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HomeMy WebLinkAboutEECBG Grant Application Oak Park Heights Request for Council Action Meeting Date: January 12t", 2010 lime Required: 5 Minutes Agenda Item Title: Gra LA—p ge &catiqn- EE eurit Agenda Placement: . .......... New Busi ness Originating Department/Req6 r Isric Johnson City Administrator Requester's Signature Action Requested Ba!&aound/justification (Please indicate if any previous action has been taken or Lf other public bodies have advised)° Please see attached merno. 'Zo 9 t o a ec, Page 137 of 152 City ®f O :Park Heights 14168 Oak Park Blvd. N e Box 2007 ® Oak Park 1 #eights, MN 55082 o Phone (651) 439 -4439 Fax (651) 439 -0574 December 8th, 2010 MEMO TO: City Council Members � r� FROM: Eric Johnson, City Adminis4C atdr RE: EECBG - Application Possibilities The MN Office of Energy Security has issued the scope and rules for the Energy Efficiency and Conservation Block Grant Program. These materials were released on Dec 14th, 2009. The Department is seeking relatively quick turnaround for applications and as such eligible cities must provide two sets of documentation: 1. Notice of Intent to Apply for funds - due Jan 15 " 2010. 2. Full Application due Jan 25th, 2010. In an effort to access some level of funds, as the City of Oak Park heights is not an entitlement City such as Woodbury, St. Paul and other larger cities that are guaranteed funds, the City must submit a competitive application. The maximum the City may request may not exceed $100,000 for one (or multiple) projects. Possible Use of Funds: Some possible programs that could be implemented include elements achieve the goal for better energy efficiency in City operations and /or in new developments as part of the public infrastructure elements. o The City can begin with a survey of the Greenhouse Gas Emission (Carbon Footprint) for the City's municipal facilities and equipment. This will be used to establish the base year for City energy use, or in other words creating a benchmark for the City's current efficiency and emissions. This will be beneficial as a means of determining Green House Gas (GI -IG) reduction progress. Additionally, the City should establish this baseline now with the "old" City hall as part of that baseline. Page 138 of 152 NOTE: Bonestroo has prepared a Proposal to the City of Duluth for a similar Inventory and is attached. The Proposal provides a general synopsis of the anticipated outcomes that the City could expect.) o Exploration of opportunities and programs to encourage energy efficiency in commercial development and redevelopment (i.e. minimum insulation requirements, lighting replacements to LED, L.E.E.D. certified buildings) can then be performed. Possible establishment of grant /loan program to encourage or subsidize the use of more energy efficient systems, (such as LED lighting) in a parking lot. o Revisions and changes can be made to the master plans and development ordinances to encourage energy efficiency and greenhouse gas reductions. Committees can be formed to implement and encourage energy efficiency. Having discussed these options with BONESTROO, Bonestroo would be willing to write the necessary grant applications rat rte, the obvious benefit they receive is working on these projects. Requested Actions: 1. Authorize the preparation and submission of Letter of Intent and /or Final Application to the MN Dept of Energy Security that requests not more than $100,000 for projects meeting above general Uses of f=unds. 2. Authorize the use of up to $10,000 from the City's Municipal Building Fund for used as grant match. These funds would only be utilized if a grant is awarded. (The Municipal Building Fund Balance is $160,989) Page 139 of 152 ...�.. � f t F.1 uno ti Dap :x6han! ul Cmm�tama REQUEST FOR PROPOSALS: Energy Efficiency and Conservation Block Grant Program -ARRA Reference Number: OES- 12142009- EECBG01 Minnesota Department of Commerce Office of Energy Security Date of Issue: December 14, 2009 Notice of Intent Due: January 15, 2010 Proposals Due: January 25, 2010 I . B ackground ........................................................................................................................... ..............................2 GrantPurpose ...................................................................................................................... ..............................2 Funding................................................................................................................... ............................... II Application Process .............................................................................................................. ..............................3 �\ Ti e lln e ........................... ..................................................................................................... ..............................3 Questions............................................................................................................................. ..............................3 Notice Intent .................................................................................................................... ..............................3 Proposal Submission Requirements ....................... .. ........... .............................................................................. 