONDUIT FOR PRIVATE UTILITY CROSSING LF 220 85 4" SOLID LINE, WHITE PAINT LF 220 86 4" DOUBLE SOLID LINE, YELLOW PAINT LF 420 87 12" SOLID STOP LINE (BAR), WHITE PAINT LF 60 88 12" SOLID LINE, YELLOW PAINT LF 100 89 4" BROKEN LINE, YELLOW PAINT LF 1625 90 4" SOLID LINE, YELLOW PAINT LF 2600 91 PAVEMENT MESSAGE, RIGHT TURN ARROW - PAINT EA 2 92 PAVEMENT MESSAGE, LEFT TURN ARROW - PAINT EA 17 93 4" SOLID LINE, WHITE EPDXY LF 220 94 4" DOUBLE SOLID LINE, YELLOW EPDXY LF 420 95 12" SOLID STOP LINE (BAR), WHITE EPDXY LF 60 96 12" SOLID LINE, YELLOW EPDXY LF 100 97 4" BROKEN LINE, YELLOW EPDXY LF 1625 98 4" SOLID LINE, YELLOW EPDXY LF 2600 99 PAVEMENT MESSAGE, RIGHT TURN ARROW - EPDXY EA 2 100 PAVEMENT MESSAGE, LEFT TURN ARROW - EPDXY EA 17 101 36" ZEBRA CROSSWALK, WHITE EPDXY LF 50 102 PROTECTION OF CATCH BASIN IN STREET EA 8 103 BOULEVARD GRADING HR 16 104 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 7600 105 SODDING, LAWN TYPE WITH 4" OF TOPSOIL SY 2700 106 LIGHTING UNIT A EACH 2 107 LIGHTING BASE EACH 2 108 1 1/2" PVC CONDUIT, SCH. 40 LF 3540 109 #8 AWG WIRE LF 20 110 #6 AWG WIRE LF 5405 111 #3 AWG WIRE LF 40 112 EQUIPMENT PAD EACH 1 113 LIGHTING SERVICE CABINET EACH 1 114 NYLON PULL CORD LF 1690 115 PULL BOX EA 1 TOTAL SECTION A - NOVAK AVENUE NORTH - PART 4 - STREET IMPROVEMENTS: SECTION B - NORWICH AVENUE NORTH -PART 1 -STREET IMPROVEMENTS: 116 REMOVE BITUMINOUS PAVEMENT SY 740 117 REMOVE CONCRETE CURB AND GUTTER LF 40 118 6C6S&J%OUS PAVEMENT LF 40 5505140REQ2,xls 10.50 44.00 44.00 45.20 45.50 26.00 3.10 1500.00 9.00 8.00 42.00 3.80 25.50 11.00 12.00 0.21 0.40 2.00 2.00 0.21 0.21 45.00 45.00 0.38 0.75 3.75 3.75 0.18 0.40 95.00 95.00 11.00 350.00 95.00 1.40 3.25 2700.00 660.00 3.60 1.00 1.35 1.70 610.00 4750.00 0.15 675.00 4.25 4.25 2.50 1244 1244 lmaii Kil 3030 3030 4000 4000 11 11 $0.00 $0.00 $54,736.00 $0.00 $0.00 $0.00 $310.00 $0.00 $27,270.00 $0.00 $0.00 $15,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,850.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $189,953.40 $0.00 $0.00 $0.00 ALTERNATE NO. 1 - LUMINARE TYPE FOR NOVAK AVENUE NORTH: 140 DEDUCT FOR LUMINAIRE TYPE BON NOVAK AVE. NORTH EA 2 -160.00 TOTAL ALTERNATE NO. 1 - LUMINARE TYPE FOR NOVAK AVENUE NORTH: Amount to Date $0.00 $0.00 $0.00 $3,090.60 $1,189.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,279.60 $0.00 $0.00 ALTERNATE NO. 3 - 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMINAIRE: Contract Unit Current Quantity No. Item Unit Quantity Price Quantity to Date 119 CLEAN PLUGGED FES LS 1 325.00 LF 120 SUBGRADE EXCAVATION CY 100 6.75 LF 121 SUBGRADE PREPARATION SY 2325 0.45 AVENUE NORTH LUMINAIRE: 122 AGGREGATE BACKFILL TN 1760 5.05 612 612 123 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 1175 10.25 116 116 124 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 265 44.30 125 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 280 45.30 TN 126 BITUMINOUS MATERIAL FOR TACK COAT GAL 70 3.10 TN 127 PREPARATION OF BITUMINOUS BASE FOR WEAR PAVING LS 1 1500.00 TN 128 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR $0.00 4 TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL TN 185 COURSE LF 455 4.50 TN 129 B618 CONCRETE CURB AND GUTTER LF 1015 9.00 TN 130 6" CONCRETE DRIVEWAY PAVEMENT SF 2325 3.80 131 ADJUST FRAME AND RING CASTING EA 1 400.00 132 ADJUST VALVE BOX EA 1 300.00 M 133 SIGN PANELS, TYPE C, HIGH INTENSITY SF 4.5 25.50 EA 134 4" PVC, SCH 40,2 CONDUITS FOR PRIVATE UTILITY CROSSING LF 190 11.00 EA 135 4" DOUBLE SOLID LINE, YELLOW PAINT LF 680 0.40 EA 136 4" DOUBLE SOLID LINE, YELLOW EPDXY LF 680 0.75 EA 137 SILT FENCE, PERMEABLE LF 50 5.00 EA 138 PROTECTION OF CATCH BASIN IN STREET EA 2 350.00 CY 139 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 1270 1.40 TOTAL SECTION B - NORWICH AVENUE NORTH - PART 1 - STREET IMPROVEMENTS: ALTERNATE NO. 1 - LUMINARE TYPE FOR NOVAK AVENUE NORTH: 140 DEDUCT FOR LUMINAIRE TYPE BON NOVAK AVE. NORTH EA 2 -160.00 TOTAL ALTERNATE NO. 1 - LUMINARE TYPE FOR NOVAK AVENUE NORTH: Amount to Date $0.00 $0.00 $0.00 $3,090.60 $1,189.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,279.60 $0.00 $0.00 Page 7 of 56 5505140REQ2.)ds ALTERNATE NO. 3 - 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMINAIRE: 146 LIGHTING UNIT A EACH 1 2700.00 $0.00 147 LIGHTING BASE EACH 1 660.00 $0.00 148 1 1/2" PVC CONDUIT, SCH. 40 LF 740 3.60 $0.00 149 96 AWG WIRE LF 2190 1.35 $0.00 TOTAL ALTERNATE NO. 3 - 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMINAIRE: $0.00 ALTERNATE NO. 3A- LUMINAIRE TYPE FOR 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMINAIRE: 150 DEDUCT FOR LUMINAIRE TYPE B EA 1 -160.00 $0.00 TOTAL ALTERNATE NO. 3A - LUMINAIRE TYPE FOR 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMIN/ $0.00 CHANGE ORDER NO. 3 1 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 810 8.85 $0.00 2 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 1620 8.85 $0.00 3 TYPE MV 3 WEARING COURSE MIXTURE (E) TN 840 8.85 $0.00 4 TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL TN 185 8.85 $0.00 5 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 265 8.85 $0.00 6 TYPE MV 3 WEARING COURSE MIXTURE (B) TN 280 8.85 $0.00 TOTAL CHANGE ORDER NO. 3 $0.00 CHANGE ORDER NO. 4 1 8" DIP SERVICE PIPE, CL. 52 M 150 29.00 $0.00 2 8" GATE VALVE AND BOX EA 3 925.00 $0.00 3 12" X 8" TEE EA 3 520.00 $0.00 4 8" PLUG EA 3 135.00 $0.00 5 8" FITTING RESTRAINT EA 3 27.00 $0.00 6 12" FITTING RESTRAINT EA 6 56.00 $0.00 7 COMMON EXCAVATION -TRAIL OR SIDEWALK CY 390 7.50 $0.00 8 AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL OR SIDEWALK TN 670 16.20 $0.00 9 TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL TN 185 59.00 $0.00 10 AGGREGATE BACKFILL TN 175 5.05 $0.00 11 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 120 10.25 $0.00 12 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 25 52.85 $0.00 13 TYPE MV 3 NON WEARING COURSE MIXTURE (B) TN 45 52.85 45 45 $2,378.25 14 CONCRETE PEDESTRIAN CURB RAMP SF 756 8.25 $0.00 15 TRUNCATED DOME PANEL SF 144 43.00 $0.00 TOTAL CHANGE ORDER NO. 4 $2,378.25 Page 7 of 56 5505140REQ2.)ds No Contract Unit Current Quantity Item Unit Quantity Price Quantity to Date TOTAL SECTION A - NOVAK AVENUE NORTH - PART 1 - SANITARY SEWER: TOTAL SECTION A - NOVAK AVENUE NORTH - PART 2 - WATER MAIN: TOTAL SECTION A - NOVAK AVENUE NORTH - PART 3 - STORM SEWER: TOTAL SECTION A - NOVAK AVENUE NORTH - PART 4 - STREET IMPROVEMENTS: TOTAL SECTION B - NORWICH AVENUE NORTH - PART 1 - STREET IMPROVEMENTS: TOTAL ALTERNATE NO. 1 - LUMINARE TYPE FOR NOVAK AVENUE NORTH: TOTAL ALTERNATE NO. 3 - 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMINAIRE: TOTAL ALTERNATE NO. 3A - LUMINAIRE TYPE FOR 60TH STREET NORTH AND NORWICH AVENUE NORTH LUMIN) TOTAL CHANGE ORDER NO. 3 TOTAL CHANGE ORDER NO. 4 TOTAL WORK COMPLETED TO DATE Page 8 of 56 5505140REQ2.