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HomeMy WebLinkAbout02-26-08 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, FEBRUARY 26, 2008 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order /Pled;?e of Alle�jancc /Approval of Agenda Est im(ded Mines 7:05 p.m. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison /Staff reports 7:10 p.m. III. Visitors /Public Comment Recycling Award (I) This is an opporil pity I61 the public to address the Council with questions or concerns an issues not hart cif the regular agcsida. (Please limit comments to 3 minutes in length.) 7:15 p.m. IV. Consent Af4enda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes — February 11, 2008 (2) C. Convert Part Time Officer to Dull Time Status (Chris Vierling) (3) D. Sewer Electrical Upgrades and Contractor (4) E. 2008 Valley View Park — Approve Contract for Prairie Management — Controlled Burn (5) F. Approve Resolution Authorizing the Call of the General Obligation Improvement Bonds of 1998 (6) G. WCL Associates Inc., Planned Unit Development, Concept and General Plan, Conditional Use Permit, Subdivision, Site Plan and Design Review, and Rezoning of the Subject Property from O — Open Space to B -2 General Business District to Construct a Retail Development to Include Best Buy (7) 7:20 p.m. V. Public Hearings None 7:20 p.m. VI. Old Business A. 5502 Osgood Ave. Property — Set Worksession (8) B. City Franchise Agreement with Xcel Energy Update (no enelosure) 7:30 p.m. VII. New Business A. Approve Agreement with Washington County for Public health Emergency Preparedness Planning and Outreach Grant. - $ 10,000 (9) B. Provide Responses to Bayport Comprehensive Plait (10) C. Approve 2008 Park and Trails Map & Accept Sponsorship funds (11) Page 1 of 54 February 26, 2008 City COLM61 Agenda — Page 2 8:00 p.m. VIII. Closed Session A. City of Oak Park Heights v. Lisa Taube B. City of Oak Park Heights v. Secure Mini- Storage 8:30 p.m. 1X. Adiournment Page 2 of 54 i. c.'.. i Oak Park Heights Request for Council Action Meeting Date rebruary 26, 2oo8 Agenda Item Recvcliniz Award Time Required o Agenda Placement Visitors /Public Comment Originating Department /Requestor Administration /Jennifer Thoen Requester's Signature Action Requested Receive Information Background /Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 3 of 54 r. CITY OF OAK PARK HEIGHTS 14168 Oak Park Boulevard No. • PA. Box 2007 • Oak Park Heights, MN 55082.2007 • Phone: 651/439 -4439 • Fax: 651/439 -0574 February 21, 2008 John Moszer 5827 Peller Ave. N. Oak Park Heights, MN 55082 Dear Mr. Moszer: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher anti /or smoke detector (s). Your residence was checked on Thursday, February 21, 2008 to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439 -4439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Thoen Administrative Secretary /Deputy Clerk Tree City U. S.A. r age 4 or 04 Oak Park Heights Request for Council Action Meeting Date February zb, 2oo8 Agenda Item Approve Citv Council Minutes — February 11. 20oSTime Required o Agenda Placement Consent Originating Department/ Requesto r Administration /Jennifer Thoen Requester's Signature Action Requested Aonrove Background /Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 5 of 54 CITY OF OAK PARK HEIGHTS 7 :00 P.M. MONDAY, FEBRUARY 11, 2008 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr and McComber. Staff present: Administrator Johnson, City Attorney Vivian and Police Chief Swanson. Absent: Councilmember Swenson, City Planner Richards and City Engineer Postler. Mayor Beaudet moved Item B from the Consent Agenda to New Business as Item C. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as presented. Carried 4 -0. II. Department /Council Liaison Re op rts: A. Planning Commission: Councilmember Abrahamson stated that the Planning Commission, the Comp Plan Citizens Advisory Committee, and the City Council will host an open house on February 21, 2008 at 5:00 p.m. to review the Comprehensive Plan Update. He reported that the Planning Connnission meeting will follow at 7:00 p.m. B. Parks Commission: Councilmember McComber reported that the Parks Commission will meet on Monday, February 25 at 6:30 p.m. at City Hall, C. Cable Commission: Councilmember Doerr stated that due to lack of quorum, the February 20' meeting has been cancelled. He stated that it has been moved to the next scheduled meeting which is April 16 "'. D. Water Management Organizations /Middle St, Croix: Mayor Beaudet reported that the Middle St. Croix WMO's next meeting is on Thursday, February 14 at 7:00 p.m. at the Washington Conservation District Office. He reported that Melissa Lewis, the administrator of over four years, will be leaving and that he wished her well in the future. E. Other Liaison /Staff Reports: Councilmember McComber stated that she has received the 2008 City Policies from the League of Minnesota Cities. She stated that she received two copies so she will leave one copy at City Hall for the councilmembers to view. III. Visitors /Public Comment: Page 6 of 54 City Council Meeting Minutes February 11, 2008 Page 2 of 3 Recvclin Award: Administrative Secretary Thoen reported that Eric and Molly Roeske of 5672 Novak Avenue North were chosen as the recycling award winners. IV. Consent Agenda: A. Approve Bills & Investments B Approve City Council Nminutes- - -anunry 22—,, move(I to New Business C. Approve Resolution for Mileage Reimbursement Increase for 2008 D. Approve Spring and Fall Clean -up Dates E. Adopt Resolution Granting the Application of Ducks Unlimited to Conduct a One Day Raffle at the VFW Club on May 1, 2008 F. Adopt Resolution Granting the Application of WhitcTails Unlimited Metro Area to Conduct a One Day Raffle at the VFW Club on March 15, 2008 G. Award Tree Removal and Pruning Bid to St. Croix 'free Service H. Authorization for Valley Athletic Association to Use City Park L Approve 2008 Contract for Furnishing lire Protection J. City Code of Ordinances -- Update CC 102 Master Fee Schedule K. Authorization to Offer 24 -week Local Government Internship — Temp. Position Councihnember McComber, seconded by Councilnember Doerr, moved to approve the Consent Agenda. Roll call vote taken. Carried 4 -0. V. Public Hearings: None VI. Old Business: A. Resolution for Sitting a Coal Combustion Waste Land: Councihnember McComber suggested two minor changes to the proposed Resolution. ° Councilnember McComber, seconded by Mayor Beaudet, moved to approve the Resolution with the suggested changes. Roll call vote taken. Carried 4 -0. VII. New Business: A. Consider Supporting Resolution Reauestin2 Comprehensive Road and Transit Funding: Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Resolution. Roll call vote taken. Carried 4 -0. B. Citv Hall Securitv 1 Communication to Kirkwood, MO: City Administrator Johnson stated that there was an unfortunate tragedy in Page 7 of 54 City Council Meeting Minutes February 11, 2008 Page 3 of 3 Kirkwood, Missouri where a person came to a City Council meeting and killed two councilmenibers, two police officers and the Public Works Director, and wounded the mayor. Johnson stated that some possible options to consider are increased security at Oak Park Heights' City Council meetings and potentially sending regrets to Kirkwood. Councilmember McComber, seconded by Councilmember Doerr, moved to send condolences to Kirkwood, Missouri. Carried 4 -0. City Administrator Johnson stated that he has discussed the issue of increased security with Deputy Police Chief Brian DeRosier. Johnson stated that lie believed Bayport, Stillwater, and Lake Elmo all have either their Chief of Police or another officer present at City Council meetings. Mayor Beaudet suggested obtaining cost estimates to have a member of the Police Department at each meeting. Councilmember Doerr suggested obtaining cost estimates for some kind of detector. Police Chief Swanson cautioned the council against overreacting on the issue. He stated that if the council chose to do anything, lie recommended that the council have Deputy Police Chief DeRosier and himself rotate attending the meetings. He stated that he does receive the agenda for each meeting and reviews it to determine if there may be a need for his presence at a meeting and has attended meetings at the request of staff or council. Mayor Beaudet proposed maintaining the status quo, and if there are any recommendations from staff in the future they may present it to council in the form of a memo. C. Approve City Council Minutes -- January 22, 2008: Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Minutes as presented. Carried 