HomeMy WebLinkAbout09-25-07 Council PacketCITY OF OAK PARK HEIGHTS
TUESDAY, SEPTEMBER 25, 2007
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. 1. Call to Order/Pledge ofAlle��iance/A��€oval of'A�da
k,stimoied
limes
7:05 p.m. 11. Department/Council Liaison Reports
A. Planning Commission
B. Parks Commission
C. Cable Commission
D. Water Manage€gent Organizations
E. Other Liaison/Staff reports
• Fall Clean -Up: Saturday, October 13, 2007
7:15 p.m. Ill. Visitol•s/Public Comment
Recycling Award (1)
This is an ol)po;-t«l)ily f'or the public to address the Council wit It questions oa' concerns on issues not pact of the rep Iw,
agenda. (Please limit comments to 3 minulcs in length.)
7:15 p.m. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes -- September 12, 2007 (2)
C. Approve Capitalization of 5416 Stagecoach Trl. N. (former Bell property) in the Capital
Revolving Fund (3)
D. Approve Renewal of BlueCross/BlueShield Employee Health Insurance with tine South
Central Service Cooperative (4)
E. Approve Medicarel3lue PPO for Groups plan provided by South Central Set -vice
Cooperative (5)
F. Approve 2008 Budgets — Valley Access Channels & Joint Cable Comm. (6)
7:20 p.m. V. Public heard
On Application for Approval of Vacation of Certain City Easements, as Submitted by Jerden LLC
and Located at the Southeast Corner of 58"' Street and Memorial Ave, Lying West of Highway 5
(7)
7:30 p.m. VL. Old Business
A. Approval of Final Plat and Vacate Certain Easements (Sydney Holdings (formerly Jerden
LLC) of ON I --- D. Hecker -- GMC/Cadillac Proposal on Memorial Ave.) (8)
B. Trail Installation 55"' to 56"' Street Along Oakgreen — West Side (9)
C. City Hall Facility (10)
8:00 p.m. VII. New Business
None
8:00 p.m. VIII. Adjournment
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Page 2 of 60
Oak Park Heights EWULOSURE
Request for Council Action
Meeting Date Se tember — 2007
Agenda Item Recycling Award Time Required o
Agenda Placement Visitors Public Comment
Originating Departmei
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
Page 3 of 60
CITY OF
OAK PARK HEIGHTS
14168 Oak Park Boulevard No. • P:O. Box 20071-0a k Park I Ieights. MN 5508272007 • Phone: 651/439.4439 • fax: 651
September 20, 2007
Robert and Doreen Wendt
5775 Newgate Ave N
Oak Park 14eights, MN 55082
Dear Mr. and Mrs. Wendt:
Thank you for participating in the City's recycling program. ,As an incentive to recycle and to
increase fire prevention awareness, the -Cit
y rewards two residents each month with their choice
of an award of $25.00 or a fire extioguisher,and/or smoke detectors).
Your residence was checked on Thursday, September 20, 2007 to determine if you had your
recycling bin out with your regular garbage. Your recycling was out and ready for collection;
therefore, you. are one of this month's winners. Please contact me ai 439-4439 at your .
convenience to arrange for delivery .of the reward of your choice.
On behalf of the Oak Park Heights City Council, thankyou for participating in the City's
recycling program.
Congratulations!
Jennifer Thoe
Administrative Secretary/Deputy Cleric
Page 4 of 60
Tree City U.S.A.
l
Oak Park Heights
Request for Council Action
Meeting Date September.25, 200
EWDLOSUPA ab
Agenda Item Approve City Council Minutes --September 12,_ 2oo7 Time Required o
Agenda Placement
Originating Departmen
Requester's Signature
uestor Administration /Jennifer Thoen
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
Page 5 of 60
CITY OF OAK PARK HEIGHTS
7:00 P.M. WEDNESDAY, SEPTEMBER 12, 2007
CITY COUNCIL MEETING MINUTES
1. Call to Order/Pledge of Allegiance/Approval of Aaenda: The meeting was
called to order at 7:12 p.m. by Mayor Beaudet. Present: Councilmembers
Abrahamson, Doerr, McComber and Swenson. Staff present: City Administrator
Johnson, City Attorney Kelly, and Finance Director Holst. Absent: City Planner
Richards and City Engineer Postler.
Mayor Beaudet added "New Building Update" to Old Business as Item A, "Water
Tower Color" to Old Business as Item B, and "Resolution Authorizing Receipt of
a Donation of Trees from Doze and Mary McComber" as New Business Item E.
Councilmember McComber, seconded by Councilmember Doerr, moved to
approve Agenda as amended. Carried 5-0.
II. Department/Council. Liaison Reports:
A. Planning Commission: Councilmember Abrahamson reported that the next
meeting of the Planning Commission is September 13, 2007. He stated
that there is one public hearing on the agenda which is the Deeny Hecker
final plat.
B. Parks Commission: Councilmember McComber reported that the next
meeting of the Parks Commission is September 17, 2007.
C. Cable Commission: Councilmember Doerr reported that the next meeting
of the Cable Commission is September 19, 2007, at 7:00 p.m. at the
Access Center. He stated that there is nothing yet to report on the task
force because there has only been one meeting so far.
D. Water Management Organizations/Middle St. Croix: Mayor Beaudet
reported that the Middle St. Croix WMO's next meeting is September 13
at 7:00 p.m. at the Washington Conservation District Office.
E. Other Liaison/Staff Repo : Mayor Beaudet reported that the fall clean-up
is scheduled for October 13, 2007.
Councilmember McCornber reported that she attended the NLC
Transportation Meetings in Dallas -Fort Worth last week. McComber
reported that they worked on quite a few policies to be adopted in
November by the general membership.
Page 6 of 60
City Council Meeting Minutes
September 12, 2007
Page 2 of 5
III. Visitors/Public Comment:
Recycling Award: Administrative Secretary Thoen reported that Chuck and
Susanne Hedlund of 13991 56`x' St N. were selected as the recycling award
winders.
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes --- August 28, 2007
C. Water Tower Work Addition Request
D. Authorization to Solicit Emergency Generator Bids
E. Police Vehicle Purchase
P. Payment Request #9 Novak Ave. N. and Norwich Ave. N. Utility and
Street Improvements
G. Approve Change Order 49 for Burschville Construction, Inc. for Nova
Scotia Ave. and Norwich Ave. Street and Utility Improvements
Councilmember McComber, seconded by Councilmember Doerr, moved to
approve the Consent Agenda as presented. Roll call vote taken. Carried 5-0.
V. Public Hearings:
None
VI. Old Business:
A. New Building, Update: Mayor Beaudet reported that the council held a
worksession prior to the council meeting to discuss the architect's report
that was received at the last council meeting. He reported that the City
received several options on how to address the city hall facility needs.
Beaudet reported that if the council decides to do bonding for a new
building, it is anticipated that the maximum yearly property tax increase
for a home valued at $200,000 would be approximately $121.00.
Mayor Beaudet informed residents that the architect's report is available at
city hall for public viewing. Ile informed residents that a new or updated
city hall is only a discussion at this point and that no action has been
taken.
Mayor Beaudet, seconded by Councilmember Swenson, moved to direct the
City Administrator to set a public hearing for the second meeting in October
and to update the Capital Improvements Plan for the city hall building and
any other city buildings that may be necessary. Carried 5-0.
Page 7 of 60
City Council Meeting Minutes
September 12, 2007
Page 3 of 5
City Administrator Johnson reported that the council had discussed putting
an informational notice in the upcoming newsletter. Mayor Beaudet
suggested the City Administrator ask the architect to provide what a
rendering of a new building might cost for the next council meeting.
