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Home My WebLink AboutRFP ARCH Services & Award• I � BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 12, 2007 Mr. Eric A. Johnson, AICP, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 Re: Current Facilities and Space Needs Analysis Oak Park Heights Professional Services Proposal BA #0707 Mr. Johnson: We are very pleased that the city of Oak Park Heights has selected Buetow and Associates to prepare a current Facilities and Space Needs Analysis. Buetow and Associates, Inc. will provide Professional Services within the Project Scope for Compensation as described below. The Project Scope, entitled Exhibit A and attached hereto, includes the elements outlined in the attached excerpt from our Proposal of February 1, 2007 as well as the elements as required in the City's Request for Proposals, also so attached. Buetow and Associates will provide Professional Services within that Project Scope for a not -to- exceed Professional Service Fee of $9,650.00 (Nine thousand six hundred and fifty dollars) this price includes all Reimbursable Expenses. We look forward to working with the City of Oak Park Heights on this exciting project. If this proposal is acceptable, please sign both sets of this Agreement and return one to us. We are prepared to start work immediately. Thank you for selecting our Firm for this project. Sincerely, BUETOW & ASSOCIAT INC. �• Randy L. E gel, RA, AS Vice President Enc. Exhibits A and B City of O ,#k PgfV Heights C. Avm i urs r� r�7 Title: r _ }' Date: U 3-12--o? tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 0 Exhibit A 1. Project Approach Statement of Understanding We understand that the City of Oak Park Heights seeks to evaluate its existing City Hall building located within the City of Oak Park Heights. That evaluation would include site and building. Project ARproach Our design team's collective approach toward achieving a successful project for the City of Oak Park Heights would involve the following five (5) integrated activities: Project Work Plan 1. Information Collection Phase: Review of Current Space Uses -Review of City - provided drawings and tour of existing site and building -Review of current sites' usage and operations (maneuvering, parking and visibility) -Review of current operations and space utilizations -Discussion of departmental functional relationships •Identification of factors affecting workload (demographics, technology and legislation) -Review of project - anticipated changes and growth 2. Multiple Options Study Phase: Preparation of Draft Report (Space Needs, Operational Needs and Master Plan) Each option is 'tested' by -Existing site study options (1 site -2 options) applying the following criteria: -Short term and long term needs -long-term floor plan adaptability -Table of space needs -long-term floor plan flexibility • Diagram of functional relationships -initial and operating costs -public service capability - potential for future expansion -Review of anticipated community changes and growth -Overview of applicable Zoning Ordinances, Comprehensive Plan & Building Code -City review, response and approval 3. Selected Option Study Phase: Development of Planning and Design Concept -Vehicle circulation patterns -Property use, parking and site development concepts -Long-term and short-term site and building usage 4. Evaluation Phase: Evaluation of Plannine and Design _ C_onc"t -Preparation of preliminary floor plan The selected option is 'tested' by •Identification of project feasibility and construction phasing applying the following criteria: -Preparation of an estimate of construction costs -long-term floor plan flexibility -City review, response and approval -long-term floor plan adaptability -initial and operating costs 5. Reporting Phase: Preparation of Final Report -public service capability • Master Plan -durability of materials • Conceptual Site Plan -potential for future expansion • Conceptual Floor Plan • Conceptual construction cost estimate (with allowances for site work, furnishings and equipment) • Conceptual project timetable • City review, response and approval Timetable Completion of the work listed above in expected to be no more than sixty (60) calendar days from the date this project will commence. �J REQUEST FOR PROPOSALS: January 25, 2007 I. SUMMARY The City of Oak Park Heights is seeking proposals from qualified architectural i engineering firms to perform a `Current Facilities and