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HomeMy WebLinkAboutSafe and Sober 2007/2008 Grant Contract Number 9200 2407 STATE OF MINNESOTA GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv. Office of Traffic Safety. 444 Cedar Street. Suite 150. St. Paul. Minnesota. 55101 -5150 ( "State ") and the Washington Countv Sheriffs Office 15015 62nd Street N. Stillwater. 55082 ( "Grantee "). Recitals 1 Under Minn. Stat. §§ 4.075 and 299A.01. Subd 2 (4) the State is empowered to enter into this grant contract. 2 Federal funds for this grant contract are provided under the U. S. Department of Transportation's State and Community Highway Safety Program, Catalog of Federal Domestic Assistance (CFDA) Numbers 20.600 and 20.601. This grant contract is funded through the Minnesota Department of Public Safety, Office of Traffic Safety's projects entitled Safe & Sober with Communities and Safe & Sober DWI with Communities, numbers 08- 04 -03' and 08- 03 -11. 3 The State is in need of well publicized, enhanced enforcement of traffic laws, especially laws related to passenger protection and impaired driving. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective dat • �., or the date the State obtains all required signatures under Minnesota Statutes Section 16C.6S; 'su tvtsion 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will only be made for those expenditures made according to the terms of this grant contract. 1.2 Expiration date: - or4ntil all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. .2 Grantee's Duties The Grantee, who is not a state employee, will: Participate in the Safe & Sober campaign, a program which seeks to increase compliance with traffic safety laws, with emphasis on driving :while impaired a 1. passenger protection by enhanced enforcement of those laws coupled with education and media relations. The two - pronged approach is designed to increase the public's perception of the likelihood of suffering negative consequences if they fail to comply. The Grantee will participate in the Safe & Sober program in accordance with the following calendar of events: 2008 Safe & Sober Calendar Name of Event Focus . Pre - Enforcement Media I. Enhanced Enforcement I Post- Enforcement Media October October 4 - 11, 2007 October 12 -- 21, 2007 October 22 — 29, 2007 Belts & Child Seats Holiday Parties* November 26 — December 5, December 6 — 8, 13 -15, 20 — January 1 — 7, 2008 DWI 2007 22 and 27 — 29, 2007* April Spring Fever March 24 —31, 2008 Seven days between April 1 After the last day chosen Speed and April 30 decided jointly but before May - Mobilization announced to FFY 08 Safe & Sober Grant (08/07) Pagel of 8 Grant Contract Number 9200 2407 with other agencies the media May May 9 — 18, 2008 May 19 — June 1, 2008 June 2 — 8, 2008 Seat Belts & Child Informal Survey April 28 — Informal Survey June 2 -5 Seats May 4 Fourth of July ** June 24 — July 2, 2008 July 3 — 5, 10 — 12, 17 — 19, August 1 — 7, 2008 DWI and 24 — 26, 2008 ** * These dates (which are Thursdays, Fridays, and Saturdays) are considered to include the early morning hours of the fol .owing Sundays: December 9, 16, 23, and 30 as well as during daylight hours on Saturdays. * *These dates (which*are also Thursdays, Fridays and Saturdays) are also considered to include early morning hours of the following . Sundays: July 6, 13, 20, and 27. Participation in Safe & Sober 2008 is further defined as: 2.1 Scheduling and conducting approximately 2002 hours of additional enforcement; including 340_ hours of additional traffic patrol during the October seat belt and child seat Safe & Sober enforcement window, 340 hours of additional traffic patrol during the December Safe & Sober enforcement window, 446 hours of additional traffic patrol during the Memorial Day seat belt and child seat Safe & Sober enforcement window, 214 hours of additional traffic patrol during the seven days of April speed Safe & Sober enforcement window, 446 hours of additional traffic patrol during the July DWI Safe & Sober enforcement window, 216 hours of DWI enforcement on dates as agreed upon by the State and Grantee, and 0 hours of Additional Traffic Enforcement not covered by any enforcement windows on dates at the Grantee's discretion. 2.2 The enforcement agencies covered by this grant are the WashinL-ton Countv Sheriffs Office and Dartners: CottaLre Grove. St. Paul Park. Woodbury. Oakdale. Forest Lake. Oak Park Heiehts. Stillwater and Bav_ Dort. The Grantee is the Fiscal Agent for the partners. 2.3 The traffic patrols reimbursed by this grant will be conducted using only those individual officers whom the State approves as eligible. Eligibility is defined as completion of Occupant Protection Usage and Enforcement (OPUE) and Standardized Field Sobriety Testing (SFST) courses for each officer and the added requirements for officers from agencies in Safe & Sober for a second or subsequent year to have also completed Advanced SFST: Drugs that Impair and for officers from agencies in Safe & Sober for a third or subsequent year, who last had an SFST course prior to October 1, 2002, that they complete the SFST Update training. 2.4 Scheduling and conducting informal seat belt surveys at 35 sites during each of the following two time periods: from April 28 through May 4; and from June 2 through June 5, 2008. 2.5 Informing the media of the Safe & Sober program and keeping them apprised of plans, results, and issues. Through the media and other outlets as decided by the Grantee, informing the public of the program and issues. 2.6 Submitting a written plan to the State on the enforcement schedule and public /media relations activities _on or before Monday, October 1, 2007 for the October belt wave; on or before Tuesday, November 13, 2007 for the December DWI weekends; on or before Monday, March 17, 2008 for the seven days of April speed; on or before Monday, April 21, 2008 for the Memorial Day seat belt wave; and on or before Monday, June 16, 2008 for the July DWI wave. The plan will be on a form provided by the State. 2.7 Submitting a full wave report on the enforcement and public /media relations activities undertaken during officer hours reimbursed by the grant to the State on or before Friday, November 16, 2007 for the October seat belt and child seat work; on or before Friday, January 18, 2008 for the December DWI weekends work; on or before Friday, May 16, 2008 for the seven days of speed; on or before July 11 2008 for the Memorial Day work; and on or before Friday, August 29, 2008 for the July DWI work. The full wave report will be on a form provided by the State. FFY 08 Safe & Sober Grant (08/07) Page 2 of 8 Grant Contract Number 9200 2407 For the Safe & Sober full wave reports, the lead agency summarizes reports of all individual agencies in the grant, only for those hours charged to Safe & Sober, and provides that summary to the State. The final report is due Tuesday, September 30, 2008 and should include progress towards meeting goals and objectives and discussion of problems, solutions and successes. 2.8 Each agency named in this grant will separately submit a short report on the national mobilizations results, including certifying that media relations were conducted, on or before 5:00 PM Friday, October 26, 2007 for the October mobilization; on or before 5:00 PM Friday January 4, 2008 for the December crackdown; on or before 5:00 PM Friday May 9, 2008 on the number of speed citations between April 1 and August 30; on or before 5:00 PM Friday June 6, 2008 for the Memorial Day mobilization; and on or before 5:00 PM Friday August 1, 2008 for the July DWI crackdown. Slightly different short report forms will be provided by the State prior to each mobilization or crackdown. 2.9 Striving to achieve performance measures which can reasonably be expected to fulfill the purpose of the grant by decreasing the incidence of impaired driving, increasing the use of seat belts, and increasing the public's perception of the likelihood of being stopped for violations of traffic safety laws. 2.10 Striving to increase the number of DWI arrests and seat belt citations in the jurisdiction(s) covered by the grant. 