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HomeMy WebLinkAbout04-25-06 Council PacketCITY OF OAK PARK HEIGHTS TUESDAY, APRIL 25, 2006 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. II. Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff reports 1. Spring Clean-up: May 20, 2600, 7:30 a.m. — 1:00 p.m. 2. Washington County Hazardous Waste Collection: May 20, 2006, 9:00 a.m. — 3:00 p.m. at Lily Lake Ice Arena in Stillwater 7:10 p.m. III. Visitors/Public Comment Recycling Award (1) This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limit comments to 3 minutes in length.) 7:10 p.m. IV. Consent A eg nda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes — April 11, 2006 (2) C. Approve Arbor Day Proclamation (3) D. Re -appoint Planning Commission Member Mike Runk (4) E. Accept 2005 Annual Financial Report and Management Letter (5) F. Approve Proclamation Declaring May, 2006 Neurofibromatosis Awareness Month(6) 7:15 p.m. V. Public Hearings — None 7:15 p.m. VI. New Business A. Xcel Energy — Amended CUP for the Moelter Landfill Site (7) B. Jacob Holdings of Stillwater LLC — Amended CUP (8) C. Moratorium on Mega -Signs (9) D. Schedule Worksession for Discussion of City Infrastructure (10) E. Schedule Worksession with MnDOT (11) F. Schedule Worksession to Discuss New Connection Charges Rate (12) G. Goal Setting -Team Building Workshop (13) 8:00 p.m. VII. Old Business - None 8:00 p.m. VIII. Adjournment Oak Park Heights Request for Council Action Meeting Date: April 25, 2006 Agenda Item Title: Recycling Award Time: 0 min. Agenda Placement Visitors/Public Comment Originating Departmen Requester's Signature Action Requested Administration/Julie Johnson Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised) 0 CITY OAK PARK 14168 Oak Park Boulevard No. < P.O. Box 2007 < Oak Park Heights, MN 55082-2007 • Phone: 651/439-4439 ^ Fax: 651/439-0574 April 21, 2006 Tom & Norma Montpetit 5499 Oakgreen Place No. Oak Park Heights, Minnesota 55082 Dear Mr. & Mrs. Montpetit: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents)each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, April 20, 2006 to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for pick-up; therefore, you are one of this month's winners. Please contact me at 439-4439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Sincerely, 9 . ie R. Johns Administrative Secretary/Deputy Clerk 4 ,�e:.�ts��.a , _e �.�� .. ,vias.-u..,�,� � ,ca.�;.;.�>......,.�: �. �,.�....a c �:a .... �t • .. �. , ,_-�:��.>„ � �r - - - - - - U.S.A.Tree City Oak Park Heights Request for Council Action Meeting Date April 25 2006 Agenda Item Title: Approve City Council Meeting Minutes —April 11, 2006 Time: 0 min. Agenda Placement Consent Originating Department/Requestor Administration/Julie Johnson Requester's Signature Action Requested Approve Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised) 11 CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, APRIL 11, 2006 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledte of Allegiance/Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Finance Director Holst, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Mayor Beaudet added "Eminent Domain Legislation" as item C under New Business and moved item C under the Consent Agenda to New Business, item D. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission will meet on April 13th for a regular meeting with one public hearing on the agenda. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission held a worksession on April 5th to discuss the Autumn Hills Park Shelter. The next meeting will be held on April 17th with a parks walk through at 5:30 and a regular meeting at 6:30. C. Cable Commission: Councilmember Doerr reported that the next meeting will be held on April 17th at 7:00 p.m. at the Access Center. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will not hold an April meeting. The Bayport storm sewer piping project was discussed at the last meeting. E. Other Liaison/Staff Reports: Mayor Beaudet provided a reminder of the spring clean-up that will be held on Saturday, May 20th from 7:30 am. to 1:00 P.M. Councilmember Doerr reported on the Committee meeting for the League of Minnesota Cities conference in June. Councilmember McComber reported that the Stakeholders will meet sometime in June but the date has not been set. III. Visitors/Public Comment: Recycling Award. Administrative Secretary Johnson reported that Maasho Fisseha of 13848 55th Street North was chosen to receive the Recycling Award. 0 City Council Meeting Minutes April 11, 2006 Page 2 of 4 IV. Consent Agenda: A. Approval of Bills & Investments B. Approval of City Council Minutes — March 28, 2006 Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Audit Review Auditor Dave Mol of auditing firm Tautges Redpath reported on the audit performed for 2005. Mr. Mol stated that a clean opinion has been issued on the City's financial records. B. Consider Canceling First Council Meeting of the Month in June, July August Mayor Beaudet suggested canceling the first council meetings of the month in June, July and August as those agendas tend to be very light in business. Administrator Johnson could call a special meeting if necessary. Councilmember Abrahamson, seconded by Councilmember McComber, moved to cancel the first council meeting of the month in June, July and August. Carried 5 — 0. C. Eminent Domain Legislation Councilmember McComber reported on a last minute addition to the eminent domain bill concerning organized collection of solid waste. Councilmembers expressed concern that the absence of organized collection would not be in the City's best interest. Councilmember McComber, seconded by Councilmember Doerr, moved to send a letter to Oak Park Heights' legislators and the conference committee on this legislation opposing the amendment to the bill concerning solid waste. Carried 5 — 0. D. Authorize Real Estate Transaction to S.C. Mall LLC City Council Meeting Minutes April 11, 2006 Page 3 of 4 City Attorney Vierling reviewed the request for the City to release interest obtained in 1979 in connection with a TIF district, noting that the bonds are all paid in full. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the release and authorize the Mayor to sign the documents. Carried 4 — 0 — 1, Councilmember Swenson abstained. VII. Old Business. A. Oakgreen Village Area — PUD Concept Plan City Planner Richards reviewed the concept plan for Oakgreen Village and the conditions noted on the Planning Commission approval. Discussion was held concerning density. Councilmember Swenson stated that he was in favor of the current plan with fewer units than previous plans. Mayor Beaudet stated that there would be greater public benefit in having R3 density and noted that this plan does not meet R3 standards. Discussion was also held concerning public versus private streets. Councilmember Swenson stated that prospective residents should be made aware of the situation if the streets will be private. Councilmember Doerr, seconded by Councilmember Swenson, moved to approve the Resolution as presented. Councilmember McComber, seconded by Councilmember Abrahamson, moved to amend the Resolution to strike condition 3 and add to condition 4 stating that 59th Street will not connect to Oakgreen Avenue, that the pond may be modified to benefit the development and that 59th Street will only serve the outlot. Carried 5 — 0. Councilmember Doerr, seconded by Councilmember Swenson, moved to modify condition 6 of the Resolution to state that the streets will be private. Carried 4 — 1, Mayor Beaudet opposed. Councilmember Swenson, seconded by Councilmember Abrahamson, moved to add to condition 16 of the Resolution to state that upon approval of the general plan the developer must demonstrate financial ability to complete the project. Carried 5 — 0. Roll call vote taken on primary motion. Carried 4 — 1, Mayor Beaudet opposed. B. Oakgreen Village Area — CUP — Filling and Gradin fi City Council Meeting Minutes April 11, 2006 Page 4 of 4 City Planner Richards reviewed the request to allow excess fill and topsoil to be moved from the CSM/Lowe's development to Oakgreen Village and reviewed the three proposed locations for storage of the material. Councilmember Doerr, seconded by Councilmember McComber, moved to approve the Resolution with the addition of condition 9 allowing for the extension of the stormwater piping to a new catch basin on the applicant's property with the location of the catch basin subject to the approval of the City Engineer. Roll call vote taken. Carried 5 — 0. C. National League of Cities Conference — Reno, NV Councilmember McComber provided information on the location and dates for the National League of Cities Conference to be held in Reno, Nevada December 5 — 9, 2006 and noted the early registration savings on hotel rooms and registration fees. Councilmember McComber also reminded the Council that she is a member of the Transportation Committee and that she skipped the Experienced Elected Officials conference in February to reserve funds for this purpose. Mayor Beaudet stated that he does not support attendance at the National League of Cities Conference as Oak Park Heights is a small city and would not gain enough benefit to justify the cost. Councilmember Doerr, seconded by Councilmember McComber, moved to approve Councilmember McComber's attendance at the NLC Conference in Reno, Nevada in December. Carried 3 — 2, Mayor Beaudet and Councilmember Abrahamson opposed. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:25 p.m. Carried 5 — 0. Respectfully submitted, Julie Johnson Administrative Secretary Approved as to Content and Form, David Beaudet Mayor r Oak Park Heightst. Request for Council Action Meeting Date: April 11, 2006 Agenda Item Title: Approve Arbor Day Proclamation Time Required 0 minutes Agenda Placement: Consent Originating Department/Requestor: Arborist, Kathy Widin Requester's Signature Action Requested A Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). Oak Park Heights has received the Tree City USA award for over 20 years. This award recognizes communities for effective management of their public tree resources. One of the standards for the award is the issuance of an Arbor Day Proclamation. I would like to commend the City of Oak Park Heights for their foresight and perseverance in maintaining public trees in the City and their support in providing tree care information to their residents as well. 0 CITY OF OAK PARK HEIGHTS PROCLAMATION WHEREAS: Minnesota is home to many of our nation's natural resources, foremost among them are our beautiful and abundant forests; and WHEREAS: Trees are an increasingly vital resource in Minnesota today, enriching our lives by purifying the air, conserving soil, water and energy, creating jobs through a large forest products industry, serving as recreational settings, providing habitat for wildlife of all kinds, and creating beautiful landscapes to make our communities more livable; and WHEREAS: Human activities such as construction damage, pollution and neglect, as well as climatic extremes, disease and insects threaten our trees, creating the need for concerted action to ensure the future of community and rural forests in our state and throughout the country; and WHEREAS: Each individual can act locally to improve the environment by planting trees and ensuring that these trees are protected and receive proper maintenance in the years ahead; and WHEREAS: Each year on the last Friday in the month of April and throughout the month of May, the people of Minnesota pay special tribute to the vital natural resource that our trees represent and dedicate themselves to the continued vitality of our state's community and rural forests; NOW, THEREFORE I David Beaudet, Mayor of the City of Oak Park Heights, do hereby proclaim April 28, 2006 to be ARBOR DAY and the month of May, 2006 to be ARBOR MONTH in Oak Park Heights, Minnesota. Signed this, 2006 David Beaudet, Mayor Tree City U.S.A. IM Oak Park Heights Request for Council Action Meeting Date April 25, 2006 Agenda Item Title Re -appoint PlanninF4 Commission Member - Mike Runk Time Required 2 min. Agenda Placement: Consent Agenda Originating Department/ Requestor Julie Hultman Administration Requester's Signature Action Requested: Re -appoint Planning Commissioner Runk to 3 -year term Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). At its April 13, 2006 meeting, the Planning Commission was advised of Commissioner Runk's desire for re -appointment to the Planning Commission. Accordingly, the Commission moved to recommend that the City Council re -appoint Mr. Runk to a second full term, which would commence June 1, 2006 and culminate May 31, 2009. Il Oak Park Heights 61u Request for Council Action Meeting Date April 25, 2006 Agenda Item Title Accept 2005 Annual Financial Report and Management Letter Time Required Agenda Placement Consent Originating Department/Requestor Finance - Judy Holst, Deputy Clerk/Finance Director Requester's Signature Action Requested Accept 2005 Annual Financial Report and Annual Management \ Letter Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). At the April 11, 2006 Council meeting the City Auditor, Dave Mol, made a presentation of the Annual Financial Report and Management Letter. I am requesting the Council formally accept the reports. 124 Meeting Date Time Required: h Oak Park Heights Request for Council Action 125t". 2006 0 minutes Agenda Item Title: Approve Proclamation Declaring May, 2006 Neurofibromatosis Awareness Month Agenda Placement Originating Department/Requestor Julie Johnson for Mary McComber Requester's Signature _ f o; PD-, Action Requested Approve Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see attached information 13 Page 1 of 3 From: Bill Brooks [bbrooks@wilbursmith.com] Sent: Thursday, April 20, 2006 3:31 PM To: ElkinsEcon@aol.com; Johnleolal @aol.com; JStuart688@aol.co ; Mary mccomber@aol.com, <r Nowardl@aol.com; Ilan@att.net; kkirby@bridgetek.cc; ddivine@b comr_ mayor@calera.org; hew01@charter. net; mwilliams@ci.arvada.co.us; welks@ci.greenville.nc.us; caffertg@ci.gresham.or.us; bthunberg@ci.mooresville.nc.us; HawksJW@ci.north-platte.ne.us; mayor@ci.quincy.il.us; mayor@ci.rosemount.mn.us; mayor@ci.saline.mi.us; hglackey@citi-center.com; rrose@cityofdiberville.org; citymanager@cityofgrandblanc.com; randerson@cityofnewportky.org; daisy.lynum@cityoforlando.net; dsander@cityofranchocordova.org; stanley.koski@cmpco.com; tim.kant@cofairhope.com; Ray327@comcast.net; rgillham@comcast.net; winkierw@comcast.net; christinehensley@commercialfed.com; pdennis01@cox.net; dbergman@cpinternet.com; jim@creative properties. biz; Vholiday@evansvillegov.org; lynch@facilities.com; Ibenson@fmtn.org; rheilman@freeway.net; ward4@gocolumbiamo.com; radams@goshen.kl2.wy.us; keramsey@grapevine. net; cclanton@hiwaay.net; mayor@hiwaay.net; michael.r.leszcz@irs.gov; cforeman@jeffersontownky.com; pkinsey@jnpease.com; pmcarter@jps.net; bid.448@juno.com; boydwdunn@juno.com; bill_skaggs@kcmo.org; rkaplan@lauderhill-fl.gov; dan.johnson@loukymetro.org; mayor@masoncity.net; kuhlman@mris.com; holstein@netlic.net; skarahalios@oakharbor.net; mvogt@olatheks.org; mmartin@port-orange.org; crobertsonlopez@gwest.net; bgraves 1973@sbcglobal.net; shipp@txkusa.org; annie.allen@univ.maine.edu; pgray@wichita.gov Cc: ESmith5229@aol.com; JHiggsSr@aol.com; MLMarcoux@aol.com; SBFeren@aol.com; SBurg346@aol.com; tcoberly@bentonvillear.com; Iwpadgett@bizec.rr.com; caklaus@bridgetonmo.com; dafney@charter.net; wilemon k@ci.arlington.tx.us; rbullock@ci.commerce-city.co.us; cnclmed@ci.medford.or.us; novatocouncil@ci.novato.ca.us; alarson@ci.schaumburg.il.us; rroberts@citycouncil.org; mayor@cityofalcoa-tn.gov; greuel@council.lacity.org; bill.blaydes@dallascityhall.com; tholocher@fortmitchell.com; dee- vanderhoef@iowa-city.org; papajimbo@kc.rr.com; (brown@lasvegasnevada.gov; pecos3@lookingglass.net; cana@lowcountry.com; ward28@newhavenct.net; bruce.duke@notes.udayton.edu; loretta@plano.gov; crat@ptialaska.net; daswilliams@santabarbaraca.gov; nrhoscar@sbcglobal.net; mmanross@ScottsdaleAZ.gov; dwilhite@spokanevalley.org; goreham@statecollege.com; wroberts@walledlake.com; Klaushanson@yahoo.com Subject: Mayor Bill Brooks' Request for help from my friends at NLC Attachments: Proclamation May 2006 NF Awareness Month.doc Hello friends in NLC: (First, 1 apologize to those of you who are receiving this more than once from me, especially if you have already helped me again this year with this effort.) I am Bill Brooks, Mayor of Belle Isle, Florida, Chair of the Transportation Infrastructure Services Steering Committee for NLC, and an Advocate for the Children's Tumor Foundation (CTF). For two years now, many of you have helped me by issuing proclamations or resolutions proclaiming May as Neurofibromatosis (NF) Awareness Month for the Children's Tumor Foundation. Our first year, 11 cities helped, and last year there were 65. Our goal this year is 100 and frankly, we are desperately in need of your help to reach that goal. ' 4/21/2006 1--W Page 2 of 3 The CTF is a non-profit 501(c)(3) medical foundation, dedicated to improving the health and well being of individuals and families affected by NF, which is more prevalent than Cystic Fibrosis, Duchene Muscular Dystrophy and Huntington's Disease combined. There is no known cure, treatment or cause. It affects about 100,000 Americans, and about 1 in 4,000 newborns will have it. I am asking you and your city to publicly announce May as Neurofibromatosis Awareness Month through a resolution or proclamation, which will help us to increase awareness of this genetic disease. The text below or in the attachment (Word file) contains a sample proclamation for your use. On behalf of the Children's Tumor Foundation, my five year old daughter and the more than 100,000 Americans who have been touched by this disease, we thank you for your consideration of a proclamation in one of your next meeting agendas for public reading. Everything we can do to help raise NF awareness is an important step toward a cure. I sincerely thank you for your help. Please mail the proclamation to me and we will display all cities on our CTF web site and the New York headquarters. For more info, log onto www.ctf.org Gratefully, Bill Brooks Mayor, City of Belle Isle, Florida Vice President Wilbur Smith Associates 3191 Maguire Boulevard, Suite 200 Orlando, FI 32803 ph. 407-896-5851 Direct 407-902-2730 fax 407-896-9165 email bbrooks@wilbursmith.com Proclamation Declaring May, 2006 Neuro • fibroma • tosis Awareness Month Whereas, The Children's Tumor Foundation is observing May as National Neurofibromatosis (NF) Awareness Month to inform the public about this common genetic disorder; and Whereas, NF is more prevalent than Cystic Fibrosis, Duchenne Muscular Dystrophy, and Huntington's Disease combined; and Whereas, Over 100,000 Americans have NF and one of every 4,000 newborns will 4/21/2006 15 Page 3 of 3 develop the disorder, it still is relatively unknown to the public; and Whereas, NF causes tumors to grow along nerves throughout the body, and can affect the development of other parts of the body, such as bone and skin tumors, bone deformities such as scoliosis of the spine; leg bowing and/or twisting, progressive loss of hearing, sight and balance; learning disabilities; and other symptoms; and Whereas, The Children's Tumor Foundation (www.ctf.org, 800-323-7938)leads the efforts to support research aimed at finding the causes of the disorder and developing treatments and a cure, provide support to people with NF; and Whereas, Much remains to be done to raise awareness of the need to prevent, treat and cure NF; Now Therefore, I, , Mayor of the City of, in recognition of this important initiative, do hereby proclaim the month of May, 2006 as "Neurofibromatosis Awareness Month" , Mayor 4/21/2006 1 Proclamation Declaring May, 2006 Neuro • fibroma • tosis Awareness Month Whereas, The Children's Tumor Foundation is observing May as National Neurofibromatosis (NF) Awareness Month to inform the public about this common genetic disorder; and Whereas, NF is more prevalent than Cystic Fibrosis, Duchenne Muscular Dystrophy, and Huntington's Disease combined; and Whereas, Over 100,000 Americans have NF and one of every 4,000 newborns will develop the disorder, it still is relatively unknown to the public; and Whereas, NF causes tumors to grow along nerves throughout the body, and can affect the development of other parts of the body, such as bone and skin tumors, bone deformities such as scoliosis of the spine; leg bowing and/or twisting, progressive loss of hearing, sight and balance; learning disabilities; and other symptoms; and Whereas, The Children's Tumor Foundation (www.ctf.org, 800-323- 7938)leads the efforts to support research aimed at finding the causes of the disorder and developing treatments and a cure, provide support to people with NF; and Whereas, Much remains to be done to raise awareness of the need to prevent, treat and cure NF; Now Therefore, I, David Beaudet, Mayor of the City of , in recognition of this important initiative, do hereby proclaim the month of May, 2006 as "Neurofibromatosis Awareness Month" David Beaudet, Mayor !'7 