3 -0 -1, Councilmember Doerr abstained. VIII. Adiournmemt: Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 7:22 p.m. Carried 4 -0. Respectfully submitted, Approved as to Content and Form, Jennifer Thoen David Beaudet Administrative Secretary /Deputy Clerk Mayor Page 8 of 54 Oak Park Heights Request for Council Action Meeting Date February 26` 2008 Time Required: l Minute Agenda Item Title:: Convert Part -Tune Officer to Full Time Status (Chris Vierlim4) Agenda Placement Consent Agenda Originating Departme Re;q [e , tor Chief Lindv Swanson Requester's Signature �� �Q1V► Action Requested Convert fart -Time Officer to Tull Time Status Effective June 1, 2008 Background /Justification (Please indicate if any previous action has been taken or if other public bodies have advised): At the October 9, 2007 meeting it was presented to the Council to hire a part time officer with the intent to convert to fulltime on April 1, 2008. An April 1 st, 2008 conversion date is not necessary, instead June 1, 2008 is a more appropriate timing. With this conversion and upon my retirement, the Department will be back to its typical number of full -time officers and well suited to proceed. Page 9 of 54 'This Page Is Left Intentionally Blank. �: ►= Page 10 of 54 $ ; Oak Park Heights Request for Council Action Meeting Date February 26, 2008 Agenda Item Title Sewer electrical upgrades and contractor Time Required 0 min Agenda Placement Consent Originating Department/Requestor Public Works Director/ Tom Ozzello Requester's Signature Action Requested Authorize contractor to sunnly parts and labor Background /Justification The City of Oak Park Heights is purchasing a generator to allow emergency operations of the 5 Sanitary Sewer Lift Stations during Power failure. The generator specifications have been approved for purchase. Prior to final generator purchase it is necessary to install power cut -off switches and receptacles to allow the connection of the generator to the lift stations. The City of Oak Park Heights is attempting to match generator power receptacles with adjacent cities. We will complete the receptacle and disconnect installation prior to delivery of the generator so that we will be able to fully test each hook up as soon as the generator is delivered in April. We also need to specify the matching plug -ins for the generator before delivery. We contacted Bayport and Stillwater to find the style and hookups used in those cities. Stillwater also relayed information to us that their receptacle installations were done by Greedor Mondor Electric. We contacted Greedor Mondor and solicited a quote for similar work in our city. They quoted a discounted time and material rate that is less than our last work at Brekke Park. Each installation has unique requirements as to wiring, voltage and electrical disconnect requirements so a time and material contract is most appropriate for this work. Greedor Mondor is familiar with the receptacles and hook -up requirements done at Stillwater and would save time by not having to review those specifications and sites. The work was identified in the budget and there is sufficient money planned for this work. Greedor Mondor Electric has provided some initial work and evaluation. There work was stopped when it became apparent that the total electrical upgrade costs paid to the contractor (originally just labor) were going to be higher than $5000. We initially anticipated direct purchase of parts and equipment (under $1000 per station) and then contract installation (under $1000 per station). Full cut off and lock out of electrical service and independent breakers from both the generator and the Xcel energy feeds requires different disconnect switches than currently feeding the lift stations (added equipment). Greedor Mondor Electric has obtained better prices for the original receptacles and the added equipment needed than I was able to obtain for the city by direct purchase. Because of this, revised payment estimates for the budget are now (based on $2000 per station or $10,000) shown as payment to the contractor rather than as previously split between parts ($5000) and installation ($5000) . We believe savings at Kern and, now, at the 9th Addition station due to current installation of generator wiring (after the 2007 failure) will offset other increased parts costs. We are requesting Council Authorization to proceed with the installation of receptacles and cut -off switches at the lift stations and authorization to use Greedor Mondor Electric for botV '11M #i94 and equipment charges. This Page Is Left Intentionally Blank. Page 12 of 54 Oak Park Heights Request for Council Action Meeting Date February 26"'. 2008 Time Required: I minute Agenda Item Title: 2008 Valley View Park — Approve Contract for Prairie Management — Controlled Bum. Z Agenda Placement Consent Agenda /b Originating Department/Req7usfoi f "Eric Johnson. Citv Administrator Requester's Signature Action Requested Approve 2068 Management Contract with Prairie Restorations. Background/Justification (Picase indicate if any previous action has been taken or if other public bodies have advised): From Kathy Widin: The City has received a proposal from Prairie Restorations, Inc. (though Kathy Widin) regarding management activities for the VV Park prairie restoration in 2008. They are recommending a controlled bum in the spring and integrated plant management during the summer (selective removal of woody vegetation, spot treating weeds, etc.). The cost is $2,850. plus tax. The prairie has not received much management in the last few years and there are some weed pockets. History of management: dormant mow (spring 2005), controlled bum (fall 2003), controlled burn (spring 2001). Overall, the quality of the restoration is still pretty good, with many flower and grass species represented. They would probably run the fire also over the SW knoll which was not seeded, but where there are existing prairie remnant plant species. The prairie needs continual management to protect its quality. Kathy Widin is recommending that the city have the work done; the 2008 City Park Budget has adequate resources to fund this project and was anticipated for 20080 Page 13 of 54 PRAIRIE RESTORATIONS, INC. 2008 MANAGEMENT CONTRACT MANAGEMENT SERVICES: SEASON COST DORMANT MOW NIA $0.00 plus tax CONTROLLED BURN Spring $1,100.00 plus tax INTEGRATED PLANT MANAGEMENT* Growing Season $1,750.00 plus tax TOTAL $2,850.00 plus tax * This work is offered on a time and materials basis, you pay only for the work completed and its associated costs based on the enclosed billing rates list. [� Yes, I give Prairie Restorations, Inc. permission to conduct basic management services as recommended on accompanying proposal. I understand I will be billed for such service according to the management billing rates list, which I have received. ❑ No, I do not wish to have Prairie Restorations, Inc. conduct any of the management services recommended on the enclosed proposal at this time. PRI is in the process of updating our records in order to serve you better. We respect your privacy; this information will not be released. Please provide us with your current contact information. Thank you for your help in this process. Contact Person: LJ;Jk' , ( A��oovls`�� Phone Number: Day:( SO Cell: (65i) 33X , 36 5 1 E -mail Address: P_ ct Signature: Date: Project /client name: Cfi �- �wu Qw`�� ;�t,�s P.ur� Address: Kathy Widin 13457 6th Street N Loc:." ' , OaKs Stillwater MN 55082 P.o, Borg a.00� Owu.