2.11 When the Grantee is the lead agency for a grant covering two or more enforcement agencies, the Grantee will summarize the plans, full wave reports, and invoices for all the enforcement agencies into a single plan, full wave report, and invoice on or before the dates required and submit it to the State. 2.12 The Grantee is not required to conduct overtime patrols every night of the Safe & Sober enforcement periods. However, night time enforcement of the safety belt law must be conducted on Friday, October 12, 2007; Saturday, May 24, 2008; and Friday, May 30, 2008 some hours between 7:00 PM and 3:00 AM and enforcement of DWI laws must be conducted on December 7 and December 21, 2007 and on July 11 and July 26, 2008. Before finalizing any subgrant contract under this grant contract, the Grantee shall submit copies of all subgrant contracts to the State's Authorized Representative for review and approval. The Grantee will establish Conflict of Interest (COI) safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. Grantee will comply with the Single Audit Act Amendments of 1996 and Office of Management and Budget Circular A -133. Federal Audit Requirements is attached and incorporated and made part of this grant contract. See Exhibit A. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $115800.00 according to the breakdown of costs contained in the following_ budget table. Item Federal Amount Safe & Sober Overtime Enforcement Hours and Fringe Benefits $103700.00 Supplementary DWI Enforcement Hours and Fringe Benefits $10800.00 Overtime Dispatch Hours and Fringe Benefits $1300.00 Equipment: an equal or greater amount of matching funds per $0.00 item) Type of equipment to be purchased: none Total $115800.00 FFY 08 Safe & Sober Grant (08/07) Page 3 of 8 Grant Contract Number 9200 2407 The Grantee will submit a written budget revision request to the State's Authorized Representative before any expenditure may be made based on the revised budget. Submission and approval of a budget revision is necessary for any deviation of 5% or $500.00, whichever is greater, between approved budget lines of the current budget and/or any budget revision that will add additional budget lines and these revisions require an amendment to this grant contract. Any budget revision must be approved by the State's Authorized Representative in writing before any expenditure may be made based on the revised budget. (2) Travel Expenses. Travel expenses are not allowable for reimbursement under this grant contract. (3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee: JM Grantee shall submit a written budget revision request to the State's Authorized Representative if the Grantee determines the reimbursable costs for equipment are less than the Matching Requirement in this grant contract. If the Grantee determines that equipment will not be purchased then an amendment to this grant contract must be executed to reflect the elimination of the Grantee's Matching Requirement. (4) Indirect Costs and Fringe Benefits. No Indirect Costs are allowed under this grant contract. The State has an obligation to determine if any fringe benefit costs to be reimbursed by this grant contract are reasonable. If requested, the Grantee must furnish an explanation of the basis for such rates. Fringe benefits must be accounted for separately from overtime salary costs on back -up documentation of invoices. (5) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $115800.00. 4.2 Payment (1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least quarterly. but not more often than monthly. and within 30 days of the Deriod covered by the invoice for services satisfactorily performed. The Grantee must submit reports to the State as required under paragraph 2.7 of this grant contract, and applicable reports during each quarter must be received prior to quarterly reimbursement to the Grantee. All claims for reimbursement shall be supported by written documentation including receipts, invoices, and personnel time reports. Filial invoice Dertainirm to the first state fiscal year of this grant contract must be received by July 31: 2008. Reimbursements from the second state fiscal year may commence on or after July 1. 2008. The final invoice pertaining to the second state fiscal year of this grant contract must be received by November 15. 2008. Expenditures for each state fiscal year of this grant contract must be for services Derformed within applicable state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. (2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title 23 CFDA numbers 20.600 and 20.601 of the State and Community Highwav Safety Act of 1966 and amendments thereto. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. FFY 08 Safe & Sober Grant (08/07) Page 4 of 8 t Grant Contract Number 9200 2407 6 Authorized Representative The State's Authorized Representative is State Proeram Administrator Tina Folch. Traffic Safetv/Public Safetv. 444 Cedar Street. Suite 150. St. Paul. Minnesota 55101- 5150. Phone: 651 -201 -7063. or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Deputy John Stoffel. 15015 62nd Street N. Stillwater. Minnesota 55082. Phone: 651- 439 -9381. If the Grantee's Authorized Representative changes at anytime during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. Minor changes in the tasks and budget of this grant contract may be made if requested in writing on behalf of the Grantee and if approved in writing by the State. Changes requiring the approval of the U.S. Department of Transportation or resulting in reimbursement claims in excess of $115800.00 are not minor changes. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the - end of this grant contract. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 10.2 Intellectual Property Rig /its All reports, studies, photographs, negatives, computer programs or other documents prepared by the Grantee in the performance of its obligation under this grant contract shall be the exclusive property of the State. The Grantee may continue to use the materials to promote highway safety, but FFY 08 Safe & Sober Grant (08/07) Page 5 of 8 Grant Contract Number 9200 2407 may not sell or offer for sale any physical or electronic documents developed under this grant contract, unless a plan to record such sales and make the proceeds available for traffic safety purposes is approved by the State. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services., 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other ftiiid'u ^ig source, iiOt iv appropriate Lui1dS. The State I12LiSt provide ule Grai.tee iavtiCe cf u ti 2e iaCk of f'1. ^.di12g within a reasonable time of the State receiving that notice. 14.3 Termination for Failure to Comply. When the State finds that there has been a failure to comply with the provision of this grant contract or with the provisions of the incorporated Exhibits or that the purposes for the funds have not been, or will not be fulfilled, notwithstanding any other provisions of this grant contract to the contrary, the State may take such action as it deems necessary and appropriate to protect the interest of the State of Minnesota, including the refusal to disburse additional funds and requiring the repayment of any funds already disbursed. 15 Data Disclosure Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 16 Equipment FFY 08 Safe & Sober Grant (08/07) Page 6 of 8 . Grant Contract Number 9200 2407 16.1 Purchase of Equipment Any equipment purchased under this grant contract shall be used primarily for traffic safety purposes during the life of the equipment. The Grantee may not deviate from this requirement and may not dispose of any equipment unless it has first obtained permission from the State. Only equipment specified in this grant contract may be purchased. 16.2 Responsibility for Equipment The Grantee shall be responsible for all operating, maintenance, and repair costs of equipment purchased under this grant contract unless otherwise specified. Title to equipment acquired under this grant contract shall vest upon the Grantee. 17 Other This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited to the following: 17.1 Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR Part 27 which relates to handicapped persons. 17.2 49 CFR Part 23 — Participation by minority enterprises in Department of Transportation Programs; 49 CFR Part 29 Subpart F — The Drug -Free Workplace Act of 1988; 23 U.S.C. 101 Note and 41 U.S.C. 10a — Buy America Act; and 49 CFR Part 29 — Certification Regarding Debarment and Suspension. These provisions are incorporated by reference and made a part of this grant contract. 17.3 The Grantee assures that it will comply, and all its subcontractors will comply, with the nondiscrimination requirements of Title VI of the Civil Rights Act of 1964 as amended. 17.4 The Grantee certifies that the Grantee has a current safety belt use policy. 17.5 The Grantee certifies that the Grantee has in place or is currently working on a policy for vehicular pursuits taking into account the model guidelines issued by the International Association of Chiefs of Police. 17.6 31 U.S.C. 1352 — Grant contracts over $100,000 require the Grantee to complete and sign -the Certification Regarding Lobbying form which is incorporated by reference and made a part of this grant contract. Remainder of this page intentionally left blank. FFY 08 Safe & Sober Grant (08/07) Page 7 of 8 Grant Contract Number 9200 2407 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16CO5. By: (W Signed: Title: Director. Office of Traffic Safetv Date: Date: Grant Contract Nt. 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contratt on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Sheriff of Washington County Date: gle -,v Distribution: DPS/FAS Grantee State's Authorized Representative FFY 08 Safe & Sober Grant (08/07) Page 8 of 8 Exhibit A, page 1 of 2 FEDERAL AUDIT REQUIREMENTS 1. For subrecioients that are state or local governments. non- Drofit oraanizations. or Indian tribes If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a single audit or a program - specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made. annually unless the state or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to January 1, 1987. For subrecioients that are institutions of hiaher education or hospitals If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB CircularA -110 "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions." 3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A -133 (or A -110 as applicable). The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The federal government has approved the use of the audit guide. - - - - -- -- In addition to the audit report, the recipient shall provide comments on the findings and recommendations - in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to com ply with the Single Audit Act Amendments of 1996 and OMB Circular A -133. 5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB Circular A -133. (10/05) Exhibit A, page 2 of 2 6. The Statement of Expenditures form can be used for the schedule of federal assistance. 7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years. 8. Required audit reports must be filed with the State Auditor's Office, Sinale Audit Division. and with federal and state aaencies orovidina federal assistance. and the Department of Public Safetv within nine months of the arantee's fiscal vear end. OMB Circular A -133 requires recipients of more than $500,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the central clearinghouse at the following address: Bureau of the Census Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St. Paul, MN 55101 -5126 (10105) J Oak Park Heights ENCLOSURE 4 Request for Council Action Meeting Date August 14, 2007 Agenda Item Title Safe & Sober Grant Time Required 3 min. Agenda Placement New Business Originating Departme t/ estor Police Dept./ Chief Lindy Swanson Requester's Signature Action Requested Resolution Authorizing Execution of Safe & Sober Grant Agreement Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). Over the past few years, Safe & Sober has been attempting to reduce the number of grants issued for their program. The total amount of monies has not been reduced. In response to their request to limit the grant numbers, all interested entities in Washington County have applied under one grant. Our funding will be $8,000.00 for the Safe & Sober grant period October 1, 2007 through September 30, 2008. Washington County shall operate as the fiscal agent for the entire grant. I request authorization, by resolution, to execute the agreement on behalf of the Oak Park Heights Police Dept. Page 27 of 44 DUE: May 12 (for work before May 1), July 29 (May 1- June 30), and October 7 (JulyI -September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE c& SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Police Department Invoice Number: Federal 2008 Date Submitted: Address: P.O. Box 2007 Heights, MN 55082 � � .�� Oak Park , FINAL INVOICE? ❑Yes X No 1-21, 247 (if yes, must be signed below left) Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $8,250.00 0.00 0.00 1,388.46 1,388.46 0.00 $1,388.46 Administrative $0.00 0.00 320.15 320.15 0.00 320.15 $320.15 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 68.87 68.87 0.00 68.87 $68.87 Travel $0.00 0.00 0.00 I 0.00 0.00 0.00 0.00 TOTAL $8,250.00 $1,388.46 $389.02 $1,777.48 i $1,388.46 $389.02 $1,777.48 Approved Equipment: <i `l ' -7 Signature of'OT.S Coordinator Approval Date FOR FINAL INVOICF, ONLY: This bock is r °r ly vendor number: 047505001 00 sFV: 06 or 07 State t Ise on Order Numbers: SFY06 9200 1860 Object Code: SFY07 9200 1861 500(CO) 51300 (city) Line 1 SY06 157 9240 929 0403 Pay Line 1 FY06 $ Line 1 $3500 .00 CFDA 20.604 .Signature of Financial Director Date Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Line 2 : $1 1000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Line 1: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. Fringe on $ Per Hour Basis Officer Patrol Costs October 2008 Safe Sober Page 1 Grant: Regular Overtime g Mite Mileage Name Hours Rate /Hour Rate /Hour Sala Cost Fringe $ /hr� Fringe Cost Total #Miles Co st/ S Hoppe 6 $ 36.27 $ 54.41 $ 326.43 $ 7.15 $ 42.90 $ 369.33 64 $ 0.485 $ 31.04 Sgt. Mike Hausken $ 36.27 $ 54.41 $ - $ 6.37 $ - $ - $ 0.485 $ - Off. Joe Croft 9 $ 31.70 $ 47.55 $ 427.95 $ 6.25 $ 56.25 $ 484.20 40 $ 0.485 $ 19.40 Off, Fred Kropidlom 6 $ 31.99 $ 47.99 $ 287.91 $ 6.31 $ 37.86 $ 325.77 9 $ 0.485 $ 4.37 Off. Dave Kisch $ 33.29 $ 49.94 $ - $ 6.57 $ - $ - $ 0.485 $ - Off. Brian Zwach 6 $ 20.54 $ 30.81 $ 184.86 $ 4.05 $ 24.30 $ 209.16 29 $ 0.485 $ 14.07 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - 1 $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - I $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - 1 $ $ 0.485 $ - 0 $ - $ $ - $ - $ I $ $ 0.485 $ 0 $ - $ - $ - $ - $ $ - $ 0.485 $ - 0 $ - $ - $ - Is - $ - $ - $ 0.485 $ - 0 $ - $ - $ - I$ - I$ - I$ - I $ 0.485 $ - 0 $ - $ - 1$ - I$ - 1$ - 1$ - I $ 0.485 $ - 0 $ - $ - 1$ - 1$ I s - 1 $ - I 1$ 0.485 $ - 0 $ - $ - I$ - I$ - I$ - 1$ - I I$ 0.485 $ - 0 $ - $ - I$ - Is - I$ - I$ - I I$ 0.485j$ - 0 $ - $ - I$ - Is - 1$ $ - 1 I$ 0.4851$ - 0 $ - $ - I$ - I$ - 1$ - $ - I 1$ 0.4851$ - 0 $ - $ - 1$ - 1$ - I$ - I$ - I I$ 0.4851$ - 0 $ - $ - I$ - I$ - Is - 1$ - 1 1$ 0.4851$ - 0 $ - $ - 1$ - I$ - I$ - 1$ - 1 1$ 0.4851$ - 0 $ - $ - I$ - 1$ - 1$ - ($ $ 0.4851$ - 0 $ - $ - I$ - 1$ - Is - Is - $ 0.485 $ - 0 $ - $ - I$ - I$ - I$ - 1$ - I I$ 0.485$ - 0 $ - $ - Is - is - 1$ - I$ - I 1$ 0.4851$ - 0 $ - Is - I$ - I$ - Is - 1$ - I 1$ 0.4851$ - 0 $ - I$ - I$ - I$ - Is - $ - I 1$ 0.4851$ - 0 $ - 1$ - 1$ - I$ - 1$ - ($ - I 1$ 0.4851$ - 0 $ $ - 1$ - I$ - I$ - I$ - 1 1$ 0.4851$ - 0 $ - $ - I$ - Is - I$ - 1$ - 1 1$ 0.4851$ - 0 $ - I$ - 1$ - I$ - Is - 1$ - 1 1$ 0.4851$ - 0 $ - 1$ - 1$ - I$ - I$ - 1$ - 1 1$ 0.4851$ - 0 $ - 1$ - I$ - I$ - I$ - I$ - 1 1$ 0.4851$ - TOTAL 27 $ 285.09 $ 1,227.15 I $ 161.31 $ 1,388.46 I 142 1$ 68.87 2008 Dispatch and Admin Back Up Document Type of Regular Overtime Federal Local of (Name Work Hours Rate /Hour Rate /Hour OT /Hour Fringe % Fringe Cost Total Paid of Total Total (Overtime Dispatch I Dispatch $ $ $ - $ - Dispatch $ $ $ - $ - Dispatch $ $ $ - $ - Dispatch $ $ $ - $ - Dispatch $ _ $ _ $ _ $ _ Dispatch $ $ $ $ Dispatch $ $ $ - $ - Dispatch $ $ $ - $ - Dispatch $ $ $ - $ - Dispatch $ $ - $ - $ - Dispatch $ $ - $ - $ - Total Dispatch 0.00 NA $ $ - NA $ - $ - $ - $ - l Other Admin Costs All Local Sgt Paul Hoppe Meeting Over -time 3.00 $ 36.27 $ 54.41 $ 163.23 13.00% $ 21.22 $ 184.45 Sgt Paul Hoppe Scheduling On -duty 1.00 $ 36.27 $ 36.27 $ 36.27 13.00% $ 4.72 $ 40.99 Off. Joe Croft Photos Over time 1.00 $ 31.70 $ 47.55 $ 47.55 13.00% $ 6.18 $ 53.73 Sgt Paul Hoppe Invoicing On -duty 1.00 $ 36.27 $ 3627 $ 36.27 13.00% $ 4.72 $ 40.99 $ $ $ - $ $ $ $ $ I $ $ $ $ $ $ I $ $ $ $ I $ - $ ITotal Local Admin jE&jff jjE=, 6.00 VEEN $ 174.50 $ 283.32 $ 36.83 $ 320.15 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box — if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. 