Loading...
HomeMy WebLinkAbout04-23-2013 City Council Packet CITTY OF OAK PARK HEIGHTS TUESDAY, APRIL 23, 2013 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. II. Council/Staff Reports A. Mayor McComber B. Councilmember Abrahamson C. Councilmember Dougherty D. Councilmcmber Runk E. Councilmember Swenson F. Staff • Recycling Awards (1) • Spring Clean-up: Saturday, May 18, 2013, 7:30 a.m. — 1:00 p.m. 7:.10 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 7:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—April 9, 2013 (2) C. Approve Special City Council Minutes—April 16, 2013 (3) D. Approve Resolution Granting the Application of Stillwater Area High School Boys Lacrosse Booster Club to Conduct a One-Day Raffle at the Stillwater Area High School on May 31, 2013 (4) E. Approve Resolution Granting the Application of American Cancer Society to Conduct a One-Day Raffle at the Stillwater Area High School on August 2, 2013 (5) F. Authorize Contract Extension with St. Croix Sweeping (6) G. Implement Food Shelf Collection at Spring and Fall Clean-up Dates (7) 7:20 p.m. V. Public Hearings None 7:20 p.m. VI. Old Business A. Consider Cooperative Agreement Between the City of Oak Park Heights and Washington County for Construction Cost of Government Center Roads & Surface Parking Lots (8) 7:30 p.m. VII. New Business A. 2012—City Annual Finance Statement—Review by Auditor David Mol (9) B. St. Croix River Crossing—Closure of Peabody Ave. N. at Scenic Overlook (10) C. Consider Text Amendment to B3 District—Boat Repair (11) Page 1 of 124 Agenda April 23,2013 Page 2 D. St. Croix River Crossing—Non-Receipt of Appraisal Data and Follow-up Action— Parcel #19 (12) E. Consider the Formation of a Party in the Park Committee (13) F. Advanced Warning Flashers (14) G. Consider Park Commission Request—Construct Park Shelter(15) H. Request Park Improvements for 2013 —Park Commission(16) 8:00 p.m. VIII. Closed Session (Closed Pursuant to MN Stat 13.d.05) A. Discussion on Land Acquisition 8:20 p.m. VIII. Other Council Items or Announcements 8:25 p.m. IX. Adjournment Page 2 of 124 A t. Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Agenda Item._Recycling Award Time Req. 0 Agenda Placement Staff Renorts Originating Department/Requester Adm' ' tration/Jennifer Pinski Requester's Signature R Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 124 CITY OF OAK PARK HEIGHTS 14168 Oak Park Boulevard No. • P.O. Box 2007 • Oak Park Heights, h1N 55082-2007 • Phone:651/439-4439 • Fax:651!439-0574 April 11, 2013 Montgomery Mestnik 5323 Ojibway Avenue North Oak Park Heights, MN 55082 Dear Mr. Mestnik; Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s), Your residence was checked on Thursday, April 11, 2013, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! J n fer Pinski Deputy Clerk Tree: City V.S.A. Page 4 of 124 YT y CITY OF OAK PARK HEIGHTS 14168 Oak Palk Boulevard No. 11.0.Box 2007 • Oak Park Heights,MN 55052-2007 • Pllozie:651/439-4439 • Fax:631/439-0574 April 11, 2013 Becky & Chris Borsheim 14054 53rd Street North Oak Park Heights, MN 55082 Dear Mr. & Mrs. Borsheim: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, April 11, 2013, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Deputy Clerk Tree City U.S.A. Page 5 of 124 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 6 of 124 a Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Agenda Item Approve City Council Meeting Minutes—April 9, 2013 Time Req. 0 Agenda Placement Consent Originating Department/Requestor inistration/Jennifer Pinski Requester's Signat re Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 7 of 124 CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 9, 2013 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 7:05 p.m. Present: Councilmembers Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson, Public Works Director Kegley, Police Chief DeRosier, City Attorney Vierling, and City Engineer Long. Absent: Councilmember Abrahamson and City Planner Richards. Mayor McComber added "St. Croix River Crossing— Sanitary Sewer Metering Management and Options" to New Business as Item D. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: The Parks Commission's next meeting was set for April 15, 2013 at 7:00 p.m. with a worksession at 6 p.m.; she was invited to a meeting at the new MNDOT office on April 16, 2013; the Oak Park Heights Business Community Open House was set for April 16, 2013; she will be attending a task force meeting with the Stillwater Gazette on April 12, 2013; she met with Representative Lohmer and Senator Housley on April 5, 2013; the CVB meeting was set for April 10, 2013; the mayor's meeting was set for April 12, 2013 at 1:00 p.m. at City Hall; the Metro Cities Annual meeting was set for April 18, 2013. B. Councilmember Abrahamson: Absent C. Councilmember Dougherty No report D. Councilmember Runk: The Planning Commission will meet April 11, 2013 and have a discussion on zoning amendments. E. Councilmember Swenson: No report F. Staff: The Community Bench Build was set for Sunday, April 21, 2013 at 2:00 p.m., and Spring Clean-up was set for Saturday, May 18, 2013 from 7:30 a.m. to 1:00 p.m. III. Visitors/Public Comment: None IV. Consent Atzenda: Page 8 of 124 City Council Meeting Minutes April 9, 2013 Page 2 of 3 A. Approve Bills & Investments B. Approve City Council Minutes—March 26, 2013 C. Provide a Letter of Support to the Minnesota Mayor's Association Supporting; Mayor McComber's Application to Serve on their Board of Directors Councilmember Swenson, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None V1. Old Business: A. Consider Power Line Burial at Oakgreen Intersection Area: Mayor McComber reported that the City Council met with Xcel Energy and MNDOT at a worksession in March, and Xcel Energy was not favorable to burying the power lines. City Attorney Vierling stated that both Xcel Energy and MNDOT were not willing to pay for the cost of undergrounding of the power lines. Mayor McComber stated that State Representative Lohmer was under the assumption that the cost of undergrounding the power lines was included in the money she obtained for the project. McComber suggested staff conduct research on whether the cost was supposed to be included in the funds already obtained, and place this item on the April 16, 2013 agenda for discussion. V11. New Business: A. Appointment of Full Time New Hire Police Officer: Police Chief DeRosier recommended the hiring of Lindsey Paradise. Councilmember Swenson, seconded by Councilmember Runk, moved to authorize the appointment of the new full-time officer. Carried 4-0. B. Resigqation of Cit Council Member Les Abrahamson: Councilmember Runk, seconded by Councilmember Dougherty, moved to accept Councilmember Abrahamson's resignation effective 11:59 p.m. on April 30, 2013. Councilmember Swenson, seconded by Councilmember Runk,moved to declare a vacancy by Resolution. Roll call vote taken. Carried 4-0. Councilmember Runk, seconded by Councilmember Dougherty, moved to appoint Mike Liljegren effective May 1, 2013. Carried 4-0. Page 9 of 124 City Council Meeting Minutes April 9, 2013 Page 3 of 3 C. Consider Resolution of Support— Street Improvement District Legislation: Mayor McComber, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 4-0. D. St. Croix River Crossing— Sanitary Sewer Metering Management and Options: City Administrator Johnson stated that the City Council would need to discuss an issue related to how the City transfers sanitary waste from the northeast part of the City via a sewer line that could be metered. He stated that staff met with MET Council, the City of Stillwater, and MNDOT to discuss options. City Engineer Long described the existing sanitary sewer flows and outlined the three options that were in his memo dated April 5, 2013 which was included in the packet for that evening's meeting. Councilmember Runk, seconded by Councilmember Dougherty, moved to accept the recommendation for Option 1 as outlined in the City Council packet. Carried 4-0. Councilmember Runk, seconded by Councilmember Dougherty, moved to authorize up to $5,000 if necessary to get an expedited review. Carried 4- 0. VIII. Other Council Items or Announcements Councilmember Dougherty reported that he will not be present at the April 23, 2013 City Council Meeting. City Administration questioned whether the City Council wanted to hold a reception for outgoing Councilmember Les Abrahamson. Mayor McComber suggested staff see what would work with Councilmember Abrahamson. Councilmember Swenson, seconded by Mayor McComber, moved to authorize up to $500 for a plaque and ceremony. Carried 4-0. IX. Adjournment Councilmember Runk, seconded by Councilmember Dougherty, moved to adjourn at 7:48 p.m. Carried 4-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 10 of 124 .. Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Agenda Item Approve Special City Council Meeting Minutes—April 16, 2013 Time Req. 0 Agenda Placement Consent Originating Department/Requestor .Ar inistration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 11 of 124 CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 16, 2013 SPECIAL CITY COUNCIL MEETING MINUTES I. Call to Order: The meeting was called to order at 7:20 p.m. by Mayor McComber. Present: Councilmembers Abrahamson, Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, and City Engineer Long. Absent: City Planner Richards. II. Power Line Burial Discussion: Councilmember Swenson, seconded by Councilmember Runk, moved to indicate that the City is releasing the Minnesota Department of Transportation Commissioner from the undergrounding of the utilities relative to the Xcel Energy utilities as set forth in paragraph 5 of his August 23, 2012 letter. Carried 4-1, Abrahamson opposed. III. Adlourn: Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn at 7:28 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Fonn, Jennifer Pinski Mary McComber Administrative Secretary/Deputy Clerk Mayor Page 12 of 124 Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Agenda Item Approve Resolution Granting the Application of Stillwater Area High School Boys Lacrosse Booster Club to Conduct a One-Da y Raffle at the Stillwater Area High School on May 31, 2013 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Reso ution 13-04-16 Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 13 of 124 RESOLUTION 13-04-16 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF STILLWATER AREA HIGH SCHOOL BOYS LACROSSE BOOSTER CLUB ON MAY 311, 2013 WHEREAS, Kristin Bromback, on behalf of Stillwater Area High School Boys Lacrosse Booster Club, has applied with the State of Minnesota Gambling Control Board for a permit to conduct a one-day raffle on May 31, 2013 at the site of the Stillwater Area High School, 5701 Stillwater Boulevard North; and WHEREAS,the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle pen-nit as applied for by Stillwater Area High School Boys Lacrosse Booster Club with the State of Minnesota Gambling Control Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of Stillwater Area High School Boys Lacrosse Booster Club with the State of Minnesota Gambling Control Board to conduct a one-day raffle on May 31, 2013 at the site of the Stillwater Area High School, 5701 Stillwater Boulevard North, within the City of Oak Park Heights and the same are hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 23'day of April, 2013. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 14 of 124 MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2 LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable) -conducts lawful gambling on five or fewer days, and -awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise $100. specialist assigned to your county. ORGANIZATION INFORMATION OOr-g-anization name Previous gambling permit number Minnesota tax ID number, if any Federal employer ID number(FEIN), if any 2-5 C- ill,?-2 c i Type of nonprofit organization. Check one. Fraternal Religious Veterans Other nonprofit organization Mailing address City State Zip code County �j ?,� x � j i L,L vVVWTG�- 550 Z VV HI1N Gtt1' Name of chief executive officer[CEO] Daytime phone number �E`-Imail address H C 4 j Fl�l lrV'i'C1L7Cti-C�, ��' CivL 1 �-<-e NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 ® Phone: 651-296-2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-82.9-5500. IRS-Affiliate of national, statewide,or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b, the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. Address [do not use PO box] City or township Zip code County Date[s] of activity. For raffles, indicate the date of the drawing. Ml t�,,4 2_0G i _j Ct �,eacn type of ling activity that your organization will conduct. M IUI Bingo* Raffle Paddlewheels* fa Pull-tabs* � Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHO'S WHO?LIST OF LICENSEES, or call 651-639-4000. Page 15 of 124 LG220 Application for Exempt Permit 1/13 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township _The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city]. days. The application is denied. The application is denied. Print city name Print county name Signature of city personnel Signature of county personnel Title Date Title Date TOWNSHIP.If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny Locals unit of government must sign an application, per Minnesota Statutes 349.166.] Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge, I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief executive officer's signature 4K w - - -- Date Print name tIk REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit, or use the online fill-in form available at Only one application is required if one or more raffle drawings www.geb.state.mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the financial report form to the Gambling Control Board. _a copy of your proof of nonprofit status, and Questions? _application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota." at 651-639-4000. To: Gambling Control Board This form will be made available in alternative format(i.e.large print,Braille) 1711 West County Road B, Suite 300 South upon request. Roseville, MN 55123 Data privacy notice: The information requested on this All other information provided will be pri- General;Commissioners of Administration, form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management✓I<Budget,and Control Board(Board)to determine your organization's Board Issues the permit. When the Board Revenue; Legislative Auditor,national and qualifications to be Involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other Indi- supply the information;however,if your organization issue a permit,all Information provided viduats and agencies specifically authorized refuses to supply this Information,the Board may not be remains private,with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this will be able to process the application. Your organization's bers, Board staff whose work requires notice was given;and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety;Attorney Page 16 of 124 Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Agenda Item Approve Resolution Granting the Application of American Cancer Society to Conduct a One-Day Raffle at the Stillwater Area High School on August 2, 2013 Time Req. 0 Agenda Placement. Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Resolution 13-04-17 Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 17 of 124 RESOLUTION 13-04-17 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF AMERICAN CANCER SOCIETY ON AUGUST 2, 2013 WHEREAS, American Cancer Society has applied with the State of Minnesota Gambling Control Board for a permit to conduct a one-day raffle on August 2, 2013 at the site of the Stillwater Area High School, 5701 Stillwater Boulevard North; and WHEREAS, the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by American Cancer Society with the State of Minnesota Gambling Control Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of American Cancer Society with the State of Minnesota Gambling Control Board to conduct a one-day raffle on August 2, 2013 at the site of the Stillwater Area High School, 5701 Stillwater Boulevard North, within the City of Oak Park Heights and the same are hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 23d day of April, 2013. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 18 of 124 MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2 LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable) conducts lawful gambling on five or fewer days, and awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise $100. specialist assigned to your county. ORGANIZATION INFORMATION Organization name Previous gambling permit number e,Y i"C/YN (_:C-timf e�r Minnesota tax ID number, if any Federal employer ID number(FEIN), if any Type of nonprofit organization. Check one. Fraternal Religious Veterans _Other nonprofit organization Mailing address City State Zip code County 252© 'P i%ot- 1'-m lo r2d�- S-re lso Yvl r An_!k,fU -t+ kts; MW a5 12jo "H--CA Name of chief executive officer [CEO] Daytime phone number E-mail address NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651-296-2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. IRS-Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. ,S- i i att - en ��t Address [do not use PO box] City or township Zip code County a 1 o t s-h I I Wnt-c-'r W- 15 i- `1 Mlltrl-y 5E�,aJ�2_ Y4-1sl u vac -t n Y-) Date[s] of activity. For raffles, indicate the date of the drawing, Pc 5 4' 2 Check each type of gambling activity that your organization will conduct. emgo* Raffle Paddlewheels* Pull-tabs* Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board, EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHO'S WHO?LIST OF LICENSEES, or call 651-639-4000. Page 19 of 124 LG220 Application for Exempt Permit 1/13 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. —The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city]. days. The application is denied. _The application is denied. Print city name Print county name Signature of city personnel Signature of county personnel Title Date Title Date TOWNSHIP.If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.] Print township name Signature of township officer Title pate CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and return t o rd within 30 days of the event date. Chief executive officer's signature Date Print name - REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day, permit, or use the online fill-in form available at Only one application is required if one or more raffle drawings www.gcb.state,mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the financial report form to the Gambling Control Board. _a copy of your proof of nonprofit status, and Questions? application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota." at 651-639-4000. This form will he made available in alternative format(i.e.large print,Braille) To: Gambling Control Board upon request. 