- Q..,�c. }t., vo SSool -zoo? Page 14 of 54 i (KEEP THIS COPY FOR YOUR RECORDS) PRAIRIE RESTORATIONS, INC. 2008 MANAGEMENT CONTRACT SUMMARY MANAGEMENT SERVICES: SEASON COST DORMANT MOW NIA $0.00 plus tax CONTROLLED BURN Spring $1,100.00 plus tax INTEGRATED PLANT MANAGEMENT* Growing Season $1,750.00 plus tax TOTAL $2,850.00 plus tax * This work is offered on a time and materials basis, you pay only for the work completed and its associated costs based on the enclosed billing rates list. Project /client name: OAK. Plv*_ Address: Kathy Widin 13457 6th Street (fk ©od<s Stillwater MN 55082 x as2' Cmct o f o P 0: 114L4'9 Otiu- 9.o. e aao7 p.,i,C.Vs, rK bk'a ts�. W'o 6; SoSx. - .2ao7 2007 PRAIRIE MANAGEMENT BILLING RATES Prices Subject to change in 2008 Labor Costs: $58 /hr. (including travel time one way only) Travel Mileage: (Travel mileage one way only) $0.44/mile - light duty $0.70 /mile - trucks /trailer /w /equip. Equipment Costs: $12/hr. - Small power equipment use $40 /hr. Large tractor /mower use $25 /hr. ATV use Material Costs: Herbicides: Garlon 3A® - $1.00 /oz Garlon 40 - $1.15 /oz Rodeo® - $0.50 /oz Roundup® - $0.50 /oz Transline® - $3.30 /oz Vanquish® - $1.00 /oz Page 15 of 54 Prairie 0 Restorations, inc.l, P.O. Box 95 • Scandia, MN 55073 October 2 2007 Office: 651 -433 -1435 Fax: 651 -433 -1436 Kathy Widin 13451 6 th Street N Stillwater MN 55082 Dear Kathy: Prairie Restorations, Inc. thanks you for your continued dedication to the restoration and maintenance of native plant communities that provide natural beauty and wildlife habitat. For•30 years, PRI has remained true to our mission by providing unsurpassed ecological restoration and land management services using the highest quality products. Our goal is to ensure that your native landscape reaches its fill aesthetic and ecological potential. Using our proven tools and techniques, PRI looks forward to working with you to fulfill your land management needs in 2008. We would like to offer you the following land management prescription. We pride ourselves in providing services that are ecologically sound, cost efficient and appropriate to your native landscape. Our recommendations for the upcoming growing season arc: • CONTROLLED BURNING is a valuable management tool that enhances native plant communities. Our managers are trained to use this vitally - important procedure, which no other service can replicate. Fire - dependent native species respond favorably to the effects of fire, while undesirable exotics do not. • INTEGRATED PLANT MANAGEMENT during the growing season is vital to the health and stability of all natural areas, including turf grass, pasture, forest and prairie. Our land managers have the expertise and tools to make effective use of procedures that will eradicate unwanted species -- -using hands -on manual or mechanical cuttings and spot herbicide applications. If you would like us to implement the services recommended above, sign the enclosed contract and return it in the envelope provided. If you have any questions, please do not hesitate to call me at Cell 612 -723 -0255 or Office 651- 277 -7503. Si cerely, J tin Sykora_ d Management Coordinator A& 4 Bringing people together with the land Eric Johnson From: K.D. Widin [kdwidin @com cast, net) Sent: Wednesday, February 20, 2008 9:21 AM To: Eric Johnson; Tom Qzzello; Judy Hoist Subject: Prairie Restoration W Park - Management for 2008 Eric, Tom, Judy - I have a proposal from Prairie Restorations, Tnc. regarding management activities for the VV Park prairie .restoration in 2008. They are recommending a controlled burn in the spring and integrated plant management during the summer. (selective removal of woody vegetation, spot treating weeds, etc.). The cost is $2,850. plus tax. The prairie has not received much management in the last few years and there are some weed pockets. History of management: dormant mow (spring 2005), controlled burn (.fall 2003), controlled burn (spring 2001). Overall, the quality of the restoration is still pretty good, with many flower and grass species represented. They would probably run the fire also over the SW kno7.1 which was not seeded, but where there are existing prairie remnant plans: species. The prairie needs continual management to protect its quality. I recommend that the city have the work done. Which budget might the funds come out of? We can discuss at Staff meeting today also. Kathy Widin OPH Arborist 1 Page 0 1,7, of 54 This Page Is Left Intentionally Blank. Page 18 of 54 Oak Park Heights Request for Council Action Meeting Date February 26 0 '. 2008 Time Required: 1 Minutes Agenda Item Title: Approve Resolution Authorizing the Call of the General Obligation Improvement Bonds of 1998. Agenda Placement Consent Ap-enda f Originating Department /Rego std' r'ric Johnson, City Administrator Requester's Signature Action Requested Annrove Resolution as Attached. Background /Justification (Please indicate if any previous action has been taken or if other public bodies have advised): On February 12' the City Council held a work session to discuss the possibility of a payoff or refinancing of the 1998 General Obligation Improvement Bonds. At this time, paying off these bonds on ,April V, 2008 will be the most practical choice saving the City approximately $109,000 in future interest payments. Upon the anticipated call date, .April Y", 2005, the City will have adequate cash available to pay off the retraining principal balance of $750,000 but will also be well heeled to handle other typical City financial transaction until it receives an anticipated County Property Tax Settlement payment in July. Page 19 of 54 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, MINNESOTA HELD: February 26, 2008 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Oak Park Heights, Washington County, Minnesota, was duly held at City Hall on February 26, 2008, at 7:00 p.m. for the purpose, in part, of authorizing the call of certain outstanding General Obligation Improvement Bonds of 1998. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS OF 1998 WHEREAS, by Resolution duly adopted on September 22, 1998 (the "Resolution "), the City issued $1,990,000 original principal amount of General Obligation Improvement Bonds of 1998, dated October 1, 1998 (the "Bonds "). The City has sufficient funds on hand in the debt service account of the General Obligation Improvement Bonds of 1998 Fund (the "1998 Fund ") to call the remaining $750,000 outstanding principal amount of the December 1, 2008 through 2013 maturities of the Bonds on April 1, 2008, at a price of par plus accrued interest. NOW, THEREFORE, be it resolved by the City Council of the City of Oak Park Heights, Minnesota, as follows: 1.01 The City Council hereby determines that there exists sufficient funds in the 1998 Fund to prepay on April 1, 2008, $750,000 aggregate principal amount of Bonds maturing on December I of the years 2008 through 2013, and the interest due thereon. 1.02 U.S. Bank National Association, in St. Paul, Minnesota (formerly, U.S. Bank Trust National Association), the bank at which principal and interest on the Bonds are payable, is hereby authorized and directed to cause the Notice of Call for Redemption attached hereto as Exhibit A to be given in accordance with the provisions of the Resolution. 1.03 No further action shall be required of the City Council to complete prepayment of the Bonds. 2141396vl Page 20 of 54 The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2141396v1 2 Page 21 of 54 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS OF 1998 CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Oak Park Heights, Washington County, Minnesota, there have been called for redemption and prepayment on April 1, 2008 those outstanding bonds of the City designated General Obligation Improvement Bonds of 1998, dated October 1, 1998, having; stated maturity dates in the year 2008 through 2013 and totaling $750,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* Year CUSIP Number* 2008 671562 FM3 2011 671562 FQ4 2009 671562 FN1 2012 671562 FR2 2010 671562 FP6 2013 671562 FSO The bonds are being called at a price of par plus accrued interest to April 1, 2008, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at U.S. Bank National Association (formerly U.S. Bank Trust National Association), in St. Paul, Minnesota. Dated: Febnjary 26, 2008. BY ORDER OF THE CITY COUNCIL CITY OF OAK PARK HEIGHTS, MINNESOTA /s/ Eric Johnson, Citv Administrator * The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holder. 