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HomeMy WebLinkAbout12-13-11 Council Packet (MIT IT 0 P 'OAK PARK 11EIGIII'S TUESDAY, DECTMBER 13, 20 CIFIN COUNCIL METING ACENDA 7:00 P.M. 7:0(1 p.m. Cal I to or(lcr/ -cdgcL LA-A 1 c oj, -/Approval of gjr qq — j- limes 7:05 p.m. Depar ing t/C'm Cil Liaison Rcl)oj A. Planning COM Missioll Z� ]'"Irks Commission Witter Mamngcnlem Org"'mixations Other 7: 10 I I3is is au oppurlm)i(" i'm 1110 public its address the Council with qmiko11s m collcffflS (M Poi p;jjj limn CommeWs 1) 3 mhmic iT1 lt!mjh) 7:1 (Roll Volo) A. Approve Rills 13, Approve City (.'o,,,-jCjj M irmles— November 29, 20 1 (2) Adopt RCSOILIlion 16j 2012 Liquor, Tobacco, and Arimsement jj( R ejjc\va j . , ; (3) Approve 2012 Area Charpc for Comiect ion to Water, Smor, and sto.rnl se�vc.r ,Systems (4) Adopt Amended City Ordinance 1 02 — Master Fe Sc 5 0 F. Set Date alld Titne for Board of Appeal and [ A pmi. - 7:00 jmi (6) 1 pril 10, 2012 — 6:00 Cy, Appoint Rink Attendants 20,1112012 Season (7) 7:20 p.m. V. Public f learinps None 7:20 p.in. Vt. Old Business A. City 1- hall FlIcility - Update (8) 13, Pressure Reducing Valves (9) C. Oak Park I-16phts Oak Park Senior Living Phase I — Planned Unit Development Amendnient. (10) 11 Oak Park I loights ()ak Park SO"i LiVil)" Phase 11 — Planned Unit Dcveiq) aat Amendment (11) 7:40 P-111, V1 New Du A. Resolution Approving the 2012 Budget (.12) 13, Resolution Approving the 2012 Tax Levy (1.3) 58 Street Sc Neal Ave — Signalizatiol, C,ojI( jilIg Unit (J 4) Page 1 of 1 Agenda Docombor 13, 2011 Page 2 D. St. Cl Ri'vez' C,rOSSIng — Proposed Utility Coordination Meetings (15) E Consider RIT & Award for 1 Cities Moeltez• Site Playground (16) A1m!�intfi Page 2 of 136 �? - Enclosure Oak Park Heights Request foi Council Action MrodugDo{o [)oomnt)o/>3 20}] /\goodoltnn —.- cy }' /\vvand Time Roo. O Agenda Placement \/ 0d 'na rt t/D Ad Baokgr000/KJuabfivmb oil /P|*nse indicate any p'oviouu action boxbuou Wiwi) c«iyodborpohUu bodies have hcouadvixcd). See Attached, Page 3 of 136 CITY OF OAK. PARK HEIGHTS 6X'" ";' 141 fib C)al< i}arl< 13oulev;ircf Ne}, • I'.0. ISox 2067 • OaE< E'arlc I is igl ls, tviN 55081 -2007 •!'hone: 6.53/439 4439 • 1= x:651/939 -0574 December 8, 203.1 John Joa 5553 Ozark Avenue North Oak Park Heights, MN 55082 Dear Mr. Joa; Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25,00 or a fire extinguisher and /or smoke detector(s). Your residence was checked on Thursday, December 8, 2011, to determine if you had your recycling bin out with your regular garbage: Your recycling was out and ready for collection; therefore, you are one of this Month's winners, Please contact me at 439 -44.39 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in , the City's recycling program, C ngratulat' rrs. Je nifer Pinski Deputy Clerk Tree City lJ•S•.ti.• Page 4 of 136 OA Park fleights Enclosure 2 Request for Council Action Meeting Date W Deceinbcr 1 201 . . . ......... — A Item e CitY COU1161 Minutes November 29, 201 . ..... ...... --------------- Time Agenda Placement Consent ­ --- - - - ------------ .. . . ....... ..... . ...... - --------- - Originating Dopartment/Rcquestc)y P - - ------ -- ------------------ - . .. ...... Rcqticmer's Sjgjj Action Requested Appl'Ove --------- - - - - ------------- {J'JCtJSO Indicate any prcvi{pws aofi hIS b WIWI or if other public bodies have been advised }. See Attached. Page 5 of 136 CITY OF OAK PARKHEIGH'I'S TUESDAY, NOVEMBER 29, 2011 CTINCOUNCIL.[VIII +TINE MINUTES 1. Cali to IJ>•tleaAl'Ict 1 of Allcja>itce/A 3 pWud of r1 gggh: Mayor Bmudct called the allecting to order cal 7:00 p.rn. Present: C;O UncI inenibers /lbrahainson, M�cCombe.r, [Zink, and 5wurlsom starrpresent: CAA /1Clnlri]151m1OI'.)t)l] sm, chy Aitorne;y Vierling, Public Works Director Kegley, Finance Director C:auniso, C:,ity Plnnner Richards, and C Ay.l nonce l,on& Absent: None. Mr: }year Boaudcl nlov - ed Nc v llu,Sincss items 13, to the (.onseng A;,etJela as Item 1). C;orrra< °ilrn.cntbc:r i,�1cC:oaaal�cr', see;eJndr�sl by (.'ouncilnlembcr `wcnson, nlovcd to approve the A ctW a as anlen<1c? Carried 5 -0. 11. Ich:l ° #ttt��rlal:'J.anc:i1 iii <tsss3Ar_........L�c�sit•t�s: P CWan,mu55iy City ]Owner RidNuAs rgvurled ONd (he next Phnrring ArnmNsicrn nlcetiny was set lire De colubcr 15 and nmy be cancelled. 13. 1'<.rh5 �, (r]�1na1SS101'1: Cod wHmenlber McCoadvr• repined dua IS 140s Conllnission's next ru.ceting set lire Duce tuber 19 at 7,00 p,m. C. N - tjt cr \ 4a r3 <ire.lr��l /M ick {le 5t. Ci�c�i.N'- Mayor Beaudet lq)olicu drat urc ncxe mcciing of tale tv iddie St, Croix Watershed Manageni.ent Organization was scheduled aor December S at 7:00 at the Washinl;(on Conservation District Ofl €cc. D. Oi.l!c�r Li�tiSC>1� /5 €�il'f lZe��el,lts; Ns.3nc 111. Visitovs /Publie Com ment. ypyc_l. pp lyna.rd : Deputy Clerk Pkski reported thrat Lori "I'auf'fen of 5411 01tbway Avenue North was chosen its the recycling .Ivvard wrrlrler. N.V. Consent A genda: A. Approve Bills & Investments 13. Approve. City Council Minutes -- November 15, 2011 C. Authorizc Purchase and Placornent of Additional Used C mera in Council Chambers D. Approve 11W. l.tord F550 VeWele Pumhue Page 6 of 136 City Council Meeting Minutes November 29, 2011 Page 2 of 6 Councilialernber• McC:omher, seconded by Councilmember Ruilk, moved to al)provc the Consent Agenda. Roll cell vote taken. Carried 5 -0. V. Public HeaHrigs: A. " froth = in- =T axati on H earin g; ._Pro 20 12 Budget and : Fax_Levies — Revi and Disc l "mince Director Caruso provided a summary of Changes to the 2012 budget and tax lovy. She also had a tax calculator available to calculate the impact on property taxes bused oil property value. Amy Brown o:f 138 98 56` Street North came forward and stated that the Wot•ding from the letter received with the Truth-iii-Taxation I-lcaritlg notice was confusing. She stated that the tell pel•ecilt proposed tax increase Outweighed t:he cost of living; increases. Mayon Beaudet stated that the letter that the County sent was di1'fermt than file one the City prepared and m as confusing. Randy 'Flloreson of l 4436 Upper 56 "' Street Court North came forward and provided the:. City Council with a letter lie prepared, I -le was concerned that transferring the utility bill to the property tuxes would impact those with escrow accounts on their mortgage. A resident who identified himself as Rudy came forward and commended the City Council on their work on this issue. He stated it was evident that the City Council put a lot of work into it, and Ile hoped it was sustainable. Ruth F"aston of 5853 Oakgreen Court North questioned why her property taxes increased 16 percent. Mayor Beaudet stated lie suspected that her property value did not decrease as much as the average. Finance Director Caruso added that the total property tax increase included other• districts such as the school district and the COUIlty, Lori Bclz, a resident who lives in a condominium, came forward and stated that because she was part of a condominium association, she would not see the full benefit of the tax credit if the utility bill was placed oil the property taxes. Steve uralllquist, president of Sunlluit Park Condominium Association, came forward and stated that there was only one meter per building, so they would not see the full bcnelit of the tax credit. I-ie suggested that the City Council consider raising the number of gallons that were covered in the lowest tier of the water rate structure. He stated lie did not care if the utility bill was transferred to the property taxes as loin; as it was equitable for everyone. Page 7 of 136 City Council Meeting Minutes November 29, 2011 Page 3 of 6 Dennis Mencke of 5608 O'Brien Avenue North came forward and requested l:h - a Finance Director Caruso calculate (lie potential tax impact and net savings based oil his property value. Couneilnaember Swenson, seconded by Mayor Beatidet, moved to close the Truth -in- Taxation l earil)g. Carried 5-0, Councilmember MCComber stated she was not in favor of adding the utility bill to (lie tax rolls. Couneilnacmber Abrahamson stated he was leaning in the sank direction as Councilmember MCCombcr because of the issue with condonliraium oWilers. Councilmember Swenson stated that contributing to the renewal and replacement fund was important because maini.enaaace was not going to get any less expensive in the future. Councilmember Runk stated lie was concerned about the impact on condoaaainiunl Owners. conanaercial properties, and small businesses. Councilmember McCornbcr moved to approve the budget taking out the Utility portion. Motion failed por lack of a second. Councilnlember McComber, seconded by Councilmember Abrallanlson, moved to direct staff to prepare Resolutions for the next: meeting without the utility bill included in tax. Mayor Beaudet, seconded by Councilmember Dunk. moved to amend that motion to direct staff to prepare a calculator to show the impact without the tax offset. Carried 5 -0. Main motion carried 5 -0. VI. Old )`business: A. Citty Hall F acilii : City Administrator Johnson reported that staff islet with Jorgenson Construction, Architect Randy E and Kargcs- liaulconbridge engineers regarding the geothermal system, He stated they were waiting, for a report on that issue. He reported that they were finalizing paperwork on the parking lot issues and working oat additional training on the security system, Councilmenaber Abrahamson requested staff obtain cost estimates for couaaeil dais signs. VD. New Business- A. 2012 Water and Sewer Rate Stud a Resoluti Mayor Beaudet, seconded by Councilmember Swenson, proved to approve the Resolution for water rate increase. Roll call taken. Carried 5 -0. Page 8 of 136 City Coumil Meeting Minutes November 29.2011 Page 4 of C Mayor Beaudct, seconded by Councilmeniber Swesison, moved to approve the Resolutions l:or sewer rate increase. Roll call taken. Carried 5 - B. HOT/11"D TO CONS' NT AGENDA A,S' 1T Af D C. Qak .Park l iei �l�ts._ - t)ak ' ark S enior ..L ivingy Phase 1 Pial mod Unit Dcyelop A City Planner Richards reported that the application was for a PUD amendment for Phase 1, He stated the original plan was for 59 units, and the amendment was for 134 units. Mayor Beaudet, seconded by C;'ouncilnaeniber Abrahamson, moved to put Resolution before the council. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend Condition #7 of the Resolution that the; setback match the setback of the existing lour -story building, Tim Nolde, developer, came forward acid stated that to ilicrease density, plans would change because they would have to shorten the building. Starr Frost of 5555 Novak Avenue North calve forward and stated that the City COU11cil should not allow a ;zero moot setback for a four- stony building. She was concerned about privacy for the residents if the sidewalk was right neat to the facility. Steve Frost of 5555 Novak Avenue North came forward and stated lie (lid not think fur -story buildings were appropriate for that area with no setback. Amendment motion carried 5 -0. Amy Brown of 13898 56 "' Street North requested that the City Csouliesl think long -terns about how the high- density lsousilig would impact the az•ea. Mayor Beaudet stated tie was concerned about the lack of surface parking. City Planner Richards stated they could be required to do proof-of-parking spaces, but that would take away green space. Todd Erickson, project engineer, came forward and stated the plan was over the requirement ;for parking. City Planner Richards stated a solution could be that a condition be added to the Resolution that the developer work with Lowe's for parking. Councilmember Runk stated lie slid not think parkilig; Avould be an issue because he has observed that it was not a problem at BolFtwell3 Landing. He stated lie did not waist to sacs•ifice any gi space for parking. Mayor Beaudet stated lie did not want to lose any green space either and suggested that maybe the number of units could be reduced to create more parking and green space, Page 9 of 136 City COUnCil Meeting Minutes November 29, 2011 Page 5of6 Mayor I3eaudet moved to amend to reduce overall density froraj) )4 units to 118 units. Motion failed per lack of a second. Mayor I3eaudet requested staff develop language to set forth penalties if there were residents living there who were not sel ?fors. Mayor I3eaudet requested that the Parks Co narnission review the trails and provide comments. City Administrator .Johnson stated the Parks Commission has a Special Parks Conlnlission njecting on December 12 and could add that to their Agenda. City Administrator Johnson requcsted "with the addition of'a closet" be deleted from Condition 18 of the fZcsolution. Mayor I3caaadet 1•ecluested sniff develop language that utility egUipment ancillary to the building such as tlae i nakeup air unit be located within the building or screened on the 1•oof. Councilmembers Runk and Swenson and Mayor I3eaudet requested staff' get a reC0111niendation from the Fiye Chief•ora fire truck passage into the site. Mayor 13etaudet suggested the developer come back with flans with reduced density. COU11 6 1 111 0 1 Abel' Swenson suggested the developer reduce 50 units. Mayor I3eaudet, seconded by Councilmember Abrahamson, moved to amend the Resolution to adopt the setback requirement and all other issues listed above and come Back with it at the neat City Council naeetirag. Carried 5 -0. D. Oak 1'sarlc I.lei rl3ts —O <al< .Paa Seni I,ivirr II - Plamnecl Unit Develo Amen Mayor I3eaudet, seconder{ by Councilmember Swenson, moved to postpone review of that development to the next meeting and have staff put the same conditions as mentioned under the discussion of Phase I with the exception of the setback, and reduce density, and develop language for end of building life. Carried 5 -0. VIII. AC1iow-nment Adjourned at 9:44 pan. Page 10 of 136 City Council Meeting Minutes November 29, 2011 Page 6 of G Respectfully submitted, Approved as to Content and liornl, .101111ifei' Pinski David Beaudet Administrative Secl'etal•y /Deputy Cleric Mayor Page 11 of 136 THIS PAGE IS INTENTIONALLY LEFT' BLANK Page 12 of 136 Oak Park Heights Request for Council Action Enclosure 3 Meeting Deccnibei- 13 201 . ..... ...... Agenda Item _Adj t_ �osoj.qtjqrjj:c�r2() 2 ind Anjq jjL lime R, 0 AgwWa Phewnent s Originating Dept ilmendRequestor Ach 'NstmKINnnily Pinskj -- - - ----------- RequeWs Signature - -------------- ......... Action Requestcd Ad "'Res(A 11-12-29 ... . ......... .... ....... . .......... - ........... . . ............. ---------- NlCkgrotl nd/.) Ust i HMO on (Please indicate aiq previous acti has been ta]W) oj'ifoffier public holes Ave been advised). See attached. Page 13 of 136 CI'T'Y OF OAK PARK HEIGHTS RESOLUTION 11 -12 -29 A RESOLUTION APPROVING PROPOSED ANNUAL LIQUOR, TOBACCO, AND AMUSEMENT LICENSES WHEREAS, tl]e City CotM]cii for the. City of Oak Palk 1leights has received ipphcations 1:or the year 2012 liquor, tobacco and im st:111P.11t licenses 11'01]1 1 }L]til11CSSeS located within the C:Jty limits, NOW, T1 I3E 1 IZINOLVED, by the City CcnMlcil of tl)e City of Oalc Park Ileights that the licenses alltlinecl i11 1:;xlaibit Aare hereb approvexl. Passed by the City Council of Oak Park I-Ieights this 13th day of December. 