1. Lead Agency Name Oak Park Heights 2. Your name: Sgt Paul Hoppe 3. Your email address: pghoppe ctcityofoakparkheights.com Total combined numbers for agencies in this grant 4. Total # of hours worked: 27 Report all hours that were paid, for out of the grant project, including any that may have fallen outside of the designated wave periods. 5. Total # of vehicles 67 Include 17111771)er of pedestrians if am stopped: l 6. Pre -wave belt use rate: Surveys are required only before and after the May Mobilization 7. Post -wave belt use rate: l Enforcement Contacts Please report all warnings and citations at actual numbers written during hours paid, for by the S &S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tag in the appropriate box. 8. Seat belt warnings: 0 9. Seat belt citations: 21 10. Child seat warnings: 0 11. Child seat citations: 0 12. Speed warnings: 30 13. Speed citations: 22 14. DWI arrests: 0 Total together misdemeanor, gross and DWI arrests. 15. Total other citations: 3 Please do not include um• warnings. M addition, do not include in the total any citations that were reported above this point. Other violations of interest Below, please provide breakouts of particular violations. These violation breakdowns should have been totaled above in the appropriate boxes. 16. Firearms: O 17. Driving after RIS /C: 2 Revocation, suspension oi- cancellation 18. Minor consumption: 0 19. Stolen vehicles 0 20. Drugs 0 21. Zero tolerance: 0 A driver under 21 with measurable BAC who is not arrested DWI. 22. Warrants: 0 Outstanding warrants 23. Vehicles Forfeited 0 24. Tows without custody 0 25. Total # of people taken 0 Total of all people taken into custody, including anl DWI arrests. into custody: Public information and educational outreach efforts Describe public information and rnedia relations efforts relating to the project, i.e., interviews given, releases released, PSAs recorded, presentations given and /or materials distributed. DUE: May 12 (for work before May 1), July 29 (May 1- June 30), and October 7 (Julyl -September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE & SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Invoice Number: _ Federal 2008 Date Submitted: Address: P.O. Box 2007 For the time period Oak Park Heights, MN 55082 FINAL INVOICE? ❑Yes X No Nov 21, 2007 DWI grant (if yes, must be signed below left) Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $1,235.00 139.44 0.00 139.44 139.44 0.00 $139.44 Administrative $0.00 0.00 0.00 0.00 0.00 0.00 $0.00 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 30.07 30.07 0.00 30.07 $30.07 Travel $0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL $1,235.00 $30.07 $169.51 $139.44 $30.07 $169.51 Approved Equipment: q `� Signature ol'OT,S Coordinator 4pproti•al Date FOR FINAL INVOICE ONLY: This block is for State Useonl\ vendor nnnlber: 047505001 00 sFV 06 or Order Numbers: SFY06 92001860 °b- 1 ee` C o d e SFY07 9200 1861 500(CO) 51300 (city) Line 1 SY06 157 9240 929 0403 Pay Line 1 FY06 $ Line l $3500.00 CFDA 20.604 Signature olFinancial Direc-tor Date Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Line 2 : $1 1000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet and Administrative Cost Line l: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. Fringe on $ Per Hour Basis Officer Patrol Costs October 2008 Safe Sober Page 1 Grant: Regular Overtime Name Hours Rate /Hour Rate /Hour Salary Cost Fringe $ /hr Fringe Cost Total # Miles Cost/Mile Mileage S t.Paul Hop 0 $ 36.27 $ 54.41 $ - $ 7.15 - - 0 0.485 - 9 PP $ $ $ $ Sgt.Mike Hausken $ 36.27 $ 54.41 $ - $ 6.37 $ - $ - 0 $ 0.485 $ - 1Off. Joe Croft 0 $ 31.70 $ 47.55 $ - $ 6.25 $ - $ - 0 $ 0.485 $ - IOff. Fred Kropidlo 0 $ 31.99 $ 47.99 $ - $ 6.31 $ - $ - 0 $ 0.485 $ - Off. Dave Kisch 0 $ 33.29 $ 49.94 $ - $ 6.57 $ - $ - 0 $ 0.485 $ - Off. Brian Zwach 4 $ 20.54 $ 30.81 $ 123.24 $ 4.05 $ 16.20 $ 139.44 62 $ 0.485 $ 30.07 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 $ - $ - $ - $ - $ - $ $ 0.485 $ - 1 $ - $ - $ - $ - $ - $ $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ I 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 10 $ - $ $ - $ - $ - $ - $ 0.485 $ - 1 $ - $ $ - $ - $ - $ - 1 $ 0.485 $ - 1 0 $ - $ $ - $ - $ - $ - 1 $ 0.485 $ 10 $ - $ $ - $ - $ - $ $ 0.485 $ 10 $ - $ $ - $ - $ I $ I $ 0.485 $ 10 $ - $ $ - $ $ - 1 $ I $ 0.485 $ - 10 $ - $ $ - $ - $ - I $ - I $ 0.485 $ - 1 $ - $ $ - $ - $ - 1$ - I I$ 0.4851$ - ! I 10 $ - $ - $ _ �$ - ($ I$ I$ 0.4851$ _ I 10 $ - $ - $ $ - ($ - 1$ - 1$ 0.4851$ 10 $ - $ - $ - I$ $ $ I 1$ 0.4851$ - 10 $ - $ - $ - $ - 1 $ - I $ - $ 0.485 $ - 10 $ - $ - $ - 1$ - �$ - �$ - $ 0.485 $ - 10 $ - $ - $ - 1$ - $ $ - I $ 0.485 $ - 10 $ - $ - $ - I$ - 1$ - �$ - I ($ 0.4851$ - 10 $ - $ - $ - 1$ - 1$ $ - 1$ 0.4851$ TOTAL 4 $ - $ 123.24 1 $ 16.20 $ 139.44 I 62 $ 30.07 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box — if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. 1. Lead Agency Name Oak Park Heights DWI Grant 11121/07 2. Your name: Sgt Paul Hoppe 3. Your email address: I pghoppe @cityofoakparkheights.com Total combined numbers for agencies in this grant 4. Total # of hours worked: 4 Report all hours than were paid liar out of the grant project, including anv that ma ha ve fall outside of the designaled wave periods. 5. Total # of vehicles 5 Include 17U1nbcr nl pcdesn•icuns ilu7n . stopped: 6. Pre -wave belt use rate: Surveys are required only before and after the May Mobilization 7. Post -wave belt use rate: Enforcement Contacts Please report all warnings and citations at actual numbers written during hours puid b the S &S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tag in the appropriate box. 8. Seat belt warnings: 0 9. Seat belt citations: 0 10. Child seat warnings: 0 11. Child seat citations: 0 12. Speed warnings: 1 13. Speed citations: 1 _ 14. DWI arrests: 0 Total lo_ g ether misdC177ea707'. dross and le�lonn Dfl 15. Total other citations: 0 Please do not include a n'urnings. 117 addition, do not include in the total any citations that lrere reported above this point. Other violations of interest Below, please provide breakouts ofparticular violations. These violation breakdowns should have been totaled above in the appropriate boxes. 16. Firearms: O 17. Driving after Rl, /X: 0 Revocation, suspension or cancellation 18. Minor consumption: 0 19. Stolen vehicles 0 20. Drugs 0 21. Zero tolerance: 0 A driver under 21 with measurable BAC who is not arrested for DWI. 22. Warrants: 0 Outstanding warrants 23. Vehicles Forfeited 0 24. Tows without custody 0 25. Total # of people taken 0 Total of all people taken into cutslod , i7ncludiniZ u771 DWI arrests. into custody: Public information and educational outreach efforts Describe public information and media relations efforts relating to the project, i.e., interviews given, releases released, PSAs recorded, presentations given and /or materials distributed. �y DUE: May 12 (for work before May 1), July 29 (May I- June 30), and October 7 (Julys -September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE & SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Invoice Number: 3 Federal 2008 Date Submitted: 01/11/2008 Address: P.O. Box 2007 For the time period Oak Park Heights, MN 55082 FINAL INVOICE? ❑Yes X No 12/06/07 - 12/29/07 (ifyes, must be signed below left) December DWI wave Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $8,250.00 1,550.12 0.00 1,550.12 2,938.58 0.00 $2,938.58 Administrative $0.00 0.00 81.97 81.97 0.00 402.12 $402.12 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 239.11 239.11 0.00 307.98 $307.98 Travel $0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL $8,250.00 $1,550.12 I $321.08 I $1,871.20 $2,938.58 $710.10 $3,648.68 I Approved Equipment: L Signature of OT.S Coordinator Approval Date FOR FINAL INVOICE ONLY: This blocs: is for I Vendor number: 047505001 00 I SFY: 06 or 07 State Use