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HomeMy WebLinkAbout07-12-2012 Planning Commission Meeting Packet 0 CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, July 12, 2012 7:00 p.m. I. Call to Order II. Approval of Agenda III. Adjourn to Worksession — Planning Commission Vacancy Interviews (1) IV. Reconvene Regular Meeting A. Commission Appointment Recommendation: Discuss and make recommendation for appointment to Planning Commission vacancy for an approximate 3 -year term commencing August 16, 2012 and culminating May 31, 2015. V. Approve Planning Commission Minutes — June 14, 2012 (2) VI. Department / Commission Liaison / Other Reports VII. Visitors /Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VIII. Public Hearings: None IX. New Business X. Old Business XI. Informational A Upcoming Meetings: • Tuesday, July 24, 2012 City Council 7:00 p.m. /City Hall • Thursday, August 16, 2012 Planning Commission 7:00 p.m. /City Hall • Tuesday, August 21, 2012 City Council 7:00 p.m. /City Hall B. Council Representative: • Tuesday, July 24, 2012 — Commissioner LeRoux XII. Adjourn hICALOSURE Potential questions of Planning Commission Interviews. Name of Applicant: Why do you want to be a member of the City's Planning Commission? Please explain similar roles /positions that you may have held. Do you feel it is important that the City have zoning regulations? If you were at the grocery store and someone walked up to you and said, "...I saw you on television....boy are you dumb to vote in favor of that development, it looks horrible ", what would you do / how would you react? Is there a particular development or zoning decision the City made that stands out as good or perhaps bad? Why? CITY OF OAK PARK HEIGHTS PLANNING COMMISSIONER APPLICATION 6 An4-0 4 /27 // NAME DATE To provide the City Council with an understanding of you, your background and your interests, please answer the following questions. (You may attach an extra sheet if necessary.) 3 ci (;___ ST5 1\i 54_ t 04)4 ADDRESS Q ( 1 o b y-Nairaio j Cum(' PHONE E -MAIL HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 17 OCCUPATION: (Vine C' ` R r- t l ►n c+i (4f EMPLOYER: PHONE: PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC. 7 PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PLANNING COMMISSION. IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? Please return to: Date Received: (For office use only) Julie Hultman City of Oak, Park Heights 14168 Oak Park Boulevard PO Box 2007 Oak Park Heights, MN 55082 CITY OF OAK PARK HEIGHTS PLANNING COMMISSIONER APPLICATION Robin Anthony 4/27/12 13992 55 Street North Oak Park Heights, MN 55082 651 - 206 -4882 HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 19 years OCCUPATION:Self Employed EMPLOYER: PartyOnStillwater PHONE: 651 - 206 -4882 PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC. Member of the Chamber of Commerce. Former redistricting committee member, Election Director, Election administrator for the Secretary of State. PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PLANNING COMMISSION. I have lived in Oak Park Heights since 1993 and have raised both of my kids here. I have always been interested in the growth and management of the city and many of the opportunities the city has seen over the last 19 years. I also believe there are more opportunities in the city's future and would like to be a part of it. IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? I have 12 years with both state and local government and eight years in global consulting. I recently have left corporate America to start my own small business in the Valley which offers an opportunity to give back to the community in many ways. I am a firm believer in buying and giving back to the local community. Robin R. Anthony robinanthony @comcast.net 651 - 206 -4882 SUMMARY Over 20 years experience working in government and corporate environments with a primary emphasis on software implementation, project management, change management, communications, training, business engagement and organizational effectiveness. Strong customer service philosophy and work history requiring ability to assess and respond to business opportunities in a professional and timely manner. A self - starter and team - player fostering confidence, ability to multi -task, and to successfully work in highly exposed positions. CORE COMPETENCIES • Project Management, Issue /Risk Tools, SharePoint, Status Reports, Methodology, Gantt Charts, Dashboards, PMO Tasks • Business Analysis and Business Process Redesign • Policy Development and Strategic Planning • Excellent Communication (oral and written), Presentation