HomeMy WebLinkAbout1996 Minutes OAK PARK HEIGHTS
CITY COUNCIL MINUTES, WEDNESDAY, DECEMBER 18, 1996
Call to Order: The meeting was called to order at 7:00 p.m. by
Mayor Schaaf. Present: Councilmembers Beaudet, Kern, Robert, &
Swenson. Councilmember -elect Turnquist was also present. Staff
Present: City Administrator Robertson, City Attorney Vierling,
City Planers Richards & Teague, and City Engineer Caron.
Council Recognition:
Councilmember Kern was received an award in recognition of 8
years of service to the City as a Councilmember. Former Mayor
O'Neal was not able to attend to receive her award in recognition
of 16 years as a Councilmember and Mayor.
Visitor Comments:
Jim Kellison - Stillwater Area Economic Development Committee
(SAEDC) - Kellison, representing SAEDC, discussed the possible
establishment of an industrial park on land south of the Highway
36 frontage road. The land in question is currently zoned either
Commercial or Open Space. Darryl Haase, owner of some of the
land in question, was present. Kellison described a possible
alignment of streets and lots for the land, and noted that to
purchase the land and install streets and utilities would cost
approximately three million dollars. Kellison noted that he was
aware of several industrial companies that would like to locate
in the area but there was no place for them to locate. Kellison
indicated that he knew of no one who had the money to step
forward to start the industrial park and he thought that only the
City was capable of taking such a step.
Councilmembers Kern, Swenson, and Robert expressed concerns and
said they were unwilling to risk the City taxpayers money.
Councilmember Swenson said that he was willing to zone the land
for industrial uses. Councilmember Robert noted that most major
retail developments have a tenant or two signed up in advance
before they start building and said she would like to have a
similar arrangement before discussing any City supported
development. Mayor Schaaf thanked Kellison and noted that he had
invited him to speak to raise the issue of establishing an
industrial park and he asked the public to comment to him and the
council with their feelings on the matter.
Junker Sanitation /United Waste Proposal - Vince Vanella was
present representing Junker Sanitation to discuss a proposal
regarding the disposal of yard waste. Vanella noted that Junker
was having problems disposing of the compost it was currently
making from yard waste because the plastic garbage bags it was
disposed in made the compost unusable. His proposal was that
yard waste be disposed in a paper bag which would be
biodegradable, thereby improving the environment and making the
compost marketable.
Page 2 - City Council Minutes 12/18/96
•
Vanella noted that Junker Sanitation would provide the paper bags
to City residents at no cost. He said the bags would be
distributed through Cub Foods and that Junker would also try to
set up some special distributions for City residents in the
spring of 1997. He said the paper bags could hold 32 gallons and
would not fall apart when wet. He asked the Council to make
whatever changes were necessary to require the use of these paper
bags for yard waste rather than plastic bags.
Council was in consensus that this would be an improvement in
garbage services and directed staff to work with Junker
Sanitation on this issue.
Department Reports:
Administration - Sewer Backup Problem - Administrator Robertson
reported that the insurance adjuster had not made any decision on
the sewer backup claims on 57th Street.
Cable - Council discussed an estimate of costs necessary to
upgrade the sound system in the Council chambers. This would
improve the cable broadcast of City Council meetings and allow
everyone to better hear what was said. Don Fixmer of the Central
St. Croix Valley Cable Commission had estimated costs of
• approximately $7,000 for equipment plus $1,500- $3,000 for
installation. Council thanked Fixmer for his work and directed
Robertson to work with him on refining the estimates.
Recycling Award - Administrator Robertson stated that the
recipient of the $25.00 check from the City of Oak Park Heights
for participating in its recycling program is Michael LaBelle,
5670 Newberry Avenue.
Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - December 3, 1996
3. Approve Council Meeting Minutes - December 10, 1996
4. Request for Payment - Brackey Addition - Hydrocon, Inc. -
$4,789.71
5. Request for Payment - Autumn Ridge 2nd Addition - Ryan
Contracting - $27,052.78
Councilmember Swenson, seconded by Robert, moved to approve the
Consent Agenda as presented. Carried 5 -0.
Old Business:
Bridge Lobbying Proposal - This item was tabled until the next
Council meeting.
•
• Page 3 - City Council Minutes 12/18/96
New Business:
Resolution 92 -12 -42 - A Resolution Approving the 1997 Tax Levy -
Councilmember Robert, seconded by Swenson, moved to approve
Resolution 92- 12 -42. Carried 5 -0.
Resolution 92 -12 -43 - A Resolution Approving the 1997 Budget -
Councilmember Swenson, seconded by Robert, moved to approve
Resolution 92- 12 -43. Carried 5 -0.
Comprehensive Plan Update - City Planners Richards and Teague
discussed the Comprehensive Plan Update with Council. Richards
noted that the Metropolitan Council has designated Oak Park
Heights- Stillwater - Bayport as an independent growth center in
its' most recent plan. The Met Council has also designated some
of the land surrounding Oak Park Heights as being within the
Metro Urban Services Area (MUSA) 2020 line, and so designated for
future urban growth. The Met Council has also recommended that
Oak Park Heights establish agreements with Bayport and Baytown on
future boundaries.
Population Projections - Richards indicated the current City
population is about 3,800. He estimated that the City's
population will be between 5,200 and 5,600 by 2020, depending on
how fast it grows.
Future Land Use - Council discussed how the following areas
should be designated in the Comprehensive Plan;
1) Haase Land. Council was in consensus that a strip of land
along the Highway 36 Frontage Road should be designated
Commercial, and that all remaining land south of that strip to
the future extension of 58th Street should be designated for
Industrial uses. Councilmember Swenson, seconded by Beaudet,
moved to direct staff to prepare an amendment to the
Comprehensive Plan to reflect this direction. Carried 5 -0.
2) Land west of Highway 5. Council was in consensus that the
Comprehensive Plan should designate the future west boundary of
the City to be the Lake Elmo border. Land west of Highway 5 and
north of 56th Street shall be designated for Industrial uses,
land south of 56th Street shall be designated for Residential
Uses. Councilmember Robert, seconded by Swenson, moved to direct
the City Engineer to do a feasibility study for providing
utilities to the David Screaton property, contingent upon the
Screaton's paying for the study. Carried 5 -0.
•
• Page 4 - City Council Minutes 12/18/96
3) DNR land & other land south of City boundary along Osgood.
Council was in consensus to include this area in the
Comprehensive Plan and to go as far south as 40th Street. Mayor
Schaaf noted that the City easily had sewer capacity to serve
this entire area.
4) Lands south of City boundaries along Oakgreen Avenue.
Council was in consensus to include all lands on the west side of
Oakgreen Avenue south to the Baytown Woods addition and to
designate it for Residential uses.
5) Lands south of City boundaries along Stagecoach Trail.
Council was in consensus to include all land west of Stagecoach
Trail south to 47th Street. Richards noted that some of this
land was included in the Bayport Comprehensive Plan.
Administrator Robertson noted that the City had communicated
their desire to discuss this area with the City of Bayport and
that he and Bayport Administrator Hartung had held some
preliminary discussions. Council directed Robertson to set up
some formal discussions on this topic with Bayport.
Simonet Request - Debbie Simonet of 5976 Stagecoach Trail was
present to discuss problems she and her husband were having with
• MNDOT. She said MNDOT had commenced a condemnation action on
their property. She also indicated that MNDOT said that they
would only treat the property as residential, even though the
Simonet's had a plumbing business. She also noted that though it
was a six bedroom house that MNDOT was saying they would only
treat it as a four bedroom house. She said that she had heard
that the neighborhood had be rezoned from commercial use to
residential use several decades ago without proper public
hearings and asked that her property be returned to commercial
use.
City Attorney Vierling noted that, while he could not speak for
what happened several decades ago, the City has recodified its
ordinances twice in the last fifteen years, each of those
recodifications had proper notice and public hearings, and both
of the recodifications would have designated the Simonet's
property as residential zoning. Council expressed sympathy with
Simonet and asked staff to assist her in any way they could.
Building Permit Software - Councilmember Swenson, seconded by
Kern, moved to approve the purchase of building permit software
for the Building Department. Carried 5 -0.
•
• Page 5 - City Council Minutes 12/18/96
Correspondence:
Thank You Letter from Fire Captain Joe Wilmes - Council received
a letter of thanks from Bayport Fire Captain Joe Wilmes for their
donation of the "Rescue Rudy" manikin for fire training purposes.
Presentation to Mark Swenson - Mayor Schaaf presented
Councilmember Swenson with a Santa Bear in a Firefighter outfit
as a thank you for his service to the City with the Bayport Fire
Department.
Councilmember Dean Kern's Last Thoughts - Councilmember Kern
thanked the public for electing him as Councilmember for the last
eight years. He said it is a high responsibility to be a City
official and it has been an honor to serve the City of Oak Park
Heights in that capacity.
Adjourn to Closed Session: Councilmember Swenson, seconded by
Kern, moved to adjourn to closed session on attorney- client
privilege at 10:17 p.m. Carried 5 -0.
Adjournment: Councilmember Kern, seconded by Swenson, moved to
adjourn at 10:45 p.m.
Respectfully submitted,
Michael ob-rtson
City Administrator
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, DECEMBER 10, 1996
Call to Order: The meeting was called to order at 7:05 p.m. by
Mayor Schaaf. Present: Councilmembers Beaudet, Robert, &
Swenson. Absent: Councilmember Kern. Councilmember -elect
Turnquist was also present. Staff Present: City Administrator
Robertson, City Attorney Vierling, City Engineer Anderlik and
City Engineer Caron.
Employee Recognition:
Public Works Director Roger Benson - The Council recognized
Public Works Director Roger Benson for 15 years of service.
Council Recognition:
Former Mayor Barb O'Neal was not able to attend and Councilmember
Kern was in Rochester with a sick relative so this agenda item
was rescheduled for December 18, 1996.
Visitor Comments:
Rick Wells - 5857 Olinda - Complaint Regarding Parking Ticket -
Wells was present to object to a ticket he received for parking a
vehicle on a City street for more than 24 hours. Wells said his
family consisted of two adults and two teenagers. They have five
vehicles, a one car garage, and a driveway that will hold three
cars so they must always park one car on the street. Wells said
11, he has checked into building an addition to his garage but that
his neighbor's house was built only three feet from the property
line and any garage addition he did would be so close to his
neighbor's house it would violate the State Fire Code.
The Council was in consensus that vehicles parked for more than
24 hours create a problem for snow removal and they were not
willing to waive the ticket. Council suggested that Wells look
at constructing a parking pad adjacent to his garage to store the
additional vehicle, and that he could plow the area out and use
it during the winter right now. Administrator Robertson
suggested that there might be room in the back yard to construct
a garage addition next year.
Robertson said that he and Police Chief Swanson had discussed
this issue and their suggestion to Council is that they consider
developing an ordinance which prohibits overnight on- street
parking from November 1 to April 1. Council discussed this
briefly and directed Robertson to include this item on the next
Strategic Planning Workshop agenda.
Wes Butler - Washington County Housing and Redevelopment
Authority (HRA) - Butler announced that the HRA has budgeted the
money to construct a playground at the Ramie Johnson apartments.
Council requested the HRA supply a sketch of the proposed
• playground.
Page 2 - City Council Minutes 12/10/96
Butler also explained the Metropolitan Housing Opportunities
Program (MHOP). Funds have been made available from the
Metropolitan Council for developing scattered site public housing
through new construction or through acquisition and rehab of
existing properties. The single family units will be dispersed
throughout the community, and will not be placed in a community
that is opposed to the project. Washington County will receive
enough funds to place 60 units throughout the county.
Butler also indicated that the Met Council has appropriated money
to fund cleanup of polluted sites. This funding is restricted to
those communities who agree to participate in MHOP or have
adopted the Minnesota Livable Communities Act. Butler stated
that the City of Oak Park Heights is eligible for these funds
because they have adopted the Minnesota Livable Communities Act.
Department Reports:
Skating Rink Attendant Hiring Recommendation - Councilmember
Robert stated that interviews for the position of Park Attendant
have been completed. Councilmember Robert, seconded by Beaudet,
moved to approve hiring John Sortedahl and David Otto for Brekke
Park and Mike Coleman and John Moszer for Cover Park, with first
411 alternate Greg Coleman and second alternate Homer Nethery.
Carried 4 -0.
Re- appointment of Parks Commissioners - Councilmember Robert
stated that Commissioner Weaver's and Commissioner Runk's
appointment will expire December 31, 1996. Councilmember Robert,
seconded by Swenson, moved to re- appoint Liz Weaver and Mike Runk
to the Parks Commission to serve a three -year term. Carried 4 -0.
Updated Warming House Rules - Councilmember Robert reported that
the Parks Commission developed a revised list of rules that will
be posted at the warming houses at Cover Park and Brekke Park.
Alcohol Usage at the Parks - Councilmember Robert stated that
Chief Swanson contacted her regarding concern with alcohol usage
in City parks. City Attorney Vierling stated that current
ordinances prohibit the use of alcohol at parks except by special
permit. Council requested that Vierling draft an revised
ordinance that allows for alcohol usage with an administrative
permit and report back to the Council. Council confirmed that no
alcohol will be allowed in City parks or warming houses during
the winter.
Change in Parks Commission Meeting Dates - Councilmember Robert
stated that the Parks Commission has changed its meeting date to
the third Tuesday of every month. The next Parks Commission
meeting will be Tuesday, January 21, 1996 at 6:30 p.m. at City
Hall.
• Page 3 - City Council Minutes 12/10/96
Winter Park Party - Councilmember Robert announced that the Parks
Commission is sponsoring a party at the Cover Park warming house
on Sunday, December 22nd, 1996 from 1:00 p.m. to 3:00 p.m. The
Police Department will have police officers present to review the
rules regarding usage of the park and the new park attendants
will be introduced. A drawing will be held at 1:30 p.m. to
distribute prizes.
Sewer Backup Problem - Administrator Robertson reported that
there was a sewer line backup last Saturday on 57th Street which
affected several homes, one of which experienced severe damage.
The backup was caused by some clothing which had been flushed
into the sewer. Robertson indicated that the preliminary
indication of the City insurance agent was that since the City
had just cleaned the sewer line in 1995 that it would probably
have no liability for any damages.
Robertson indicated that the party with the most damage has been
informed by his homeowner's insurance company that it will only
cover $5,000 in damages. Council directed Robertson and City
Attorney Vierling to work with the City's insurance company to
try to cover any expenses not covered by the property owner's
homeowners insurance policy.
Cable - Councilmember Swenson stated that the next Cable
Commission meeting will be Wednesday, December 18, 1996 at
Bayport City Hall.
St. Croix Valley Water Management Organization - Administrator
Robertson stated that the previously scheduled MSCWMO meeting was
canceled. The next meeting is scheduled January 22, 1997.
Recycling Award - Administrator Robertson stated that the
recipient of the $25.00 check from the City of Oak Park Heights
for participating in its recycling program is Rose Kelly, 14385
59th Street.
Garbage Committee - Councilmember Swenson reported that all the
apartments are now participating in the recycling program and
requested that this item be removed from future agendas.
Oak Park Heights Business Group - Mayor Schaaf reported that the
OPHBG will meet Wednesday, January 8, 1996 at 7:30 a.m. at
Applebee's. Newly elected City Councilmembers will be introduced
and asked to speak about their vision for the community.
•
411 Page 4 - City Council Minutes 12/10/96
Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - November 26, 1996
3. Budget Amendment - Increase Revenues - Insurance Refunds and
Reimbursements from $0 to $1,230 and Increase Expenditures- Police
Department Salaries of Regular Employees from $454,740 to
$455,970
4. Renewal of City Administrator Contract
5. Renewal of Building Inspection Agreement with Bayport
6. Resolution 96 -12 -41 - A Resolution Making Interfund
Transfers as Recommended in the 1996 Audit Report
Councilmember Swenson, seconded by Beaudet, moved to approve the
Consent Agenda as presented. Carried 4 -0. Mayor Schaaf thanked
Councilmember -elect Turnquist on his work to coordinate the
renewal of the City Administrator's contract.
New Business:
City Election Needs - Administrator Robertson stated that some
people had to wait a considerable length of time in order to vote
at the recent election and recommended purchasing additional
voting booths. He also indicated that the Calvary Church site is
too small to accommodate enough additional voting booths.
Therefore, the City should try and either locate a new location
or an additional precinct location by the 1998 election.
Bridge Lobbying Proposal - Mayor Schaaf, seconded by Beaudet,
moved to approve the contract with O'Connor and Hannan with a cap
on the contract of $20,000 in attorney's fees and $1,000 in
additional expenses to represent the City in lobbying the
Secretary of the Department of Interior regarding the proposed
MNDOT bridge. Councilmember Robert objected and indicated that
she prefers to delay action on this item because the Secretary's
decision is supposed to be announced soon. Councilmember Robert
suggested holding a special meeting after the impact statement is
announced. After some discussion, Mayor Schaaf, seconded by
Beaudet, moved to withdrew the motion and add this item to the
agenda of the December 18, 1996 Council meeting.
Get - acquainted Party - Mayor Schaaf stated that there has been a
suggestion to have a "get acquainted" party to introduce the new
Council to City staff. The date for the party is Thursday,
January 2, 1997 at 1:30 p.m. Newly elected Councilmembers will
be sworn in and then meet City employees. Councilmember Swenson,
seconded by Beaudet, moved to schedule a get acquainted party on
Thursday, January 2, 1996 at 1:30 p.m. Carried 4 -0.
• Page 5 - City Council Minutes 12/10/96
Stillwater Sports Facility - Councilmember Robert indicated that
she was dissatisfied with the City of Stillwater's recent
decision on who to hire to as design engineer for the proposed
Sports Facility. Council agreed, and was in consensus to direct
Administrator Robertson to draft a letter to Stillwater
expressing the Council's opinion.
Snow Plowing Issue - Councilmember Swenson expressed concern
regarding the condition of some City streets due to ice buildup.
Administrator Robertson stated that current City policy only
calls for snow plowing after a 2 inch snow fall. Robertson
indicated that he was aware that several recent snowfalls of %
inch have caused problems with City streets. Robertson indicated
that the streets have been sanded and salted, and that a warm
sunny day would remove most of the ice.
Robertson also reported that the County Sentence -to -Serve program
would be cleaning off City walking paths on 58th Street and on
O'Brien Avenue. After discussion, Robertson was directed to add
the Swager Park and Valley View Park walkways to the list to be
cleaned.
Delay in MNDOT Highway 5 Bridge Project - City Engineer Anderlik
announced that a MNDOT engineer told him there would be a delay
in letting the Highway 5 bridge project until July, 1997. This
means that the frontage roads will be rebuilt in the fall of 1997
and the Highway 5 bridge will not be rebuilt until 1998. MNDOT
said that the reason for the delay is that they have not been
able to acquire all of the needed right of way.
Correspondence:
List of 1997 Appointive Offices - Council reviewed a list of
current 1996 appointments that need to be re- appointed in 1997.
City Administrator Robertson stated that Paul Glasser is
resigning from his appointment as the Civil Defense Director
effective the end of 1996. Councilmember Swenson volunteered to
serve as Civil Defense Director and resigned from his position on
the Cable Commission.
Adjournment: Councilmember Swenson, seconded by Robert, moved to
adjourn at 8:45 p.m.
Respectfully submitted,
Michael Robertson
City Administrator
• CITY OF OAK PARK HEIGHTS
TRUTH -IN- TAXATION MEETING MINUTES, TUESDAY, DECEMBER 3, 1996
Call to Order: The meeting was called to order at 7:00 p.m. by
Councilmember Robert. Present: Councilmembers Beaudet and
Swenson. Absent: Councilmember Kern. Mayor Schaaf arrived at
7:09 p.m. Also present was Councilmember -Elect Turnquist. Staff
Present: City Administrator Robertson and Finance Director Judy
Holst.
Truth -in- Taxation Hearing: Councilmember Robert opened the Truth -
in- Taxation Hearing at 7:01 p.m. in attendance were Joseph
Carufel, 14625 57th Street, Bob Ludwig, 14798 56th Street, and
Robert Dalluhn, 14918 56th Street.
Administrator Robertson discussed the proposed City Budget and
1997 tax levy. He described what portion of the City budget was
used for each department, and how the proposed tax levy would
effect property owners in the City. He noted that based on the
information he had received, of a residents total property tax
bill in 1997, 196 would go to the City, 246 would go to
Washington County, 536 would go to the School District, and the
remainder would go to special districts like the Metropolitan
Council.
Dalluhn said that his truth -in- taxation notice said his City
property taxes were going up but that he read in the paper that
they were supposed to be going down. Robertson said that the
statements were mailed out by Washington County based on the
preliminary 1997 tax levy that the City Council established back
in September. Robertson indicated that the City Council has
since reduced the 1997 tax levy further and that was the reason
for the discrepancy.
Ludwig said that his valuation has risen a lot since he purchased
his house and that his taxes have gone up with his valuation.
Council noted that property valuation was done by the County
Assessor and the City had no control over it. Mayor Schaaf said
that property values were rising because the St. Croix Valley was
a desirable area to live.
Hearing no further comments, Councilmember Swenson, seconded
Beaudet, moved to close the public hearing at 7:33 p.m. Carried
4 -0. Administrator Robertson informed all in attendance that
there would not be a continuation of the Truth -in- Taxation
Hearing, and that the official 1997 Tax Levy & Budget approval
meeting would be held Wednesday, December 18 at 7:00 p.m. at Oak
Park Heights City Hall.
Page 2 - Minutes 12/03/96
• Adjournment: Councilmember Robert, seconded by Swenson, moved to
adjourn at 7:35 p.m. Carried 3 -0.
Respectfully submitted,
c " , „
Michael Robertson
City Administrator
•
411
• OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, NOVEMBER 26, 1996
Call to Order: The meeting was called to order at 7:10 p.m. by
Mayor Schaaf. Present: Councilmembers Beaudet and Robert.
Absent: Councilmembers Kern and Swenson. Councilmember -elect
Turnquist was also present. Staff Present: City Administrator
Robertson, City Attorney Vierling, City Engineer Caron, City
Planner Richards, and Police Chief Swanson.
Visitor Comments:
Request for Grant - Stillwater Area Chamber of Commerce - Jim
Kellison, representing the Stillwater Area Chamber of Commerce
(SACC) and Vice Chairman for the Board of Directors of the
Stillwater Area Economic Development Corporation (SAEDC), was
present to request the City contribute $2,500 to SACC and $2,500
to SAEDC to support their efforts. Mayor Schaaf, seconded by
Robert, moved to approve a contribution of $2,500 to SAEDC for
fiscal year 1996 and fiscal year 1997, with staff to recommend a
source of funds for 1996. Carried 3 -0.
Dave Piggot - Metro East Development Partnership - Dave Piggot of
Metro East Development Partnership was present to discuss the
steps that are necessary to start a light industrial park in Oak
Park Heights. Piggot said there was a lot of movement of
industrial companies from the west side of the metro area to the
east side due to cheaper land costs. He indicated that Metro
East Partnership provided the following services; industrial
development services, research for the business community,
entrepreneur services, and joint marketing for the entire metro
east area. He indicated there is a $1,000 fee per year to become
a member of the partnership. Council thanked Piggot for his
presentation.
US West /Lametti and Sons Construction - Explanation for Water
Shutoff - Monday, November 11, 1996 - Guy Larson, foreman for
Lametti and Sons Construction, was present to explain the causes
for the recent disruption in water utility services. Larson
apologized for the recent unauthorized shutoff of City water and
assured the Council that there should not be any more disruptions
in service. He said that Lametti should be finished with their
construction work around Christmas.
Department Reports:
Police Department - Tobacco Compliance Checks - Chief Swanson
reported that four out of 12 establishments checked by the Police
were found to be in violation of City ordinance by selling
tobacco to a minor. The four establishments were Walmart,
Holiday, Club Tara, and Millroad Inn. The individuals selling
were cited with misdemeanors. Swanson stated that his department
plans to re -visit the four establishments and those still in
• violation of the ordinance will be cited under state statutes.
Page 2 - City Council Minutes 11/26/96
• Chief Swanson noted that recent Council action by passing the
tobacco ordinance has improved the compliance rate from 40o to
670. Mayor Schaaf requested that Chief Swanson supply the
Council with statistics regarding the sales clerks who are
selling tobacco to minors.
Budget Transfer - Swanson noted that the budget transfer of
$1,670 on the Council agenda was a result of reimbursement by the
State of Minnesota for City expenditures in the 4th phase of the
Safe Sober campaign.
Authorization to Order a Used Squad Car - Swanson requested
authorization to order a used squad car from Superior Ford at the
cost of $20,207.00 as provided for in the budget. Councilmember,
Robert, seconded by Beaudet, moved to authorize Chief Swanson
order a used squad car at the cost of $20,207.00. Carried 3 -0.
Mediation Committee - Chief Swanson said that City prosecutor
Greg Galler has contacted him regarding the possibility of
establishing a mediation committee to try to resolve nuisance
complaints and violations. Nuisance violations that can not be
resolved in the mediation process could then be prosecuted by the
City.
• Parks Commission - Councilmember Robert stated that the Parks
Commission will meet Monday, December 9, 1996 at 6:30 p.m. at
City Hall.
Cable - Administrator Robertson reported that King Video and REM
Property Management are still in the process of discussing the
proposal by King Video to reduce cable prices to less than the
original prices if there is 1000 participation from all the
people in the building and one bill can be sent to the property
manager.
Recycling Award - Administrator Robertson indicated that the
recipient of the $25.00 check from the City of Oak Park Heights
for participating in its recycling program is Linda Martin, 14932
Upper 55th Street.
Garbage Committee - Administrator Robertson reported that the
United Waste will be picking up garbage on Friday rather than
Thursday of this week as a result of the Thanksgiving holiday.
Also, garbage will be picked up on Friday rather than Thursday
the week of Christmas.
Oak Park Heights Business Group - Administrator Robertson
reported that the OPHBG will meet Wednesday, January 8, 1996 at
7:30 a.m. at Applebee's and that all of the newly elected
officials will be invited to speak to the group and answer
• questions.
Page 3 - City Council Minutes 11/26/96
• Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - November 12, 1996
3. Renewal of Kennel License - MaryKay and Mike Moller - 14316
Upper 56th Street
4. Resolution 96 -11 -35 - A Resolution Approving Proposed Annual
Liquor, Tobacco, and Amusement Licenses
5. Budget Amendment - Increase Revenues -Other Federal Revenues
from $9,020 to $10,690 and Increase Expenditures- Police
Department- Salaries of Regular Employees from $453,070 to
$454,740.
6. Resolution 96 -11 -36 - A Resolution Establishing Applications
for Kennel Permit Fees within the City of Oak Park Heights
Pursuant to Ordinance 601.011 Et. Seq.
7. Request for Payment $85,218.61 - Brackey Addition Street &
Utility Installation - Hydrocon, Inc.
8. Approval of Annual Auditing and Financial Services Agreement
- Tautges, Redpath, and Co.
City Attorney Vierling requested pulling Club Tara from the list
of establishments who have applied for a 1997 liquor license.
Councilmember Robert, seconded by Beaudet, moved to approve the
Consent Agenda. Carried 3 -0.
•
Vierling stated that there are pending cases in the Washington
County District Court which may impact the renewal of license for
Club Tara Supper Club. Vierling recommended that the City
Council grant the liquor licenses conditionally to Club Tara,
subject to the outcome of the pending cases. Mayor Schaaf,
seconded by Robert, moved to pass Resolution 96 -11 -39 - A
Resolution Conditionally Approving Club Tara Supper Club, Inc.
d /b /a Club Tara Hideaway for 1997 On -Sale and On -Sale Sunday
Liquor License Subject to Further Review. Carried 3 -0.
Public Hearing
Proposed Street Vacation - NSP - Mayor Schaaf opened the Public
Hearing at 7:40 p.m. Council reviewed a memo from City Planner
Richards regarding the NSP A.S. King Ash Disposal Facility street
vacation. Richards stated that his office recommends the City
Council vacate the roadways as they will no longer be needed for
traffic.
Mike Thomas, representative from NSP, was present to answer any
questions. Thomas stated that NSP would like to vacate its
portion of the 4th Street easement to the adjoining property
owned by Brian Jones. City Attorney Vierling stated that NSP
would have to deed the property to the Jones in a separate
agreement.
Page 4 - City Council Minutes 11/26/96
• Chuck Dougherty, 306 West Olive Street, Stillwater, was present
to express his opposition to the NSP project and asked the City
to direct NSP to meet with him to discuss buying his property.
Vierling stated that this public hearing was dealing only with
the street vacations and asked Mr. Dougherty whether he had any
objections to the vacation of the streets. Mr. Dougherty stated
that he was concerned with the vacation of 59th Street since it
brings the ash pit closer to his property.
Thomas stated that NSP held two community meetings in January of
1995 and January of 1996 to listen to the residents concerns and
make modifications to their plan and many modifications were made
to accommodate citizens' concerns. Thomas said he could not
address Dougherty's concerns because Dougherty had filed a
lawsuit against NSP.
Hearing no further comment, Councilmember Robert, seconded by
Beaudet, moved to close the public hearing at 7:58 p.m.
Councilmember Robert, seconded by Mayor Schaaf, moved to approve
Resolution 96- 11 -38, a Resolution Vacating Streets per the
conditions listed in the October 16, 1996 and November 19, 1996
memos from City Planner Richards. Council directed City
Attorney Vierling draft an agreement between NSP and the City.
Carried 3 -0.
III
Unfinished Business
Sunnyside Utility Easement - Administrator Robertson reported
that he met with the Sunnyside Board of Directors on Monday,
October 21 to discuss the proposed utility easement, and asked
what action the Council wanted to take next. City Attorney
Vierling recommended that the Council discuss this in a closed
session. Council was in consensus to discuss this item at the
closed session at the end of the regular meeting. 1
New Business:
Approval of Zoning Ordinance Summary - Council reviewed the
Zoning Ordinance Summary of recent changes to the Zoning
Ordinance. City Planner Richards stated that publishing the
Zoning Ordinance Summary would meet the requirements for
publishing the changes in the Zoning Ordinance. Councilmember
Robert, seconded by Beaudet, moved to approve the Zoning
Ordinance Summary for publication. Carried 3 -0.
Ordinance Amending Section 401.01 of Chapter 401 to Add Section
401.01L, Parliamentary Procedure and Voting - City Attorney
Vierling noted that a public hearing must be held before the
proposed ordinance change can be brought to a vote. Mayor
Schaaf, seconded by Beaudet, moved to set a public hearing
regarding the Ordinance Amending Section 401.01 of Chapter 401 to
• Add Section 401.01L on Tuesday, January 14, 1996. Carried 3 -0.
Page 5 - City Council Minutes 11/26/96
• Resolution No. 96 -11 -37 - Adopting a Procedure for Directing
Staff Activities on Informal Matters Presented to the City
Council for the City of Oak Park Heights - Mayor Schaaf, seconded
by Robert, moved to adopt Resolution 96 -11 -37 - Adopting a
procedure directing staff activities on informal matters
presented to the City Council for the City of Oak Park Heights.
Carried 3 -0.
Proposed 1997 Tax Levy - Mayor Schaaf, seconded by Robert, moved
to reduce the proposed 1997 tax levy by $61,000, with the money
to come from fund balance. Carried 3 -0.
Tax Lev Ado•tion Meetin• and C•m•rehensive Plan Worksho• Date
Changes - Mayor Schaaf stated that the Truth -in- Taxation meeting
will be held Tuesday, December 3, 1996 at 7:00 p.m. at City Hall.
Due to a conflict with Washington County's Truth -in Taxation
Hearing date, the 1997 Tax Levy Adoption meeting previously
scheduled for Tuesday, December 10, 1996 needs to be moved.
Administrator Robertson noted that the Comprehensive Plan
Workshop originally scheduled for December 3rd also needs to be
rescheduled and recommended combining the two events. Mayor
Schaaf, seconded by Robert, moved to set the 1997 Tax Levy
Adoption date and the Comprehensive Plan Workshop for Wednesday,
• December 18, 1996 at 7:00 p.m. Carried 3 -0.
Change in City Council Meeting Start Time - Mayor Schaaf,
seconded by Robert, moved to approve changing the time of the
regularly scheduled City Council meetings from 6:30 p.m. to 7:00
p.m. The next City Council meeting is scheduled for Tuesday,
December 10, 1996 at 7:00 p.m.
City Administrator Contract - Councilmember -elect Turnquist
suggested that one or two members of the Council meet with
Administrator Robertson to go over his contract and then make a
recommendation to Council. Council was in consensus that Mayor
Schaaf and Councilmember -elect Turnquist will meet with
Robertson and then bring a recommendation to Council at their
next regular meeting on December 10, 1996.
New St. Croix River Bridge Discussion - Mayor Schaaf noted a
recent newspaper article that stated the proposed MNDOT bridge
may not proceed as planned. Mayor Schaaf, seconded by Robert,
moved to approve Resolution 96- 11 -40, a resolution that
authorizes the City of Oak Park Heights enter into negotiations
with the O'Connor, Hannan law firm to explore options for
representing the City's interests in any new proposed river
crossing. Carried 3 -0.
Page 6 - City Council Minutes 11/26/96
• Correspondence:
City Attorney Letter - Council reviewed a letter from City
Attorney Vierling in response to Mayor Schaaf's proposed
resolution regarding waste hauling contracts. Council directed
Vierling to research the waste hauling contract for White Bear
Lake and report back to the City Council.
Adjournment: Council recessed to a closed meeting at 9:00 p.m.
to discuss pending litigation.
Council reconvened and Councilmember Beaudet, seconded by Schaaf,
moved to adjourn at 9:50 p.m. Carried 3 -0.
Respectfully submitted,
Michael Robertson
City Administrator
410
w
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, NOVEMBER 12, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Deputy Mayor Kern. Present: Councilmembers Robert, Schaaf, and
Swenson. Staff Present: City Administrator Robertson, City
Attorney Vierling, City Engineer Anderlik, and Police Chief
Swanson.
Resignation of Mayor Barbara O'Neal - Deputy Mayor Kern read a
written statement from Mayor O'Neal announcing her resignation as
Mayor effective November 6, 1996. City Attorney Vierling stated
that the Council needs to decide whether they want to fill the
vacancy or continue with Councilmember Kern acting as Deputy
Mayor until December 31, 1996. In order to fill the vacancy the
Council would need to pass a resolution declaring the vacancy and
pass a resolution to fill the vacancy. Councilmember Robert,
seconded by Swenson, moved to approve Resolution 96- 11 -31,
accepting the resignation of Barbara O'Neal as Mayor of Oak Park
Heights effective November 6, 1996 and declaring a vacancy in the
office of Mayor. Carried 4 -0.
Councilmember Robert, seconded by Swenson, moved to approve
Resolution 96- 11 -32, appointing Councilmember Schaaf as Mayor of
Oak Park Heights effective immediately until 12:00 p.m., December
31, 1996. Carried 4 -0.
• Vierling noted that the Council needs to take action regarding
the vacancy on the Council created by appointing Councilmember
Schaaf as Mayor. Mayor Schaaf, seconded by Swenson, moved to
adopt Resolution 96- 11 -33, declaring the vacancy of Councilmember
Schaaf's position. Carried 4 -0.
Mayor Schaaf suggested that Councilmember -elect David Beaudet be
appointed to the Council since he received the most votes in the
recent election. Mayor Schaaf, seconded by Kern, moved to adopt
Resolution 96- 11 -34, appointing Councilmember -elect Beaudet to
fill the City Council vacancy effective immediately until 12:00
p.m., December 31, 1996. Carried 4 -0. City Administrator
Robertson administered the oath of office to Councilmember
Beaudet.
Visitor Comments:
Laurie Maher, 3018 Marine Circle, Stillwater - Long Lake
Homeowners Association - Maher was present representing the Long
Lake Homeowners Association to request that the City of Oak Park
Heights work cooperatively with the cities of Stillwater and Lake
Elmo in order to solve problems created by stormwater runoff.
City Engineer Anderlik stated that the City of Oak Park Heights
has been working with other communities to control stormwater
runoff. Anderlik noted that only a small portion of Oak Park
• Heights runs into Long Lake and then on through Brown's Creek.
Page 2 - City Council Minutes 11/12/96
• Anderlik stated that the City of Oak Park Heights already has a
stormwater plan in place to improve water quality. The current
plan adopted by the City for the Brown's Creek /Long Lake
watershed restricts the rate of runoff to less than what existed
before the area was developed. The City of Oak Park Heights also
requires all new developments in the watershed to quantitatively
assess the impact of potential flooding.
Department Reports:
Police - Chief Swanson reported that the Police Department's
application for a grant to fund half the cost for a school
liaison officer was not accepted. Chief Swanson stated that the
grant application was not approved because the high school has a
very low crime rate. Chief Swanson noted that 12 grants were
awarded in the amount of $500,000.
Highway 36 and 5 Improvements - MNDOT's Design for Ponding - City
Engineer Anderlik stated that MNDOT has completed the design of
the stormwater drainage system relating to the project. MNDOT
proposed that the City enter into a cooperative agreement to
share these costs. City Attorney Vierling recommended that the
Council proceed with a feasibility study and authorize staff to
enter into negotiations with the two affected property owners and
MNDOT. Councilmember Swenson, seconded by Kern, moved to direct
• Anderlik to prepare a feasibility study. Carried 5 -0.
Councilmember Robert, seconded by Swenson, moved to direct City
staff enter into preliminary negotiations with the affected
property owners. Carried 5 -0.
Utilities - Mayor Schaaf reported that 10 percent of the
residents of Oak Park Heights were without water from 8:30 a.m.
to 3:00 p.m. on Monday, November 11, 1996. City Administrator
Robertson reported that the water shutoff was related to US
West's cable installation project. Robertson indicated that US
West was instructed to give the City 24 hours notice before the
water was turned off so the City could give residents warning,
and that US West had not given any warning and had turned the
water off on their own.
Council directed City staff to have the project manager of US
West come to the next meeting and explain these actions. Council
also directed City staff to direct callers on the after hours
message system to a number they can call in case of an emergency.
Parks Commission - Councilmember Robert reported that the Parks
Commission met Monday, November 4, 1996. The Parks Commission
recommended the Council approve the following:
• Appoint Lynae Byrne as representative for the Parks Commission
to fill the vacancy created by Commissioner Johnson's
resignation.
Page 3 - City Council Minutes 11/12/96
Councilmember Robert, seconded by Swenson, moved to appoint Lynae
Byrne to the Parks Commission to fill the unexpired term of Mark
Johnson. Carried 5 -0.
• Approve Renee Sorenson's request to conduct a skating school
on the hockey rink at Brekke Park from 3:00 p.m. to 5:00 p.m.,
starting the second week of January.
Councilmember Robert, seconded by Swenson, moved to approve Ms.
Sorenson's request to use the hockey rink at Brekke Park to
conduct the skating school. Carried 5 -0.
Councilmember Swenson requested City Administrator Robertson
include an announcement regarding the skating clinic in the
November newsletter.
Cable - City Administrator Robertson reported that a meeting was
held with Kent Leacock of King VideoCable and REM Property
Management regarding cable tv price increases at the senior
apartments. At the time of the meeting, Leacock agreed to reduce
the prices back to the original prices if there is 1000
participation from all the people in the buildings and one bill
can be sent to the property manager. This proposal is currently
being discussed by King VideoCable and REM Property Management.
Request to Pro -rate Kennel License Fee - Council reviewed a
letter from Ken and Judy Taft regarding kennel license fees. The
Taft's obtained a kennel license on October 3, 1996 and paid a
$100.00 fee. The kennel license expires December 31, 1996 and
needs to be renewed January 1, 1997 at the cost of $100.00. The
Tafts requested that the City consider pro- rating the license fee
based on the issuance date. Council directed City staff to
revise the ordinance to state that the kennel license fee will be
prorated at a rate of $25.00 per quarter upon the first year of
initiation of license.
Middle St. Croix Water Management Organization - Councilmember
Swenson, seconded by Kern, moved to appoint citizen
representative Barbara O'Neal to the Middle St. Croix Water
Management Organization. Carried 5 -0.
Recycling Award - City Administrator Robertson stated that the
recipients of the $25.00 check from the City of Oak Park Heights
for participating in its recycling program were Greg and Kathy
Hartman of 5479 Oakgreen Place.
Oak Park Heights Business Group City Administrator Robertson
reported that the Oak Park Heights Business Group will not meet
in December but will meet again in January. No topic has been
planned for the January meeting.
•
Page 4 - City Council Minutes 11/12/96
• Garbage Committee - Councilmember Swenson reviewed a flyer from
United Waste Systems that will be distributed to all residents of
Oak Park Heights regarding collection of old appliances. United
Waste is now requesting that residents of Oak Park Heights
contact them on Wednesday before 3:00 p.m. to arrange collection
of any old appliances. Appliances will continue to be collected
every Thursday, and there is no additional charge for appliance
collection. Councilmember Swenson noted that the appliances are
being recycled instead of being placed in a landfill.
Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - October 22, 1996
3. Resolution 96 -11 -30 - A Resolution Approving Continued
Support for the Metropolitan Livable Communities Act for Calendar
Year 1997.
4. Approval of Annual Auditing and Financial Services Agreement
- Tautges, Redpath, & Co.
5. Budget Transfer - $4,265 from General Fund - Contingency to
Police Department -Other Contractual Services for Civil Defense
Siren Repair
6. Request for Payment - Autumn Ridge 1st Addition - Arcon
Construction - $15,931.30
7. Approval of Tractor Bid - M.J. Raleigh - $8,500.00
Mayor Schaaf requested that Item 4 be pulled from the Consent
Agenda and tabled until the next City Council meeting scheduled
Tuesday, November 26, 1996. City Administrator Robertson
requested that Item 7 be pulled from the Consent Agenda.
Councilmember Swenson, seconded by Kern, moved to approve the
Consent Agenda with the exception of Items 4 and 7. Carried 5 -0.
Robertson noted that the high bid of $8,500.00, was approximately
$1,600.00 higher than the City had been offered for the tractor
as a trade -in. Councilmember Kern, seconded by Robert, moved to
approve the bid of M.J. Raleigh of $8,500.00 for the tractor.
Carried 5 -0.
Unfinished Business
Street Reconstruction Area D - Estimated Study - City Engineer
Anderlik reported that the estimated cost in obtaining soils and
pavement condition information for street reconstruction in Area
D and the preparation for a formal engineering report would be
$17,850. Anderlik reported the project could move forward this
fall, subject to frost conditions. Councilmember Robert,
seconded by Swenson, moved to approve the expenditure of $17,850
for the testing and report. Carried 5 -0.
•
Page 5 - City Council Minutes 11/12/96
III Wellhead Protection Plan - City Engineer Anderlik reviewed the
Wellhead Protection Plan proposal. Anderlik stated that
development of a Wellhead Protection Plan is mandated by the
State of Minnesota. Anderlik recommended the City proceed with
Phase I of the Wellhead Protection Plan, which includes the
following:
• Delineation of the wellhead protection area.
• Delineation of drinking water supply management area.
• Drinking water supply management area vulnerability.
• Report of findings.
The cost of this phase is estimated at $26,480.00. Councilmember
Kern, seconded by Swenson, moved to approve the expenditure of
$26,480 for the completion of Phase I of the Wellhead Protection
Plan. Carried 5 -0.
1996 Budget - 3rd Ouarter Financial Report - Council reviewed the
summary of the third quarter 1996 budget figures.
1997 Salary Recommendations - Administrator Robertson reviewed a
memo regarding the proposed 1997 employee salary recommendations.
Mayor Schaaf requested that this issue be tabled and a workshop
be scheduled to discuss the 1997 budget and salaries.
• Proposed 1997 Tax Levy and Budget - Mayor Schaaf requested the
City Council table discussion on this item and schedule a
workshop to discuss the 1997 tax levy and budget. City
Administrator Robertson suggested that the proposed tax levy and
budget should be reviewed before the Truth in Taxation Hearing
scheduled December 3, 1996.
Workshop Date for Discussion of 1997 Salary Recommendations and
the Proposed 1997 Tax Levy and Budget - Mayor Schaaf, seconded by
Robert, moved to set a workshop date of Tuesday, November 26,
1996 from 6:00 p.m. to 7:00 p.m. to discuss the 1997 Salary
Recommendations and the Proposed 1997 Tax Levy and Budget.
Carried 5 -0. The regularly scheduled City Council meeting for
Tuesday, November 26, 1996 will begin at 7:00 p.m.
Workshop Date for Reviewing the Comprehensive Plan -
Councilmember Swenson, seconded by Kern, moved to set a workshop
date of Tuesday, December 3, 1996 at 7:30 p.m. to review the
City's Comprehensive Plan. Carried 5 -0.
•
Page 6 - City Council Minutes 11/12/96
411 New Business:
Low Income, Affordable Housing Meeting - Mayor Schaaf announced
that he had received verbal notification from Tim Nolde that he
intends to withdraw his application for a Conditional Use Permit
and Rezoning that would allow him to construct low - income
housing. Councilmember Swenson, seconded by Mayor Schaaf, moved
to accept Mr. Nolde's request to withdraw his application.
Carried 5 -0.
Sanitation Notice Council reviewed the flyer from United Waste
System regarding the new procedure for appliance pickup.
Councilmember Beaudet noted that NSP used to have a program
whereby they would pick up old appliances and offer a rebate to
anyone who purchased a new energy efficient appliance. Council
directed Administrator Robertson check to see if NSP is currently
offering rebates for old appliances and add it to the newsletter
if they are.
November Newsletter Articles - Council reviewed an updated list
of articles proposed for the November newsletter. Mayor Schaaf
stated that he liked the format and artwork in the recent special
newsletter and would like to make that the regular format for the
newsletter. Administrator Robertson said that several companies
had indicated an interest in submitting bids for the newsletter
• and that he intended to have them submit bids for the Council to
review in the first meeting of 1997. Robertson said it was his
suggestion that the Council award bids for one year at a time.
Request to Purchase "Rescue Rudy" and Carrying Case -
Councilmember Swenson reported that the Fire Department has been
conducting search and rescue drills in a house in Lower Oak Park
Heights. As part of the search and rescue, firefighters are
required to enter a smoke filled house to find and remove two
"victims" which presently are two stuffed animals. To make the
search and rescue drill more realistic and effective,
Councilmember Swenson requested that the City purchase a "Rescue
Rudy ", a 165 pound mannequin, and a carrying case. Total cost of
the Rescue Rudy and carrying case is $865.00. Councilmember
Swenson, seconded by Kern, moved to approve the expenditure from
the Contingency Fund of $865.00 to purchase a "Rescue Rudy" and
carrying case. Carried 5 -0.
Correspondence:
City Attorney Letter - Time Deadline for Agency Actions - Council
reviewed a letter from City Attorney Vierling regarding Minnesota
Statute 15.99 regarding time deadlines for agency actions.
Council directed Administrator Robertson draft a letter to the
State legislature regarding concerns they have about an
applicant's ability to request an extension for an additional 60
days.
•
Page 7 - City Council Minutes 11/12/96
411 Letter Re: Wetland Replacement Plan from Minnesota Soil and
Water Conservation District - Council reviewed a letter from the
Minnesota Soil and Water Conservation District regarding the
Wetland Replacement Plan submitted by MNDOT for St. Croix River
Bridge, State Highway 36 sections in Browns Creek. City Engineer
Anderlik will review the plan and report back to the Council.
Lower St. Croix Planning Agency Meeting - Administrator Robertson
stated that there will be a meeting on November 21, 1996 from
7:00 p.m. to 9:30 p.m. of the Lower St. Croix Planning Agency.
Robertson asked whether there will be any Councilmembers
attending the meeting. Councilmembers Robert and Swenson stated
they are planning to attend the meeting. Council directed City
Robertson post the Lower St. Croix Planning Agency Meeting as a
City Council meeting.
League of Local Governments - Councilmember Robert reported on a
League of Local Governments meeting she attended.
Adjournment: Council recessed to a closed meeting at 8:20 p.m.
to discuss pending litigation.
Upon cessation of the closed meeting, Councilmember Swenson,
• seconded by Kern, moved to adjourn at 8:45 p.m. Carried 5 -0.
Respectfully submitted,
,1
M ichael Robertson
City Administrator
•
CITY OF OAK PARK HEIGHTS
II I COUNCIL COUNCIL MINUTES, WEDNESDAY, NOVEMBER 6, 1996
Call to Order: The meeting was called to order at 4:02 p.m. by
Deputy Mayor Kern. Present: Councilmembers Robert and Swenson.
Absent: Councilmember Schaaf. Staff Present: City Administrator
Robertson.
Canvas Election Results: Administrator Robertson reported the
election results as follows.
Office Precinct 1A Precinct 1B Totals
Mayor
David Schaaf 487 430 917
Barb O'Neal 415 330 745
Councilmember
David Beaudet 551 414 965
Jerry Turnquist 483 461 944
Chris Zeuli 269 245 514
Bond Referendum
No 583 591 1,174
Yes 257 142 399
• Robertson reported that there were 2201 voters registered at the
start of the day, and 301 new registrants during the day. Of
these, 1734 voted for a voter turnout of 69.3 %. Robertson noted
that since many of the new registrants were people previously
registered in Oak Park Heights, the actual voter turnout was
higher than 70 %.
Councilmember Robert, seconded by Kern, moved to approve the
election results. Carried 3 -0.
Adjournment: Robert, seconded by Swenson, moved to adjourn at
4:10 p.m. Carried 3 -0.
Respectfully submitted,
`,.
0
Mic ael Robertson
City Administrator
III
1-------------------
• OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, OCTOBER 22, 1996
Call to Order: The meeting was called to order at 7:05 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, Schaaf, and
Swenson. Staff Present: City Administrator Robertson, Public
Works Director Benson, City Attorney Vierling, City Engineers
Anderlik & Caron, City Planners Richards & Teague, and Police
Chief Swanson.
Rainbow Foods Announcement - Mayor O'Neal announced that there
has been an agreement between landowner Bob Brackey and developer
Oppidan, Inc. to build a Rainbow Foods in the fall of 1997.
Mayor O'Neal stated that, while representatives from Rainbow
Foods have not approached the City for any approvals, the City
would welcome Rainbow Foods to Oak Park Heights.
Visitor Comments:
Up With People - Danielle Baylee and Pamela Williams,
representatives from Up With People, were present to invite
residents of Oak Park Heights to an Up With People production at
Stillwater Senior High on Saturday, November 2, 1996.
Candidate Withdrawal From the City Council Election - Christopher
Zeuli, 5681 Novak Avenue North, regretfully announced his
withdrawal from candidacy for City Council due to work conflicts.
• Employee Recognition:
The Council recognized Public Works employee Jeff Kellogg for 19
years of service. The Council expressed appreciation to Kellogg
for his service and dedication to the City.
Department Reports:
Police - Chief Swanson reported that Police Department has
received a $40,000 grant for the Safe and Sober Task Force.
Swanson expects to report on the status of the State training
grant at the next City Council meeting.
Bike Trail Snowmobiling Complaints - Chief Swanson reported that
he has received complaints regarding snowmobilers using the bike
path near O'Brien and Oakgreen. A resident has requested that
posts be installed to prevent snowmobilers from using the bike
path. Swanson recommended that the City Council take some sort
of action to prevent snowmobile access to the bike path.
Christopher Zeuli, 5681 Novak Avenue North, requested that any
posts installed be spaced wide enough for a baby stroller to pass
through. Council directed Administrator Robertson to follow -up
regarding installation of posts.
•
Page 2 - Minutes 10/22/96
• Request for Authorization to Hire - Chief Swanson stated that
Sergeant Jorgenson's anticipated retirement date is January 3,
1997. Swanson requested Council authorize the promotion of part -
time officer Brian DeRosier to full -time officer. Swanson
recommended that DeRosier start at the second year pay rate for
police officers. All other benefits, including vacation,
holiday, length of service, etc., would be set at first year
levels.
Councilmember Kern, seconded by Swenson, moved to approve the
promotion of Brian DeRosier to full -time Police Officer for the
City of Oak Park Heights effective January 3, 1997 contingent
upon the retirement of Sergeant Jorgenson. Carried 5 -0.
Promotion of Police Officer Paul Hoppe - Chief Swanson requested
the City promote Officer Paul Hoppe to the position of Sergeant
effective January 3, 1997. Chief Swanson stated that Mr. Hoppe
did an excellent job on both written and oral tests last summer
and was the top choice of the interview committee.
Councilmember Swenson, seconded by Kern, moved to promote Paul
Hoppe to Sergeant effective January 3, 1997. Carried 5 -0.
Mobile Emergency Chlorination Equipment - Public Works Director
• Benson reported on installation costs for chlorination equipment.
Councilmember Kern, seconded by Swenson, moved to approve the
purchase of two chlorination systems at the cost of $4,390 each
plus sales tax and installation costs, to be paid from the Water
Fund. Carried 5 -0.
Snow Plow - After reviewing a letter from Crysteel Truck
Equipment regarding remounting a 10 year old plow on a new truck,
Council was in consensus to purchase a new plow for the new
truck.
Parks Commission - Councilmember Robert stated that the Parks
Commission will meet Monday, November 4, 1996 at 6:30 p.m. at
City Hall. Councilmember Robert updated the Council regarding
the following issues:
1. Andy Salmen's Eagle Scout project at Brekke Park should be
completed by the next Parks Commission meeting.
2. Applications are still being accepted for the vacancy on the
Parks Commission.
3. Councilmember Robert, Administrator Robertson, Jack
Krongard, and residents of new homes near Valley View Park
met to talk about the design of the Valley View Park access.
Councilmember Robert, seconded by Swenson, moved to direct
• Robertson to negotiate with Krongard and the homeowner regarding
the park access. Carried 5 -0.
Page 3 - Minutes 10/22/96
• Potential Composting Site at Valley View Park - Councilmember
Swenson asked whether the City can open up a site at Valley View
Park for residents to bring their leaves for composting.
Robertson indicated that compost sites can sometimes turn into
dumps. Jerry Turnquist suggested that the City should contact
Washington County regarding any regulations about establishing
compost sites.
Canvas Results Meeting - Councilmember Schaaf, seconded by
Swenson, moved to set Wednesday, November 6, 1996 at 4:00 p.m. to
review election results. Carried 5 -0.
Request to Post Election Materials - Administrator Robertson
stated that he received a request by a candidate who was
interested in posting campaign literature at City Hall. Council
directed City Staff allow brochures to be displayed on the
shelves in the lobby at City Hall. All material displayed must
be removed on the day of the election.
Cable Commission - Councilmember Swenson stated that the Cable
Commission met last Wednesday, October 16th and discussed King
Video Cable's removal of the senior discount cable rate for
seniors in senior high rise buildings. Costs would increase from
$10.56 per month to $28.78. This action was instituted by King
• Video Cable and there was nothing the Cable Commission or the
City Council could do about it. King Video Cable stated that
they would maintain the current discount rate for seniors in high
rises if there was a 100% subscription rate. Currently 54 units
out of 86 units subscribe to cable television.
Councilmember Swenson, seconded by Schaaf, moved to direct City
staff to meet with King Video Cable to see if they could work out
any arrangement to maintain the current rate. Carried 5 -0.
Middle St. Croix Water Management Organization - Mayor O'Neal
reported that the MSCWMO will meet Wednesday, October 30, 1996.
Recycling Award - Mayor O'Neal stated that the recipient of the
$25.00 check from the City of Oak Park Heights for participating
in its recycling program is Doris Mondor, 14616 57th Street.
Garbage Committee - Councilmember Swenson reported that he is
continuing to work with Jeff Glewwe of United Waste Management to
improve recycling at the apartment buildings in Oak Park Heights.
Oak Park Heights Business Group - The OPHBG will meet Wednesday,
November 6, 1996 at 7:30 a.m. at Applebee's Restaurant. City
Planner Richards will review the City's Comprehensive Plan.
411
Page 4 - Minutes 10/22/96
Landfill Resolution Draft - Councilmember Schaaf distributed a
draft of a resolution that would require haulers for the City to
haul waste to a Minnesota landfill location to prevent any
potential liability. Mayor O'Neal noted a letter received from
the Stillwater Area Chamber of Commerce regarding the Junker
Sanitation Landfill lawsuit. City Attorney Vierling recommended
tabling this issue until he can review the letter.
Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - October 8, 1996
3. Set Public Hearing - Anchobaypro, Inc. - Proposed Rezoning,
Site Plan, Subdivision, Planned Unit Development Approvals -
November 26, 1996
4. Approve Request for Payment - Autumn Ridge 2nd Addition -
Ryan Contracting - $27,886.24
5. Ordinance No. 96- 1401 -06 - An Ordinance Repealing Section
1401.025 of Chapter 1401 of the Code of Ordinances of the
City of Oak Park Heights
6. Approve Request for Payment - Valley View Estates Phase II -
Phase Asphalt - $24,619.25
7. Approve League of Minnesota Cities 1997 Dues $2,315.00
Councilmember Robert requested pulling Item 3 on the Consent
• Agenda. Councilmember Schaaf, seconded by Robert, moved to
approve the Consent Agenda as presented, excluding Item 3.
Carried 5 -0 on roll call vote.
Councilmember Robert questioned the City's obligation to conduct
a public hearing within the 60 day time frame as outlined in the
City statutes. Robertson noted that he received a letter from
Tim Nolde on October 3, 1996 asking that his public hearing
scheduled for October 22, 1996 be delayed until November, and so
consequently did not send out any public hearing notices. City
Attorney Vierling stated the 60 day time frame for the City to
respond to the application for the CUP is extended due to Mr.
Nolde's request for extension.
Councilmember Robert, seconded by Swenson, moved to set the
Public Hearing date for Anchobaypro, Inc. November 26, 1996.
Carried 5 -0.
Unfinished Business
Review of Street Reconstruction Plan - Council reviewed a memo
from City Engineer Carol Caron regarding soils in reconstruction
Area D. Caron was present and said that there have been no soil
borings taken in Area D. Without soil boring information it is
difficult to determine the types of soils that would be
encountered in the reconstruction of the streets.
•
Page 5 - Minutes 10/22/96
Council questioned Caron regarding the utility of seal coating
and crack sealing Area D if the streets are not reconstructed.
Caron said she thought that should be done if Area D was not
reconstructed within the next two years. Caron also stated that
there is minimal cracking of the streets so far in reconstruction
Area A, which was reconstructed last year. She recommended
waiting until next year to look at crack sealing Area A along
with any other crack sealing that might be necessary in the City.
Councilmember Schaaf, seconded by Swenson, moved to authorize the
City Engineer's office to prepare a feasibility report for Area
D, and to seal any cracks if warranted and cost effective.
Carried 5 -0.
Proposed City Hall Use Policy - Council reviewed a draft of the
City Hall Use Policy prepared by Administrator Robertson.
Councilmember Swenson, seconded by Kern, moved to adopt the City
Hall Use Policy as presented. Carried 5 -0. The $5.00 fee
collected for use of City Hall will go into the General Fund.
Proposed Educational Reimbursement Policy - Council reviewed an
Educational Expenses Reimbursement Policy drafted by
Administrator Robertson. Councilmember Kern, seconded by
Swenson, moved to approve the Educational Reimbursement Policy.
• Councilmember Robert requested that the statement "the education
must be job related" be added as a condition for tuition
reimbursement. After some discussion, Councilmembers Kern and
Swenson withdrew their motion.
Councilmember Kern, seconded by Robert, moved to amend his motion
to approve the Educational Reimbursement Policy with the change
noted by Councilmember Robert. Carried 5 -0.
Public Hearings:
Continuation of Proposed Rezoning & Conditional Use Permit -
Arbys/Sbarro - Mayor O'Neal re- opened the Public Hearing at 7:36
p.m. City Planner Richards reviewed a memo summarizing issues
that were discussed at the October 8, 1996 City Council meeting
along with revised conditions of approval. Richards recommended
the approval of the proposed rezoning of the property from 0,
Open Space to B -2, General Business, and approval of the proposed
Conditional Use Permit (CUP) with the conditions based on
information contained in the September 26, 1996 and October 14,
1996 memos.
City Attorney Vierling reviewed concerns related to stormwater
ponding and utility connections in a letter to the City dated
October 16, 1996. Vierling recommended that the City Council not
approve the rezoning and CUP until the issues were resolved.
•
Page 6 - Minutes 10/22/96
411 Doug Kennedy, representing Arbys /Sbarros, was present to answer
questions. Kennedy stated that he would like the site plan
approved at today's public hearing even though issues involving
the landowner may not be resolved.
Jim McGovern, representing landowner Bob Brackey, was present to
discuss the conditions proposed in the staff reports. McGovern
said that he would like to separate the issue of approval of the
site plan versus issues for the landowner, such as the stormwater
ponding and the utility connection charges.
McGovern stated that his engineers are in agreement with the
City's engineers regarding calculations for the necessary
stormwater ponding. At issue, according to McGovern, is the
amount of stormwater ponding that the Brackey Addition should
provide as opposed to the amount required for the entire area of
257 acres. McGovern also objected to the cost of the utility
connection charges to 60th street utilities.
City Engineer Anderlik noted that Brackey's costs to connect to
utilities in 60th Street was the same costs that all other
property owners along 60th Street had paid. Anderlik further
noted that if Brackey wished, he could connect to the utility
lines he had installed in Krueger Lane at no cost.
• After much discussion regarding the utility hookup issue,
Councilmember Schaaf, seconded by Swenson, moved to close the
Public Hearing at 8:30 p.m. Carried 5 -0.
Councilmember Robert, seconded by Swenson, moved to approve the
Arbys /Sbarros Conditional Use Permit, Rezoning, and site plan
contingent upon compliance with all staff recommendations.
Carried 5 -0.
Continuation of Public Hearing - Proposed Zoning Ordinance Update
- Mayor O'Neal opened the Public Hearing at 8:35 p.m. City
Planner Richards reviewed a memo outlining revisions to the
landscape section of the Zoning Ordinance, and discussed changes
related to compliance with the State Building Code.
Councilmember Schaaf, seconded by Swenson, moved to close the
Public Hearing at 8:38 p.m. Carried 5 -0.
Councilmember Swenson, seconded by Kern, moved to approve the
proposed Zoning Ordinance update. Carried 5 -0.
•
Page 7 - Minutes 10/22/96
Northern States Power - Proposed Rezoning & Conditional Use
Permit - Mayor O'Neal opened the Public Hearing at 8:39 p.m.
Cary Teague of the City Planner's Office, reviewed the staff
report regarding NSP's request for a Conditional Use Permit (CUP)
to allow mining and land reclamation in excess of 400 cubic
yards. NSP also requested rezoning a portion of the site from R-
2, Low and Medium Density Residential to I, Industrial to
accommodate the proposed use. NSP also requested the vacation of
certain roadways that are platted within the proposed rezoning
area.
Mayor O'Neal stated that the Council can not act on NSP's request
for street vacation because a public notice was not sent. Mike
Thomas, a representative from NSP, was present and discussed
NSP's plans for the expansion of the landfill. He said based on
present usage this would extend the life of the landfill and
power plant until 2014.
Jim McCollum, 14269 North 57th Street, asked Thomas about the
potential environmental impact the coal fly ash could have on the
surrounding community. Thomas stated that the MCPA has outlined
all the steps NSP has to take in order to meet state guidelines
for disposal of the fly ash, that NSP will comply with those
guidelines, and that there should not be any adverse impact upon
• the community.
Chuck Dougherty, 306 West Olive Street, Stillwater, owner of the
bed & breakfast at 15330 58th Street, stated that he was opposed
the project and requested that the City table the issue until NSP
has met with him. Dougherty expressed concerned that his
property value might be negatively affected as a result of the
expansion and rezoning of the property. He stated he wanted NSP
to met with him and negotiate a purchase of his property.
Dougherty also said he thought that the project will not be
necessary if MNDOT does not proceed with construction of the
bridge.
Thomas stated that NSP is committed to moving forward with the
project, regardless of the status of MNDOT's plans regarding
bridge and highway reconstruction.
Brian Jones, 15331 58th Street, objected to rezoning the area
outside the landfill for fear of future development. He said he
had no objections to rezoning the area that would become part of
the landfill.
Thomas said that the State of Minnesota required that the buffer
area around the landfill be rezoned to industrial, and that was
the only reason NSP was requesting it. Thomas also stated that
future redevelopment of the buffer area with industrial uses
• would require permits from the State and the City. Thomas said
he had no problems with any of the City staff's recommendations.
Page 8 - Minutes 10/22/96
III Councilmember Robert, seconded by Kern, moved to close the Public
Hearing at 9:23 p.m. Carried 5 -0.
Councilmember Robert, seconded by Swenson, moved to approve the
Conditional Use Permit and Rezoning subject to conditions noted
in the staff report. Carried 5 -0. Councilmember Robert
requested NSP accommodate the resident's concerns regarding
fencing around the facility. Thomas stated that NSP is committed
to accommodate concerns regarding the fence.
New Business:
Set a Public Hearing Date - Councilmember Schaaf, seconded by
Kern, moved to set a Public Hearing date of November 26, 1996 to
discuss vacation of the following streets as requested by NSP;
Carried 5 -0.
1. A portion of 58th Street west of Peabody Avenue.
2. A portion of 59th Street west of Beach Road.
3. A portion of Upper 59th Street west of Beach Road.
4. An alley contained within Block 9, Oak Park Subdivision.
5. A portion of Peabody Avenue north of 59th Street.
6. Un -named roads on the west edge of Oak Park Subdivision that
are contained within the NSP property boundaries.
• Request for Minor Subdivision - Martin Siebert - 5670 Penfield
Avenue North - Council reviewed a memo from Administrator
Robertson regarding Siebert's request for a Minor Subdivision in
order to sell the west 20 feet of lot 7 to Keith and Katherine
Bruchu. Siebert requested the minor subdivision be granted
without a public hearing, as he wished to expedite the sale.
Councilmember Swenson, seconded by Kern, moved to grant the minor
subdivision without a public hearing with the following
conditions:
1. All parcels and remnant parcels that are under one ownership
should be joined together.
2. The joining should be done and recorded at the same time.
1997 Salary Recommendations - Councilmember Schaaf, seconded by
Kern, moved to table discussion on proposed 1997 employee
salaries until the next City Council meeting scheduled Tuesday,
November 12, 1996.
Correspondence:
Washington County - Request for Speed Study on Osgood Avenue
North - Councilmember Schaaf, seconded by Swenson, moved to
approve the request for a speed study on Osgood Avenue. Carried
5 -0.
•
...I......m........,..,....--,-......_..._.
Page 9 - Minutes 10/22/96
Adjournment: Councilmember Kern, seconded by Swenson, moved to
table the closed session discussion of the proposed resolution
regarding the Junker Landfill by Councilmember Schaaf. Carried
5 -0.
Councilmember Swenson, seconded by Kern, moved to adjourn at
10:50 p.m. Carried 5 -0.
Respectfully submitted,
Michael Robertson
City Administrator
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, OCTOBER 8, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Deputy Mayor Kern. Present: Councilmembers Robert, Schaaf, and
Swenson. Staff Present: Deputy Clerk /Finance Director Holst,
Public Works Director Benson, City Attorney Vierling, City
Engineer Anderlik, and City Planner Richards. Mayor O'Neal
arrived at 6:35 p.m.
Visitor Comments:
Darrel Haase was present to object to something that was reported
in an article printed in the Pioneer Press. Haase said the
article stated that there were contaminated wells on his father's
property and, in fact, there are no contaminated wells.
Councilmember Schaaf stated that environmental tests have found
no evidence of contamination in any of the wells located on the
Haase property.
Jack Doerr, Chair, Central Cable Commission - Doerr reported that
King Video Cable has eliminated bulk rate pricing for senior
citizens in the high rises. Senior citizens will now be paying
the regular subscriber price ($30.00 versus $9.00). Mr. Doerr
stated that as a result of the Cable Act of 1972, which stripped
commissions of power to regulate rates, there is nothing the
commission can do to prevent the price increase. Council
• expressed concern, noting that cable television provides a great
service to senior citizens, and many can not afford the price
increase. Mr. Doerr encouraged residents to attend a Public
Hearing scheduled Wednesday, October 16, 1996 at 7:00 p.m. at
Bayport City Hall to voice their opinion.
Councilmember Robert, seconded by Schaaf, moved to direct
Administrator Robertson write a letter to the Cable company
stating disappointment with the raise in rates for senior
citizens. Carried 5 -0.
Department Reports:
Police Department - Council reviewed a request from Officer Joe
Croft that the City reimburse 80% of his educational expenses.
Because there is no written policy, Chief Swanson requested input
from the City Council.
Councilmember Swenson, seconded by Kern, moved to approve
authorizing up to 80% of Joe Croft's educational expenses.
Carried 5 -0.
Council directed Administrator Robertson draft a policy regarding
educational reimbursement to review at the next City Council
meeting Tuesday, October 22, 1996.
•
Page 2 - Minutes 10/8/96
• Public works Department - Public Works Director Benson informed
Council that the company who installs the snow plows will not
install a 10- year -old blade on a new truck. Therefore, the City
will have to budget an additional $3,100.00 for a new blade.
Councilmember Swenson asked Benson to obtain a letter from the
Company stating they can not install the old blade and to adjust
the 1997 budget for the amount of a new blade.
Mobile Emergency Chlorination Equipment - Public Works Director
Benson reported there are no portable emergency chlorination
units available. The cost of chlorination equipment is $4,390
per unit, and the City would need two units, one for each well.
Benson stated that the well houses are already plumbed for the
equipment and it would only take one to two days to install the
equipment. Benson stated that if there is an emergency with one
well, the other well could serve the City until the first well
could be repaired. Council requested Benson investigate the cost
of installation of the chlorination equipment and report back at
the next City Council meeting.
Parks Commission - Councilmember Robert reported that
Commissioner Mark Johnson has resigned from the Parks Commission.
The Parks Commission is looking for a volunteer to serve the
• remainder of Johnson's term. Anyone interested can send a letter
to City Hall stating interest in serving on the Parks Commission.
Letters will be accepted for 30 days. The Parks Commission will
meet Monday, November 4, 1996 at 6:30 p.m. at City Hall.
Cable - Councilmember Swenson reported that the Cable Commission
will meet October 16, 1996 at Bayport City Hall. There will be a
Public Hearing at 7:00 p.m.
Browns Creek Water Management Organization - Mayor O'Neal
reported that Stillwater Township has drafted a resolution
favoring dissolving the BCWMO.
Middle St. Croix Water Management Organization - Mayor O'Neal
reported that the MSCWMO will meet Wednesday, October 30, 1996 at
Bayport City Hall.
Recycling Award - Mayor O'Neal noted that the recipient of the
$25.00 check from the City of Oak Park Heights for participating
in its recycling program is Jean Jacoby, 5585 Ozark Avenue North.
Garbage Committee - Councilmember Swenson reported that he will
meet with Kingwood Management on Thursday, October 10, 1996.
Swenson reported that the recycling program is going well at the
apartment buildings.
•
Page 3 - Minutes 10/8/96
• Oak Park Heights Business Group - Councilmember Schaaf reported
that the OPHBG met Wednesday, October 2, 1996. Police Chief
Swanson and Officers Kropidlowski and Croft gave an excellent
presentation. There was also a discussion regarding the Junker
Landfill lawsuit.
Employee Recognition:
The Council recognized Deputy Clerk /Finance Director Judy Holst
for 17 years of service. The Council expressed appreciation to
Hoist for her service and dedication to the City.
Consent Agenda:
1. Approve Bills and Investments
2. Approve Council Meeting Minutes - September 24, 1996
3. Approve Council Workshop Minutes - September 18, 1996
4. Resolution 96 -10 -28 - A Resolution Returning Tax Forfeited
Parcel 60375 -5825 to the State of Minnesota Pursuant to
Minnesota Statute 282.01, subd.ld
5. Request for Payment - Kangas Tank and Maintenance - Washing
Water Tower - $3,200
6. Request for Payment - Hydrocon, Incorporated - Brackey
Addition Utility & Street Improvements - $162,226.75
Councilmember Schaaf, seconded by Swenson, moved to approve the
Consent Agenda as presented. Carried 5 -0.
• Unfinished Business
Water Supply Plan Recommendations - Council reviewed a memo from
City Engineer Mark Wallis regarding the Water Supply Plan.
Councilmember Schaaf noted that Phase I of the Water Supply Plan
has already been approved. No action was taken.
Capital Improvement Fund Reallocations - Council reviewed a memo
from Deputy Clerk /Finance Director Holst regarding Capital
Improvement Fund Reallocations. Holst recommended reallocating
$27,000 from Unallocated to Sealcoat, $35,000 from Unallocated to
Street Reconstruction, $51,000 from Unallocated to Recreation,
and $15,000 from Unallocated to Perro Creek. Holst noted the
reallocations will leave a balance of $51,029 in the Unallocated
sub - account. Councilmember Schaaf, seconded by Swenson, moved to
adopt the reallocations as recommended by Deputy Clerk /Finance
Director Holst. Carried 5 -0.
1997 Budget - Council reviewed a memo from Deputy Clerk /Finance
Director Holst regarding changes to the budget. Holst
recommended increasing the Park and Recreation Telephone and
Telegraph from $1,500 to $2,200, increasing Park and Recreation
Maintenance of Building and Structures from $1,000 to $6,500, and
decreasing Contingency from $15,000 to $8,800. Councilmember
Schaaf, seconded by Swenson, moved to adopt the changes
• recommended by Holst. Carried 5 -0.
Page 4 - Minutes 10/8/96
411 Review of Grants Status - Council reviewed a memo from
Administrator Robertson regarding Chamber grants. No action was
taken.
Public Building Use - Councilmember Robert, seconded by Swenson,
moved to direct Administrator Robertson draft a public building
use policy. This policy would include: 1) the person requesting
use of the building must be a resident of Oak Park Heights; 2)
there must be a contact person; and 3) require a $25.00 deposit,
with a $20.00 refundable deposit. Carried 5 -0.
Review of Street Reconstruction Plan - Council reviewed cost
estimates for the total reconstruction of the streets in Area D
from City Engineer Carol Caron along with MNDOT's estimated road
reconstruction schedule for Area D provided by MNDOT Engineer
Jeff Gibbons. Councilmember Robert asked whether the County had
any plans for Paris Avenue. Mayor O'Neal reminded the Council of
a workshop with the County scheduled Thursday, October 17, 1996
from 5:30 to 8:30 p.m. Councilmember Robert asked about soil
boring reports. Councilmember Robert, seconded by Swenson, moved
to direct Administrator Robertson draft a letter to the County
regarding their plans for Paris Avenue and Beach Road as it
relates to Highway 36. Robertson was also directed to obtain the
soil boring tests that were taken as part of the original street
. reconstruction management program. Carried 5 -0.
Councilmember Schaaf, seconded by Swenson, moved to table the
issue until the October 22, 1996 City Council meeting. Carried
5 -0.
Council directed City Administrator Robertson to send a letter to
residents in Area D who may be affected by the street
reconstruction plan notifying them of the meeting October 22,
1996.
Public Hearings:
Proposed Conditional Use Permit - Arbys /Sbarro - Mayor O'Neal
opened the Public Hearing at 7:35 p.m. Cary Teague of the City
Planner's office reviewed the staff report regarding the proposed
Conditional Use Permit and Rezoning for Arbys /Sbarro. Conditions
that were discussed at length were landscaping and the overall
development of the area. Jim McGovern, representative for
landowner Bob Brackey, stated that he understood that the area
development plan submitted should be considered a conceptual plan
and was not considered to be a final plat. City Planner Richards
stated that his office was in agreement that the plat was only a
conceptual plan and not a final plat. Attorney Vierling
cautioned the Council that MNDOT must approve all driveways or
streets which connect to their road system.
•
Page 5 - Minutes 10/8/96
Doug Kennedy, Vice President of Franchise Associates, gave a
presentation of the history and brief overview of Arbys /Sbarro.
If the CUP and Rezoning is approved by the City, Kennedy plans to
begin building next summer and open in the fall.
Kennedy said that he has reviewed the report completed by the
City Planner's office. Kennedy noted the following concerns
regarding the report:
1) Arbys /Sbarro would like names on the awnings over the drive -
through windows.
2) The size of the drive - through menu board.
3) The request for a 10 foot side yard setback when the current
ordinance only requires a 5 foot setback.
4) Request for a snow removal plan.
Ms. Linda Peterson, McCormack's Furniture was present and
expressed no objection to the proposed Arbys /Sbarro.
McGovern expressed concern regarding the City Engineer's
recommendation that Arbys /Sbarro would have to create another
storm water storage pond. McGovern thought the 29.4 acre
stormwater pond was more than sufficient for the storm water
needs of the entire Brackey Addition. City Engineer Anderlik
stated that the storm water ponding site was based on very dense
development and the amount of needed storm water storage has not
changed.
After much discussion, Councilmember Schaaf, seconded by Swenson,
moved to table the public hearing until October 22, 1996.
Carried 5 -0.
Continuation of Public Hearing - Proposed Zoning Ordinance Update
- Mayor O'Neal re- opened the Public Hearing at 9:05 p.m. City
Planner Richards reviewed the major changes in the proposed
Zoning Ordinance. Councilmember Swenson asked whether
landscaping issues should be addressed in the proposed Zoning
Ordinance. Council directed Richards to include some language
regarding issues related to landscaping.
Councilmember Schaaf, seconded by Swenson, moved to approve
Resolution 96- 10 -29, A Resolution Establishing Findings of Fact
that Zoning Regulations of Sexually Oriented Businesses are
Necessary to Minimize the Secondary Adverse Effects of Such
Business in the City of Oak Park Heights. Carried 5 -0.
Councilmember Schaaf, seconded by Kern, moved to table the public
hearing on the Proposed Zoning Ordinance Update in order that the
City Planner can make further revisions. Carried 5 -0.
410
Page 6 - Minutes 10/8/96
New Business:
Fire Substation Referendum - Establish Public Information Dates -
Councilmember Swenson, seconded by Schaaf, moved to set Tuesday,
October 22, 1996 from 6:00 p.m to 7:00 p.m. and Monday, November
4, 1996 at 7:00 p.m. as public information meetings for the Fire
Substation referendum. Carried 5 -0.
Change in Time of City Council Meeting - Councilmember Schaaf,
seconded by Swenson, moved to change the start time of City
Council meeting scheduled for Tuesday, October 22, 1996 from 6:30
p.m to 7:00 p.m. Carried 5 -0.
Candidate Forum - Councilmember Robert requested that the City
Council consider sponsoring a candidate forum. The forum will be
televised on cable television. Councilmember Robert will contact
the League of Women's Voters and the Stillwater Chamber of
Commerce to request a representative serve as moderator for the
forum.
Councilmember Robert, seconded by Schaaf, moved to sponsor a
candidate forum to be held October 28, 1996 at 8:00 p.m. at City
Hall. Carried 5 -0.
Correspondence:
Letter from Matt Webster - Sunnyside Condominiums - Council
reviewed a letter received from Matthew Webster, President of
Sunnyside II, requesting further details regarding the City's
responsibility for restoring property that will be affected by
the proposed MNDOT's street re- construction project.
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 9:30 p.m. Carried 5 -0.
Respectfully submitted,
C
Judy Holst
Deputy Clerk /Finance Director
•
• OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, SEPTEMBER 24, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Robert, Schaaf, and
Swenson. Absent: Councilmember Kern. Staff Present: City
Administrator Robertson, City Attorney Vierling, Public Works
Director Benson, City Engineer Anderlik, and City Planner
Richards.
Visitor Comments:
Otto Bonestroo was present representing the St. Croix Sports
Facility Commission and requested that the City consider raising
their pledged contribution from $100,000 to $200,000 for the
proposed sports facility.
Councilmember Swenson, seconded by Schaaf, moved to approve a
pledge of $200,000, with $50,000 to paid up front, and $150,000
paid over ten years at $15,000 a year to fund the construction of
a sports facility. Carried 4 -0.
Council thanked Bonestroo for his work on the project.
Department Reports:
Parks Commission - Councilmember Robert reported that the Parks
Commission will meet Monday, October 7, 1996 at 6:30 p.m. at City
. Hall.
Garden Committee Perennial Sale - Councilmember Robert reported
that the Garden Committee raised $790.00 at the Garden
Committee's perennial sale. The Garden Committee is planning to
hold a perennial sale each spring and fall. The Garden Committee
is requesting that the City approve setting aside 25% of all sale
proceeds from perennial sales for use by the Garden Committee.
Councilmember Robert, seconded by Swenson, moved to approve
setting aside 25% of Garden Committee perennial sales proceeds to
be used for future park enhancements. Carried 4 -0.
Park Projects - Councilmember Robert reported two projects
underway or completed at area parks. A Cub Scout group has
planted a flower garden at Brekke Park, and another Cub Scout
Troop 114 is in the process of planting bulbs in Cover Park.
Property Tax Reform Summit - Administrator Robertson noted the
Property Tax Reform Summit is scheduled for Monday, October 7,
1996 at 5:15 p.m. at the Washington County Government Center.
Request for Addition to City's List of Eligible Depositories -
Administrator Robertson stated that the 1st National Bank of
Farmington has requested that their bank be added to the list of
• eligible depositories for CD's. Currently, 1st National Bank of
Farmington is paying between one -half and one point above other
city's rates.
Page 2 - Minutes 09/24/96
411 Councilmember Swenson, seconded by Schaaf, moved to approve
placing 1st National Bank of Farmington on the list of eligible
depositories for the City of Oak Park Heights. Carried 4 -0.
Water Management Organization - Mayor O'Neal updated Council on
the process of the Brown's Creek WMO dissolution.