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy notice; The information requested on this All other information provided will be pri- General; Commissioners of Administration, form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget, and Control Board (Board)to determine your organization's Board issues the permit, when the Board Revenue; Legislative Auditor,national and qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other indi- supply the information; however, if your organization issue a permit,all information provided viduals and agencies specifically authorized refuses to supply this information, the Board may not be remains private,with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this will be able to process the application. Your organization's bers,Board staff whose work requires notice was given; and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety;Attorney Page 20 of 124 Oak Park Heights fle e t for Council Action Meeting Date: Tuesday April 23, 2013 Agenda Item : Sweeping Contract Time Req. I Minute Agenda Placement: Consent Originating Department/Requestor: Public Works, Andy.-Kegley, Public Works Director Requester's Signature Action Requested: Authorize contract extension with St. Croix Swee in Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Please see attached inemo. Page 21 of 124 46city of Oak Park Heights 14168 Oak Park Blvd NT.•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Edc Johnson, Administrator From: Andrew Kegley, Public Works Director Date: 04/16113 Re: Sweeping Contract The City requested quotes front Street Sweeping contractors in 2008. St. Croix Sweeping was awarded the contract and the City has renewed the contract under the same terms and schedule of rates since. This year St. Croix Sweeping proposed a roughly 2% increase on the 2008 schedule of rates under the same terms of the 2008 contract. Miller Excavating also submitted an unsolicited quote. The rates proposed by Miller are more than a 33% increase on the 2008 rates. The quotes are attached for your review. St. Croix Sweeping provides the City with excellent customer service. For example, when called for a sweeping request, the response is almost always immediate or is otherwise consistently completed by an agreed upon time and date. Staff is satisfied with the service St. Croix Sweeping provides and the company quoted a lower rate than other local companies; therefore I recommend that the Council approve staff to extend the contract with St. Croix Sweeping. A contract extension is expressly permissible in Section 2.A of the 2008 contract, TRE F CITY U.S.A. Page 22 of 124 St . Croix sweeping/Anchorlandcare 651-230-2927 // 651 -439-6680 SCHEDULE OF PRICES The undersigned agrees to furnish one of the pieces of equipment described on the preceding pages in accordance with the terms of this proposal and agreement at the rates entered below at such time as they may be requested by the City. Contractor may propose one or more of each type of equipment, disposal costs and sites and specifies the location of any temporary holding site for street sweepings. A quotation may be rejected if any alteration or erasure is made in entering the rates. Quotation rates must be entered in ink or tvtaewitten. Unit No. Type of Equipment Rate Per Hour 1 El in Sweeper $ 71 nn 1 2 . Single Axle Truck $ 43 . 00 f 3 . Tandem Truck 4 . Skid Loader $ 65 . 00 I Disposal Cost: Early Spring Sweeping Disposal Cost: $ 1 .7 5_ per yard or h_____per ton Disposal Site: hI i 11 e r Early Summ. er Sweeping Disposal Cost: $ 1 . 7 5 per yard or$ per ton Disposal Site: Miller Fall Sweeping Disposal Cost: S 5 . 0 0 per yard or$ _ der ton Disposal Site: Raleigh Trucking Temporary Storage Site: as need arises ice.€ Page 23 of 124 FILLER EXCAVATING E N C O R P O R A T E D 3636 STAGECOACH TRL.NO. •STILLWATER, MN 55082 Sr n S+rtrrd!. Ile Do Thew 1111 Date: April 1, 2013 Submitted to: City of Oak Park Heights 14168 Oak Park Blvd. Oak Park Heights, MN 55082 Attention: Andy Kuegle Job Name: 2013 Sweeping Location: All City Streets WE PROPOSE TO FURNISH LABOR,AND EQUIPMENT TO SWEEP PARKING LOTS J ROADS AS REQUESTED RATES: SWEEPER $92.50 HR. BOBCATw/SWEEPER $90.00 HR. TRUCK $76.00 HR. LABOR $65.00 HR. MINIMUM CHARGE $50.00 ACCEPTANCE: MILLER EXCAVATING, INC. DATE: DATE: Please sign and return one copy to retain this service. An appropriate time will be scheduled for your needs. Thank you. Page 24 of 124 11110?%1 : (651)434.1637 I 1 N: (651)351.7210 • I? NI kI1 : pmiilerexc@aol.com • N�, 13: www.millerexc.com Oak Park Heights Request for Council Action Meeting Date April 23`d, 2413 Time Required: 5 Minutes Agenda Item Title: Implement Food Shelf Collection at Spring and Fall Clean-Up dates. Agenda Placement Consent Agenda Originating Department/Requestor Mayor McComber Requester's Signature Action Requested Authorize Staff to Implement Food Shelf Collection at Spring and Fall Clean-Up dates. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to consider that the City offers an ability to collect items for the local food shelf at the spring and fall clean-up dates. If this would be acceptable to the Council, Staff could coordinate that effort with the local food shelf as to how to best organize this and get the word out. Hopefully, sizeable donations could be acquired. Page 25 of 124 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 26 of 124 ti Oak Park Heights Request for Council Action Meeting Date April 23rd,2013 Time Required: 5 Minutes Agenda Item Title: CONSIDER COOPERATIVE AGREEMENT BETWEEN THE CITY OF OAK PARK HEIGHTS AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF GOVERNMENT CENTER ROADS & SURFACE PARKING LOTS Agenda Placement Old Busine Originating Department/Requ for / ohnson Ci1y Administrator Requester's Signature Action Requested See Reco endation Below. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Enclosed is a DRAFT copy of the necessary agreement between the City and Washington County that would move the utility and roadway reconstruction project forward as contemplated. While staff does have some concerns with the placing of a 1% administrative fee on the City for certain County costs, (see Table F.6) an issue to be more keenly aware of is that Washington County is seeking $20,700 which is a 75% cost share for the construction of a trail way between Osgood Ave. and Oxboro Ave with this trail lying within the County Right-of-way, being 62nd street. The balance of the City costs, except utilities, in Table F.6 would also be eliminated if the trail was deleted. This trail cost was not wholly anticipated, but according to Washington County is consistent, if not "better" than their cost sharing policies for trail way construction which normally seeks 100% local cost share. Council will recall that the trail was hoped to extend southward on Osgood as well. To this point, what the Council should consider is if this trail way as proposed, substantially benefits the City and/or its residents. Moreover, at this time, this trail essentially stops at Osgood Ave. and does not continue south to the commercial corridor as hoped. This may occur in the future? Recommendation: If the Council believes this trail way does provide a meaningful benefit to the City then the amount should remain in the Agreement, if not, it should be removed. Beyond that, Staff is recommending approval of the document subject to final review and edits by the City Engineer and City Attorney, including provisions that: 1. the City would not be responsible for this trail maintenance, (if approved) 2. this trail cost acceptance does not set any precedent, (if approved) 3. all easements for City Utilities are completed and conveyed by the County to the City for City Utilities as determined by the City Engineer. 4. the merits of the 1% fees be debated between both Staffs and resolved per their discretion. (if trail is approved) 5. Subdivision K. be removed, although there are not anticipated assessments at this time. WASHINGTON COUNTY COOPERATIVE AGREEMENT BETWEEN CONTRACT NO. THE CITY OF OAK PARK HEIGHTS AND WASHINGTON DEPT, PUBLIC WORKS COUNTY DIVISION TRANSPORTATION FOR CONSTRUCTION COST OF TERM SIGNATURE TO END OF GOVERNMENT CENTER ROADS & SURFACE PARKING LOTS PROJECT THIS AGREEMENT, by and between the City of Oak Park Heights, a municipal corporation„ herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County", shall consist of this agreement and Exhibits A and B attached hereto. WITNESSETH: WHEREAS, the County and the City desire to design, construct, and maintain County Road (CR) 62 (62'd Street) from County State Aid Highway (CSAH) 24 (Osgood Avenue) to Panama Avenue and CR 63 (Oxboro Avenue) from 659 feet south of CR 62 (62nd Street) to CR 62 (62nd Street); and WHEREAS, items as part of this contract require City cost participation in accordance with the County Policy for Cost Participation Between Washington County and Other Agencies for Cooperative Highway Improvement Projects; and WHEREAS, County Road (CR) 62 (62nd Street) from County State Aid Highway (CSAH) 24 (Osgood Avenue) to Panama Avenue and CR 63 (Oxboro Avenue) from 659 feet south of CR 62 (62 Id Street) to CR 62 (62nd Street); are located in the City and in the County; and WHEREAS, the City and County desire to use County Bond and local funds for these improvements; and WHEREAS, the County project number for this project segment CP 13-36201; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the construction and maintenance of these transportation improvements; and. WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein. B. PLANS AND SPECIFICATION PREPARATION 1. The County shall be responsible for the preparation of the necessary plans and specifications that do not pertain to the City utility improvements, including compliance with all applicable standards and policies and obtaining all approvals required in arriving at the bid specifications for this project. 2. The City shall be responsible for the preparation of the necessary plans and specifications for city utility improvements, including compliance with all applicable standards and policies and obtaining all approvals required in arriving at the bid specifications for this project. Washington County/City of Oak Park Heights Government Center Road and Surface Lots improvement Project PPAP 18Q#124 C. RIGHT OF WAY AND EASEMENTS 1. The County shall acquire all permanent rights-of-way, permanent easements, and temporary slope easements and shall be responsible for all land acquisition related costs. All permanent rights-of-way, permanent easements and temporary easements will be acquired in the name of the County. 2. Any rights-of-way, permanent easements, and temporary slope easements that cannot be obtained through negotiation will be acquired by the County through eminent domain proceedings. D. ADVERTISEMENT AND AWARD OF CONTRACT 1. After plans and specifications have been approved, all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the County shall advertise for construction bids and award the contract to the lowest responsible bidder. 2. Concurrence by the City Administrator in the award of the contract shall be a condition precedent to the award. E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING The County shall be responsible for the construction administration, inspection, and for the observation and testing for all roadway and surface parking lot related and landscaping construction items. The City shall be responsible for the construction inspection and testing of the city utilities. F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS 1. A preliminary construction cost estimate and a cost participation breakdown has been prepared by the County. The cost estimates are in Exhibit B —Washington County Government Center — Engineer's Construction Cost Estimate. 2. The project construction cost estimate is an estimate of the engineer. The estimated cost participation breakdown is in accordance with the "Policies for Cost Participation Between Washington County and Other Agencies for Cooperative Highway Improvement Projects" dated September 5, 1995, which is incorporated into this agreement by reference. 3. Construction. The estimated total project cost for construction is $2,525,140.85 as indicated in Exhibit B. The estimated project cost for roadway construction is $2,230,533.96, not including city utilities. The City will pay to the County an estimated one (1) percent of the total construction cost. The percentage is based on construction costs for sidewalk on the south side of CR 62 (62nd Street) from CSAH 24 (Osgood Avenue) to CR 63 (Oxboro Avenue) related items and does not include city utilities, which are covered in F.4 of this agreement. The cost participation breakdown is detailed in Exhibit B and summarized in Table F.6 of this agreement. Actual construction costs will be based on the contractor's unit prices and the quantities constructed. 4. Utilities. The estimated total utilities cost is $294,586.89 as shown in Exhibit B. The cost of city utilities is the responsibility of the City. The City cost is detailed in Exhibit B and summarized in Table F.6 of this agreement. Actual construction costs will be based on the contractor's unit prices and the quantities constructed. 5. In addition to the amounts set forth in Sections F.3 and F.4, the City shall pay to the County percentages as detailed in F.7.a and F.7.b for the design and construction engineering services costs. The estimated costs are detailed in Exhibit B. Washington County/City of Oak Park Heights Government Center Road and Surface Lots improvement Project F%gt�4 ek124 a. Design engineering. Design engineering includes all preliminary and final design engineering. The total consultant design contract#6399 is $373,469. The City will pay one (1) percent of the final amount of the design contract. The percentage is based on the City's share of the estimated total construction contract costs for roadway related items not including utilities. The City's estimated cost for design engineering is summarized in Table F.6 of this agreement and detailed in Exhibit B. b. Construction engineering. Construction engineering includes construction observation and testing, construction surveying and project administration for all roadway related items but not including utilities. The cost is eight (8) percent of the total actual construction contract less utilities, which is estimated to be $178,444. The City will pay one (1) percent of eight (8) percent of the actual construction contract based on the contractor's unit prices and the quantities constructed. The City's estimated cost is summarized in Table F.6 of this agreement and detailed in Exhibit B. 6. The total estimated amount the City will pay to the County is summarized in the following table: Table F.6 CITY OF OAK PARK HEIGHTS ESTIMATED COST SUMMARY Based on EXHIBIT B ITEM COST SUBTOTAL (construction costs less utilities and landscaping) $20,700 UTILITIES $294,600 SUBTOTAL (City Construction Costs) $315,300 DESIGN ENGINEERING (1% of $373,469) $3,500 CONSTRUCTION ENGINEERING(1% of$178,444) $1,700 TOTAL ESTIMATED COST $320,500 7. Actual construction costs shall be determined at the conclusion of the project and will be based on the contractor's unit prices and the quantities constructed. G. PAYMENT 1. The County shall, when a construction contract is awarded, prepare a revised estimate and cost participation breakdown based on the contract unit prices and submit a copy to the City. The City shall pay to the Treasurer of Washington County an amount equal to 10 percent of the City's estimated construction cost as outlined in Section 17.3. The City shall also pay engineering costs incurred by the County to date, as outlined in Sections F.5. 2. During construction the County shall submit to the City an estimated cost of the partial work performed by the Contractor. Upon receipt of this estimated cost, the City shall pay to the County its pro rata share of the cost of the partial work performed as determined in Section F of this Agreement. Upon substantial completion of the work the County shall prepare an updated revised estimate of cost participation breakdown which will be based upon the contract unit prices and the actual units of work performed and submit a copy to the City. The engineering costs to be paid to the County by the City shall be based on this estimated final construction cost. The County shall add to the City's estimated final construction costs the construction engineering costs, the costs of supplemental agreements, if any, make necessary adjustments for liquidated damages, if any, and deduct City funds previously advanced for the project by the City. The City agrees to pay to the County any amounts due, if more than the amount of the total of the partial payments made by the City pursuant to Section G.1 and G.2 Washington County/City of Oak Park Heights Govemment Center Road and Surface Lots Improvement Project � � 6f 14 3. In the event the calculations show that the City has advanced funds in a greater amount then is due the County, the County shall refund without interest the amount to the City. H. CONTRACT CHANGES 1. Any modifications or additions to the final approved plans and/or specifications shall be made part of the construction contract by a contract change, but only after concurrence by the City Administrator, and shall be paid for as set forth in Section F. of this Agreement. 2. Through written request, the City may request changes to the final approved plans and/or specifications. Any city utility or facility which is subsequently modified or added to the final approved plans and specifications shall be made by a written amendment to this Agreement, shall be made part of the construction contract by change order or supplemental agreement, and shall be paid for in accordance with the County Cost Participation Policy as summarized in Section F of this Agreement. 1. MAI NTENANCEIOWNERSHI P AGREEMENTS 1. The County and City shall enter into a separate agreement for the maintenance and ownership of all items constructed with this project. J. LIQUIDATED DAMAGES Any liquidated damages assessed to a contractor in connection with the work performed on the project shall be split between the County and the City in proportion to the cost split for the category of work in which the liquidated damages are assessed. If liquidated damages are assessed in a category that is wholly County responsibility then the County will retain the full amount of damages. If liquidated damages are assessed in a category that is wholly City responsibility then the City will receive credit for the full amount of damages. K. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this project through levy on County-owned property. L. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 981.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. M. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. N. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all Washington County/City of Oak Park Heights Government Center Road and Surface Lots Improvement Project PaW4 IbTW4 liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1 a(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1 a. 4. Each party's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1 a and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). O. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. P. TERM OF AGREEMENT This agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF OAK PARK HEIGHTS Lisa Weik, Chair Date Mayor Date Board of Commissioners Molly O'Rourke Date City Clerk Date County Administrator City Engineer Date Approved as to form: Washington County/City of Oak Park Heights Government Center Road and Surface tots Improvement Project � 14 Assistant County Attorney Date R:1362014AgreementMOPH Coop Agrmt Const,doc Washington County/City of Oak Park Heights Govemment Center Road and Surface Lots Improvement Project "$24 ! G < c rt-earl! lorr5ti y.---1 Stillwater w`p'm,41 EN[} CONSTRUCTION f ` OXBORO AYE Yf \ STA. 306+59.21 W fJrluan5 St —ve,"M's 7"`_:.^-:wa IV BEGIN CONSTRUCTION 2NOSTREET _.. _. rN 1 i` ENO CONSTRUCTION &§TA..-203+16.88 c r6 62ND STREET E — –—--u STA. 21T+02.88 WIN CONSTRUCTION OXBOIaO AVENUE STA. 300+00.00 Viaro�t+�QNTAGE ROAD _ k STA. 400+00.00 1 -- a -.! ` �'•. END CONSTRUCTION _ a FRONTAGE ROAD u if k i 6- STA. 41.2+20.98 o o BEGIN CONSTRUCT ION Oak Park Heights a PRIVATE ACCESS.z i STA. 500+60.65i,<- 59',n 51 N N Washington PROJECT LOCATION +DUnty EXHIBIT A Page 34 of 124 n. Ig d �� ° , � ya � , , � i iii . I 7 E i u�� , i� I i i !� i i � � i�i�i � I ��ll, g z� 0�1 001 c a i 11 i. ffip c 9 � > � _ Aga gg s� 4< sn a i� «H n a N 00 5 'M S S 12 13 v 19 �129 ps 8 m 8 .§F: 8$88 A 899 SAAM84g, 8888 88,8,8,8 888 8 88. 8 818 8 888 8 888" $191 R� I Wll�1-1 1 1, 1 1 .... sq-M 3 « a ? ok s s ag.s. g ma" sffi s " �*vS 8688 888 88 8 8 88 88 88 88 88 8 $ 88 $888,... 8 ffi _ a Q� Y v a g �8ffi 8 a M9 0A ffi6 BS$ 8' Is 8 8 a S Wa. Y °8�0 8�$BS 89 88s 8 a 88 8$ $8 8 8 88 8 ss 8 8 8 - 88 a O yF t Jil a�a 6 6 13 8 $B e B 1974 " a s a a 295- S88 8888 $ 8888 - 86 888888 88 8 8S S a B fl B SS ------ - - - - 5 2 a. a Wad g_ Big s a wy a s sass s s s sea® sgs e$ SEES 8 sa°s eases s s see g yy� O S - 1, - u$ 88 8 8 u6 a 8 aaaaa88 8axg �m 8 8'688 8 -88 8a 88E88 13 8888 8 8888; 58E8 8 g. ° y "sue xffis a a a a Bas s asp s e e. �' u mS $$ 8 $ 888 88$86- &- 8 s '8888888 88588 8 888 I If 1A. I]] A S 88. 8 ffi 899 a 8$848 $ ffi$$6 SS9. 8 6 8. ffi a a Qa.S ®�6 8888 888 88 1.2888. 888 SARM89s 8 88 8 8 - $8 88 988 0 7 �p 8y $ PS sae S' s a ffisa a86 as B a ®x-8 88 $ 8 8 8 88$ 8 8 8 8 88888888 S SS 8U 8 8 8 Eggs 8 e m i � i ���sae aaesasa 5 1 a @WI of 12 N N r9 N--°�-011rllfti®fOR � m m ! C m � m yr a ro Stillwater ill Wmamhls, AdVarsh;St - - END CONSTRUCTION ` w W r — Ok80RO AVE H STA. 306+59.21 _._.... W Orl-ns SI -----. .. "W—E-©rleanwSt— I BEGIN CONSTRUCTION 2NQ675TREET _ -j Z 64 1N .-Z i ` END CONSTRUCTION 1SFA. 203+10.88 .1c e m a 62ND STREET m r w z a l STA. 21T+02.88 ,9GIN CONSTRUCTION O ORO AVENUE u I STA. 300+00.00 a a t l,,r,l„F,WNTAGE ROAD _ STA. 400+00.00 _ 1,, �� `, END CONSTRUCTION sl x: - N ..FRONTAGE ROAD _z z J4 ssr I STA. 412+20.48 S N a o BEGIN CDNSTRUMION o PRIVATE AGCE55;x Oak Park Heights t e STA. 500+60.65.� m 5341,SIN - dk N washington PROJECT LOCATION 00-ftft.wo •=County EXHIBIT A 7 Page 37 of 124 05+94Z v1S 3NIl 71vri a- ) i dEr G v Z f fi.F�Z j i��L2�5::]1ti JJ I § i LjUj M W�a Z aw wa JN •.mm� a s §5 z nc i t w .- 9� .na u co co ouz o3x sz ate= 2•+ lz ¢1 canna mm uo—_ lTli a-� ax ooam m S S¢u] MN d< t5(Y C _J 112 u`JZ° � i cc mm �zm INS l a 5 _ E � --- !�}"' 0.Y•S of 9` sr t z� 3 n nd SS�3t-2. SLOZ15:li a.y�c ey�a�cµouo g•.oa ixuao Page 38 of 124 I ., S uj 1- F-' —� F 01N j U.�Q + + € d Of zi kn acs �p n O n U •.1�-. . '• %t�`-j '` cai vii S. 1 Q c c �•� it J� I I #o 1�"�6., ,,ap i- .� G 3 °z na mam wU ^< ` -r�•`. s • - a z -o ,1 v f � ! om lm wm 'f I I T 'y4ti �'f -•7 "-- ="" as t � i.Riw0 0" e5i p N¢ pw ,s�� I cc)j g 4w � J U•-• � Q O� � L w z�a w A. , T zm oo da ¢zs u.- zz I '.I u .sz I ; W=- I- i 1.t 3 S 2 �w � S� i II �� � � �` .r +II Q �•V U�� l� I '.'�J _ tt�LL V I f I V I III '�I I I � I NI "sll I E: ♦ I I �C l �Cl ;; I I i z .l� of E I� N,9� { 'I '�� - FI 1 '�'F'-f-E�� _ P aW j p IE I �' E y Il i _ — s �'t—► — K I sa 1 2 m —..zl so6 3AV Od08X0 n.wdca 6 Q � cD Ij LC D ���� m Q vii OS+eOZ ViS 3NL-tHO1V1Y o 2 �U mNT - v � ,rd @S�BI-Z fltY./5l/L 'I,E Page 39§f 724 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 40 of 124 p Oak Park Heights Request for Council Action Meeting Date April 23, 2013 Time Required: 5 Minutes Agenda Item Title: 2012—City Annual Financial Statement Review by Auditor David Mol. Agenda Placement New Business Originating Department/Req st Eric Johnson Citv Administrator Requester's Signature Action Requested See Below Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Mr. David Mol, Senior Partner with Tautges-Redpath (the City's Auditing firm) will be present to provide a review of the City's 2012 Annual Financial Statement. (Note - Mr. Mol will be making a more lengthy presentation during the City's Workshop Meeting—at 6:45 pm) Page 41 of 124 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 42 of 124 Oak Park Heights Request for Council Action Meeting Date April 23rd, 2013 Time Required: 10 Minutes Agenda Item Title: St. Croix River Crossing - Closure of Peabody Ave N at Scenic Overlook Agenda Placement New Business Originating DepartmentfRequestor Council Member Mark Swenson Requester's Signature Action Requested Discussion, Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like to discuss the recent events surrounding the closure of the northern section of Peabody Ave. by MNDOT. This apparently is necessary and part of the elements of the Lookout Reconstruction and desired by the State Historical Pres. Org. Several residents in this neighborhood have expressed concerns about this loss of access and, while there have been some staff discussions, I feel that the City, MNDOT and other parties need to continue this discussion, dig deep into their historical files and determine a workable outcome for all so that residents are not cut-off from their community and emergency and commercial vehicles can turn around without utilizing private property and that access is assured. Page 43 of 124 Y i Q " CID ry —n r cn � do e_ m . w M^ r :a I 5 v.. p n -- w q v ti< C ^ r z e 0.9 1 Nw e o y� Kg o" aoRa„ u M i .. 1 k� �M Page 44 of 1 J n n h^ rev J N w ¢ _ m � T - �4, _ • pp f77 NO.. M�a ?r, t x J_ ITE kk w ff a err � ; � r .. • .�..: -� � :yaw..�� NN AAA- s r W � M - r t �� Page 45 of 124 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 46 of 124 Oak Park Heights Request for Council Action Meeting Date Aril 23`d 2013 Time Required: 5 Minutes Agenda Item Title: Consider Text Amendment to B3 District—Boat Repair Agenda Placement New xuestETic Originating Department/ nson City Administrator Requester's Signature Action Requested Dis lion Possible Action Background/Justificatio (Please indicate if any previous action has been taken or if other public bodies have advised): The City has received a request from a company called Hassis Paintworks that would like to operate their business at 5625 Memorial Ave. within the B-3 District Zoning. Their firm perform boat body repair, fiberglass application and gel coat repair. The current B-3 Zoning Code does not permit this type of activity as a permitted or as a conditional use. Accordingly, this business owner would like the City Council to consider a text amendment to allow for such operations. Attached is a copy of the B3 code; if the Council would like to consider this option, past practice has been to send the matter to the Planning Commission for discussion and a recommendation to then be brought back before the City Council. NOTE: City Planner Scott Richards was not available at the time of the receipt of this document;however he is anticipated to be at the April 23"d meeting. a P / h 5625 ,24.10 STREET NORTH /7 3 Page 47 of 124 PAINS ARK A C H April 17, 2013 440190 Avenue, Somerset W154025 City of Oak Park Heights Council P.O. Box 2007 Oak Park Heights, MN 55082 Attention: Julie Hultman We would like to propose an amendment to the B3 Zoning; Warehouse District Area to accept a conditional use permit for boat bodywork repair, fiberglass application, and gel coat repair at the property of 5625 Memorial Avenue North. Sincerely, s Chris Hassis Michael A. Kennedy Hassis Paintworks, LLC Stillwater West LLC 651-786-9114 651-439-0419 C ED APR 17 WS Page 48 of 124 '401.300. B-3, HIGHWAY BUSINESS AND WAREHOUSING DISTRICT 401.300.A. Purpose. The purpose of the B-3, Highway Business and Warehousing District is to provide for the establishment of retail and wholesale sales, storage, warehousing and limited manufacturing and production. The overall character of the B-3 District is intended to be transitional in nature, thus uses allowed within this district shall be limited to those which can compatibly exist adjacent to commercial and lower intensity activities. 401.300.6. Permitted Uses. The following are permitted uses in a B-3 District: 1. Commercial printing establishments. 2. Commercialfprofessional offices. 3. Conference centers. 4. Laboratories. 5. Wholesale showrooms. 20 6. Motels/hotels provided that the lot area contains not less than five hundred (500) square feet of lot area per unit. 7. Banks, saving institutions, credit unions and other financial institutions without drive in facilities. 8. Clinics for people only. 9. Indoor commercial recreation not including theatres. 10. Essential services. 11. Government and public utility buildings and structures. 12. Mortuaries or funeral homes. 13. Physical fitness, health service establishments or reducing salons. 20 14. Retail sales. 2015. Commercial service uses. 300-1 Page 49 of 124 16. Cellular telephone antennas located on a public structure, as regulated in Section 401.15 of this Ordinance. 401.300.C. Interim Uses. The following are interim uses in a B-3 District: 1. None. 401.300.D. Accessory Uses. The following are permitted accessory uses in a B-3 District. 1. Commercial or business buildings and structures for a use accessory to the principal use but such use shall not exceed thirty (30) percent of the gross floor space of the principal use. 2. Off-street parking as regulated by Section 401.15.F of this Ordinance. 3. Off-street loading as regulated by Section 401.15.F of this Ordinance. 4. Radio and television receiving antennas including single satellite dish TVROs two (2) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of household electronic equipment including radio receivers, federally licensed amateur radio stations and television receivers, as regulated in Section 401.15.P of this Ordinance. 5. Semi-truck parking. 6. Warehouse facilities as an accessory to a permitted or conditional use. 26 7. Solar energy systems, ground source heat pumps and wind energy systems as regulated in Section 401.17 of this Ordinance. 401.300.E. Conditional Uses. The following are conditional uses in a B-3 District (Requires a conditional use permit based upon procedures set forth in and regulated by Section 401.03 of this Ordinance): 1. Drive-through for banks provided that: a. The architectural appearance, scale, construction materials, and functional plan of the building and site shall not be dissimilar to the existing nearby commercial and residential buildings, and shall not cause impairment in property values, or constitute a blighting influence within a reasonable distance of the site. 300-2 Page 50 of 124 b. Vehicular access points shall be limited and create a minimum of conflict with through traffic movements. C. Service windows shall be allowed if the following additional criteria are satisfied: 1. Not less than one hundred eighty (180) feet of segregated automobile stacking lane(s) must be provided for the service window. 2. The stacking area and its access must be designed to control traffic in a manner to protect the pedestrians, buildings and green area on the site. 3. No part of the public street or boulevard may be used for stacking of automobiles. 4. The stacking lane, service intercom, and service window shall be designed and located in such a manner as to minimize automobile and communication noises, emissions, and headlight glare upon adjacent premises, and to maximize maneuverability of vehicles on the site. Levels of noise, light, and air quality shall occur and be measured at property lines and shall satisfy established state regulations 5. Hours of operation shall be limited as necessary to minimize the effect of nuisance factors such as traffic, noise and glare upon any neighboring uses. 6. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. d. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City=s ability to provide utility, police, fire, administrative or other services to the site. 20 2. Restaurants, cafes, tea rooms, taverns, and off-sale liquor without drive-through facilities provided that: a. No convenience food establishments with or without drive-through or drive-in facilities will be allowed. b. Take out facilities with food and beverage served on or in disposable dishes shall not constitute more than ten (10) percent of the food service business. C. The use obtains all local, state and federal food and beverage handling licenses and/or permits. 300-3 Page 51 of 124 d. There shall be no excessive noise or odors emitted from the use. e. There shall be no outdoor storage and/or display. f. The hours of operation shall be limited as necessary to minimize the effect of nuisance factors such as traffic, noise and glare upon any neighboring uses. g. Parking and loading areas are in conformance with the parking and loading requirements outlined in Section 401.15.17 of this Ordinance. h. The loading spaces shall not be located within the front yard of a lot. i. Adequate analysis and provisions are made to resolve issues related to traffic and demand for services. No use shall be allowed that will exceed the City's ability to provide streets, utility, police, fire, administrative or other services to the site. j. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 3. Open and outdoor storage including the parking of commercial vehicles in excess of that allowed as a permitted accessory use provided that: a. The storage area is landscaped, fenced, and screened from view of neighboring uses and abutting residential districts. b. Storage is landscaped and screened from view from the public right-of-way. C, Storage area is blacktopped or concrete surfaced. d. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring properties. e. The storage area does not take up parking space or loading space as required for conformity to this Ordinance. f. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City—s ability to provide utility, police, fire, administrative or other services to the site. g. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 300-4 Page 52 of 124 4. Open and outdoor services, sale and rental as a principal or accessory use including new or used automotive, trucks, boats, or motorized recreational vehicle and related accessory sales and service provided that: a. Outside sales areas are landscaped and fenced or screened from view of neighboring residential uses or an abutting residential district. b. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring residences. C. Areas are asphalt or concrete surfaced. d. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City=s ability to provide utility, police, fire, administrative or other services to the site. e. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 205. Automobile repair-major and car washes as an accessory use limited only to new and used automobile dealerships not including truck or other vehicle repair, provided that: a. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Section 401.15.E of this Ordinance. b. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring residences and shall be in compliance with Section 401.15.5.7 of this Ordinance. C, Sales and storage area is blacktopped or concrete surfaced and all paved areas are surrounded by concrete curbing. d. The architectural appearance, scale, construction materials, and functional plan of the building and site shall not be dissimilar to the existing nearby commercial and residential buildings, and shall not cause impairment in property values, or constitute a blighting influence within a reasonable distance of the site. e. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. f. All islands in the parking lot shall be landscaped. 300-5 Page 53 of 124 g. A strip of not less than ten (10) feet shall be landscaped at the edge of all parking/driveway areas adjacent to lot lines and the public right-of-way. h. All automobile repair activities shall be conducted within the principal structure and the doors to the service bays shall be kept closed except when vehicles are being moved in or out of the service areas. i. Facilities on a site contiguous to any residential district shall not be operated between the hours of 10:00 PM and 6:00 AM unless otherwise allowed by formal action of the City Council. j. Provisions are made to control and reduce noise in accordance with Section 401.15.B.11 of this Ordinance. k. Vehicular access points shall create a minimum of conflictwith through traffic movement, shall comply with Section 401.15.F of this Ordinance and shall be subject to the approval of the City Engineer. I. A drainage system subject to the approval of the City shall be installed. M. All signing and informational or visual communication devices shall be minimized and shall be in compliance with Section 401.15.G of this Ordinance. n. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 20 6. Auto repair-minor, auto repair-major limited to those establishments existing as of the date of this Ordinance amendment, but not including motor fuel stations, provided that: a. No building or structure, permanent or temporary, driveway surfaces, parking areas, advertising devices or other similar site improvements, except driveways traversing a public road boulevard, shall be located within one hundred ten (110) feet of any part of a residential district. b. Sale or products other than those specifically mentioned in this subdivision be subject to a conditional use permit and be in compliance with Section 401.300.E.4 of this Ordinance. C, All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the general welfare and public betterment can be served as well or better by modifying the conditions. 300-6 Page 54 of 124 d. A strip of not less than ten (10) feet shall be landscaped at the edge of all parking/driveway areas adjacent to lot lines and the public right-of-way. e. All automobile repair activities shall be conducted within the principal structure and the doors to the service bays shall be kept closed except when vehicles are being moved in or out of the service areas. f. Hydraulic hoists or pits and all lubrication, greasing, washing, repair or diagnostic equipment shall be used totally enclosed within a building. g. Facilities on a site contiguous to any residential district shall not be operated between the hours of 10:00 PM and 6:00 AM unless otherwise allowed by formal action of the City Council. h. Facilities may offer minor auto repairs, but they shall not offer major auto repairs, the sale or storage of junked cars, or automobile wrecking. i. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or areas to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. j. The entire site other than that taken up by a building, structure or plantings shall be surfaced with a material to control dust and drainage which is subject to the approval of the City. k. A drainage system subject to the approval of the City shall be installed. 1. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Section 401.15.E. M. Vehicular access points shall create a minimum of conflictwith through traffic movement, shall comply with Section 401.15.F of this Ordinance and shall be subject to the approval of the City Engineer. n. Provisions are made to control and reduce noise in accordance with Section 401.15.8.11 of this Ordinance. o. No outside storage shall be allowed except as allowed in compliance with Section 401.15.B.14 of this Ordinance. P. The lighting shall be accomplished in such a way as to have no direct source of light visible from adjacent land in residential use or from the public right-of- way and shall be in compliance with Section 401.15.B.7 of this Ordinance. 300-7 Page 55 of 124 q. All signing and informational or visual communication devices shall be minimized and shall be in compliance with Section 401.15.G of this Ordinance. r. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. S. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily mete. 7. Mini-storage facilities provided that: a. At least twenty (20) percent of the site is open, green space which is sodded and landscaped in accordance with a plan approved by the City Council. b. Building coverage shall not exceed sixty (60) percent of the lot area. C. Parking, loading, driveway and fire lane design shall be subject to review and approval of the City Staff and Fire Marshal. d. Adequate space is provided for snow storage. e. Fire hydrant location shall be subject to review and approval of the Fire Marshal. f. All driveways and parking areas are to be hard (blacktop or concrete) surfaced and adequate turning radius for fire truck maneuverability is to be maintained throughout the site. Designated snow storage space is to be provided to insure adequate and safe access during winter months. g. In an "on-premises" caretaker dwelling unit is provided on site, constructions of said dwelling unit shall conform to all design standard regulations for dwelling units of the Minnesota State Building Code and the Oak Park Heights Zoning and Building Code. The occupancy and minimum interior and floor area standards shall be controlled by Sections 401.15.0 of this Ordinance. Off-street parking shall be made available for said dwelling unit in conformance with Section 401.15.F. h. Any structures having exposure to an adjacent residential use or public right- of-way, park, or similar public use areas shall be of brick, rock face block, natural stone, wood, or stucco facing material. I. No retailing, wholesaling, manufacturing, repair, or other such activity other than storage is to occur within the self storage, mini-warehousing facility. 300-8 Page 56 of 124 �. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. k. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 8. Landscape sales and material storage provided that: a. There are no growing fields on the site. b. Outdoor sales/display area shall be limited to thirty (30) percent of the gross lot area and be in conformance with the performance standards of Section 401.15.B.14 of this Ordinance. C. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. d. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 9. Commercial PUS as regulated by Section 401.06 of this Ordinance. 10. Cellular telephone antennas not located on a public structure provided that: a. The provisions of Section 401.03.A.7 and Section 401.15.P of this Ordinance are considered and satisfactorily met. 11. Manufacturing, compounding, assembly, packaging, treatment or storage of products and materials as accessory use provided that: a. The proposed use complies with the performance standards outlined in Section 401.15.8 and all other applicable provisions of this Ordinance. b. All manufacturing and assembly operations shall be enclosed within a building. C. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. d. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 12. Animal clinics provided that: 300-9 Page 57 of 124 a. There shall be no outdoor animal pens or runs. b. The provisions of Minnesota Pollution Control Agency Regulations SW 53(2) are complied with. C. All other applicable state and local regulations pertaining to nuisance, health and safety conditions, etc. are complied with. d. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. e. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. 13. Distribution centers provided that: a. The storage areas and loading docks are landscaped, fenced and screened from view of neighboring uses and abutting residential districts. b. The driveways, storage areas and loading docks are blacktopped or concrete surfaced. c. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring properties. d. A drainage system subject to the approval of the City shall be installed. e. Vehicular access points shall create a minimum of conflict through traffic movement. f. Provisions are made to control and reduce noise in accordance with Section 401.15.6.11 of this Ordinance. 300-10 Page 58 of 124 g. The proposed use complies with the performance standards outlined in Section 401.15.13 and all other provisions of this Ordinance. h. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. i. The provisions of Section 401.03.A.7 of this Ordinance are satisfactorily met. 14. Day treatment, human services and counseling programs provided that: a. Provisions are made to issue compatibility with surrounding uses. b. All State laws and statutes governing such use are strictly adhered to and all required operating permits are secured. C. Adequate off-street parking is provided in compliance with Section 401.15.F of this Ordinance. d. Adequate areas are provided for loading and unloading of vans, buses or other mass transit vehicles. e. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. f. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 15. Continuing education programs, business, commercial and trade schools provided that: a. Provisions are made to issue compatibility with surrounding uses. b. All State laws and statutes governing such use are strictly adhered to and all required operating permits are secured. C. Adequate off-street parking is provided in compliance with Section 401.15.F of this Ordinance. d. Adequate areas are provided for loading and unloading of vans, buses or other mass transit vehicles. e. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. 300-11 Page 59 of 124 f. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 16. Day care - group nursery provided that: a. Provisions are made to ensure compatibility with surrounding uses. b. Adequate area is provided within the plan for outdoor play areas. C. All fire codes as applicable are complied with. d. All applicable state and local regulations pertaining to child care facilities are complied with. e. Adequate areas are provided for child drop-off. f. Adequate analysis and provisions are made to resolve issues related to demand for services. No use shall be allowed that will exceed the City's ability to provide utility, police, fire, administrative or other services to the site. g. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. 2717. Buildings in excess of three (3) stories or thirty-five (35) feet provided that: a. The site is capable of accommodating the increased intensity of use. b. The increased intensity of use does not cause an increase in traffic volumes beyond the capacity of the surrounding streets. C. Public utilities and services are adequate. d. For each additional story over three (3) stories or for each additional ten (10) feet above thirty-five (35) feet, front and side yard setback requirements shall be increased ten (10) feet. e. The project shall comply with the Minnesota Sustainable Building 2030 (SB2030) energy standards and Minnesota Sustainable Building Guidelines (B3) or as amended. f. There shall be no parking in the yards facing adjacent rights of way. g. On the third and upper floors, windows and/or architectural features that provide interest shall be included on all four sides of the building when permitted within the building code. 300-12 Page 60 of 124 h. Abrupt changes in building heights and/or roof orientation shall be diminished by offsets of building form and mass. i. Recesses and projections to visually divide building surfaces into smaller scale elements shall be included. j. Color shall be used to visually reduce the size, bulk and scale of the building. k. Buildings forty (40) feet or over shall provide rooflines with articulated features. I. Location of back flow prevention devices and the fire sprinkler riser shall be identified on project plans submitted for site and design review and shall be located inside the building. M. The provisions of Section 401.03A.8 of this Ordinance are considered and satisfactorily met. 401.300.F. Access. 1. Access to industrial development shall be allowed only on arterial or collector streets, or a street specifically designed for such development. 2. Curb cut widths and locations shall comply with the provisions of Section 401.15.F.4.H.8. 3. Industrial developments of a small scale shall be encouraged to develop a common access drive and parking facilities. Incentives, such as reduction in setback and/or parking requirements may be provided at the discretion of the City Council. 4. A turning lane and its appropriate right-of-way must be provided if the City Council determines that one is needed. 401.300.G. Lot Coverage. Not less than twenty (20) percent of the buildable portion of the lot, parcel or tract of land shall remain as a grass plot including fencing and landscaping with shrubbery and plantings. A lesser area may be devoted to a grass plot only via a conditional use permit, provided that: 1. An allowance is made for increased amenities, landscaping or quality of construction as determined by the City Council. 2. In no case shall less than ten (10) percent of the buildable portion of the lot, parcel or tract of land remain as a grass plot. 300-13 Page 61 of 124 3. The provisions of Section 401.03 of the Ordinance are considered and satisfactorily met. 401.300.H. Building Type and Construction. All building materials and construction must be in conformance with Section 401.15.0.8 of this Ordinance and the Design Guidelines. 401.300.1. Parking. Detailed parking plans in accordance with Section 401.15.F of this Ordinance and the additional requirements of the section listed below, shall be submitted for City review and approved before a building permit may be obtained. 1. The parking area shall be set back a minimum of ten (10) feet from any property line. 2. The parking lot in front of the building shall be screened from the public right-of-way and from adjoining property in conformance with the provisions of Section 401.15.E. of this Ordinance. 3. All parking areas and driveways shall be surfaced with asphalt, concrete, cobblestone or paving brick. 4. Perimeter curbing shall be required around entire parking lots, no closer than ten (10) feet from any lot line. 5. Any lighting used to illuminate an off-street parking area shall be hooded and so arranged as to reflect light away from adjoining property, abutting residential uses and public rights-of-way. 6. Grass, plantings, or screening shall be provided in all areas bordering the parking lot. The screening shall be strictly vegetation, earth berming, or a combination of the two. 7. The screening shall occur, at a minimum, along the outermost medians of the parking area, at every second median within the lot, and at the ends of each parking row. 8. The medians shall not exceed three (3) feet in height, nor be at a slope greater than twenty (20) percent. 401.300.J. Loading. Any structure erected or altered for a use which requires the receipt or distribution of materials or merchandise by trucks or similar vehicles shall provide off-street loading space in conformance with the provisions of Section 401.15.1' of this Ordinance and the following additional requirements: 300-14 Page 62 of 124 I. A detailed off-street loading plan including berths, area, and access shall be submitted to the City for review and approval prior to issuance of a building permit. 2. The location of the loading area shall not be in the front of the building. 3. All areas intended to be used for loading including access shall be surfaced with bituminous or concrete. 4. All loading areas shall be screened from surrounding areas by means of vegetative plantings, berming, and/or a screening fence specified as follows: a. A vegetative planting strip or grouping shall consist of evergreen trees and/or deciduous trees and plants and shall be of sufficient width and density to provide an effective visual screen. This planting area shall be designed to provide complete visual screening to a minimum height of six (6) feet. Earth mounding or berms may be used but shall not be used to achieve more than three (3) feet of the required screen. The planting plan and type of plantings shall require the approval of the City Council. b. A required screening fence shall be constructed of masonry, brick, or wood. Such fence shall provide a solid screening effect eight(8) feet in height. The design and materials used in constructing a required screening fence shall be subject to the approval of the City Council. Fences in excess of eight(8) feet in height shall require approval of the Zoning Administrator and Building Official. 401.300.K. Trash Receptacles. All buildings in which exterior storage, trash storage, and/or handling is provided shall provide an enclosed trash receptacle area in conformance with the following: 1. Exterior wall treatment shall be similar and/or complement the principal building. 2. The enclosed trash receptacle area shall be located in the rear of side yard. 3. The trash enclosure must be an accessible location for pick up hauling vehicles. 4. The trash enclosure must be fully screened from view of adjacent properties. 5. Construction of the trash receptacle enclosure is subject to approval of the City Building Official. 300-15 Page 63 of 124 401.3001. Screening. The screening of outdoor storage areas, heating/air conditioning units, exhaust/fan equipment, trash receptacles, rooftop equipment, and other deterrent elements shall be screened from all surrounding areas by means of planting, berming, and/or a screening fence or other means determined appropriate by the City Building Official. The planting and Berming specifications listed in Section 401.15.E. of this Ordinance are also applicable in this case, however, the height of the screening fence need only be of sufficient height to completely and safely conceal the deterrent element. 401.300.M. Landscaping. A detailed landscaping plan in conformance with Section 401.15.E. of this Ordinance shall be submitted to the City Council and approved before a building permit may be obtained and shall be in conformance with the following requirements. 1. The regulations and requirements setforth in the zoning and subdivision regulations shall apply to all vegetative treatments within the study area relative to the quality, sizes, and specifications of plant materials. 2. All landscape and vegetative treatments shall be in conformance with the overall site plan. It is the responsibility of the property owner to meet and maintain this requirement. 3. Unique land features, i.e., topography, vegetation, wetlands, drainageways shall be preserved and/or addressed to achieve the most positive functional and aesthetic results. Every effort should be made to preserve features of the land to create passive open spaces. 300-16 Page 64 of 124 Oak Park Heights Request for Council Action Meeting Date April 23d. 2013 Time Required: 5 Minutes Agenda Item Title: St. Croix River Crossing—Non-Receipt of Appraisal Data and Follow-up Action—Parcel #19 Agenda Placement New Businons 4. Originating Department/Re star c Johnson, City Administrator Requester's Signature Action Requested Discussio Possible Action. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Items related to the sale of properties to MNDOT - St. Croix River Crossing: The City has sent a letter to MNDOT advising them that the agreement and Right of Entry for Parcel 919 is void due to MNDOT not supplying the require appraisal data by April 15`x'. MNDOT has requested a 30 extension to the Agreement, see the enclosed letter from MNDOT's John Isackson. I have enclosed both a copy of MNDOT request as well as the City's notice that the previous agreement is void. Like any other real estate transaction where deadlines are missed, the Council may seek additional costs or conditions for this extension. Page 65 of 124 �NesQT� sa Minnesota Department of Transportation Metropolitan Division r nf,p,a�� Right of Way Office 1500 West County Road B2 Roseville,MN 55113 April 17, 2013 Erie A. Johnson City of Oak Park Heights City Administrator Parcel 19 SP 8214-114 St. Croix River Bridge Project RE: 30-Day Time Extension is Requested for MnDOT's Right of Entry Easement on Parcel 19 Dear Eric Johnson. This document is in response to your letter dated 4-16-13 in which you stated that the Right of Entry Easement is void because MnDOT didn't provide an offer on Parcel 19 by April 15, 2013. MnDOT didn't provide the offer in time because our highway plat isn't filed. This has resulted because this design-build project has had numerous small changes,which need to be updated on the highway plat. The appraisal for parcel 19 is completed and certified. As soon as the highway plat is updated and filed according to MN Statute 160.085, MnDOT will make the offer on Parcel 19 to the City of Oak Park Heights. At this time, we request a 30-Day time extension for the Right of Entry Easement in order for MnDOT to complete the remaining activities so that we can make the offer. Please contact me with your decision after your April 23 City meeting. Sincerely, 'AAA'-- John Isackson, PE Assistant Right of Way Engineer Phone: (651) 234-7571 Page 66 of 124 City of Oak Park Heights 14168 Oak Park Blvd. N e Box 2007.oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 4-16-13 Mr.Jon Isackson MNDOT,Assistant Right of Way Engineer METRO District 1500 W.County Road B2 Roseville, MN 55113 *** also sent via email—'ohn.isackson state.mn.us *** RE: Right of Entry Easement—City of Oak Park Heights Dear Mr. Isackson: The City and MNDOT executed agreements for a RIGHT OF ENTRY PERMIT for a parcel needed by MNDOT to construct certain elements of the St. Croix River Crossing/STH 36 Improvements. See Documents: Parcel 19—as defined by MNDOT. (SP 8214-114 / CS 8214)—Copy Attached. As of April 16`h, 2013,the City has not received the require appraisal documents for this parcel; accordingly pursuant to paragraph 6, "Should the State not rovide the Ci a airmarket a sisal b April 15`x' 2013 this Right of Entry Easement becomes immediately void". The City hereby is notifying MNDOT that it now considers this Right of Entry entirely VOID and at this time MNDOT has no legal access to this property without a renegotiation and re-execution of these documents. PI se !fit me know if you have any