and Interpersonal Skills • Microsoft Project, Word, Excel, PowerPoint, Outlook, uPerform, Lotus Notes • Training Coordination, Design and Delivery • Leadership Training and Coaching • Change Management and Organizational Effectiveness • Detail Oriented, Organizational Management, Coordinate Events • Political Pressure, Confidentiality, Aggressive Deadlines • Supervision and Team Development CERTIFICATIONS • Certified Capability Maturity Model Integration (CMMI), Accenture • Project Management Professional (PMP), Accenture • Certified Elections Registration Administrator (CERA), National Election Center, Auburn University • Certified Leadership Models for Management and Change, University of St. Thomas • Certified Managerial Strategies for Executives, University of St. Thomas PROFESSIONAL EXPERIENCE PartyOnStillwater, Owner: Event Planning, Gift Baskets, Rentals, Promotional Products October 2011 to Present Capella University May 2010 to May 2011 Consultant to VP of Marketing and Portfolio Strategies. • Ongoing interaction and planning with senior leaders in the organization • Coordinated and defined new business processes as assigned • Managed communications for VP and work closely with all levels of the organization Robin R. Anthony robinanthony @comcast.net 651 - 206 -4882 Manager, Accenture Consulting Company October 2001 to April 2010 Organizational Effectiveness Manager in the Talent & Organization Performance service line. Principal responsibilities include: • Acted as Project Manager for numerous high revenue and exposed projects • Lead efforts to redesign business processes in several industries, e.g., healthcare, finance, government, mining, energy • Design, develop and deliver process and system training for clients • Guide clients to successfully manage change in an environment that may be global, multi - polar, multi - cultural, cross - generational, and virtual at an accelerating pace • Assist client executives communicate frameworks, cultural norms, and stakeholder engagement practices • Develop trusted relationships with client executives /C- Suites across client organization • Plan and drive stakeholder engagement, leadership alignment, impact analysis, learning /training, communications, business readiness, deployment, and adoption measurement • Re -align organizations, its people, and their actions with critical business imperatives and specific objectives • Build new business models and help clients integrate and operate them Election Administrator, Minnesota Secretary of State May 2000 to October 2001 Served as the Communication Liaison between the 87 Minnesota Counties and the Minnesota Secretary of State's Election Division. Principal responsibilities included: • Provided executive -level support to the Secretary of State to increase stakeholder support critical to success in multiple statewide initiatives in a political challenging environment • Served as the internal project manager for the implementation of a new centralized statewide Voter Registration System, Election Night Reporting System and the Redistricting Process • Enabled the Secretary to focus on election administrative objectives by fostering relationships, prioritized /coordinated schedules, addressed local and national media, provided ongoing debriefs for testimonies and speaking engagements, met aggressive timeframes and provided seamless administrative support • Executed training efforts for 750+ county and municipal personnel on new systems, policies, procedures, statutory changes, media management and election administration best practices • Performed all election administrative tasks interacting with candidates, the media, election officials, government entities, election administrators, the Governor's Office and the public Director of Elections and Taxpayer Services, Washington County Minnesota August 1998 to May 2000 Came on board immediately prior to the 1998 election cycle to lead a staff of 27 full -time employees and 700+ temporary election workers in successfully delivering the 1998 Congressional Primary and General Elections. Principal responsibilities included: • Voter registration administration and ballot design meeting statutory deadlines • Election night reporting and public relations Robin R. Anthony robinanthony@comcast.net 651 - 206 -4882 • Candidate and campaign finance filings; caucus and canvass coordination • Election officials training and liaison with state offices, cities and the media • Managed taxpayer services customer representatives collecting property taxes and serving constituents of Washington County Legislative Coordinator, MN Planning /Governor's Office December 