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HomeMy WebLinkAboutGopher Badger Foot Race 2010 POLICE DEPARTMENT CITY OF OAK PARK HEIGHTS ea 14168 Oak Park Blvd. N. • P.O. Box 2007 Brian DeRosier Oak Park Heights, Minnesota 55082 Chief of Police Telephone: (651) 439 -4723 Fax: (651) 439 -3639 Emergency: 911 February 26 2010 Final Stretch Inc. P.O. Box 121 Nerstrand, MN 55053 Mr. Bongers; I have received and reviewed your proposal for the Gopher to Badger 2010 Foot Race scheduled for August 14 2010. The City of Oak Park Heights has no formal permitting process for events such as this at this time, and as such none will be required. The selected route does proceed through the city starting along 65 St. and continuing down to Stagecoach Trail and 5 th Ave. The size, date, time, and duration of your event does not appear to cause a traffic congestion, delay or safety concern given adequate volunteers assisting with traffic and the Washington County Sheriff's deputies you are contracting. You will have the route coned to provide a lane for the runners on the shoulder area of the roadways. Runners will abide by all MN, County, and City regulations. You have secured liability insurance. Volunteers used for traffic direction should be outfitted with DOT approved Hi Viz vests to be in compliance with law. The marked police units of the WCSO and volunteers would be able to provide traffic direction at 2 high volume areas of the Hwy 36 "On and Off ramps" on the Beach Road overpass. You indicate a water stop located in Oak Park Heights in the area of 62 St. and Beach Road. The city would require that all trash associated with this stop and other areas resulting from racers be cleaned immediately upon the conclusion of the race. All traffic cones removed upon completion of the event, on the same date of the race. Any costs associated with city personnel having to pick up associated trash or cones could be billed back to Final Stretch Inc. I do not see medical / first aid assistance for the runners or general assistance vehicles for runners along the route. Please forward to me your plan in regards to these 2 items. With the above conditions and the current scope of the event there should be no further requirements to be met by you with the City of Oak Park Heights. 'If the event should increase in size significantly, or you would require closures of roads or other significant changes to your event then you will need to bring those changes to the City for review. Have a fun and successful event. Thank you, Brian DeRosier Chief of Police FINAL STRETCH, INC. P.O. Box 121 Nerstrand, MN 55053 (507) 649 -2322 GOPHER TO BADGER 2010 RACE PROPOSAL TO: City of Stillwater Washington County Sheriffs St. Croix County Sheriff City of Hudson — Deb Andrews DATE: Saturday, August 14 , 2010. TIME: 8:00 AM Start — Registration begins 6:15 AM — Lakefront Park - Hudson. FROM: Final Stretch, Inc. — Mark Bongers ROUTE: Stillwater / Hudson — Start at the Browns Creek Trail parking lot on Neal Avenue. Go North to McKusick turn Right or East. Go 2.9 miles to N. Owens turn Right or South. Go .7 miles to Pine turn Left or East (Traffic guards at Olive and Owens — Owens and Pine). Go .6 miles to 3rd turn right or south. Go .6 miles to 65 turn left or east. Go .4 miles to Paris turn south or Right. Follow Paris to Beach, crossover Hwy. 36. Go straight to Hwy. 21, approximately 4.4 miles to 22 Street, turn left or east. Go .6 miles east to Hwy. 95, crossover Hwy. 95 (Traffic Guards). Go South or right to Rivercrest. Go Left or East on Rivercrest, follow Rivercrest to 94 bridge. WISCONSIN/ HUDSON — Follow 94 bridge bike path to 35 bike path to first set of lights, go left or west, follow bike path to band shell, finish line, 1.7 miles from Park N Ride in Minnesota to Band Shell in Hudson. Please see map attached. TRAFFIC CONTROL: We will provide volunteer's to help out with each mile on the course. The course will be marked and coned to ensure the safety of the runners. We will abide by all City, County, and State regulations. We are hiring three Washington County sheriff deputies to help on the course for the Gopher to Badger. They would lead the runners and help with traffic control and then be present at the intersection of Hwy 95 and 22 Street to control traffic and allow runners