4 SelectionDate ...................................................................................................................... ..............................4 Termsand Conditions .......................................................................................................... ..............................4 Ili Eligibility ........................................................................................................... ............................... EligibleApplicants ................................................................................................................ ..............................4 EligibleActivities .................................................................................................................. ..............................4 Eligible Projects and Limitations Include: .............................................................. .......................................... 5 EligiblePrograms Include: ................................................................................................................................. 5 IneligibleActivities .............. - ........................... ................................................................ ,................................. 6 Eligible Scope of Work- Period of Performance .................................................................. ..............................6 MinimumApplicant Match ................................................................................................................................ 6 EligibleExpenses .................................................................................................................. ..............................6 IneligibleExpenses ............................................................................................................... ..............................6 IV. Proposal Content .................................................................................................................. ..............................7 R equired Contents for Project Proposals ............................................................................ ..............................7 Required Content for Programs .......................................................................................... ..............................7 V . Proposal Review and Evaluation .......................................................................................... ..............................8 Direct Energy Saving Project Evaluation ............................................................................. ..............................8 Indirect Energy Saving Program Evaluation ........................................................................ ..............................9 VI General Requirements ............................................................................... ............................... ................... 10 FederalRequirements ..................................................................................................... ............................... 10 State Requirements ......................................................................................................... ............................... 13 VII. RFP FORMS..... .................................................................................................................................. 1. ............. 16 Department of Commerce — OES- 12142009- FECBG01 1 Page 140 of 152 _ U. Application Process Timeline ... ............... .... ____ Description Due Date HFPPusted December 2009 �`� --- �� �Question Due Date December 24I009by4:0np.m, Central Standard Time kCST '----------------'---------- Keopunye�$o�ueu��nobsued January 11,2010 Notice uf Intent Due Date &Thno January 15,2O10by4:0Op.m,CST Proposal Due Date & Time January 25, 2010 by 4:00 p.m., CST ' Short-List Notification u» Responders k4mzh 12 . � �`���` ` ` ` ����`�������� Grants Targeted i | _-_--_m���w_-.��n_----_-__-- --__-_-_---' Project Grants tubeCompleted By March 31, I011 Questions _ All questions concerning this KFP must he submitted in writing nrby e-mail to: Natalie Buys Department o[Commerce 8S Seventh Place East, Suite 5OO Saint Paul, MN 55101 energy.00ntrocts@smte.mn.us ^�~ All questions regarding this RFP must be received no later than 4:00 p.m, CST on December %9,2OO9. A copy of all questions and responses will be posted to the RI-P page of the OFS website (www,enei oo later than January 11,201O. Other Department of Commerce personnel are NOT authorized to discuss this RFP with applicants, Contact regarding this RFP with any personnel not listed above could result in disqualification. Notice of Intent Applicants are required tn submit a Notice of Intent via e-mail tn no later than 4:0O p.mn, CST, January 15,201O. Notices of Intent should contain "<upp|icant'yname-Intent EECBG/ |n the subject line and include the following: l. Name of eligible local government; 2. Contact name and e-mail address; 3. Estimated dollar amount of grant request; 4. Estimated dollar amount of total project cost (including matching fundd/ 5. Eligible activity or activities for which grant will be used; and 0. One paragraph description of projector program. The