HomeMy WebLinkAbout07-10-07 Council Packet - not incl Enclosure 11CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 109 2007
CITY COUNCIL MEETING AGENDA
6:00 P.M.
6:00 p.m. I. Call to Order/Approval of Agenda
Estimated
times
6:00 p.m. II. Adjourn to Worksession
A. STH 36 Frontage Roads
7:00 p.m. III. Reconvene from Worksession
7:00 p.m. IV. Consent A e�nda_
A. Authorize Repair of Sanitary Sewer Line in 62nd Street (1)
B. Authorize Initiation of Well Rehabilitation Preliminary Report and Development
of Plans and Specifications (2)
C. Adopt a Resolution Authorizing Receipt of a Donation from Jerry's Auto Detail,
Inc. and Directing Funds be Utilized for the Party in the Park (3)
D. Adopt a Resolution Authorizing Receipt of Gift Certificates from Domino's Pizza
and Directing the Gift Certificates be Raffled off at the Party in the Park (4)
E. Adopt a Resolution Authorizing Receipt of Gift Certificates from Discount Tire
Co. and Directing the Gift Certificates be Raffled off at the Party in the Park (5)
F. Adopt a Resolution Authorizing Receipt of Two Camp Chairs and Two Fleece
Blankets from Lake Elmo Bank and Directing the Items be Raffled off at the Party
in the Park (6)
G. Adopt a Resolution Authorizing Receipt of Two Gift Certificates from Camille's
Sidewalk Cafe and Directing the Gift Certificates be Raffled off at the Party in the
Park (7)
H. Adopt a Resolution Authorizing Receipt of a Donation from Xcel Energy and
Directing Funds be Utilized for the Party in the Park (8)
I. Adopt a Resolution Authorizing Receipt of Gift Certificates from Joseph's
Restaurant and Directing the Gift Certificates be Raffled off at the Party in the
Park (9)
7:10 p.m. V. Old Business
A. STH 36 Frontage Roads — Possible Action from Worksession (no enclosure)
B. Autumn Hills Park Shelter — Finalization (10)
C. Washington County Government Center — 2025 Campus Extension (11)
7:30 p.m. IV. Adjournment
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p
Oak Park Heights ENCLOSURE
Request for Council Action
Meeting Date July 10, 2007
Agenda Item Title: Authorize Repair of Sanitary Sewer Line in 62nd Street
Time Required 0 minutes
Agenda Placement Consent
Originating Department/Requestor Public Works Director /
Requester's Signature ULW
Action Requested Authorize Repair of Sanitary Sewer Line in 62nd Street
Background/Justification
The City of Oak Park Heights has a yearly sewer maintenance program to clean and televise
progressive areas of the city sanitary sewer system. During the 2006 televising, a section of
8 inch Vitreous Clay Pipe was found to have significant sag under 62nd street between
Panama and Paris. This low spot in the pipe has become a ponded area in the pipe and can
be indicative of additional problems with the pipe or bedding when the pipe was installed.
Flow has not been stopped and there have been no sewer back ups from this area. The flow
though the low spot appears to have sufficient velocity to scour the inverted section of pipe.
The low spot stays full of water and the televising equipment can not view the pipe joint at
this spot to determine whether the pipe has accumulated sand, separated or has any broken
area that would lead to further problems or further erosion of the pipe bedding. As part of our
yearly sanitary sewer budget we set aside repair money to address problems found in our
sanitary sewer televising survey. This problem point was planned for excavation, exposure
and evaluation, and needed repair work this fall. This spot is in the roadway area where
Washington County is proposing to install a new storm sewer lines. I would prefer to
complete the City of Oak Park Heights repair early and re -verify complete integrity of the city
lines prior to any potential work by Washington County. If Washington County proceeds with
their work, any new damage found would not be attributable to any existing city condition.
This needed repair will require closing the street while the line is excavated and exposed for
at least a portion of one day. Any additional pipe repairs will be made. The pipe bedding and
proper slope will be re-established and the fill and street base work will be completed.
Because the extent of repair is unknown, the work will be issued on a time and material
basis. Very rough estimated costs are anticipated in the $6,000 to $8,000 range and budget
is available. We plan on using Miller Excavating for this work due to their proximity, base
equipment costs and good service and rates in the past. Street re -paving will be completed
this fall as a patch area or as part of any other street work in the area and, if appropriate and
cost effective, with any County Work. We ask Council to Authorize this work to proceed.
