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HomeMy WebLinkAbout12-13-2012 Planning Commission Meeting Packet CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA THURSDAY, DECEMBER 13, 2012 7:00 P.M. I. Call to Order II. Approval of Agenda III. Approval of October 11, 2012 Meeting Minutes (1) IV. Department / Commission Liaison / Other Reports V. Visitors /Public Comment This is an opportunity for the public to address the Commission with questions or concerns on issues not part of the regular agenda. (Please limit comments to three minutes) VI. Public Hearings A. Xcel Energy: Consider request for interim use permit to allow temporary administrative trailer use at Xcel Energy - A.S. King Generating Plant — 1103 King Plant Road. (2) B. I.S.D. #834 — Stillwater Area High School: Consider request for Conditional Use Permit amendment to allow an onsite health clinic for I.S.D. #834 employees and their insured dependents — 5701 Stillwater Blvd. N. (3) VII. Old Business VIII. New Business A. Redevelopment Planning —12969 60 St. N. Options. (4) B. Planning Commission Vacancy: Set date and time for Planning Commission Applicant Interviews. (5) C. 2013 Planning Commission Calendar: Review and approve 2013 Planning Commission meeting dates and Commission Liaison to City Council meeting schedule. (6) IX. Informational A. Upcoming Meetings: • Tuesday, December 27, 2012 City Council 4:30 p.m. /City Hall • Tuesday, January 8, 2013 City Council 7:00 p.m. /City Hall • Thursday, January 10, 2013 Planning Commission 7:00 p.m. /City Hall • Tuesday, January 22, 2013 City Council 7:00 p.m. /City Hall B. Council Representative • Tuesday, December 27, 2012 (4:30 p.m.) — Commissioner LeRoux • Tuesday, January 22, 2013 (7:00 p.m.)— Commissioner Thurmes • Tuesday, February 26, 2013 — Commissioner Anthony X. Adjourn. FWMOROPF CITY OF OAK PARK HEIGHTS 1 PLANNING COMMISSION MEETING MINUTES Thursday, October 11, 2012 — Oak Park Heights City Hall Call to Order: Chair Bye called the meeting to order at 7:00 p.m. Present: Commissioners Bye, Dougherty, Anthony, LeRoux, and Thurmes; City Administrator Johnson, City Planner Richards and Commission Liaison Runk. II. Approval of Agenda: Commissioner Thurmes, seconded by Commissioner Dougherty, moved to approve the Agenda as presented. Carried 5 - 0. III. Approval of September 13, 2012 Meeting Minutes: Commissioner Thurmes, seconded by Commissioner Anthony, moved to approve the minutes as presented. Carried 5 - 0. IV. Department/Commission Liaison / Other Reports: City Administrator Johnson noted that the Park Survey in on the City website and encouraged folks to look at it. Following up to the continuance request of the Xcel Energy matter on the September Planning Commission Agenda, City Administrator Johnson noted that the application has been withdrawn and discussed what discussions and activity has occurred to date relative the parking lot area upon the Moelter Fly Ash land to be utilized by the park users at the site and by Phil's Club Tara. V. Visitors /Public Comment: None. VI. Public Hearings: A. Fury Jeep: Consider request for conditional — interim use permit to allow automotive sales and service at 14702 60 St. N. City Planner Richards reviewed the October 3, 2012 planning report as to the request. David Phillips of Phillips Architects introduced himself as the architect to the project and noted that decisions to the roadways by MNDOT and City redevelopment plans to the area will ultimately determine the final land configuration of the site and how they plan for the new building that will be constructed at the site. Mr. Phillips discussed franchise requirements and responded to questions as to signage, vehicle service being offered at the location, and containment of trash and recycling. Planning Commission Minutes October 11, 2012 Page 2 of 4 Jim Leonard of Leonard Investments, LLC introduced himself as co- owner, of Fury Motors, noting his brother Tom as the other co- owner, and addressed the question of how many jobs were anticipated to be created at the business. Mr. Leonard stated that they anticipated an initial hiring of 15 -18 employees and described the training process for them to be approximately 3 to 6 months. Mr. Leonard noted that the Lake Elmo Fury location currently sells 80 to 100 vehicles a month and employees 43. He anticipated similar sales volume and staffing levels at the Oak Park Heights location within six months. Discussion ensued as to exterior building improvements, and the conditions noted within the planning report. Commissioner Dougherty, seconded by Commissioner Thurmes, moved to recommend the City Council approve the request, subject to the conditions as amended within the October 3, 2012 Planning Report, specifically: 1. The Interim Use of the site by Fury Jeep shall be limited to three years from the date of City Council approval. The applicant may request an extension of the Interim Use Permit by the City Council prior to its expiration. 