information provided in the Notice of Intent will assist OES in planning adequate resources for proposal review and evaluation. Applicants should provide their best estimates o( total cost and grant request amount. Applicants will not he bound tm the estimates made in the Notice vfIntent, Department m Commerce -ocS-oyzouoCczuao1 s Page 141 of 152 Eligible activities are divided into two application categories: projects and programs, Projects are specific activities, such as building energy efficiency retrofits, which result in direct, quantifiable reductions in energy use. Programs are activities, such as energy audits or financing programs, that do not directly provide energy savings, but that support or enable a subsequent activity that provides energy savings. E_ ligible Proiects and Limitations Include: 1. Energy Efficiency Retr ofits_ Grant funds may be used to make energy efficiency improvements in existing buildings. Proiects Are limited To • Insulation, weatherstripping, caulking and similar building envelope improvements, • Window and door repair or replacement. • Lighting and control improvements. • Heating, venting, and air conditioning (I•IVAC) upgrades. • Purchase and installation of ENERGY STAR appliances. • Domestic hot water (DHW) system improvements. 2. Traffic Signal and Street Li_ ghting: Grant funds may be used to replace traffic signals and street lighting with energy efficient lighting technologies, or to optimize traffic signal control systems, 3. Renewable Energy Technologies on Government Buildings: Grant funds may be used to install renewable energy equipment on or in a building owned by the applicant, including solar, wind energy, and biomass. Proiects Are Limited To • Solar Electricity /Photovoltaic - appropriately -sized system or unit on existing rooftops and parking shade structures; or a 60 KW system or smaller unit installed on the ground within the boundaries of an existing facility. • Wind Turbine - 35 KW or smaller. • Solar'rhermal - ground mounted systems are limited to 400 Square feet; building mounted must be appropriately sized to building load. • Combined Heat and Power System •• boilers sized appropriately for the buildings in which they are located. 4. Simple project payback: All projects must have a simple payback between 2 —10 years. Eligible Programs Include: 1. Residential and Commercial Buildinp Energy Audits: Grant funds may be used to conduct of residential and commercial building energy audits. 2. Building Codes and Inspections: Grant funds may be used to develop and implement building codes and inspection activities to promote energy efficiency. 3. Te chnical Consultant Services Grant funds may be used to retain technical consultant services to assist the applicant in the development of an energy efficiency and conservation strategy, including the formulation of energy efficiency, energy conservation, and energy usage goals; identification of strategies to achieve those goals through efforts to increase energy efficiency, reduce fossil fuel emissions or reduce energy consumption through investments or by encouraging behavioral changes and development of methods to measure progress in achieving the goals 4. Financial Incentive Programs Grant funds may be used to establish financial incentive programs and mechanisms for energy efficiency improvements such as energy savings performance contracting, on -bill financing, and revolving loan funds. 5. Enemy Efficiency and Conservation Programs for Buildings and Facilities: Grant funds may be used to develop and implement energy efficiency and conservation programs for buildings and facilities within the jurisdiction of the applicant. Projects Are Limited To • Design and operation of the programs. • Identifying the most effective methods for achieving the maximum participation and efficiency rates. • Public education, measurement and verification protocols. • Identification of energy efficient technologies. Department of Commerce - OES- 12142009- EECBGOI Page 142 of 152 IV. Proposal Content Proposals must be submitted in the format identified and within the page limits specified below. Required Contents for Project Proposals Section One — Application Form Applicants must complete and submit the application form provided in Attachment 1, Section Two — Project Narrative and Scope of Work Applicants must provide sufficient information for each project activity to permit OES to evaluate the technical feasibility of the activity, and the accuracy and reasonableness of the estimated energy savings and implementation cost. Project proposals must, at minimum provide; • Description of each proposed energy efficiency measure, Including the existing equipment or building element to be improved, the current energy usage, the modification proposed, and the calculated energy and energy cost savings; include baseline assumptions, calculations, projected data and engineering information. • A detailed estimate of ail equipment, material and labor and related costs, including of labor hours for completion of the project • For Building Retrofit Projects - Provide the base line energy use for the building or facility, how the energy efficiency measures being installed will affect the building's energy use, the two most recent years of monthly fuel and electricity use and the most recent B3 score for the building. • For Renewable Energy installations - Complete Exhibits D, E, or F. Section Three — Budget Applicants must provide a detailed budget as an attachment to their proposal. The budget must include the overall cost for each improvement and a breakdown of equipment costs and labor costs for installation. include any and all other associated costs (i.e., consulting, commissioning, travel, and other related expenses). Section Four — Attachments 1. Documentation of financing commitments if match is proposed. 