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Meeting Date
Agenda Item Title
Time Required
Agenda Placement
w
Oak Park Heights
Request for Council Action
11mM11x41111h
Authorize Initiation of Well Rehabilitation Preliminary Report and
Development of Plans and Specifications
0 minutes
Consent
Originating Department/Requestor Public Works Director / Tom Ozzello
Requester's Signature
e 49M
Action Requested Authorize Preliminary Report and Plans and Specifications
Background/Justification
The City of Oak Park Heights has two large capacity deep wells to provide water for domestic
use, fire service and irrigation needs. Both wells pull water from the Jordan Aquifer and are
line shaft driven multi -stage turbine pumps. In order to provide the best chance for
uninterrupted and uncompromised use of both wells, periodic maintenance is planned to
minimize the chance for failures. Among the items suggested for effective maintenance is
the rehabilitation and evaluation of a well every 10 years or 40,000 hours of operation.
Rehabilitation work includes taking the well out of service, removing the drive motor and all
drive line sections and pulling the individual column sections and the multistage turbine pump
at the bottom of the submerged column. This work is done by professional companies
specializing in this type of work and who have the equipment and expertise to evaluate,
repair and replace all questionable components.
The drive motor is replaced or rebuilt with new bearings, windings and is rebalanced. The
decision to re -use or purchase will be evaluated with consideration of energy efficiency and
life cycle costs. The column and line shaft sections and couplings are evaluated for wear,
corrosion and are trued to original tolerances or replaced as needed. All drive shaft sectional
bracing is evaluated and new bearing surfaces are installed or the component is replaced as
needed. The bottom of the well is redeveloped by basting away some of the existing rock
and bailing out accumulated rock and sand before the rehabilitated equipment is re -installed.
We estimated and budgeted $50,000 for this rehabilitation work. This budget, when
developed, included the possibility of installing a variable frequency drive (VFD) for the motor
to allow smooth and energy efficient operations and to extend the service life of components.
VFD's cut electrical surcharges, allow motors to come up to full speed over a period of time
rather than full on and full off, and may be eligible for financial rebates for the assistance they
give the electrical utility.
We ask Council to Authorize the Preliminary Report and to use this to report to develop plans
and specification. We would come back to Council in the fall to approve and authorize
bidgigg job gfe24tork that would be planned for after the tower rehabilitation work is done.
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Meeting Date July 10, 2007
Oak Park Heights
Request for Council Action
Time Required:
0 mins.
Agenda Item Title: Adopt a Resolution Authorizing_ Receipt of a Donation from Jerry's
Auto Detail Inc. and Directing Funds be Utilized for the Party in the Park
Agenda Placement Consent Agenda
Originating Department/Requestor Administration/Jennifer
Requester's Signature'���`— ._-.
Action Requested Adopt Resolution 07-07-32
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Jerry's Auto Detail generously donated $100.00 to be used for Party in the Park. I request that City
Council adopt Resolution 07-07-32 accepting the donation and direct that the funds be used for the
Party in the Park.
Page 7 of 24
RESOLUTION 07-07-32
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF A DONATION FROM
JERRY'S AUTO DETAIL, INC. AND DIRECTING FUNDS BE UTILIZED FOR
THE PARTY IN THE PARK
WHEREAS, Oak Park Heights business, Jerry's Auto Detail, Inc., donated one
hundred dollars ($100) to the City of Oak Park Heights for the Party in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Jerry's Auto Detail,
Inc.'s donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Jerry's Auto Detail, Inc.'s donation and that the City is
authorized to expend such funds for the purposes of enhancing the City's Party in the
Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 8 of 24
David Beaudet
Mayor
Oak Park Heights ENCLOSURE
Request for Council Action
Meeting Date July 10, 2007 Time Required: 0 mins.
Agenda Item Title: Adopt a Resolution Authorizing Receipt of Gift Certificates from
Domino's Pizza and Directing the Gift Certificates be Raffled off at the Partv in the Park
Agenda Placement Consent Agenda
Originating Departmez
Requester's Signature
Action Requested
Adopt Resolution 07-07-33
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Domino's Pizza generously donated three gift certificates to be raffled off at the Party in the Park. I
request that City Council adopt Resolution 07-07-33 accepting the donation and direct that the gift
certificates be raffled off at the Party in the Park.
