HomeMy WebLinkAbout12-27-07 Council PacketCITY OF OAK PARK HEIGHTS
THURSDAY, DECEMBER 27, 2007
CITY COUNCIL MEETING AGENDA
3:00 P.M.
3:00 p.m. I.
Call to Order/Pledge of Allegiance/Approval of A red nda
Estimated
limes
3:05 p.m. H.
Department/Council
Liaison Reports
A.
Planning Commission
B.
Parks Commission
C.
Cable Commission
D.
Water Management Organizations
E.
Other Liaison/Staff reports
3:10 p.m. 111. Visitors/Public Comment
Recycling Award (1)
This is an opportunity for the public to address the Council with questions or concerns on
issues not part of the regular agenda. (Please limit comments to 3 minutes in length.)
3:15 p.m. IV. Consent A 7e€ zL oda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes — December 11, 2007 (2)
C. Approve 2008 Cab Licenses for F.D.S. Enterprises d.b.a. A Taxi/Stillwater Taxi (3)
D. Approve Resolution for Donation to Police Department (4)
E. Approve Annual Transfers (5)
F. Approve Tower Asphalt, Inc. 4"' Payment for 2007 Trail & Parking Lot
Improvements (G)
G. Approve City Ordinance Amendment to Cc 203 — Related to Employee
Contributions to Charitable Organizations (7)
H. Set Date and Time for Board of Appeal and Equalization (8)
1. Approve 2008 Engineering Rates (9)
J. Approve Area Charge Increases for Connection to Water, Sewer and Storm Sewer
Systems (10)
K. Approve final Pay Request - $180,420.00 Leadeon 250,000 Gallon Water `Power
'Tank Rehabilitation (11)
L. Approve Disposal (Tipping) Fee for Veolia Env. Services (12)
M. Approve City Payment of 100% Basic Residential Sanitation Collection Dees for
2008 (13)
3:20 p.m. V. Public I Tearing
None
3:20 p.m. VI. Old Business
A. Capital Improvement Projects — Parks 2008 (1.4)
B. Options for Used Picnic Tables and Bid Award (15)
Page 1 of 96
City Council Alleeling Agenda
December 27, 2007
Page 2
C. City IIall Facility: Citizen Committee/Update on Financial Docurnents/Soil Borings
(1.6)
3:30 p.m. VII. New Business
A. 2007 Fund Balances & Transfers Out (1.7)
B. 2008 Water and Sewer Rate Study (18)
C. 2008 City Council Meeting Dates (19)
D. Playful City USA. — Possible Application (20)
4:00 p.m. VIII. Adjournment
Page 2 of 96
IVA
1. 1.
Oak Park Heights
Request for Council Action
Meeting Date December 27,_200%....
Agenda Item Recycling Award TTime Required o
Agenda Placement Visitors/Public Comment T
Originating Departme
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
Page 3 of 96
CITY OF
OAK PARD HEIGHTS
' 14168 Oal< Park Boulevard No, P.O. Box 2007 • Oak I'ark Heights, MN 55082-2007 • Phone: 651/439-4439 • Fax: 6511439-0574
December 20, 2007
Scott Anderson
14250 55`x' St. North
Oak -.Park Heights, NLN 55082
Dear Mr.. Anderson:
Thank you for participating in the City's recycling program. As an incentive to recycle and to
increase fire prevention awareness, the City rewards two residents each month with their choice
of an award of $25.00 .or a fire extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, December 20, 2007 to determine if you had your
recycling bin out with your regular garbage. Your recycling was out and ready for collection.;
therefore, you are one of this moptb's winners. Please contact me at 439-4439 at your
convenience to arrange for delivery of the reward of your choice.
On behalf of the Oak Park Heights City Council, thank you for participating in the City's
recycling program.
Congratulations!
Je er Thoen
Adin. inistrative Secretary/Deputy Clerk
Tree City U.S.A. Page 4 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27, 200
Agenda Item Approve CitKCouncil Minutes --December 1r, 20o7 Time Required o
Agenda Placement
Originating Department/Reqs
Requester's
Action Requested Approve
Administration/Jennifer Thoen
Background/Ju,stificalion (Please iudicaLe any previous action has been taken or if other
public bodies have been advised).
Page 5 of 96
CITY OF OAK PARK HEIGHTS
7:00 P.M. TUESDAY, DECEMBER 11, 2007
CITY COUNCIL MEETING MINUTES
Call to Order/Pledge of Allegiance/Approval of Agenda: The meeting was
called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers
Abrahan-ison, Doerr, McComber and Swenson. Staff present: Administrator
Johnson, City Attorney Vierling, Finance Director Holst, and City Planner
Richards. Absent: City Engineer Postler.
Mayor Beaudet added "Approve Hiring of Rink Attendants" as Consent Agenda
Item G and "Modification of Development Agreements per Attorney's Advice on
Power Line Burial" as Consent Agenda Item 11.
Councilmember McComber, seconded by Councilmember Doerr, moved to
approve the Agenda as amended. Carried 5-0.
II. Department/Council Liaison Reports:
A. Planning Commission: City Planner Richards reported that the last
meeting of the Planning Commission was on November S, 2007. He
stated that there was one public hearing at that meeting regarding the
WCL Associates/Brackey development. Richards reported that there will
not be a Planning Commission meeting in December but that the
Comprehensive Plan Committee will meet on December 13, 2007,
B. Parks Commission: Councilinember McComber reported that the next
meeting of the Parks Commission is on December 17, 2007 at 6:30 p.m.
C. Cable Commission: Councilmember Doerr reported that the next meeting
of the Cable Commission is on December 12, 2007 at 7:00 p.m. at the
Access Center.
D. Water Management Organizations/Middle St. Croix: Mayor Beaudet
reported that next meeting of the Middle St. Croix Water Management
Organization is on December 13, 2007 at 7:00 p.m. at the Washington
Conservation District Office.
E. Other Liaison/Staff Reports: None
III. Visitors/Public Comment:
Visitor: Allen Stevens of 14300 571x' Street North came forward. He stated that he
toured Oak Park Heights City Hall on December 3, 2007 with City Administrator
Page 6 of 96
City Council Meeting Minutes
December 11, 2007
Page 2 of 5
Johnson. He stated that he also toured Bayport City Hall and Stillwater City Hall.
He noted his observations and comparisons of the facilities. He stated that it was
his understanding that a reverse referendum could have been done on the issue of
a new or rehabilitated City Hall but that the time has now expired. He reported
that lie spoke with Attorney Dave Magnuson and was informed that he could have
a 150 signature petition to force a referendum. Stevens stated that he has
prepared a petition stating that the City should cap their spending on the project at
$2 million for renovations and he planned to canvass the community for
signatures. He stated that he would like that a citizens committee be formed
relating to the City Hall update issue.
Councilmember- Swenson thanked Mr. Stevens and the Simpsons for taking their
time to work on the petition and for bringing their concerns to the council. He
stated that he was disappointed about the lack of response by residents to the city
mailings on the issue.
Recycling Award: Administrative Secretary Thoen reported that Mike Moller and
Mary Kay Voight of 14316 56"' Street Upper North were chosen as the recycling
award winners.
IV. Consent Agenda:
A. Approve of Bills & Investments
B, Approve of City Council Minutes — November 27, 2007
C. Approve Truth in Taxation Hearing Minutes — December 3, 2007
D. 2008 Home Occupation License Renewals
E. Approve Resolution for Renewal of 2008 Liquor, "Tobacco, and Amusement
Licenses
F. Approve Purchase of Fireproof Security Cabinet
G. Approve Hiring of Rink Attendants
14. Modification of Development Agreements per Attorney's Advice on Power
Line Burial
Councilmember Doerr, seconded by Councilmember McCornber, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
A. Resolutions Approving the 2008 Budget: Mayor Beaudet, seconded by
Councilmember Swenson, moved to approve the budget Resolution.
Councilmember McConnber stated she would like to see the Lucy Winton
Bell Athletic Field grant removed from the budget. Councilmember
McComber moved to reduce the budget $5,032.00 but to leave that in the
2008 parks commission budget. Motion failed per lack of a second.
Page 7 of 96
City Council Meeting Minutes
December 11, 2007
Page 3 of 5
Councilmember Doerr, seconded by Councilmember Abrahamson, moved
to grant $5,032 to the Lucy Winton Bell Athletic Fields in 2008 but to
review it again in 2009 budget discussions. Carried 4-1, McComber
opposed.
On main motion, roll call vote taken. Carried 4-1, McComber opposed.
B. Resolution Approving the 2008 'Fax Levy, Mayor Beaudet, seconded by
Councilmember Doerr, moved to approve the Resolution. Roll call vote
taken. Carried 5-0.
VI. Old Business:
A. Adoption of Local Lodging Tax — Ordinance: Councilmember Swenson,
seconded by Councilmember McComber, moved to approve the
Ordinance. Carried 4-1, Doerr opposed.
Mayor Beaudet suggested the funds be administered by a joint powers
agreement with the City of Stillwater.
Mayor Beaudet, seconded by Councilmember McComber, moved to direct
staff to see if the Stillwater City Council would entertain a joint powers
agreement similar to the structure of the cable commission to oversee the
administration of the tax by the Greater Stillwater Chamber of Commerce.
Carried 5-0.
VII. New Business:
A. Receive Donation to Police Department: City Administrator Johnson
reported that Mr. and Mrs. Crain have once again made a monetary
donation to the City's Police Department. Councilmember Abrahamson,
seconded by Councilmember McComber, moved to adopt a Resolution
accepting the donation, to send a thank you to the Crains, and to direct that
the funds be used to purchase bicycles for the City's National Night
Out/Party in the Park event. Roll call vote taken. Carried 5-0.
B. WCL Associates, Inc.. Planned Unit Develotament, Concent and General:
Conditional Use Permit; Subdivision; Site Plan and Design Review; and
Rezoning of the Subject Property from O, Open_Space District to B-2,
General Business District to Construct a Retail Development Includin
Best Buy: City Administrator Johnson reported that Mr. Brackey has
submitted a letter to the City to request an extension on this agenda item.
City Planner Richards reported that the 120 -day review time line ends on
Page 8 of 96
City Council Mecting Minutes
December H, , 2007
Page 4 of 5
January 28 but that the City did receive a letter extending that time line 35
days.
Mayor Beaudet stated that he is inclined to approve the Resolution and
move on. Jim McGovern, project manager for Bob Brackey, the
owner/developer of the site, came forward and stated that lie would rather
have the City Council postpone this item than just approve it at this time.
He stated that there is significant doubt that the project will even go
through. He stated that if it does go through, there will be a one-year
timeline for permits to be obtained and the Best Buy store would likely
open in 2009. He requested the matter be postponed to February 2008.
Councilmember Abrahamson, seconded by Couneihnernber McCoznber,
moved to continue this agenda item to the second meeting in February.
Carried 5-0.
C. Additional Capital Projects for 2008: Mayor Beaudet stated that he would
like to authorize the engineer to go forward with some projects so that
they ready for bids in early 2008. He suggested that the trail on 58`x' Street
by Ramie Johnson Estates to Valley View Park be completed. He also
stated that he would like to discuss adding concrete or some other surface
to the rinks at Brekke Park and would like the tennis courts at Swager Park
resurfaced.
Councihnernber McCoznber, seconded by Couneihneznber Doerr, moved
to place this item on the Parks Commission Agenda for December 17 for
recommendation and to bring this item back before the City Council at
their next meeting. Carried 5-0.
D. Consider Documents for the St. Croix Transit Feasibility Study:
Councilmember McCoznber reported that she attended the final meeting
for the St. Croix Transit Feasibility Study. She stated that the documents
that were provided for that meeting were in the City Council packet for
that evening's meeting. She doted that the documents provided are
incomplete. McComber stated that she would like the council to review
the documents and submit comments to the City Administrator. She
reported that comments are due by December 21.
Mayor Beaudet, seconded by Councilmember Doerr, moved to send a
letter to the department thanking them for the opportunity to review the
documents, but state that since the documents are incomplete the City is
unable to make a comment at this time and that they should come back
when the project has money and the City will review it again. He
suggested the letter be reviewed by the attorney to ensure the City does
not make any binding obligations. Motion carried 5-0.
Page 9 of 96
City Council Meeting Minutes
December 11, 2007
Page 5 of 5
VIII. Adiournment:
Councilmember McComber, seconded by Council Abrahamson, moved to
adjourn at 7:58 p.m. Carried 5-0.
Respectfully submitted,
Jennifer 1 hoen
Administrative Secretary/Deputy Clerk
Approved as to Content and Form,
David Beaudet
Mayor
Page 10 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27, 2007
Agenda Item Approve 2008 Cab Licenses for F.D.S. Enterprises, Inc. d.b.a. A Taxi Stillwater
Taxi Time Required 5
Agenda Placement Consent Agenda T
Originating Department/Requestor Administration
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
F.D.S. Enterprises, Inc. d.b.a. A Taxi/Stillwater Taxi has made an application for 2008 taxi
licenses for their nine vehicles, all of which have passed an inspection by the Police
Department.
Page 11 of 96
City Of
....O..ak Park Heights
14168 Oak Park Blvd N • 8ox 2007 # Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574
Date:
Applicant's Name:
Business Name:
Business Address:
Contact Person'.
Contact Number'.