>ds Amount to Date $34,851.80 $107,352.00 $52,947.70 $189,953.40 $4,279.60 $0.00 $0.00 $0.00 $0.00 $2,378.25 $391,762.75 PROJECT PAYMENT STATUS OWNER CITY OF OAK PARK HEIGHTS #REF! BRA FILE NO. 000055-05140-0 CONTRACTOR BURSCHVILLE CONSTRUCTION, INC. CHANGE ORDERS No. Date Description Amount 1 5/12/2006 This Change Order provides for revision of the dates for Substantial Completion. This Change Order does not provide for any additional compensation to the Contractor for this 252,907.58 2 7/6/2006 This Change Order provides for revision of the Start Date. This Change Order does not provide for any additional compensation to the Contractor for this change. See Change 08/18/2006 3 7/14/2006 This Change Order provides for compensation to the Contractor for the increase in bituminous costs. See Change Order. $35,400.00 4 7/17/2006 This Change Order provides for additional work for this project. See Change Order. $52,443.25 Total Change Orders $87,843.25 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 07/03/2006 08/17/06 252,907.58 13,310.93+391,762.75 266,218.51 2 08/18/2006 09/07/06 119,267.03 19,588.14 $791,985.93 Material on Hand Total Payment to Date $372,174.61 Original Contract $704,142.68 Retainage Pay No 2 19,588.14 Change Orders $87,843.25 Total Amount Earned $391,762.75 Revised Contract $791,985.93 Page 9 of 56 5505140REQ2.xis Oak Park Heights Request for Council Action Meeting Date September 13th, 2006 Time Required: I Minute Agenda Item Title: Appoint Ms. Nicole Morris to Joint Bayport -Oak Park Heights Internship Position. Agenda Placement Originating Requester's Si Action Requested apgInt Ni Background/Jfustificatie indicate if any previous action has been taken or if other public bodies have advised): �716as The City had received four (4) applications for the part-time, temporary Joint Bayport - Oak Park Heights internship position. Bayport City Administrator Mike McGuire and Bayport Finance Director Gloria Sell have interviewed three of the applicants. It should be noted that all of whom were well qualified for the internship opportunity and each would have been an asset. However, Ms. Nicole Morris was the preferred candidate due to her experience, education and availability. The expected hours (total of 20 per week) of for which Ms. Morris will be serving in our communities is as follows: Tuesday: Bayport Wednesday: Morning in Oak Park Heights / Afternoon in Bayport Friday: Oak Park Heights. The pay scale as offered is $10.00 per hour and will cap at approximately $2,000; or about 16 weeks of services when FICA is included. Staff in both cities have projects prepared that could not be performed by engaging someone from a temporary staffing service. A quality staffing service is in the $14.00 per hour range. The City has allocated funding in the current budget for up to $4,000 in temporary labor/services. Enclosed is Mr. Morris' resume. She is a graduate student at Hamline University and has completed an internship with Ramsey County. Page 10 of 56 Nicole L. Morris 1896 Clarence Street Maplewood, MN 55109 651-779-2385 EDUCATION: Hamline University Minneapolis Center Master of Arts in Public Administration December 2006 Metropolitan State University St. Paul, MN Bachelor of Arts in Criminal Justice August 2004 EXPERIENCE: Chili's Restaurant Maplewood, MN Food Server October 2002 to Present • Maintained high standards of excellence in dining experience. • Actively participated in teamwork. • Applied knowledge of customer service in assuring the customers visit was exceptional. • Helped in preparation of dining room and food appearance. Volunteers of America- Women's Recovery Center Shoreview, MN Shift Manager October 2004 to January 2005 • Aided residents with behavioral, mental, emotional and physical problems. • Assisted residents in planning and execution of goals to enhance their life skills. • Distributed medications to residents. • Attempted to alter attitudes and behavior of residents that caused or aggravated their problems. • Provided direction and assistance to all residents by being a role model. VOLUNTEER EXPERIENCE: Early Childhood Family Education- ISD 622 Maplewood, MN Volunteer September 2003 to Present Volunteer for fundraising, coat drives, and food shelf. Attended parental meetings and show support for program. Ramsey County Adult Probation- DWI Unit St. Paul, MN Intern May 2004 to August 2004 Evaluate clients' needs and make appropriate referrals to agencies that can assist in positive ways. Monitor clients' compliance with court orders by overseeing that conditions of the court are accomplished. Evaluating and determining whether someone is in violation of their probation and writing up probation violations to be sent to the judge. Provide information to law enforcement agencies and recommend actions to be taken. Assess whether clients' with cases in other jurisdictions will be granted supervision by Ramsey County if living here. Maintain records of clients. Contact different agencies regarding clients' enrollment in treatment. Maintain client data on CSTS database. Attend Court. Attend staff meetings and any training opportunities. Ramsey County Substance Abuse Court St. Paul, MN Volunteer November 2002 to April 2003 Counseled diverse groups of clients. Assisted court staff with any other duties. TRAINING: Certified Cognitive Skills Facilitator July 2004 Page 11 of 56 CITY OF OAK PARK HEIGHTS 14168 OAK PARK BOULEVARD NORTH BOX 2007 OAK PARK HEIGHTS, MINNESOTA 55o82 PHONE: (651) 439- FAX: (65l) 439-0571 The City of Oak Park Heights considers all applicants for all positions without regard w c0lI4 gender, national origin, age, marital or veteran status, the presence of a non job-reletcd mcdtcall conadit-boln or handicap, or any other legally protected status. PLEASE PRINT DATE: Position(s) Applying For: Are you available to work: NAME Mo (-('I S ADDRESS: I � q 6 owo U, �4v�664- NUMBER STREET 1� 1 0 Full Time APart-Time A, I ,AJ (C) Le FIRST AV) TTY STATE W HOLE TELEPHONE: ORKIE,EpHONF- SOCIAL SECURITY NUMBER: V37 Date you are available for work: Do you have any relatives working for the City of Oak Park Heights? If yes, relationship to you: In which department are, they employed: EJ Temporary 2-)11-74 MIDDLE r�-� i () (I ZIP CODE If you are under iS years of age, can you provide required proof of your eligibility to v'Tork? Yes 0 No Hw,re you ever filed an application x%rith the City of Oak Park Heights before? 0 Yes _U No If yes, when? 14ave yw,,. pret-dously been employed by the City of Oak Park Heights before? Cl Yes �No Page 12 of 56 If yes, when? Are you currently employed? May we contact your present employer? Are you prevented from lawfully becoming employed in this country because of Visa or immigration status? (proo,fo-f citizenship or immigration status will be required upon employment) El Yes No Have you been convicted of a felony within the last seven (7) years? 0 Yes, _A No (Conviction will not necessarily disquali ,fy an applicant rom employment) If yes, please explain: FWIIFIO-�W Page 13 of 56 Elementary High School Undergraduate Graduate/Professional School College/ University School name & AV \A -k VN V location j rN S Y�'A )m �M\ \j L'- -j Years completed 31 4 5 16171 8 9 10 11 1 1 C1-2) I L2 3. 1. C L _ 2 3 4 Diploma/Degree Describe Course of Study C� A(c C. G Describe any honors you have received Describe any additional information you feel may be T helpful to us in cons%derin our Page 13 of 56 Elementary High School Undergraduate Graduate/Professional School College/ University application EIMPLOYMENT EXPERIENCE Start with your present or last job. Include any job-related military service assignments or volunteer activities. You may exclude organizations which indicate race, color, religion, gender, national origin, handicap, or other protected ghqfil-, Employer Dates Employed Duties Performed: Address: From. Telephone: -7 3i Hourly Rate/Salary Job'lltle: Supervise: V Starting, le -0- 1, Final 1 (" i, 1- vW, -t 0 iz (P_kA"� 6t 0 v" J Reason for Leaving: May we contact this employer? n Yes 0 No 'rul-aployer fe o 64(6r Dates Employed Duties Performed: Address: 01 C_ ( n ( A From: TO. C" MfX 1 Hourly Rate/Salary Job'INtle: N qLtr SuperVi sot: ` I Starting: Final: dle-114/i(C"Is Reason or i. aving- May we contact this employer? C""A S Yes 0 No Employer C^�Cv (&gft �i, tkk: , �-'%/ Dates Employed I Duties Performed: Address- C" C, �J, - From: To:1c) Telephone: 0 J Hourly Rate/Salary Job'Fitle. Supervisor: Starting: Final: oc'r+ 's Reason for Leaving: May we contact this employer? -S Yes Cl N® Employer Dates Employed Duties Performed: Address: From: To: Page 14 of 56 a Xk- Employer Dates Employed Duties Performed: Telephone- I Hourly Rate/Salary -Jr- ,lob Title: visor: Tsu-peivisof- starting: Final: Reason for Leaving: may we contact this employer? 