Space Needs Analysis' fo Hall Facility that consists of three key areas: 1) Administration Offices / Meetin 2) the Police Department and 3) the Public Works Department, all of which are noused in a singular building located at 14168 Oak Park Blvd., N. The Analysis to be completed would consist of a formal report to the City Council that outlines and critically comments and makes recommendations on the following items: • • Review and provide commentary on the CURRENT overall City Hall Facility layout; provide figures, layouts and summary comments on efficiencies, durability and code compliance, etc. Identify positives and negatives. • Review the City Hall Facility with council and staff for operational space needs. • Review the City of Oak Park Heights comprehensive plan for city growth and recommend specific municipal space requirements. Identify the current building space needs, in terms of facilities available and floor area, to conduct business operations and meetings for each area in the City Hall Facility. • Specifically review and comment on the CURRENT overall City Hall Facility HVAC and plumbing systems. • Identify what measures may be taken for the City use its current space more efficiently. • What major improvements (e.g., roof, siding, windows, HVAC, basement moisture, mold protection) will necessary in the next five to ten years, and what are their likely costs? • What expansion opportunities are feasible at the current facility? Please provide some rough `sketch' building layouts and rough cost estimates for these expansion opportunities. • It is anticipated that the firm selected will be required, at a minimum, to make site visits and conduct interviews will City Elected Officials, City Staff and other City Consultants to derive a final set of recommendations. II. SUBMISSION REQUIREMENTS Please provide the following information as part of your submission: • A narrative relating to your general approach to this project. • Company history. • Examples of work in the past five years in government and in commercial office space planning or analysis. • Resumes, including responsibilities, background, and relevant experience of key personnel that will be working directly on this project. • The names of three to five individuals that can be contacted as references concerning the professional capabilities and resources of your firm. • Any additional information or materials that you believe communicate the capabilities of your firm to perform on this project. • Your firm must be able to effectively respond to all requested information. III. FEES & TIMELINES Please submit the fee for your services on this project. The City requires that a maximum fee for the service be provided in the response to this RFP, but will additionally consider alternative fee structures. Please submit your proposed timeline for these services. The City requires that all final reports shall be presented to the City at the above address not later than calendar 60 days from the formal acceptance, via written notice, and approval of a proposal. Completion in less than 60 days is preferable. Payment will be made to the selected firm upon satisfactory completion of the Analysis. IV. SUBMISSION TIMEFRAME AND PROCESS A. Submission Deadline and Requirements Please send six original spiral bound and one unbound copies of your response to this Request for Proposal. These are to be received at the offices of the City of Oak Park Heights not later than 4:00 pm, Feb 2nd, 2007. Proposals should be directed and delivered to: Eric Johnson, AICP City Administrator City of Oak Park Heights City Hall 14168 Oak Park Blvd N. Oak Park Heights, MN 55082 • B. Selection Process Following the review of the received Request for Proposals by the City, firms may be contacted for additional information or to participate in an interview process. General Evaluation Criteria: • A demonstrated understanding of the requirements of this project. • Project approach and schedule. • Qualifications and expertise of the key personnel assigned to the project and their proven ability to efficiently complete similar projects. • Experience of the firm and project team, directly relating to this project. • Comment and opinions of references. • Firm possesses resources required to complete this project. • Clarity, consciousness and organization of the proposal. • Cost of the proposal. DISCLAIMER: This request for proposals is only a solicitation for information. The City is not obligated