21413966] A -1 Page 22 of 54 ti Oak Park Heights Request for Council Action Meeting Date Tyebruary 26` 2008 Time Required: 1 Minute Agenda Item "Title: WCL Associates Inc., Planned Unit Develo Concept and General Plan, Conditional Use Permit, Subdivision, Site Plan and Design Review, and Rezoning of. the Subieet Property from O ---- 0 cn Space to .B -2 General Business District to Construct a Retail Development to Include Best Buv. Agenda Placement Consent Agenda Originating Department/Reque ' 'Eric Johnson, City Administrator Requester's Signature Action Requested A cent Proieyt N ithdrawal and Close Proiect Pile Background /Justification (Please indicate if any previous action has been taken or if other public bodies have advised): At the Dee 11, 2007 City Council Meeting, the City Council tabled further discussion of this project until such time as additional information and commitment could be secured by the Devcloper (Test Buy Lease) that would allow their project to be feasible. On February 11 2008 the City received a letter from the Developer requesting that their project be withdrawn from further consideration by the City. At this time the City should accept this )letter of withdrawal, this acceptance will close any issues that may have been outstanding with the December I I action by the Council authorizing that the project be tabled. No additional action is required. Page 23 of 54 Feb 12 C8 01:55p p.2 ROBERT L. BRA,CKEY 80 E. Arlington St. Paul, MN 55117 651- 488 -61.13 Fax: 651- 489 -1405 Entail: rIbbracscraal.cum February 11, 2008 Eric Johnson City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 - 2007 Re: Best Buy Store W Street North & Krueger Lane Oak Park Heights, MN VIA FAX TO 651 -439 -0574 Dear Eric: In my letter to you dated December 11, 2007,1 asked you to delay final consideration of this project until early March 2008 unless earlier consideration was requested by the applicant, with the understanding that any such consideration would have to be requested in writing before February 1, 2008. As you are aware, we allowed the February l" deadline to pass, and we are now formally requesting that our application for approval for this project be withdrawn. We are withdrawing our application because Best Buy did not approve this project. We were not informed of the reasons that Best Buy did not approve this project, except that final approval by them was denied after we had submitted all the design and cost information they requested, including the cost and design requirements recommended by the Planning Commission. Thank you for your consideration in this matter. Sincerely, Q n V Mc Govern J� Project Manager. Page 24 of 54 P . Oak Park Heights Request for Council Action Meeting Date rebruary 26 t ", 2008 Time Required: 1 minute Agenda Item Title: 5502 Oswod Ave. Proverty Set Worksession Agenda Placement Old Business i Originating Department/Requgstor' .Brig Johnson, Citv Administrator Requester's Signature Action Requested Set Wdrksession 1 Other Discussion Background /Justification (Prase indicate if any previous action has been taken or if other public bodies have advised): On November 2007 the City Parks Commission discussed options for the development of the Osgood Ave. property. As a result of that meeting, four key items were defined and were referred to the Council. At the Nov 27"' City Council meeting the Council voted to `accept' these recommendations. ® That a trail (phase 1) be constructed from Brekke Park to Osgood Ave, along the northerly side of the property ® That a trail (phase 11) be constructed to connect to Valley View Park, via a tunnel Lander Osgood Ave. * That tree inventory be completed, possible thinning/prutaing and buckthorn removal; ® That the City should keep all of the property, but remove the house. The City Council `accepted' the recommendations by the Parks Commission and at this time the Phase 1 trail is being designed and will be bid this spring and the tree inventory /thinning will be completed. However, if the Council has a desire to perform any larger /other improvements in 2008 it should renew its discussion of the balance; of the site, particularly the home is to be removed in some fashion or if items beyond the trail and tree management issues are desired. Accordingly, if that work is to be completed in 2008,1 would recommend the City Council hold a work - session (perhaps with the Park Commission) to again engage in the discussion of the balance of the site and the home. Page 25 of 54 This Page Is Left Intentionally Blank. Page 26 of 54 Oak Park Heights Request for Council Action Meeting Date F ebruary 26, 2008 Time Required: 5 Minutes Agenda .Item Title: Approve ALyreement with Washington County Public Health Emergenev Preparedness Plannine and Outreach Grant - $10,000. Agenda Placement New Business �f Originating Department /Requester Eric "16brison, Cit_v Administrator Requester's Signature Action Requested l�iscussio /- See Recommendation Below. Background /Justification (please indicate if any previous action has been taken or if other public bodies have advised): In January 2008, Washington County offered a $10,000 mini- grant program to local units of government to implement various Public Health Emergency Response Plans. These plans would facilitate the development of staff cross - training in the event of a pandemic event where limited workforces are available, identify and plan for special needs populations (Boutwell's) and would aid in the development and distribution of PREPAREDNESS materials that could be distributed to our residents. On January 3rd the City submitted a request for the full amount and On Feb 19` the City was officially informed that it was awarded the $10,000.00. 'There is no dollar matching required and the funds as received from Washington County will cover any out of pocket costs to develop these plans and programs. The Attachment A of the Agreement document outlines the deliverables reauired of the Citv and aivroxixnate timelines. Manny communities are being encouraged by the State and Counties to implement some level of planning in the event of pandemic event. While no level of planning will solve all issues, this project and funding will allow the City to offer a baseline response should a pandemic event occur. Essentially, the greatest value of this project will be the informational aspects we can provide to our residents on how to be prepared and to instill some levels of responsibility both by the City and our citizens. The time required by all City staff to implement this project should be minimal and not require additional hours or financial resources of the City. Yet this investment could pay dividends should some form of a public health emergency take place. Recommendation: Authorize the City, subject to the final review of the City Attorney, to eater into the Agreement between the City and Washington County for Public Health Emergency Preparedness Planning and Outreach. Page 27 of 54 AGREEMENT BETWEEN THE COUNTY OF WASHINGTON AND LOCAL UNITS OF GOVERNMENT FOR PUBLIC HEALTH EMERGENCY PREPAREDNESS PLANNING AND COMMUNITY OUTREACH The County of Washington, acting through its Department of Public Health and Environment, 14949 62" Street North, Stillwater, Minnesota 55082, hereinafter referred to as the "County" and City of Oak Park Heights, 14168 Oak Park Boulevard, Minnesota 55082 hereinafter referred to as the "Contractor ", enter into this agreement for the period January 1, 2008 through December 31, 2008. WHEREAS, the County is required to plan for public health emergency response to bioterrorism, infectious diseases and other threats to the public's health, and WHEREAS, the ability to effectively respond to such public health emergencies is dependent upon the overall level of preparedness by local units of government and community organizations, and WHEREAS, the County desired to encourage and help advance the level of community health emergency preparedness and educational efforts by local units of government; WHEREAS, the County has received CDC Public Health Preparedness Grant funds from the Minnesota Department of Health to address local public health emergency preparations; and NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth, the County and the Contractor agree as follows: 1. TERM The agreement will be effective immediately upon signature of both parties, and will be until December 31, 2008. This agreement may be cancelled by either the County or the Contractor at any time, with or without cause, upon thirty (30) days written notice to the other party. 2. SERVICES TO BE PROVIDED The Contractor will provide the following services related to their local units of government and community health emergency preparedness initiatives: a. Form a community health emergency preparedness planning committee by utilizing an existing or revised internal staff workgroup or community workgroup or creation of a new community comprised of staff and community partners. 1 Page 28 of 54 b. Review the Washington County Hiv-hly Pathogenic Avian Influenza (HPAI) and Pandemic Influenza Operations Plan by the community health emergency preparedness planning committee. C, Determine potential impact of pandemic influenza on your local unit of government by using multiple possible scenarios of varying severity relative to illness, absenteeism, availability of service, etc. d. Identify current activities that will be critical to maintain during pandemic influenza. Identify resources that are necessary to support those essential services. e. Meet with Washington County Department of Public Health and Environment staff to discuss distribution plan concepts for pandemic vaccine and other medications to your employees and their families. f. Complete "Internal and External Deliverables" as identified by the Contractor within their grant application by the designated timeframe and as outlined in Attachment A. 3. COUNTY RESPONSIBILITIES The County shall provide the Contractor with the following services related to the local unit of government and their emergency preparedness initiatives: a. Upon approval of this agreement by the County, pay the Contractor up to $10,000 to complete the grant related services. The County shall distribute the grant funds as follows: 1. Within 30 days of the effective date of this Agreement, the County agrees to advance one -half of the total grant funds to the Contractor. 