Insurance Company:
Address:
Agent:
Phone Number:
FEE PAID: 4,/), or
POLICE CHECK:
OTHER:
CAB/TAXI LICENSE APPLICATION
i-_,� L
151 'T.
V
_3
LJ
FOR OFFICE USE ONLY
REC'D BY: i,f
EXPIRES:
TREE CITY U.SA Page 12 of 96
Page 1 of 1
Jennifer Thoen
From: Lindy Swanson
Sent: Monday, December 17, 2007 8;06 AM
To: Eric Johnson; Jennifer Thoen
Subject: FW: taxi inspections
F.Y.I.
From: Paul Hoppe
Sera: Saturday, December 15, 2007 1:25 PM
To: Brian DeRosier; Lindy Swanson
Subject: taxi inspections
I have completed the taxi inspections on "A" taxi. All 9 of his vehicles passed the yearly inspections.
Page 13 of 96
12/18/2007
This Page Is Left Intentionally Blank.
Page 14 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27, 200
Agenda Item _Approve Resolution for Donation to Police Department_ Time Required o
Agenda Placement Consent
Originating Department/Requestor Police Department Brian DeRosier _
Requester's Signature 0iWIA
Action Requested A rove Resolution
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
The Police Department has received a donation of teddy bears with a value of $120.00 from
the Episcopal Church of the Ascension.
I ask that you adopt a Resolution accepting the donation. A thank you letter to the
congregation has been sent.
Page 15 of 96
f
- anti i�Akk .
x _ �
. ��Eic;t►�5
Mid .
h.I'
POLICE DEPARTMENT
CITY OF OAK PARK HEIGHTS
14168 OAK PARK BLVD. NORTH • P.O. BOX 2007
OAK PARK HEIGHTS, MINNESOTA 55082
TELEPHONE: (651) 439-4.723
FAX: (654) 439-3639
EMERGENCY: 911
December 20, 2007
Episcopal Church of the Ascension
215 North 4th St.
Stillwater, MN 55082
Dear Congregation;
LINDY SWANSON
CHIEF OF POLICE
1 would like to thank you on behalf of the Oak Park Heights Police Department and the citizens of Oak
Park Heights for the donation of teddy bears.
The teddy bears for kids in crisis situations has proven over the years to be a great idea. We have and
will continue to hand them out, but we all hope the need never arises again. The $120.00 value of the
bears you donated, is priceless in comparison to the comfort it helps bring to the kids when they
receive them.
Support from the members of your congregation helps us continue to be a better servant of the
community.
Thank you,
i
Brian DeRosier
Deputy Chief of Police
Page 16 of 96
RESOLUTION 07-12-71
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF A DONATION TO THE
POLICE DEPARTMENT OF TEDDY BEARS FOR KIDS IN CRISIS
SITUATIONS FROM EPISCOPAL CHURCH OF THE ASCENSION
WHEREAS, Episcopal Church of the Ascension wishes to donate teddy bears for
kids in crisis situations with a value of one -hundred twenty dollars ($120.00) to the City
of Oak Park Heights Police Department; and,
WHEREAS, the City of Oak Park Heights is grateful for the congregation's
donation and concern for the members of this community.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept the donation and that the Police Department of the City
shall provide the teddy bears to kids in crisis situations.
Passed by the City Council of Oak Park Heights this 27th day of December, 2007.
ATTEST:
Eric A. Johnson
City Administrator
David Beaudet
Mayor
Page 17 of 96
This Page is Lett Intentionally Blank.
Page 18 of 96
`C/ 1
Oak Park Heights
Request for Council Action
Meeting Date December 27 2007
Agenda Item Title Approve Annual Transfers Time Required
Agenda Placement Consent
Originating Department/ Finance -Judy Holst, Deputy Clerk/Finance
Requester's Signature
Action Requested Approve Annual Transfers
Background/ Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
The AAE -Connection Charge Funds have committed transfers to cover debt service
payments for the G.O. Improvement Bonds of 1998. The amounts of the transfers
for 2007 are:
Fund 771 - Sanitary Sewer Connection Fund - $25,250 to Fund 525 G.O.
Improvement Bonds of 1998
Fund 772 - Waterworks Connection Fund - $8,750 to Fund 525 G.O. Improvement
Bonds of 1998
Fund 773 --- Storm Sewer Connection Fund - $16,000 to Fund 525 G.O.
Improvement Bonds of 1998
I recommend approval of the annual transfers for the year 2006.
Page 19 of 96
This Page Is Left Intentionally Blank,
Page 20 of 96
Oak Park Heights
Request for Council Action
Meeting Date December. 27., 2007
Agenda Item Title Approve Tower Asphalt, Inc. 4th Payment for 2007 Trail &. Parking
.
Lot Improvements
Agenda Placement
Consent
Originating Department/ Requestor Finance - Judy..Holst, Deputy Clerk/Finance
Director
Requester's Signature
Action Requested Approve 4th pMment request to Tower Asphalt, Inc. for the 2007
Trail &, Parking Lot Improvements
Background/ Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached memo and pay request.
Page 21 of 96
f yt
V ,'
Memo s
�r.
To: Mayor and Council
From: Judy Hoist, Deputy Clerk/Finance Director
Date: December 21, 2007
Re: 2007 Trail and Parking Lot Improvements
Please accept for the December 27`t' Council meeting agenda the attached
request for payment to Tower Asphalt Inc. in the amount of $25,928.35 for
the fourth payment for the 2007 Trail and Parking Lot Improvements
project. The payment has been approved by engineering and reviewed by
the Finance Department. The project is 96% complete. The Finance
Department recommends approval of this payment.
Thank You
Page 22 of 96
Apo
Ir
Bonestroo
)wiper: Cit of Oak Park Heights, 14168 Oak Park Blvd., Oak Park Heights, MN 55082 Date: December 14, 2007
:or Period: 7/2512007 to 12/3412007 Request No: 4
-ontractor: Tower Asphalt, Inc., 15001 Fludson Road, PO Box 15001, Lakeland, MN 55043
CONTRACTOR'S REQUEST FOR PAYMENT
2007 TRAIL AND PARKING LOT IMPROVEMENTS
BONESTROO FILE NO. 000055-071460
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 less Retainage 2%
9 Subtotal
10 less Amount Paid Previously
11 liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO
Recommended for Approval by:
BONESTROO
Approved by Contractor:
TOWER ASPHAV, INC,
Specified Contract Completion Date:
55c71460REQ4 As
$ 93,705.75
$ 30,200.00
$ 0.00
$ 123,905.75
$ 119,485.63
$ 0.00
$ 119,485.63
$ 2,389.71
$ 117,095.92
$ 91,167.57
$ 0.00
4 $ 25,928.35
Approved by Owner:
CITY OF OAK PARK HEIGHTS
Date:
Page 23 of 96
Page 24 of 96
55071400RE_Q0ds
Contract
Unit
Current Quantity
Amount
No.
Item
Unit
Quantity
Price
Quantity to Date
to Date
PART 1 - AUTUMN HILLS PARK TRAILS AND GRADING:
1
MOBILIZATION
LS
1
885.00
1
$885.00
2
SITE GRADING
LS
1
70000
1
$700.00
3
SUBGRADE EXCAVATION
CY
20
9 50
$0.00
4
GRANULAR SORROW
TN
40
9 50
$0.00
5
AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL
IN
95
13.90
87
$1,209.30
6
TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL
TN
35
68.00
3037
$2,065.16
7
SILT FENCE, PERMEABLE
LF
200
3.65
$0.00
8
SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR
AC
0 2
4840.00
0.25
$1,21000
TOTAL PART 1 - AUTUMN HILLS PARK TRAILS AND GRADING:
$6,069.46
PART 2 - SWAGER PARK PARKING LOT:
9
SAWING BITUMINOUS PAVEMENT
LF
45
300
40
$120.00
10
REMOVE BITUMINOUS PATH
SY
15
Soo
7
$35.00
11
SITE GRADING
LS
1
120000
1
$1,200.00
12
SUBGRADE EXCAVATION
CY
60
965
$0.00
13
GRANULAR BORROW
TN
140
7 50
$0.00
14
AGGREGATE BASE, CLASS 5, 100% CRUSHED
TN
500
13,90
422
$5,865.80
15
TYPE LV 3 NON WEARING COURSE MIXTURE (B)
TN
85
S965
83.33
$4,970.63
16
TYPE W 4 WEARING COURSE MIXTURE (B)
TN
85
6800
75.54
$5,136.72
17
D412 SURMOUNTABLE CONCRETE CURB AND GUTTER
LF
365
14.85
365
$5,420.25
18
BITUMINOUS MATERIAL FOR TACK COAT
GAL
40
500
50
$250.00
19
24" CONCRETE VALLEY GUTTER
LF
35
16.00
32
$512.00
20
4" SOLID LINE, WHITE PAINT
1F
750
0.25
750
$187.50
21
PAVEMENT MESSAGE, HANDICAPPED SYMBOL. - PAINT
EA
1
25.00
1
$25.00
22
SIGN PANELS, TYPE C, HIGH INTENSITY
SF
2
60.00
2
$120.00
23
SALVAGE AND REINSTALL SIGN
EA
2
95,00
2
$19000
24
STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR
HR
5
9000
$0.00
25
SILT FENCE, PERMEABLE
LF
150
3.65
93
$339.45
26
SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR
AC
0.2
4840.00
0.25
$1,210.00
TOTAL. PART 2 - SWAGER PARK PARKING LOT:
$25,582.35
PART 3 - SWAGER PARK TRAIL:
27
MOBILIZATION
LS
1
850.00
1
$850.00
28
REMOVE BITUMINOUS CURB
LF
8
3.00
8
$24.00
29
SITE GRADING
LS
1
600.00
1
$600.00
30
SUBGRADE EXCAVATION
CY
15
9.50
$0.00
31
GRANULAR BORROW
TN
55
9.50
$0.00
32
AGGREGATE BASE, CLASS 5, 100% CRUSHED , TRAIL
TN
65
13 90
60.15
$836.09
33
TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAM.
TN
20
68.00
20
$1,360,00
34
CONCRETE PEDESTRIAN CURB RAMP
SF
102
4.50
35 147
$661.50
35
TRUNCATED DOME PANEL
SF
48
35.00
48
$1,680.00
36
4" SOLID LINE, WHITE PAINT
LF
120
0 25
120
$30.00
37
SILT FENCE, PERMEABLE
LF
50
5.00
30
$150.00
38
SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR
AC
0.2
4840.00
0.2
$968.00
TOTAL PART 3 - SWAGER PARK TRAIL:
$7,159.59
PART 4 - LINEAR PARK TRAIL:
39
MOBILIZATION
LS
1
1950,00
1
$1,950.00
40
CLEAR AND GRUB
LS
1
1300.00
1.75
$2,275.00
41
SITE GRADING
LS
1
2200.00
1
$2,200.00
42
SUBGRADE EXCAVATION
CY
40
9 50
284
$2,698.00
43
GRANULAR BORROW
TN
80
8.50
468.4
$3,981.40
44
AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL
TN
400
13.90
350
$4,865.00
45
TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL
TN
115
68.00
115.46
$7,851.28
46
SILT FENCE, PERMEABLE
LF
100
3 75
$0.00
47
SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR
AC
0.5
4840.00
0.56
$2,710.40
TOTAL PART 4 - LINEAR PARK TRAIL:
$28,531.08
Page 24 of 96
55071400RE_Q0ds
Page 25 of 96
5507 f 460REQ4.xls
Contract
Unit
Current
Quantity
Amount
No.