Oak Park Heights Request for Council Action Meeting Date April 25th, 2006 Time Required: 5 minutes Agenda Item Title: XCEL ENERGY FOR AN AMENDED CONDITIONAL USE PERMIT — MOELTER LANDFILL SITE. Agenda Placement Originating Requester's Signature Action Requested Background/Justificai bodies have advised): See Attached from Scott Richards: indicate if any previous action has been taken or if other public 1. Planner's Report 2. Planning Commission Resolution (Unsigned) 3. City Council Resolution T-101 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: April 6, 2006 RE: Oak Park Heights — Revisions to MPCA Permit and Conditional Use Permit for Changes to Final Cell Development at the A.S. King Ash Disposal Facility FILE NO: 798.02 — 06.04 BACKGROUND Darrell Knutson, representing Xcel Energy, has made application for an amended conditional use permit to allow modification to the existing conditional use permit approvals for the A.S. King Plant Ash Disposal Facility. The ash disposal facility, also known as the Moelter Landfill has been reviewed by the MPCA and the minor modifications, as proposed, have been approved. The changes shall be less intensive to the adjacent neighbors to the east. The post closure access road would be moved to connect to the existing cul-de-sac at 58th Street North. The City Council approved a conditional use permit in October of 1996 to expand the ash disposal facility. That expansion also included vacating significant roadway right-of- way in areas that had been platted but never developed. The plan, approved in 1996, has been followed although Xcel Energy has proposed these minor modifications as part of the final phase of construction. The property is zoned I, Industrial which accommodates the use as permitted. The existing conditional use permit was requested to allow mining and land reclamation in excess of 400 cubic yards. Any changes to the approved plan require an amended conditional use permit. Attached for reference: Exhibit 1 Site Location Map Exhibit 2 Existing Site Conditions 0 Exhibit 3 Liner Grading Plan Exhibit 4 Perimeter Grading Plan Exhibit 5 Exterior Access Road Exhibit 6 Exterior Access Road Entrance Exhibit 7 Final Cover Plan Exhibit 8 Existing Access Road Alignment Exhibit 9 Proposed Access Road Alignment Exhibit 10 Memorandum from the City Arborist ISSUES ANALYSIS Comprehensive Plan. The proposed Land Use Plan designates this area as Park Facilities/Open Space. When the Concept Plan was completed in 1998, it was anticipated that the ash disposal site would be filled within 10 years and that the area would remain as open space with the potential for park and trail development. Zoning. As noted, the area is zoned I, Industrial. The ash disposal site is a permitted use and the conditional use permit granted in 1996 adopted the final cell development plan that included mining and land reclamation in access of 400 cubic yards. Any changes to that plan, as now being proposed, requires an amended conditional use permit. Proposed Amended Conditional Use Permit. The project's applicant has provided the following narrative to describe the changes in the final plan: "The final phase of construction, Phase 6, Cell 5, and the capping of the current operating area of the facility, Phase 6, Cell 3, will be occurring during the summer months of 2006. Xcel Energy, A.S. King plant, is proposing a minor modification to the existing permitted construction of these areas as identified in the Minnesota Pollution Control Agency (MPCA) permit number SW -54. The modification will develop the site in a less intrusive way. The footprint of the proposed construction area will be shifted further to the west than currently permitted, reducing the impact on the closest neighbors. The long term, post -closure access road will be changed to reduce traffic nearest these neighbors to eliminate the need for a long term site driveway access from Beech Road. To allow this modification to meet the needs of the A.S. King plant capacity requirements, both the base elevation and the final elevation of the phase will be raised. The upper elevation increase will dampen the currently permitted valley that was originally proposed, making the ground surface more useable for long- term end-use options. The MPCA has reviewed this Minor Modification request and has approved these changes. The immediate and most impacted neighbors have been contacted. They have reviewed the changes and find them acceptable. 2 20 The proposed modification will utilize the existing cul-de-sac at the west end of 58th Street in Oak Park Heights as the post -closure access point which will allow Xcel Energy to access the monitoring station for monthly inspections and leachate management in the event of equipment failure. The 58th Street access point will not be used during the remaining operating life of the site. The existing Beach Rd haul road will continue to be the access point for both this construction event and remaining fill/operating activities of the facility. The operating life expectancy for this facility is anticipated to be the end of 2009 or early 2010." Roadway Access. As indicated in the applicant's narrative, the long term access road into the site would be from the cul-de-sac at 58th Street North. That roadway would not be utilized until final capping of the site in 2009/2010. Until that time, all haulinty operations will be from the current Beech Road access. The access road from 58t Street would permit access by Xcel employees for required long term maintenance and monitoring. Emergency vehicle access would need to be provided at this location. Trees/Landscaping. Information submitted from Xcel indicates that 12 significant trees would be removed as a result of the change in plans. The trees are located near the access road on the north side of Phase 6, Cell 5. Xcel has proposed to pay the replacement fee instead of planting new trees. The City Arborist has expressed a preference for tree replantings in this area. The City Arborists comments are found in an attached memorandum. Trails. As part of the previous approvals, Xcel has installed a trail system within the closed areas of the landfill site. The proposed changes to the plan will not impact the trail system. Payments in Lieu of Taxes. City staff has suggested that Xcel consider a payment in lieu of taxes for the landfill site. The site is currently tax exempt. The City will incur ongoing costs for police protection and other emergency services for the site. It is suggested that a condition be added to the conditional use permit for consideration by the Planning Commission and City Council. CONCLUSION / RECOMMENDATION Based on the previous review, City staff recommends approval of the amended conditional use permit to allow for a modification to the existing conditional use permit for the A.S. King Plant Ash Disposal Facility. The amended conditional use permit is recommended with the following conditions: 1. All ash hauling to the site shall continue to be from the Beech Road access. No access for fill operations shall be from the 58th Street access. Access to 58th Street shall be not be allowed until such time as the access from Beech Road is discontinued. Emergency vehicle access shall be provided in the long term from 58th Street. 3 7.1 2. Xcel shall replant and maintain trees, according to a plan approved by the City Arborist, to satisfy the City's tree replant requirements. 3. The City Council shall consider a payment in lieu of taxes for the landfill site. The fee amount and terms shall be determined by the City Council. 4. The plans shall be subject to review and approval of the City Engineer. 4 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY XCEL ENERGY FOR AN AMENDED CONDITIONAL USE PERMIT TO ALLOW MODIFICATION TO THE APPROVALS FOR THE A.S. KING PLANT ASH DISPOSAL FACILITY SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Xcel Energy for an amended conditional use permit to allow modification to the approvals for the A.S. King Plant ash disposal facility; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The subject property is zoned I, Industrial. The ash disposal site is a permitted use and the conditional use permit granted in 1996 adopted the final cell development plan that included mining and land reclamation; and 4. Any changes to the conditional use permit granted in 1996 require an amended conditional use permit. Xcel has requested a change to the conditional use permit to allow a new plan for grading on the east edge of the site and the post closure access roadway that will connect to the existing cul-de-sac at 58t" Street; and 5. City staff prepared a planning report dated April 6, 2006 reviewing the request for the conditional use permit; and 6. The April 6, 2006 planning report recommended approval of the conditional use permit subject to the fulfillment of conditions; and MH 7. The Planning Commission held a public hearing at their April 13, 2006 meeting, tools comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Xeel Energy for an amended conditional use permit to allow modification to the approvals for the A.S. King Plant ash disposal facility and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval subject to the following conditions: 1. All ash hauling to the site shall continue to be from the Beech Road access. No access for fill operations shall be from the 58t" Street access. Access to 58`x' Street shall be not be allowed until such time as the access from Beech Road is discontinued. Emergency vehicle access shall be provided in the long term from 58"' Street. 2. Xcel shall replant and maintain trees, according to a plan approved by the City Arborist, to satisfy the City's tree replant requirements. 3. The City Council shall consider a payment in lieu of taxes for the landfill site. The fee amount and terms shall be determined by the City Council. 4. The plans shall be subject to review and approval of the City Engineer. 