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HomeMy WebLinkAbout07-10-07 Council Packet - not incl Enclosure 11CITY OF OAK PARK HEIGHTS TUESDAY, JULY 109 2007 CITY COUNCIL MEETING AGENDA 6:00 P.M. 6:00 p.m. I. Call to Order/Approval of Agenda Estimated times 6:00 p.m. II. Adjourn to Worksession A. STH 36 Frontage Roads 7:00 p.m. III. Reconvene from Worksession 7:00 p.m. IV. Consent A e�nda_ A. Authorize Repair of Sanitary Sewer Line in 62nd Street (1) B. Authorize Initiation of Well Rehabilitation Preliminary Report and Development of Plans and Specifications (2) C. Adopt a Resolution Authorizing Receipt of a Donation from Jerry's Auto Detail, Inc. and Directing Funds be Utilized for the Party in the Park (3) D. Adopt a Resolution Authorizing Receipt of Gift Certificates from Domino's Pizza and Directing the Gift Certificates be Raffled off at the Party in the Park (4) E. Adopt a Resolution Authorizing Receipt of Gift Certificates from Discount Tire Co. and Directing the Gift Certificates be Raffled off at the Party in the Park (5) F. Adopt a Resolution Authorizing Receipt of Two Camp Chairs and Two Fleece Blankets from Lake Elmo Bank and Directing the Items be Raffled off at the Party in the Park (6) G. Adopt a Resolution Authorizing Receipt of Two Gift Certificates from Camille's Sidewalk Cafe and Directing the Gift Certificates be Raffled off at the Party in the Park (7) H. Adopt a Resolution Authorizing Receipt of a Donation from Xcel Energy and Directing Funds be Utilized for the Party in the Park (8) I. Adopt a Resolution Authorizing Receipt of Gift Certificates from Joseph's Restaurant and Directing the Gift Certificates be Raffled off at the Party in the Park (9) 7:10 p.m. V. Old Business A. STH 36 Frontage Roads — Possible Action from Worksession (no enclosure) B. Autumn Hills Park Shelter — Finalization (10) C. Washington County Government Center — 2025 Campus Extension (11) 7:30 p.m. IV. Adjournment Page 1 of 24 This Page Is Left Intentionally Blank. Page 2 of 24 p Oak Park Heights ENCLOSURE Request for Council Action Meeting Date July 10, 2007 Agenda Item Title: Authorize Repair of Sanitary Sewer Line in 62nd Street Time Required 0 minutes Agenda Placement Consent Originating Department/Requestor Public Works Director / Requester's Signature ULW Action Requested Authorize Repair of Sanitary Sewer Line in 62nd Street Background/Justification The City of Oak Park Heights has a yearly sewer maintenance program to clean and televise progressive areas of the city sanitary sewer system. During the 2006 televising, a section of 8 inch Vitreous Clay Pipe was found to have significant sag under 62nd street between Panama and Paris. This low spot in the pipe has become a ponded area in the pipe and can be indicative of additional problems with the pipe or bedding when the pipe was installed. Flow has not been stopped and there have been no sewer back ups from this area. The flow though the low spot appears to have sufficient velocity to scour the inverted section of pipe. The low spot stays full of water and the televising equipment can not view the pipe joint at this spot to determine whether the pipe has accumulated sand, separated or has any broken area that would lead to further problems or further erosion of the pipe bedding. As part of our yearly sanitary sewer budget we set aside repair money to address problems found in our sanitary sewer televising survey. This problem point was planned for excavation, exposure and evaluation, and needed repair work this fall. This spot is in the roadway area where Washington County is proposing to install a new storm sewer lines. I would prefer to complete the City of Oak Park Heights repair early and re -verify complete integrity of the city lines prior to any potential work by Washington County. If Washington County proceeds with their work, any new damage found would not be attributable to any existing city condition. This needed repair will require closing the street while the line is excavated and exposed for at least a portion of one day. Any additional pipe repairs will be made. The pipe bedding and proper slope will be re-established and the fill and street base work will be completed. Because the extent of repair is unknown, the work will be issued on a time and material basis. Very rough estimated costs are anticipated in the $6,000 to $8,000 range and budget is available. We plan on using Miller Excavating for this work due to their proximity, base equipment costs and good service and rates in the past. Street re -paving will be completed this fall as a patch area or as part of any other street work in the area and, if appropriate and cost effective, with any County Work. We ask Council to Authorize this work to proceed. Page 3 of 24 This