Item
Unit
Quantity
Price
Quantity
to Date
to Date
PART 5 - OAKGREEN AVENUE N. TRAIL:
48
MOBILIZATION
LS
1
1150.00
1
$1,15000
49
CLEAR AND GRUB
LS
1
350.00
1
$350,00
50
REMOVE EXISTING TREE
EA
1
165.00
1
$165.00
51
SITE GRADING
LS
1
1800.00
1
$1,800.00
52
SUBGRADE EXCAVATION
CY
20
9.50
61
$579.50
53
GRANULAR BORROW
TN
40
9.50
100
$950.00
54
AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL
TN
125
13.90
89
$1,237.10
55
TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL
TN
35
68.00
35
$2,380.00
56
CONCRETE PEDESTRIAN CURB RAMP
SF
34
4.50
32
$14400
57
TRUNCATED DOME PANEL
SF
16
35.00
16
$560.00
58
SALVAGE AND REINSTALL SIGN
EA
1
125 00
1
$125.00
59
STREET SWEEPER WITH PICK UP BROOM WSTH OPERATOR
HR
5
90.00
3
$270 00
60
SEEDING, INCL SEED, FERTILIZER, AND WOOD F}BER BLANKET
SY
800
1.65
200
$330.00
61
BIOROLL
LF
30
5.00
10
10
$50.00
TOTAL PART 5-OAKGREEN AVENUE N TRAIL:
$10,090.60
ALTERNATE NO. 3 - SWAGER PARK PARKING LOT LIGHTING - LIGHTING
FIXTURE TYPE
B:
95
LIGHTING FIXTURE
EA
2
305000
2
`;6,100.00
96
CONCRETE LIGHT POLE BASE
EA
2
630.00
2
$1,260.00
97
1 112" PVC CONDUIT
tF
175
5.65
191
$1,07915
98
#12 AWG WIRE
LF
360
0.95
345
$327.75
99
POLE RISER EQUIPMENT
EA
1
673.00
1
$673.00
100
#2 AWG WIRE
LF
120
2.55
303
$772 65
101
CONCRETE EQUIPMENT PAD
EA
1
525.00
1
$525.00
102
LIGHTING SERVICE CABINET
EA
1
4595.00
1
$4,595.00
103
HANDHOLE
EA
1
47000
1
$470.00
LIGHTING FIXTURE TYPE B:
$15,802.55
CHANGE ORDER NO. 1
1
MOBILIZATION
LS
1
4000.00
1
1
$4,000.00
2
TRAFFIC CONTROL
LS
1
2000.00
1
1
$2,000.00
3
REMOVE AND REPLACE BITUMINOUS PAVEMENT
LS
1
4800.00
1
1
$4,800.00
4
SALVAGE AND REINSTALL SIGN
EA
2
95.00
1
1
$95.00
5
REMOVE 12" RCP STORM SEWER PIPE
LF
34
10.00
34
34
$340.00
6
REMOVE 12" FLARED END SECTION
EA
1
200.00
1
1
$200.00
7
CONNECT TO EXISTING STORM MANHOLE
EA
1
550.00
1
1
$55000
8
12" RCP STORM SEWER, CLASS 5, 0' -10' DEEP
LF
36
29.00
36
36
51,044.00
9
PRECAST 27" SHALLOW DEPTH BEEHIVE
EA
1
1100.00
1
1
$1,100.00
10
IMPROVED PIPE FOUNDATION
LF
25
800
$0.00
11
SITE GRADING
LS
1
3000.00
1
1
$3,000.00
12
SUBGRADE EXCAVATION
CY
60
12.00
20
20
5240.00
13
GRANULAR BORROW
TN
120
12.00
$0.00
14
AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL.
TN
135
25.00
109
109
$2,725.00
15
TYPE LV 4 WEARING COURSE MIXTURE (B) - TRAIL
TN
28
115.00
32
32
$3,680.00
16
CONCRETE PEDESTRIAN CURB RAMP
SF
68
7.50
56
56
$420.00
17
TRUNCATED DOME PANEL
SF
32
40.00
28
28
$1,120.00
18
4" SOLID LINF, WHITE PAINT
LF
70
2.00
70
70
$140.00
19
12" SOLID LINE, WHITE PAINT
LF
16
6.00
16
16
$96.00
20
SALVAGE AND REINSTALL SIGN
EA
1
95.00
$0.00
21
STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR
HR
5
100.00
1
1
$100.00
22
SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET
SY
500
2.00
300
300
$600.00
23
BIOROLL
LF
30
5.00
$0.00
24
PROTECTION OF CATCH BASIN, NON -STREET
EA
1
250.00
$0.00
TOTAL CHANGE ORDER N0. 1:
$26,250.00
Page 25 of 96
5507 f 460REQ4.xls
No
Contract Unit Current Quantity Amount
Item Unit Quantity Price Quantity to Date to Date
TOTAL PART 1 - AUTUMN HILLS PARK TRAILS AND GRADING: $6,06946
TOTAL PART 2 - SWAGER PARK PARKING LOT: $25,582.35
TOTAL PART 3 - SWAGER PARK TRAIL: S7,15959
TOTAL PART 4 - LINEAR PARK TRAIL: $28,531.08
TOTAL PART 5 - OAKGREEN AVENUE N. TRAIL: $10,090.60
TOTAL ALTERNATE NO. 3 - SWAGER PARK PARKING LOT LIGHTING - LIGHTING FIXTURE TYPE B: $15,802.55
TOTAL CHANGE ORDER NO 1: $26,250.00
TOTAL WORK COMPLETED TO DATE $119,485.63
5507 WORE Q4 As
Page 26 of 96
PROJECT PAYMENT STATUS
OWNER CITY OF OAK PARK HEIGHTS
BONESTROO FILE NO. 000055-07146-0
CONTRACTOR TOWER ASPHALT, INC.
CHANGE ORDERS
No. Date
Description Amount
1
10/10/2007
This Change Order provides for the construction of a 6' wide
biturninous trail on the west side of Oakgreen Avenue between 55th
$30,200.00
3,115.02
62,300.46
2
05118/2007
06/14107
15,353.63
3,923.11
78,46.2.18
Total Change Orders
$30,200.00
PAYMENT SUMMARY
No. From To Pavment Retainage Completed
1
04102/2007
05/17107
59,185.44
3,115.02
62,300.46
2
05118/2007
06/14107
15,353.63
3,923.11
78,46.2.18
3
06/15/2007
07124107
16,628,50
1,860.56
93,028.13
4
07/25/2007
12/14/07
25,928.35
2,389.71
119,485.63
Material on Hand
Total Payment to Date
$117,095.92
Original Contract
$93,705.75
Retainage Pay No, 4
2,389.71
Change Orders
$30,200.00
Total Amount Earned
$119,485.63
Revised Contract
$123,905.75
Page 27 of 96
55071464REQ4.xls
This Page Is Left Intentionally Blank.
Page 28 of 96
a
Oak Park Heights
Request for Council Action
Meeting Date December 27"' 2007
Time Required: 1 Minute
Agenda Item "Title: Approve City Ordinance Amendment to Ce 203 - Related to Employee
Contributions to Charitable Organizations
Agenda Placement
Originating Department/R,equesfoi-V Eric Johnson City Admin
Requester's Signature A
Action Requested A
Background/Justification(case indicate if any previous action has been taken or if other public
bodies have advised):
The City has been requested by the United Way — East (formm-ly of the St. Croix Valley) to implement
a program where City employees may donate a portion of their net paychecks to their organization.
While this is certainly a worthwhile request, in considering this, I did not feel it was prudent to only
offer ONE possible beneficiary as there are many worthy organizations in the community.
Additionally, the City should not necessarily craft its policies to facilitate donations to a singular
organization.
Considering this, l have prepared a general policy entitled `Employee Contributions to Charitable
Organizations' (see attached). This policy will allow employees to identify all eligible community
organizations and donate amounts that they play deem appropriate. The policy is generally modeled
based on information received from the City's Auditor, Tautges-Redpath. The City of Stillwater and
Washington County each have similar programs, but our proposed policy would be more generic and
applicable to most charitable organizations.
The City world have no direct responsibility to allocate any dollars or fund any organization. The City
will however be required spend administrative time in coordinating donated funds and issuing accrued
donations at the end of the year.
Recommendation. Approve adoption of the `Employee Contributions to Charitable
Organizations' policy and its incorporation into City Ordinance (203.29), subject to final review
and approval of the City Attorney.
Page 29 of 96
TO BE INCORPORATED INTO Cc Ord. 203
203.29 EMPLOYEE CONT RIBUTIONS TO CHARITABLE ORGINIZATIONS
Polio,
The City of Oak Park I-Ieights rec01_)11izes the community impact of non-profit. charitable service organizations that t)rovide
benevolent programs and set -vices to its citizens and surrounding area. Employees of the City of Oak Park Heights hts €nay
desire contribute to repistered combined charitable organizations direct] fro€n pa roll• as defined in MN State Statute
309.50. The employee desiring to make a t_ayroll contribution must provide written documentation to the City Payroll
Department specifying the.d od from their net
paycheck (post -tax). `l'liese funds shall be held in a liability account and aid out annually at the end of the Year or
periodically as deterniiie-d Lythe City. to the charitable organization, any returned funds will be sent to a local charitable
or'anization of the City's choice.
Guidelines
1. For each charitable organization an employee wishes to contribute to they mustrovide a co of the
organization's 501 (c) 3 determination letter. This determination letter €1iust demonstrate that the organization
meets the following requirements:
• Does not discriminate with respect to those classes of eo le protectcd b law•
• Is governed by a voluntary board of directors serving without compensation• except for governmental
un its;
• Makes available to the �xeneral public, on request, copies of its annual_rewrt, including, its most € ecent
financial statement:
2.__ F'mployee involvement in charitable donations is strictly voluntary.
3. Any and all payrolt deductions are post tax deductions.
4. rhe City reserves the right to terminate this policy and ordinance atanyti€Tje:
5. At no time shall the Cit by e responsible to provide funding to any organization all fiords shall be derived from the
employee.
6. The City will not process financial contributions to or ),anizations considered by the City to be inconsistent with
gat"policies and guidelines.
Page 30 of 96
City of Oak Park Heights
EMPLOYEE CONTRIBUTIONS TO
CHARITABLE ORGANIZATIONS ELECTIONS
1, wish to have S
paychecks to be contributed to
total annual contribution is $
monthly checks.
00 withheld from each of my net 24 bi-monthly
as of December 3 l" of this year. The
and is calculated by amount held fi,om each net paycheck X 24 bi-
Attached to this election form you will find the charitable organizations 501 ( c ) 3 determination letter signifying that they
are a recognized not -far -profit organization and l hereby consent to the City's application of the above funds consistent
with the City policy and guidelines, U.S. Internal Revenue Service or MN Dept of Revenue regulations.
Employee Name:
Signature:
Date
Page 31 of 96
This Page Is Left Intentionally Blank.
Page 32 of 96
t-
Oak Park Heights
Request for Council Action
".Ric
Meeting Date December 27t1i, 2007
Time Required: l Minute
Agenda ltern Title: Set date and time for Board of Appeal and Equalization
Agenda Placement
Originating Department/Req
Requester's Signature
Action Requested Set Board f
Background/Justification (flea e in
bodies have advised): , ,J
1611
cate if any previous action has been taken or if other public
Washington County has provided the City the date of April 811i, 2008 - 6 pm — to bold the Board
of Review and Equalization. (this is the regular City Council meeting date).
The City Council should approve such date and time. Once approved, staff will order prepare
the necessary publications and post the required notices.
See attached.
Page 33 of 96
washington
;� tbo . Property Records and
��, Taxpayer Services
Department
s. t�County
Kevin Corbid
Director
MEMORANDUM
DATE: December 12, 2007
TO: Washington County City and Township Clerks
FROM: Bruce Munneke, Washington County Assessor
SUBJECT: 2008 Local Board of Appeal and Equalization /Open Berk Meetings
'lie tentative schedule for 2005 Board of Appeal and Equalization/ Open Book Meetings is enclosed. The
time frame in establishing dates for your Local Boards and Open Book meetings will be similar to last year.
1. Establish and distribute tentative schedules by December 14, 2007.
2. Allow thirty clays for feedback from local jurisdictions to confirm or change
tentative dates. Please call Lynne Breezy with any date or time changes at
651-275-8759.
3. Establish and distribute the final Board of Appeal and Equalization/ Open Book Meeting
schedule by February 15, 2008.
For those communities that offer their property owners an Open Book Meeting format, please recall that
those property owners can attend any of the four Open Book Meetings held throughout the County.
This year we will have meetings held in Cottage Grove, Oakdale, Woodbury, and Stillwater.
Along with the tentative meeting schedule you will find enclosed, two "Notice of Assessment" forms
(one for Local Board Meeting and one for Oben Boob Meetings) that can used for publication purposes
and two "Assessment Notice" forms (one for .Local Board Meeting and one for Open Book Meetings)
that can be use for public posting.
Please recall that if your community holds a Local Board Meeting that you must give published and
posted notice of your meeting 10 days before the date of that i-neeting. l-�or those communities that
offer their property owners an Open Book Meeting format you are not statutorily required to publish and
post the Open Book meeting. If you choose to publish and post the Open Book Meetings for your
property owners it is recommend that you do so 10 days prior to the first Open Book Meeting -- the first
open book meeting this year is scheduled for April 10, 2008.
Government Center ^ 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6175 • Fax: 651-430-6178 • TTY: 651-430-6246
www.co.washinQton.mn.us Page 34 of 96
If you are interested in receiving either the "Notice of Assessment" and/or the "Assessment Notice"
form(s) electronically let Lynne 14reezy (651-275$759 or lynne.freezy@co.washington.mn.us) know your
email address and those forms can be e-mailed to you.
If we do not hear Rona you, we will assume the meeting will be conducted on the date and time
listed on the schedule when a quorum will be in attendance and a meeting room thrill he
available.
Inuring the month of February the Assessor's Office will again be developing the annual Assessment
Report. The purpose of this report is to provide general information to the communities in Washington
County regarding the appeals process and the 2008 assessment. The report will be made available on the
Washington County Assessor web page (�i_�o-�isscst7j.c_oM/,) under "Appraisal
Statistics" prior to April 1, 2008,
If you have any question please call Lynne breezy (651-275-8759) or myself (651-275-8761
Thank you.
cc: Kevin Corbid, Director Property Records and Taxpayer Services
Mollie Huber, Deputy County Assessor - Commercial
Al LaBine, Appraisal Supervisor -Residential
Don Lovstad, Appraisal Supervisor - Residential
Sylvia Schreifels, Assessment "Technical Support Supervisor
Page 35 of 96
2008 Meeting schedule
The 2nd meeting must be held within
Board of Appeal and Equalization & Open Book Meetings
20 calendar days of the 1st meeting. The 20 day
count starts ON the 1st meeting date.