2. The second half of the grant funds will be provided following an acceptable mid -year grant progress evaluation report. b. Provide the Contractor with requested "Be Prepared" community outreach materials as specified in the Contractor grant application. c. Provide technical assistance and consultation on public health emergency preparedness initiatives within their jurisdiction. 4. COST OF SERVICES a. The total amount to be paid under this agreement will not exceed $10,000, plus $1,000 in community outreach materials. b. General administrative tasks, routine governmental operations and services are not allowable service costs under this agreement. 2 Page 29 of 54 5. PAYMENT FOR SERVICES Payment for services will be made directly to the Contractor for performance of agreed to duties. The County may request documentation of expenditure of funds, accompanied by receipts, paid invoices, or other expenditure documentation requested by the County, detailing the Contract's expenditures in fulfilling community health emergency preparedness and educational services. 6. AUDITS, REPORTS, RECORDS AND MONITORING PROCEDURES a. The Contractor will maintain records which reflect all revenues, costs incurred and services provided in the performance of the Agreement. b. The Contractor agrees to abide by the provisions of Minnesota Statute 16C.05 subdivision 5, and further that the County, the State Auditor or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonable and necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, and accounting procedures and practices of the Contractor which are relevant to the Contractor's performance under this Agreement. 7. STANDARDS a. The Contractor shall comply with all applicable Federal and State Statutes and regulations as well as local ordinances now in effect or hereafter adopted. b. Failure to meet the requirements of Section a. above may be cause for cancellation of the Agreement effective the date of receipt of the Notice of Cancellation. 8, DATA PRIVACY All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. 9. EOUAL EMPLOYMENT OPPORTUNITY — CIVIL RIGHTS a. During the performance of this Agreement, the Contractor agrees that no person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provision of any and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964 and Section 504 of the Rehabilitation. Act of 1973, as amended. 3 Page 30 of 54 b. If during the term of this Agreement, it is discovered that the Contractor is not in compliance with the applicable regulations as aforesaid, or if the Contractor engages in any discriminatory practices, the County may cancel said Agreement as provided by the cancellation clause of the Agreement. 10, INDEMNITY AND INSURANCE. a. Indemnification - The Contractor agrees to indemnify, defend, and hold harmless the County, its officers, employees and agents for any and all claims arising out of the Contractor's activities related to the services provided under this Agreement. No other provision of this Agreement shall serve to limit in any way the obligations of the Contractor to indemnify and defend the County under this clause. b. Insurance Requirements - The Contractor agrees that in order to protect itself as well as the County from claims arising out of Contractor's activities under this Agreement, it will at all times during the term of this Agreement keep in force policies of insurance providing: I. General Liability, Professional Liability and Automobile Liability insurance. All such policies shall provide limits not less than the tort liability limitations set forth in Minnesota Statutes Section 466.04. 2. Workers Compensation Insurance. Limits per applicable State and Federal Laws. 3. County shall be endorsed as an Additional Insured on all policies obtained and maintained under this clause. All policies shall provide that they shall not be canceled, materially changed, or not renewed without thirty days prior notice thereof to the County. 4. Certificates of Insurance evidencing the insurance required under this clause must be provided to the County before the effective date of this Agreement and at other times during the term of this Agreement as requested by the County. 11. SUBCONTRACTING The Contractor shall not enter into subcontract for any of the goods and services contemplated under this agreement without written approval of the County. All subcontracts shall be subject to the requirements of this contract. The Contractor shall be responsible for the performances of any subcontractor. 12. INDEPENDENT CONTRACTOR. Nothing contained in the Agreement is intended or should be construed as creating the relationship of co- partners or joint ventures with County. No tenure or any rights or benefits, including Workers' Compensation, Unemployment Insurance, medical care, sick 4 Page 31 of 54 leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Contractor or employees of the Contractor performing services under this Agreement. 13. FIREARMS PROHIBITED CLAUSE Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the (Vendor or Contractor, depending upon which term is used) shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. IN WITNESS THEREOF, the County and the Contractor have executed this agreement this day of , 2008. CONTRACTOR WASHINGTON COUNTY BY Signature BY Lowell Johnson, Director Department of Public Health and Name (please print) Environment Date Title (please print) Approve as /toorm: Date / f For Washingto County Attorney S Page 32 of 54 Attachment A CITY OF OAK PARK HEIGHTS 14168 Oak Park Boulevard Minnesota 55082 Internal and External Deliverables Internal deliverables • Develop a public health emergency specific communication strategy. • Develop contingency plans for 30 -40% employee absences. • Develop policies that focus on preventing the spread of respiratory infections in the workplace by establishing social distancing practices and implementing promotion and education of respiratory hygiene /cough etiquette. • Develop guidance for managing and assisting special needs populations during a community health emergency. This will be accomplished with the special populations of Boutwell's Landing /McKean Square Complex and the Maximum Security Prison. External Deliverables • Host a community event on personal and family preparedness. • Identify special needs populations and provide them with focused public health emergency preparedness information. • Collaborate with Police and Fire departments to perform outreach during an organized community event. • Create a link on your city website to Washington County's Emergency Preparedness page. • Place a display in the lobby of government buildings. • Distribute brochures, cards, and displays to non - government organizations. • Publish a minimum of 3 articles in local newspapers, newsletters, etc., informing the public on emergency preparedness. 