Page 9 of 24
RESOLUTION 07-07-33
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES
FROM DOMINO'S PIZZA AND DIRECTING THE GIFT CERTIFICATES BE
RAFFLED OFF AT THE PARTY IN THE PARK
WHEREAS, Oak Park Heights business, Domino's Pizza, donated three gift
certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Domino's Pizza's
donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Domino's Pizza's donation and that the City is authorized
to raffle the gift certificates off at the City's Party in the Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 10 of 24
David Beaudet
Mayor
W I LA.
Oak Park Heights EUN.
Request for Council Action
Meeting Date July 10, 2007 Time Required: 0 mins.
Agenda Item Title: Adopt a Resolution Authorizing Receipt of Gift Certificates from
Discount Tire Co. and Directing the Gift Certificates be Raffled off at the Party in the Park
Agenda Placement Consent Agenda
Originating Department/Requestor Admipistration/Jennifer Thoen
Requester's Signature
Action Requested Adopt Resolution 07-07-34
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Discount Tire Co. generously donated six gift certificates to be raffled off at the Party in the Park. I
request that City Council adopt Resolution 07-07-34 accepting the donation and directing that the gift
certificates be raffled off at the Party in the Park.
Page 11 of 24
RESOLUTION 07-07-34
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES
FROM DISCOUNT TIRE CO. AND DIRECTING THE GIFT CERTIFICATES
BE RAFFLED OFF AT THE PARTY IN THE PARK
WHEREAS, Oak Park Heights business, Discount Tire Co., donated six gift
certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Discount Tire Co.'s
donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Discount Tire Co.'s donation and that the City is
authorized to raffle the gift certificates off at the City's Party in the Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 12 of 24
David Beaudet
Mayor
ENCLOSURE
Oak Park Heights
Request for Council Action
Meeting Date July 10, 2007 Time Required: 0 mins.
Agenda Item Title: Adopt a Resolution Authorizing Receipt of Two Camp Chairs and Two
Fleece Blankets from Lake Elmo Bank and Directing the Items be Raffled off at the Part in the
Park
Agenda Placement Consent A
Originating Department/Requestor Administration/Jennifer Thoen
Requester's Signature
Action Requested Adopt Resolution 07-07-35
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Lake Elmo Bank would like to donate two camp chairs and two fleece blankets to be raffled off at the
Party in the Park. I request that City Council adopt Resolution 07-07-35 accepting the donation and
directing that the items be raffled off at the Party in the Park.
Page 13 of 24
RESOLUTION 07-07-35
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF TWO CAMP CHAIRS
AND TWO FLEECE BLANKETS FROM LAKE ELMO BANK AND
DIRECTING THE ITEMS BE RAFFLED OFF AT THE PARTY IN THE PARK
WHEREAS, Oak Park Heights area business, Lake Elmo Bank wishes to donate
two camp chairs and two fleece blankets to the City of Oak Park Heights to be raffled off
at the Party in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Lake Elmo Bank's
donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Lake Elmo Bank's donation and that the City is authorized
to raffle the items off at the City's Party in the Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 14 of 24
David Beaudet
Mayor
Oak Park Heights
Request for Council Action
Meeting Date July 10, 2007 Time Required: 0 mins.
Agenda Item Title: Adopt a Resolution Authorizing Receipt of Two Gift Certificates from
Camille's Sidewalk Cafe and Directing the Gift Certificates be Raffled off at the Part in
Park
Agenda Placement Consent Agenda
Originating Departmei
Requester's Signature
Action Requested Adopt Resolution 07-07-36
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Camille's Sidewalk Cafe would like to donate two gift certificates to be raffled off at the Party in the
Park. I request that City Council adopt Resolution 07-07-36 accepting the donation and directing that
the gift certificates be raffled off at the Party in the Park.
Page 15 of 24
RESOLUTION 07-07-36
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF TWO GIFT
CERTIFICATES FROM CAMILLE'S SIDEWALK CAFE AND DIRECTING
THE GIFT CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK
WHEREAS, Oak Park Heights area business, Camille's Sidewalk Cafe, wishes
to donate two gift certificates to the City of Oak Park Heights to be raffled off at the Party
in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Camille's Sidewalk
Cafe's donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Camille's Sidewalk Cafe's donation and that the City is
authorized to raffle the gift certificates off at the City's Party in the Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 16 of 24
David Beaudet
Mayor
fn A
Oak Park Heights
Request for Council Action
Meeting Date July 10, 2007 Time Required:
-,NL—, 5UF1 - 8
0 mins.
