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HomeMy WebLinkAbout05-25-2010 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 25, 2010 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, City Engineer Long, and City Planner Richards. Absent: None. Mayor Beaudet added "Invite Comcast to June Council Meeting" as New Business Item D, "Transfer $150,000 from Capital Revolving Fund to EDA" as New Business Item E, and "NLC Fall Conference" as New Business Item F. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the last meeting of the Planning Commission was on May 13, and they made a recommendation on the design guidelines update. He stated an application • from Aldi would be on the June agenda. Richards reported another application was received from White Castle and would be on the July agenda. B. Parks Commission: Councilmember McComber reported that the next Parks Commission meeting was set for June 21 at 6:30 p.m. at City Hall. She stated the Parks Commission did a park walkthrough prior to the last meeting and created an extensive list for budget discussions. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Watershed Management Organization was scheduled for July 8 at 7:00 p.m. at the Washington Conservation District Office. He reported there would be no meeting in June. D. Other Liaison/Staff Reports: Councilmember McComber reported that the League of Minnesota Cities early registration fee had been extended until up to the date of the conference. III. Visitors /Public Comment: Recycling Award: Administrative Secretary Pinski reported that Deloris Kojetin • of 5910 Oldfield Avenue North was chosen as the recycling award winner. City Council Meeting Minutes May 25, 2010 Page 2 of 5 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 11, 2010 C. Approve License for Sale /Storage of Consumer Fireworks at Wal -Mart D. Jorgenson Construction, Inc. 11 Payment for New City Hall E. Approve Resolution to Participate in NLC Prescription Discount Card Program F. City Code of Ordinances — Update CC102 Master Fee Schedule Councilmember McComber, seconded by Councilmember Runk, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: None VI. Old Business: A. City Hall Facility: Randy Engel of Buetow and Associates, the architect on the City Hall project, reported that there was a surplus amount of • retaining wall units installed near the driveway to the garage. He stated there were three options for those units: leave them as is and possibly cap them, move them to the west facing Pine Grove Gardens, or haul them off - site. Councilmember Swenson stated the City needed to have a discussion with Pine Grove Gardens to see if they are agreeable to the blocks being moved facing their site. Councilmember McComber, seconded by Councilmember Abrahamson, moved that the blocks should be moved to the west if agreeable to the neighbors, and if not they should be removed. Carried 4 -1, Beaudet opposed. Mayor Beaudet reported that the old City Hall was in the process of being demolished. He state an open house was held in the new City Hall on May 15 and thanked those who came for the event. Randy Engel reported that the next step was geothermal well installation, then parking lot installation. B. Design Guidelines Update: City Planner Richards reported that the Planning Commission changed the order of the draft ordinance but did not change any provisions. Mayor Beaudet questioned whether the definition of remodeling should be added. Richards stated that the ordinance states to defer to the definition in the Webster's Dictionary. Beaudet stated staff 4111 City Council Meeting Minutes May 25, 2010 Page 3 of 5 should look into whether adding the definition to the ordinance would be valuable. Councilmember Runk, seconded by Councilmember McComber, moved to approve the Resolution making the changes. Roll call vote taken. Carried 5 -0. C. EECBG — Approve Contract and Supporting Resolution: Councilmember Swenson, seconded by Councilmember McComber, moved to support the Resolution. Roll call vote taken. Carried 5 -0. Councilmember Swenson, seconded by Councilmember Runk, moved to approve the contract documents and authorize the mayor and administrator to sign. Roll call vote taken. Carried 5 -0. D. Finance Director: City Administrator Johnson reported that a committee was appointed to review applications for the Finance Director position. He stated the committee held five interviews, narrowed the candidate pool down to three for a second interview, and requested background checks on the top two candidate choices. Johnson noted that all were great candidates. • Councilmember Abrahamson, seconded by Councilmember Swenson, moved that the position be offered to Betty