further questions or inquiries or how MNDOT wishes to proceed. d reg d hn n City Ad,'inistrator PS: The City has received the information related to Parcel#39 (received 4/15/13)and will review accordingly. Cc: Jon Chiglo, MNDOT Mark Vierling, City Attorney Weekly Notes Page 67 of 124 RIGHT OF ENTRY EASEMENT S.P. 8 214-11 4 C.S. 8214" Parcel 19 -CITY OF OAK PARK HEIGHTS County of Washington The State of Minnesota has by its Commissioner of Transportation established and designated the route of Trunk Highway No_ 36 in Washington County, Minnesota. '' It is necessary that the State of Minnesota use for highway purposes real property situated in Washington County, Minnesota, described as follows, See the Attached Exhibit"A" In recognition of the cash payment of$1,000.00 received by the undersigned, he/she acknowledges the right the State of Minnesota and its contractors have to use the property designated on the attached exhibit for all aspects of highway construction, maintenance, and operation purposes, as well as utility relocation, until such time as said property is fully acquired by law. The undersigned, having an interest in the above described real property, understand that they are not required to surrender possession of real property until the purchaser price has been made available and are not required to surrender lawfully occupied real property without at feast 90 days notice. By this instrument, the undersigned waive these rights and gives the State of Minnesota 1 an immediate right of entry and permission to construct, maintain and operate the trunk highway_ MnDOT has received approval from the FHWA to use Section 24.1020) of the Federal Registry (49C1=R Part 24, 2005)which states that a right of entry for construction purposes lae obtained only in the exceptional case, such as an emergency project, when there is not time to make an appraisal and purchase offer and the .a property owner is agreeable to the process. The State of Minnesota agrees to proceed as soon as possible to acquire the necessary right of way for said highway as provided by law. An offer to e landowner(the City) based on an independent fair market value appraisal shall to be made to the �r.a 4a r a ril 151h 2013, based on conditions of the property prior to any construction by the S`4t 'Should tf e State nOt provide the City a fair market appraisal by April 15th, 2013 this Right of Entry sement become ediatoiy void, In the event the City rejects the fair market appraisal as provided by the State, the City may at the State's expense, up to a maximum of$5,000, secure a second fair market appraisal based on the conditions of the property prior to any construction by the State, The State shall pay for all reasonably anticipated City costs associated with this transaction (whether the land transfer occurs or does not) including all appraisals, plus reasonably anticipated closing costs. Once the City provides the State a written notice of the acceptance of a final appraisal figure (being the first or second appraisal) which shall not be unreasonably delayed, the State and City shall immediately proceed to complete the transaction not later than December 31", 2013. Prior to any work commencing on the Property, the State may at its expense perform any due diligence research the State deems necessary to protect its interests, such as environmental or historical studies or other reviews of the Property. Based upon such research, the State may select to not proceed with any actual construction on the Property nor purchase the Property, However once any construction activities commence Page 68 of 124 under this Right of Entry Easement, including but not limited to grading or land clearing the State shall be obligated to purchase the Property unless released by the City. In all circumstances, the Property and Right of Entry Easement shall be conveyed in an `as-is` condition and the City makes no warranties or statements about the condition of the Property. Except for right-of-way limits and/or drainage or utility easements, the City shall release any liens or encumbrances the City may hold on the Property so as to facilitate the construction of the MNDOT Project. All 4iens and encumbrances must be released prior to completion of this transaction If at such time after the Property is conveyed to the State should the State determine that for any reason the Property is not to be used for the Project as generally given approval by the City, the Property at the City's option, shall be conveyed to the City at the fair market value as determined by a third party appraisal_ If site work has commenced, but is to be discontinued as a result of the Project not proceeding, the State shall, prior to any re-conveyance to the City, perform in a timely manner site restoration, soil stabilization and shall re- establish drainage and ponding serving the area prior to any construction activities by the State. In addition, the State shall re-convey at no cost to the City any property interests the City conveyed to the State at no cost including any released right-of-way or other easements that were granted to the State under this Agreement. It is necessary that all aspects of construction of said highway on the Property be commenced starting not sooner than on May 1, 2013 and completed without interruption_ Once executed, the undersigned hereby.grants to the State of Minnesota, the right to go upon said real property on or after May l'`, 2013 and construct said highway and to continue to work the same until fully completed, and to travel the same when completed. The undersigned waives all rights of final payment prior to the State of Minnesota taking possession of the land as required by U-S. Public Law 91-646, Title 111, Section 3 301{4}with the acknowledgement that such act in no way jeopardizes or compromises the damages to which # the undersigned may be entitled pursuant to the eminent domain action. f I The State of Minnesota acknowledges and agrees that this Right of Entry Easement is being executed by the undersigned owner on an expeditious basis to facilitate the construction of S.P. 8214-114. The State of Minnesota stipulates and agrees that the undersigned owner has and does reserve any and all claims for damages and just compensation which the owner may be entitled under the United States Constitution, the `4 Minnesota Constitution and Minnesota Statutes Chapter 117. The City of Oak Park Heights acknowtedges-and agrees that this Right of Entry Easement is being executed to expedite the construction of S.P. 8214-114 and stipulates that if the direct purchase of this property by the State of Minnesota cannot be completed in the manner described above that the State of Minnesota reserves it's rights to pursue other methods of acquisition of the property provided for under the United States Constitution, the Minnesota Constitution and Minnesota Statutes Chapter 117. The Right of Entry easement is subject to all easements on the parcel, and will expire on December 31", 2013. NAME: DATE, �/3 01 hyn A14 e 1 W kw rs NAME. —._ DAT1=: 2-7'13 DOI' NAME: DATE: Page 69 of 124 � . ' 5P' COUNTY P4RCEL NU OWNER— � ' --��----' 1�0\ On TEMP . EASEMENT NRW Page mv,1o4 � , "A 4. Oak Park Heights Request for Council Action Meeting Date April 23rd, 2013 Time Required: 5 Minutes Agenda Item Title: Consider the Formation of a Party in the Park Committee Agenda Placement New Business Originating Department/Requestor Mayor McComber Requester's Signature Action Requested Discussion Possible action. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): As the City Council has amended the date of the Party in the Park to Sept $th, 2013, would the City Council like to consider the formation of a public/citizen committee to assist Jenni Pinski in any planning efforts? Page 71 of 124 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 72 of 124 Oak Park Heights Request for Council Action Meeting Date April 23'0, 2013 Time Required: 5 Minutes Agenda Item Title: Advanced Warning Flashers Agenda Placement New Business Originating Department/Request E ' min istrator J Requester's Signature Action Requested Discussion &I sible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): During a work session earlier this year, the City Council discussed the possibility of installing advanced warning flashers at various locations in the City. These flashers are meant to give drivers some noticeable advance warning when they are pedestrians in the roadway. Chief DeRosier did provide his thoughts on this concept and is also enclosed. In this project the flashers would be initiated when the pedestrian pushes a control button activating the adjacent pole mounted flashers as well as the advanced flashers that are offset by 100+/_ feet through a radio telemetry system. Traffic Control Corporation (a City of Oak Park Heights firm) did kindly provide a summary quote of needed apparatus to provide such as system in three locations. 1. Near the High School— Crossing of 58`h Street 2. At Boutwell's Landing— Crossing of 58`h street 3. At Oakgreen Ave— Crossing at 56`h street. These quotes are enclosed and would total the following: See the next page. Actions to Consider: 1. All current crosswalks are in compliance with approved standards, this project would be an enhancement. 2. The Council should discuss the desire to make such and investment in all areas. Should the base equipment purchase from Traffic Control Corporation be anticipated to exceed$25,000 the City would need to secure a second quote. 3. Does the City want to request financial partnerships from Boutwell's and the High School 4. Timing, when might the Council desire to install this equipment. 5. Funding sources: This project does not have a dedicated funding source at this time, however as this is a new project and generally benefits the City's trail-way systems, the City park Dedication Fund($7008'x° balance) may be considered as well as the undesignated portion of the City's Budgeted Projects fund which has a balance of S17'9,000 Page 73 of 124 City of Oak Park Heights Solar Power Cross Walk Flasher-Estimates with Install Item Traffic Control Corporation Price Tax Total Site#1 $ 9,874.00 $ 691.18 $ 10,565.18 Site#2 $ 9,874.00 $ 691.1.8 $ 10,565.18 Site#3 $ 7,852.00 $ 549.64 $ 8,401.64 Subtotal $ 29,532.00 installation of systems Electrical Firm $ 6,000.00 Subtotal $ 6,000.00 City Costs Concrete Bases for Sites 1&2 $ 1,500.00 Telspar Posts for Advanced Flashers $ 800.00 Misc City Costs $ 500.00 Subtotal $ 2,800.00 Subtotal of All Elements $ 38,332.00 10%Contingency $ 3,833.20 GRAND TOTAL $ 42,165.20 Page 74 of 124 Eric Johnson From: Brian DeRosier Sent: Thursday, April 18, 2013 2:53 PM To: Eric Johnson Subject: Re:Advanced Warning Flashers - Ped Crossings Eric; I have reviewed the information on the purchase and installation of advanced warning flashers for the 3 locations noted as pedestrian crossings. We have spoken about this and council has reviewed this in the past with information that I have provided. I find no specific negative aspect of such equipment, however I would hedge on the true effectiveness of such equipment, or expectations by the public of the true effectiveness. There is some concern that with this type of equipment pedestrians may feel a heightened sense of safety or "rights" that may not realistically be provided, and as such not take precautions they should. These crosswalks will still not be provided a stop light controlled intersection with this equipment--only an intent of drawing attention of drivers to the crosswalk. With the positioning of the warning system near the high school this is already a very congested area for signage, lights, traffic, and curving road design and posted speed limit being high in the congestion area. Road design by engineering may support the speed limit but these other factors do present issues with the speed. These lights may have a negative or ineffective contribution and add to that clutter and confusion. There have only been a couple of incidents near the school in the history of the time the school has been there, and all of those have been investigated and attributed to violations by the pedestrian stepping out into traffic abruptly or weaving between traffic etc., not the motorist. This is not to say there are not failure to yield incidents at the school location as there are at every location at one time or another,we do issue citations for this. We have issued numerous PSA announcements to the students deterring them from using this location and to use the signaled crosswalk% block up. This is also included in the student information sent home at the beginning of the year to the parents. We do increased patrols in the area when available. Unfortunately many parents have also taken to this location as a shortcut to picking up and dropping their children instead of entering the school grounds. The result of this in increased traffic with students that park in the ponds shopping center using the cross walk and driving out the entrance onto 58" St, parking issues with parents waiting or dropping off in and near the entrance to OPH Ponds shopping area, increased "repeated over short time period" pedestrian traffic in this area, all leading and causing increased "clutter"with the already high volume of cars and buses in the area prior to and after school. The proposed early warning signals could provide an asset to the overall multi-faceted problem, however there are more issues than just the crosswalk at play in this location. In regards to the Boutwells and Oakgreen locations these appear to be possible effective locations to provide the advanced warning being sought. With all locations t would recommend a possible sign at the location of the buttons simply telling pedestrians to ensure traffic is stopped or stopping prior to starting to cross. The lights are only meant to provide additional attention to the crosswalk and do not provide greater rights. Again I see no s pecific negative or detrimental effect of installation of the equipment and hope that if installed it will provide the level of awareness sought. 1 Page 75 of 124 w Brian DeRosier Chief of Police/Emergency Manager Oak Park Heights Police Dept. 14168 Oak Park Blvd No. PO Box 2007 Oak Park Heights, MN 55082 651-439-4723 Those that have the ability to right a wrong, have the responsibility to. Ethics are what you do when no one else is looking or would find out. 2 Page 76 of 124 0TRAFFIC CONTROL Quotation No: 413195-00 C O R P O R A T I O N Quotation Date: 04/0912013 5651 Memorial Avenue Customer No: 013158 Oak Park Heights, MN 55082 Page No: 1 OAK PARK HEIGHTS 14168 Oak Park Blvd. Budgetary - 3 Sites OAK PART(HEIGHTS MN 55082-2004 Phone: (651)439-4439 SOLAR POWERED CROSSWALK FLASHER Fax: (651)439-0574 Your Request Na: VERBAL ATTN: ERIC JOHNSON Item Part No!Description Quantity Unit Price Extended price 001 SITE 1 -SAHS CROSSING 1.00 EA 9,874.00 $9,874.00 1 -JSF-AB-1412-Yellow Housing 12"one section amber LED 4.5 OD Pole Mount (for mounting on Telespar post) 2-JSF-AB-2412-Yellow Housing with Yellow LED. Dual 12"and Push button(to be mounted on pedestal pole quoted below) 2-Campbell Pushbuttons w/Housing 2- 13 ft pedestal pole, base&windcollar (Telespar will need to be provided for the AB-1412 installation) 002 SITE 2-BOUTWELLS CROSS 1.00 EA 9,874.00 $9,874.00 1 -JSF-AB-1412-Yellow Housing 12"one section amber LED 4.5 OD Pole Mount (for mounting on Telespar post) 2-JSF-AB-2412-Yellow Housing with Yellow LED, Dual 12"and Push button(to be mounted on pedestal pole quoted below) 2-Campbell Pushbuttons w/Housing 2- 13 ft pedestal pole, base&windcollar (Telespar will need to be provided for the AS-1412 installation) 003 SITE 3-OAKGREEN/55TH 1.00 EA 7,852.00 $7,852.00 2-JSF-AB-2412-Yellow Housing with Yellow LED, Dual 12"and Push button (to be mounted on pedestal pole quoted below) 2- Campbell Pushbuttons w/Housing 2- 13 ft pedestal pole, base&windcollar Total Items Price $ 27,600.00 Above prices do not include sales tax. Payment terms are Net 30 days with prior approved credit. Prices are firm for 30 days. Delivery is approximately 45-60 days after release. Concrete foundation for pedestal pole provided by others.Telespar post for advanced flashers provided by others. Sincerely, Cailee Stangl Voice: 651-439-1737 Website: www.trafficcontroloorp.com Fax: 651-439rf1J7 of 124 N Site 1 w?PSkBY'n r'• ny s 5" ki k AB-2412 Dual Head AB-1412 Single Head (City to provide telespar) ear 1 Pushbutton at each Dual head & 1 13ft Pedestal Pole w/ Base Page 78 of 124 N Site 2 C"a It M a rA z itw>a ., ';. l ak? �. � t� � °'�"n+:;` "�£ " ,,. §a' k„a x ✓^tr � A�, �aa tS� .'�� �a'""' �b�� jj „r �S Ri}�AMY e AB-2412 Dual Head AB-1412 Single Head (City to Provide telesPar) 1 Pushbutton at each Dual head & 1 13ft Pedestal Pole w/ Base Page 79 of 124 site 3 N All i r I N ♦ I ps 5 AB-2412 Dual Head 1 Pushbutton at each Dual head & 1 13ft Pedestal Pale w/ Base Page 80 of 124 �µ Oak Park Heights Request for Council Action Meeting Date April 23rd Time Required: 5 minutes Agenda Item Title: Consider Park Commission request— Construct Park Shelter Agenda Placement New Business Originating Department/Reque 6 - E 'c hnson Ci Administrator Requester's Signature Action Requested Discussion P Bible Action. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): At the April 15�h, 2013 Parks Commission did discuss the desire to construct a park shelter of modest size to provide some form of shelter from sun and rain near the new playground at the Moelter Site Playground. The Council will recall that the overall plan does call for the installation of at least a few of these shelters over time as this site is developed. I have enclosed that attached adopted plan. On a related note, Mr. Chuck LeRoux from the St. Croix Valley Baseball Organization did also appear before the Park Commission to propose the concept of the installation of a baseball field at the site. This organization would hope to pay for all elements of construction and maintenance, although the planning elements are only in the early stages. Naturally, any shelter installed would also compliment this future use if it came to fruition. The Approve 2012 Park Plan did not rank this area as a high priority for a baseball/ soccer field but that decision and scope is ultimately up to the City Council At this point the Park Commission would like to expend up to $30,000 from the Xcel Contribution to develop a modest park shelter at this site in the same scale as was constructed at Brekke Park in 2011. The Commission would hope that the shelter design would blend with the proposed limestone and/or other bridge design elements but be generic enough to work well with other future developments. The Park Commission would like to construct this in 2013. The current Xcel Fund has balance in excess of$580,000.