through the intersection. Minnesota DOT has been contacted and permits are being issued for controlling this intersection. LIABILITY INSURANCE: We will provide required insurance and liability coverage for the Gopher to Badger Event. Additionally, we provide co- insurance to all regulatory agencies & governmental agencies. RACE SPECIFICATIONS: The staging area for the race will be located at the Hudson band shell. Busses will pick -up the runners on 2 nd street right in front of the bandshell at 7:00 am. Participants will then be bussed to the Gausthaus in Stillwater were they will begin the race. Race will begin at 8:00 am barring any emergencies or problems. The race will finish in Hudson at Lake Front Park. OTHER STAGING INFORMATION: Aid stations will be located off the road at 2.5, 5.0, 7.5, 10, and 12.5 miles throughout the course. Aid stations will include water or other drinks for the runners. Basic supplies of bandages and communication with the finish line if there is an emergency will be at each aid station. 911 will be notified first in the case of any emergency. EVENT SIZE: Approximately 1,000 runners —100 walkers. BENEFICIARY: Stillwater football/ athletic programs. Hudson Cross Country Team. Children's Cancer Research Fund is the charity sponsor for the event.. MERCHANT BENEFIT: Approximately 750 —1,250 participants and families from the 5 state region will spend the majority of the day in downtown Hudson and along the course through Stillwater and surrounding areas. I i I GS114157 ACORD CERTIFICATE OF LIABILITY I NSURANCE 01/29/2010 DATE(MM/DD/YYYY) PRODUCER Phone :507- 334 -3929 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION FARIBO INS. INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1404 NW 7TH STREET_ HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. FARIBAULT MN 55021 I i INSURERS AFFORDING COVERAGE NAIC # INSURED FINAL STRETCH INC. wsURERA: NAUTILUS INSURANCE COMPANY 17370 PO BOX 121 INSURER B: 12447 150TH ST E wsuRERC: NERSTRAND MN 55053 INSURER D: COVERAGES INSURER E: { I I THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS ADD LJ POLICYEFFECTIVE POLICYEXPIRATION �$LY TYP OF INSURANCE POLICY NUMBER DATE /MM / OD/YYI DATEIMMID LIMITS GENERAL LIABILITY EACH OCCURRENCE $1,000,000 NC970920 1/22/10 1/22/11 UAMAGE TO RENTED A X COMMERCIAL GENERAL LIABILITY PREMISES IEaoccurencel $ 100 , 000 CLAIMS MADE EiI OCCUR MED EXP(Any one person) $ 5,000 PERSONAL B ADV INJURY $1 , 000,000 J j GENERAL AGGREGATE $2, 000,000 GEI'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OPAGG $ INCLUDED POLICY F—] PF LOC I AUTOMOBILELIABILITY This Insurance is issued pursuant to the COMBINED SINGLE LIMIT 1 ANYAUTO Minnesota Surplus Lines Insurance Act. The (Ea accident) $ ALLOWNEDAUTOS Insurer is an eligible surplus lines insurer but BODILYINJURY SCHEDULEDAUTOS is not otherwise licensed ty The State of (Porperson) $ HIREDAUTOS Minnesota. In case of insolvency, payment BODILYINJURY (Peraccident) $ NON- OWNEDAUTOS Of C1a1mS 1S n ot guaranteed. PROPERTYDAMAGE (Peracadent) $ GARAGELWBILITY AUTO ONLY -EA ACCIDENT $ ANYAUTO OTHER THAN EA ACC $ AUTOONLY: AGG $ EXCESSIUMBRELLALiABILITY EACH OCCURRENCE $ —J OCCUR i� CLAIMS MADE AGGREGATE $ I IS I DEDUCTIBLE $ RETENTION $ $ I WORKERS COMPENSATION AND I I TORY I ATU- I I EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? I E.L. DISEASE -EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS RE: SPECIAL EVENTS - GOPHER TO BADGER 8- 14 -10, HUDSON, WI CITY OF OAK PARK HEIGHTS, ITS EMPLOYEES, OFFICERS AND ASSIGNS ARE LISTED AS AN ADDITIONAL INSURED. CERTIFICATE HOLDER CANCELLATION SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR OAK PARK HEIGHTS REPRESENTATIVES. 14168 OAK PARK BLVD N AUTHORIZED REPRESENT AT President OAK PARK HEIGHTS MN 55082 dean /js ACORD 25 (2001/08) © ACORD CORPORATION 1988 Gopher to Bad en /2 Marathon Ma ' 11" of � ca < ll4liv�C..[NF COttt Rd E w Start: z .. ^.__ rc Y On Neal A Venue IT fi �, •£ , . {:: =--� ; a �� � { at browns Creek : Trails parking lot ,, Water stopY _ _ " ` ^. , ti. - £ • el M i le 2 . •' ; . " 62nd St N: Oak Park JRe me _ } .. s �� E - Water stop, St S Mile 4.0 Valley ' View Park ?& l r ,. ',t .— L —.., 5th AV@ 1 I 'A § ~",. 4 �[ Y 1, '`:r„�.,.».a„'i"� q ._t4 � � �<'� –• . fir. 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