5. The location of the gate and fencing for the post closure access road shall be subject to City approval. Recommended by the Planning Commission of the City of Oak Park Heights this 13t" day of April 2006. ATTEST: Eric A. Johnson, City Administrator Mike Runk, Chair 2 7- RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY XCEL ENERGY FOR AN AMENDED CONDITIONAL USE PERMIT TO ALLOW MODIFICATION TO THE APPROVALS FOR THE A.S. KING PLANT ASH DISPOSAL FACILITY BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Xcel Energy for an amended conditional use permit to allow modification to the approvals for the A.S. King Plant ash disposal facility; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The subject property is zoned I, Industrial. The ash disposal site is a permitted use and the conditional use permit granted in 1996 adopted the final cell development plan that included mining and land reclamation; and 4. Any changes to the conditional use permit granted in 1996 require an amended conditional use permit. Xcel has requested a change to the conditional use permit to allow a new plan for grading on the east edge of the site and the post closure access roadway that will connect to the existing cul-de-sac at 58h Street; and 5. City staff prepared a planning report dated April 6, 2006 reviewing the request for the conditional use permit; and 6. The April 6, 2006 planning report recommended approval of the conditional use permit subject to the fulfillment of conditions; and ER 7. The Planning Commission held a public hearing at their April 13, 2006 meeting, took comments from the applicants and public, closed the public hearing, and recommended that the application be approved with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Xcel Energy for an amended conditional use permit to allow modification to the approvals for the A.S. King Plant ash disposal facility and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights subject to the following conditions: All ash hauling to the site shall continue to be from the Beech Road access. No access for fill operations shall be from the 58th Street access. Access to 58th Street shall be not be allowed until such time as the access from Beech Road is discontinued. Emergency vehicle access shall be provided in the long term from 58th Street. 2. Xcel shall replant and maintain trees, according to a plan approved by the City Arborist, to satisfy the City's tree replant requirements. 3. The City Council shall consider a payment in lieu of taxes for the landfill site. The fee amount and terms shall be determined by the City Council. 4. The plans shall be subject to review and approval of the City Engineer. 5. The location of the gate and fencing for the post closure access road shall be subject to City approval. Approved by the City Council of the City of Oak Park Heights this 25th day of April 2006. David Beaudet, Mayor ATTEST: Eric A. Johnson, City Administrator 91 Attachment A Washington County GEO Code: 03.029.20.22.0001 Legal Description: NWI/4-NWI/4 032920 EAST OF RR SUBJ TO EAS E FM Washington County GEO Code: 03.029.20.22.0002 Legal Description: ALL THAT PT NWI/4 OF NW1/4 032920 PT ELFFELTS ADD & PT O FOAK PARK ADD. ON FILE & OF RE CORD IN OFFICE REG DEEDS DESC A RM ATTACHMENT B Conditional Use Permit AT Xcel Energy - A.S. King Plant Ash Disposal Facility Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets/20 11X17 Sets) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (350'/150' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Public Hearing & Recommendation: April 13, 2006 Required Approvals: CUP Variance City Council 4/5 4/5 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Oak Park Heights Request for Council Action Meeting Date April 25"' 2006 Time Required: 5 minutes Agenda Item Title: JACOB HOLDINGS OF STILLWATER LLC FOR AN AMENDED CONDITIONAL USE PERMIT Agenda Placement Originating Requester's Signature Action Requested Background/Justification bodies have advised): See Attached from Scott Richards: Administrator indicate if any previous action has been taken or if other public 1. Planner's Report— Dated March 2, 2006 2. MEMO from Scott Richards and related petroleum clean-up — Dated April 7"i. 3. Planning Commission Resolution (Unsigned) 4. City Council Resolution FWA NORTHWEST AS.SOCIIA.TED CO.NSULTAN'TS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone:. 763.231.2555 Facsimile: 765.231.2561 planners@nacplanning..com TO: Eric Johnson FROM: Scott Richards DATE: March 2, 2006 RE: Oak Park Heights — Auto Sales Lots, 14738 60th Street North — Amended Conditional Use Permit FILE NO: 798.02 — 06.01 Bill Rambow, representing Jacob Holdings of Stillwater LLC, has made an application for an amended conditional use permit relative to the auto sales lot at 14738 60th Street North. The request is to revise some of the conditions of approval for the conditional use permit that was issued in December 2003. The applicant has asked for amendments to these conditions in that they do not wish to make improvements given the MnDOT Highway 36 bridge plans showing a taking of that area should the project proceed. The applicant has also proposed a total redevelopment of the site as a car dealership pending the final outcome of the Highway 36 plans. A memo from the City Attorney dated January 26, 2006 addresses the original conditions of approval and those conditions that the applicant has requested changes. The Planning Commission should consider these changes at their March 9, 2006 meeting. A representative of Jacob Holdings will be there to provide additional information regarding the request. Please find the following attached information: January 25, 2006 Memo from Mark Vierling, City Attorney ® October 2003 Planning Report from NAC Preliminary Site Plan/Building Elevation Plan — New Automotive Facility c: Mark Vierling ECKBER_G LAMMERS ATTORNEYS AT LAW Writer's Direct Dial: (651) 351-2118 mvierUng@eckberglammers.com January 25, 2006 Planning Commission Members c/o Eric A. Johnson City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North P. O. Box 2007 Oak Park Heights, Minnesota 55082 rl 4L C E I V ED FES .2 2086 Re: Jacob .Holdings of'Stillwater, L.L.C. (Denny .Hecker) Application to Amend Conditional Use Permit Dear Planning Commission: 09 Northwestern Avenue, Suitt X10 Stillwater, Minnesota 55082 (651) 439-2878 Fax (651) 439-2923 www.eckberglammers.com James Lammers Robert Briggs Mark Vierling Thomas Weidner Susan Olson David Snyder Sean Stokes Laura Domagala Joshua Christensen The City of Oak Park Heights issued a Conditional Use Permit to Jacob Holdings of Stillwater, L.L.C. in December of 2003 relative to the Amoco service station adjacent to the Denny Hecker dealership on the corner of Osgood and the north frontage road. The Conditional Use Permit was to allow parking on the former Amoco gas station site and the Council granted the Conditional Use Permit, but appended to it a number of conditions. Those conditions are as follows: 1. The City finds that the project is consistent with the conditional use permit criteria found in Section 401.30.E of the Zoning Ordinance. 2. The subject property at 14738 60th Street North be combined with the main dealership property at 14702 60th Street North in compliance with Section 402, the Subdivision Ordinance. The lot combination shall be completed within 30 days following the City Council approval of the conditional use permit. 3. No repair work or servicing of vehicles shall be allowed on the subject property at 1473 8 60t' Street North. 4. No signage shall be allowed on the subj ect property at 1473 8 60th Street North. The existing signage on the canopy shall be removed within 30 days following City Council approval of the conditional use permit. ECKBERG, LAMMERS, BRIGGS, WOLFF �6 VIERLING, PLLP Family Law / Divorce • Business and Commercial Law v Criminal Law • Personal Injury / Wrongful Death Planning Commission City of Oak Park Heights January 25, 2006 Page 2 5. The applicant shall submit a revised site plan indicating a 10 foot driveway and parking area setback, parking areas, vehicle display areas, and access drives with concrete curb and gutter, subject to review and approval of the City Engineer. The parking lot and required landscape improvements shall be completed no later than June 15, 2004. 6. The grading and drainage plan shall be subject to review and approval of the City Engineer. 7. The applicant shall keep open the driveway access to Osgood Avenue and the Highway 36 frontage road. 8. A landscape plan shall be submitted by the applicant, subject to review and approval of the City Arborist. 9. The applicant shall submit a revised lighting photometric plan with all site lighting subj ect to review and approval by the City. 10. Light shields shall be installed on the under canopy lights by January 15, 2004. 11. The applicant is requested, but not required, to replace the exterior broadcast paging system with hand held paging systems. Upon replacement of the external paging system, a hand held paging system shall be implemented at the main dealership property at 14702 60th Street North and the subj ect property. at 1473 8 60`t' Street North. 12. The site plan shall designate, and the applicant shall supply, a total of four off-street parking stalls for employees and customers, at least one of which must be disability accessible on the subject property at 14738 60th Street North, 13. The building shall be inspected by the Building Official to determine if a building permit is necessary for the completed improvements. 14. Written documentation of closure is provided by the MPCA related to the contamination issues at 1473 8 0' Street North. 15. Architectural lighting on the existing building at 14738 60th Street North shall be dimmed at night to a level that is acceptable to the City. 16. Forty-seven parking stalls shall be dedicated to customer and employee parking and 16 stalls shall be dedicated for service at the main dealership property at 14702 60th Street North. Four parking stalls shall be dedicated for customer parking at the subject site at 14738 60th Street North. One vehicle shall be allowed per designated parking stall throughout the lot. 0 Planning Commission City of Oak Park Heights January 25, 2006 Page 3 17. The applicant shall submit a revised site plan for the main dealership property at 14702 60t` Street North indicating at 10 foot driveway and parking setback with parking areas, vehicle display areas, and access drives constructed with concrete curb and gutter and landscaping, subj ect to review and approval of the City Engineer. The parking lot and required landscape improvements shall be completed no later than October 15, 2008. 18. All signage at the main dealership property at 14702 60ffi Street North shall be brought into conformance with the City's Sign Ordinance found in Section 401.15.G of the Oak Park Heights Zoning Ordinance no later than October 15, 2008. 