2. The City will not require conformance with the Design Guidelines as part of the Interim Use approval. 3. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. 4. All new lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. All visible interior lighting shall also be full cut off. 5. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 6. Changes to the landscape or new plantings are subject to review and approval of the City Arborist. 7. Any new mechanical equipment that is located on the roof or at ground level and visible from street level or from neighborhood properties shall be screened with materials that blend harmoniously with the building facade materials. 8. The trash and recycling containers shall be stored inside the building or within the existing exterior enclosure. 9. The display with the Jeep on the boulders shall be allowed to remain for the duration of the Interim Use Permit. Signage on the Jeep shall be allowed for 90 days after the opening of the Jeep dealership. Planning Commission Minutes October 11, 2012 Page 3 of 4 10. The sign specifications and methods of illumination shall be subject to review and approval of the City Planner at the time of permitting. 11. The Planning Commission was favorable to the proposed changes to the exterior of the building. Any exterior changes shall be subject to City Staff review and approval. 12. The use of an exterior announcement system shall not be allowed. 13. All storage of materials, parts and supplies shall be interior to the building. 14. All auto repair activities shall be conducted indoors and the overhead doors to the service bays shall be kept closed at all times except when moving vehicles in and out. 15. Automotive sales and service shall not be conducted between the hours of 10:00 p.m. and 6:00 a.m. unless otherwise allowed by formal action of the City Council. 16. The applicant shall receive and retain, if required, a Hazardous Waste Generators License for batteries, oil and tires from Washington County. Carried 5 — 0. City Administrator Johnson apprised the Commission of some of the roadway discussions and property ownership in the area of applicant's location. VII. Old Business: None. VIII. New Business: None. IX. Informational: A. Upcoming Meetings: • Tuesday, October 23, 2012 City Council 7:00 p.m. /City Hall • Tuesday, November 13, 2012 City Council 7:00 p.m. /City Hall • Thursday, November 15, 2012 Planning Commission 7:00 p.m. /City Hall • Tuesday, December 4, 2012 City Council 7:00 p.m. /City Hall B. Council Representative: • Tuesday, October 23, 2012 — Commissioner Bye • Tuesday, November 13, 2012 — Commissioner Dougherty • Tuesday, December 4, 2012 — Commissioner LeRoux Planning Commission Minutes October 11, 2012 Page 4 of 4 X. Adjourn: Commissioner Dougherty, seconded by Commissioner Anthony, moved to adjourn the meeting at 7:29 p.m. Carried 5— 0. Respectfully submitted, Julie Hultman Planning & Code Enforcement Approved by the Planning Commission: TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 ENCLOSURE Phone: 783.231.5840 Facsimile: 763.427.0520 TPCQPIanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: December 5, 2012 RE: Oak Park Heights — Xcel Energy / A.S. King Plant — Interim Use Permit Application for Temporary Office Trailers FILE NO: 236.02 — 12.10 BACKGROUND Dan Flood, representing Xcel Energy, has made application for an Interim Use Permit to allow placement of six temporary office trailers at the A.S. King Power Plant. The plant is located at 1103 King Plant Road and is adjacent to the St. Croix River. The trailers are to be used for a temporary increase in administrative and engineering personnel while the plant is shut down for maintenance to the boiler. The trailers are to be placed on site after approval by the City and are to be removed by July 31, 2013. The property is zoned I, Industrial District in which power plants and accessory structures are a permitted use. The King Plant is also in a River Impact District which requires a conditional use permit for construction activities. In that the request is for temporary placement of the trailers, the application is treated as an interim use, not a conditional use. Attached for reference: Exhibit 1: Letter from Dan Flood, Xcel Energy, November 21, 2012 Exhibit 2: Site Plan — Trailer Locations and Restroom Locations Exhibit 3: Picture of Proposed Trailer Exhibit 4: Trailer Floor Plan ISSUES ANALYSIS Project Description. The description of the proposed need for the trailers is provided by Xcel in the project application as follows: This request is being made to place six temporary office trailers on site starting November 1, 2012 thru July 31, 2013 to support an increased work force during this time. All trailers will be approximately 10 feet by 60 feet and will be stand alone trailers used for office work. These trailers will have temporary electrical and internet connections to support administrative work. There will be no plumbing in these trailers and all personnel will use onsite facilities located