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HomeMy WebLinkAbout04-15-2013 Parks Commission Packet Color5 , CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, April 15, 2013 at City Hall Worksession — 6:30 p.m. Regul(af• Meeting — 7: 00 p. m. I. Call to Order II. Approval of Agenda Ill. Approve Parks Commission Minutes — March 18, 2013 1 IV. e artment Commission Liaison Reports A. Arborist B. Public Works Director C. Other Commission Liaison Report V. Visitors/Public Comment or eoneerdv not on Hie a ,send o. Nc'a se limit Comments to three !] ?ilude s. VL Public Flearings Non V11. New Busilless A. V A Ball Field Construction Discussion — Chuck LeRoux B. Review Shelter/Gazebo Options 2 C. Park and "frail Guide Update ( 3 ) D. Discuss Options for New Park Name V111. old Business A. Spring Parks Walkthrough B. Fencing at Valley Viet/ and Swager Parks C. Party in the Park Update (4) D. Capital Needs Discussion JX. Informational A. Community Bench Build Day: Sunday, April 21, 2013 at 2:00 p.m . at City Hall B. Spring Parks Wall hro u gh: C. Tree Planting- Monday, May 20, 2013 at 6:30 p.m. at Autumn Hills Par D. Next Meeting: Monday, May 20, 2013 at 7:00 p,ni. at City fall E. CouneiI Rep re se nta ive: Tuesday, Apr i123 — Coy i aission C hair 14auble X. Aqjourn Page 1 of 16 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 16 CITY of OAK PARK H � Encl. 1 „ . PARKS COMMISSION MEETING MINUTES wk. M on day, M arc h 1, 2013 at City H 1. Call to Order: vice Clair Eder called the meeting to order at 7:03 p.m. Present: Commissioner Krieger; and Commissioner Melin; City Administrator Johnson, Arborist Widin, Public Works Director Kegley, and Comn - iission Liaison McComber. A bsent'. Chair l- auble and Commissioner viers. 11. Approval of Agend Commissioner Melin, seconded by Commissioner Krieger, n - ioved to approve the Agenda. Carried - 111. Ap prova I o f P ark s Con imission M1nutes — February 2 2 1 3: Commissioner Krieger, seconded by Commissioner Melill, moved to approve the Minutes, Carried --o. V, e r' 1L 1 ._..._._. n l 4fr i .T� i .s. .n. Rep A, ArAborist: Ar•borist Widin reported that the winter boulevard tree pruning had commenced and was not complete at the time of the meeting. She stated the work she had seen so far; had looked good. Widin reported that quotes for the work at Linear Park were clue the following week. rborist W idin reported tha the City received its "rree City U SA award for 201 It Hurl ed tie 0 "' year the City had received that des 1gnation. W idin reported that there was a question on whether the trees in the area of the Xe l Energy transmission line could be removed and moved rather than cut clown or topped out. She staffed the City received permission from Xc l Energy to mark those trees in q uestion in order to noti crews not to d o any work on those trees. Widin reported that once spring arrived, she and the Public Works Director would review th parts to see which locations would be good for tree planting. She stated she was also updating the boulevard tree inventory. She stated that it was still alright to prune O aks until the temperatures begin rising. She stated it was still cold enough to prevent spread of disease. B . Public Works Director: Public Works Director ctor Ke ley stated that once spring arrived, they would be working on completing the drinking fountain installation and placing park benches. C. Other Commission Liaison Reports City Administrator Johnson reported he attended a meeting with the Calvary Assembly of God Church r ch o r d to discli installation of a trail. from "' Street along the east side of Osgood Avenue up t Holiday Station, He stated the right-of-way was tight, and the City loped to obtain a ten -foot easement from the church. Commissioner Krieger, seconded by Commissioner Melin, moved to accept the Department Page 3 of 16 P arks Commission Minutes March 18, 201 Wage 2 of Commission Liaison Reports. Carried 3-0. V. Visitors Public Comment: None VI. Public Hearings: None VIA. New Business- A . Set Tree City Ceremonial. `rree Plan : Vice C Bair Eder, seconded by Commissioner Melin, moved to hold the annual ceremonial tree planting on May 20, 2013 prior to the scheduled Parks Commission meeting at Autumn Hills P ark. Carri 3 -0 B Consider Communication on Fencin g Abutting Parks: Vice Chair Eder stated the fences at Valley View Park and Swages• Park h ave outlived their lives. He stated th Parks Commission discussed fence replacement pricing in 2012. He stated the Parks Commission was considering replacing those aces with chain fences. City Administrator Johnson had drafted a letter to neighboring residents to infor m them of the Parks Commission's suggestion. 'J "hat letter was in the Parks Commission meeting packet toy that e e ino s meeting, Vice Chair Eder seconded by Commissioner Melin, moved to recommend that the City Administrator bring the correspondence to the next City Council meeting for review by the City Council. Carried -0. C. Part i the Park Update New Date — Sunda — Se t 8: Vice Chair Eder reported that the art in the Park event was moved to Sunday, September 8 in order to increase attendance and ta ke advantage of cooler temperatures. Commission Liaison l cComber reported that the City Council was scheduled to hold a wor session to discuss the concept for the event. She requested that the Parks Commission provid comments if they had any. 'III. old Business A . Capital Needs Discussion V ice Chair Eder r eported that the Parks Commission held Wor session to discuss capital seeds. He stated that the earls Commission would met again the following month to continue the discussion. Vice Chair Eder, seconded b y Commissioner Melin, moved to recommend to the City Council that the Parks Commission suggested proceeding with construction of up to 50 benches at one or two community build dates to be determined by City staff. Carried -o. Vice Chair Eder, seconded b Commissioner Krieger, moved to review the park shelter/gazebo options at the A pril Parks Commission meeting and requested that staff bring a 1 options to discuss. C�ai -0. Page 4 of 16 Parks Commission Minutes March I, 2013 'age 3 of Vice Chair Eder, seconded by Commissioner Melia, moved to set a Wor session prior to the April 15 n eting at 6:30 . m. at City Hall. Carried 3 IX. Informational A. Vice Chair Eder, seconded by Commissioner Krieger, moved to set the Spring Parks Walk through gh for Saturday, April 13 at 9 :00 a.m. beginning at Cover Park. Carrie d 3- o. B. Word session: Monday, Ap 15, 2013 at 6: p .m. at City Ha C. Next Meeting: Monday, April 1 � 2013 at TOO p.m. at City Ha 1). Council Representative: Tuesday, February 26 — Commissioner Eder X. i o r nni ; Commissioner McIIII, seconded by Commissioner Krieger, moved to adjourn at 7:28 p.m. Carried 3 -0. Respectfully su bmltted, Jennif P inski Deputy Clerk Page 5 of 16 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 16 og Encl. 2 Cit of Oak Park Hei 14168 Oak Park Blvd. N * Box 2007 * Oak Park Hei MN 55082 • Phone �65.1 439-4439 * Fax (651) 439-0574 June I s', 201 Mr. William Livin Clearwater Recreation 329 East Lake Street Waconia, NIN 55387 RE: Oak Park Hei — Meramec Tubular Shelter — 20' X 20' Dear Mr. Livin Attached herewith this letter is the Cit acknowled for our order of the above Shelter at a delivered price of $15,733.07. As discussed, this is unit is to have the followin elements: 1. Dark Green Roof 2. Dark Brown Poles 11 ..). Southern Yellow Pine Deckin 4. 