Recycling Award - Mayor O'Neal stated that the recipient of the
$25.00 check from the City of Oak Park Heights for participating
in its recycling program is Jim Rossi, 5470 O'Brien Avenue North.
Garbage Committee - Council Representative Swenson reported the
Garbage Committee will meet with Kingwood Management on
Tuesday, October 1, 1996 at 4:30 p.m. at the Kingwood Management
Office. The previous meeting was canceled.
Oak Park Heights Business Group - Councilmember Schaaf reported
that the Oak Park Heights Business Group will meet on Wednesday,
October 2, 1996 at Applebee's. Police Chief Swanson will be
present to discuss what business owners can do to help prevent
theft, fraud, bad checks, etc.
Consent Agenda:
1. Approve Council Meeting Minutes - September 11, 1996
• 2. Request for Payment - 58th Street Improvements - Tower
Asphalt - $27,454,27
3. Set Public Hearing - NSP - Proposed Rezoning of Landfill
Expansion Area - October 22, 1996
4. Set Public Hearing - Anchobaypro, Inc. - Proposed Rezoning,
Site Plan, Subdivision and Planned Unit Development
Approvals - October 22, 1996
Councilmember Swenson, seconded by Robert, moved to approve the
Consent Agenda as presented. Carried 4 -0.
Unfinished Business
Water Supply Plan Recommendations - Administrator Robertson
reported that the Metropolitan Council has received the Water
Supply Plan and is in the process of reviewing it.
Councilmember Robert, seconded by Swenson, moved to proceed with
Phase 1 of the Water Supply Plan. Carried 4 -0.
Councilmember Swenson, seconded by Robert, moved to table
discussion on Phase 2 and 3 of the Water Supply Plan until the
next City Council meeting scheduled Tuesday, October 8, 1996.
Council directed Public Works Director Benson to provide
information regarding the rental of a mobile emergency chlorine
system including costs, impacts, and process for renting.
Carried 4 -0.
•
Page 3 - Minutes 09/24/96
Public Works Proposed 1997 Budget - Council reviewed the Public
Works Proposed 1997 budget. After discussion, Councilmember
Schaaf, seconded by Robert, moved to direct Administrator
Robertson and Public Works Director Benson to resolve the
remaining budget issues and report back to the Council at the
next City Council meeting scheduled October 8, 1996. Said budget
to include the remaining roof repairs to park buildings. Carried
4 -0.
New Voice Mail System - Robertson stated US West has estimated a
new voice mail system to cost $13,000. Council directed
Robertson solicit other bids for a new Voice Mail system.
Public Hearings:
Proposed Zoning Ordinance Update - Mayor O'Neal opened the public
hearing at 7:50 p.m. City Planner Richards gave a presentation
on the major changes in the Zoning Ordinance and noted that the
ordinance has been in the process of review for the last year.
Richards discussed the Adult Use section with the Council.
Council discussed the 5% requirement and the setbacks necessary
to achieve that. Richards and City Attorney Vierling reviewed
the August 21, 1996 staff report regarding zoning for Adult Uses,
which included State Attorney General's Working Group Report on
the Regulation of Sexually Oriented Businesses.
• Councilmember Swenson, seconded by Schaaf, moved to continue the
Public Hearing to the next City Council meeting scheduled
Tuesday, October 8, 1996. Carried 4 -0.
New Business:
Application for Taxi License - Douglas Luchsinger - Council
reviewed a copy of Doug Luchsinger's application for a taxi
license. Administrator Robertson stated that he is still waiting
for Luchsinger to provide a list of his drivers names, addresses,
and drivers license numbers for review as required by City
ordinance.
Councilmember Robert, seconded by Swenson, moved to approve the
Taxi License once Luchsinger meets all requirements of City
ordinances. Carried 4 -0.
Term Limits for City Commissions - Administrator Robertson noted
that in its strategic planning retreat the City Council discussed
setting a two term limit for appointees to City Commissions and
presented a proposed policy. Councilmember Robert requested that
the language be changed to state two consecutive full terms.
Councilmember Schaaf, seconded by Swenson, moved to establish a
policy of setting a two consecutive full term limit for anyone
appointed to a City commission. Carried 4 -0.
•
Page 4 - Minutes 09/24/96
411 Resolution 96 -09 -27 - A Resolution Returning Tax Forfeited Parcel
60375 -5555 to the State of Minnesota Pursuant to Minnesota
Statute 282.01, subd. ld - Councilmember Swenson, seconded by
Robert, moved to adopt the resolution as presented. Carried 4 -0.
1996 Grants Status - Council reviewed a memo from Finance
Director Judy Holst regarding proposed grants for 1996 and 1997.
Council was in consensus not to change the grant budget for 1996
or the proposed budget for 1997.
Public Building Use - Administrator Robertson discussed a survey
he had made of other communities regarding whether and what type
of groups should be allowed to use City Hall. After much
discussion, Councilmember Robert, seconded by Schaaf, moved to
table the issue until the next City Council meeting scheduled
Tuesday, October 7, 1996. Carried 4 -0. Mayor O'Neal encouraged
the public to direct any comments to Robertson.
Correspondence:
Letter from Carol Caron: Implementation of Street Reconstruction
Phase II - Carol Caron of the City Engineer's office, was present
to discuss the second phase of the Street Reconstruction Plan
which was adopted in 1993. Caron stated that the next area
scheduled for reconstruction is Area D, the residential area
• north of Highway 36 consisting of 2.27 miles of streets. She
noted that many of the streets do not meet the city's minimal
width standards and should be widened where practical. Most
roads in the area average 28 years old. Caron also noted that
these roads were last seal coated seven years ago and that if
they are not reconstructed they should be seal coated in the next
two years.
Councilmember Robert stated that she lives in Area D, and is
concerned that the neighborhood have too much construction
activity due to bridge and highway related construction.
Councilmember Robert also said she thinks that the streets are
adequate. She is in favor waiting to reconstruct the roads until
further information is available regarding how the bridge
reconstruction will affect the area. City Engineer Anderlik
strongly recommended seal coating the roads if the City is not
going to reconstruct the roads.
Councilmember Swenson, seconded by Schaaf, moved to approve
tabling the issue until the next City Council meeting scheduled
Tuesday, October 8, 1996. Council requested that the City
Engineer provide cost estimates for reconstruction and seal
coating of Area D streets. Robertson was directed to report on
MNDOT's construction schedules for the streets in Area D.
Carried 4 -0.
•
Page 5 - Minutes 09/24/96
Notice of Public Hearing - Baytown Township - Proposed
Conditional Use Permits - Mayor O'Neal stated that Baytown
Township will hold two Public Hearings on Monday, October 7, 1996
at 6:45 p.m. at the Washington County Fairgrounds.
• Notice of Public Hearing Conditional Use Permit Amendment -
Recreational Vehicle Storage - River States Properties, Inc.
- Self - Storage Facility
• Notice of Public Hearing Conditional Use Permit - Spring
Spectrum, L.P. MILS - Construction of Telecommunication Tower.
National League of American Cities - Mayor O'Neal reported that
she received a letter from Karen Anderson, Mayor of Minnetonka,
inviting the City of Oak Park Heights to join the National League
of American Cities. No action was taken.
Smithsonian Traveling Exhibit - Mayor O'Neal stated that a letter
was received from Governor Arne Carlson encouraging any police
reservists to volunteer to help with security for the Smithsonian
exhibit. The letter will be forwarded to Police Chief Swanson.
Adjournment: Councilmember Swenson, seconded by Schaaf, moved to
adjourn at 9:10 p.m. Carried 4 -0.
• Respectfully submitted,
Michael Robertson
City Administrator
•
Enclosure 3C
• CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, WEDNESDAY, SEPTEMBER 18, 1996
Call to Order: The workshop was called to order at 5:00 p.m. by
Mayor O'Neal. Present: Councilmembers Robert, Schaaf, and
Swenson. Absent: Councilmember Kern. Staff Present: City
Administrator Robertson. Also Present: Facilitator Jim Brimeyer,
Council Candidates Jerry Turnquist and Dave Beaudet (arrived at
5:30 p.m.).
Council reviewed the City's Mission Statement with Brimeyer.
Council was in consensus that the Mission Statement was valid.
Council reviewed the City's strengths, weaknesses, opportunities,
and threats with Brimeyer.
Council discussed what issues they saw as important for the City
in the upcoming years. After much discussion the Council voted
and established the following priorities.
1) Develop a Public Safety Long Range Plan (30 points)
2) Maintain City Utilities /Facilities /Streets (22 Points)
3) Continue Street Reconstruction (21 Points)
• 4) Anticipate & Prepare for Fiscal Changes (19 Points)
5) Improve Vehicle & Pedestrian Circulation (17 Points)
6) Implement Bike Trail Plan (15 Points)
7) Develop Annexation Plan and Agreements (15 Points)
8) Develop an Economic Development Plan (13 Points)
Administrator Robertson was directed to make publicizing the fire
substation referendum his top issue for the month of October.
Council was in consensus to put out a special newsletter in mid -
October just on the fire substation. The newsletter will include
site plans, tax impacts, and will also discuss future operating
costs, response time, and the relationship with Bayport Fire
Department.
Adjournment: Mayor O'Neal adjourned the workshop at 10:00 p.m.
Respectfully submitted,
• Michael Robertson
City Administrator
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, WEDNESDAY, SEPTEMBER 11, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, and Swenson.
Councilmember Schaaf arrived at 6:35 p.m. Staff Present: City
Administrator Robertson and City Attorney Vierling.
Visitor Comments:
Andy Salmen - Brekke Park Eagle Scout Project - Councilmember
Robert introduced Boy Scout Andy Salmen to the Council. Salmen
explained that he proposed to complete the following improvements
in Brekke Park as part of his Eagle Scout project:
• Add two benches on the east end
• Add games to the black top including a basketball key, two
four - square games, and one hopscotch game
• Add timbers and sand to the safety area to meet safety
requirements.
Salmen is expecting to complete the improvements this fall,
hopefully within two weeks. The estimated cost is $1,354.67.
Councilmember Robert, seconded by Swenson, moved to approve an
expenditure of $1,500 to complete the project at Brekke Park.
Carried 5 -0.
• Wally Laumeyer - Auctioneer - Administrator Robertson introduced
auctioneer Wally Laumeyer to the Council. Robertson reported
that the Police Department seized a 1990 Geo Metro in a drug
forfeiture. The car was placed in the Washington County
Auction. Robertson stated that the car's odometer read 32,000
miles, but the City had marked the vehicle title that they
suspected that the odometer reading was not correct. The car was
sold at the auction and the buyer thought that the car had only
32,000 miles. When the buyer found out that the car had 132,000
miles, he contacted Mr. Laumeyer and requested that his money be
refunded because of the incorrect odometer reading. Mr. Laumeyer
refunded the $1,500 to the buyer. Mr. Laumeyer requested that
the Council return $650.00 to him, figuring that the remainder is
what the car would have sold for, or, return the full amount to
Mr. Laumeyer and he would sell the car for the City at the next
auction.
Councilmember Swenson, seconded by Kern, moved to offer Mr.
Laumeyer $650.00 with the understanding that Mr. Laumeyer will
retain possession of the car. Carried 5 -0.
Mr. Laumeyer will place the car in the auction in June. Mayor
O'Neal requested that Mr. Laumeyer notify the City what the car
sells for.
Page 2 - City Council Minutes 09/11/96
Department Reports:
Water Tower Project - Mayor O'Neal asked when the water tower
washing will start. Administrator Robertson said that the
contractor told him he would start in two to three weeks.
Change in Parks Commission Meeting Dates - Councilmember Robert
stated that the Parks Commission has changed its October and
November meeting dates due to holidays. The Parks Commission
will meet Monday, October 7th, 1996 at 6:30 p.m. and Monday,
November 4, 1996 at 6:30 p.m.
Additional Playground Equipment at Valley View Park -
Councilmember Robert stated that the Park Commission Playground
Equipment Committee is recommending purchasing additional
playground equipment for children in the 3 -5 year age range at
Valley View Park. Current playground equipment is designed for
children 6 or older. The Committee is recommending that the City
approve the purchase of a climbing apparatus, a motorcycle toy,
and a shovel for the big sand box area. The estimated cost of
the equipment is $4,709.28. The Parks Commission recommends
purchasing the equipment this fall to avoid a price increase.
Mayor O'Neal questioned Councilmember Robert regarding the source
of funding for the project. Councilmember Robert stated there is
not enough funding to cover the expenses for the project in the
• Capital Improvement Recreation account, but requested that
funding come from the Capital Improvement Unallocated account.
Councilmember Schaaf, seconded by Kern, moved to approve the
transfer of $10,000 from the Unallocated account to the
Recreation account. Carried 5 -0.
Signage for the Mountain Bike Trail - Councilmember Robert stated
that Gary Sjoquist of the North Central Mountain Bike Group has
recommended that directional and caution signs be installed on
the mountain bike trail. A map showing the layout of the trail
should also be installed. The estimated cost of the signage is
$360.00.
Councilmember Robert, seconded by Swenson, moved to approve the
expenditure of $360.00 for signage for the Mountain Bike Trail.
Carried 5 -0.
Garden Committee Perennial Sale - Councilmember Robert stated
that the Garden Committee will hold a perennial sale on Saturday,
September 14, 1996 from 9:00 a.m. to noon. The Garden Committee
will also be completing a second planting of perennials on the
hill at Cover Park. The Garden Committee is still looking for
donations of perennials to plant.
•
Page 3 - City Council Minutes 09/11/96
Middle St. Croix Water Management Organization - Mayor O'Neal
reported that the MSCWMO is need of one more signature to approve
the amended Joint Powers Agreement. Eight signatures are needed
to approve the Joint Powers Agreement.
Recycling Award - Mayor O'Neal announced that the recipient of
the $25.00 check from the City of Oak Park Heights for
participating in its recycling program is Thomas Haefs, 5541
Oldfield Avenue North.
Garbage Committee - Councilmember Swenson reported that the
Garbage Committee will meet with Kingwood Management on
Wednesday, September 18, 1996 at 4:30 p.m.
Oak Park Heights Business Group - Councilmember Schaaf reported
that the Oak Park Heights Business Group met on September 4, 1996
and reviewed the Highway 36 reconstruction plan.
Election Results - Administrator Robertson reported an above
expected voter turnout for the primary election. 298 votes were
cast out of 2150 registered voters, resulting in a 14% voter
turnout.
Party in the Park Grand Prize Winner - Council was in consensus
• to scheduled the picnic for the grand prize winner for Sunday,
October 27th, 1996 at 11:00 a.m. at Valley View Park.
Strategic Planning Fall Retreat - Administrator Robertson
reminded the City Council and Council candidates of the Strategic
Planning Retreat scheduled for Wednesday, September 18, at 5:00
p.m. at City Hall. Members of the community are also invited to
attend the workshop.
Truth in Taxation Meetings - Councilmember Schaaf, seconded by
Swenson, moved to set Tuesday, December 3, 1996 at 7:00 p.m. as
the initial Truth in Taxation meeting, and Tuesday, December 10,
at 6:30 p.m. as the final Truth in Taxation meeting. Carried 5-
0.
Consent Agenda:
1. Approve Council Meeting Minutes - August 27, 1996
2. Approve Council Workshop Minutes - August 20, 1996
3. Approve Request for Payment - ADA Improvements - Nordling
Construction - $1,288.70
4. Approve Request for Payment - Autumn Ridge 3rd Addition -
Tower Asphalt - $12,071.65
5. Set a Public Hearing Date for a Conditional Use Permit for
Arby's /Sbarro for Tuesday, October 8, 1996
6. Approval of Bills and Investments.
410
Page 4 - City Council Minutes 09/11/96
Administrator Robertson requested Item 1 be pulled for
discussion. Councilmember Robert requested Item 4 be pulled for
discussion.
Councilmember Swenson, seconded by Kern, moved to approve the
Consent Agenda absent items 1 and 4. Carried 4 -0. Councilmember
Schaaf temporarily absent.
Councilmember Kern noted a change on page 4 of Item 1 Council
Meeting Minutes - August 27, 1996. The last paragraph on page 4
should read "Councilmember Kern announced that he would not run
for reelection when his term was up at the end of the year."
Councilmember Kern, seconded by Swenson, moved to approve Item 1
Approve Council Meeting Minutes - August 27, 1996 with the
amendments noted and Item 4 - Approve Request for Payment -
Autumn Ridge 3rd Addition - Tower Asphalt $12,071.65. Carried 5-
0.
Unfinished Business
Presentation on Highway 5 Bridge Improvement - Bruce Libby -
MNDOT - Bruce Libby, MNDOT, presented the Highway 5 bridge
improvement plan. The project is expected to start in March,
1997 and is expected to be completed by late fall 1997. Traffic
will be detoured along 58th Street, Norell Avenue, Washington
Avenue, and Curve Crest Boulevard while the bridge is being
built. Libby said that traffic will be reduced to two lanes on
Highway 36 for much of the construction but that Highway 36 will
always be open.
The project is divided into six stages. The Council expressed
concern that businesses located within the project area will be
adversely affected by the detours. Libby assured the Council
that MNDOT will make every effort to accommodate businesses to
reduce any disruption they may experience as a result of the
project.
Collin Meyers, Assistant General Manager of Applebee's, said he
was concerned about stage six of the project which would involve
reconstruction of the frontage road in from of his restaurant.
Mr. Libby assured Mr. Meyers that MNDOT will maintain an access
to Applebee's.
Libby stated that all of the roads will be bituminous, and that
MNDOT will install detour signs directing people to businesses.
Libby stated that MNDOT does not have any plans to install a stop
light at Curve Crest and Washington Avenue, that he feels the
four way stop sign will provide adequate control.
The Council thanked Mr. Libby for his presentation.
•
Page 5 - City Council Minutes 09/11/96
• Proposed Community Water Supply Plan - Marc Wallis of the City
Engineer's office was present to discuss the proposed Community
Water Supply plan and it's recommendations. Mayor O'Neal noted
that the City was mandated by the State to develop this plan and
that the State had not provided any funding to pay for the plan.
Wallis noted the plan consists of three parts. The first part
explains the City's existing water system and what additions will
be needed in the future; the second part of the study develops an
emergency preparedness plan, and the third part of the study
develops a water conservation plan to be implemented in the event
of a water shortage. Wallis noted that it is the City Engineer's
recommendation that the City will need to construct another well
in the next two years.
Councilmember Swenson, seconded by Robert, moved to adopt the
Community Water Supply Plan as recommended by the City Engineer.
Carried 5 -0.
Councilmember Schaaf, seconded by Swenson, moved to direct City
staff to set up a timeline for implementation of the seven
recommendations of the Water Supply Plan. Carried 5 -0.
New Business:
• Kennel License Hearing - 6202 Peabody Avenue - Kenneth and Judy
Taft - Mr. Taft was present to answer questions regarding the
Kennel License Application. Doug Carlson, 6218 Peabody Avenue
North, was also present. Carlson noted he lived next door to the
Tafts and that the dogs are a nuisance because of their barking.
Councilmember Robert said that Pat Gilbert, 6128 North Lookout
Trail, was unable to be present, but requested that she speak for
him and note that he also found the dogs a nuisance because of
their barking.
Councilmember Robert stated that the dogs have been an ongoing
problem for some time. Councilmember Robert detailed a report of
times when the dogs were barking for long periods of time. Taft
stated that he has purchased a de- barking collar for one of the
dogs. He said that two of the dogs are indoor dogs and have been
less of a problem. Councilmember Swenson, seconded by Schaaf,
moved to grant a three month probationary kennel license. The
license will be reviewed on a month to month basis and the
license can be revoked if there are complaints. If the license
is revoked, the City will hold $10.00 of the $100.00 Kennel
License fee and rebate the rest. Carried 5 -0.
Candidates for the City Council - Mayor O'Neal introduced the
following candidates for City Council: David Baudet, 6400
Lookout Trail, Christopher Zeuli, 5681 Novak Avenue North, and
Jerry Turnquist, 14928 North 56th Street.
•
Page 6 - City Council Minutes 09/11/96
411 Resolution 96 -09 -26 - A Resolution Approving the Preliminary 1997
Budget and Tax Levy - Administrator Robertson reported that the
proposed 1997 preliminary tax levy and budget would result in a
0.42% increase in the City portion of Oak Park Heights property
tax. Robertson stressed that this is just the City portion of
the property taxes, and is based on property values staying the
same. To reduce this to a 0.0% tax increase would require that
tax levy to be reduced by $5,665.00.
Councilmember Swenson, seconded by Schaaf, moved to approve the
1997 Tax Increase at a 0.0% tax increase for a preliminary tax
levy of $1,505,316.00 and a preliminary budget of $2,064,485.00.
Carried 5 -0.
Request to Reduce the Speed Limit on Osgood Avenue -
Councilmember Swenson, seconded by Kern, moved to recommend that
the County take the necessary steps to reduce the speed limit
from 35 MPH to 30 MPH on Osgood Avenue south of Highway 36.
Carried 5 -0.
County's Improvement Plan for Osgood Avenue - Robertson stated
that he met with Don Theissen of Washington County Public Works
regarding the scheduled improvements on Osgood Avenue. Theissen
said that the County is planning on installing a sidewalk on
• Osgood Avenue.
Annex Park Estimated Costs - Administrator Robertson reviewed a
memo prepared by City Planner Scott Richards regarding the cost
to develop the Annexation Area Park. Richards has a preliminary
estimate of $1.8 million dollars to develop the "most ideal park"
for the annexation area. Councilmember Robert stated that the
Parks Commission has reviewed the memorandum and is recommending
that the City set aside $90,000 for ten years to help fund the
development of the park. This item was tabled and no action was
taken.
Proposed Joint Powers Agreement - Feasibility Study of Prison
Pond North Outlet Structure - Councilmember Schaaf, seconded by
Kern, moved to enter into the Joint Powers Agreement for the
Feasibility study of the Prison Pond North Outlet Structure.
Carried 5 -0.
Proposed Fire Substation Costs - Councilmember Swenson updated
the Council on costs to build a fire substation. He reported
that a four -bay station is estimated at $850,000, a pumper is
estimated at $248,000, one tanker estimated at $160,000, and a
grass rig estimated at $33,000.
•
Page 7 - City Council Minutes 09/11/96
410 Correspondence:
Washington County Letter - Appointment to Valley Branch Watershed
District Board - Mayor O'Neal reviewed a letter from the
Washington County Board of Commissioners informing Dale Borash
that he was appointed to the Valley Branch Watershed District
Board of Managers, filling an unexpired term to November 13,
1997.
Adjournment: Councilmember Swenson, seconded by Schaaf, moved to
adjourn at 9:57 p.m. to a closed session. Carried 5 -0.
Closed Session: City Attorney Vierling updated Council on
pending litigation.
Adjournment: Councilmember Kern, seconded by Swenson, moved to
adjourn at 10:14 p.m. Carried 5 -0.
Respectfully submitted,
0
Michael Robertson
City Administrator
•
111
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, AUGUST 27, 1996
Call to Order: The meeting was called to order at 6:37 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, Schaaf, and
Swenson. Staff Present: City Administrator Robertson, City
Attorney Vierling, Police Chief Lindy Swanson, Public Utilities
Superintendent Benson, and City Engineer Anderlik.
Visitor Comments:
There were no visitor comments, questions, or concerns.
Department Reports:
Police Department - Vehicle Forfeiture - Chief Swanson reported
that an auctioneer had requested that the City reimburse him for
a vehicle he sold for the City because of a false odometer
reading. Swanson noted that the City had marked on the vehicle
title that they suspected that the odometer reading was not
correct. Council was in consensus that it was the auctioneer's
mistake and that the City would not pay any damages.
Utilities Department - Administrator Robertson described the
status of sewer cleaning efforts. Robertson also noted that NSP
would be installing gas lines from Stagecoach Trail to Oakgreen
Avenue along the NSP high wire easement. Some of the work would
be done in boulevards along Oakgreen Avenue and along 53rd
• Street.
Parks Department - Councilmember Robert reported that the next
Park Commission meeting would be Monday, September 9 at 6:30 p.m.
at City Hall. She also reported that the Garden Committee would
be planting a perennial garden at Cover Park on Sunday, September
8 and Saturday, September 14 from 9:00 a.m. to 3:00 p.m. She
indicated that the Garden Committee will hold a sale of perennial
plants on Saturday, September 14 from 9:00 a.m. to Noon. In case
of rain, the sale will move to Sunday, September 15.
Councilmember Robert reported that Cub Scout Pack #114, Dens 9
and 11, will be landscaping the area under the Brekke Park
entrance sign on Tuesday, September 17 at 6:00 p.m. This work
will be supervised by Louise Landgren.
Party in the Park - Robertson was directed to contact the main
prize winners and begin setting up the picnic.
Building - Councilmember Swenson reported that the lowest price
he had received for a front door awning was $2,100.
Administration - Administrator Robertson reported that the only
communities currently signed up with the Multi- Community Human
Rights Commission were Oak Park Heights, Lake Elmo, and Lake St.
• Croix Beach. Councilmember Schaaf said that he had discussed the
commission with Lake Elmo's representative.
Page 2 - City Council Minutes 08/27/96
City Hall Use - Robertson said that a political party had asked
to use City Hall for an event. Robertson asked for direction
from Council regarding the use of City Hall by non - governmental
bodies. After discussion, Council directed Robertson to survey
similar sized and nearby communities to see what their policies
were.
Cable - Councilmember Swenson reported that the next meeting of
the Cable Commission will be Wednesday, September 18 at Bayport
City Hall.
Water Management Organizations - Mayor O'Neal reported that
Brown's Creek Water Management Organization had passed a
resolution asking all of its local governments to dissolve the
joint powers agreement which created it.
Resolution 96 -08 -25 - Mayor O'Neal, seconded by Schaaf, moved to
approve the dissolution of the Brown's Creek Water Management
Organization joint powers agreement.
Middle St. Croix Water Management Organization - Mayor O'Neal
said Middle St. Croix WMO will meet Wednesday, August 28, 1996 at
Bayport City Hall. Mayor O'Neal noted that the City of Bayport
had incurred expenses related to the flooding of Perro Pond. She
• noted that Oak Park Heights contributed 54% of the water to Perro
Pond, and recommended that the City reimburse Bayport for 54% of
its expenses. Councilmember Swenson, seconded by Kern, moved to
reimburse Bayport for 54% of its expenses related to the flooding
of Perro Pond, with a cap of up to $4,000. Carried 5 -0.
Recycling Award - Robertson reported that the recipient of the
$25.00 check for participating in Oak Park Heights recycling
program on August 22, 1996 was Joseph McQuillan, 5558 Novak
Avenue North.
Strategic Planning Committee - The next meeting of the SPC will
be Thursday, November 7, 1996 at 7:00 p.m. at Bayport City Hall.
Oak Park Heights Business Group - Councilmember Schaaf reported
that the next OPHBG meeting will be held Wednesday, September 4,
1996 at 7:30 a.m. at Applebee's Restaurant.
Garbage - Councilmember Swenson reported on a meeting that he and
staff had held with United Waste regarding increasing recycling
at apartments by using dumpsters rather than individual
containers. City Attorney Vierling said that this was permitted
but would require modifying the City's Memorandum of
Understanding with United Waste. Councilmember Swenson, seconded
by Schaaf, moved to allow dumpsters at apartment buildings and to
direct the City Attorney to modify the Memorandum of
• Understanding. Carried 5 -0.
Page 3 - City Council Minutes 08/27/96
Employee Recognition:
The City Council presented Police Chief Lindy Swanson with a
plaque recognizing his seventeen years of service to the Oak Park
Heights community.
Consent Agenda:
1. Approve Council Meeting Minutes - August 13, 1996
2. Approve Request for Payment - ADA Improvements - Nordling
Construction - $6,235.23
3. Proposed 1996 Budget Amendment - Increase Revenues -Other
Federal Revenues $3,520 - Increase Expenditures- Police
Department Salaries of Regular Employees $3,520
4. Set Zoning Ordinance Public Hearings - September 24, 1996 at
7:30 p.m. and October 8, 1996 at 7:30 p.m.
Councilmember Schaaf, seconded by Kern, moved to approve the
Consent Agenda. Carried 5 -0.
Unfinished Business
Proposed Fire Substation - There was considerable discussion of
the need and the costs of the proposed fire substation.
Administrator Robertson noted that while he was comfortable with
the estimates for the cost of the building he was not comfortable
with the estimate of costs for training and equipping the
• building. Robertson said that the equipment cost estimates he
had received from Bayport Fire Department had been described as
the absolute minimum in cost. He also noted that other fire
departments he had contacted all agreed that it would cost more
than the estimates he had received. Robertson indicated that no
City he contacted had done this recently and that while he had
received some general costs estimates they were not as specific
as he would like them to be.
Councilmember Swenson noted that it would be almost impossible to
estimate precisely the costs of equipment and training because
the prices changed so much from year to year. Councilmember
Schaaf stated he was uncomfortable with the costs and that he
wanted the annual operating costs defined more exactly. He also
said he was uncomfortable because the City could provide no
detailed information to voters on how exactly response times
would decrease or insurance costs would decrease. Robertson was
directed to continue seeking more exact cost estimates. A
special newsletter on this issue will be mailed to home owners
around October 18, 1996.
Resolution 96 -08 -22 - Councilmember Swenson, seconded by Robert,
moved to adopt Resolution 96 -08 -22 - A Resolution Calling for an
Election on $2,000,000 Bonds for the Establishment of a Fire Sub -
Station in the City of Oak Park Heights. Carried 4 -1, Schaaf
opposed.
•
Page 4 - City Council Minutes 08/27/96
New Business:
Appointment of Election Judges - Councilmember Schaaf, seconded
by Kern, moved to approve the list of election judges presented
by Administrator Robertson. Carried 5 -0.
Proposed Community Water Supply Plan - Councilmember Schaaf,
seconded by Swenson, moved to table this item until the September
11, 1996 Council meeting. Carried 5 -0.
Approval of Water Tower Washing Bid - Councilmember Swenson,
seconded by Robert, moved to approve the low bid of $3,200 by
Kangas Tank & Maintenance for washing the water tower. Carried
5 -0.
Utilities Department Proposed 1997 Budget - Utilities
Superintendent Benson was present to discuss the proposed 1997
budget. Council discussed with Benson his proposed replacement
of City vehicles. Council was in consensus to replace the 1987
truck but to keep the auxiliary equipment for the new truck.
Councilmember Schaaf, seconded by Swenson, moved to sell the
existing loader and trailer and to not purchase replacements.
Council discussed additional items in the proposed Utilities
Department budget. Council tabled further action until a future
meeting.
Resolution 96 -08 -23 - A Resolution Granting MNDOT a Temporary
Permit to Construct on City Property - Councilmember Kern,
seconded by Swenson, moved to approve Resolution 96- 08 -23.
Carried 5 -0.
Resolution 96 -08 -24 - A Resolution Concurring with the
Designation of Osgood Avenue as a County State Aid Highway -
Councilmember Schaaf, seconded by Kern, moved to approve
Resolution 96- 08 -24. Carried 5 -0.
Utility Easement from Sunnyside - Councilmember Schaaf described
a recent meeting with the Sunnyside Board of Directors that he
attended with City Engineer Anderlik to discuss a proposed
utility easement. Schaaf said that the utility pipe could be
jacked underneath an embankment and a parking lot so as to
minimize the disruption for the residents.
Councilmember Schaaf, seconded by Swenson, moved to direct staff
to prepare an agreement with Sunnyside on this issue. Carried 5-
0.
Councilmember Kern Announcement - Councilmember Kern announced
that he would not run for reelection when his term was up at the
end of the year.
•
Page 5 - City Council Minutes 08/27/96
• Correspondence:
Notice of Public Hearing - Baytown Township - Proposed
Conditional Use Permit - Council was in consensus to direct staff
to write a letter to Baytown citing concerns regarding traffic
flow and establishing a proper drainage system to capture leaking
fuel and oil.
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn to closed session at 8:55 p.m. Carried 5 -0.
Closed Session: Council discussed current and pending
litigation. Councilmember Robert left at 9:10 p.m.
Adjournment: Councilmember Kern, seconded by Schaaf, moved to
adjourn at 9:42 p.m. Carried 4 -0.
Respectfully submitted,
"e'' ,`V ---
Michael obertson
City Administrator
III
1
1
1
•
CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, TUESDAY, AUGUST 20, 1996
Call to Order: The workshop was called to order at 6:00 p.m. by
Councilmember Schaaf. Present: Councilmembers Robert and
Swenson. Mayor O'Neal arrived at 6:45 p.m. Absent:
Councilmember Kern. Staff Present: City Administrator Robertson
and City Planner Richards.
Washington County Comprehensive Plan Review - City Planner
Richards reviewed the County's Comprehensive Plan. After
considerable discussion, staff was directed to forward the
following comments to Washington County;
1) A transition area to the south and west of the City limits
should be shown.
2) The prison and the high school should be shown and listed as
public uses.
3) Osgood Avenue south of Highway 36 and Oakgreen Avenue south
of Highway 36 should be listed on the County's 1996 -99 Capital
Improvements Plan.
4) Rather than being described as almost fully developed, the
City of oak Park Heights should be described as 30% undeveloped.
• Bayport Comprehensive Plan - City Planner Richards reviewed the
City of Bayport's Comprehensive Plan. After considerable
discussion, staff was directed to forward the following comments
to Bayport;
Those areas west of County Road 21 which Bayport lists in their
2010 and 2020 MUSA expansions, along with their Transition Area
west of Highway 21, are areas that Oak Park Heights considers
part of its' future MUSA expansion area. Oak Park Heights has
the sewer capacity to serve this area. City staff will discuss
this issue with Bayport and Baytown.
Adjournment: Mayor O'Neal adjourned the workshop at 7:00 p.m.
Respectfu ly submitted,
Michael Robertson
City Administrator
•
CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, TUESDAY, AUGUST 20, 1996
Call to Order: The workshop was called to order at 7:10 p.m. by
Mayor O'Neal. Present: Councilmembers Robert, Schaaf, and
Swenson. Absent: Councilmember Kern. Staff Present: City
Administrator Robertson, Deputy Clerk /Finance Director Holst, and
Police Chief Swanson.
Proposed 1997 Police Department Budget - Chief Swanson
presented his proposed 1997 budget. Swanson noted that of the
$35,000 in proposed salary increases, $20,000 was for the
expected retirement of Sergeant Jorgenson. This was the amount
of Jorgenson's accumulated sick time and vacation time. The
remainder of the money is for salary increases per the union
contract, plus estimates for court time and training expenses.
Swanson indicated that he would be expending $2,100 for a third
mobile data terminal for a squad car. Swanson said that he
thought the mobile data terminals were making money for the City
by increasing the number of traffic checks and reducing the
amount of time officers spent trying to obtain information from
the County Sheriff's office.
• Swanson also noted that he would be replacing a current squad car
that has over 100,000 miles. Council complemented Chief Swanson
on his budget and the job his department was doing.
Proposed 1997 Public Works Budget - Public Utilities
Superintendent Roger Benson was not present to discuss his
budget. Council rescheduled his budget presentation for the
August 27 Council meeting.
Proposed 1997 Administration Budget - Finance Director Holst
presented the proposed 1997 budget. There was considerable
discussion of the City's insurance policy. Staff was directed to
write a memo describing the policy in greater detail.
Council removed the Perro Creek Feasibility Study from the
General Budget and designated it as a capital fund expense. The
proposed intern's cost was designated to be paid for along with
other bridge and highway construction related expenses from the
closed bond fund.
The City Planner budget was reduced $5,000. The Building
Inspector's budget was reduced $4,500.
411
Page 2 - Minutes 08/20/96
411 Staff was directed to do the following;
1) Check on reducing copier costs.
2) Check on the cost of a new fax.
3) Make a recommendation on designating unallocated Capital
improvement funds.
4) Examine the 1995 and 1996 grants.
5) Examine whether an intern could assist the Building
Inspector with peak workloads.
Council complemented Finance Director Holst on her budget and the
job she was doing.
Adjournment: Councilmember Swenson, seconded by Robert, moved to
adjourn at 9:55 p.m. Carried 4 -0.
Respectfully submitted,
x „. 7 ////
Michael Robertson
City Administrator
OAK PARK HEIGHTS
• CITY COUNCIL MINUTES, TUESDAY, AUGUST 13, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, and Swenson.
Staff Present: City Administrator Robertson and City Attorney
Vierling. Councilmember Schaaf arrived at 6:40 p.m. City
Engineer Anderlik arrived at 7:00 p.m.
Visitor Comments:
There were no visitor comments, questions, or concerns.
Department Reports:
Civil Defense Siren - Chief Swanson reported that the Civil
Defense Siren located on Upper 61st Street did not function when
tested on August 7th. Repairs to the siren are estimated to be
$3,500 to $4,000. Replacing the siren with a new one would be
approximately $14,000. Swanson asked the Council whether they
would prefer to repair or replace the siren. Mayor O'Neal noted
that the existing siren was the first siren installed and
estimated it to be at least 20 years old. Swanson stated that
squad cars will alert residents in the area in case of emergency.
Councilmember Schaaf arrived at 6:40 p.m.
Councilmember Swenson, seconded by Kern, moved to authorize Chief
• Swanson to repair the existing siren at a cost not to exceed
$4,000, or, if that proves impractical, to purchase a new civil
defense siren at a cost not to exceed $15,000. Carried 5 -0.
Purchase of Mini - portable Radio - Chief Swanson requested
approval to purchase two 8 -10 channel police radios to be used by
the School Liaison Officer and an investigator. The cost of the
radios would be $2,001.04.
Councilmember Kern, seconded by Swenson, moved to authorize the
expenditure of $2,001.04 from the Forfeiture and Seizure Fund to
purchase two mini - portable radios. Carried 5 -0.
Budget Transfer - Chief Swanson noted a memo from Deputy
Clerk /Finance Director Judy Holst, recommending a budget
amendment. This is because the City had received and expended
$3,550.69 in Federal Funds for the Police Department's Safe and
Sober Program which were not in the 1996 budget. Councilmember
Schaaf, seconded by Swenson, moved to approve the budget
amendment increasing Revenues -Other Federal Revenues from $1,950
to $5,500 and increasing Expenditure - Police Department Salaries
of Regular Employees from $446,000 to $449,550. Carried 5 -0.
Page 2 - City Council Minutes 08/13/96
Bicycle Safety Rodeo - Chief Swanson reported that the Bicycle
Safety Rodeo was a successful and positive experience for
everyone who participated. Council thanked Swanson for his work
on the Rodeo. Finance Director Holst also recommended a budget
amendment to cover the Bike Rodeo donations. Councilmember
Schaaf, seconded by Swenson, moved to approve increasing
Revenues - Donations and Contributions from $0 to $1,600 and
increasing Expenditure- Police Department Other Materials and
Supplies from $2,500 to $4,100. Carried 5 -0.
Request to Move Speed Limit Sign - Chief Swanson reported that he
received a request by a resident on Oldfield Avenue that the
speed limit sign located near the intersection of 60th Street and
Oldfield Avenue be relocated further south on the street.
Swanson recommended relocating the sign when the "Crime Watch
Neighborhood" signs are installed, which should be in four weeks.
False Fire Alarms - Chief Swanson reported that he has received a
number of false fire alarms lately at Greenbriar Apartments.
Swanson reported 3 false fire alarms in February, 2 in April, and
three in July. Swanson has investigated the false fire alarms
and recommends that the situation be monitored for 60 days. If
there are further problems, Swanson recommends drafting an
ordinance that would charge properties for false fire alarms
• above a certain number.
Scenic Overlook - Councilmember Robert reviewed a letter received
from MNDOT regarding the Scenic Overlook. MNDOT has agreed to
all of the terms in the proposal by the City regarding the Scenic
Overlook. Mayor O'Neal requested changing "The City's garden
club committee commits to maintaining the bed" to "the City
commits to maintaining the bed." Councilmember Robert, seconded
by Swenson, moved to adopt Resolution 96 -08 -21 that approves the
letter from MNDOT regarding the Scenic Overlook landscape
enhancements including the amendment of "the City commits to
maintaining the bed." Carried 5 -0.
City Engineer Anderlik arrived at 7:00 p.m.
Party in the Park - Councilmember Robert expressed appreciation
from the Parks Commission regarding the hard work the Public
Works Department had done in order to get Valley View Park ready
for the Party in the Park.
Park Equipment Needs Committee - Councilmember Robert stated that
the Parks Commission formed a committee comprised of Commissioner
Paul Plaster, Chair Mike Dahlquist, and resident Margie
Schwartzbauer to review playground equipment needs at Valley View
Park. A recommendation is expected after the next Parks
Commission meeting.
•
Page 3 - City Council Minutes 08/13/96
Mountain Bike Trail - Councilmember Robert stated that
construction of the mountain bike trail is progressing well.
Gary Sjoquist has been supervising the completion of the trail.
Robert noted that native wildflowers have been identified along
the trail and there will be further investigation as to how best
maintain the trail.