2. Appropriate exhibits for all applicants (see table in Section VII). Required Content for Programs Section One -- Application Form All applicants must complete and submit the application form (see Attachment 1). Section Two — Project Description (10 page maximum) Provide a detailed description of the proposed program. Describe the goals and objectives of the program, how the applicant will meet its goals and objectives and how the achievement of those goals will be measured. Project Description must provide: 1. Explanation of how the proposal meets the objectives of the EECBG program. 2. How the effects of the proposed activity will be documented and evaluated (include all necessary calculations and assumptions). 3. Describe how the proposed program will be implemented and continued beyond the period of the grant. 4. Provide a detailed overview of the project team and all partners; include a history of projects and partner collaborations, if applicable. 5. For programs that involve multiple partners, provide an overview of each partner's responsibility as it relates to the scope of work for the project. 6. Describe administrative, technical, and financial qualifications individually and collectively. 7. Provide a comprehensive overview of project team /partner responsibilities as they directly relate to the detailed scope of work for the project. Department of Commerce — OES- 12142009- EECBG01 Page 143 of 152 P It 0 PO S A L Greenhouse Gas Emissions Inventory and Forecast PROFESSIONAL CONSULTING SERVICES Presented to Terry Groshong City of Duluth D411 West First Street, Room 100 DULUTH Duluth, MN 55802 By Bonestroo 2335 West Highway 36 St, Paul, MN 55113 Phone: 651636-4600 Fax: 651-636-131.1 Website: www.bonestroo.com Contact Person: Richard 11. Osa, QEP Project Manager Direct Phone: 847-562-8577 Email: i December 3, 2009 I Page 145 of 152 PROr AG Project Understanding Place cursor at the beginning of CITY IS PROCEEDING WITH COMMITMENT TO this text and then Insert Picture. REDUCING GREENHOUSE GAS Resize picture to ensure that its When the City f Duluth enrolled in the Cities for Climate Protection width is to picas or 1.69 inches, ry (CCP) Campaign, it committed to addressing the global climate change issue at a local level. The CCP consists of a five milestone paths aimed at quantifying and reducing greenhouse gas emissions. The City prepared its initial greenhouse gas (GFIG) inventory in 2001, reaching its first of five milestones. The following year, the City established a municipal GFIG emission reduction target, thereby attaining the second milestone in the CCP process. City growth has undoubtedly varied from projections, and GHG emissions accounting methods have evolved in the eight years since preparing the first Duluth GFIG emission inventory. Before formulating a Local Action Plan (the third CCP milestone), Duluth wishes to update its GFIG emissions forecast, based on an updated 2008 base year inventory. GHG EMISSIONS INVENTORY ANi7 FORECAST INr -cams LOCAL ACTION PLAN The City of Duluth seeks a qualified consultant to develop the ^. updated base year inventory and perform GHG emission projections out to the year 2020. The consultant will be charged with documenting the process and results In a report that will be presented to the CCP Advisory Committee, This information will be used by the committee to develop a Local Action Plan for reducing greenhouse gas emissions. The selected consultant will present the project results to the CCP Advisory Committee and to the City Council. Bonestroo anticipates working closely with the CCP Advisory Committee to provide project deliverables that are consistent with the needs of plan development. We recognize the City's sophisticated understanding of global climate change issue (as demonstrated by its CCP standing) dictates the selection of an equally knowledgeable consultant to effectively support the CCP process. Bonestroo's project team is dedicated to helping Duluth reach its next milestone—and beyond. ANTICIPATED PROJECT CHALLENGES /NEEDS /MAIN POLLUTANT SOURCES ?? Public involvement? Technical issues? Coordination Issues? If yes — what's our solution and benefits to the client? Ir n Page 146 of 152 remaining data needs will be identified in a letter- report to the CCP Advisory Committee, along with Bonestroo's recommendation for filling in the gaps using engineering judgment, literature values, and assumptions. 