to enter into a contract nor is it responsible for any costs associated with thepreparation ofproposals and interviews. Proposals received after the deadline may be disqualified from consideration. The City reserves the right to reject any and all proposals and to interview firms, which in the City's judgment, will best meet City needs. • ' Eric A. Johnson From: Randy Engel [ randy _engel @buetowarchitects.com] nt: Friday, February 02, 2007 4:24 PM Eric A. Johnson object: Re: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS you are welcome • From: "Eric A. Johnson" < eajohnson @cityofoakparkheights.com> • Date: Fri, 2 Feb 2007 14:39:02 -0600 • To: "Randy Engel" < randy _engel @buetowarchitects.com> • Subject: RE: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS > > Thanks. > eric • - - - -- Original Message - - - -- • From: Randy Engel [mailto: randy _engel @buetowarchitects.com] • Sent: Friday, February 02, 2007 2:05 PM • To: Eric A. Johnson • Subject: Re: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS > yes sir that is correct. >> From: "Eric A. Johnson" < eajohnson @cityofoakparkheights.com> >> Date: Fri, 2 Feb 2007 13:20:44 -0600 >> To: "Randy Engel" <randy_engel @buetowarchitects.com> >> Subject: RE: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS » I assume you mean $9850 for everything incl. reimburseables? >> eric >> - - - -- Original Message - - - -- » From: Randy Engel [mailto: randy _engel @buetowarchitects.com] >> Sent: Friday, February 02, 2007 12:38 PM >> To: Eric A. Johnson >> Subject: Re: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS 7> >> It is not to exceed $9,850.00 >> I will fax it too. >>> From: "Eric A. Johnson" < eajohnson @cityofoakparkheights.com> >>> Date: Fri, 2 Feb 2007 11:32:56 -0600 >>> To: "Randy Engel" <randy_engel @buetowarchitects.com> >>> Subject: RE: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS >>> I cant open it. >>> What is the amount not to exceed? >>> eric >>> - - - -- Original Message ----- >>> From: Randy Engel [ mailto: randy _engel @buetowarchitects.com] >>> Sent: Friday, February 02, 2007 11:28 AM >>> To: Eric A. Johnson Subject: OAK PARK HEIGHTS CITY HALL RFP FOR ARCHITECTS Importance: High >>> February 2, 2007 1 >>> Administrator Johnson: >>> As requested, attached is our Revised Professional Service Fee document that now include Expenses. >>> Please make copies and replace that document currently bound into > each >>> of >>> our Proposals. >>> Thank you. >>> BUETOW AND ASSOCIATES, INC. >>> Randy L. Engel, RA, AS >>> Vice President >>> Voice: (651) 483 -6701 >>> Fax: (651) 483 -2574 >>> Cellular: (952) 237 -5932 2 • Page 1 of 1 Eric A. Johnson From: Eric A. Johnson Sent: Friday, March 09, 2007 9:20 AM To: 'Randy Engel' Subject: Professional Services Proposal 3/9/07 Randy Please strike the third paragraph/ sentence in its entirety and replace it with this: The Project $We, entitled Exhibit A and attached hereto includes the elements outlined in the attached excerpt from our Proposal of February 1. 2007 as well as the elements as required in the City's Request for Proposals also so attached. Please strike the fourth paragraphisentence in its entirety and replace it with this: 18 Reimbursable Expenses. There would be no Exhibit B or reference to it. Thanks Eric 3/9/2007 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 6, 2007 Mr. Eric A. Johnson, AICP, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 Re: Current Facilities and Space Needs Analysis Oak Park Heights Professional Services Proposal BA #0707 Mr. Johnson: We are very pleased that the city of Oak Park Heights has selected Buetow and Associates to prepare a current Facilities and Space Needs Analysis. Buetow and Associates, Inc. will provide Professional Services within the Project Scope for ti Compensation as described below. The Project Scope is outlined in tLl-t attached excerpt from our Proposal of February 1, 2007, -which is entitled Exhibit A. Buetow and Associates will provide Professional Services within that Project Scope for a not -to- exceed Professional Service Fee of $9,650.00 (Nine thousand six hundred and fifty dollars) including Reimbursable Expenses as outlined in the attached excerpt from our Proposal of February 1, 2007, which is entitled, Exhibit B. We look forward to working with the City of Oak Park. Heights on this exciting project. If this JC proposal is acceptable, please sign both sets of this Agreement and return one to us. We are prepared to start work immediately. Thank you for selecting our Firm for this project. Sincerely, TO & ASSOCIATES, INC. City of Oak q,-, Randy L. Eng 1, RA, AS By: Vice President Title: Date: Enc. Exhibits A and B � tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Heights • Exhibit A 1. Project Approach Statement of Understanding We understand that the City of Oak Park Heights seeks to evaluate its existing City Hall building located within the City of Oak Park Heights, That evaluation would include site and building. Project Approach Our design team's collective approach toward achieving a successful project for the City of Oak Park Heights would involve the following five (5) integrated activities: Project Work Plan 1. Information Collection Phase: Review of Current Space Uses -Review of City - provided drawings and tour of existing site and building -Review of current sites' usage and operations (maneuvering, parking and visibility) -Review of current operations and space utilizations -Discussion of departmental functional relationships •Identification of factors affecting workload (demographics, technology and legislation) -Review of project- anticipated changes and growth 2. Multiple Options Study Phase: Preparation of Draft Report (Space Needs, Operational Needs and Master Plan) Each option is 'tested' by -Existing site study options (1 site -2 options) applying the following criteria: -Short term and long term needs -long-term floor plan adaptability -Table of space needs -long-term floor plan flexibility • Diagram of functional relationships -initial and operating costs -public service capability -potential for future expansion -Review of anticipated community changes and growth -Overview of applicable Zoning Ordinances, Comprehensive Plan & Building Code -City review, response and approval 3. Selected Option Study Phase: Development of Planning and Design Concept -Vehicle circulation patterns -Property use, parking and site development concepts -Long-term and short -term site and building usage 4. Evaluation Phase: Evaluation _of_Plannine and Desien Concept -Preparation of preliminary floor plan The selected option is 'tested' by •Identification of project feasibility and construction phasing applying the following criteria: -Preparation of an estimate of construction costs -long-term floor plan flexibility -City review, response and approval -long-term floor plan adaptability -initial and operating costs 5. Reporting Phase: Preparation of Final Report -public service capability • Master Plan -durability of materials • Conceptual Site Plan -potential for future expansion • Conceptual Floor Plan • Conceptual construction cost estimate (with allowances for site work, furnishings and equipment) • Conceptual project timetable • City review, response and approval Timetable Completion of the work listed above in expected to be no more than sixty (60) calendar days from the date this project will commence. • • Exhibit B 7. Professional Service Fee (modified and issued February 2, 2007) The Project Scope of services is outlined in The City of Oak Park Heights's Request For Proposals of January 25, 2007. Buetow and Associates, Inc. will provide Professional Services Service Fee of $9,850.00 (Nine thousand eight hundred fifty Expenses Schedule listed below. Out -of- Pocket Expenses Schedule Reproduction of Drawings Postage Photo copying Facsimile Transmissions Messenger Service Computer Plots Long Distance Telephone Calls Automobile Travel Mileage within the Project Scope for a not -to- exceed Professional dollars) including the expenses listed in the Out -of- Pocket Please note that we would be agreeable to discuss the specifics of the Professional Service Fee described above so as to arrive at an agreement for professional services with the City of Oak Park Heights. City of Oak Park Heights 14168 Oak Park Blvd. N + Box 2007. Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 March 2, 2007 MEMO TO: David Kroos, BKV Group Randy Engel, Buetow & Associates Jeff Oertel, Oertel Architects RE: OPH — Facilities Need Analysis Project. Gentlemen, The City did adequately receive appropriate responses from each of your firms as part of our continuing selection process for the above Project. The City does feel that each of your firms could adequately perform on the project and that following the review of the submitted documentation coming to a decision was not easy. Ultimately, the City Council selected to work with Buetow & Associates based on submitted costs and comparable work endeavors. Your efforts to participate in this selection process is appreciated as we understand considerable time and effort was invested. Please let me know ifyou have any questions. Sincerely, Eric Johnson City Administrator E BUETOW &ASSOCIATES A R C H I T E C T S Jill frig 1 f �• �•: Febuary 1 2007 1 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE ( 6 5 1 ) 483 -6701 hm�' f, 71-&7 ni Request For Proposals: f, 71-&7 ni C� u • January 31, 2007 BUETOW &ASSOCIATES A R C H I T E C T S Mr. Eric Johnson, AICP City Administrator City of Oak Park Heights City Hall 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 RE: Current Facilities and Space Needs Analysis Oak Park Heights City Hall Facility Request for Proposal Mr. Johnson: Each member of our Project Team is very interested in serving the City of Oak Park Heights on behalf of this proposed project. To that end, we are responding to your Request for Proposal with Seven (7) sets of our Proposal (one (1) is unbound). Please consider our Project Team's unique qualifications: (1) Buetow and Associates is the "right size" Architectural, Space Needs and Facility Planning Firm for this project. We, as experienced professionals of Buetow and Associates, would lead and execute this project. (2) Our Project Team will be comprised of well- seasoned planning, architectural and engineering professionals. (3) Buetow and Associates has developed an extensive portfolio of successfully achieved public facility Space Needs and Planning Studies. Recent such clients include the Minnesota cities of Anoka, Columbia Heights, Mahtomedi, Mora, North Branch, Oakdale, Osseo as well as the Lake Johanna Fire Department (Shoreview) and the Centennial Lakes Police Department (Circle Pines, Centerville and Lexington). (4) The firm of Buetow and Associates serves public clients throughout Minnesota. Currently, we are working for the cities of Bemidji, Brooklyn Park, Champlin, Columbia Heights, New Prague, North Branch, Pine City and South St. Paul. (5) We have recently completed individual Space Needs Studies for the cities of Champlin, New Prague and South St. Paul as well as for the League of Minnesota Cities Headquarters. Please feel free to contact the client references listed within this submittal. I believe they are in the best position to know and to discuss with you the consistently high quality of our facility evaluation, professional planning and architectural design services. We look forward with anticipation and enthusiasm to the selection of Buetow and Associates to serve the professional staff, elected officials and citizens of the City of Oak Park Heights on behalf of this very important project. Respectfully submitted, TOW N SS C ATES, I C. Randy L. ngel RA, AS Vice President avid P. FIds, Senior Architect 1 2 3 4 5 R I C E S T R E E T S U I T E 2 1 0 ST. PAUL M I N N E S O T A 5 5 1 1 3 TELEPHONE ( 6 5 1) 4 8 3 - 6 7 0 1 Table of Contents ' Contents Cover Letter 1. Project Approach 2. Firm Background 3. Project Experience Space Needs and Facility Planning Studies: ' Municipal Facilities Quasi - Public Facilities Facility Evaluations 4. Project Team Personnel II' Project Team Primary Individuals and Tasks Resumes of Key Individuals 5. References 6. Additional Information Continued Client Relationships ' Letters of Recommendation Cost Estimates vs. Actual Costs Current and Recent Municipal Projects Design Project Examples 7. Professional Service Fee r 1. Project Approach Statement of Understanding We understand that the City of Oak Park Heights seeks to evaluate its existing City Hall building located within the City of Oak Park Heights. That evaluation would include site and building. ' Project Approach Our design team's collective approach toward achieving a successful project for the City of Oak Park Heights would involve the following five (5) integrated activities: Project Work Plan 1. Information Collection Phase: Review of Current Space Uses -Review of City- provided drawings and tour of existing site and building ' -Review of current sites' usage and operations (maneuvering, parking and visibility) -Review of current operations and space utilizations -Discussion of departmental functional relationships ' •Identification of factors affecting workload (demographics, technology and legislation) -Review of project - anticipated changes and growth 2. Multiple Options Study Phase: Preparation of Draft Report (Space Needs, Operational