Caruso. Councilmember Abrahamson, seconded by Councilmember Swenson, amended the main motion to allow staff the appropriate flexibility to make the appropriate offer. Carried 5 -0. Main motion carried 5 -0. Mayor Beaudet thanked the Finance Director committee members. VII. New Business: A. Transfer of Conditional Use Permit (Amended) — Light Year Auto LLC to Original Owner Auto, Inc.: City Planner Richards reported that Ryan Redmond of Original Owner Auto, Inc. was looking to take over the CUP from the last business that occupied the space at 14398 59 Street North. Richards reported that staff recommended one provision be added to the CUP which was that upon vacation of the premises by the automobile sales business, the applicant or property owner must contact the City of Oak Park Heights. • City Council Meeting Minutes May 25, 2010 Page 4 of 5 • Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Resolution as written. Roll call vote taken. Carried 5 -0. B. Amendment to City Planning Consultant Firms: City Administrator Johnson reported that City Planner Richards was leaving NAC to partner with TPC. He stated the City had a 20 year history with NAC and that all services were provided by Richards. Johnson stated that staff recommended continuing that relationship with Richards at the new company. Dan Licht of TPC was present at the meeting and stated he was with NAC until he left to start the new business. He stated it was the expectation that the transition would be seamless if Oak Park Heights approved the agreement to transfer services. Councilmember Swenson questioned if there would be records that would have to be transferred. City Administrator Johnson stated there would likely be records that could possibly be transferred electronically. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to authorize the City Administrator to negotiate and execute a service • agreement with TPC to be effective June 1, 2010 subject to the review of the City Attorney with a rate similar to NAC. Carried 5 -0. Councilmember Abrahamson, seconded by Councilmember Runk, moved to authorize the City to send a communication to NAC informing them of the City's termination of its relationship effective July 1, 2010 and that they provide copies of City - related documents that the City may deem as necessary. Carried 5 -0. C. Approve Resolution Proclaiming June 12, 2010 as a "Play Day" in the City of Oak Park Heights: Councilmember McComber reported that a Play Day needed to be proclaimed as part of the application process for the Playful City USA designation that the council supported moving forward with. Councilmember McComber, seconded by Councilmember Runk, moved to approve the Resolution with the correction made by Mayor Beaudet. Roll call vote taken. Carried 5 -0. D. Invite Comcast to June City Council Meeting: Mayor Beaudet reported that the signal for the local access channel was analog and that the cable commission wanted the signal to come in digital format. • City Council Meeting Minutes May 25, 2010 Page 5 of 5 • Mayor Beaudet, seconded by Councilmember McComber, moved to invite Comcast to the June City Council meeting to explain why the signal was not digital. Carried 5 -0. E. Transfer $150,000 from Capital Revolving Fund to EDA: Mayor Beaudet, seconded by Councilmember Swenson, moved to transfer $150,000 from the Capital Revolving Fund to the EDA contingent on if the EDA goes forward with the purchase of property. Carried 5 -0. F. NLC Fall Conference: Councilmember McComber reported that the early registration deadline for the NLC Conference was June 1. She stated she was the Vice -Chair for the Economic and Regional Development Committee and on the Small Cities Steering Committee. Councilmember Swenson, seconded by Councilmember Runk, moved to allow the expenditure for council to attend the NLC conference with funds coming from council contingency. Carried 4 -1, Beaudet opposed. VIII. Closed Session: A. Discussion on Possible Land Acquisition (closed pursuant to Minn. Stat. • 13.d.05): City Attorney Vierling stated that it was the recommendation of the City Attorney that pursuant to Minnesota Statute 13.d.05, the Council conclude its regular session and go into a closed session under the Economic Development Authority. Mayor Beaudet, seconded by Councilmember Runk, moved to authorize such action. Carried 5 -0. City Attorney Vierling reported that any action taken would be announced at the next City Council meeting. IX. Adjournment: Meeting adjourned at 7:40 p.m. Closed session adjourned at 7:55 p.m. Respectfully _ - •mitte. ' .. ovto Conten .n• orm, i p P4Pri \*.%- leRpr vs 4 - . It* i f j ler Pinski Da id Bea de Administrative Secretary /Deputy Clerk Mayor •