B. Water 'Dower Color: Councilmember Swenson, seconded by
Councilmember Doerr, moved to have the water tower painted Balsam
Green with White lettering. Councilmember Abrahamson stated that it was
staff s recommendation that the water tower be painted a lighter color. City
Administrator Johnson reported that the lighter colors will not show fading
and the darker colors will not show the accumulated dirt and dust. Mayor
Beaudet made a substitute notion to paint the water tower and the lettering
the same colors as the water tower on 58"' Street. Substitute Motion failed
for lack of a second. Councilmember Abrahamson, seconded by
Councilrrlember Swenson, made a substitute motion to paint the water tower
the color Twine with Balsam Green lettering. Carried 4-1, Mayor Beaudet
opposed.
VII. New Business:
A. Adopt Resolution Approving 2008 Proposed Budget and Proposed Tax
Levies: Finance Director Holst reported that the proposed budget is
$4,017,336 in revenues and $4,017,140 in expenditures. She reported that
the budget is approximately 22 percent higher than last year. Holst
reported that the increase includes the levy increase of 22.3 percent. She
stated that the tax rate will increase by 3.2 percent based on the numbers
she received from Washington County.
Mayor Beaudet reported that the reason the levy can increase so much
when many property values in the City have decreased is because the
rehabilitation of the Xcel Energy King Plant has increased the value of
that property.
Mayor Beaudet reported that the City will be covering the cost of trash
removal fees in 2008 that the residents have been paying. He reported that
would be about a $120 savings for a resident who has the middle-sized
trash contailler.
Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the
Resolution for the 2008 budget and general fiend levy. Roll call vote taken.
Carried 5-0.
B. Set Date and Time of Truth in Taxation Hearings: Finance Director Holst
reported that the Truth in Taxation hearings cannot be held on the same
date as the School District, Washington County, or other taxing districts.
Page 8 of 60
City Council Meeting Minutes
September 12, 2007
Page 4 of 5
Hoist also stated that the hearings cannot be held before November 29,
2007 or after December 20, 2007 and cannot be held before 5:00 p.m.
Hoist suggested that the initial hearing be held on Monday, December 3,
2007 at 5:00 p.m. and the continuation hearing, if necessary, be held
Tuesday, December 11, 2007 at 6:45 p.m. Councilmember MGComber,
seconded by Mayor Beaudet, moved to set the initial Truth in Taxation
hearing for Monday, December 3, 2007 at 5:00 p.m. and the continuation
hearing, if necessary, for Tuesday, December 11, 2007 at 6:45 p.m.
Carried 5-0.
C. Park Vandalism — Reward for Information: City Administrator Johnson
reported that the City has experienced vandalism in the City parks, such as
graffiti and property damage. Johnson suggested that a sign be posted and
a reward offered to individuals who are able to provide anonymous
information that would lead to the arrest and conviction of the person or
people involved in the vandalism. Johnson stated he spoke with the Police
Chief who thought this would be a reasonable approach. Johnson stated
the signs could be made by the county and posted fairly quickly.
Councilmember Doerr questioned where the reward money could come
from. City Administrator Johnson stated that there is phoney in the council
contingency fund as well as the parks budget. Councilmember Doerr,
seconded by Councilmember Abrahamson, moved to approve the reward
program for vandalism to City parks. Carried 5-0.
D. Trailer Installation -- Washington County Gov. Center: Mayor Beaudet
reported that the county has placed a trailer adjacent to a single family
home in Oak Park Heights. Beaudet stated that placing business in a
temporary trailer with port -o -pots for up to four years is not typically
allowed in any zoning district within the City of Stillwater. Beaudet
reported that the variance was allowed by the City of Stillwater and now
two port -o -pots are located within 25 feet of an Oak Park Heights resident,
a renter on the west side of the site.
Councilmember McComber reported that the City has a port -o -pot III
Cover Park and one in Swager Park that she believes are within 25 feet to
the closest residents. Mayor Beaudet responded that the street width is not
less than 25 feet, so the port -o -pots at the Washington County site are
much closer. Mayor Beaudet stated that there should be a higher standard
when making these decisions. Councilmember Abrahamson stated that it
is his understanding, based on the memo from City Attorney Vierling, that
the City of Oak Park Heights Council has no say on this issue because the
trailer is in the City of Stillwater. Abrahamson asked Mayor Beaudet if he
is seeking input or action on this matter. Mayor Beaudet moved to direct
the City Administrator write a letter to the City of Stillwater expressing
Page 9 of 60
City Council Meeting Minutes
September 12, 2007
Page 5 of 5
disappointment with the outcome of placing the port -o -pots next to the
resident. Motion failed for lack of a second.
{nary Kriesel, Washington County Commissioner, came forward. He
questioned which resident Mayor Beaudet was referring to. Kriesel stated
that he spoke with the resident, and the resident did not voice a problem
with the placement of the trailer and port -o -pots. Commissioner Kriesel
stated that the trailer is placed for the sentence -to -serve crews and that
they will be there in the morning and in the evening under supervision.
Mayor Beaudet stated that the port -o -pots and trailer would be utilized by
the workers seven days a week except holidays. Commissioner Kriesel
stated that it is typical that there is disruption during construction. He
stated that Washington County realizes that there will be impacts and they
will do whatever they can to minimize that. Mayor Beaudet stated that he
is an advocate for the residents of the City of Oak Park Heights and that
the standards on this issue have been set too low.
Councilmember Doerr asked Commissioner Kriesel if it would be possible
to move the trailer and part -o -pots to the west side of the building.
Commissioner Kriesel responded that they are looking into that.
Councilmember Doerr requested Commissioner Kriesel come back to the
council in two weeks to let them know if it is possible to move the trailer
and part -o -pots to the west side of the site.
E. Resolution Authorizing Receipt of a Donation of `I,rces from Don and
MaryMcComber: Councilmember Swenson, seconded by Councilmember
Abrahamson, moved to approve the Resolution. Roll call vote taken.
Carried 4-0-1, Councilmember MCComber abstained.
VIII. Adiournment.
Councilmernber Swenson, seconded by Councilmember McConnber, moved to
adjourn the meeting at 7:57 p.m. Carried 5-0.
Respectfully submitted,
Jennifer ,rhoen
Administrative Secretary/Deputy Clerk
Approved as to Content and Form,
David Beaudet
Mayor
Page 10 of 60
j.:
:. ENCLOSURE
Oak Park Heights
Request for Council Action
Meeting Date September 25 2007 Time Required:
Agenda Item Title: Approve Capitalization. of 5416 Stagecoach Trl. N. former Bell propertyin
the Capital Revolving Fund
Agenda Placement
Originating Department/Requestor Finance - Judy Hoist De ut Clerk Finance Director
Requester's Signature
Action Requested Approve Capitalization of 5416 Stagecoach TrI. N. (former Bell Propertyli
the Capital Revolving Fund
Background/justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
On June 19, 2007 the Council authorized receipt of property located at 5416 Stagecoach Tr. N.
(the former Bell property) from the City's Economic Development Authority.
This property was originally purchased by the City's Economic Development Authority in 1998.
The City's Capital Revolving Fund loaned the funds to the EDA for the purchase of the property
with the funds to be repaid when the Bell property was sold. Interest on the loan was 8% per
annum.
In December of 2001 the City forgave the loan to the EDA and the liability for the loan was taken
off the books of the Capital Revolving Fund.
Since the Capital Revolving Fund was the funding source for the property purchase, the assets
should be capitalized in that fund.
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Page 12 of 60
.'4
i; 1�.�'t � •. tas '0'
'..., . L
Oak Park Heights
Request for Council Action
Meeting Date September 25 2007 Time Required:
Agenda Item Title: Approve Renewal of Blue Cross Blue Shield Employee Health Insurance
with the South Central Service Cooperative
Agenda Placement Consent
Originating Department/Requestor Finance _ Judy Hoist Deputy Clerk Finance Director
Requester's Signature
Action Requested Approve Blue Cross Blue Shield employee health insurance with the South
Central Service Cooperative
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
On September 17, 2007 1 met with representatives from Blue Cross/Blue Shield of Minnesota
and the South Central Service Cooperative to review the City's health insurance policy.