5. Following receipt of the Committee's guidance on how to address any data gaps, Bonestroo will use the CACP software to prepare an updated 2008 GHG emissions base year inventory. Emissions will be calculated for carton dioxide, methane, and nitrous oxide. Emissions will also be expressed in terms of CO2e, taking into account the global warming potential of each component and normalizing them in terms of equivalent carbon dioxide. Bonestroo will document the inventory, its assumptions, and the development process in a transparent report, The CACP files and computational spreadsheets used to support the inventory's development will be provided as an electronic supplement to the inventory to facilitate future updating, if desired. rAsK i r::...,, ., �.s...... Monthly progress repor to the CCP Advisory Committee Letter- report on discrepancies between the categories and assumptions used in developing the 2001 GFIG inventory and the requirements of the Protocol n Letter- report identifying any unavailable information frorn the suite of data required to develop the 2008 base year inventory —and Bonestroo's recommendations for addressing those gaps Fully documented 2008 base year inventory, including electronic files TASK 2: 2020 GHG E MISSXONs F ORECAST Bonestroo will use the CACP software to project the 2008 base year inventory forward to the year 2020, based on available Duluth socio- economic forecasts, This will supersede the 2001 report's forecast based on US department of Energy's generic energy use projections. As a value added component, one of Bonestroo's municipal planning professionals will review the previously prepared socio- economic forecast to ascertain whether it still provides a suitable basis for the GHG forecast. If the ongoing economic recession or other factors are likely to have materially affected the accuracy of the socio forecast, Bonestroo will recommend modifications to those values, or that a range be used to bracket the likely outcomes. Upon receiving the Advisory Committee's guidance on using the previously prepared socio- economic forecast or Bonestroo �.:.:. 3 Page 147 of 152 n Version 2.1 of the Clean Air and Climate Protection Software has the capacity of estimating emissions of criteria pollutants, as well as those of the greenhouse gases. The incremental effort involved in performing these computations is minimal. While not relevant to the Climate Change issue, the emission of criteria pollutants is a matter of public heath and therefore a proper subject for public involvement. Access to accurate current criteria emissions and projections of future emissions may prove valuable to elected officials as they weigh policy alternatives. Since they are not relevant to the CCP effort, Bonestroo does not propose including criteria pollutant emission inventories and forecasts in the project report. PROJECT ASSUMPTIONS Bonestroo's proposal, including the cost estimate included in the compensation section, assumes the following: The City of Duluth will be responsible for copies of the 200£ GFIG inventory and report The City will provide Bonestroo a copy of Version 2.1 of the Clean Air and Climate Protection Software The City will provide the previously- prepared 200£3 soclo- economic forecasts The existing, City- provided socio- economic forecasts will constitute an adequate basis for the 2020 GlIG forecast with, at most, minor adjustments to address recent economic changes The data required to drive the CACP software will be provided by the City or will be otherwise publicly available SCHEDULE Bonestroo is prepared to commence this project upon the City's authorization. Assuming the City authorizes the project by February 1, 2010, the final report will be available for City Council adoptions in October 2010. Our proposed project schedule can be found on the following page. We are committed to adjusting the schedule as needed to meet City's overall goals and objectives. Page 149 of 152 PROPOSAL ProjectTeam .._._.__._._.__.___._. _.._.......___._.__..__._._.._ EXPERIENCED TEAM READY TO WORK FOR YOU Bonestroo has assembled a seasoned team of extremely capable air quality and municipal planning experts to assist the City of Duluth further its CCP commitment. Our proposed project manager and support staff are adept at using emissions inventory methods and forecasting software, Our team brings a proven track record of strong oral and written communication skills — skills that will provide effective project execution, The key project staff are introduced below. Resumes are included on the following page. The core team is supported by more than 350 Bonestroo professionals, with skills covering GIS, civil design and survey, municipal planning, and graphic design. RICHARD H. OSA, QEP — PROJECT MANAGER As project manager, Mr. Osa will have overall responsibility for meeting project objectives, maintaining the schedule of deliverables, and managing the project budget. He will be the City's primary point of contact with Bonestroo. Rick's GHG involvement extends back to 1990, when he served as Global Climate Change Issue Manager for a major electric utility. Subsequently, he has provided GHG consulting support to research and industrial organizations, in addition to providing general environmental management services. His notable projects include: Conducted a recent organization -wide inventory of greenhouse gas emissions, encompassing four industrial and office facilities in three states Developed greenhouse gas and other air pollutant emission algorithms for long -haul diesel trucking; algorithms were incorporated in the client's data base so they could compute carbon footprint associated with each cargo segment (The client was a fuel aggregator, serving