Agenda Item Title: Adopt a Resolution Authorizing Receipt of Donation from Xcel Energy
and Directing Funds be Utilized for the Partv in the Park
Agenda Placement Consent Agenda
Originating Department/Requestor Admini
Requester's Signature
Action Requested Adopt Resolution 07-07-37
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Xcel Energy generously donated $800.00 to be used for the Party in the Park. I request that City
Council adopt Resolution 07-07-37 accepting the donation and directing that the funds be used for the
Party in the Park.
Page 17 of 24
RESOLUTION 07-07-37
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF A DONATION FROM
XCEL ENERGY AND DIRECTING FUNDS BE UTILIZED
FOR THE PARTY IN THE PARK
WHEREAS, Oak Park Heights business, Xcel Energy, donated eight hundred
dollars ($800) to the City of Oak Park Heights for the Party in the Park; and
WHEREAS, the City of Oak Park Heights is grateful for Xcel Energy's donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Xcel Energy's donation and that the City is authorized to
expend such funds for the purposes of enhancing the City's Party in the Park.
Passed by the City Council of Oak Park Heights this 10th day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 18 of 24
David Beaudet
Mayor
NCLOS
URk
Oak Park Heights
Request for Council Action
Meeting Date July 10, 2007 Time Required: 0 mins.
Agenda Item Title: Adopt a Resolution Authorizing the Receipt of Gift Certificates from
Joseph's Restaurant and Directing the Gift Certificates be Raffled off at the Party in the Park
Agenda Placement Consent Agenda
Originating Department/Requestor Administration/Jennifer Thoen
Requester's Signatures
Action Requested Adopt Resolution 07-07-38
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Joseph's Restaurant would like to donate five $10 gift certificates to be raffled off at the Party in the
Park. I request that City Council adopt Resolution 07-07-38 accepting the donation and directing that
the gift certificates be raffled off at the Party in the Park.
Page 19 of 24
RESOLUTION 07-07-38
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES
FROM JOSEPH'S RESTAURANT AND DIRECTING THE GIFT
CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK
WHEREAS, Oak Park Heights business, Joseph's Restaurant, wishes to donate
gift certificates to the City of Oak Park Heights to be raffled off at the Party in the Park;
and
WHEREAS, the City of Oak Park Heights is grateful for Joseph's Restaurant's
donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept Joseph's Restaurant's donation and that the City is
authorized to raffle the gift certificates off at the City's Party in the Park.
Passed by the City Council of Oak Park Heights this l Oth day of July, 2007.
ATTEST:
Eric A. Johnson
City Administrator
Page 20 of 24
David Beaudet
Mayor
N C L CC)S t J k' E I
Oak Park Heights kE
Request for Council Action
Meeting Date July
10th, 2007
Time Required: 5 Minutes
Agenda Item Title: Autumn Hills Park Shelter - Finalization
Agenda Placement
Originating Department/Rgue4f //Eric Johnson, City Admini
Requester's Signature
Action Requested
Background/Justificatio ase indicate if any previous action has been taken or if other public
bodies have a
Other than the issues related to the ceiling and cupola (hardi-plank) installation, the Autumn Hills Park
Shelter is essentially complete with only very minor items outstanding with these to be complete in the
next week. At this time, the City is seeking bids on repair options to the ceiling/cupola. (see attached
RFQ) as the City has not received a response from Mr. Gregerson's firm who represents the
performance bond company Granite RE, offering their solutions or options.
In an effort to close-out this project and target a finalization date of August 1, 2007, staff is at this time
seeking an authorization to award a contract to a contractor to implement one of the restoration options
for the ceiling and cupola issues. These amounts would be deducted from the amounts due and payable
to Granite RE and at that point the City would take final possession of the facility. Staff would then
work with the new contractor to complete the ceiling and cupola issues.