19. All lighting, including fixtures and photometrics, at the main dealership property at 14702 60th Street North, shall be brought into conformance with the City's lighting requirements found in Section 401.153.7 of the Oak Park Heights Zoning Ordinance no later than October 15, 2008. As to the conditions approved, my understanding is that the applicant would like to ask the Council for some modifications to those conditions. You will note that the City and the applicant had a dispute over the permit, which the subject of a district court proceeding which is scheduled to be heard in a preliminary hearing on March 31, 2006. The applicant is proceeding at this time to obtain amendments to these various conditions set forth below and it is anticipated that if these conditions are successfully amended, that action will resolve itself. The conditions that I am aware of that are desired to be modified are as follows: A. Condition No. 5. The applicant was required to submit a revised site plan indicating 10 foot setbacks, parking area setback, parking area, -vehicle display areas, and access drives with concrete curb and gutter subject to review and approval of the City Engineer. Landscaping improvements were to be completed no later than June 15, 2004. The applicant is seeking an amendment to this condition to extend out the compliance date as they do not wish to make improvements with concrete curb and gutter given the MnDOT Highway 36 bridge plans that show a taking and condemnation of the area should that Highway 36/bridge project proceed. The applicant is asking for an extension to allow the improvements relative to the concrete curb and gutter to be delayed until such time as there is a final determination from the City of Oak Park Heights with regard to Highway 36/bridge project/layout approval. B. Condition No. 8 required the provision of a landscaping plan for the site. A landscaping plan in a formal sense perhaps has not been submitted at this date and that too is the request from the applicant to delay the submission. C. Condition No. 14 required written documentation of closure to be provided by the NIPCA related to a contamination issue at the Amoco site which was being remediated at the time of the OR Planning Commission City of Oak Park Heights January 25, 2006 Page 4 Conditional Use Permit application originally in 2003. That remediation and final certification of the site needs to come from the MPCA and the City needs to obtain copy of that. I trust that the applicant can submit detail on the status of that project so that that compliance issue can be dealt with. D. Condition No. 15 required that architectural lighting on the building at 14738 — 60th Street would be dimmed at night to a level that is acceptable to the City. The City Administrator is better informed on that proj ect and I know that this relates also to the former Amoco Building site and I trust that that has been accomplished. E. Condition No. 17 required the submission of a revised site plan for the main dealership of the property, again requiring 10 foot driveway and parking setback with parking areas and drives constructed with concrete curb and gutter. The applicant will request an extension of time on this matter to coincide with the Highway 36/bridge project in the same manner as was previously set forth in this letter relative to Item Condition No. 5. Li F. Condition No. 18 required that all signage at the main dealership be brought into conformance with the City's sign ordinance; however, there is a compliance performance date on that to be occurring no later th c o X5,-260$ G. Condition No. 19 required all lighting, lighting fixtures and photometrics at the main dealership property to be brought into conformance again with the City's zoning ordinance no later than October 15, 2008. I trust that the applicant or their representative will have a discussion of the items that they wish to have reviewed relative to this permit. The purpose of this letter is to outline the issues as this office understands them to be so that the Planning Commission can be informed and proceed with an early discussion on the topic. One of the attorneys office will be at that meeting to answer questions and to be available to you should yo ed. Yours J. Vierling MJVJsdb PC: Eric Johnson, City Administrator 0 NORTI-i EST 'ASSOCIATED CONSULTANTS,, IAC. 5775 Wayzata Boulevard, Suite 555, St, Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile; 952.595.9837 p[anners@nacPlanning.com PLANNING REPORT" TO: FROM: DATE: RE: FILE NO: BACKGROUND Eric Johnson Scott Richards October 2, 2003 Oak Park Heights — Denny Hecker's Conversion Van Center (14738 60th Street North) Conditional Use Permit 798.02 — 03.12 Jacob Holdings of Stillwater LLC and Erickson Post Acquisition Inc. (landowner) have made application for a conditional use permit to allow the use of the former Amoco site at 14738 60th Street North as a Conversion Van Center:-, The site is adjacent to the Denny Hecker's Cadillac, `Pontiac, and GMC dealership on 60th Street North. A conditional use permit and variance.was granted to the dealership in'October of 2001 to allow the extension of the 'dealership to the north along Oren Avenue North. The variance was for the 10 foot parking setback requirements in that the two properties were not combined. A variance was granted in January of 2002 to allow for illuminated signs on the front facade of the dealership's. building. The dealership has already occupied the site and made improvements to the building and the former gas station canopy without prior City approval. The property exists as a separate parcel. As part of this approval, the City will require the parcels to be combined. The property is zoned B-2, General Business District. Automotive dealerships are allowed as a conditional use in the B-2 District. Attached for reference: Exhibit 1: Site Survey Exhibit 5: Photometric Plan Exhibit 2: Site Plan Exhibit 6: Proposed Canopy Light Shields Exhibit 3: Sign Plans Exhibit 7: Memo from City Arborist Exhibit 4: Project Narrative 0 ISSUES ANALYSIS Comprehensive Plan. The project area is designated as commercial on the Proposed Land Use Plan. The areas designated as commercial anticipate retail, office and automotive related sales and service facilities as allowed by the respective zoning district. Zoning. The property is zoned B-2, General Business District in which open and outdoor sale of motorized vehicles is a listed conditional use. Section 401.03.E of the Zoning Ordinance lists the conditions which must be reviewed as part of a request for a new or expansion of an automotive dealership. The conditions will be reviewed later in this report. Lot Combination. The City will require the former Amoco station property at 14738 60th Street North to be combined with the existing Denny Hecker dealership at 14702 60th Street North. The sales staff for the Conversion Van Center offices out of the main building, while administrative staff for the dealership utilizes the small building on the subject site. The properties shall be administratively combined in conformance with Section 401.15.B.4.d as a condition of this approval. The combination of the lots will need to be confirmed once the property has been purchased by ,Jacob Holdings of Stillwater LLC. Site Plan/Buildings. The dealership proposes to utilize the site with few .changes to the parking area, building, or existing canopy. The Amoco canopy remains with new signage advertising the dealership (see Exhibit 3). Additionally, the underside of the canopy contains lighting that is not full cut off and does not comply with the light 'requirements of the Zoning Ordinance. The applicant has proposed addid.d "shields to surrourid1he'fixtures acid provide' conformance with th6Z6hing Ordinahce'(see Exhibit The existing building is 1,276 square feet and is located at the north ' edge of the property. The building is a legal non -conformity in that the northeast corner -of the structure is located approximately one foot from the property line. The required side yard setback is 10 feet. No changes other than maintenance and painting have been done to the building. In addition, no signage has been placed on the structure. Site Access. Two driveway accesses, one from Osgood Avenue and the other from 60th Street North, service the site. The access to Osgood Avenue has been blocked off by the applicant with conversion vans. Additionally, site inspections have indicated that the property contains too many vehicles which significantly restricts access into and around the property. It is especially critical that emergency vehicle access be permitted throughout the site. The site plan will need to be revised to allow for vehicle parking areas with adequate area for access into and internal to the site. The survey indicates a 12 foot ingress/egress easement that has been dedicated on the west property line and a portion of Willim.Street that is not vacated. The easement and 2 j� 1�' street should be vacated if no longer needed by the property owner or to serve adjacent .properties. Setbacks. The driveways/parking areas of the Amoco and now the dealership was not constructed with a 10 foot setback/landscape area. In -that this is a change of land use and a conditional use permit, staff would require the site plan be revised to reflect the 10 foot setback. A landscape plan should also be prepared to indicate plantings within the 10 foot area. Considering the 'time of year this is being considered, the applicant should be allowed to hold over these site improvements to next year, but have them completed no later than June 15, 2004. Parking. The existing building on the subject property at 1,276 square feet requires four parking spaces for employees and customers. No service will be conducted out of this location, thus no additional stalls are required. The site plan indicates 34 parking stalls, one disability accessible stall and three featured display stalls. As indicated, staff has recommended that the access to Osgood be reopened and a 10 foot setback be required for all of the parking and driveway areas. The applicant will be required to submit a new site/landscape plan that addresses the revised parking and access driveways. The main dealership building would require 47 stalls for customers and employees and 16 stalls for service. ' When both lots are combined, a total of 67 parking stalls will be required for customers, employees, and service. The existing parking lot and display area has space for hundreds of vehicles. Landscaping. The applicants have proposed no changes to the existing landscaped ureas adjacent to.:the building :o.n -the: subject .site. As indicated, .it is recommended..that' 'the driveway: and parking areas`'be set back 10.:feef and appropriately landscaped.' The landscape plans shall be subject to review and'approval of the City Arborist. Signage. 