0 Yes 0 No If you need additional space, please continue on a separate sheet of paper. MIKTWMI�� Please summarize special job-related skills and qualifications acquired from employment or other experience. "Ic c) List professional, trade, business, or civic activities and offices held: (You may exclude memberships which would reveal gender, race, religion, national origin, age, ancestry}, handicap, or other protected status) Indicate any foreign languages you can speak, read and/or write and at what le�pel (fluent, good, fair): Do you have a valid driver's license? xYes 0 No Are you physically or otherwise unable to I perform the duties of the job for which you are applying? 0 Yes XNo REFERENCES Please provide the names of three persons not related to you who can testify as to your character and qualifications. Page 15 of 56 Name and OccupationAddress Phone Number 1-777- 6!;$ j A k en 7 VETERAN'S PREFERENCE FORM This form is to be completed and returned, with a copy of your DD214 attached. Claims not accompanied by proper documentation will not be processed. Applications far veterans' preference received after the indicated closing date will not be accepted. Position title Position closing date Name of Veteran Birth date Maine of -Applicant if different than Veteran Page 16 of 56 a APPLICANT'S STATEMENT 1, cc, M-0 S , certify that answers given herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. This application for employment shall be considered active for a period of time not to exceed forty -five N, -0 and this time period should inquire as to S�_atlonsn noac-, -1-" ,,vheLher or not a-Vpl don or 'A:A It,, Employer - Remarks: Finployed. 0 Yes El No Hourly Rate/Salary: NOTE S: ,SHARED/SHARED/FORMS/APPLICAT.EMP Page 17 of 56 it re of App'lica Date of Employment: Department ir Oak Park Heights ey.uest for Council Actigi-n- Meeting Date September 13'h, 2006 Time Required: I Minute Agenda Item Title: An rove Color Selections for Autumn Hills Park Shelter Agenda Placement Originating Department/Requestorl"XiLic ohnson Cjjy Admini Requester's Signature Action Requested Background/Justification (PleaKindicate if any previous action has been taken or if other public bodies have advised): Based on the primary brick/masonry colors, the City Council has selected the following colors for the Autumn Hills Park Shelter: Roof — Metal Standing Seam: Mansard Brown Kiteben Counter: Mystique Mount (Laminate) / Sandstone if Corian is utilized. Restroom Counters: Fossil, (Corian) Louvers: Internal Signage® Page 18 of 56 Spartan Bronze (Copper Penny was not available) Black Forest Green �p Oak Park Heights Request for Council Action Meeting Date — Semernber 13th. 2006 — Time Required: 5 minutes Agenda Item'ritie:- Vehicle Noise Enforcement Agenda Placement Originating Requester's Signature Action Requested Background/Justification j public bodies have advised): Please see attached memo. Page 19 of 56 indicate if any previous action has been taken or if other City of Oak Park Heights 14168 Oak Park Blvd. N o Box 2007 ® Oak Park Heights, MN 55082 ® Phone (651) 439-4439 ® Fax (651) 439-0574 OMM!Mi 2=0 MEMO TO: City Council member's FROM: Eric Johnson, City Adminitr, RE: Vehicular Noise & Enforce Wtrent In July, the City Council directed staff to review City Ordinances and provide options related to curbing excessive vehicular in the City. As follows is a brief review of current regulations and a staff recommendation. The City maintains three ordinances those relates to Noise and are listed below and which should be adequate for enforcement purposes. Motor Vehicles Ord: 1101.05 No person shall drive or operate a motor vehicle on any street within the City, unless such motor vehicle is equipped with a muffler in good working order and in constant operation to prevent excessive or unusual noise. It shall be unlawful to use a "muffler cut-out" on any motor vehicle upon any such street. Nuisance Ord,: 1109.04 F. Pubic Nuisances Affectina Peace and Safety. All unnecessary noises and annoying vibrations; City Zoning Code 401.15 (B) Sud. 111. Noise. The emission of noise by any use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota Regulation NPC 7010, as may be amended. Considering these regulations, signage can be installed at strategic locations that advise drivers that the City does maintain and shall enforce certain standards. Chief Swanson has recommended the following language and sign placement locations: "VEHICLE NOISE ORDINANCE ENFORCED" with signs to be placed at the following locations: 1) East bound Hwy. 36, west of Hwy. 5 overpass 2) North bound Osgood Ave, N. at 50th St -N. 3) North bound Hwy. 95 south of Xcel Energy plant 4) West bound Hwy. 36/ South bound Hwy. 95 at Lookout Td. N. It should be noted that the intention of the sign placement and the current format of the above ordinances is broad and general. It does not target a specific type of vehicle, braking system, muffler system, etc. Lastly, there may also be a need of the City to purchase certain equipment, such as a decibel meter, to best enforce such rules. Staff recommends that the signage be installed and enforcement be implemented as resources and priorities allow. Page 20 of 56 4 Oak Park Heights Request for Council Action Meeting Date September 131h 2006 Time Required: 5 Agenda Item Title: Municipal Consent — STH 36 & St. Croix River Crossing _Proie_ct Agenda Placement Old Business Originating Department/Requestor . Eric Johnson, City Administrator Requester's Signature Action Requested Discuss Municipal Consent Issues; Take Related Actions Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City Attorney will provide information and documentation on this matter at the Council meeting. Page 21 of 56 Oak Park Heights Request for Council Action Meeting Date September 13, 2006 Agenda Item Title Create New Accountant Position/Abolish Utility Billing/ Accountant Technician Position Time Required 5 Minutes Agenda Placement Old Business Originating Department/Requestor Finance/Administration - Judy Holst, Deputy Clerk/Finance Director - Eric Johnson, Administrator Requester's Signature '� 7�I, Action Requested Approve creation of new accountant position and abolish the current position of Utility Billing/Accountant Technician Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached memo and job description. Page 22 of 56 Memo September 8, 2006 To: Mayor & Council From: Judy Holst, Deputy Clerk/Finance Director Re: New Accountant Position -Abolish Utility Billing/Accountant Technician Position On July 25th Council held a work session on utility billing at which time a discussion was held on changing our utility billing from monthly to quarterly. The change in. billing from monthly to quarterly was subsequently approved at the July 25t" Council Meeting. As a result of billing quarterly versus monthly, it has been determined we will no longer require a full-time utility billing