6 Page 33 of 54 Timeline February -March • Convene Meeting of parties to review materials, current activities, and assign projects April-May • Have drafts completed of communication plans and employee absentee plans /cross training June -July • Have drafts completed of all public outreach documents, prepare for public health event at National Night Out. August - September • Hold community events and have all publications including website links and newspaper press releases • Direct mailing to all citizens outlining a "Be Prepared" policy October November Finalize all Plans and Documents for final adoption by city council C:1MyFiles\Contracts\Mini Grant Contracts\Local Government Mini- Grants\LOCAL GOVERNMENT (OAK PARK HEIGHTS) Mini Grant Contract.doc 7 Page 34 of 54 ,a _Aw C ity of Oak Park H eights 14168 Oak Park Blvd. No Box 2007 ® Oak Park Heights, MN 55082 Phonc (651) 439 -1439 a Fax (651) 439 -0574 January 3, 2008 Application to: Washington County Dept of Public Health and Environment Mini -grant Opportunity -- Public health Emergency Response Plans C /o Ms, Ashley Turgeon Washington County Dept of Public Health and Environment 14949 62nd Street, N. Stillwater, MN 55082 Submitted by: City of Oak Park Heights Contact: Eric Johnson, City Administrator City of Oak Park Heights PO Box 2007 Stillwater, MN 55082 c cjohrEsor�:«,city<jfcac3kp< rkl.ie i......t5.c.... Phone 651- 439 -4439 Fax 651- 439 -0574 Page 35 of 54 Form I Application Cover Sheet Name of local unit of government applying: - f – r D (. '0 1, V.. Contact person from the applying local unit of government: H� .1 Mailing Address:,.,, :Y MN Iv�v Street Address city — State Zip Code Email Address: Telephone Number: (J) 45, Fax Number: List the organizations you plan, to work with: , n Organization r Contact Name Contact Phone Number D Vio M 0 Organization Contact Name Contact Phone Number ;-;—, Organization Contact Name Contact Phone Number Organization Contact Name Contact Phone Number Organization Contact Name Contact Phone Number List of adjacent local units of government you plan to work with: Local Unit of Government Contact Name Contact Phone Number TvIv M, Y/ , W. Local Unit of Government Contact Name Contact Phone Number —I, Iv e 111012ky /f<' 1 10 &r/ - e8o- If Local Unit of Government Contact Name Contact Phone Number Local Unit of Government Contact Na me Contact Phone Number V., 1 ) Y Ye Local Unit of Government Contact Name Contact Phone Number Page 36 of 54 6 Form 2 Proposed Budget Form Provide an estimated budget and a brief description explaining how you will use the funding. (Refer to pg. 3 for information about the items and activities that can be funded) Example; Budget Estimate Description $7,000 To pay a consultant to assist with preparing our public health emergency response plan $3 ,000 To pay for hosting a community education event $10,000 Total Requested Budget Form Budget Estimate Description L� �l' rYl n 3 � ^� lF;� ?f .� ��/",:. �R `ft� I , fir �� ( 1 i�.. �1, { YP / - f �^ �•'- ' �Hr = � �: fi �: f i.'){''� `�1 � ���� i ? �.� 4 £3 r' f� t:31C9 t:£ e �� , ,' tt •��' . 1rC ...,;! ( d; ?;W �J...,s^ / . ,:� • � co a., µ • , �: •; � F E= , k. t t F :� ct• . ,�;� ; �° r tt .� �, j� ,�`: ; �� �:: (f� �,:i' r 7 r S 11 - 0 0 (f p � f Grant Total Requested a 1 �y v� rr „C. {J if �n�lllnd Total �,r. ?r ��. �'`. I ' �0 't 01. Grand Total Page 37 of 54 7 Form 3 Educational Material Request Form Please complete this form indicating the number of items you would like as well as the cost. Additional materials may be purchased using the grant fund or other sources of funding. Item Price per Unit Number of Dollar Amount of Requested Items Requested items Z -Cards $0.37 Pens $0.60 Thermometer Cards $0.85 Pan Flu -- `Be $0.10 Prepared" Brochures Highlighters $0.92 3 -Panel Display No charge if returned Tabletop Display No charge if returned r° Total $1,000 a SR Page 38 of 54 S Form 4 City and Township Services Survey Complete this survey indicating which services your local unit of government offers. 1. Which of the following services does your local unit of government provide? (Either directly or through contract) Place an X in the box indicating the services you provide. Assure Provide Service Services Service by Contract Law Enforcement Fire Department Emergency Medical Service Town Board City Council y I Finance and Administration I Public Works` Assessor X Library Parks and Recreation +/ Zoning /Building Inspection/Planning' Electrical /Gas I Water Collection Sewer Treatment Y " ��� S'�. 1, rt.,f •' (... Animal Control Other: s a r r 2. Please indicate the number of individuals employed by your local unit of government. Number of Employees: Page 39 of 54 9 Form 5 Internal Deliverables Checklist Place an X in the box indicating the deliverables you will complete. Note: All deliverables in Category A are required. Internal Deliverable Chosen Deliverable X A. Form a multidisciplinary planning committee Required 1. Review pandemic influenza documents — see Required page 3 2. Determine potential impact of a public health Required emergency on your local unit of govt. by using multiple scenarios relating to illness, etc. 3. Identify current activities and resources that Required will be critical to maintain during a public health emergency 4. Discuss the possibility of a distribution plan of Required Medications to your employees and their families. Collaborate with Washington County B. Develop a public health emergency response plan (complete 2 or more) 1. Develop a public health emergency specific communication plan 2. Develop contingency plans for 30 % -40% employee absences a. Establish compensation and leave policies b. Develop procedures for cross - training of employees c. Identify alternate resource vendors 3. Develop Policies that focus on preventing the spread of respiratory infections in the work X place a. Establish social distancing practices J b. Implement promotion and education of respiratory hygiene /cough etiquette 4. Develop guidance for managing and assisting special needs populations during a public health emergency Page 40 of 54 10 Form 6 External Deliverables Checklist Place an X in the box indicating the deliverables you will complete. Category A Category S (Choose 1) X (Choose 2) X 1. Host a community 1. Create a link on your city website event on personal and to Washington County's Emergency family preparedness Preparedness web page 2. Identify special needs populations and 2. Place a display in the lobby of provide them with government buildings special needs focused emergency preparedness 3. Distribute brochures, cards, and information displays to non - government f organizations 3. Collaborate with Police and Fire departments to 4. Publish a minimum of 3 articles in perform outreach local newspapers, newsletters, etc., during an organized informing the public on public health community event emergency preparedness \ Note: Applications will be accepted until January 3, 2008. Please send the completed application to: Email: Mail: Ashley Turgeon Phone: Washington County Department of Public Ashley Turgeon ashley .trgeon @co.washington,mn.us Health and Environment 651 - 430 -6685 fred .anderson @co.washington.mn.us 1494962 nd St. N Fred Anderson Stillwater, MN 55082 651 -430 -6665 Questions may be directed to Ashley Turgeon or Fred Anderson. Page 41 of 54 11 City ®f O Park Heights 14168 Oak Park Blvd. N v Box 2007 ® Oak Park Heights, MN 55082 ® Phone (651) 439 -4439 e F'ax (651) 439 -0574 January 3, 2007 TO: Ms. Ashley Turgeon l FROM: Eric Johnson, City Admin r ®!f RE: Washington County -� Be ar d l ' lative - Mini- Grant Opportunity - "Written Explanation" The following paragraphs demonstrate tl� City of Oak Park Heights' proposed programming to establish and implement an emergency preparedness programming and initiatives. The paragraphs explicitly follow the order as requested in the application documentation. Section #1: Plan for Implementation • Previous public health emergency preparedness programs / projects? At this time the City of Oak Park Heights does not currently have in place a formal "public health emergency plan" and is thus the reason for the City's significant interest in this mini-grant. However, to date the City has made available public documents as received from Washington County at its reception area and has included links to the Washington County website in its quarterly newsletter. • Description of methodology for completion of grant requirements? Upon receipt of a confirmation of grant award, fhe City Administrator will convene a meeting with appropriate staff and participatory bodies to review the required criteria and to implement the required functions. The persons to participate shall include: i. Ci Administrator (also from Bayport and Stillwater) ii. Chief of Police iii. Director of Public Works iv. City of Bayport Fire Chief - (the City contracts this service w /Bayporl ) v. Ms. Deb Boyd, Boutwells Campus Administrator (special needs) vi. Ms. Jessica Symmes - Warden from the MN Correctional Facility — OPH. vii. John Muiler - Lakeview Hospital — EMS Director viii. A Washington County Representative. Page 42 of 54 This group, will be officially named as the Oak Park Heights Public Health Emergency Response Committee. The Committee will then review the elements of the Deliverables Checklist and will delegate /coordinate the completion of each item. While there are several 'deliverables' planned, including various public outreach items (websife postings, newsletters, press releases, etc) two key items will require extensive discussion and study to formulate and officially craft an Integrated Response Plan: 1. Each Department will need to establish a 'leave policy' to ensure that in the event of a public health emergency, staff does come