2011. ....... _ David I3caudet Mayor /fittest: . ......... .............. .... Eric A. Johnson City Administrator Page 14 of 136 EXIIIBIT A CITY OI? OAK PARK HEICxHTS 2012 lACENSES Off -Sale Liquor Licenses Kowalski's Companies, lnc., dba Kowalski's Markel L,aPalao Companies 1.,I.,C dba Liquor Tinge Millennium Projects LLC dba Oaks Wine Northern Tier Realty LLC cNa SuperAmerica #4549 Wal -Mart Stores, Jnc. dba \�?al -Mart Store #186 011 -Sale Liquor Licenses Apple. Minnesota 1.,LC dba Applebee's Neighborhood Grill & Bar Blazin Wings Inc. dba Buffalo Wind Wings Grill & Bar Dailey Incorporated dba Carbone's Pizzeria & l'clb Phil's Tara Hideaway Im, dba Club Tara I lideaway Stillwater Ngles Aerie 9d dba Stillwater Eagles RT Minne',rpolis franchise, LI_.C., dba Ruby Tuesday I.,ctl'll Inc. c €ba Stillwater Bowl & Lounge VFW 323 dba Greedcr• --1 -11inds Comfort Post On -Sale Sunday Liquor Licenses Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar Blazin Wings Inc. dba Buffalo Wind Wings Grill & Bar Dailey Incorporated dba Carbones 1'izzcria & Nib Phil's Tara Hideaway Inc. dba Club Tana Hideaway Stillwater }eagles Aerie 94 dba ,Stillwater I "lagles R1 Minneapolis Franchise, LLC, dba Ruby Tuesday Letru Inc. dba Stillwater Bowl & Lounge VFW 323 dba Cheeder -Hinds Comfort Post On -Sale Wine License Chipotle Mexicali Grill of Colorado LLC dba Chipotle Mcxicarl Grill 't'an's, Inc. dba Golden Crown Restaurant Oar -Sale Non- Intoxicating Liquor ):_license Chipotle Mexican Grill of' Colorado LLC dba Chipotle Mexican Grill Tan's, Inc, dba Golden Crown Restaurant Sky Ventures LLC dba Pizza Hut #013822 Page 15 of 136 City of Oak Park Heights 2012 Licenses Page 2 Off -Sale Non- Intoxicaling Liquor License Aldi Inc, (Minnesota) dba Aldi hoods 408 L,aPah)o Companies LLC: dba Liquor Tilde Millennium Projects 1.,1.,C dba Oaks Wive Northern `fic;r Retail LLC dba SuperAnierica # #4549 Will -Mart Stores Inc. dba Wal -Mart Supercenter # #1861 Amusement I.,icenses Americmi AnDusement Aruides for Stillwatea l:;<agles llcric 4.94 Letru lnc. clha Stillwater 13owl & Lounge Tobacco I.Acenscs C.rOix Oil dha Croix Convenience 0a1c Park heights Holiday Statioustore #237 Lal'alao Companies Ll.,C dba Liquor Tide Millennium Pn jccts LLC dba Oaks Wine Northern Tier Retail LIX dba SuperAmerica 44549 Wal-Mart Stores, Inc. dba 'Wal -Mart Store # #1861 Walgreens # #06916 Page 16 of 136 Oak Park Heights Enclosure 4 Request for Council Action Meeting Date_ke,cembe o il. Agenda Item Title -AP- -Charge for Connection to Water, Sewer e nd Storm Sewer , -Qna -te Requir -ST91 j _ Tin ed Agenda Placement Consent Originating Department /Requester Finance, - Betty .. Ca r FinaL�qe Requester's Signature Action Requested gunections to Municiml Water ste ��s,, Sa vita y Sewed 5yste rirs azrcl Starr ew r_5 s togy B( (Please indicate any previous action, financial iinplicati oils hicluding budget in and recommendations). The City Engineer has calculated the City's utility area charges 1"Or 20il and is recommending a 3.2% increase in the area charges for water, sanitary sewer, and Storm sewer, I recommend approval of the area charges for sanitary sewer, water inain, storm sewer and TSMP area storm sewer as of January 1, 2012 per the attached recommendation from the City Engineer, Page 17 of 136 4 . Stantec Consulting services Inc. !` 2315 Highway 36 Wast St, €'au! MN 55113 del: (051) 636 -4600 Fax: (S i1) 630 -1311 .. .......... .__-._-- _..... -. _..._ Stance BoI1t_stroo November 16, 2011 Mr. Eric .Johnson, Administrator City of Oak Park Heights 14168 Oak Park Blvd., P. O. Box 2007 Oak Park Heights, MN 55082 -2007 Re: Utility Area Charges Dear Eric: The City has established a system of area charges to assist in financing trunk utility improvements. These charges need to be adjusted from time to time to recover additional costs incurred as a result of inflation, capitalized interest, or revisions /updates to trunk facilities, The table on the following page is a tabulation of the current area charges and those proposed for development initiated after January 1, 2012. Adjustments to the City's utility area charges are tied to the national Construction Cost Index (CCI), which is a benchmark of the current cost of materials and labor in the construction industry, The City's utility area charges were last updated in November 2010, Since that time, the CCI has increased 3.2 %, which is the current increase we are recommending to the City's area charges. If you have any questions regarding this matter please contact me at (651) 604 -4808, Sincerely, STANTEC Christopher W. long, P.E, Attachments: Area Charges Update Table copy: Betty Caruso, Finance Director Mark Vierling, City Attorney MAR File — Bonestroo Page 18 of 136 CO r- N Q m oq ' d Q -T N r co to p h3 p} LS. V) (A 6FT cI3 C] -� 0V if) W 00 C73 N C'S) Lam? t(! t() R5 J, 10 cal ' h- r 0 1 coo N �f d (n b r C @ Q N 09 E� La is k- in 1 o w W U M V1 'Cy r^ G? (Y) Z C O N a. lid Y. m U ?! non ncs Q N (tI 00 N C u D� y to m Q r U p N ( d 4) (0 tf3 [+) Eh 5 .s _ G S05 i.C) O`u O � t [�) (n m v a. cu c ��cncn E cn�nin r c� f Page 19 of 136 RESOLUTION NO. CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING AREA CHARGES THROUGHOUT THE CITY Or OAK PARK HEIGHTS FOR CONNECTIONS TO MUNICIPAL WA'T'ER SYSTEMS, SANI'T'ARY SEWER SYS'T'EMS AND STORM SEWER SYS'T'EMS WHEREAS, Minn. Stat. §444.075, Subd. 3 authorizes municipalities to establish a system of charges for the construction, reconstruction, repair, enlargement, improvemew or 011ie] Obtainment, maintenance operation and use of municipal facilities, including, but not limited to charges for connections to such municipal facilities for municipal rvater, sanitary sewer, and storm sewer; and, WHEREAS, City ordinances provide for the Council to establish from time to time area charges to be collected for properties developing in and cminecting to the municipal water, sanitary sewer and storm sewer systems; and, WHEREAS, the City has historically established and collected area charges; and, WHEREAS, area charges established by the City of Oak Park Heights require modification and amendment from time to time; aa)d, WHEREAS, the office of the City Engineer has provided recommendations to the City Council as it affects the establishment of area charges throughout the City of Oak Park Heights as it relates to connection to trunk sanitary sewer systems, trunk water systems and trunk storm sewer systems; and, WHEREAS, the City Council determines it to be in the best interest of the residents and City of Oak Park Heights that such fees be periodically reviewed and adjusted to take into account cast: of construction and replacement and systems, cost of maintenance operation and other expenses that the City expects to incur with regard to the maintenance of such systems. NOW, THEREFORE, BE TT RESOLVED, by the City Council for the City of Oak Park Heights that effective ,January 1, 2010 city area charges to be applied throughout the City of Oak Park Heights for properties developing or connecting to municipal utilities shall be as follows: 1. Sanitary sewer area charge as follows: Commercial/Industrial & Retail Business Centers - .x;2,235.00 per acre. Low Density Residential - $2,132.00 per acre. Medium Density Residential - $2,844.00 per acre. High Density Residential - $4,976.00 per acre. Page 20 of 136 2. Municipal grater area charge its follows: Commercial /Industrial & Retail Business Centers - $11,618.00 per acre. Low Density Residential - $11,084.00 per acre. Medium Density Residential - $14,777,00 per acre. High Density Residential - $25.861.00 per acre. 3. Storm sewer area charges in the sections of the city located within the Valley Branch Watershed District and the Middle St. Croix Valley Water Management Organization as follows: Conimercialllndtrstrial & Retail Business Centers - $1,812,00 per acre. Low Density Residential - $997.00 per acre. Medium Density Residential - $1,446.00 per acre. 1 figh Density Residential - $1,812.00 her acre, And additional TSMP storm sewer area charges in the areas of the city located ir1 the Browns Creek Watershed District howevcr excepting the areas located West Of'I 1"ligllWay 5, South of Trunk Highway 36 and north of 55111 Street as follows: C`.ommcreial /lnclt.rstri�t} & Retail Business Centers - $8,450.00 per acre, 1.,ow Density Residential - $7,616.00 per acre. Medium Density Residential - $8,085.00 PCr acre. HiOl Density Residential - $8,450.00 pet acre. BF IT FURTHER RESOLVED, that as to the determination of laird use and computation of acreage as it affects each development or connection related to the collection of these fees, all such detea•niinations /eonlpLttations shall be made through the office of the City Engineer with all such fees being thereafter collected through the office of the City Administrator' No connection shall be made to any municipal utility system until such time as the area fees as calculated and determined by the office of the City Engineer laa•ve been collected. Passed by the City Council for the City of Oak Park heights this 13th clay of December. 2011, David Bcaudct, Ma�ror Eric Jolulson City Administrator Page 21 of 136 THIS PAGE 1S INTENTIONALLY LY L.,L:;FT BLANK Page 22 of 136 Enclosure Oak P, Heights Request - for Cnouc|fActioi Meeting Date ]]niV8oHuireJ: Agenda Item ]lde� A8mndnP|ucvuzont Or 'ou1io8[>oyadu, ell t/Rcqnoskn Back 8/noud/Juodfiooduo(fl*ovc indica1cif ally Previous action has been taken orif ot public hodiop have nUvis*U): 11 May o[2000, the City Council reviewed and adopted City [rdiowmt CCl02-Maste� �r�edule Which was co:m1�d io xnula n nuuuunrtbat it could he revised on all as oonded hooix without /e ,»mdn�{iou offfiacity *)dn and/or publication. 'Dzc odhudul* was )na vvi\b obuu8ox adopted [)oo uozho 38,2010. ' ` c The attachment iooumnzmxryofthe proposed /W\as/erFee&ho(lulemoouodnumoCx" reflecting changes to: ° Water and Sewer usage rates, uo approved hy City Council oo November 29 20ll' * C onoen 1 i 000 �zn/goot 0 00devc]oped/uu000uoutec] land; and ` ` w X�c(/'nPv|�t0mCouooD Service Availability Charge (S Following yonrcmvion,otuffr:oon000wodotholtbenncuonaryoffe*ooumndrum/txhoCC'lOZjNax/er.Fey &hedn/o he adopted as presented or with any ,ounodmoot8 made bythe City Council with regards to fees earlier this evening and that they be incorporated within the fee vchmUu|c The amendment 10 the xcbvdti{e 8bu1l be published as required by law p/iU) on effective dote of January � '.2.^. / Page ua*1an | � CITY OF OAK PARK HEIGHTS WASHINGTON COIJN'TY, MINNESOTA ORDINANCE NO. 20.11 -102- AN ORDINANCE AMENDING CHAPTER 102 CODE OF ORDINANCES OI+' °ITIE CITY OF OAK PARK HEIGHTS SPECIFICALLY RELATED FFF CHANGES THE CITY COUNCIL OF "1'111: CITY OF OAK PARK I E161�ITS, WASHINGTON COUNTY. MINNI3S TA, D01sS ORDAIN: Section 1. AmcndmG That Chapter 102 of the Code of Ordinances of the City of Oak 1 Heights is hereby amended to add the following charges in fees, providing as follows: Schedule of'1{ee Amendments • Connectioar Chart) S: For tlndevclopecl /Uncorrirecte<I Land (Milily Area Charge) land Use;: Coll) ialereial/ Indu str i - iI._d;�,.._Rctmil /[3usi,I)LsSS Ceatters: • Sanitary Sewer From $2,166 per acre to $2,235 per acre • Water Main From $1 1,258 per nacre to $11,615 per acre • Stornr Sewer From $1,756 per acre; to $1,812 per acre • Storm Sewcr -- 'l'SMl' Arena I rom $8,188 per acre to $8,454 per acre Land Use: Low,,p nsity R eside €stial: • Sanitary Sewer From $2,066 per acre to $2,132 per acre • Water Main From $14,740 per acre to $11,084 per acre • Storm Sewer From $966 per acre to $997 per acre • Storm Sewer .- TSM1' Area From $7,399 per acre to $7,636 per mere Land Use: Medium Donsitv Residential: Sanitary Sewer From $2,756 per acre to $2,844 per acre • Water Main From $14,319 per acre to $14,777 per acre • Storm Sewer From `1;1,401 per acre to $1,446 per acre • S #:orris Se�� er - '1'SMP Area From $7,834 per acre; to $8,085 per acre Land Use: High Dens ity R,esid • Sanitary Sewer From $4.822 per acre to $4,976 per acre • Water Main From $25,059 per acre; to $25,861 per acre • Storm Sewer Frorn $1,756 per acre to $1,812 per acre • Storm Sewc! 'rSMl' Area From $8,188 per nacre to $8,450 per acre • Metropolitan Council Service Availability Charge (S.A.C.) l rom $2,234 per unit to $2,365 per unit Page 24 of 136 • Water U sage Rates (Quarterly): As Approved Ilj� City Council oil 11 -29- 2611 Up to 15,000 gallons From $29,91 to $30.70 + Each 1,000 gal. over 15,000 gal, up to 50,000 gal. From $2.48 to $2.55 - t - Each 1,000 gal. over 50,000 gal, up to 99,000 gal. From $2.97 to $3.05 - r - Each 1,000 gal. over 99,000 gal. up to 200.000 gal. From $3.81 to $3.92 + Each 1,000 gal. over 200,000 gal. 1 $1.61 to $4,74 • SCNVC,r' Usage Dates (Quarterly): As Approved hY City Carnicil can 11 -29 -2011 * Residential rates dotcrminccl by amount of wat0r used in the March yumrter of each year. * Commercial, Inclustrial, Institutional and kligh Density Residential rates are based upon actual usage each quarter. Up to 1 5,000 gallo From $60.41 to $62.10 Each 1,000 gal. over 15,000 gal, up to 50,000 ()tnl from $4.31 to $4.43 r.. I:iach 1,000 gal. over 50,000 gal. From $7,77 to $7.90 Section 2. Effective Sate. '['his Ordinance shall be in full farce and effcc:t .lanitrtry 1, 2012, after its passage and publication according to law. Passed and adopted by the City Council of the City of Oak Park Heights, Washington County, Minnesota, on this 13` day of December, 2011, CITY OF OAK PARK HEIGHTS 13y: _ David Beaudet, Mayor Attest: 1 ",ric A. Johnson, City Adinhwtrator Page 25 of 136 THIS 1 IS INTENTIONALLY BLANK Page 26 of 136 Oak Parr Heights Enclosure 6 Re(Inest for Council Action Meeting Date December 13' 1 �,2_QL_ Time Required: 1 'Minute Agemia Itom'Fitle; ...... e t date at�d tin�o Board cif Apps ql amLl' a - - qqdk4tjqjj -.A 6ILm -7pm. Agenda Placement Consent A end s Originating Department/Request Er ic h Son, City Administrator Requester's Signature Action Requested Se LB P -kLd LQ!V—A!!d1qa ?,0on for 4/1 2 a! ( )JU Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Washington County has provided the City the (late of April 10"', 2012 - 6 pill -- to hold the Board of Review And Equalization. (this IS the regillal- Cit Council meeting (fate). The City Council should approve such date and time. Once approved, staff will order prepare the necessary publications and post the required notices. See attached. Page 27 of 136 2012 Meeting Schedule ` hc.211d meeting must be lreld vMIiiii Board of Appeal and Equalization tip Open Boole Mectings 20.calendar days of the Ut xucctit T- be 20 day courit starts ON the 1.st meethig date. Ciiy ( ownalri Lorm: nhy 1y-, ee;itig, Time 2 irl eetipg '1 iylle Regional Open Book Cottage Grove '1 hmsday April 5, 2012 5:00 - 7:00 Wcst 1.alwland Board Mofulay April 9, 2012 10 -11 am Gi:q Cloud Board Momlay April 9, 2012 6:00 -7:00 Scandia Board Monday April 9, 2012 5:00 -6:00 Baytown Board Monday April 9, 2012 4:00 -5:00 Marine Board Tuesday April 10, 2012 9..10 sun May Board Tucsd2y April 10, 2012 9-10 acn Uak Park I leeights Board 'Tuesday April '10, 2012.. 6:00 -7:00 Lakeland Board Tuesday April 10, 2012 5 :00 -6:00 1lfail�aallccii Board Wednesday April 11, 2012 5:00: -6:00 Regional Open Boole Oakdale Wednesday April 11, 2012 5:00 -7:00 Dellwood Bcas:d M.on&ly Aprit 16, 2012 x3:00 -5:30 P'orest hake Board Momla April 16, 2012 6:00 -8:00 Denmark Board 1'1,1csciay April 17, 2012 1:30-5:30 St Marys Mat Board Tuesclay April 17, 2012 6:30 -7:10 Hugo Bwrcl Thursclay April 19, 2012 5:30 -7:00 Regional Open Boole Woodbury 'Ihmsday April 19, 2012 5:00 -7.00 Jake Elmo Board Wednesday April 25, 2012 5:00.7:00 Regional Upon Book Stillwater Wednesday Apffl 25, 2012 2:00 -7:00 Willernic. Board Monday April 30, 2012 5:30 -6:30 Grant Board 'Tuesday May 1, 2012 6:00 -7:00 l ?me Springs Board 'Tuesday May 1, 2012 7:30430 County Board Government Center Tuesday Iutie 12, 2012 5:00 Tue -slay June 19, 2012 1:00 Page 28 of 136 W §hing Property Records and a ton Taxpayer Services C 0 x �.,, Department Kevin Corbid Director MEMORA-N-DUM DATE: Decembei. 6, 2011 TO: Washington Count)' City and Township Clerks FROM: Bruce Nlunnckc, Washington (.o o A s ,, ;Osst s SUBJECT: 2012 Local Board of Appeal and Book Mcciingys jvo, sJwdule for 2012, "Board of Appeal and 1 Book M -wings is mclosc.d, 'rjjc; till-lo fi.ajm j establishing dates for your 1.x)cal Boards and Open Book meetings will I s i lij il Ir t last: , year. I. Y`Ist-ablish and distribute Lollitifim-e schedules by I)cceinher 6, 201 2. Allow thirty days f feedback front local jurisdiclioils to confirin or change tentative date P)Casc Call Lyiine with arty date or time clrasrgcs at 651-275-•7521, 3. 1- and distxibul& the Final Board of Appeal and 1"kIll-alizition/Opeu Book Nleetiog schedukt. by P'cbruary 15, 2012. No changes will be n to the schedule after- this datc. For those con 1-1 ni ties that offer their property owners an Open Book MC(-:61lP, fizi please recall t thosr Property owners can attend any of the folic Open Book Meetings held throughout the County. J'his year we -,Till have Illectings held ill Cottage Grove, Oakdale, Woodbury, and Stillwater:. If we do not hear ftoni you, we will assUtllc die, 1 will lie conducted on the date and time listed on the scliedLile whella quprum will lie - tcl di I'd ATleQting r()()m will be it.a. ,.I(. plice " During the 111011th of Februaq the Assessor's Office will again be developing the annual Assessment Report, '11C putpose of this report is to provide general illf6failation to the coillimillitics ill Washington County regarding the appeals process and the 2012 assessment. The report will be made available on [lie Washington County.Assessor web pagc under "Appraisal Statistics" Prior to April 1, 2012. If you have any question please call Lynne Frce7y (651-275-7521) or myself (051-275-7518). 