immediately adjacent to the trailers. All trailers will be leveled, blocked and tied down for severe weather with temporary stairs for access. These trailers will be placed on existing gravel areas located on site, see attached drawing. The trailers will begin to arrive in November 2012 and all will be removed by July 31, 2012. Note the additional description of the project found in the letter from Dan Flood of Xcel Energy found as Exhibit 1. Also, the trailers will not be put into use until the City Council reviews and is favorable to the interim use, which will likely occur at their December 27, 2012 meeting. Comprehensive Plan. The Comprehensive Plan designates this area as industrial land use. The power plant and its accessory structures are recognized as industrial land uses consistent with the maps and policies of the plan. Zoning Ordinance. The site is zoned I, Industrial District in which power plants and accessory structures are a permitted use. The King Plant is also in the River Impact District which requires a conditional use permit for significant changes to the plant. The temporary use of the trailers is not considered a permanent or significant change to the plant site, thus will require an interim use. Section 401.32.0 lists temporary office and administrative structures as an interim use in the I District. Parking. The site currently has 117 permanent parking spaces on an existing blacktop surface. An additional parking area of 400 spaces on gravel outside of the fence will be used for the additional temporary personnel. The number of permanent plant employees is 108 with another 250 during the plant maintenance. Parking calculations for the plant are as follows: Existing Office Space: 18,400 square feet x.9 = 16,560 / 200 = 83 + 3 = 86 parking spaces Temporary Office Space: 3600 square feet x .9 = 3240 / 200 = 16 parking spaces As per the Zoning Ordinance requirements, 102 parking spaces are required both for the existing and proposed office space. The combination of the 117 spaces on the blacktop and 400 spaces on the gravel will be more than adequate for the 350 people that will be employed at the plant during the maintenance. 2 Lighting. No additional lighting has been proposed. Existing site lighting will be utilized in the areas where the trailers are to be placed. Any new lighting of the site will need to be in compliance with the Zoning Ordinance and subject to review and approval of City staff. Trash Handling. All trash and recycling for the trailers will be handled with the existing facilities on site. Restrooms. The six trailers shall not contain restroom facilities. As indicated in the site plan found as Exhibit 2, existing restroom facilities in adjacent buildings will be utilized. Grading and Drainage. There will be no grading or drainage issues with the proposal. The trailers will be placed on existing gravel surfaces. Setbacks. The trailers will be compliant with all lot line and shoreland building setbacks of the Zoning Ordinance. Department of Natural Resources. The Department of Natural Resources (DNR) has been notified of the request. There should be no issues in that the structures will be temporary. The interim use approval by the City is subject to any further review or comments by the DNR. Design Guidelines. In that the structures are temporary, they are not subject to Design Guideline Review. Conditional Use Permit — River Impact District. Although this is an interim use and not conditional use, it will be helpful for the Planning Commission to consider the conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, as part of its review. 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Due to the location of the King Plant in an industrial area, and the minimal, temporary impact these structures will have on the site, the project is consistent with the above criteria. The City Engineer should comment on any traffic concerns with having an additional 250 people utilizing the roadways adjacent to the plant. 3 CONCLUSION AND RECOMMENDATION Based upon the preceding review, City staff recommends approval of the Interim Use Permit to allow for the allow placement of six temporary office trailers at the A.S. King Plant subject to the following conditions: 1. The trailers shall be removed no later than August 31, 2013 unless an extension is granted by the City Council. 2. Any freestanding or building lighting shall be in compliance with the Zoning Ordinance and subject to review and approval of City staff. 3. Any changes to the grade or drainage associated with the trailer placement shall be subject to review and approval of the City Engineer and applicable watershed district. 4. The City Engineer shall comment on the traffic resulting from the increased personnel at the plant. Any traffic control measures required by the City Engineer will be implemented by Xcel Energy. 