1994 to August 1998 Leveraged extensive knowledge of the legislative process, the structure and mission of state government Agencies, Boards, and Commissions, and a network of professional contacts in the legislative arena to develop the first legislative electronic tracking system in a new administration. Principal responsibilities included: • Designed a legislative tracking system successfully used by all Minnesota governmental entities • Performed detailed analysis of all Legislative Bills and obtained appropriate reviews from Boards, Agencies and Commissions prior to submitting Bills to the Governor for SignatureNeto in a timely manner • Coordinated and hosted events and meetings for 'key' state and local officials Administrative Assistant/Management Analysis Supervisor, MN Pollution Control Agency March 1990 to December 1994 Began a career in Minnesota State Government as a Clerk Typist I and was rapidly promoted to Management Analyst Supervisor; later given additional duties as Legislative Assistant, Board Secretary and Executive Assistant to the Commissioner. Took advantage of the opportunity to improve operating procedures and staff organization at an Agency where both morale and efficiency needed a boost. Gained broad hands -on exposure to the basics of administrative management, budgeting, HR activities, purchasing, information technology, training, organizational development and communications. Principal responsibilities included: • Performed day -to -day and high -level administrative tasks in a fast pace environment • Managed executive's calendars and travel itinerary • Assisted with presentations, events, documentation, speaking engagements and Board Meetings. EDUCATION • FastTrac Graduate, University of St. Thomas 2011 • Attended Capella University focused on BA in Management and Leadership 2010 • Attended Century College with a Focus on Organizational Study from 1995 —1999 • Attended numerous training courses, workshops, conferences, etc. in a variety of business and management areas in my 20 -year career in both public and private sector ENCLOSURE 2 CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, June 14, 2012 — Oak Park Heights City Hall • Call to Order: Chair Bye called the meeting to order at 7:00 p.m. Present: Commissioners Dougherty and Squyres; City Administrator Johnson, City Planner Richards and Commission Liaison Abrahamson. Absent: Commissioner LeRoux. II. Approval of Agenda: Commissioner Dougherty, seconded by Commissioner Squyres, moved to approve the Agenda as presented. Carried 3 - 0. III. Adjourn to Worksession — Planning Commission Vacancy Interviews: Commissioner Squyres, seconded by Commissioner Dougherty, moved to adjourn to the worksession for the purpose of Planning Commission interviews. Carried 3 - 0. IV. Reconvene Regular Meeting: Chair Bye reconvened the regular meeting. A. Commission Appointment Recommendation: Discuss and make recommendation for appointment to the Planning Commission vacancy for a 3 -year term commencing July 1, 2012 and culminating on May 31, 2015. Commissioner Squyres, seconded by Commissioner Dougherty, moved to continue appointment to the Planning Commission to the July meeting to allow an opportunity to interview all the candidates who applied for the position. Carried 3 — 0. V. Approval of April 12, 2012 Meeting Minutes: Commissioner Dougherty, seconded by Commissioner Squyres, moved to approve the minutes as presented. Carried 3 - 0. • VI. Department /Commission Liaison / Other Reports: None. VII. Visitors/Public Comment: None. VIII. Public Hearings: A. Port of Sunnyside Club, Inc. (Sunnyside Marina): Consider a request for Setback Variance and Conditional Use Permit to allow construction of eight shade structures over existing patio areas at Sunnyside Marina, located at 6413 St. Croix Trail, N. City Planner Richards reviewed the June 6, 2012 planning report, noting that the variance was required for the proposed setbacks of the shade structures from the St. Croix River and the Conditional Use Permit was required for a building permit within the River Impact District. Richards concluded his report with a proposed recommendation, subject to conditions for the Commission's consideration. Planning Commission Minutes June 14, 2012 Page 2 of 4 Chair Bye opened the public hearing for comment and invited the applicant to speak. Rich Chapman, General Manager of Sunnyside Marina introduced himself and addressed the question of what color selection is preferred for the proposed structures, noting that the Committee has selected Adobe as their preference. Mr. Chapman described the existing layout and overall color scheme of