'T'hank you. CC: Kcvisi Corbid, Director Property Rccords and'Faxplyer Services Rollie Huber, Deputy Comity Assessor - Commercial .Al LaBine,.Appuisal Supervi - Residential Don Lijvstad, Appraisal Supervisor - Jody J\4oran, Assessment `]'ethnical Support Supervisor Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651A30-6175 • Fax: 651-430-6178 • TTY: 651-430-6246 www.co.washington.mn,us Page 29 of 136 Equal Employment Opportunity / Affirmative Action THIS PAGE IS INTENTIONALLY LEFT BLANK Page 30 of 136 Enclosure 7 Oak Park Heights Request for Council Action Meeting Date ---December 13"' 2011 Tinic Required: 1 Mijjute Agenda Item 'fitle . ..... A j)L R..J,.i'i,.k..A.ttcndants" 2011/2012 Season Agenda Placement Co . .... . ...... . ........ Originating Department/Reqt)e'Mpt . A -- _ Requester's Signature.--.Z. 77 Action Requested 611t the /filve candidates as RINK ATTI.-NDANTS for-201 X -2012 as recommended bathe 1 rks mission and Public. Worig Director. Background/Justilication, ()'lease indicate if any previous action has been taken or if other public bodies have advised): See attached ME MO dated 12/8/11 from Andrew Kegley, Page 31 of 136 'psi r y •'�'casr "` r � ' City of Oar Park :Heights 14168 Oak 1'ark 131vc1 N,o Box 2007 v Oak Park f elghts, MN 55082 e Phone (651) 439-4439 d Fax 439 - 057-t Memorandum To: Lric Johnson, Administrator Front: Andrew Kegley, Public Works Director CC: Mayor and COUncii Date- 12/8/2011 Re: Recorn mendation for 2011 -2032 rink attendant employees The City started advertising for rick attendant position openings for the 2.011 -12 season beginning in roughly raid- October. An advertisement ran in the Stillwater Gazette on October 21" and October 26 and the advertisement was posted on the front page of the City's website from the position opening to the deadline for accepting applications. Seven applicants applied for the Position, five were selected..AD in Douse and eternal background investigation was completed on each candidate by the P.D. and the Bureau of Criminal .Apprehension agency. The background investigation results indicate no issues would prevent the hire of any of the candidates, The five reconini ended candidates are: Frill Dougherty Jessica Dougherty Zachary Jelinck Brennan 'M.elhora John Sortedahl I any requesting the Council approve the recommend listed candidates for hire as 2011 -2012 rink attendants pending a background investigation from the BCA. TIU -E CITY U.S.A. Page 32 of 136 Enclosure 8 0A Park Heights Request for Council Action Meeting Date w Time Required. 5 Minutes AumnduItmoIitle: City 11all't'acility - Update Agenda Placeinent Old Business Originating Departmont/Reques ;)e 13.j - ohnson, City Administrator it Action Requested Discussion ossible Action Background/Justification (Please lindicate if my previous action has been taken or if other public. bodies have oUv;ucd): GEOTHERMAL Enclosed you will fioda report from the City retained engineering fimoKaqgeo-}hul000brdQo, Inc. that indicates that it is first vital that Jorgenson Construction or perhaps their subcontractors nxcbuok the flows that are in the goo1beroun} ayxtenoo prior to ,my replacement of compressors in the four heat pump units. bndiscussing this report with Steve Oauozu000fJorgenson Couoboo{iou they will need some time to review the findings, coordinate with their &oh(oubacd<ua and respond. Accordingly, the dcciMVn.<o proceed with x compressor replacement as nfimal solution tn The matter will take additional tiouC. Council Dais Sigynag Enclosed io another possible design that could bc placed behind the Council I)oia, if this were constructed in metal the cost would be $2,500 plvx installation and if it were made froroPVC it would be approximately $l plus installation, These prices Nwo/c received 1torna metal sign company bumw] iu Omaha, NE. I hope to have another set of price quotes at the meeting on 12/13/11 from the same firm t1lo1 installed the current lettering, Upfront 8iguugc. Another alternative would bcto have this painted on the vvuD; in ioqob'iog about the f1PTO]4 nzvrul behind their dais, the artist indicated that price was about $500.A0. Page 3a*1av Karges- Fauiconbridge, Inc. 1- Meers Introduction Karges- Faulconbridge, Inc. was commissioned to investigate the geothermal heat pump issues at the Oak Park Heights City Hall located at 14168 Oak Park Boulevard North in Oak Park Heights, MN. Through site investigation, document review, and calculations of these systems, KF1 has developed this report which documents the potential issues in the systems. There are (4) water -to -water Beat pumps manufactured by GeoFurnace Mfg, Inc and installed to serve the majority of the heating and cooling requirements of the facility. There are (2) MW180 - 1S ton units and (2) MW240 — 2.0 tan units. The 15 ton units are labeled as HP -1 and HP -4 and these units are the primary heating and cooling units. The 20 ton units switch from heating to cooling when required to meet the demand. Since the startup of the geothermal heat pump system in the spring of 201.0, there have been multiple compressor failures in HP -1 and HP -4. Three (8) compressors have already been replaced and one (1) other compressor in HP - needs replacement. The following systems have been investigated to find out why these compressors have Mailed. • Electrical System • Equipment Manufacturing Defects • Temperature Controls • Geothermal Well Field Sizing • Heat Pump Equipment Sizing a Hydronic Flows Electrical System The electrical system has been analyzed by Emanuelson -Podas Consulting Engineers in September 2011, and they could find no issues with the electrical system that could be causing the compressor failures. The power factor readings were low, but a low power factor would 670 W. County Road B • St, Paul, Mfg + 56113 -4527 825 U.S. Highway 0 « Suite 3 Main 651.771.0880 • Fax 651.771.0878 St. Croix Falls, WI . 54023.8345 www,kfiencrineers,com. Main 715 -942 -1110 • Fax 715 - 318 -0219 Page 34 of 13� not be causing compressor failures. from the documents that have been reviewed, it does not appear that the electrical system is the root cause. Equipment Manufacturing Defects The Geofurnace heat pumps have had several reported issues including a non - functional reversing valve that was replaced. The heat pumps have Danfoss compressors, but on past projects, we have seen as many failures with Copeland compressors as with DanFoss compressors. The manufacturer is not in business any longer, but did provide a three (3) year warranty on refrigeration components including compressors per the shop drawings. Temperature Control Shop Drawings The temperature control shop drawings show very little for controls or sequencing of the heat pumps. Items to be verified include the heating set points as several times the control shop drawings state 1257 and 130 °F supply water temperatures. I believe the heating setpoint is 115 °F. Also, the valve schedule included in the shop drawings does [lot show the flow (GPM) for the 3 -way butterfly valves for the heat pumps. Since recently gaining remote access to the system, the temperature control system shows several alarms from the past few months that should be investigated, Geothermal Well Field Sizing The geothermal well field has 104 bores which equates to 104 tons assuming each bore is approximately 1 ton. The field has more than enough capacity as the total connected equipment only is 80 tons of capacity. On November 21, 2011, the well field temperatures were 60 °F entering the well field and 58 leaving the well field. The pressure on the hydronic system was 68 psi (157 ft hd) to the well field and 25 psi (58 ft hd) coming back to the building. The hydronic pumps (P -3 and P-4) were sized for 330 GPM at 150 ft hd. The Test & Balance report shows the flows set at 167.35 GPM at 60.06 ft hd with the VFD at 36.3 Hz as the users only added up to 168 GPM. The pumps are operating at 100% currently and developing 100 ft hd across the well field. 2 Page 35 of 136 Heat Pump Equipment Sizing The heat pumps are sized adequately to provide staging with dual compressors in each unit to prevent over cycling. On site on November 21, 2011, the HP -1 was cycling one compressor in heating mode. All other heat pumps were off. Hydronic Plows As discussed previously, the source and load flows though the heat pumps as stated in the Heat Pump Schedules shown on the M7.1 included in the construction drawings and Test &Balance report do not match the flows required by the heat pump shop drawings. Page 18 of the Test & Balance report shows the flows through HP -1 and HP -4 at (2) 13.5 GPM. HP -2 and HP -3 flows are set at (2) at 23.0 GPM. It is not clear if these are flows through the load and source side or just the heating and cooling load side. The shop drawings state the source flow through HP -1 and HP -4 should be a minimum of 36 GPM. I would recommend that the higher flow of 45 GPM be used. The load flow in either heating or cooling should be 45 GPM. For HP -2 and HP -3, the shop drawings state a minimum of 4.8 GPM for the source flow. I recommend using the higher flows at 60 GPM. The load flow in either heating or cooling should be 60 GPM. From this initial review, it appears the current flows for both the source and load sides do not meet the minimum requirements for these heat pumps and this led to the early compressor failures. "These flows should be verified and adjusted before any other compressors are replaced. 3 Page 36 of 136 , l t� n .. •3 " \ \ C � j 1 4 u j 7 G rr �' �r3 3 • Y ` S `� �� EE Page 37 of 136 i a E 1 4 57 � z t 3 'F Il ON y > u w S T z r � F v f Y d 4 S S � rE - 5 3s six <_ti MU �C R ggy L:. 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J 3 s � .�, a ... _ s - �...ti�� e 1 \U 11"i`t .' o„ .r,_.. - b ,+ - �i � >. v v'.�).-.: T_• .a...'���i",.r. :�41 �<•,, _l Ila ! 0£] .Pk � T >}k : \ \^ , ,� y . y a© »&y .......... Page k of 13C) G%:lcZ E < l!l .mm s1/ eIBCaE&!Q 37 11255148 5 a 7!9-45� if -9726- 1)95 1)24&&!!Q «. 11/29/2011 Oak Park Heights Request for Comicil Action Enclosure 9 Meeting Date: December 13 2011 Agenda Item : ss Preure Reducimg Valves ............ "Finis Req. Agenda Jllaocineiit: Old Business Originating i'll'ublic Works, ALij _y_&ggjeyjlubfip Works Director — --------- .... ...... ... ... ....... ..... ............. ignaturo Requester's Si Aclion Rcquested: inforn ational. pul (I'lease Indicate any previoll", action fias been taken or ifolhor public bodies have been advised). Please s" memos for discussion. Page 47 of 136 City of Oak, Park He,ights ------------- ...... .. .. - 14168 Oak N-A Blvd Mo Box 2007 o Oak Park I ldghts, MN 55092 a p1jolle (651) -) Fax 439-05 Memorandum To Eric Johnson, Administrator rrom. Andrew Kegley, Public Works Director CC: Mayor and Council Date 12/09/2011 Re. In I-fouse Pressure Reducing Valves As it happens, Sunny Side and the village area are within the same water pressure zone, but differ greatly in water pressure provided at any given individual service. This is due to diff.'erences in elevations as well as pl acemen t of pressure reducing valves between the two areas. "Typical water pressure in the village area is roughly 55psi whereas typical water pressure at the Sunny Side Condo's is 89psi, Although only 20 psi is required For fire protection (with a 6" service line) the Department of Health recornmends maintaining system pressure of no less than 35 psi with a normal operating pressure of 60psi. Water pressure is extremely hard to perfect as individuals tend to prefer different "ideal" pressure. At the November 15" Council meeting the Council directed staff to investigate the impact of placing individual in line pressure reducing valves in the Sunny Side area, Staff completed some preliminary investigation by sending ou t a survey to Sunny Side area residents and researched the number of pressure reducing valves that would be required if adjustments were made to increase pressure in the village area. The City received a 21% response from the survey. Three questions were asked to find out 1. How residents deemed the overall quality of water in 01 2. How residents deemed the water pressure, 3. Whether or not the resident currently has an inline water pressure reducing valve. TR EE CITY U.S.A. RE Page 48 of 136 One hundred percent of the respondents feel that the overall quality of water meets expectations. When asked about water pressure, 82% of the respondents feel the water pressure, is just right, while 12% believe the pressure is too low and G% believe the pressure is too ]high. When the residents of Sunny Side were asked whether or not they knew if a pressure reducing valve wa installed on their service line 76% of the respondents were unsure, 1 8% checked no and t% responded yes. Research of the Sunny Side units plus a handful of other area residents or cornmercial. properties illustrated that an estimated thirty one (3 1) individual pressure reducing valves would need to be purchased and installed if pressure adjustmmts were made. if the City were to purchase the valves, the estimated expense would be in the $1 0,100 range, excluding installation costs. A more derailed investigation and request for quotes would be,; necessary to do'terrnine exact num bers, If the valves are purchased and placed, the maximurn operating pressure will be 75psi at individual services. Services that require valves 1.5" or larger will have the option to sett the water plessure according to prefe ence; however maintenance such as changing the interior disc �Illd gaskets as Ihecessary is required oil pressure reducing valves. if Illaintenance is not performed, the valves simply don't work. Not having a pressure reducing; valve in line within the Sunlly Side arcit will t10t be an option ifthe pressure is adjusted positively, Relief valves on appliances would likely start to relc�ISC alld Illel:crs or pipes wi11 be stlsccl3tillle to exploding without 17I•essure regulation. Attachments: Survey Survey results _, charts Sunny Side 1. and 11. Water service illustration Water services by address PRV info sheets 2 TREE G y U.S Page 49 of 136 `:- City Of Oaf Park heights 14168 Oak Park Blvd T1.® Box 2007 o Oak Park BeiglEts, MN 55082 Phone (65 1) 439-4439 Fax 439-0574 Tuesday December 1, 2011 Dear resident, The City of Oak Park heights is investigating potential issues relating to water pressure in and around your pressure zone. Your feedback is valuable to help the City localize potential issues, Please take a moment to fill out the simple three (3) question survey and return it in the enclosed self addressed stamped envelope. The City will benefit from a prompt response. The data provided by you will be used by the City of Oak Park Heights solely for the purpose of determining haw the City might better improve your water service quality. If you have further questions please contact Andy Kegley, Public Works director at (651) 439-44-39 or e- mail Sincerel , Andy egg-levy City of Oak Task Heights Public Works Director TREE CITY U.S.A. Page 50 of 136 . f?s . CIty of Oak, Park Heights 14168 Oak Park Blvd Re Box 2007 o Oak nark I leiphts, MN 55082 o Phone (651) 439 -4439 Fax 439 -0574 Water Quality Sul-Vey Nal��e: l� ddress: Phone: 1. Z -low would you rate the overall duality of water supplied by Oak Park Heights? a. Below expectations b. Meets expectations c. Exceeds expectations 2. loo you feel your water pressure is— a. Too low b. Just ti-ht c. Too high 3. To the best of your knowledge does your current water service have an inline private pressure reducing valve installed? a, Yes b. No c. Unsure Comments: Thank you for responding, 'I REE CITY U.S.A. 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Page 57 of 136 htt l7 hsahluelazwl ;Airdowcom/dhlulONI lent, 122/201 1 tole I of I E'mp in YIA I I.di cI i�'(: I anti I �I I i�ds o cit w, if i iw T E.— Won or 1 Aw 3 11q;I'd . . ........ �wk 1V1INO ZWI()5 I'le'sgilm Milve td in Mti q� it, :1 gym Ni;lkins AVIO pooster himp O,` frol Valve I A 1 1 Fax "I- L-1 (fig -MW 1 1623 Page 58 of 136 I endOl I&tmIAnNTcs2OJ20D2J6jif' I w8no I l I T s� ,9 i , Sr �1 \. \.rl if t a S 3 (✓ \ _5 ^ r i g Y! - - 1 Y 'h t r r R \ .. ti C p e � E k a r � t � A RM y` ti� r L. z i ,x a i r : . ,. � ., -. -'� ��^�� ),,� X a v�wgy2,mr3,g�s,,..'