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HomeMy WebLinkAbout2009-11-12 MSCWMO Minutes Middle St. Croix Watershed Management Organization LN: 1 -/C 1 itb Washington Conservation District November 12, 2009 Meeting Minutes 1 a Present: Nancy Jacobson, St. Mary's Point; Ron Fredkove, Baytown; Torry Kraftson, I N — ( 0Q ' Bayport; Janet Simonson, Lake St. Croix Beach; Jon Whitcomb, Lakeland Shores; Brian Zeller, Lakeland; David Beaudet, Oak Park Heights; Daniel Kyllo, West Lakeland Township; Mike Polehna, Stillwater; Amy Carolan, Administrator. Call to Order The meeting was called to order at 7:00 p.m. Approval of Minutes Mr. Fredkove, seconded by Ms. Simonson, moved to approve the October minutes. The motion was carried. Treasurer's Report Administrator Carolan presented the treasurer's report. She reported that the previous month's checking account balance was $92,391.36. After payments were made, the remaining checking account balance was $40,163.62. Administrator Carolan reported that the ending balance in the RBC savings account was $55,201.18. The ending 4M balance was $31,954.30. Carolan reported that there were seven bills to be approved: Washington Conservation District in the amount of $3,493.50; Washington Conservation District in the amount of $1,248.50; Graham and Mary Ashby in the amount of $529.00; St. Croix Valley Landscaping in the amount of $4,161.72; Dragonfly Gardens in the amount of $1,195.00; Ron Weill and Sandra Gray in the amount of $1,000; and Terry Christianson in the amount of $500.00. Mr. Fredkove, seconded by Mr. Kyllo, moved to approve the treasurer's report and pay the bills presented. The motion was carried. Bayport Storm Sewer Mr. Beaudet reported that they were waiting on a final invoice from the contractor. He stated that it was his understanding that the test of the gate had concluded. Lily Lake Boat Launch Project Update Administrator Carolan reported that Wenck created a design for the permeable pavers. The estimate for materials and labor was $5,830, which was well within the grant dollars available. Carolan reported that they sent the project to three contractors for bids and are waiting to hear back. Clean Water Fund Competitive Grant RFP Administrator Carolan reported that the Washington Conservation District was putting in a number of grant requests on the BWSR Clean Water Fund grant. She stated that the Middle St. Croix Watershed Management Organization would need to make a match on projects if they wanted to be a partner. She suggested up to $10,000 match for the applications using budgeted dollars already allocated in next year's budget. This Page 1 of 3 Page 32 of 34 commitment to the applications assumes not all projects will receive funding. The MSCWMOs actual contribution would likely be between $2,500.00 and $5,000.00. Ms. Simonson, seconded by Ms. Jacobson, moved to commit up to $10,000 as partner commitment dollars and Administrator Carolan will allocate the dollars to the projects appropriately. The motion was carried. Administrator Carolan reported that Wenck would be willing to partner with the Middle St. Croix Watershed Management Organization on the Lake St. Croix Beach/City of Lakeland project if the organization was willing to do so. She reported they would help with the grant writing and budgeting for $3,500.00 or for no cost, if the Middle St. Croix Watershed Management Organization would consider working with them if the project was funded. Carolan reported that it would not be a requirement to hire them, but they requested they be considered. Carolan stated she would like to partner with Lake St. Croix Beach and Lakeland on the project because she felt it would provide for a better chance of getting the grant. Mr. Fredkove, seconded by Mr. Kyllo, moved that the organization was willing to accept help from Wenck subject that the organization would go out for bids on the project and the lowest qualified bidder would be awarded the project. The motion was carried. Watershed Budget Presentation to County Commissioners Administrator Carolan reported that she submitted the 2010 budget to the Washington County Commissioners. She provided the board members with a summary of the Watershed Management Organizations' budgets. She reported that the presentation was well received and there were no questions. Stormwater Audit Update — Lily Lake Administrator Carolan reported that they are trying to generate interest and get people involved in the audit program. She reported that the next step was an open house for people in the Lily Lake subwatershed. She reported open houses were scheduled for November 17 and November 19 at the Lily Lake Elementary School cafeteria. BMP Reimbursement Administrator Carolan reported there were five BMP reimbursement requests: Terry Christianson, Ron Weill and Sandra Gray, St. Mary's Point, Graham and Mary Ashby, and Erich Burghard. WCD 2010 — 2011 Contract The proposed Washington Conservation District Contract was included in the packet for that evening's meeting. Mr. Whitcomb, seconded by Ms. Simonson, moved to authorize approval of the contract. The motion was carried. Ms. Simonson complimented Administrator Carolan on doing a great job. Cooperative Weed Management Grant Administrator Carolan reported that every year the Washington Conservation District applies for grant dollars for weed management. This year they were targeting Grecian floxglove and Wild parsnip. She reported that BWSR had determined it would Page 2 of 3 Page 33 of 34 w � be acceptable for the contractor to contract directly with the watershed districts and that the watershed districts pay the contractor and get reimbursed from the grant funds. Mr. Zeller, seconded by Mr. Fredkove, moved to approve that process. The motion was carried. Plan Reviews /Submittals Stillwater Parking Ramp — Stillwater: Administrator Carolan reported that they are well into construction and were working on the infiltration basin on the west side of the parking lot and hit groundwater. She reported that she and Pete Young would be working with them to make changes to the design. Greenbrier Apartments — Oak Park Heights: Mr. Beaudet reported that they were putting in curb and gutter at Greenbrier Apartments and that Administrator Carolan would receive plans and submittals in the near future. Administrator Carolan reported that they have approved them continuing with the repaving and will work with them to put in stormwater management features. Mr. Kyllo, seconded by Mr. Fredkove, moved to approve the project according to the rules of the Watershed Management Organization. The motion was carried. Administrator's Report Mr. Beaudet reported that for those board members who would like to walk the Afton - Lakeland Gully, Administrator Carolan was available on November 17 at 11:30 a.m. Board members who were interested were to meet at the foot of the gully on that date and time. Administrator Carolan provided a written report. Adjourn Mr. Fredkove, seconded by Mr. Kyllo, moved to adjourn at 7:46 p.m. The motion was carried. Page 3 of 3 Page34of34