Annex Park Development Cost Estimates - Mayor O'Neal requested
the Parks Commission prepare a cost estimate for developing the
Annex Park. Councilmember Robert stated that the Parks
Commission designed a Five Year Park Plan, and the City Planner's
office had prepared cost estimates for Annex Park.
Building - Administrator Robertson said that the locks at City
Hall will be re -keyed Monday, August 26, 1996. New keys will be
distributed to Councilmembers on August 27, 1996.
Administration - Administrator Robertson stated that attorney
Shawn Hade is available Tuesday, August 27, 1996 at 6:00 p.m. to
discuss the Junker Sanitation Landfill. Councilmember Swenson,
seconded by Kern, moved to set a workshop for Tuesday, August 27,
1996 at 6:00 p.m. to discuss the Junker Sanitation Landfill.
Carried 5 -0.
• Change in City Council Meeting Date - Robertson reported that due
to conflicts with the primary election, the City Council can not
meet on its scheduled night of Tuesday, September 10th, 1996.
Councilmember Schaaf, seconded by Swenson, moved to change the
scheduled City Council meeting from September 10th, 1996 to
September 11, 1996 at 6:30 p.m. Carried 5 -0.
Strategic Planning Fall Retreat - Robertson asked Council whether
they would like to use facilitator Jim Brimeyer for the strategic
planning retreat. Councilmember Schaaf, seconded by Kern, moved
to set a Council workshop for Wednesday, September 18, 1996 as
its first choice, with Wednesday, October 2, 1996 as its second
choice for the purpose of a strategic planning retreat. Carried
5 -0.
Recycling Award - Robertson reported that the recipient of the
$25.00 check for participating in Oak Park Height's recycling
program on August 1, 1996 was Jon Palmer, 6472 Osman Avenue
North. The recipient of the $25.00 check for participating in
the recycling program on August 8, 1996 was William Krongard,
6025 Peller Avenue.
Brown's Creek Water Management Organization - Councilmember
Schaaf reported that the BCWMO voted on a resolution to dissolve
the organization. The results of the vote were four in favor and
two against dissolving. Since it takes six votes for the
resolution to pass the resolution did not pass. The next meeting
of the BCWMO will be Wednesday, August 21, 1996.
Page 4 - City Council Minutes 08/13/96
• Middle St. Croix Water Management Organization - Mayor O'Neal
stated Middle St. Croix WMO will meet Wednesday, August 28, 1996
at Bayport City Hall.
Presentation of Highway 5 Bridge and Related Construction -
Council directed Robertson to contact MnDOT and invite them to
the City Council Meeting scheduled Wednesday, September 11, 1996
to make a presentation on the 1997 Highway 5 Bridge and related
construction.
Strategic Planning Committee - The Council reviewed the minutes
of the SPC meeting. The next meeting of the SPC will be
Thursday, November 7, 1996 at 7:00 p.m. at Bayport City Hall.
Oak Park Heights Business Group - Councilmember Schaaf reported
that the OPHBG met August 7, 1996. The OPHBG discussed the
Junker Landfill and the undeveloped land between Oakgreen Avenue
and Highway 5. Schaaf reported that the OPHBG is in favor of
zoning the land west of Oakgreen and north of 58th Street for
commercial development only. The next OPHBG meeting will be held
Wednesday, September 4, 1996 at 7:30 a.m. at Applebee's
Restaurant. Council directed Robertson to contact the Chamber of
Commerce about setting up a meeting to discuss commercial and
industrial tax rates, and to invite the OPHBG members as well.
• Consent Agenda:
1. Approve Council Meeting Minutes - July 23, 1996
2. Approve Request for Payment - Autumn Ridge 3rd Addition
Utility and Street Improvements - Tower Asphalt - $44,349.80
3. Set Kennel License Hearing - 6202 Peabody Avenue - Kenneth
and Judy Taft - Wednesday, September 11, 1996
4. Approve Council Workshop Minutes - August 6, 1996
Councilmember Schaaf, seconded by Swenson, moved to approve the
Consent Agenda. Carried 5 -0.
Unfinished Business
Proposed Fire Substation - Administrator Robertson reported
Bayport officials were all in support of improved fire protection
in Oak Park Heights. Council reviewed three possible options for
improved fire protection:
A) Create a separate fire department for Oak Park Heights.
Oak Park Heights purchases fire protection from Bayport for a
transition period of several years until the new fire department
is fully trained and functional. Cost estimate to be $2,500,000
to $3,000,000.
B) Create a hybrid fire department in which Oak Park Heights
builds the fire substation, buys equipment, provides training,
• and Bayport runs the administration and operation under some type
of agreement. No cost estimates were available.
Page 5 - City Council Minutes 08/13/96
411 C) Create a minimal start up fire department by putting an
additional garage on to some part of City Hall. Buy one used
truck and train 5 - 10 people. Continue to purchase fire
protection from Bayport during this period. No cost estimates
were available.
Robertson reported that conducting a referendum as part of the
general election would not incur any extra costs because it would
be part of the regular election process. If a referendum was
held as a special election, he estimated the cost at
approximately $2,000.
An analysis prepared by City Auditor David Mol was reviewed
describing the necessary tax levies and their impact upon
taxpayers for a $2,000,000 market referendum.
Council expressed concern about the vagueness of some of the cost
estimates. Robertson said that while the Bayport Fire Department
had provided some detailed estimates, everyone agreed that it
would cost more than the estimates.
Councilmember Kern, seconded by Swenson, moved to approve the
concept of putting option B on the referendum ballot, with
Robertson directed to obtain additional information regarding
• construction and operating costs of the fire substation for the
next Council meeting on August 27, 1996. Carried 5 -0. Robertson
was directed to use a consultant if needed to obtain the
information.
Public Hearings:
Request for Variance - William and Sandra Gramenz - 13965 55th
Street North - Variance for a 2nd Accessory Building, Variance
from Total Square Footage Restrictions on Accessory Buildings,
and Variance from Setback Between Principal Structure and
Accessory Building - Mayor O'Neal opened the public hearing at
7:30 p.m. Bill Gramenz was present to request the variances be
granted so he could build a gazebo for a hot tub which would be
located within three feet of his home. Administrator Robertson
noted a memo received from Building Inspector Jim Butler
recommended approval of the variance. Butler stated that when
the new zoning ordinance is passed, Gramenz would not need
variances for the second accessory building or the square footage
restrictions. With regard to the setback structure, Gramenz is
requesting a three foot setback instead of a five foot setback
because he would have to extend his existing concrete slab an
additional two feet.
Councilmember Swenson, seconded by Kern, moved to close the
public hearing at 7:35 p.m. Carried 5 -0.
Page 6 - City Council Minutes 08/13/96
Councilmember Swenson, seconded by Schaaf, moved to approve the
requests for variance, because they will meet the future zoning
ordinance requirements and with the hardship being that Gramenz
already has an existing concrete pad. Carried 5 -0.
Request for Variance - Amoco - 14738 North 60th Street - Variance
from 10 foot Setback from Frontage Road for Sign - Mayor O'Neal
opened the public hearing at 7:40 p.m. Dick Zimmerman, property
owner, and Ray Remmeck, Suburban Lighting, were present to
discuss the request for variance. Remmeck said that the hardship
for the variance is that if Amoco complied with the required 10
foot setback, the canopy would be in the way and the sign would
be in the driveway. Zimmerman stated that during the course of
operating his business, MNDOT has twice taken land from him
through the condemnation process, which has limited the amount of
land he has available for a sign.
Robertson said that he sent copies of the survey to MNDOT and
Washington County Public Works to review. Robertson stated that
Don Theissen, Washington County, reviewed the survey and he
thought there would be enough room for a sidewalk if the variance
was granted, but that he could not tell for certain until he did
a field investigation. Robertson stated that he had not heard
any feedback from MNDOT. Councilmember Robert stated that she
wanted the information to be complete before she votes on the
variance.
Councilmember Swenson, seconded by Kern, moved to close the
Public Hearing at 7:55 p.m. Carried 5 -0.
Councilmember Robert, seconded by Schaaf, moved to table
discussion on the variance until the next City council meeting.
Motion failed 1 -4. Councilmembers Swenson, Kern, Schaaf, and
Mayor O'Neal opposing.
Councilmember Schaaf, seconded by Swenson, moved to grant the
variance due to the hardship that there was no other space in
which Amoco could locate the sign. Carried 4 -1. Councilmember
Robert opposing.
An Ordinance Amending Ordinance 1402 to Change Taxi Cab Insurance
R- _uir -m -nt fr.m • 600 Pr..ert D -ma.e 106 066 B.•i
Injury- Single Person, $300,000 Bodily Injury - Multiple Persons to
$100,000 Combined Liability Insurance Coverage - Mayor O'Neal
opened the Public Hearing at 8:05 p.m. Doug Luchsinger was
present to answer questions. Administrator Robertson and
Attorney Vierling presented a list of taxi cab insurance
requirements for local cities. Mr. Luchsinger noted that to
obtain $300,000 multiple bodily injury insurance coverage would
cost him $32,000 per year, and that he is not even sure that he
could get coverage in that amount.
Page 7 - City Council Minutes 08/13/96
• Mr. Luchsinger noted that Suburban Taxi is his only competitor
and they operate their taxis in Oak Park Heights without a
license. Council discussed the need for taxi service in Oak Park
Heights versus the safety of the general constituency.
Councilmember Schaaf, seconded by Swenson, moved to close the
Public Hearing at 8:20 p.m. Carried 5 -0.
Councilmember Schaaf, seconded by Swenson, moved to amend
Ordinance 1402 to require insurance in the amount of $100,000
Combined and Single limits, to be reviewed annually. Carried 3-
2. Mayor O'Neal and Councilmember Kern opposing.
New Business:
Future Permit Applications - Council was in consensus to direct
staff to not accept permit applications in the future until any
necessary copies of surveys had been received and until a list of
adjoining property owners had been received.
Election Issues - Administrator Robertson presented information
provided by the County Auditor - Treasurer which will be given to
each candidate for City office. Robertson noted that a State
Campaign Financial Report needs to be completed for candidates
receiving or spending more than $750.00. Robertson stated that
• the filing period for City offices is from Tuesday, August 27,
1996 until Tuesday, September 10, 1996.
Grant Request - Collaborative History Proposal - Council reviewed
a letter from David Ghere outlining a collaborative
education /history proposal which would result in a book /pamphlet
on the local history of the bridge construction area, a video
history on the same topic, and a video documentary on the
progress of the project itself. Ghere is requesting that the
cities of Stillwater and Oak Park Heights each provide $500.00 in
compensation for one week of work.
Councilmember Robert, seconded by Kern, moved to approve a
donation of $500.00 to fund the Collaborative History Proposal.
Carried 5 -0.
Update on Street Reconstruction Re- sodding Project - City
Engineer Anderlik updated the Council regarding the status of the
project. Anderlik reported that the areas that need to be re-
sodded have been identified. Central Landscape has been hired to
do the work but they are not committing to a time schedule
because they are so busy. Council asked if another landscaping
company could be found to do the job. Anderlik said he would try
to find one but said that all he is hearing from his field staff
is that landscape companies so busy that they are behind schedule
everywhere.
Page 8 - City Council Minutes 08/13/96
Krueger Lane Improvement Bid - Councilmember Schaaf, seconded by
Kern, moved to approve awarding the improvement per City
Engineer's recommendation to the low bidder Hydrocon, Inc. in the
amount of $319,966.50. Carried 5 -0.
Cooperation with City of Bayport - Fire Hydrant Flushing -
Councilmember Schaaf, seconded by Swenson, moved to approve the
Joint Powers Agreement with the City of Bayport to share
personnel for hydrant flushing in the fall of 1996. Carried 5 -0.
Proposed ADA Change Order - Painting of Walls, Windows, and Doors
- $559.00 - Councilmember Robert, seconded by Swenson, moved to
approve the ADA Change Order. Carried 5 -0. Councilmember Robert
requested that Robertson initiate the repair of a hole in the
wall of the building and the installation of phone service.
Correspondence:
NSP Letter - Administrator Robertson noted a letter received from
NSP stating that the cost of placing existing overhead power
lines underground would be passed to the city making the request.
Council directed Robertson to obtain a cost estimate for this
project.
John Haase Letter and Bill - Administrator Robertson presented a
• letter sent to John Haase, which includes a bill from Bay West
for environmental clean -up of the gasoline /solvents Haase
discharged on his property. The cost of the cleanup was
$10,880.84. Robertson stated that the County has a criminal
complaint proceeding against Haase on this incident. Minnesota
Pollution Control Agency stated that they will pay the Bay West
bill if Haase does not do so in early August.
George Vogt Resolution - Mayor O'Neal stated that the bridge
construction has been an issue for a long time. Mayor O'Neal
noted that she is finding the amount of verbal abuse she is
receiving on the issue to be intolerable, and suggested that the
City Council enter into conflict resolution with members of the
Bridge Coalition. The goal of the conflict resolution would be
to define what is verbal abuse and how to go about resolving
conflicts while maintaining respect for one another.
Robertson reported that Tom Fuitack, from the University of
Minnesota Coalition for Conflict Resolution, a part of the
Humphrey Institute, is available to mediate conflict resolution
between members of the City Council and members of the Bridge
Coalition. The initial fee would be $500.00 for a three hour
meeting, and $150.00 for every hour after that.
George Vogt stated that he is not associated with anyone on the
Bridge Coalition who has been involved in the verbal harassment
• of members of the City Council and that he has not been abusive.
Mayor O'Neal agreed.
Page 9 - City Council Minutes 08/13/96
111 Mayor O'Neal moved to table discussion on the resolution
indefinitely. This motion died due to lack of a second.
Councilmember Schaaf, seconded by Robert, moved to adopt the
George Vogt Resolution. Carried 3 -2. Councilmember Kern and
Mayor O'Neal opposing.
After much discussion, Councilmember Robert, seconded by Schaaf,
moved to amend the motion adopting the George Vogt Resolution to
direct staff change the communication from resolution form to
letter form. Carried 3 -2. Councilmember Kern and Mayor O'Neal
opposing.
After more discussion on conflict resolution, Councilmember
Swenson, seconded by Kern, moved to enter into conflict
resolution with members of the Bridge Coalition. Carried 5 -0.
Council directed Robertson contact Tom Fuitack to arrange a
meeting.
Jerry Sigstad Letter - Administrator Robertson noted a letter
received from Jerry Sigstad expressing interest in opening an in-
stock carpet and vinyl retail store at 137995 60th Street on land
owned by John Haase. Robertson indicated that he had rejected
the application on the advice of the City Planner, because the
• site plan was not drawn to scale and because there was no overall
concept plan proposed for the area.
Robertson also indicated that Sigstad was proposing that customer
access be obtained from the existing gravel road to the NSP
substation, and that he did not want to pave the road. Council
was in consensus that the road should be paved. Councilmember
Schaaf, seconded by Robert, moved to support City staff in their
rejection of the application due to lack of information. Carried
5 -0.
Valley Branch Water Management Organization - Councilmember
Robert asked City Engineer Anderlik to respond to a letter from
Valley Branch Water Management Organization regarding pond
levels. Anderlik stated that his office will respond to the
letter.
Party in the Park Thank You - Administrator Robertson stated that
he has investigated the cost of purchasing a % page ad in the
local newspaper which would thank individuals who volunteered and
businesses who made donations to make the Party in the Park a
success. The cost for a % page is $400.00 for the daily paper or
$600.00 for the Wednesday paper. Council directed City staff to
write a thank you letter to the editor.
•
Page 10 - City Council Minutes 08/13/96
• Adjournment - Councilmember Swenson moved to adjourn. The motion
died for lack of a second.
Water Meter Refunds - Council was in agreement to not change the
existing City policy of requiring the water meter be turned in to
receive a refund.
Tobacco Ordinance Change Complaint - Councilmember Kern reported
that he received a complaint from Snyder's stating that the new
tobacco ordinance is adversely affecting business, because an
adult must approve the sale of all cigarettes.
Adjournment: Councilmember Schaaf, seconded by Kern, moved to
adjourn at 10:00 p.m. Carried 5 -0.
Respectfully submitted,
Michael Robertson
City Administrator
• CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, TUESDAY, AUGUST 6, 1996
Call to Order: The workshop was called to order at 6:00 p.m. by
Deputy Mayor Kern. Present: Councilmembers Schaaf, and Swenson.
Absent: Mayor O'Neal & Councilmember Robert. Staff Present: City
Administrator Robertson, City Attorney Weidner, and City Planner
Richards.
Zoning Ordinance Update Review - City Planner Richards reviewed
the Zoning Ordinance Update with Council. The areas of Sexually
Oriented Uses, Home Occupations, Day Care Facilities, Animals,
Reception /Transmission Devices, Essential Services, Public
Property, Subdivision of Two Family Lots, and Zoning Districts
were reviewed. The following items were discussed in detail.
Adult Uses - Richards noted that recent court cases required that
there must be some portion of the City in which adult uses are
allowed.
Home Occupations - Richards stated that the new ordinance
separated Home Occupations into two categories, Permitted and
Special. Permitted home occupations are those which have no
retail traffic, no outside storage, produce no nuisances, and
take place in the home. Permitted home occupation applications
• will be handled administratively by the Zoning Administrator in a
similar manner to dog licenses. The fee would be nominal and
would be set periodically by Council.
Special home occupations would require a Special Home Occupation
Permit. The process followed for this would be the same as a
Conditional Use Permit and would require notification of nearby
property owners and a public hearing before Council.
Council was in consensus that they supported this change. There
was some discussion over not requiring a permit for the Permitted
Home Occupations. Both Richards and City Attorney Weidner
recommended requiring a permit as a way to keep track of such
uses.
Reception /Transmission Towers - Richards indicated that there was
big push by companies to build or acquire tower sites to
construct antenna for the new cellular phone technology. He
noted that these towers would require a conditional use permit
under the new zoning ordinance. Council was in consensus to
change this to a permitted use, subject to a suitable agreement
being negotiated between the City and the applicant.
General District Provisions - Richards noted there were very few
changes in this area. There was some discussion over the fact
• that the proposed boat landing was not a permissible use in any
district. Council was in consensus to make it a permissible use
in the River Impact Overlay Zone.
Page 2 - Minutes 08/06/96
Higher Standards of Building Construction - Richards asked
whether Council wanted to require higher standards of building
construction for commercial buildings than it currently did in
the Zoning Ordinance. Council was in consensus that the
standards were agreeable for new construction. There was
discussion over whether the standards were too high for
remodeling of existing commercial buildings. Robertson indicated
that much of the high cost of remodeling a commercial building
was due to coming into compliance with the State Building Code.
Council reached no consensus on changing the ordinance.
Sign Ordinance - There was considerable discussion of the Sign
ordinance. Many business owners had recently received notices
that they were in violation of the temporary sign provisions in
the ordinance. Councilmember Schaaf said that he thought that
the City's provisions were too rigid and should be changed.
Council discussed which signs it thought should be allowed and
which ones should not. Council was in consensus to re- examine
the sign ordinance.
Next Meeting - Council was in consensus that no more meetings
were needed. Richards was instructed to make the agreed upon
changes and then present the ordinance at a regular City Council
meeting. Council was in consensus that they would not hold up
approval of the amended ordinance while they discussed whether or
• not a new sign ordinance was needed.
Adjournment: Deputy Mayor Kern adjourned the workshop at 7:00
p.m.
Respectfully submitted,
Michael Robertson
City Administrator
•
CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, TUESDAY, AUGUST 6, 1996
Call to Order: The workshop was called to order at 7:07 p.m. by
Deputy Mayor Kern. Present: Councilmembers Schaaf, and Swenson.
Absent: Mayor O'Neal & Councilmember Robert. Staff Present: City
Administrator Robertson, City Attorney Weidner, City Planner
Richards, City Engineers Joe Anderlik, Otto Bonestroo, and Bob
Schinick.
Wastewater Study Presentation - Schinick noted that Bonestroo,
Rosene, & Anderlik (BRA) had been hired by the Metropolitan
Council to study whether the metropolitan wastewater treatment
system could handle treatment for an additional 1,000,000 people
over what it treats today. This is the amount the Met Council
expects the metropolitan area to grow in the next 40 years. The
study showed that it could. It also showed that it would cost
approximately one billion dollars over the next 40 years to add
that capacity.
This was no surprise to BRA because the system had been designed
many years ago with the thought that it would eventually reach
that number. The second part of the study was to see whether
that population growth could be accommodated within the existing
Metropolitan Urban Services Area (MUSA) line, which is the line
• within which sewers are allowed to be built. This study was not
done because Met Council did not have the funding to do it. The
Builders Association then decided to fund the study.
Builders Association Study - Schinick indicated that this study
found that the expected one million additional people would not
fit within the MUSA line unless lifestyles changed drastically
and there were a lot more apartments and townhouse built.
The study examined 23 communities on the suburban fringe where
most of the current growth was taking place. They found that
most communities had only a 3 -5 year supply of residential land,
both platted and unplatted.
Schinick said they then mapped all of the area that could
ultimately be served by the metro area sewer plants. This what
is called the Ultimate MUSA, or Ulti -MUSA. They found
approximately 550,000 acres of undeveloped land. Then they
measured all the land that could not be developed at urban (small
lot) densities. This included land that was zoned for large
lots, wetlands, parks, and industrial land. The amount of this
land was approximately 260,000 acres.
They estimated that large lot zoning would cost the metropolitan
area an additional $650,000,000 to $1,300,000,000 in sewer costs
• over the next 40 years by forcing thousands of households outside
the MUSA in order for them to find available land at urban
densities.
Page 2 - Minutes 08/06/96
111 Council asked how much capacity the Stillwater (St. Croix Valley)
wastewater treatment plant had. Bonestroo said that he did not
have the exact figures but that he thought it had a lot of
treatment capacity.
Council asked how much capacity the City's sewer pipes had and
how far the City could expand before it reached capacity.
Anderlik said that he had just researched that figure. He said
the main sewer trunk line along Highway 36 will be near capacity
once the Highway 36 area is fully developed. He said the main
trunk line which ends just east of the Oak Park Heights prison
has the capacity to serve an estimated additional 10,000 - 15,000
people.
Council discussed this information in light of its' Comprehensive
Plan update.
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 8:04 p.m. Carried 3 -0.
Respectfully submitted,
i i
Michael R.•ertson
III City Administrator
III
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, JULY 23, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
• Mayor O'Neal. Present: Councilmembers Robert, Schaaf, and
Swenson. Absent: Councilmember Kern. Staff Present: City
Administrator Robertson, City Attorney Vierling, and City
Engineer Anderlik.
Visitor Comments:
Doug Luchsinger, 665 North Geneva Avenue, Oakdale, was present to
discuss the current taxi license ordinance. Administrator
Robertson stated that Luchsinger was the subject of a complaint
for operating a taxi without a license in the City of Oak Park
Heights. Luchsinger said he was willing to obtain a taxi
license, but requested that the City Council consider reducing
the minimum insurance coverage requirement from $300,000 in
liability insurance to $100,000 in combined insurance. He said
that most other city ordinances required only $100,000 in
coverage, citing the cities of St. Paul, Minneapolis, Hudson, and
Hastings. He indicated, that last year the cost for a $300,000
policy was $32,000 per year, while a $100,000 policy cost $7,000.
Chief Swanson stated that one of the three cabs operated by
Luchsinger passed inspection, and two of the cabs had minor
infractions. The problems have since been fixed and the two cabs
have passed inspection. Council asked Police Chief Swanson his
opinion regarding the taxi ordinance. Chief Swanson recommended
that the ordinance be reviewed and updated.
• Council directed City Attorney Vierling to prepare a summary
addressing the insurance portion of the ordinance. This summary
will be discussed at the next City Council meeting scheduled
Tuesday, August 13, 1996. The complete taxi cab ordinance will
be reviewed at the last City Council meeting in August.
Councilmember Robert, seconded by Swenson, moved to set a public
hearing on Tuesday, August 13, 1996 at 7:30 p.m. to amend the
insurance coverage portion of the taxi cab ordinance. Carried 4-
0.
Department Reports:
Bicycle Rodeo Contributions - Police Chief Swanson reported that
the Police Department will be able to utilize the $500.00
matching contribution for the Bicycle Rodeo approved by the City.
Swanson noted that his department received a $200.00 donation
from the VFW and a $500.00 donation by the Eagles. Stillwater
Glass and Walmart have donated bicycles and several businesses
have donated cash awards and gift certificates. Donations have
also been received from area residents.
•
Page 2 - Minutes 07/23/96
Resolution 96 -07 -20 - A Resolution Authorizing the Police
Department to Make Application for Enrollment in the Safe and
• Sober Community Project - Police Chief Swanson requested that the
City Council pass the resolution so they can proceed with the
application for the Safe and Sober community project.
Councilmember Schaaf, seconded by Swenson, moved to approve
Resolution 96- 07 -20. Carried 4 -0.
Radar Board - Councilmember Swenson asked Chief Swanson the cost
of purchasing a radar board. Swanson stated that a radar board
would cost $14,000. He indicated that Washington County is in
the process of purchasing a radar board and that it should be in
operation by the end of September.
New Workshop Dates - Councilmember Swenson, seconded by Schaaf
moved to approve the following workshop dates:
Zoning Ordinance Workshop, August 6, 1996, at 6:00 p.m.
Otto Bonestroo Workshop, August 6, 1996, at 7:00 p.m.
Washington County Comprehensive Plan Workshop, August 20, at
6:00 p.m.
Budget Review Workshop, August 20, 1996 at 7:00 p.m.
Carried 4 -0.
Financing Acquisition of Park Land - Councilmember Robert
reported that the Parks Commission requested that money funding
the acquisition of the Connel property be taken from the Land
Acquisition fund. City Administrator Robertson suggested that
Deputy Clerk /Finance Director Holst provide a recommendation at
the Budget Workshop.
Procedure for Dedicating Park Land - Councilmember Robert asked
City Attorney Vierling what procedure should be used for
dedicating newly acquired land as park land. Vierling stated
that the City has a master park plan and that it was not
necessary to specifically dedicate land for park uses as long as
it was so described in the master park plan.
Installation of a Basketball Hoop at Brekke Park - The Parks
Commission requested that the City Council authorize the
installation of a basketball hoop at Brekke Park. Councilmember
Robert, seconded by Swenson, moved to authorize the expenditure
of up to $400.00 from the Recreation Fund to install a basketball
hoop at Brekke Park. Carried 4 -0.
Party in the Park - Mayor O'Neal displayed items that will be
available at the Party in the Park scheduled Saturday, August 10,
1996 at Valley View Park from 1:00 - 3:00 p.m.. Council directed
Administrator Robertson to look into having City T- shirts for
residents to purchase at next years Party in the Park.
•
Page 3 - Minutes 07/23/96
Scenic Overlook - Councilmember Robert reviewed a memo regarding
the Scenic Overlook landscaping plan. Councilmember Robert,
• seconded by Schaaf, moved to approve, in principle, the memo
regarding the Scenic Overlook landscaping plan and to direct
Attorney Vierling to draft a letter to this effect to MNDOT.
Carried 4 -0.
Water Tower Cleaning - Mayor O'Neal asked Administrator Robertson
if he had heard from the contractor scheduled to clean the water
tower. Robertson stated that he had not and that he had not
received a response to several messages he had left at the
contractor's. Attorney Vierling stated that the project could be
rebid. Councilmember Swenson, seconded by Councilmember Schaaf,
moved to direct City staff rebid the water tower project.
Carried 4 -0.
Building - Councilmember Swenson requested that the locks at City
Hall be re -keyed since he has some keys that do not work. Also,
Councilmember Schaaf requested that lighting in the parking lot
be improved. Council directed Administrator Robertson follow -up
on both of these projects.
Met Council Growth Option Plan - Administrator Robertson stated
that he and City Planner Richards are in the process of drafting
a letter to the Met Council regarding its Growth Option Plan.
Robertson will distribute copies of the draft to each
Councilmember for their review. Comments regarding the letter
should be addressed to Robertson by Monday, July 29, 1996.
Request for Historical Information on Lower East Oak Park Heights
- Mayor O'Neal reported that an area resident is requesting
historical information on lower Oak Park Heights, particularly
the Stagecoach Trail area. Anyone with historical information or
pictures should contact Administrator Robertson.
Cable - Councilmember Swenson stated that he attended the Cable
Commission meeting last week. Councilmember Swenson reported
that the cable channels are being realigned and King Video Cable
has a new phone number.
Recycling Award - No recycling award was announced.
Browns Creek Water Management Organization - Councilmember
Schaaf stated that Browns Creek WMO will meet Wednesday, July 31,
1996.
Middle St. Croix Water Management Organization - Mayor O'Neal
stated Middle St. Croix WMO will meet Thursday, August 1, 1996 at
Bayport City Hall.
•
Page 4 - Minutes 07/23/96
Valley Branch Watershed District - Administrator Robertson
411 reported that the City Engineer's office has sent Valley Branch
the information it requested.
Strategic Planning Committee - The Strategic Planning Committee
(SPC) will meet at 7:00 p.m., Wednesday, July 31, 1996 at Oak
Park Heights City Hall.
SPC Appointee - Council reviewed a letter from Michael Dahlquist
requesting that the City Council consider appointing him as a
citizen representative to the Strategic Planning Committee.
Councilmember Robert recommended Dahlquist based on his work as
Parks Commission Chair.
Councilmember Robert, seconded by Swenson, moved to appoint
Michael Dahlquist to the Strategic Planning Commission. Carried
4 -0.
Oak Park Heights Business Group - Councilmember Schaaf stated
that the next Oak Park Heights Business Group meeting will be
held Wednesday, August 7, 1996 at 7:30 a.m. at Applebee's
Restaurant. Topics for discussion include the Junker landfill
lawsuit and business garbage collection rates.
Consent Agenda:
1. Approve Council Meeting Minutes, July 9, 1996.
2. Increase Park Attendant Dave Otto's pay rate to $7.50 an hour.
• 3. Approval of Brackey Addition Street Utility Improvement Plan.
Councilmember Schaaf, seconded by Swenson, moved to approve the
Consent Agenda. Carried 4 -0.
Unfinished Business
George Vogt Resolution - Council reviewed an information packet
which included an updated resolution submitted by George Vogt
regarding the bridge, copies of every resolution on the bridge,
and a copy of the letter sent to Chuck Siggerud last August, 1995
notifying him of the Council's decision. Councilmember Robert
stated that she wanted to be on record stating that the Council
did not approve the northern alignment of the southern corridor
for the New St. Croix River bridge. After much discussion,
Councilmember Swenson, seconded by Mayor O'Neal, moved to table
the issue. Carried 4 -0.
Approval of Trail Grant Request - Councilmember Robert, seconded
by Schaaf, moved to approve the application for the Trail
Development Grant from the Minnesota DNR. Carried 4 -0.
111
Page 5 - Minutes 07/23/96
Proposed Fire Substation - Mayor O'Neal stated that a meeting is
scheduled Wednesday, July 31 at 6:00 p.m. to discuss this issue
• with the Mayor, City Administrator, and Fire Chief of Bayport.
Councilmember Swenson asked City Attorney Vierling what was the
latest date the City could apply for a bond referendum. Vierling
said the Council would need to make a decision by the second City
Council meeting in August. Council requested Vierling provide an
estimate of the costs of balloting at the next City Council
meeting scheduled Tuesday, August 13, 1996. Council also
requested the drafting of a motion of approval /disapproval, a
breakdown of the costs of a fire substation vs. a new high speed
pumper truck, and analysis of whether the costs could be
distributed through the fair share formula.
Public Hearings:
Request for Kennel License - Debra Zahler Runk - 5525 O'Brien
Avenue - Mayor O'Neal opened the Public Hearing at 8:00 p.m. Ms.
Zahler Runk was present to answer questions. Zahler Runk stated
that the kennel license includes three dogs, all who have been
spayed or neutered and have had their rabies vaccinations. There
were no other comments. Councilmember Swenson, seconded by
Schaaf, moved to close the Public Hearing at 8:02 p.m.
Councilmember Swenson, seconded by Schaaf, moved to approve the
Kennel License Application. Carried 4 -0.
New Business:
• Water Meter Deposit Refund - Administrator Robertson reported
that he has received several requests from residents who have
sold their homes and are moving out of Oak Park Heights for
refunds of their water meter deposits. The residents have
objected to having to return their water meters in order to
receive their deposits. Council requested that Robertson and
staff research the history of these deposits.
Industrial Park - Councilmember Schaaf reported that the use of
the land between Oakgreen and Walmart was discussed at the last
Oak Park Heights Business Group meeting. Councilmember Schaaf
stated that business owners felt strongly that the area should be
used for commercial purposes, and should not be zoned a
residential area. He said the City should strongly consider
establishing an industrial park area somewhere in the City.
mmmm
Page 6 - Minutes 07/23/96
Correspondence:
MNDOT Letter - Highway 5 Stormwater Pond - Council acknowledged a
letter from MNDOT regarding stormwater ponding at the
intersection of Highway 36 and Highway 5. MNDOT requires that
the drainage easement and stormwater pond be in place before
construction begins. City Engineer Anderlik reported that the
pond is proposed to be located on the east side of 60th Street
frontage road, north of the high school. Anderlik stated that
the property owner will be involved in the design of the
location. Jim McGovern, a representative from property Bob
Brackey was present and said they were discussing the issue with
Anderlik.
Adjournment: Councilmember Swenson, seconded by Robert, moved to
adjourn at 8:30 p.m. Carried 4 -0.
Respectfully submitted,
Michael Robertson
City Administrator
•
•
OAK PARK HEIGHTS
CITY COUNCIL MINUTES TUESDAY, JULY 9, 1996
Call to Order: The meeting was called to order at 6:00 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Schaaf, and
Swenson. Councilmember Robert arrived at 6:30 p.m. Staff
Present: City Administrator Robertson and City Attorney
Vierling. Police Chief Swanson arrived at 6:30 p.m.
Visitor Comments:
Dick Thompson of the Metropolitan Council was present to make a
presentation on the Metropolitan Council's three different
options for dealing with growth in the Twin Cities Metro Area in
the next 25 years. By 2020 the Met Council projects that the
Twin Cities Metro Area will contain 330,000 new households,
650,000 more people, and 380,000 more jobs.
Council had a number of questions for Thompson. Thompson
requested that the City send the Met Council a letter stating
their positions on future growth.
Larry Simonson and Joyce Ericson of 14301 57th Street were
present regarding the City ordinance requiring vehicles /trailers
parked at a residence to be parked on a parking pad. Simonson
stated that he has two boats and one utility trailer parked
outside of his garage in his back yard. Simonson said he did not
• want to put a parking pad next to his garage because he would
have to remove mature trees and shrubs. Simonson stated that he
shares the Council's concerns regarding visual blight and
proposed various ways for him to store his boats on the property.
Mayor O'Neal suggested to Simonson that he present his proposals
to the Council by utilizing the Request for Variance process.
Department Reports:
Police Department - Chief Swanson described the actions of the
Safe Sober Task Force and said he was in the process of
completing the grant application for 1996/97. Swanson requested
that the Council pass a resolution supporting the Police
Department's application.
Councilmember Swenson, seconded by Schaaf, moved to authorize
City Attorney Vierling to prepare a resolution as requested by
Chief Swanson. Carried 5 -0.
Speed Enforcement Results - Chief Swanson stated that there were
70 citations issued at the latest Safe Sober speed enforcement
operation.
Hiring Status for Replacement of Retiring Sergeant - Chief
Swanson reported that written exams and oral interviews have been
completed and an eligibility list has been established in
anticipation of finding a replacement upon Sergeant Jorgenson 's
retirement.
Page 2 - Minutes 07/09/96
Bicycle Safety Rodeo - Chief Swanson stated that a Bicycle Safety
• Rodeo will be held Saturday, August 3, 1996 from 9:00 a.m. to
noon at Brekke Park parking lot. The Rodeo is intended to
promote bicycle safety. Swanson reported that Walmart has
donated a boy's bike, and he is hoping to receive enough
donations to purchase a girl's bike. Mayor O'Neal suggested that
Chief Swanson contact Lakeview Hospital for information that
could be distributed at the Rodeo regarding head injuries. Mayor
O'Neal proposed that the Council authorize a donation for gift
certificates for bike helmets.
Councilmember Swenson, seconded by Kern, moved to authorize
$300.00 from the Contingency Fund be used to purchase six $50.00
gift certificates to used for bike helmets as prizes for the Bike
Rodeo.
After some discussion, Councilmembers Swenson and Kern rescinded
their motion.
Councilmember Swenson, seconded by Kern, moved to match a
contribution of up to $500.00 for any donations made by Oak Park
Heights businesses. These funds will be disbursed from the
Contingency Fund. Carried 5 -0.
Parking Problem - Chief Swanson reported a potential hazardous
parking situation located near the County jail at Panama and
• 60th. People parking on the south side of the new jail are
causing an obstructed view. Swanson requested authorization to
install a "No Parking This Side" sign and to paint 30 feet of
curbing yellow. Swanson indicated that only two parking spots
will be lost.
Councilmember Swenson, seconded by Robert, moved to authorize
Chief Swanson install the sign and paint curbing. Carried 5 -0.
Utilities - Administrator Robertson stated that there will be a
phone line relocation by US West on Upper 61st Street between
Beach Road and Lookout Trial. Robertson stated that this will
create some disruption because it requires tearing up part of the
street.
Parks - Councilmember Robert stated that the next Parks
Commission meeting will be held Monday, July 15, 1996.
Re- scheduling the Zoning_ Ordinance Workshop - Administrator
Robertson stated that he received a memo from City Planner
Richards stating that he had a conflict with attending the Zoning
Ordinance Workshop scheduled Tuesday, July 23, 1996. Robertson
suggested rescheduling the Workshop to Tuesday, August 6, 1996.
Robertson was directed to check with City Planner Richards
regarding that date.
•
Page 3 - Minutes 07/09/96
Osgood Avenue Road Closing - Administrator Robertson stated that
• the railway crossing located south of the prison on Osgood Avenue
will be closed on Monday, July 15th, 1996. Emergency vehicles
will be permitted to cross but no one else.
Public Forum Regarding Expansion of the Landfill - Robertson
stated that NSP has finished the permit process for expansion of
the landfill and wants to hold a public forum at City Hall on
Thursday, July 25, 1996 at 7:00 p.m. Council granted approval
and requested that Robertson post the forum as a Council
workshop.
W. hin• .n • nt om•rehensive Plan Workshop - Councilmember
Robert requested a workshop be held to review the Washington
County Comprehensive Plan. Council discussed using the workshop
scheduled for Tuesday, August 6th, 1996 at 7:00 p.m. and
discussing the County Plan once the Zoning Ordinance update was
finished. Councilmember Robert requested Robertson distribute a
copy of the Washington County Comprehensive Plan to all
Councilmembers.
Employee Recognition Program - Councilmember Robert asked about
the status of the Employee Recognition Program. Robertson stated
that all employees with less than 15 years of service are honored
in- house. Employees with more than 15 years of service will be
honored before the Council.
Valley Branch Watershed Council directed Administrator
Robertson to write a letter to the Valley Branch Watershed
stating that the City has been in contact with their engineer and
requesting they reply in writing regarding any additional
information they need from Oak Park Heights. Robertson was also
directed to request that the minutes of the June 13, 1996 meeting
be amended to reflect that the City of Oak Park Heights has
contacted them regarding the information they requested.
Cable - Councilmember Swenson stated that the next Cable
Commission meeting is scheduled for 7:00 p.m., Wednesday, July
17, 1996 at Bayport City Hall.
Council Meeting Agenda - Council requested that cable tv coverage
of their meetings start at 6:30 p.m. rather than 7:00 p.m.
Recycling Award - Administrator Robertson reported that Andrea
Siebold of Unit #2, 14824 58th Street, was the recipient of this
weeks winner of the recycling award.
Brown's Creek Water Management Organization - Councilmember
Schaaf stated that the Brown's Creek Water Management
Organization will meet Wednesday, July 31, 1996.
410 Middle St. Croix Water Management Organization - Mayor O'Neal
reported the MSCWMO will meet Wednesday, July 17, 1996.
Page 4 - Minutes 07/09/96
• Strategic Planning Committee - Mayor O'Neal reported that the
Strategic Planning Committee will meet at 7:00 p.m., Wednesday,
July 31, at Oak Park Heights City Hall. Administrator Robertson
stated that he and Bayport Administrator Hartung will make a
presentation on sharing services.
Oak Park Heights Business Group - Councilmember Schaaf stated
that the first meeting for the Oak Park Heights Business Group
will be held at 7:30 a.m., Thursday, July 11, 1996 at Canelake's
Restaurant. All Oak Park Heights business owners are invited to
attend. Councilmember Schaaf also invited Police Chief Swanson
to attend and make a presentation.