�,r,�+✓ :� u 2.33:2 a �.....:� ScaNS��s �� �ynw �i � }rt t J f K Z X 1 upti Q Pag ss - Y , f13& gym � ae THIS PAGE IS INT[ NTIONALLY LEFT BLANK Page 60 of 136 Enclosure 10 Oak Park Heights Reqnest for Council Action Meeting Date 13th, 201 Time Required: Mintites Agendo. i #er�� Title; .� ()tic ]'a Hi i#;17t _ : ()ale 1'azlc_ ie nior I i vin ?E ase_ . - ml_'(' ntaet Utah l ev to ii c)t A is cqdmcnt Agcnda 1 0 .1 A--Bl-v E ic Johmon, City Administrator .... . ........... Requester's Signature — .- Action Roquested See ttaclied Background/Justification (Please indicate il'any previous action has been taken or if other public bodies have advised): Please see the attached documents from Mr. Scott Richards / TPC: 1. Planning Report from Scott Richards, l"C dated Dec 8"', 2011 and Revised Plans 2. Proposed City Council Resolution. Page 61 of 936 (: 3601 Thurston Avenue N, suite 100 Anoka, MN 55303 Phone; 763,231.5840 Face im i i e : 76 3.42 7.052.0 TPC@Plannii)gCo.com PLANNING REPORT. TO: Eric Johnson FROM: Scott Richards DATE: December 8, 2011 RE: Oak Park Heights Oak Park Senior Living Phase I - Planned Unit Development Amendment •- City Council TPC FILE: 236.02 — 11.06 The City Council, at their November 29, 2011 meeting reviewed the Oak Park Senior Living Phase 1 application for amending the Oakgreen Village Planned Unit Development (PUD) to allow for a reduction in the number of approved townhome units and to construct brownstone senior living buildings, The project is at Nova Scotia Avenue North and 5W' Street. Attached for reference: Exhibit 1: Revised. Site Plan /Landscape Plan - December 7, 2011 (AS1) Exhibit 2: Master Plan - Phase Exhibit 3: Oakgreen Village Concept Plan - March 2006 Exhibit 4: Oakgreen Village General Plan - May 2006 Exhibit 5: Carriage House CO-OP /Oakgreen Commons - May 2009 Tim Nolde has provided revised plans that decrease the number of units to a total of 19 townhouse units and a total of 107 units in the three brownstone buildings. The previous plan had a total of 134 units. The four plex at the north edge of the property and adjacent to Nova Scotia Avenue North has been eliminated. Building 1 has been reduced four units to a total of 22 units and a setback of 20 feet to the right of way of Nova Scotia Avenue North has been established, The units now proposed with this amendment are as follows: One level townhomes (7 constructed) 11 dwelling units Multi level townhomes (4 constructed) 8 Building 1 22 Page 62 of 136 Parking. The parking layout for the project has been revised slightly. The number of surface parking stalls was reduced by four and the number of underground stalls remains at 98. A review of the revised layout parking is as follows: Building Surface Stalls Underground Stal Building 4 62 98 CONCLUSION / RECOMMENDATION The City Council must review the changes made by Mr. Nolde and determine if the project density, the setbacks, the parking and building design is appropriate for the area, A revised City Council resolution is attached for consideration. The following conditions have been amended since the meeting on November 29, 2011, 3, The development agreement shall include provisions enforcing Devoloper's assurances that the Oak Park Senior living Phase 1 will I —Cmain as senior rental lousi fig '.1nd shall not Inc converted to non age restricted rental liousing,, Reasonable security in the form of escrows, tax increment forfeitures, and other coiaseq11011ces for clefault of this provision by the Developer or its transferees and assigns shall be imputed into the development contract and be subject to the approval of the City Attorney, 4. The Pane Commission shall provide a recornnicndation on the proposed private anti public trail -system subject to the approval of the City Council. 5. The setback for Building 4 shall be at least 30 feet from the right of way line of 0 Avenue and 58` Street North. 9. '1.'lle City Council was favorable to the non shielded, residential style light fixtures on the building. 11. "Flie projected traffic counts are subject to review and approval of the City Engineer, if the intersection at 58` Street and Oakgreen Avenue requires signalization or other traffic control measures, the applicant shall agree to the share of the costs as outlined in the Development Agreement and as determined by the City Council. 12. The Fire Marshal and Police Chief shall review the plans and determine the accessibility of emergency vehicles throughout the development. ` ho lire Marshal and City l:;nginccr shall determine if the entrances onto Nova Scotia Avenue should be widened to allow for better accessibility of fire equipment. 2 Page 63 of 136 14. A revised snow storage area plan shall be provided to the City by January 31, 2012 subject to review and approval of the City Engineer, 15, All air handling vents or condensers shall be installed in the building or placed on the roof and totally screened subject to approval of the Building Official, Any electrical or gas equipment and transformers that are ground mounted or visible fro m adjacent streets shall be screened as required by the Zoning Ordinance. 17. The den rooms in the ch-velling units shall not be converted to bedrooms. 22. The sidewalk connection plan for the first floor units of Building 4 shall be subject to City Council review a nd approval. 23, The City Council approves Phase It of Oak Park senior Living with a total of 88 ImiEs in Elie brownstone building. 24. Phase 11 consisting of Buildings 4-shall he completed by the applicant and ready for occupancy no later than December 31, 2014 Unless extended by the City Council. 25. The applicant shall provide to the City payment in lieu of'taxes if the properties subject to this approval are converted to a tax exempt staters as provided for within the Development Agreement. 26. The project shall be subject to an annual inspection and review at the discretion of the City to ensure compliance with the conditions of. ' Planned Unit Development approval and the Development Agreement. 27. Parking shall be allowed on oil]) one side of the private roadway system in the development, st €bject to review and approval of the City Engineer. 3 Page 64 of 136 ow loan 1 A 2 111 11 lit i 1 1 M 11 Ut i 1 50 i t s 1 !Rif P 1 jQ2up 11 TAN it 1 1 1 1: posts 0" N N HUMV son ism 1 IV .. . .. . . '� s s �� � E,7''ti-h". '�yMr > i 7I � ':�' Esc �i� � S [r ' 4 % ..... ..... 9 XWO 1 11' i l- s � q 00 ANT lids, x 4 A Asa F is 0 'Pull , RE 1 ASE tog v � e � ! rl . ""I�. 1�� ��LC�` �� 1 _?�E #.,' � �x ��� .,, � t t MIN Eux �r � S - \ � x£ ) - ���f F 1 - � 7E E �s I N\ :0 TWO -1 7- . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . .......... ............................. AV VU?CDs VA ON ........................ ........................................................ .... "I'll, J �p Page�5. "qf 11 6 egos; lot 1 E RAI is 50 it I T�t ry, E n ......... .. ... % S Not MEMO- -Zi . . . ....... . .. �pq WWI K C 11 .......... . ... ..... %,-AM I ENV ZOE 1 11 RE, "M "wUM I Z E.i 10 lk ................................ .......... . . J Page 66 of 9 3fi Rol md �." Pal ii Won. H sit 5 VA ON Page 67 of 136 . . ..... . . ......... ..... .. T29N. R20W OAKGREEN VILLAGE � FT I A Sfco ..... ...... . NO Til'. I %tG.: .v,� < °'- s. lr -4i rte. 1 11 "Oh V z4r, Al M.cf ....... ------ --- J OVA)" - S Tv NY R Lu A ORTH . " r - ---------- R_-j MOO .......... ------------------------- lm5fo. 0 L- 360.30 o 04 r_0,7_ 0.1 Page 68 of 1 36 I l C1 fad;" 1 l. fit Jai two* 4 oil POO L I f ) f S s r \ i E E N . d t,1 r pip PRY 111 111 l J I) � t ' ' I — � 1 e i ll !�� "� 1 �• 1 � -�' _ 1 n .......... . ... ................ . ..... . .. ....... 0 A K G R E'E I V VIL L A G E' MOMS I .......... I � � S ' o• r .• trc•.r ............ ......... .... .. ... . .......... xt, A zj'.J'Svll MOT A P4 �71-04.69 rwrw? j? av � NeWWW7, �Jpj 2.61 OUT1.01 v '40'rqW . pt, IT —Ice, 14 E I r' ������5 .,3 L ���� .'v � != ({�`'�rr�(3'���,, ;.;:_V, -,::n, � • ::w � k ���� 141111". % "I G z �41 4 ........... I'ar"N' HI 1, 70.. Z- - . . . . CA — I L lot" 0J / 2( /00 Page 70 of 136 � Ic P a ur1�����T �� 72; I I I t ; a 17j FF f � r J. t Page 72 of 136 E • 3 ] f 3 i 5 ' 1 E 3 3.: - 3 -MA y f i - I r • 9 4V , • 1 3 3: f I i - Page 73 of 136 j ` _. ' • III v s 13 i A it! into c Nov JT ? : 1 I I 3 a r� f , i k i Page 74 of 136 RESOLU'll'JON INO,____ cury WUNCIL CITV OF OAK 1 HEIGITFS WAS I B ART 11) N CO 1 NIN, M I N N tS 01 A RESOLUTION i�s'rABLISI-111N(",' HNDIN'C OFFAC"YAND IZES01111OWN OF COUNCH1,111ATTI-IF, HEQUESTFOIZ A. PLANNED UNYF DEVELOPMENT AIVIENDAYIFAFI'FOI� OAK PARK MiMOIZ LJVING PHASF I (FUMMILY (SUMIZEEAN VILLAGE) ALLOWING A. IZEDU(°TION HN THE APPROVEI) NUMBEI� OF 1'OWN11-J(.)N11 CON,Traucnopq my mumms'rONE t-fN111 AND JINICAZEASE IN 111F. I)I?Nsruy.vr NOVA scxyrPA AVENUE AND SlUEV'I' N()1VIN Rio Nvrm cmummoms WHIPIRKAS, To Uby Whit Pal I Rights Isis recciml a Rupicsi lbru Planml Unit "uncildn wS it rohltc to Oak 1 Senior lAving Phase I ffonncrly redunkm in we approved I'molber of' IoNvilho 1 ne construction o0rommumw Nis a nn inormsc in the density rat Nova Scotin Avenue Street Northofler havinL?, COHLIUCIC(l a inblic hcadng relative thereto, the I'lanning, Commission of"Ook Park flights rcmunlended QW to applicakion be approm! mith condiHow Ile City Coullrd OFWC OV ofOak Pw* Highs umkn the lldhwing filldings ol I acl aad resolution: I , The real property of by saki "'I.pplic"Ition. is legally described as 1 to wit: �; F, I -', Al " FA (A I N1 F, JNF F A and 2. The npNicwt has SuNnined an application and supposing documenwOoll to the Comnudy Development Department consistin�; ol'the following it SH,F ATTACA I N41 `,NT 11 and Thc property mls proved by the City Council Cora Planned Unit Development, gencts! plan by the City Council on ?vlay 27, 2008; and 4. The Oakgreen Con prtect was approved with a total of' 4.4 tovvilhonic unit's and Page 75 of 136 5. The Planned Unit Development aniendnrcnt for Oak Park Senior Phase I includes a total of 126 units 19 of which are single and multi level townhomes and 107 brownstone; units in three buildings; and 6. City staff prepared a planning report dated November 3, 2011 reviewing, the request; and 7. Said report recommended approval of the amended Planned Unit Dcvclopnlent anicrldnicnt subject to the fulfillment of conditions; and 9, The Planning; Commission held a public herring aL their November 10, 2011 meeting, took comments from the applicants and public, closed the public hearing, and recommended that the application be approved with conditions. NOW, 'T'HEREFORE, 13E IT RESOLVED 13Y THE CITY COUNC.II, FOIZ T111, CI'T'Y OF OAK PARK HEIGHTS 'I HAT 'rHI{, CITY COUNCIL APPROVI±''S THE FOLLOWING: A, The application submitted fora Planned Unit Development amerldnient as it relates to Oak Park Senior I.,iving Phase I (formerly Oal(green Village) allowing a rechrction in the approved number of townlxanae rinits, construction ofbrownstone units and an increase in the density at Nova Scotia Avenue Sircet North and affecting the real property as follows: SEE ATTACHMENT A Be the sane as hereby approval by the City Council of the City of Oak Park Heights with the following conditions: I . 'Clae City Council directs that the Proposed Land Use Map should be re- designated from medium density to high density residential in the Comprehensive Plan. 2. The preliminary and final plat, as well as the dedication and vacation of any easements shall be subject to the review and approval of the City Engineer and City Attorney, 3. The City Council favorable to the proposed density of the prqject. 4. The development agreement shall include provisions enforcing Developer's assurances that the Oak Park Senior Living, Phase I will remain as senior rental housing grad shall not be converted to 12011 age restricted rental housing. Reasonable security in the form of escrows, tax increment forfeitures, permit suspension and other consequences for default of this provision by the Developer or its transfer'ecs and assigns shall be imputed into the development contract and be subject to the approval of the City Attorney. 2 Page 76 of 136 5. ']'he. City Council approves the added parking and changes to the private access roadway and cut de sac adjacent to Nova Scotia Avenue North as reflected in the Masten• flan and 'traffic Analysis received by the City oil December 8, 2011. 6. The Park (::omnaission shall provide a recommendation on t1Le proposed private; and public trail system subject to the approval of the City Council. 7. The City Council approves a setback minimt.im of 20 feet for Building I from the right of way line of'Nova Scotia Avenue, 8. All tree renwval and landscape plans shall be subject to review and approval of the City ArborIst. 9 ']'lie grading and drainage plans shall be subject to City 1�.nginecr and applicable watershed authority review and approval. 10, All utility plans shall be subject to review acid approval of the City F,nginccr. 11. The City Council was favorable to the use ofthe non shielded, residential style light fixtures on the buildings. 12. The applicant shall submit any plans for new signage subject to City approval. 13. The projected traffic counts are subject to review anal approval of the City 1?ilgineer. If the intersection at 58 " Street and Oakgreen Avenue requires siglialt ation or other traffic control naeaSLlrPS, the applicant shall agree to the share of the costs as outlined in the Development Agreement and as determined by the City Council. 14, The Dire Marshal and Police Chief shall review the plans and determine the accessibility of emergency vehicles throughout the development. The lire Mirshai and City Engincer shall determine if the entrances onto Nova Scotia. Avenue should be widened to allow for better accessibility of fire equipment. 15. 'hhe trails and sidewalks shall be constructed in accordance with the City Lngineer's review and.approvals. 16. A revised snow storage area plait shall be provided to the City by January 31, 2012 subject to review and approval of the City Engineer. 17. All air handling vents or condensers shall be installed in the building or placed on the roof and totally screened subject to approval of the Building Official, Any electrical or gas equipment and transformers that are ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance, 18. The den rooms in the dwelling units shall not be converted to bedrooms. 3 Page 77 of 136 19. The City Council was favorable to the final buildi ng appearance, colors, materials and the variety between buildings. 1"he applicant shall provide a materials board for all of the buildings to be subject to reviem and approval of tho City Council, 20. The development agreement shall include a reduirenlent that all of the buildings be maintained in proper condition a11d in compliance with City Codes, 21. The applicant shall be required to enter into a development agreement, The development agreement shall be subject to the review and approval of the City Attorney and City Council. 23. The proposed multi level townhome four Alex is to be constructed of the same building materials and appearance as the building at 5812 -5818 Nutmeg Court. North and all of the existing and proposed one level townho mes are to be constructed with the same buildi ng materials and appearance as the building at 1:3848••13 872 Upper 58` ,Street subject to review and approval of the City Building Official. 24. The applicant shall provide additional demils for the private park area includingg elevations of the gazebo, materials to be used in the siructures and walkways, and lairdscapi.nr details for review told approval of the City Council. 25. The City Council approves Phase I of Oak Park Senior Living with a total of 19 townhouse units and a total of 107 emits in the three brownsto ne buildings. 26. Phase I including the townhomc units and Buildings 1, 2 and 3 shall be completed by the applicant and reedy for occupancy no later than December 31, 2013 unless extended by the City Council, 27. The applicant shall provide to the City payment in lieu of taxes if the properties subject to this approval are converted to a tax exempt status as provided for within the Developi ?lent !Agreement. 28, The project shall be subject to an annual inspection and review at the discretion of the City to cnsure compliance with the conditions of Planned Unit Development approval and the Development Agreement. 