to work. This is vital for three agencies in Oak Park Heights so that there are available staff to perform various services and will include cross - training: Public Works - as this ensures that there are water and sewer services (this includes services to the Washington County Complex as these systems are on Oak Park Heights systems, not Stillwater). Police - this role may be dynamic as what role public safety will play will be extensive and will include every thing from basic patrol to possibly securing a dispensary site to acting as "firsf- responders" Fire - as stated above, the City of Oak Park Heights does contract its fire services with the City of Bayport and must continue to ensure that such services are available in the event of a public health emergency. It is possible that there will be increased fire hazards in the event electricity and gas is cutoff and people resort to alternative home heating. A key aspect that the County / State must realize is that none of these persons will likely show -up for work if they feel their families are In Jeopardy. Accordingly, a plan must be Implemented by the County /State that provides these people and their families specific assurances that they are a primary recipient any inoculation, vaccine or other preventative measure that may be available in the event of a pandemic. Failure to provide this will result in massive non - responses. 2. The City of Oak Park Heights has two Special Needs areas, Boutwells Landing and the MCF - Oak Park Heights Maximum Security Prison. Roughly 12 percent of the City's population (500 + / -) is located at the Boutwell's Landing / McKean Square complex and owned by Senior Housing Partners. A large percentage of these persons will require 'special needs' in the event of public health emergency such as a pandemic flu. A plan needs to be formulated that addresses how these person may be vaccinated as many cannot travel to an off -site location or these persons may need relocated to a 'secure' location. Another 10 percent of the City's population (450 +/ -) resides in the MCF- Maximum Security Prison. How these people are serviced / protected will also require significant consideration and coordination with the Warden's office. Assuring adequate utility provision will be paramount as transporting of these persons may prove difficult. Page 43 of 54 It is unknown if a outside consultant will be required to facilitate any of the above discussions. The budget submitted for this grant does include $4,000.00 for any consulting services, should these funds not be necessary, such dollars will be invested in other areas to facilitate compliance with all deliverables and programming. ® Description of methodology for coordination with adjacent local units of government and community organizations The fact that the City of Oak Park Heights does coordinate its fire and police back -up services with its surrounding communities provides a head -start in the coordination of services with other local governments. The City would anticipate that this would be expanded to include discussions on how water systems and sewer systems could be readily tied together. At the outset of the establishment of the Committee and Integrated Response Plan the City will be incorporating groups from Lakeview Hospital and Senior Housing Partners (Boutwells' Landing). However, as the project proceeds there will opportunities to include faith-based group assistance and other community groups such as the Red Cross aid in the formulation of response policies. In theory, there will be significant need for persons to administer vaccines or inoculations (should these be available) and/to simply provide aid and comfort. ® Timeline for grant period All elements will be completed within twelve months, but will be targeted to be completed in eight months. Completion will be upon the formal adoption of the Integrated Response Plan by the Oak Park Heights City Council and which will be submitted to Washington County along with documentation of all deliverabies. 2a Plan to sustain community -based activities after project funding concludes. As currently in place, the City of Pak Park Heights does regularly include items from Washington County it) its newsletters and this can continue. Additionally, the Committee will be required to meet on at least an annual basis to review and possibly up -date the Integrated Plan. Largely, the most powerful aspect of this Plan is that people will be familiar with resources that are available to them and who they can contact and /or count on to deliver such aid to them, and the annual contact / discussion will preserve this understanding, With the aid of the Washington County grant, a team will be created that will hopefully be able to respond efficiently and effectively to any health emergency including pandemic flu. Page 44 of 54 Oak Park Heights Request for Council Action Fleeting Date February 26. 2008 Time Required: 5 Minutes Agenda Item Title: Provide Responses to Bayport Comprehensive Plan Agenda Placement New Business,-.; : Originating DepartmentlReq s or. Erik ohnson. City Administrator Requester's Signature Action Requested Discus ion /Authorize Written Communication � f background /.tustificati6n (Please indicate if any previous action has been taken or if other public bodies have advised): The City has received a copy of the City of Bayport's Comprehensive Plan and City Staff has taken an opportunity to review the document for possible conflicts or opportunities between our two communities. At this time there are few concerns and relate only to trail connections and a proposed annexation area lying cast of Stagecoach and south of 5 Ave. Please see the review memo from Scott Richards and a proposed draft letter to be provided. Page 45 of 54 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763. 231.2561 plan ners(aPnacplanning.com MEMORANDUM TO: Eric .Johnson PROD: Scott Richards DATE: February 20, 2008 RE: Oak Park Heights — Bayport Comprehensive Plan Update FILE NO: 798.11 1 have reviewed the Comprehensive Plan Update for the City of Bayport and find no objections for the City of Oak Park Heights. Attached please find copies of the Future Land Use Map and the Existing and Proposed Trails, Sidewalks and Paths Map. The Future Land Use Map indicates a future orderly annexation area at 47 Street North and Stagecoach Trail. This will not impact the City of Oak Park Heights in that the area is east of Stagecoach on land that has been part of Bayport's planning for some time. The Existing and Proposed Trails Map indicates a proposed trail on 56 Street at Stagecoach Trail. The map also includes a five foot trail on the shoulder along Stagecoach Trail that is part of the Washington County system. The City should work with the City of Bayport and Washington County on these connections and add them as part of the Oak Park heights Park and Trail Plan Update. 1 have attached a draft letter that would be forwarded to the City of Bayport and to the Metropolitan Council. The City Council should indicate if any other comment on the plan is warranted. A copy of the complete plan is available at City Hall. Page 46 of 54 55th 51 N 3 �c«aars�seQaeaae + �iti1E €915 {i %^ m r Mr Oak Park Heights_ _` ME% o & �z A& w h >s a tow I r i j> C srev° fi = �= , M 45 471h SIN - � •FrimfosaPalh � .r''' �, �, : ' �f ;,.IL)!X iitt�GaF cr; etisve Lakeside t4 t g a, Park r `o & Pipflier Imp AlhAvc 41kAvP Wisconsin i, 1 Future Land Use — I Railroad EM Commercial Creek Industrial water Multi Family Bayport Limits Natural Features Park ` PublitAnstitutional \� Residential Transportation .\ Future Orderly Annexation 0 0.125 0.25 Miles 1" = 1/4 MILE { Future Land Use � f 1: r, rn,F .�= ice.:. r Page 4;E wrc u� rs�s ra�mx w ` z. 10TH —hv C.r.Itf'u!:1�!E i i' -- 6� ?m -101 a T (TO t'.TFI JAV N �wu p �e sTH � _ 47 - 1 1 F1 VC. N. Z Z r In� �3R) � VE N ' _ iii///RRBttt yj O 2ND.VE. 11 N. a aAVTawN e� C EN7f_ VE. i A J i,RST AVE. S. V tN0. AVE. S. t� �' LL PLANTERS PATIiV 'T 0 _ -Vol „�-- YIaNEER'.. -TRL i\ U N `=� g . 3= Vim, S. cn rc m HI REM PROPOSED TRAILS EXISTING TRAILS P j! SHOULDER > =5' SIDEWALK ° NATURAL FEATURES PARK ° 0 0.125 0.25 f mm Miles V=1I4 MILE Parks, Existing and Proposed Trails, d . SEH Sidewalks and Paths Page 48 of 54 NORTHWEST ASSOCIATED CONSULTANTS, INC. ..... ..... ............ 