Page Is Left Intentionally Blank. Page 4 of 24 Meeting Date Agenda Item Title Time Required Agenda Placement w Oak Park Heights Request for Council Action 11mM11x41111h Authorize Initiation of Well Rehabilitation Preliminary Report and Development of Plans and Specifications 0 minutes Consent Originating Department/Requestor Public Works Director / Tom Ozzello Requester's Signature e 49M Action Requested Authorize Preliminary Report and Plans and Specifications Background/Justification The City of Oak Park Heights has two large capacity deep wells to provide water for domestic use, fire service and irrigation needs. Both wells pull water from the Jordan Aquifer and are line shaft driven multi -stage turbine pumps. In order to provide the best chance for uninterrupted and uncompromised use of both wells, periodic maintenance is planned to minimize the chance for failures. Among the items suggested for effective maintenance is the rehabilitation and evaluation of a well every 10 years or 40,000 hours of operation. Rehabilitation work includes taking the well out of service, removing the drive motor and all drive line sections and pulling the individual column sections and the multistage turbine pump at the bottom of the submerged column. This work is done by professional companies specializing in this type of work and who have the equipment and expertise to evaluate, repair and replace all questionable components. The drive motor is replaced or rebuilt with new bearings, windings and is rebalanced. The decision to re -use or purchase will be evaluated with consideration of energy efficiency and life cycle costs. The column and line shaft sections and couplings are evaluated for wear, corrosion and are trued to original tolerances or replaced as needed. All drive shaft sectional bracing is evaluated and new bearing surfaces are installed or the component is replaced as needed. The bottom of the well is redeveloped by basting away some of the existing rock and bailing out accumulated rock and sand before the rehabilitated equipment is re -installed. We estimated and budgeted $50,000 for this rehabilitation work. This budget, when developed, included the possibility of installing a variable frequency drive (VFD) for the motor to allow smooth and energy efficient operations and to extend the service life of components. VFD's cut electrical surcharges, allow motors to come up to full speed over a period of time rather than full on and full off, and may be eligible for financial rebates for the assistance they give the electrical utility. We ask Council to Authorize the Preliminary Report and to use this to report to develop plans and specification. We would come back to Council in the fall to approve and authorize bidgigg job gfe24tork that would be planned for after the tower rehabilitation work is done. This Page Is Left Intentionally Blank. Page 6 of 24 Meeting Date July 10, 2007 Oak Park Heights Request for Council Action Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing_ Receipt of a Donation from Jerry's Auto Detail Inc. and Directing Funds be Utilized for the Party in the Park Agenda Placement Consent Agenda Originating Department/Requestor Administration/Jennifer Requester's Signature'���`— ._-. Action Requested Adopt Resolution 07-07-32 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Jerry's Auto Detail generously donated $100.00 to be used for Party in the Park. I request that City Council adopt Resolution 07-07-32 accepting the donation and direct that the funds be used for the Party in the Park. Page 7 of 24 RESOLUTION 07-07-32 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF A DONATION FROM JERRY'S AUTO DETAIL, INC. AND DIRECTING FUNDS BE UTILIZED FOR THE PARTY IN THE PARK WHEREAS, Oak Park Heights business, Jerry's Auto Detail, Inc., donated one hundred dollars ($100) to the City of Oak Park Heights for the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Jerry's Auto Detail, Inc.'s donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Jerry's Auto Detail, Inc.'s donation and that the City is authorized to expend such funds for the purposes of enhancing the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 8 of 24 David Beaudet Mayor Oak Park Heights ENCLOSURE Request for Council Action Meeting Date July 10, 2007 Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing Receipt of Gift Certificates from Domino's Pizza and Directing the Gift Certificates be Raffled off at the Partv in the Park Agenda Placement Consent Agenda Originating Departmez Requester's Signature Action Requested Adopt Resolution 07-07-33 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Domino's Pizza generously donated three gift certificates to be raffled off at the Party in the Park. I request