There will be several changes to our group contract:
1. Mandate to cover hearing aids for children 18 and younger who have a hearing loss not
correctable by other covered procedures.
2. Mandate to extend eligibility to dependent children covered by a fully insured plan or a
plan subject to state law to age 25 regardless of whether the dependent is also a student.
Employees will be responsible for determining any tax consequences for dependent
status.
3. Language clarification for treatment of cleft lip and palate.
4. Fitness center discounts minimum visits per months will be 12 with a maximum credit of
$20 per month.
5. Change in prescription drug benefits for maintenance medication, over-the-counter
medications and specialty drug benefits.
6. Blue Cross has developed a list of preventive care services that are considered the best set
of services for its members. The preventive care list will be included in the member's
certificate of coverage and updated annually.
7. The City must provide disclosure of creditable coverage to Centers for Medicare &
Medicaid Services within 60 days after the beginning date of the plan year.
Oak Park Heights has good claims records for both completed claims and stop -loss claims;
therefore, our insurance premium for 2008 will not increase over the 2007 rates.
I recommend approval of the renewal of Blue Cross/Blue Shield employee health insurance with
the South Central Service Cooperative,
Page 13 of 60
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r'•
Page 14 of 60
Oak Park Heights x f
Request for Council Action
Meeting Date September -2.5,2007 Time Required:
Agenda Item Title: Approve MedicareBlue PPO for Groups plan provided by South Central
Service Cooperative
Agenda Placement Consent
Originating Department/Requester Finance - Judy Holst, Deputy Clerk%Finance Director
Requester's Signature
Action Requested Approve MedicareBlue PPO for Grou s lan provided by South Central
Service Cooperative
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Minnesota law permits an indefinite period of continuation of health insurance coverage when
the employee meets certain "qualifying events", i.e. retirement, City employees and their
dependents may remain on the City's health insurance plan, but must pay the premium.
When an employee or an employee's spouse becomes eligible for Medicare, they have the option
of remaining on the group plan or discontinuing coverage.
The South Central Service Cooperative is offering Medicare supplemental coverage for group
members and their spouses. This coverage would also include Medicare prescription drug
coverage, The MedicareBlue PPO coverage would have no impact on the City. The plan is
separate from our Blue Cross/Blue Shield group plan and all premiums would be billed to the
employee or their spouse and paid by the employee or their spouse. Claims would not be
reflected in the City's insurance premium calculations. There would not be any administrative
Functions by City staff other than informing the employee of their option for coverage.
At this time we do not have any employees or their spouses that would be enrolling in this
coverage. I am seeking approval of this plan for future options for coverage by our employees or
their spouses.
See Attached information on Medicare Blue PPO for Groups.
I recommend approval of the MedicareBlue PPO for Groups health insurance plan provided by
South Central Service Cooperative.
Page 15 of 60
Today you need more than Medicare Part A and Part B
Medicare pays for some of your medical expenses, but not all of them. You still have
deductibles, copayments and coinsurance that can leave you with large medical bilis.
That can strain your budget, especially if you're on a fixed income. MedicareBlue PPO
for Groups from Blue Cross and Blue Shield of Minnesota helps you pay for these costs.
Complete coverage. Complete peace of mind.
No referrals — You can see any doctor or go to any clinic or hospital you choose in our
large contracted provider network*
Travel benefit — When you travel anywhere in the United States, you receive full benefits
from providers who are outsidie the -service area*
Worldwide emergency care — When you travel, you are covered for medical emergencies
and urgently needed care anywhere in the world
24-hour nurse phone care — Get health care advice from registered nurses by calling
our toll-free advice line, whether you're at home or on the road
MedicareBlue Values Discount Program
MedicareBlue PPO for Groups helps stretch your health care dollars with:
Vision and hearing discounts ---- Save on vision and hearing exams, laser eye surgery
and hearing aids
Complementary medicine discounts w--- Save on -select chiropractors, acupuncturists,
massage therapists and dieticians
Cosmetic surgery discounts — Save on select procedures including cosmetic dentistry
Vitamin, supplement & natural product discounts ---- Save on a wide range of health
products and receive free shipping
*Service area includes Minnesota, Iowa, Montana, Nebraska, North Dakota, South Dakota
and Wyoming. See your Evidence of Coverage for complete details.
Page 16 of 60
MedicareBlue PPO for Groups gives you more coverage than Original Medicare
MedicareBlue PPO is a regional Medicare Advantage Plan with a Medicare 1 contract.
MedicareBlue PPO coverage is provided by only one of the following plans, depending on
the state in which the policy is issued: Wellmark Blue Cross and Blue Shield of Iowa,*'
Blue Cross and Blue Shield of Minnesota,*Blue Cross and Blue Shield of Montana,* Blue
Cross and Blue Shield of Nebraska,* Blue Cross Blue Shield of North Dakota,* Wellmark
BlueCross BiueShield Blue Cross and Blue Shield of South Dakota,* and Blue Cross Blue Shield of Wyoming.*
o.■ of Minnesota
Mra Mi acltlekaoakesnybuKa.a*Independent licensees of the Blue Cross and Blue Shield Association
X16199R5566 2006 G151 RE 10106
'Page 17 of 60
Od ginal Medic6re
Classic Option
You pay an unlimited amount of Medicare -approved
You pay up to $1,000 per year for
in
amounts each year.
-network providers.
You pay 20% of Medicare -approved amounts after
You pay $20 for Medicare -approved amounts.
a
paying a $131 yearly deductible.
'„ u`uttref'. ys calk You pay 100% for routine physical exams.
You pay $0 for routine physical exams.
nt�
You a for each benefit period:
pay p
You a $200 for each Medicare -approved sta at a
pay pp Y
• Days 1-60: an initial deductible of $992
network hospital, with no deductible required.
a Days 61-90: $248 each day
You are covered for unlimited days each
• Days 91-150: $496 each lifetime reserve day
benefit period.
v
�r
lr'te `
You pay 20% of outpatient facility charges.
You pay $50 for outpatient facility charges.
J
1
6' '
You pay 20% of the facility charge or applicable copay-
You pay $50 for each Medicare -approved emergency
ment for each emergency room visit; you do NOT pay
room visit,
'
this amount if you are admitted to the hospital for the
Worldwide coverage.
same condition within 3 days of the ER visit.
You pay 20% of doctor charges.
NOT covered outside the U.S. except under limited
circumstances.
You pay 20% of Medicare -approved amounts or
You pay $20 to $50 for each Medicare -approved visit,
applicable copayment.
Worldwide coverage.
NOT covered outside the U:S. except under limited
circumstances.
CrF CK
You pay 20% of the cost for Medicare -approved
You pay $100 of the cost for Medicare -approved
ambulance services:
ambulance services.
u.,3
You pay for each benefit period following at least a
You pay $0 for services received at a skilled nursing
a
3 -day covered hospital stay:
facility, following at least'a 3 -day hospital stay.
• Days 1-20: $0 for each day
There is a limit of 100 days for each benefit period.
=
• Days 21-100: $124 for each day
RIP
There is a limit of 100 days for each benefit period.
4 {_rgA.1, cicl ,
You pay 20% of Medicare -approved items.
You pay 10% of Medicare -approved items.
MedicareBlue PPO is a regional Medicare Advantage Plan with a Medicare 1 contract.
MedicareBlue PPO coverage is provided by only one of the following plans, depending on
the state in which the policy is issued: Wellmark Blue Cross and Blue Shield of Iowa,*'
Blue Cross and Blue Shield of Minnesota,*Blue Cross and Blue Shield of Montana,* Blue
Cross and Blue Shield of Nebraska,* Blue Cross Blue Shield of North Dakota,* Wellmark
BlueCross BiueShield Blue Cross and Blue Shield of South Dakota,* and Blue Cross Blue Shield of Wyoming.*
o.■ of Minnesota
Mra Mi acltlekaoakesnybuKa.a*Independent licensees of the Blue Cross and Blue Shield Association
X16199R5566 2006 G151 RE 10106
'Page 17 of 60
i7[�r� Vlll ,?Vr ��u3M T.