City/Township
Format
Day
1st meeting„
Time 2nd meeting Time
West Lakeland
Board
Monday
April 7, 2008
9-10 am
Scandia
Board
Monday
April 7, 2008
4:00-6:00
Grey Cloud
Board
Monday
April 7, 2008
6:00-7:00
C)ak Park Heights
�
Hoard
Tuesday
aril 8, 2008
6:00-7:00
marine
Board
Wednesday
April 9, 2008
9--10 am
Regional Opera Book
Cottage Grove
Thursday
April 10, 2008
5:00-7:00
Grant
Board
Monday
April 14, 2008
6:00-7:00
May
Board
'Tuesday
April 15, 2008
9-10 am
Afton
Board
Tuesday
April 15, 2008
5:00-6:00
Regional Open Book
Oakdale
Wednesday
April 16, 2008
5:00-7:00
Baytown
Board
Wednesday
April 16, 2008
4:00-5:00
Dellwood
I3oard
Monday
April 21, 2008
5:00-5:30
Denmark
Board
"Tuesday
April 22, 2008
4-:30-5:30
Malltomedi
Board
'Tuesday
April 22, 2008
5:00-6:00
St Mary's Point
Board
'T'uesday
April 22, 2008
6:30-7:30
Hugo
Board
Thursday
April 24, 2008
8:30-10:00
Regional Open Book
Woodbury
Thursday
April 24, 2008
5:00-7:00
Forest Lake
Board
1\4011day
April 28, 2008
6:00-8:00
Lake Elmo
Board
Wednesday
April 30, 2008
4:00-6:00
Regional Open Book
Stillwater
Wednesday
April 30, 2008
1:00-7:00
Lake St Croix Beach
Board
'Thursday
May 1, 2008
6:00-7:00
Willernic
Board
Monday
May 5, 2008
5:30-6:30
Pine Springs
Board
'Tuesday
May 6, 2008
7:30-8:30
County Board
Government Center
Tuesday
June 10, 2008
1:00-2:00
Tuesday
June 17, 2008
1:00-2:00
Page 36 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27, 2007
Agenda Item Title Approve ..2.008 Engineering. Rates Time Required
Agenda Placement Consent
Originating Department/ Requestor Finance -Jud H olst,..Deput Clerk Finance
Directaor
Requester's Signature
Action Requested Ap prove'en gi nee ring rate schedule for 2008
Background /Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached,
Page 37 of 96
December 12, 2007
Mr, Eric Johnson
City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
P. 0. Box 2007
Oak Park Heights, MN 55082
Re: Bonestroo 2008 Hourly Rates
Dear Eric:
2.335 Highway 36 w
St. I'aul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
V%ww.bonestrao.com
,#Jr Bonestroo
We've enjoyed working with you to accomplish your projects in 2007. Enclosed are our hourly rate
schedules for 2008. Please note that the rate schedule list a range of billing rates for each category, as
rates vary for individuals based on experience and area of discipline.
Recognizing continued budget constraints for municipalities, we are limiting our overall increase to be less
than 3,5%, We are committed to work with City staff to find ways to increase value and reduce overall
costs.
We highly value our relationship with you and we will continue to focus our efforts on providing you with
quality service while being sensitive to your budget. Please do not hesitate to contact us with any questions.
We look forward to continuing our service to you in 2008.
Sincerely,
BONESTROO
Dennis Postler, P.E.
Principal
St. Paul
St. Cud
Rochester
Milwaukee
chicago
2008
RATE SCHEDULE
(Municipal)
Classification
Senior Principal
Principal
Specialist
Project Manager
Senior Engineer I Senior Scientist I Architect I Landscape Architect I Planner
Architect I Landscape Architect
Land Surveyor
Engineer
Planner
Environmental Scientist
Designers GIS Specialist I Landscape Designer
Engineering Technician
Project Technician
Field Supervisor
Crew Chief
Inspector
Survey Technician
2008
S 125.00 150.00
120.00. 145.00
$ 103.00 $ 155.00
95.00 118.00
$ 95.00 115.00
$ 95.00 100.00
S 95.00 $ 102.00
$ 64.00 95.00
64.00 95.00
83.00 S 93.00
$ 70.00 S 85.00
S 54.00 $ 75,00
$ 45.00 $ 56.00
S 60.00 S 96.00
S 78.00 S 89,00
S 44.00 $ 72.00
S 48.00 S 56.00
Rates for market experts, such as Principal Planners, Urban Designers, and Market Analyst, will be
quoted on a per project basis.
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo.
Page 39 of 96
2008
RATE SCHEDULE
Classification
Senior Principal
Principal
Project Manager
Sr.Engineer I Scientist j Architect Landscape Architect I Planner
Architect l Landscape Architect
Land Surveyor
Engineer
Planner
Environmental Scientist
Designer I GIS I Landscape Designers Graphics
Engineering Technician
Project Technician
Field Supervisor
Crew Chief
inspector
Survey Technician
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per use)
Flow Meter (per week)
Air Detection Equipment (per Ralf day)
2008
5 137.00
- $
194.00
S 132.00
$
17100
$ 126.00
$
162.00
$ 109,00
$
146.00
$ 109.00
S
144.00
$ 128.00
$
158.00
$ 91.00
_ $
13400
S 91.00
$
134,00
$ 91.00
$
124.00
$ 87.00
$
112.00
$ 75.00
$
112.00
$ 51.00
$
75.00
$ 89.00
$
155.00
$ 78.00
$
112.00
$ 73.00
$
101.00
S 54.00
$
74.00
$ 38.00
$ 28.00
$ 22.00
$ 80.00
$ 200.00
$ 25.00
Rates for market experts, such as Principal Planners, Urban Designers and Market Analyst, will he quoted on a per project basis.
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo.
Page 40 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27 2007
Agenda Item Title Approve Area. Charge_ Increases for Connection to Water, Sewer
and Storm Sewer Systems Time Required
Agenda Placement Consent
Originating Department/ Requestor Finance — Judy Holst, Deputy Clerk/Finance
Director
Requester's Signature
Action Requested Approve Resolution for Area Charge Increases for Connections to
Municipal.Water Systems, Sanitaly Sewer Systems and Storm Sewer Systems
Background /Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
I recommend approval of an increase in connection charges for sanitary sewer,
water main, storm sewer and TSMP area storm sewer as of January 1, 2008 per the
attached recommendation from the City Engineer.
Page 41 of 96
,. b
B. 01 rl (", !-"%R1.'0 f
December 20, 2007
Mr. Eric Johnson, .Administrator
City of Oak Park Heights
14168 Oak Park Blvd., P. 0. Box 2007
Dak Bark Heights, MN 55082-2007
Re: 1-Jtility Area Charges
Bonestroo I'Pe No. 55-08-0100
Dear Eric:
The City has established a system of area charges to assist in flnanC ng trunk utility improvements. These
chalges need to be art}ustod from time to time to recover additional costs incurred as a result of inflation,
capitalized interest, or revision siupdates to trunk facilities. The table on the following pago. is a tabulation
of the current area charges and those proposed for development initiated after January 1, 2008.
Adjustments to the C..ity`s utility area charges are tied to the national Construction Cost Index (CCI), which
is a benchmark of the current cost of materials and Tabor in the construction industry. The City's :itility1
area charges were last updated in May of 2005, Since that time. the CCI has increased 5.17%, %^al1ich is
the current increase we are recommending to the City's area charges.
It is recommended that a resolution be prepared which would adopt the neve c:harcges and be Presented to
the City Council for their last council meeting in December. If you have any questions regai'ding this matter
please contact me at (65 1) 604-4815.
Sincerely,
BONESTROO
Eiennis M. Po�er, P.E,
cc, Judy ik%t, Finance Director
Mark Vierling, City Attorney
!;MP, KSF, File -- Ronestroo
S 1. ("1:"? Id
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Page 43 of 96
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Page 43 of 96
RESOLUTION NO. 07-12-72
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING AREA CHARGES
THROUGHOUT THE CITY OF OAK PARK HEIGHTS
FOR CONNECTIONS TO MUNICIPAL WATER SYSTEMS,
SANITARY SEWER SYSTEMS AND STORM SEWER SYSTEMS
WHEREAS, Minn. Stat. §444.075, Subd. 3 authorizes municipalities to establish a
system of charges for the construction, reconstruction, repair, enlargement, improvement or other
obtainment, maintenance operation and use of municipal facilities, including, but not limited to
charges for connections to such municipal facilities for municipal water, sanitary sewer, and storm
sewer; and,
WHEREAS, City ordinances provide for the Council to establish from time to time
area charges to be collected for properties developing in and connecting to the municipal water,
sanitary sewer and storm sewer systems; and,
WHEREAS, the City has historically established and collected area charges; and,
WHEREAS, area charges established by the City of Oak Park Heights require
modification and amendment from time to time; and,
WHEREAS, the office of the City Engineer has provided recommendations to the
City Council as it affects the establishment of area charges throughout the City of Oak Park Heights
as it relates to connection to trunk sanitary sewer systems, trunk water systems and trunk storm
sewer systems; and,
WHEREAS, the City Council determines it to be in the best interest of the residents
and City of Oak Park Heights that such fees be periodically reviewed and adjusted to take into
account cost of construction and replacement and systems, cost of maintenance operation and other
expenses that the City expects to incur with regard to the maintenance of such systems.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of
Oak Park Heights that effective January 1, 2008 city area charges to be applied throughout the City
of Oak Park Heights for properties developing or connecting to municipal utilities shall be as
follows:
Sanitary sewer area charge as follows:
Conunercial/Industrial & Retail Business Centers - $1,967.00 per acre.
Low Density Residential - $1,876.00 per acre.
Medium Density Residential - $2,502.00 per acre.
High Density Residential - $4,378.00 per acre.
Page 44 of 96
2. Municipal water area charge as follows:
Commercial/Industrial & Retail Business Centers - $10,220.00 per acre.
Low Density Residential - $9,750.00 per acre.
Medium. Density Residential - $13,000.00 per acre.
High Density Residential - $22,750.00 per acre.
3. Storm sewer area charges in the sections of the city located within the Valley
Branch Watershed District and the Middle St. Croix Valley Water
Management Organization as follows:
Commercial/Industrial & Retail Business Centers - $1,594.00 per acre.
Low Density Residential - $577.00 per acre.
Medium Density Residential - $1,272.00 per acre.
High Density Residential - $1,594.00 per acre.
And additional TSMP storm sewer area charges in the areas of the city
located in the Browns Creek Watershed District however excepting the areas
located West of Trunk Highway 5, South of Trunk Highway 36 and north of
55th Street as follows:
Commercial/Industrial & Retail Business Centers - $7,434.00 per acre.
Low Density Residential - $6,717.00 per acre.
Medium Density Residential - $7,112.00 per acre.
High Density Residential - $7,434.00 per acre.
BE IT FURTHER RESOLVED, that as to the determination of land use and
computation of acreage as it affects each development or connection related to the collection of
these fees, all such determinations/computations shall be made through the office of the City
Engineer with all such fees being thereafter collected through the office of the City Administrator.
No connection shall be made to any municipal utility system until such time as the area fees as
calculated and determined by the office of the City Engineer have been collected.
Passed by the City Council for the City of Oak Park Heights this 27'x' day of
December, 2007.
ATTEST:
Eric Johnson
City Administrator
David Beaudet, Mayor
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Page 46 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27"',.2007
Time Required: I Minute
Agenda Item Title:_
Tower Tank Rehabi
Agenda Placement
Originating Department/Requestor
Requester's Signature
Action Requested
Background/.Iustifieation (Please ind
bodies have advised):
420.00 Leadcon 250,000 Gal
usted Quantities
any previous action has been taken or if other public
Approve Final Pay Request - $ 180,420.00 Leadcon for 250,000 Gallon Water Tower Tank
Rehabilitation. Please note that with this payment the City's total payment to Leadcon will be .95%
greater than the bid amount due to some additional grinding and sod quantities.
Page 47 of 96
2335 Highway 36W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
December 11, 2007 '7" Bonestroo
City of Oak Park Heights
14168 Oak Park Blvd. N.
PO Box 2007
Oak Park Heights, MN 55082
Attn: Mr, Fric Johnson
Re: 250,000 Gallon Elevated Water Tank Repaint
BRAA File: 55-07147-0
Pay Request No. 2 & Final
Dear Eric,
Attached are three copies of Request for Payment No. 2 & Final for the Water Tank Repaint Project in the
amount of $180,420.00, The pay request represents payment for all remaining work completed from the
month of September. The value completed was slightly higher ($2,890 or 0.95%) than the revised contract
amount due to extra welding and grinding repairs required on the project as well as additional sodding
quantities installed than were planned. The revised contract amount included two changes orders. Change
Order No. 1 included a $2,000 deduct for extending the project completion date and Change Order No. 2
included a contract add of $9,800 to make additional modifications to the upper interior landing into a full
landing with floor drain, The work has been found to be in conformance with the contract and final
payment to the contractor is recommended.
Also included with this final payment request are the IC -134 forms, Consent of Surety documents and the
waste manifest forms. These documents were required to be submitted before final payment for the project
could be made and are for your file.
Please place this final pay request on the next available council meeting agenda for approval. Following
council approval, please send one executed copy of the pay request along with payment to the contractor
and one copy back to us. Please call me at 651-604-4881 if you should have any questions regarding this
final pay request. It has been a pleasure working with you and Tom on this project and I look forward to
working with you on future projects someday.