clerk. The water meters will be read quarterly and billed quarterly; which would significantly reduce the amount of daily/monthly work we currently have as it relates to utility billing. The position of Utility Billing/Accountant Technician would be abolished and a new position would be created that is more typical of an accountant position. The new position of, "Accountant" would, in addition to quarterly utility billing, handle more of the general accounting functions of the Finance Department, i.e. accounts payable, assessments, assist with audit schedules, assist with fixed assets, etc. The current Utility Billing/Accountant Technician position would however remain in place until such time as new position is filled. Filling the new position would follow a typical hiring process with an approximate 60 day timeline. The new Accountant position would mirror in pay the Planning and Code Enforcement Officer in the AFSCME Contract and would be part of the AFSCME group. Attached is the final proposed. job description and Appendix A of the AFSCME contract. Staff recommends creating the new Accountant position and its related job description and commencing the search to fill the new position; Once the new position is filled the City should then abolish the current position of Utility Billing/Accountant Technician. Page 23 of 56 CITY OF OAK PARK HEIGHTS TITLE: ACCOUNTANT DEPARTMENT: FINANCE REPORTS TO: FINANCE DIRECTOR To provide clerical and administrative support to the Finance Director/Deputy City Clerk with billings, accounts payable, accounts receivable, special assessments, collections, utility billing, and other financial transactions involved with municipal financial operations. I Record, maintain, balance and reconcile accounts payable, accounts receivable, utilities, and cash for City funds. 2. Prepares and codes invoices and enters into proper computer program. 3. Posts payments on accounts and maintains journal of loan payments. 4. Posts cash payments to proper account/ledger, prepares receipts and codes to proper fund for bills, permits, etc., and balances cash receipts. 5. Prepares special assessment rolls for new and deleted assessments. 6. Assists in preparation of Annual Financial Report. 7. Performs general accounting procedures as directed by the Finance Director. 8. Provides financial administrative support to the Finance Director as needed. 9. Compiles financial billing statements and generates and reviews computer reports of utility accounts and billings. 10. Record, maintain, and update City billing information and addresses for home and property owners for utility purposes. 9. Answers questions from residents and business owners regarding billings, accuracy, and payments 10. Performs other duties as apparent or assigned. Page 24 of 56 These examples are intended only as illustrative of various types of work performed and are not all- inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of the principles and practices of municipal fund accounting, auditing theories, budgets, and investments (GASB & GAAP rules). 2. Knowledge of City ordinances and other legal requirements governing municipal operations. 3. Ability to read and interpret financial documents and invoices. 4. Knowledge of micro -computers, networking systems, financial software applications, and Microsoft Office. 5. Ability to use ten -key for data entry. 6. Ability to work independently and 7. Ability to communicate effectively and professionally with co-workers and members of the public. 8. Ability to establish and maintain effective working relationships with supervisors, co-workers, and members of the public. REQUIRED QUALIFICATIONS 1. Bachelor's degree in accounting. 2. Three (3) years of progressively responsible financial experience. DESIRED QUALIFICATIONS 1. Masters degree in accounting. 2, Five (5) years of progressively responsible experience with a municipal government or related agency. Page 25 of 56 APPENDIX A: SALARY SGtikUULtb Salary Schedule Effective". Yr. 1-(70%) January 1, 2005 Yr.2 80% Yr. 3 90% Yr.4 100% Police communications Annual Operator Monthl -Public Works Operator Hou $ $ $ 30,315 I 2,526 14.57 $ $ $ 34,646 2,887 16.66 $ $ 38,977 3,248 18.74 $ $ $ 43,307 3,609 20.82 -Utili Billing Accountant 44,607 . Monthly $ 2,602 $ 2,974 $ 3,345 $ 3,717 Hou $ 15.01 $ 17.16 $ 19.30 $ 21.45 Planning and C e Enfor. Officer % Planning and Code Enfpr. Officer Annual Monthly Hours $ $ $ 33,315 2,776 16.02 $ $ 1 $ 38,074 3,173_1 18.30 $ $ $ 42;833 3,569 20,591$ $ $ 47,592 3,966 22.88 Public orks Foreman Annual Monthly$ Hour{ $ $ 35,228 2,936 16.94 $ $ $ 40,261 3,355 19.36 $ $ $ 45,293 3,774 21.78 $ $ $ 50,326 4"I94 24.20 Buil ing Official Annual $ 43,965 $ 50,246 $ 56,527 $ 62,807 Monthl $ 3,664 $ 4,187 $ 4,711 $ 5,234 Hourl $ 21.14 $ 24.16 $ 27.18 $ 30.20 Salary Schedule Effective: January 1, 2006 Yr. 1(70%),Yr.2 80% Yr.3 90% Yr.4 100% Police co munications Operator -Public Works pperator -Utility Billing Actountant Annual $ 31,225 $ 35,685 $ 40,146 $ 44,607 . Monthly $ 2,602 $ 2,974 $ 3,345 $ 3,717 Hou $ 15.01 $ 17.16 $ 19.30 $ 21.45 Planning and C e Enfor. Officer % Annual $ 34,314 $ 39,216 $ 44,118 $ 49,020 Monthly $ 2,859 $ 3,268 $ 3,676 $ 4,085 Hourly $ 16.50 $ 18.85 $ 21.21 $ 23.57 Public orks Foreman Annual $ 36,285 $ 41,468 $ 46,652 $ 51,836 Monthly $ 3,024 $ 3,456 $ 3,888 $ 4,320 Hours $ 17.44 $, 19.94 $ 22.43 $ 24.92 -B ilding Official Annual $ 45,284 $ 51,753 $ 58,222 $ 64,692 Monthly_$ 3,774 $ 4,313 $ 4,852 $ 5,391 Hourly $ 21.77 1 $ 24.88 $ 27.991$ 31.10 Salary Schedule Effective: January 1, 2007 Yr. 1 70% Yr.2 80% Yr. 3 90%) Yr.4 1000/6 Police communications Operator ublic Works Operator -U " "ty SiilinAccountant Annual $ 32,161 $ 36,756 $ 41,350 $ 45,945 Monthl $ 2,680 $ 3,063 $ 3,446 $ 3,829 Hourl $ 15.46 $ 17.67 $ 19.88 $ 22.09 Planning nd Code Enfor. Officer 4. Annual $ 35,343 $ 40,392 $ 45,441 $ 50,491 Monthly $ 2,945 $ 3,366 $ 3,787 $ 4,208 Hourly $ 16.99 $ 19.42 $ 21.85 $ 24.27 Public Works Foreman Annual $ 37,373 $ 42,713 $ 48;052 $ 53,391. Monthly $ 3,114 $ 3,559 $ 4,004 $ 4,449 Hourly $ 17.97 $ 20.53 $ 23.10 $ 25.67 Building Official Page 26 of 56 Annual $ 46,643 $ 53,306 $ 59,969 $ 66,632 Monthly $ 3,887 $ 4,442 $ 4,997 $ 5,553 Hourly $ 22.42 $ 25.63 $ 28.83 $ 32.03 Oak Park Heights Request for Council Action Meeting Date September 13, 2006, - Time Required: I minute Agenda Item Title: ADDOint Citizen's Advisory Committee for CoMprehensive PlanUpdate Agenda Placement Originating Department/Requestor Requester's Signature Action Requested.