+ Page 81 of 124 Final As Adopted by City Council March 2012 gC�ti yr Q Final Adopted Plan or Moelter "Fly-Ash" Site Completed by the Moelter Site Task Force for the City of Oak Park Heights Approved by Task Force on: March 26th, 2012 to be submitted to the City Council for Review and Approval Page 62 of 106 Page 82 of 124 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763,23.5840 Facsimile: 763.427.0520 TPCu:PP1anningCo.con) MEMORANDUM TO: Moelter Site Re-Development Task Force FROM: Scott Richards/Elizabeth Stockman DATE: March 22, 2012 RE: Oak Park Heights --A.S. King/Moelter Site, Valley View and Cover Parks - Park Planning TPC FILE: 236.08 March 26, 2012 -6:00 PM - Final Meeting at City Hall The Moelter Site Re-Development Task Force held an Open House on February 27, 2012 at City Hall to discuss the draft plans for the Moelter Site and how they relate to Valley View and Cover Parks. The meeting was attended by 10 to 15 residents. A short presentation was given and residents were encouraged to ask questions and provide comments. There were no major issues raised by the residents regarding the plans. Please find attached a copy of the most recent plans for the Moelter Site. The plan has been revised to move the pleasure rink (shown as A) from west of the hockey rink to east of the rink. This reflects earlier consensus by the members of the Task Force. At the meeting on March 26, 2012, the Task Force should make a final recommendation to the Park Commission. The recommendation of the Task. Force will be placed on the agenda of the March 26, 2012 Park Commission meeting for their consideration, Exhibits Please find as follows the Exhibits to this report: Exhibit 1: Proposed Park Plan for the Moelter/Xcel Property Exhibit 2: Proposed Park Plan Inclusive of Valley View Park Exhibit 3: Narrative, Project Priorities & Cost Estimates Exhibit 4: Detailed Trail, Parking Lot and Other Specifications Exhibit 5: Depth to Synthetic Cover Diagram Exhibit 6: Site Closure Plan — Base Liner and Cap Phases Exhibit 7: Existing Topography Exhibit 8: Playground Footing Detail Page 63 of 106 Page 83 of 124 aew s i r 1 1_ 4. 1 = �J ALM N11S' KNYb1R£tY1RT1 M ! City of flak Park Heights :. [_j e i Park Development With A facer r c Valley VlewfGnver Parks PROPOSED PLAN r Moelter/Xcel Energy Site I Pace 64 of 106 Page 84 of 124 I r an z `I " 16 XJMkS[AOl%) - uh�MU4 r`' �t FROPOSM 11 ,us { ; ,:mil alias ,. H..I i Mt(if 1i W�A YlN,�Y I a_K w-►g�RyNsp f_,K4�_�9i..ftL'#�-TT A q'';�•�, Y�<�4.,�)r1I o t:�r W:_--W�:WA�T q, —r I1KY 4S'1-� :1•tiYGi:,M l*Y N C 4 aAT t , Y � X tyo i L HOUMM IXEkTT ETK City of Oak bww - smPark yef',ro�e'Heights Park&Trail Plan f.'lOS'i0.G N'Ai UI PROPOSED PLAN f'lt�'crf V +bsTwoax:,T7ner VW a� 34,��l�l Valley View Park A . - ' ���� A WI�R155S I1LAAfi,£Y.t FNF swaros:o vrcauwc.lincr Page 85 of 124 City of Oak Park Heights, Minnesota March 2012 A.S. King/Moelter Site, Valley View Park and Cover Park: A Community Park Planning Project History The Moelter site is a +l- 36 acre property located on the east end of Oak Park Heights, just south of Stillwater and adjacent to Bayport and the St. Croix River. For 30 years, the site has been used as a fly-ash landfill for the A.S. King Plant in Oak Park Heights. Xcel Energy closed and capped the site in 2011. Although ownership of the property will be retained by Xcel, the City will be allowed to develop the site for active and passive recreational uses. Planning Process A Task Force Committee was formed in the Spring of 2011 to facilitate the planning and design of the Moelter site. The 12-person Committee was made up of city residents, Park Board members, Planning Commissioners and City Council members. The City's consulting planners, The Planning Company, guided the development of a site plan for the park and facilitated the monthly meetings. Oak Park Heights personnel, including the City Administrator, Public Works Director, City Engineer and City Arborist would often join the meetings. Charles Donkers from Xcel Energy, provided critical information on the technical aspects of the Moelter site's reuse and guided the types of development most appropriate for the site in terms of preservation of the protective liner. A series of meetings with the Task Force Committee began in July of 2011 and have occurred monthly since then. The planning process began with a group walking tour of the property and the adjacent Valley View and Cover Parks. The most up-to-date topographic, aerial and plat maps were compiled from 2011 and provided the base information necessary to begin conceptual planning of park elements. Xcel Energy provided documentation of the underlying conditions such as depth to the liner which was placed over the fly-ash and the date each zone was closed. Existing Conditions Following closure of the site as a fly-ash facility, the property was seeded with native grasses and wildflowers to stabilize the top soil final grade. The only improvement on the property is a. trail segment which connects the west side of Valley View Park, traverses across the north side of the Moelter property, meets Beach Road and terminates at the 58th Street North cul-de-sac. The gravel access road which is maintained by Xcel to access utilities on the south end of the Moelter site is currently used as a return loop portion of the pedestrian trail, Proposed Design Elements and Project Narrative The overall intent of the design for the Moelter site was to maintain a significant portion of the park in a natural state to complement the beauty which exists to the south in Valley View Bark. This open space will further support the wonderful wildlife population which exists in the region and will serve to foster views to the wetlands and river valley from its wonderful ridgeline. Active areas have been kept to the perimeter of the property, with the exception of walking trails, benches and an overlook structure. 'l Page 66 of 106 Page 86 of 124 Playground Area. A playground area has been located on the west end of the Moeller site, intended to serve the adjacent neighborhoods to the west as a neighborhood park, The facility may also serve as a destination type facility for residents farther away who may drive to the park. Two or three picnic shelters are planned in close proximity to the playground structures which would be accessible from the adjacent trails. The depth of soils and sand above the fly-ash liner in this location were also a determining factor in the playground location. The footings required for the playground structure(s) are shown in Exhibit 8, and will not impact the liner which lies many feet below the surface in this area. This is also beneficial for the establishment of some larger shade trees for the area surrounding the playground. The Park Commission approved the playground design shown below for the site which encompasses an area approximately 55 x 70 feet. It will serve children of all ages, with the smaller of the two structures intended for two to five-year-olds. It has a user capacity of 113 children and was purchased from St. Croix Recreation Company, Inc. •g. � lo- � I Overlook Structure. An overlook structure(s), whether it be a single structure or series of benches along the ridge line have been included in the site design which provide views to Valley View Park below and to the north toward the designated bird habitat and feeding areas. This area is not intended as a picnic area, but rather as a quiet, reflective place to relax. Later sections of this report show examples of several possible structures, one of which provides a unique, yet simple earth-friendly structure and serves to block the strong winds which seem to prevail from the northwest. As shown in the details submitted as Exhibit 4, any significant structure placed in this location will require the use of a floating slab for its foundation. Trails & Exercise Course. A critical part of the Moelter site design is the provision of trails throughout the site that provide access to various use areas from the abutting neighborhood, streets, City parkland and parking lots. The off-street trails also serve as a highly desirable destination for people wanting exercise. For this reason, the site design includes a series of 10- 12 exercise stations placed at intervals along the trail corridors. Four specific and distinct needs were identified by the Task Force in defining trail use areas: 2 Page 67 of 106 Page 87 of 124 • Provide trail access to the new playground from existing trails and adjacent neighborhood(s). • Provide trail access to the south, through the eastern portion of Valley View Park toward the existing board walk. • Provide trail access to the overlook area(s) and through the center of the Moelter property. • Provide trail access and/or steps up the hill from Xce1's gravel access road, to provide an alternative: shorter trail route and a challenging trail segment, Vehicular Access & Main Entrance. Two vehicular parking areas have been included on the site plan for the Moelter property. Realignment and expansion of the parking lot on the north end of Cover Park (including a possible drop-off lane near the new warming house) will become the primary access to the site. The configuration will maintain the two access points onto Beach Road and will become the main entrance to both Cover Park and Welter Park. Planting areas and a new sign are planned for the area in or around expanded parking lot. Construction of a west parking lot near Club Tara Restaurant has, in the past, been discussed as a need pending completion of the St. Croix River Bridge/Highway 36 Realignment Project. The parking lot could also serve as a second access into the Welter site and provide required parking for the ballfields, should they be constructed in the future, It should be noted, however, that the City does not own the ROW along Highway 36 and the frontage road ends at the Club Tara property, so without the St. Croix River Bridge/Highway 36 Realignment Project, or shared driveway access through the Club Tara property, this parking lot may not be feasible. The space between driveways and rows of parking in both areas has intentionally planned at a wider width to better accommodate storm water runoff and to provide space for plantings. The pictures below show how the environmental and visual effects of parking areas can be mitigated through the use of pervious pavers and native plantings. "+rod'✓w'r� .y,r � � a b ''� •�`" .�� � :� '&y >. ,.i � :� 4 � y .'y, 111 � :4. l 5r. 2 2 sa fe^^ 3 Page 68 of 106 Page 88 of 124 i -9� r r Pictures from Silverwood Bark in St. Anthony, MN The main drive areas are asphalt and the parking bays are pavers; with small painted indicators to mark spaces. Medians and s crosswalks are concrete. Cover Park Warming Mouse. Cover Park contains an ice rink and warming house which are heavily used during the winter months. The warming house is deteriorating and needs to be replaced. The proposed plan shows relocating the warming house to the north end of Cover Park to take advantage of the planned parking area and allow space for a drop-off and pick-up lane. Furthermore, moving the warming house serves to separate the noise and activity from the residential neighborhood along 58" Street. The warming house is not located on the Moelter property and does not impact the synthetic cover. Cover Park Year-Round Rink & Shelter. Included in planned park improvements on the Moelter site, is relocation of the warming house in Cover Park as discussed herein. This opens up space for much-needed shelter space and/or a shade structure near the Cover Park playground. The Task Force has also stated their desire to install a multi-use, concrete surface within the existing hockey rink in Cover Park. This would provide year-round recreational opportunities and would negate the need to mow grass inside the rink. Pleasure Skating Rink. As an option to be implemented in future years, a pleasure skating rink/open ice area has been shown on the site plan near the new warming house and proximate to the existing ice rink in Cover Park. This portion of the park could become a wonderful winter- use area, inclusive of a series of cross-country ski trails throughout the Moelter site and into Valley View Park. 4 Page 69 of 106 Page 89 of 124 Natural Resource Preservation. The preservation of both native plant and animal species was highlighted by the Task Force as being an important part of the site design. They would like to establish bird feeding stations, Blue Bird and Meadowlark houses, perch posts, and nesting platforms in and around the overlook structure(s) in the central portion of the park. Many residents enjoy feeding small animals and watching them interact in a natural setting. Several bermed planting areas have been included as a buffer between Highway 36 and the overlook area to provide a solid planting foundation for large shrubs and perennials which will allow roots to grow strong without interfering with the synthetic cover. The use of native plant species will be beneficial in attracting birds and other wildlife; while creating enhanced views and buffer the effects of traffic on Highway 36. Interpretive Signs, The Task Force has indicated a keen interest in working with various environmental groups, nature centers, or university students who wish to study the types of wildlife species and other natural resources which have and will infiltrate the site following its reclamation. They would like to develop interpretive trail signs and install maps that describe the property history, wildlife; park elements, etc. Xcel Access Road. During the years the Moelter property was an active fly-ash facility, fencing surrounded a large portion of the site. At the present time, a small portion of chain link fencing remains at the entrance to the gravel access road (east end) to keep vehicles out. As City funds allow, the replacement of the chain link fencing with knock-down bollards or a more aesthetic gate would go a long way to beautify the site. A determination would also have to be made regarding the surfacing of the access road in future years, assuming it will receive heavier pedestrian traffic as the site is formally opened up as a community park. Baseball and/or soccer field. A space has been designated for a baseball and/or a soccer field along Highway 36 in the northwest portion of the site should the City find, in future years, that the need arises, These fields are considered a last priority by the Task f=orce Committee. Construction Details Construction details and technical specifications for planned structural improvements have been prepared by the City's Engineer and attached as Exhibit 4. No irrigation is planned for the property and no underground utilities are to be modified or constructed. 5 Page 70 of 106 Page 90 of 124 Prioritization of Park uses In January of 2012, voting took place among the Task Force Committee via e-mail, asking for members' top six priorities regarding development of the Moelter site. The results of that survey are shown below. Top Six Park Elements Planned as Priorities in the Short Terra Future 1. Playground Area. A playground located on the west end of the Moelter site, intended to serve the adjacent neighborhoods to the west as a neighborhood park. The facility may also serve as a destination type facility for residents farther away who may drive to the park. 2. Two or three picnic shelters/tables and trees/landscaping around the playground area 3. Overlook structure(s), whether it be a single structure or series of benches along the ridge line which provide views to Valley View Park below and to the north toward designated bird habitat and feeding areas. 4. Replace Cover Park warming house and relocate it to the north end of Cover Park. 5. Provide trail access to the south, through the eastern portion of Valley View Park toward the existing board walk. 6. Realign and expand the parking lot on the north end of Cover Park (including a possible drop-off lane near the new warming house). This will become the main entrance to both Cover Park and Moelter Park.. The remaining park elements are to be approved by the City and developed as funds allow in the future. 1. Provide trail access to the overlook area(s) and through the center of the Moelter property. 2. Develop interpretive trail signs and install maps describing the property history, wildlife, park elements, etc. 3. Install a series of 10-12 exercise stations placed at intervals along the trail corridors. 4. install a multi-use, concrete surface within the existing hockey rink in Cover Park. 5. Provide trail access to the new playground from existing trails and adjacent neighborhood(s). 6. Provide trail access and/or steps up the hill from Xcel's gravel access road, to provide an alternative, shorter trail route and a challenging trail segment. 7. Establish bird feeding stations, Blue Bird houses, and nesting platforms in and around the overlook structure(s). 6 Page 71 of 106 Page 91 of 124 S. Plant native plant species on bermed areas in 3-4 areas throughout the upper, fiat part of the Moeller site to attract birds, other wildlife, provide enhanced views and buffer the effects of traffic on Highway 36. 9. Construction of west parking lot near Club Tara (Keep in mind that the City does not own the ROW along Highway 36 and the frontage road ends at the Club Tara property, so without the St. Croix River Bridge/Highway 36 Realignment Project, or shared driveway access through the Club Tara property, this parking lot may not be feasible.) 10. Remove chain link fencing at entrance to gravel access road (east end) and replace with knock-down bollards or a more aesthetic gate which allows access for Xcel employees but keeps other vehicles out. 11. Create a pleasure skating area near the new warming house and near the existing ice rink in Cover Park. 12. Provide a new picnic shelter or other shade structure in Cover Park near the existing playground. 13. Planting areas and new sign at park entrance area off of Beach RoadlCSAH 23, in and around expanded parking area. 14. Baseball and/or soccer field if the need arises in the community 7 Page 72 of 106 Page 92 of 124 Moelter ParklXcel EneKqy Lite Estimated Costs for Park Elements March 2012" Top Priorities Estimated Cost Playground Area. This would only include the playground i $60,000 equipment, wood chips, and install. Two or three picnic shelters/tables and trees/landscaping around $9,000-$15,000 the playground area. (single table shelters $3,000-$5w 000 each) Landscaping $10,000 Overlook structure, single structure or series of smaller structures i $20,000 - I with benches (see examples below), $30,000 Replace Cover Park warming house and relocate it to the north i i $250,000 end of Cover Park (estimate from CIP) Provide trail access to the south, through the eastern portion of $76,000 Valley View Park toward the existing board walk. Note-. significant tree removal required and subqrade corrections needed. expand and parking lot on the north end of Cover Park (including a possible drop-off lane near the new warming $145,000 house) Subtotal of priorities i $669,000 -$585,000 Remaining Park Elements, to bt_a raved _PX.the City and developed as funds allow. Provide trail access to the overlook area(s) and through the center $42,000 of the Moelter proper About 1,800 linear feet. Develop interpretive trail signs and install maps describing the Each $500 - $1,000 pjqpeqy history, j L wildlife, park elements, etc. -- install a multi-use, concrete surface within the existing hockey rink $190,000 in Cover Park, Price includes dasher board replacement. 