'
A.Medi0reAdvantageR1
In -Network
MedicareBlue PPO offers a broad network of doctors, specialists and hospitals that you can visit in
and out of the PPO (Preferred Provider Organization) network. It is important to keep in mind that
you will reduce your out-of-pocket expenses when you use in -network providers who participate in
the MedicareBlue PPO network. Since MedicareBlue PPO is a regional plan, you have access to in -
network providers throughout a seven -state region, including: Iowa, Minnesota, Montana, Nebraska,
North Dakota, South Dakota and Wyoming. Note that the providers in this network could change at
any time.
Out -of -Network
MedicareBlue PPO provides reimbursement for all covered benefits regardless of whether services are
received in or out of the network, as long as they are performed by a provider that accepts Medicare.
However, your out-of-pocket costs may be higher if you use providers who are not contracted with the
MedicareBlue PPO seven -state regional service area (except for emergency or urgent care). You also
may need to file your own claims when using a non -network provider. If you receive routine or non-
emergency care outside the 7 state region, you are still covered through MedicareBlue PPO but at the
out -of -network level, which means a higher proportion of costs for you.
Plan Premium
You must continue to pay your Medicare Part B premium of $93.50. Most people will pay the
standard monthly Part B premium. However, starting January 1, 2007, some people will have to pay a
higher premium because of their yearly income (over $80,000 for singles, $160,000 for married
couples). For more information on Part B premiums based on income, call Social Security at 1-800-
772-1213. TTY users should call 1-800-325-0778.
Prescription Drug Eligibility
Your Medicare Prescription Drug Benefit is only available to you as a member of MedicareBlue PPO
for Groups. If you are already enrolled in another MA -PD plan, you must receive your Medicare
Prescription Drug benefit through that plan.
Questions
For full information on MedicareBlue PPO for Groups benefits, call our Customer Service
Department at 1-866-465-4033. TTY/TDD users should call 1-866-456-1550. Our office hours are
8:00 a.m. to 8:00 p.m., daily, Central and Mountain Time.
Extra -Help
You may be able to get extra help to pay for your prescription drug premiums and costs. To see if you
qualify for getting extra help, call:
• 1 -800 -MEDICARE (1-800-633-4227). TTY/TDD users should call 1-877-486-2048, 24 hours
a day/7 days a week;
• The Social Security Administration at 1-800-772-1213 between 7 a.m. and 7 p.m., Monday
through Friday. TTY?TDD users should call, 1-800-325-0778;
• Your State Medicaid Office
Page 18 of 60
Page 19 of 60
I'
I
MEDICAL C
NETWORK
None
Annual Deductible
None
Lifetime Maximum Benefit — The maximum
Unlimited
Unlimited
amount each covered family member is
eligible to receive under this plan for covered
services in his or her lifetime.
Out -of -Pocket Maximum — Medical Benefits
$1,000
$2,000
The maximum amount member pays for
covered services in any 12 -month benefit
period. Once the maximum is met, most
services are covered in full through the end of
the benefit period.
Office Visits
$20 copay for each visit
10% coinsurance
■ Primary
■ Specialty care
■ Mental health
■ Substance abuse
Other Specialists
$20 copay for each visit
10% coinsurance
■ Physical and Occupational Therapy
■ Speech Therapy
■ Chiropractic
■ podiatry Care
-Emergency Room
$50 copay for each visit;
$50 copay; waived if
waived if admitted to
admitted to hospital
hospital within 1 day for
within 1 day for the
the same condition
same condition
Urgently Needed Care (illness needing
$20-$50 copay for each
$20-$50 copay for each
immediate attention but not emergency room)
visit
visit
Ambulance Service
$100 copay for each
10% coinsurance
service
Inpatient Hospital Care
$200 copay/admission
10% coinsurance
Inpatient Mental Health
$200 copay/admission
10% coinsurance
190 day lifetime limit
100 day lifetime limit
Inpatient Substance Abuse
$200 copay/admission
10% coinsurance
Skilled Nursing Facility
$0 copay/adinission (days
10% coinsurance
1-100)
Home Health Care
$0 copay per service
10% coinsurance
Outpatient Care
$50 copay for each
10% coinsurance for
• Facility
ambulatory surgical
ambulatory surgical
Page 19 of 60
• Professional charges
center and outpatient
center and for outpatient
• Lab and X-rays
facility visits
facility
Diagnostic Tests, X -Rays, Lab Services
$0 for clinical/diagnostic
10% coinsurance
lab; $20 copay for
radiation therapy; $0450
copay for X-rays
Durable Medical Equipment and Prosthetic
10% coinsurance for each
10% coinsurance plus any
Devices
item
additional charges above
Medicare's allowed
amount
Diabetic Supplies
$0 copay for Medicare-
0% coinsurance for
covered diabetes self-
Medicare -covered
monitoring training; 10%
diabetes self-monitoring
coinsurance for diabetic
training; 10%
supplies
coinsurance for diabetic
supplies
Preventive Services
$0 copay for each service
10% coinsurance
■ Routine Physical
■ Routine Eye Exam
■ Routine Hearing Exam
Eyewear
10% of the cost for
10% of the cost of
Medicare -covered
Medicare -covered
eyewear
eyewear plus any
additional Medicare's
allowed amounts
Preventive Tests, Screenings
$0 copay for each service
0% coinsurance
■ Bone Mass Measurement
■ Mammogram, Pap Smear and Pelvic Exam
■ Prostate Cancer Screening
N Colorectal Screening
Immunizations
$0 copay for each service
0% coinsurance
Health and Wellness Education
Nursing hotline
Nursing. hotline
Disease management
Disease management
Newsletter
Newsletter
MedicareBlue PPO is a regional Medicare Advantage plan with a Medicare contract. MedicareBlue PPO
coverage is provided by only one of the following plans, depending on the state in which the policy is
issued: Wellmark Blue Cross and Blue Shield of Iowa,* Blue Cross and Blue Shield of Minnesota,*
Blue Cross and Blue Shield of Montana,* Blue Cross and Blue Shield of Nebraska,* Blue Cross Blue
Shield of North Dakota,* Wellmark BIue Cross and Blue Shield of South Dakota,* and Blue Cross Blue
Shield of Wyoming.*
*Independent licensees of the Blue Cross and BIue Shield Association.
Our contract with CMS is renewed annually and the availability of coverage beyond the end of the
current contract year is not guaranteed.
If you have special needs this document may be. available in alternative formats.
Page 20 of 60
0, ENCOSURE
Oak Park Heights �
Request for Council Action
Meeting Date September 25, 2007
Time Required: l Minute
Agenda Item Title: Al2prove 2008 Bud ets — Valley Access Channels & Joint Cable Comm.
Agenda Placement
Originating
Requester's Signature
Action Requested
Background/Justification
bodies have advised):
J
Below and as
if any previous action has been taken or if other public
Approve 2008 Central St. Croix Valley Joint Cable Communications Commission
Operating and Capital Expenditure Budget: $383,800
Approve 2008 Valley Access Channels
Operating and Capital Expenditure Budget: $240,160
Page 21 of 60
CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
1492 Frontage Road West
Stillwater, MN 55082
Phone (651) 439-8803
Fax (651) 275-1766
September 20, 2007
Eric Johnson, City Administrator
City of Oak Park Heights
P. O. Box 2007
Oak Park. Hts, MN 55082
Re: Cable Commission Budgets for FY 2008
Dear Eric,
At our Cable Commission meeting last night we approved FY 2008 budgets for the
Central St. Croix Valley Cable Commission and Valley Access Channels. We consider
these to be, preliminary budgets and have projected costs based on how last year was and
the first half of this fiscal year.