5. Xcel shall be required to comply with any permitting requirements of the City. 4 EXHIBIT ) Xcel Energy 7 414 Nicollet Mall RESPONSIBLE Or NATURE* Minneapolis, MN 55401 1- 800 - 895 -4999 xcelenergy.com November 21, 2012 RE: TPC letter dated November 14, 2012 Dear Mr. Richards This letter is in response to your request for more information regarding file NO 236.02- 12.10. 1. Provide mailing labels: Labels obtained thru Washington County and are attached with a Map produced by the county. 2. Expand on narrative to discuss need for additional office space. a. Beginning in December of 2012 Xcel Energy will begin the process of replacing tubes in the reheater section of our boiler. Personnel will begin to arrive in mid December for administrative and engineering work. The project itself will begin in late February and completion is scheduled for early June. The need for additional space is to house the additional workers involved in this project. Currently A.S. King Plant facilities and offices are at maximum capacity and will not be able to house additional personnel. Half of the trailers will be used to house administrative and engineering personnel directly tied to the project while the other half of the trailers would be used for break rooms where the craft would be able to take breaks. The large number of craft personnel will be broken up into at least 2 separate shifts with varied break times so that this number of trailers would be able to handle the number of people. During times other than breaks these trailers would be idle. 3. Provide pictures / diagram of what the trailers will look like: See attached 4. Provide analysis of the number of parking stalls on site vs. the total square footage of office space currently in use as well as the total with the trailers. a. Approximately 117 permanent parking spaces on the blacktop; an existing additional parking area of 400 spaces on the gravel outside the fence will be used for contract personnel. Square footage of permanent office space is approximately 18,400. Additional office trailers would add an additional 2000 square ft of office space, and 2000 square ft of lunch space. The number of permanent plant employees is 108 with the expectation of an additional 250 during the spring outage. Most of these additional employees are members of the Minnesota Building and Labor Trades. • Xcel Enera • C / J 414 Nicollet Mall RESPONSIBLE BY NATURE• Minneapolis, MN 55401 1- 800 - 895 -4999 xcelenergy.com 5. Provide a map of the restroom locations that will serve the trailer office spaces. a. I have attached a drawing that shows both the trailer locations (in red) and current permanent restroom / locker room locations (in Blue). Additional portable restroom facilities (porta johns) will be located next to each trailer which would be serviced daily. If you have any further questions please feel free to contact me. Thank you Dan Flood Xcel Energy 1 Responsible By Nature Maintenance Planning and Scheduling Superintendent 1103 King Plant Road Bayport, MN 55003 P: 651 - 731 -5736 C: 651 - 485 -5280 F: 651 - 731 -7337 E: Daniel.flood @xcelenergy.com 'lna x 351.4 awwo .9 9961 -�� """' • 531 51N. 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All Rights Reserved. TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 ENCLOSURE Phone: 763.231.5840 Facsimile: 763.427.0520 TPC @PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: December 5, 2012 RE: Oak Park Heights — Stillwater Area High School — Conditional Use Permit — Onsite Health Clinic — Amended Conditional Use Permit TPC FILE: 236.02 — 12.11 BACKGROUND Raymond Queener has made application for an Amended Conditional Use Permit (CUP) to allow an onsite health clinic for employees and dependents at the Stillwater Area High School located at 5701 Stillwater Blvd North. The clinic will occupy a portion of the existing structure. There will be no addition or outside changes to the building as a result of this request. The project does not require Site Plan and Design Guideline review. The site is zoned 0, Open Space Conservation District in which the High School has been permitted as a conditional use. Any changes to the site or the uses require a CUP. The original CUP for the High School was approved December of 1991. EXHIBITS The review is based upon the following submittals: Exhibit 1: Letter from Raymond Queener, November 12, 2012 — Project Description Exhibit 2: One Site Clinic Phasing Plan Exhibit 3: Existing Conditions and Demolition Plan (C1) Exhibit 4: Grading, Paving and Dimension Plan (C2) Exhibit 5: Traffic Flow Plan and Aerial Photo (C -3) Exhibit 6: Details (D -1) Exhibit 7: Location Maps within Building (Two sheets) Exhibit 8: Floor Plan (A210) PROJECT DESCRIPTION The letter from Raymond Queener found as Exhibit 1 describes the project. The clinic will be open to the 2600 employees and their dependents from the entire district. It will not be open to the general public. The clinic will have an exterior access with four new parking spaces dedicated for this use. The clinic will be managed by Health Partners and will be staffed by a Physicians Assistant. ISSUES ANALYSIS Comprehensive Plan. The property is designated as School Facilities on the Proposed Land Use Map of the Comprehensive Plan. The proposed use of the clinic for employees and dependents within the High School will be consistent with this land use designation. Zoning. The site is zoned 0, Open Space Conservation District in which the High School has been permitted as a conditional use. Any changes to the site or the uses require a CUP. The criteria found in Section 401.03.A.7 of the Zoning Ordinance must be considered when reviewing a request for this type. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use • permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The use is consistent with the Comprehensive Plan and in conformity with present and future land uses. There should be no environmental issues or impact to surrounding tenants or property owners. Traffic generation will be minor with the number of trips per day generated from this use. There is no impact upon public 2 services and facilities. City Staff sees no issues with the addition of the clinic as currently proposed. Parking. Section 401.15.F.9 of the Zoning Ordinance requires clinics to have one space for each 100 square feet of floor area. The parking calculation for the clinic is as follows: 750 square feet x .9 = 675 / 100 = 7 parking spaces. With four dedicated stalls and additional parking available in the parking lot, there should be adequate parking. There will be one employee and three other parking spaces available. It is unlikely that the clinic will need more than the four parking spaces at one time. If more are needed, the School District could dedicate more clinic only parking spaces. Grading /Drainage /Utilities. The changes to the site to accommodate the four additional parking spaces shall be subject to review of the City Engineer. Lighting Plans. There are no changes to exterior lighting. Of any lighting is added it will need to comply with the provisions of the Zoning Ordinance. Landscaping. There are no changes proposed to the existing landscape. Mechanical Screening. Any additional exterior mechanical equipment required for this use will require screening in compliance with the Zoning Ordinance. Signage. No wall signage plans were provided for review. Any signage proposed for the development shall require a sign permit and shall be compliant with the Zoning Ordinance. CONCLUSION / RECOMMENDATION Upon review of the request for an Amended Conditional Use Permit to allow an onsite health clinic for employees and dependents at the Stillwater High School located at 5701 Stillwater Blvd North, City Staff would recommend the project with the conditions as follows: 1. The clinic shall be utilized by the employees and eligible dependents of ISD 834, Stillwater Area Public Schools. The clinic shall not be open to the general public. 2. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 3. Any signage proposed for the site shall be in compliance with Section 401.15.G of the Zoning Ordinance and will require a sign permit. 3 4. Any additional lighting proposed for the clinic entrance or parking area shall be in compliance with Section 401.15.B.7 of the Zoning Ordinance. 5. The grading and drainage plans shall be subject to review of the City Engineer. 4 1875 South Greeley Street C Stillwater, Minnesota 55082 ► STI LLWATER AREA PU BLIC SCHOOLS Tel: 651-351-8340 fax: 651.351-8380 INDEPENDENT SCHOOL DISTRICT 834 tdd:651- 351-8338 www.stillwater.kl2.mn.us EXHIBIT 1 November 12, 2012 Eric Johnson City Administrator City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Dear Mr. Johnson: The Stillwater Area Public School District is seeking an amendment to our Conditional Use Permit at Stillwater Area High School, for the purpose of constructing an onsite health clinic for our employees and their dependents, in order to provide better services at a cost savings to the district and our employees. As a result of research, which began in March of 2011 with visits to other Minnesota school districts and private businesses, we believe that we can significantly reduce plan costs and renewal increases by providing direct service to our employees through the clinic. Reductions in claims costs would be experienced primarily through the reduction of prescription costs and specialty care use, and by providing care through the clinic versus other providers. Any reduction in costs directly impact the district, and in turn, the tax payers. In this new clinic, services and covered prescriptions are provided at no cost to employees, and the dependents of employees covered on our insurance plan. Further benefits expected include reduced absenteeism, improved access to care, shortened wait time for appointments, early identification and coordination of care for chronic conditions, employee (patient) relationship with the clinic practitioner, reduced claims paid through our workers compensation plan, increased employee retention and attraction and the ability to do pre -work screenings in- house. The current plan is to construct the clinic in a converted classroom at Stillwater Area High School. Key information related to the clinic includes: • Exterior access to the clinic • Designated clinic parking spaces close to the clinic entrance • Clinic floor plan includes a waiting area, bathroom, lab and storage areas (with controlled /secured access) and two exam rooms • Independent, district -owned clinic managed by HealthPartners with all medical /patient information maintained by HealthPartners • Staffed with a Physician's Assistant RECEIVED NOV 13 2012 • Open year- round, with staggered Monday through Friday hours to accommodate employee work schedules. (For example, hours may be 7:00 a.m. to 3:00 p.m. some days and 10:00 a.m. to 6:00 p.m. other days.) • This clinic is open for employees and eligible dependents only; not the general public • Approximately 5000 appointment spaces available annually for the 2600 employees and dependents eligible to utilize the clinic, with appointments available every 20 minutes • Appointments can be scheduled on -line or at the clinic, with the potential for walk -in appointments • Construction costs are estimated at $110,000 • Primary construction is estimated to begin March 11 -15, 2013, during spring break • Construction to be completed by the end of April 2013 • Clinic opening in early May 2013 It is estimated that within three years of operation, the cost of construction and clinic operation will be more than offset by the expected savings. The district believes that this project will provide better services at a cost savings to the district and our employees, while also controlling costs into the future. If you have additional questions, please feel free to contact me at any time. Sincerely, 1 Dr. Raymond C. Queener Assistant Superintendent THIS PAGE IS INTENTIONALLY LEFT BLANK EXHIBIT 2 On Site Clinic Phasing Plan Updated November 9, 2012 Date Phasing Acticity Wednesday, October 17, 2012 Provider Interviews Tuesday, October 23, 2012 Provider Interviews Monday, November 05, 2012 Finalize site details Wednesday, November 07, 2012 Initial Meeting - OP Hgts 10:30 a.m. Monday, November 12, 2012 Cabinet Meeting Monday, November 12, 2012 Plan due to City of Oak Park Thursday, December 13, 2012 OP - Planning Commission Thursday, December 27, 2012 OP - City Council Monday, December 17, 2012 Cabinet Meeting Week of December 17, 2012 Personnel Working Group Thursday, December 20, 2012 Advertise for Bid Thursday, December 27, 2012 Advertise for Bid Tuesday, January 08, 2013 Open Bids Monday, January 07, 2013 BOE Learning Session Wednesday, January 09, 2013 Email to Personnel Working Group Thursday, January 24, 2013 BOE Business Meeting Friday, March 08, 2013 Obtain Building Permits Monday, March 11, 2013 Begin Marketing Campaign Monday, March 11, 2013 Start Construction Friday, April 26, 2013 Construction Completed Monday, May 06, 2013 Clinic Opening Week of May 11, 2012 Grand Opening 0 O STILLWATER HIGH SCHOOL PARKING LOT EXPANSION 5701 STILLWATER BLVD. N. OAK PARK HEIGHTS, MN 55082 STILLWATER AREA PUBLIC SCHOOLS 1875 OREELEY STREET SOUTH STILLWATER. MN 55082 0 MI Larson Engineering, Inc. 66811.0x. R.tl %M a Bar l$J. 111 66110 661.481.9120(f)C61.481.9201 Mn.6x11.... S31ON NO11I1OW30 0N3031100WAS STILLWATER HIGH SCHOOL PARKING LOT EXPANSION 5701 STILLWATER BLVD. N. OAK PARK HEIGHTS, MN 55082 STILLWATER AREA PUBLIC SCHOOLS 1875 OREELEY STREET SOUTH STILLWATER, MN 55082 !�1 Fp Larson we Engineering, Inc. S524 Labore Raid ,Mi. 5 L *, 14166110 1e1461Al20 f0661A81.9201 ww.Wt.•npr.66., ON3O311O9WAS S31ON NOIS W ti v T �� Z T 5 F € E 3 € g $ Project iN. STILLWATER HIGH SCHOOL PARKING LOT EXPANSION 5 701 STILLWATER BLVD. N. OAK PARK HEIGHTS, MN 55082 STILLWATER AREA PUBLIC SCHOOLS 1 875 GREELEY STREET SOUTH ST ILLWATER, MN 55082 Larson Engineering, Inc. W M1e B Lake. 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AU. 3' INTERIOR PARTITIONS SHALL BE UNO. I CORRIDOR `� �A B. REFER TO SHEET A482 FOR DETAIL OF TYPICAL DOOR JAMB AT ABUTTING WALLS OR PARTITIONS. 14' -2, ' 8' -11' 1 5 1 C. ALL PIPING, CONDUITS AND RELATED MECHANICAL AND 2'-8' 3'-8' ■ ELECTRICAL L ITEMS REQUIRED SHALL IN BE NCEALED AREAS WITH WHETHE IN D R RYW • ij. N •MIN DEPTH OF SINK _ ti • I FINISHED CO ALCOVE IS DEPTH OF • � - [[[ € ON DRAWINGS OR NOT, UNO. s.. k ' 128E -1A II I D. PROVIDE METAL PLATE BACKING AND/OR TREATED WOOD • { Ze_ 1 -- h it BLOCKING IN WALLS WHERE WALL- MOUNTED EQUIPMENT IS ,F l -� n ® - C-YIYP ! SHOWN O WITH ELEVATIONS. VERIFY HEIGHT A ' LENGTH WITTH ACTT UAL AL EQUIQUIPMEMENT. . SEE DETAIL 1 /A882 n I ! E. VERIFY EXISTING DIMENSIONS, CONDITIONS AND FINISHES 51 I BEFORE PRICING AND/OR PROCEEDING WITH WORK I ' DISCREPANCIES SHALL. E BROUGHT TO THE ARCHITECTS m ® ♦ fI L ; 2 LL ♦ ` ` § Vtie 6 ATTEN IMMEDIATELY. ® 1 I I 01 1 F. ALL DIMENSIONS ARE CLEAR FROM THE FACE OF FINISHED i 1 I i IMENS FACE OF FI WAL MENS TO FACE OF FINISHED WALL/PARTITION O OR L 28E$ - _ J - - E FACE OF EXISTING WALLS. SEE PARTITION TYPES FOR ACTUAL f THICKNESS OF PARTITIONS. MASONRY WALLS ARE "1 5 i Ij i DIMENSIONED TO NOMINAL FACE. ♦ I ♦ � 1128E 1 1 i 3 G. MATCH FINISHED WALL OR PARTITION THICKNESS WHERE NEW E.] , 1 * , � 1'S 128E-8A s I WALLS OR PARTITIONS OCCUR IN LINE WITH EXISTING WALLS. . 