that City Council adopt Resolution 07-07-33 accepting the donation and direct that the gift certificates be raffled off at the Party in the Park. Page 9 of 24 RESOLUTION 07-07-33 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES FROM DOMINO'S PIZZA AND DIRECTING THE GIFT CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK WHEREAS, Oak Park Heights business, Domino's Pizza, donated three gift certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Domino's Pizza's donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Domino's Pizza's donation and that the City is authorized to raffle the gift certificates off at the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 10 of 24 David Beaudet Mayor W I LA. Oak Park Heights EUN. Request for Council Action Meeting Date July 10, 2007 Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing Receipt of Gift Certificates from Discount Tire Co. and Directing the Gift Certificates be Raffled off at the Party in the Park Agenda Placement Consent Agenda Originating Department/Requestor Admipistration/Jennifer Thoen Requester's Signature Action Requested Adopt Resolution 07-07-34 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Discount Tire Co. generously donated six gift certificates to be raffled off at the Party in the Park. I request that City Council adopt Resolution 07-07-34 accepting the donation and directing that the gift certificates be raffled off at the Party in the Park. Page 11 of 24 RESOLUTION 07-07-34 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES FROM DISCOUNT TIRE CO. AND DIRECTING THE GIFT CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK WHEREAS, Oak Park Heights business, Discount Tire Co., donated six gift certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Discount Tire Co.'s donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Discount Tire Co.'s donation and that the City is authorized to raffle the gift certificates off at the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 12 of 24 David Beaudet Mayor ENCLOSURE Oak Park Heights Request for Council Action Meeting Date July 10, 2007 Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing Receipt of Two Camp Chairs and Two Fleece Blankets from Lake Elmo Bank and Directing the Items be Raffled off at the Part in the Park Agenda Placement Consent A Originating Department/Requestor Administration/Jennifer Thoen Requester's Signature Action Requested Adopt Resolution 07-07-35 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Lake Elmo Bank would like to donate two camp chairs and two fleece blankets to be raffled off at the Party in the Park. I request that City Council adopt Resolution 07-07-35 accepting the donation and directing that the items be raffled off at the Party in the Park. Page 13 of 24 RESOLUTION 07-07-35 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF TWO CAMP CHAIRS AND TWO FLEECE BLANKETS FROM LAKE ELMO BANK AND DIRECTING THE ITEMS BE RAFFLED OFF AT THE PARTY IN THE PARK WHEREAS, Oak Park Heights area business, Lake Elmo Bank wishes to donate two camp chairs and two fleece blankets to the City of Oak Park Heights to be raffled off at the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Lake Elmo Bank's donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Lake Elmo Bank's donation and that the City is authorized to raffle the items off at the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 14 of 24 David Beaudet Mayor Oak Park Heights Request for Council Action Meeting Date July 10, 2007 Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing Receipt of Two Gift Certificates from Camille's Sidewalk Cafe and Directing the Gift Certificates be Raffled off at the Part in Park Agenda Placement Consent Agenda Originating Departmei Requester's Signature Action Requested Adopt Resolution 07-07-36 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Camille's Sidewalk Cafe would like to donate two gift certificates to be raffled off at the Party in the Park. I request that City Council adopt Resolution 07-07-36 accepting the donation and directing that the gift certificates be raffled off at the Party in the Park. Page 15 of 24 RESOLUTION 07-07-36 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF TWO GIFT CERTIFICATES FROM CAMILLE'S SIDEWALK CAFE AND DIRECTING THE GIFT CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK WHEREAS, Oak Park Heights area business, Camille's Sidewalk Cafe, wishes to donate two gift certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Camille's Sidewalk Cafe's donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Camille's Sidewalk Cafe's donation and that the City is authorized to raffle the gift certificates off at the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 