We have been doing a revised budget after the end of our fiscal year (January 31 St) when
we know what our actual revenues were for 2007 and more about what our renewals for
various items will actually cost for the 2008 year. A copy of the revised budget will be
sent out to the Cities in April once the Commission has reviewed & voted on it.
Please put our budgets on your next City Council agenda for approval. We would
appreciate a note from you letting us know that the City Council has approved them.
Thank you?
Sincerely,
Kathy Cinnamon
Administrative Secretary
Enclosures
Representing
the Cities of Stillwater, Oak Park Heights and Bayport
and the Townships of Stillwater and Baytown Page 22 of 60
Central St. Croix Valley
Joint Cable Communications Commission
Operating & Capital Expenditure Budget
Fiscal Year 2008
(February 1, 2008 — January 31, 2009)
Revenue
Franchise Fees
PEG Fees
Interest Earnings
Expense Reimbursements
2007 Lower Valley Funding
Total Revenue
Expenses
Salary_(includes employer's FICA & PERA)
Admin. Secretary (30 hr, week) 34,650
Professional Services
Legal Fees 3,000
Accounting 750
Other Exnenses
Office Supplies
1,000
Telephone
1,250
Postage
225
Maintenance/Repairs
100
Conf/Mtgs/Dues
1,500
Print/Publish
75
Insurance]Bond
4,600
Medical Insurance
5,700
Dental Insurance
500
Office Rent
18,610
Gas & Electric
2,200
Security System Monitoring
150
Photocopier Expenses
325
Access Center Support
285,660
225,000
135,000
6,000
1,400
16, 800
$ 383,800
(PEG Fees 135,000; Franchise Fees 117,860; Interest Earnings 2,000; Lower
Valley Funds 16,800; Tape Dub Reimbursements 14,000)
Page 23 of 60
Cable Core rWssion l' Y 2008 Budget -- Page 2
Miscellaneous Expenses 2,000
Telephone System Maintenance 115
Capital Expenses
Office Furniture/Equipment 200
Reserve Funds Accounts
Audit Fund
1,200
Legal Contingency
-0-
Leasehold/Facility/Relocation
-0-
HVAC Maintenance/Repair
-0-
Security Fund
-0-
Commission Contingency Fund
19.990
Total Expenses
$ 383,800
Page 24 of 60
Valley Access Channels
Operating & Capital Expenditure Budget
Fiscal Year 2008
(February 1, 2008 -- January 31, 2009)
Revenue
Commission Subsidies: PEG Fees 135,000
Franchise Fees
117,860
Media Supplies
Interest Earnings
2,000
1,250
2007 Lower Valley Funds
16,800
Gas & Electric
Tape Dub Reimbursements
14,000
285,660
834 School Dist. Reimbursement
20,400
3,500
Miscellaneous Reimbursements
Postage/Mtg/Conf/Dues
_ 1.000
Total Revenue
5,000
$290,160
Expenses
*Salaries (includes employer's FICA & PERA where applicable)
Access Manager — 40 hours 54,675
Lead Facilities Coordinator -- 40 hours 44,230
Facilities Coordinator— 40 hours 39,350
Facilities Coordinator 40 hours 36,650
Access Associate -- up to 40 hrs/month 8,200
Access Associate — up to 20 hrs/month 33 875
Total Salary Expense $186,980
Professional Services
Accounting 750
Other Expenses
Office Supplies
1,200
Media Supplies
2,000
Telephone
1,250
Rent & CAM
37,220
Gas & Electric
4,200
Insurance/Bond
3,600
Medical Insurance
20,400
Dental Insurance
2,200
Postage/Mtg/Conf/Dues
1,500
Maintenance/Repairs
5,000
Mileage — 46c/mile
600
Publicity
1,500
Freelancers/Temp. Employees
10,760 (FICA is included)
School Board Mtgs.-Temp Employee
1,540 (FICA is included)
Page 25 of 60
Valley Access Channels F Y 2008 Budget — Page 2
Grants — 12 @$300
Misc/Facility/Office Furniture
Telephone System Maintenance
Security Monitoring
Copy Machine Expense
Total Expenses
3,600
5,000
235
300
325
$290,160
* Salary figures includes 3% COLA; the actual percentage granted will be voted
on at the annual meeting in February.
Page 26 of 60
ENCLOSURE.:
NOTICE OF PUBLIC HEARING
ON APPLICATION FOR APPROVAL OF VACATION OF CERTAIN CITY
EASEMENTS, AS SUBMITTED BY JERDEN LLC AND LOCATED AT THE
SOUTHEAST CORNER OF 58"" STREET AND MEMORIAL AVE, LYING WEST
OF HIGHWAY 5.
CI'T'Y OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council for the City of Oak Park Heights,
Washington County, Minnesota shall hold a public hearing, at the direction of the City
Administrator, upon the application for the approval of the vacation of certain City
casements as submitted by Jerden LLC and located at the southeast corner of 58#1i street and
Memorial Ave, lying west of Highway 5, in the City of Oak Park Heights, County of
Washington and State of Minnesota, legally described as follows:
Current Legal Description of Property: Oak Park Station, Lot 2, Block 1
Washington County GEO Code: 0602920130012
Legal Description of Easements to be Vacated:
All of the drainage and utility easements dedicated on the plat ref KERN CENTER,
Washington County, Minnesota which lie in Lot 1, Block of said plat.
All of * the drainage and utility casements dedicated on the plat f?f KI RN CENT TR 2,V"
Y easements > dedicated J i i i
ADDITION, Washington County, Minnesota which lie in Lot=s 5, 6 and 7, Block I of said
plat.
All of the drainage an utility easements dedicated on the plat of OAK PARK STATION,
Washington County, Minnesota which lie within Lot 2, Block I of said plat.
The public hearing shall be held before the City Council on Tuesday, September 25th, 2007
at 7:00 o'clock p.m. at the City Hall, 14168 Oak Pack Blvd. N., Oak Park Heights,
Minnesota 55082. All written and oral comments will be considered.
Dated this 29t1iiiiay,#f August, 2007.
BY mbER'OFA IE CITY
Eric,,oh'isdn, City Admini
Page 27 of 60
This Page Is Left Intentionally Blank.
Page 28 of 60
01 eNCLOSURE
Oak Park Heights
Request for Council Action
Meeting; Date September 25'h, 2007
Time Required: 3 Minutes
Agenda Item Title: Approval..of final Plat and Vacate Certain Easements (Svdnev Holding's
(formerly Jerden LLQ of OP14 --- D. Hecker — GMC/Cadillac Proposal on Memorial Ave. )
Agenda Placement Old Business
Originating
Requester's Si
Action Requested
Background/Justification
bodies have advised):
Plat vii
indicate if any previous action has been taken or if other public
As part of the continuing application processing of the Denny Hecker's GMC/Cadillac
Relocation, the City Council must approve the Final Plat for the development and to vacate
certain casements. The City Council will be holding the public hearing at its 9125/07 City Council
Meeting.
See Enclosed:
Planner's Report from Scott Richards, dated 9/6/07.
* Approved Recommending Resolution from the Planning Commission — Approving Final
Plat.
Action is Required on the following items — as enclosed:
® Proposed City Council Resolution Approving Final Plat
• Proposed City Council Resolution Vacating Certain basements.
Page 29 of 60
9INGLOSURE 2
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.corn
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: September 6, 2007
RE: Oak Park Heights — Denny Hecker's Cadillac -Pontiac -GMC —
58th Street North and Morning Dove Avenue South Final Plat
FILE NO: 798.02 — 07.06
BACKGROUND
At their August 28, 2007 meeting, the City Council approved the conditional use permit,
sign variance, and site pian/Design Guideline review for the Denny Hecker's Cadillac -
Pontiac -GMC at 581" Street North and Morning Dove Avenue South. The City Council
held on the Comprehensive Plan amendment and the zoning of Outlot A Jacobs Third
Addition from B-3, Highway Business District to B-2, General Business District. A final
plat had not been approved by the Planning Commission and must come back through
the Planning Commission and City Council for final approvals. The applicant has now
provided a final plat for review.