1 --- -- i Iv ♦ EQUIPMENT r SURFACES WHERE QU 's (2) 1 I 1285-88 r ) e7 L —} H. PATCH ALL HOLES IN EXISTING SURF HAS BEEN REMOVED OR DE HAS OCCURRED. 128E -4A PREPARE SURFACES AS REQUIRED FOR NEW FINISHES. PATCH STORAGE S¢�4AGE X 1.1 i© e TO MATCH ADJACENT SURFACE IF NOT SCHEDULED. 1128E -4� 1128EJ I 48160' AFF © I. ALL EXISTING FLOOR OPENINGS AND DEPRESSIONS IN THE N WORIC SHALL BE FILLED OR CLOSED, UNO, WITH MATERIALS TO _ MATCH ADJACENT SURFACES, FINISHES AND FIRE RATINGS. } ♦ I 128E -7A I 128E -6A - 4-0' Y f P-8' _ k \ - \ \ I I \I I I WAITING/ I ME ' i r -- f I I _ r — r v r =r v FLOOR PLAN KEYNOTES 0 ' ' 1 3 I I 1. INSTALL 3/4' THICK WOOD PLYWOOD FULL WIDTH OF WALL FOR 6 3 I I - I 1 1 1 I I I OWNER-PROVIDED AND INSTALLED BIN STORAGE SYSTEM, ® �` ' I I -�- fi ( b - ' I I r— STARTING AT 4' ABOVE FINISH FLOOR TO 8'-0'. PAINT TO MATCH �4 5 b L L I � 4 1 I I ` - WALL FINISH. - -� ..^ © L _ 1 H I 2. INSTALL <W" WIDOW STOOL, FULL WIDTH OF OPENING inaiimmai- MMINIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ©��. WITH 1/2' OVERHANG ON FRONT. APPLY CLEAR SEALANT AT THE ?tMI PERIMETER. n l►.IA�nP i 3. INSTALL WINDOW FILM t;FI.M -1, ON EXISTING GLAZING. I I MOM amrr ma Dr MM. OPMNICOMON IM FLOOR PLAN I t. 1MDDOP HEAI.THPARTNEtS Iewa w PRO O a ME OR um w am ^ CONSTRUCTION DOCUMENTS SIMMMO I MD 9«. I MIA WAY AIM `�' ' Y � STILLWATER HIGH SCHOOL E OW 1r INN a iK WEE B' 031111. 1a 2013-033-00 ... .14...14• I !=1“.1.1 I 11.41411 �I� . y . MOS Sti wrr W NWNND �,, r • - ' 1 . . 11 . Ars==.1n.11.p111s, 1.1.0 .. � S E,Br. Ronan 51052 LIA ILLai -0' 1141,, n u ....A1.•114.1i11 run .: TT _ -- NC JDABR 12. 2012 / 710 111....,, 114. WEJ-OWORK CLINIC E �i .D .� �""' S8DR0 A2 74I..11.1 1.1.1!4..111 i...iw114 111.111.1111 - D00 ' 1011110. 0001 NO 11pN WI934.NC ENCLOSURE 4 :?., Oak Park Heights Request for Council Action Meeting Date November 13 2012 Time Required: 5 Minutes Agenda Item Title: Redevelopment Planning — 12969 60 Street N. Options Agenda Placement New Business Originating Department /Reque 2 c Johnson, City Administrator Requester's Signature Action Requested Discussio , Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): As I have mentioned in past weekly notes, the City may desire to engage in some preliminary planning and conceptualizing for the former D. Hecker car lot along Neal Ave. Much like the eastern site, where the City took some proactive steps to be prepared should a developer come forward, the City may similarly desire to do the same planning for this area. Naturally, this site has challenges such as the overhead power lines, the current building is not of a construction type that is readily transformable to a new user and the commercial location is not as ideal as other lands with direct STH 36 or Highway 5 frontage. What we should anticipate to come from the process and documents are what ideas could best I work there from and economic and /or community development perspective. Could it be a mixed use development, should it be a big -box retail, or perhaps a public use is warranted? Accordingly, 1 have asked that the City Planner, Scott Richards prepare a work plan and cost estimates that would implement some preliminary planning, visioning and mapping. The process if approved by the City Council, as outlined would commence in December 2012 and move through spring 2013. The proposal cost is $3,850.00. This should be funded though the City Planning Budget (101 -40500 -103) and which has an estimated available fund balance of $11,930.00. Page 149 of 182 1 1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PianningCo.com MEMORANDUM TO: Eric Johnson FROM: Scott Richards DATE: November 7, 2012 RE: Oak Park Heights — Former Denny Hecker Car Dealership Site, 12969 60 Street North - Redevelopment Planning — Work Program and Cost Estimate TPC FILE: 802 As per your request, please find as follows a work program and estimated costs to review redevelopment site options for the former Denny Hecker car dealership site at 12969 60 Street North. The purpose of this study is to allow the Planning Commission and City Council to strategize about redevelopment and determine if the current land use classification and zoning is appropriate for this site. The study would provide direction as to whether the current commercial designations for this site are appropriate or if this site would be more appropriately a mixed use area. Graphics indicating the possible options will be created to assist the Planning Commission and City Council in this process. The Work Program anticipates that the Planning Commission will take the lead in reviewing options and providing direction to the City Council on this matter. The Planning Commission review would be conducted at the