10-12 exercise stations placed at intervals along the trail corridors, $6,000 inclusive of instructional signs; $500 each Provide trail access to the new playground from existing trails an 1 $36,000 adjacent neighborhood(s). About 1,550 linear feet. i Provide trail access and/or steps up the hill from Xcel's gravel access road, to provide an alternative, shorter trail route and a $30,000 challe!lgina trail segment. Aboutl,100feet. Establish bird feeding stations, Blue Bird houses, and nesting $3,000 platforms in and around the overlook structure(s). Plant native plant species on bermed areas in 3-4 areas of the $10,000 Moelter site to attract birds and wildlife, as discussed herein Construction of west parking lot near Club Tara $132,0001 Remove chain link fencing at entrance to gravel access road and $5,000 11 replace with knock-down bollards or a_gate. ''- - I Create a pleasure skating area near the new warming house and $20,000 near the existing ice rink in Cover Provide a new picnic shelter or other shade structure in Cover $20,000 Park near the _g existing_p aL y round. _ Planting areas and new sign at park entrance area off of Beach $15,000 Road/CSAH 23. in and around expanded parking area. Baseball and/or soccer field if the need arises in the community Baseball - $82,000 L Soccer - $44,000 Total Project Estimated Cost: (not $1,194,000- 1,220,000 8 Page 73 of 106 Page 93 of 124 Possible Park Shelters While the Task Force did not talk in great detail about the park shelter design, it seemed that the general consensus was to keep things fairly simple. A design favorable to the region which complements the prairie feel of the site would be a great fit. The following options have been included as possible designs intended to generate discussion about shapes, sizes, and materials. �4 RN icon Shelters from Clearwater Recreation v clearwaterrec(amsn.com Bill Livingston 952-442-1820 e a A-s � � »_ 12 feet square delivered to site $24,850, install shelter �w only $6,200 1 16 feet square delivered to site $27,600, install shelter only $6.750 Y t This structure is made by En\Nood Structures out of 3 North Carolina. It is very unique and lends itself to the Y location on the highpoint of the property, directing views to the south into Valley View Park and across the i but may woods and wetlands. The sides are optEOna , y serve two purposes on the Moelter site: to block the Y 3 northwest prevailing winds and to create a blind, of x ti y'W1 sorts for watching birds and other wildlife. ..... wit� „The Apex" .,` 30 feet across, with walls: $17,900 plus freight 30 feet across, no walls: $16,300 plus freight Robert Hayes at EnWood Structures 919-467-6155 or 800-777-8648 =The Pinehurst., EnWood Structures Picnic Table w/ Shelter • �� � r' � �.;. $2,750 plus freight Ma. :; . N Icon Bench Shelter by Clearwater Recreation $3,000 9 Page 74 of 106 Page 94 of 124 General Guidelines for Plant Rooting Depth With the limited soil depths to cover across the Xcel site and the depths varying significantly at different points on the property, the selected plant materials will have to be carefully chosen for each specific location. As indicated herein, several bermed planting areas have been shown which will serve to increase the planting depths in these locations for purposes of establishing some shelter areas for birds and small mammals. In the area surrounding the playground, deeper soils lie on top of the cover where trees can likely be established. The following recommendations have been provided by Kathy Widen, the City Arborist. • Groundcovers, lawn, garden; 6-12 in.deep • Shrubs: 12-24 in. deep • Trees: 18-36 in. deep • From what I could glean from the MNDQT Landscape Manual and my general experience with tree blow-downs, conifers root somewhat more shallowly than deciduous trees. • For agricultural crops in North Carolina, the reference said 2-5 ft. deep. • Apparently 70% of roots occur in the top half of the rooting depth; and some will grow a bit deeper. This all depends, of course, upon soil type and condition, and water and oxygen availability. For the Moelter site, my recommendation would be: • When ground level is 3 feet above the cap, no plants other than perennials or mown grasses. • Where soil cover is up to 6 feet above the cap, shrubs could be planted. • 1 would not recommend planting trees over the cap without a minimum of 6 to 9 feet of soil depth. • We've already discussed some of the problems trees and shrubs have growing in berms in areas where they do not receive regular watering via irrigation. 10 Page 75 or 106 Page 95 of 124 " j w .: 6� ip I v r 1 n fan r f�'. ' [ei 1 is II u 5 S u { x: 1111 a � I I m cp° ,,•, III ___ r.}+ � Hog Ali' w Z 3g If1 % rNi 7 a P E. OAK PARK HEIGHTS MN MOFI,TFR SITE PARK IMPROVEMEM5 .W w•.F��' ''JOB.-- .. '. g Of"F E c Page 96 of 124 l'• �V t(�P t'1 co Vi cltl Ul a� ,t,•Vi `l ���1� � 1 f:. J 1 •s rs. t, • :JI !r 11 i : rr••, a < J { L , 9 f1T4��Y H a .a G s O y., b > W n Q Page 97 of 124 A. .. i �k A ♦ ,tea i.Tan CC � y E 1f {: t tC ti E h,f j mHo n ! ?-.• (9�> or 4- ,t" n111�� -1. ��7,&., ARY4.� E _ j�ri x � �g�4 .410m. S F U I N� �' 'dMit+•^ I xi� S A. pw rdp -.,' 4 _(.1 M1M1 , � .Z' City of Oak Park Heights St � Park Development With kjact: 1,. I Vall-yViewJChver Paiks 't PROPOSED PLAN WITH Rig I; XCEL ENERGY CAP BOUNDARY R. s R r Moelter/Xcel Energy Site �d Page 98 of 124 n S W 4 r i ISM �(\� �_ ° /mss•:. � f + f �l 1 1 ��'v / r � t'� •��" M -,t7 !/ t 5} i�Q"a� � • rl` . ��� �n� ' - pry 4 ( l'• 1 . `, ';..'. .. --r�±i_..�'. .:._'.r».�'x•'. ., .. +:,. PCUGRAt'614E XLWiII', City of Oak Park Heights Hark Development With Adjao-ml ° N a � valley VivivICDver Parks 82 2 s: j � , � � PROPOSED PLAN �c c - ' " f Moelter/Xcel Energy Site 01) Page 99 of 124 Qy ! HT, . ._ gr k II; d _ u 1 . All vM t a n - yy \ I ` a, I : r= 'a: tip'' ;'a`. ..... �.._ ..................... ..................._ .'. I x e l� � h O ''P.r �Nba:Mtinwob',' t y February 09,2012 -.._..."_............-.......... - i SERIES:Voltage,Basics,Intensity,Nucleus Moelter Site St.Croix Recreation Company,Inc. � }i SITE PLAN 100"66916,2 DRAWN BY:Shaun.Swasnon Oak Park Heights,MN 55082 Rage 80 of 106 00 Burke Company,LLC PC Box 5A9 Fond du 1 ac• WAMmdn UKM-OOMS, Telephone 920.921.9220 Page-.-lb0 of 124 Centennial Field - Phoenix Park Wi r�r - " 4 v p9. t+� Centennial Field - Phoenix Park - Proposal Spring, 701- St. Croix Valley Baseball Association - Project Centennial Field Page 101 of 124 Centennial Field - Phoenix Park Project Overview: Baseball has often been coined as America's sport. Over the generations it has brought together youth in friendly competition to enjoy all that life has to offer. This passion for the game runs deep in the St. Croix Valley with hundreds of young kids annually taking part in organized play. While baseball fields are available in the St. Croix Valley, comparisons to neighboring communities show we there number is disproportionate to what others offer and have available. Develop the NW MoeIter/Xcel Energy Site with a historically designed baseball field. This location is ideal in that it is located in a very scenic centralized and easily accessible location. It also provides a valuable and practical use of this space with its known limitations. Development to coincide with the Hwy 36 corridor build of the St. Croix River crossing bridge. Sponsoring Organization, The St. Croix Valley Baseball Association, (SCVBA) is a non-profit organization incorporated in the fall of 2003 as an initiative to focus and maximize the baseball resources in the St. Croix Valley. SCVBA is a competitive traveling baseball association and is the only local association using outside evaluators as a cornerstone of its tryout process. SCVBA has experienced rapid growth in recent years. In 2012, the SCVBA fielded 20 teams with over 260 players in the 10 - 15 year old age groups. All our teams played in the Metro Baseball League providing Saint Croix Valley and Stillwater kids the most competitive and best play. The ultimate goal of SCVBA is to field well-balanced teams playing at each player's ability. The mission for SCVBA is to promote and to develop the growth of quality amateur baseball in the St. Croix Valley and Stillwater area. The organization promotes the principles of sportsmanship, honesty, loyalty, courage, and respect for others. The SCVBA is also known for developing venues for baseball play and in giving back to our community Examples of previous Projects (grassroots community style): • St. Croix Valley Field Devela meet Im rovements &Upgrades: Stillwater Public Works field, Stillwater Junior High field revitalization, JC Fields, and most recently Millbrook. • Youth Advantage program: the SCVBA is a proud sponsor and provider to the Youth Advantage program that provides financial assistance to underprivileged youth. In the past SCVBA also maintained a scholarship program. Ongoing challenge has been the inability to effectively host larger tournaments that have drawn in teams from around the state and even Canada. These tournaments financial benefit our community by bringing in thousands of people and bolster our economy by visiting our restaurants, staying in our hotels, as well as showcasing the beautiful St. Croix Valley. St. Croix Valley Baseball Association - Project Centennial Field 2 Page 102 of 124 Centennial Field -- Phoenix Park Project Overview: Baseball has often been coined as America's sport. Over the generations it has brought together youth in friendly competition to enjoy all that life has to offer. This passion for the game runs deep in the St. Croix Valley with hundreds of young kids annually taking part in organized play. While baseball fields are available in the St. Croix Valley, comparisons to neighboring communities show we there number is disproportionate to what others offer and have available. Develop the NW Moelter/Xcel Energy Site with a historically designed baseball field. This location is ideal in that it is located in a very scenic centralized and easily accessible location. It also provides a valuable and practical use of this space with its known limitations. Development to coincide with the Hwy 36 corridor build of the St. Croix River crossing bridge. Sponsoring Organization: The St. Croix Valley Baseball Association, (SCVBA) is a non-profit organization incorporated in the fall of 2003 as an initiative to focus and maximize the baseball resources in the St. Croix Valley. SCVBA is a competitive traveling baseball association and is the only local association using outside evaluators as a cornerstone of its tryout process. SCVBA has experienced rapid growth in recent years. In 2012,the SCVBA fielded 20 teams with over 260 players in the 10 - 15 year old age groups.All our teams played in the Metro Baseball League providing Saint Croix Valley and Stillwater kids the most competitive and best play. The ultimate goal of SCVBA is to field well-balanced teams playing at each player's ability. The mission for SCVBA is to promote and to develop the growth of quality amateur baseball in the St. Croix Valley and Stillwater area.The organization promotes the principles of sportsmanship,honesty, loyalty, courage, and respect for others. The SCVBA is also known for developing venues for baseball play and in giving back to our community Examples of previous Projects (grassroots community style): • St. Croix Valley Fi ld Development/Improvements &Upgrades: Stillwater Public Works field,Stillwater junior High field revitalization, JC Fields, and most recently Millbrook. • Youth Advantage program: the SCVBA is a proud sponsor and provider to the Youth Advantage program that provides financial assistance to underprivileged youth. In the past SCVBA also maintained a scholarship program. Ongoing challenge has been the inability to effectively host larger tournaments that have drawn in teams from around the state and even Canada. These tournaments financial benefit our community by bringing in thousands of people and bolster our economy by visiting our restaurants, staying in our hotels, as well as showcasing the beautiful St. Croix Valley. .St. Croix Valley Baseball Association - Project Centennial Field 2 Page 103 of 124 Centennial Field -- Phoenix Park -- Mission Statement: We believe that to build and develop our community it starts with our young people. Strategic Partnership Funding: Five identified <Reserved> Field Des i Lner CTBDI Conceptual Drawings: (throwback design) XTI MA Y� 6�,•� t ECHD :L 4 C too TR Project Schedule: Phase I - (field (ag&sod), fencing, dugouts, lighting rough-in) budget est. $45,000 Summer 2013 Phase II - (score board, bleachers, lights) budget est. $30,000 Spring 2014 Financin Field Prajeet Development (3-4) Marge cornerstone strategic partners (est. >_$10-15,000 each) • Reserved Reserved Reserved • Reserved Other donations and time Iabor • MN DOT- $$$ or volunteer trade time, i.e. heavy equipment, grading, installing fencing, electric conduit, etc. John Chiglo • SCVBA Parent Family Donations: ($10 - $1,000): Local businesses Individuals St. Croix Valley Baseball Association - Project Centennial Field 3 Page 104 of 124 Centennial Field - Phoenix Park Operating Casts: Advertising Donations (outfield signage from local business, ($250 - $400) annual charge (to offset OPH expenses, i.e. electricity, field maintenance, lawn mowing, etc,) Potential advertisers: List <Reserved> Moelter/Xcel Energy Site - Conceptual Site Plan .. _ ; .,r S •1.. 'Y°. Y: 1 ,/ .r � n�I �.h� ,� ` ,ice.¢ '. y 4 i,. �{•F,.J4iMfl %*PAAKM -vin rum WWXW PRDWT � i .� ..,t.T # -• �t� a "" f5C5lRli# � ...,w�-r 4� � ...d. 'rte.., � � •k � ._.. # _�# -. s�.�4'"'�'�,c,_,��•.�,�,..: .= .v_ .,v.-� - Fl�BP9�##`r� 1101�'ORHNIPf Y ,• j'��._...' ```� � ; [ -o •-.�., sip, � .�. •�'J � �_ �•� i , � ��'�.` !. '.Mj..^ T"• 1C^' k, I'L''1 i.`' �.�.', �l�Cf iyf SQCCM :yy .K rF l 1 1 W4�Wj �+ a CF [1pi�.m p , { '�bVli 0.y ' ` ^, ^~\ �!✓i.r I ` L7 � � '4'± 'I � � ''?"� •� �fir' Y � -r^ Oi 3 y' o s .r 'Ii/.r ar '•5 ARM Iz i SMM s� St. Croix Valley Baseball Association - Project Centennial Field 4 Page 105 of 124 Centennial Field - Phoenix Park Mission Statement: • We believe that to build and develop our community it starts with our young people. Strategic Partnership Funding: • Five identified <Reserved> Field Designer(TBDI Conceptual Drawings: (throwback design) 7A 4 , a s �'l L _ ri ! ? " f Ii/:o 1VVV ' Ys r - r Project Schedule: Phase I -- (field (ag& sod), fencing, dugouts, lighting rough-in) budget est. $45,000 Summer 2013 Phase I1 - (score board, bleachers, lights) budget est. $30,000 Spring 2014 Financing Field Project Development (3-4) Large cornerstone strategic partners (est. > $10-15,000 each) • Reserved • Reserved • Reserved • Reserved Other donations CU and time/lahorj • MNDOT - $$$ or volunteer trade time, i.e. heavy equipment, grading, installing fencing, electric conduit, etc. John Chiglo • SCVBA Parent Family Donations: ($10 - $1,000): • Local businesses • Individuals St. Croix Valley Baseball Association - Project Centennial Field 3 Page 106 of 124 Oak Park Heights Request for Council Action Meeting Date April 23d, 2013 Time Required: 10 Minutes Agenda Item Title: Request Park Improvements for 2013 —Park Commission Agenda Placement New Business Originating Department/Req s ohnson Ci Administrator Requester's Signature Action Requested Discussion ossible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Following a lengthy discussion of park priorities, enclosed is the final listing of Park Commission identified priorities, enclosed, at the April 15th City Parks Commission the Commission desired to implement two improvement projects and is seeking City Council approval to expend funding: 1. Install two sets of swings at Brekke Park, one would be near the new small playground at the west end of the Park and the second near the new playground at the east end of the park, adjacent to the smaller park shelter. The old swing set at the east end of the park was removed as it was in poor condition. The current swing set at the east end of the park is set back too far from the shelter and other playground apparatus. (each would need a woodchip surround at each swing set.) Estimated project Costs: $12,000 2. Install various fitness equipment at Swager Park so that it could be utilized as part of the City's trail system in some form of a training circuit. Only two or three units would be installed, such as a chin-up bar, or other items would be proposed for this year with possibly future equipment added later. Staff did apply for a $15,000 grant from the Playful Cities organization for this equipment with a $6,000 match from the City. This unfortunately was not successful. So the park commission would hope to only install a few apparatus this year with future items added later. Concrete footings may be needed? ( Enclosed is a copy of the grant application) Estimated Project Costs: $12,000 Total Costs for 2013: 524,000.00 Both Projects could be funded by Budgeted. Projects Funds — Park and Trail Improvements, current balance of$133,000 +I-. Page 107 of 124 City of Oak Park Heights Discussion of Park Capital need and Priorities-Jan 2013 Priority Rank Low MR) High 1 Letter-Fence(possibly chain link)(Oplipndl gates) V L EY VIEW PARK $ So,000,00 S 62,500.00 $ 7500.0 1 NewfMOye Park Shelter COVERPARK $ 350,00D 00 S 425,OW 00 $ 500,000.00 1 Benches [OVERPARK S 1000,00 S 3.000.00 S 5,000.00 Number of? 1 Gutters VALLEY VIEW PARK S 3,00000 $ 4,1100.00 $ 5,000.00 1 5hetf forserying VALLEY VIEW PARK $ 500.00 $ 750.00 5 1 Electrical outlets for serving VALLEYV€EW PARK $ 1,000.00 $ 2,00.0 S 3,O0 0c I Swings�both lower and upper playgTounds BREKXE PARK $ 5,000.00 5 5,500.0 S f 00090 I Garbage containers-especially by disc golf BREKKEPARK S 500.00 $ 750.00 S 1000.00 1 Benches at bath playgro,rud, BREKKE PARK $ 500,0 $ 5,258.00 $ 10,000.00 how many?Concrete bases? 1 Fitness Equipment SWAGER PARK $ 1$,000.00 $ 17,500.00 $ 20,000.00 1 _e!ter_Fence •nsslpl chain li9k]toplip la gates) SWAGER PARK 5 Si?<OOC_00 _--fit .0 -75,0.,. 1 More tree., AUTUMN HILLS PARK 5 300.00 $ 400.00 S 5IN)On each 1 Tables/benches AUTUMN HILLS PARK 5 2,00.0 5 2,750.00 5 3,580.08 haw many? 1 Refrigeratar'm park shelter AUTUMN HILLS PARK 5 7SO.00 $ 871,00 $ 1,00.00 1 Ashtrays AUTUMN HILLS PARK $ 350.00 5 425 ao S 500.00 1 -rho si ns b 1b rocnd AUTUMN HILLS PARK 2000 $__250.00 $ 300.00 1 NAME MOELTER S - 5 I,OC10.0 $ 2,00.00 FREE but sigrege? 1 Benches MOELLER $ 1,IX70.0f1 $ 5,500.00 S 10,00000 Pow marry?Concrete bases? 1 Gazebos MOELTER a IS 00.0 2000.00 S 25 DOG CC each Subtotal $ 446.100.0 95.00 $,_._.753,$0;7_90 2 Improved Parking COVERPARK $ 50,000.00 5 62,500-00 $ 75,000.80 2 Gardens/Friends of the Parks COVERPARK 5 3,000.00 5 4,008.00 $ 5,000.00 2 Gazebos I COVERPARK $�-,.15,00_.00 2800.oO ,S. 25040.0 each 2 Replace Road VALLEY VIEW PARK S 20o,0o000 $ 225,00.00 S 250.000.0 base is bad,needs full re,oastrucr 2 Replace Parking Lot VALLEY VIEW PARK 5 50,110(€.00 $ 75,00.00 S 10,000.00 2 Replace stairs by park shelter BREKKEPARK $ 5,000.00 S 10,00.00 $ 15,.00.0 eancrete?Wood? Playground SWAGER PARK $ 75,000.00 5 87,580.00 $ 100.080.00 2 Water Fountain SWAGER PARK $ 3,000.00 S 4,00.00 5 5,00.0 2 Grass between shelter and playground AUTUMN HILLS PARK $ 2,500.00 S 3,750.00 5 5,00.0 Subtotal $ 403,5900 S 451,750.00 5 580,000.0 3 Trail Connections COVERPARK S 50,000.0 $ 75,00,0 5 100,000.00 3 Deck tan roast side of park shelter VALLEY VIEW PARK $ 25,000.00 $ 37,50.0 $ S0,000.00 3 E.tend north slide of park Shelter VALLEY VIEW PARK $ 50,000.0 S 62,50.00 $ 75,000.00 3 Play structures for older children BREKKEPARK $ 75.D00.00 $ 87,500.00 $ 100,000.00 3 Band'i-foll AUTUMN HILLS PARE( S 10,800.0 $ 150,000.0 $ 20,00.0(permanent?What size,ADA compliant? 