— Consider Forming a Citizen Committee Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Discuss the formation of a committee to assist in the formation of the Comprehensive Plan Update. Page 27 of 56 Oak Park Heights Request for Council Action Meeting Date September 13 2006 Agenda Item Title Oaks Wine & Spirits Inc. request for new Off -Sale Liquor License, Off -Sale Non -Intoxicating Liquor license and Tobacco License Time Required 5 Minutes Agenda Placement New Business Originating Department/Requestor Finance -Judy Holst, Deputy Clerk/Finance Director Requester's Signature Action Requested Approve Off -Sale Liquor Off -Sale Non -Intoxicating Liquor, and Tobacco Licenses for Oaks Wine 8s Spirits Inc. d/b/a Oaks Wine 8s Spirits effective October 1, 2006 Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached. Page 28 of 56 4 Memo September 8, 2006 - To: Mayor & Council From: Judy Holst, Deputy Clerk/Finance Director Re: New Off -Sale Intoxicating Liquor, Off -Sale Non -Intoxicating, and Tobacco Licenses submitted by Oaks Wine & Spirits Inc. We have received an application for a new Off -Sale Intoxicating Liquor License, an Off - Sale Non -Intoxicating Liquor License, and a Tobacco License from Oaks Wine & Spirits, Inc. dba Oaks Wine & Spirit for a business located at 5805 Neal Ave. N. All applications have been investigated by the City Attorney and the Police Department and found to be in compliance with the City ordinance requirements for liquor license issuance. City staff and the City Attorney recommend approval of the issuance of an Off -Sale Intoxicating Liquor License, an Off -Sale Non -intoxicating Liquor License, and a Tobacco License to Oaks Wine & Spirits Inc. dba Oaks Wine & Spirits upon payment of the license fees and approval from the State of Minnesota, Department of Public Safety, Liquor Control Division. Page 29 of 56 rzp Oak Park Heights Reguest for Council ALLigl Meeting Date September 13th, 2006 Time Required: I Minutes Agenda Item Title: Amend Ordinance 202 ® Mayor and Council Salaries Agenda Placement New Business Originating Requester's Signature, Action Requested Background/Justification bodies have advised): IN indicate if any previous action has been taken or if other public Should the City Council wish to amend their salaries, the action must be completed prior to the upcoming November City Council elections. State Statute 415.11, as enclosed outlines the process and is straightforward. New salaries would not take effect until January 1", 2007. Current salaries are outlined in City Ordinance 202, with the Mayor receiving $500 per month and Council members receiving $416.67 per month; $6,000 and $5,000 per year respectively. In comparison to other metro area cities of similar size, Oak Park Heights is perhaps slightly above average, but this is moderated by the fact the City does not pay "per meeting". Essentially, in some months where several meetings are held no additional salaries are paid. Because the City Council infrequently adjusts these amounts, staff recommends that the current , Al'aEoral Wages increase to,$6,550,rear per I Members t . and Counci o $5.550. These new amounts are increasing approximately 10% over the current rate, but this would be on par if the Council would nave increased the 1999 salaries about 1.1 % per year. If approved, City Ordinance 202 would be revised to state that the monthly salary of the Mayor would be $545.83 and $462.50 for Council members. The 2007 Budget currently incorporates this 10% increase. Page 30 of 56 202 AN ORDINANCE PROVIDING FOR WORKER'S COMPENSATION BENEFITS AND ESTABLISHING THE SALARIES OF THE MAYOR AND COUNCILMEN OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA DOES ORDAIN: 202.01 Worker's Compensation. The Mayor and Council members of the City ofOak Park Heights are hereby entitled to receive compensation from the City in accordance with the provisions of the Worker's Compensation Law of the State of Minnesota. If the Mayor or any Council member sustains an injury or illness, covered by law, not caused by his/her intoxication or willful misconduct and not intentionally self-inflicted, which with or without negligence is proximately caused by and arises out of and in the course of performance of his/her duties as such Mayor or Council member, he/she or his/her dependents shall be entitled to the maximum benefits provided under the compensation law upon the date of such injury or illness. 202.02 Salaries. Commencing on the first business day of January, 1999, the salary of the Mayor of the City of Oak Park Heights shall be $500.00 per month, and the salaries of Council members shall be $416.67 per month. 202.03 Travel and Expenses Policy— Out-of-state Travel A. The City of Oak Park Heights recognizes that its elected officials may at times receive value from traveling out of the city for workshops, conferences, events and other assignments. This ordinance sets forth the conditions under which the City will reimburse out-of-state travel. The event, workshop, conference or assignment mist be approved in advance by a motion by the City Council at an open meeting; and must include an estimate of the cost of be travel. In evaluating the out-of-state travel request, the Council will consider the following: Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or as a council member; Whether the elected official will he meeting and networking with other elected officials from around the country to exchange ideas on topics of relevant to the City or on the official roles of local elected officials; Page 31 of 56 Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council; Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister -city" relationship; Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City; Whether the City has sufficient funding available in the budget to pay the cost of the trip. B. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. C. Travel Expenses shall be limited by the budget established by the Council for that purpose. Amended: Section 202.02 through 202.03. Passed June 9th, 1998, Page 32 of 56 G a 3 z � c i O L J a0 d Y � J � m — ON � r O :✓O N � r J N N O _O mN _ N 0) 4a O_ � N (a E U � 0 U) w = r cc E 6 !2 � O m m T N z>� o ca O Cl) 4- U) �.W..LL G O - U) ui m 4- O L- 0 U) O U_ 0 L_ LO C) 0 N Q O 7 Page 33 of 56 U) H U) H x C: O N U) .5 (D 00 ( c m � U) a) N O 1� ((U cU) E 4 0 O c p U EO i/1 N N E O O U = t6 O O 20 =a a1 Cl) N CL c Q) E E 0 U 0 1n C: O N RN c �i) U O 3 rl ° rl>, 4-1 0 M 1J f4 O Fj .� •ri U a) >r t0 +� Z4 U 04 �4 4) (0 >t -,i tis om 14� X ro m • 0 O H rl i (1) - 1-1 m O r0 I U a) .Ql � b) 4J ro v 0 4-Jrlro�-liroU ZT� ro U N O r O >1 U ,C� U U ro N O �O >, U 4-)0�4 41 z° +-) la d) O >r 0) O >C r. (0 ri G 4J O U O m ?4 U 0(i) 4-1 to •ri •ri (1) 4J (0 a) -ri •ri -C" ° U 4 x-1-1 00 U H Q 4w -I (D 0) O (0 U U) O 0 3-1 ro J � A° U U 4�a� H U >, �4 �j -ri 4-) M ro 43 rO r� �:J u) 4J • x U UI) U 4-)U) N 44 4-1 .—I 9 ° O N O O U) O a) � (D ::j 44 4-i >1 iA O •Li U) . >I zs -0m-0m a-) ° U) O -A 1l 0 sA Q w m U N �j Q i~ U S4 44 ° ) (00 4J (' O r `fa "C b N U N m f4 4-1S4 -S (0 v) N •r1 O a) O ul (1) r0 .1J 44 •ri -ri > U a) -.-i >r Ti 4-) O O O H $4 U) o a) -H �Il (1) -11 1n ri m -1 0s U) �-A U -1 4J ro� r°-+ Ln b o a) m H( f~ _Q r -i 01 f 4.� .� (0 ,� U) ,c r-1 m 04 -1J 4-)U) 1J (0W° H U) H U) H x C: O N U) .5 (D 00 ( c m � U) a) N O 1� ((U cU) E 4 0 O c p U EO i/1 N N E O O U = t6 O O 20 =a a1 Cl) N CL c Q) E E 0 U 0 1n C: O N RN c �i) II. Mayor Minn. stat. § 412.191, subds. As the head of the city, the mayor officially speaks for both the government 2, 1. and the community as a whole. In all statutory cities and in most charter cities, the mayor is the presiding officer and a regular member of the city council. The mayor has all the powers and duties for the office of council member in addition to those of mayor. HANDBOOK FOR MINNESOTA CITIES This chapter last revised 8/8/2006 Page 34 of 56 6-23 O. Salaries of mayor and council members Minn. stat. § 415.11; See The city council in Second Class, Third Class, and Fourth Class cities Changing City Council Salaries," Minnesota Cities, establishes b ordinance the salaries of the mayor and council members in S S Sept. 2002. an amount that the council deems "reasonable." No change in salary shall take effect until after the next succeeding regular city election. Salaries may be an annual or monthly sum, or a per -meeting rate. The ordinance should specify whether the per -meeting rate applies only to regular meetings