regularly scheduled meetings. The anticipated cost to have TPC facilitate the study would be $3,850.00 and would take approximately three months. The City Council will review the work program and cost estimates at their November 13, 2012 meeting. If it is approved, the Planning Commission will begin their review at their December 13, 2012 meeting. WORK PROGRAM Redevelopment Plan —12969 60 Street North Page 150 of 182 1 Step 1: November 13, 2012 City Council approves the work program and budget for the site planning process. Step 2: December 13, 2012 Planning Commission discusses the work program, reviews Comprehensive Plan and Zoning Ordinance, and discusses options for the site. Step3: January 10, 2013 First draft of plan /graphics indicating site plan options. Planning Commission review. Step 4: February 14, 2013 Second draft of plan /revised graphics indicating site plan options. Planning Commission recommendation. Step 5: February 25, 2013 Economic Development Authority review. City Council review and final approval. Step 6: March, 2012 Initiate Comprehensive Plan and Zoning Amendments if required. Follow up and contact with potential development groups. Note: The Work Program may be refined with other dates and additional detail once the process commences. 2 Page 151 of 182 ESTIMATED COSTS TPC: Scott Richards, City Planner 18 hours @ $100.00 = $1,800.00 Elizabeth Stockman, Planning Associate 19 hours @ $100.00 = $1,900.00 Expenses: $ 150.00 Total: $3,850.00 The above total is a not to exceed fee and includes all mileage and attendance at meetings. 3 Page 152 of 182 ENCLOSURE 5 City of Oak Park Heights 14168 Oak Park Blvd. N. — P.O. Box 2007 Oak Park Heights, MN 55082 Phone: 651.439.4439 Fax: 651.439.0574 Memo To: Planning Commission From: Julie Hultman, Planning & Code Enforcement Date: December 7, 2012 Re: Planning Commissioner Opening — Schedule Date and Time for Interviews Advertisement for Planning Commission vacancies has been made through request for Stillwater Gazette publication within its community section, posting on the City website, notice within the Oak Park Heights City newsletter and via posting at City Hall. One application has been received thus far. If you aware of anyone who may be interested in serving on the Planning Commission please let them know of the vacancies and where they can obtain an application packet. Applications are being accepted until the end of the day January 4, 2013. With this memo, I ask that you consider scheduling interviews of the applicants prior to your January 10, 2013 meeting, beginning at approximately 6:00 p.m., with the regular Commission meeting to follow immediately after concluding interviews. You will be provided with applicant materials prior to the interview session. ENCLOSURE 6 City of Oak Park Heights To: Planning Commission From: Julie Hultman, Planning & Code Enforcement Date: December 7, 2012 Re: 2013 Meeting and Council Representation Schedule Amendment Please review the attached 2103 calendar for Planning Commission meeting dates and Commission representation to the City Council following the Planning Commission meeting. The representation schedule continues the rotation that has been followed in 2012 with the months left blank, where newly appointed Commissioners shall be placed at such time they commence their term. The Commission is asked to review the meeting dates and representation scheduled and move to approve it as presented or with amendment from the Commission. Thank you. 2013 S M T i W T 1 F S ,s M T W T F S 1 2 3 4 5 1 . 1 2 , 6 7 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 13 14 15 16 20 21 22 23 24 25 26 I 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 Commissioner Rep. Thurmes Commissioner Rep. Anthony MARCH S M T W± T F S S M T I W, T F S 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 1 24 25 26 27 28 29 30 28 29 30 31 Commissioner Rep. L.Reux Commissioner Rep. Bye S M T WT F S S M T W T F S — — 1 2 3 4 1 1 I 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 15 16 17 18 9 10 11 1 12 13 14 15 i 19 20 21 22 23 24 25 16 17 18 19 20 21 22 I 26 27 28 29 30 31 23 24 25 26 27 28 29 Conimiuioner Rep. 30 Commissioner Rep. Thurmes JULY S M T W 1 T F S S M T W T I F S 1 2 3 4 5 6 1 1 2 3 7 8 9?=<„ 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 Commissioner Rep. Anthony Commissioner Rep. Bye OCTOBER S T WIT T F S S M F S T W T 1 2 3 4 5 6 7 1 2 3 4 5 8 9 12 13 14 6 7 8 9 10 11 12 �a _ 10 11 15 16 18 19 20 21 13 14 15 16 17 18 19 22 23 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Commissioner Rep. Commissioner Rep. NOVEMBER DECEMBER S M T WT F S S M T W T F S 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 1 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 I 28 29 30 29 30 31 I — �, Commissioner Rep. Thurmes Commissioner Rep. Anthony Schedule relflects meetings on the Thursday following the first regular City Council meeting of the month as per Planning Commission Bylaws. Council Meeting Planning Commission Meeting