3 splash ad AUTUMNHIL PARK S 200,000.00 $ 350,000 CO, 5 500,000 is it haste or elaborate?Changing facilities? 3 Splash pad MOELTER $ 2110,000.00 $ 350,00.00 $ 50,00.00 is it basic or elaborate?Changing facilities? 3 Bnsn.bali D'iarnond MOELTER 5 100,D06.0 $ 175.0000 $ 250,000.00 Parking lots? 3 Bathroom MOELTER S 20,000.00 $ 225,00.00 $ 250,000.0 Parking lots? 3 Soccer Field MOELTER $ 100,080-00 S 150,000.00 $ 200,000,00 Subtotal 5 1,100,000.00 $ 1,662,500.00 S 2.225,000 DD 4 Concrete Rink COVER PARK 5 100.000.0 S 125'roi $ 150,000.0 4 Move Eli COVER PARK 5 10,0017.00 $ 125,00.00 S 150,00.0 4 Trail connection f0 the east VALLEY VIEW PARK $ 25.0800 $ 62,500.00 S 100,000.00 depending on exactly where!linear feet? -rail conoertion to the north VALLEY VIEW PARK 5 250081100 300,00.00 $ 350000 oe bridge ina be needed 4 Trail connerhons tov erplayg_rpund BREK� $. 75000.0 112500.0 15800.0 depending on exactly where/linear feet ? 4 Replace some pla round equipment AUTUMN HILLS PARK 5 40,000.00 S 50,00.0 $ 60,000.00 a Water Fountains MOELTER $ 10,000.00 5 15,00.0 S 20,00.00 No water close by Subtotal 5 600,00.00 S 790,000.00 $ 9801 Low _WD High Grand Total $2,59960.00 $3,564,200.0 5 4,528,800.00 Page 108 of 124 i� P I P [[mo�t{r�� I LL l { 41 SYi � i �tn� .L Ul�/��LL�IJU 9r 1� pl`'ygTIOUM DR PEPPFR^` srv,4PPLE Let's Play Outdoor Fitness Equipment Grant Letter of Intent My signature below confirms that the appropriate representatives from my organization understand that if my organization is selected for the Let's Play grant,we will be responsible for the following(please initial each point); �f Obtain any and all necessary consents, approvals,permits and/or licenses required to install outdoor fitness equipment; Check with school district, local child care and/or youth programs licensing offices, park district,or other entity that governs the area where the equipment will be installed. Provide proof of commercial&general liability insurance for at least$1,000,000. +� Ability to maintain the equipment. C/ Have space availability for the equipment. Ability to raise$6,000 in matching funds. Ability to sign the Letter of Agreement for the grant. L'J Be available for communication with KaBOOM!Grant Manager and respond to inquiries in a timely manner. Signing this Letter of Intent signifies that all involved parties(including person responsible for signing final Grant Agreement)have reviewed the Grant Agreement and are prepared to sign the Grant Agreement within three calendar days of being chosen for a Let's Play grant. Name of Organization Names Title f Person that would be signing the contract(phase print) o °dVsigrrature at N and_a f Main Contact Person(if different from above) f� Signature of Main Contact person Rate 0• � i'L' % S lac /H-� IV A., —Srjj 21 rF�!'-2s-,3 — 7S.� .Address Phone number - -— Page 109 of 124 C Ity of Oak Park Heights 14168 Oak Park Blvd. N®Sox 2007 o Oak Park Heights,MN 55082®Phone(651)439-4439 o Fax(651)439-0574 March 7t", 2013 .toy Yoo Alumni Network and Grants Manager KaBOOM! 4309 Connecticut Ave.Suite ML-1 Washington, DC 20008 RE: Outdoor Fitness Equipment Grant Dear Ms. Yoo, With this letter please be assured that the City Council and Mayor do wholly support the application for an Outdoor Fitness Equipment Grant. As the City has been a Playful City for the past three years, the City hopes to continue its efforts to enhance play and encourage outdoor recreation. Therefore,the City believes this application melds well with that ethic_The City has committed the requested$6,000 in matching funds and would be immediately available once an award is made. We would expect to complete construction 2013! Plea t us 1 ow if you have any questions. nd reg d r. Er' Johnson, A1CP Cit' Administrator Page 110 of 124 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Dak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 March 7th, 2013 TO: Kaboom FROM: Eric Johnson,City Administrator RE: Map of Play—Ratings and Map As follows are nearby parks to 5wager Park where the City hopes to install the fitness equipment: http:Hmapofi)lay.kaboom.org/playlpaces/93390-brekke-park htt : ma of la .kaboom.or la s aces 93391-autumn-hills ark http://maPofplay,kaboom.org/elayspa es 93379-cover ark htt ma of la .kabaom.or la s aces 93380-vane -view- ark htt ma of la .kaboom.or la s aces 103751-moelter-site- la ields ::r _,. Y't 1R"M+n+MLIY.n. Page 111 of 124 City of Oak Park Heights 14168 Oak Park Blvd. N m Box 2007®Oak Park Heights,NIN 55082®Phone(651)439-4439 Fax(651)439-0574 March 6h,2013 MEMO TO: Kaboom-Fitness Equipmenf Grant--STAFF FROM: Eric Johnson,City AdminisfratoK .�e RE: Proof of Land Ownership-�-50ager Park With this document my office is conveying irgfornation assuring you that the City is the sole owner of the property known as Swager Park.This[arid,'Was dedicated to the City in 1960's as part of the 5wager brothers subdivision development.The County tax records similarly show this ownership and have the following Tax IDS#fisted to the City of Oak Park Heights,the three parcels comprise of the totality of the Park: Parcel: 0402920210064 Parcel: 0402920210088 Parcel: 0402920210038 I.:r� i 7. l Rw •a t� 3JU.r T nr C^un _. •N m 0(y Trail r fl, _. P ( y Min a 0 wn F'"; «9 5,7 40G 3ti,r, XU Page 112 of 124 Cit f Oak Park Hei hts Fitness Equipment Installation-Swager Park-Budget Purpose Estimated Cost Equipment Purchase $ 17,000.00 Concrete/Hard Surfaces $ 3,500.00 Misc $ 500.00 ,Total $ 21,000.00 Page 113 of 124 RESOLUTION -n2_Q A Resolution Proclaiming 13P 1j, 2010 a"Play Day"in the City of Oak Park Heights Whereas,play is a crucial factor in the overall well-being of children, and; Whereas,playspaces and playgrounds within walling distance of children's homes are missing from many communities and neighborhoods,and; Whereas,unstructured,unplanned, spontaneous,and sell-motivated play is on the decline,and Whereas,fewer children spend time outside at parks and playgrounds,and; Whereas,recess is being shortened or removed from school curriculums,and, Whereas,children who play are healthier and suffer less obesity and obesity-related health problems such as diabetes and heart disease,and; Whereas,children who play do better in school and develop cognitive skills that are linked to learning and academic performance,and; Whereas,children who play learn the social skills that help them become happy and well- adjusted adults,and; Whereas,parents, schools,child care centers,nonprofit organizations, businesses,churches, synagogues,mosques, and all interested parties wish to raise this community's children to become healthy,happy, and successful adults. NOW THEREFORE,BE IT RESOLVED that the City Council does proclaim June 11 ___,2013 as an official "flay flay"and urge all citizens to celebrate Play Day and support efforts to build and maintain playspaces,playgrounds and to provide for other outdoor experiences in their communities and neighborhoods on this day and throughout the year. Passed by the City Council for the City of Oak Park Heights this 26th day of February, 2013 14 McComber,Mayor Attest., f ' Eric John on,City Administrator Page 114 of 124 Complete 5-Station System Page l of 3 Fshould etup is an example of the items the City of Oak eights would hope to install at Swager Park it be awarded a Fitness Grant. ty as of yet has not dec ided on a particular Yts v�aert ntetiy nor final equipment, but would likely be something of this caliber and pricing. The City eagerly awaits notice of an award. the City would further hope Published on Playworld Systerns0, Inc(http:/lpla to construct these elements utilizing a '"community Horne>Products n Complete 5-Station System build Prot ess. Complete S-Station System. Product:#ENERGI-PR-500-SM $1 5,832 Ages 16+ I E 42' D°' x 36'0" 1 (I 2,8m k "10,97m) f http://playworldsysterns.com/print/315094 3/7/2013 Page 115 of 124 — Complete 5-Station of 3 ENERmO'phne The complete ENERG| Prime fitness system,featuring all 5stations with 120exundoes and awelcome mOo. Complete with a free programming guide that includes lesson plans for middle and high schools. Also available in an in-ground mount version. Want 10 learn more about our ENERC| Product Line? Create your own custom color palette! Playworld Systems makes it easy to personalize your playground with colors that reflect your community pride,boost school spirit,nr complement your surrounding architecture and environment. Product Details VXoi0ht: 1434 |bu(851 kg) Fall Height: 0'O'' (om) Size: 38' 10rx30'0'x7'8' (11.84mx9'14mx2.34m) Install Hours: 13 Certifcadmno: S/7/20}3 h8n�p duy�eo�a n�3l5O94 Page 11sor1u4 Complete 5-Station System Page 3 of 3 Technical Documents Product details are based on ASTM/CPSC standards. Download detailed specifications or alternate certifications below. ASTM Spec A3 ASTM Spec Tabloid Lesson.Plans ENERG I-PR-500-SM_G UIDES_Athletic.pdf EN ERGI-PR-500-SM_GU I DES_BootCamp.pdf ENERG I-PR-500-SM_GUI DES_LessonPlans.pdf Prices shown in U.S. Dollars. Prices do not include freight; custom fees, surfacing or installation. Please contact your authorized Playworld Systems Representative for pricing. Piayworfd Systems, Inc. 1000 Buffalo Road Lewisburg, PA 17837-9795 USA P: +1.800233.8404 E: info @PlayworldSystems.com http://playvvoridsysterris.corn/print/315094 3/7/2013 -- Page 117 of 124 OP ID:KT AcoRO CERTIFICATE OF LIABILITY INSURANCE DATE 1071PYYYY) RANCE �- 3a7r13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 651-4644-3333 NNAAhME oT Kate Tipping Landmark Insurance Services 651-464-7596 PHONE.wf.651-332-7920 -- FAX No 651-464-7596 232 Lake Street South - -- Forest Lake,MN 55025 ono ass:ktip in landmark-ins.corn - - - Landmark Insurance Services PR D ucR— OAKPA-i CUST MER ID$: INSURE S}AFFORDING COVERAGE NAIC IF INSURED City of Oak Park Heights INSURER A:LMCIT-Berktey Risk Services,I Eric Johnson,City Admin. INSURER B: -- 14168 Oak Park Blvd INSURER C: Oak Park Heights,MN 55082-6476 - - INSURER D INSURER E: INSURER F; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -IN5R --..--- POLICYEFF . OLI�EXP �..__LIMITS LTR TYPE OF INSURANCE 7 POLICY NUMBER MMIDD I MMM _ GENERAL LIABILITY EACH OCCURRENCE !5 1,600,00 OXWA-ETOIREtaTE�� A X COMMERCIAL 7!07!92 07107113 50 000 RCIALGENERALLIABILITY CMC33386 j -PREMISES r5 ! X CLAIMS-MADE r OCCUR P�L EXP(Any ono 7—nl y (,00 M RSONAL&AD% URY 1,500,00 GENERAL AGGREGE S 2.000,000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-GOMPIOPAGG Is 21000-.000 POLICY ANY AUTO I COMBINED SINGLE LIMIT I$ AUTOMOBILE LIABILITY �, I (Ea acadent} BODILY INJURY(Per Person) IS j ALLCWNEDAUTOS I I4 BODILY INJURY(Per accident) '- � $ SCHEDULEOAUTOS § (Par accident) denl) HIREDAUTOS i �T NON-OWNED AUTOS - I UMBRELLALWB j :EA HOGGURRENCE T- $ - — 1,000,000 OCCUR ,. -. _- --- EXCESS LIAR CLAIMS-MADE f 1 AGGREGATE S 1,000,00 A MEL7245 07/07111 07/07/12 �— ---� -- X....DEDUCTIBLE i �-_—_`-. --� RETENTION $ 10,000 ---....- ' WCSTATU- ! !OTH- YNORKFJ25 COMPENSATION Y� I TORY LIu!Ir �_.I ER AND EMPLOYERS'LIABILITY r _ ANY PROPRIETORIPARTNERIEXECUTIVE E,L EACH ACCIDENT $ OFFICE EMBER EXCLUDED? I N I A. (Mandatoryr in.NM) I E.L.DISEASE-EA EMPLOYE S If yes,describe under E.L.DISEASE-POLICY LIMIT I$ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Anach ACORD 101,Additional Remarks Schedule,If more space is required) CERTIFICATE HOLDER CANCELLATION s SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PORTFOLIO COPY AUTHORIZED REPRESENTATIVE ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2008109) The ACORD name and logo are registered marks of ACORD Page 118 of 124 r H*us ftIp ft ft R S CTW V&ky March 7'", 2013 Joy Yoo Alumni Network and Grants Manager KaBOOM1 4301 Connecticut Ave. Suite ML-1 Washington, DC 20008 RE: Outdoor Fitness Equipment Grant—City of Oak Park Heights Dear Ms. Yoo, The St.Croix Valley Athletic Association has become aware that the City of Oak park Heights has applied to KaBOOM for an Outdoor Fitness Equipment Grant that would fund the installation of various park apparatus providing a unique exercise opportunity for area youth. Please note that the City has long committed Its efforts to supporting outdoor recreational opportunities for area youth and this application Is simply another quality effort the City is pursuing bo enrich its citizens lives. We accordingly strongly support this application. Kind regards Dave Mahan AD,St.Croix Valley Athletic Association St. Croix Valli+Athletic Association, PO Box 44, Stillwater, MN. 55082 Page 119 of 124 Youth Service Bureau Impmviwcg gourug lives www.ysb.net March r, 2913 b"ritatunTER .boy Yoo 11100ricCounHOU8e Alurnn!Network and Grants Manager 101 W.Ploe stares KaBOOMI Stillwater,MN 55082 4301 Connecticut Ave. Suite ML-1 Phone 651439.8800 Washington, DC 20008 Fax 651-439-1098 1vt Thane 715.781.0409 RE- Outdoor Pitiless Equipment Grant—City of Oak Park Heights Dear Ms.Yoo, W00013URY 1976 Wooddale Drive My organization,Youth.Service Bureau,Inc.,has became aware that the City of Oak Park Swte 4 Heights has recently applied to KaB00M for an Outdoor Fitness Equipment Grant. This Wooeury,Mid Ml 25 gone 1�1-73M534 funding would make it possible for the City to install a varlet, of recreational equipment in Pax 651-755-8986 city parks to improve the opportunities for our youth to be active and healthy. CMAGE GROVE Please note that the City has long been committed to supporting outdoor recreational 7064 W.Point Douglas Rd. opportunities for area youth and we hope that your funding would allow them to continue suite 201 to make these available, Cottage Grave,MN 55016 Pbone651A6M224 We accordingly strongly support this application. Fax 651-458-5316 Kind regar s, Mary .Planten-Krell Executive Director,Youth Service Bureau, Inc. Page 120 of 124 GREATER STILLWATER CHAMBER Of COMMERCE Board of Directors Steve O'Brian Chair Kevin Sandstrom Vice Chair Paula Hamann Past Chair Todd Streeter March 7,2013 President Chuck.LeRoux Eric Johnson Secretary Chris Schiltz City Administrator Treasurer City of Oak Park Heights Diane Iten 14168 Oak Park Blvd. Paul McCarthy Oak Park Heights, MN 55082 DJ Raduenz Greg Nygard Mr. Johnson: I want to thank you for all your help with our Community Symposium initiative and for providing detailed information about all of the City's parks and trails. I believe the City has done a wonderful job incorporating all the connecting trails to your beautiful city parks. I also believe the installation of fitness equipment at Swager Park would be a tremendous addition to the wonderful park and trail amenities that are offered in Oak Park Heights. As we've talked before,the Chamber supports Oak Park Height's participation in the Playful Cities Program. The efforts the city has put forth over the years has provided great opportunities to increase community connections throughout your community. Regards, Wm. Todd Streeter President/Executive Director 200 Chestnut Street East - Suite 204 Stillwater, Minnesota 55082 651.439.4001 www.GreaterStillwaterChamber.com ---- — Page 121 of 124 i x � _ y v yt J 11F MIA ILI cr 87 m 'tea 0 Page 122 of 124 k CLIP AND SAVE! 2013 Summer Park Activities Schedule k k , k All events are free! Look over the following schedule, and mark the dates on your calendar. Please check the City's website for further updates on summer programming in the parks. k All ages are welcome to attend the activities. Children under six must be accompanied by an adult. Pre-registration is appreciated for the craft activities. E-mail Gina at gzeutiCq.com with number and ages of children attending. May 31—Stittwater Area High School Band Outdoor Concert: Autumn Hills Park from 5-7:30 pm June 11—PLAYFUL CiTY PLAYDAYI Sand Art: Valley View Park from 10 am to noon. k June 18—Crafts in the Park—Card Making: Valley View Park from 10 am to noon. June 25—Minnesota Raptor Center Presentation: Autumn Hills Park from 10:30 am to noon. k r June 27—Family Movie in the Park: Autumn Hills Park. Movie begins at dark. Popcorn/beverages available for purchase. 1 July 2—Craft in the Park—Painting: Brekke Park from 10:00 am to noon. July 9---Family Bingo---come play for candy and prizes: Brekke Park from 10 am to noon. July 16--Minnesota Zoomobile Animal Presentation: Autumn Hills Park from 10:30 am to noon. k ,July 23—Crafts in the Park-Mosaic Tile Trays; Brekke Park from 14 am to noon. I July 25—Family Movie in the Park: Autumn Hills Park. Movie begins at dark. Popcom/beverages available for purchase. i July 30—Children's Theater Storytelling Performance—Autumn Hills Park from 10:30 am to noon. k � August 6—Craft in the Park—Pittowcase, Shirt, Bag Decorating: Autumn Hills Park from 10 am to noon. � k k e August 13—Science Museum Presentation: Autumn Hills Park from 10:30 am to noon. August 20--Oak Park Heights Safety Camp: Brekke Park 10 am to noon. August 22--Family Movie in the Park: Autumn Hills Park. Movie begins at dark. Popcorn/ beverages available for purchase. August 27—Craft in the Park--Mini Dish Gardens: Autumn Hills Park from 10 am to noon. a a L---------------------- k Page 123 of 124 Eric Johnson From: Joy Yoo <JYoo @kaboom.org> Sent: Friday,April 12, 2013 9:50 AM To: Eric Johnson Subject: Your Outdoor Fitness Equipment Grant Application Good morning Eric, Thank you for applying for an Outdoor Fitness Equipment through our Let's Play Alumni Improvement Grant program.Applications for these competitive grants are reviewed on a number of measures including need, understanding of the grant, increase in the number of children who will have access to play due to the grant, and your ability to meet eligibility criteria amongst other factors. Due to a high volume of quality applications, some tough decisions had to be made on our part. Unfortunately, we were not able to select your community to receive this grant at this time. We are accepting applications for the Imagination Playground in a Cart and Shade Structure grants for a second round with a deadline of May 31„2013. Please contact me if you are interested on receiving feedback on your application and applying for one of the two aforementioned grants- [ also recommend that you check back often to see if any other grant opportunities are available in your area. For the most updated information, please visit the KaBOOM! Grants page. Thank you for your time and dedication to the children In your community, We value all of your work and effort towards bringing more access to play for the children of Oak Park Heights. Joy Yoo Alumni Network and Grants Manager KaBOOMI 4301 Connecticut Ave. Suite IML-1 Washington, DC 20008 Office: 202.464.6168 Fax: 202.659.0210 KaBOOM! Alumni on Facebook Are you looking for a playground near you? oo you have a favorite place to share with other families? Use our Map of Play to find, share, and rate the playspaces near you, now optimized for your mobile device. KaBOOM!. It starts with a playground. Page 124 of 124