16 of 24 David Beaudet Mayor fn A Oak Park Heights Request for Council Action Meeting Date July 10, 2007 Time Required: -,NL—, 5UF1 - 8 0 mins. Agenda Item Title: Adopt a Resolution Authorizing Receipt of Donation from Xcel Energy and Directing Funds be Utilized for the Partv in the Park Agenda Placement Consent Agenda Originating Department/Requestor Admini Requester's Signature Action Requested Adopt Resolution 07-07-37 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Xcel Energy generously donated $800.00 to be used for the Party in the Park. I request that City Council adopt Resolution 07-07-37 accepting the donation and directing that the funds be used for the Party in the Park. Page 17 of 24 RESOLUTION 07-07-37 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF A DONATION FROM XCEL ENERGY AND DIRECTING FUNDS BE UTILIZED FOR THE PARTY IN THE PARK WHEREAS, Oak Park Heights business, Xcel Energy, donated eight hundred dollars ($800) to the City of Oak Park Heights for the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Xcel Energy's donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Xcel Energy's donation and that the City is authorized to expend such funds for the purposes of enhancing the City's Party in the Park. Passed by the City Council of Oak Park Heights this 10th day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 18 of 24 David Beaudet Mayor NCLOS URk Oak Park Heights Request for Council Action Meeting Date July 10, 2007 Time Required: 0 mins. Agenda Item Title: Adopt a Resolution Authorizing the Receipt of Gift Certificates from Joseph's Restaurant and Directing the Gift Certificates be Raffled off at the Party in the Park Agenda Placement Consent Agenda Originating Department/Requestor Administration/Jennifer Thoen Requester's Signatures Action Requested Adopt Resolution 07-07-38 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Joseph's Restaurant would like to donate five $10 gift certificates to be raffled off at the Party in the Park. I request that City Council adopt Resolution 07-07-38 accepting the donation and directing that the gift certificates be raffled off at the Party in the Park. Page 19 of 24 RESOLUTION 07-07-38 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE RECEIPT OF GIFT CERTIFICATES FROM JOSEPH'S RESTAURANT AND DIRECTING THE GIFT CERTIFICATES BE RAFFLED OFF AT THE PARTY IN THE PARK WHEREAS, Oak Park Heights business, Joseph's Restaurant, wishes to donate gift certificates to the City of Oak Park Heights to be raffled off at the Party in the Park; and WHEREAS, the City of Oak Park Heights is grateful for Joseph's Restaurant's donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept Joseph's Restaurant's donation and that the City is authorized to raffle the gift certificates off at the City's Party in the Park. Passed by the City Council of Oak Park Heights this l Oth day of July, 2007. ATTEST: Eric A. Johnson City Administrator Page 20 of 24 David Beaudet Mayor N C L CC)S t J k' E I Oak Park Heights kE Request for Council Action Meeting Date July 10th, 2007 Time Required: 5 Minutes Agenda Item Title: Autumn Hills Park Shelter - Finalization Agenda Placement Originating Department/Rgue4f //Eric Johnson, City Admini Requester's Signature Action Requested Background/Justificatio ase indicate if any previous action has been taken or if other public bodies have a Other than the issues related to the ceiling and cupola (hardi-plank) installation, the Autumn Hills Park Shelter is essentially complete with only very minor items outstanding with these to be complete in the next week. At this time, the City is seeking bids on repair options to the ceiling/cupola. (see attached RFQ) as the City has not received a response from Mr. Gregerson's firm who represents the performance bond company Granite RE, offering their solutions or options. In an effort to close-out this project and target a finalization date of August 1, 2007, staff is at this time seeking an authorization to award a contract to a contractor to implement one of the restoration options for the ceiling and cupola issues. These amounts would be deducted from the amounts due and payable to Granite RE and at that point the City would take final possession of the facility. Staff would then work with the new contractor to complete the ceiling and cupola issues. At this time, the Council should authorize the Mayor and Administrator to enter into a contract with an appropriate bidder to implement the ceiling and cupola repairs as outlined in the attached RFQ. The City Council should authorize the acceptance of the Autumn Hills Park Shelter subject to the final review and approval of the City Attorney and City Administrator. Page 21 of 24 City of Oak Park Heights Request for Quotes: The