Respectfully Submitted,
BONESTROO
Timothy L. rinstead
Project Manager
St. Paul
cc: MRR, DMP, file St. Cloud
Sara Sommerfeld — LeadCon, Inc. Rochester
Milwaukee
Chicago
Oak Park .Heights
Request for Council Action
Meeting Date _ December 27" 2007 _
Time Required
1 Minute
Agenda Item Title: Approve Disposal (Tipping) Fee for Veolia Env. Services
Agenda Placement
Originating Departmen
Requester's Signature
Action Requested
Background/ Justificati
bodies have advised):
inistrator
Fee
m Veolia
se indicate if any previous action has been taken or if other public
Veolia has requested a disposal fee increase from $38 to $43 per ton to correspond with the fee
increases from the RRT disposal facility in Newport, MN. This increase is solely a pass-through as
they are not requesting any further increases or adjustments to collection fees or disposal costs on
white goods or yard waste.
Staff recommends the approval the requested fee increase at this time.
The average increase per horne would be $.63 per month, however per the 2008 Budget, the City will
be assuming this increased amount as part of the overall assumption of waste collection costs into the
General fund. This disposal fee increase result in a total cost increase to the City of approximately
$9,000.00.
Please note, that Veolia has provided additional information related to the reasons for the increase from
the RRT facility and these items generally out of their control. Waste disposal costs will be turbulent
over the next several years with more increases being likely.
Page 49 of 96
Co)- VEOUA
December 21, 2007
Mr. Eric Johnson
City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard North
Oak Park Heights, MN 55082-2007
Dear Eric,
The disposal increase request of November 19`x', 2007 is based on the partial -waste
contract that Veolia ES has with Resource Recovery Technologies, LLC (RRT). All
waste hauler's in Washington and Ramsey County were required to sign either an all -
waste agreement (in which all of the hauler's MSW is to be delivered to RRT on an
annual basis) or a partial -waste agreement (in which a percentage of a hauler's waste is to
be delivered to RRT on an annual basis) for five (5) years beginning on January 1st 2007.
Veolia ES signed a partial -waste agreement with RRT. This 5 year contract specifically
spells out what the tipping fee structure (including the hauler rebate) will be for the next
five (5) years. In 2007, the tipping fee (including hauler rebate) was $38.00/ton. In 2008,
the tipping fee is increasing by $5.00 to $43.00/ton including the hauler rebate.
The disposal increase letter from RRT references "...increasing fuel costs, insurance, and
other operating variables outside ofour control...." as a reason for the disposal or
processing fee increase. While this may be true, it is also in the contract that each hauler
had to sign.
As you are keenly aware, the Public Entities Law and the Solid Waste Plan for the State
of Minnesota require us to dispose of all waste generated from a public entity (such as the
City of Oak Park Heights) at any one of a variety of waste processing facilities such as
RRT versus delivering that waste to a landfill — even though land -filling may be a less
expensive alternative.
I am including a pricing matrix that includes the requested disposal cost increase at RRT
and then a comparison matrix with a pricing matrix for an alternative disposal method.
This would include delivering all of the waste generated by the City of Oak Park Heights
to our transfer facility in St. Paul and then we would send it to our Seven Mile Creek
Landfill in Eau Claire Wisconsin. The State of Wisconsin recently passed a $2.10/ton
recycling fee or tax on all waste generated and/or disposed of in Wisconsin. Therefore,
the savings is not as significant as it once was, but there is still a saving's for the City to
be had.
Page 50 of 96
Please let me know if there are any other questions that I can answer or if you need any
more information from. nye. Thank You for your continued business Eric and have; a
wonderful Holiday Season.
M141115 «_1t_W.L113y 011e1M7_u710
SERVICE
CURRENT
PROPOSED
PROPOSED
LEVEL
RATE
INCREASE
NEW RATE
35 Gallon
$10.11 hnonth
$.32/lnonth
$10.43hnonth
65 Gallon
$1 1.33/iiimth
$.63/month
$1 1.96/month
95 Gallon
$12.96hnontll
$.95/nlonth
$13.91/month
Veolia Disposal Site
SERVICE
CURRENT
PROPOSED
PROPOSED
LEVEL
RATE
INCREASE
NEW RATE
35 Gallon
$10.1 1 /month
$.221111011th
$10.33/month
65 Gallop
$1 1.33himith
$.43/month
$1 1.76/month
95 Gallon
$12.96himith
$.65/month
$13.61/nlonth
Sincerely,
e � Hewe
Chris Hove
Operations Manager — Veolia ES
309 Como Ave
St, Paul, MN 55103
Office 4 651.7685272
Cell it 612.363.2067
Paxil 651.458.8455
Page 51 of 96
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Page 52 of 96
11
P�l
:
Oak Park Heights
Request for Council Action
Meeting Date December 27 2007 Time Required:
Agenda Item Title: Approve City Payment of 100% of Basic Residential Sanitation
Collection Fees for 2008
Agenda Placement Consent
Originating Department/Requestor Finance -Judy Holst, Deputy Clerk/Finance
Director
Requester's Signature
Action Requested Approve City paying 100% of basic residential sanitation
collection fees for 2008 and extra charges for items not covered under the Cid
contract be paid by the resident
Background/Justification (Please indicate if any previous action has been taken or
if other public bodies have advised):
The 2008 approved budget has discontinued the Sanitation Utility Fund and has
transferred the Fund's expenditures to the General Fund Sanitation Department.
The City proposes to pay for 100% of the basic residential sanitation collection fees,
including recycling, in 2008. Extra sanitation charges for items not covered under
the City contract such as construction materials and extra bags will be paid by the
resident.
The annual fee for collection of all residential property with the proposed rate
increase from Veolia is estimated at $152,500. An additional $4,000 to $5,000
is required for the spring and fall clean-ups and $600 is required for the recycling
awards. Total estimated expenditures are 158,100. The 2008 approved budget for
General Fund Sanitation Department is $162,300.
Staff recommends the City formally approve the City paying 100% of basic
residential sanitation collection fees for 2008 and extra charges for items not
covered under the City contract be paid for by the resident.
Page 53 of 96
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Page 54 of 96
Ir
Oak Park Heights
Request for Council Action
Meeting Date December 27`x' 2007
`I"ince Required: _5Minutes
Agenda Item Title: Possible Capi
Agenda Placement
Originating Departrnent/Requester,',
Requester's Signature
Action Requested Discussi
Background/Justification (Please i
bodies have advised):
2008
John
if any previous action has been taken or if other public
At the last City Council meeting, the Council discussed the possibility of authorizing the City
engineer to prepare bids and specifications for various trail and park improvements and so that
these could be bid early in 2008.
This was referred to the Parks Commission for comment.
The Parks Commission identified the following priorities and are as follows:
1. Swager Park Playground Equipment
2. Concrete Brekke Park Hockey rink to facilitate summer use for skateboards
3. Connection Trail to Xcel Energy near Raymie Johnson
4. Landscaping at Valley View -- funding for replacement of rail -road tie retaining wall.
5. "Plan A" trail across northern border of 5502 Osgood Ave Property to Brekke Park
6. Tennis Courts
7. Skateboard Park
The total funds allotted for in the Budgeted Projects Fund for Parks and Trails in 2008 is
$240,000.
This includes previously unallocated budgets and 2008 allocations.
Page 55 of 96
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Page 56 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27`x' 2007
Time Required: 5 Minutes
Agenda Item 'Title: Options for Use Picnic "fables and Bid Award
Agenda Placement
Originating Departm
Requester's Signature
Action Requested
Background/Justification
bodies have advised):
e Johnson. Citv Admini
ase indicate if any previous action has been taken or if other public
Following a formal bidding process, for the used picnic tables, the City did receive only one bid
from Mr. Mike Diethert of 14256 57'11 Street in the amount of $75 each for tables 4 & 7. The
Council may award the tables to Mr. Diethert.
The balance of the tables may be disposed of as the City deems appropriate. The Park
Commission has made a recommendation that un -purchased tables be donated to:
i%,<-,o'bt(>J VtL
Page 57 of 96
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Page 58 of 96
Oak Park Heights
Request for Council Action
Meeting Date December 27`1' 2007
Time Required: 5 Minutes
Agenda Item Title: City Hall Facility: Citizen Committee 1 Update. on financial Documents I
Soil Borings
Agenda Placement Old Busi
Originating Department/Re04es4/ Erz "(I'/ co'u Cr FY O)r};YrL_
Requester's S
Action Requested ./ I/ P � 5 o v -'-
Background/Justification -(Please
y
Background/Justification-(Please indicate if any previous action has been taken or if other public
bodies have advised):
As part of the continuing discussion about the City Hall Facility, three items should be discussed:
1. Formation of Citizens Committee
There has been some general discussion about the formation of a "Citizen's Committee" which may aid the City in its
continued consideration Of a future City Hall project/reliabilitation. Ideally, this committee shall be comprised of persons
that have varying backgroinds and opinions of what the City may need to consider. Should the Council desire to form this
committee, staff shall prepare public notices and invitations to serve on the committee. Additionally, some budget will be
required to facilitate this conversation with architects, engineers or possible visitation to other sites.
2. Financial Document
Staff continues to work with Steve Mattson of Northland Securities to prepare documents that would facilitate a future
issuance of bonds that would pay for improvements to the City ]-fall. Again, these amounts can range anywhere from $0 to
$7.5 million. No action has been taken to actually issue any bonds, only the background preparation is proceeding.
3. Soil Borings
The City has secured soil boring cost estimates for the City Hall area. "These will facilitate future discussions if the City
Council did desire to move forward with construction of a new building or an expansion, The amounts are as follows and
are based on a set of specifications call int; for 4 core samples, each additional sample is roughly $750 to $1000:
AET- $2,470
Stork - $2,600
Braun - $2,850
Page 59 of 96
2335 Highway 36 W
St, Paui, MN 55113
Tel 651-636-4600
raK 651636-1311
www.bonestroo.com
Bonestroo
OSU Planning & Design
December 14, 2007
Mr. Loren Br�-Ur1_.
'._
Braun Intertee J
11001 Hampshire Avenue South
Minneapolis, MN 55438
Re: Request For Geotechnical Services
Proposed City Hall Expansion
Bonestroo File No. 55-07000-0
Dear Mr. Braun:
On behalf of the City of Oak Park Heights, MN, we are requesting competitive proposals for
geotechnical engineering services for a proposed City Hall Building and Public Works Building
expansion, located at 14168 Oak Park Blvd, Oak Park Heights, MN 55082-2007,
Components of the project are expected to include a new City Hall with 2 stories over an 8,400
square foot footprint, plus a Public Works Building expansion consisting of smaller areas to be
located adjacent to the existing Public Works Building, Based upon preliminary loadings,
maximum column loads would be on the order of 75 kips (live load 4- dead load) or continuous
bearing wall footing loads of approximately 7.5 kips/ft. (live load + dead load).
Geotechnical exploration and engineering services are anticipated to include:
• Verifying locations of site utilities as necessary,
• Performing four (4) standard penetration soil borings to 25 ft, depth. See the attached
site sketch for approximate locations, Exact locations will be staked by Bonestroo and will
be accessible by standard tired drill rig,
• Additional borings may be taken at a later date once the building location has been
finalized,
• Logs from soil borings showing soil type classifications, "N" values and elevations of
groundwater encountered.
Written report describing procedures and findings, including the following:
o Foundation recommendations, including viable types and allowable soil
bearing capacities.
o Settlement potential with estimated differential and total settlements.
o Identification of groundwater level(s) and opinion of impact on project.
Page 60 of 96
City of Oak Park Heights
Proposed City Hall
Page 2
December 14, 2007
• Discuss in the report any potential construction issues that may be encountered related to
the geotechnical exploration,
Please address your proposal to;
Eric Johnson, City Administrator
City of Oak Park Heights, MN
c/o Philip J. Caswell, P.E.
Bonestroo
2335 West Highway 36
St. Paul, MN 55113
Note that, due to the tight schedule, we must receive proposals no later than Tuesday, December
18, If you have any questions or need additional information, please contact me at (651) 604-
4766.
Regards,
BONESTROO, INC.
Philip J. Caswell, P.E.
Enclosure
Cc; Karen Erickson, P.E. - Bonestroo
Page 61 of 96
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Oak Park Heights
Request for Council Action
Meeting Date December 27, 2007
Agenda Item Title 2007 Fund Balances &, Transfers Out Time Required 10 Minutes
Agenda Placement New Business
Originating Department/ Requestor Finance -Jud Holst, Deputy Clerk Finance
Requester's Signature
Action Requested Approve Transfer Out to Budget Projects Fund and or Street
Reconstruction Fund and designate transfer to various projects
Background /,Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached memo.
Page 63 of 96
December 21, 2007
To: Mayor & Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: 2007 Fund Balances/Transfers Out
1 have reviewed the 2007 General Fund Budget in order to estimate the 2007 Fund
Balances. A portion of the 2006 surplus will be needed to cover the increase in Fund
Balance for 2007. My estimate for required fund balances for 2007 is as follows:
2007
2006
Fund
Fund
Amount
Memo
Balance
December 21, 2007
To: Mayor & Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: 2007 Fund Balances/Transfers Out
1 have reviewed the 2007 General Fund Budget in order to estimate the 2007 Fund
Balances. A portion of the 2006 surplus will be needed to cover the increase in Fund
Balance for 2007. My estimate for required fund balances for 2007 is as follows:
I estimate the 2007 revenues will be over budget by $75,000+ and 2007 expenditures will
be under budget by $125,000+. We also had an unbalanced budget for 2007; the revenue
budget was $76,000 more than the expenditure budget. Total surplus is estimated to be
$276,000.