24" Gavalume roof 5. Extruded Aluminum Gutter / Fascia S The Cit does understand that deliver is within 4-5 weeks of our fmal order (which is this communication provided 611'1.1. This materi al must be shipped to: Br,ekke Park, 5500 Omar Ave., Oak Park Hei (Map EnIc.) Please et know if y ou have an q uestions c ,Z4171c hns►n CI dMiistrator Attachments: Map, Clearwater Re c. Proposal — ( documents subject to the terms of this letter) Cc: Weekl Notes Pa 7 of 16 PROPOSAL elr TO- Cit Hall FROM: Clearwater Recreatio A; '�� 14168 Oak Park Blvd. 329 East Lake Street Oak Park Hei M. 55082 Waconia, Mn. 55387 ATTN- Eric Johnson PHONE' 651-439-4439 PHONE: 952-442-1820 FAX 651-439-0674 FAX, 952-442-4439 DATE 05/26/11 REFERENCE: PROJECT: TERMS- Net 30 da QUANTIT DESCRIPTION PRICE EACH TOTAL 1 Meramec Tubular Shelter 20' x 20' 50 # Snow Load, 90 MPH Wind, Powder coated, 2"x 6" Yellow Pine $112530 Deckin 24" Galvalume Roof, Extruded Aluminum Gutter/Fascia Mf B Americana Colors- Dark Green Roof, Brown Posts For Cedar Wood Add $2950 To Quote NOTE: This quotation is valid for 30 Ufa SUBTOTAL $11,530 SALES TAX $1,012.07 Please call for confirmation after that date. FREIGHT $37191 Prices are NOT based on prevailin wa INSTALLATION Not Included TOTALI $151733. Do y ou need a 24-hour cal -prior to deliver notice? Yes No DISCLAIMER FOR UNKNOWN CONDITIONS: The followin disclaimer applies onl when installation is q uoted. This q uotation is based on the area bein free of all debris such as, but not limited to the followin *Concrete footin or blocks of an t *Bedrock or rock conditions of an t *Tree stumps, trees, cans, bottles, metal or an other debris. *Utilities re an holes to be du b hand. If area is not accessible to a bobcat and other e necessar for installation. *If water exists in site area or footin after the are du *Or an other unknown conditions not listed or visible. FOB Factor Shipment approx. after receipt of order. Si b F*QUOTE 6/112011 Bill Livin Pa 8 of 16 O O I� 0 0 0 0 0 0 0 0 I� O O O O O O O O O O O O Or-� m O O O O O O O O O O M m O O Ln O O Ln Ln Ln cv N I� I� m M O m I� M I� m M . . . . . . . . . . . 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MN 55082 e Phone i51 439 - 443 v 1 439- Memo To up Eric Johnson, Administrator Part Commission From: Andrew Kegley, Public Works Director Date 0 2013 Trail Map Update Encl. 3 A color draft map of the 2 013 Park and 'Trai G u id e wiII be distributed at the inee in g * The City produced a park and trail guide in 201 As trail segments acid p ark land have been added since 20 10 it is appropriate to update the g uide/map, Jennifer Pinski and Y have worked cooperatively to assemble a 2013 rn.ap and guide that focus on the OPH trail and park system. The 24" x:36" map and aide will feature the OPH trail. system on one side, and wi d isplay P ertinent park lnl on the reverse side.. As the neap is still in the draft stage, we welcome comments and suggestions. TREE CITY U.S.A. Page 11 of 16 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 12 of 16 A L9 pX [1un03 /K MV POONSO z Iva �� tn kn aAy gqe[up 3 va C�� Iq aAy asaivad v c 14 2AV Jajjaa ZAI Apogt;aa .I1Tr -.. � ��.� °° 111 a. 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X 5 o a) 0 co w >% G) 4J & R E - "IJ 4 a 4 , 72 0 2 2 -W , S 2 (a ca 14 2-5 >. 2 8 9 .2 85 Um. sd x • 5 0 0 > ch 00 75 Cf) § gri 4 2 4-0 C A-0 t)O- V .b 0 %- > 0 - A 60 0 0 > 010 - 8 s- 79 � .2 g 0 > . - 0 bO 0 M. &r. co, M. Z Al . 9 > 0 0 LN C4 + > cc C4 1. X 92 -.iA *.j Ei tv > IS 0 0 m >s t - L. 0 a. x m '01 44 81, Ja .4 FI 0 C) .14 0 0 w A 0 102 41, u 0 lm.�s 0 S ca 2 P -% t O '0 6 M -- ,. ed 0 LO,2 C: ,0 0, Sj 0 cn z CL. A Hc %.. i I 0 0 0 P a z N Z44 r W % 4 0 0 0 O N L a' z C: U 1 0 c Z �n z Z • A LA In 2! r z Fk 0c Z -j Z I:d - M M- x C L) -7 TI-i �e- Memo To: Parks Commission From: Jennifer P inski ate. April 12, 2013 Re: Party in the Park Update Encl. 4 The City Council held a worksession on April 9, 2013 to discuss the scope of Part} i the Park. The event will be held from 1:00 p.m. until 3:00 p .m. on Sunday, September 8, 2013 at Brekke Park. The event will b more informal than in the past and will take on the there of an ice cream social. As in the past, the City plans to invite local restaurants to the event to serge samples and hard out coupons. Also, there will be a jump room for the bids, music, and games. Page 15 of 16 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 16 of 16