Attached for reference:
Exhibit 1: Final Plat - Jacobs Third Addition
Exhibits 2-4: Easements to be Vacated — Kern Center, Kern Center 2nd Addition,
Oak Park Station
ISSUES ANALYSIS
A final plat has been prepared by the applicant's engineer. The final plat conforms with
the preliminary plat and creates Lot 1, Block 1 that will be the location of the Denny
Hecker dealership. Morning Dove Avenue will be retained as right-of-way and Outlot A
will remain as the property to be developed. The City Council will hold a public hearing
to vacate the existing easements as described in Exhibits 2-4. The final plat and
easements to be recorded will replace the existing easements that are required and to
create the new easements along the boundaries of Lot 1, Block 1.
Page 30 of 60
The City Engineer and City Attorney will need to review the final plat for all required
easements and legal requirements. Of note, the signature block for the final plat has
the Planning Commission Chair and Secretary signing the plat. This should be changed
to the Mayor and City Clerk/Administrator.
CONCLUSION 1 RECOMMENDATION
Staff recommends that the final plat of Jacobs Third Addition be approved with the
following conditions:
1. The final plat is subject to review and approval of the City Attorney and City
Engineer.
2. The signature block for the final plat include approval by the City Council with
signatures of the Mayor and City Clerk/Administrator.
3. The City Council approve the vacation of easements in the plats of Kern Center,
Kern Center 2"d Addition, and Oak Park Station.
2 Page 31 of 60
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Pa .e.32 of
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY SYDNEY HOLDINGS OF OPH LLC FOR A FINAL PLAT
OF JACOBS THIRD ADDITION AT 58TH STREET NORTH AND
MORNING DOVE AVENUE SOUTH
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights hqs received a request from Sydney
Holdings of OPH LLC for a final plat of Jacobs Third Addition at 58,` Street North and Morning
Dove Avenue South; and after having conducted a public hearing relative thereto, the Planning
Commission of Oak Park Heights makes the following findings of fact:
1. The real property affected by said application is legally described as
follows, to wit;
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting
documentation to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The applicant has proposed a replat to create Lot 1, Block 1, Jacobs Third
Addition for development of a Denny Hecker's Cadillac -Pontiac -GMC dealership. The other
portion of the lot will be platted as Outlot A; and
4. City staff prepared a planning report dated September 6, 2007 reviewing
the final plat; and
5. City staff recommends in the September 6, 2007 planning report that the
request be approved with conditions; and
6. The Planning Commission held a public hearing at their September 13,
2007 meeting, took comments from the applicants and public, closed the public hearing, and
made the following recommendation:
Page 33 of 60
NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING
COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted by Sydney Holdings of OPH LLC for a final plat of Jacobs
Third Addition at 58d' Street North and Morning Dove Avenue South and affecting the real
property as follows:
SEE ATTACHMENT A
Be and the sante as hereby recommended to the City Council of the City of Oak Park Heights for
approval subject to the following conditions:
1. The final plat is subject to review and approval of the City Attorney and City Engineer.
2. The signature block for the final plat include approval by the City Council with
signatures of the Mayor and City Clerk/Administrator.
The City Council approve the vacation of easements in the plats of Kern Center, Kern
Center 2nd Addition, and Oak Park Station.
Recommended by the Planning Commission of the City of Oak Park Heights this 13"' day
of September 2007.
Michael Liljegren, Chair
ATTEST:
Eric A. Johnson, City Administrator
Page 34 of 60
Attachment A
Washington County GEO Code: 06.29.20.13.0012
Legal Description: Lot 2, Block 1, Oak Park Station
Address: Physical Address Not Yet Assigned
Location: S. of 58th St. N. and E. of Memorial Ave. N.
Page 35 of 60
ATTACHMENT B
Comprehensive Plan Amendment, Zoning District Amendment,
Conditional Use Permit (CUP), Sign Variance, Subdivision Re -platting,
Utility & Drainage Easement Vacation, and Site Plan/Design Guidelines Review
Jerden LLC -- Stillwater Cadillac Automotive Dealership
Application Materials
• Application Form
• Fees
• Plan Sets (3 Large Scale Sets/20 11X17 Sets)
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County (500' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property Tax Statements)/Legal Description(s)
Conference With City Staff Upon Application Submittal: 6-13 & 6-27, 2007
Planning Commission Public Hearing & Recommendation: 7-12 & 8-13, 2007
City Council Meeting: 8-28, 2007
Required Approvals: Planning Commission 3/5
City Council 415
Conditional Use Permit - Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially
taken on the request, the conditional use permit shall become null and void twelve (12)
months after the date of approval, unless the property owner or applicant has
substantially started the construction of any building, structure, addition or alteration, or
use requested as part of the conditional use. An application to extend the approval of a
conditional use permit shall be submitted to the Zoning Administrator not less than thirty
(30) days before the expiration of said approval. (401.03.C.4.a and b)
Variance — Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially
taken on the request, the variance shall become null and void twelve (12) months after
the date of approval, unless the property owner or applicant has substantially started
the construction of any building structure, addition or alteration, or use requested as part
of this variance. The property owner shall have the right to submit an application to
extend the approval of a variance to the Zoning Administrator not less than thirty (30)
days before the expiration of said approval. (401.4.0 .1 — 401.4.C.2)
Page 36 of 60
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY SYDNEY HOLDINGS OF OPH LLC FOR A FINAL PLAT
OF JACOBS THIRD ADDITION AT 58TH STREET NORTH AND
MORNING DOVE AVENUE SOUTH
BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights has received a request from Sydney
Holdings of OPH LLC for a final plat of Jacobs Third Addition at 58"' Street North and Morning
Dove Avenue South; and after having conducted a public hearing relative thereto, the Planning
Commission of Oak Park Heights recommended that the application be approved with
conditions. The City Council of Oak Park Heights makes the following findings of fact and
resolution:
1. The real property affected by said application is legally described as
follows, to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting
documentation to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The applicant has proposed a replat to create Lot 1, Block 1, Jacobs Third
Addition for development of a Denny Hecker's Cadillac -Pontiac -GMC dealership. The other
portion of the lot will be platted as Outlot A; and
4. City staff prepared a planning report dated September 6, 2007 reviewing
the final plat; and
5. City staff recommends in the September 6, 2007 planning report that the
request be approved with conditions; and
6. The Planning Commission held a public hearing at their September 13,
2007 meeting, took comments from the applicants and public, closed the public hearing, and
recommended that the application be approved with conditions.
Page 37 of 60
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE
FOLLOWING:
A. The application submitted by Sydney Holdings of OPH LLC for a final plat of Jacobs
Third Addition at 5$'l' Street North and Morning Dove Avenue South and affecting the real
property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights subject
to the following; conditions:
1. The final plat is subject to review and approval of the City Attorney and City Engineer.
2. The signature block for the final plat include approval by the City Council with
signatures of the Mayor and City Clerk/Administrator.
3. The City Council approve the vacation of easements in the plats of Kern Center, Kern
Center 2"d Addition, and Oak Park Station.
Approved by the City Council of the City of Oak Park Heights this 25`x` day of September
2007.
ATTEST:
Eric A. Johnson, City Administrator
David Beaudet, Mayor
2 Page 38 of 60
Attachment A
Washington County GEO Code: 06.29.20.13.0012
Legal Description: Lot 2, Block 1, Oak Park Station
Address: Physical Address Not Yet Assigned
Location: S. of 58�h St. N. and E. of Memorial Ave. N.