only Order Numbers: SFY06 9200 1860 Object Code: SFY07 92001861 500(CO) 5B00 (city) Line 1 SY06 157 9240 929 0403 Pay Line l FY06 $ 1 Line 1 $3500 .00 CFDA 20.604 Signature of Financial Director Date l Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Line 2 : $11000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Line 1: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. Fringe on $ Per Hour Basis Officer Patrol Costs December 2008 Safe Sober Page 1 Grant: Regular Overtime Name Hours Rate /Hour Rate /Hour Salary Cost jFrInge $ /hr Fringe Cost Total # Miles Cost/Mile Mileage PA _ - - 0... � t .PaUl Ho ppe 7 $ 36.27 $ 54.41 $ 384.84 $ 7.15 $ 54.05 $ 430.89 180 $ 0.48 $ 87.30 5, gt.Mike Hausken $ 36.27 $ 54.41 $ $ 6.37 $ $ $ 0. $ - Off. Joe Croft 14 $ 31.70 $ 47.55 $ 665.70 $ 6.25 $ 87.50 $ 753.20 214 $ 0.485 $ 103.79 Off, Fred Kropidlowski $ 31.99 $ 47.99 $ - $ 6.31 $ - $ - $ 0.485 $ - Off. Dave Kisch $ 33.29 $ 49.94 $ $ 6.57 $ - $ - 99 $ 0.485 $ 48.02 Off. Brian Zwach 10.5 $ 20.54 $ 30.81 $ 323.51 $ 4.05 $ 42.53 $ 366.03 $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ $ $ $ $ $ $ 0.485 $ 10 $ - $ - $ - $ - $ - $ - $ 0.485 $ - I0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ $ $ $ $ $ $ 0.485 $ 10 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - TOTAL 31.5 $ 285.09 $ 1,370.04 $ 180.08 $ 1,550.12 493 $ 239.11 2008 Dispatch and Admin Back Up Document Type of Regular Overtime Federal Local of Name Work Hours Rate /Hour Rate /Hour OT /Hour Fringe % I Fringe Cost Total Paid of Total Total Overtime Dispatch Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ _ $ _ $ _ $ f Dispatch $ $ $ $ Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - ITotal Dispatch 0.00 NA $ - $ - NA $ - $ - $ - $ - Other Admin Costs All Local Sgt Paul Hoppe Scheduling On -duty 1.00 $ 36.27 $ 36.27 $ 36.27 13.00 %I $ 4.72 $ 40.99 Sgt Paul Hoppe Invoicing On -duty 1.00 $ 36.27 $ 36.27 $ 36.27 13.00% $ 4.72 $ 40.99 $ $ $ $ - $ $ - $ $ $ $ - $ $ $ $ $ $ $ $ - $ $ - $ $ - $ $ - $ - $ - $ $ - $ $ $ $ Total Local Admin '�,' 2.00 $ 72.54 $ 72.54 $ 9.43 $ 81.97 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box — if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. 1. Lead Agency Name Oak Park Heights December DWI Wave 2. Your name: Sgt Paul Hoppe 3. Your email address: I pghoppe (crcityofoakparkheights.com 1 Total combined numbers for agencies in this grant 4. Total # of hours worked: 31.5 Report all hours that were paid, for out of the grant project, including any l that mui have fallen outside of the designated wave periods. 5. Total # of vehicles 41 Include number of pedestrians it any stopped: 6. Pre -wave belt use rate: Surveys are required only before and after the Mari' Mobilization 1 7. Post -wave belt use rate: Enforcement Contacts Please report all warnings and citations at actual numbers written during hours paid for by the S &S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tag in the appropriate box. 8. Seat belt warnings: 2 9. Seat belt citations: 1 1 10. Child seat warnings: 0 11. Child seat citations: 0 1 12. Speed warnings: 6 1 13. Speed citations: 2 1 14. DWI arrests: 4 Total together inisdenreanor, gross and felony DWI arrests. 1 15. Total other citations: 10 Please do not include urn V a arnin,iJS. In addition, do not include in the 1 total any citutionss that were reported ahore this point. Other violations of interest Below, please provide breakouts ofparticular violations. These violation breakdowns should have been totaled above in the appropriate boxes. j 16. Firearms: O { 17. Driving after R/S /C: 0 Revocation, suspension or cancellation 18. Minor consumption: 3 j 19. Stolen vehicles 0 1 20. Drugs 0 j 21. Zero tolerance: 1 A driver under 21 with measurable BA who is not arrested,for DWI. 1 22. Warrants: 0 Outstanding warrants 1 23. Vehicles Forfeited 1 24. Tows without custody 0 25. Total # of people taken 6 Total of ull people lukcn into cus10611', including an) DWI arrests. into custody: Public information and educational outreach efforts Describe public information and media relations efforts relating to the project, i.e., interviews given, releases released, PSAs recorded, presentations given and /or materials distributed. 1 • DUE: May 12 (for work before May]), July 29 (May 1- June 30), and October 7 (July] -September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE & SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Invoice Number: 4 Federal 2008 Date Submitted: Address: P.O. Box 2007 For the time period Oak Park Heights, MN 55082 FINAL INVOICE? ❑Yes X No March 15, 2008 DWI grant (if yes, must be signed below left) Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $1,235.00 220.90 0.00 220.90 360.34 0.00 $360.34 Administrative $0.00 0.00 0.00 0.00 0.00 0.00 $0.00 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 26.19 26.19 0.00 56.26 $56.26 Travel $0.00 0.00 0.00 ` 0.00 0.00 0.00 0.00 TOTAL I $1,235.00 $220.90 I $26.19 I $247.09 $360.34 $56.26 $416.60 Approved Equipment: Signature of 'OTS Coordinator .approval Date FOR FINAL INVOICE ONLY: This block is for I Vendor number. 047_505001 00 I SFY. 06 or 07 State Use only Order Numbers: SFY06 9200 1860 Object Code: _ SFY07 9200 1861 500(CO) 51300 (city) Line 1 SY06 157 9240 929 0403 1 Pay Line I FY06 $ j Line 1 $3500.00 CFDA 20.604 Signature of Financiul Director Date Line 2 SY06 402: 925 9240 0403 1 Pay Line 2 FY06: $ Line 2 : $1 1000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet. and Administrative Cost Line l: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line I $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ 1 Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. , Fringe on $ Per Hour Basis Officer Patrol Costs December 2008 Safe Sober Page 1 Grant: Regular Overtime Name Hours Rate /Hour ' Rate /Hour Salary Cost Fringe $ /hr Fringe Cost Total # Miles Cost/Mile Mileage ISgt.Paul Hoppe $ 37.36 $ 56.04 $ - $ 7.15 $ - $ - $ 0.485 $ - Sgt.Mike Hausken $ 37.36 $ 56.04 $ - $ 6.37 $ - $ - $ 0.485 $ - Off. Joe Croft 4 $ 32.65 $ 48.98 $ 195.90 $ 6.25 $ 25.00 $ 220.90 54 $ 0.485 ° $ 26.19 Off. Fred Kropidlowski $ 32.95 $ 49.43 $ - $ 6.31 $ - $ - $ 0.485 $ - Off. Dave Kisch $ 34.23 $ 51.35 $ - $ 6.57 $ - $ - $ 0.485 $ - Off. Brian Zwach $ 21.16 $ 31.74 ] $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 =$ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 = $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - 1 $ - $ - $ - $ - $ 0.485 $ - ITOTAL 4 $ 293.57 1 $ 195.90 $ 25.00 $ 220.90 54 $ 26.19 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box — if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. 1. Lead Agency Name Oak Park Heights DWI Grant 0311512008 2. Your name: Sgt Paul Hoppe 3. Your email address: pghoppe @cityofoakparkheights.com Total combined numbers for agencies in this grant 4. Total # of hours worked: 4 Report all hours that were paid out of the grant project, including any that may have fallen outside of the designated wave periods. 5. Total # of vehicles 8 Include number of pedestrians ifanv. stopped: 6. Pre -wave belt use rate: Surveys are required only before and afier the Mav Mobilization 7. Post -wave belt use rate: Enforcement Contacts Please report all warnings and citations at actual numbers written during hours puid fin by the S&S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tug in the appropriate box. 8. Seat belt warnings: 0 9. Seat belt citations: 0 10. Child seat warnings: 0 11. Child seat citations: 0 12. Speed warnings: 1 13. Speed citations: 3 14. DWI arrests: 0 Total together misdemeanor, gross and felony DWI arrests. 15. Total other citations: 1 Please do not include any warnings. In addition, do not include in the total any citations that were reported above this point. Other violations of interest Below, please provide breakouts of particudar violations. These violation breakdowns should have been totaled above in the appropriate boxes. 16. Firearms: O 17. Driving after RIS /C: 0 Revocation, suspension or cancellation 18. Minor consumption: 0 19. Stolen vehicles 0 20. Drugs 0 21. Zero tolerance: 0 A driver under 21 with measurable BAC who is not urrested far DWI. 22. Warrants: 0 Outstanding warrants 23. Vehicles Forfeited 0 24. Tows without custody 0 1 25. Total # of people taken 0 Total of all people taken into custody, including any DWI arrests. 