The largest area of revenues that will be over budget is general government developer
charges ($33,000) and interest earned on investments ($24,000).
The expenditure budget will be slightly under in several areas of the budget. The largest
surpluses are in salaries due to employee turn over and utilities due to a billing error by
Xcel Energy.
Page 64 of 96
2007
2006
Fund
Fund
Amount
Balance
Balance
Needed
Cash Flow
$1,683,740
$1,409,000
$274,740
Contingent Employee Benefits
$196,021
$169,633
$26,388
General Contingency
$595,376
$493,000
$102,376
Undesignated
$0
$230,869($230,869)_
Total
$2,475,137
$2,302,502
$152,635
I estimate the 2007 revenues will be over budget by $75,000+ and 2007 expenditures will
be under budget by $125,000+. We also had an unbalanced budget for 2007; the revenue
budget was $76,000 more than the expenditure budget. Total surplus is estimated to be
$276,000.
The largest area of revenues that will be over budget is general government developer
charges ($33,000) and interest earned on investments ($24,000).
The expenditure budget will be slightly under in several areas of the budget. The largest
surpluses are in salaries due to employee turn over and utilities due to a billing error by
Xcel Energy.
Page 64 of 96
December 21, 2007
2007 bund Balances/Transfer Out
Page 2
As you can see the $230,869 undesignated fund balance from 2006 will be needed to
fund the 2007 fund balance requirements. $152,000 of the projected 2007 budget surplus
will be needed to meet the balance of fund balance requirements. There will be
$124,000+ in undesignated funds that could be transferred to the Budgeted Projects Fund
and/or Street Reconstruction Fund for capital purchases.
I would recommend transferring $124,000 of the surplus out of the General Fund to the
Budgeted Projects Fund and/or Street Reconstruction Fund. See attached Budgeted
Projects and Equipment Revolving Fund Schedule of Activity for a list of capital
projects.
Page 65 of 96
BUDGETED PROJECTS AND EQUIPMENT REVOLVING FUND
SCHEDULE OF ACTIVITY
Page 66 of 96
2007
2007
2007
2008
2008
2008
2006
PROJECTED
Projected
PROJECTED
PROJECTED
PROJECTED
PROJECTED
PROJECT
BALANCE
REVENUE
Expense
BALANCE
REVENUE
EXPENSE
BALANCE
SEALCOATICRACK SEAL
$86,524
$146,500
$129,594
$103,430
$100,000
$133,500
$69,930
OUTDOOR STORAGE
$35,000
$15,000
$50,000
$15,000
$65,000
MUNICIPAL BUILDING
$166,250
$10,000
$18,675
$157,575
$10,000
$10,000
$157,575
PARK BUILDING
$225,000
$225,000
$0
$0
$0
PARK TENNIS COURTS
$0
$0
$0
$0
$70,000
$70,000
$0
PARK IMPROVEMENTS
$87,030
$0
$16,162
$70,868
$53,000
$100,000
$23,868
TRAIL IMPROVEMENTS
$0
$75,000
$51,515
$23,485
$70,000
$30,000
$63,485
TRAIL MAINTENANCE
$0
$5,000
$0
$5,000
$5,000
$10,000
PARK BUILDING MAINTENANCE
$0
$5,000
$0
$5,000
$5,000
$10,000
COMPREHENSIVE PLAN
$57,500
$33,828
$23,672
$0
$20,000
$3,672
COALITION OF UTILITY CITIES
$16,000
$16,000
$0
$16,000
TREES (PLANTING)
$124,334
$8,600
$6,886
$126,048
$0
$6,000
$120,048
PUBLIC WORKS VEHICLES:
GENERAL FUND
$15,356
$6,000
$21,356
$20,000
$26,700
$14,656
UTILITY FUND
$43,823
$9,900
$53,723
$9,900
$34,300
$29,323
TOTAL PUBLIC WORKS VEHICLES
$59,179
$15,900
$75,079
$29,900
$61,000
$43,979
POLICE VEHICLES
$26,135
$25,000
$85,419
($34,284)
$83,000
$30,000
$18,716
BUILDING OFFICIAL VEHICLE
$0
$0
$0
$0
$15,000
$15,000
$0
CIVIL DEFENSE
$10,000
$10,000
$0
$10,000
COMPUTERS:
GENERAL FUND
$12,112
$18,200
$19,529
$10,783
$4,000
$10,000
$4,783
UTILITY FUND
$7,943
$2,500
$10,443
$0
$1,500
$8,943
TOTAL COMPUTERS
$20,055
$20,700
$19,529
$21,226
$4,000
$11,500
$13,726
FURNITURE & EQUIPMENT:
ADMINISTRATION
$365
$365
$0
$0
$0
BUILDING INSPECTIONS
$78
$78
$0
$78
POLICE
$1,555
$5,625
$7,180
$0
$1,000
$6,180
STREETS
$200
$3,800
$4,000
$0
$4,000
POLICE RADIO EQUIPMENT
$43,500
$7,500
$18,945
$32,055
$0
$6,000
$26,055
POLICE COMPUTER EQUIPMENT
$20,000
$19,875
$125
$0
$125
PARKS MACHINERY & EQUIPMENT
$0
$1,000
$1,000
$0
$1,000
UNALLOCATED
$57,096
$45,400
$1,000
$101,496
$40,000
$141,496
TOTALS
$1,035,801
$390,025
$626,793
$799,033
$499,900
$494,000
$804,933
Page 66 of 96
�v
Oak Park Heights
Request for Council Action
Meeting Date December 27, 2007
Agenda Item Title 2008 Water and Sewer Rate Study
Time Required 5 Minutes
Agenda Placement New Business
Originating Department/ Requestor_ Finance -Judy Holst, Deputy Clerk/Finance
Director
C
Requester's Signature
Action Requested Approve Rate Study, Rate Increase for Waterworks and Adot
Resolution for Waterworks Rate Increase
Background /,Justification (Please indicate any previous action, financial
implications including budget information and recommendations) .
See attached rate study and resolution.
Page 67 of 96
Cit of Oak Park Heights
Memo Y;S
December 21, 2007
To: Mayor and Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: 2008 Water and Sewer Rate Study
Attached is my review and study of the water and sewer user rates for the City of Oak
Park Heights for 2008.
It appears that sufficient revenue will be generated with the existing sewer rates along
with fund balance to cover the MCES billing, operation costs, and budgeted capital
improvement costs.
A rate increase will be required to help fund the operation and capital improvement costs
of the waterworks system for the next budget year. The proposed rate increase of 10%
will not meet all of the needs for the waterworks system, but the City has adequate funds
in the Waterworks Fund fund balance to meet the balance of the operating and capital
needs for 2008
We will review and discuss this report at the December 27, 2007 Council meeting.
Page 68 of 96
CITY OF OAK PARK HEIGHTS
WATER AND SEWER RATE STUDY
2008
Page 69 of 96
REPORT ON
WATER AND SEWER RATE STUDY
FOR
OAK PARK HEIGHTS, MINNESOTA
2008
David Beaudet
Les Abrahamson
Jack Doerr
Mary McComber
Mark Swenson
Eric Johnson
Mayor
Council Member
Council Member
Council Member
Council Member
Administrator
Page 70 of 96
Table of Contents
Introduction................................................................................ 2
Water User Charges...................................................................... 3
General.......................... ................................................... 3
Water Usage Estimates .................. ........................................ 3
Water Department Expenditures ................................................ 3
WaterRates........................................................................ 4
SewerUser Charges ........... .......................................................... 6
General............................................................................. 6
System Flow Estimates.......................................................... 6
Sewer Department Expenditures ................................................ 7
SewerRates........................................................................ 8
Conclusions and Recommendations.................................................... 10
Page 1
Page 71 of 96
INTRODUCTION
The City of Oak Park Heights regularly reviews the water and sewer rate schedule to assure receipt of
adequate funding for operation of the utility systems. This report represents the results of a study
undertaken to review the costs to operate and maintain the water and sewer systems in the City of Oak
Park Heights. The purpose of the study is to determine the user rates required to adequately and equitably
finance the proposed 2008 operating budgets of the Water and Sewer Funds.
This report contains an analysis of the past and projected flows, usages, and system connections as well as
a review of costs and projected expenditures for operation and maintenance.
In summary, this report contains a review of the past and present schedules and practices relating to water
and sewer user charges in the City and recommendations for• rates which will produce the required
revenues in a fair and equitable manner.
Page 2
Page 72 of 96
Water User Charges
General
It is necessary to periodically study the water user rates to determine if adequate revenue is being
produced to operate the water supply and distribution system and to meet other financial obligations for
capital improvements and for renewal and replacement.
The study contained in the following sections of this report reviews projected water sales as well as
budgeted expenditures and other financial obligations. Using this information, rates are computed which
will produce sufficient revenue to operate and maintain the waterworks system for the coming year.
Water Usage Estimates
Each dwelling and structure connected to the City waterworks system is equipped with a water meter to
measure water usage. Each well supply is also equipped with a water meter to measure water produced.
These two sources are then used to verify and estimate water consumption.
It is very difficult to predict water usage with any accuracy for a given year because usage will vary
tremendously dependent upon climatic conditions during the summer growing season. It is estimated that
34% of our customers use 15,000 gallons or less of water per quarter. An average of 9,000 gallons per
month was used for all of our minimum usage customers. For the customers that have an average use
between 16,000 and 50,000 gallons per quarter an average of 25,000 gallons per quarter per account was
used. For the customers that have an average use between 51,000 and 99,000 gallons per quarter an
average of 65,000 gallons per quarter per account was used. On average, records indicate that normal
water consumption in the City of Oak Park Heights is equal to about 136 gallons per capita per day. This
is higher than other similar municipalities because of the large institutional users in the City. Based on
past records, it is projected water usage in 2008 will be approximately 232 million gallons with about 249
million gallons to be pumped.
Water Department Expenditures
To determine a water use rate schedule, it is necessary to estimate the amount of the expenditures
anticipated or revenue required. Expenditures can be generally classified in the following categories:
a. Operation and maintenance
b. Reserve for capital improvements
c. Administration, accounting and billing
d. System renewal and replacement
All of the expense items listed are related to capacity and usage except for administration, accounting and
billing which are proportional to number of connections.
Page 3
Page 73 of 96
Operation and maintenance costs are to be included in the rate calculation and are taken directly from the
City Budget. The City has issued bonds in the past to finance waterworks improvements with a portion of
the debt service being paid from revenue. However, more recently, the improvements made to the systern
have been made through bonding with repayment through a system of area charges and connection
charges.
The other cost which is part of expenditures in the water rate computation is an allowance for major
repairs and for future replacement of facilities..
Combining all of the data described above results in the total estimated expenditures for the Water
Department in 2008. A summary of those expenditures as well as previous years' expenditures is shown
in the following tabulation.
WATER DEPARTMENT EXPENDITURES
2008 WATER DEPARTMENT EXPENDITURES
Operation & Maintenance
2004
2005
2006
2007
2008
Item
Actual
Actual
Actual
Estimate
Budget
Operation & Maintenance
$237,774
$287,946
$310,545
$305,682
$329,260
Renewal & Replacement
82,393
83,050
88,221
89,000
91,650
Capital Outlay
13,800
13,800
10,800
192,300
240,050
Total
$333,967
$384,796
$409,566
$586,982
$660,960
2008 WATER DEPARTMENT EXPENDITURES
Operation & Maintenance
$308,700
Capital Outlay
240,050
Renewal & Replacement
91,650
Operating Expenditures
$640,400
Administration & Billing
20,560
Total Expenditures
$660,960
The administration and billing fee represents approximately 3% of the operation and maintenance cost.
Water Rates
The estimated unit cost to produce and supply water in the City of Oak Park Heights can be determined
by dividing the estimated operating expenditures by the assumed flow. In addition to the operating rate,
revenue for administration, billing and accounting can be computed by dividing the estimated
administrative and billing costs by the number of connections. In addition the City is required to submit
$6.36 per water connection per year to the State of Minnesota for water connection service fees.
Page 4
Page 74 of 96
The resulting computations are as follows:
Operating Rate - $640,400 232,000,000 gallons = $2.76/1,000 gallons
Administration Rate - $20,560 - 1,303 accounts = $3.94/quarter
State Water Connection lee = $1.59/quarter
Using the minimum monthly flow of 15,000 gallons per connection results in the user rate schedule
shown below:
Operating charge — 15,000 gallons @ $2.7611,000 gallons $41.40/quarter
Administration $3.94/quarter
State Water Connection Fee
Minimum Charge
$1.59/quarter
$46.93/quarter
The rate computation shown above represents an 103.2% increase in the minimum charge and a,142.1 %
increase in the operating rate.