'The applicant has placed signage on three facades of the existing canopy. The south facade of the canopy has a total of 102.99 square feet of signage. The other two facades have 44.37 square feet of signage each. In that the subject property is required to be combined with the main dealership building, no signage will be allowed on the canopy or the subject site. The dealership already has two pylon signs and wall signs that adequately advertise the business. The existing signs on the main dealership are over what is allowed by the Sign Ordinance. The signs that were placed on the canopy without a variance or sign permit shall be removed within 30 days of approval of the conditional use permit. Lighting. The applicant has proposed shields on the existing canopy lights to comply with the full cut off standards of the Zoning Ordinance. The photometric plan, found as Exhibit 5, only indicates the light from the canopy. The applicant will provide a revised photometric plan that indicates all site lighting. The lighting plans shall be required to meet all requirements of the Zoning Ordinance. KE Grading/Drainage. The grading and drainage of the site may change as a result of the addition of setbacks and curb and gutter. The revised site and drainage plans shall be subject to the review and approval of the City Engineer. Zoning Ordinance Criteria. Section 401.30.E of the Zoning Ordinance lists criteria for review of vehicle dealerships. The review of these criteria is as follows: a. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Section 401.15.E of this Ordinance. Comment: The lot is not abutting a residential district or residential uses, b. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring residences and shall be in compliance with Section 401.15.B.7 of this Ordinance. Comment. The applicant shall provide shields on the existing canopy lights. A lighting plan shall be provided by the applicant that complies with the requirements of the Zoning Ordinance. C. Sales and storage area is blacktopped or concrete surfaced and all paved areas are surrounded by concrete curbing. Comment: The lot shall be reconfigured to be set back 10 feet and surrounded by concrete curbing. d. The architectural.appearance,".s"cale, construction: materials, and 'functional pian of the building and site shall not be dissimilar to the existing nearby commercial and residential buildings, and shall not cause impairment in property values, or constitute a blighting influence within a reasonable distance of the site. Comment: The existing building and canopy are similar in appearance to commercial buildings in the area. e. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative, or other services to the site. Comment: If adequate access is provided into and within the site, there should be no service issues. f. All islands in the parking lot shall be landscaped. Comment: There will be no parking lot islands. F, M g. A strip of not less than 10 feet shall be landscaped at the edge of all parking/ driveway areas adjacent to lot lines and the public right-of-way. Comment: The landscape area shall be required. h. All automobile repair activities shall be conducted within the principal structure and the doors to the service bays shall be kept closed except when vehicles. are being moved in or out of the service areas. Comment. There will be no repair activities on this portion of the dealership lot. i. Facilities on a site contiguous to any residential district shall not be operated between the hours of 10:00 PM and 6:00 AM unless otherwise allowed by formal action of the City Council. Comment: The site is not contiguous to any residential district. j. Provisions are made to control and reduce noise in accordance with Section 401.15.6.11 of this Ordinance. Comment: The dealership should not generate significant noise that would be in violation of. the Zoning Ordinance. k. Vehicular access points shall create a minimum of conflict with through traffic movement, shall comply with Section 401.15.F of this Ordinance and shall be subject to.the approval of the City Engineer. Comment: The two `existing access points shall..remain open as, suggested by the City Engineer.. (. A drainage system subject to the approval of the City shall be installed. Comment: The City Engineer shall review all drainage plans resulting from the installation of curb and gutter. M. All signing and informational or visual communication devices shall be minimized and shall be in compliance with Section 401.15.G of this Ordinance. Comment: No additional signage shall be allowed on this portion of the dealership lot. n. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 5 31 Comment: There should be no issues with the criteria for approval of a conditional use permit found in Section 401.15.G. The Planning Commission should review the criteria in considering this application. CONCLUSION AND RECOMMENDATION Based upon the preceding review, City staff recommends approval of the request for a conditional use permit for open and outdoor sales at 14738 60th Street North based upon the following conditions: 1. The City finds that the project is consistent with the conditional use permit criteria found in Section 401.30.E of the Zoning Ordinance. 2. The subject property at 14738 60th Street North be combined with the main dealership property at 14702 60th Street North in compliance with Section 402, the Subdivision Ordinance. The lot combination shall be completed within 30 days following the City Council approval of the conditional use permit. 3. No repair work or servicing of vehicles shall be allowed on the subject property at 14738 60th Street North. 4. No signage shall be allowed on the subject property at 14738 60th Street North. The existing signage on the canopy shall be removed within 30 days following City Council approval of the conditional use permit. 5. The a"ppl,icant shall submit a revised site plan ind.icating..a 10 foot driveway. -and parking area, setback, parking areas, .vehicle display areas, and access drives . with . concrete curb and gutter, subject to review and `approval of the City Engineer. The parking lot and required landscape improvements- shall be completed no later than June 15, 2004. 6. The grading and drainage plan shall be subject to review and approval of the City Engineer. 7. The applicant shall reopen the driveway access to Osgood Avenue. 8. A landscape plan shall be submitted by the applicant, subject to review and approval of the City Arborist. 9. The applicant shall submit a revised lighting photometric plan with all site lighting subject to review and approval by the City. 10. Light shields shall be installed on the under canopy lights by December 15, 2003, 6 40 11. The use of an exterior broadcast paging system shall not be used on the subject property at 14738 60th Street North or at the main dealership property at 14702 60th Street North. 12. The site plan shall designate a total of four off-street parking stalls for employees and customers, at least one of which must be disability accessible on the subject property at 14738 60th Street North. 13. The building shall be inspected by the Building Official to determine if a building permit is necessary for the completed improvements. 14. The applicant shall research the 12 foot easement on the west property line and Willim Street right-of-way. The applicant shall be required to vacate the easements and right-of-way if required by the City Attorney. 15. Other conditions and requirements as specified by the Planning Commission, City Council, or staff. 7 41 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Eric Johnson FROM: Scott Richards DATE: April 7, 2006 RE: Oak Park Heights —Auto Sales Lots, 14738 60th Street North Amended Conditional Use Permit FILE NO: 798.02 — 06.01 Please find attached information regarding the clean up of the former Amoco site at 14738 60th Street North. The report from the environmental consultant indicates that a clean up system will be installed on site and then operate for 12 to 18 months. The final closure letter from the MPCA may take an additional 12 months. Based upon this information, if a clean up system is installed by July 2006, the final certification from MPCA could be completed by [december 31, 2008. This may be the target date the City should use for the amended conditional use permit. Staff suggests that the Planning Commission consider three options for the applicant, all three to be tied to becember 81, 2008.- 1 . 008:1. Submit a development application to the City for new dealership building and site improvements that includes the property at 14738 60th Street North. e 2" %pr ple the conditions of the conditional use permit that was granted for the e at 14738 60th Street North in December of 2003. 3_ _Remove all of the vehicles from the property at 14738 601h Street North and cease all car dealership operations at that site. M City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007 • Oak Park Heights, MN 55082 • Phone (651) 439-4439 + Fax (651) 439-0574 March 31 st, 2006 Mr. Bill Rainbow Denny Hecker Automotive / Jacob Holdings 500 Ford Road St. Louis Park, MN 55446 RE: Former Amoco Site Dear Bill, This letter serves as a reminder to you that the Planning Commission delayed the further consideration of your needed Conditional Use Permit Amendment(s) until they are provided detailed information regarding the petroleum clean-up that is occurring at the site. To date the City has not been provided any additional information. Specifically they are looking for the following information and in some detail: What firm is performing the work? What is the clean-up methodology, What is the timeline for completion? As stated at the meeting, Planning Commission asked that this information be provided by the firm actually performing the work, either in writing or in person at the April meeting to be held at 7pm on April 13`h, 2006 at City Hall. If this information is to be provided in writing, I must receive this information not later than noon on Friday, April 7", 2006. Please let me know if you have any questions. Sincerely, Eric Johnson G ©� City Administrator Cc: Mark Vierling City Attorney Scott Richards, NAC Julie Hultman Attorney Daniel Bovin 04/04/2006 14:59 7695450524 Apr-04-0� 01:540m From-DPRA Inc. Apr1.14, 2006 Eric Johnson City AdministratOr City of Oak Park Heights 14158 Oak Park Blvd lit Box 2007 ©ak 'Park ,T•rieiglats, MN .55082 DODGE FOC 651-227--55'-1'( T -M Re: petroleum Re;lease Invoati.gativn/Cleanup Status Former Sti.11.watex AMOCO 14738 601h vtrret North Qak Parlt 40ights, Mazlnesota MPC-A.1,ealr # 14886 Dcat Mr_ Johnson: PAGE 02 p'002/9U F-466 The purposo of this latter is to provide you with a status olidate regarding the petroleum release ir►vestigation at the above-refexan,ced site, os requested in your letter to Bill Rembow of Denny ,ffncker Automotive on 1Vlarch 3:1., 2006. DPRA is the environmental consultant conducting the faetxolctzrxa Jlease investigation. lmpactecl. Boil exists at the site in the vicinityti-le depth tmer ,5�1.f,'e�t`�LCnGroundwater storage ak e siTte�whach exisi;� Lsirl to bedrock, which exists at an a.pproxixa�aa.te at an approximate depth of 120 Tett, is also im}?actod by t:hc relea-se, On F'ebrtleary 14, 2006, DPRA subTwted a Cum.. ctive Action 13psign (CAD) Report to the Min•nesOta Nllution Control ,Agency (MBCA), Tn this report, DPRA ret =Tnenl:led tate installation of a soil vapor extraetinn (SVE) system to rem a majority of the ktycltc�carbon contarsrinatiaxr froze the soil above the bedrock and eliminate the continual source of groLtndwater contamination Upon receivirn.g .WCA approval, DPRA will prepare bid specifications, review the bids, hire a contractor, and direct the installation of the sVE system in the vicinity of the former US's basin. IT, is anticipated that the ` VE systeTn rh'ill operafit at tkae site for 12 to 18 months. Tf you have any questiolas about tkae petxole7xtaa Tease iravestigatian at tltis site, please call me at (Ci51.) 