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Home My WebLink About2004 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JANUARY 13, 2004 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Mayor Beaudet added "State Storm Sewer Lobbying" as item C under Old Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission held a public hearing for the Oakgreen Village General Plan at the January 8 meeting and has recommended Council approval. The next meeting will be held February 12, 2004. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on January 26, 2004 at 6:30 p.m. C. Cable Commission: Councilmember Doerr reported that Dave Nyberg of Comcast will attend the January 27 Council meeting to discuss new technology. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m. January 15 at the Soil and Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders group will meet on January 27, 9:00 a.m. at the Stillwater City Hall. Mayor Beaudet reported that a report on the Coalition of Utility Cities meeting would provided at the next Council meeting. III. Visitors /Public Comment: Visitors: David Benson, 5668 Novak Avenue North, read a statement concerning the • proposed Oakgreen Village South development. Mr. Benson requested that the City Council Meeting Minutes January 13, 2004 Page 2 of 6 • City purchase the 150 foot strip of land to act as a buffer for the River Hills neighborhood. Mauritz Anderson, 13902 56 Street North, asked the Council to address traffic concerns when considering the proposed Oakgreen Village South development. Amy Brown, 13898 56 Street North, stated that the Oakgreen Village South area is surrounded by trails and should be kept as a green area. Recycling Award: Administrative Secretary Johnson announced that Sherri and Larry Cabel of 5880 Oxboro Avenue North were selected to receive the recycling award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 30, 2003 C. Approve Resolution Designating 2004 Checking and Bank Depositories D. Approve Resolutions Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights Official Newspapers E. Approve Resolution Appointing Professional Consultants for 2004 • F. Approve Investment Policy G. Approve Years of Service Recommendation H. Approve McKean Square Utility & Street Improvements Payment Request #6 from Burschville Construction Inc. I. Approve 60 Street N. Sanitary Sewer Force Main Extension Final Payment Request from Burschville Construction Inc. J. Approve VFW Post 323 Lawful Gambling License Renewal Application K. Approve Boulevard Tree Removal Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus items B and D. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the December 30, 2003 City Council meeting minutes. Carried 4 — 0 — 1, Swenson abstained. City Administrator Johnson stated that the Resolution designating official newspapers should be amended to state that the Courier News is the official newspaper for publication of only non -time sensitive items. Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt the Resolution as amended. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes January 13, 2004 Page 3 of 6 • V. Public Hearings: Mayor Beaudet opened the Public Hearing and City Engineer Postler provided a brief overview of the proposed ordinance. Councilmember Swenson, seconded by Mayor Beaudet, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve adoption of the Wetland Ordinance. Carried 5 — 0. VI. New Business: A. Resolution Approving Appointments for 2004 Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt a Resolution approving appointments for 2004. Councilmember McComber, seconded by Mayor Beaudet, moved to amend the motion to strike the Washington County League of Local Government appointment. Carried 5 — 0. Councilmember Swenson moved to amend the motion to appoint Councilmember McComber as the Chamber of Commerce representative. • Motion died for lack of a second. Roll call vote taken on the primary motion. Carried 5 — 0. B. Engineer to Attend Hwy. 36 /Bridge Water Resources Meetings Councilmember McComber stated that it would be beneficial for the City to have the City Engineer attend the Highway 36 Water Resources Meetings. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the City Engineer to attend the Highway 36 Water Resources meetings. Carried 5 — 0. C. Kohl's Phase I Plan Amendments City Planner Richards reported that North American Properties has requested minor changes to the site plan for the Kohl's development. Proposed changes would change two retail stores directly adjacent to Kohls and close off the eastern parking lot to the rear of the facility to allow for trucks and service vehicles only. City Attorney Vierling will prepare an amendment to the permit for approval at the next Council meeting. IP City Council Meeting Minutes January 13, 2004 Page 4 of 6 D. Response to Request for Workshop with Council Discussion was held concerning requests from two businesses for a worksession with the City Council to discuss the Highway 36 corridor project. Councilmember McComber stated that the Technical Advisory Group will meet on January 28 and expects to forward recommendations to the City Councils following that meeting. McComber added that no recommendation has been received from MNDOT regarding business removals as a result of the Highway 36 corridor project. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone to the next Council meeting. Carried 5 — 0. VII. Old Business. A. Consideration of Wild and Scenic Rivers Act Resolution Discussion was held concerning correspondence received from Washington DC and the affect pending legislation could have on the Wild and Scenic Rivers Act. Mayor Beaudet stated that the purpose of the proposed Resolution is to support the current Act versus an amended Act • that would exclude bridges as water resources projects. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Attorney to provide the language in the pending Bill and prepare discussion regarding the affect the Bill would have on the Wild and Scenic Rivers Act. Carried 3 — 2, Abrahamson and Swenson opposed. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone consideration of the Resolution to the next Council meeting. Carried 5 — 0. B. Menards Expansion at 5800 Krueger Lane City Planner Richards provided a review of the request for expansion of the Menards facility for the addition of a garden center and additional warehouse space. City Engineer Postler discussed the traffic study that was completed by Mr. Brackey for the undeveloped property west of Menards, recommending option 1 or 3. Discussion was held concerning all five options and future plans for the property. Councilmember McComber, seconded by Council member Swenson, moved to approve traffic study option 3 with a limitation on uses for the property not to exceed other uses which are consistent with the existing zoning district now established for City Council Meeting Minutes January 13, 2004 Page 5 of 6 • the area and which generate trip utilization rates contained within the ITE Trip Generation Reports, 7th Edition, 2003, which would produce less than 11.1 daily rate trip generations per 1,000 square foot of gross leasable area (business occupiable area) Carried 5 — 0. Discussion was held concerning the conditions of the Resolution approving the request by Menards for a rezoning, preliminary plat, conditional use permit and variances. Mayor Beaudet, seconded by Councilmember McComber, moved to amend condition 5 of the Resolution to state that the lights will be dimmed one hour after store closing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to amend the Resolution to clarify that no access to 58 Street or a future street to the west of the expansion will be allowed. All access will be from the current site. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to modify condition 9 to be consistent with other development agreements concerning public address systems. Carried 5 — 0. Mark Lee of Menard, Inc. addressed the Council with concerns regarding some of the conditions of approval. Mr. Lee stated that condition 3 would be very difficult to comply with because of the elevation of portions of 58 Street. Mr. Lee stated that the area would be fully screened with a 14 foot fence along 58 Street, but from higher portions of 58 Street the yard would be visible. Councilmember Swenson, seconded by McComber, moved to amend condition 3 to strike all wording after "14 feet ". Carried 5 — 0. Mr. Lee stated that it is safer and more effective to move inventory before and after store hours and requested that condition 10 be amended accordingly. Mayor Beaudet, seconded by Councilmember McComber, moved to amend condition 10 to add that movement of goods can occur one hour prior to store opening and one hour after store closing. Carried 5 — 0. Further discussion was held concerning conditions 15, 16 and 20. Mr. Lee asked the Council to reconsider replacement of the current exterior lighting and to allow for the proposed low wattage decorative lighting. Mr. Lee also explained the plan for fencing the new addition. • Mayor Beaudet, seconded by Councilmember McComber, moved to replace condition 20 with language stating that the lumberyard and City Council Meeting Minutes January 13, 2004 Page 6 of 6 entrance will be screened entirely with a 14 foot wood and 14 foot wrought iron fence as depicted on the plan submitted. Carried 5 — 0. Councilmember Swenson, seconded by Mayor Beaudet, moved to strike the last sentence of condition 21 and replace it with language stating that the bank shall not be altered or filled below the high water level. Carried 5 -0. Councilmember McComber, seconded by Doerr, moved to adopt the Resolution as amended. Roll call vote taken. Carried 5 — 0. C. State Storm Sewer Lobbying Councilmember Doerr, seconded by McComber, moved to bring the item back on the floor for discussion. Carried 5 — 0. Discussion was held concerning the location of the improvements, administration and financial involvement of other agencies and businesses that benefit from the improvements. Councilmember Doerr, seconded by Mayor Beaudet, moved to contribute • $4,000 from the Council Contingency fund toward lobbying. Carried 4 — 1, Swenson opposed. VIII. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:52 p.m. Carried 5 — 0. Respectfully submitted, A! o $4,4. , nt and Form, AL , i (,V'd �ulie Johnson David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHT 7:00 P .M. T U ES DAY, JAN 27 S2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Councilmember Swenson, seconded by Doerr, moved to approve the Agenda as presented. Carried 5 — 0. II. Department/Council Liaison Reports: A. B. C. Planning Commission: City Planner Richards reported that the Planning Commission recommended approval of the Oakgreen Village North application at its last meeting on January 8 Two applications have been received for consideration at the next meeting on February 12, 2004. • Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on January 26 and discussed the Oakgreen Village North and South applications extensively. The Commission passed a recommendation to the Council that the City purchase a 150 foot strip of land south of 58 Street. The next meeting will be held on February 23, 2004 at 6:30 p.m. Cable Commission: Councilmember Doerr reported that the Commission will hold its annual meeting in February. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met on January 22 and continues work on a water management plan. The next meeting will be held on February 12, 2004, 7:00 p.m. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Highway 36 Technical Advisory Group will meet on January 28 5:30 p.m. at the Washington County Government Center. McComber also reported that the Stakeholders group met earlier in the day and has added a fourth bridge alternative to be studied further. • City Council Meeting Minutes January 27, 2004 Page 2 of 4 Visitors: Dave Nyberg, Regional Manager for Comcast, presented information on high definition television. Mr. Nyberg explained that HDTV will provide subscribers with a much higher quality television picture and sound. Recycling Award: City Administrator Johnson reported that the second recycling award for January 2004 was awarded to Gemma Williams of 5645 56 Street Circle North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — January 13, 2004 C. Approve Whitetails Unlimited Application for a One Day Raffle D. Approve Tree Pruning and Approval E. Approve Kohl's Phase I Plan Amendments F. Approve Ordering a New Police Patrol Vehicle G. Schedule Worksession for February 4, 2004, 6;30 p.m. H. Approve Recording CUP for 14738 60 Street — Former Amoco Site • I. Appoint Alternate to Stakeholders Group 111 Item B. was pulled from the Consent Agenda for discussion. Councilmember Doerr, seconded by Swenson, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. City Attorney Vierling suggested an amendment to the motion stated in the last paragraph on page 4. Mayor Beaudet added a correction to the vote on the motion. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the minutes as amended. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Receive Donation from First State Bank & Trust Councilmember Swenson, seconded by McComber, moved to adopt a Resolution accepting the donation from First State Bank. Roll call vote taken. Carried 5 — 0. VII. Old Business. 11 III. Visitors /Public Comment: A. Consideration of Wild and Scenic Rivers Act Resolution City Council Meeting Minutes January 27, 2004 Page 3 of 4 • Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution and authorize staff to redraft the document in the City's Resolution format. Extensive discussion was held concerning specific points of the proposed Resolution and the affect the pending Federal legislation could have on the current Wild and Scenic Rivers Act. Mayor Beaudet moved to add a paragraph to the draft Resolution from the 1998 Resolution. Motion failed for lack of a second. Roll call vote taken on the primary motion. Failed 1 — 4, Abrahamson, Doerr, McComber and Swenson opposed. B. Oakgreen Village North: General Plan, Pre/Final Plat City Planner Richards reviewed the General Plan for Oakgreen Village North, noting outstanding issues with access, park dedication and lighting. Richards reported on the timeline for construction, noting that general plan approval will be needed for the apartment buildings. Richards also reviewed exterior architecture. • Councilmembers expressed concerns over on- street parking, traffic burden on the surrounding area and future changes to the Highway 36 frontage roads. David Benson of 5668 Novak questioned the traffic count figures and commented on traffic and noise that will be caused during construction. Councilmember Doerr, seconded by McComber, moved to table to the second meeting in February. Carried 5 — 0. C. Water Tower Property /Cellular Phone Antennae City Administrator Johnson stated that City staff has been in discussions with Sprint for lease of space on a City water tower for a cellular phone antenna. Johnson explained that the draft lease agreement that has been prepared and distributed to the Council is for preliminary review only. The City will need to acquire the property and determine the exact location of the structure before a lease can be executed. Johnson recommended that the City pursue a land trade with N.A. Properties to secure the water tower property. Councilmember Swenson, seconded by McComber, moved to approve up to $3,000 from the Water Operating Fund for appraisals and related costs to execute the land swap. Carried 5 — 0. • City Council Meeting Minutes January 27, 2004 Page 4 of 4 VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 8:22 p.m. Carried 5 — 0. Respectfully submitted, • .p v- ent and Form, P 41ttlitideL_I ( / uli Johnson David Beau. Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 10, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr and McComber. Staff present: Administrator Johnson and City Attorney Vierling. Absent: Councilmember Swenson. Mayor Beaudet added "Resolution Proposed by the Coalition of Utility Cities" added as item A under New Business. Councilmember McComber, seconded by Doerr, moved to approve the Agenda as amended. Carried 4 — 0. II. Department/Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission will meet on February 12 and will discuss Oakgreen Village South. B. Parks Commission: Councilmember Abrahamson reported that the Parks • Commission will meet on February 23, 2004 at 6:30 p.m. C. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet February 18, 2004. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on February 12, 2004. Councilmember Abrahamson will represent the City at that meeting. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders group will meet on February 24, 2004, 9:00 a.m. to 4:00 p.m. at the Stillwater City Hall. III. Visitors /Public Comment: Visitors: Rick Arnebeck, MNDOT Area Manager, presented an update on the progress of the Highway 36 corridor project. Mr. Arnebeck stated that the Technical Advisory Group and MNDOT Engineers are working on revisions to Alternate F that will be forwarded to the City Council for review. Mr. Arnebeck added that MNDOT is also working with the Business Owners Group to identify and address issues. • City Council Meeting Minutes February 10, 2004 Page 2 of 3 • Recycling Award: Administrative Secretary Johnson announced that Tim & Valessa Caspers of 13950 56 Street North were recipients of the Recycling Award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — January 24, 2004 C. Schedule 2004 City Clean-ups D. Approve Fire Protection Contract E. Authorize the Preparation of RFP for Street Projects and Pothole Repair F. Approve Resolution in Support of Stillwater Correctional Facility Segregation Unit. Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. • VI. New Business: A. Resolution Proposed by the Coalition of Utility Cities Mayor Beaudet, seconded by Councilmember Doerr, moved to authorize staff to put the Resolution in City format and coordinate signatures with other agencies. Carried 4 — 0. VII. Old Business. A. Request for Worksession with the City Council Councilmember McComber stated that a final plan for the Highway 36 corridor has not been completed by the Technical Advisory Group. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone this request to an appropriate time to be coordinated by the City Administrator. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the City Administrator to contact MNDOT to request maps that were reviewed at the Water Resources Meeting. Carried 4 — 0. City Council Meeting Minutes February 10, 2004 Page 3 of 3 40 VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 7:13 p.m. Carried 4 — O. Respectfully submitted, App `` k s try onten and Fo C / > e ulie John'• n D. ' • : eaudet Administrative Secretary Mayor • 1 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, FEBRUARY 24, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Police Chief Swanson, City Engineer Postler, and City Planner Putz -Yang. Absent: None. Mayor Beaudet moved item E under Consent to item E under New Business. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the next Planning Commission meeting will be held on March 11, 2004. B. Parks Commission: Councilmember Abrahamson reported that the Parks • Commission will hold a worksession on March 3, 2004, 4:00 p.m. to discuss the Xcel Energy Park. The next regular meeting is scheduled for March 15, 2004. C. Cable Commission: Councilmember Doerr reported that the Cable Commission held its annual meeting on February 18 Councilmember Doerr was elected Chair and Councilmember Swenson was elected Vice Chair. The next regular meeting will be held on April 21, 2004. D. Water Management Organizations/Middle St. Croix: Councilmember Abrahamson reported that the Middle St. Croix met on February 12 and received an update on the Perro Creek lobbying at that meeting. Abrahamson also noted that copies of the Water Management Plan and Perro Creek Engineering report are available for review at City Hall. The next meeting will be held on March 11, 2004 at 7:00 p.m. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders meeting was held earlier in the day. The next meeting will be in April and public open house meetings are tentatively scheduled for June 7th and 8 th Mayor Beaudet announced that road weight restrictions will go into effect • later in the week. City Council Meeting Minutes February 24, 2004 Page 2 of 5 i III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced Michael Magne of 14907 65 Street North as the recipient of the recycling award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — February 10, 2004 C. Approval of February 4, 2004 City Council Worksession Notes D. Approve Appointment of Mark Swenson as Cable Commissioner Councilmember McComber, seconded by Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None VI. New Business: • A. Oakgreen Village South — Concept Plan Submission City Planner Cynthia Putz -Yang reviewed the PUD Concept Plan, noting that the Planning Commission unanimously passed a Resolution recommending that the City Council deny the application. Planner Putz- Yang also reviewed findings of fact contained in a Resolution drafted to support City Council denial. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to adopt the Resolution as presented. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by McComber, moved to initiate the process exercising the City's option to purchase the 150 foot buffer strip and direct staff to prepare the necessary documents. Carried 5 — 0. B. S & C Bank Amended Planned Unit Development/Minor Subdivision City Planner Cynthia Putz -Yang reviewed the request to subdivide the existing bank building to allow for a two unit condominium, noting that the Planning Commission recommended approval of the application subject to six conditions. • City Council Meeting Minutes February 24, 2004 Page 3 of 5 • Councilmember McComber, seconded by Doerr, moved to adopt the Resolution approving the request with conditions as presented. Roll call vote taken. Carried 5 — 0. C. Consideration of the Disposal of the City Owned Alley Abutting Washington County Government Center Parking Lot City Administrator Johnson reported on notification the City received from Washington County of their intent to condemn a property to the south of the government center property in an effort to acquire property necessary to allow for an expansion of the southwest parking lot. Expansion of the parking lot would require the County to obtain the City owned alley that runs between the parking lot and the homes on 60 Street. City Attorney Vierling stated that the condemnation has been dismissed, but the County will likely ask the City to convey the alley back to the State. Because the City obtained the alley through forfeited deeds, the City cannot convey the property directly to the County. Vierling noted that no action is required at this time. • D. Adopt Revised Ordinance Relating to the State Building Code City Administrator Johnson explained that the State of Minnesota adopted the 2000 International Codes that do not include a fee schedule. Adopting the revised Ordinance will allow the City to continue utilizing the 1997 UBC fee schedule. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the revised Ordinance. Carried 5 — 0. E. Authorize Administrator to Coordinate a Worksession at the Request of MNDOT Discussion was held concerning the scheduling of a worksession requested by MNDOT to discuss Technical Advisory Group recommendations. Mayor Beaudet, seconded by Councilmember McComber, moved to authorize the Administrator to coordinate a worksession with MNDOT at the convenience of all Councilmembers. Carried 5 — 0. VII. Old Business. • A. Oakgreen Village North: General Plan, Pre/Final Plat City Council Meeting Minutes February 24, 2004 Page 4 of 5 City Planner Cynthia Putz -Yang reported that information requested by the Council at the February 4 worksession has been provided. Todd Erickson of Freeman, Folz, Erickson reviewed changes made to the site layout to address density concerns. Mr. Erickson stated that .4 acres was added to the site and Novak Avenue was straightened out to allow for buildings 3, 4 and 5 to be shifted. Discussion was held concerning tree preservation and open space requirements. Administrator Johnson noted that a revised plat with the recent changes as well as trails and revised turn lanes would be necessary. City Engineer Postler recommended that the City also require a broader traffic study to include future phases to the west and the property to the northwest. Councilmember Abrahamson related concerns expressed by the Parks Commission that the site should provide a "tot lot" or a play area for small children due to safety concerns with children crossing 58 Street to use Autumn Hills Park. Mr. Nolde stated that a tot lot was planned for the site. Mayor Beaudet added that the City Planner should provide density calculations prior to approval to ensure that the required amount of open space is provided. City staff and the developer agreed to gather the • requested information prior to the next Council meeting. B. Krueger/Norel1/58 Street Sidewalk, Trail and Lighting Plan City Engineer Postler presented the Phase 1 and Phase 2 Sidewalk, Trail and Lighting Plans. Illumination standards used for the study are for collector roads in a commercial setting. Funding for the lighting was also discussed. Discussion was held concerning the level of lighting desired along 58 Street. Mayor Beaudet suggested a street light plan similar to residential standards with lights at intersections and fewer lights along the street. Engineer Postler cautioned that the cost savings would not be proportional due to the infrastructure necessary for both commercial and residential lighting levels. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone discussion and direct the City Engineer to prepare cost estimates using residential lighting standards. Carried 5 — 0. C. Resolution Proposed by the Coalition of Utility Cities Relating to Three Bills • City Council Meeting Minutes February 24, 2004 Page 5 of 5 • City Administrator Johnson stated that the proposed Resolution is to support three Bills in an effort to prevent valuation rule changes on utility property. Johnson reported that Washington County and the school district have been provided with a copy of the Resolution for their consideration. Johnson also reported that Senator LeClair has agreed to cosponsor one of the Bills and Representative Lipman has been contacted for his support. Mayor Beaudet, seconded by Councilmember Doerr, moved to adopt the Resolution as presented. Roll call vote taken. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Doerr, moved to adjourn at 8:08 p.m. Carried 5 — 0. Respectfully submitted, App.. 0,0 : ., on7• and • ie John D. Beaudet ,, •is dministrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, MARCH 9, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: Councilmember Abrahamson. Councilmember McComber, seconded by Swenson, moved to approve the Agenda as presented. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission will meet on March 11 One public hearing is on the agenda to consider an application for development of residential condominiums and business space north of East Oaks. B. Parks Commission: Mayor Beaudet reported that the Parks Commission will • meet on March 15 and noted that there is a vacancy on the Commission. C. Cable Commission: Councilmember Doerr reported that the next meeting will be held on April 21 7:00 p.m. at the access center. Councilmember Doerr noted that there is an opening for a citizen representative from Oak Park Heights. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on March 11 7:00 p.m. at the Soil & Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that Representative Lipman and Senator LeClair have both agreed to sign on to the Bill extending the deadline for valuation changes to utility property. Councilmember McComber also reported that the TAG will meet March 10 5:30 p.m. at the Washington County Government Center and the Stakeholders will meet on April 27, 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the first recycling 110 award for the month of March has been awarded to John and Leanne Gillstrom of 14055 53 Street North. City Council Meeting Minutes March 9, 2004 Page 2 of 3 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — February 24, 2004 C. Approve Request for Proposal for Street Sweeping D. Approve Resolution in Support of a Bill Relating to Recovery and Recycling of Waste Electronic Products E. Approve Resolution Opposing Tax and Expenditure Limitation Proposals (TABOR) F. Approval to Contract Surveyor Services to Verify As -Built Requirements Councilmember Doerr pulled item F for discussion. Councilmember McComber, seconded by Swenson, moved to approve the Consent Agenda minus item F. Roll call vote taken. Carried 4 — 0. Councilmember Doerr requested clarification on item F. City Administrator Johnson explained that funds have been held in escrow by the City to ensure that the City receives as -built surveys. The Building Inspector is requesting approval to utilize escrow funds to hire a surveyor to provide 10 outstanding as -built surveys. Councilmember Doerr, seconded by Councilmember McComber, moved to approve • contracting with a surveyor to complete as -built surveys. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Safe & Sober Presentation Jean Ryan and Bob O'Brien from the Minnesota Department of Public Safety presented an award to the Oak Park Heights Police Department for work on the 2003 Minnesota Safe & Sober Chiefs Challenge Grant program. Ms. Ryan commended the police department for its work toward making the community safer through enforcement, prevention and education. The police department also received an additional $1,000 grant in conjunction with the award. VII. Old Business. A. Oakgreen Village North/General Plan, Pre/Final Plat City Planner Richards reviewed additional items submitted by the applicant at the . request of the City Council. Todd Erickson spoke on behalf of the applicant, reviewing specific changes made to address concerns over density, traffic and a playground area. City Council Meeting Minutes March 9, 2004 Page 3 of 3 City Planner Richards reviewed each of the recommended conditions of the approval Resolution. Conditions 2 and 10 were removed. Condition 3 was amended to remove "50 feet ". Language was added to condition 7 requiring the applicant to resubmit plans to Xcel Energy and provide written approval from Xcel to the City. Condition 8 was amended to add "subject to review and approval of the City Engineer and Washington County ". Condition 15 was amended to reflect that the Parks Commission recommends cash for park dedication. The second sentence of Condition 16 was removed and wording was added to require standard light fixtures. Condition 18 was amended to clarify the number of signs allowed. "Outlot F" in condition 22 was changed to "Outlot H ". Mayor Beaudet moved to postpone further discussion to the next Council meeting. Motion died for lack of a second. Councilmember Swenson, seconded by Councilmember McComber, moved to adopt the Resolution approving the application with the changes discussed. Roll call vote taken. Carried 3 — 1, Beaudet opposed. B. Krueger/Norell /58 Street Sidewalk, Trail and Lighting Plan City Engineer Postler reviewed additional options for proposed street lighting layouts • for Phase 1 and Phase 2. Discussion was held concerning lighting at residential intersections. Councilmember McComber, seconded by Swenson, moved to schedule a worksession one hour prior to the next Council meeting to discuss the sidewalk, trail and lighting plan. Carried 4- 0. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 8:08 p.m. Carried 4 — 0. Respectfully submitted, tent F Ap . ro • , • on �, , A A . dP. � J lie Jo .on ID , -;'• Beau et dministrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 23, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Police Chief Swanson, Public Works Director Johnson, City Engineer Postler, and City Planner Richards. Absent: None. "Street Sweeping" was added as item D under Old Business. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission met on March 11, 2004. A public hearing was held to consider an application for East Oaks Second Addition. Discussion was tabled to the April meeting for the applicant to provide more information. • The next meeting will be held on April 8 th and the Agenda will include an application for the second phase of the Kohl's development. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on Monday, March 15 A date was set for the spring parks walk through and a public hearing was held to approve a grant application for funding for the Autumn Hills park shelter. The next meeting will be held on April 19, 2004. C. Cable Commission: Councilmember Doerr reported that the next meeting will be held on April 21, 2004 at the Cable Access Center. A citizen representative for Oak Park Heights is still needed. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on April 8, 2004, 7:00 p.m. at the Soil & Water Conservation District office. The Middle St. Croix is continuing work to include the prison storm water project in the bonding bill. E. Other Liaison/Staff Reports: Councilmember McComber reported that the St. Croix River Crossing Stakeholders Group will meet on May 4 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. • City Council Meeting Minutes March 23, 2004 Page 2 of 4 ID III. Visitors /Public Comment: Visitors: Bill Clapp of the St. Croix Scenic Coalition presented a map and an overview of the St. Croix Valley Scenic Byway proposal. Mr. Clapp stated that his group is developing an application for submission to the State of Minnesota to establish a State Scenic Byway in the St. Croix Valley from Point Douglas north to Sandstone. The State application system requires all city and counties the proposed byway would pass through to pass a resolution of support. Mr. Clapp provided a proposed resolution for consideration at the next Council meeting. Recycling Award: The second recycling award for the month of March was award to Stephen Kartak of 5664 Peller Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 9, 2004 C. Approve 2004 RFP for Lawn Care Services D. Approve RFP and Advertising for Sewer Cleaning E. Schedule Audit Review Worksession — April 13, 2004, 6:15 p.m. • Mayor Beaudet pulled item E for discussion. Councilmember Abrahamson pulled item B for discussion. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — O. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the March 9, 2004 City Council Meeting Minutes. Carried 4 — 0 — 1, Abrahamson abstained. Mayor Beaudet suggested scheduling the audit worksession for the same night as the Board of Review meeting. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to schedule the audit worksession for 5:00 p.m. on April 6, 2004. Carried 5 — O. V. Public Hearings: None VI. New Business: A. Update from MNDOT Highway 36 /TAG Process Rick Arnebeck, MNDOT Area Manager, provided an update on the Highway 36 and St. Croix River Crossing projects. Mr. Arnebeck stated City Council Meeting Minutes March 23, 2004 Page 3 of 4 • that 290 copies of the bridge project scoping document are scheduled for p g formal release on March 29, 2004. The TAG has completed work on refinement of concept F and a report is forthcoming. MNDOT is continuing to work with business owners and the Chamber of Commerce to address concerns with the Highway 36 corridor project. Mr. Arnebeck added that he will keep the Stillwater and Oak Park Heights City Councils updated by attending Council Meetings periodically. Mr. Arnebeck left the meeting after his presentation. Jim Erickson addressed the Council on behalf of the Business Owners Group and distributed a position paper and a Resolution. Mr. Erickson stated that BOG is very concerned about the impact of the project and is waiting for contact from MNDOT. Mr. Erickson asked the Council to take no further action on concept F until BOG's concerns are addressed. B. Approve Resolution for Outdoor Recreation Grant Application — Autumn Hilts Park Shelter City Administrator Johnson explained that the grant application is to be submitted to the Minnesota Department of Natural Resources for a grant to pay up to one half of the cost of the Autumn Hills Park shelter. • Preliminary cost estimates for the shelter are $425,000; $80,000 would come from park dedication funds paid by the developer and the balance of the City's 50% match would come from the Park and Recreation Development Fund. The Parks Commission has reviewed the application and recommended approval. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution for the Outdoor Recreation Grant Application. Roll call vote taken. Carried 5 — 0. VII. Old Business. A. Krueger/Norell /58 Street Sidewalk, Trail and Lighting Plan City Engineer Postler stated that he would prepare cost estimates and phasing based upon direction given by the Council at the worksession. Councilmember Swenson, seconded by Abrahamson, moved to authorize staff to prepare final plans and set a public hearing. Carried 5 — 0. B. RFP for Asphalt Repair Services Mayor Beaudet, seconded by Councilmember McComber, moved to approve the RFP for asphalt repair services. Carried 5 — 0. City Council Meeting Minutes March 23, 2004 • Page 4 of 4 C. Authorize Mayor to Sign Resolution Discussion was held concerning changes made to the draft document at the previous Council Meeting. City Attorney Vierling stated that the signing of the document is an administrative task and advised that the Council was not required to separately approve signing the document. D. Street Sweeping Public Works Director Jay Johnson reported that one bid was received for street sweeping from St. Croix Sweeping. Johnson stated that the bid is only slightly higher than the previous year and recommended approval based on the cost and the contractor's familiarity with the City. Mayor Beaudet, seconded by Councilmember McComber, moved to approve awarding the contract for street sweeping to St. Croix Sweeping, subject to review by the City Attorney and Administrator. Carried 5 — 0. VIII. Closed Session. Pertaining to Legal Action Attorney /Client Privilege The meeting was adjourned to closed session at 7:47 p.m. Open session reconvened at 8:03 p.m. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize staff to initiate compliance proceedings against Jacob Holdings, LLC. Carried 5 — O. IX. Adjournment. Councilmember McComber, seconded by Swenson, moved to adjourn at 8:04 p.m. Carried 5 — 0. Respectfully submitted, A! • - s to C • tent and Form, ‘iikwit4 4, uhe Jo son ► . vid Beaude Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, APRIL 13, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, Finance Director Holst, Police Chief Swanson and Public Works Director Johnson. Absent: Councilmember Doerr. Mayor Beaudet added "King Plant Air Emission Facility Permit Application" as item I under New Business. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 4 — 0. II. Department/Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission considered two applications at the April 8th meeting that will be forwarded to the next Council meeting. 111 B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission held a worksession on April 12 to discuss the Xcel Energy Park development and scheduled an additional worksession for April 26 to continue the discussion. The next regular meeting will be held on Monday, April 19, 2004. Councilmember Abrahamson noted that applications are being accepted for a vacancy on the Commission. C. Cable Commission: Councilmember Swenson reported that the Commission will meet on April 21, 7:00 p.m. at the Access Center. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on May 13, 2004, 7:00 p.m. at the Soil & Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders meeting will be held on May 4 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. Public participation meetings for the St. Croix River crossing project are planned for June. Mayor Beaudet announced that the Spring Clean-up will be held Saturday, May 8 7:30 a.m. to 1:00 p.m. at the St. Croix Mall. • City Council Meeting Minutes April 13, 2004 Page 2 of 5 • III. Visitors /Public Comment: Jim Kosmo provided an announcement for the Riverwood Fundracer, an adult pinewood derby event to be held on Saturday, May 1 6:00 p.m. Proceeds will benefit Scouting programs. Mayor Beaudet announced that the WWII Veterans Memorial will be dedicated in Washington, DC on May 29 A local gathering will be held at the Stillwater VFW in honor of the event. Recycling Award. Administrative Secretary Johnson stated that Charles and Lisa Pingel of 5830 Oakgreen Avenue North are the recycling award recipients. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 23, 2004 C. Adopt Resolution Granting Application of Ducks Unlimited to Conduct a One Day Raffle D. Adopt Resolution Recognizing the Contributions of George Vogt as Planning Commissioner • E. Receive Information on New Police Patrol Vehicle F. Receive Information on Tobacco Compliance Checks G. Authorize Correspondence to the Public Utilities Commission H. Accept 2004 Lawn Care Contract I. Accept 2004 Asphalt Repair Services J. Authorize Advertisement for Planning Commission Vacancy K. Receive Information on Emergency Warning Siren Repairs Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None. VI. New Business: A. Audit Review Dave Mol of HLB Tautges Redpath presented the 2003 Audit Report. Mr. Mol reviewed individual reports issued and reported that the City received a "clean" opinion, meaning that there are no reportable conditions. • City Council Meeting Minutes April 13, 2004 Page 3 of 5 Councilmember McComber, seconded by Councilmember Abrahamson, moved to accept the 2003 Audit Report. Carried 4 — 0. B. Designation of St. Croix Scenic Byway Bill Clapp of the Scenic St. Croix Coalition reviewed a request for Council support of the proposed St. Croix Scenic Byway designation. Mr. Clapp stated that support has been received from many municipalities and will be considered by Washington County the following week. Councilmember McComber, seconded by Councilmember Abrahamson, moved to adopt the Resolution in support of the designation of a St. Croix Scenic Byway. Roll call vote taken. Carried 4 — 0. C. Free Gun Lock Program Police Chief Swanson provided information on Project Child Safe, a program funded by the U.S. Justice Department with a goal of decreasing the level of accidental firearm injuries, specifically in children. Chief Swanson encouraged residents to pick up free gun locks at the Police Department. • D. Comprehensive Plan Updating Councilmember McComber, seconded by Councilmember Swenson, moved to set a worksession one hour prior to the May 11, 2004 Council Meeting to discussion Comprehensive Plan updating. Carried 4 — 0. E. Zoning Map Update City Administrator Johnson stated that several zoning changes have been made since the last map update. Johnson presented a proposal from the City Planner for updates to the Zoning Map. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize up to $225 for a Zoning Map update. Carried 4 — 0. F. Vacant Utility Position — R. Staberg Retirement City Administrator Johnson reported that Rollie Staberg has announced his retirement, effective May 7 Johnson requested that the Council formally acknowledges the retirement, initiate the hiring process and select Council representatives to the hiring committee. • City Council Meeting Minutes April 13, 2004 Page 4 of 5 • Mayor Beaudet, seconded by Councilmember McComber, moved to accept Rollie Staberg's retirement. Carried 4 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to initiate the hiring process. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to appoint Councilmember Swenson and Mayor Beaudet as Council representatives on the hiring committee. Carried 4 — 0. G. Placement of Cellular Phone Antenna at the City Hall Water Tower Site City Administrator Johnson reported that T- Mobile has approached the City for placement of an antenna on tower 1. Johnson reviewed background information concerning ordinances, tower facilities and possible lease terms. Johnson requested Council authorization to proceed with discussions. Discussion was held concerning potential lease terms, location and removal requirements. Councilmember Swenson, seconded by Councilmember McComber, moved to direct the City Administrator to • proceed with discussions. Carried 3 — 1, Beaudet opposed. H. Rainbow Foods Gas Station — CUP Extension Following Cessation of Operations City Administrator Johnson provided an update on the former Rainbow Foods gas station site, noting that information received the prior day from the owner indicates that the gas station facility will be removed entirely. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone the issue until the Administrator brings it back for Council consideration. Carried 4 — 0. King Plant Air Emission Facility Permit Mayor Beaudet provided a copy of a legal publication concerning a permit application for an air emission permit at the King Plant. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to review the information and provide comments to the Council to be forwarded to the MPCA. Carried 4 — 0. • City Council Meeting Minutes April 13, 2004 Page 5 of 5 40 VII. Old Business. None. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 7:54 p.m. Carried 4 — 0. Respectfully submitted, Approved as to Content and Form, 9 thic: Johnso David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 11111 7:00 P.M. TUESDAY, APRIL 27, 2004 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Public Works Director Johnson, City Engineer Postler, and City Planner Richards. Absent: Councilmember Doerr. City Administrator Johnson added "Parks Commission Composition" as item E under New Business; "Autumn Hills Park Shelter" as item F under New Business; and "Planning Commission Vacancy" as item G under New Business. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission forwarded two items to the current Council Agenda from the 1111 April 8 meeting. The next Planning Commission meeting is scheduled for May 13, 2004. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission held a worksession on April 26 to discuss the Xcel Energy park. The next regular meeting is scheduled for Monday, May 17 6:30 p.m. C. Cable Commission: Councilmember Swenson reported that the Cable Commission met on April 21 and provided an update on the status of the Victory Sports contract. Councilmember Swenson also reported that the Commission has hired an attorney to resolve the issue of franchise fees with the Lower Valley. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on May 13 at the Soil & Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the St. Croix River Crossing Stakeholders will meet on May 4 8:00 a.m. to 4:30 p.m. at the Stillwater City Hall. Open meetings will be held June 15 at the Hudson High School and June 21 at the Stillwater Junior High from • 4:00 to 8:00 p.m. for the public to review the progress of the Stakeholders. City Council Meeting Minutes April 27, 2004 Page 2 of 7 • Mayor Beaudet provided a reminder of the Spring Clean-up to be held Saturday, May 8 from 7:30 a.m. to 1:00 p.m. at the St. Croix Mall. III. Visitors /Public Comment: Recycling Award. City Administrator Johnson announced that Rande and Anita Gosso of 5601 Ozark Avenue North are the recipients of the Recycling Award . IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 13, 2004 C. Approve Arbor Day/Month Proclamation D. Approve Resolution Granting the Application of Stillwater Elks #179 Gambling Control Board Premises Permit E. Approve Date and Location for Party in the Park F. Approve Resolution Granting the Application of American Cancer Society to Conduct a One -Day Raffle G. Approve Position and Advertising for Park Attendants H. Approve Position and Advertising for Seasonal Parks/Utility Worker • Councilmember McComber moved item H to Old Business, item C. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 4 — 0. V. Public Hearings: None VI. New Business: A. Jay Johnson, Public Works Director — Resignation Administrator Johnson announced that Public Works Director Jay Johnson has submitted his resignation. Administrator Johnson requested Council authorization to accept the resignation and proceed with the hiring process. Councilmember Swenson, seconded by Councilmember McComber, moved to accept the letter of resignation from Jay Johnson. Carried 4 — 0. Mayor Beaudet thanked Jay Johnson for the good work he has done on behalf of the City. • City Council Meeting Minutes April 27, 2004 Page 3 of 7 • Councilmember McComber, seconded by Swenson, moved to Authorize the Administrator to advertise the position. Carried 4 — 0. Discussion was held concerning the draft job description and minor changes were made. Councilmember Abrahamson, seconded by Councilmember McComber, moved to approve the job description as amended. Carried 4 — 0. Councilmember Swenson, seconded by Mayor Beaudet, moved to authorize the Administrator to contract with Jay Johnson as a temporary employee not beyond July 31, 2004. Carried 4 — 0. B. Washington County Detachment Request/Disposal of City Owned Alley Don Wisneski, Washington County Director of Public Works, reviewed plans to expand the Washington County Government Center campus over the next few years to construct a courts facility and add on to the law enforcement center. To add additional parking capacity, Washington County has purchased homes south of the Government Center and on the north and east sides of the parking ramp. The homes will be demolished • or moved to allow construction of new parking lots. Washington County is requesting detachment from Oak Park Heights and annexation into Stillwater in order to keep the entire site in one city. Mr. Wisneski also stated that the alley was obtained through tax forfeit and requested that Oak Park Heights return the alley to the State of Minnesota for reconveyance to Washington County. Councilmember Swenson stated that there are issues to address such as the condition of 62" a Street and the existing infrastructure in place. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to schedule a worksession with Washington County for May 25 or June 8 at 4:30 p.m. and to gather questions from Councilmembers prior to the meeting. Carried 4 — 0. C. Phase II — Shoppes of Oak Park Heights LLC — Concept/General Plan Development City Planner Richards reviewed the application for the second phase of the Shoppes of Oak Park Heights requesting concept and general plan approval. Lift station location, landscape plan and building facades were reviewed. Richards noted that a CUP would be necessary for the Discount Tire business. • City Council Meeting Minutes April 27, 2004 Page 4 of 7 • The lighting plan was reviewed and discussed. Councilmembers requested that condition 10 be amended to state that "light shall focus at the building and shall not spill above and beyond the height of the structure." Planner Richards reviewed requests for additional signage for Discount Tire and Ruby Tuesday, explaining Planning Commission recommendations for signage. Lengthy discussion was held concerning the auto entrance doors on the Discount Tire facility. The Planning Commission recommended a condition stating that the doors be closed unless cars are entering or exiting the building. The applicant expressed concern that the requirement would be too cumbersome for Discount Tire and would cause the business to opt out of the lease agreement. Mr. Steve Johnson of North American Properties described discussions with other tenants concerning the Discount Tire facility and noted that there were no concerns over noise or aesthetics among the other tenants. Mr. Johnson further stated that the frequent opening and closing of the doors is a great concern to Discount Tire. Additional screening was proposed to address aesthetic concerns and Mr. Johnson cited studies obtained by Discount Tire to demonstrate • that the level of noise created by the business operation is low. Councilmembers expressed concern over holding Discount Tire to the same standards as similar businesses in the City. Mr. Johnson asked that the CUP request be removed from the Agenda and the remaining three lots be approved. Mayor Beaudet stated that the proposed Ruby Tuesday building is approximately ninety feet closer to the frontage road than the McCormack's Furniture building which would affect visibility and create a hardship for McCormack's. Lengthy discussion was held concerning the location and effect of the possible frontage road realignment. Mr. Johnson explained that the site plan was developed with information from MNDOT concerning the possible road realignment to avoid future impact to the site. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Phase II Shoppes of Oak Park Heights minus Discount Tire which is tabled to the May 25, 2004 Council meeting. Mayor Beaudet moved to keep condition 13 of the approval in force for the entire PUD. Motion died for lack of a second. City Administrator Johnson reported on the status of the tower property • and easement land swap. Appraised value of both properties and benefits of the transaction were discussed. Councilmember McComber, seconded City Council Meeting Minutes April 27, 2004 Page 5 of 7 • by Councilmember Swenson, moved to amend the primary motion to add a condition 18 for the property exchange to include the Administrator's recommendations. Carried 4 — 0. Roll call vote taken on the primary motion. Carried 4 — 0. D. River Valley Rentals — PUD Concept Plan (East Oaks 2nd Addition) City Planner Richards reviewed the concept plan for a development of a mixed use PUD consisting of a 32 unit condominium building and two office buildings in the East Oaks 2nd Addition. Richards reviewed zoning, density, setbacks and exterior elevations, noting Planning Commission recommendations. Engineer Postler commented on ponding and storm sewer facilities, adding that some enlargement of the current facilities would be necessary. Scott Ward of Stephens Engineers was present on behalf of the applicant and provided information on fill, storm sewer improvements and retaining wall location. Mayor Beaudet expressed concern over the setbacks and suggested changes to the site plan and buildings to allow for 40 foot setbacks. • Discussion was held concerning utility easement location and possible utility relocation. Mayor Beaudet moved to approve the Resolution as presented and to direct the developer to work to straighten out the "L" shaped building and increase the setback for the condominium building. Motion died for lack of a second. Councilmember Swenson, seconded by Councilmember McComber, moved to table to the May 25, 2004 Council meeting. Carried 4 — 0. E. Parks Commission Composition City Administrator Johnson reported that the Parks Commission has a vacancy and has had difficulty recently obtaining a quorum. Johnson suggested that the Council consider options to alleviate the problem. Councilmember Swenson, seconded by Councilmember McComber, moved to set the quorum for the Parks Commission at two members as long as a vacancy exists. Carried 4 — 0. • City Council Meeting Minutes April 27, 2004 Page 6 of 7 • F. Autumn Hills Park Shelter Councilmember McComber suggested scaling back the original design for the Autumn Hills park shelter in an effort to reduce the cost and build the shelter this summer. Mayor Beaudet added that it would be more advantageous for the City to bid the project in winter and wait to see if levy limits are in place next year. Councilmembers Swenson and McComber expressed a desire for a less costly park shelter building than what was designed. Discussion was held concerning funding for the building and what type of structure is needed. Councilmember Abrahamson, seconded by Councilmember Swenson, moved to ask for Parks Commission feedback on whether the building should be scaled back or built as designed. Carried 4 — 0. G. Planning Commission Vacancy Councilmember McComber noted that the Council accepted notification at the previous Council meeting that Commissioner Powell would not be seeking another term and asked staff to advertise the vacancy. • VII. Old Business. A. 2004 Lighting & Pathway Improvements — Lighting Options City Engineer Postler presented revised reports summarizing street lighting options decided upon at a Council Worksession in March. Councilmember Swenson, seconded by Councilmember McComber, moved to adopt the Resolution approving the Phase I plan and setting a public hearing for May 25, 2004 to adopt the plan and assessments. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the primary motion to add Menards to the public hearing and add two lights at the entrances to Autumn Ridge on the Menards side of the street. Failed 2 — 2, McComber and Swenson opposed. Roll call vote taken on primary motion. Carried 3 — 1, Beaudet opposed. B. Letter to MPCA — King Plant Air Emission Facility Permit City Administrator Johnson reviewed correspondence prepared at the direction of the City Council stating the City's concerns regarding the Air Emission Facility Permit for the Allen S. King Plant. Mayor Beaudet, seconded by Councilmember McComber, moved to • approve the letter as presented. Carried 4 — 0. City Council Meeting Minutes April 27, 2004 Page 7 of 7 • C. Approve Position and Advertising for Seasonal Parks/Utility Worker Councilmember McComber, seconded by Councilmember Swenson, moved to direct the Public Works Operator hiring committee to also review applications for the Seasonal Parks/Utility Worker position. Carried 4 — O. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 9:50 p.m. Carried 4 — 0. /11 Respectfully submitted, t t1 Fo rT, • u lie Jo on David Beaudet Administrative Secretary Mayor • • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 11, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. City Administrator Johnson added "Seasonal Parks/Utility Worker" under Old Business. Councilmember Swenson, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. IL Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission will meet on May 13 with two public hearings on the agenda. Councilmember McComber added that there is a vacancy on the commission. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on May 17 and announced that the Commission has a vacancy to fill. C. Cable Commission: Councilmember Swenson reported that the Cable Commission will meet on June 16 at 7:00 p.m. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet at 7:00 p.m. on May 13 at the Soil & Water Conservation District office. Mayor Beaudet also reported that the bonding bill containing funding for the Perro Creek project did not pass in the Senate. E. Other Liaison/Staff Reports: Councilmember McComber stated that the Stakeholders will meet on June 22 °a from 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. Public information meetings will be held at 5:00 p.m. on June 15 at Hudson High School and 5:00 p.m. on June 21 at Stillwater Junior High School. Informational brochures will be available prior to the meetings. Building Inspector Jim Butler provided an update on Building Department • activity. City Council Meeting Minutes May 11, 2004 • Page 2of4 III. Visitors /Public Comment: Visitors: Ron Ellsner, John Wertish, Darrell Knutson and Mark Fritsch of Xcel Energy provided a presentation on the Metro Emissions Reduction Project. Mr. Ellsner described the project goals and implementation plan. Mr. Ellsner also reviewed the project schedule and stated that the upgrades are expected to be in service by May 2007. Recycling Award. Administrative Secretary Johnson announced that the recycling award was awarded to Thomas Grosche of 14448 55 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 27, 2004 C. Approve Resolution Authorizing Property Exchange D. Approve Advertising for Crack Route and Seal Services E. Approve Resolution Approving Plans and Specifications and Ordering Advertisement for Bids — Phase I Lighting /Pathway Improvements F. Reaffirm Extract of Minutes for Resolution for Phase I Lighting/Pathway • Improvements G. Approve and Authorize Publishing 2003 Water Quality Report H. Approve Contract with Porta -Pot Sanitation for Portable Toilet Services I. Approve New Tobacco License for Walgreen Co. J. Appoint Weed Inspector — Kathy Widin K. Approve Regional Waterline Corrosion Study L. Authorize City Planner to Review Application by H.S.I. to the City of Stillwater as to Possible Impacts on Oak Park Heights Mayor Beaudet pulled items B and F for discussion. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Consent Agenda minus items B and F. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to postpone approval of the April 27, 2004 minutes to the next meeting. Carried 5 — 0. Mayor Beaudet requested that the Extract of Minutes for the Resolution for Phase I Lighting and Pathway Improvements be amended to reflect that he voted against the approval. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Extract of Minutes as amended to properly record the vote. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes May 11, 2004 Page 3 of 4 V. Public Hearings: None. VI. New Business: A. Presentation for Community Family Center Concept Plan Paula Laidig of Stillwater Area Schools described the needs for children and families currently served by the ECFE program. Ms. Laidig reported that the ECFE lease will expire soon and the school district is exploring other options. Brian Hubbard of the Greater St. Paul YMCA added that the YMCA has also determined that there is a need for families in the area to have many needs met under one roof. The YMCA is looking at concept issues at this point and identifying partners. Councilmember McComber, seconded by Swenson, moved to pledge the City's support by signing the Initial Organization Commitment. Carried 5 — 0. B. Schedule Closed Worksession to Review Vulnerability Assessment • Mayor Beaudet, seconded by Councilmember McComber, moved to schedule a closed worksession following the next Council meeting to review vulnerability assessment. Carried 5 — 0. C. Response to MNDOT — April 6 Letter Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the City Attorney and City staff to review the letter from MNDOT and prepare recommendations for the Council. Carried 5 — 0. VII. Old Business. A. Adoption of Special Assessment Policies City Administrator Johnson reported that the City Attorney prepared a resolution for consideration outlining a special assessment policy for lighting on trails and sidewalks. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. B. Reconsider Phase II — Shoppes at Oak Park Heights LLC — • Concept /General Plan City Council Meeting Minutes May 11, 2004 Mayor . Beaudet, seconded by Councilmember McComber, moved Page to 4 of 4 reconsider. Carried 5 — 0. City Engineer Postler presented a map of the proposed development with the latest MNDOT Highway 36 plan superimposed to illustrate the potential impact on the development. Discussion was held concerning the possible impact of the MNDOT project with Councilmember McComber noting that the MNDOT plans are concept plans only and have been reviewed by the developer. Mayor Beaudet stated that the developer should relocate the restaurant to avoid creating a hardship for McCormack's Furniture and the potential for MNDOT to take the building if the roadway goes through. Planner Richards stated that McCormack's sign is very close to the frontage road and felt that the proposed restaurant would not impair the visibility of McCormack's. Mayor Beaudet moved to invite the developer to the next meeting to offer suggestions for improving visibility of the McCormack's Furniture building. Motion died for lack of a second. C. VIII. Adjournment Parks/Utility Worker City Administrator Johnson explained that the position has been advertised as open until filled. Two applications have been received and could be reviewed by the hiring committee meeting to consider applications for the public works operator position. Mayor opposed. Beaudet, seconded by Councilmember Swenson, moved to allow the Administrator to hire the seasonal worker. Carried 4 — 1, Doerr Councilmember McComber, seconded by Swenson, moved to adjourn at 8:13 p.m. Carried 5 — 0. Respectful) submitted, A .ro • and Fo llev-■ vid Beaudet Y p �"� J e Johnso . Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, MAY 25, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present Finance Director Holst, Police Chief Swanson, Public Works Director Johnson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: City Administrator Johnson. Mayor Beaudet moved Consent Item D, "Approve Request for an Itemized Accounting for 2004 Perro Pond Lobbying Expense" to Old Business as item D. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission met on May 13t and held two public hearings for items on • the current Council Agenda. Interviews will be held prior to the next regular meeting on June 10 for the Commission vacancy. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on May 17 and discussed the Autumn Hills Park shelter as requested by the City Council but no action was taken. The next meeting is scheduled for June 21 C. Cable Commission: Councilmember Doerr stated that there is nothing new to report. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on Thursday, June 10 7:00 p.m. at the Soil and Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that public meetings on the St. Croix River Crossing will be held June 15 at Hudson High School and June 21 at Stillwater Junior High School. III. Visitors /Public Comment: Julie Kink, Veterans Memorial Dedication Ceremony: Julie Kink invited the community to attend a dedication ceremony at the Veterans Memorial at Third • and Pine Streets in Stillwater. City Council Meeting Minutes May 25, 2004 Page2of5 • Recycling Award. Administrative Secretary Johnson announced the winner of the second recycling award winner for the month of May, Ann Lemon of 6399 Paris Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 27, 2004 C. Approve City Council Minutes — May 11, 2004 D. Approve Resolution Recognizing the Contributions of Mark Powell as Planning Commissioner E. Approve Resolution Recognizing the Contributions of Rollie Staberg as Public Works Employee Councilmember Doerr pulled item B for discussion. Councilmember Swenson, seconded by McComber, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the April 27, 2004 City Council Meeting Minutes. Carried 4 — 0 — 1, Doerr abstained. • V. Public Hearings: None. VI. New Business: A. Presentation of 25 Year Employment Award to Judy Holst Mayor Beaudet presented an award for 25 years of service to Finance Director Judy Holst. B. Public Works Operator Appointment Mayor Beaudet reported that 15 applications were received for the position. The Hiring Committee interviewed the top candidates and produced a unanimous recommendation. Councilmember Swenson, seconded by McComber, moved to appoint Mark Robertson to the Public Works Operator position as recommended by the Hiring Committee. Carried 5 — 0. Councilmember Swenson, seconded by Mayor Beaudet, moved to authorize the City Administrator to fill the seasonal position from the remaining pool of applicants. Carried 5 • — 0. City Council Meeting Minutes May 25, 2004 Page 3 of 5 • C. Stillwater Auto Clinic, 12430 55 Street North — Conditional Use Permit City Planner Richards described the current use of the facility and the request to allow an auto service facility at 12430 55 Street North. Mayor Beaudet, seconded by Councilmember McComber, moved to adopt the Resolution as presented. Roll call vote taken. Carried 5 — 0. D. Xcel Energy — Temporary Placement of Administrative Complex — Interim Use Permit and Zoning Ordinance Amendment (401.032.c Interim Uses) City Planner Richards reviewed the request for an Ordinance amendment and interim use permit to allow the placement of temporary office structures at the A.S. King Plant. Recommended conditions were reviewed and discussion was held concerning back -up warning beepers on equipment used at the plant. Xcel representatives and staff agreed to conduct further investigation into the use of back -up beepers to address noise issues. • Mayor Beaudet suggested the addition of a clarification to the Resolution stating that the temporary structure does not require a sprinkler system. Planner Richards indicated that he would add appropriate language to condition #8. Councilmember Swenson, seconded by Councilmember McComber, moved to adopt the zoning amendment. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to adopt the Resolution as amended. Roll call vote taken. Carried 5 -0. E. Schedule a Worksession to Review 2003 Unallocated Funds Finance Director Holst suggested that the Council schedule a worksession to discuss 2003 unallocated funds. Councilmember Swenson, seconded by Councilmember McComber, moved to schedule a televised worksession for 5:00 p.m., July 13, 2004. Carried 5 — 0. VII. Old Business. A. Conditional Use Permit for Automotive Tire Store Located in the Second • Phase of the Shoppes of Oak Park Heights City Council Meeting Minutes May 25, 2004 Page4of5 • City Planner Richards reviewed the status of the application for a conditional use permit for the operation of a tire store in the second phase of the Shoppes of Oak Park Heights. Richards reviewed additional information submitted by the applicant illustrating proposed elevations with additional landscaping and views of the store from Ruby Tuesdays and the Eagles picnic area. Tony Gleekel, attorney for the developer, presented Discount Tire's request to be allowed to have the service bay doors open during business hours. Mr. Gleekel explained that two cars are serviced in each service bay and each vehicle services takes 9 — 12 minutes. The doors are manually operated would have to be opened and closed frequently which would be a burden to the business. Mr. Gleekel stated that no auto repair is performed at the business and requested that the condition requiring the doors to be closed be omitted and replaced with a requirement for additional screening. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution with the incorporation of the Planner's additional findings. Roll call vote taken. Carried 5 — 0. • B. East Oaks PUD — 2 °' Addition Concept Plan City Planner Richards reviewed the concept plan application and additional documentation submitted by the applicant in response to concerns raised by the City Council at the last meeting. Mr. Hause described his plan to install a berm and trees to provide screening for East Oaks residents. Ken and Marjorie Neumann of 5852 Oxboro asked that mature trees be left in place if possible. Karen Anderson of 5893 Oxboro asked that something be worked out to minimize the visual impact of the new development on her property. Annette Johnson of 5853 Oxboro asked that the drainage ditch be addressed so water can drain to the pond. Ms. Johnson stated that her back yard frequently has standing water in it. Scott Ward of Stevens Engineers address draining and grade concerns and reported on correspondence received from MNDOT. Discussion was held concerning the height and shape of the condominium building. Mayor Beaudet stated he would like the building to be four feet shorter to minimize the impact on the East Oaks neighborhood. Councilmember Swenson, seconded by Councilmember McComber, • moved to approve the Resolution with the addition of a condition requiring the applicant to meet with the East Oaks neighborhood regarding City Council Meeting Minutes May 25, 2004 Page 5 of 5 III the berm and vegetation issues. Mayor Beaudet moved to amend the primary motion to add a condition that the site must meet a 40 foot setback from Highway 36 using the farthest north property line as a reference point. Motion died for lack of a second. Roll call vote taken on primary motion. Carried 3 — 2, Abrahamson and Beaudet opposed. C. Reschedule Joint Worksession with the City of Bayport Mayor Beaudet, seconded by Councilmember McComber, moved to submit tentative meeting dates of June 17 and June 21 at 6:30 p.m. at the Oak Park Heights City Hall to the City of Bayport. Carried 5 — 0. D. Approve Request for an Itemized Accounting for 2004 Perro Pond Lobbying Expense Councilmember Doerr stated that he feels the City should receive an itemized accounting from the lobbyist for the expenditure of public funds. Councilmember Doerr, seconded by Mayor Beaudet, moved to request the City of Bayport to provide backup of lobbying and ask Ed Cain to attend the joint meeting. Carried 5 — 0. III VIII. Closed Session. Vulnerability Assessment Mayor Beaudet, seconded by Councilmember McComber, moved to postpone until the Governor signs the Bill enacting legislation related to the vulnerability assessment. Carried 5 — 0. IX. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 8:35 p.m. Carried 5 — 0. I I Respectfully submitted, :I1.1 Form Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 8, 2004 CITY COUNCIL MEETING MINUTES L Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Police Chief Swanson and Public Works Director Johnson. Absent: None. Mayor Beaudet added "Friday June 11 Holiday" as item B under New Business. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. B. C. Planning Commission: Councilmember McComber reported that the Planning Commission will meet on Thursday, June 10 with two public hearings on the Agenda. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on Monday, June 21 • Cable Commission: Councilmember Doerr reported that the June meeting has been canceled due to lack of business. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on Thursday, June 10 at the Washington County Soil and Water District office. E. Other Liaison/Staff Reports: Councilmember McComber provided a reminder of public meetings to discuss the St. Croix River Crossing project scheduled for June 15 in Hudson and June 21 in Stillwater. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson announced that Paul and Sharon Price of 14240 57 Street North were selected to receive the first recycling award for the month of June. Veteran's Memorial: Mayor Beaudet acknowledged the contributions of many individuals who enabled the construction of the Memorial. Mayor Beaudet also commended John Kramer and the committee members for their work on the • project. • City Council Meeting Minutes June 8, 2004 Page 2 of 3 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 25, 2004 Mayor Beaudet pulled item B from the Consent Agenda. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the May 25, 2004 minutes as amended. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Public Works Director Position City Administrator Johnson requested Council direction to identify a • process for filling the Public Works Director position. Discussion was held and consensus reached to recess the current meeting to 5:00 Thursday for further discussion on the position and to invite Klatyon Eckles to attend the reconvened meeting. B. Friday, June 11 Holiday Mayor Beaudet stated that the Federal government, banks, stock market and some states will be closed on Friday, June 11 in observance of the State Funeral for President Reagan. Mayor Beaudet suggested that the City should close as well. Police Chief Swanson noted that there would be additional cost to the City for holiday pay that would be paid to essential employees. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct that the City will be closed on June 11, 2004 and overtime paid accordingly to essential employees. Councilmember Abrahamson, seconded by Councilmember Doerr, moved to amend the current motion to add that the City will be closed if State and County offices are closed. Carried 5 — 0. Primary motion carried 5 — 0. VII. Old Business. • A. Warning Siren — Repairs City Council Meeting Minutes June 8, 2004 Page 3 of 3 ■ • Police Chief Swanson reported on repairs needed to the warning siren located near the water tower at 58 Street and Norell Avenue. Swanson requested authorization to replace the receiver on the siren and also suggested that the Council consider complete replacement of the east warning siren at Lookout Trail and 61 Street in the next few years. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize an expenditure from the Council Contingency fund to complete the repairs at the Police Chief's discretion. Carried 5 — 0. Mayor Beaudet requested that staff obtain a cost estimate for replacement of the siren at Lookout Trail and 61 Street and provide a recommendation for funding replacement of the siren this year. B. 2004 Route & Seal Project — Approve Daffinson Asphalt Public Works Director Johnson reviewed his memo outlining plans for 2004 crack routing and sealing. Discussion was held concerning the economical benefits of routing and sealing additional areas this year that are scheduled for repair in 2005. Councilmembers requested that the Public Works Director provide additional information for consideration at • the continued meeting on June 10 Councilmember Swenson, seconded by Abrahamson, moved to authorize Daffinson Asphalt to perform routing and sealing. Carried 4 — 1, Doerr opposed. C. 2004 Seal Coat Project — Approve Pearson Asphalt Public Works Director Johnson reviewed is memo outlining plans for sealcoating. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the sealcoating project as presented in the memo. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to recess the meeting at 7:40 p.m. until 5:00 p.m., Thursday June 10 Carried 5 — 0. Respectfully submitted, App • : -nt and Fo At# (1 • i e Johnson Davis : eaudet Administrative Secretary Mayor CITY OF OAK PARK HEIGHTS • 5:00 P.M., THURSDAY, JUNE 10, 2004 RECESSED CITY COUNCIL MEETING MINUTES The meeting was called to order at 5:00 p.m. by Mayor Beaudet. Others present: Councilmembers Abrahamson and McComber and City Administrator Johnson. Absent: Councilmembers Doerr and Swenson. Public Works Director Position Discussion was held concerning the eleven applicants for the Public Works Director position. Administrator Johnson prepared a chart representing Council and staff ranking of the applicants to identify the top five candidates to be interviewed. Mayor Beaudet suggested adding an applicant from the pool of applicants for the Public Works Operator position who is also qualified for the Public Works Director position. A copy of the employment application was distributed and labeled as applicant #12. Councilmember McComber, seconded by Mayor Beaudet, moved to interview applicants 7, 8, 6, 3, 5 and 12 for the Public Works Director position. Carried 3 — 0. • A timetable for interviews was discussed and a suggestion was made for Public Works Foreman Jeff Kellogg to arrange for each finalist to have a tour of the City prior to interviews. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Administrator to set times for interviews on June 17 before and after the joint worksession with the City of Bayport at 6:30 and set up city tours prior to the interviews. Carried 3 — 0. Sealcoating Administrator Johnson distributed a memo from Public Works Director Johnson with suggestions for additional route and seal for the 2005 seal coat area. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to accept the recommendations of the Public Works Director to sealcoat the area in red on the map, not to exceed $15,000. Councilmember McComber, seconded by Councilmember Abrahamson, moved to amend the primary motion to add that payment will come from the sealcoating budget. Carried 3 — 0. Vote taken on primary motion; carried 3 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved top direct staff to • prepare a cost estimate for 2005 sealcoating to be conducted this year for consideration at the next meeting. Carried 3 — 0. Recessed City Council Meeting Minutes June 10, 2004 Page 2 of 2 • Adjournment Councilmember Abrahamson, seconded by Councilmember McComber, moved to adjourn at 5:39 p.m. Carried 3 — 0. Respectfully submitted, f - • r • ntent and F , u lie Johnson vid Beaudet Administrative Secretary Mayor • • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JUNE 22, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, Public Works Director Johnson, City Attorney Vierling, City Engineer Postler, and City Planner Putz -Yang. Absent: None. City Administrator removed "Cellular Phone Antenna — Leasing Watertower Space" from the Agenda. Mayor Beaudet added a Closed Session to discuss Public Works security measures. Councilmember Swenson, seconded by McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: City Planner Putz -Yang reported that the Planning • Commission met on June 10 and referred two items from that meeting to the Council for approval. The next meeting is scheduled for July 15, 2004. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met on June 21 and discussed the Autumn Hills Park shelter as directed by the City Council, recommending that the shelter design not be altered. The Commission also scheduled a worksession for 5:30 Monday, June 28 to discuss the Xcel Energy park and conduct a walk through of Brekke and Cover parks. C. Cable Commission: Councilmember Doerr stated there is nothing to report. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix has a revised draft of its next generation plan out for comment. The next meeting is scheduled for July 8, 2004, 7:00 p.m. at the Soil and Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that two public informational meetings were held to address questions on the St. Croix River Crossing project. McComber also reported on the • Stakeholders meeting held earlier in the day at the Stillwater City Hall. City Council Meeting Minutes June 22, 2004 Page 2 of 6 • III. Visitors /Public Comment: Visitors: Rick Arnebeck, Area Manager for MNDOT, provided an update on the progress of the St. Croix River Crossing and Highway 36 projects. Mr. Arnebeck reported that MNDOT is working with the Business Owners Group on an implementation plan for Concept F to minimize impacts. Recycling Award. Administrative Secretary Johnson reported that Kevin & Kelly Peterson of 5690 Newell Circle North were selected to receive the second recycling award for the month of June. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 8, 2004 C. Approve City Council Minutes — June 10, 2004 D. Resolution Authorizing the Placement of No Parking Signs Upon a Portion of Oxboro Avenue E. Appoint Planning Commission Member • Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: City Administrator Johnson opened the Public Hearing for consideration of special assessments for the first phase of the 2004 lighting and pathway improvements project at 58 Street, Norell Avenue and Krueger Avenue. There were no comments from the public. Councilmember Swenson, seconded by Councilmember McComber, moved to close the Public Hearing. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution ordering improvements and assessments as presented. Roll call vote taken. Carried 5 — 0. VI. New Business: A. Xcel Energy — Presentation to the Council on Project Related to MPCA — Air Facilities Permit Request Richard Rosvold, Sr. Environmental Analyst for Xcel Energy, presented physical changes to be made under the permit amendment to replace four • coal conveyors inside the plant, add a high efficiency dust collector and City Council Meeting Minutes June 22, 2004 Page 3 of 6 • add a new vent for the dust collector. Mr. Rosvold noted that these improvements will result in far lower emissions. B. Doom and Thorbus Automotive Consultants CUP Request City Planner Putz -Yang reviewed the request for a CUP to allow outdoor auto sales at 14398 59 Street North. The only change anticipated to the exterior of the building would be the addition of a small wall sign. The applicant would occupy approximately 500 square feet of office space and requires five parking spaces under the terms of his broker license with the State of Minnesota. The Planning Commission recommended approval with conditions. Kevin Lacasse, the property's owner, spoke in support of the request and described Mr. Thorbus' business operation, stressing that Mr. Thorbus would not be used for retail and would not create additional traffic at the site. Sandy Boettcher of 5836 Olinda Avenue North stated that she and other neighbors are very concerned about the appearance of the neighborhood and their property values. Mike Dvorak of 5898 Olinda Avenue North asked about the property's parking capacity, noting that the lot is sometimes full and cars are parked on the street. Discussion was held concerning the parking capacity at the site and the current use. Councilmembers indicated that the lot should be striped and tenants should be discouraged from utilizing on street parking due to the narrow width of the streets. Rick Wells of 5886 Olinda Avenue North stated that he did not want additional on street parking restrictions. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the CUP request with the addition of conditions requiring Police Department and Public Works review of on street parking, striping the parking lot, no on- street parking for the businesses and review of the permit in one year. Roll call vote taken. Carried 5 — 0. C. Rezoning and Variance Request for Property at 5275 Stagecoach Trail North City Planner Cynthia Putz -Yang reviewed the request submitted by Larry Phillips to rezone his property at 5272 Stagecoach Trail North and grant a City Council Meeting Minutes June 22, 2004 Page 4 of 6 • variance to allow a single family residence to be constructed on the property to replace a single family home that was damaged by fire. Planner Putz -Yang reviewed three options, recommending that the City leave the current zoning in place and grant a variance to allow the home to be rebuilt, subject to conditions. Discussion was held concerning the language in the draft Resolution. Mr. Phillips requested that the words "repair or" be added to condition #1 to allow for the home to be repaired or rebuilt. Mayor Beaudet expressed concern that changes in the roadway after the house was built have reduced the front setback, which would require the home to be relocated on the site to accommodate setback requirements. Discussion was also held concerning the existing well and septic on the property and the possibility of connecting to the City's systems in the future. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution as presented to deny the rezoning request and approve a variance to allow construction of a single family residence with conditions. Mayor Beaudet, seconded by Councilmember McComber, moved to • amend the Resolution to state that the new home be designed to hook up to City water and sewer in the future with plans subject to review by the City Engineer. Roll call vote taken. Motion failed 2 — 3, Councilmembers Doerr, McComber and Swenson opposed. Roll call vote taken on primary motion. Carried 5 — 0. D. Public Works Director Position City Administrator Johnson reported that a candidate has been chosen for the Public Works Director position and requested Council approval to initiate negotiations with the individual. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Administrators recommendations as outlined in the memo. Carried 5 — 0. E. Schedule Budget Workshops Mayor Beaudet, seconded by Councilmember McComber, moved to schedule budget workshops as outlined in the Finance Director's memo. Carried 5 — 0. VII. Old Business. • City Council Meeting Minutes June 22, 2004 Page 5 of 6 • A. East Warning Siren — Replacement Police Chief Swanson reported on a quote he received for replacement of the east warning siren at a total cost of $15,862.75 including installation. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize the expenditure at the discretion of the Police Chief for replacement of the east warning siren with funds from the General Fund reserve. Carried 5 — 0. B. Approve Resolution Authorizing the Special Assessments for the Lighting and Pathway Improvements — 2004 City Attorney Vierling requested that the Council set the term for the assessment authorized earlier in the meeting. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve a three year assessment term commencing in 2005. Carried 5 — 0. C. Consider and Award Contract for Lighting and Pathway Improvements — 2004 City Engineer Postler reported that bids have been tabulated for the project, noting that the low bidder is Tower Asphalt at $124,622.50. Postler also discussed warning signage that could be installed at the crosswalks at an additional cost. Discussion was held concerning modifying the project to include pole extensions with junction boxes that would allow for easier repair if the light poles were damaged. Mayor Beaudet, seconded by Councilmember Doerr, moved to award the contract to the low bidder with the Engineer to review the light pole base issue and bring back to the Council for further review. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct funding to come from the Capital Revolving Fund and be replaced with assessments when collected. Carried 5 — 0. D. 2005 Sealcoating Cost Estimates and Inclusion in 2004 Project Public Works Director Johnson presented estimated costs for completing sealcoating on areas scheduled for 2005 with the 2004 project. Discussion was held on funding methods for completing the additional work in 2004. Councilmember McComber expressed concern over using the General • Fund reserve prior to the worksession scheduled to discuss those funds. Discussion was also held on the area scheduled for 2005 mill and overlay. City Council Meeting Minutes June 22, 2004 Page 6 of 6 40 Mayor Beaudet, seconded by Councilmember Doerr, moved to perform 2005 sealcoating in 2004 with a transfer from the General Fund reserve to balance the streets budget. Carried 4 — 1, McComber opposed. VIII. Closed Session. The regular meeting adjourned to Closed Session at 9:17 p.m. Closed Session commenced at 9:25 p.m. to discuss Public Works vulnerability assessment. IX. Adjournment. Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 9:45 p.m. Carried 5 — 0. Respectfully submitted, App • ved as." ontent and • • ' P lie Johns David eaudet • dministrative Secretary Mayor 4110 • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 13, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, Finance Director Holst, City Engineer Postler, and Interim Director of Public Works Johnson. Absent: None. Administrator Johnson moved Consent item G to item 1 under Old Business item B and removed Consent item F. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission will meet on Thursday, July 15 at 7:00 p.m. with two public hearings on the Agenda. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on Monday, July 19 at 6:30 p.m. and announced that there is a vacancy on the Parks Commission. C. Cable Commission: Councilmember Doerr stated that there is nothing to report. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 12 and is continuing work on it's plan. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders Group will meet 9:00 a.m. — 4:00 p.m. on July 27 at the Stillwater City Hall. Councilmember Doerr reminded the Council to make their reservations for the LMC Fall conference October 10 — 12 III. Visitors /Public Comment: Visitors: Gail Pundsack, business owner at 5901 Omaha Avenue North, • discussed the Highway 36 cut and cover concept as an alternative to the concept City Council Meeting Minutes July 13, 2004 Page 2 of 4 • currently being considered. Ms. Pundsack requested placement on the next Council Agenda to present the plan. Recycling Award: Administrative Secretary Johnson reported that recycling award was awarded to Mr. & Mrs. Dennis Mencke of 5608 O'Brien Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — June 22, 2004 C. Approve Resolution Supporting County Wide Assessment D. Approve Bell Property Mowing Fee Increase E. Schedule City Administrator Performance Review Councilmember Doerr pulled item D for discussion. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda minus item D and with a correction to the minutes. Roll call vote taken. Carried 5 -0. Councilmember Doerr corrected the Public Works Director's memo to state that III the new mowing rate would be $36 per mowing, not $36 per hour. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to approve the increase as corrected. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Council Worksession — Highway 36 City Administrator Johnson reported that Rick Arnebeck of MNDOT has suggested that the Council hold a worksession to formulate a response to the draft EIS. Comments are due by July 22 Mayor Beaudet, seconded by Councilmember McComber, moved to hold a worksession on Wednesday, July 21 at 6:30 p.m. to discuss Highway 36. Carried 5 — 0. B. Washington County Environmental Charge • City Administrator Johnson reported that Onyx Waste has billed Oak Park Heights residents for the Washington County environmental charge. City Council Meeting Minutes July 13, 2004 Page 3 of 4 • Discussion was held explaining to residents the origin of the charge and its shift from County property taxes to cities and garbage haulers. Mayor Beaudet reviewed the history of the City's objections to Washington County and stated that the July 13, 2004 letter from Washington County Commissioner Stafford is offensive. Mayor Beaudet, seconded by Councilmember McComber, moved to instruct the City Attorney and City Administrator to direct a response to Washington County. Carried 5 — 0. Discussion was held concerning the legality of Onyx collecting a bill on behalf of the County. Mayo Rude, Onyx General Manager, was present and stated that Onyx is willing to assist the City however it can. VII. Old Business. A. 2003 Unallocated Funds Unallocated funds were discussed at the worksession preceding the Council meeting. It was decided that no action would be taken until after the budget process. B. Approval of Allocation of Additional Funds for Tree Work 1. Approve Quote for Tree Work City Arborist Widin reviewed the tree work to be performed this summer. Additional tree planting and other tree work is anticipated for fall 2004. Arborist Widin requested approval of additional funds to be allocated for tree work. The current budget is almost $800 short of funds for the proposed tree work that would leave the budget completely depleted with fall tree work to be done. Widin reported that the tree work was slightly over budget last year with diseased tree removal comprising approximately 45% of tree work. Finance Director Holst reported that the Council Contingency Fund balance is about $2,300 and suggested a transfer from that fund to cover the shortfall in tree work. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the tree work bid and transfer $850 from the Council Contingency Fund to the tree removal budget. Carried 5 — 0. C. 2004 Lighting and Pathway Improvements — Light Fixtures City Council Meeting Minutes July 13, 2004 Page 4 of 4 40 City Administrator Johnson reviewed cost estimates for the addition of pole bases and breakaway style pole bases. Councilmembers expressed concern that the assessment has already been passed and that auto insurance should cover damage to poles caused by drivers running into them. D. Appointment of Tom Ozello — Director of Public Works City Administrator Johnson reported that Tom Ozello has agreed to the terms and signed the offer of employment with a start date of August 2, 2004. Johnson requested Council authorization to retain Jay Johnson as a temporary employee for some overlapping period of time to assist Mr. Ozello with the transition. Councilmember Swenson, seconded by Councilmember McComber, moved to appoint Tom Ozello as Director of Public Works. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to terminate the Interim Director of Public Works position as of August 2, 2004. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, 0 moved to authorize up to 80 hours after August 2, 2004, not to exceed 40 hours per week, to maintain Jay Johnson as a temporary employee at current rates. Carried 4 — 1, Doerr opposed. VIII. Closed Session Pending Litigation Pending litigation was discussed in closed session. IX. Adjournment. Mayor Beaudet, seconded by Councilmember Doerr, moved to adjourn at 8:20 p.m. Carried 5 — 0. An Respectfully submitted, A . o , y p pl ontent ant, o iti , 1 , - ( 141) ?? ( (01. J ie Joh Da id : eaudet Administrative Secretary Mayor III • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, JULY 27, 2004 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Snyder, City Engineer Postler, and City Planner Richards. Absent: None. City Administrator Johnson added "15161 65 Street Curb Box Repair" as item C under Old Business. Councilmember McComber added "Smoking Bans" as item F under New Business. Mayor Beaudet added "Highway 36 Economic Impact Update" as item C under Old Business. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: • A. Planning Commission: City Planner Richards reported that the Planning Commission held two public hearings at the last meeting; both items are on the current agenda for consideration. The next meeting is scheduled for Thursday, August 12 B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission has scheduled a worksession for Monday, August 2nd at 5:30 p.m. to discuss the Xcel Energy Park and the 2005 Budget. The next regular meeting is scheduled for Monday, August 16 C. Cable Commission: Councilmember Doerr reported that the Cable Commission will consider its 2005 budget at a meeting in August. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 12 at the Soil and Water Conservation District office. Mayor Beaudet also encouraged citizens to visit the watershed districts' booth at the Washington County Fair. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders group met all day at the Stillwater City Hall and a supplemental draft EIS will be released to the public on August 16 • Public meetings will be held September 21 at Stillwater Junior High School and September 22 at Somerset High School. City Council Meeting Minutes July 27, 2004 Page 2 of 5 1111 III. Visitors /Public Comment: Tom Ozzello — new Director of Public Works. Mr. Tom Ozzello introduced himself and stated that he is looking forward to begin his employment with the City on August 2nd Rick Arnebeck, MNDOT. Mr. Arnebeck provided an update on the St. Croix River Crossing Project, noting that two issues need to be addressed soon: the proposed boat landing and the economic study. Mr. Arnebeck also suggested a Highway 36 Partnership meeting to discuss alternatives with City staff, the BOG and Chamber of Commerce. Recycling Award. Administrative Secretary Johnson announced that Jeffrey Klingbeil of 14304 Oldfield Avenue Court North was selected to receive the recycling award. IV. Consent Agenda: A. Approve Bills & Investments • B. Approve City Council Minutes — July 13, 2004 C. Appoint Election Judges D. Approve Updated Maps — Land Use Plan and Zoning E. Approve Emergency Vehicle Pre - emption Installation Councilmember Doerr pulled item B for discussion. Councilmember McComber, seconded by Mayor Beaudet, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. Councilmember Doerr stated that the final vote on Old Business item D in the July 13, 2004 minutes should be corrected to reflect a 4 — 1 vote with Doerr opposed. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Minutes as amended. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Safe & Sober Grant Application Police Chief Swanson requested Council approval of a Resolution to • authorize application for a Safe & Sober Grant together with Stillwater and Bayport. City Council Meeting Minutes July 27, 2004 Page 3 of 5 • Councilmember Doerr, seconded by Councilmember McComber, moved to approve the Resolution authorizing the police department to make application for a grant in conjunction with the Stillwater and Bayport police departments. Roll call vote taken. Carried 5 — 0. B. Rodney Bahr, 15431 58 St. N. — CUP City Planner Richards outlined the application for a Conditional Use Permit to allow an existing single family home to be moved onto a vacant lot at 15431 58 Street North. Richards noted that the Planning Commission held a lengthy discussion on the possibility that the soil at the site may be contaminated. City Attorney Vierling has added language to the approval to require review of the site by an environmental specialist to address contamination concerns. Mayor Beaudet reviewed the setbacks and added condition 9 to the Resolution requiring the foundation to be constructed with concrete block. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to adopt the Resolution approving the CUP with conditions as amended. • Roll call vote taken. Carried 5 — 0. C. Xcel Energy MERP — CUP/Variance /Grading City Planner Richards reviewed the application, noting the traffic plan to accommodate construction traffic at the peak of activity. Richards reviewed the need for a variance and the hardship that exists to allow for the height of the cooling tower. Richards also added that condition 9 in the draft Resolution should be deleted. King Plant Manager Mark Fritsche outlined the positive environmental impacts of the project and the potential increase in the tax value of the facility, noting that the King Plant is key to the stabilization of the power grid. Mr. Fritsche also expressed concern over the second sentence of condition 8 in the draft Resolution. City Attorney Snyder noted that Xcel Energy reserves its right to review condition 8 and request further review of the wording. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Resolution as amended to delete condition 9. Roll call vote taken. Carried 5 — 0. • D. Boutwell's Landing Phase I — Storm Sewer Flared End Section Repair City Council Meeting Minutes July 27, 2004 Page 4 of 5 • City Engineer Postler reported on the need for repair to the a section of storm sewer piping in Boutwell's Landing Phase I and reviewed quotes for repair of the separated piping. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the quotes for repair, not to exceed $7,000. Carried 5 — 0. E. Oak Park Heights — Stagecoach Trail Land Use and Zoning Study Councilmember McComber suggested review of zoning in the Stagecoach Trail area to consider more uniform zoning. Planner Richards noted that an update to the Comprehensive Plan will be done in two years. Mayor Beaudet suggested waiting on this issue until the Comprehensive Plan is due to be updated. Councilmember McComber, seconded by Mayor Beaudet, moved to accept the information. Carried 5 — 0. F. Smoking Bans • Councilmember McComber reported that smoking bans were discussed at the AMM meeting and may be considered by Hennepin and Ramsey counties as well as the state legislature. VII. Old Business. A. Sprint PCS — Cellular Antennas on Water Tower City Administrator Johnson reviewed his memo outlining the process for approval of the request, the potential benefits to the City and staff recommendations. Discussion was held concerning structural integrity of the tower and possible damage to the tower from installation and maintenance of cellular antennas. Councilmember Swenson suggested the addition of language to require the applicant to pay all City costs, including overtime, to accommodate site visits and monitor the facility when maintenance is performed. Public Works Director Ozzello added that other cities also require engineering review and monitoring of repairs and alterations. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the lease with the addition of billing for city staff time • for monitoring tenant's access to the tower and engineering firm review of any alterations or repairs. Carried 4 — 1, Beaudet opposed. City Council Meeting Minutes July 27, 2004 Page 5 of 5 • Dave Fischer of LCC International spoke on behalf of the applicant. Mr. Fischer clarified earlier comments concerning ownership of Sprint, stating that Sprint PCS is a Delaware Limited Partnership also known as Sprint Spectrum. No welding is planned at the site and construction drawings have been prepared and submitted for review. Mr. Fischer also stated that Xcel Energy towers were also considered but the water tower is a better location and meets Sprint's objectives more than the Xcel towers. Councilmember Doerr, seconded by Councilmember McComber, moved to add a new line item to the budget for water tower maintenance /renewal to be funded by lease payments. Carried 5 — 0. B. 15165 65 St. N. Curb Box Repair City Administrator Johnson reported that the Council discussed the repair cost with the homeowner at a previous worksession. Councilmember Swenson, seconded by Councilmember Abrahamson, moved to approve the payment of one half of the cost by the City. Carried 4 — 0 — 1, Doerr abstained. 410 C. Highwa Economic Im ap ct Update Mayor Beaudet stated that the last Stakeholders meeting is scheduled for October 26, 2004. Mayor Beaudet moved that an update to the Economic Report prepared for 1991 be prepared to reflect current circumstances. Motion died for lack of a second. Councilmember Swenson, seconded by Councilmember McComber, moved to issue RFPs for an update to the Economic Report. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 8:22 p.m. Carried 5 — 0. Respectfully submitted, Ap • • %�, -nt and Fo 4 ■ , Julie Johnson David Beaudet , Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 10, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling and City Engineer Postler. Absent: None. Councilmember Abrahamson added "Parks Commission Vacancy" as item E under New Business. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission will meet on Thursday, August 12 at 7:00 p.m. with two public hearings on the Agenda. B. Parks Commission: Councilmember Abrahamson reported that the Parks • Commission will meet on Monday, August 16 at 6:30 p.m. There are now two vacancies on the Parks Commission. C. Cable Commission: Councilmember Doerr reported that the Cable Commission will meet on August 18 7:00 p.m. at the Cable Access Center and will finalize its budget at that meeting. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on August 12 7:00 p.m. at the Soil and Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that public meetings will be held from 5:00 to 9:00 p.m. on September 21 at Stillwater Junior High School and September 22 °a at Somerset High School for comments on the St. Croix River Crossing Draft EIS. The Supplemental Draft EIS is expected to be available on Monday, August 16 III. Visitors /Public Comment: Presentation of 5 Year Service Award to Lisa Taube. Mayor Beaudet presented Lisa Taube with an award for 5 years of service. • Party in the Park. Mayor Beaudet thanked the many businesses and staff members for their contributions to 2004 Party in the Park held on August 31.13. City Council Meeting Minutes August 10, 2004 Page 2 of 5 • Recycling Award. Administrative Secretary Johnson reported that the first recycling award for the month of August has been awarded to Annette Johnson of 5853 Oxboro Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 27, 2004 C. Approve Tree Planting Quotes D. Affirm Correspondence to MNDOT /Highway 36 St. Croix River Crossing E. Authorize Purchase of Computers F. Approve Resolution Recognizing the Contributions of Jay Johnson as Public Works Director Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Consent Agenda minus item B. Roll call vote taken. Carried 5 — 0. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the July 27, 2004 minutes as corrected. Carried 5 — 0. • V. Public Hearings: None VI. New Business: A. Tobacco Compliance Check Failure Police Chief Swanson reported that tobacco compliance checks were conducted on July 29, 2004 with one failure, Snyder Drugs. The scheduled sanction for this offense is a $500 civil penalty. The Manager of the Snyder Drug store has indicated to the Police Chief that he would like to attend a hearing. Chief Swanson requested that the Council set a date for a Hearing to Show Cause. Councilmember Swenson, seconded by McComber, moved to schedule a Hearing to Show Cause for the August 24, 2004 Council Meeting. Carried 5 — 0. B. Reschedule September 14, 2004 Council Meeting Mayor Beaudet, seconded by Councilmember McComber, moved to reschedule the September 14, 2004 Council meeting to September 8, 2004, 7:00 p.m. Carried 5 — 0. • City Council Meeting Minutes August 10, 2004 Page 3 of 5 • C. Highway 36 Cut and Cover Concept — Presentation by Gail Pundsack Gail Pundsack presented a cut and cover concept design for Highway 36 that she developed as an alternative to the MNDOT designs. The cut and cover design is narrower than the proposed MNDOT design and impacts fewer businesses. Ms. Pundsack stated that MNDOT has reviewed the cut and cover design and indicated that the cost to construct it would be similar to the proposed design. Ms. Pundsack requested Council support of the cut and cover design so it can be considered by MNDOT as an alternative for the Highway 36 corridor and be included in the draft Environmental Impact Statement. Discussion was held concerning emergency vehicle access and the impact of the cut and cover concept on local streets. Ms. Pundsack explained the layout of the cut and cover design and traffic flow between various locations, noting that emergency response times would be roughly the same with both concepts. Councilmember Swenson, seconded by Councilmember Abrahamson, moved to authorize the City to request that the cut and cover concept be included in the draft EIS as an alternative concept. Carried 5 — 0. Mayor Beaudet stated that the cities of Stillwater and Oak Park Heights had • reached a consensus in 1992 to support an at -grade intersection concept for the corridor. Mayor Beaudet, seconded by Councilmember Doerr, moved to forward a copy of the 1992 plan agreed upon by the cities of Stillwater and Oak Park Heights to MNDOT. Carried 5 — 0. D. McKean Square Curb Replacement City Engineer Postler reported on the condition of the curb in McKean Square. Engineer Postler stated that his firm did a thorough inspection of the curbing and met with the property owner to discuss the problem. Approximately two thirds of the curb is damaged and Engineer Postler stated that replacing all the curb and gutter would produce the best outcome. Ken Hooge of Senior Housing Partners stated that damage has occurred but the developer should not be held entirely responsible because the curbing appeared to be brittle and the subcontractors on the site were reckless with their equipment. Mr. Hooge also stated that the process of replacing all the curbs would have a large negative impact on the current residents and those moving in. Mr. Hooge requested replacement of only the severely damaged sections. City Attorney Vierling advised that the City has not accepted the roads so the repairs should be done now to minimize future costs to the City for repair. Mr. Hooge stated that housing construction should be done by December and asked if repairs could be • done after that to avoid damage to the new sections. City Council Meeting Minutes August 10, 2004 Page 4 of 5 • Councilmember Swenson, seconded by Councilmember McComber, moved to accept the staff recommendation and direct staff to coordinate the timing of curb replacement with the developer and contractor. Carried 5 — 0. Mayor Beaudet requested that staff provide the Council with a schedule for repairs and the second lift. E. Parks Commission Vacancy Councilmember Abrahamson reported that Kevin Furlong has submitted his letter of resignation to the Parks Commission. Councilmember Abrahamson, seconded by Mayor Beaudet, moved to accept the resignation and send a letter of thanks. Carried 5 — 0. VII. Old Business. A. Highway 36 St. Croix River Crossing Economic Impact Analysis (cost estimate) Mayor Beaudet stated that an update to the 1992 study will also need to by completed by the City Planner and City Engineer. Councilmember Swenson expressed concern over the cost of preparing the updates without a final design S for the project. Mayor Beaudet suggested that the buttonhook design be used in preparing the report because it represents a "worst case" scenario. Discussion was held concerning funding with Mayor Beaudet stating that the cost should be paid from the Capital Revolving Fund. City Attorney Vierling warned that the City would be at a severe disadvantage if its comments are not in the draft EIS. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to approve funding for Tautges Redpath to update the 1992 Economic Impact Analysis. Mayor Beaudet, seconded by Councilmember Doerr, moved to amend the primary motion to add that the City Engineer and City Planner will also prepare updates to the report, with the total cost for the report not to exceed $22,000. Amendment carried 4 — 1, Swenson opposed. Primary motion carried 4 — 1, Swenson opposed. VIII. Closed Session. Councilmember McComber, seconded by Mayor Beaudet, moved to recess to closed session at 8:25 p.m. Carried 5 — 0. The meeting was adjourned to closed session for the purpose of conducting an employee performance evaluation. The meeting was reconvened at 8:46 p.m. with no action taken in the closed session. City Council Meeting Minutes August 10, 2004 Page 5 of 5 • IX. Adjournment. Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 8:46 p.m. Carried 5 — 0. Respectfully submitted, Ap i � ved as • Co ent and Fo v 0 r 1 lie John n Davi•�audet Administrative Secretary Mayor • 1 II CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 24, 2004 • CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, and City Planner Richards. Absent: None. Mayor Beaudet added "Cancel August 31 and September 7, 2004 Budget Worksessions" as item C on the Consent Agenda. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission met on August 12 and has forwarded two applications for Council consideration. No applications have been received for the next regular meeting, scheduled for September 9, 2004. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on September 20, 2004 at 6:30 p.m. There are currently two Commissioner vacancies. C. Cable Commission: Councilmember Doerr reported that the Cable Commission met on August 18 The Commission has approved the 2005 budget and will forward the budget to cities for approval. Councilmember Doerr also reported that an agreement has been signed with the the Lower St. Croix Valley. The next meeting is scheduled for October 20, 2004. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on September 9, 2004 at 7:00 p.m. Mayor Beaudet added that the second generation plan is out for review. E. Other Liaison/Staff Reports: Councilmember McComber reported that public comment meetings will be held on the St. Croix River Crossing Project September 21 at Stillwater High School and September 22 at Somerset High School. Councilmember McComber added that the supplemental draft EIS is available for review at City Hall. Councilmember Doerr reported on the Kohl's department store grand • opening. III. Visitors /Public Comment: City Council Meeting Minutes August 24, 2004 Page 2 of 4 110 Recycling Award. Administrative Secretary Johnson reported that the recycling award has been awarded to Doris Nelson, 14894 64 Street North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 10, 2004 C. Cancel August 31 and September 17, 2004 Budget Worksessions Councilmember Swenson, seconded by Councilmember Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Hearing on Order to Show Cause — Snyder Drug Store Tobacco Compliance Check Failure Police Chief Swanson reported on a tobacco compliance check failure at Snyder Drug Store on July 29, 2004. Chief Swanson stated that the City conducts more tobacco compliance checks than are required because of concern about tobacco use, particularly with the Stillwater Area High School located in the City. • Steve Wahlquist, Manager of Snyder Drug Store, stated that the employee who sold cigarettes to the underage person is a pharmacy technician who does not normally sell tobacco. Mr. Wahlquist described procedures in place to prevent sale of tobacco to underage persons and added that Snyders does not advertise cigarette sales but has to sell them because of customer demand in this competitive market. Councilmember Swenson, seconded by Councilmember McComber, moved to approve staff recommendations for penalties. Carried 5 — 0. VI. New Business: A. AAMCO Transmissions City Planner Richards reviewed the request for a Conditional Use Permit to allow an auto repair use at 5525 Memorial Avenue North. Planner Richards reviewed the Planning Commission recommendations for approval. Applicant Don Hoff was present and noted the legal name of the business and proper spelling. Councilmember McComber, seconded by Councilmember Swenson, . moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. City Council Meeting Minutes August 24, 2004 Page 3 of 4 • B. Fox Hollow Development City Planner Richards reported that the Planning Commission recommended approval of the application. The City Council granted concept approval in April of 2004. Planner Richards reviewed the proposed site plan noting zoning, density, setbacks and outlots. Ricahrds also reviewed park dedication, parking, grading and drainage, landscaping, sidewalks, lighting, signage, building height and exterior elevations as outlined in the Planner's report. City Attorney Vierling added that his office would review common area documents before signing off on the plat. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the application and adopt the Resolution as presented subject to approval of the City Attorney. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the Resolution to strike the word "consider" from conditions 13 and 14 and replace "applicable watershed district" in condition 9 and replace with "Middle St. Croix Water Management Organization." Carried 5 — 0. Roll call vote taken on primary motion. Carried 4 — 1, Beaudet opposed. • VII. Old Business. A. Order to Show Cause — Snyder Drug Store Tobacco Compliance Check Failure Discussion was held and action taken during the Public Hearing portion of the meeting. B. Cut and Cover Concept — Response from MNDOT for Insertion into EIS City Administrator Johnson reported that correspondence was sent by the City requesting that the Cut and Cover Concept be included in the Environmental Impact Study for the Highway 36 corridor. Mr. Arnebeck, MNDOT Area Manager, responded with correspondence outlining a timeline and process for consideration of the Cut and Cover Concept. Mayor Beaudet noted that the City has also submitted correspondence to MNDOT concerning Concept F and municipal consent and received no response. Councilmember McComber, seconded by Mayor Beaudet, moved to direct staff to write a letter to MNDOT to coordinate a meeting with Stillwater, Washington County, Chamber of Commerce, Business Owners Group, • TAG and PAC members at 6:00 p.m on September 15, 22 or 29 at a location to be determined. Carried 5 — 0. City Council Meeting Minutes August 24, 2004 Page 4 of 4 • Mayor Beaduet, seconded by Councilmember McComber, moved to direct staff to write a letter to MNDOT including the last four letters to MNDOT and request a reply to those letters by September 23 for presentation to the Council at the September 28 Council Meeting. Carried 5 — 0. C. Xcel Energy Conditional Use Permit — MERP Project — Approval Conditions City Administrator Johnson presented a request from Xcel Energy for amendment of the language contained in the Conditional Use Permit approved on July 27, 2004. Mark Fritche, A.S. King Plant Manager, stated that Xcel Energy cannot agree to the permit with wording that refers to unforseeable future tax events. Bruce Colt, Senior Attorney for Xcel Energy, stated that Xcel does not want to give the City authority to recalculate taxes and does not want to be responsible for retroactive taxes if tax laws change and are unclear. A ten minute recess was taken at 8:10 p.m. to discuss specific wording for an amendment to the permit. The meeting was reconvened at 8:15 p.m. City Attorney Vierling stated • that an agreement was reached to amend the third line of condition 8 of the Conditional Use Permit to read: "The City further reserves its right to collect tax revenues and/or fees that occur or would otherwise be prospectively calculated on this project resulting from the date of any statutory amendments or legislative changes." Councilmember Swenson, seconded by Councilmember McComber, moved to approve the amended language. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:18 p.m. Carried 5 — 0. Re . = ctfully :f bmitted, A . p of a ntent and , u ie Jo r, son : . • Admi / rative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. WEDNESDAY, SEPTEMBER 8, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: Mayor Beaudet called the meeting to order at 7:00 p.m. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Baiers Heeren, City Engineer Postler and City Planner Richards. Absent: None. Councilmember Doerr added "Approve Central St. Croix Budget" and "Approve Valley Access Budget" as items D and E on the Consent Agenda. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the September meeting has been cancelled and that the next Planning Commission meeting is scheduled for October 14, 2004. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on September 20, 2004 at 6:30 p.m. There are currently two Commissioner vacancies. C. Cable Commission: Councilmember Doerr reported that an agreement has been signed with the Lower St. Croix Valley. The next meeting is scheduled for October 20, 2004. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on September 9, 2004 at 7:00 p.m. at the Watershed Conservation District Offices. E. Other Liaison/Staff Reports: Councilmember McComber reported that public comment meetings will be held on the St. Croix River Crossing Project September 21 at Stillwater High School and September 22 at Somerset High School. Mayor Beaudet noted that the Annual City "Fall Clean Up" is scheduled for Saturday, October 9 from 7:30 a.m. to 1:00 p.m. III. Visitors /Public Comment: • Recycling Award. Administrative Secretary Johnson reported that the recycling award has been awarded to Ed Frederick of 5312 Ojib Way North. City Council Meeting Minutes September 8, 2004 Page 2 of 6 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — August 24, 2004 C. Approve National Marina Day Proclamation D. Approve Central St. Croix Budget E. Approve Valley Access Budget Councilmember Doerr, seconded by Councilmember McComber, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Adopt Resolution Approving 2005 Proposed Budget and Proposed Tax Levies Finance Director Holst reported on the proposed budget and levy amounts, noting the proposed revenue budget to be $2,959,413 and the proposed . expenditures to be $2,959,410. The General Fund levy of $2,461,195 is a 19 -20% increase over 2004 and includes large transfers for street reconstruction and to other funds for parks and other projects. Estimates were used for insurance costs. Mayor Beaudet noted that of the $400,000 levy increase, about $100,000 is increases to General Fund and the rest to the capital needs of the City. He noted that since 1997, two full -time and two part-time positions have been eliminated from the city; that the capital improvement budget has been gutted, and the reserve budget has been decreased due to levy limits. Mayor Beaudet discussed increases for parks, outside storage, and street reconstruction, noting that the increases represent nearly $300,000 of the levy increase total. Discussion ensued as to the budget /levy considerations and the State established process the City must adhere to in consideration of budgeting and taxation. Councilmember McComber expressed that she found it to be an unfortunate situation and feels that there is too much of an increase, but that she also does not wish to see the City enter into gimmicks, seen elsewhere, to offset expenses. Mayor Beaudet explained the statewide budget situation, adding that he • also opposes implementing franchise fees. He stated that he feels levy limits will likely be back and that now is likely to be the only opportunity, for one significant budget lift, to be followed by inflation increases. City Council Meeting Minutes September 8, 2004 Page 3 of 6 Councilmember Abrahamson concurred that the situation is unfortunate and that the increase is too much. He suggested that projects could be done and proposed that amenities versus necessities be eliminated to reduce expenditures. Councilmember Swenson stated that the City needs to save more heavily than it has in the past and inquired of City Engineer Postler as to roadway assessing. City Engineer Postler reported that other cities assess 50 %. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. B. Set Date and Time for Truth in Taxation Hearings Mayor Beaudet, seconded by Councilmember McComber, moved to approve the date and time for Truth in Taxation Hearings as presented by Finance Director Holst, with the initial hearing to be held Monday, December 6, 2004 at 5:00 p.m. and the continuation hearing, if necessary, on Tuesday, December 14, 2004 at 6:30 p.m. Carried 5 — 0. C. Preparation of Resolution Stating City Council Position on Bridge • Alternatives Mayor Beaudet reported that there was only one City Council meeting before the October 6, 2004 comment deadline. Councilmember McComber inquired as to process and submitting comments to staff for inclusion. Mayor Beaudet distributed copies of a past Resolution to the Council. Mayor Beaudet, seconded by Councilmember Doerr, moved to authorize staff to draft two resolutions representing the City's response to the Supplemental Draft EIS and concerning the current RESOLVE /Stakeholder process for consideration at the September 28, 2004 City Council meeting. Carried 5 -0. D. Letter to House /Senate Transportation Committee Members — Clarification on Municipal Consent and Concept F Mayor Beaudet asked that correspondence between the City and MnDOT be provided ongoing to committee members so that they have an understanding of the attempts made to resolve issues. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff • to send four letters to each of State House and Senate Transportation Committee members and to send future correspondence regarding Municipal Consent. City Council Meeting Minutes September 8, 2004 Page 4 of 6 • Councilmember McComber suggested waiting to this until after the September 22, 2004 St. Croix River Crossing public hearing and to copy the City Council prior to sending. Councilmember McComber, seconded by Mayor Beaudet, moved to amend the earlier motion, approving the same but postponing action until September 28, 2004 City Council meeting and requesting that staff prepare the communication for review at the meeting. Carried 5 -0. E. Kern Center Pond City Administrator Johnson noted that for the past few years, the City has been in discussion with the Browns Creek Watershed District as to the implementation of an agreement to facilitate expansion of the "Kern Center Pond." He noted that the functional point of discussion and approval is a Kern Center Cooperative Agreement with the Browns Creek Watershed District as the centers water ultimately flows into their watershed system and is ultimately part of the larger Watershed District. Johnson noted that Browns Creek has not yet approved the agreement and • asked the City Council approval was being requested pending Browns Creek Watershed District approval and revision. Johnson reported that a significant matter of consideration is the additional cost to acquire additional land from MnDOT for the pond expansion, adding that at this time costs, outside of construction and engineering are unknown. City Engineer Postler reported on the situation with MnDOT, noting that the project plans still need work before a bidding process can be implemented. Postler discussed construction considerations to preserve the pond bottom to retain infiltration qualities and commented on the approximate timeline for project planing, bidding and execution. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the draft Cooperative Agreement, subject to approval of Administrator, Engineer and Attorney. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Doer, moved to authorize staff to enter negotiations with MnDOT for purchase /easement of land needed for pond expansion and to investigate the possibilities of purchasing the entire site. Carried 5 -0. • Mayor Beaudet, seconded by Councilmember McComber, moved to approve Bonestroo & Associates preparation of bid and permit documents, not to exceed $9,500. Carried 5 -0. City Council Meeting Minutes September 8, 2004 Page 5 of 6 • City Administrator Johnson noted that the maintenance agreement needed to be submitted to the Browns Creek Watershed District with the Cooperative Agreement draft. Mayor Beaudet, seconded by Councilmember Doer, moved to approve Bonestroo & Associates preparation of the operation and maintenance plan, not to exceed $1,900. Carried 5 -0. F. Snowplowing Councilmember McComber stated that she asked City Administrator Johnson and Public Works Director Ozello to begin snowplowing contract preparation, noting that the current contract could be renewed by mutual consent if desired. City Administrator Johnson stated that he had spoken with Mike Raleigh of M.J. Raleigh Trucking, Inc. and that they are interested in discussing renewal of the contract for snowplowing service. • Mayor Beaudet stated that some language changes are needed in the current contract document such as the plowing of cul -de -sacs procedure and specification of type(s) of equipment to be used for removal. Councilmember McComber stated that the Police Department should be permitted to call out snowplowing services rather that having to wait for the Public Works Director to do so. Mayor Beaudet suggested that the City Administrator be designated as the contact person for snowplowing services and that he delegate as he felt best for optimal service. Brief discussion ensued as to snow removal policies and service call out policy. City Administrator Johnson suggested that the contract be approved as an extension of the existing and added that it could be amended to clarify removal procedures, City call out policy, and to provided for Police Department authority to call out the service as needed. Councilmember McComber, seconded by Councilmember Doer moved to extend the snowplowing contract and to direct staff to amend the call out policy and bring it back to Council for review. Carried 4 -0 -1, Councilmember Abrahamson abstained. VII. Old Business: None. City Council Meeting Minutes September 8, 2004 Page 6 of 6 • Finance Director Holst inquired as to budget direction. Mayor Beaudet asked that a budget work session be placed on the next meetings consent agenda. VIII. Adjournment: Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 7:57 p.m. Carried 5 — 0. Respectfully submitted, Appro I as to ontpnt and Fo J 1 e Johns Ai `' eaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, SEPTEMBER 28, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson and City Attorney Snyder. Absent: None. Mayor Beaudet added "Authorize City Administrator to Request Detachment Application and Fee from Washington County" under the Consent Agenda and moved Old Business item B to item D and Old Business item D to item B. City Administrator Johnson removed item B from the Consent Agenda. Councilmember McComber, seconded by Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission will meet on October 14 at 7:00 p.m. B. Parks Commission: Councilmember Abrahamson reported that Mayor Beaudet attended the Parks Commission meeting on September 20 . The next regular meeting is scheduled for October 18 6:30 p.m. Mayor Beaudet reported that there are two openings on the Commission. C. Cable Commission: Councilmember Doerr reported that the Cable Commission has conducted an OSHA inspection and addressed concerns. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on October 7 at the Washington County Soil and Water Board office. Comments on the Watershed District Plan will be reviewed and incorporated into the plan at the next meeting. E. Other Liaison/Staff Reports: Councilmember McComber reported that MNDOT held public hearings on September 21s and 22 to discuss the St. Croix River Crossing project. The public comment period is open until October 6, 2004. The Stakeholders group will meet October 26 and 27 from 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. • Councilmember Doerr reported that the City Council and City Administrator will attend the League of Minnesota Cities conference in City Council Meeting Minutes September 28, 2004 Page 2 of 4 II Duluth October 10 —12, 2004. Councilmember Doerr also reminded residents that the Fall Clean-up will be held on Saturday, October 9, 2004 from 7:30 a.m. to 1:00 p.m. at the St. Croix Mall. III. Visitors /Public Comment: Recycling Award. City Administrator Johnson reported that the recycling award has been awarded to Ron & Charlene Malmgren, 6211 Peabody Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve Temporary Help C. 2004 -2005 CDBG $14,940 D. H.S.I. Utilities E. Authorize City Administrator to Request Detachment Application and Fee from Washington County Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. • V. Public Hearings: None VI. New Business: A. Snow Plowing: 2004 -2005 Contract City Administrator Johnson reported that the draft 2004 — 2005 contract is the same as the prior year contract with a four percent increase added. Public Works Director Ozzello has reviewed the contract with Raleigh Trucking and staff recommended approval of the contract. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the 2004 — 2005 snowplowing contract subject to review and approval by the City Attorney. Carried 4 — 0 — 1, Abrahamson abstained. B. Darren Eikeland dba Full Moon Liquor: Request for New Off -Sale Liquor, Off -Sale Non - Intoxicating Liquor and Tobacco License Applications City Administrator Johnson reviewed the request by Full Moon Liquor for liquor and tobacco licenses. Councilmember McComber, seconded by Councilmember Swenson, moved to approve liquor and tobacco license III applications for Full Moon Liquor. Carried 5 — 0. City Council Meeting Minutes September 28, 2004 Page 3 of 4 VII. Old Business: A. Schedule Budget Worksession Councilmember McComber, seconded by Councilmember Swenson, moved to schedule budget worksessions for October 26 and November 9, 2004 at 5:30 p.m. as recommended by the Finance Director. Carried 5 — 0. B. Receive Information from City Engineer and City Financial Consultant on Hwy. 36 /St. Croix River Crossing Impact City Administrator Johnson reviewed the information provided by the City Engineer and Tautges Redpath outlining the financial impacts of the proposed Highway 36 and St. Croix River Crossing projects. Administrator Johnson stated that the projects as proposed would cause significant financial burden on city property owners in costs for utility relocation and lost tax base. Councilmember Doerr, seconded by Councilmember McComber, moved to accept the Engineer's report. Carried 5 — 0. • C. Hwy. 36 /St. Croix River Crossing: Resolution Providing City's Commentary to the 2004 Supplemental Draft Environmental Impact Statement City Administrator Johnson reviewed the draft Resolution, noting that the figures used anticipate a worst case scenario as far as properties to be taken by MnDOT. Discussion was held concerning impacts to commercial properties and specific areas in the City. Councilmember McComber, seconded by Councilmember Doerr, moved to accept the report. Carried 5 — 0. D. Hwy. 36 /St. Croix River Crossing: Resolution Providing City's Position on a Design/Preferred Alternative for a New St. Croix River Crossing and Hwy. 36 Reconstruction City Administrator Johnson reported that comments are due on October 6, 2004 and presented a draft resolution that includes the City's request for cut and cover to be included in the draft EIS. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes September 28, 2004 Page 4 of 4 II E. Correspondence to Legislators Regarding Municipal Consent Process on the Hwv. 36 /St. Croix River Crossing City Administrator Johnson reviewed draft correspondence prepared at the direction of the City Council. Councilmember McComber stated that several groups are still meeting and that the process should be allowed to conclude before sending this correspondence. Mayor Beaudet stated that the Department of Transportation needs to commit to certain conditions and the City needs to make it clear now that there will be no municipal consent if the project is not fully funded. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to direct the City Administrator and City Attorney to continue to work on a Resolution for approval at the October 12, 2004 Council meeting. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Doerr, moved to send correspondence prepared by the City Administrator and copy all members of the Senate Transportation Committee and the House Chairman. Carried 5 -0. • Councilmember Doerr, seconded by Councilmember Abrahamson, moved to include in the information from Tautges Redpath and the City Engineer concerning financial impacts to the Senate Transportation Committee and House Chairman. Carried 5 — 0. VIII. Adjournment: Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 7:41 p.m. Carried 5 — 0. Respectfully submitted, • • • o v � . o • ntent an o f i C-- he Johns n David Beaudet' Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 12, 2004 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Councilmember McComber moved Consent item J to New Business as item B and moved New Business item B to item B under Old Business. Councilmember Abrahamson, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission will meet on October 14 at 7:00 p.m. with zoning ordinance changes on the Agenda. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet at 6:30 p.m. on October 18 and there are two Commissioner vacancies. C. Cable Commission: Councilmember Doerr reported that the Commission will hold its next meeting on November 17 D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix met on October 7 and is still receiving comments on its draft plan. The comment period for the draft plan has been extended to December 6, 2004. The Middle St. Croix will not meet in November. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders will meet October 26 & 27, 2004 at the Stillwater City Hall. City Administrator Johnson reported that he and three members of the Council attended the League of Minnesota Cities conference in Duluth. III. Visitors /Public Comment: • Recycling Award. Administrative Secretary Johnson reported that the recycling award was awarded to Rev. Chuck Claus of 14925 57 Street North. City Council Meeting Minutes October 12, 2004 Page 2 of 4 • IV. Consent Agenda: A. Approve Bills & Investments B. Approval of City Council Minutes — September 8, 2004 C. Approval of City Council Minutes — September 28, 2004 D. Approve McKean Square Utility & Street Improvements Payment Request #1 from Tower Asphalt, Inc. E. Approve 2004 Lighting and Pathway Improvement Project Payment Request #1 from Tower Asphalt, Inc. F. Approve Volk Water & Sewer Inc. 5 Payment Request for Oak Park Station Phase I Utility & Streets G. Approve Hydrocon, Inc. Payment Request for Boutwell's Landing Storm Sewer Repairs H. Approve Equipment Purchase — Police Department Tasers I. Approve HLB Tautges Redpath Ltd. Auditing Services for December 31, 2004 J. Approval of Striping Contract K. Receive Information on Installation of New Warning Siren Councilmember McComber, seconded by Councilmember Doerr, moved to • approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Removal of Dead and Diseased Trees City Administrator Johnson explained that the Arborist has requested additional funds for the removal of trees which is in excess of the funds originally budgeted. The shortfall is anticipated to be approximately $2,400. Administrator Johnson noted that the Finance Director prepared a memo outlining two options for funding the tree work. Option one would be to transfer $1,485 from Council Contingency and the balance from the General Fund undesignated fund balance to the tree removal budget. Option two would be to transfer the full amount requested from the General Fund undesignated fund balance. Mayor Beaudet, seconded by Councilmember McComber, moved to approve tree removal with payment option two and authorize the City • Administrator to use Council Contingency funds for additional tree removal. Carried 5 — 0. City Council Meeting Minutes October 12, 2004 Page 3 of 4 • B. Adopt AMM Comments of Met Council Transportation Plan Councilmember McComber suggested two additions to the Resolution concerning transit and the interregional corridor. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution with the additional two points. Roll call vote taken. Carried 5 — 0. VII. Old Business. A. Hwy 36 /St. Croix River Crossing: Resolution Providing City's Policy Position on a Design/Preferred Alternative of a New St. Croix River Crossing and Hwy. 36 Reconstruction City Administrator Johnson stated that the draft Resolution provided in the Council packet provides options for the City's position on the proposed bridge project. Councilmember Doerr stated that the Councilmembers have not met to discuss their concerns and express their preferences. Councilmember Doerr suggested a Council Worksession be held to discuss the project. Discussion was held concerning the municipal consent process. City Attorney Vierling explained changes in the municipal consent law and the current municipal consent process. Councilmember Swenson, seconded by Councilmember McComber, moved to schedule a worksession for October 18, 2004 at 4:00 p.m. to discuss the bridge issue. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct the City Attorney to send a letter to the City Council outlining the municipal consent process. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to televise the October 18 worksession. Carried 5 — 0. B. Reconsideration of Motion to Accept the Engineer and Auditor's Reports on Hwy. 36 /St. Croix River Crossing Economic Impacts Councilmember McComber, seconded by Councilmember Swenson, moved to bring the topic back on the table for discussion. Carried 5 — 0. • City Council Meeting Minutes October 12, 2004 Page 4 of 4 • Councilmember McComber explained that she asked to bring the issue back up for discussion to address the inclusion of some parcels in the list of properties to be taken by MNDOT. Councilmember McComber stated that there are large commercial properties included in the list that would be minimally impacted under the current highway plan that are listed as being totally taken by MNDOT. Administrator Johnson stated that the list was considered to be a "worse case scenario" to present the impact of the worst possible outcome to MNDOT. Mayor Beaudet, seconded by Councilmember McComber, moved to accept the Engineer's Report. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to accept the Auditor's Report. Carried 4 — 1, Councilmember McComber opposed. VIII. Adjournment. Councilmember Abrahamson, seconded by Councilmember McComber, moved to reschedule the October 18, 2004 Parks Commission meeting from 6:30 p.m. to 7:30 p.m. Carried 5 — 0. • Mayor Beaudet, seconded by Councilmember McComber, moved to recess the Council meeting at 7:55 p.m. to Monday, October 18, 2004 at 6:45 p.m. Carried 5 -0. Respectfully submitted, Ap i . as ' • tent and Fo .4 ulie Johnson David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 6:45 P.M., MONDAY, OCTOBER 18, 2004 RECESSED CITY COUNCIL MEETING MINUTES The continuation of the City Council meeting recessed on October 12, 2004 was called to order at 6:45 p.m. by Mayor Beaudet. Others present: Councilmembers Abrahamson, Doerr, McComber and Swenson; City Administrator Johnson. Absent: None. Highway 36 /St. Croix River Crossing: Resolution Providing the City's Policy Position on a Design /Preferred Alternative of a New St. Croix River Crossing and Hwy. 36 Reconstruction Mayor Beaudet stated that the draft Resolution was reviewed at a Council worksession prior to the meeting and changes were agreed upon by the Council. City Attorney Vierling reviewed the proposed changes to the draft Resolution adding language concerning the municipal consent process and language stating that the City can't endorse a bridge location until mitigation issues are resolved. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to adopt Resolution 04 -10 -49 as amended. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to direct the • Finance Director to prepare a report on City funds spent in the past ten years related to the St. Croix River Crossing project. Carried 5 — 0. Adjournment Councilmember Abrahamson, seconded by Councilmember McComber, moved to adjourn at 6:50 p.m. Carried 5 — 0. Respectfully submitted, Ap ► V,j .ntent , :� � and Fo��,� 1,," I • ulie Jo on David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, OCTOBER 26, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, Public Works Director Ozzello, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as presented. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission held a public hearing at the October 14 meeting regarding an amendment to the zoning ordinance. B. Parks Commission: Councilmember Abrahamson reported that the Parks • Commission will meet on November 15, 2004 at 6:30 p.m. There are two vacancies on the Commission. C. Cable Commission: Councilmember Doerr reported that the Commission authorized the purchase of a new editing suite at its October meeting. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 9, 7:00 p.m. at the Washington County Conservation District Office. No meeting will be held in November due to the Veteran's Day holiday. E. Other Liaison/Staff Reports: None. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that the second recycling award for the month of October was awarded to Martha Harvieux of 15192 62 Street North. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — October 12, 2004 City Council Meeting Minutes October 26, 2004 Page 2 of 5 • C. Approve City Council Meeting Minutes — October 18, 2004 D. Approve Budget Adjustments Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Highway 36 /St. Croix River Crossing Town Meeting Councilmember McComber suggested that the City hold a town meeting to answer questions and provide information on the Highway 36 /St. Croix River Crossing project. Discussion was held concerning a date and location for the meeting. Councilmember McComber, seconded by Councilmember Doerr, moved to direct the City Administrator to coordinate a Town Meeting for the week of December 6, 2004 to be held at City Hall. Carried 5 — 0. • B. Hwy 36 /St. Croix River Crossing — October 26, 2004 RESOLVE Meeting Feedback/Update Councilmember McComber reported that RESOLVE met earlier in the day and discussed future plans for the Stillwater Lift Bridge and the Scenic Overlook. C. Hwy 36 /St. Croix River Crossing — Resolution 04 -10 -49 — Response from MnDOT — Mr. Rick Arnebeck Rick Arnebeck proposed that work begin to draft a Memorandum of Understanding between the City and MnDOT. The Cut & Cover analysis should be complete by mid - November and ready for a report to the cities. City Attorney Vierling suggested that it would be beneficial to wait for the final road plan before entering into a Memorandum of Understanding. Mayor Beaudet suggested that Administrator Johnson and Attorney Vierling be contact points for the City in discussions with MnDOT prior to receipt of the final Environmental Impact Statement. Councilmember Swenson, seconded by Councilmember Doerr, moved to • authorize the Administrator to work with the City Attorney and City Council Meeting Minutes October 26, 2004 Page 3 of 5 • Councilmember McComber to address the request outlined in Mr. Arnebeck's October 22, 2004 memo. Carried 5 — 0. D. L.E.D. Installations at 58 & Neal — Semaphore Equipment City Administrator Johnson recommended replacement of the incandescent bulbs in the semaphore equipment at the intersection of 58 Street and Neal Avenue with LED bulbs. The City would benefit from lower electric costs and a rebate program offered by Xcel Energy upon installation of the LED bulbs. Councilmember Swenson, seconded by Councilmember McComber, moved to approve up to $5,000 from General Fund Reserves for LED installation. Carried 5 — 0. E. Zoning Ordinance Amendment 401.15A City Planner Richards reported that the Planning Commission considered changes to the Zoning Ordinance to bring the Ordinance in compliance with State Statutes. The Commission voted to approve the recommended changes; the City Attorney has reviewed the recommendation and concurs. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve amendments to Zoning Ordinance 401.15A. Roll call vote taken. Carried 5 — 0. F. City Hall Water Tower Cleaning and Touch -up Painting Public Works Director Ozzello presented three bids for cleaning and touch -up painting of water tower one at City Hall and recommended approval of a contract with Tight Rope of Maplewood, Minnesota. Mayor Beaudet, seconded by Councilmember McComber, moved to approve cleaning and painting of water tower one as recommended by the Public Works Director. Carried 5 — 0. G. City Wide Garage Sale Councilmember McComber suggested that the City solicit volunteers to coordinate a citywide garage sale next spring. Such an event could decrease the amount brought to the Spring Clean-up which would lower the cost of the Clean-up. • Discussion was held with Councilmembers expressing concern over traffic and parking issues. Councilmember McComber agreed to contact other City Council Meeting Minutes October 26, 2004 Page 4 of 5 • cities to determine the amount of staff time involved and what other issues would need to be addressed. H. National League of Cities Membership Councilmember McComber stated that the National League of Cities Membership could be beneficial to the City with the Highway 36/bridge issue ongoing that involves Federal funding. Councilmember McComber, seconded by Councilmember Swenson, moved to join the National League of Cities at the two year reduced rate. Carried 3 — 2, Beaudet and Abrahamson opposed. VII. Old Business: A. Kern Center Pond Expansion — Plans & Specifications City Engineer Postler reviewed plans and specifications for the Kern Center Pond expansion, noting differences between the FOR estimate of $96,600 for construction and his firm's estimate of $335,630. Discussion was held concerning the balance in the Stormwater Connection Fund and • the potential advantage of adding the undeveloped area to the AUAR. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the plans and specs for the Kern Center Pond expansion and obtain bids. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to contact the City of Stillwater to discuss charges to bring the undeveloped area of the Kern Center into the AUAR as an alternative to performing the pond improvements. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Finance Director to calculate the amount to be collected and what has been collected in the Kern Center for stormwater connection fees. Carried 5 -0. B. Section 125 Employee Flexible Benefit Plan City Administrator Johnson reported that the Flexible Benefit Plan is due for renewal. Johnson recommended extending the Plan and preparing an amendment to Ordinance 203, adding that the City has saved approximately $1,982 this year through employees utilizing the Plan. • City Council Meeting Minutes October 26, 2004 Page 5 of 5 Mayor Beaudet, seconded by Councilmember McComber, moved to extend the Flexible Benefits Plan and direct staff to modify Ordinance 203 for Council approval. Carried 5 — 0. VIII. Adjournment: Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 8:33 p.m. Carried 5 — 0. Respectfully submitted, App • ved as • ontent and Fo ••• , Alb • 7 .. . ulie Jo son David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 9, 2004 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: None. Mayor Beaudet added "Reschedule November 9, 2004 Budget Worksession and November 23, 2004 Council Meeting" as item B under Old Business. Administrator Johnson added "Washington County Annexation/Detachment" as item C under Old Business. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department/Council Liaison Reports: • A. Planning Commission: City Planner Richards reported that the Planning Commission met on November 4th and has forwarded the Kowalski's application from that meeting. The next meeting is scheduled for December 9, 2004 at 7:00 p.m. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on November 15, 2004. C. Cable Commission: Councilmember Doerr reported that the Cable Commission will hold its annual Christmas party on December 14 and the public is welcome. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 9, 2004, 7:00 p.m. at the Washington County Soil and Water Conservation District office. City Administrator Johnson reported that he attended the Brown's Creek Watershed District meeting to discuss the status of the Cooperative Agreement. The Brown's Creek Board has granted its staff authority to finalize the Agreement. City Engineer Postler added that bids are due prior to the next Council Meeting. City Council Meeting Minutes November 9, 2004 Page 2 of 6 • E. Other Liaison/Staff Reports: Julie Hultman provided an update on activity in the Building Department. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that Chad & Amy Nelson of 14545 55 Street North were chosen to receive the Recycling Award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — October 26, 2004 C. Approve Resolution Requesting MnDOT Improve Maintenance of State Right of Way Areas D. Approve McKean Square Utility & Street Improvements Payment Request #8 from Burschville Construction Inc. E. Approve Police Department Copier/Fax Machine Purchase Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None. VI. New Business: A. Resolution Canvassing the Tabulation of Votes Cast for the Office of Mayor and Two City Council Positions and Declaring the Results from the November 2, 2004 Election Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Resolution as presented. Roll call vote taken. Carried 5 — 0. B. Deferred Compensation Plan/Sugg_ested Amendment City Attorney Vierling explained that the proposed amendment would allow the City's deferred compensation plan administrator to divide the funds in an employee's plan under a Domestic Relations Order resulting from a marital dissolution. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the amendment to the deferred compensation plan. Carried 5 — O. 411. City Council Meeting Minutes November 9, 2004 Page 3 of 6 • C. Three -Way Stop at the Intersection of Norell Avenue and 58 Street Councilmember McComber suggested that stop signs with lights be installed on 58 Street at the intersection of 58 Street and Norell Avenue due to the large volume of traffic in the area. City Engineer Postler commented that accidents and site issues generally dictate the need for stop signs. Postler added that if stop signs were installed, he would recommend large signs with flashing lights and warning signs. Councilmember McComber, seconded by Councilmember Doerr, moved to direct staff to provide recommendations and information on costs at the next Council meeting. Carried 5 — 0. D. Traffic Management Issues Mayor Beaudet discussed concerns over traffic issues around the City, including safety issues on Highway 36 eastbound at its intersection with Highway 95 and traffic volumes on 53 Street, 54 Street and O'Brien Avenue. Councilmember McComber, seconded by Councilmember Doerr, moved • to direct staff to send a letter to MnDot requesting the installation of warning signs on eastbound Highway 36 indicating that traffic may be stopped ahead at Highway 95. Carried 5 — 0. Councilmember McComber, seconded by Mayor Beaudet, moved to direct staff and the City Engineer to provide information at the next Council meeting on installation of "children playing" signs on 53 Street, 54 Street and O'Brien Avenue. Carried 5 — 0. Mayor Beaudet also requested that the City Engineer make recommendations for traffic calming on 57 Street between Oldfield Avenue and O'Brien Avenue to reduce traffic speed in that area. E. Prudential Investment Management ( Kowalskis) Site Plan Review/Variances City Planner Richards reviewed the application from Kowalskis Market for site plan and design standards approval for remodeling of the former Rainbow Foods site at the Oak Park Ponds shopping center. The project would include substantial changes to the facade of the building as well as decorative paving and additional landscaping. Richards also reported that a variance is requested to allow for more signs that the ordinance would • allow, however, the total square footage of the signage is far less than the City Council Meeting Minutes November 9, 2004 Page 4 of 6 • ordinance would allow. The Planning Commission has recommended approval of the application subject to conditions. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Kowalski's Market site plan review, design standards review and sign variance. Roll call vote taken. Carried 5 — 0. F. VSSA Well Permit Application to the MN Dept. of Natural Resources City Administrator Johnson reported that VSSA has submitted a permit application to the Department of Natural Resources for an irrigation well with a permit to draw over 10,000 gallons per day from the Jordan aquifer. Administrator Johnson noted that a future new city well could negatively impact the irrigation well by lowering the water level. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the City Administrator's recommendation to prepare and forward appropriate comments to the MnDNR. Carried 5 — 0. Councilmember Doerr, seconded by Councilmember Swenson, moved to authorize staff to prepare an agreement with VSSA that addresses City concerns. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to send the application to the Baytown Township Board and Cindy Weckwirth at Washington County and extend the comment period to December 13, 2004. Carried 5 — 0. G. Xcel Energy MERP — Air Facilities Permit City Administrator Johnson reported on the status of Xcel Energy MERP project, noting that Xcel has not submitted building permit applications to the City. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize staff to review the draft permits and prepare commentary for Council approval. Carried 5 — 0. VII. Old Business: A. Set Potential Dates for a Joint Meeting_to Receive Information on Hwy. 36 Cut and Cover • Councilmember McComber stated that Rick Arnebeck will have information to present on the Cut and Cover concept for Highway 36 and City Council Meeting Minutes November 9, 2004 Page 5 of 6 • recommended setting a joint worksession with the City of Stillwater and Washington County to receive the information. Councilmember McComber, seconded by Councilmember Swenson, moved to direct staff to coordinate a joint worksession for November 30, 2004 at the Oak Park Heights City Hall. Carried 5 — 0. B. Reschedule November 9, 2004 Budget Worksession and November 23, 2004 City Council Meeting Mayor Beaudet suggested that the Council consider rescheduling the November 23 Council meeting to November 30, 2004 to avoid conflict with the Thanksgiving holiday and hold the Budget Worksession prior to the Council meeting. Councilmember Doerr, seconded by Councilmember McComber, moved to reschedule the November 23 Council meeting to November 30, 2004 with a Budget Worksession preceding the Council meeting. Carried 5 — 0. C. Washington County Annexation/Detachment • City Administrator Johnson reported on the status of the Washington County annexation/detachment request and noted that the City has requested a formal application with a fee of $3,000. Washington County has submitted the application and requested a waiver of the fee. Lengthy discussion was held concerning street reconstruction and maintenance issues. Mayor Beaudet stated that the "ring road" and widening of 62' Street is a concern for Oak Park Heights residents. Mayor Beaudet also stated that Oxboro Avenue should be split between Oak Park Heights and Stillwater with maintenance and repair shared between the two cities. Jim Shug, Washington County Administrator, stated that the County has conducted traffic analyses and concluded that a traffic signal at 62 Street and Osgood Avenue will be needed soon as well as a four way stop at 62" Street and Oxboro Avenue. Mr. Shug also stated that splitting Oxboro Avenue is a new issue for the County to consider. Discussion was held concerning the $3,000 application fee. City Administrator Johnson explained the purpose of the fee and Mr. Shug indicated that the County would agree to reimburse the City for up to $3,000 in costs but requested a waiver of the fee because the County has done much of the work preparing documents and applications. City Council Meeting Minutes November 9, 2004 Page 6 of 6 Mayor Beaudet, seconded by Councilmember Swenson, moved to waive the $3,000 fee and place the application on the November 30, 2004 Council Agenda. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff to review traffic, water and sewer utilities and road ownership issues and report findings to the Council. Carried 5 — 0. VIII. Executive Session: Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn to Executive Session at 9:05 p.m. An Executive Session was held to discuss labor negotiations. The Executive Session was adjourned and the Regular Meeting reconvened at 10:37 p.m. IX. Adjournment: Councilmember Swenson, seconded by Mayor Beaudet, moved to adjourn at 10:37 p.m. Carried 5 — 0. • Respectfully submitted, Ap. o -d . •ntent and Foy Et (b4hiLik Johns a David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, NOVEMBER 30, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, City Attorney Vierling, Finance Director Holst and City Engineer Postler. Absent: None. City Administrator Johnson removed the Executive Session from the Agenda and moved Consent item E to New Business item F. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the next regular meeting is scheduled for December 9 but may be cancelled due to a lack of new applications. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on December 20, 2004 at 6:30 p.m. C. Cable Commission: Councilmember Doerr provided a correction to his earlier announcement of the Cable Commission Christmas Party. The correct date is December 11, 2004 from 1:00 to 3:00 p.m. at the Valley Access Channels Studio and the public is invited to attend. The next Cable Commission meeting is scheduled for December 15, 2004. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on December 9, 2004, 7:00 p.m. at the Water and Soil Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that she will be trading places with a Councilmember from Rochester under the "Walking a Mile" program coordinated by the League of Minnesota Cities. Mayor Beaudet reported that a joint worksession was held prior to the Council Meeting to discuss the Cut and Cover proposal for Highway 36. III. Visitors /Public Comment: • Recycling Award. Administrative Secretary Johnson reported that the recycling award recipient for the second prize in November was Thomas Huninhake of 6407 St. Croix Trail North. City Council Meeting Minutes November 30, 2004 Page 2 of 5 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 9, 2004 C. Approve National Adoption Month Proclamation D. Approval of Fixed Asset Policy and Procedures E. Community Development Block Grant Application Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 — 0. V. Public Hearings: Washington County Proposal to Detach and Annex Public Hearing was held to consider a proposal from Washington County to detach property adjacent to the Washington County Government Center and annex it to the City of Stillwater. Don Wisniewski spoke on behalf of Washington County, explaining that the I I I detachment /annexation request is to accommodate additional parking at the Government Center and to allow for a future expansion of the courts building. Mr. Wisniewski reviewed a map of the site, noting areas to be detached and the location of future improvements. A traffic study was reviewed and discussion held concerning the possibility of future need for a circular road around the perimeter of the site. Mr. Wisniewski stated that the County's engineering consultant does not recommend a perimeter road at this time. Discussion was held concerning the location of City utilities, particularly the water main located on the south edge of the property. Mr. Wisniewski stated that the County would either relocate and lower the water line or leave it in place with insulation and grant an easement to the City. Mayor Beaudet stated that Oxboro Avenue ownership, the City sanitary sewer line and the process to be used for the annexation remain as outstanding issues. City Attorney Vierling suggested a joint resolution for orderly annexation between Stillwater and Oak Park Heights be used for the detachment and annexation. John Smith, representing the First Presbyterian Church, expressed concern over the potential loss of parking spaces with improvements to the intersection of Osgood Avenue and 62 Street and how the City would view the loss of parking III spaces required for the site. George Hoeppner, 6175 Paris Avenue, questioned the anticipated use of the property to the west of his, across Paris Avenue. Mr. Wisniewski explained that City Council Meeting Minutes November 30, 2004 • Page 3 of 5 this area could potentially be used for the ring road if there is a need to move traffic around the site, or it may be used for staging during construction of the new courts building. Debbie Junker, 6198 Beach Road, asked if 62 Street would be widened. Mr. Wisniewski replied that 62 Street would not be widened at this time. John Junker, 6198 Beach Road, commented on past promises made by the County, noting that residents were promised a berm as a buffer and that some of the trees planted as a buffer have died. Jim Shug, Washington County Administrator, stated that Washington County long term planning calls for expansion of the campus as outlined by Mr. Wisniewski and also for the construction of service centers in the north and south ends of the county. The service centers are anticipated to prevent the need for additional building on the main campus once the new courts building is constructed. Councilmember Swenson, seconded by Councilmember McComber, moved to direct staff to work with the City of Stillwater to begin to draft an annexation/detachment agreement. Carried 5 — 0. • The Public Hearing was not closed so that discussion could continue at the next Council meeting. VI. New Business: A. RT Minneapolis Franchise, LLC — Request for New On -Sale Liquor and Sunday On -Sale Liquor Licenses for Ruby Tuesday Finance Director Holst reported that Ruby Tuesday is hoping to have construction completed by March 15, 2005. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the liquor licenses for Ruby Tuesday. Carried 5 — 0. B. Darren Eikeland and Justin Eikeland dba Full Moon Liquor LLC — Request for New /Change Off -Sale Liquor, Off -Sale Non - Intoxicating Liquor and Tobacco Licenses Councilmember Swenson, seconded by Councilmember McComber, moved to approve the licenses for Full Moon Liquor LLC. Carried 5 — 0. C. Amendment to Chapter 802 of City's Ordinances • Councilmember Swenson, seconded by Councilmember Abrahamson, moved to approve the amendment to Chapter 802. Carried 5 — 0. City Council Meeting Minutes November 30, 2004 • Page4of5 Discussion was held concerning consumption of alcohol under the alcohol permit. City Attorney Vierling advised that details on alcohol consumption can be addressed by staff in the permit and be adjusted as needed. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct staff to draft the alcohol permit to indicate that consumption of alcohol is restricted to within twenty five feet of the park shelter. Carried 4 — 1, Swenson opposed. D. 2005 Lobbying with Legislative Associates Inc. for Bayport Storm Sewer Mayor Beaudet requested that the Council approve up to $4,000 for lobbying at the State Capitol for the Bayport Storm Sewer Project. Ed Cain of Legislative Associates reviewed the progress of lobbying efforts in the previous legislative session, noting that the project was included in the House bill but not in the Senate bill. New bills will have to be introduced in both the House and Senate for the new session with an eight- percent increase in the project cost. Mr. Cain stressed the importance of beginning lobbying efforts immediately. • Councilmember Swenson, seconded by Councilmember McComber, moved to table discussion to the next Council meeting and direct staff to send correspondence to legislators requesting their support of the project. Carried 4 — 1, Beaudet opposed. E. Consider Cancellation of December 28, 2004 City Council Meeting Councilmember McComber, seconded by Councilmember Doerr, moved to reschedule the December 28, 2004 Council Meeting from 7:00 p.m. to 4:00 p.m. Carried 5 — 0. F. Approve Resolution for Renewal of 2005 Liquor, Tobacco and Amusement Licenses Councilmember McComber, seconded by Councilmember Swenson, moved to adopt the Resolution renewing 2005 liquor, tobacco and amusement licenses. Roll call vote taken. Carried 5 — 0. VII. Old Business: A. Washington County Proposal to Detach and Annex • No action taken. City Council Meeting Minutes November 30, 2004 • Page 5 of 5 B. Kern Center Pond Expansion City Engineer Postler reviewed the bid results, noting that two items are still outstanding for the project: a final Agreement with Brown's Creek Watershed District and a drainage permit from MnDOT. Postler offered four alternatives for proceeding with the project and recommended option two. Finance Director Holst reviewed connection charges paid by Kern Center property owners and the amounts remaining to be collected. Discussion was held concerning the funds available for the project. City Attorney Vierling added that the Kern Center Pond issue has been outstanding for a long time and development could be stopped if a solution isn't found. Attorney Vierling also warned that Stillwater might not accept additional water in the AUAR. Councilmember McComber, seconded by Mayor Beaudet, moved to schedule a special council meeting immediately following the Truth in Taxation Hearing on December 6 . Carried 5 — 0. C. Comment to MPCA Regarding Xcel Energy MERP • City Administrator Johnson reviewed draft correspondence prepared as directed by the City Council, outlining three issues with requests for corrective action on each issue. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the draft correspondence and direct staff to draft a fourth issue regarding payment of property tax on attached equipment. Carried 5 — 0. VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 9:08 p.m. Carried 5 — 0. Respectfully submitted, A tIP ; ie'�' ontent and ilk , : dtti n i L i lAxt i 1 ie Johnson D ;• et Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 5:00 P.M., MONDAY, DECEMBER 6, 2004 TRUTH IN TAXATION HEARING MINUTES I. Call to Order: The hearing was called to order at 5:00 p.m. by Mayor Beaudet. Present: Councilmembers Doerr, McComber and Swenson. Staff present: Administrator Johnson, Attorney Vierling, Finance Director Holst. Absent: Councilmember Abrahamson. II. Truth in Taxation Hearing Finance Director Holst reviewed the City's budget process and a 2004/2005 revenue comparison. Holst explained that reserves have been depleted due to levy limits in place for the past few years and also due to state aid and county grant cuts. Expenditure increases were also reviewed. Holst explained that the largest increases are for transfers to capital projects for streets, parks, trails and other small capital projects. Other increases are due to comprehensive plan updating and a Coalition of Utility Cities dues increase. • Tom Huninhake, 6407 St. Croix Trail North, stated that the city portion of his property taxes increased 35% for 2005 and asked if all Oak Park Heights residents had the same increase. Mayor Beaudet explained that the State phase out of the market value limitation would cause some residents to have increases that high. Mayor Beaudet also explained that Mr. Huninhake was experiencing an increase in city tax due to the larger levy and also due to a larger increase in his property value than he may have had in past years. Mr. Huninhake expressed his disagreement with Sunnyside homeowners paying the same taxes as other residents when they also pay to construct and maintain their own streets. Mark Olsen, 5691 Oren Avenue North, stated that his proposed city tax increase is 30% and market value increase is $25,000. City Attorney Vierling explained the County tax assessment process and advised that anyone concerned with a market value increase in their property should attend the Board of Review meeting in the spring. Diane Fouts, 15072 62 " Street North, stated that her market value increased 15% and her proposed city tax increase is 35 %. Ms. Fouts discussed the limited market value phase out and expressed concern over her market value. Mayor Beaudet thanked the public for attending and announced that budget and levy adoption is scheduled for December 14, 2004, 6:30 p.m. • City Council Meeting Minutes Page 2 of 2 Councilmember Swenson, seconded by Councilmember Doerr, moved to close the Truth in Taxation Hearing. Carried 4 — 0. II. Adjournment Councilmember Swenson, seconded by Councilmember Doerr, moved to adjourn at 6:12 p.m. Carried 4 — 0. Respectfully submitted, Ap.roved AP•ntent an. 'o /, , . ilie Johns . 'id Beaudet Administrative Secretary Mayor 1 • CITY OF OAK PARK HEIGHTS MONDAY, DECEMBER 6, 2004 RECESSED CITY COUNCIL MEETING MINUTES The meeting was called to order at 6:12 p.m. by Mayor Beaudet. Others present: Councilmembers Doerr, McComber and Swenson, City Administrator Johnson, City • Attorney Vierling and City Engineer Karen Erickson. Absent: Councilmember Abrahamson. Kern Center Pond Expansion City Engineer Erickson provided a brief review of the four options presented to the City Council at the November 30 meeting and provided additional comments to each option. Discussion was held concerning standards in place prior to the existence of the Brown's Creek Watershed District when the area was located in Baytown Township. City Attorney Vierling noted that the current watershed district standards must be followed for future development. Attorney Vierling also reminded the Council that the City Engineer has been reporting for a number of years that the pond would need significant • reconstruction at some point regardless of further development. City Engineer Erickson stated that Bonestroo recommends that the City proceed as outlined in option 2. Mayor Beaudet stated that he would not support the project because of the cost. Councilmember McComber, seconded by Doerr, moved to approve option 2 for the Kern Center Pond Expansion as recommended by the City Engineer and authorize the Mayor to sign contracts. Carried 3 — 1, Beaudet opposed. Adjournment Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 6:28 p.m. Carried 4 — O. Respectfully submitted, App , •v- : �,,. . tent and Fo ( � L/U \ i gt . _ /��j lie Johns n David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS 6:30 P.M., TUESDAY, DECEMBER 14, 2004 BUDGET AND LEVY ADOPTION MEETING MINUTES Call to Order: The meeting was called to order at 6:30 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Finance Director Holst. Absent: None. Budget Adoption: Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the 2005 Budget. Discussion was held concerning the proposed budget. Councilmember Doerr recommended several items be cut from the budget to reduce the tax increase and resulting burden on residents. Mayor Beaudet warned that levy limits will be back in the future and suggested that the City raise its levy while the opportunity exists. Councilmember Doerr, seconded by Councilmember McComber, moved to reduce the • budget by a total of $155,000 by removing $50,000 from street reconstruction; $25,000 from trails; $50,000 for a park building; and $30,000 for an outdoor storage area. Carried 4 — 1, Beaudet opposed. Roll call vote was taken on the primary motion. Motion carried 4 — 1, Beaudet opposed. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Resolution adopting the 2005 Levy. Roll call vote taken. Carried 4 —1, Beaudet opposed. Adiournment Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 7:04 p.m. Carried 5 — 0. Respectfully submitted, Ap ived as t. : - nt and Form, J 'e John n David Beaudet Administrative Secretary Mayor • • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, DECEMBER 14, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Finance Director Holst, City Attorney Snyder and City Engineer Postler. Absent: None. New Business items A and B were removed. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the December Planning Commission meeting was canceled. The next meeting is schedule for January 13, 2005. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission will meet on December 20 C. Cable Commission: Councilmember Doerr reported that the 4 annual Christmas party held at the cable access center was a huge success. The Commission will not meet in December. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on January 13, 2005 at 7:00 p.m. at the Washington County Soil and Water Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders group will meet January 18, 2005, 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. Mayor Beaudet reminded residents of the winter parking ban. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that Boyd and Mary Jo Bouchie of 6174 Paris Avenue North were selected to receive the recycling • award. City Council Meeting Minutes December 14, 2004 • Page 2 of 5 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 30, 2004 C. Approve Truth in Taxation Meeting Minutes — December 6, 2004 D. Approve Recessed City Council Meeting Minutes — December 6, 2004 E. Approve 2005 Home Occupation License Renewals F. Approve Annual Transfers G. Approve Resolution for Mileage Reimbursement Increase for 2005 H. Approve Renewal of 2005 On -Sale Wine and On -Sale Non - Intoxicating Liquor Licenses for Ming Sun Chu d/b /a Stone Lake Restaurant I. Approve Change Order #1 for 2004 Lighting & Pathway Improvement Project J. Authorize Advertising for New Public Works Position Councilmember Abrahamson removed items C and D. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as amended. Roll call vote taken. Carried 5 — 0. Councilmember Swenson, seconded by Councilmember McComber, moved to approve items C and D. Carried 4 — 0 — 1, Abrahamson abstained. • V. Public Hearings: Washington County Proposal to Detach/Annex No new information was presented and there were no comments from the public. Mayor Beaudet, seconded by Councilmember McComber, moved to keep the Public Hearing open and notify residents when the item is back on the Agenda. Carried 5 — 0. VI. New Business: A. Chipotle Mexican Grill of Colorado, LLC request for new On -Sale Wine and On -Sale Non - Intoxicating Liquor Licenses Councilmember McComber, seconded by Councilmember Swenson, moved to approve the liquor licenses for Chipotle Mexican Grill. Carried 5 -0. B. Stop Signs on 54 Street and Upper 54 Street • Mayor Beaudet reviewed staff recommendations for additional patrols in the area in response to resident concerns over traffic speed and safety. City Council Meeting Minutes December 14, 2004 Page 3 of 5 Nancy Solberg of 14059 Upper 54 Street asked that the speed limit be posted in the neighborhood. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the staff recommendations. Carried 5 — 0. C. Andersen Windows' PUD Amendment — Trailway Commitments City Administrator Johnson reviewed the proposal from Andersen Corporation for an amendment to the PUD allowing the City to accept a gift of $50,000 from Andersen Corporation in lieu of construction of a trail on the St. Croix Mall site. Johnson noted that the Parks Commission recommended that the Council not change the PUD. Bill Moore spoke on behalf of Andersen Corporation, stating that the proposal would allow foot traffic on the parking lot and allow for the construction of a trail connection from Swager Park to the parking lot with the gifted funds to be used by the City for construction of the trail connection. Mayor Beaudet, seconded by Councilmember Doerr, moved to direct staff • to coordinate with Andersen Corporation to develop a Resolution for Council approval that would allow for the City to receive the gifted funds and construct a trail connection. Carried 4 — 0 — 1, Swenson abstained. VII. Old Business: A. Washington County Proposal to Detach/Annex No action taken. B. Set Council Worksession for Discussion on Highway 36 Councilmember McComber suggested holding a worksession to discuss issues from the joint worksession and to receive an update from the Stakeholders group. Councilmember McComber, seconded by Councilmember Doerr, moved to set a worksession for December 28, 2004, immediately following the City Council meeting. Carried 5 — 0. C. 2005 Lobbying — Perro Pond Project • City Administrator Johnson noted that the Council was provided with copies of letters from Senator LeClair and Representative -Elect Charron City Council Meeting Minutes December 14, 2004 • Page 4 of 5 indicating their support of the Perro Pond project. Mayor Beaudet stated that the Bayport Council has agreed to pay for lobbying if Oak Park Heights approves funding. Discussion was held concerning approving a smaller amount with an incentive if lobbying is successful. Councilmember Abrahamson, seconded by Councilmember McComber, moved to authorize up to $2,000 for lobbying with an additional $2,000 to be paid if lobbying efforts are successful. Carried 3 — 2, Beaudet and Doerr opposed. D. Various Traffic Control Issues Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to mail information from the City Engineer to the residents on 57 53 54 and Upper 54 Streets and discuss the issues at the first Council meeting in March, 2005. Carried 5 — 0. Discussion was held concerning traffic speeds on Osgood Avenue. Councilmember Swenson suggested installing a pole mounted radar speed display sign to alert motorists to monitor their speed. Councilmember Swenson, seconded by Mayor Beaudet, moved to direct staff to send a letter to Washington County regarding the pole mounted radar speed sign in Lakeland and request help for reducing speeds on Osgood. Carried 5 — 0. Discussion was held concerning the intersection of Norell Avenue and 58 Street. City Engineer Postler reviewed a MnDOT opinion and his firm's recommendations, noting that streetlights are scheduled to be installed at that location. Councilmember McComber, seconded by Mayor Beaudet, moved to discuss the 58 intersection after streetlights are installed. Carried 5 — O. VIII. Executive Session: Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn to Executive Session at 8:20 p.m. to discuss labor negotiations. Carried 5 — 0. The Executive Session convened at 8:30 p.m. and adjourned at 8:50 p.m. IX. Adjournment The regular meeting was reconvened at 8:50 p.m. Councilmember Swenson, seconded by Councilmember Doerr, moved to authorize the City Administrator and City Attorney to complete final drafts of two labor contracts for Council • approval. Carried 5 — 0. City Council Meeting Minutes December 14, 2004 Page 5 of 5 • Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:53 p.m. Carried 5 — 0. Respectfully submitted, Ap • • ved .. • on ent and Form. go . or 14 • butulo---) lie John n David Beaudet Administrative Secretary Mayor • CITY OF OAK PARK HEIGHTS • 4:00 P.M. TUESDAY, DECEMBER 28, 2004 CITY COUNCIL MEETING MINUTES Call to Order /Pledge of Allegiance /Approval of Agenda: The meeting was called to order at 4:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Police Chief Swanson, Finance Director Holst, City Attorney Domagala, and City Engineer Postler. Absent: None. "Taxi License Renewal" was added as item D under New Business. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember McComber reported that the Planning Commission will hold its next meeting on Thursday, January 13, 2005 at 7:00 p.m. • B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission did not meet in December. The next meeting is scheduled for Monday, January 24, 2005 at 6:30 p.m. C. Cable Commission: Nothing to report. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on Thursday, January 13, 2005 at 7:00 p.m. at the Washington County Conservation District Office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the Stakeholders Group will meet on January 18, 2005, 9:00 a.m. to 4:30 p.m. at the Stillwater City Hall. III. Visitors /Public Comment: Recycling Award. Administrative Secretary Johnson reported that Mr. David Carr of 14787 56 Street North was selected to receive the recycling award. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 14, 2004 • City Council Meeting Minutes December 28, 2004 Page 2 of 3 • C. Approval of City Council Budget and Levy Meeting Minutes — December 14, 2004 D. Approve Utility Connection Charge Increase E. Approve Amendment to City Ordinance 203 (Adding Sec. 125 Flexible Benefits Language) F. Approve 2005 Rate Schedule from City Engineer (BRAA) G. Direct City to Comment on MnOPS Rule H. Authorize Rink Attendant Hiring Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearings: None VI. New Business: A. 2005 Board of Appeal and Equalization/Open Book Meetings Councilmember Swenson, seconded by Councilmember McComber, moved to set the 2005 Board of Appeal and Equalization meeting for Tuesday, April 5, 2004, 6:00 to 7:00 p.m. at City Hall. Carried 5 — 0. • B. 2004 Water, Sanitary Sewer and Storm Sewer Rate Study Finance Director Holst reviewed the rate study and recommended an increase in sanitary sewer charges. Mayor Beaudet proposed a higher increase for high volume users to encourage water conservation. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution Establishing Sewer Usage Rates as presented. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend subparagraph b. of the Resolution to a rate of $3.40. Carried 5 — 0. Roll call vote taken on primary motion. Carried 5 — 0. Mayor Beaudet suggested raising water rates on the top two tiers to offset the cost of a new well, adding that the Finance Director work with the Auditor to establish a procedure to set those funds aside for a new well. Mayor Beaudet, seconded by Councilmember Swenson, moved to direct staff to draft a Resolution for a five percent increase on the top two tiers of the water rate for 2005. Roll call vote taken. Carried 5 — 0. • City Council Meeting Minutes December 28, 2004 Page 3 of 3 • C. 2004 Fund Balances & Transfers Out Finance Director Holst reviewed her memo outlining recommended transfers, noting that revenues are over budget in several areas and expenditures are lower resulting in an anticipated surplus of approximately $200,000. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Finance Director's recommendation for transfers with the $75,000 transfer to the streets budgeted projects rather than sealcoat/crackseal. Carried 5 — 0. D. Taxi License Renewal Administrative Secretary Johnson reported that vehicle inspections are scheduled with the Police Department for December 29 and the taxi license for Stillwater Taxi expires on December 31 Secretary Johnson recommended that the Council approve the license renewal subject to vehicle inspections, as Stillwater Taxi is the only licensed taxi service provider in the City. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the taxi license renewal subject to vehicle inspections. Carried 5 — 0. VII. Old Business: None VIII. Adjournment. Councilmember McComber, seconded by Mayor Beaudet, moved to adjourn at 4:28 p.m. Carried 5 — 0. Respectfully submitted, Ap . o r J t_.+ontent an d (lea J e Johnson David Beaudet Administrative Secretary Mayor