1 into custody: Public information and educational outreach efforts Describe public information and media relations efforts relating to the project. i.e., interviews given, releases released. PSAs recorded, presentations given and /or materials distributed. R DUE: May 12 (for work before May 1), July 29 (May 1- June 30), and October 7 (JulyI -September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE & SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Invoice Number: 5 Federal 2008 Date Submitted: -:.�, 5l20E08 Address: P.O. Box 2007 For the time pets ' Oak Park Heights, MN 55082 FINAL INVOICE? ❑Yes X No..,: (if yes, must be signed below left) April Speed Wave Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $8,250.00 1,396.72 0.00 1,396.72 4,335.30 0.00 $4,335.30 Administrative $0.00 0.00 85.44 85.44 0.00 487.56 $487.56 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 136.29 136.29 0.00 444.27 $444.27 Travel $0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL I $8,250.00 $221.73 $1,618.45 $4,335.30 $931.83 $5,267.13 Approved Equipment: .Signature of OT.S Coordinator Approval Date FOR FINAL INVOICE ONLY: This block is for vendor number: 047505001 00 SM 06 or 07 State Use only Order Numbers: SFY06 9200 1860 Ob Code SFY07 9200 1861 1500(CO) 51300 (city) i Line l SY06 157 9240 929 0403 Pay Line 1 FY06 $ Line 1 $3500 .00 CFDA 20.604 Signature of Financial Director Date Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Line 2 : $1 1000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Line 1: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. f Fringe on $Per Hour Basis Officer Patrol Costs Speed 2008 Safe Sober Page 1 ,.. Overtime . Grant: Rec�ulaT ". ,.; Name - Hours ' Rate/H Wr 4 Ra06114our. { Salary Cost -` Fringe $Ihr Fringe cost " - . Total'; - ., ,� # Miles CgsVlWilej�=- Malegge S9 t.Pau1 Hoppe $ 37 $T, :: 56.04 $ -.: $ 8.04 $° - $. °- ©:485.. S . 9t;Mike Hauskeh 1 5 $ 37.36 $ j• . .56.04 $ ,_280.20 $ T $ 36:10 •$ ; 31 6 .30 59 $v .. Qff: Joe.Croft ) 5 $ 32,65 $ 48.98 $ 244,88 $ 7.03: $. 35.15 $- 200.03 25 $ 0,485..': 12 1.3 Off, Fred Kropidlo"wski $ 32x9 49.43 $ ..; -° _ $ 7.09 $. - fl:485 Offz Da4e Kisch 5 $ 34 $ _., =.51.42 $ 257.10 $ 36,90 $ 294.00 26 ° $ Off,: Rriari Zwach j 5 $ 23 p : $.; 3441 $ 173103 $ 4 - 57. $ ,24:85 $ 197.$8 74 _$:,, 0.485 _$ X35;89 Off. Chris Verlingj 12 $ 21-16: . �: 21.16 " $ 4,5$' .$.. 5460 30852 97 . 0.485 4�`QS� $ 2 5392 , $ , $ $ $ $ $. $ - $ 0.48$` $ 0 $ _ - $ - $ $ 0 _ - $ $ $ $ $; :Oi485 $ 0. $ $ - $ $_ $ - $ 0 .485 .$ 0 $ $ - $ $ - $ - 1 $ - I $ 0.485 $ 0. @ $ .:., . '$ <;• _ $ - $ - $ - $ - $ 0.485 $, 0 1 - $ $ - 0 $ - $ - $ 0 - - $ ( $ .,'0.485 $ $ ., ; $ $ $.. $ - I I $' 0.485 $ 0 $ - .$ .:: - $ - $ - - $ - I $ 0:485 0 $ $ - $ - $ - $ - I 1 $ 0 ,485 1 $ 0 $ :: 1.$ - $ - $ - �.$ _'° - $ - 1 $ .. 0 $ - .: - $ - $ - $ - 1 $ - 1 $ - 0,485 J $ _ 0 $ $ <`. - $ - $ - $ - ($ - I $ 0.485 1 $ 0 $ �. �$,, - $ - $ - $ - I$ - I I's x.485 I $ 0 $ $ - $ - $ - $ - I$ - I I$ 0,4851$ 0 $ I$- - $ - $ - I$ I$ - I I$ 0.485f$ 0 $ - $.':: - $ - $ $ - 1I - !$ 0.4851$ 0 $ $ - $ - 1$ - 1$ - i,$ - I I$ 0.4851.$ 0 $ - $ - $ - I$ - I$ - I$ - I I$ 0,4851$ -.. 0 $ $ - $ - 1$ - $ - I$ - I 1$ 0.4851$ 0 $ I$ - $ - $ - is - I$ - I I$ 0.4851$ 0 $ $ - $ - I$ - I$ - I$ - I I$ 0.4851$.. 0 $ - '' - $ - I$ - $ - I$ - I I$ 0.4851$ 0 $ $ - $ - I$ - $ - 1$ - 1 1$ 0.4851$ 0 $ I$ - $ - I$ - $ - I$ - I 1$ 0.4851$ - 0 $ -> .($ - $ - 1 $ - 1.$ - i - 1 1$ 0.4851$ - 0 $ - , �: - $ - I$ - 1$ - I$ - I 1$ 0.4851$ - 0 $ 1 $ - $ - 1 $ - 1 $ I $ - 1 {$ 0.485 $ TOTAL 32 $ 317.67 $ 1209.12 I $ 187.60 $ 1,396.72 281 1 I I $ i 36:2`9 ' 2008 Dispatch and Admin Back Up Document Type of Regular Overtime Federal Local of Name Work Hours Rate /Hour Rate /Hour OT /Hour Fringe % Fringe Cost Total Paid of Total Total Overtime Dispatch Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - I Dispatch $ _ $ - $ _ $ Dispatch $ $ $ $ Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - I Dispatch $ - $ _ $ _ $ Dispatch $ $ $ $ Dispatch $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Total Dispatch 0.00 NA $ - $ - NA $ - $ - $ $ Other Admin Costs All Local Sgt Paul Hoppe / S Scheduling On -duty 1.00 $ 37.36 $ 56.04 $ 37.36 14.35% $ 5.36 $ 42.72 Sgt Paul Hoppe / rE Invoicing On -duty 1.00 $ 37.36 $ 56.04 $ 37.36 14.35% $ 5.36 $ 42.72 $ - $ $ - $ - $ $ $ $ $ - $ - $ - $ - $ $ $ $ $ - $ - $ - $ - Total Local Admin i't' 2.00 INIMM $ 112.08 $ 74.72 M $ 10.72 $ 85.44 DUE. By October 1, and when additions andlor changes are needed 06/07 2008 SAFE & SOBER ELIGIBLE OFFICERS AGENCY: DATE SUBMITTED: Badge Date of Date of Date of Date of Regular Overtime Overtime Overtime NAME Number OPUE SFST Adv SFST* SFST Update Pay/Hour Pay/Hr Fringe/Hr. Total/Hr. Sgt. Paul Hoppe 472 11/22/95 12/13 -14/95 10/22/96 1 09/27/07 1 37.36 56.04 1 8.04 1 64.08 Sgt. Mike Hausken 1 474 11/22/95 12/13 -14/95 1 10/22/96 1 10/10/07 1 37.36 1 56.04 1 7.22 1 63.26 Officer Joe Croft 1 477 11/22/95 1 12/13 -14/95 1 10/22/96 1 09/27/07 1 32.65 1 48.98 1 7.03 1 56.01 Officer Fred Kropidlowski 1 478 11/22/95 1 12/13 -14/95 1 10/22/96 1 09/27/07 1 32.95 1 49.43 1 7.09 1 56.52 Officer Dave Kisch 1 482 11/17/00 1 09/02 -03/99 11 1/17/00 1 09/27/07 1 34.28 1 51.42 1 7.38 1 58.80 Officer Brian Zwach 1 473 1 09/26/07 1 09/24 -25/07 1 09/26/07 I 1 23.07 1 34.61 1 4.97 1 39.58 Officer Chris Verling 1 475 1 10/2004 1 10/5 - 6/2004 1 10/5- 6/2004 I 1 21.16 1 31.74 1 4.55 36.29 i 2 "d Shift Differential of $1.25 /day 3` Shift Differential of $2.10 /day Matching Medicare /PERA * NOT required for agencies who are receiving a Safe & Sober grant for the first time this year. T DUE: May 12 (for work before May 1), July 29 (May I- June 30), and October 7 (JulyI - September 30). All costs must be invoiced by November 15, 2006. 1/06 2008 SAFE & SOBER INVOICE AND BUDGET - Agency Name: Oak Park Heights Invoice Number: 6 Federal 2008 Date Submitted: 06/10/2008 Address: P.O. Box 2007 For the time period Oak Park Heights, MN 55082 'FINAL INVOICE? ❑Yes X No 05/19/08 - 06/01//08 (if yes, must be signed below left) May Seatbelt Wave Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $8,250.00 1,870.78 0.00 1,870.78 6,206.08 0.00 $6,206.08 Administrative $0.00 0.00 85.44 85.44 0.00 573.00 $573.00 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 0.00 89.24 89.24 0.00 533.51 $533.51 Travel $0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL $8,250.00 $1,870.78 $174.68 $2,045.46 $6,206.08 $1,106.51 I $7,312.59 I d ,a� Approved Equipment: Signature of OTS Coordinator Approval Date FOR FINAL INVOICE ONLY: This block is for I Vendor number: 047505001 00 I SFY: 06 or 07 State Use only Order Numbers: SFY06 9200 1860 Object Code: SFY07 92001861 1500(CO) 5B00 (city) Line l SY06 157 9240 929 0403 Pay Line 1 FY06 $ Line 1 $3500 .00 CFDA 20.604 Signature of Financial Director Date Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Li ne 2 :$11000.00 CF 20.6 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Line 1: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. 4 • Fringe on $ Per Hour Basis Officer Patrol Costs Memorial Day 2008 Safe Sober Page 1 Grant, Regular Overtime Name Hours Rate /Hour Rate /Hour < Salary Cost Fringe $ /hr Fringe Cost Total # Miles Cost[Mile Mileage Sgt.Paul Hoppe 4 $ 36.27 $ 54.41 $ 217.62 $ 7.15 $ 28.60 $ 2 31 $ 0.485 $ 15..04 ISgt.Mike Hausken 0 $ 36.27 $ 54.41 $ - $ 6.37 $ - $ - 0 $ 0.485 $ - IOff. Joe Croft 8 $ 31.70 $ 47.55 $ 380.40 $ 6:25 $ 50.00 $ 430.40 43 $ 0.485 $ 20.86 Off. Fred Kropidlo\n 12 $ 31.99 $ 47.99 $ 575.82 $ 6.31 $ 75.72 $ 651.54 25 $ 0.485 $ 12.13 Off, Dave Kisch 4 $ 33.29 $ 49.94 $ 199.74 $ 6.57 $ 26.28, $ 226.02 34 $ 0.485 $ 16.49 Off. Brian Zwach 8 $ 23.07 $ 34.61 $ 276.84 $ 4.97 $ 39.76 $ 316.60 51 $ 0.485 $ 24.74 Off. Chris Verling 0 $ $ - $ - $ - $ - $ - 0 $ 0.485 $ - 10 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 10 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - Q $ - $ - $ - $ - $ = $ - 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 10 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - 1 0 $ - $ - $ - $ - $ - $ - $ 0.485 $ - ITOTAL 36 $ 288.89 $ 1,650.42 $ 220.36 $ 1,870.78 184 $ 89.24 '7) 2008 Dispatch and Admin Back Up Document Type of Regular Overtime Federal Local of (Name Work Hours Rate /HourlRate /Hour OT /Hour Fringe % Fringe Cost ! Total Paid of Total Total Overtime Dispatch Dispatch $ $ $ I $ Dispatch I $ - $ - $ - I $ - Dispatch $ - $ _ $ - $ _ Dispatch I $ - $ - $ - $ - Dispatch $ - $ - $ - $ - Dispatch $ - $ _ $ - $ _ Dispatch $ - $ - $ _ $ Dispatch $ - $ - $ - $ _ Dispatch 1 $ - $ - $ - $ Dispatch 1 $ _ $ _ $ _ $ _ Dispatch 1 $ $ $ ( $ (Total Dispatch 0.001 NA $ - $ - NA $ - $ - $ _ 1 $ _ Other Admin Costs I All Local ISgt Paul Hoppe / S Scheduling On - duty 1.00 $ 37.36 1 $ 56.04 $ 37.36 14.35% $ 5.36 $ 42.72 1Sgt Paul Hoppe / re Invoicing On -duty 1.00 $ 37.36 $ 56.04 $ 37.36 14.35% $ 5.36 $ 42.72 $ $ - $ - $ - $ $ - $ $ $ $ $ $ $ - $ $ - $ $ $ $ - $ 1$ - $ $ - $ �$ $ $ - $ ITotal Local Admin 2.00 t' + $ 112.08 $ 74.72 $ 10.72 $ 85.44 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box - if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. 