At this time, the Council should authorize the Mayor and Administrator to enter into a contract
with an appropriate bidder to implement the ceiling and cupola repairs as outlined in the
attached RFQ. The City Council should authorize the acceptance of the Autumn Hills Park
Shelter subject to the final review and approval of the City Attorney and City Administrator.
Page 21 of 24
City of Oak Park Heights
Request for Quotes:
The City of Oak Park Heights is seeking the services of a general contractor to provide
corrective work for the Autumn Hills Park Shelter — Ceiling, Cupola and Soffit Areas.
The City is seeking the installation of a covering material that would appropriately
conceal defects in the current ceiling and soffit areas. At this time, the preferred covering
applications are as follows.
Option 1:
Install a I" x 6" (1" in thickness) Tongue and Grove (T&G) pine (#WP4/6) material to all
internal and external ceiling areas, including the cupola, skylight wells, and soffit areas.
Ensure that all ends and joints are appropriately trimmed -out and all cuts are flush and
finished. All fasteners shall be appropriately concealed. There shall be no "butt -joints",
all end joints must have beveled cuts. All T&G material must be have an appropriate
sealant / finish applied, such sealant and/or finish shall be confirmed with the City prior
to application. Install trim molding with matching finish at all areas where the ceiling and
walls join and at all other comers or edging to deliver a complete finished look in all
areas. Contractor shall work with the City's architect to identify final patterns of material
placement and how the soffit areas will be finished.
Option 1a:
Only install items as outlined in Option I in the covered gathering area / cupola, the
enclosed entryway/lobby and all other outdoor and soffit areas; (do not install in serving
area or in utility/mech. room, or in men's and women's restrooms).
Option 2:
Install 4' X 8' rough sawn cedar plywood (3/8" in thickness) material to all internal and
external ceiling areas, including the cupola, skylight wells, and soffit areas. Materials
shall be installed in a fashion as to create a consistent and attractive pattern. Following
the installation of the cedar plywood shall be in the installation of cedar I" X 2" batten
strips to trim all plywood joints. All fasteners shall be appropriately concealed. There
shall be no "butt -joints", all end joints must have beveled cuts. All cedar plywood and
batten material must have an appropriate sealant / finish applied, such sealant and/or
finish shall be confirmed with the City prior to application. Install trim molding with
matching finish at all areas where the ceiling and walls join and at all other comers or
edging to deliver a complete finished look in all areas. Contractor shall work with the
City's architect to identify final patterns of material placement and how the soffit areas
will be finished.
Option 2a:
Only install items as outlined in Option 2 in the covered gathering area / cupola, the
enclosed entryway/lobby and all other outdoor and soffit areas. (do not install in serving
area or in utility/mech. room or in men's and women's restrooms).
***Also See Attached Schematic Layout -For Reference Only - ARCHNET ALIA.
Not For Construction Purposes***
Page 22 of 24
Option 3:
Counter sink, fill with approved material, and sand all nails and other uneven surfaces at
cupola exterior. Repaint cupola, paint to be provided by City.
• Bids for each option shall include the furnishing of all materials, equipment, labor, fasteners, insurances, etc., to
provide a complete and finished project.
® Payment will be made once the City provides final acceptance.
® No building permits are needed. But all bidders must be a licensed Minnesota Contractor. Verification will be
required should your firm be awarded the project.
® Installation must be complete not less than 14 days from project acceptance by the City. The project acceptance
date will be defined by the providing a contractor a signed and notarized copy of this document. 'four bid is a
binding legal document that you will complete the project in the specified timeframe and with stated conditions.
• The City may deduct 5 percent from amounts due for each day project is not complete beyond the 14 day
requirement.
® The City reserves the right to reject any and all submissions received for this project and for any reason. The City is
not responsible for any costs associated with preparing a bid submission to the City or for non -award.
® Bidders are required to visit the site prior to submitting a bid.
® Vour bid shall be valid for 45 days from date of submission to the City.
Print your Prices Clegrl
y and in Ink/Tyke:
Your Price for Option #1: .00
Your Price for Option #1a: .00
Your Price for Option #2: .00
Your Price for Option ff-2a:
Ell
Your Price for Option 43: - .00
Signature:
9=16
Your Title:
(the person signing this document must be an owner or executive of such firm eligible to
bind the company to the project)
Firm Name:
Phone #
Acceptance By the City:
Date
EricJohnson,Johnson, CityAdministrator
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