the marina and that the request for the shade structures stems from desire to create shade for existing picnic areas. He noted that those picnic areas not shaded are not used, whereas the three other areas that are either covered or naturally shaded are. Brief discussion of the structure construction requiring footings for the posts to be bolted to them and the conditions of the planning report ensued. Mr. Chapman indicated that he had no concerns with the conditions noted in the report. There being no further public comment, Chair Bye closed the public hearing. Commissioner Dougherty, seconded by Commissioner Squyres, moved to recommend the City Council approve the request for setback variance and conditional use permit, subject to the following conditions as proposed within the June 6, 2012 Planning Report: 1. There should be no permanent or temporary lighting installed on the shade structures. 2. No signage shall be installed on the shade structures. 3. Footings and installation of the shade structures shall require a building permit subject to review and approval of the Building Official. 4. The color of the structures shall be of earth or summer vegetation tones. 5. The City Administrator may order the structures to be removed if it is thought that they may obstruct the flow of flood waters or become lose ad be caught up in the current. 6. The plans are subject to review and approval of the Department of Natural Resources and any other state or federal regulating agency, if applicable. Carried 3 — 0. Planning Commission Minutes June 14, 2012 Page 3 of 4 A. Greg Mischo: Consider a request for a Conditional Use Permit to allow the manufacture and assembly of metal fabrication equipment in the B -3, Highway & Business Warehouse District at 12430 55 St. N., #107. City Planner Richards reviewed the June 6, 2012 planning report, providing an issue analysis and a proposed recommendation, subject to conditions for the Commission's consideration. Chair Bye opened the public hearing for comment and invited the applicant to speak. Greg Mischo introduced himself and his wife, Lynne as partners to the business and discussed the business operation being proposed for the site. It was noted that the business was being purchased from another Minnesota location and was being relocated to the proposed site. The Mischo's responded to questions from the Commission regarding the proposal and the planning report conditions. There being no further public comment, Chair Bye closed the public hearing. Commissioner Squyres, seconded by Commissioner Dougherty, moved to recommend the City Council approve the conditional use permit request, as described within the June 6, 2012 Planning Report, subject to the following conditions as proposed within the same: 1. All manufacturing activities shall be limited to within the principal structure and the service and delivery doors shall be kept closed except when vehicles are being moved in and out of the building. 2. There shall be no exterior storage of materials or finished product on the site. All storage shall be internal to the building. 3. Welding and painting activities shall be outsourced to vendors. If welding or painting activities are to be done on site or if the business expands beyond the assembly and manufacturing processes originally approved, the applicant shall make a request in writing to the City Administrator with documentation. The City Administrator shall determine if the expansion of activity shall require an amended CUP. 4. All noise created from operations on the site shall be in conformance with Section 401.15.B.11 of the Zoning Ordinance. 5. All mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 6. All proposed signage shall be in compliance with Section 401.15.G. of the Zoning Ordinance. Planning Commission Minutes June 14, 2012 Page 4 of 4 7. The applicant shall receive and retain, if required, a Hazardous Generators Licenses from Washington County. Carried 3 — O. IX. Old Business: None. X. New Business: None. XI. Informational: A. Upcoming Meetings: • Monday, June 18, 2012 City Council 7:00 p.m. /City Hall • Monday, June 25, 2012 City Council 7:00 p.m. /City Hall • Thursday, July 12, 2012 Planning Commission 7:00 p.m. /City Hall • Tuesday, July 24, 2012 City Council 7:00 p.m. /City Hall B. Council Representative: • Monday, June 25, 2012 — Commissioner Dougherty • Tuesday, July 24, 2012 — Commissioner LeRoux XII. Adjourn: Commissioner Squyres, seconded by Commissioner Dougherty, moved to adjourn the meeting at 7:29 p.m. Carried 3— 0. Respectfully submitted, Julie Hultman Planning & Code Enforcement Officer Approved by the Planning Commission: