HomeMy WebLinkAbout800mhz Radio 2013 Office of the Sheriff •
Commitment to E.,,ceOEence
William M. Hutton
Sheriff
Daniel Starry
May 2, 2013 Chief Deputy
Eric Johnson, City Administrator
City of Oak Park Heights
P. O. Box 2007
Oak Park Heights, Minnesota 55082
The 800 MHz Public Safety Radio System went into service in March of 2009 with users from Law
Enforcement, Fire, EMS and Public Works agencies across Washington County. As of December 31,
2012, there are 1391 users on the radio system.
The Communications System Subscriber Agreement that your city and the County entered into stated on
May 1 of each year, the County would notify the users of any proposed changes in the annual
Subscriber Support Fee charged for each radio on the system.
During our 2012 meeting the 800 MHz Radio System Advisory Board decide not to meet unless there
was something major that would affect the budget or that was needed to be discussed. After a review of
the 2012 actual budget and the estimated 2014 budget, we will be keeping the 2014 subscriber support
fees at $400.08 per year per radio. As of April 1 of 2013, we have also stopped collecting the $1.00 per
year for the radio repair fund. The balance in the fund is $16,000.00 at this time and we project that will
carry us through 2015 for radio repairs. We will start collecting the $1.00 per radio when the balance in
the fund nears $5000.00.
The subscriber support fee maintains the system infrastructure by paying for electricity at the sites, fuel
for generators, radio site rent, yearly maintenance on the radio equipment, payroll, MESB fee and other
costs associated with operating the 800 MHz Radio System.
Enclosed are a review of radio system issues, budget review and the number of radios on the system.
If you have any questions, please feel free to contact me at the number below.
Dean Tilley
Radio System Manager
Washington County Sheriff's Office
Stillwater, MN 55082
Law Enforcement Center • 15015 62nd Street North — P.O. Box 3801, Stillwater, Minnesota 55082 -3801
Phone: 651 -430 -7600 • Fax: 651 - 430 -7603 • TTY: 651 - 430 -6246
www.co.washington.mn.us
Equal Employment Opportunity / Affirmative Action
Public Safety Radios System Advisory Board
Information and Budget
May 1, 2013
At last year's meeting, the Advisory Board decide not to have another meeting unless there was
something that would affect the budget or needed to be discussed. This year I will be documenting the
2012 budget year and providing the budget for 2014 and the estimated budgets through 2017.
Radios on the system
Totals
As of December 31, 2012 there were a total of 1391 radios being used on the system.
Additions
The Lake Elmo Public works put three radios on the system and the County Surveyors
Office put three radios on.
Narrow banding
Narrow banding was completed on all radios used on the system, including VHF transmitters for
Fire Paging and backup Fire paging off the King Stack
Sites Issues
Somerset
We are in the process of shortening the height of the Somerset tower from 1050 feet to
350 feet. This project will be funded with monies transferred to Washington County from
the MESB. This money was left over from the 2 phase build out of the Metro ARMER
when Chisago and Isanti Counties did not expend all that was allotted to them.
Washington County is also funding a portion of these costs.
MESB $153,000.00
Washington County $118,000.00
The cost to reduce the height of the Somerset tower will not impact the 800 MHz Radio
System budget. There will be long term savings in the form of reduced cost for lighting
and tower maintenance. When the tower is reduced in height, we are also replacing the
existing lighting system with a new LED lights which will be more efficient and will
require less maintenance.
Revenue
Somerset -Amery Telephone
Added additional equipment which resulted in an increase in lease revenue for 2013
Radio Repair Fund
Balance at end of 2012 $16,173.00
Spent on repairs in 2012 $ 5,271.00
Postage $ 101.00
With the fund balance at $16,000.00 at the end of 2012, we will stop collecting the $1.00 per radio
starting April 1, 2013. When the fund balance nears $5000.00, we will again start collecting the fee.
39 radios were brought to me for issues, I fixed some and AnCom and Motorola repaired others.
Budget
The attached budget worksheet shows that we ended 2012 with $41,000.00 which will be move
forward into the coming years. The work sheet also shows our estimates of what the budgets will
be through 2017. There continues to be some cost savings as the system matures and we learn
what the actual costs are to operate and maintain the radio system. We are looking at a possible
cost per radio increase in 2015or 2016 in the $5 to $10 range. This increase would result from a
general increase in costs over time. We are estimating those cost increase of 3 %. This increase is
included in the budget worksheet. The Advisory Board members stated that they would like a
gradual increase costs to the user instead of a large increase in 2018 or 2019.
Radio User fees for 2014
The 2014 radio user fee for 2014 will continue to be $400.08 per radio.
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ft 2012 1.1 2013 2014 L'; 2015 2016 2017
Description Actual Budget Budget Budget Budget Budget
Number of Radios 1,399 1,399 1,399 1,399 1,399 1,399
Revenue
Grant $5,199
Radio Fees ' $559,039 $559,600 $559,600 $559,600 $559,600 $559,600
Interest $1,188 $600 $800 $800 $800 $800
Rent $40,630 $45,300 $45,100 $46,400 $47,700 $49,000
Misc Other Revenue ' $2,095 $0 $0 $0 $0 $0
Radio Repair Program $16,173 $4,200 $0 $0 $16,788 $0
Total Revenues $624,324 $609,700 $605,500 $606,800 $624,888 $609,400
Expenditures
Staff Wages /Benefits $85,849 $89,900 $91,300 $94,000 $96,800 $99,700
Cty Micro Infra Support-Avait $8,300 $0 $30,000 $0 $30,000 $0
3yr contract AnCom $0 $0 $27,000 $0 $0 $20,000
Cty Radio Infra Support $190,928 $196,500 $202,400 $208,500 $214,800 $221,200
State infrastructure $77,308 $79,600 $102,700 $105,800 $109,000 $112,300
Pager $124 $100 $100 $100 $100 $100
Cell phone $1,032 $1,000 $1,000 $1,000 $1,000 $1,000
Electric $44,396' $53,900 $46,000 $47,200 $48,400 $49,600
Somerset - Taxes $7,143 $7,400 $6,600 $6,700 $6,800 $6,900
Fuel for Generators ' $3,783 $3,600 $3,600 $3,600 $3,600 $3,600
Consulting Services $597 $5,000 $5,000 $5,000 $5,000 $5,000
Training $0 $2,500 $2,500 $2,500 $2,500 $2,500
Direct Pymt Svc -Other $26,859 $28,100 $28,800 $29,500 $30,200 $30,900
Equip Rprs & Maint Radios ' $31,308 $59,300 $40,000 $44,200 $40,000 $40,000
Equip Rprs & Maint Micro $1,690
Rent $42,805' $44,000 $46,000 $47,900 $49,800 $51,800
Postage $200 $200 $200 $200 $200 $200
Insurance ' $7,713 $8,200 $7,600 $7,800 $7,900 $7,900
Supplies & Minor Equip $4,403
Office Supplies $0 $1,200 $1,200 $1,200 $1,200 $1,200
Shop Equip and Tools $1,615 $500 $1,500 $1,500 $1,500 $1,500
Grant Radios
Grant Equipment Repair
Miscellaneous $41,501 $0 $0 $0 $0 $0
Radio Repair Program $5,372 $2,000 $5,000 $5,000 $5,000 $5,000
Total Expenditures $582,926 $583,000 $648,500 $611,700 $653,800 $660,400
Revenue - Expenditures $41,398 $26,700 443,000 - $4,900 428,912 - $51,000
Used Fund Balance $43,000 $4,900 $28,912 $51,000
Prior Year Fund Balance $244,355 $285,753 $312,453 $269,453 $264,553 $235,641
Total Fund Balance $285,753 $312,453 $269,453 $264,553 $235,641 $184,641
Total System Operating Costs $582,926 $583,000 $648,500 $611,700 $653,800 $660,400
Less Radio Repair Fund Costs - $5,372 - $2,000 - $5,000 - $5,000 - $5,000 - $5,000
Less Rent Revenues - $40,630 - $45,300 - $45,100 - $46,400 - $47,700 - $49,000
Adjusted System Operating Costs $536,924 $535,700 $598,400 $560,300 $601,100 $606,400
User Fee (Adj Oper Costs / #radios) $384 $383 $428 $401 $430 $433
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Below is a list of the radios in service by service and agency. These tables also show the costs per month and per year for
each agency. The per year radio costs are $33.34 per month or $400.08 per year. As of December 31, 2012
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Fire Departments # of Radios Monthly Costs Yearly Costs
Bayport 34 $1,133.56 $13,602.72
Cottage Grove 71 $2,367.14 $28,405.68
Forest Lake 40 $1,333.60 $16,003.20
Hugo 42 $1,400.28 $16,803.36
Lake Elmo 38 $1,266.92 $15,203.04
Lower St. Croix Valley Fire,
provides service to Afton, 26 $866.84 $10,402.08
Lakeland, Lakeland Shores, St.
Mary's Point and St. Croix Beach
Mahtomedi 48 $1,600.32 $19,203.84
Marine 17 $566.78 $6,801.36
Newport 27 $900.18 $10,802.16
Oakdale 44 $1,466.96 $17,603.52
Scandia 24 $800.16 $9,601.92
Stillwater 42 $1,400.28 $16,803.36
St. Paul Park 30 $1,000.20 $12,002.40
Woodbury 90 $3,000.60 $36,007.20
Totals 573 $19,103.82 $229,245.84
Police Departments # of Radios Monthly Costs Yearly Costs
Bayport 12 $400.08 $4,800.96
Cottage Grove 83 $2,767.22 $33,206.64
Forest Lake 37 $1,233.58 $14,802.96
Newport 15 $500.10 $6,001.20
Oak Park Heights 14 $466.76 $5,601.12
Oakdale 54 $1,800.36 $21,604.32
Stillwater 47 $1,566.98 $18,803.76
Stillwater TWSP 1 $33.34 $400.08
St. Paul Park 22 $733.48 $8,801.76
Woodbury 133 $4,434.22 $53,210.64
Totals 418 $13,936.12 $167,233.44
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Public Works # of Radios Monthly Costs Yearly Costs
• Lake Elmo 3 $100.02 $1,200.24
Lakeland 3 $100.02 $1,200.24
Mahtomedi 2 $66.68 $800.16
Marine 3 $100.02 $1,200.24
Oak Park Heights 1 $33.34 $400.08
Oakdale 5 $166.70 $2,000.40
Totals 17 $566.78 $6,801.36
County Departments # of Radios Monthly Costs Yearly Costs
Sheriffs Office 242 $8,068.28 $96,819.36
Community Corrections 7 $233.38 $2,800.56
Community Corrections- Intensive 5 $166.70 $2,000.40
Supervision
Facilities 11 $366.74 $4,400.88
Public Health 6 $200.04 $2,400.48
Administration 1 $33.34 $400.08
Human Resources 1 $33.34 $400.08
Surveyors 3 $100.02 $1,200.24
Public Works 115 $3,834.10 $46,009.20
Totals 391 $13,035.94 $156,431.28
All agencies total yearly cost # of Radios Yearly Costs
Fire 573 $229,245.84
Police Department 418 $167,233.44
Public Works 17 $6,801.36
Washington County 391 $156,431.28
Totals for all agencies 1,391 $559,711.92
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