The current minimum monthly rates are as follows:
Operating charge _.. 15,000 gallons @ $1.14/1,000 gallons $17.11/quarter
Administration $4.40/quarter
State Water Connection Fee $1.59/quarter
Current Minimum Charge $23.10/quarter
The current established water rates for all users are as follows:
Minimum Charge $23.10/quarter for up to 15,000 gallons
$1.4711,000 gallons for usage from 16,000 to 50,000 gallons/quarter
$2.0211,000 gallons for usage from 51,000 to 99,000 gallons/quarter
$2.43/1,000 gallons for usage over 99,000 gallons/quarter
A 10% increase in all rates would enable the City to meet the 2008 revenue budget for customer
collections. The recommended waterworks rates are as follows:
Minimum Charge $24.35/quarter for up to 15,000 gallons
$1.62 /1,000 gallons for usage from 16,000 to 50,000 gallons/quarter
$2.22/1,000 gallons for usage from 51,000 to 99,000 gallons/quarter
$2.6711,000 gallons for usage over 99,000 gallons/quarter
Although the recommended increase in rates for the Waterworks Fund will not meet the operating and
capital needs for 2008, the Waterworks Fund has an adequate fund balance to meet the balance of the
operating and capital needs for 2008.
Page 5
Page 75 of 96
Sewer User Charges
General
The City of Oak Park heights regularly reviews, adopts, and/or modifies its sewer user rate schedule to
assure that sufficient revenue is being generated for the payment of all expenditures associated with the
operation and maintenance of the sewage collection system and treatment facilities. This review is also
undertaken to verify that all classification of sewer users are charged for service in a manner which is fair
and equitable as defined in State and federal regulations.
The following sections of this report will describe the system usage, financial obligations, and budgeted
expenditures as well as a suggested rate schedule to provide adequate revenues to operate and maintain
the system in 2008.
System Flaw Estimates
Utility use rates can be established by equating the amount of service sold to the estimated expenditures
anticipated by the utility. In the case of a sanitary sewer system, the use or service can be measured by
sewage flow with projections for future use being dependent upon growth by number and type of
connection to the system.
The Metropolitan Council Environmental Services (MCES) maintains flow -measuring devices which are
supposed to totalize all flows from the entire City. In the past, the recorded flows were very erratic, but
between 1985 and 1993 there has been some fluctuation, but generally the flow has been proportional to
the number of connections and estimated population served. In July of 1994, the MCES replaced the
metering equipment for the Oak Park Heights meter; which resulted in a 16% increase in Oak Park
Heights's flow. The installation of the new meter equipment resulted once again in wide fluctuations in
recorded flows, which resulted in differences in estimated flows and recorded flows and resulting costs.
In 1998 MCES initiated a new billing system where cities were billed based on metered flows with a two
quarter lag rather than estimated flows with a two-year lag in adjustment. This did not change the
accuracy of the metering but made the fluctuations less apparent. Beginning in 2005 the MCES adopted a
"firm flow" allocation method in order to stabilize the flow revenue for the MCES and the charges to the
municipalities. This means instead of estimating a system flow, the MCES will use the last known flow
numbers to allocate their budget for the coming year. To determine the annual billing amount, the
calculation is based on flows from July I and ending June 30. An example of the amount billed for 2007
is based on the flows from July 1, 2005 through June 30, 2006. Since we now know what our annual
charge is, we are billed a flat amount each month for the calendar year.
Because we no longer receive quarterly flow data from MCES showing the actual flows for Oak Park
Heights and the estimated flows MCES uses for billing purposes, the flows estimated by the City based
on number of connections, water sales, population, and similar data will be used for the sewer rate
computations.
Page 6
Page 76 of 96
For informational purposes, population estimates, metered sewage flows and estimates, and flow per
capita data for billing years 2005, 2006, 2007 and 2008 are shown in the following tabulation.
While the total sewage flow from the City is being metered with questionable accuracy, means are not
available for measuring sewage flows from individual connections. Therefore, some assumptions and
estimates must be used to apportion flows and resulting costs to the various types of users on the system.
Water meters exist at each connection which measures the water purchased, but does not provide
information on the quantity discharged to the sewer. Generally, almost all water purchased enters the
sewer system with the exception of that water used for lawn irrigation. Lawn sprinkling is primarily
confined to single family, townhouse, and similar land uses. Where large institutional facilities or other
uses have high irrigation demands, separate meters are becoming common so that sewer billing is limited
to the non -sprinkler water usage only.
Based on the above comments, sewage flows from residential connections are assumed to be equal to the
quarterly water usage experienced during the winter months when no lawn sprinkling occurs. However,
each monthly water meter reading is used for sewage discharge billing for all commercial, industrial,
institutional and high end residential connections.
Sewer Department Expenditures
In addition to estimating the volume of sewage flow, the other basic factor required in establishing user
rates is the amount of expenditures anticipated or revenue required. Expenditures can be generally
classified in the following categories:
a. Metropolitan Council Environmental Services billing
b. Local operation and maintenance
c. Administration, accounting, and billing
d. System renewal and replacement
All of the expense items listed are related to capacity and flows with the exception of the administration,
accounting, and billing costs, which are proportional to the number of connections only.
Page 7
Page 77 of 96
Estimated
MCES Flows
Year
Population
Flow (Mill. Gals.)
Per Capita Per Day
2005
4,633
199.78
118
2006
4,664
204.95
120
2007
4,676
211.00
124
2008
4,676
209.95
123
While the total sewage flow from the City is being metered with questionable accuracy, means are not
available for measuring sewage flows from individual connections. Therefore, some assumptions and
estimates must be used to apportion flows and resulting costs to the various types of users on the system.
Water meters exist at each connection which measures the water purchased, but does not provide
information on the quantity discharged to the sewer. Generally, almost all water purchased enters the
sewer system with the exception of that water used for lawn irrigation. Lawn sprinkling is primarily
confined to single family, townhouse, and similar land uses. Where large institutional facilities or other
uses have high irrigation demands, separate meters are becoming common so that sewer billing is limited
to the non -sprinkler water usage only.
Based on the above comments, sewage flows from residential connections are assumed to be equal to the
quarterly water usage experienced during the winter months when no lawn sprinkling occurs. However,
each monthly water meter reading is used for sewage discharge billing for all commercial, industrial,
institutional and high end residential connections.
Sewer Department Expenditures
In addition to estimating the volume of sewage flow, the other basic factor required in establishing user
rates is the amount of expenditures anticipated or revenue required. Expenditures can be generally
classified in the following categories:
a. Metropolitan Council Environmental Services billing
b. Local operation and maintenance
c. Administration, accounting, and billing
d. System renewal and replacement
All of the expense items listed are related to capacity and flows with the exception of the administration,
accounting, and billing costs, which are proportional to the number of connections only.
Page 7
Page 77 of 96
The Metropolitan Council Environmental Services fee is based on the "firm flow" allocation method and
will be $356,244.85 for the year 2008.
Local operation and maintenance costs are incorporated into the rate structure and have been taken
directly from the City Budget or from actual expenditures when available.
Combining all of the data described above results in the total estimated expenditures for the Sewer Fund
in 2008. A summary of those expenditures as well as a tabulation of previous years' expenditures is
shown below:
Sewer Department Expenditures
2008
SEWER DEPARTMENT EXPENDITURE
MCES Billing
2004
2005
2006
2007
2008
Item
Actual
Actual
Actual
Estimate
Budget
MCES Billing
$267,705
$292,590
$316,304
$322,130
$356,245
Operation & Maintenance
177,900
196,139
267,426
238,990
249,300
Renewal & Replacement
71,630
72,148
77,296
78,000
79,780
Capital Outlay
10,800
10,800
11,141
_71,800
33,800
Total
$528,035
$571,677
$672,167
$710,920
$719,125
2008
SEWER DEPARTMENT EXPENDITURE
MCES Billing
$356,245
Operation & Maintenance
211,600
Renewal & Replacement
79,780
Capital Outlay
33,800
Operating Expenditures
$681,425
Administration
37,700
TOTAL EXPENDITUES $719,125
Sewer Rates
Sewer user rates can be computed by simply dividing the various operating costs by the estimated flow.
In addition to operating rate, revenue for administration, billing and accounting can be determined by
dividing the estimated administrative costs by the number of connections.
MCES Charge $356,245 mm 209,950,000 $1.7011,000 gallons
Local Cost $325,180 209,950,000 $1.5511,000 alg ions
Operating Rate $3.25/1,000 gallons
Administration Rate $37,700 / 1,273 accounts $7.40/quarter
Page 8
Page 78 of 96
At the present time, the minimum charge is based on the discharge of 15,000 gallons per quarter per
account. Using the rates established above, the minimum charge is shown in the following computation.
MCES Charge 15,000 gal. @ $1.70/1,000 gallons $25.50/quarter
Local Charge 15,000 gal. @ $1.55/1,000 gallons 23.25/quarter
Administration 7.40/quarter
$56.15/quarter
Although the existing sanitary sewer rate of $49.95 does not completely cover the calculated minimum
sewer charge, additional revenues from interest and permits and a surplus of fund balance allows our
existing minimum charge to be sufficient to meet the 2008 projected expenditures. In all cases, it is
assumed that the billing to single family, townhouse, condominium and other similar residential units will
be based on the winter quarter water meter reading. All other land uses such as apartments, institutions
and commercial and industrial facilities will be billed quarterly based on actual meter readings.
Current sanitary sewer rates are as follows:
Minimum charge $49.95/quarter for up to 15,000 gallons
$3.40/1,000 gallons for usage over 15,000 gallons
Page 9
Page 79 of 96
Conclusions and Recommendations
Based on the studies reported on herein, it is concluded that a rate increase is required to generate
adequate revenue for the operation of the Waterworks Fund. The Sanitary Sewer Fund will not require an
increase in rates.
It is recommended that the following water and sewer user rates be adopted to operate the Utility Funds of
the City of Oak Park Heights in 2008:
Rate Schedule
Water Rates
Minimum Charge $24.35/quarter for up to 15,000 gal.
$1.62/1,000 gallon for usage from 16,000 to 50,000 gal./qtr.
$2.22/1,000 gallon for usage from 51,000 to 99,000 gal./qtr.
$2.67/1,000 gallon for usage over 99,000 gal./qtr.
Sewer Rates
Minimum charge $49.95/quarter for up to 15,000 gallons
$3.4011,000 gallons for usage over 15,000 gallons
Page 10
Page 80 of 96
RESOLUTION NO. 07-12-70
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING WATER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE JANUARY 1, 2008
WHEREAS, the City of Oak Park Heights by resolution and
ordinance regulates water and sewer usage rates within the
City for all users; and,
WHEREAS, a Fate study has been conducted and completed
by the Deputy Clerk/Finance Director recommending water
rate increases to accommodate the cost for administrating,
managing, and providing municipal water services to the
citizens of the City of Oak Park Heights and all properties
connected thereto; and,
WHEREAS, current demands upon the municipal water
systems of the city necessitate the future construction of
additional infrastructure and rehabilitation of existing
infrastructure that must be paid for by users of the system;
and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for
the City of Oak Park Heights as follows:
That effective January 1, 2008, the City of Oak Park
Heights shall establish a municipal water rate for all
users as follows:
a. A quarterly rate of $3.94 for administrative
fees, $1.59 for state water connection, and $1.25
per 1,000 gallons used for the first 15,000
gallons, with a per quarter minimum charge of
$24.35.
b. A rate of $1.62 per 1,000 gallons for water
use above 15,000 gallons up to 50,000 gallons.
C. A rate of $2.22 per 1,000 gallons for water
use above 50,000 gallons up to 99,000 gallons.
Page 81 of 96
d. A rate of $2.67 per 1,000 gallons for water
use above 99,000 gallons.
Passed by the City Council for the City of Oak Park
Heights this 27th day of December, 2007.
ATTEST:
Eric A. Johnson
Administrator
David Beaudet, Mayor
Page 82 of 96
F7.,
DRIP"
Oak Park Heights
Request for Council Action
Meeting Date December 2 200
Agenda Item 20o8 City Council Meet_in Dates _ Time Required .9
Agenda Placement New Business
Originating Department/Requestor Administration
Requester's Signature
Action Requested Review dates and make changes as necessar
Background/Justification (Please indicate any previous action has been taken or if other
public bodies have been advised).
On the back of this request you will find a list of the 20o8 regular meeting dates for the City
Council. There are a few conflicts to discuss:
♦ Mayor Beaudet has requested that the first meeting in February be changed to the Monday
before (February 11th) at 5:oo p.m. due to a conflict in his schedule.
♦ The League of Minnesota Cities Conference in Rochester is scheduled from June 11
through June 13. If some of you will be traveling the evening of the lot', you may wish to
consider rescheduling that meeting.
♦ The Primary Election is September 9th. No meetings can be held during an election so this
date will need to be rescheduled. You may want to consider rescheduling it to the
Wednesday after (September loth) .
♦ A special City Council Meeting will need. to be scheduled for Wednesday, November 5,
2008 to canvass the election results.
♦ The first meeting in the month of November falls on a holiday, This meeting will need to
be rescheduled due to City Hall being closed on that date. Also, please note the National
League of Cities Conference is scheduled for November lit', through November 15t".