Page 39 of 60
ATTACHMENT B
Comprehensive Plan Amendment, Zoning District Amendment,
Conditional Use Permit (CUP), Sign Variance, Subdivision Re -platting,
Utility & Drainage Easement Vacation, and Site Plan/Design Guidelines Review
Jerden LLC — Stillwater Cadillac Automotive Dealership
Application Materials
• Application Form
• Fees
• Plan Sets (3 Large Scale Sets120 11 X17 Sets)
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County (500' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s)/Legal Description(s)
Conference With City Staff Upon Application Submittal: 6-13 & 6-27, 2007
Planning Commission Public Hearing & Recommendation: 7-12 & 8-13,2007
City Council Meeting: 8-28, 2007
Required Approvals: Planning Commission 315
City Council 415
Conditional Use Permit - Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially
taken on the request, the conditional use permit shall become null and void twelve (12)
months after the date of approval, unless the property owner or applicant has
substantially started the construction of any building, structure, addition or alteration, or
use requested as part of the conditional use. An application to extend the approval of a
conditional use permit shall be submitted to the Zoning Administrator not less than thirty
(30) days before the expiration of said approval. (401.03.C.4.a and b)
Variance — Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially
taken on the request, the variance shall become null and void twelve (12) months after
the date of approval, unless the property owner or applicant has substantially started
the construction of any building structure, addition or alteration, or use requested as part
of this variance. The property owner shall have the right to submit an application to
extend the approval of a variance to the Zoning Administrator not less than thirty (30)
days before the expiration of said approval. (401.4.0 .1 — 401.4.C.2)
Page 40 of 60
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Page 41 of 60
EXHIBIT A
LEGAL D'ESCRIPTI.O.N.-S -OF P..R,,.OFjO.SED VACATION oF:EAS-Q4-.'ENL,-S
-A-,![ of the d-qjh-oand
� oea. M
.-o''
KERN
TEI4 WVIhn0.WMoblig wfthln LtLBtdok 2
sold
pl,01.
All of the dF.aina , and utility 0'as.pmvehI . .s dodiggI, , od on the :g1--ot of KtRN
w -n -so-fe whfoh. Ifo wft-,h4b 5;
-6,n.,ty M' 1
W
2N. D
;NT AW ILON, King n,
"..'i
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ry mag PR P
AIII of the U -It -111t cll�"01 mm b� dodiaat d 00, th-o. P -1 -tit Of 0A ARM
Y 'o - .. e"
ST "1W �"Ihg�iton County, Mihdo�wfji whlofi .0 Wfthth Lost 2, 81.6ok 1 Of 8afd
W.
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15
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EXHIBIT B
MEMORIAL
AVENUE
DRAINAGE AND WRLITY EASEMENTS TO BE VACATED
� z.
Pa f 60
EXHIBIT C
mi=mnplAI AVFNl1F.
STILLWATER BOULEVARD
DRAINAGE AND UTILITY EASEMENTS TO BE VACATE)
�.w Cdr w•w°a°. °.e'�.s.•A
Page 44 of 60
17R1771fT1i�7►i►C�a
CITY OF OAK PARK HEIGH'T'S
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION
VACATING CERTAIN DRAINAGE ANIS UTILITY EASEMENT'S
AS SPECIFIED WITHIN THE PLAT OF KERN CENTER,
KERN CENTER SECOND EDITION AND OAK PARK STATION
WHEREAS, the City of Oak Park Heights has received an application from Jerden,
LLC with regard to the development of real property located within the City of Oak Park Heights at
the Southeast corner of 58'x' Street and Memorial .Avenue, lying West of Highway 5 and,
WHEREAS, Jordon, LLC intends to replat property to provide for its development
WHEREAS, the replatting of the affected property as well as the development
needs call for the vacation of certain drainage and utility easements contained within the plats of
Kern Center, Kern Center Second Edition and Oak Park Station and then the rededication of
comparable drainage and utility easements within the plat to be filed by Jordon, I,L,C or its successor
and,
WHEREAS, the City staff has reviewed the application and concurs that the
vacation of the identified drainage and utility easements is appropriate if they are rededicated to the
City within the new plat to be filed by the applicant and,
WHEREAS, public hearing has been duly held by the City Council, the City of Oak
Park Heights relative to the drainage and utility casement vacation as requested and the City
received no adverse public comment with regard to same and,
WHEREAS, it appears to the City Council for the City of Oak Park Heights that the
drainage and utility easements requested to be vacated are no longer needed and that the City will
receive comparable drainage and utility easements to be rededicated to the City within the new plat
to be approved,
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of
Oak Park Heights as follows:
That the City Council for the City of Oak Park Heights does hereby vacate
the following drainage and utility easements:
Page 46 of 60
"1. All of the drainage and utility easements dedicated on the plat of Kern
Center, Washington County Minnesota, which lie within Lot 1, Block 2 of
said plat."
"2. All of the drainage and utility easements dedicated on the plat of Kern
Center, 2nd Edition, Washington County Minnesota, which lie within hots S,
6, and 7 of Block 1 of said plat."
"3. All drainage and utility easements dedicated on the plat of Oak Park
Station, Washington County Minnesota, which lie within Lot 2, block 1 of
said plat."
BE IT FURTHER RESOLVED, that the drainage and utility easements vacated
shall be conditioned upon the rededication of drainage and utility easements to the City of Oak Park
Heights as to be provided within the plat of Jacob "Third Edition and document approval on the plat
and related documents by the offices of the City Engineer and City Attorney.
Passed by the City Council for the City of Oak Park Heights this day of
September, 2007.
David Beaubet, Mayor
ATTEST;
Eric Johnson
City Administrator
Page 47 of 60
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40
Page 48 of 60
&ENCLOSURE
Oak Park Heights
Request for Council Action
Meeting Date Sentember 25th, 2007
Time Required: 5 Minutes
Agenda Item Title: Trail Installation 55`' to 56th Street Along Oak Teen .-- West Side
Agenda Placement Old
Originating Department/ qu star ric Johns
J
Requester's Signature
Action Requested
Background/Justification(]'lease indicate if any previous action has been taken or if other public
bodies have advised): { /
On September 17t", 2007 the City Parks Commission held a public informational meeting to discuss
the possibility of the trail connection between 55"' and 56t" Streets along the west side Oakgreen Ave.
Over 450 direct mailings were sent to residents most directly effected by this trail. There were several
individuals who have indicated support for the proposal; I have enclosed for your review the received
email comments from nearby residents. The City did not receive any negative comments with this most
recent discussion.
As a result of the meeting the City Park Commission has made a formal request to the City Council if
it will reconsider this trail installation and have it installed in as timely a manner as possible, preferably
this year. Council will recall that it did not select to install this trail in spring as it was an Add -
Alternate to the City's larger trail project. At that time the costs were approximately $25,000 for this
alternate. It would be the City decision as to where these funds would be taken — but likely the Park
Dedication bund and/or the 2008 Budgeted Projects fund which has this trail slated for funding should
the City decide to move forward.
It is vital to note that should the City now wish to consider this installation, it is likely the costs will be
higher as this project would not be associated with a larger project whereby quantity and mobilization
costs could be lower per square yard. Staff will have two quotes for Council consideration at the
Tuesday meeting, but again will likely be higher than the initial costs and there will be additional
engineering costs as well for inspection and management.
Please see the enclosed documents:
1. Recent Public Informational Meeting Notice
2. Recent Study Completed by Bonestroo examining alternative option for trail connections in
the area & attached maps
, , R ccri.V[-•
Page 49 of 60
City of Oak Park Heights
14168 Oak Park Blvd. N m Box 2007 o Oak Park Heights, MN 55082 e Phone (651) 439-4439 * Fax (651) 439-0574
9/11/07
PUBLIC INFORMATIONAL MEETING NOTICE:
On Monday, September 171h, 2007, the Parks Commission for the City of Oak Park Heights
will be holding an informational meeting regarding the possible installation of a grade
separated, bituminous trail on Oakgreen Ave. N., between 55th and 561h Street - see
map below.