Fire Substation - Councilmember Swenson asked if the Mayors and
Administrators had met yet to discuss the proposed high speed
pumper truck. He also asked about time lines for a referendum on
the proposed fire substation. Robertson said the previous
meeting of the Mayors and Administrators was canceled and that he
would try to set up another meeting. City Attorney Vierling
recommended that any referendum decision be made by August so as
to have enough time to file all the necessary forms. Robertson
said he would place this item on the agenda at the next City
Council meeting.
Consent Agenda:
• 1.
2. Approve Council Meeting Minutes - June 24, 1996
Pay Bills and Investments
3. ADA Change Order - Additional Plumbing Work $210.33
4. Approve Council Workshop Minutes - June 27, 1996
5. Set Public Hearing - Request for Variance for Second
Accessory Building - Bill Gramenz - 13965 55th Street -
Tuesday, July 13, 1996 at 7:30 p.m.
6. Set Public Hearing - Request for Variance to 10 Foot Setback
for Freestanding Sign - Amoco - 14738 N. 60th Street -
Tuesday, July 13, 1996 at 7:30 p.m.
Mayor O'Neal requested that the June 24, 1996 Minutes be pulled
from the Consent Agenda.
Councilmember Schaaf, seconded by Kern, moved to approve the
Consent Agenda as presented. Carried 5 - 0.
Mayor O'Neal stated that the minutes should read, "Mayor O'Neal
stated that the next meeting for the MSCWMO will be held
Wednesday, June 26, 1996 at 7:00 p.m. at City Hall."
Councilmember Kern, seconded by Swenson, moved to approve the
minutes as amended. Carried 5 -0.
410
Page 5 - Minutes 07/09/96
. Unfinished Business
George Vogt Resolution - Administrator Robertson reported that he
has not received any comments regarding the proposed resolution.
City Attorney Vierling cautioned the Council to consider past
resolutions before passing a new resolution. Mayor O'Neal
suggested tabling the issue to allow City Attorney Vierling and
Administrator Robertson to review the past resolutions regarding
the bridge.
Councilmember Swenson, seconded by Kern, moved to table the issue
so the Council and City staff has opportunity to review the past
bridge resolutions. Carried 5 -0.
St. Croix Valley Sports Facility - Administrator Robertson
reported that he has not been contacted by any Oak Park Heights
resident who is interested in being on the Sports Facility Board.
City Attorney Vierling reported that the facility was originally
going to be operated as a 501.C.3 non - profit organization, but
there is talk now of a Joint Powers Agreement. City Attorney
Vierling cautioned the Council to be careful in selecting a
representative when the Council does not know what type of
organization they will be representing. Mayor O'Neal recommended
appointing Councilmember Swenson to attend the meetings as a
liason to the Sports Facility Board from Oak Park Heights.
• Councilmember Swenson, seconded by Schaaf, moved to appoint
Councilmember Swenson as liaison for the Sports Facility Board,
with City Attorney Vierling reviewing the legal and financial
implications for the City. Carried 5 -0.
New Business:
Proposed Tobacco License Fees - Administrator Robertson stated
that he was contacted by Walmart and Snyder Drug regarding the
recently approved Ordinance Relating to the Sale of Tobacco
Products. Walmart stated that they will have to install a
separate counter for the sale of cigarette cartons and that they
weren't certain they could be installed before the deadline.
Snyder Drug stated that the new ordinance will often require an
adult be called to the counter for tobacco sales because they
employ a lot of high school students during the nights and
weekend hours.
Council requested that Police Chief Swanson provide an estimate
regarding the costs of conducting compliance checks before
establishing license fees. Councilmember Swenson, seconded by
Kern, moved to change the City tobacco products license fee to
$30.00 effective January 1, 1997, with reconsideration after the
first year. Carried 3 -2. Councilmember Robert and Schaaf
opposing.
•
Page 6 - Minutes 07/09/96
III Resolution 96 -07 -19 - Authorizing the Fire Department and Police
Department to Utilize Properties in Oak Park Heights Before They
are Demolished - Administrator Robertson stated MNDOT requires
the City adopt this resolution before they will allow use of any
properties they purchase. Councilmember Swenson, seconded by
Schaaf, moved to adopt Resolution 96 -07 -19 - Authorizing the Fire
Department and Police Department to Utilize Properties in Oak
Park Heights Before They are Demolished. Carried 5 -0.
Newsletter Articles - Council reviewed a list of articles
proposed for the August newsletter.
LMC Funding Request - Right -of -Way Task Force - Mayor O'Neal
reviewed a letter received from the League of Minnesota Cities
requesting a donation of $307 to help fund the work plan
developed by the Rights of Way Task Force. Councilmember Schaaf,
seconded by Swenson, moved to approve a donation of $400.00 from
the Contingency Fund for the League of Minnesota Cities Right of
Way. Carried 5 -0.
Scenic Overlook - Councilmember Robert updated the Council
regarding proposals by MNDOT regarding the Scenic Overlook.
MNDOT will deed the land around the Overlook to the City if the
City agrees to maintain it. MNDOT has divided the area around
the Overlook into sections 2, 3, and 4. Mayor O'Neal, seconded
III by Swenson, moved to accept the offer from MNDOT contingent upon
MNDOT continuing to maintain section 4. Carried 4 -0,
Councilmember Schaaf absent from voting.
Happy Birthday Mark Vierling - The Council sang happy birthday to
City Attorney Vierling.
Adjournment: Councilmember Swenson, seconded by Kern, moved to
adjourn at 9:00 p.m. Carried 4 -0, Councilmember Schaaf absent
from voting.
Respectfully submitted,
e i x
Michael ' obertson
City Administrator
410
OAK PARK HEIGHTS
• CITY COUNCIL MINUTES, MONDAY, JUNE 24, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, Schaaf, and
Swenson. Staff Present: City Attorney Vierling and City
Administrator Robertson, City Engineer Anderlik, and City Planner
Richards.
Visitor Comments:
Utilities Relocation, Highway 36 Reconstruction - Mark Benson,
Jeff Gibbons, and Mike Bertel, representatives from MNDOT, were
present to answer questions and address concerns regarding the
utility relocation which is part of the Highway 36
reconstruction. Mark Benson stated that MNDOT objected to the
City Engineer's proposed design because they did not want to
expand the project limits.
Benson proposed that MNDOT replace utilities with a different
design parallel to the existing facilities they would remove.
Or, he said that if the City wanted to follow the City Engineer's
design the City could proceed with letting its own independent
contract for the utility relocation. MNDOT would sign a Joint
Cooperative Agreement to pay the design and construction costs
for the work if it is completed by May 1, 1997. All costs and
damages associated with the easement acquisition and landscaping
• would be the City's responsibility.
City Engineer Anderlik recommended alternative 2 because it would
allow the removal of the Beaudet lift station on Lookout Trail.
Councilmembers agreed but expressed concern regarding the May 1,
1997 deadline in alternate 2 for completion of the project.
Mayor O'Neal said that bad weather could easily create delays and
requested MNDOT be flexible with the date.
Councilmember Schaaf, seconded by Kern, moved to approve
Resolution 96- 06 -17, A Resolution granting concept approval to a
Joint Cooperative Agreement with MNDOT.
Construction of the Frontage Road From 60th Street to 58th Street
- Robert Brackey, Jim McGovern, and George McGuire of Stillwater
Ford were present to discuss the schedule for the construction of
the extension of 60th Street in Oak Park Heights from Stillwater
Ford to its intersection with 58th Street in front of the high
school. McGovern noted that Brackey is concerned that the
development of the Kern property will be slowed or stopped if
MNDOT delays construction of the Frontage Road beyond the spring
of 1997.
•
Page 2 - Minutes 06/24/96
411 City Attorney Vierling noted that the City had attempted to start
the process to get the road constructed this year in May, but due
to a lack of response from property owners the issue was dropped.
Vierling stated that in May he had received a Waiver of Trespass
from Stillwater Ford and that since then he has received one from
Mr. and Mrs. Fahrendorff but he has not received one from Robert
Brackey. George McGuire of Stillwater Ford confirmed that they
would like to see the Frontage Road extended in 1996 and said
that they no longer had any concerns about the road being
finished by Labor Day.
Administrator Robertson said the Bruce Libby, MNDOT project
manager, has stated he thinks it's too late to start the project
for completion in 1996. Council requested that Mark Benson
convey to MNDOT that the City is interested in entering into a
Joint Cooperative Agreement that will allow the City to construct
the West Frontage Road, with the understanding the MNDOT will
reimburse the City's cost.
George Vogt Request for Resolution - George Vogt, 6411 St. Croix
Trail North, was present to request that the City Council pass a
resolution which asks for changes in the proposed bridge and
highway design. Vogt stated that he believes the northern
alignment of the bridge is wrong and too intrusive in terms of
scenic views and in his resolution, proposes that the City urge
• MNDOT to modify its plan for the new river crossing.
Councilmember Schaaf, seconded by Swenson, moved to table
discussion of the resolution so it can be published and the
Council can obtain citizen input at the next City Council
meeting. Carried 5 -0.
Mountain Bike Trail - Margaret Murphy, 5876 Oldfield Avenue, was
present to discuss concerns she has regarding the proposed
mountain bike trail. Murphy expressed concerns regarding
increased City liability, the ability to police the area, the
possibility of use by motorized dirt bikes, and whether the City
was going to fence the trail to prevent youngsters from cutting
through resident's yards.
Councilmember Robert said that regular City insurance covers
liability for this, and that since the trail was located directly
behind the Police Department that it should be easy to police.
Councilmember Robert also indicated that it will be a beginner's
trail and so not very attractive to motorized dirt bikes.
Department Reports:
Utilities - Administrator Robertson reported that streets in the
Autumn Ridge and Valley View Estates Addition have been swept.
Recycling Award - Robertson reported that Marc Palmer, 6438 Osman
• Avenue North, was last week's recipient of a $25.00 award for
participating in the recycling program.
Page 3 - Minutes 06/24/96
Parks - Councilmember Robert reported that the Parks Commission
did not have a quorum on June 16, 1996.
City Hall Improvements - Mayor O'Neal noted improvements made to
City Hall. Councilmember Swenson reported that he received three
bids, one in the amount of $3,200, for the installation of an
awning for the entrance of City Hall. No action was taken.
Administration - Robertson distributed MNDOT Property
Acquisition Sheets. Council reviewed the report and noted MNDOT
has purchased 15 houses and has made offers to purchase the
majority of the homes in lower Oak Park.
League of Minnesota Cities Conference - Mayor O'Neal reported
that she, Councilmember Schaaf, and Administrator Robertson
attended the League of Minnesota Cities Conference last week.
Mayor O'Neal and Administrator Robertson reported that their
presentation on Strategic Planning for Small Communities went
well and was well attended.
Cable - Councilmember Swenson stated that the next Cable
Commission meeting will be Wednesday, July 17, 1996.
Water Management Organization - Councilmember Schaaf reported
that the Brown's Creek WMO met and made progress on resolving
. their issues. The next meeting is scheduled Wednesday, July 17,
1996. Councilmember Schaaf recommended approving amendments to
the Joint Powers Agreement.
Middle St. Croix Water Management Organization - Mayor O'Neal
stated that the next meeting for the MSCWMO will be held
Wednesday, June 26, 1996 at 7:00 p.m. at City Hall.
Long Lake Study - Robertson said that he attended a meeting with
MNDOT, Soil and Water Conservation, and the City Engineer's
office to discuss the impact the Highway 36 reconstruction
project may have on Long Lake. Robertson reported that when the
study is done a copy of the report will be sent to the City
Engineer.
Strategic Planning Committee - Mayor O'Neal stated that the June
25, 1996 Strategic Planning Committee meeting has been canceled
and will be rescheduled at a later date.
Oak Park Heights Business Group - Robertson stated that the
first meeting for the Oak Park Heights Business Group will be
held Thursday, July 11, 1996 at 7:30 a.m. at Canelake's
Restaurant.
Party in the Park - Mayor O'Neal reminded the Council and
residents that the Party in the Park will be held Saturday,
August 10, 1996 from 1:00 p.m. to 3:30 p.m. at Valley View Park.
Page 4 - Minutes 06/24/96
S Bridge Computer Animation - Councilmember Robert stated that
MNDOT has developed a new computer animation of the proposed
bridge.
Consent Agenda:
Approve Minutes - June 10, 1996
Set Public Hearing - Request for Kennel License - Debra
Zahler Runk - 5525 O'Brien Avenue North - July 23, 1996
Councilmember Swenson, seconded by Kern, moved to approve the
Consent Agenda as presented. Carried 5 -0.
Unfinished Business
Brown's Creek Joint Powers Agreement Proposed Amendments -
Councilmember Schaaf, seconded by Swenson, moved to approve the
amendments to the Brown's Creek Joint Powers Agreement. Carried
5 -0.
Scenic Overlook - Councilmember Robert stated that MNDOT has
proposed to open up the site lines at the scenic overlook, which
would involve the removal of trees and brush. MNDOT is
requesting the City maintain the area once the project is
completed. Councilmember Robert will prepare a memo for the
Council regarding this issue.
Public Hearings:
Public Hearing - An Ordinance Relating to the Sale, Possession,
and Use of Tobacco Related Devices in the City and to Reduce the
Illegal Sale, Possession, and Use of Such Items by and to Minors
- Mayor O'Neal opened the Public Hearing at 8:05 p.m.
Administrator Robertson reported that notices of hearing were
mailed to all businesses who have current tobacco licenses. City
Attorney Vierling stated that the proposed ordinance would
prohibit tobacco vending machines and would require that current
self -serve sales of tobacco be located behind counters where
employees would control access. Representatives from Holiday,
SuperAmerica, Sprint, and Applebee's were present. None of the
representatives from the businesses stated opposition to the
proposed ordinance. Mayor O'Neal noted a letter received from
M.G.M. Liquor Warehouse requesting an exemption for cigars.
Councilmember Kern, seconded by Swenson, moved to close the
Public Hearing at 8:15 p.m.
Councilmember Schaaf, seconded by Swenson, moved to adopt
Ordinance 96- 1409 -04 relating to the Sale, Possession and Use of
Tobacco, Tobacco Products, Tobacco Related Devices in the City
and to Reduce the Illegal Sale, Possession, and Use of Such Items
by and to Minors. Carried 5 -0.
•
Page 5 - Minutes 06/24/96
• Public Hearing - An Ordinance Establishing Chapter 208 Providing
for Systems and Procedures for the Processing of Allegations of
Violations Regarding City- Issued Licenses and Permits and
Providing Civil Remedial Sanctions for Violations Thereof - Mayor
O'Neal opened the Public Hearing at 8:16 p.m. City Attorney
Vierling reviewed the proposed ordinance. Vierling stated that
the ordinance would apply to all permits issued by the City with
the exception of building permits and with the exception of those
licenses and permits which already have penalties and processes
established for them.
Councilmember Schaaf, seconded by Kern, moved to close the Public
Hearing at 8:22 p.m. Carried 5 -0.
Councilmember Kern, seconded Swenson, moved to approve Ordinance
96- 208 -05 Providing for Systems and Procedures for the Processing
of Allegations of Violations Regarding City- Issued Licenses and
Permits and Providing Civil Remedial Sanctions for Violations
Thereof. Carried 5 -0.
Public Hearing - An Ordinance Amending Chapter 201 of the Code of
Ordinances of Oak Park Heights to Change the City Council Meeting
Date and Time to the 2nd and 4th Tuesdays of Each Month - Mayor
O'Neal opened the Public Hearing at 8:24 p.m. Mike Runk, 5525
O'Brien Avenue North, was present to discuss the concerns he has
• if the City Council meeting date is changed to Tuesdays. Runk
stated that he is opposed to the change because it could result
in less media coverage because the Stillwater City Council
frequently holds workshops on the 2nd and 4th Tuesdays.
Reporters for the Gazette and Courier stated that they may have
conflicts with Tuesdays, but stated that they would watch a tape
of the meeting to obtain the information for publication. The
Courier reporter noted that the written report of the Council
meeting would probably not make the paper the same week as the
meeting. The Cable Access Technician said that he did not
televise Stillwater Council workshops and would have no current
conflicts with Tuesday night meetings. Councilmember Schaaf,
seconded by Kern, moved to close the Public Hearing at 8:38 p.m.
Carried 5 -0.
Councilmember Schaaf, seconded Swenson, moved to approve
Ordinance 96- 201 -03 Amending Chapter 201 of the Code of
Ordinances of Oak Park Heights to Change the City Council Meeting
Date and Time to the 2nd and 4th Tuesdays of Each. Carried 5 -0.
•
Page 6 - Minutes 06/24/96
• Public Hearing - Resolution 96 -06 -18 - Proposed Vacation of
Drainage and Utility Easements in Lots 1 Throuah 8, Block 1,
Valley View Estates 2nd Addition - Mayor O'Neal opened the Public
Hearing at 8:40 p.m. Phyllis Glampse, 14853 North 57th Street
and Mary Jones, 14875 North 57th Street were present to find out
how the proposed Resolution would affect them. City Attorney
Vierling stated that since Valley View 2nd Addition had been
recently replatted, the City needed to take official action to
remove the old drainage and utility easements.
Councilmember Kern, seconded by Swenson, moved to close the
Public Hearing at 8:45 p.m. Carried 5 -0. Councilmember Robert
requested that City Attorney Vierling provide the Council with a
copy of the new plat.
Councilmember Schaaf, seconded by Kern, moved to adopt Resolution
96 -06 -18 a Resolution Vacating Drainage and Utility Easements in
Lots 1 Through 8, Block 1, Valley View Estates 2nd Addition.
Carried 5 -0.
New Business:
Adoption of Livable Communities Action Plan - City Planner
Richard presented a draft of the Livable Communities Action Plan.
Richards reported that the City of Oak Park Heights is well
within the benchmarks set by the Metropolitan Council for
• affordable housing. Richards recommended that the City adopt the
plan along with the changes he was recommending. Richards stated
that the Housing Goals and Policy will be built into the
Comprehensive Plan which he is currently updating.
Robertson noted that Metropolitan Council has not yet changed
their benchmarks to reflect the loss of homes in Oak Park Heights
due to the bridge construction. Mayor O'Neal requested that
Robertson draft a letter to the Metropolitan Council requesting
that they change the benchmarks to reflect this loss.
Councilmember Swenson, seconded by Robert, moved to adopt the
Livable Communities Action Plan for 1997 with the changes
recommended by City Planner Richards. Carried 5 -0.
St. Croix Valley Sports Facility - Mayor O'Neal reviewed a letter
received from David Magnuson representing the proposed St. Croix
Valley Sports Facility. Mr. Magnuson is proposing that the City
enter into a Joint Powers Agreement. The letter requests that a
representative be selected from Oak Park Heights to serve on the
St. Croix Valley Sports Facility Board. Mayor O'Neal requested
tabling this issue until the next meeting, and invited anyone
interested in serving as a representative for the City to apply.
•
Page 7 - Minutes 06/24/96
• Metropolitan Council Metro Growth Options - Mayor O'Neal noted
that the Met Council is requesting input from cities regarding
it's proposed metro growth options. Council directed Robertson
to contact Met Council and invite a representative to make a
presentation on metro growth options at 6:00 p.m. on Tuesday,
July 9, 1996.
Budget Transfers - Robertson presented a report that Finance
Director /Deputy Clerk Judy Hoist prepared. The report includes
information on ongoing litigation costs, Parks Commission
expenditures, and recommends some budget transfers.
Councilmember Schaaf, seconded by Kern, moved to approve the
budget transfers. Carried 5 -0.
Update on Street Reconstruction Program - Robertson reported on a
meeting with the City Engineer, Tower Asphalt, and Buberl
Landscaping to discuss finishing the boulevard restoration work.
Robertson said that Buberl and Tower Asphalt were unable to come
to an agreement and that Tower Asphalt has now hired Central
Landscaping to finish the work.
City Engineer Anderlik recommended allowing Tower to repair the
sod by adding soil and seed. Councilmembers Kern, Schaaf, and
Swenson stated that they were not in favor of seeding
• exclusively, and stated that some of the areas needed to be re-
sodded. Anderlik said that he would have Carol Caron prepare a
list of the work that remains to be done for Tower. Robertson
said that once a schedule had been established that he would send
letters to affected residents so that they would know when
repairs would be completed.
Councilmember Kern, seconded by Swenson, moved to approve re-
sodding the boulevard where affected, with seeding where damage
is minimal. Carried 5 -0.
Sunnyside Easements - City Engineer Anderlik reported that he met
with the Board of Directors for Sunnyside Condominiums to explain
the utility relocation project on Highway 95. Anderlik explained
why the City wants to eliminate the Beaudet lift station. The
minutes of the meeting will be published and membership will be
requested to comment. The Chairman will contact City Engineer
Anderlik with comments in two weeks.
Correspondence:
Margaret Murphy Letter - A letter from Margaret Murphy, 5876
Oldfield Avenue North, was distributed to the Council regarding
the issue of the City providing affordable housing.
Adjourn to Closed Session - Councilmember Schaaf, seconded by
Kern, moved to adjourn to a closed meeting for an update on
pending litigation at 10:40 p.m.
Page 8 - Minutes 06/24/96
Closed Session - City Attorney Vierling updated the Council on
pending litigation. Councilmember Kern, seconded by Swenson,
moved to work together with Bayport to hire a co- counsel for
joint defense of pending litigation. Carried 5 -0.
Adjournment: Councilmember Kern, seconded by Swenson, moved to
adjourn at 10:55 p.m. Carried 5 -0.
Respectfully submitted,
/ %
"O
Michael Robertson
City Administrator
•
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, MONDAY, JUNE 10, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Deputy Mayor Kern. Present: Councilmembers Robert, Schaaf, and
Swenson. Mayor O'Neal arrived at 6:35 p.m. Staff Present: City
Administrator Robertson and City Attorney Vierling. City
Engineer Anderlik arrived at 6:40 p.m. City Planner Richards
arrived at 6:50 p.m.
Visitor Comments: Kim Graffunder, 5866 Penrose Avenue, was
present to discuss enforcement of an ordinance. Mr. Graffunder
recently purchased a house in Oak Park Heights and the builder
has delayed completing work on his house. Therefore, Mr.
Graffunder explained that he was not able to comply with the
current ordinance as explained by a Peace Officer who talked with
him in May. Mr. Graffunder stated that he was issued a citation
in June for non - compliance. Mr. Graffunder stated that he
appeared before the Council to explain why he was not able to
comply with the ordinance and requested that the Council take
into consideration the issuance of citations to new residents.
Mayor O'Neal arrived at 6:35 p.m.
Councilmember Robert explained that the City Council directed the
Police Department to strictly enforce the parking and automobile
• ordinances as part of the spring cleanup project. Council
thanked Mr. Graffunder for bringing the issue forward.
Council discussed various ways for informing new residents of
ordinances, garbage pickup, recycling, etc. Mayor O'Neal and
Councilmember Robert agreed to work together to develop a
"welcome" package for new residents.
Tree Plan Approval - Ken Kaiser, City Forester, presented a list
of new trees and their locations. Kaiser reported that the harsh
winter contributed to an increase in the amount of trees lost,
particularly some older, larger trees. Kaiser presented a bid
from Abrahamson Nurseries for 41 trees in the amount of
$4,604.95.
Mayor O'Neal asked Kaiser to contact a homeowner in Autumn Ridge
about when new trees would be planted. Kaiser said he would
contact the homeowner, but stated that he will not plant new
trees on any lot that has not been graded and sodded. He said
that he would not plant trees in Autumn Ridge until he could
plant the majority of any street. Administrator Robertson noted
that new trees should not be planted until 1997 so as to reduce
the chance of them being injured by construction equipment.
Councilmember Kern, seconded by Robert, moved to approve awarding
• the bid of $4,604.95 to Abrahamson Nurseries. Carried 5 -0.
Page 2 - Minutes 06/10/96
• Department Reports:
Police - Chief Swanson reported that the spring cleanup project
has been completed. Swanson reported that about 50 homes and
commercial properties were visited and given 30 days to bring the
property in compliance with City ordinances. Last week officers
revisited the properties and 18 citations were issued to 15
properties.
Security Door at the Police Department - Chief Swanson stated
that Building Inspector Jim Butler has obtained a bid from
Nordling Construction for $2,088.00 to install a door to secure
the Police Department area. Swanson stated that he would prefer
the door be installed this year. Council directed Swanson to
work with Robertson and Deputy Clerk /Finance Director Holst in
procuring money from one of its budget.
Utilities - Mayor O'Neal stated that a letter was received from
the Met Council referring to the Stillwater Wastewater Treatment
Plant. Mayor O'Neal suggested that since the plant serves Oak
Park Heights, Bayport, and Stillwater that the City Council adopt
a resolution requesting that Met Council rename the plant to one
of the following: St. Croix Valley Wastewater Treatment Plant,
Valley Wastewater Treatment Plant, or Tri -City Water Treatment
Plant. She further recommended that the cities of Stillwater and
Bayport be contacted requesting them to adopt the same
• resolution. Councilmember Robert, seconded by Schaaf, moved to
adopt a resolution requested Met Council consider renaming the
Stillwater Wastewater Treatment Plant to the Oak Park Heights
Water Treatment Plant. Carried 4 -1, Mayor O'Neal opposing
because she opposed an exclusive name.
After further discussion Councilmember Swenson, seconded by
Robert, moved to reconsider the resolution regarding changing the
name of the wastewater treatment plant. Carried 5 -0.
Councilmember Swenson, seconded by Kern, moved to adopt a
resolution requesting the Met Council rename the treatment plant
St. Croix Valley Wastewater Treatment Plant. Carried 4 -1,
Councilmember Schaaf opposed because he did not agree with the
proposed name.
Parks Department - Valley View Park Cleanup - Councilmember
Robert reported that the Sentence to Serve participants completed
the cleanup project at Valley View Park.
Parks Department - Off -Road Bike Trail - Councilmember Robert
reviewed a memo from Greg Sjoquist, Executive Director of the
Minnesota Coalition of Bicyclists detailing a proposal for
designing and supervising construction of an off -road bicycle
trail behind City Hall. Sjoquist indicated that he would be
willing to design and supervise construction of the mountain bike
trail for $755.00.
Page 3 - Minutes 06/10/96
Councilmember Robert reported that actual labor for clearing the
trails would be completed by groups of youngsters from the Summer
Stretch program and volunteers from the Graffiti Teen Center and
Community Work Service at no cost to the City. Robert stated
that Gary Sjoquist would be available to supervise work on
Thursday mornings from 9:15 a.m. to 12:15 p.m. starting June 20th
until completion, and urged Council to fund the request. Mayor
O'Neal asked Councilmember Robert how this project would be
funded. Councilmember Robert did not have a budget source
available.
Mayor O'Neal, seconded by Kern, moved to table this issue until
the next meeting scheduled Monday, June 24, 1996. Carried 4 -1.
Councilmember Robert opposed.
Street Department - Administrator Robertson said that Public
Works Director Benson reported that all streets have been patched
with the exception of Omaha. Benson thought that Omaha was in
need of a total reconstruction and questioned whether the Council
would like the street patched or not. City Engineer Anderlik
recommended that the City patch Omaha Avenue at this time due to
the uncertain status of some proposed projects in the area. He
also noted that the best time to reconstruct Omaha would be when
the State of Minnesota reconstructs the Highway 36 Frontage Road,
which is currently scheduled for 1998.
• Councilmember Kern noted that there are cracks on the new streets
and questioned whether these spots should be repaired. Anderlik
stated that these cracks were a normal part of street weathering
caused by winter temperatures. He said these cracks should be
sealed in the fall as part of routine maintenance. Council
directed Anderlik to inspect the streets early fall and make
recommendations regarding repairs.
1997 Preliminary Budget Workshop Date and City Administrator
Review Workshop Date - Councilmember Swenson, seconded by Kern,
moved to set a workshop date of Monday, July 29, 1996 for
discussion of the City Administrator's Review and the 1997
Preliminary Budget. Carried 5 -0. The City Administrator Six
Month Review will be conducted from 7:00 p.m. to 8:00 p.m. and
the 1997 Preliminary Budget Workshop will be conducted from 8:00
p.m. to 10:00 p.m.
Zoning Ordinance Update Workshop - Councilmember Swenson,
seconded by Kern, moved to set a workshop date of Thursday, June
27, 1996 at 7:00 p.m. Carried 5 -0.
Cable - Councilmember Swenson stated that the next Cable
Commission meeting will be Wednesday, July 17, 1996.
Middle St. Croix Water Management Organization - Mayor O'Neal
• reported that the next meeting for the MSCWMO will be Wednesday,
June 26, 1996.
Page 4 - Minutes 06/10/96
411 Valley Branch Watershed District - Mayor O'Neal asked if Valley
Branch had received the information they requested. Robertson
reported that City Engineer Carol Caron has left messages with
their engineer but has not heard back from them. Council
directed Robertson to write a letter to Valley Branch stating
that Oak Park Heights has tried to contact them but has not
received a response.
Strategic Planning Committee - Administrator Robertson reported
that the SPC met Thursday, June 6, 1996 to review a report that
Administrator Hartung and he developed detailing what type of
Public Works services could be shared by Oak Park Heights and
Bayport. The Committee asked for further analysis of the issue
and a meeting was scheduled for Tuesday, June 25th at 7:00 p.m.
Oak Park Heights Business Group - Councilmember Schaaf stated
that a tentative date has been set for the last week of June for
the first meeting of the Oak Park Heights Business Group.
Design Review Committee - Councilmember Robert reported that she
will meet with a group of representatives from MNDOT and the
County Historical Society to discuss the scenic overlook on
Wednesday, June 12, 1996.
Consent Agenda:
• Approve Minutes - May 28, 1996
• Approve Zoning Ordinance Workshop Minutes, June 3, 1996
• Request for Payment - Nordling Construction - ADA Improvements
- $7,952.00
• Request for Payment - Tower Asphalt - Autumn Ridge Phase III -
$82,982.03.
•Payment of Bills and Approval of Investments
Councilmember Schaaf requested removal of the May 28, 1996
Minutes for discussion. Councilmember Schaaf, seconded by Kern,
moved to approve the Consent Agenda with the exception of the
Item 3A: May 28, 1996 City Council Minutes.
Mayor O'Neal seconded by Swenson, moved to strike the following
sentence on Page 4 of the May 28, 1996 City Council Minutes,
"Mayor O'Neal stated she is in favor of setting Council
compensation at $4,200 and Mayor compensation at $5,600."
Carried 5 -0.
Unfinished Business
Brown's Creek Joint Powers Agreement Proposed Amendments - City
Attorney Vierling stated that he reviewed the Brown's Creek Joint
Powers Agreement (JPA) proposed amendments as requested by the
City Council. Vierling described the differences between the
organization's authority now and what is proposed under the JPA.
•
Page 5 - Minutes 06/10/96
Councilmember Schaaf, seconded by Swenson, moved to adopt a
resolution to dissolve the Brown's Creek Water Management
Organization. Carried 5 -0. A letter will be sent to the Browns
Creek Water Management Organization suggesting they dissolve.
Joint Powers Amendment - Councilmember Schaaf, seconded by Kern,
moved to table discussion of this issue until the next meeting
scheduled Monday, June 24, 1996. Carried 5 -0.
Vacation of Stormwater Drainage and Utility Easements in Lots 1 -8
of Block 1 of Valley View Second Addition - City Attorney
Vierling stated that the current easements in Valley View Second
Addition must be vacated as a result of the Council's approval of
the new plat requested by Jack Krongard. Vierling requested that
Council, based on Krongard's past application and at his expense,
schedule a Public Hearing for the vacation of storm water
drainage and utility easements in Lots 1 -8 of Block 1, Valley
View Second Addition so a new plat can be drawn for that
property.
Councilmember Schaaf, seconded by Swenson, moved to schedule a
Public Hearing on Monday, June 24, 1996 at 7:30 p.m. for the
vacation of drainage and utility easements for Lots 1 -8 of Block
1 of Valley View Second Addition. Carried 5 -0.
• Highway 36 Reconstruction Utility Relocation - Administrator
Robertson stated that MNDOT would like to meet with City staff to
discuss their objections to the City Engineer's utility
relocation design. City Engineer Anderlik recommended strongly
that the follow his design. Councilmember Schaaf and Mayor
O'Neal indicated their desire to be present at the meeting.
Councilmember Schaaf, seconded by Kern, moved to request MNDOT be
present at the City Council meeting scheduled at 6:30 p.m. on
Monday, June 24, 1996 to discuss their concerns. Carried 5 -0.
Public Hearings:
Public Hearing - Request for Variance - Reduction of Side Yard
Setback From 10 Feet to 3 Feet - Dale Young - 5420 Ojibway Street
- Mayor O'Neal opened the Public Hearing at 7:50 p.m. Dale Young
was present to discuss the proposed variance. Young stated that
he would like the variance to add a third garage stall so that he
could store his boat in a locked garage rather than under his
deck. Chuck Oswald, 14221 Upper 54th Street North, stated that
he would prefer the variance be limited to 5 feet from his
property line. Young said that he thought he could live with
that. Hearing no further comment, Councilmember Kern, seconded
by Schaaf, moved to close the Public Hearing at 7:56 p.m.
Carried 5 -0.
Councilmember Swenson, seconded by Robert, moved to grant the
variance due to safety issues, but limiting the setback to no
410 less than 5 feet from the property line. Carried 5 -0.
Page 6 - Minutes 06/10/96
• Public Hearing - Reduction of Front Yard Setback From 30 Feet to
26 Feet - Robert and Pearl Torgerson, 15242 64th Street - Mayor
O'Neal opened the public hearing at 7:58 p.m. Mr. Torgerson,
Robert and Pearl's son, was present to discuss the proposed
variance. Torgerson said their request would allow for an
addition onto the porch, and that the homes on either side had
similar setbacks from the street. Hearing no further comments,
Councilmember Kern, seconded by Schaaf, moved to close the Public
Hearing at 8:00 p.m. Carried 5 -0.
Councilmember Swenson, seconded by Kern, moved to approve the
variance granting a front yard setback of 26 feet due to safety
concerns because of the narrow street. Carried 5 -0.
Public Hearing - Proposed Establishment of Development District
No. 1 and Housing Tax Increment Financing District No. 1 -
Anchobaypro, Inc. - Mayor O'Neal opened the Public Hearing at
8:01 p.m. Tim Nolde of Anchobaypro, Inc. was present to answer
questions. Mr. Nolde reported that a recent environmental study
recently completed by an independent firm found no pollution on
his proposed site.
Councilmember Robert asked whether Anchobaypro would abandon the
project if contaminates were found at the proposed site. Nolde
stated that they would not abandon the project if they could
• clean up the site. Councilmember Robert questioned whether the
Washington County HRA intended to purchase the property from
Anchobaypro. Nolde stated that, per State law, if they received
tax credits Anchobaypro could not sell the property for 15 years.
Councilmember Robert said that Oak Park Heights has a current
ratio of 56 percent owner occupied housing and 44 percent renter
occupied housing, and that this was a more than adequate levels
of rental housing.
Mayor O'Neal stated that the project should be judged on its
compliance with city guidelines and staff recommendations rather
than making a distinction between renters and homeowners. Mayor
O'Neal stated that the Comprehensive Plan identifies the proposed
use as an acceptable for the area.
John Kern, 5469 North Stillwater Boulevard, questioned what this
development would do to the City's ratio of rental versus owner
occupied housing.
Councilmember Schaaf stated that he is opposed to the project
because of the area where it is located and would prefer the
project be located south of 58th. Councilmember Schaaf stated
that he believes the area should be used for commercial purposes.
After considerable discussion of land use issues, Councilmember
Swenson, seconded by Kern, moved to close the Public Hearing at
• 9:10 p.m. Carried 5 -0.
Page 7 - Minutes 06/10/96
411 Councilmember Swenson, seconded by Kern, moved to adopt the
Resolution Approving the Establishment of Development District 1
and the Adoption of the Development Program Relating Thereto, and
the Establishment of Housing Tax Increment Financing District No.
1 and the Tax Increment Financing Plan. Carried 3 -2.
Councilmember Schaaf asked Nolde about a letter sent from City
Planner Richards stating that the April 24th, 1996 application
for planned unit development was not longer valid and should be
resubmitted due to lack of all required information. Nolde
stated that he has no problem with re- applying.
New Business:
Reconsideration of the Motion to Table the Mountain Bike Trail
Proposal - Councilmember Schaaf, seconded by Swenson, moved to
take from the table the proposed mountain bike trail. Carried 5-
0. Councilmember Robert, seconded by Schaaf, moved to approve
the development of the mountain bike trail with funds coming from
the Park Development Capital Improvement Fund, or if those funds
are not adequate, then the funds should come from the Unallocated
Surplus Fund account. Carried 5 -0.
Mayor O'Neal praised Councilmember Robert for reviewing the
budget during the break and determining a source of funding for
the proposed mountain bike trail.
Reconsideration of Motion Approving City Council Compensation -
Councilmember Robert, seconded by Schaaf, moved to reconsider the
motion to establish City Council compensation at $4,500 for Mayor
and $4,000 for Councilmembers. Motion failed 2 -2. Councilmember
Kern and Mayor O'Neal opposed. Councilmember Swenson abstaining.
Street Sweeping in New Developments - Councilmember Kern stated
that the streets are very dirty in the new developments and asked
whether the streets could be swept on a weekly basis. Robertson
noted that he has contacted both developers regarding cleanup of
the streets. Robertson stated that the project would not be
finalized until the storm sewer system is jetted out and the
streets cleaned at the expenses of the developers.
Proposed Memorandum of Understanding - Curbside Recycling Grant -
Councilmember Robert, seconded by Kern, moved to adopt the
resolution regarding the Curbside Recycling Grant Distribution
for 1996. Carried 5 -0.
Krueger Lane - Councilmember Schaaf asked City Engineer Anderlik
whether Krueger Lane would be completed this year. Anderlik
stated that Krueger Lane would be completed this year and that
plans and specifications are in the process of being prepared and
will be presented the Council.
Page 8 - Minutes 06/10/96
. Proposed Fire Substation - Administrator Robertson distributed a
list of 16 people who have contacted Councilmember Swenson
regarding interest in becoming fire fighters. Council directed
City Administrator Robertson send all interested candidates a
city job application.
Council also reviewed a financial breakdown from the City Auditor
of a $2,000,000 bond issue and the tax impact it would have on
property owners. After examining the numbers, Councilmember
Swenson recommended that the council focus on purchasing a high
speed pumper at the cost of $275,000, and training and outfitting
five people to respond to Oak Park Heights fires. Council will
discuss this issue with Bayport City Council at the June 25th
Strategic Planning meeting. Robertson was directed to have the
City Auditor prepare a breakdown of the affect on property owners
of a $2,000,000 referendum on the fire substation.
Music by the Waterfront - Mayor O'Neal reported that the City of
Stillwater Chamber of Commerce is requested a donation to support
the Music by the Waterfront program. No action was taken.
Set Public Hearing to Change the City Council Meeting to the
Second and Fourth Tuesday of the Month - Councilmember Swenson
reported scheduling conflicts between City Council meetings and
his training and duties as a Bayport fire fighter and requested
that the Council consider meeting on an alternate day.
Councilmember Schaaf, seconded by Swenson, moved to set a Public
Hearing on June 24th, 1996 at 7:00 p.m. to amend the ordinance
setting City Council to change the meetings to the 2nd and 4th
Tuesdays of the month. Carried 5 -0.
60th Street Extension - City Attorney Vierling noted that the
property owners are now interested in moving forward with the
60th Street extension this year if possible. Councilmember
Schaaf, seconded by Swenson, moved to direct staff to negotiate
with MNDOT for construction of the 60th Street extension up to
June 21, 1996. Carried 5 -0.
Adjournment: Councilmember Swenson, seconded by Kern, moved to
adjourn at 11:03 p.m.
Respectfully submitted,
Michael Robertson
City Administrator
CITY OF OAK PARK HEIGHTS
COUNCIL WORKSHOP MINUTES, MONDAY, JUNE 3, 1996
Call to Order: The workshop was called to order at 7:05 p.m. by
Mayor O'Neal. Present: Councilmembers Robert and Schaaf.
Absent: Councilmembers Kern and Swenson. Staff Present: City
Administrator Robertson, City Attorney Vierling, and City Planner
Richards.
Zoning Ordinance Update Review - City Planner Richards reviewed
the Zoning Ordinance Update with Council. The areas of Title &
Applications, Rules & Regulations, Amendments & Conditional Use
Permits, and Variances & Appeals were reviewed. The following
items were discussed in detail.
Minor Variances - Richards noted that the Minor Variance
procedure had been added due to Council concerns that the regular
variance procedure took to long and was too complicated for minor
neighborhood variances. After considerable discussion of this
issue Council was in consensus that there was no such thing as a
minor variance. Richards was directed to remove the section from
the Zoning update. Council directed Robertson to continue to
charge a reduced fee to those variances which do not require a
staff report from the City Planner.
Variance - Richards noted that the update changed the required
vote to approve a variance from a super majority, or a 4 -1 vote,
to a simple majority, or 3 -2 vote. After discussion of this
issue Council was in consensus this change met with their
approval.