all of North America) Represented Global Climate Modeling Research Consortium at Earth Summit in Rio de Janeiro Provided broad technology transfer services to the Electric Power Research Institute's Global Climate Change Program; products included a series of printed Climate Brlel% software applications, workshops, and seminars Assessed greenhouse gas and other air quality implications of transportation electrification for Electric Power Research Institute; developed targeted research agenda to address knowledge gaps Page 150 of 152 naonosaL _ _ Experience and References Bonestroo has extensive experience helping local governments identify and address a broad range of issues — perhaps none with greater long -term consequence than that of global climate change. Following are some relevant example projects that demonstrate Bonestroo's track record and qualifications to excel at developing Duluth's GHG inventory, projection, and report. RELEVANT PROJECTS PERMACEL CORPORATE GREENHOUSE GAS INVENTORY RF.Fr:RCNCE: While at another firm, Rick Osa managed the initial greenhouse gas Engineer James Slovak, project inventory of Nitto Denko's Permacel Division's four North American En 1990 Rutgers university Blvd, facilities. Scope 1 and 2 emissions were quantified for the 2007 Lakewood, NJ 00901 base year. In addition to fossil fuel combustion, greenhouse gas lames.... SlovakOPermaceLcom emissions resulting from the combustion of industrial solvents in air Ph: 732 -901 -7905 x 410 pollution control equipment were calculated, This project was completed in March 2008. LONG -HAUL TRUCK CARBON FOOTPRINT ALGORITHMS While at another firm, Rick Osa managed and served as tfre technical lead to develop algorithms for computing cargo transport greenhouse gas emissions. The initial phase developed computational methods for assessing the emissions associated with each leg of long -haul semi truck transport. This allowed the client, a North American fuel aggregator, to provide their customers with cargo - specific carbon footprint data, As a low -cost enhancement, the algorithms were extended to provide corresponding information on criteria pollutants. A linear programming approach was also developed to guide inter -modal transport decisions. This project was completed for a confidential client in December 2007, CITY OF ST. PAUL — FORD PLANT REUSE STUDY Bonestroo is currently working with the City of Saint Paul on a research study examining the potential to reuse the Ford assembly REF[ReNCr:: plant, which is slated to close in 2011, for "green" manufacturing. In addition to assessing the site's attributes and available City Planner Merritt Clapp Smyth workforce, the study will specifically examine five industries that Cit City of St. Paul have been identified as having strong growth potential: HVAC Ph: 651.266 -6547 control systems, sensors and monitoring systems, biofuel manufacturing components, electric /hybrid vehicles or components, and wind power components, This project was completed in August 2009. AU Page 151 of 152 n PROPOSAL _ Appendix OUR PHILOSOPHY ON SUSTAINABILXTY Improving places and improving lives means striving for a sustainable future for all. We therefore believe a commitment to sustainable practices, both internally and externally, must be inherent to our culture and Is vital to our success. We understand that sustainability is not simply protecting natural areas, but addressing three key elements: social progress, economic prosperity, and environmental protection. We have examined how Bonestroo, as a builder of communities, an employer, and a corporate citizen, impacts these elements. The following topic areas and associated philosophy define how Bonestroo understands the challenges we face, and how our operations can provide solutions. ENERGY Safe, clean, and affordable energy is necessary for maintaining healthy human and natural environments. Poor choices regarding the source and use of energy can result in environmental degradation, political instability, and economic hardship. As we build communities and operate our company, we are guided by two key objectives; use energy as efficiently as possible; and identify and use energy sources that do not negatively impact our climate, environment, and ability to prosper. ECOLOGY Viable ecwsysterns with clean air and water are essential to health and quality of life for all. Responsible stewardship helps preserve clean and abundant natural resources for future generations. In our work, we seek to form synergies between built and natural environments as well as protect, enhance, and advocate for these resources. MATERIALS Everyday decisions are made about materials used to operate our company and build communities. Uninformed choices can result in unnecessary waste, depletion of resources, and inefficient energy use. Our approach includes assessing life -cycle environmental, social, and economic impacts for every material selection. CLIMATE Land use, transportation, and the built environment are among the largest contributors to global climate change. The way we operate and the decisions we help clients make affect these contributors. Using the tools of community and transportation planning, natural resources protection, and building design, we seek to reduce greenhouse gas emissions to safe levels. If Page 152 of 152