29. Larking shall be allowed on only one side of the private roadway system in the development, subject to review and approval of the CityEngineer. 4 Page 78 of 136 Approved by the City Comicil of the City of Oak Park Hoights this 13 day of Decembor, 2011, ...... ........ David Beaudet, Mayor ATTFST: . .............. . .........._..._..._... - Eric A. Jobilsoil.. (..'ity Administrator 5 Page 79 of 136 ATTACHMENTA Planned Unit Development Amendinent Related To Tlw, Constniction Of oak Pak Senior Living — 1 1 112se 1 Located at Nova Seotia Ave. N. & 58"' St. N. (Formerly Kikown As Oakgrceii Village) Washington County (rEO Cwk: 05.029.20-XX-XXXX Legal 1)(scription, 13locks 1 3, 7-12, Oakgrcon Vilkig.; Oudol's A & 1.), Oakgreen Villa I.1 -C", mid Blocks 1 -3, 0 Ponds Page 80 of 136 ` AI?AC8RMENT11 ' ` Y�un* DnU��dnpmmu��n�d�o� Related Tn The Cnmo(nuct)ou{)1' Oak Pak Soil bsxLir]ng Located Scotia St. N. (F0rmm'\y Known M Oxkl &ppUcndou Wotwrix\x * /\yp)Ivohon&FMS 1.,o/&cSux*S*y/20 I}>(\7Go,�} m W���x�h����ic�,�uk�p��' 9r�� * 1�4xiDu� Ljo��om ��ux�i/`&�u (�n'o,y (5O0` �ooz wv6\�1�roy y) ° pu»ofof[)eu*rvbipor Aut toPvu000d Conference Whh City Staff Upon Application Subuairtn): 0oWhor\2,2011 Required App/'^vx!*: CityCouuci| 4/5 ' \JvintxaGenein\ Plan ufDove|opuxcIltcuv�'bo�d)oum�duuioun��duoin�b��ounralC l`)uoun the first o1mv'of tile PDD has hem filedwi\biu twelve (l2) months from the date CuuncU grants {;*nrm} Concept yluno9pnoro[orbnauy cuvovvb; tile Plan ofDov*\upmontS\aAe and F)oa|P|mna xnd to p;ooead with development ill uvc-0rdwnno With the provisions uCdiiv Ordinance "Ind ofnoaypinv^dGon^ra1concept Man, file approval may 6e /cYvlcod hy Council action, (401.06.C.2.o) Page 81 of 136 THIS PAGE:; IS INTENTIONALLY I. E T BLANK Page 82 of 136 Enclosure 11 Oak Park. Heights Request for Comicif Action Meeting Date Decen 13th, 2011 Time Required: _.._______20 Minutes Agomla Oak Park Jcidjis — Qs or J.,iMi Se II1 1`41 Iqd Unit DeveJgjLmgL( Amendment Agwida Placement 00 3U41, efts Originating Departinenl/Reque -Stor L's Johnson, Cih Administrator Requester's Signature ............ Action Requested Attached Background/Justification C/ lease indicate if any previous action has been taken or if other public bodies have advised): Please see the attached documents from Mr. Scott Richards / TIT: 1. Planning; Report from Scott Richards,TPC dated Dec 8"', 2011 acid Revised Plans 2. Proposed City Council Resolution. Page 83 of 136 3601 1 hur.,5too R,vttr)tw N, 3rrite 100 Anoka, MN (5 5;303 F11C)T7r.: 76:3.231 V Aq T P r'acsiTnile: 76 3,427,0520 I "C(�i'I "1 &r r'irtinr,3Co.cort ' PLANNING REPOR T I O: Eric Johnson FIROM: Scott Dichards DATIr: December 8, 2011 Orak Park Heights Oak F -lark Se;ndor l._ivirig Phase II - Pl annal Unit Development Amendment � City Council 236,02 - 11.01 J City Council, at their 29, 20 rma (� ing reviewed Tie Oak Park Senior Living 11 application for an'lending the CW - fiago I IOLI'3ca CO --01 =' U it Devc:lo4 rnerat (PUD) to aldow for an incr'oaso in the density and building height. Thc, project is at Olakgreen Avenue and 138 € ' Street, Attached for reference: Exhibit 1: Devised Site !'Ian /Landscape Plan - December 7, 2011 (AS1) Exhibit 2: Layout Plan /Traffic /Parking Plan - Phase ll Exhibit 3: Perspective Views - d3Uilding 4 Exhibit Oakgi - eo n Village Concept Plan - March 2006 Exhibit P-, Oakgreen Village General Plan - May 2006 Exhibit (c. Carriage House CO- OP /Oakgreen Commons - May 2009 Tina Nolde has provided revised plans that decrease the nuralber of Units from 96 to a total of 88. The revised plans indicate that a portion of the building along the elevation that faces 5 )8 rl ' Street will tae two stories. The corner of the building and the elevation facing Oakgreen Avenue; will remain at three stories. The: plan approved in 2009 had a total of 48 units in a two story building. The units now proposed with this amendment are as follows: Building 4 88 (96 previously) Page 84 of 136 Building 2 33 Building 3 52 Total 126 dwelling units (134 previously) Parking. The parking layout for the project has been revised slightly. The number of surface parking stalls was reduced by two and the number of underground stalls increased by one. A review of the revised layout parking is as follows: Buildin Surf _Stalls Underg Stalls Building 1 16 43 Building 2 29 55 Building 3 23 84 Total 66 182 The site plan indicates a proof of parking area for an additional 14 stalls in the open space of the northwest corner of the site near Nova Scotia Avenue CONCLUSION ! RECOMMENDATION The City Council must review the changes made by Mr. Nolde and determine if the project density, the setbacks, the parking and building design is appropriate for the area. A revised City Council resolution is attached for consideration. The following conditions have been amended since the meeting on November 29, 2011. 4. The development agreement shall include provisions enforcing Developer's assurances that the Oak ]lark Senior hiving Phase l will remain m senior rental Dousing and shall not be converted to non age restricted rental housing. Reasonable security in the form of escrows, tax increment forfeitures, permit suspension and other cony eduences for defiault of this provision by the Developer or its transferees and assigns. shall be imputed into the development contract and be subject to the approval of the City Attorney. 5. The City Council approves the added parking and changes to the private aecess roadway and cul de sac adjacent to Nova Scotia Avenue North as reflected in the Master Plan and Traffic Analysis received by the City oil December 8, 2011. 2 Page 85 of 136 6. The Park Commission shall provide a recommendation on the proposed private and pi)blic trail system subject to the approval of the City Council, 7, The City Council approves a setback minimum of 20 feet for Building 1 from the right of way line of Nava Scotia Avenue, 1 1. The City Council was favorable to (lie use of the non shielded, residential style light fixtures oil the buildings. 13. The projected traffic coniits are sub,}ect to review and approval of tl c City Engineer. if the intersection at 58 Street and Oakgrcen Avenue requires signalization or other traffic control measures, the applicant shall agree to the share of the costs as outlined iii the Development Agreement and as determined b tho City Council. 14, The Tire Marshal and Police Chief shall review the plans and determine file accessibility of enlergency vehicles throughout the development. The Fire Marshal and City Engincer shall determine if the entrances onto Nova Scotia Avenue should be widened to allow for beater accessibility of fire equipment. 16. A revised snow storage area plan shall be provided to the City by Jaimary 31, 2012 subject to review and d approval of the C'it.) lt.ngineer. 17. All air handling vents or condensers shall be installed in the building or placed on the roof and totally screened subject to approval of the Building Official. Any electrical or gas equipment and transformers that are ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 18. The den rooms in the dwelling units shall not be converted to bedrooms. 25. The City Council approves Phase 1 of Oak Park Senior Living with a total of 19 townhouse units and a total of 107 units in the three brownstone buildings. 26. Phase 1 including the townhome units and Buildings 1, 2 and 3 shall be completed by the applicant and ready for occupancy no later than December 31, 2013 unless extender{ by the City Council, 27. The applicant shall provide to the City payment in lieu of taxes if the properties subject to this approval are converted to a tax exempt status as provided for within the Development Agreeniont, 28. The project shall be subject to an annual inspection and review at the discretion of the City to ensure corlipliaricc with the of Planned Unit Development approval and the Developn Agreement, 29. Parking shall be allowed on only one side of the private roadway system in the development, subject to review and approval of the City Engineer. 3 Page 86 of 136 u ta7 N A M C, rr : t) Lu� • S:# .1 O [ U r } � i • a� mtin t. � .[: � f F Cr l: 3 0 ^E ci i UI I O: �V .." ow E d f f 1 i a yl I 2 Y•_ i i i S �f k 5 Bill W 120 tog Jtj bj M PAS IJ w_. � 11sr S f I i , 13� E , 8 5 � t E s ` i '� ' I'l.i l.�st� -r � `➢ �- I S 91VSS 4P ".,� � 1 I11Z10A' -WkV 4x1.13 )5 MON ti EE4 i� � E r n it W 1TH 71 1 ' 1 n I t €€ Page a, ru O V) _A0 N x -. ��� { � � _: �' M5t "sY3aY1 C4 �,i N. ?. � 1. }� *,.; ���`�- �,,, � � .. .� ����, • �-, .wad,, a a7 ` �� a M � ` C Z " N 'T l N o . 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E' C.A'1.'Y � NC ")< 1 .1�' " C g C' ? - P ." .k.�.P.�'.i�1��.iA�.,�s.� FOR A MANNED l NI 1 1�ll�a'4�1_r�.i�.���zVHA��t`i ll f- �MEADM1?.NT 1 +O OAK 1 SENIOR )(AVINCy P11ASE If (1!"C)RM11,RLY CARRIAGE M,)IJbiE C7() -01') A1.1_.OAAJJNG AIN gg p 1.INC, y 1�.1±.�S �� , E SE 11� �1' 11 y 1�1=, 1�S1 '1'Y BUILDING 11 %11�..1_� F��1 g p e�AK C',RE E,1N 1�,N E t'�..1 D - 58'"' S , .��1� I p NC)1�'1 H �: E Al:� MO F NV1 111 C`C)N1) I ()NS WHEREAS, the City oF(Mk 101< 1 leis hm, has received a request for a Planned Unit Devc1opmem an7endmicM as it relates to the Wk Pmt Wor• I jAng Ilmse 11 (i'oraucdy C'arrisa c 11misr an incroasc its [tic dcnsit); and buildilfs� ficiiht "at. Oa1:C:rc�n Arcaau�; �tasd `a5'�' �irttc.t North s�lter hrniu� c�onduc.ted �� l�rablic he�a�inf; �cl��ti��� Owrcto, the Pkinnim" Commission 4 Pork Heights rccommendcd that the -appli alion bc approved with condiOons. The City Council of the City of (Mk Park Heights makers dw follovving8Iinchngs of nwt and resolution: 1. JAW real property affected by said application is legally dcscribcd as follom's. to mwit: 51i1 AT1 AC:lIL11-?NA' A and ?.. The applYnt has submitted an aPpliCW% ;and sUppol-ting (locunlrntation to Clio Corrin - mnity Development Department consisting ol'thc f ollowing items; Sl?,l=? A'Y'FACI I Nil. I. NT 13 and The property was approved by the City Council flora Planned Unit Development, general plan by the City Council tin ,tune 9, 2 009; aml The Carriage I louse W&P % approved with 48 units in one, hw) story Mtn, sand 5. The I'l armed 1. nit Devclopnient ammi iment Or Oak Park Senior ['base 11 includes a total of 88 units in on , t17a•ee story builcli , and Page 98 of 136 (i. The building is propost'c1 wiI sotbacks of 0 Ito to the riWA of "my of Oa green Avenuc nand a huilcliaar�, hoi�_�,ht of 8 !bet; and 7. City stmt' pwpwvd a plranning report darted November 3, 2011 reviewing the raluest: and 9, �aid report recommended approval ofthe anicrid 1'latrn�red l.ijtit 1)cvelopaaent st.tbjccl to We Rdfillrt ets ofc;zulditinn5: aml �7. The i'laannim.. Commission held a public hearing at their Novc-naber l (a. 201 l look c« trtttams h - oin the applic�inls atnd public, closed the public het�j'i.nct.. autd rcconur lhart the "Ipplication he approved with c-onchlions. my, E 11ullE+,1+Ol v, mo I'1, 14 : S0[,VFD 13Y 1 11.1:. (1 TV V (,'OU' V'l1_, HA CITY (( OAK PARK 1I1a.CCr�'1 1 s 1 f1:�.�1, i #llt. CITY Y (A)Cti°�(AL YU 1�1U)1�ES THE 1' S�V1l /V H aapplicaation sIlhrnined for a Planned tljait 17cv'clopnwnt agile rdri 1,; it id ms to the Chk 11ark Senior l.Aing Phow 11 (Forjncrly Carriage 1 louse CO-01 aallialv9t]g an jiwivuse in to dmisity W htdWinf? tart 00 al (Ntkwrl.'.en Avenue anld 50' 1 trees N orth a "td a.it'fc.cti, rho rod proper as follo"N: i1T TA(_`11 He and the same as hotel >y approved bnKc (Ty Auncil of the City ofOak Park 1 Rights with flae following conditions: L Thu City C.'ouncil directs that the Pniposcd Land We,h4ap should be WesWrnated from ixiediun) density to high density resi len(ial in tic: (7onaprehensive Plan, 2. The (.'ity Council w-as Rrvorable to the proposed density oi pr 3. The devclopnaeaat agwynient shrill include pror kkms enforcing AvAgxr's atssurances that the Oak Park SwHor l..iving Phase 1 Neill remain its senior renud houOns.? and shall not be conver ed to non age rcmrictcd rmud housing. Rmsonabl.e securhy in the formm ofesemws, tax increment forfeitures, permit suspension and other comequences f - or default of dais proWdon by the 1kKoper or its transfcrces and assigns shall be imputed into the development contract and he subject io tic approval of we City nttorne.y. 4, The Park C"onanlissio.ra shall provide as reconamt9Won on Ow pRImsed prime and public trail systern subject to the approval of file City Council. 5. The setback for Building 4 shall be, Lit least 30 feet: from the right o:f way He oh Oatkgreen Avenue and 58 "' Street North., 2 Page 99 of 136 G. All tree removal and latadsoape plans shall be subject to review and approval of the City Arborist. 7. The grading and drainage plans shall be subject to City ] ngineer and applicable watershed authority review and approval. 8. All utility plans shall be subject to review and approval of the City Fngineer. 9. ']'Ile City Council was favorable to the non shielded, residential style; light Fixtures on the building. 10. 'I'hc applicant shall submit any flans for new signage subject to City approval. 11. TTIC projected traffic counts are subject to review aril approval of the City 1?ngineer. if the intersection at 58' Street and Oftreen Avenue requires signalization or other traffic control measures, the applicant shall agree to tile; share of the costs as outlined in the Development Agreement and as deternmied by the City courtciL 12. The Fire Marshal and Police C:'hief shall review the plans and deterniine the acre ssibility of cm ergency vehicles throughout the clevelopment, The Fire Marshal anti City 1 ngincer shall determine if the entrances onto Nova Scotia Avenue should be widened to allow for better accessibility of fire; equipment, 13. The trails and sideNvalks shall be constructed in accordance with the City Engineer's review and approvals. 14. A revised snow storage area plan shall be provided to the City by January 31, 2012 subject to review and approval of the City Engineer. 1.5. All air handling vents or condensers shall be installed in the building or placed oil the roof and totally screened subject to approval of the Building Official, Any electrical or gas equipment and transl:ormers that are ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance, 16. The City Council was favorable to the 38 foot height of building 4 as part of the PUD approvals, 17. The den rooms in the dwelling units shall not be converted to bedrooms. 18. The City Council was favorable to the Imal building appearance, colors, materials and the variety between buildings. The applicant shall provide a materials board for the building subject to review and approval of the City Council. J Page 100 of 136 19, The development agme:mm shall include a requirement that all of the buildings be maintained in proper condition and in compliance with City Codes, 20. The applicrrrat shall be required to enter into a devclopment agreement. The development agreement shall be subject to the review and approval of the City Attorney and City Council. 21. The applicant shall provide addhional details for the prime park area including elevations of the gazebo, materials to be used in the structures and walkways, and larrclscaping details for revicw and approval Of the City Council. 22. The sidewX connection playa for the first floor units of I3uildins 4 , be subject to City Council review and approval. 23. The City Council approves Phase II of Oak Park Senior Living with a total of 88 units in the brownstone building. 21. Phase 11 consisting of l3uddings 4 shall be completed by the applicant and ready foz occupancy no later than December 31, 2014 unless extended by the City Coullcll. 25. The applicant shall provide to the C::ity payment in lieu of taxes if the properties subject to this approval are conveAcd t(3 a tax exempt Stat11S aS proVido,'d for Within the Developnacrat Agreement. 26. The project shall be Qject to an annual inspection and review at the discretion of [lie City to ensure cona.pliallee with the conditions of Planned .Unit Development approval and the Development Agreement. 27. Parking shall be allowed on only one side of the private roadway system ill the development:, subject to review anti approval of the City Engineer, Approved by the City Council of the City of Oak Park 1-Ie WAs this 13`" day of December. 2011. _ .... .................. ...._..-_......V._ ......................... ... _ .... .... _ ..... ........ -- - ._......