Page 83 of 96
2008 CITY COUNCIL REGULAR MEETING DATES
January 8
January 22
February 12
February 26
March 11
March 25
April 8
April 22
May 13
May 27
June 10
June 24
July 8
July 22
August 12
August 26
September 9 (conflict — Primary Election)
September 23
October 14
October 28
November l 1 (conflict — Veterans Day)
November 25
December 9
December 23
Page 84 of 96
♦a,
Oak Park Heights
Request for Council Action
Meeting Date December 27'x' 2007
Time Required: 5 Minutes
Agenda Item "Title: Playful City..USA — Possible Application
Agenda Placement New Business
Originating Department/Requestor Councilmember McComber
Requester's Signature
Action Requested Discussion Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Discuss the possibility of applying for a Playful City designation.
The Parks Commission has recommended that the City Council consider and apply for this
designation.
Please see the enclosed information.
Page 85 of 96
Playful City USA
t,
Ill
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A national recognition program honoring cities and towns
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across the nation who are committed to taking action for
About the 2007
play
Playful City USA
Join a growing network of towns and cities across the America
Communities
who are being recognized for creating an agenda on play and
demonstrating their commitment to the healthy development of
Ankeny, IA
all children. To earn the designation of Playful City USA, a
Atlanta, GA
community must meet the five commitments laid out in the
Canton, GA
program. Together, the five commitments below create a
framework for a successful agenda on play.
Cedar City, UT
Chandler, AZ
1. Create a Local Play Commission Task Force (learn
Creedmoor, NC
more)
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2. Design an annual Action Plan for play (learn more)
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3. Conduct a Playspace Audit of all publicly accessible play
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areas (learn more)
A. Identify current spending on capital projects and
.P.
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maintenance of playspaces (learn more)
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5. Proclaim and Celebrate an annual "Play Day" (learn
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mote)
Kenner, LA
With this designation your community will take its rightful place
n CA
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as a national role model leading the way for play. And as a
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municipality you gain the recognition you deserve for believing
in the power of play as a means for growing the next
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generation of healthy and productive adult.
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Mountain -Grove, MO
What are the benefits of being a Playful City USA?
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By ensuring the prominence of play on your community's
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agenda, you will soon reap the benefits that result from
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happier, smarter and healthier children as well as stronger
Page 86 of 96
Playful City USA.
Apply Today!
INLC Congress and Expo [.] I
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See highlights (vide.o.and
photos) from the First
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held in conjunction with the
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Congress and Expo.
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communities. Through this recognition program you will also
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receive several other benefits in support of this agenda.
Portsmouth, O.H.
Designated Playful City USA communities will:
San Francisco, CA
San Jose, .C. A
• receive highway signs, awards and special incentive
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opportunities in honor of your Playful City USA status
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■ be included in a national media campaign and provided
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local media support
Wapello, IA
• receive priority status in accessing all KaBOOK
Yuma, AZ
resources including playground builds, trainings, and
grants opportunities
• access to online resources and communication vehic9es to keep you connected to
Playful City USA communities nationwide
. be recognized at national municipal leadership and recreation
conferences
Request a Playful City USA Application
View Larger Map
Page 87 of 96
Playful City USA
Thank Youl
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has been made possible by
the principal philanthropic
support of the
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`Breaking News 111
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Who We Are What We Do
What is Trainings and
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Online Build a Playspace The Reference Library
Community
The Toolkit Standards and
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Playful City USA
Press Room
Our.Team
Careers
Donate
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Conferences
RALLY
Operation Playground
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Sponsor a Build
The Home Depot
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Playful City USA
Playmakers
Playmaker of the Month
Become a Member The Road Map NEW!
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Organizations
Success Stories
Play in the News
Why Play Matters
Play Equipment. Vendors
Project Websites
Project Directory
Fun Stuff
Build Photos
Justfor.Kids.
.......... ......
Forums
Contests
Chat
Videos
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Volunteer
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PSAs
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Webina.rs.
Create Your
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Profile
Selecting.a Site
Find a Vendor
Register a ProJect
Playground Design
Create. a Website
Safety.and Surfacing
Find a Playspace
Fundraising
Forums
Recruiting Volunteers
KaBOOMI
PR. Jor Your. ProJect
Meetups
Side Projects
Playground
Maintenance
..................... .
Food
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Organizations
Success Stories
Play in the News
Why Play Matters
Play Equipment. Vendors
Project Websites
Project Directory
Fun Stuff
Build Photos
Justfor.Kids.
.......... ......
Forums
Contests
Chat
Videos
Kids'_Re.porters
Volunteer
Community Service
PSAs
Girl Scouts Patches
CHARITY r mow.
� . NAVIGATOR `�'�
UMIl3YAbz nriiazan.com BBB. !Belong
NETW()i�1i rWrssarcnazu „"`
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Page 89 of 96
Will you join your esteemed colleagues from across the
nation and receive this national recognition in 2008?
Applications are available for 8008 and the final deadline is May 15, 8008.
Apply today at pla incl sa.co.
Playful City USA is a national recognition program that honors cities and towns across
America who are committing to the healthy development of children through play.
Playful City USA is sponsored by KaB00M!, the national non-profit leader in play advocacy.
For over a decade, KaB00M! has been rallying for the importance of play in creating livable
communities and healthier, happier, smarter children.
Playful City USA has been made possible by the principal philanthropic support of the Omidyar
Network. KaB00M! is also proud to work with America's Promise Alliance in celebrating
cities who recognize the importance of our children.
playfulcityusa.com
Page 90 of 96
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A Celebration of
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Dear Community Leader,
Play is on the decline throughout America. Not enough playgrounds are being built. 'Those that do
exist are often in disrepair. Many playgrounds fail to challenge both a child's imagination and body.
Recess is being removed from our nation's schools. Parents keep their children at home out of
concern for their safety, or run them from adult -supervised lesson to adult -coached game. More and
more kids choose to stay indoors, lulled by television and video games. We need to work together to
bring play back into the lives of our children.
We're here today to honor municipalities that have taken a stand for the cause of play, making their
communities stronger, their children healthier, and their citizens happier. Through the KaB00MI
National Campaign for Play, 31 municipalities have become our nation's first and founding Playful
City USA communities; pioneers in play and national role models for cities across America. We salute
their commitment to the healthy development of children through free, unstructured play.
Becoming a playful city isn't always easy. It means recognizing the fact that play is as important
to quality of life as taxes and traffic. It means making tough choices between quick .fixes and long-
term gains. Many of our urgent problems, from the epidemic of childhood obesity to poor school
performance, can be addressed through play. Playgrounds are where kids learn to run, jump and
swing. But they also learn how to negotiate and to respect one another, how to think and plan
without an adult telling them what to do. Kids who play, also play better as adults, since they build
character as well as muscle on the playground.
KaB00M! is proud to honor our 31 founding Playful City USA communities for their commitment to
the cause. They know that free play is an old-fashioned solution to some of the modern day problems
facing our nation's children.
We hope you will decide to put play on your city's agenda and make the commitment to become a
Playful. City USA in 2008.
Yours in Play,
SIES. ���
Darell Hammond
CBO and Co -Founder, KaB00MI
Page 92 of 96
r
Ra—BOOM! recognizes our nation's first and
founding Playful City USA communities
Ankeny, Iowa
Population: 39,000
Mayor: The Honorable Steven D. Van Cort
Fun Fact: Involves the entire community when new playgrounds are built by having
individuals (including children) vote for their favorite playground design.
Atlanta, Georgia
Population: 5 million (metropolitan); 486,000 (city only)
Mayor: The Honorable Shirley Franklin
Fun Fact: Plans on highlighting a different "Playground of the Month" for every month.
Canton, Georgia
Population: 20,000
Mayor: The Honorable Cecil Pruett
Fun Fact: Will sell dedication bricks to raise funds for new playgrounds
Cedar City, Utah
Population: 26,000
Mayor: The Honorable Gerald R. Sherratt
Fun Fact: Plans on creating safety signs/cards about playground safety for children in the area.
Chandler, Arizona
Population: 240,000
Mayor: The Honorable Boyd W. Dunn
Fun Fact: Developing a local access television show called "Come Out and Play" to highlight play
opportunities.
Creedmoor, North Carolina
Population: 3,300
Mayor: The Honorable Darryl D. Moss
Fun Fact: Developing a program called 'Blight Spot To Bright Spot" in which any owner of condemned
property could turn it over to the city without fines and the city would turn the property into a
playspace.
Dothan, Alabama
Population.: 64,000
Mayor: The Honorable Pat Thomas
Fuze. Fact: Houses one of the most extensive helicopter collections in the world at the U.S. Army
Aviation Museum.
East Cleveland, Ohio
Population: 25,000
Mayor: The Honorable Eric J Brewer
Fun Fact: Celebrated more than a Play Day by declaring October as "Kids Play Month."
Page 93 of 96
KaSOOM! recognizes our nationes Hirst and
founding Playful City USA conununities
El Paso, Texas
Population: 610,000
Mayor: The Honorable John Cook.
Fun Fact: Set a goal of achieving at least 20 acres of playspaces for every 1,000 residents in the city.
Gilbert, Arizona
Population: 192,000
Mayor: The Honorable Steve Berman
Fun Pact: Developing a monthly magazine promoting play that Will be sent to every household in the city.
Greenbelt, Maryland
Population: 22,000
Mayor: The Honorable Judith Davis
Pun Fact: Home of NASA Goddard Space Flight Center which engages children through several
outstanding learning programs.
Jamestown, New York
Population: 30,000
Mayor: The Honorable Samuel Teresi
Fun Fact: Has hosted 13 editions of the Babe Ruth World Series (children & adolescent baseball) since
1980 and will host again. in 2008.
Kenner, Louisiana
Population: 67,000
Mayor: The Honorable Edmond Muniz
Fun Fact: Will devote capital from renting out parks and recreation facilities toward construction of
new playspaces.
Neiman, California
Population: 12,000
Mayor: The Honorable Trinidad M. Rodriguez
Fun Fact: Plans to spread the word on play by developing a play calendar to distribute to local schools.
K:ingsburg, California
Population: 11,000
Mayor: The Honorable Leland Bergstrom
Fun Fact: Home to the world's largest box of raisins, which was built by students at California State
University, Fresno,
Lake Charles, Louisiana
Population: 71,000
Mayor: The Honorable Randy Roach
Fun Fact: Will modify three decommissioned fire trucks and turn them into actual play equipment.
Page 94 of 96
RaZOOM! recognizes our nation's first and
founding Playful City USA communities
Lake Worth, Florida
Population: 36,600
Mayor: The Honorable Jeff Clemens
Fun Fact: Developing a credentialed group of people to comprise a Volunteer Corp, which will develop
monthly play days.
Longview, Washington
Population: 37,000
City Manager: The Honorable Bob Gregory
Fun Fact: Wants to expand its Play Day into an entire week called "Get Fit Week"
Mountain Grove, Missouri
Population: 4,600
Mayor: The Honorable Jake Slayton
Fun Fact: Plans to allocate more than 10% of its operating budget toward building a new playground.
New Lenox, Illinois
Population: 24,000
Mayor: The Honorable Timothy Baldermann
Fun Fact: Will keep playgrounds as clean as possible by developing recycling stations at every
playground in the city.
New Roads, Louisiana
Population: 4,800
Mayor: The Honorable Tommy Nelson
Fun Fact: Expanding on idea of annual Play Day by having a different -themed Play Day for each
month.
Norfolk, Virginia
Population: 230,000
Mayor: The Honorable Paul D. Fraim
Fun Fact: Developing "Adopt -A -Spot" program to keep playgrounds clean.
Phoenix, Arizona
Population: 4.1 million (metropolitan); I.5 million (city only)
Mayor: The Honorable Phil Gordon
Fun .Fact: Increasing awareness on play by incorporating KaB00M! online Playspace Finder into
computer classroom teaching activities.
Portsmouth, Ohio
Population: 21,000
Mayor: The Honorable Janes D. Kalb
Fun Fact: Developing skatepark learning and demonstration session for annual Play Day.
Page 95 of 96
KaSOOM! recognizes our nation's first and
Founding Playful City USA communities
San Francisco, California
Population: 1.7 million (metropolitan); 744,000 (city only)
Mayor: The Honorable Gavin Newsom
Fun Fact: Implemented innovative online program called "ParkScan" in which individuals can report
park and playground maintenance issues.
San Jose, California
Population: 1.5 million (metropolitan); 930,000 (city only)
Mayor: The Honorable Chuck Reed
Fun Fact: Planning extensive increases in its budget for improvements to playspaces, while
encouraging local groups to use the KaB00M! Playspace Finder.
Shirley, Massachusetts
Population: 7,600
Chair, Board of Selectman: The Honorable Leonardo M. Guercio
Fun Fact: Creating an e-mail contact system for parents to alert them of upcoming play events.
Spartanburg, South Carolina
Population: 39,000
Mayor: The Honorable William Barnett III
Fun Fact: Developing a program in which donors can have their names placed on plaques at
playspaces to increase funding.
Tucson, Arizona
Population: Metropolitan (950,000); 518,000 (city only)
Mayor: The Honorable Robert E. Walkup
Fun Fact: Improving safety at playspaces during weekends by having on -duty parks & recreation
rangers from 2-10 p.m.
Wapello, Iowa
Population: 2,200
Mayor: The Honorable Roger Noble
Fun Fact: Creating a memorial fund to help with future playspace construction projects.
Yuma, Arizona
Population: 88,000
Mayor: The Honorable Lawrence K. Nelson
Fun Fact: Incorporating youth into play by recruiting young writers and photographers to help create
brochure on importance of play,
Page 96 of 96