1. Lead Agency Name Oak Park Heights Ma_y Seatbelt Wave 2008 2. Your name: Sgt Paul Hoppe 3. Your email address: pghoppe @cityofoakparkheights.com Total combined numbers for agencies in this grant 4. Total # of hours worked: 36 Report all hours that were paid for out of the grant project, including any that may have fallen outside of the designated wave periods. 5. Total # of vehicles 67 Include number of pedestrians if any. stopped: 6. Pre -wave belt use rate: 86 Surveys are required only before and after the May Mobilization 7. Post -wave belt use rate: 89 Enforcement Contacts Please report all warnings and citations at actual numbers written during hours paid, for by the S&S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tag in the appropriate box. 8. Seat belt warnings: 0 9. Seat belt citations: 9 10. Child seat wa rnings: 0 11. Child seat citations: 0 12. Speed warnings: 30 13. Speed citations: 30 14. DWI arrests: 0 Total together misdemeanor, gross and felony DWI arrests. 15. Total other citations: 2 Please do not include any warnings. In addition, do not include in the total any citations that were reported above this point. Other violations of interest Below, please provide breakouts ofparticular violations. These violation breakdowns should have been totaled above in the appropriate boxes. 16. Firearms: O 17. Driving after R/S /C: 1 Revocation, suspension or cancellation 18. Minor consumption: 0 19. Stolen vehicles 0 20. Drugs 0 - - - 21. Zero tolerance: 0 A driver under 21 with measurable BAC who is not arrested for DWI. 22. Warrants: 0 Outstanding warrants 23. Vehicles Forfeited 0 24. Tows without custody 0 25. Total # of people taken 0 Total of all people taken into custody, including any DWI arrests. into custody: Public information and educational outreach efforts Describe public information and media relations efforts relating to the project, i.e., interviews given, releases released, PSAs recorded, presentations given and /or materials distributed. DUE: May 12 (for work before May 1), July 29 (May 1- June 30), and October 7 (JulyI - September 30). All costs must be invoiced by Nove7ft6er 15, 2006. 2008 SAFE & SOBER INVOICE AND BUDGET - 1/06 Agency Name: Oak Park Heights Invoice Number: 7 Federal 2008 Date Submitted: 08/05/2008 Address: P.O. Box 2007 For the time period Oak Park Heights, MN 55082 FINAL INVOICE? X Yes No 07/01/2008 - 07/31/2008 (f yes, must be signed below left) July DWI Wave Federal Funds Costs this Invoice Total Costs to Date Type of Cost Budgeted Federal Local Total Federal Local Total OT Patrolling $8,250.00 $1,894.06 0.00 $1,894.06 $8,100.14 0.00 $8,100.14 Administrative I $0.00 0.00 $85.44 I $85.44 0.00 I $658.44 $658.44 i Equipment I $0.00 0.00 I 0.00 I 0.00 0.00 I 0.00 I 0.00 Operating I $0.00 0.00 I $263.36 I $263.36 0.00 I $796.87 I $796.87 Travel I $0.00 0.00 I 0.00 I 0.00 0.00 I 0.00 I 0.00 TOTAL $8,250.00 $1894.06 $348.80 $2,242.86 $8,100.14 $1,455.31 $9,555.45 Approved Equipment: Pj 1 t -7 -0 ar Signature of OT.S Coordinator Approval Date FOR FINAL INVOICE ONLY: This block is for I vendor number: 047505001 00 I SFY 06 or 07 State Use only Order Numbers: SFY06 9200 1860 Object Code: SFY07 9200 1861 1500(CO) 5600 (city) Line 1 SY06 157 9240 929 0403 I Pay Line 1 FY06 $ Line] $3500.00 CFDA 20.604 Signature (#'Financial Director Date Line 2 SY06 402: 925 9240 0403 Pay Line 2 FY06: $ Line 2 : $1 1000.00 CFDA 20.600 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Line l: SY07 410 9230 92F 0314 Pay Line 1 FY07: $ Worksheet. If costs associated with equipment are on this invoice, a copy of the Line 1 $4500.00 CFDA 20.601 manufacturer's bill or invoice to you must also be attached. Line 2: SY07 402: 9240 925 0403 Pay Line 2 FY07 $ Line 2 : $5000.00 CFDA 20.600 Any changes in budget require written approval from your OTS coordinator. Budgets are in your grant agreement. Costs must be separated into before and after July 1. 06/07 2008 Safe & Sober Wave Reporting Sheet Remember, you must enter data in each box — if there are not numbers to report for a particular field, please enter the number "0." The column on the right gives you some tips and reminders. I . Lead Agency Name Oak Park Heights Juty DWI Wave 2008 2. Your name: Sgt Paul Hoppe 3. Your email address: pghoppe pcityofoakparkheights.corn Total combined numbers for agencies in this grant 4. Total # of hours worked: 37.75 Report 1 I epo t all hours that were e paid for out of the grant project, including any that may have fallen outside of the designuted leave periods. J 5. Total # of vehicles I 44 I Include number of pedestrians if any. stopped: 6. Pre -wave belt use rate: Surveys are required only before and after the May Mobilization 7. Post -wave belt use rate: Enforcement Contacts Please report all warnings and citations at actual numbers irritten during hours paid 1b7' hi the S &S grant. For example, if one vehicle stopped results in a seat belt citation and a speed warning, please count each tag in the uppropriate box. 8. Seat belt warnings: 0 9. Seat belt citations: 2 10. Child seat warnings: 0 11. Child seat citations: 0 12. Speed warnings: 13 13. Speed citations: 7 14. DWi arrests: 2 Total together misdemeanor, gross and felony DWI arrests. 15. Total other citations: 4 I Please do not include any earnings. In addition, do not include in the total any citations that were reported above this point. J Other violations of interest Below, please provide breakouts ofparticular violations. These violation breakdowns should have been totaled above in the appropriate boxes. 16. Firearms: 0 17. Driving after R/S /C: 0 Revocation, suspension or cancellation 18. Minor consumption: 0 - 19. Stolen vehicles 0 20. Drugs 0 21. Zero tolerance: 0 A driver under 21 with measurable BAC who is not arrested for DWI 22. Warrants: 1 Outstanding warrants 23. Vehicles Forfeited 0 1 24. Tows without custody 1 0 25. Total # of people taken 3 Total of all people taken into custody, including any DWI arrests. J into custody: Public information and educational outreach efforts Describe public information and media relations efforts relating to the project, i.e., interviews given, releases released, PSAs recorded, presentations given and /or materials distributed. Fringe on $ Per Hour Basis Officer Patrol Costs July DWI 2008 Safe Sober Page 1 IGrant: Regular Overtime IName Hours Rate /Hour ! Rate /Hour Salary Cast [Fringe $ /hrj Fringe Cost) Total I# Miles Cost Mileage Sgt.Paul Hoppe 0 $ 36.27 $ 54.41 $ _ I $ 7.15 $ $ - 1 0 $ 0.485 $ Sgt.Mike Hausken 0 $ 36.27 I $ 54.41 $,M - 1 $ 6.37_ $ 0 $ 0.485 $ Off. Joe Croft 13.25 $ 31.70 1 $ 47.551$ 630.04 $ 6.25 $ 82.81 $ 712.85 I 165 $ 0.485 $ 80.03 Off. Fred Kropidlom 0 $ 31.99 $ 47.99. $ - I $ 6.31 $ - $ - 1 0 $ 0.485 1$ [Off. Dave Kisch 12.51 $ 33.291 $ 49.94 624,191 $ 6.57 I $ 82.13 $ 706.31 I 2201 $ 0.485 106.70 Off. Brian Zwach 12 $ 23.07 I $ 34.61 $ 415.26 I $ 4.97 is 59.64.1 $ 474.90 1 1581$ 0.4851 $ 76.63 Off. Chris Verling 1 0 $ 21.161 $ 31.74 $ L$ 4 1 $ - I s - 1 01 $ 0. 4851$ 10 I $ - .I$ - - I$ - $ - 1$ - 1 1$ 0.4851$ 10 I $ - I$ - 1$ - 1$ - I$ - 1$ - I I$ 0.4851$ 0 1 $ 1 $ $..