_......._._..... David Beaudet, mayor A I'1 N: Eric A. Johnson, City Administrator 4 Page 101 of 136 ATTACHMENT A PhninNi Uuff Development Amendment Relatedl'o The Construction Of Oal(hik Senior Living — Phase 11 Located at 13945 Upper 58" St. N. (Formerly Known As Carriage House Co-op) Washington County GEO Cade: 05-029,20-XX-XXXX Legal Descriptioll: Lot 1, Block I Carriage House Co-op & Assisted Living Page 102 of 136 ........... ATTACUMENT1 Related TO The COX)Ayw- Of Oak Pak Senior Livilig — Mime 11 J,ocatcd at 13945 upper 58"' St, N (F I(nowit As CarriM I-IM)NC Co-O Al }lzlicatiozz Materials Plan Sets (3 Larg(° Scale; Scts720 ) 1 X 1 Scis) - Written Narrative and Graphic Mat(Viuls ) piaining Proposal '1� * Mailing List froth Washi"Lltoll County (500' fro))' stilbj )l Y) * Proof of OwIlorship or Authorization to Proceed C otI f el • cl I c e With City Staff Upon Applicati0 Subillith1l: October 12, 2011 jc Required Approvals' Pup -�,kl �1_1(1111cilt City comicil 475 PUL) Aip 01) covel t1 area Con cep t jjijles� a ('�cjjeril Plan of Dovel desigliated as in the Ge"Or Coll t Plan as the first stage of the PUD lass bee ,, �,jc(j within within twelve (12) jjj ( )j jtljs fi-oln the date Council I , - ll a case wI)cre the applicant fails to file 0031c"al gitants (3onoral Concept Phil Ippvov o i j Plan of Developilu.,11t and Final Plans and to proceed with ( ( )pIlleilt in acoorclaace with the provisions of this ordi)lance and of an approved GellOV C.' Pt P lall, 010 �)pproval may be revoked b Colt),cil action. (401,06,C.2,e) Page 103 of 136 TI-IIS PAGE IS INTENTIONALLY LEFT BLANK Page 104 of 136 Oak Park Heights Enclosure 12 Request for Council Action Meeting Date D ecember 13, 20 11 Agenda Item 'Fitle Resolution ApprOvilzg 1110 2012 Budget: Time Required 5 M inutes Agenda Placer erit New Business Originating Department /Requestor Pirianc -- Better Carus Finance Dirr:etor Requester's Signature `Y - Action requested Approve Resol ution for 2012 1 .3udg t. 1: a.ckground /Justification (Pleas(- indicate; any prcavious action, financial implications including budget information and recommendations). Included are 2 sets'of Resolutions in regards to [he 2012 Budget. They are as follows: S)<,T A Set A includes the transactions for the Illinimum utility billing to be included ill ille'1°ax Levy $(d56,500) wi €h a corrc.sponcliug; `I'ransf�r Out to the Wa(cr fund ($149.000) ,and Sewer I rnui $307,500), This 2012 General FLMd Budget. reflects Budgeted E:'xpenclitureS iner•casccl by 25.08% over 2011. Operations increases account for 2.8 %, 11.2 % is due to the transfer for' 1.110 millirllum Water and Sewer utility bill, 9.8% is for the addition of the debt levy to the general levy, and the balance of 1.3% is for additional budgeted /capital projects. lrlformation regar'dirlg this and the changes in revenue nlix are included ill the 2012 Annual Budget (teport. ('1 1-learing document) 'Fllc budgeted tax levy for the City is $4,681,562 for the General Levy. '1'llis I -evy is a 18.2% increase over 201 l's levy, however 11.5% of this increase is dale to offset the Il)iiliillunl water and sewer utility bill, 4.5% is due to incl•cascd cxpenditrlres for operations anti capital projects and 2.1 % is due to loss in other revenue SoLIMOS. SET B Set B .DOES NOT hiclude the transactions fol' the minirnunl utility billieg iu the budget nor the tax levy. 'I "his 2012 General fund Budget rcllects 13uciptecl Experlditures increased by 13.91% over 2011. Operations inCl -Vases account for 2.8 %, 9.8% is for the a<klitiorl of the debt levy to die t,eneral levy, algid the balance of l3% is for additional budgeted /capital projects. hlformation regarding; this and the changes ill revenue; Irix are included in the 2012 annual Budget Report. ("iN'1 Hearing document) The budgeted tax levy for the City is $4,228,062 for the General bevy. This Levy is a 6.6% increase over 201 1's levy, 4.5% is clue to increased expenditures for operations and capital projects and 2.1 % is due to loss in other reverllle SOLUGOS. Action RegueSt Adopt Resolution for the 2012 Budget `,vith the Cot Resolution for the 2012 'l ax Levy. Page 105 of 136 A- With Utility'1'ra»isfer Includod RESOLUTION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2012 BUDGET WHEREAS, the City Staff has prepared and submitted to the City Council the proposed budget for calendar year 2012; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights: That the 2012 budget is hereby approved as presented by the City Finance Director in the total General Fund amount of $5,111,184. Passed by the City Council for the City of Oak Park Heights this 13th day of December, 2011. David Beaudet, Mayor Attest: Eric A, Johnson Administrator Page 106 of 136 13- Utility Transfer NOJ' Included RESOLUTION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2012 BUDGET WHEREAS, the City Staff has prepared and submitted to the City Council the proposed budget for calendar year 2012; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights; That the 2012 budget is hereby approved as presented by the City Finance Director in the total General Fund amount of $4,654,684. Passed by the City Council for the City of Oak Park Heights this 13th day of December, 2011. David Beaudet, Mayor Attest; Eric A. Johnson Administrator Page 107 of 136 THIS PAGE IS IN ITNTIONAL,L,Y LL?fi T BLANK Page 108 of 136 Oak Park Heights Enclosure 13 Request for Council Action Meeting Date December 13, 2011 Agenda Item Title Resolution Approving the 2012 Tax ,L(- Time Required 5 Minutes Agenda Placernent Business Originating Department/Requcstor Financc-BcLtyCLl:qso Finance. Director Requester's Signature Action Requested, Approve Resolution for 2012'rax Levies Background /,Justification (Please indicate any previou.s action, financial implications including budget information and recomi-nendations). lacluded are 2 sets of Resolutions in regards to the 2012 Tax Levy, They are as follows: SETA- INCLUDES LEVY FOR UTILTIYTRANSFER The Proposed General Fund 'Fax Levy for 2012 is $4,684,562. This represents an 18.2% increase over the 201 1 tax levy. The General Obligation Debt Levies for 2012 are: 2008 C1 Capital Improvement Bonds - $0, (paid for by General Fund Levy) 2009 G 0 Capital Improvement Bonds - $0. (paid for by General Fund Levy) A copy of the Resolution for the 201.2 General Fund'Fax Levy in the amount of $4,684,562 is attached. SET B- DOES NOT INCLUDED UTILITY LEVY FOR UT11ITTY'FRANSFER The Proposed General Fund Tax Levy for 2012 is $4,228,062. This represents an 6.6% increase over the 2011. tax levy, The Gcneral Obligation Debt Levies for 2012 are: 2008 G 0 Capital Improvement Bonds - $0, (paid for by General Fund Levy) 2009 G 0 Capital Improvement Bonds - $0, (paid for by General Fund Levy) A copy of the Resolution for the 201.2 General Fund Tax Levy in the amount of $4,228,062 is attached. Action Req uest ptst Adopt Resolution for the 2012Tax Levy with the Corresponding Budget R?,c0Mt1W A. -With Utility'l'ranster Included RESOLUTION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2012 GENERAL FUND LEVY WHEREAS, the City Staff has prepared and submitted to the City Council the proposed general fund levy for calendar year 2012; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed general fund levy as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights, NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights: That the City Administrator is hereby authorized and directed to certify to the Washington County Tax Accounting and Research Department the General Fund levy for the City of Oak Park Heights for calendar year 2012 in the amount of $4,684,562. Passed by the City Council for the City of Oak Park Heights this 13th day of December, 2011, David Beaudet, Mayor Attest: Pric A. Johnson Administrator Page 110 of 136 13- ('1d1ityTrun NOT Includcd RESOLUTION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2012 GENERAL FUND LEVY WHEREAS, the City Staff has prepared and submitted to the City COW the proposed general fund levy for calendar year 2012 and, WHEREAS, the City Cc Uncil for the City of Oak Park 1--leights has deternlirle'd that the proposed general fund levy ass submitted by the City Staff is in the best inie�l of the citizens of the City of Oak Park Fk"jghts. NOW, THEREFORE, 13E IT RESOLVED by the City Cour)(11 for the City (.')I Oak Park That the City Administrat0l' is �Wfll0l'i/ed and clir(- cied to certify to the WaShil'IgWll County ' Accounting 'and ResCarch l..)ep tho Cklllel'al FUlld levy for the City of Oak Park 1 for (,ale radar year 20 in the W110ul Of $4,228,062, Passed by the City Council for tl City of Oak Park Floights this 13th day of December, 201 David Mayor Attest: Administrator Page 111 of 136 - T"I.IIS PAGE IS INTENTIONALLY LEFT BLANK Page 112 of 136 i Oak Park. Heights Enclosure 14 Requeslt for Council Action Meeting Date '1 me Required: . ...... Agenda ltcnn "1.`illc.: e rr, c,ttc�t d Nca,l �1vc „r < >r��r1_i_iaitc�p,.{ urttt'tl €it7= Ylilit._____... Agcnd<a 1'Iraccnr.errl Nc.y i3u,rracyti a { „__, ....... {)ri�inal.irr �, 1. 3t 'p�.trunr�.trtll.te:clrrt;tor, iric_lcym,s«n t ltd °.�dt aairl,ll�tt��r lZc.cltrestcr s ;7i > �rr�titrrc; c � ,0 ,,��� •, Action R equest ed pY l_3ac,Qocmd4Iustihicn im (Please in icam ifany prWous mlion been trrl(cii or il'o1:htn' public. bodies have miVisud): In November. the City Council deter - rained than it wms swilling W r.xrrcr.7d tip to $3,500 (rtpproximalcly'./>_ of the anticipated costs) Cor the inswilation of Wring necessary to facilitate the County's project and goal of'signal coordinatAn along S11 15. The Council requested that the County provide the r °cst of the funding. In com,;ultadon with Washington County, tjlc, County stated Mat Time arc not any funds that could coven such costs. In discussing the project with Mr. Allen l3is nger crf'lNBle {.'.antral Corporation (located in the (asty) the City nmy consider 1ho ins(a ll<admi of a new CONI TR.O1.a1. PR UNT "I' that would be able ID be pwgrammed to run in "dine of clay sync" as the current. CONTROLLP,R UNJT is over 1.3 years old, is deNuhcd to "running? We' and can ra) longer be repaired or reprogranarared. While the insttaliadon of this new unit would not sync with the other lights along STH 5 as desired by Washington County, this new unit would allow the into rse.ctions to be baler programmed to allow differeta flows of walfic at A nbrent t: rocs, such as during the Ilirgh School intake and outinke and is mined ing thzrt does not occur at this tune and would hopefully irrrprove the areas cueing. The costs associated rwith a new CONTROLLER UNIT would be $1525 (state; contract p ricing) taracl rtplaaoxinaately Cr00 r�l- for inst�alhation 1?y'hrallic Cantrtrl C�;arporation bringing the Total price to $3,125.00 40. if the Council does desire; to move forward with this, the hro could be ended frorn the Council Contingency Fund balance as of car Urrdesignated Budgeted Project Fund. I'llis new controller slioul.d last over 10 years. Page 113 of 136 � c 3 P � 4 4 c ^e � tax r ON te t�.� � t� s �, { a + K ?M 4 q x K f ^ y'4 : � 7 2 5 � — M I N f r Y E `r r `ter Page 114 � i Eric Johnson From: Allen Eisinger ( AEisiriger @trafficcontrolcorp.corn] Sent: Monday, Docermer 05, 2011 2:23 PM To: Eric Johnson Subject: Econolite. Controller Attachments: con tr6ler _ asc3_data sheet.pdf Eric, as we discussed last Wednesday at the intersection of 58 "' St. & Neal Ave. The current controller in the cabinet was installed in 1997 and is no longer able to be sent in for repair. As Joel Gustafson mentioned the controller is running free (not in time of day sync) with the Hwy 5 & 58' St, intersection, due to his reporting of a issue with the controller. The controller currently used by MNDOT is the ASC3-21.00, which is on the state contract (440015) for $2,525.00. The ASC3 is the latest in controller technology and other Cities in Washington County have been upgrading to these controllers, which allow them to have the timing data backed up on a data key and allows for less downtime should the old controller fail, The new controller is compatible with the MNDOT closed loop system on HWY 5 and with the option of a 4:SK telemetry ($375) and could be added to the system if interconnect wire is added between the signals, if tho system remains non - interconnected the controller can still run time of day and the taming modifications can be loaded through a spare Data Key if needed or directly connected to the Aries Closed Loop system computer. Please lei me know if you have any questions or need any other infori ration. Thanks, Allen J. Esinger We have moved? Our new address is: 5651 Memorial Avenue Oak Park Heights, Mir! 55082 Phone numbers will be slaying the same! Phone 651 -439 -1737 fax 651 - 439 -0311 Cell 651 - 260 -6936 The information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any disser nination, distributioli, or copying of this communication is strictly prohibited. If you have received this communication in error, please re -send this communication to sender and delete the original message or any copy of it from your computer system 1 Page 115 of 136 a` A5C /3 S NEMA TS2/NTCIP �� A ct uated Controllers The ASC13 Description Controller Models i : combines the The ASC13 is the latest. in a series of Advanced The ASC13 is available in two models. Both .:. requirements System Corrt:rotlers offered by Ecorwiite. It share a corrmmon enclosure, paver supply, pro - ? of NEMA 1'S2 builds up on the proven software, desisrn flex- cessor, Keyboard, disptay and optional data key and l ITCIP, ibitity, arld LilliCILIQ feature Set of the popular telemetry and Etheniet. modules. ' aion with new ASC12 family of controlters. ASC13- 1000: Dedicated to the TS2. Tyne -1 envirolw hardware and The ASC13 has been developed to fully cOnTs- the familiar pty with NrNA l5"2. rGr.ILrireinents. In addition, A.SCl.3 ?.100: Can operatic in any 1 - S1 /TS2 Type -1 and '152. Type -7 e nvironnnent. : software the design, iW1l1ufc1CUJVicl9, MCI tOShclp, of the 4 . features of the ASC1.3 used processes controlled by the latest ASCl2, allowin ISO clu�ality standards: a lower cost The AS(./,3 provides are updated hardware do of ownership sii;rj that. allows it to Serve as the traffic control an4 expanded 17l�atfors � for present ar�d ftrturc traffrc rrtan<�s;c' F(- attires relent environrn(311ts. 'I his includes llEMA •l-52. Exceeds IdEMA 1 S2 re[ trirerrie€�ts adaptability i and 11 - CIF' c:ompUance and compatibility with prdevetopin3 all exist.in� t :cor�otit.r. systems. ° State-of-the-art rnanufactc ;tiny and fix #raffic �trates ies. y design for reliability, maintainability, "File ASC13 was desinned using the latest and cost- effectiveness electronics technology, which offers the user • Designed, manufactured, and tested in a controller that is more reliable, easiei to an ISO certified environment nlaintai€l, and interchangeable with older TS1 . Windows -based €'emote user interface F and TS2 controllers while continuing to offer a (Optional) competitive price. ° Advanced controller, coordinator, and preemptor features All firmware in the ASC13 is stored in flash ° Optional Data Key Module memory, This allows for quick and easy soft- ware updates in the field without chaos; Optional Ethernet support for 100 Base T networks ins; hardware. The ASC 13 firmv,�ar is easily updated in the background white the inLersec_ Optional Transit Signal Priority (1 "SP) tion rernains in operation. Once updated, the software nlodute t controller only reeds to be power cycled to ° Optional ACS Lite allow the new firmware to take control. The • Optional Intersection Monitor (1M) L majority of the electronic components of tine software module ASC 13 are contained in one easy-to-replace ° 16 x 40 LCD display with adjustable module, contrast •_ . w The ASC 13 uses the lamest LCD display € -rod Enhanced transient and environmental protection We (16 tines x 40 characters) in the indusLry ° protocol support for ECPII', NTCIP, and °F v to simptify the user interface, This display AB3418 t U provides improved viewinG, in all (iglrting condi Software support for Cenir'acs "' icons, Lions. In addition, an optional display heater �> Aries ,and any T 2 N70P Level 2 cony is available that enhances the display perfor- pliant applications mancc in temperatures below 0' F ( - #F3° Q. ° Software and upgrades can be easily 4Y< 4a 4t 1 °a downtoaded via laptop r; f • User-programmable default database �$ and lops uploadable via laptop www,r c,c7ndi.rcm Data key backup and restore capabilities Page 116 of 136 ASC13 - 1000: facc!s clirec:ily to a T5'L Malfunction downward compatibility to the [ -cono- EMA T'S2 / l pe'­l Manat ement. Unlit (MMU) for enhanced lite KMC -8000, ASC -8000, ASC12 -2100 The ASC13.1000 sleets and exceeds intersection monitoring, and ASMS - 2100 controllers as well all requiroments of the NFMATS2 as other NEMATSI cortrollers. typo. - l Standard. Its iinterfac:e con- ASCI .. 