Needs and Master Plan) Each option is 'tested' by -Existing site study options (1 site -2 options) applying the following criteria: -Short term and long term needs -long-term floor plan adaptability -Table of space needs -long-term floor plan flexibility ' • Diagram of functional relationships -initial and operating costs -public service capability - potential for future expansion -Review of anticipated community changes and growth ' -Overview of applicable Zoning Ordinances, Comprehensive Plan & Building Code -City review, response and approval 3. Selected Option Study Phase: Development of Planning and Design Concept ' -Vehicle circulation patterns -Property use, parking and site development concepts -Long-term and short-term site and building usage 4. Evaluation Phase: Evaluation of Planning and Design Concept -Preparation of preliminary floor plan The selected option is 'tested' by •Identification of project feasibility and construction phasing applying the following criteria: ' -Preparation of an estimate of construction costs -long-term floor plan flexibility -City review, response and approval -long-term floor plan adaptability -initial and operating costs 5. Reporting Phase: Preparation of Final Report -public service capability ' • Master Plan -durability of materials • Conceptual Site Plan -potential for future expansion • Conceptual Floor Plan • Conceptual construction cost estimate (with allowances for site work, furnishings and equipment) ' • Conceptual project timetable • City review, response and approval Timetable Completion of the work listed above in expected to be no more than sixty (60) calendar days from the date this project will commence. 1 0 The business address of Buetow and Associates is: 2. Firm Background 2345 Rice Street Suite 210 Saint Paul, Minnesota 55113 Tel: (651) 483 -6701 Fax: (651) 483 -2574 E -Mail: buetow @buetowarchitects.com Internet: www.buetowarchitects.com Buetow and Associates, Inc. is a Corporation registered in the State of Minnesota. Buetow & Associates, Inc. is a unique upper midwest architectural, space needs and facility planning ' firm with a tradition of competence and creativity that dates back to 1920. Our firm has developed solid design experience in nearly every building type. Over the years we have developed a strong base of repeat clients. This has been made possible by our dedicated personal service to their respective needs, excellence in design and conceiving of innovative cost saving design and construction techniques. ' The staff of Buetow and Associates, Inc. numbers ten (10) professionals. President of the Firm is Thomas Dunwell. Vice - Presidents are Randy Engel and Modris Feders. Each of the foregoing individuals has been associated with Buetow and Associates for at least twenty (20) years. The firm's design portfolio includes considerable municipal and municipal- related space needs and design experience including the design of municipal facilities, the preparation of space needs and ' facility planning studies as well as the evaluation of existing sites and buildings. Our clients receive the benefit of our "state -of- the -art" design expertise as well as the leadership of our firm's most experienced personnel. ' Buetow & Associates, Inc. has provided professional services on behalf of ninety-two (92) public building projects, just in the last twelve (12) years including thirty (30) master plans, space utilization studies, facility planning and building evaluation studies. 1 I* ' 3. Project Experience Space Needs and Facility Planning Studies: ' Municipal Facilities Quasi - Public Facilities Facility Evaluations 1 10 UPI 1 Space Needs and Facility Planning Studies: Municipal Facilities Quasi- Public Facilities 10 I * � I � 10 Buetow and Associates Space Needs and Facility Planning Studies: Municipal Facilities SPACE NEEDS AND FACILITIES EVALUATION STUDY (2005) 2005 New Prague, MN Option A City Hall: New 32,000 SF $ 7,010,000 (construction cost estimate projection in Study) Option B City Hall: New32,000 SF $ 7,050,000 (construction cost estimate projection in Study) Option C Fire Station and Ambulance Program: ' New 20,700 SF $ 3,0560,000 (construction cost estimate projection in Study) Option D Public Works Maintenance Building: 7,130 SF Addition $ 1,430,000 (construction cost estimate projection in Study) ' Option E City Hall: 25,500 SF Deferred Maintenance$ 2,530,000 (construction cost estimate projection in Study) Option F Armory Building: Deferred