4300 Olson Memorial Highway, Suite 202, Golden Valley, MN 554-22 Telephone: 7(33.231.2555 facsimile: 763.231.25 ""'RAFT February 20, 2008 Mr. Mike McGuire City of Bayport 294 North 3 Street Bayport, MN 5503 RE; City of Bayport Comprehensive Plan Update Dear Mr, McGuire: We are in receipt of the draft Comprehensive Plan Update for the City of Bayport. The Oak Park Heights City Council reviewed the draft at their February 26, 2008 meeting and had no objection to the Comprehensive Plan Update draft and will provide no further comment to the Metropolitan Council on this issue. The City Council did discuss the Existing and Proposed Trails, Sidewalks and Path Map and noted the potential for trail connections between the two Cities at Stagecoach Trail and 56 Street North. The Cities will continue to work together on issues such as trail connections that mutually benefit residents of both communities. Thank you for the opportunity to review your Comprehensive Plan. If you have any questions, please do not hesitate to call me at 763.231.2555 or Eric Johnson, the City Administrator, at 651,439.4439. Sincerely, NORTHWEST ASSOCIATED CONSULTANTS, INC. Scott D. Richards, AICP Senior Planner Pc Eric Johnson Mike Darrow, SEH Cheryl Olsen, Reviews Coordinator, Metropolitan Council Page 49 of 54 This Page Is Left Intentionally Blank. Page 50 of 54 Oak Park Heights Request for Council Action Meeting Date February 26 2008 Time Required: 3 Minutes Agenda Item Title: Approve 2008 Park and Trails Mat) & Accept Soonsorshiu Funds Agenda Placement New Business. Originating Department /Re uestor- Eric Johnson, City Administrator Requester's Signature Action Requested See Below. Background /Justification: ()Please indicate if any previous action has been taken or if other public bodies have advised): Since last fall, Jennifer Thoen and I have been preparing a new Park and Trails Map — 2008 Version to replace the 2006 version as numerous trails and connections have been added and are being considered. The City's purchase of GIS software and Publisher software has made these maps and other documents possible. Enclosed is a DRAFT - 11 X17 version, but the final document will be approximately 18" X 25" and in full color /gloss paper. We have estimated that the final cost for printing approximately 2,000 copies will be $1,200 + / -. To cover these costs the City has secured $700 in total sponsorships ($100 each) from the following parties, the balance of the costs are able to be covered by the City in the 2008 budget: ® Andersen Corporation Boutweli's Landing r Dahl -Tech * Jerry's Auto Body ® Phil's Tara Hideaway Valley Trophy ® Xcel Energy — Allen S. King Plant At this time the City Council should take the following action. 1. Accept the funds from the above sponsors and to allocate the funds to be used to cover the costs of the Trail Map printing, — (By Resolution) 2. Approve the 2008 Park and Trail leap, (subject to final revisions) Page 51 of 54 This Page Is Leff Intentionally Blank. Page 52 of 54 - Fa City of Oak Park Heights Park and Traii Guide 4,. I LA, , : HIghway 38 ftphwa y 36 - 1 I .., - i. �SI=W.a101't3d! T-_ ��., -.,. _ [t "tZ+wT?' Vii "_.. -.- .i .. ". -__— ..,._'. _ jE �I i _ 111 f � .� `\ A J f S611waterArea � }c...- .�'��. - � High School ate � '- qmn°'• i �., � l ,. ! . � - - _ .19F � i iY7f an Ert:d�K 1 M Dept. of �.. 1� O NR i Corrections ' F—I �; OPH Facility - C Lands - i li E - ••••••• of.,e,a uwa.:�: t�„�nta.:�rerr,ro I .Ain- H93s h1k \' 2 �,: r.n BrckAC Patk i j x I \ \ i\ N \ I x fancy Asa, r,rk x X I x P "L x x x x s s x Oak Park Elarktttan Schcw! 7 WA,ingwn Coart,�Covnhousc I j j\ j '. x St Croi.� River Scenic Cn cr]nok i 9 Oak Park Hctg &IS Cit, Hall (D HI $W111K, A— Higi,§6-1 X I S cri CA) O h cri pnuxautES 1.ALTU\9N 3. BREKKE PARK S. COVER PARK OAK PARK lilFIGH" PARK AND TRATI-GUIDE C,.,r, Nil Iv A-L rd;-;h SZi­t,;, The City of oak Pal'x Hcrgb *s bas five area parks, open - -York I+c;an in ,yg; ,vhcn the' Oax Park lfeiAbtra. It fife" a !­h fl­IT pkry- : SPONSORS ­ nP t it VSSA" ;­,,al und t I, h­,Irl "'a I 'n'til."pan I't In Sep. dmg­ p,—I,T,d ti, thi Apri� 3� h 5: tot T ld­ ir': �c ttemper temper 3",a, waking pad of our comp comp lull[ li Syn. Oil., Cou for, the Gity or waking poll th,oughoul the OA Ill F101ihm In n tliCC;W�tj: CITY OF City. Th al il:�rnd Through the neighborhoods and ., paths wind Many.flilepi,th,"' lo � Iil fil und z 561r7 "­i�h _Al OAK PARK ell The nagrs 1,a- blacktop or 9­l for your t,, Mill r­l fi1Arw­ Hill, .­jl�ue I l", ui HEIGHTS walkin and bi pleasures 1 th,, th, h,lt,, for ­11 i T "bit. no.t.rt cily N all. Pease 0!JL¢rvC I" III ales in Oak Pat, He qNs j j.� ­rub the Parks con—i— to, 11 PARK ANDTRAIL Cil, Parks: IT : GUIDE lli "Z li, 14"phMed by the City crurdl il, Nf.­h 1 0.k Ni�,h, Q, iii the park -:,I i, ;, Palk and Trail Ho­ are 6O0 a I !o Pm, I I l.,AIL in the h',-1 1� I. even f­L­1 fund, Itlic ­ lal i­. ,all t hrough April 30th and 5 Da a.m. to it) OD z May 1st through Sc 30th 0,hl-ght 1%1'.,k II pm "Irk; p w hich in dudes onii vthcting nli,,l Mai.6-d ­.Ienol vthacs .1c onnhinI fr.- r_ ,nth I lal WW".1 1 1­ H.- I and tralls. g and ATTENTION PET OWNERS LInerilig at plitirbit.d. a f-. I.k1 I 'i, is - I ; , -i"Se" I I . r, Z p,11,1:i, or pria:e prep- lllgui I— ­& -1—Zi l3eftiong or d-".Yi,g ­Y i ny ind ar ucorg slaturce. signs and Trees in the park il in c1r1tA191st 2CX17 4- VALLEY VIEW PARK V,,,, Park I, o ne of Ck Park linillit"Ilidd-: Thi, ,,:k A,. iontr,ml, ­2 h, Law Al-holl I,�hrgol, hill, prohibited in City p.rlk; Located nn 0, d A—- m 11, "A ,k Pell, Ililrh" ciq fall ­ . pe—:1 in, net. OWi..d f— U,. City In o w nI.I 1. zhi, ri bl,­ _,,j ml Tho nt oI P H h a il c ,�.h la n� all !hot V ... 1,­­ir 1­ ­pnji, use I W.� ,hi,;I,, pi,.;, ­r.. pla) �r­& -d . Ita,tilf.l V—i­; pri poll urrhir, ­­q .1 2— Any ding on I,al that i,l o ff th p, iles c! the owhir, and net um�c, Pc ph5­1 ,,nk nn r ' ,6lh ­it, pI —trnri all.. led: .,rk d, "Plow Kash � ill b —) if Phil —la , a-1he, ff­ .. 1 r ,ul fei %,.,p,,. cl DMan IS I olatron of till Ord.nan- . AniQI,, . . ........ . ..... Will!, $7 ll— vlIq Vln,, Rink i,, th, 11.1 :h: —I be ­hed .1 all 111 in (i animals alre or..di,d Ih, larl : -.2 It—, At in P-1, flilihu,. Dln;inni lf.­I�d.j II, sh im, . APi—Twast—sibenk--d —d li donated it the Ot, Fl,,7. Htighl and 1—: V ypu arc out wa:kJn your I please ­­blur fir disposed z o f l :!1, r Ill a plash. bag. Pei owners are ­pr by ii 'na, y r , h i h u p pet „ e n p a nd "ale propinIn R'n­ a "Y trees, Iihal Lushes. .� ftl I di p I ll,,,L,,, o r pc ..I l kee .1 geinaoil �;vding si,olilt na- spline-, from any City gh the- Cyfr�., an d hta 11, Vall,� hw ­llahg CrA l i­t., of li­�, Itil. f �­d livi -nd, Inn: park or p,,pl,,l, —ed by the Cu proi it. skins the Xil,l z,h 1:,,dlill, �-, dillell-1, Il o f 0A. Park I III nii k — I ll(I n Full park l- — —failed �, City 0,d,na­ ­lnm I. 2t r,d ­ 1 l ,id­t,;udi,t­ I. 0,,'p:,k Pet Ll.ln­ _­t, ra thr asst 1,, thI, I� C­!, Tbr, h.:I Niani al SAGER AK ,i came; . penalty s tun 1. 9D day,, jail or fir, W PR digs a n d :he Cit f roar nO da lln. ri� Tl wi t Thee , n. in, I 0! S7W. or bol?i ]..I Il l g Ir o -1 I 1­ LIT-in. ItLlhul ­k. h-kbill—, I qu ir e d t I A Ct -et L­­ Th A ae fhi� S­;;” I, T­;rd :1: paper l c l mdap­ Fm­ra,,Ildfl,,,,v %7SIT OUR WEBSITS: eon thi: ' nuils"Ifer SS— ll -.1 5hb; Sin Goy iwt t re,-- . pint khan- and il fnr ni l kn such —d d,i �Fo- —lo r r, art C H �i ESI139- S. SCENIC OVER-LOOK -h Thil I ­d l 6:r1l,. o- S, slit. do I — 11­11 .1 t IlTI- Di be --d on ;.no cily�� _b path I—Q t % �Il a,,d 1,n, CM %IEF.T1146S -.d Oldfi I I ,, p a —.M,. �,nd l­skdb.,li' id Il ard.;"-T­sd­ t iadifS.-Itand inlaii lind t­ti-g 11-1 StLI-1p, 11ths, h. l'u enact a playgir-nd. th,, plrk,611 pirr, A - Help 87:00vandali., in city Parks- P"ard fee Information l Ili or The Oleni­al or in Park, li If you It— rog.rill.q 1, 1 .".. 99 T ii­ n- litip 1Cn­ttn,ht�d I., the gi the S-aii, i, 1—tod I lt,n ll ini bni ... h,r I thu bi�h achw]. ­I­ti,n ii in y-, yard, or bn.t Irm- : i: - ii bra },; and onollly Calag� llh� hr, thit— r'-d cl I ­nril A grant nt ftal ththe Mit.cst:. 'If N�Wlhl P-11— biure,ardl, fine: of, Widi, ,t 439­1439�: t 'l �11 3 i t�,Ill St. cirri Ri­ V'Irau. 1, Tht, p, I. den,".1,7 'i tr i ­'t. [) o ne Ea 252 S." wit IN— your .1; and rrca: bi t­ 1 III ­­­d 2,ii, de"'Ii ­111, bI ­7 1 y,.,,. 'I`Ir,­in, III W x, vurdlir­r or make . ift ,sl W 0.­I th ,'' =s ,W, ain­ I and t orn. I-i� ,n 8­,g md­a­ h­­yld ull: 1, the From 611. 9.1 ii pus a a, bi.,h cl_­ I.dmii klh,� t,gi birth I-Till you ­ find W! -Ir. the, bi �­—,hind pliir 777 r trtl, P1 In �, f.r y ­r trael, and ilhi Wti nu ­I­ hild lint, bl­t­ ­ pzairie Sr— ii ­di A., it: 'u". 139-4773-7 o.mi, l the a-.- l o I% 11'� I Ot h rite, bl—. Cesar ti, P­ C­ir P—d ci I 'i, sase ­h I& I, rm ln­kuyr.­ ... d : TI — wh. ,rd,,d free the cluzy'll Cbs it. Vkl M jof-�"rcte to persons thin In, [Imir, %n OA Pak Hei.q cri 0 h cri