� 1 $ $ - 1 1 $ 0.485 1 $ - f - 1. $ - , 1 $ .,,. _ 1 $ _ i s -+$$- - I I $ 0,4851 $ 1 I $ - I$ - Is - I$ - 1$ - 1$ - I I$ 0.4851$ 10 I $ - 1 $ - $ 10 - 1 - I$ - I$ - I$ - I I$ 0.4851$ - 10 I 1$ - I$ - 1$ I$ - 1$ - 1$ I 1$ 0.4851$ - 10 I I$ - I$ - Is - I$ - I$ - I$ - I I$ 0.4851$ - 1 I I$ I$ - 1$ - 1$ - I$ - 1$ - I I$ 0.4851$ - I$ - L$. - 1$ - I$ - I$ - 1 1$ 0.485$ 1 I I$ - I$ I$ - 1$ - I$ - I$ - I I$ 0.4851$ 10 I I I$ - )$ - I$ - I$ - I$ - I I$ 0.4851$ - $ 0 - 1$ - I$ - I$ - 1$ - 1$ - 1 1$ 0.4851$ - I I$ - I$ - I$ - 1$ - I$ - I$ - I I$ 0.4851$ 0 I I$ - I$ - I$ - 1$ - Is - I$ - I I$ 0.4851$ 0 I 1$ 1$ - I$ - 1$ - I$ - I$ - 1 1$ 0.4851$ 0 I �$ I$ - 1$ - I$ - I$ - 1,$ - I I$ 0.4851$ I O I 1$ - I$ - I$ - I$ - 1$ - I$ - 1 I$ 0.485$ - 0 I $ I$ - I$ 1$ - I$ - I$ - I I$ 0.4851$ 1 I �$ - I$ - Is - I$ - 1$ - 1$ - I I$ 0.4851$ ( O I I$ - I$ - I$ 1$ - I$ - 1$ - I I$ 0.4851$ - 0 I I$ - 1$ - I$ - 1$ - 1$ - I$ - I I$ 0.4851$ 1 I I$ - I$ - I$ - I I$ 0.485 $ 1 I I$ - I$ - Is - 1$ - 1$ - I$ - I I$ 0.485$ - 10 I I$ - 1$ - I s $ - I$ - 1$ 10 I I$ $ - 1 I$ 0.4851$ - 1 I 1$ _ �$ I - 1$ - I$ - 1$ - I 1$ 0.4851$ - 10 I I$ - 1$ I$ - 1$ I$ - I$ - I I$ 0.4851$ - 1 I I$ - I$ - 1$ - 1$ - '$ 1$ I 1$ 0.4851$ 1 $ TOTAL 1 37.75 $ 320.63 1 $ 1,669.49 $ 224.58 I $ 1,894.06 543 I 0.485 1 - $ 263.36 2008 Dispatch and Admin Back Up Document Type of Regular Overtime Federal Local of (Name Work I Hours Rate /HourlRate /Hour OT /Hour I Fringe % Fringe Cost Total Paid of (Overtime Dispatch I I I I I I I Total I Total I I Dispatch I I$ I$ I I I Dispatch I I$ _ I$ I I$ $ I Dispatch - I$ I$ I I I Dispatch I I I$ -$ - I I $ I$ I 1 I I - I I$ - I$ I I � I Dispatch $ $ _ I I$ - I$ I I 1 Dispatch I 1 I$ - I 1 Dispatch I I I$ $ 1 I$ I I I I Dispatch I I I$ I$ - 1 I$ I _ Dis atch I $ I 1 p I I I$ - I$ - I �$ _ _ I Dispatch I I I$ 1 I Dispatch I$ I$ Total Dispatch I I 0.001 NA I $ - I $ - ANA I $ - $ _ $ i $ Other Admin Costsl I I I All Local Sgt Paul Hoppe / SlScheduling On -duty I 1.00 $ 37.36 $ 56.04 I $ 37.36 ( 14.35 %1 $ 536 $ 42.72 Sgt Paul Hoppe / rqlnvoicing On -duty I 1.00 $ 3736 $ 56.04 $ 37.36 I 14.35 %1 $ 5.36 1 $ 42.72 I 1 I$ _ �$ _ I 1$ I$ 1 I$ I$ I I$ I$ I I I$ I$ - I I$ I$ _ I I I$ I$ I I$ I I I I I$ $ - I _ I I$ _ I - I I I I$ I$ I I I$ I$ - I I$ I$ I$ I$ - I I$ I$ $ $ $ $ Total Local Admin`` 1 I I I - I I I :.I, . $ zt. } F 2.00 1lI „t liH ' $ 112.08 $ 74.72 $ 10.72 I $ 85.44 VA0 /0 DUE: after each wave to include all costs charged to the project. Final costs must be received by OTS on or before November 15, 2009 1008 2009 SAFE & SOBER INVOICE AND BUDGET Agency Name: Oak Park Heights Police Department Invoice Number: 3 Federal 2009 Date Submitted 06/02/09 Address: 14168 Oak Park Blvd For the time period Oak Park Heights, Minnesotar55082 FINAL INVOICE? ..❑ - Yes -- X -No.- .. (?October _ December X.Memorial Day_, Formatted: Font: 12 pt, Bold, Do not check (ifyes, must be signed below left) 11 July Speed ❑Labor Day El Other spelling or grammar Federal Costs this Invoice Total Costs to Date Funds Type of Cost Budgeted Federal Local Total Federal Local Total OT S &S Patrol $8,635.00 $2,159.16 0.00 $2,159.16 $5,032.78 0.00 $5,032.78 OT Supp. DWI $2,055.00 0.00 0.00 0.00 0.00 0.00 0.00 OT Dispatch/ $,0.00_ 0.00 0.00 0.00 0.00 0.00 0.00 r. Font. 1 p , o not check spellin - - -- -- F 2 t D J -- - -- - - -- -- -- - - - - --- - ...- _ - orgramma Administration $0.00 $133.41 $133.41 0.00 I $601.86 $601.86 Equipment $0.00 " 79 0 0.00 0.00 0.00 0.00 0.00 mar Font. l p , o not check spelling Formatted 2 t D s e ing 1 - - -- -- - - - - or gram J Operating $0.00 $149.18 $149.18 0.00 I $454.53 I $454.53 TOTAL $10,690.00 $2,159.16 $282.59 $2,441.75 $5,032.78 I $1056.39 $6089.17 2009 Approved Equipment: pone_ __ _ ___ __ - _ __ j Formatted: Font: 12 pt Do not check spelling (No more than half the equipment cost can be charged to federal) I or grammar Signature of OTS Coordinator Approval Date FOR FINAL INVOICE ONLY: This block for vendor number: 034097001 04 SFY: 09 or 10 Formatted: Font: 12 pt Bold, Do not check State Use on 1Y I � -- - -- -- - - - -- - --- ----- --- -- -I - - --- spelling or grammar Object Code: - - - -. Order Numbers: SFY09 200 2661 FFor matted: Font: 12 pt, Bold, Do not --- - - - - -- 520 -- SFY10 9200 2661 lling or grammar Line 1 402 92C 9240 0403 I Pay Line] $ Formatted: Font: 12 pt, Bold, Do not check 1 Line 1 $59400.000000000007.00 CFDA 20.600 spelling or grammar J Signature of Financial Director Date Line 2 164AL: 92E 9230 0311 Pay Line 2: $ Line 2 : $69100.00 CFDA 20.608 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Worksheet. If costs associated with equipment are on this invoice, a copy of the manufacturer's bill or invoice to you must also be attached. Any proposed change in budget requires written approval from your OTS coordinator. Costs must be separated into before July I and after June 30. DUE: after each wave to include all costs charged to the project. Final costs must be received by OTS on or before November 15, 2009 2009 SAFE & SOBER INVOICE AND BUDGET 1008 Agency Name: Oak Park Heights Police Department Invoice Number: 4 Federal 2009 Date Submitted 08/01/2009 Address: 14168 Oak Park Blvd For the time period Oak Park Heights, Minnesota 55082 FINAL INVOICE? ❑ Yes X No ❑October December Memorial Day (ifyes, must be signed below left) X July Speed ❑Labor Day ❑ Other Federal Costs this Invoice Total Costs to Date Funds Type of Cost Budgeted Federal Local Total Federal Local Total OT S &S Patrol I $8,635.00 $988.86 $63.43 $1052.29 $6021.64 $63.43 $6085.07 OT Supp. DWI I $2,055.00 0.00 0.00 I 0.00 0.00 0.00 0.00 OT Dispatch/ I $0.00 0.00 0.00 I 0.00 0.00 0.00 0.00 Administration I $0.00 .z =:. ; ,;5:';- $132.57 ? k.. I $ U2.57 0.00 $734.43 $734.43 Equipment I $0.00 0.00 I 0.00 I 0.00 0.00 0.00 0.00 Operating I $0.00: $127.53 I $127.53 0.00 $582.06 4�� ... $582.06 TOTAL $10,690.00: $988.86 $323.53 I $1312.39 $6021.64 $1379.92 $7401.56 2009 Approved Equipment: none (No more than half the equipment cost can be charged to federal) Signature of Coordinator Approval Date FOR FINAL INVOICE ONLY This block is for State Use only I vendor number: 034097001 04 I SFV: 09 or 10 Order Numbers: SFY09 9200 2661 Ob code: SFY10 9200 2661 1 520 I' Line l 402 92C 9240 0403 Pay Line 1 $ Signature ofFinuncial Director 1 Line 1 $ CFDA 20.600 1111 Date Line 2 164AL: 92E 9230 0311 Pay Line 2: $ Line 2 : $69100.00 CFA 20.608 equipment are on this invoic NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Worksheet. If costs associated with e, a copy of the manufacturer's bill or invoice to you must also be attached. Any proposed change in budget requires written approval from your OTS coordinator. Costs must be separated into before July 1 and after June 30. DUE: after each wave to include all costs charged to the project. Final costs must be received by OTS on or before November 15, 2009 1008 2009 SAFE & SOBER INVOICE AND BUDGET Agency Name: Oak Park Heights Police Department Invoice Number: 5 Federal 2009 Date Submitted 08/01/2009 Address: 14168 Oak Park Blvd DWI Sup FL For the time period Oak Park Heights, Minnesota 55082 FINAL INVOICE? ❑ Yes X No ❑October December Memorial Day (ifyes, must be signed below left) July Speed ElLabor Day x Other Federal Costs this Invoice Total Costs to Date Funds Type of Cost Budgeted Federal Local Total Federal Local Total OT S &S Patrol $8,635.00 0 0 0 $6021.64 $63.43 $6085.07 OT Supp. DWI $2,055.00 $370.74 0.00 $370.74 $370.74 0.00 $370.74 OT Dispatch/ $0.00 0.00 0.00 0.00 0.00 0.00 0.00 ��� Administration $0.00> °;. $44.19 $44.19 0.00 $ 778.62 $778.62 Equipment $0.00 0.00 0.00 0.00 0.00 0.00 0.00 Operating $0.00 :" ,,. , , p g $64.5 $64.5 0.00 $646.41 $646.41 ILEA 1, 111 u911 1 lit W11 TOTAL $10,690.00 $370.74 $108.54 $479.28 $6392.38 $1488.46 $7880.84 2009 Approved Equipment: none (No more than half the equipment cost can be charged to federal) Signature of OTS Coordinator Approval Date FOR FINAL INVOICE ONLY: ( This block is for I Vendor number: 034097001 04 SFY: 09 or 10 State Use only Order Numbers: SFY09 9200 2661 Object Code: SFY10 9200 2661 1 520 Line 1 402 92C 9240 0403 Pay Line 1 $ Line 1 $59400.000000000007.00 CFDA 20.600 Signature of Financial Director Date Line 2 164AL: 92E 9230 0311 Pay Line 2: $ Line 2:$69100.00 CFDA 20.608 NOTE: Required Attachments: Patrol Cost Worksheet, and Administrative Cost Worksheet. If costs associated with equipment are on this invoice, a copy of the manufacturer's bill or invoice to you must also be attached. Any proposed change in budget requires written approval from your OTS coordinator. Costs must be separated into before July 1 and after June 30.