City Application Form - Council was in consensus to add a line to
the application form where staff could indicate whether or not
the application was complete and the date it was complete.
Robertson noted that he intended to change the entire application
form once the Zoning Ordinance Update was completed to reflect
all the changes.
Vierling recommended that the Council require that the address
list the applicants have to provide be generated by the County or
by a professional abstract company. He said that applicants who
generate their own lists can miss listing properties that don't
have houses on them and could list the resident or address of a
house and not the owner, who might live elsewhere. There was
considerable discussion of this issue. Council was in consensus
to accept Vierling's recommendation.
Definitions - Council discussed several of the definitions.
Day Care /Group Home Facilities - Vierling noted that City
Councils under State law have little or no regulatory authority
over these land uses.
Page 2 - Minutes 0-1-/-2.-9.I - 9-6-
Voting Procedures - There was considerable discussion of voting
procedures in the light of the recent State law placing time
limits on Council decision - making for certain applications.
Adjournment:
Mayor O'Neal adjourned the workshop at 9:20 p.m.
Respectfully submitted,
0-
Michael Robertson
City Administrator
411 O AK P ARK HEIGHTS
CITY COUNCIL MINUTES, TUESDAY, MAY 28, 1996
Call to Order: The meeting was called to order at 7:25 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, Schaaf, and
Swenson. Staff Present: Deputy Clerk /Finance Director Judy
Holst and City Attorney Vierling.
Krueger Tree Farm - Mayor O'Neal reviewed a letter she will be
submitting to local papers addressing issues raised by area
residents regarding the grading of the Krueger Tree Farm.
Visitor Comments: There were no visitor comments.
Department Reports:
Police - Chief Swanson stated that Phase I of the Safe & Sober
Program was conducted on Sunday, May 26, 1996. Chief Swanson
reported that the operation was considered successful, that
between 80 and 100 citations were issued for open alcohol
containers and /or drinking by persons under age 21. The
operation was conducted between 12:00 p.m. and 7:00 p.m.
School Liaison Police Officer - Chief Swanson noted that there
has been a significant increase in problems at Stillwater Senior
. High and requested authorization for a full time School Liaison
Police Officer. This position would include a 5% increase in
pay. Chief Swanson stated that he would eliminate a 12:00 p.m.
to 8:00 p.m patrol shift to accommodate the transfer of hours to
the School Liaison Police Officer position. Chief Swanson
anticipates the officer spending approximately four hours per day
at the school. Councilmember Swenson, seconded by Kern, moved to
authorize the posting and hiring of a School Liaison Police
Officer. Carried 5 -0.
Parks - Councilmember Robert reported that two Oak Park Height's
youngsters are working to complete their Eagle Scout award and
are interested in completing a project in the park.
Commendation for Judy Holst - Mayor O'Neal commended Deputy
Clerk /Finance Director Holst for her management of the office
while City Administrator Robertson has been on vacation.
Workshop on Garbage Removal - Mayor O'Neal reported on a workshop
held to address issues regarding garbage pickup and recycling.
Mayor O'Neal reported a good turnout for the workshop and good
participation by all in attendance.
•
Page 2 - Minutes 05/28/96
• Reduced Rates for Garbage Disposal - Jeff Glewwe, General Manager
of Junker Sanitation presented the Council with a proposal to
lower garbage rates for the residential consumer. Mr. Glewwe
stated that the tipping fee has decreased from $50.00 to $38.00,
which they would like to pass on to the consumer. The new rates
would be effective June 1, 1996. The new rates are proposed at:
Seniors - Flat Rate of $13.50
38 Gallon Container - $13.95
64 Gallon Container - $16.95
96 Gallon Container - $18.45
Mayor O'Neal expressed the Council's appreciation to Mr. Glewwe
for his proposal.
Councilmember Swenson, seconded by Kern, moved to approve the new
rate schedule as presented by Mr. Glewwe. Carried 5 -0.
Deputy Clerk /Finance Director Holst noted that the City
subsidizes the garbage removal fees and asked whether the Council
would like to change the rate of the subsidy the City provides to
each residential utility consumer. Councilmember Robert,
seconded by Swenson, moved to extend the entire rate decrease to
the residential consumer. Carried 5 -0.
• Garbage Task Force Appointee - Councilmember Schaaf, seconded by
Kern, moved to appoint Councilmember Swenson to the Garbage Task
Force. Carried 5 -0.
Water Management Organizations - Councilmember Schaaf reported
that the Brown's Creek Water Management Organization passed the
amendments to the Joint Powers Agreement which increases its
authority. Schaaf said that five to six of the seven communities
in the organization have agreed to dissolve the Water Management
Organization if Grant Township does not agree to participate in
the Joint Powers Agreement. Schaaf stated that he will try to
attend the next Grant Township Board meeting scheduled Tuesday,
June 4, 1996.
Proposed Amendments to the Brown's Creek Watershed Management
Organization Joint Powers Agreement - Councilmember Schaaf,
seconded by Kern, moved to table the issue until Attorney
Vierling can review the document and make recommendations to the
City. Carried 5 -0.
Strategic Planning Committee - Mayor O'Neal reported that the
next Strategic Planning Committee with Bayport will be held on
Thursday, June 6, 1996 at 7:00 p.m. at the Bayport Library.
•
Page 3 - Minutes 05/28/96
S Oak Park Height B usiness Group - C ouncilmember S aaf ported
that the Stillw Chamber of Comm w be sen ding a letter
to businesses in Oak Park Heights i the n futur Coun cil
directed Schaa t o communicate with the C the Council's
desire that th be done as soon as poss
Party in the P - Mayor O'Neal r eques t e d that an y comments
regarding the Par ty in the Park inf be dire cted to
Councilmember Rob ert or herself.
Consent Agenda
• Approve Minu - May 13, 1996
• Resolution 9 -0 5 -13 - A Resoluti Re tha ch all Property
Taxes, Speci Assessments, Pena I nterest and the
Municipal Ut Fees due on a P arcel are P in Full Before
the City will Accept Applications for Permits or Approvals for
Land Use Issues.
• Equipment and Use Policy
• Order Engineer to Prepare Plans and Specifications for
Construction of Krueger Lane and Plan B Improvements Pursuant
to Bracket' Development Agreement
Councilmember Schaaf requested removal of Equipment Policy and
Use Agreement from the Consent Agenda for discussion.
Mr. McGovern, representative for Bob Bracket', requested removal
of the Consent Agenda Item Order Engineer to Prepare Plans and
Specifications for Construction of Krueger Lane and Plan B
Improvements Pursuant to Brackey Development Agreement for
discussion.
Councilmember Swenson, seconded by Kern, moved to approve the
Consent Agenda with the removal of Item 43 Equipment Policy and
Use Agreement and Item #4 Order Engineer to Prepare Plans and
Specifications for Construction of Krueger Lane and Plan B
Improvements Pursuant to Brackey Development Agreement. Carried
5 -0.
Equipment & Use Policy - Councilmember Schaaf questioned Section
4 of the Agreement which restricted the use of the fax machine to
the Councilmember. Councilmember Schaaf stated that he already
has a facsimile machine and that he does not want to install
another line for the City's facsimile machine. Councilmember
Schaaf requested that he be allowed to maintain his facsimile
machine and the City reimburse him on a per page basis for City
transmitted data. Council asked Schaaf to determine the cost per
page and present a proposal to the Council.
• Councilmember Swenson, seconded by Kern, moved to approve the
Equipment Policy and Use Agreement. Carried 5 -0.
Page 4 - Minutes 05/28/96
Krueger Lane Improvement - Mr. McGovern, representative for Bob
Brackey, was present to address concerns regarding the
construction of Krueger Lane and related improvements pursuant to
Brackey Development Agreement. Mr. McGovern expressed concern
because he thought the improvements would cost more due to the
time of the year in which the bids will be awarded. Mr. McGovern
requested that the Council reconsider the proposed improvements
this year or if they will not delay the project, then let a
representative for Bob Brackey be present at the discussion of
approving of the bid. Mayor O'Neal noted that they have the
right to have input when the bid is awarded.
Councilmember Schaaf, seconded by Swenson, moved to Order the
City Engineer to Prepare Plans and Specifications for
Construction of Krueger Lane and Plan B Improvements Pursuant to
the Brackey Development Agreement. Carried 5 -0.
Unfinished Business
Computer Cost Update - Councilmember Robert recommended that the
Council not move forward with the proposed remote communications
package proposal submitted by Tautges, Redpath & Co. Ltd. Deputy
Clerk /Finance Director Holst also recommended that the Council
not move forward.
• Council Compensation - Councilmember Swenson, seconded by Schaaf,
moved to increase Council compensation to $6,000 per year and
Mayor compensation to $7,200 per year so as to be equal with the
City of Stillwater. Councilmembers Robert, Kern, and Mayor
O'Neal opposed. Motion failed 2 -3.
Councilmember Kern proposed a $25.00 raise with a $25.00 per diem
per meeting established. Councilmember Robert stated her
opposition to setting a per diem per meeting fee. Councilmember
Robert stated she is in favor of setting Council compensation of
$4,000 per year and Mayor compensation at $4,500 per year.
Councilmember Robert, seconded by Swenson, moved to establish
Mayor compensation of $4,500 and Council compensation of $4,000
per year. Mayor O'Neal and Councilmember Kern opposed. Carried
3 -2.
•
Page 5 - Minutes 05/28/96
• Recycling Awards - Deputy Clerk /Finance Director Holst reported
that Bayport issues a $25.00 award monthly to a resident who
participates in recycling. Councilmember Robert questioned which
fund would cover the expense of the recycling awards. Holst
suggested that the funds come from the Recycling Grant which is
$15,000 per year. Council was in agreement to start recycling
awards for residential users only. Every two weeks a resident
will be selected randomly, City staff will go to the residence to
see if they are in recycling, and a $25.00 cash prize will be
awarded if the resident is participating in recycling.
Councilmember Swenson, seconded by Kern, moved to establish a
$25.00 award to residents participating in recycling, with awards
given twice a month. Carried 5 -0.
Set a Public Hearing - Youth Tobacco Access Ordinances and Set a
Public Hearing - Administrative Procedure for Fines -
Councilmember Robert, seconded by Schaaf, moved to Set a Public
Hearing - Youth Tobacco Access Ordinance on Monday, June 24, 1996
at 7:30 p.m. and Set a Public Hearing - Administrative Procedure
for Fines on Monday, June 24, 1996 at 7:30 p.m. Carried 5 -0.
New Business
Washington County Comprehensive Plan - Mayor O'Neal noted that
• comments regarding the Washington County Comprehensive Plan are
due by July 22, 1996. Mayor O'Neal requested that this item be
discussed at the first City Council meeting in July.
City Staff Membership in BPW - Mayor O'Neal reported that a City
staff member is interested in membership to the Business
Professional Women Organization for personal and professional
growth. Staff member requests that the City be responsible for
the initial membership fee of $56 and for a yearly membership fee
of $55 thereafter.
Councilmember Kern, seconded by Swenson, moved to approve paying
for membership fee to the BPW. Carried 4 -1. Councilmember
Schaaf opposed.
Correspondence
Protected Waters Permit - Mayor O'Neal noted a Protected Waters
Permit received from the Minnesota DNR. City Engineer sent a
note that no comment was needed regarding this issue.
Minnesota Association of Small Cities - Mayor O'Neal noted an
invitation to join the Minnesota Association of Small Cities. No
action was taken.
411
Page 6 - Minutes 05/28/96
Allied Blacktop - Mayor O'Neal noted a letter received by Allied
Blacktop Company stating that they will honor the County's bid
prices if the City is in need of any asphalt maintenance and
elects to tag along with the County program. Councilmember
Robert noted some areas that need repair. Council requested
Roger Benson prepare a memo with his concerns regarding utilizing
the Washington County Sealcoat Street Patching Program.
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 9:45 p.m.
Respectfully submitted,
(;44-( �u
Deputy Clerk /Finance Director
Judy Holst
•
•
OAK PARK HEIGHTS
CITY WORKSHOP MINUTES COUNCIL MINUTES, MONDAY, MAY 13, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Councilmember Kern. Present: Councilmembers Robert, Schaaf, and
Swenson. Mayor O'Neal arrived at 6:35 p.m. Staff Present: City
Administrator Robertson and City Attorney Vierling. City
Engineer Anderlik arrived at 6:50 p.m.
Visitor Comments: There were no visitor comments.
Department Reports:
Peace Office Memorial Week - Chief Swanson stated the week of May
13th to May 18th is Peace Officer Memorial Week. A Peace Officer
Memorial service will be held on Wednesday, May 15th at 12:00
p.m. Chief Swanson said all local officials are invited to
attend the memorial service.
Councilmember Swenson, seconded by Kern, moved to approve a
donation of $50.00 by the City to the Peace Officer Memorial.
Carried 5 -0.
Police Training - Chief Swanson stated Lakewood Community College
is developing a continuing education program for peace officers.
This training is mandated by the state. The classes are
estimated to cost $250.00 per year for each officer.
•
Police Department Security - Chief Swanson noted a problem with
security within the Police Department at City Hall. Swanson
reported that unauthorized people have access to the Police
Department area. Swanson reported that door locks are being
changed as part of the ADA improvements which should help with
securing the Police Department area.
Spring Cleanup Project - Chief Swanson reported that the spring
cleanup is underway. Swanson stated that residents have been
cited for failure to comply with local ordinances. Councilmember
Swenson stated he would like to see stricter enforcement of the
ordinance. City Attorney Vierling stated that the Building,
Health and Safety ordinance prohibits City Staff from trespassing
on personal property except for cases of substandard housing or
noxious weeds. Swanson stated that his department has cited
various residents, but when the residents appear in court a
minimal fine, usually $25.00, is imposed. Council is interested
in obtaining information on how other cities address this
problem. Robertson was directed to contact other communities in
Washington County to discuss this.
Park Attendants - Councilmember Robert presented a list of
candidates for Park Attendant recommended by Jeff Kellogg.
Councilmember Robert, seconded by Kern, moved to authorize the
• hiring of Park Attendants with alternates as recommended by Jeff
Kellogg. Carried 5 -0.
• Page 2 - Minutes 05/13/96
Mountain Bike Trail - Councilmember Robert reported that she met
with a representative from the Mountain Bike Association to
review an area that the Parks Commission is proposing to develop
a beginner's mountain bike trail. Councilmember Robert reported
that the Mountain Bike Representative is investigating the cost
of hiring a consultant to develop a safe trail.
City Engineer Anderlik arrived at 6:50 p.m.
Party in the Park Mayor O'Neal reported that the City's annual
Party in the Park will be held on Saturday, August 10th, 1996, in
Valley View Park, 1:00 p.m. to 3:00 p.m. Proposed activities
will include trolley rides to and from the park from 12:30 p.m.
to 3:30 p.m., displays of City services, and artists and
performers from the Oak Park Heights area. Mayor O'Neal
requested that the Council review the information and make
recommendations. Mayor O'Neal reported that Councilmember
Swenson will be coordinating the food stand. Councilmember
Swenson, seconded by Kern, moved to set a budget for the Party in
the Park of $5,000. Carried 5 -0.
Valley View Park Cleanup - City Administrator Robertson reported
the Les Plouen, the co- ordinator of the County Sentence -to -Serve
project, will have a crew available to clean up Valley View Park
on Tuesday, May 28. Robertson stated that they will be removing
the barb wire and cleaning up the old dump. Councilmember Robert
will work with Roger Benson on further cleanup recommendations.
Permit Fees - Councilmember Swenson asked why fees for Variances
and Conditional Use Permits vary. Robertson stated that per
Council request there is a reduction in the fee for permits
considered to be minor in nature. He said that the rule of thumb
he used was if the City Planner was not involved he usually
considered it a minor permit.
Rainbow Foods - Mayor O'Neal reported that a Rainbow Foods will
be locating in Oak Park Heights in 1997.
Cable - Jack Doerr, Chairman of the Central St. Croix Valley
Joint Cable Communications Commission presented the Council with
a check in the amount of $2,250.09 as repayment of a loan from
the City to the Cable Commission.
City Hall Improvements - Councilmember Swenson stated that the
City can purchase indoor trees from Rose Floral. Council
directed Swenson to purchase trees from Rose Floral for
decoration.
ti
Page 3 - Minutes 05/13/96
Restaurant Health Inspections - Mayor O'Neal directed City staff
to request restaurant inspections reports from the County Public
Health Department for the restaurants in Oak Park Heights.
Historic Photos For Display at City Hall - Administrator
Robertson reported that he received a photo of the Sunnyside area
before Sunnyside Condominiums were constructed from Ted Raduenz.
Mayor O'Neal said that the City was looking for historic photos
of the community to display at City Hall.
Water Management Organization - Administrator Robertson reported
on a letter received by the City of Hugo stating that they
believe the existing Brown's Creek Water Management Organization
( BCWMO) is no longer effective. Hugo indicated that they are in
favor of enhancing the powers of the BCWMO or eliminating the
organization all together and forming a Watershed District.
Councilmember Schaaf, Seconded by Kern, moved to go on record
favoring the dissolution of the BCWMO and the formation of a
Watershed District in its place.
Long Lake Advisory Committee - Mayor O'Neal reported on a letter
received from David Fabio and Edward Gordon, representatives from
the Friends of Long Lake Homeowners Association, Inc. They have
asked the City of Stillwater to form a Long Lake Study Advisory
Committee composed of representatives from Oak Park Heights,
Baytown, Lake Elmo, Grant Township, Stillwater Township, and the
Long Lake Homeowners Association. Mayor O'Neal expressed
interest in serving as a representative to the Long Lake Study
Advisory Committee if it was created.
Councilmember Schaaf, seconded by Kern, moved to appoint Mayor
O'Neal as representative to the Study Advisory Committee.
Carried 5 -0. City Staff was instructed to send a letter to Mr.
Fabio stating Mayor O'Neal's appointment to the committee.
Strategic Planning Committee - The next Strategic Planning
Committee meeting with Bayport will be held on Thursday, June 6,
1996 at 7:00 p.m. at the Bayport Library.
Oak Park Heights Business Group - Administrator Robertson
reported that a letter will be distributed to businesses in Oak
Park Heights after the Stillwater Art Fair is completed.
•
Page 4 - Minutes 05/13/96
Consent Agenda
• Approve Minutes - April 22, 1996
• Approve Board of Review Minutes - April 22, 1996
• Central St. Croix Valley Cable Minutes
• Set Public Hearing, June 10, 1996 - Request for Variance from
Side Yard Setback - Dale Young, 5420 Ojibway Street North
• Set Public Hearing, June 10, 1996 - Request for Variance from
Front Setback - Robert and Pearl Torgeson, 15225 64th Street.
• Request for Payment - ADA Improvements - Nordling Construction
- $21,156.60
• Payment of Bills
Councilmember Robert requested removal of the two Set Public
Hearing Consent Agenda items for discussion.
Councilmember Kern, seconded by Swenson, moved to approve the
Consent Agenda with the exception of Set Public Hearing, June 10,
1996, Request for Variance from Side Yard Setback - Dale Young,
5420 Ojibway Street North and Set Public Hearing, June 10, 1996,
Request for Variance From Front Yard Setback - Robert and Pearl
Torgeson, 15225 64th Street. Carried 5 -0.
• Councilmember Robert expressed concern regarding setting public
hearing dates when information is not complete. After
discussion, Council directed City Staff to: 1) accept
applications only if the fee has been paid, 2) applications must
be completed to the best of the applicant's ability, and 3) City
Staff must indicate the appropriate ordinance or resolution
governing the proposed request.
Councilmember Robert, seconded by Kern, moved to Set a Public
Hearing Date of June 10, 1996, for Request for Variance From
Side Yard Setback - Dale Young, 5420 Ojibway Street North; and
for Request for Variance From Front Yard Setback - Robert and
Pearl Torgeson, 15225 64th Street. Carried 5 -0.
Tobacco Check Results - Mayor O'Neal introduced Suzanne
Stensovelo, Washington County Public Health Department, State
Representative Mark Holsten, and Police Officer Joe Croft.
Officer Croft presented the results from the City's recent
tobacco check. Croft stated that the tobacco check did not
include liquor stores or bars. Croft reported that 60% of the
establishments checked sold tobacco to an underage person.
Clerks and store managers were notified of failure to comply with
the tobacco ordinance and were given a verbal warning. Croft
reported that they will have another tobacco check in the future
and fines will be assessed at that time if they again sell to an
underage person.
•
• Page 5 - Minutes 05/13/96
Suzanne Stensovelo presented statistics for underage tobacco use.
Stensovelo reported that there has been a great increase in
smoking by underage youth. Stensovelo stated that a crucial
element to prevention is access to tobacco. Stensovelo presented
a model ordinance put forth by the League of Minnesota Cities
which would strengthen the City's enforcement of underage tobacco
use and urged its adoption. Mayor O'Neal and Councilmember
Robert stated that they are in favor of moving forward with an
ordinance regulating tobacco sales.
Representative Mark Holsten was present to discuss youth tobacco
access legislation that was considered during the recent
legislative session. Representative Holsten stated that only
1 /10th of the governing bodies have tobacco regulating
ordinances.
Mayor O'Neal thanked Officer Croft, Ms. Stensovelo, and
Representative Holsten for their presentations. Mayor O'Neal
stated that she would be interested in obtaining input from
business owners regarding a proposed tobacco regulating
ordinance.
• Councilmember Schaaf, seconded by Swenson, moved to set a Council
Workshop date of Wednesday, May 22 at 6:00 p.m. at City Hall to
discuss proposed tobacco regulation. Carried 5 -0.
Unfinished Business
Computer Presentation - John Redpath and Dale Deters were present
from Tautges, Redpath, Inc. to address questions from the Council
on the proposed computer system. There was considerable
discussion of whether the proposed system would fit the needs of
the Council. Council reached agreement that its needs could be
met cheaper by fax machines rather than by a computer system.
Councilmember Swenson, seconded by Schaaf, moved to direct city
staff to research the costs of purchasing Fax machines for the
Councilmembers. Carried 5 -0.
Council Compensation - Councilmember Schaaf, seconded by Swenson,
moved to table discussion on this item until next meeting,
Tuesday, May 28, 1996. Carried 5 -0.
City Attorney Letter Regarding Deadlines for Agency Actions -
There was considerable discussion of this issue. No action was
taken.
•
41 1 Page 6 - Minutes 05/13/96
Public Hearings
Casey and Michelle Kelly - Request for Variance - Construction of
an Additional Outbuilding - 14954 North 60th Street - Mayor
O'Neal reconvened a continuance of the April 22nd, 1996 Public
hearing at 8:15 p.m. Mr. Kelly apologized for not being present
at the last Public Hearing. Mr. Kelley answered questions
regarding the proposed variance. Hearing no further comments,
Councilmember Swenson, seconded by Kern, moved to close the
Public Hearing at 8:29 p.m. Carried 5 -0.
Councilmember Robert, seconded by Swenson, moved to approve the
variance on the grounds of the constraints created by the lot
topography and location of power lines. Carried 5 -0.
Robert and Lydia Wood - Request for Variance - Construction of an
Additional Outbuilding - 15075 65th Street - Mayor O'Neal opened
the Public Hearing at 8:30 p.m. Mike Wood was present to discuss
the proposed variance. Wood stated that he would like a variance
due to the size of the parcel and the manner in which the
building will be designed and maintained. Hearing no further
comments, Councilmember Kern, seconded by Swenson, moved to close
the Public Hearing at 8:32 p.m. Carried 5 -0.
• Councilmember Swenson, seconded by Schaaf, moved to approve the
Request for Variance on hardship due to the size of the parcel
and manner in which the building will be designed and maintained.
Carried 5 -0.
Proposed Parking Ordinance Change - Parking of Company Vehicles
Overnights on Company Parking Lots - Mayor O'Neal opened the
Public Hearing at 8:33 p.m. Discussion followed. Hearing no
further comments, Councilmember Schaaf, seconded by Swenson,
moved to close the Public Hearing at 8:39 p.m. Carried 5 -0.
Councilmember Swenson, seconded by Schaaf, moved to adopt an
ordinance amending Section 1116.02 of the Code of Ordinances of
the City of Oak Park Heights. This ordinance allows the
designation by the Chief of Police of management parking which
shall be exempt from the provisions prohibiting parking in excess
of 24 hours within commercial parking lots. Carried 5 -0.
New Business
Recycling Awards - Councilmember Kern, seconded by Swenson, moved
to table discussion until the next meeting scheduled Tuesday, May
28, 1996. Carried 5 -0.
411
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Menards - Request for Extension of Conditional Use Permit -
Councilmember Robert, seconded by Schaaf, moved to extend
Menard's Conditional Use Permit for one year until May 13, 1997.
The same terms and conditions will apply as on their current
permit. Carried 5 -0.
Zoning Ordinance and Compensation Plan Review - Establish a
Council Workshop - Councilmember Robert, seconded by Kern, moved
to establish a Council Workshop to discuss the Zoning Ordinance
and Comprehensive Plan Updates on Monday, June 3, 1996 at 7:00
p.m. at City Hall. Carried 5 -0.
1996 Budget - 1st Ouarter Summary - Administrator Robertson
presented a summary of the first quarter of the 1996 budget.
Shirley Simonson Day - Mayor O'Neal reported that Oak Ridge
Apartment resident Shirley Simonson has been selected to carry
the Olympic torch on June 2, 1996. Council directed city staff
to send a letter of commendation to Ms. Simonson congratulating
her on being chosen as an Olympic torch carrier. Councilmember
Schaaf, seconded by Swenson, moved to approve June 2, 1996 as
Shirley Simonson Day. Carried 5 -0.
Correspondence
Brackey Addition Storm Sewer - City Engineer Anderlik presented a
letter from Robert Brackey stating the he wants the City to
install only storm sewer improvements this year. Anderlik stated
that the storm sewer can be completed this summer, but it is
preferable to complete the entire project this year.
Councilmember Schaaf, seconded by Swenson, moved to approve the
construction of all the improvements this year, including Krueger
Lane. Carried 5 -0.
Minnesota DNR Permit Application #96 -6194 Request for Review and
Comments - Council requested City Engineer Anderlik to review and
give recommendations.
Minnesota DNR Permit Application #96 -6165 Request for Review and
Comments - Council requested City Engineer Anderlik to review and
give recommendations.
Utility Relocation - City Engineer Anderlik presented a drawing
of the proposed utility relocations scheduled as part of MNDOT's
Highway 36 reconstruction. Anderlik reported that MNDOT is still
objecting to his proposed design because it would require them to
acquire a minor easement from Sunnyside condominiums. Anderlik
stated that his design was better for the City than any of the
MNDOT proposed alternatives.
•
Page 8 - Minutes 05/13/96
League of Minnesota Cities Communication Plan - The League of
Minnesota Cities Communications Plan for Spring 1996 was
distributed.
MNDOT Letter - Oakgreen Avenue and Highway 36 Intersection -
Administrator Robertson noted receipt of a letter from Bruce Hall
from MNDOT stating that MNDOT would paint some new pavement
markings at the intersection of Oakgreen Avenue and Highway 36.
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 11:15 p.m.
Respectfully submitted,
Michael Robertson
City Administrator
•
OAK PARK HEIGHTS
CITY COUNCIL MEETING MINUTES, MONDAY, APRIL 22, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Deputy Mayor Kern. Present: Councilmembers Robert and Swenson.
Mayor O'Neal arrived at 6:40 p.m. Councilmember Schaaf arrived
at 6:45 p.m. Staff Present: City Administrator Robertson and
City Attorney Vierling. City Planner Richards and City Engineer
Anderlik arrived at 6:50 p.m.
Visitor Comments: There were no visitor comments.
Department Reports:
Administrative - Administrator Robertson stated that Mrs.
Quaderer would like a special permit to have ponies at her son's
birthday party. City Attorney Vierling recommended approval
should be done by paper permit, with specifications to include
hours, cleanup, and control. Councilmember Swenson, seconded by
Robert, moved to grant permission to authorize a special permit
that specifies hours of operations, cleanup, etc. Carried 3 -0.
Mayor O'Neal arrived at 6:40 p.m.
Cable - Councilmember Swenson reported that the Cable Commission
will repay a loan of $2,250.09 made by the City. Councilmember
Swenson, seconded by Robert, moved that the money be set aside to
• make improvements to City Hall. Carried 4 -0.
Home Occupation Ordinance Enforcement - Councilmember Robert
proposed that City Staff increase enforcement of the home
occupation ordinance as part of spring cleanup. Administrator
Robertson stated that guidelines for obtaining a home occupation
permit were printed in the last newsletter so everyone should be
aware of them. Council was in consensus that the Police
Department should contact those persons found to be in violation
of the home occupation ordinance and work with them to achieve
compliance. Failing that, the City would issue them tickets.
Councilmember Swenson left at 6:43 p.m.
Parks Commission - Councilmember Robert reported that the Garden
Committee made the following recommendations:
• The name of the garden at Cover Park be called "Mother's
Garden ". Mayor O'Neal stated that she was opposed to this
because the name is too singular and excludes many groups of
people. Mayor O'Neal would prefer a name that is more broad -
based.
• An annual spring plant sale will be held each year to
reimburse the City for the balance of the costs of the garden.
• • The Committee will solicit local civic organizations for
donations, such as the VFW, Eagles, Lions and the Rotary Club.
Page 2 - Minutes 04/22/96
• The Committee will drop the idea of a brick sale to raise
money for the garden due to the cost.
Councilmember Robert reported that the estimated costs are $6,150
for the wall and $5,600 for the shrubs and mulch, for a total
cost of $11,750. She said that all of the perennials included in
the project will be donated by members of the Garden Committee
and area residents. The value of the perennials is estimated to
be $4,000. The Garden Committee is requesting that the City
Council authorize up to $12,000 for completion of the project.
Councilmember Robert, seconded by Kern, moved to authorize up to
$12,000 for installation of the wall and perennial garden at
Cover Park. Carried 3 -0.
Councilmember Schaaf arrived at 6:45 p.m.
Temporary Garden Storage - Robert requested that the Council
authorize the Public Works Department to prepare an area behind
City Hall for temporary storage of flowers. Council directed
Robertson to arrange this.
Advantage Minnesota - Administrator Robertson stated that he was
contacted by Advantage Minnesota, a private group that is seeking
to bring industry to Minnesota. They are interested in
establishing an industrial company in the area across from the
Bayport Prison on Stagecoach Trail. City Planner Richards stated
that some of the land is zoned industrial and some is zoned
residential. Robertson stated that Advantage Minnesota is
interested in the Council's views on the proposal. Council
directed Robertson to contact Advantage Minnesota and ask them to
make a proposal.
NSP Question - Administrator Robertson reported that NSP is
negotiating with a landowner for a piece of property as part of
Highway 36 reconstruction that contains a billboard. NSP said
that the landowner stated he will be an unwilling seller if he
can not relocate the billboard. NSP said that they are willing
to provide the landowner with another piece of property along the
future frontage road and wanted to know what Council thought of
this idea. Council directed Robertson to contact NSP and ask
them to bring a proposal to Council.
Comprehensive Plan - City Planner Richards stated that staff is
close to completing the first phase of the Comprehensive Plan.
He will contact Council when it is finished to schedule a
workshop to review the first phase.
Water Management Organization - Councilmember Schaaf reported
that the Browns Creek WMO met and representatives from Grant
Township were in attendance. Schaaf noted that there was another
motion to disband the organization but it did not pass.
Page 3 - Minutes 04/22/96
Strategic Planning Committee - Administrator Robertson presented
minutes from the previous Strategic Planning Committee meeting.
Robertson and Administrator Hartung of Bayport have been working
on a redesign of public works service delivery as directed by the
Strategic Planning Committee.
Oak Park Heights Business Group - Administrator Robertson
reported that he submitted a list of businesses to the Stillwater
Chamber of Commerce.
Consent Agenda
• Approve Council Minutes - April 8, 1996
• Prison Pond Outlet Structure - Payment No. 2
• Resolution 96 -04 -12 - A Resolution Identifying Authorized
Signers for 4M Fund Checks
Councilmember Kern, seconded by Schaaf, moved to approve the
Consent Agenda as presented. Carried 4 -0.
Unfinished Business:
Approve Street Sweeping Bid - Administrator Robertson presented
the street sweeping bids. Each bid includes a breakdown of costs
for street sweeping and off -site hauling. Robertson recommended
that Council approve a bid for sweeping only with the debris
. being hauled to a City specified site. The removal of the debris
would be done through a separate bidding process.
Councilmember Schaaf, seconded by Robert, moved to approve
awarding the contract to St. Croix Sweeping with the low bid of
$49.00 per hour. Carried 3 -0. Councilmember Kern abstaining.
Tim Nolde, Anchobaypro, Inc. - Proposed Townhouse Rental
Development - Review of Site Plan & Set Public Hearing - Proposed
Rezoning, Proposed Planned Unit Development, & Proposed
Establishment of a Tax Increment Financing District - June 10,
1996 - Mr. Nolde was present to address questions and concerns
the Council may have. Administrator Robertson reported that City
Planner Richards had reviewed Tim Nolde's site plan. Richards
discussed several areas where the site plan needs to be modified
to comply with City ordinances. Nolde said that he would revise
the site plan to bring it into compliance. Robertson said that
discussions will continue between City staff and Nolde regarding
his proposed development.
Councilmember Kern, seconded by Robert, moved to set a public
hearing date of June 10, 1996 at 7:30 p.m. for Anchobaypro, Inc.,
for the proposed establishment of a Tax Increment Financing
District, proposed Rezoning, and proposed Planned Unit
Development. Carried 4 -0.
•
Page 4 - Minutes 04/22/96
Public Hearings:
Casey and Michelle Kelly - 14954 North 60th Street - Request for
Variance for an Additional Utility Shed - Casey and Michelle
Kelly were not present for the public hearing. James Humphrey,
14932 North 60th Street was present and stated he was a neighbor
of the Kelly's and has no objection to the variance.
Councilmember Robert stated that a utility shed already installed
on the property is not in compliance with current ordinances.
Robert questioned the size of the proposed shed. Councilmember
Kern, seconded by Schaaf, moved to table the Public Hearing until
the next meeting scheduled May 13th, 1996 so the Kellys could be
present to address these concerns. Carried 4 -0.
Council directed Robertson to have copies of the ordinance
pertaining to storage sheds and a written recommendation from the
Building Inspector on this issue available at the next meeting.
Outdoor Recreation Grant Application - City Planner Richards
reviewed the Outdoor Recreation Grant Application. Richards
stated that the Minnesota State Legislature did not authorize any
funding for the program this session. Therefore, the application
deadline for the Grant has been changed to March 31, 1997.
Richards said the estimated costs for the proposed improvements
is $94,000. The City will receive half of the cost of financing
the project if the City is awarded the Grant.
New Business:
Arbor Month Proclamation - Mayor O'Neal read a proclamation
declaring April 26, 1996 to be Arbor Day, and the month of May,
1996 to be Arbor Month in the City of Oak Park Heights.
Resolution 96 -04 -11 - A Resolution Setting Area Connection
Charges for City Utilities - Councilmember Kern, seconded by
Schaaf, moved to approve Resolution 96 -04 -11 - A Resolution
Setting Area Connection Charges for City Utilities per
recommendation of the City Engineer. Carried 4 -0.
Approval of Autumn Ridge Phase III Improvement Bids -
Councilmember Schaaf, seconded by Kern, moved to approve the
Autumn Ridge Phase III Improvement Bid of Tower Asphalt, Inc.,
with a low bid of $177,984.00. Carried 4 -0.
Proposed Mandatory Business Recycling - Mary Sharbono, 14630
North 57th Street, was present to discuss mandatory recycling for
businesses. Sharbono reported that businesses generate between
50 -60 percent of the municipal waste. The largest waste material
generated by businesses is office paper which is recyclable.
Sharbono expressed concern about the amount of waste generated by
businesses that is not being recycled.
•
Page 5 - Minutes 04/22/96
Councilmember Schaaf stated that one of the buildings where he
owns a business participates in recycling, but the building owner
has to pay extra for participating. Administrator Robertson
suggested that this would be an issue that should be presented to
the Oak Park Heights Business Group. Mayor O'Neal said that,
while she is in favor of business recycling, it would be good to
get input from area businesses regarding their concerns.
Councilmember Robert expressed concern that mandating recycling
may be too burdensome for businesses and residents. Robert stated
that Lake Elmo encourages their residents to participate in
recycling by providing a cash incentive. Robertson stated that
Bayport also provides an incentive for residents to recycle.
Robertson was directed to examine these programs and report back
to the Council.
Council requested that Robertson gather information regarding
business recycling from Junker Sanitation. Sharbono will
continue to gather more information from other communities
regarding their recycling program and report back to the City
Council. Mayor O'Neal thanked Sharbono for her interest and hard
work.
Hazardous Waste Disposal - Mary Sharbono mentioned that some
residents find it very inconvenient to drive to Oakdale to
dispose of their hazardous waste such as batteries, paint cans,
etc. She asked about the possibility of Junker Sanitation
picking it up or the City instituting a spring cleanup day for
residents to dispose of their hazardous waste. Robertson said he
would discuss this with Junker Sanitation.
League of Minnesota Cities Conference - Administrator Robertson
presented the Council with the agenda for the League of Minnesota
Cities 1996 Annual Conference scheduled June 11 -15, 1996 in
Rochester, Minnesota. Robertson noted that he and Mayor O'Neal
will be presenters at the Small Cities session on Thursday
morning. Councilmember Schaaf and Mayor O'Neal indicated that
they will attend the Conference. Mayor O'Neal requested that
Robertson publish the Conference as a Council meeting.
Summer Park Attendants - Administrator Robertson recommended a
hiring range of $6.50 to $9.00 per hour for Summer Park
Attendants. Robertson said that this is an attempt to attract
more experienced applicants. Robertson stated that attendants
will add light maintenance duties such as mowing and painting to
their regular tasks. City Attorney Vierling stated that Summer
Park Attendants could not operate heavy power equipment.
Councilmember Schaaf, seconded by Robert, moved to approve a
hiring range of $6.50 to $9.00 per hour, depending upon
qualifications, for the Summer Park Attendant position. Carried
4 -0.
•
Page 6 - Minutes 04/22/96
• Intern - Mayor O'Neal introduced Amy Swanson, an unpaid intern
who will be performing various duties for the City for the next
four weeks.
Park Attendant Signs & Uniforms - Councilmember Robert stated
that the Parks Commission recommended that a "Park Attendant On
Duty" sign be installed at the parks so residents are aware that
Park Attendants are present. Council directed Robertson to have
"Park Attendant On Duty" signs be installed in all parks.
Robertson stated that he will also purchase uniform shirts for
the attendants to help residents identify them. Council
requested that name tags also be purchased as well.
Council Compensation - Administrator Robertson reviewed a list of
the Mayor and Council's compensation in similar sized cities in
Minnesota compiled from the League of Minnesota Cities Salary
survey. The list also included compensation for special
meetings. Robertson reported that the average salaries for
Mayor in this group fall in a range of $3,300 to $3,600 and the
average salary range for Council is $2,700 to $3,000. Robertson
said that if the Council wished to establish a per diem for non -
council meetings, he recommended a rate of $25 per meeting as the
average rate in Minnesota.
• City Attorney Vierling recommended that the Council establish
which meetings should require a per diem and also recommended
establishing those meetings at the first Council meeting of the
year. Vierling stated that any salary and /or per diem changes
would not be effective until January 1, 1997.
Councilmember Kern, seconded by Schaaf, moved to table discussion
on this item until the next meeting scheduled Monday, May 13,
1996. Carried 4 -0.
Permit to Construct - MNDOT - Frontage Road Between 60th Street
and 58th Street - Administrator Robertson reported that he and
City Attorney Vierling met with MNDOT to discuss MNDOT's
intention to take the current frontage road on the south side of
Highway 36 and curve it across the old Kern property until it
meets 58th Street across from the High School. Robertson stated
that it had been MNDOT's intention to build this road in 1997 as
part of the Highway 5 bridge area reconstruction improvement, but
MNDOT will work with the City if they desire to do the project
this year. Robertson stated that it may be in the City's best
interests that this road be constructed in 1996 rather than 1997
and requested authority from the Council to begin discussions
with MNDOT on an agreement which could accomplish this.
Councilmember Schaaf, seconded by Kern, moved to grant staff the
authority to begin negotiating an agreement with MNDOT for
111 Carried of the new frontage road in 1996 rather than 1997.
Carried 4 -0.
Page 7 - Minutes 04/22/96
• Computer & E -Mail Installation - Administrator Robertson reported
that there has been some misunderstanding regarding the
capabilities of the new E -Mail system. Councilmember Robert
stated that she would like to be able to fax documents from her
computer directly to a computer at City Hall. Council requested
that Robertson invite Tautges, Redpath to the next Council
meeting to answer questions and discuss options for the new
computer system. Councilmember Robert, seconded by Kern, moved
to approve delaying the E -Mail installation until further
discussion of this issue at the next meeting. Carried 4 -0.
Utility Relocation at Highway 36 - City Engineer Anderlik
reported that MNDOT is looking at three alternatives for
relocating City utilities that will be moved as part of the
Highway 36 reconstruction. He noted that MNDOT had objected to
his proposed design because it would require them to acquire some
easement from Sunnyside condominiums. Anderlik stated that his
design was better for the City than any of the MNDOT proposed
alternatives because it would allow removal of the Baudet lift
station.
Council requested that Anderlik provide them some information and
a design map on this issue at the next meeting. Council also
directed Robertson and Anderlik to communicate to MNDOT that they
• preferred the design that allowed the lift station to be removed.
Newsletter - Administrator Robertson asked that any items the
Council would like published in the newsletter be submitted to
him by Thursday, April 25, 1996. The newsletter should be going
out to residents in the second week of May.
Correspondence:
NSP Letter on Life of A.S. King Plant - Mayor O'Neal presented a
letter from NSP in response to a recent letter to the editor
regarding the life of the NSP power plant. NSP states that the
King plant is Minnesota's most efficient and cost productive
power plant. Mayor O'Neal noted the proposed landfill expansion
will increase the ash disposal capability of the plant from 7
years to an estimated 20 years or longer, depending on ash
utilization development. Mayor O'Neal said the letter also noted
that the plant ranked in the top twenty percent of 800 U.S. Power
Plants in high efficiency and low costs in 1993 and 1994.
Washington County Public Health Letter - Tornado Awareness Week -
Emergency Drills, Thursday, April 25, 1996 - Mayor O'Neal stated
that a statewide tornado drill will take place on Thursday, April
25, 1996, at 1:45 p.m. and a second drill will occur at 6:55 p.m.
Robertson noted that the City siren will go off at those times as
well. Council directed Robertson to announce the siren drills on
• the cable access channel.
Page 8 - Minutes 04/22/96
411 Adjourn to Closed Session: Councilmember Schaaf, seconded by
Kern, moved to adjourn at 9:10 p.m. to closed session to discuss
pending litigation.
Closed Session: City Attorney Vierling updated Council on
pending litigation.
Adjournment: Councilmember Kern, seconded by Robert, moved to
adjourn. Carried 4 -0.
Respectfully submitted,
Michael Robertson
City Administrator
411 OAK PARK HEIGHTS
CITY COUNCIL MEETING MINUTES, MONDAY, APRIL 8, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Schaaf, and Swenson.
Councilmember Robert arrived at 7:40 p.m. Staff Present: City
Administrator Robertson, City Attorney Vierling, and City Planner
Richards. City Engineer Anderlik arrived at 7:00 p.m.
Visitor Comments: There were no visitor comments.
Department Reports:
Utilities - Mayor O'Neal requested City Staff contact MNDOT
regarding the intersection of Oak Green Avenue and Highway 36.
O'Neal reported a near - accident last week because of poor
lighting and faded lane striping.
Parks Commission - City Planner Richards reported that he had
reviewed the City's comprehensive planning process at the March
25th Parks Commission meeting. Richards asked the Parks
Commission to contact him if they have any comments. Richards
reported that the Parks Commission also discussed the Outdoor
Recreation Grant and the Trail Grant.
Cable - The next meeting of the Cable Commission will be at 7:30
p.m. on Wednesday, April 17, 1996 at Bayport City Hall.
• Administration - Administrator Robertson announced that Bill
Luther will be holding a feedback session for citizens on
Saturday, April 20th from 4 - 5:00 p.m. at St. Croix Mall.
Computer System Installation - Administrator Robertson reported
that Tautges, Redpath will be installing the new networked
computer system on Saturday, April 13th. The E -mail system will
be installed the following week and E -mail links with the City
Council's homes will be installed the week after that. Council
directed City Attorney Vierling to prepare an agreement that
Council must sign governing ownership and use of the equipment.
FAX /Modem - Council directed Councilmembers Swenson and Robert to
make a recommendation regarding the purchase of FAX /Modems.
Water Management Organization - Councilmember Schaaf reported
that the Brown's Creek Water Management Organization will meet on
April 17 at 7:00 p.m. at Soil & Water Conservation office.
•
Page 2 - Minutes 04/08/96
• Strategic Planning Committee - Councilmember Schaaf reported on
the first Strategic Planning Committee meeting. The purpose of
the meeting was to explore the possibility for cost savings
through sharing joint services between the cities of Bayport and
Oak Park Heights and Baytown Township. The Committee will make
recommendations on this issue to the City Councils. Mayor O'Neal
noted the next meeting will be Thursday, June 6 at 7:00 p.m. at
Bayport Library.
Oak Park Heights Business Group - Councilmember Schaaf and
Administrator Robertson reported they met with the Stillwater
Area Chamber of Commerce to discuss the possibility of organizing
an Oak Park Heights business group as part of the Stillwater Area
Chamber of Commerce.
St. Croix River Bridge Meeting - Mayor O'Neal reported that she
and Administrator Robertson attended a MNDOT meeting regarding
the new St. Croix River bridge and viewed a computer simulation
of how the view would look driving across the bridge. Mayor
O'Neal said there were also representatives from the Bridge
Coalition, Chamber of Commerce, Sierra Club, and NSP at the
meeting.
Consent Agenda
• Approve Minutes - March 25, 1996
• Set Public Hearing Date - May 13, 1996 - Request for Variance
- Robert and Lydia Wood - Construction of an Additional Garage
• Set Public Hearing - May 13, 1996 - Ordinance Amendment 96-
1016-01 - An Ordinance Amending the City Parking Ordinance
• Set Public Hearing - April 22, 1996 - Outdoor Recreation Grant
• Resolution 96 -04 -09 - A Resolution Authorizing Participation
in the 4M Money Market Fund
• Resolution 94 -04 -10 - A Resolution Authorizing the Initiation
of Eminent Domain Proceedings and /or Negotiation and
Acquisition of Parkland /Walkway and Bike path Easements
Affecting the Allan A. Cannel, Jr. and Geraldine Connel
Property
Councilmember Schaaf, seconded by Kern, moved to approve the
Consent Agenda as presented. Carried 4 -0.
League of Minnesota Cities Leadership Seminar - Mayor O'Neal
distributed material she received at the Leadership Seminar. Any
questions regarding the material can be directed to Administrator
Robertson.
411
Page 3 - Minutes 04/08/96
• Unfinished Business:
1995 Audit Presentation - City Auditor David Mol - City Auditor
David Mol presented the 1995 audit. Mol reported that the audit
consists of three reports, the Annual Financial Report, the Legal
Compliance Report, and the Management Report. Mol said that
audit reported a clean bill of health and compliance with all
necessary laws.
Mol also noted the following;
The tax collection rate of 99 to 100% is an excellent collection
rate.
Special Assessments have a 96% collection rate, which is also
excellent.
The revenue sources within the General Fund are distributed as
follows: Property taxes = 70%, State Aids = 6%, All Other
revenues = 24%.
The Water and Sewer Department recorded a loss of $30,000 in 1995
due to the increase in rates from the Metropolitan Council. The
1996 City increase in water and sewer rates should be sufficient
to cover the increase from the Metropolitan Council.
Approval of MNDOT Purchase Offer - East 5 Feet of Lots 9, 10, 11,
and 12, Block 4, Oak Park - City Attorney Vierling requested
striking this item from the agenda because MNDOT had not sent the
• requested information. Councilmember Swenson, seconded by
Schaaf, moved to strike this item from the agenda. Carried 4 -0.
1996 -98 Police Union Contract - Council deferred discussion of
this issue to closed session.
Tim Nolde, Anchobaypro, Inc. - Proposed Townhouse Rental
Development - Approval of Concept Plan - Tim Nolde presented a
plan for nine 8 -unit buildings and four 4 -unit buildings for a
total of 88 housing units on a 8.6 acre site currently owned by
John Haase. Nolde is requesting Tax Increment Financing (TIF)
from the City to help defray the cost of cleanup of the land.
Nolde will also by applying for tax credits from the State, and
he stated that he needs to complete an application to the program
that would require paperwork approvals by June 13, 1996.
Robertson stated that he met with Mary Ippel, a TIF specialist
with Briggs & Morgan, to discuss the project. Ippel advised the
City that this development would qualify for Housing TIF
assistance. She said the City can take up to one -third of the
tax increment for related public improvements, such as the
extension of 58th Street.
•
Page 4 - Minutes 04/08/96
• Robertson said that Nolde was requesting was general approval of
his plan so that he could proceed with his application to the
State. City Planner Richards discussed some of his concerns
about the proposed site plan, including number of parking spaces
and access roads. Nolde said he would revise his site plan to
accommodate the concerns. Richards also noted that the proposed
use was consistent with the City's Comprehensive Plan.
Councilmember Schaaf stated his opposition to the plan because he
wanted to re -zone the land for commercial or industrial uses,
rather than residential.
Councilmember Swenson, seconded by Kern, moved to indicate
general approval of the plan, said approval does not constitute a
guarantee of approval for site plan, tax increment financing,
rezoning, or any other approvals needed in the future. Carried
3 -1, Councilmember Schaaf opposed.
Public Hearings:
Krongard Construction - Modification of Planned Unit Development
- Changing 8 Single Family Lots into 7 Twin Home Lots and
Changing an 8 -Plex into a 6 -Plex - Valley View Estates Addition -
Mayor O'Neal reconvened the public hearing at 7:40 p.m.
Councilmember Robert arrived. Present for the Public Hearing
411 were: Jack Krongard, 19 Point Road, Bayport; Howard Madson,
14865 57th Street North; Bob Ciak, 5654 56th Street Circle North;
Gayle Herzog, 5628 56th Street Circle North; Marge Brandl, 14836
56th Street North; Lori Clemings, 14786 56th Street North; Cindy
Berger, 5858 56th Street Circle North; and Mary Sharbono, 14630
North 57th Street.
Jack Krongard apologized for not being present at the last Public
Hearing. Krongard said he was able to review the objections to
the plan and has modified his site plan. Krongard stated that he
has shortened some of the buildings in length, which means that
the grading plan has been changed to be almost identical with the
originally approved grading plan, which had been based on
detached single family use. Because of this he would have to
grade less of the existing hill at the back of the lots, and this
would reduce a large amount of the planned tree removal.
City Planner Richards stated that the revised site plan is in
compliance with City ordinances. He said that the revised
grading plan is better because it saves more trees and will
provide better drainage.
City Engineer Anderlik stated that the grading plan is the same
as originally approved and he sees no disadvantage to the plan.
•
Page 5 - Minutes 04/08/96
Councilmember Robert asked Krongard what the proposed price per
unit. Krongard said the base price for the unit will be
$139,000, and that recent buyers have added options to put the
purchase price in the $150,000 to $160,000 range.
Councilmember Schaaf asked Krongard his estimate for the market
value of the single family homes he originally proposed.
Krongard stated that the single family homes were going to be
priced at $110,000 to $120,000.
Councilmember Robert asked about a resident's complaint that the
twin homes all looked identical. Krongard said that to reduce
the amount of land to be graded he had to change to different
models than he was currently building and that the home design
will vary from lot to lot.
Bob Ciak stated his opposition to the plan and said he would like
to see single family homes in the area. Ciak said the Council
originally approved a plan for only single family homes in the
development and asked why the new plan was even under
consideration. Mayor O'Neal said that the Council is obligated
to listen to a land owner's requests, and must approve or deny
the requests based on whether they satisfy the City's ordinances.
• Councilmember Robert expressed concern that water could pond on
the corner of lot 14. Krongard stated that a drainage swale
located near lot 15 would drain the water.
Ciak and Gayle Herzog expressed concern about whether the
proposed back yards would drain. Krongard said there would be a
storm sewer along that back property line that would drain the
water.
Mary Sharbono stated that she is concerned with the number of
trees being cut down. Mayor O'Neal said that the new site plan
reduces the number of trees that will need to be eliminated.
Cindy Berger asked Krongard if he will build retaining walls.
Krongard said the new site plan eliminates the need for any
retaining walls. Berger asked whose responsibility it would be
to fix things if anything goes wrong. Richards stated that the
City would work with Krongard to solve the problem, but that the
costs of fixing any problems would be absorbed by the developer.
Herzog asked how high the homes will be. Krongard said the twin
homes in that location have a tuck -under garage. The twin homes
will be a two -story from the front and a rambler from the back.
•
Page 6 - Minutes 04/08/96
111 Richards stated that with regard to the request to change two 8-
plexes into 6- plexes that the revised site plan for the 6- plexes
satisfies parking requirements. Richards said that he recommends
approval of the project.
Councilmember Schaaf, seconded by Swenson, moved to close the
public hearing at 8:23 p.m. Carried 5 -0.
Councilmember Schaaf, seconded by Kern, moved to approve the
proposed changes to the Planned Unit Development subject to the
conditions and recommendations made by staff. Carried 5 -0.
Arcon Development - Request for Final Plat Approval - Autumn
Ridge Phase III - Mayor O'Neal opened the public hearing at 8:21
p.m. Rick Packer of Arcon Development was present for the
hearing. City Planner Richards said that he recommends approval
of the plan with the eight conditions stated in the report. City
Engineer Anderlik said that the final plat is in accordance with
the approved preliminary plat. City Attorney Vierling stated
that the plat was approved by his office and that the developer's
agreement has been reviewed by staff and is acceptable. Packer
said he had no problems with any of the conditions.
Councilmember Schaaf, seconded by Kern, moved to close the public
• Hearing at 8:27 p.m. Carried 5 -0.
Councilmember Swenson, seconded by Schaaf, moved to approve the
final plat subject to the conditions listed on the staff report.
Carried 5 -0.
Councilmember Swenson requested that Packer install temporary
street signs until permanent street signs could be installed.
Packer agreed to install temporary signs.
New Business:
Proposed Change Order No. 1 - ADA Improvements - Decreases Cost
$645.00 - Councilmember Schaaf, seconded by Kern, moved to
approve the proposed Change Order. Carried 5 -0.
Approval of Street Sweeping Bid - Administrator Robertson stated
that a notice for sealed bids for street sweeping was placed in
the Courier News and mailed to seven businesses who previously
expressed a desire to submit a bid for the project. The City
received a total of five bids. Robertson reported a bid was
received from St. Croix Sweeping which came in two minutes late
and by fax rather than in a sealed envelope. Robertson called
the City Attorney and he recommended the City reject the bid of
St. Croix Sweeping as non - qualified. St. Croix Sweeping's bid
• would be the second lowest bid.
Page 7 - Minutes 04/08/96
Craig Berggman of St. Croix Sweeping was present and stated that
he was unable to submit the bid per the stated guidelines because
a snowstorm detained him in another state. Berggman said that he
has done the street sweeping for a number of years, that he lives
in the community, and he would like his bid to be considered
because of the extenuating circumstances.
Councilmember Robert asked what caused the large differences in
the prices between the five sealed bids. Robertson stated that
some of the higher bids were for companies who would provide a
dump truck and driver to follow the street sweeper to haul and
dump the sweepings and who would dump the sweepings out of town.
The lower bids were for companies who require the City to provide
a City employee and a City dump truck and would dump the
sweepings in town.
Councilmember Robert noted that the Park Commission had
recommended that the City not dump in Valley View Park anymore
but have the sweepings hauled out of the City. Robertson said
that Public Works Director Benson prefers the City continue
providing the dump truck and employee because they can monitor
the sweeping, provide an accurate count of hours, and pick large
rocks or other items that the sweeper can't pick up.
• Councilmember Swenson, seconded by Schaaf, moved to reject the
bids submitted because they did not all provide the requested
information and it was impossible to accurately compare them.
Carried 4 -0. Councilmember Kern abstaining.
Council directed Robertson to publish a new notice requesting
bids for street sweeping, said notice to include different prices
for use of a City provided dump site as opposed to a contractor
provided dump site and use of a City truck as opposed to a
contractor provided truck.
Recycling at Apartment Buildings - Councilmember Swenson reported
that Oak Park Heights apartments would like to switch from
individual recycling containers to one large container.
Councilmember Robert said she thought this could increase
recycling at apartment buildings. Administrator Robertson was
directed to contact Junker Sanitation and let them know Council
was in favor of this change as long as they could document and
measure how much garbage and recycling was collected.
Approve Bills and Investments: Councilmember Kern, seconded by
Swenson, moved to approve bills and investments. Carried 5 -0.
Council requested that Administrator Robertson move this item to
the Consent Agenda in the future.
Page 8 - Minutes 04/08/96
Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn to closed session at 8:53 p.m.
Closed Session: City Attorney Vierling updated Council on pending
litigation. Council discussed the proposed Union Contract.
Councilmember Kern, seconded by Swenson, moved to adjourn from
closed session at 9:35 p.m. Carried 5 -0.
Police Union Contract - Mayor O'Neal re- opened the meeting at
9:40 p.m. Councilmember Kern, seconded by Schaaf, moved to adopt
the Police Union contract as proposed, excluding the final change
requested by the Union. Carried 5 -0. Administrator Robertson
was directed to contact the Union negotiator with this
information.
Adjournment: Councilmember Swenson, seconded by Robert, moved to
adjourn at 9:41. Carried 5 -0.
Respectfully submitted,
Michael Robertson
City Administrator
i
•
• OAK PARK HEIGHTS
CITY COUNCIL MINUTES, MONDAY, MARCH 25, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal Present: Councilmembers Kern and Swenson.
Councilmember Robert arrived at 6:40 p.m. Councilmember Schaaf
arrived at 6:50 p.m. Staff Present: City Administrator
Robertson, City Attorney Vierling, and City Planner Richards.
Visitor Comments: Jeff Glewwe, Ken Gilliam, and Joe Kopp from
Junker Sanitation were present at the request of the Council to
address issues raised by Council and residents.
Councilmember Swenson reported that he has received numerous
complaints about recyclables not being picked up. Administrator
Robertson stated that garbage pickup has been missed several
times in an area of Oak Park Heights north of Highway 36. Glewwe
stated he could not address any specific complaint unless he had
an address. He said that educational tags are attached to
containers not picked up so residents know why their garbage was
not picked up. Glewwe said he knew there had been problems due
to the change in personnel and that he hoped those problems had
been fixed.
Doreen Berger, Oak Park Heights Apartments, stated that there
411 have been many times that recycling was not picked up and there
were no educational tags attached. Glewwe stated that Junker
Sanitation would like to supply larger recycling containers to
apartment buildings. He said these containers would allow
commingling of the recyclables which should eliminate most of the
problems.
Larry Bachman of McDonald's reported that he met with Joe Kopp
from Junker Sanitation early in February to discuss Junker's
proposed rate increase for McDonalds. Junker requested that
McDonald's build a bigger corral for a larger container so Junker
could reduce the number of garbage pickups each week. Bachman
stated that he would have to eliminate one or two parking stalls
to increase the size of the garbage corral. Mayor O'Neal stated
that there is a minimum number of parking spots required for each
business and that City ordinances may prohibit McDonalds from
eliminating parking to build a larger corral.
Mr. Kopp stated that he will contact Larry Bachman to talk
further regarding the proposed rate increase for McDonalds.
Mayor O'Neal noted that by the City's contract with Junker
Sanitation that if a commercial enterprise and Junker Sanitation
cannot come to an agreement on rates, the City Council will make
the final decision regarding the rate.
Mayor O'Neal thanked the public and the representatives from
Junker Sanitation for their time.
Page 2 - Minutes 03/25/96
411 Department Reports:
Utilities - Administrator Robertson said that it took several
times longer than usual to clear the snow after Sunday and
Monday's snowstorm. Robertson noted the snow plows started at
2:00 a.m. Monday morning and did not finish until after 5:00 p.m.
Garden Committee - Councilmember Robert reported that the Garden
Committee is working on a proposal for Brekke Park to present to
the City Council. The Garden Committee is proposing that the
City move forward on the fieldstone boulder wall this year and
that the City pay for the project. The Garden Committee is
looking at fund raising options to reimburse the City the
following year.
Parks Commission - Councilmember Robert reported that Brekke Park
will be discussed at the next Parks Commission scheduled April
15, 1996.
Cooperation Study Representative - Mayor O'Neal stated that a
volunteer is still needed to serve on the Strategic Planning
Committee with Bayport. The first meeting of the Strategic
Planning Committee will be held Thursday, April 4, 1996 at 7:00
p.m. at Bayport Library.
• Joe Carufel stated that he would serve as Oak Park Heights's
citizen representative on the Strategic Planning Committee.
Councilmember Swenson, seconded by Kern, moved to approve Joe
Carufel as representative for the Strategic Planning Committee.
Carried 5 - 0.
Board of Review Meeting - Mayor O'Neal reported that there will
be a Board of Review Meeting on Monday, April 8, 1996 at 5:00
p.m. at City Hall. This meeting is for everyone who wants to
discuss their estimated market value with the County Assessor.
Water Management Organization - Councilmember Schaaf reported
that a representative from Grant Township attended the last
Brown's Creek Water Management Organization Meeting. The
representative stated that Grant Township has hired an attorney
to represent it in contesting the fees they are required to pay
in the Joint Powers Agreement governing the Brown's Creek Water
Management Organization.
•
Page 3 - Minutes 03/25/96
Consent Agenda
• Review Minutes - March 11, 1996
• Autumn Ridge 3rd Addition Final Plat - Set Public Hearing Date
April 8, 1995 - Arcon Development
• Cable Commission Minutes
• Approval of Autumn Ridge 3rd Addition Street and Utility
Improvement Plans.
• Approval of Fund Transfer - $ 125,000 from General Fund to
Capital Improvement Fund - Unallocated.
• Casey and Michelle Kelly - Request for Variance for an
Additional Utility Shed - Set a Public Hearing April 22, 1996.
Councilmember Kern, seconded by Swenson, moved to approve the
Consent Agenda with the addition of setting a Public Hearing Date
for the Request for Variance by the Kellys. Carried 5 -0.
Unfinished Business:
Strategic Planning Meeting - Mayor O'Neal stated that the Council
met for its' semi - annual strategic planning meeting on March 22.
Mayor O'Neal thanked the Council for their attendance at the
strategic planning meeting and commended them on their
willingness to serve the public.
City Hall Redecoration - Mayor O'Neal reported that
Councilmembers Swenson and Schaaf have volunteered to research
and make recommendations to redecorate both the inside and
outside of City Hall. Councilmember Swenson said that the
Council is interested in obtaining historical pictures of Oak
Park Heights to display at City Hall. Residents who have
pictures can contact City Hall.
Tree City USA Award - Forester Ken Kaiser presented the Council
with the Tree City USA award that he accepted on the City's
behalf at the Tree City USA banquet. Kaiser stated that the gold
braid on the flag represents 15 years of being a Tree City.
Kaiser said that Oak Park Heights ranks sixth in the State for
number of years as a Tree City.
1996 Tree Care Plans - Kaiser described the City's plans for tree
care in the upcoming year. In June new trees will be planted and
trees that need to be removed will be identified. In late fall
trees infected with dutch elm and oak wilt will be removed, along
with any boulevard tree that's causing a problem. Kaiser said he
is always willing to meet with any resident who has questions
about trees.
Mayor O'Neal stated that the Council is interested in a wider
variety of trees being planted, such as flowering ornamental
trees. Kaiser said that six different species of trees were
planted in 1995. Mayor O'Neal expressed the Council's
appreciation for the work that he does for the City of Oak Park
• Heights.
Page 4 - Minutes 03/25/96
Approval of MNDOT Purchase Offer - East 5 Feet of Lots 9, 10, 11,_
and 12, Block 4, Oak Park - City Attorney Vierling requested
tabling this issue until the next City Council meeting.
Councilmember Schaaf, seconded by Kern, moved to table until the
next Council meeting scheduled April 8, 1996. Carried 5 -0.
Geese Meeting - Mayor O'Neal announced that Professor Cooper from
the University of Minnesota will be present for a meeting to
discuss the geese problem. The meeting will be held at 2:00 p.m.
Thursday, March 28, 1996 at the Hall residence.
New Business:
1996 -1998 Police Union Contract - Robertson noted that the City
had received a late request from the union negotiator on a change
in the contract. Mayor O'Neal requested tabling this matter
until attorney Jim Lammers can review the contract.
Councilmember Schaaf, seconded by Kern, moved to approve tabling
this issue until April 8, 1996. Carried 5 -0.
Request for Interest Abatement - 14416 55th Street - Mr. and Mrs.
Green - Mr. and Mrs. Green requested that interest charge be
waived for the street improvement assessment because they did not
receive the assessment notice. Councilmember Swenson, seconded
by Kern, moved to adopt a resolution waiving interest for Mr. and
Mrs. Green. Carried 5 -0.
• Brown's Creek Watershed District Intergovernmental Agreement with
Metropolitan Council - Councilmember Schaaf, seconded by Swenson,
moved to enter into the Brown's Creek Watershed District
Intergovernmental Agreement with Metropolitan Council. Carried
5 -0.
Eagle Scout Award - Councilmember Robert reported that Chris
Morency has attained the Eagle Scout Award. Councilmember
Robert, seconded by Kern, moved to direct Robertson to send Chris
Morency a letter congratulating him on his achievement. Carried
5 -0.
Correspondence:
Brown's Creek WMO 1995 Annual Report and 1996 Plan of Operation -
Mayor O'Neal stated that the Brown's Creek WMO 1995 Annual Report
and 1996 Plan of Operation was available for review.
MNDOT Letter - Mayor O'Neal stated that a meeting will be held
on Wednesday, April 3, 1996 at 4:00 p.m. at the Short Elliott
Hendrickson Building, 3535 Vadnais Center Drive, in Vadnais
Heights to update City officials and residents on the new St.
Croix River Bridge project.
Page 5 - Minutes 03/25/96
Public Hearings:
Dan Wortman - Modification of Planned Unit Development and
Conditional Use Permit - Addina an Apartment to a Single Family
Dwelling - 6148 Osgood Avenue - Mayor O'Neal opened the Public
Hearing at 7:30 p.m. Dennis Wortman, Dan's father, was present
representing the Wortmans as the storm had trapped them in North
Dakota.
City Planner Richards introduced his associate Cary Teague from
Northwest Associated Consulting. Teague said that Wortman is
requesting an amendment to his planned unit development in order
to establish a second floor residential apartment in his home.
Teague recommended approval of the request for an amendment to
the planned unit development with the following conditions
• The applicant must provide a revised site plan showing the
space available for the required parking spaces.
• The remodeled apartment must meet all applicable requirements
of the City approved Uniform Building Code.
• The Council review the permit on a yearly basis for the first
two years and then periodically after that.
Hearing no public comment, Councilmember Schaaf, seconded by
Kern, moved to close the Public Hearing at 7:40 p.m. Carried 5-
0. Councilmember Kern, seconded by Swenson, moved to approve the
Conditional Use Permit, with annual reviews the first two years.
• Carried 5 -0.
Krongard Construction - Modification of Planned Unit Development
- Changing 8 Single Family Lots into 7 Twin Home Lots and
Changing an 8 -Plex Into a 6 -Plex - Valley View Estates Addition -
Present for the Public Hearing were: Cindy Berger, 5658 56th
Street Circle North, Bob Ciak 5654 56th Street Circle North, Lori
Clemings, 14786 56th Street North, Marge Brandl, 14853 56th
Street North, Bill Henning 5696 Osgood Avenue. There were no
representatives from Krongard Construction present.
City Planner Richards reported that he received no feedback from
Krongard regarding the conditions listed in the report. Richards
reported that a Planned Unit Development (PUD) was approved a
couple of years ago which called for 8 single family units.
Krongard has requested the change because the twin homes have
been in demand. Krongard has requested the change from 8- plexes
to 6- plexes because he feels there is a greater demand for one
story town homes than two story.
Richards stated a grading and drainage plan for both development
sites will have to be reviewed by the City Engineer because of
the steep slope. The Park Dedication fees would have to be
adjusted per each PUD amendment request.
•
Page 6 - Minutes 03/25/96
S Marge Brandl, 14836 56th Street, stated her opposition to the
project. Brandl is concerned that a water problem could develop
because of the grade of the slope of the hill in her back yard
which will overlook the twin homes. She thinks the twin homes
will be too far back on the lot and that the grading will cut
into the hill and it will wash out. She stated that she has a
100 year old oak tree that could be damaged if the hill starts
washing out. Richards stated that a tree survey should be done
which will indicate which trees will be removed and which trees
will remain.
Lori Clemings, 14786 56th Street, stated that she was opposed to
the project. Clemings believes that single family units would
sell as well or better than multi- family units.
Bob Ciak, 5654 56th Street Circle, said that he is opposed to the
project. He said that when the PUD was approved two years ago
that the single family homes were provided in order to be a
buffer between the existing single family homes and the new twin
homes. He would like to see a layout of the boundaries of the
lots and where the twin homes would be positioned on each lot.
Cindy Berger, 5658 56th Street Circle, said that she did not
approve of the project. She said she was concerned with the
potential loss of trees. She stated that a lot of trees were
• removed at Krongard's latest development, which borders her yard.
City Planner Richards noted that the single family development
would also require some cutting into the hill.
Bill Henning, 5696 Osgood, stated his objection to the twin
homes. Henning stated that he did not like the large amount of
almost identical homes. He said he would like to see single
family homes.
Councilmember Schaaf stated that he would like to see the
proposed layout of the twin homes on each lot so he can better
understand the layout of the proposed plan. He also said he
would like a copy of the original PUD plan for comparison
purposes. Richards stated that he will contact Krongard and let
him know of the comments and requests. City Attorney Vierling
was directed to review the Development Agreement to see if there
was adequate pedestrian easement along Osgood Avenue.
Councilmember Schaaf, seconded by Kern moved to continue the
Public Hearing until the next Council meeting scheduled April 8,
1996 so that Mr. Krongard or a representative could be present to
address concerns raised by the Planner Richards and residents.
Carried 5 -0. Residents may pick up the staff report at City Hall
on Monday, April 8, 1996, or at the continuation of the Public
Hearing.
Page 7 - Minutes 03/25/96
III Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 8:20 p.m. Carried 5 -0.
Closed Meeting: City Attorney Vierling updated Council on
pending litigation.
Adjournment: Upon the end of the closed meeting, Councilmember
Schaaf, seconded by Swenson, moved to adjourn at 8:23 p.m.
Carried 4 -0.
Respectfully submitted,
V ::/," ..,.---.__________,,,,__________
Michael Robertson
City Administrator
•
•
• OAK PARK HEIGHTS
CITY WORKSHOP MINUTES COUNCIL MINUTES, MONDAY, MARCH 11, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Schaaf, and
Swenson. Absent: Councilmember Robert. Staff Present: City
Administrator Robertson, City Attorney Vierling, City Engineer
Anderlik, Police Chief Swanson, and City Planner Richards.
Visitor Comments: There were no visitor comments.
Department Reports:
Police Radar Unit - Chief Swanson requested authorization to
purchase a new radar unit at the cost of $1,715 with funding
coming from the Forfeiture and Seizure account. Councilmember
Swenson, seconded by Kern, moved to approve authorization for a
new radar unit, with costs not to exceed $1,715 and funding from
the Forfeiture and Seizure account. Carried 4 -0.
Part Time Officer - Chief Swanson requested approval for hiring a
new part -time police officer. Swanson recommended hiring David
Kish effective March 12, 1996 at the rate of $9.00 per hour.
Councilmember Kern, seconded by Schaaf, moved to approve hiring
David Kish effective March 12, 1996 at a rate of $9.00 per hour,
with a review after six months. Carried 4 -0.
• Cable Commission - Councilmember Swenson reported that
Continental Video has purchased King Video Cable, and US West is
in the process of purchasing Continental Cable. Councilmember
Swenson reported that the Cable Commission is concerned about the
possibility of the elimination of the local governing boards if
US West acquires Continental. City Attorney Vierling stated that
the industry is being de- regulated, but existing franchise
agreements are being honored.
Water Management Organizations - Mayor O'Neal reported that the
next Brown's Creek Water Management Organization meeting will be
held Wednesday, March 20, 1996 at 7:00 p.m. at the Water and Soil
Building on Curve crest.
Consent Agenda
• Review Minutes - February 22, 1996
• Review Minutes - February 26, 1996
Councilmember Swenson, seconded by Kern, moved to approve the
Consent Agenda. Carried 4 -0.
City Engineer Transition - City Engineer Anderlik reported that
he is beginning a multi -year process of being replaced as City
Engineer by Carol Caron. He stressed that he is not retiring and
that he will still be attending many Council meetings. Council
thanked Anderlik for all he has done for the City.
•
Page 2 - Minutes 03/11/96
Unfinished Business:
•
Graffiti Teen Center - Councilmember Kern reported that the
Graffiti Teen Center is requesting $1,000 from the City of Oak
Park Heights in operating funds to assist in provision of
programs for the youth in the St. Croix Valley. Councilmember
Kern, seconded by Schaaf, moved to approve funding $1,000 to the
Graffiti Teen Center. Carried 4 -0.
Cooperation Planning Committee Representatives - Mayor O'Neal
reported that community representatives are still needed to work
with the City of Oak Park Heights, City of Bayport, and Baytown
Township to assess the possibility of sharing services.
New Business:
Tree City Announcement - Mayor O'Neal reported that the City of
Oak Park Heights has been named a Tree City USA Community for the
16th straight year. City Forester Ken Kaiser will be attending
the Tree City USA Recognition Luncheon on Thursday, March 21 to
pick up the Tree City USA award.
Minor Subdivision - Jerry's Auto Body - Administrator Robertson
requested tabling this issue until the next Council meeting
scheduled Monday, March 25, 1996 because the application has not
been completed by Jerry's Auto Body.
Fire Station Report - Administrator Robertson reported
• information he had obtained regarding issues related to the
construction of a Fire Substation. Robertson said that the cost
of construction and equipping the building alone would be between
$500,00 and $800,000, depending on the size of the building.
Equipping the building is expected to cost between $1,000,000 and
$1,200,000, depending on the equipment purchased.
With regard to response time, Robertson stated that there are no
standards or recommendations for response times. Some cities
establish their own, such as Minneapolis, which sites their fire
stations so that they have a 4 minute response time. Many cities
don't have a standard such as Plymouth, which reports a 8 -10
minute average response time. Mayor O'Neal requested adding
discussion of this to the agenda of the Strategic Planning
meeting schedule for March 22, and 23rd.
1995 Budget Review - Administrator Robertson reported on the
final 1995 budget figures. He said there was a surplus of
$212,518, $145,457 in excess revenues and $67,061 in unspent
funds. Robertson reported that in most cases the excess revenues
occurred in areas of the budget which are traditionally under
budgeted due to their volatility, such as building permits and
interest rates. Robertson reported that the unspent funds
represent approximately 3.5% of the total budget. Robertson
recommended Council take no action until City Auditor David Mol
• is present to make his annual audit presentation.
Page 3 - Minutes 03/11/96
• Strategic Planning Retreat - Mayor O'Neal reported that the
Council plans a Strategic Planning Retreat at City Hall on
Friday, March 22, at 4:00 p.m. and Saturday, March 23, at 8:00
a.m. The retreat is open to the public.
League of Minnesota Cities Leadership Seminar - Mayor O'Neal
indicated her interest in attending the League of Minnesota
Cities Leadership Seminar. Administrator Robertson stated that
Councilmember Robert also expressed an interest in attending the
seminar. Mayor O'Neal requested that Robertson register them for
the seminar.
Historical Research Project - Administrator Robertson reported
that he received a letter from the University of Minnesota
proposing a partnership with Stillwater Area schools to perform a
historical research project on the homes in Oak Park Heights that
are being removed as part of the bridge and highway construction.
Councilmember Schaaf, seconded by Swenson, moved to direct
Robertson to send them a letter stating the Council's approval of
the historical research project. Mayor O'Neal stated that the
letter should include the statement that the project should not
interfere with the bridge and highway construction. Carried 4 -0.
Award ADA Bid - City Engineer Anderlik reported that the City
received five bids from various contractors for the ADA
• improvements project. Anderlik recommended awarding the contract
to Nordling Construction who submitted a bid of $38,996.
Anderlik reported that bid was well under the estimate of
$62,315. Councilmember Kern, seconded by Schaaf, moved to
approve awarding the ADA bid to Nordling Construction. Carried
4 -0.
Pay Bills - Councilmember Swenson, seconded by Kern, moved to
pay the bills as presented. Carried 4 -0.
Parking Ordinance - Councilmember Schaaf stated his concern about
the City parking ordinance that prohibits parking at any business
in Oak Park Heights for more than 24 hours. He said he didn't
think this ordinance was intended to prohibit the overnight
parking of business vehicles. City Attorney Vierling said he
would review the ordinance with staff, and see if it could be
changed and satisfy the needs of the business community and the
residents. Councilmember Schaaf, seconded by Swenson, moved to
direct Vierling to review the ordinance and make a recommendation
for revisions. Carried 4 -0. Mayor O'Neal requested that this
item be discussed at the Strategic Planning Retreat.
•
Page 4 - Minutes 03/11/96
III Correspondence:
McDonald's Letter - Administrator Robertson reported on a letter
received by McDonald's stating their concern regarding a possible
rate increase from Junker Sanitation. Council directed Robertson
to contact Junker Sanitation representatives and invite them to
be present at a Council meeting to discuss issues between area
businesses and Junker Sanitation.
Adjournment: Councilmember Swenson, seconded by Schaaf, moved to
adjourn at 7:30 p.m. to a closed meeting. Carried 4 -0.
Closed Meeting: Administrator Robertson updated Council on
Police Union negotiations. City Attorney Vierling updated
Council on pending litigation.
Adjournment: Upon the end of the closed meeting, Councilmember
Kern, seconded by Swenson, moved to adjourn at 7:50 p.m. Carried
4 -0.
Respectfully submitted,
_ -
ichael obertson
City Administrator
ill
IIII
---,..............ml
• OAK PARK HEIGHTS
CITY WORKSHOP MINUTES COUNCIL MINUTES, MONDAY, FEBRUARY 26, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal Present: Councilmembers Kern, Robert, and Swenson.
Councilmember Schaaf arrived at 6:45 p.m. Staff Present: City
Administrator Robertson, City Attorney Vierling, and City Planner
Richards.
Visitor Comments: There were no visitors.
Department Reports:
Chamber of Commerce Dinner - Administrator Robertson announced
that the City has been invited to the Chamber of Commerce dinner
on March 13, 1996. Councilmember Swenson, seconded by Kern,
moved to approve sponsoring a table at the Chamber of Commerce
dinner at a cost of $300. Carried 3 -2. Robert and Schaaf
opposed due to the cost.
Utilities - Robertson reported that he received a copy of
Bayport's water conservation plan.
Graffiti Teen Center - Councilmember Kern distributed a letter he
received from the Graffiti Teen Center asking for a grant. He
requested that the members of the Council review the information
and be prepared to discuss and make recommendations at the next
• City Council meeting scheduled March 11, 1996.
Water Management Organizations - Mayor O'Neal reported that she
and Councilmember Schaaf attended the Brown's Creek Water
Management Organization meeting last Wednesday, February 21.
Mayor O'Neal said that there was discussion on the possibility
that the Brown's Creek WMO would dissolve and become a Watershed
District. Councilmember Swenson, seconded by Kern, moved to
adopt Resolution 96 -02 -07 - A Resolution Appointing Councilmember
Schaaf to the Brown's Creek Water Management Organization, and
Appointing Mayor O'Neal as an alternate. Carried 3 -2. Robert
and Schaaf opposed.
Cable - Councilmember Swenson reported that the Cable Commission
will meet Wednesday, February 28, 1996 at 7:30 p.m. at Oak Park
Heights City Hall.
Parks - Councilmember Robert reviewed the Parks Commission
minutes from 2/20/96. She noted the following proposed revisions
to the minutes:
• On page 1, the Park and Trail Survey section the quote from
Chair Dahlquist will be removed.
• On page 3, second paragraph from the top should read "purple
loosestrife" instead of "bog removal."
•
Page 2 - Minutes 02/26/96
Garden Committee - Councilmember Robert noted the Garden
ill Committee's recommendations for Cover Park were approved by the
Parks Commission. Councilmember Robert said that the Parks
Commission is concerned about the cost of the plan, and asked for
input from the Council. Council discussed two proposals to
offset the cost of the project including:
of Mayor O'Neal proposed selling shares to area businesses and
residents to be partners in refacing the park area.
• Councilmember Schaaf proposed that there be a matching fund
drive whereby the City funds half the project if residents and
businesses raise half the money.
After discussion, Council directed the Park Commission to examine
these and other alternatives for raising half of the project
costs.
New Garden Committee Members - Robert noted that three new
members were added to the Garden Committee as a result of the
notice in the most recent City newsletter.
Utilities - Mayor O'Neal stated that a major developer is
interested in locating in Oak Park Heights near Stillwater High
School and that the developer asked whether the Frontage Road
south of 58th Street could be constructed in 1996 rather than
1997. Council was in consensus that they would be willing to
• construct the street in 1996 upon the completion of a development
agreement and upon completion of an agreement with MNDOT to re-
imburse them for the costs.