City of Oak Park Heights is seeking the services of a general contractor to provide corrective work for the Autumn Hills Park Shelter — Ceiling, Cupola and Soffit Areas. The City is seeking the installation of a covering material that would appropriately conceal defects in the current ceiling and soffit areas. At this time, the preferred covering applications are as follows. Option 1: Install a I" x 6" (1" in thickness) Tongue and Grove (T&G) pine (#WP4/6) material to all internal and external ceiling areas, including the cupola, skylight wells, and soffit areas. Ensure that all ends and joints are appropriately trimmed -out and all cuts are flush and finished. All fasteners shall be appropriately concealed. There shall be no "butt -joints", all end joints must have beveled cuts. All T&G material must be have an appropriate sealant / finish applied, such sealant and/or finish shall be confirmed with the City prior to application. Install trim molding with matching finish at all areas where the ceiling and walls join and at all other comers or edging to deliver a complete finished look in all areas. Contractor shall work with the City's architect to identify final patterns of material placement and how the soffit areas will be finished. Option 1a: Only install items as outlined in Option I in the covered gathering area / cupola, the enclosed entryway/lobby and all other outdoor and soffit areas; (do not install in serving area or in utility/mech. room, or in men's and women's restrooms). Option 2: Install 4' X 8' rough sawn cedar plywood (3/8" in thickness) material to all internal and external ceiling areas, including the cupola, skylight wells, and soffit areas. Materials shall be installed in a fashion as to create a consistent and attractive pattern. Following the installation of the cedar plywood shall be in the installation of cedar I" X 2" batten strips to trim all plywood joints. All fasteners shall be appropriately concealed. There shall be no "butt -joints", all end joints must have beveled cuts. All cedar plywood and batten material must have an appropriate sealant / finish applied, such sealant and/or finish shall be confirmed with the City prior to application. Install trim molding with matching finish at all areas where the ceiling and walls join and at all other comers or edging to deliver a complete finished look in all areas. Contractor shall work with the City's architect to identify final patterns of material placement and how the soffit areas will be finished. Option 2a: Only install items as outlined in Option 2 in the covered gathering area / cupola, the enclosed entryway/lobby and all other outdoor and soffit areas. (do not install in serving area or in utility/mech. room or in men's and women's restrooms). ***Also See Attached Schematic Layout -For Reference Only - ARCHNET ALIA. Not For Construction Purposes*** Page 22 of 24 Option 3: Counter sink, fill with approved material, and sand all nails and other uneven surfaces at cupola exterior. Repaint cupola, paint to be provided by City. • Bids for each option shall include the furnishing of all materials, equipment, labor, fasteners, insurances, etc., to provide a complete and finished project. ® Payment will be made once the City provides final acceptance. ® No building permits are needed. But all bidders must be a licensed Minnesota Contractor. Verification will be required should your firm be awarded the project. ® Installation must be complete not less than 14 days from project acceptance by the City. The project acceptance date will be defined by the providing a contractor a signed and notarized copy of this document. 'four bid is a binding legal document that you will complete the project in the specified timeframe and with stated conditions. • The City may deduct 5 percent from amounts due for each day project is not complete beyond the 14 day requirement. ® The City reserves the right to reject any and all submissions received for this project and for any reason. The City is not responsible for any costs associated with preparing a bid submission to the City or for non -award. ® Bidders are required to visit the site prior to submitting a bid. ® Vour bid shall be valid for 45 days from date of submission to the City. Print your Prices Clegrl y and in Ink/Tyke: Your Price for Option #1: .00 Your Price for Option #1a: .00 Your Price for Option #2: .00 Your Price for Option ff-2a: Ell Your Price for Option 43: - .00 Signature: 9=16 Your Title: (the person signing this document must be an owner or executive of such firm eligible to bind the company to the project) Firm Name: Phone # Acceptance By the City: Date EricJohnson,Johnson, CityAdministrator Pagp _23,.of 24------- - This Page Is Left Intentionally Blank. Page 24 of 24