or to both regular and special meetings. Minn. Stat. § 43A.17, Cities are prohibited from including provisions for vacation or sick leave in subd. 10. the compensation plan for council members. Cities are also prohibited from reducing the salaries of council members because of absences from official duties because of vacation or sickness. Minn. stat. § 415.10. Iron Range cities have special legislative authority to make per -diem payments to council members up to $25 per day, not to exceed $250 per year, for absences from the city while on official city business. See IRS Publication Some non -Iron Range cities have sought to pay their councils using per -diem 1542—Per Diem Rates (For Travel Within the rates. Cities should be careful in this area. A per diem is an expense Continental United allowance or an advanced reimbursement for business travel away from States); IRS Publication home. The IRS has strict guidelines for per -diem pay, including dollar limits 463—Travel, Entertainment, Gift and above which the per diem must be treated as wages for tax purposes. Cities Car Expenses, IRS wishing to establish per -diem rates for council members should consult with Publication 1 Circular E, Emmployer's their financial advisors or the IRS for further guidance. Tax Guide. Minn. Stat. § 21113. 10, subd. 2. An employer must allow a council member to take time off from regular employment to attend council meetings. The time off may be without pay, with pay or made up with other hours as agreed to between the employee and the employer. When the council member takes time off without pay, the employer must make an effort to allow the employee to make up the time with other hours when the employee is available. No retaliatory action may be taken by the employer for absences to attend meetings necessitated by reason of the employee's public office. II. Mayor Minn. stat. § 412.191, subds. As the head of the city, the mayor officially speaks for both the government 2, 1. and the community as a whole. In all statutory cities and in most charter cities, the mayor is the presiding officer and a regular member of the city council. The mayor has all the powers and duties for the office of council member in addition to those of mayor. HANDBOOK FOR MINNESOTA CITIES This chapter last revised 8/8/2006 Page 34 of 56 6-23 N 44 0 bA 6i T Page 35 of 56 0 0 0 0 0 0 �V w 0 0 0 0 0 0 C� 0000 (D E C6 L (61-: 00 x � O N � Z ` CCS � c0 ' t 00CD 0000 Page 35 of 56 0 0 0 0 0 0 0 0 0 0 0 0 C� 0000 (D E C6 L (61-: 00 Z O 000000 c0 ' t 00CD 0000 U rc' 04M'V'LO(01` i N 3 D N N oLo U N `J .� N L 0 N tcn CO ton ton RE F- Q. o C N 0 C N �+ :3j. 0 O m flY 0 y U U ca U t0 N N 0 Page 35 of 56 N 4-4 O N byA (C a Q a> > C O 0- O O o o O C O O O O o O Z (n V 11 O o O O N o O O p i' �O O O 0 O O 0 S Q o Z N N N N N N a N m N N N N o N N N 0 N N w O ° VUT c ° c C7 0 a m .D o a) aa) C, c > O m w ° Q m a o a ° m O O co 0) N O co 1-- O V' N O V N (n m (4 CO 'V' O z U 1 z Q (n I, (n 00 .- CO Of CD 'V' N (D (- O) N (O ti o ca a¢ 00 00 M C tO (O N (fl r Q¢ M N ¢ as O N O h a LO V (O 'IP z (n V O 1� M V z z Cl) z M - I- a s : m m T z N �, (D O o �, E'u.� E 0 E Q oo M E o 0 0 LO Z Cl _m Q t0O dam' N M O ffl 0 V O O O O O O O O (fl O O O O O O O O O 613, O m c0 ON M co O O O O O O O O O O O O O p O O6 O O CU O O O O O O O O O O O O O O O O N O O O m M O NN O O N O �- 10 00 m ti O (fl O CO O (O O CO O O O O O i` O �' O to O N O O (p cq c} V' �t M MM M M M M2 N to N 6a N fA �-' (A — (R c b3 (fl (fl (A (fl V3. 6,3,(f3 61>V3 V3 K3 Q!) 60. 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O m L Page 39 of 56 O O O O M o0 ti r O W t-- OOtf NO'IT 0 00O OC144W0)NtOo0N1�r O �- N M rt CC) 1` o0 O 1- M (G CC) CC) CC) CC)OOOti ti t-- fA (!3 (fl Efl (f} (A (A (fl (fl 69 03 0 NOOOd (C) Or MO W I -- C! -- O O O O — "It' 00 It M tF O OONONOOM00Oci' O O O O— N M d' O h o o r N M ct O (C) r 00 0) 0 t6 O to O L to to O O& (C) iH (1) eA (A efl 6q EA vi EA to 6)i OOOrNCC)NM OO(C)00CC)OroOrer t+ OO(OM(C)O)Nf1Nti O Orr N M M 'ci' d' O t9 tD CO CC) O (C) (C) O CC) tC) t0 CC) Vi (fl 6ci EA (A (A (f) (A to v% (f} 0 x 0 0 0r- N O O 00 00 M r O O O O 0 0 (C) (C) N tt r OOO�MO�O V 00M Oto0OOOOCC)N O O r r N N M M d d O OOOtotoOOOOOO d} 613,61} 61),611 (!A (A (fl 619,40 693 W0)(DT- N0'TMMq8ttiM 0 0 0 0 0 O O O rt- r N N N N N N N N N �p Oak Park Heights Request for Council Action Meeting Date _Se-otember 13"'. 2006 Time Required:--, 5 Minutes Agenda Item Title:—Request For Annexation Agenda Placement New Business Originating /4 Requester's Signature Action Requested Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): On Friday, I received the attached letter from the three listed landowners, requesting annexation into the City of Oak Park Heights. The City Council should have some preliminary discussion of this matter and provide some direction to staff on initial responses if any. The Council. may also wish to consider holding a work session on this manner. Page 40 of 56 September 5, 2006 Dear: City of Oak Park Heights Mayor, Council and Staff, We the following land owners (Robert Buberl, Thomas Bidon, and Bernard Nass) wish to have our properties annexed into the City of Oak Park Heights. We have requested to the City of Lake Elmo to have our properties rezoned for the benefit of the people to development the property for the highest and best use. The City of Lake Elmo has denied our requests for rezoning and to provide the public with the highest and best use for the property. We request the City of Oak Park Heights to take action to have our properties annexed into your city. We the land owners will pay all the cities costs associated for the annexation process. We look forward to working with the city on the annexation process. Thank you, Landowners cc: City of Lake Elmo Mayor, Council and Staff Page 41 of 56 oak park heights mn - Google Maps Page 1 of 1 Ln ''d � 5 Yk9cn.a.: :i 53rd �1i N '�a 7 r t4 i 02006 Google - Map data ©2006 NAVTEQTm - Terms, of Use http:�Wpoa fl�om/maps?f=q&hl=en&q=oak+park+heights+mn&ie=UTF8&z=15&11=... 9/6/2006 4 � y pK� P Oak Park Heights Meeting Date September 13, 2006 Agenda Item Title: Adopt the "2007-2011 Anticipated Capital Improvements" Prop -ram Time Required: 3 Minutes Agenda Placement: Originating Requester's Signature Action Requested Background/Justification information and recomm( ORM indicate any previous action, financial implications including budget S). The 2007-20,11 Anticipated Capital Improvements document was presented to Council for review at the August 15, 2006 budget worksession. Several items have been incorporated into the 2006 Budget with several items are being funded for completion in future years. However, future worksessions and specific council actions will be required to identify funding sources for major utility or other significant projects. Staff recommends approval of the Capital Improvements Program as presented. Page 44 of 56 p Oak Park Heights Request for Council Action Meeting Date September 13, 2006 Agenda Item Title Adopt Resolution Approving 2007 Proposed Budget and Proposed Tax Levies Time Required 5 Minutes Agenda Placement New Business Originating Department/Requestor Finance - Judy Holst, Deputy Clerk/Finance Requester's Signature Action Requested Approve 2007 General Fund Proposed Budget and Proposed General Fund Tax Lew. Adopt Resolution. Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). Three budget workshops have been held for the 2007 proposed budget and tax levy. At this time the proposed revenue budget is $3,363,334 and the proposed expenditure budget is $3,283,930. The proposed General Fund levy amount is $2,789,655. My preliminary calculations indicate a 12.7% increase in Levy and a 3.6% increase in tax rate over 2006.' After all expenditures have been taken into consideration we have a 12.16% or $356,158 increase in the expenditure budget over the 2006 budget. The departments with increases over 10% are Mayor 8v Council, General Management 8v Building, Finance, Tree Removal, and Transfers Out. The largest increase is Transfers Out, 82.47% or $222,820. Mayor 8v Council increase is due to anticipated increase in salaries and additional conferences. General Management & Building increase is primarily due to increase costs for utilities. Finance increase is due to a shift in salary allocation from the Utility Funds to the General Fund to account for utility billings changing from monthly to quarterly. The Tree Removal budget increase is due to rising costs for removal. Attached is a Proposed 2007 Revenue & Expenditure Budget Summary for your review. The 2007 proposed budget and the proposed 2007 General Fund Levy must be adopted and approved and certified to Washington County by September 15, 2006 The final budget and levy must be submitted to the County by December 27. I recommend approval of the proposed 2007 General Fund Budget and 2007 levy and adoption of the Resolution for the proposed 2007 General Fund budget and levy. Page 45 of 56 Proposed 2007 General Fund Revenue & Expenditure Budget Summary 2006 2007 Increase/ Increase/ Department Budgeted Requested Decrease Decrease Revenues: Taxes $2,406,808.00 $2,809,655.00 $402,847.00 16.74% Special Assessments $0.00 $0.00 $0.00 0.00% Business Licenses -Permits $30,340.00 $32,005.00 $1,665.00 5.49% Non -Business Licenses -Permits $142,000.00 $155,600.00 $13,600.00 9.58% Fines & Forfeits $62,000.00 $60,500.00 -$1,500.00 -2.42% Intergovernmental Revenue $96,898.00 $91,984.00 -$4,914.00 -5.07% Charges for Services $74,465.00 $68,200.00 -$6,265.00 -8.41% Miscellaneous Revenues $115,270.00 $145,390.00 $30,120.00 26.13% Totals $2,927,781.00 $3,363,334.00 $435,553.00 14.88% Expenditures: Mayor & Council $67,865.00 $75,160.00 $7,295.00 10.75% City Administration $202,945.00 $212,360.00 $9,415.00 4.64% Legal $30,000.00 $30,000.00 $0.00 0.00% General Management & Building $74,300.00 $84,400.00 $10,100.00 13.59% Elections $6,800.00 $3,390.00 -$3,410.00 -50.15% Finance $173,325.00 $220,265.00 $46,940.00 27.08% Computer $22,000.00 $22,470.00 $470.00 2.14% Audit $15,900.00 $16,500.00 $600.00 3.77% Insurance $300,935.00 $324,795.00 $23,860.00 7.93% Assessing $19,100.00 $19,035.00 -$65.00 -0.34% Planning & Zoning $58,800.00 $30,050.00 -$28,750.00 -48.89% Engineering $27,000.00 $27,000.00 $0.00 0.00% Building Inspections $120,215.00 $123,150.00 $2,935.00 2.44% Police $954,415.00 $997,700.00 $43,285.00 4.54% Fire $125,492.00 $133,125.00 $7,633.00 6.08% Civil Defense $5,100.00 $5,100.00 $0.00 0.00% Animal Control $1,900.00 $1,650.00 -$250.00 -13.16% Public Works -Street Maintenance $47,895.00 $51,705.00 $3,810.00 7.95% Public Works -Snow Removal $86,500.00 $93,500.00 $7,000.00 8.09% Public Works -Street Lighting $55,450.00 $60,800.00 $5,350.00 9.65% Tree Removal/Planting $35,530.00 $40,530.00 $5,000.00 14.07% Sanitation & Waste $88,500.00 $73,500.00 -$15,000.00 -16.95% Parks $127,625.00 $134,745.00 $7,120.00 5.58% Council Contingency $10,000.00 $10,000.00 $0.00 0.00% Miscellaneous Expense $0.00 $0.00 $0.00 0.00% Transfers Out $270,180.00 $493,000.00 $222,820.00 82.47% Totals $2,927,772.00 $3,283,930.00 $356,158.00 12.16% Revenues over/under expenditures $9.00 $79,404.00 917120��e 46 of 56 Page 1 Proposed 2007 Water Utility Fund Revenue & Expenditure Summary Department 2006 Budgeted 2007 Requested Increase (Decrease) Increase/ Decrease Revenues: $54,600.00 $60,650.00 $6,050.00 11.08% Licenses & Permits $6,000.00 $3,800.00 -$2,200.00 -36.67% Charges for Services $600.00 $3,000.00 $2,400.00 400.00% Customer Collections $409,488.00 $450,400.00 $40,912.00 9.99% Miscellaneous Revenues $13,500.00 $21,000.00 $7,500.00 55.56% Totals $429,588.00 $478,200.00 $48,612.00 11.32% Expenditures: Personal Services $170,050.00 $136,410.00 -$33,640.00 -19.78% Contractual Services $54,600.00 $60,650.00 $6,050.00 11.08% Material & Supplies $21,100.00 $22,700.00 $1,600.00 7.58% Fixed Charges $58,425.00 $57,605.00 -$820.00 -1.40% Capital Outlay $3,000.00 $0.00 -$3,000.00 100.00% Other Expenses $131,450.00 $321,250.00 $189,800.00 144.39% Totals $438,625.00 $598,615.00 $159,990.00 36.48% Revenues over/under expenditures -$9,037.00 -$120,415.00 9/7/�%ae 47 of 56 Page 2 Proposed 2007 Sewer Utility Fund Revenue & Expenditure Summary Expenditures: Personal Services $111,940.00 $86,335.00 -$25,605.00 % Contractual Services 2006 2007 Increase Increase/ Department Budgeted Requested (Decrease) Decrease Fixed Charges $39,570.00 $38,235.00 -$1,335.00 -3.37% Revenues: $10,000.00 $0.00 -$10,000.00 100.00% Licenses & Permits $1,000.00 $800.00 -$200.00 -20.00% Charges for Services $0.00 $0.00 $0.00 0.00% Customer Collections $678,750.00 $707,700.00 $28,950.00 4.27% Miscellaneous Revenues $7,800.00 $16,000.00 $8,200.00 105.13% Totals $687,550.00 $724,500.00 $36,950.00 5.37% Expenditures: Personal Services $111,940.00 $86,335.00 -$25,605.00 -22.87% Contractual Services $379,103.00 $390,930.00 $11,827.00 3.12% Material & Supplies $4,400.00 $5,250.00 $850.00 19.32% Fixed Charges $39,570.00 $38,235.00 -$1,335.00 -3.37% Capital Outlay $10,000.00 $0.00 -$10,000.00 100.00% Other Expenses $129,700.00 $190,170.00 $60,470.00 46.62% Totals $674,713.00 $710,920.00 $36,207.00 5.37% Revenues over/under expenditures $12,837.00 $13,580.00 9/741@6e 48 of 56 Page 3 Proposed 2007 Storm Sewer Utility Fund Revenue & Expenditure Summary Department 2006 Budgeted 2007 Requested Increase (Decrease) Increase/ Decrease Revenues: $21,430.00 $21,240.00 -$190.00 -0.89% Customer Collections $74,170.00 $73,300.00 -$870.00 -1.17% Miscellaneous Revenues $2,600.00 $4,450.00 $1,850.00 71.15% Totals $76,770.00 $77,750.00 $980.00 1.28% Expenditures: Personal Services $49,025.00 $17,715.00 -$31,310.00 -63.87% Contractual Services $21,430.00 $21,240.00 -$190.00 -0.89% Material & Supplies $1,505.00 $1,575.00 $70.00 4.65% Fixed Charges $6,345.00 $5,335.00 -$1,010.00 -15.92% Capital Outlay $200.00 $0.00 -$200.00 100.00% Other Expenses $7,390.00 $5,880.00 -$1,510.00 -20.43% Totals $85,895.00 $51,745.00 -$34,150.00 -39.76% Revenues over/under expenditures -$9,125.00 $26,005.00 9"19216ge 49 of 56 Page 4 Proposed 2007 Sanitation Fund Revenue & Expenditure Summary Department 2006 Budgeted 2007 Requested Increase (Decrease) Increase/ Decrease Revenues: $100.00 -$1,900.00 100.00% Other Expenses $600.00 Customer Collections $97,500.00 $97,100.00 -$400.00 -0.41% Miscellaneous Revenues $88,500.00 $73,550.00 -$14,950.00 -16.89% Totals $186,000.00 $170,650.00 -$15,350.00 -8.25% Expenditures: Contractual Services $158,700.00 $152,000.00 -$6,700.00 -4.22% Material & Supplies $2,000.00 $100.00 -$1,900.00 100.00% Other Expenses $600.00 $600.00 $0.00 0.00% Totals $161,300.00 $152,700.00 -$8,600.00 -5.33% Revenues over/under expenditures $24,700.00 $17,950.00 9/7/fie 50 of 56 Page 5 RESOLUTION 06-09-39 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2007 PROPOSED BUDGET AND GENERAL FUND LEVY WHEREAS, the City Staff has prepared and submitted to the City Council it's proposed budget for calendar year 2007; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights as follows: 1. That the 2007 proposed budget is hereby approved as presented by City Administration in the total General Fund amount of $3,283,930.00. 