Impact Fees - There was discussion of possible changes to impact
fees. City Attorney Vierling was directed to examine the legal
implications.
Autumn Ridge - Robertson said that he had attended the Autumn
Ridge model home tour and that there was a large crowd and a lot
of interest.
Consent Agenda
• Review Minutes - February 5, 1996
• Review Minutes - February 12, 1996
• Set Public Hearing Date March 25, 1996 - Request for PUD /CUP
Modification - Dan Wortman - 6148 Osgood Avenue
• Set Public Hearing Date March 25, 1996 - Request for PUD
Amendment - Valley View Estates - Krongaard Construction
Councilmember Schaaf, seconded by Kern, moved to approve the
Consent Agenda. Carried 5 -0.
111
Page 3 - Minutes 02/26/96
Unfinished Business:
Park Survey Report - City Planner Richards reported on the Park
and Trail Survey for local businesses. Richards noted that the
17% response was very good considering 10% is an average
response. Richards stated that results of the survey helps the
City justify its park dedication fee charged for new commercial
activity. Richards noted the survey results do not help
establish the appropriate ratio of cash to acreage formula for an
Ordinance revision. Staff will continue to study this issue and
provide a recommendation to the Council.
Valley Branch Watershed - Proposed Rules and Regulations - City
Attorney Vierling indicated that he has reviewed the proposal and
has no problems with it. Vierling noted the City already has
adopted a plan for the small portion of Oak Park Heights affected
by the proposed rules and regulations. He said that the plan
already adopted will meet the guidelines in the proposal.
Design Review Committee - Councilmember Robert reported that the
Design Review Committee had held its last meeting and that MNDOT
has issued its design guide for the bridge and Highway 36
reconstruction. Mayor O'Neal praised Councilmember Robert for
all of her hard work with the committee.
New Business:
City Attorney Memo - County Road Turn back Process - City
• Attorney Vierling stated that at the request of the City Council
his office reviewed the applicable rules and statutes of the
State of Minnesota regarding the turnback of roads between
government units. Vierling stated that the City does not have to
take any road that it does not want.
Review of Recording Secretary - Robertson noted that the
performance of Recording Secretary Eloise Nettleton had been
excellent and recommended an increase in compensation to $11.00
per hour. Councilmember Swenson, seconded by Kern, moved to
increase the compensation of Eloise Nettleton for the duties of
Recording Secretary to a rate of $11.00 per hour. Carried 5 -0.
City Administrator 1996 Contract - Mayor O'Neal reported that the
Council has finished its review of City Administrator Robertson,
that he has met or exceeded the Council's expectations in all
areas, and that Council was very satisfied with his performance.
Councilmember Kern, seconded by Schaaf, moved to approve the City
Administrator's 1996 contract. Carried 5 -0.
Caucuses - Mayor O'Neal encouraged everyone to attend their area
caucus on Tuesday, March 5, 1996.
•
Page 4 - Minutes 02/26/96
Appointment to Cooperation Planning Committee - Mayor O'Neal
reported that Oak Park Heights, Bayport, and Baytown are setting
up a committee to look at ways the communities can save money by
sharing services. Mayor O'Neal said that this committee will not
look at consolidation with any other communities, but will focus
on services and saving money. She asked for community volunteers
to be on the committee.
The committee will consist of a Mayor and City Administrator from
each city, one to three members of the community, and one to
three members of the business community. Mayor O'Neal stated
that interested people should call Administrator Robertson.
Councilmember Schaaf expressed interest in serving on the
Cooperation Planning Committee. Councilmember Swenson, seconded
by Kern, moved to appoint Councilmember Schaaf to the Cooperation
Planning Committee. Carried 5 -0. Councilmember Robert, seconded
by Kern, moved to appoint Councilmember Swenson as alternate to
the committee. Carried 5 -0. Council directed City Administrator
Robertson to post all the meetings as Council meetings.
Correspondence:
Met Council Environmental Services - 1995 Sewage Flow Assignment
- 1996 Sewage Flow Estimate - Robertson reported that he received
a letter indicating the Met Council has completed the assignment
of the City's 1995 sewage flow estimates.
• Met Council Letter - Housing Partnerships - Mayor O'Neal reported
that the Met Council announced the availability of grant funds
for housing partnerships.
Metropolitan Council Transportation Advisory Board - Mayor O'Neal
noted that she has been appointed to the Met Council
Transportation Advisory Board (TAB), which meets the third
Wednesday of every month at 2:00 p.m. at Mears Office Park in
downtown St. Paul.
Adjournment: Councilmember Swenson, seconded by Schaaf, moved to
adjourn at 7:50 p.m. to a closed meeting. Carried 5 -0.
Closed Meeting: Administrator Robertson updated Council on
Police Union negotiations. City Attorney Vierling updated
Council on pending litigation.
Adjournment: Upon the end of the closed meeting, Councilmember
Swenson, seconded by Schaaf, moved to adjourn at 8:03 p.m.
Carried 5 -0.
Respectfully submitted,
4 02
• Michael Robertson
City Administrator
OAK PARK HEIGHTS
•
CITY COUNCIL MINUTES, MONDAY, FEBRUARY 12, 1996
Call to Order: The meeting was called to order at 6:35 p.m. by
Mayor O'Neal Present: Councilmembers Kern, Robert, Schaaf, and
Swenson. Staff Present: City Administrator Robertson and City
Attorney Vierling. City Engineer Anderlik arrived at 6:50 p.m.
Visitor Comments: Tim Nolde - Anchobaypro Inc. - Proposed
Townhouse Development - Mr. Nolde of Anchobaypro Incorporated
presented a plan to develop a parcel of land currently owned by
John Haase into townhouses. This would be a two -phase 84 unit
rental townhouse development. Mr. Nolde reported that he would
be seeking low and moderate income tax credits the United States
government grants for affordable housing. He said he would also
be seeking Tax Increment Financing (TIF) from the City to defray
the costs of cleaning up the land. He said "pay as you go" TIF
was satisfactory.
Council made no promises of granting TIF financing, but they were
in consensus that Mr. Nolde could submit a formal proposal to
them. Council noted that any request for TIF financing would
require a study by the City Auditor, which Mr. Nolde would have
to pay for.
411 Department Reports:
Autumn Ridge Open House Parking Problem - Police Chief Swanson
reported that the Spring Preview at Autumn Ridge had attracted a
tremendous number of people and created a parking problem.
Swanson said that temporary parking signs will be installed on
58th Street on weekends to accommodate the increased parking
needs.
Bullet Proof Vests - Police Chief Swanson reported that bullet
proof vests are being purchased at the rate of $420 per unit,
with 50 percent of the moneys coming from the Forfeiture and
Seizure fund and 50 percent from the State Department of Public
Safety.
Anniversary Awards - Police Chief Swanson reported that five
employees are eligible to be recognized for years of service.
Council requested that employees with 20 or more years of service
be presented anniversary awards at the City Council meeting while
others will be noted at the meeting. Employees with less than 20
years of service can be recognized by the department in which
they serve.
•
Page 2 - Minutes 02/12/96
• Water Main Breaks - City Administrator Robertson reported two
water main breaks had occurred, one near Paris and 65th and the
other at Paris and 63rd. Robertson said that the water main
breaks were caused by the extreme cold which caused the ground to
heave and rocks to rupture through the pipes. The breaks were
repaired without any further problems.
Oxygen Sensor Equipment - Councilmember Swenson reported that
OSHA has established new requirements for oxygen sensor equipment
which involves calibrating the oxygen sensor on a monthly basis.
Swenson reported that the Fire Department can purchase a kit for
$350 to maintain the equipment or the City can hire an outside
firm to maintain the equipment at the cost of $50 per month.
Council requested that the Fire Department maintain the Oxygen
Sensor equipment and directed Robertson to work with them to
reach an agreement.
Garden Committee - Councilmember Robert reported that the Garden
Committee will meet Tuesday, February 13, 1996 at 5:30 p.m. at
City Hall to make recommendations regarding landscaping Cover
Park.
Parks Committee- Councilmember Robert reported that the Parks
Commission will meet Tuesday, February 20 at 6:30 p.m. at City
• Hall to discuss Swager Park.
Building Department - Robertson reported that there were over 200
visitors to the Autumn Ridge Spring Preview last weekend.
Strategic Planning Meeting - Mayor O'Neal reported that a few
Councilmembers have conflicts with the Strategic Planning Meeting
and requested rescheduling the meeting. Councilmember Schaaf,
seconded by Kern, moved to change the Strategic Planning Meeting
to Friday, March 22, 1996 and Saturday, March 23, 1996. Carried
5 -0.
Met Council Sewer Rates - Robertson reported that he received a
report from a committee composed of city officials working with
the Metropolitan Council to change sewer rates to charge
residents for actual amount of usage, rather than the current
system. He reported that a committee member told him the Met
Council has accepted the recommended changes and that changes
should be made in the billing system within the next year.
Cable - Councilmember Swenson reported that the Cable Commission
has approved its final budget.
Page 3 - Minutes 02/12/96
• Brown's Creek Water Management Organization - Mayor O'Neal
reported that the BCWMO will meet Wednesday, February 21st, 1996
at 8:00 p.m. at Stillwater City Hall. Councilmember Schaaf
volunteered to serve as a representative for the City of Oak
Park Heights on the BCWMO Board and will attend the next meeting
of the Board.
Consent Agenda
• Review Minutes - January 22, 1996
• Review Minutes - January 29, 1996
• Request for Payment - Valley View Estates - $3,411.00
• Request for Payment - Autumn Ridge 1st Addition $4,216.41
• Resolution 96 -02 -05 - A Resolution Approving the Request of
Hockey Stillwater St. Croix Valley Amateur Association for a
Gambling Premises Permit at the Millroad Inn
Councilmember Robert requested removal of the January 22, 1996
Minutes from the Consent Agenda. Councilmember Schaaf, seconded
by Kern, moved to approve the remaining items on the Consent
Agenda. Carried 5 -0.
Councilmember Robert reported that a sentence needs to be added
in the Dental Coverage for Jim Butler paragraph of the January
22, 1996 Minutes. The motion should read "Councilmember Swenson,
• seconded by Schaaf, moved to approve amending the contract to
include dental checkups every three months, if recommended by a
dentist or doctor." Councilmember Schaaf, seconded by Kern,
moved to approve the January 22, 1996 Minutes with the proposed
amendment. Carried 5 - 0.
Unfinished Business:
Design Review Committee - Councilmember Robert reported that the
last meeting of the Design Review Committee will be held
Wednesday, February 21st, at 6:30 p.m. at Lake Elmo Inn.
Public Hearing:
Transfer of Liquor Licenses - Club Tara Inc. to Club Tara Supper
Club, Inc. - Mayor O'Neal opened the public hearing at 7:45 p.m.
No visitors were present. Hearing no further comments,
Councilmember Schaaf, seconded by Swenson, moved to close the
public hearing at 7:46 p.m. Councilmember Schaaf, seconded by
Swenson, moved to approve the transfer of Liquor Licenses from
Club Tara Inc. to Club Tara Supper Club, Inc. Carried 5 -0.
New Business:
Park Use Survey Results - City Administrator Robertson reported
that 27 out of 160 surveys mailed to local businesses were
returned, which is a 17% response from the business community.
He noted that this is a pretty good response.
•
Page 4 - Minutes 02/12/96
Resolution 96- 02 -06- A Resolution Commending Lyman Geary on 35
• Years of Service to the Community - Councilmember Swenson,
seconded by Kern, moved to adopt Resolution 96 -02 -06 - A
Resolution Commending Lyman Geary on 35 Years of Service to the
Community. Carried 5 -0.
Approval of MNDOT Purchase Offer - East 5 Feet of Lots 9,10,11,
and 12, Block 4, Oak Park - City Attorney Vierling recommended
tabling this matter until he obtained additional information.
Councilmember Schaaf, seconded by Swenson, moved to table this
issue until further notice. Carried 5 -0.
Valley Branch Watershed - Proposed Rules and Regulations - Since
Council has not yet reviewed this proposal, Councilmember Kern,
seconded by Schaaf, moved to table discussion on this matter
until the next meeting scheduled for Monday, February 26, 1996.
Carried 5 -0.
City of Bayport - Fire Protection Contract - Councilmember
Schaaf, seconded by Kern, moved to adopt the contract agreement
by the City of Bayport for furnishing fire protection services to
the City of Oak Park Heights from March 1, 1996 through February
28, 1997, for a contract amount of $54,125.00. Carried 4 -0,
Councilmember Swenson abstaining.
Goodwill- Continuance of Memorandum - Council reviewed the
• Memorandum of Continuances for 1996 for the Stillwater Goodwill
Store. Councilmember Robert questioned why townships do not
contribute a fifty cents per household fee for the collection of
reuse material at Goodwill the way cities do. Council directed
Robertson to discuss with the Cities of Stillwater and Bayport
sending a letter be sent to the townships asking them to
contribute. Councilmember Schaaf, seconded by Kern, moved to
approve the Continuance of Memorandum from Goodwill. Carried 5-
0.
Correspondence:
Invitation to Washington County Elected Officials Forum -
Thursday, February 29, 1996 - Mayor O'Neal reported that the
topic of discussion will be different possibilities for the
design single family residential development.
Letter to NSP - Change in Community Service Manager - Mayor
O'Neal reported that the current Community Service Manager, Steve
Schmidt, has accepted a position with NSP's Metro Public Affairs
Department. During the interim, various Community Service
Managers in adjoining areas will be available to work with the
City as need arises.
•
Page 5 - Minutes 02/12/96
III Invitation to League of Minnesota Cities Building Dedication and
Open House - Mayor O'Neal reported that the League of Minnesota
Cities will hold an open house on Thursday, February 29, 1996 in
St. Paul. Mayor O'Neal directed Robertson to publish this as a
Council meeting.
City Pins - Robertson presented a catalog he received advertising
pins that could purchased for promoting the City. Council
directed Robertson to obtain more information regarding the cost
of the pins.
Washington County Board - Mayor O'Neal reported that the
Washington County Board will meet Tuesday, February 13, 1996 at
9:00 a.m.
Adjournment: Councilmember Kern, seconded by Swenson, moved to
adjourn at 8:10 p.m. to a closed meeting. Carried 5 -0.
Closed Meeting: Administrator Robertson updated Council on
Police Union negotiations. City Attorney Vierling updated
Council on pending litigation. The City Administrator was
reviewed and his contract was discussed.
Adjournment: Upon the end of the closed meeting, Councilmember
Swenson, seconded by Kern, moved to adjourn at 9:30 p.m. Carried
5 -0.
, ill
Respectfully submitted,
Michael Robertson
City Administrator
111
........IIII.
OAK PARK HEIGHTS
• CITY WORKSHOP MINUTES COUNCIL MINUTES, MONDAY, JANUARY 22, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Deputy Mayor Kern. Present: Deputy Mayor Kern, Councilmembers
Robert, Schaaf, and Swenson. Mayor O'Neal arrived at 6:45 p.m.
Staff Present: City Administrator Robertson, City Attorney
Vierling, City Planner Richards, and Building Inspector Butler.
City Engineer Anderlik arrived at 7:00 p.m.
Visitor Comments: There were no visitor comments.
Department Reports:
Police - Bullet Proof Vests - City Attorney Vierling reported
that State Statutes allow the City to use money in the Drug
Forfeiture and Seizure fund to purchase new bullet -proof vests
for the members of the Police Department. Councilmember Robert,
seconded by Swenson, moved to approve the purchase of new bullet
proof vests with funding coming from this fund. Carried 4 -0.
Stormwater Drains - Robertson reported that several residents
reported clogged stormwater drains after last week's storm. City
staff investigated and determined that the snow and sleet created
ice dams and that none of the storm drains froze over. City
staff cleared the ice dams and the water drained properly.
• Autumn Ridge Development - Building Inspector Butler reported 13
new homes are currently under construction in the Autumn Ridge
development.
Cover Park - Councilmember Robert reported leaks in the roof of
the park building at Cover Park. Robert also requested that as
part of ADA construction Butler investigate replacing one of the
doors with a window. Butler will check on building code
requirements and report back to the Council.
Dental Coverage for Jim Butler - Judy Holst requested amending
the CBSA medical insurance contract to include dental checkups
for Jim Butler every three months. Councilmember Swenson,
seconded by Schaaf, moved to approve amending the contract to
include dental checkups every three months if recommended by a
doctor or dentist. Carried 5 -0.
Cable - Councilmember Robert said that Meredith Cable provides a
free public access service to the northern suburbs and asked why
this service was not available in Oak Park Heights. Councilmember
Swenson reported that this service could not be provided for the
City of Oak Park Heights because of the low number of Cable
subscribers. Council requested that Councilmember Swenson
provide them with a report detailing the number of subscribers in
Oak Park Heights and surrounding communities.
•
Page 2 - Minutes 01/22/96
III Parks Commission Vacancy - Robert reported that the Parks
Commission has recommended Liz Weaver for the vacancy on the
Parks Commission. Councilmember Robert, seconded by Schaaf,
moved to approve the appointment of Liz Weaver to the Parks
Commission. Carried 5 -0.
Cover Park Individual Park Meeting - Councilmember Robert
reported that the first in a series of meetings regarding
neighborhood parks was held Tuesday, January 16, 1996. Robert
reported a successful meeting with good input from residents.
Outdoor Recreation Grants - Robert reported that the Parks
Commission would like to apply for the Outdoor Recreation Grant
Program to update Brekke and Valley View Parks. The initial
application for this grant needs to be completed by March 1,
1996. Robert requested that Council direct Administrator
Robertson and City Planner Richards to complete the initial
application. Councilmember Robert, seconded by Schaaf, moved to
direct Robertson and Richards to complete the initial application
grant for the Outdoor Recreation Grant Program. Carried 5 -0.
Consent Agenda
• Review Minutes - January 8, 1996
• Request for Preparation of Plans and Specifications - Autumn
Ridge 3rd Addition
• Request for Payment - Autumn Ridge 2nd Addition - $24,178.45
• • Request for Payment - 58th Street Improvements - $37,055.53
• Establish 1996 Board of Review Dates, Monday, April 8, 1996 at
5:00 p.m. for the initial meeting and Monday, April 22, 1996
at 6:00 p.m. for the continuation meeting.
Councilmember Kern, seconded by Swenson, moved to approve all
items on the Consent Agenda. Carried 5 -0.
Unfinished Business:
Brown's Creek Watershed - Mayor O'Neal reported that last weeks
Brown's Creek Watershed Meeting was rescheduled for Wednesday,
January 24th, 1996 at 7:00 p.m. Mayor O'Neal reminded Council
that there is still a need for a representative to take her place
on the Board. The Brown's Creek Board meets every third
Wednesday of the month.
County Wide Equipment Sharing Study - Robertson reported that all
major cities except Oakdale have indicated their desire to
participate in the study. He said a revised budget based on the
number of participants will be prepared and submitted to all
participating governments.
Meeting with Baytown Township - Councilmember Swenson, seconded
by Schaaf, moved to approve a workshop with Baytown Township
Monday, February 5, 1996 at Stillwater Area High School. Carried
. 5 -0.
Page 3 - Minutes 01/22/96
• ADA Plans - Cover Park - City Engineer Anderlik presented two
alternate plans for meeting ADA parking and access requirements
at Cover Park. Councilmember Schaaf, seconded by Robert, moved
to approve adopting Plan B for ADA access to Cover Park at an
estimated cost of $2,400. Carried 5 -0.
Transfer of Funds - Councilmember Robert, seconded by Kern, moved
to approve the transfer of $25,000 from the Unallocated account
of the Capital Improvements Fund to the ADA account of the
Capital Improvements Fund. Carried 5 -0.
ADA Plans & Specifications - Councilmember Schaaf, seconded by
Swenson, moved to direct City Engineer's office develop plans and
specification for the ADA improvements. Carried 5 -0.
City Logos - Robertson presented Council with revised City Logos.
Council reviewed various logos. Councilmember Schaaf, seconded
by Kern, moved to approve the city logo with green and blue
colors, address and phone on top, upper /lowercase letters, with
"Tree City, USA" on the bottom of the letterhead. Carried 5 -0.
Brown's Creek Joint Powers Agreement - Mayor O'Neal requested
this item be removed from the agenda until further notice.
Newsletter - Robertson presented the Council with an updated list
of proposed articles for the February newsletter. Council
requested that the planned update of the Comprehensive Plan be
mentioned in the newsletter.
Boat Access - Councilmember Robert reported on a meeting that
MNDOT held regarding the proposed boat access near Sunnyside.
Council was in consensus that City Attorney Vierling review the
issues and negotiate the deal with Union Pacific Railroad.
Public Hearing:
Jerry's Auto Detail - 13601 North 60th Street - Request for
Variance - Councilmember Schaaf, seconded by Swenson, moved to
reopen the public hearing. Carried 5 -0. Mayor O'Neal opened the
public hearing at 7:30 p.m. Joe and Jerry Schonecker were
present representing Jerry's Auto Detail and described their
request. City Planner Richards recommended approval of the
variance and CUP with the approval subject to the conditions
listed in the planning report. Building Inspector Butler noted
some aspects of the State Building Code with which the
Schonecker's would have to comply. Hearing no further comments,
Councilmember Kern, seconded by Robert, moved to close the public
hearing at 7:50 p.m.
Councilmember Kern, seconded by Schaaf, moved to approve the
CUP /variance subject with the conditions listed on the planning
report. Carried 5 -0.
•
Page 4 - Minutes 01/22/96
New Business:
Proposed Alignment of the Frontage Road - Present to discuss the
proposed alignment were Mark Benson of MNDOT, Dick Kadrie and
George McGuire of Stillwater Ford -Oak Park Heights Lincoln
Mercury, and Bob Brackey and Jim McGovern.
Robertson said that he had discussed several different frontage
road alignments with Stillwater Ford and Bob Brackey. He
reported that Brackey and Ford had been unable to agree upon any
alignment. Robertson noted that another proposed frontage road
alignment had been submitted to him by MNDOT engineer Bruce
Libby. Robertson reported that MNDOT considers this alignment
the final design and has asked the City to approve it as the
final alignment.
Dick Kadrie objected to the proposed change, saying it would cut
their property in two and leave a piece of approximately 4 acres
west of the frontage road that would be unusable. He said it had
been Stillwater Ford's intent to build a body shop or a second
dealership on the other side of their parking lot and that this
alignment would prevent them from doing that.
Bob Brackey stated he was in favor of MNDOT's proposed alignment
of the frontage road. He said he has spoken with representatives
for a potential major development of his land and they would
• favor the proposed MNDOT design.
City Engineer Anderlik said that the alignment proposed by MNDOT
is the best from a land use perspective. Councilmember Robert,
seconded by Schaaf, moved to approve the proposed alignment of
the Highway 36 Frontage Road, with the direction that the curve
design may be modified somewhat if desired by Stillwater Ford, as
long as the City Engineer approves of the final alignment.
Carried 5 -0.
MNDOT Letter - Frontage Road Construction on NSP Property -
Council reviewed a letter from Mark Benson, MNDOT, proposing that
MNDOT build and construct a city street across the NSP property.
MNDOT proposed that the street be turned over to the City for
ownership and maintenance after the construction is complete.
Councilmember Schaaf, seconded by Kern, moved to approve
Resolution 96- 01 -04, A Resolution Approving the Request from
MNDOT Authorizing MNDOT to Construct a Street forr Municipal
Purposes Across NSP Property Connecting Osgood Avenue to 59th
Street within the City of Oak Park Heights. Carried 5 -0.
411
Page 5 - Minutes 01/22/96
AAE - Surface Water Management Plan - City Engineer Anderlik
• presented a Surface Water Management Plan designed to guide the
development of a stormwater drainage system for the annexation
area extended(AAE). Anderlik discussed the reports
recommendations, including the proposed increase in area storm
sewer charges. He noted that most of the stormwater ponds were
situated in natural depressions or low areas. Councilmember
Schaaf, seconded by Swenson, moved to approve the plan as
presented. Carried 5 -0.
Comprehensive Plan Contract with Northwest Associated Consultants
- City Planner Richards presented a contract for professional
planning services to develop an updated Comprehensive Plan for
the City of Oak Park Heights. Councilmember Kern, seconded by
Robert, moved to approve the contract with Northwest Associated
Consulting. Carried 5 -0.
Proposed Change Order - 1995 Street Reconstruction Project -
Removal of Excess Muck on parts of 56th Street, Olene Avenue,
Upper 56th Street Court, and O'Brien Avenue - 827,257.94 -
Councilmember Robert, seconded by Kern, moved to approve change
order to the 1995 Street Reconstruction Project. Carried 5 -0.
Request for Payment - Tower Asphalt - 1995 Street Reconstruction
Project - 835, 785.50 - Councilmember Kern, seconded by Swenson,
moved to approve payment of $35,785.50 to Tower Asphalt. Carried
• 5 -0.
Proposed Community Center - Review of Stillwater Area High School
Development Agreement - Robertson noted that, due to recent
articles in the newspaper regarding a possible move of the
community center from its proposed location in Stillwater to high
school property, he had asked City Attorney Vierling to review
the City's development agreement with the School District
regarding the High School property with the Council.
Vierling reported that as part of the development agreement under
which the high school was constructed area utility connection
charges were only assessed on the portion of the high school land
that was developed. Based on the development agreement any
development of vacant areas of the high school property will be
subject to area connection charges. City Planner Richards said
that parking would be a major issue if the community center were
constructed on the high school land. Since they could both
conceivably have events going on at the same time, parking for
the high school would have to separate from the community center.
Correspondence:
Junker Sanitation - Proposed 1996 Holiday Schedule - A copy of
the schedule was reviewed by the Council. Council requested that
Robertson include the schedule in the February newsletter.
• Robertson reported that Junker is planning to send the schedule
to residents.
Page 6 - Minutes 01/22/96
Adjournment: Councilmember Kern, seconded by Swenson, moved to
adjourn at 9:45 p.m. to a closed meeting. Carried 5 -0.
Closed Meeting: Administrator Robertson updated Council on
Police Union negotiations. City Attorney Vierling updated
Council on pending litigation.
Adjournment: Upon the end of the closed meeting, Councilmember
Robert,- seconded by Kern, moved to adjourn at 10:05 p.m. Carried
5 - 0.
Respectfully submitted,
/' , i
Michael Robertson
City Administrator
•
•
OAK PARK HEIGHTS
CITY COUNCIL MINUTES, MONDAY, JANUARY 8, 1996
Call to Order: The meeting was called to order at 6:30 p.m. by
Mayor O'Neal. Present: Councilmembers Kern, Robert, and Swenson.
Councilmember Schaaf arrived at 7:08 p.m. Staff Present: City
Administrator Robertson, City Attorney Vierling, City Planner
Richards, City Engineer Joe Anderlik, and Tom Anderson from the City
Engineer's Office.
Visitor Comments: There were no visitor comments.
Department Reports:
Police - Part -time Officers Salary Increase - Police Chief Swanson
recommended that effective January 1, 1996 part -time police officers
Brian DeRosier's and Dwight Parker's hourly pay rates be increased
from $13.00 to $14.00 and $9.00 to $9.75, respectively. Swanson
also recommended that Dwight Parker's hourly rate be increased to
$10.50 effective July 1, 1996. Councilmember Swenson, seconded by
Kern, moved to increase Brian DeRosier to $14.00 per hour, effective
January 1, 1996, and Dwight Parker to $9.75 per hour, effective
January 1, 1996, with another increase to $10.50 effective July 1,
1996. Carried 5 -0.
Hiring Part -time Police Officer - Swanson requested authorization to
S start the hiring process for another part -time officer. Swanson
reported that acquiring and retaining a part -time officer would not
result in any additional cost to the City. Councilmember Kern,
seconded by Swenson, moved to approve starting the hiring process
for a part -time police officer. Carried 5 -0.
Washington County Radio Users Committee - Swanson reported on an
organizational meeting he had attended of the Washington County
Radio Users Committee regarding establishing a plan to join the
state mandated 800 megahertz trunk radio system. Swanson suggested
that the Council appoint Councilmember Swenson to the Radio User
Committee as its elected representative due to his experience in
public safety. Councilmember Schaaf, seconded by Robert, moved to
approve the motion to appoint Councilmember Swenson to the
Washington County Radio Users Committee to represent the City of Oak
Park Heights. Carried 5 -0.
Bullet -Proof Vests - Swanson reported that the bullet -proof vests in
his department have passed their 5 year suggested life span and
recommended replacing them. Swanson reported that the State is
mandated to pay for half the cost of each vest, with the City
absorbing the other half of the cost. The total cost to the City
would be approximately $2100. Councilmember Swenson, seconded by
Kern, moved to direct Police Chief Swanson have his police officers
purchase bullet -proof vests. Carried 5 -0. City Attorney Vierling
was directed to see if the Police Forfeiture Fund could be used for
0 the purchase.
Page 2 - Minutes 01/08/96
• Parks Department - Councilmember Robert suggested setting up a
strategic planning meeting between the City Council and the Parks
Commission to discuss the 5 Year Park Plan. Council requested that
the Parks Commission develop the 5 Year Park Plan and present it to
the City Council for discussion.
Cover Park Planning Meeting - Councilmember Robert reminded the
Council of the Parks Commission meeting scheduled for Tuesday,
January 16, 1996 at City Hall. Future plans for Cover Park will be
discussed at the meeting. Councilmembers Swenson and Robert
requested installing a phone at Cover Park. Mayor O'Neal suggested
purchasing a cordless phone.
Garbage Pick -up - Councilmember Kern reminded the Council and
residents that the garbage pickup day was changed from Friday to
Thursday to effective Thursday, January 11, 1996.
Administration - City Administrator Robertson discussed a meeting
with Washington County Public Works Deputy Director Don Theisen
regarding the County Road turn back process. Robertson recommended
that City Engineer Anderlik review the issue and make
recommendations regarding the road turn back process. City Attorney
Vierling was directed to review the legal aspects of the road turn
back process.
411 Unfinished Business:
Certificate of Appreciation to Bill Tait - Councilmember Robert
presented Bill Tait with a Certificate of Appreciation for his
service on the Parks Commission.
Gas Detection Meters - Councilmember Swenson reported that the gas
detection meters purchased by the City were used three times in the
last week. He noted that there were several recent deaths in
Minnesota due to carbon monoxide poisoning and encouraged everybody
to have NSP check their homes for natural gas leaks and to purchase
a carbon monoxide detector.
City Logo - Robertson presented revised logo options. Council
selected one design and requested that it be brought back to them in
several varieties of colors at the next Council meeting.
ADA Plans and Specifications - Tom Anderson from the City Engineer's
Office presented ADA plans and specifications for City Hall, Cover
Park, Valley View Park and Brekke Park. Anderson reported the total
cost estimate to update these facilities to meet ADA requirements to
be $55,050. Councilmember Robert objected to the proposed plan for
Cover Park because the proposed handicapped parking areas would be
unusable in the winter. Council directed Anderson to prepare
alternative plans with a change in the parking plan for Cover Park.
Anderson indicated that he will have the changes made and available
for review at the Parks Commission meeting scheduled for Tuesday,
40 January 16, 1996.
Page 3 - Minutes 01/08/96
Councilmember Schaaf, seconded by Kern, moved to table discussion
regarding ADA improvements until the next City Council meeting
scheduled on January 22, 1996. Carried 5 -0. Council directed
Robertson to bring a recommendation for funding this project to the
next City Council meeting.
Brown's Creek Joint Powers A reement - Councilmember Kern, seconded
by Swenson, moved to table discussion until next Council meeting.
Carried 5 -0.
Ubdate on Design Review Committee
that the next meeting for the Design C Review m Committee e will e
Wednesday, January 10, 1996 at Stillwater City Hall. Robert
reported that they will make a final color recommendations for the
bridge, rail, and bridge lighting. Councilmember Robert also
reported that MNDOT's Design Review Guides are available. The last
meeting of the Design Review Committee will be in February, 1996.
Park Dedication Surve - Robertson presented a revised survey put
together by Northwest Associated Consultants to determine business
use of City parks. Councilmember Robert requested that question 14
be amended to include "walkways" and that the survey ask for the
"last three years" not the "last year" when referring to the usage of
the parks.
0 Councilmember Swenson, seconded by Kern, moved to authorize staff to
send this survey to all City businesses with recommended changes as
requested and report the results back at the February 12 Council
meeting. Carried 5 - 0.
Public Hearings:
Jerr 's Auto Detail -13601 North 60th Street-Re.uest for Variance -
Mayor O'Neal opened the public hearing at 7:50 p.m. Robertson
reported that he has not received the necessary plans for adequate
staff review of this proposed variance. Councilmember Schaaf,
seconded by Swenson, moved to table discussion until the next
Council meeting scheduled for January 22, 1996. Carried 5 -0.
New Business:
1996 Appointments - Councilmember Schaaf, seconded by Kern, moved to
approve the following 1996 appointments; Carried 5 -0.
Deputy Mayor Dean Kern, Sr.
City Attorney Eckberg, Lammers, et al
City Engineer Bonestroo, Rosene, et al
City Planner Northwest Associated Consultants
City Auditor Tautges, Redpath, Inc.
Park Commission Liaison
Park Commission Janet Robert
Cable Commission Mike Dahlquist (1996 -1998)
Middle St. Croix WMO Mark Swenson
Barbara O'Neal
Browns Creek WMO
• Assistant Weed Inspector Rollie Staberg
Official Newspaper
Courier News
Page 4 - Minutes 01/08/96
410 Northwest Associate Consultants 1996 Contract - Robertson presented
the 1996 Contract with Northwest Associate Consultants (NAC).
Robertson reported that NAC has offered a 15 percent discount for
City initiated projects, as contrasted to private development
projects, along with a cap on their meeting rates. Councilmember
Kern, seconded by Swenson, moved to approve the 1996 Northwest
Associate Consultants contract as presented. Carried 5 -0.
Resolution 96 -01 -01 - A Resolution designating 1996 Checking and
Bank Debositorie - Councilmember Kern, seconded by Schaaf, moved to
adopt resolution 96 01 -01, A Resolution Designating 1996 Checking
and Bank Depositories, with the addition of the 4M Fund and the
deletion of the Metropolitan Federal Savings Bank. Carried 5 -0.
Approve 1996 Home Occupation Licenses - Councilmember Swenson,
seconded by Kern, moved to approve 1996 Home Occupation Licenses.
Carried 4 -0, Councilmember Robert abstaining.
Building Inspection Contract - Bayport - Councilmember Kern,
seconded by Swenson, moved to approve the Building Inspection
contract with the City of Bayport. Carried 5 -0. Robertson reported
that the City of Bayport has already approved the contract.
Inspection Contract - Building Inspection Services, Inc. -
Councilmember Swenson, seconded by Kern, moved to approve the
contract with Building Inspection Services Inc. for 1996. Carried
•
5 -0.
1996 Sewer and Water Rate Study - City Engineer Joe Anderlik
reported on his study of Sewer and Water rates. Anderlik noted that
the City's Water and Sewer systems are in good shape and that they
have adequate financial reserves. Anderlik said that it is only
because of various State or Metropolitan Council mandates or new
charges that the City has had to raise its rates in the last few
years.
Anderlik said that the Metropolitan Council Environmental Services
Department has recently sent a notice to the City that sewer rates
will be increased substantially. Because of this Anderlik
recommended raising the sewer rate from $26.50 per 15,000 gallons to
$31.50 per 15,000 gallons per quarter to pay for the increase.
Anderlik also recommended that the sewer usage rate over 15,000
gallons be increased to $1.95 per 1,000 gallons. Anderlik stated
that no rate increases are necessary for water.
Councilmember Kern, seconded by Swenson, moved to adopt Resolution
96- 01 -02, A Resolution Approving Sewer Rate Increase Effective
January 1, 1996. Carried 5 -0.
•
Page 5 - Minutes 01/08/96
• County Wide Equipment Sharing Study - Robertson reported on a
proposal the City received for participation in a study on the
feasibility of sharing the purchase of major equipment by local
governments. The proposal requests funding to hire an intern at a
rate of $10.00 per hour to both inventory the current equipment of
Washington County governments and to determine what those
governments unmet equipment needs are and how that equipment could
be shared.
Councilmember Swenson, seconded by Kern, moved to join the venture
with the stipulation that cities have equal representation on the
steering committee regardless of size. Carried 5 -0.
Establish a Public Hearing Date - Transfer of Liquor License - Club
Tara Inc. to Club Tara Supper Club, Inc. - Councilmember Kern,
seconded by Swenson, moved to establish a Public Hearing Date of
February 12, 1996. Carried 5 -0.
Consent Agenda Process - Councilmember Schaaf, seconded by Swenson,
moved to direct City Administrator Robertson to prepare a Consent
Agenda as part of every regular meeting agenda. Carried 5 -0. The
Consent Agenda will be the last item on the 6:30 agenda.
1996 Council Meeting Dates - Councilmember Robert, seconded by Kern,
moved to approve the 1996 dates for Council meetings as presented
. Robertson. Carried 5 -0.
HRA Board Meeting - Councilmember Schaaf, seconded by Kern, moved to
adjourn to the HRA Board meeting. Carried 5 -0. Mayor O'Neal opened
the meeting for business. Hearing no business, Councilmember
Schaaf, seconded by Swenson, moved that the City Council be
appointed officers of the HRA Board and to adjourn the HRA Board
meeting to the City Council meeting. Carried 5 -0.
February Newsletter - Robertson presented a list of proposed
articles for the February newsletter. Council requested the
following articles be added to the list: An article on the increase
in sewer and water rates, Family Violence Network information, and
the proposed boat access.
Middle St. Croix Joint Powers Agreement - Mayor O'Neal presented the
Joint Powers Agreement. Councilmember Schaaf, seconded by Swenson,
moved to adopt Resolution 96- 01 -03, A Resolution Approving the
Middle St. Croix Joint Powers Agreement. Carried 5 -0.
Perro Creek Study - Mayor O'Neal reported that the Middle St. Croix
Watershed Management Organization is in the process of initiating a
study to estimate the cost of establishing a pump outlet on Perro
Pond.
111
Page 6 - Minutes 01/08/96
S Baytown Township Meeting - Mayor O'Neal suggested that a meeting be
scheduled with Baytown Township to discuss the City's boundaries
with Baytown Township before entering into discussion on the
Comprehensive Plan for the City of Oak Park Heights. Mayor O'Neal
said she would discuss the possibility of scheduling a joint meeting
with Township Board members and report back to the Council regarding
a tentative date.
Public Hearin. - Draft EIS - Meetin. of the Metro.olitan Air..rt
Commission - Robertson reported he had received a notice of public
hearings on the draft EIS for the possibility of constructing a new
Metro Area airport near Hastings. The meetings will be held on
Wednesday, January 17th at Hastings Senior High School and Thursday,
January 18, 1996 at the Washburn High School auditorium. The notice
was posted in City Hall.
Washington City Forum on Greater St. Paul - Robertson reminded the
Council of the Washington County Elected Officials Forum scheduled
for Thursday, January 25 at 4:30 p.m.
Joint Meeting With the Bayport City Council - Robertson reminded the
Council of the joint meeting with the Bayport City Council scheduled
for Monday, January 29, 1996 at 7:00 p.m. at Bayport City Hall.
Strategic Planning_Meeting - Council scheduled a Strategic Planning
• Meeting Friday, March 1 and Saturday, March 2 at City Hall.
Robertson was directed to draft an outline for the meeting.
Official Portrait - Mayor O'Neal reminded Council of the need to
have their individual official portraits taken.
Gazette Article Regarding the St. Croix Valley Bridge - Mayor
O'Neal noted a recent article in the Gazette by the Coalition
Against the St. Croix Valley Bridge and expressed concern regarding
the cost estimates used in the article. Councilmember Kern,
seconded by Swenson, moved to direct Robertson to write the
Coalition Against the Bridge, requesting they document the cost
estimates they used. Carried 5 -0.
Pay Bills:
Councilmember Kern, seconded by Swenson, moved to approve the
payment of bills and investments as presented. Carried 5 -0.
Correspondence:
Master Plan for the Lower St. Croix National Scenic Riverway - Mayor
O'Neal noted that a meeting was scheduled on Tuesday, February 6,
1996 at Stillwater High School at 7:00 p.m regarding updating the
Master Plan for the Lower St. Croix National Scenic Riverway.
Page 7 - Minutes 01/08/96
40 Adjournment: Councilmember Schaaf, seconded by Swenson, moved to
adjourn at 9:00 p.m. to a closed meeting. Carried 5 -0.
Closed Meeting: Administrator Robertson updated Council on Police
Union negotiations. City Attorney Vierling updated Council on
pending litigation.
Adjournment: Upon the end of the closed meeting, Councilmember
Kern, seconded by Swenson, moved to adjourn at 9:21 p.m. Carried 5-
0.
Respectfully submitted,
'j /
Michael Robertson
City Administrator
III
a