3 _ 2 100: An optiona( 25-pin telemce ..ry con)c:c.. trols all, inputs and outpLn:S over t:i N1EMA TS2 • 1'ype °2 / T for matches the KMC -8000 and ASC- high -spr ed RS -485 serial bus (Port 1) The AS0 3 -2100 meets and exceeds 8000• This allows the ASC13.2100 to Mtl digital adds essing that. silhhphfi( atl the requirements of the HEMA be used as a direct replacerncnt for calDinpt wiring,, This bus also inter- TS2 Type -2 Standard. It also provides these older controllers. C 1 "eat,ures Tittle Base Features 16 phases, 8 confis,ura.ble concurrent groups ill 4 timing rims a )00 schedule pro {,rams, config,Ura Ne for any C.Ornbinatioll Alt standard Id #:MAT51, 1 and 1~'TCIP fujl(A. ons of months, days of into week, and days of the mouth 16 tinted vchicae ovz�r'talps 3& fixed oi floating c:xc( day programs thrr. oven 10 podc�svialn phases that call be confis;urecl as pedestrian the day ptan event oil a specific (lay over'lai s 50 day Flan eve =nts that call trse any of the 300 action #.:xclusive pedestrian opor• . I .loll I)lans Soft Vehicle rcecatl • 100 action plans that can be lise>d by any of the 50 day Coll didollilt S4i °I.Vlce plans Dynamic m8x operatiwl Status Display FeZttrre • Bike rnininl,lln f,rcc:n, second waU: wid pr destrian clear Keyboard sefec:l:ion of detailed dynamic status displays Limes, plus a walk and I.mdc ,irian cic >alraru:e nlasxinlllrn fc }r c ae:fl of tllr nlaill c:ontrolter unit fuihr. tin€ s inei „idi hq: Advanced walk contr, otter, coordinator, preemptor, time btlse, detectors, • Pedestriara clean protect and MMU Red IrlaxirrlllEli Detector I°eaLures Whi<_le extension 2 64 vellic:lc deteclors Grlaranteed rnininnum Been, walk, }red c"toa r yellow, red, u 16 system ar speed deeoctois root revert and overlap Freeil ^ Unique detector types and operation • Reclulldant monitoring of UIC MMU states to enhance into r o Itulividually assii;Ilaable to phase and funcOons section iiloilltoring • rock /non -lock function by detector • 4 tinting plans selectable on TOD or coordination plan • 4 detector plans basis or for one cycle following preemptioin • 4 oleic ctoi diagnostics plains Powc�rft.11 logic processol ^ Logging of volume and /or oecupanCy assigllable by det(N-tor Coordinator l aCUI'e5 4 pedestrian diagnostic plans 120 coordination l)atte3'ns, each with its own cycle, off Laing - e1t.Ul "e5 sets and split plan selection a Separate buffers for detector activity, detector Failures, 120 split plans, each with its own Coordinated phases: controller events, and MAAU events vehicle and pedestrian recall and phase omits Logged data can be viewed on front panel, retrieved via Offset and split entries disptayec! in percent: nt or seconds M -232 terminal port, or transferred via tckmr-.tiy to a Automatic permissive periods traffic management center Fixed or ftoal.ing force -off Telemetry features Crassirlg arterial coordination a Car be configured to be compatible with KMC - 10,000 or Quick -sync feature ASC12M -1000 zone masters, and Centracs, icons or Aries Preemptor 1=aattir'as systenns • Ten preemption scgtiences. Each may be configured as z 1200M6K bias FSK 214 vAre teternetry module (optional) priority, first- come - first- serve, or bus preemption Multiple 1I5 -232 1200 -315.2 Kbps serial ports Operation ^ Multi- protocol support: ECPIP (Standard), AB3418 Pl I:CPI interlock to provide added monitoring safety (Standard), N1`Clh {Standard} t •;; V320i t l_CGII0ULe Co11Ucd PfOAICCS, Inc. All rights reserve(l, F.conolite ConUOt Products, Inc• reserves the l ight to change of uEnlale Ihesc sl)eclfycallons at any lin3e Without prior notification lE syl 3::3L?C) E. C -=31 lalrrgaa, Anaheim, CA D 2E-30L,-2ir]56 ° m tit ;; r: - rrr��i4:sc:dr�as(� �c:r.nnc�iit.�.c;c�rn 3 ca r�ico� -Wl An Econo €iC� c�a of gpa OE 0 IS T FS R I.D hm THIS PAGE IS INTENTIONALLY LEFT BLANK Page 118 of 136 Enclosure 15 Oakpal-k Heights Request foi• Council Action Meeting Date . ..... . .... December 13 0 ', 2011 Time Required:_ lOMinutes Agenda Item 'Title; St. Croix River Crossillf2 - l Utility Coordingion Meetiii&,, ---------- Agenda Placement .... -- Business ......... ............ -.- - - ----- Originating Departmem/Requ or J ohpson.Q' ty , ministrator Requester's Signature...... Action ) ossible Action I3ackgi (]'lease indicate if any previous action has been taken or if Other Public bodies have advised): As discussed at the worksession on November 29"', 2011, the City has been asked to participate with its engineering consultant in a series of meetings to further define and explore impacts and concepts relating to the various utility impacts stemming from the proposed St. Croix river Crossing project. MNDOT leas stated this is a "30%" plan, City Engineer Chris Long had mentioned, conceptually there has not been a determination if some or perhaps all of the impacted utilities will be pulled out of the MNDOT right of way. This issue will also need to be resolved so that proper planning can occur and should be part of future discussions. These meetings are anticipated to require perhaps 20 hours of engineering time at $120/hour 'Phis would be in addition to time possibly needed from the City Attorney for review if also desired. The first meeting is proposed for Dec 14"', 2011 and staff is prepared to attend at this point if desired by the City Council. An agenda for the meeting is enclosed however I have informed MNDOT that considerabl(, time should be spent on "OP F1 Utilities Impact by the Project", as opposed to other agenda iteins, The Council may desire to designate a funding source at this point for the various engineering costs associated with this discussion. Page 119 of 136 St. Croix River Crossing Project — utility coordination meeting December 14, 2011 Introductions Scope and Possible Dut:eot7IeS of December's Utility Coordination Meetings Existing Utilities . -- Subsurface Utility Engineering (SUIT) Info Oakgreen /Greeley to Osgood segment Osgood to river segment - T'H 95 St, Croix River Crossing Project Design !-animations - Horizontal info ._ roadway /bridge alignments Vertical info — roadway /bridge profiles OPH Utilities Impacted by Project Next Steps Page 120 of 136 Enclosure 16 Oak Park Heights Request for Colincil Action Meeting Date _ December 13"',_2011 T inge Req ui red 5 Minutes a Jtem'fitle: Consider R a f Agenda W r �Ija L-u� Cities MocIter Site PlqY round Agenda Placement v B sr -New B .. ........ Originating Departnient/Re ue .6 ohns A iLn-i-fLtEIAQL- ..... . . ..... Requester's'Signature Action Recjkiested__._.__See Bel.o Background/Justification (Plus indicate if any previous action has been taken or if other public bodies have advised): The City did go out for an UP for the playground equipment as may be funded under the Playful Cities program so as to possibly take advantage of some year end pricing. The Council did authorize the project to not exceed a TOTAI of $60,000, assunaing of course all other elen can be achieved with Xoel Energy. The Park Commission will be meeting on Dec 12"' at 6pin to review any received responses and may decide to -forward a recommendation. if that occurs, I will have that information for your review and consideration and possible award. I have enclosed a copy of the RFP. Page 121 of 136 City 0fOak Park Hei FINAL FOR ISSUANCE REQUEST FOR PROPOSALS: 11-22-11 PLAYGROUND EQUIPMENT— WELTER SITE — Comm »����U���0�� TheCi\ypfOzkPorkHoiKh\sisseek|m0theseivoesofavendoruopmvidwmateria|s,expertbavnd0uide and oversee the installation of a playground structure using a volunte.er labor force between 20 to 30 adult individuals at a playground site located in the City of Oak Park heights, known as the.N1oe|terSite, see Exhibit A. The foiiow:ing terms aj)d conditions apply in6uding relate d Exhibits: 1. Th* playground Would beoonxtmctedundor the "Community Build K4o6e|"ao defined and documentpdbydioNoyfvJQtksO[Vunimtion,Thoavvu/(ledvandorm/iUbemquiredtofoUow '111 compensation forth 2. 'The Contractor would bemoponxib|otoprovide aQ project materials to the site, c�ig all footinQx and ,|o8eooduve000 the construction of the equipment utilizing volunteer bbor. [ho Contractor shall coordinate the deflive/yufall nonteha|s' including concrete and shall oversee all construction to ensure compliance with all warrantles, regulations and laws. All volunteer labor will bm provided and coordinated by the City, All elements of construction shall bn executed ina time|yfaohionsothotthedvyo{oonstrvcdon'furLherkmom/nootha 7;OO pm) results ino finished p|oyg/ound ready for use. 1 'The Build Day istohe|n August 2012. 4. Weather permitting, the Conti is responsible to ensure that all work is completed on such BUILD DAY, should any remaining items still require installation, the Contractor is responsible to complete and all rernaininig elements at Contractors expense and withirl 3 calendar days. A $500 per day penaity shall apply against the Contractor should work not be completed within the subsequent three days, 5. 'The playground equipment and its installaUon to be provided shadl he in compliance all teri and specifications ns outlined io Exhibit Cnf this RFP, 6. The City will accept bids from firms deerned qualified from the City and bids must be generated under the State of Minnesota Bid Contract orUS Communities Bid Contract. 1 mm FINAL npp /souoo 11'22-11 City o/opn Page 122m136 7. Materials to be provided may only be from approved vendors of Playful Cities, See Exhibit 13, Section Scope of Project Section 3. 8, Upon completion of construction, the Contractor shall certify in writing to the City that the project is completed and constructed in accordance with all wanufacture's specifications and shall extend full warranties as if the Contractor performed total construction with own forces. All vvarranties shall be not less than two years frorn date of certification. Payment will be made upon final invoice and acceptance of the project by the City. 9. The total contract price shall be $55,000 and inciusive of all costs, materials, designs, shipping; , fees, taxes, surcliar €;es, freight, staff tune, travel tune, etc. 10. The City reserves the right, without penalty to change tho final site location but should there be unreasonable obstacles that alter construction methodology compared to the primary site, the City and Contractor shall negotiate alternative pricing;. 11. A final contract will be required between the City and prevailing; Contractor. To su bmit for consideration for contract a ward: 1. contractors shaft Submit their I)est design nleelit?r, t €1(' MiniFnom regLlirh.nVJ)tS Of the tOTMS W1 d COnd €tiOns outlined in I:xhil)it C and other areas to the. City of Oak nark Heights, Attention Cric 3ol1l) son, City AdminMrator, not later than, 1:00 pm, December 12 2011. A "to- scale" site drawinf; of the pllyground I)lan I)I Oposed Inust be provided and accompanied by a written list, gonerag photos and description of alt equipment being proposed and shall not exceed $55,000. 2. The bid submission must clearly identify the age appropriate equipment proposed and their placement. 3. Ali subrnlssions and pricing shall be valid through April 1' 2012 where the city must place a final order for installation not later than August 2012. 4. Submit a narrative of your firm's history with utili2ing the Community Build Model where the Contractor oversees the construction of a City owned playground utilizing volunteer forces for assembly and installation, Name the city and contact information where 11:15 occurred. 5. Submit a CASH Bid security - $2,000.00 -- Cashier's Check - this amount is refundZible to non - winning bidders and to the prevaWnrg bidder at the conclusion of the project) 6. Wdders may ADDITIONAUY SUMMIT any documentation that would t llow the City to acquire additional equipment for the same base pricing via the use of any private funded dollars that may be available to the Contractor. At no time may the total cost of the project exceed $55,000.00. Direct All Submiss and questions to, Eric Johnson, City Administrator: 651- 439 -4439 Oak Park Heights City Hail 2 of 15 FINAL - f3FP - Issued 11- 22.31 City of OPH Page 123 of 136 14168 Oak Park Blvd Oak Park Heights, MN 55082 SEE NOTICE TO BIDDERS BELOW NOTICE TO BIDDERS ► The City is not responsible for costs incurred by anyone responding to this Request for bids. ® Upon submission, all bids become the property of the City. m The City expressly reserves the right to amend or withdraw this Request for Bids at any time and to reject any or all bids for any reason. m The City is not bound to accept the lowest cost bid, and will only work with qualified contractors, subject to objective verificm, tion. m bidders are held legally responsible for their bids and related budgets and fees. ® Bidders are not to collude with other Bidders and competitors or take any other fiction which will restrict competition, I":vidence. of such activity will result in rejection of the bid. m The City reserves the right to request any additional information at any stage of the i equcA for i >roposal process. Compliance shall be at Bidder's expense. 4 The City will make payment for any contracted work at the completion and final acceptance of the. project, ► No building permits ore needed. But all bidders must be a licensed Minnesota Contractor. Verification will be required should your firm be awarded the project. ► The project acceptance date will be defined by the providing a contractor a signed and notarized copy of the bid form document. Your bid is a binding legal document that you will complete the project in the specified timefrarrie and with stated conditions. ► The City reserves the right to reject any and all submissions received for this project and for any reason. The City is not responsible for any costs associated with preparing a bid submission to the City or for non-award. Bidders are required to visit the site and fully familiarize themselves with the Pla ful CMes a_ Manization and their COMMUNITY BUILD MODEL riot to AUbm JttinZ a bid. 3 of 15 FINAL • RFP - Issued 11 -22.11 City of OPH Page 124 of 136 Exhibit A - Site Map and Photos h of 15 FINAL - RFP - Issued 11 -22.11 City of OPH Page 125 of 136 Z) gyp O Al md t X- ape lu } ch ..j 0 p ((f U. C� ' �1 1' ,I A m { O •��� 7, 1�� ti� t � '�� 1 �t N 111 1 { L CJ 5 ' I .S4ti fs ^tai ay " tY U ? kr.': %c • L i i y r Y7E r CL Cl r[ X wt: r . a .. .... i F�<�l,� y y ', ,� � ` �S✓�P: 4�5"`rs _ a� { - � ° r � ,f _rr � S S� r v i o l �[ S •. 4 i# ly y c r . S 3�3� �1 , - ks� i`�� : - <• ' � �j , w , �� _, } � ^,1, ��Yx� zi'c, 1 ,. t � s � r i s .0 z 'r� �.. 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' y i • o- tri` t o r t AM sxJ:„' y ry- r• ` � +sv `' ti c l�� kt { F r > r �, t N{� �� � •ti' 'S 7 A�S 1 c l 2� f ��. 4su },� j.... ` 1 \ 1 t �� F ,�F b ,rf• V� _ a��y� y�� t < � f ° c't� - fi r Z� 5 \ S1,�t g�fl.12� zk G of 1� Y%L 1�`�y; ki)W ` `�$ lt' ' r'k'r + r t- Ys 5 ,✓ �` Of RH gg � � 4 a � �+ 3 3st c � t �t`a!tl+�ii3 xtit 3 ". � ,. • �:. •�: �vf �wr s r ^S, fi ` "Bo w l ' Exfaibit B — Grantee Letter of Agreement. 7 of 16 FINAL. - RFP - Issued 11.22 -11 City of OPH Page 128 of 136 Dr Pepper Snapple Croup — KaB( OM! Let's Play Construction Cram Program Grantee Letter of Agreement City of Oak Park Heights ( "Grantee ") is hereby awarded a grant of $20,000 by KaBOOM! to apply toward the creation of a playground under the terms and conditions stated in this Letter of Agreement (LOA). Failing to comply with any of the requirements stated in this LOA or providing false information may result in forfeiture of this grant. Sc one of Proiect 1. The final Build Day on which the playground is constructed and fully completed must be cn or before September 19, 2012. 2. The playground must be built using the KaBOOMI community- build model, defined In summary here as the method of using community volunteers to plan for, design, fundra for, and build a community playground. 