It is the intention of the Park Commission to receive citizen input regarding this possible
trail extension so that the Commission may formulate a final recommendation to the City
Council.
The meeting will he held at 6:30 pm at the Oak Park Heights City Hall located at 14168
Oak park Blvd.
Written Comments can also be directed to:
Eric Johnson
City Administrator
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Page 50 of 60
August 3, 2007
Mr. Eric A. Johnson, Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082-2007
Re: Oakgreen Avenue Trail Crossing
Dear Eric::
2335 Ha bway 36 W
St. Paul, MN 55113
Tel 651-636-0600
Fax 651.636-1311
mmbonestroo.c m
* Bonestroo
As requested, we have reviewed potential locations for a pedestrian trail crossing on Oakgreen Avenue North in the
vicinity of 5511 or 5611 Streets North. The City's current trail map shows an on -street trail crossing at 55f1 Street
N./Oakgreen Place N. across Oakgreen Avenue. This crossing shows up on the trail map only and is not a physical
marked crossing on Oakgreen Avenue N.
In determining where a pedestrian crossing would best be located, there are several factors to consider for this
particular location, including but not limited to:
Site distances on Oakgreen Avenue N.
® Site distances on cross streets (5511, 5611)
Connection to existing trail system (on -street or off' -street)
In looking at site distances, Oakgreen Avenue N. has a crest vertical curve in this area. It actually is composed of
two crest vertical curves with two subtle break points, one just north of 561h Street N. and one just north of 55t1 Street
N. As can be seen in the following photos, it appears site distance would allow for a pedestrian crossing at either
location. The photo on the left is taken from 5511 Street N. looking northerly along the east side of Oakgreen Avenue
(the truck in the photo is at 5611, Street N.). The photo on the right is taken from 561E Street N. looking southerly along
the west side of Oakgreen Avenue (the car in the photo is at 55t1, Street N.). Both vehicles are clearly visible from
over a block away in both directions. Site distances on either cross street are adequate.
Page 51 of 60
Existing off-street trails in this area include the newly installed Oakgreen Avenue trail which terminates at 56th Street
N. Additionally, a trail connects Oakgreen Place North to O'Brien Avenue North along residential lot lines. As noted
previously, 5511 Street N. and Oakgreen Place N. are indicated as on -street trails on the City's trail map.
Several options/locations are available:
1. At 551° Street N.10akgreen Place N. (north side)
2. At 5611 Street N. (north side)
3. Do Nothing.
Should the City desire to install a marked pedestrian crossing on Oakgreen Avenue N. in this vicinity, we recommend
Option 1. This would connect the existing on -street trail system and continue to make use of the trail connection from
Oakgreen Place N. to O'Brien Avenue N. It would make sense with this option to construct the trail along the west
side of Oakgreen Avenue N. between 5511 Street N. and 5611 Street N. (As you may recall, this trail was designed
and bid as an alternate with the City's recent other trail improvements, but not chosen by the Council).
Option 2 is another possibility, but we would then recommend a trail be constructed along the east side of Oakgreen
Avenue N. between 561h Street N. and Oakgreen Place N. to connect to the on -street trail there. It has been
suggested that a trail could be constructed within the Palmer property to connect Oakgreen Avenue N. (at 561h Street
N.) to O'Brien Avenue N. This is certainly possible, but would require easements and a trail between residential lots
on O'Brien Ave, N., and be more costly.
Sincerely,
Dennis M. Postler, P,E.
BONESTROO
Cc: Scott Richards, NAC
KSE - Bonestroo
Page 52 of 60
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..........
. . . . . . . . . . . . .
,
Eric Johnson
From:
Dan Erickson [mnvikingsfan78@grnail.com]
Seat:
Sunday, September 16, 2007 9:57 AM
To:
Eric Johnson
Subject:
Frail Extension
Eric,
I think it would be nice to extend the trail that was built earlier this year, as outlined.
in the letter that sent out last week.
I've walked and rode my bike down the trail, and it is a little strange to be sent out
into the street for the block between 55th and 56th street. The proposed addition would
further link the trail systems west of Oakgreen to the residents that 'live to the east of..
Oakg.r.een.
Thank you.
Dan Erickson
7.4257 Oldfield Ave. Ct.
1 Page 54 of 60
Page l of 1
Eric Johnson
From: jcrea@comcast.net
Sent: Thursday, September 13, 2007 2:33 PM
To: Eric Johnson
Subject: trail on Oakgreen between 56th and 55th streets
Hello Eric,
My name is Jeanne Crea, I live at 5553 Novak Ave N in Oak Park
Heights.
I received a letter about the possible trail extension and I am ALL
for it! I walk frequently, and I love the new trail. When I get to
56th, I either walk on the grass (feel like a trespasser!), or the street
(which doesn't feel as safe), and I would like to add my voice and
suggest that Commission recommend the trail extensors.
Please contact me with any questions! Thank you!
Sincerely,
Jeanne Crea or 651275-0100
9/18/2007 Page 55 of 60
Page I of 1
Eric Johnson
From: ssfrostfam@aim.com
Seat: Thursday, September 13, 2007 1:42 PM
To: I=ris Johnson
Subject: trail extension
We fully endorse... and in fact have been requesting that there be a
trail along this busy road for years. Waiting around for this up
grade until the county decides what to do with Oakgreen... is tying
this decision to the bridge debate.... and delays for decades.... Lets
make this connection to the trail system, and a same path for the
many people who walls between older Oak Park.. and Boutwells
using 55th... Connecting this to the trail system is long over due...
Steve Frost
Check Out the new free AI (R) Mail -- Unlimited storage and
industry-leading spam and email virus protection.
9/18/2007 Page 56 of 60
Page 1 of 1
Eric Johnson
From: Nancy Solberg [n2solberg@comcast.net]
Sent: Friday, September 14, 2007 10:20 AM
To: Eric Johnson
Subject: Oakgreen Ave. Trail Between 55th & 56th Street
Importance: High
Good morning Eric,
My husband Bill & I live at 14059 Upper 54th Street
North. We have a 5 year old daughter & my husbands
father lives in a town home @ Boutwells Landing near
the park. We often ride our bikes to that park to meet my
father-in-law. The problem is & always has been trying to
cross Oakgreen Avenue & get to the new path. We take
Upper 54th to O'Brien & then take the bike/walking path
to Oakgreen Place North. We then cross Oakgreen @
55th St. So it would be perfect for us & a lot of our
neighbors to extend the trail as shown on the map.
Please add our vote to make this happen. This would
also make it a lot safer for everyone. We love our city &
our home.
Thank you & have a beautiful day,
Bill, Nancy & Cady Solberg
9/18/2007 Page 57 of 60
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R
Page 58 of 60
ENCLOSUR9 J,Q
a„
Oak Park Heights
Request for Council Action
Meeting; Date September 25t", 2007 _
Time Required: 5 Minutes
Agenda item 'Title: City Hall Facility
Agenda Placement
Originating
Requester's Signature
Action Requested
Background/.iusti.fication'(,5lease indicate if any previous action has been taken or if other public
bodies have advised):
Per the City Council discussion, I have spoken with the City Architectural consultant, Mr.
Randy Engel of Buetow & Associates regarding the costs to prepare more detailed layouts and
conceptual elevations. Generally, he is prepared to perform two concepts, a new facility and a
retrofit/expansion of the current building. Detailed layouts and concept elevations for each
option would be $4,500; thus totaling $9,000.00.
At this time I do not have a specific memo from lir. Emgel that would list specific items in these
concept drawings and layouts, but I will have these for the Tuesday, Sept. 25"' meeting for your
discussion and possible action.
Page 59 of 60
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