2. That the City Administrator is hereby authorized and directed to certify to Washington County the Proposed General Fund levy for the City of Oak Park Heights for the calendar year 2007 in the amount of 2,789,655.00. Passed by the City Council for the City of Oak Park Heights this 13th day of September 2006. David Beaudet, Mayor Attest: Eric A. Johnson, Administrator Page 51 of 56 Oak Park Heights Request for Council Action Meeting Date September 13, 2006 Agenda Item Title Set Date and Time of Truth in Taxation Hearings Time Required 5 Minutes Agenda Placement New Business Originating Department/ Requestor Finance -Judy Holst, Deputy Clerk/ Finance Director t Requester's Signature Action. Requested Set date and time for initial Truth, in Taxation hearing and continuation hearing. Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). All counties, school districts, cities over 500 population, and metropolitan special taxing districts are required to hold Truth in Taxation public hearings for the taxes payable year 2007, to give notice of their public hearings, and to certify their compliance with the Truth in Taxation Law. - Counties, school districts, cities and metropolitan special taxing districts may be exempt from the Truth in Taxation hearings if its total proposed property tax levy does not exceed its previous year final property tax levy by more than the percentage increase in the IPD (6.4187%). The maximum levy for our city to qualify for the exemption is $2,633,283. Our proposed levy is $2,789,655, therefore Oak Park Heights is required to hold a Truth in Taxation hearing. Hearing dates and times cannot be held before November 29, 2006 or after December 20, 2006. The City hearings cannot conflict with the County, School District, and Metro Special Taxing Districts. The hearings cannot be scheduled before 5:00 p.m. Monday through Friday. If scheduled on Saturday, they have to be at a reasonable time. No hearings are permitted on Sunday or Holidays. A city may select a date for its continuation hearing that conflicts with the continuation hearing date of another taxing authority if the city deems it necessary. December 6, 7, 13, and 19 are reserved for the County and Metro Special Taxing Districts. The School District has chosen December 5 for its initial hearing and December 12 for its continuation hearing. Monday December 4 and 11 has been reserved for Cities. You do not have to choose these dates if you prefer some other time. I would suggest you schedule the initial hearing for Monday, December 4, 2006 at 5:00 p.m. and the continuation hearing, if necessary, for Tuesday December 12, 2006 at 6:45 p.m. The continuation hearing will precede the regularly scheduled council meeting. Attached is the Maximum Allowable Levy for Payable 2006 to Qualify for Exemption from the Truth in Taxation Public Hearing Requirement notification and the Truth in Taxation schedule and calendar received from Washington County. Page 52 of 56 MINNESOTA- REVENUE Name WASHINGTON COUNTY AFTON CITY BAYPORT CITY BIRCHWOOD VILLAGE CITY DELLWOOD CITY FOREST LAKE CITY HUGO CITY LAKE ELMO CITY MAHTOMEDI CITY MARINE ON ST. CROIX CITY NEWPORT CITY ST. PAUL PARK CITY LANDFALL CITY STILLWATER CITY WILLERNIE CITY OAK PARK HEIGHTS CITY LAKELAND CITY LAKE ST. CROIX BEACH CITY COTTAGE GROVE CITY WOODBURY CITY OAKDALE CITY GRANT CITY IND SCHOOL DIST 0831 IND SCHOOL DIST 0832 IND SCHOOL DIST 0833 IND SCHOOL DIST 0834 Page 53 of 56 Total Payable Maximum 2007 2006 Final I..,cvy forTNT Certified Levv "earing Exemption 70,310,180 74,823,180 1,383,535 1,472,340 910,391 968,826 330,370 351,575 303,909 323,416 5,436,743 5,785,711 3,771,811 4,013,912 2,149,940 2,287,938 2,634,048 2,803,120 513,625 546,593 1,609,361 1,712,661 1,148,063 1,221,754 368,227 391,862 8,885,755 9,456,105 164,235 174,777 2,474,455 2,633,283 759,894 808,669 492,478 524,089 11,150,110 11,865,802 20,091,401 21,381,008 8,264,977 8,795,481 667,000 709,813 13,216,411 14,064,733 8,233,261 8,761,729 42,294,048 45,008,776 24,322,677 25,883,877 Page 54 of 56 �c� C � N o ma = m U - N d J C �Namirn L N mm - N0� rn R 0_ 3 A n U F- N C O 7 j C) .0 m .` U U — m cn C' m L M N N L 00 rA H m •C B O O L 7 C i N s.. � m � O N r _ Vvof°- z N .ry � �•1 O 00 N w z A ,M..I N E E E E A N M E a r rt c:: i:: �-- 00 > Dao �x N N W Z� Z� �r U CC I ° ° —+ iceD �+ ° ° p i i ° ° ° n+ ° G. = Z. 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'a U O-~ p _ Q O =a)�o0 C L E O C O a) c c j -0 Lncn O E ((f 0 CD cn R R �Na�i �Uo E tn0cu �O -0 0 O) 0 -0 .R c 0 •L w- N , O C— O r O + •L C 0) O_ ccn c N •� R a) O N a) N _ 0 mc cxu R c a) Page 55 of 56 From Department of Revenue website: SCHOOL DISTRICTS AND CITIES Allowable Publication Dates and Public Hearing Dates in Regard to Proposed Property Taxes for Payable 2007 If Initial Hearing in Notice of .Public Hearing Continuation Hearing Levi" Adoption Hearing 2006 Mav Be Published: Mav Be Held if Needed: Mav Be Held I: On or But Not On or But Not On or But Not Is on: After: Later Than: After: Later Than: After: Later Than.: Nov. ,29 Nov. 20. Nov. 27 Dec. 06 Dec. 18 Nov. 30 Dec. 27 Nov. 30 Nov. 21 Nov. 28 Dec. 08 Dec. 20 Dec. 01 Dec. 27 Dec. 01 Nov. 22 Nov. 29 Dec. 08 Dec. 20 Dec. 02 Dec. 27 Dec. 02 Nov. 24 Nov. 30 Dec. 08 Dec. 20 Dec. 04 Dec. 27 Dec. 04 Nov. 24 Nov. 30 Dec. 11 Dec. 20 Dec. 05 Dec. 27 Dec. 05 Nov. 27 Dec. 01 Dec. 12 Dec. 20 Dec. 06 Dec. 27 Dec. 06 Nov. 28 Dec. 04 Dec. 13 Dec. 20 Dec. 07 Dec. 27 Dec. 08 Nov. 30 Dec. 06 Dec. 15 Dec. 20 Dec. 09 Dec. 27 Dec. 09 Dec. 01 Dec. 07 Dec. 15 Dec. 20 Dec. 11 Dec. 27 Dec. 11 Dec. 01 Dec. 07 Dec. 18 Dec. 20 Dec. 12 Dec. 27 Dec. 12 Dec. 04 Dec. 08 Dec. 20 Dec. 20 Dec. 13 Dec. 27 Dec. 13 Dec. 05 Dec. 11 Dec. 20 Dec. 20 Dec. 14 Dec. 27 Dec. 14 Dec. 06 Dec. 12 Dissallowed Dec. 15 Dec. 27 Dec.15 Dec. 07 Dec. 13 Dissallowed Dec. 16 Dec. 27 Dec. 16 Dec. 08 Dec. 14 Dissallowed Dec. 18 Dec. 27 Dec. 18 Dec. 08 Dec. 14 Dissallowed Dec. 19 Dec. 27 Dec. 20 Dec. 12 Dec. 18 Disallowed Dec 21 Dec. 27 * The "on or after" dates shown for your levy adoption hearing assume that no continuation hearing is held. If a continuation hearing is held, the levy adoption hearing could be held immediately following the continuation hearing or on a subsequent date. Note: School district initial or continuation hearings and city initial hearings on proposed property taxes for taxes payable in 2007 cannot be held on: (a) December 3, 10, or 17 since these are Sundays; (b) December 7 or 19 since these are the dates set aside for county initial hearings and county continuation hearings, respectively; or (c) for school districts and cities located wholly or partly within the seven county metropolitan area, December 6 or 13 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. City continuation hearings may be scheduled for a date that conflicts with the continuation hearing (but not the initial hearing) of another taxing authority (county, school district, metropolitan special taxing district) if the city deems it necessary. Until September 15, the first and second Mondays of December (December 4 and 11) are reserved for the use of cities. If a city does not select one of these two dates for its initial hearing or its continuation hearing, the unselected date becomes available for the school district in which the city is located, provided that no other city within the school district has selected that date. Page 56 of 56