3. $20,000 will be applied toward the purchase of playground equipment frorn any one of the following Preferred Vendors! BU Burke, BigToys, Gz7rmTimp, Landscape Structures, Inc., l- ittle'i'ikes (commercial, Miracle Recreation Equipmeni Company, May and nark Structures, Playland International, Playworld Systems, Progressive Design Playgrounds, or WOW Playgrounds. rrantoe must work directly with a local representative of the selected Preferred Vendor, 4. The totai playground equipment expenditure for this project from the single manufacturer toward whom this grant is applied must be no Less than $30,000 and not more than $60,000, inclusive of grant monios. Disbursement and Verification of Grant Funds 5. Grant funds will be disbursed directly to the equipment manufacturer selected by the Grantee, once the Granter; has submitted the following documentation to KaBOON: a) An invoice verifying the amount of the equipment order, b) Verification that the equipment has been delivered to the Grantee c) Submit proof of�funds raised for the project (ver €fled through a bank statement) d) A final invoice showing the equipment order, the Grantee's payment, and a remaining balance of $20,000. 6. In the event that KaBOOMI submits payment of grant funds to equipment manufacturer, for purchase of playground equipment on behalf of Grantee based on information provided by Grantee and Grantee does not complete a playground build, Grantee will reimburse KaBOOMI for the amount of the payment. 7. During any time of the grant program the grant can be withdrawn due to incomplete benchmarks during the planning process, a of 15 FINAL - IRFP - k"oed 11 -22 -11 City of oPH Page 129 of 136 1 Ongoing Participation the Grantee During the Grant Period B. Grantee agrees to meet the timelines established for the submission and /or completion of the following key project benchmarks. In the case of submissions of reports-or documents, they should be sent to the attention of the KaBOOM1 Grants Manager, f=ailure to submit any such report by the appointed deadline may result in forfeiture of the grant. a) Grantee must sign this LOA and return the signed, original hard copy to KaBOOM! by October 4, 2011. b) At least 4 weeks prior to the Build bate, grantee must place equipment order directly with the local representative of the equipment manufacturer and submit proof of playground equipment order in the form of an itemized equipment invoice from the representative. c) At least 4 weeks >rior to the Build Date: i. Grantee must submit their Build Day Plan of Action report, outlining the roles and responsibilities of all community rs, along Uvith time breakdowns illustrating how volunteers will be engaged in the build day process from the kickoff to the ribbon- cutting. ii. Grantee must submit a programming e _plan detailing how different segments of th community will use th filygi'aund at different times. id. Grantee must submit an ongoing maintenance plan detailing now the playground will be mainlained, who will conduct the maintenance, and how the maintenance plan will be budgeted. d) No later than 2 weeks after the Build mate: I. Grantee must submit the equipment invoice showing the equipment order, their payment, and a remaining balance of $20,000. i!. Grantee must submit Grantee Completion Report. A portion of the report consists of a post -build survey, which will be providers by KaBOOMi. In addition, the grantee must include ri project summary, photographs, and media stories that document the project's progress and execution. Payment will not be sent to the equipment vendor unfit all host Build documents are received. The grantee must: S, Agree to purchase playground equipment from a Kal3GOM! preferred Vendor. 10. Participate in regularly scheduled calls. 11. Complete steps of planning by established timelines (this will be provided to selected grantees). 12. Submit proof of funds raised for the project (grant funds will only be released at this time). 13. Post new pictures and information in your Project Planner and on the KaBOOM1 Map of Play after the playground is completed, Partner Recognition 14. Grantee must use preapproved media release templates. Reference to the Dr Pepper Snapple Group -- KaBOOMI and Playful City USA grant programs and their sponsorship in other forms such as newsletters, web stores, 9r other promotional materials is subject to review and approval. Certification Re uirernents 15. Grantee agrees to purchase only surfacing that meets ADA Guidelines (Americans with Disabilities Act), is If'EMA (lnternaWnal Play Equipment Manufacturers Association) certified and meets and/or exceeds the standards set for by ASTM (American Society for Testing Materials) and CPSC (Consumer Product Safety Commission), 16. Grantee warrants that the organ izationl €nunicipaIity currently has, and will maintain for the life of the playground, Commercial and General 1- lability insuranoe providing coverage against liability for bodily injury, death and property damage which may rise out of or be based upon the use of the playground; and Worker's Compensation insurance policies, in amounts not less than one million dollars ($1,000,000.00), Grantee must also include KaBOOM1 and Dr pepper Snappl© as additional ° Insured and should submit documentation no less than 4 weeks prior to Build Ny. 9 of 15 FINAL - RFP - Issued 11 -22 -11 City of OPl i � Page 130 of 136 17. Grantee will look solely to Vendor for performance of, and for payment andlor satisfaction of any obligation or claim arising out of, or in connection with, this Agreement and hereby covenants that it will not assert any claims against KaBOW, Inc, or any of its affiliates, nor look to KaBOOM! or any such affiliates for satisfaction of any such obligation. 18. Grantee must ensure that an installer representing the selected manufacturer will be on site on Build Day to oversee the installation of the playground and to review the playground structure to ensure that it is safe and built to all appropriate standards and guidelines. Grantee acknowledges that neither KaBOQl , Dr Popper Snapple Group nor their respective officers, directors, employees, or agents are in any way responsible or liable for action, inaction or negligence of the playground installer. In the event that the Build Day is delayed or not completed on the scheduled day, Grantee acknowledges that it wilt be the responsibility of Grantee to secure an installer representing the selected equiporrent manufacturer to review the completed playground, lndemnificatlon '10. By accepting the Grant, the Grantee acknowledges that neither KaBOOM! nor D S nor their respective subsidiaries and affiliates, and their officers, directors, employees or agents shall be liable for any acts, omissions, injuries, errors or damages, whether direct, indirect, incidental or consequential, associated with the use of the Grant fu or the Grant sponsored project Ti)e Qmntee irrevocral Iy and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify, and hold hannless KaBOOM!, LIPS and its subsidiaries, and their respective officers, directors, employees and agents, from and against any and all claims, liabilities, losses, damages (including incidental, consequet)tial, special and punitive damages) and expenses (including reasonable attompys' fees) directly, indirect #y, wholly, or par arising from or in connection with any act or omission of the Grantee, its employees, or agents, in applying for or accepting the Grant, in expendinq or applying funds furnished pursuant to the Grant or in carrying out the Grant sponsored project, except to the extent that such claims, liabilities, losses, damages or expenses arise from or in ronnoMion with any willful misconduct of KaBOOM!, DPS, their respective sulsidiaries and affiliates, and their respective officers,, directors, employe es or agents. General 20. KaBOOMI has the solo right, at its discretion, to waive or postpone any deadline or requirement stipulated in this Letter ofAgroomenl, I have read and attest that my organization is willing to comply with the Dr Pepper Snapple Group -• KaBOOM! Let's Play Construction Grant requirements outlined in the Letter of Agreement, Pease return a f necl copy of this Letter of Agreement to: ATTN: beva Jones, Grants Manager, iCal30 Mt, r Connecticut Avenue, Suite 6100, Washington, DC 20008. f -- - �-- .- _....._�........ / L)- G ¢ J s,Wt -)V2— r1uthorlxed nature for Chal €enga crantee Date Printed Name c- i - ry o 1 CV1 tG Qrff1.t lf41b )f 13 G I n r '! ?S A N 'S F71 _ Name of cha °forge Grantoo Orgonlzatlon Jab Tlgo — — 6p . • y3 � P hono Nomber Fax Number r -Mail Address Mailing ACldres ..._ � � _�.. city Zip - - -_- Ka[300td1 CFO pate George T. Wtjas - - -- — KaBOOMI 4455 Connecticut Ave NW Suilo 1310 Washington, hC 20008 202,659,0215 fax: 2 02.65 9.02 10 10 of 15 FINAL - RFP - Issued 11 -22-11 City of OPH Page 131 of 136 Exhibit C _Playground Specifications 11 of 15 FINAL. - RFF - Issued 11.22 -11 City of OPH Page 132 of 136 PLAYGROUND EQUIPMENT - Specifications m.. Welter Site Bid pricing includes the provision and installation following the Community Build Model of all playground equipment, digging of footings, provision and installation of concrete, wood fiber base with ground fabric, border, and all labor, equipment, tools and materials, etc. The playgrounds must serve children ages 2 to 5 and from 5 to 12 years of age. All shall be constructed fashion so that each can be expanded in the future, but must be within one continuous border 1 area, I - PLAY FEATURES Required: The playgrounds must serve children ages 2 to 5 and from 5 to 12 years of age at the Site. Traditional Playground Equipment. (Being Age Appropriate) * Slides that have curves, twists, turns, tunnels, slides, 360 turns, etc. Must Contain at least one roof -type canopy ® Bridges and ramp connections to play units and Borne tunnel connections. Note, need to be male to sec into the tunnels frorn the sides. Swing bars and Horizontal ladders m Fur} ccnter's, various spring riders, pretend play vehicle appar',Atus, etc Circular play rncverrtent within the equipment design rather than a long linear design. No Swings, The City will award the bid to the bidderthatprov th max bene fits to the City for the subrrtifted uric s Where the Ci tV d iems r 7ecess � , the Cit will utilize a reasona s to revie an d analy all submissions teased on: value, number of auv aratuses,, number of play movements, rreativif desi� ear�ince, clurabiiit ay nd ae that in the City_ a inion best fits the C ity's n eeds _ 2. GENERAL REQUIREMENT'S FOR ALL ELEMENT'S — (unless noted"*): A. All play structures shall meet the age - related design criteria and be suitable for 2.. 5 year olds. and be suitable for 5 -12 year olds. B, The main play structures for 5 -12 year structures may be a single pole center staging area or a multi -deck system structure with a minimum of one (1) canopy deck. The highest platform shall not exceed 6'. Poles shall be a minimum of 5 inches in outside diameter of a cold rolled, electric € welded type. C. All proposed play equipment proposed must meet the following characteristics: 12 of 15 FINAL - RFP - #ssued 11 -22 -11 City of OPH Page 133 of 136 • Complexity and diversity which provide a high motor challenge. • Linkage and flow between play events which provide natural opportunities for continuous play. • Creativity, which allows for and encourages many diverse activities. • Spaces that are both active and quiet. • Accessibility for children of all skill levels and abilities. • Durability for low maintenance and long life of equipment proposed. • Aesthetics in design and structure. 3. GENERAL PLAYGROUND EQUIPMENT GENERAL SPECIFICATIONS UNLESS OTHERWISE SPECIFICALLY NOTED: a. Safety signage must be provided and installed and must include the ages equipment is planned for and that parental supervision is required. b. A wood fiber base (or approved alternate) with a geotextil.0 ground cloth must be provided and installed, The wood fiber must be an engineered or wood finer that is approved for handicapped accessibility, Documentation of this requirement must be provided. The wood fiber must meet current CI"SC standards, ASTM 0=1951 -99 and ASTM 1=1292 -99 standards and in the appropriate depth. c. The wood fiber base must be enclosed with an approved border designed to contain the wood fiber, d. An accessible play curb must be installed at the playground access. e. "Kick out mats" must be provided and installed under all slides over 3 feet in height. Such mats shall be approved by the City and at least 3' x 3' in dimension. f. Documentation must be provided that the play equipment proposed is age - appropriate. g. Documentation must be provided that the playground meets the requirements of the current American Society for Testing Materials. h. Documentation must be provided that the playground plan and final construction meets the requirements of the Americans with Disabilities Act. 13 of 15 r INAI. - RF1' - Issued 11 -2211 Cily of OPH Page 134 of 136 i. Documentation must be provided that all playground equipment provided is covered by product liability insurance. j. Documentation must be provided that all playground equipment proposed has been reviewed and approved by a licensed structural engineer. k. Documentation must be provided of all product warranties and guaranties. I. Documentation must be provided that the wood fiber proposed for the base material has boen approved for handicapped accessibility and for use in a public playground. m. Ali equipment provided and all arias around and between equipment must comply with the most current Consumer Project Safety Commission (CPCS) guidelines and the American Society for Testing and Material (ASTM) standard. Equipme nt that requires labor intensive measures or modifications, after installation, such as the cutting of bolts off, to bring the equipment into conformance with CPSC and ASTM will not be accepted. Documentation must be provided that the playground equipment proposed meets the current Consumer Product Safety Commission Guidelines for public playgrounds. n. All materials shall have a demonstrated record of durability in tyre playground or similar outdoor setting. All metals shall be painted, galvanized, or otherwise treated to prevent rust. Slack steel is not acceptable. o. All fasteners where applicable shall be yellow zinc di- chromate plated steel o r 18 -8 grade stainless steel. All clamps shall be die cast of high strength 380 aluminurn alloy or galvanized steel. Tenzalloy (40 -E, 315.0) is not acceptable as a load bearing clamp material. p. Rotationally Molded Plastic Parts shall be from color - compounded, first quality, linear low density polyethylene. Dry- blended or molded -in resins are not acceptable. All Plastic parts shall be a minimum W thick, high density polyethylene formulated for U.V. stability and color retention. 14 of 15 FINAL - fRFP - Issued 11 -22 -11 c31y of OPH Page 135 of 136 q. The Owner shall be supplied a choice of colors frorn which to choose and the Owner shall determine the color choice and at no cost differential to the City. All colors shall be of equal price. r, The total cost of project, including but not limited to, providing the playground equipment, and all other materials, delivery, installation management, taxes, fees, surcharges and all other costs associated with this bid may not exceed $55,000.00. s. Provide a warranty (2 year minimum) kit and materials. Warranty shall cover all parts, service and installation. 4. ADDITIONAL BIDDER /CONTRACTOR RESPONSIBILITY TO PROJECT * t. Provide, Deliver all playground equipment and related materials (borders, mats, etc) to the site and stage for volunteer installation. 2. Provide, Deiivcr and Install all engineered or wood fiber material (or approved alternate) and stage for volunteer installation. 3. Disposal of waste materials shall be the responsibility of the Contractor; r It remains the contractor's responsibility to ensure a complete and finished job. 5. OWNER /CITY RESPONSIBILITY TO PROJECT: 1. Site grading and leveling (if necessary and as determined by City). 2. Provide between 20 and 36 adult volunteers to the "BUILD DAY' and provide tools to volunteers. 3. Purchase and installation of drain tile (if necessary and as determined by City). 4. Finish grading and seeding of areas directly adjacent to final playground border. 5. Demolition and Removal of existing playground structure(s) — if applicable. 6. Coordination with Excel Energy. 15 of 15 FINAL - RFP - Issued 11 -22.11 City of OPH Page 136 of 136