215-425. Sipcerely, 17o;ttivan Senior Civil Engineer ec: Tota Dodge -Erickson Post Acquisition Inc; Dick 7irnrrtnrman - Property Ow"t!" 737.11 Rambow - Donny Hecker, DPRA Filc 5964,0001 -0007 332 rllinne5tlla Slim q1,119 E IND St Paui. MON1101a W61 relcph�ns 65021,f)5u0 FAX 6ti1221'552�2 YElltlwkndP RT Diii penAr Knox"Olg r,�nnhalu�n. h$ Pnnod!PO Sin Dicp 3; Pnul~ Wososhin;; un DC Tornow Awr M cv 0 ld Q N n 0 -a c M Z C cu b C O 0 M C co O C O 0 R N O 0 N C) .Q Q (0 "C7 LL h V\' a13 0 > m ai C a ca o 4.1 p L M C O (LS cr C E0 0 E np' W O ~ O Q) C N N Q 0 _E 4-1 C i y.J O Q) O C `p t� L p tB 4) C — N � C a) ccC � C U -0 O p iii Q L a) .� -0 N • 00 Q) > 3 0co . a) �. o(u -a `V W C r n- a- cu � p 7 L i 0 0 O p O O O N EM �S a) L o i� a) O 3 U C � � «� O ci3 0 �0U O) cd C 0 o Q o U 0 — �•� o � 4- m O n ~ ° U) c (D >. p ro a) Q 3 N >, :3Q C to C a) 4- >, m p N O E ° a) q u) �,o ��c o -I.- v ct n >cn(n O p CV = a) °> °� _>p�r oa) Q OU a) -0C ro O a) L^` 0 m O 0) 75 E U Se a) L4.1 L ±t.,- C.8 Q p O� — p N i6 0-0 °�—a V U 0 o m Ea O a ` ca N 44 L Q m� o0 o �a� �E O Y a) O W -9 m O � C +L C C p O C �-. 00 0 L O a) �-% O Q M :3 (4 5CL 3 �. C O1 cu N U U Q) L N a) L cn O N p Ic— t% cc W F— `0 Q Q Mn CO Q- m Ln h V\' a13 U C C O O" U Q N O d C O � 41.E U U U w bb as C > 0 p M L- _ Q a 0 00 LO LO Q O v A RECOMMENDING RESOLUTION OF THE :PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY JACOB HOLDINGS OF STILLWATER LLC FOR AN AMENDED CONDITIONAL USE PERMIT TO REVISE THE CONDITIONS GRANTED ON DECEMBER 9, 2003 RELATIVE TO THE AUTO SALES LOT AT 14738 60TH STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Jacob Holdings of Stillwater LLC for an amended conditional use permit to revise the conditions granted on December 9, 2003 relative to the auto sales lot at 14738 60th Street North; and after having conducted a public hearing relative thereto, the Plamiing Commission of Oak Park Heights makes the following findings of fact: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B M 3. The property is zoned B-2, General Business District in which auto dealerships and outdoor automotive sales is a conditional use; and 4. The City Council approved a conditional use permit at their December 9, 2003 meeting specifying conditions and timelines to bring the subject property at 14738 60th Street North and the main dealership property at 14702 60th Street North into conformance with the performance standards of the Zoning Ordinance; and 5. The applicant has requested an extension of the approved timelines within the conditional use permit in order to allow an environmental clean up of the property at 14738 60th Street North prior to a purchase of the property and lot combination of the properties at 14702 601h Street North and 14738 60th Street North; and at 6. The City Attorney has prepared a letter to the Planning Commission, dated January 25, 2006 relative to the application to amend the conditional use permit; and 7. City staff prepared memos dated March 2, 2006 and April 7, 2006 relative to the application to amend the conditional use permit; and 8. The applicant has provided a letter and memo dated April 4, 2006 and April 7, 2006, respectively, related to the environmental clean up status for the subject property; and 9. The Planning Commission held a public hearing at their March 9, 2006 and April 13, 2006 meetings, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Jacob Holdings of Stillwater LLC for an amended conditional use permit to revise the conditions granted on December 9, 2003 relative to the auto sales lot at 14738 60t11 Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval that the timelines imposed in the conditional use permit approved by the City Council on December 9, 2003 are hereby suspended and the following timelines shall be imposed for the conditional use permit: The applicant shall submit a development application by December 31, 2008 to the City for a new dealership building and site improvements that includes the properties at 14702 60th Street North and 14738 60th Street North. The applicant shall be required to post a security with the development application for the total cost of the development improvements to be held until a certificate of occupancy is issued by the City :for project completion; or 2. The applicant shall complete the conditions of the conditional use permit granted for the subject property on December 9, 2003 no later than December 31, 2008. 3. If neither of the above stated conditions are complied with, the applicant shall remove all of the vehicles from the property at 14738 60th Street North and cease all car dealership operations at that site no later than December 31, 2008. E 0 Recommended by the Planning Commission of the City of Oak Park Heights this 13`x' day of April 2006. ATTEST: Eric A. Johnson, City Administrator Mike Runk, Chair 3 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JACOB HOLDINGS OF STILLWATER LLC FOR AN AMENDED CONDITIONAL USE PERMIT TO REVISE THE CONDITIONS GRANTED ON DECEMBER 9, 2003 RELATIVE TO THE AUTO SALES LOT AT 14738 60TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Jacob Holdings of Stillwater LLC for an amended conditional use permit to revise the conditions granted on December 9, 2003 relative to the auto sales lot at 14738 60'' Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District in which auto dealerships and outdoor automotive sales is a conditional use; and 4. The City Council approved a conditional use permit at their December 9, 2003 meeting specifying conditions and timelines to bring the subject property at 14738 60th Street North and the main dealership property at 14702 60th Street North into conformance with the performance standards of the Zoning Ordinance; and 5. The applicant has requested an extension of the approved timelines within the conditional use permit in order to allow an environmental clean up of the property at 14738 60th Street North prior to a purchase of the property and lot combination of the properties at 14702 60th Street North and 14738 60th Street North; and 6. The City Attorney has prepared a letter to the Planning Commission, dated January 25, 2006 relative to the application to amend the conditional use permit; and 7. City staff prepared memos dated March 2, 2006 and April 7, 2006 relative to the application to amend the conditional use permit; and 8. The applicant has provided a letter and memo dated April 4, 2006 and April 7, 2006, respectively, related to the environmental clean up status for the subject property; and 9. The Planning Commission held a public hearing at their March 9, 2006 and April 13, 2006 meetings, took comments from the applicants and public, closed the public hearing, and recommended that the application be approved with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Jacob Holdings of Stillwater LLC for an amended conditional use permit to revise the conditions granted on December 9, 2003 relative to the auto sales lot at 14738 60th Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights that the timelines imposed in the conditional use permit approved by the City Council on December 9, 2003 are hereby suspended and the following timelines shall be imposed for the conditional use permit: 1. The applicant shall submit a development application by December 31, 2008 to the City for a new dealership building and site improvements that includes the properties at 14702 60th Street North and 14738 60th Street North. The applicant shall be required to post a security with the development application for the total cost of the improvements to satisfy the conditions of the conditional use permit granted for the subject property on December 9, 2003. 2. The applicant shall complete the conditions of the conditional use permit granted for the subject property on December 9, 2003 no later than December 31, 2008. 3. If neither of the above stated conditions are complied with, the applicant shall remove all of the vehicles from the property at 14738 60th Street North and cease all car dealership operations at that site no later than December 31, 2008. 2 U, Approved by the City Council of the City of Oak Park Heights this 25th day of April 2006. ATTEST: Eric A. Johnson, City Administrator David Beaudet, Mayor 3 M Attachment A Washington County GEO Code: 33-030-20-43-0057 Legal Description: PART OF BLOCKS 5 & 8, SUMMIT PARK ADDN Physical Address: 14738 60" St. N. ATTACHMENT B Amended Conditional Use Permit Jacob Holdings of Stillwater LLC 14738 60th St. N. Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets/20 11X17 Sets) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (350'/150' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Site Review Meeting: Planning Commission Public Hearing: Required Approvals: CUP City Council 4/5 January 25, 2006 March 9, 2006 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Oak Park Heights Request for Council Action Meeting Date April 25", 2006 Time Required: 5 minutes Agenda Item Title: Moratorium on Mega -Signs Agenda Placement Originating Department/Requgstyrf Erio&son, City Admini Requester's Signature Action Requested Background/Justification (Pease indicate if any previous action has been taken or if other public bodies have advised): Discuss and consider a temporary moratorium on "mega -signs". Please see attached memo from Scott Richards. M2 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@anacplanning.com MEMORANDUM TO: Eric Johnson FROM: Scott Richards DATE: April 20, 2006 RE: Oak Park Heights — Sign Ordinance: "Mega" Animated Billboards FILE NO: 798.04 — 05.05 As you are aware, the Planning Commission recommended that the City Council consider a moratorium on "mega" animated billboards until additional research and amendments can be provided for the Oak Park Heights Sign Ordinance. The concern centers around an attempt by a national sign company to place these signs within other communities in the Metropolitan Area, including Hopkins and Eden Prairie. NAC staff is working with the League of Minnesota Cities and City Attorneys related to placement of large billboards, primarily abutting freeway frontages. The tactic used by this sign company is to have a sign ordinance deemed invalid by a Court on technicalities. The one basis that has been used is that freedom of speech would prohibit a city from specifying content of a sign. Some cities, including the City of Otsego or Hopkins, have eliminated all references in content including specific sign regulations for real estate or construction type signs. Our office is not prepared to offer any amendments to the Oak Park Heights Sign Ordinance at this time, but the City Council may want to consider a moratorium on certain large-sized signs while this issue is being researched. It is suggested that the moratorium be placed on any sign of 300 square feet or larger, or animated signs. This would be consistent with the maximum total allowable signage within the B-2, B-3, or B- 4 Districts and the existing prohibited signs in the ordinance. The City Council should discuss this issue at their April 25, 2006 meeting and provide direction to City staff. al Oak Park Heights Request for Council Action Meeting Date April 25 2006 Agenda Item Title Schedule worksession for discussion of City infrastructure Time Required 5 minutes Agenda Placement New Business Originating Department/Requestor Mayor David Beaudet Requester's Signature Action Requested Schedule worksession for discussion on evaluation of current costs for the City infrastructure (water, sewer, storm sewer, streets) Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). The City is currently transferring the depreciation costs for water and sewer contributed infrastructure to the Renewal/Replacement Fund for future replacement of water and sewer lines, etc. As of December 31, 2005 the fund balance in the Renewal/Replacement Fund was approximately $2,645,000. The City does not reserve funds at this time for replacement of the storm sewer, streets or trails. I would like to schedule an untelevised worksession before the Council meeting on May 9, 2006 to discuss retaining our engineering firm to complete an evaluation of the cost in today's dollars of the City infrastructure to determine the amount of additional depreciation that should be transferred or reserved for replacement and the number of years of depreciation that would be needed to obtain those replacement costs. Another factor would be whether or not we would need to determine/estimate future costs or do we assume the interest earned on the depreciation would be sufficient to cover future costs. m Oak Park Heights Request for Council Action Meeting Date April 25", 2006 Time Required: 3 minutes Agenda Item Title: Schedule Work session with MnDOT Agenda Placement New Business Originating Department/Requestor Councilmember Mary McComber Requester's Signature Action Requested Discuss and select possible dates for Work session. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): As part of the recent MOU discussion with Mr. Adam Jospehson, MNDOT, it was determined that a work session should be held in the near future to discuss proposed TRAIL LAYOUT and the BEACH ROAD BRIDGE design issues. Possible dates would be May 9th or the 23rd, depending on additional information as available from MNDOT. Oak Park Heights Request for Council Action Meeting Date April 25th, 2006 Time Required: 3 minutes Agenda Item Title: Schedule Work session to Discuss New Connection Charges Rate Agenda Placement New Business Originating Department/RequegW 49f' 6hnson, City Admini Requester's Signature Action Requested Scheduork session to discuss revised Background/Justification (Fuse indicate if any previous action has been taken or if other public bodies have advised): As directed by the City Council last fall, the City Engineer has been working towards revising the City's connection charge calculation format and fee structure. This requirement is due to State of Minnesota precluding cities from calculating its sanitary and water connection charges based on acreage. The Council should discuss the new proposed fee structures in an un -televised work session with staff as well as the City Engineer and City Attorney. At this point, staff recommends that the new fee structures be implemented as soon as practical. One possibility is to hold the work session prior to the May 9th, 2006 meeting and potentially adopt such updates at the subsequent meeting. Oak Park Heights Request for Council Action Meeting Date April 25'x, 2006 Time Required: 5 minutes Agenda Item Title: Goal Setting — Team Building Workshop Agenda Placement New Originating Requester's Signature Action Requested Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): As discussed at a recent Council work session, Don Salverda of Donald Salverda & Associates has provided a proposal outlining a council workshop to review previous goals and to aid in getting through areas where we have had some difficulty. His fee is $1,000 and would be an afternoon event. Please review the enclosed information. If Council desires to have the session, it should select a few dates which can then be coordinated with Mr. Salverda. roil Donald Salverda & Associates Roseville Professional Center • Suite 511 • 2233 N. Hamline Avenue • Roseville, MN 55113 (651) 484-1335 A PROPOSAL FOR A LEADERSHIP - PLANNING - TEAM BUILDING RETREAT FOLL O W UP WORKSHOP FOR THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS Proposal To Mr. Eric Johnson City Administrator Proposed By Don Salverda Consultant/Facilitator 13 Donald Salverda & Associates Roseville Professional Center • Suite 511 • 2233 N. Hamline Avenue • Roseville, MN 55113 (651) 484-1335 April 7, 2006 Mr. Eric Johnson City Administrator City of Oak Park Heights PO Box 2007 Oak Park Heights, MN 55082 Dear Eric, Thank you for the opportunity to have led the Council, Department Heads and Consultants 2005 Leadership Goal Setting — Team Building Retreat. Thank you also for your interest in scheduling a follow up work session with the council to discuss progress being made on the goals that were established a year ago. Enclosed is a revised proposal for a half day retreat follow up work session that you might react to. The content and format are in line with our recent phone conversations. Assuming the council is in accordance with the work session — I look forward to scheduling a date. I again pledge you my best efforts to plan and lead a work session that meets your objectives, is educational and enjoyable. Thank you again for your interest. Sincerely yours, Don Salverda Consultant/Facilitator Encl. 1, City of Oak Park Heights City Council Leadership - Goal Setting - Team Building Retreat Follow up Workshop I PRIMARY OBJECTIVES 1) To review overall progress being made by the city since the 2005 Retreat 2) To critique and analyze specific progress being made on the goals established at the 2005 retreat 3) To discuss and resolve problems that are delaying progress on any of the city's goals. 4) To review roles, responsibilities, and expectations 5) Other II FORMAT OF THE WORKSHOP The sessions will be primarily structured group discussions. III TIMING AND LOCATION Timing: Date to be determined Location: To be determined R, IV PARTICIPANT MATERIALS Each participant will receive a comprehensive outline, related supplemental materials and an Executive Summary of the Workshop. V THE CONSULTANT/FACILITATOR • Over twenty-five years experience in the professional development field • Skilled seminar, workshop, and retreat leader Leadership experience in the private, public, and volunteer sectors • Student of leadership VIINVESTMENT..................................................................... $1,000 Pre -Workshop Planning and Preparation Leading the On -Site Workshop Post -Workshop Report Writing Plus any additional expenses incurred with the engagement such as duplicating of handout materials, writing pads, travel expenses @ $.40/mile, etc. City of Oak Park Heights City Council Leadership — Goal Setting — Team Building Retreat Follow up Workshop Tentative Agenda 11:30 -12-30 PM Lunch 12:30 - 12:35 PM Opening Remarks — Mayor and City Administrator 12:35 — 2:00 PM SESSION I "Working as A Team — Reviewing Progress" Focus • Objectives and expectations for the work session • Review of overall progress since the 2005 retreat • Critiquing and analyzing successes and problems encountered in the achievement of the goals established in 2005 2:00 — 2:15 PM Break 2:15 - 3:45 PM SESSION 2 "Working as a Team — Resolving Problems Related to Progress on Goals" Focus • Discussion of and resolution of problems associated with achievement of the goals • Renewed commitment to goals and action plans 3:45 — 4:00 PM Break 4:00 — 4:30 PM SESSION 3 "Working as a Team — Review of Roles, Responsibilities, and Expectations" Focus • Review of the roles, responsibilities, and expectations of the city's leadership team • The need for follow up • Making a positive impact CITY OF OAK PARK HEIGHTS COUNCIL, DEPARTMENT HEADS, AND CONSULTANTS 2005 LEADERSHIP — GOAL SETTING -TEAM BUILDING RETREAT SUMMARY EVALUATION 1) The objectives of the session were: �/ 5 4 3 2 1 l t Clear7 Vague 2) The organiation of the session was: Y 5 4 3 2 1 Excellent Poor 3) The ideas p esented were: Cj -- 4 3 2 1 Not l Very Interesting Interesting 4) The ability f the presenter to stimulate discussion was: y 5 4 3 2 1 Poor Excellent 1 5) My attends ice at this session was: ll � 5 4 3 21 Waste Very of Time Beneficial 6) Overall, I consider this session to have been: 5 4 3 21 Excellent , Poor il CITY OF OAK PARK HEIGHTS COUNCIL, DEPARTMENT HEADS, AND CONSULTANTS 2005 LEADERSHIP — GOAL SETTING -TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Must do this again next year!" 2) "Well done session." 3) "Thank you." 4) "Great session. Keep up the good presentations. Very beneficial to all of us." 5) "Good." M