Maintenance $ 440,000 (construction cost estimate projection in Study) • Contact: Jerry Bohnsack, City Administrator (952) 758 -4410 118 Central Avenue North, New Prague, MN 5607 Scope: Services: Evaluation of current and future space needs and a study of new (Space Needs Analysis) construction vs. remodeling options for City Hall, Police, (Space Program) Fire Department, Public Works, Maintenance Building (Site Analysis) And Senior Center (Facility Design Concepts) (Master Plan) (continued) Buetow and Associates Space Needs and Facility Planning Studies: ' Municipal Facilities I* (continued) SPACE NEEDS AND FACILITY EVALUATION STUDY: 2005 Champlin, MN (TBD) S.F. Remodeling Options (TBD) (construction cost estimate projection in Study) (TBD) S.F. Addition Options (TBD) New Building Options ' Contact: Bret Heitkamp, City Administrator (763) 923 -7110 11955 Champlin Drive, Champlin, MN 55316 ' Scope: Services: Evaluation of current and future space needs and a study of new (Space Needs Analysis) construction vs, remodeling options for City Hall, Police, (Space Program) Fire Department and Parks, Public Works, Ice Arena and (Site Analysis) Water Department. (Facility Design Concepts) (Master Plan) SPACE NEEDS AND FACILITY EVALUATION STUDY 2004 South St. Paul, MN 40,000 S.F. Remodeling (Option D) ($6,100,000 construction cost estimate projection in study) 10,240 S.F. Addition (Option D) Contact: Stephen King, City Manager (651) 554 -3200 ' 125 Third Avenue North, South St. Paul, MN 55075 Scope: Services: Evaluation of current and future space needs and a study of new Space Needs Analysis ' construction vs. remodeling options for City Hall, Police and Space Program Fire Department. Site Analysis Facility Design Concepts Master Plan Construction Cost Estimates I* (continued) lie Buetow and Associates Space Needs and Facility Planning Studies: Municipal Facilities CENTENNIAL LAKES POLICE DEPARTMENT STUDY 2004 Centerville, Circle Pines and Lexington, MN 15,000 S.F. $1,100,000 (construction cost estimate projection in Study) Contact: Bob Makela, Police Chief (763) 784 -2501 200 Civic Heights Circle, Circle Pines, MN 55014 Scope: Services: Evaluation of space needs and a study of new construction Space Needs Analysis Three Options for new Police Station. Space Program Site Analysis Floor Plan Construction Cost Budget Estimate CITY OF BEMIDJI/BELTRAMI COUNTY LAW ENFORCEMENT CENTER STUDY 2003 Bemidji, MN 39,600 S.F. $4,600,000 (construction cost estimate projection in Study) Contact: Bruce Preece, Police Chief 613 Minnesota Avenue Northwest Bemidji, MN 56601 Scope: Evaluation of space needs and a study of Beltrami County Sheriffs Office and City of Bemidji Police Department. Recommendations included the provision of a new joint facility to house both law enforcement organizations as well as a new Dispatch Center and a new Emergency Operations Center (EOC). The new building was planned to contain offices, interview rooms, public lobby, administrative areas, a conference room, squad rooms, evidence processing, evidence storage, locker rooms, a fitness center and an underground parking garage. ANOKA FIRE STATION STUDY Anoka, MN 24,000 S.F. (218) 751 -9111 Services: Space Needs Analysis Space Program Facility Design Concepts Site and Building Analysis Site and Building Design Construction Cost Estimates Project Schedules Post -Study Services: Design and Construction Documents Construction Administration Contact: Dick Phinney, Fire Chief (763) 576 -2861 2015 First Avenue North, Anoka, MN 55303 Scope: Services: Evaluation of space needs and a study of new construction Space Needs Analysis Options for new Fire Station. Space Program Site Analysis Floor Plan Construction Cost Budget Estimate (continued) 2002 10 Buetow and Associates Space Needs and Facility Planning Studies: Municipal Facilities MAHTOMEDI FIRE STATION STUDY 2002 Mahtomedi, MN 8,000 S.F. (existing) Contact: Bob Byerly, Assistant Chief (651) 426 -1080 800 Stillwater Road, Mahtomedi, MN 55115 ' Scope: Services: Evaluation of space needs and a study of new construction Space Needs Analysis Options for new Fire Station. Space Program Site Analysis Master Plan Construction Cost Budget Estimate I* MORA FIRE STATION STUDY 2002 Mora, MN 11,000 S.F. Contact: Gene Anderson, Fire Chief (320) 679 -1511 117 Southeast Railroad Avenue, Mora, MN 55051 Scope: Services: Evaluation of space needs and a study of new construction Space Needs Analysis Options for new Fire Station. Space Program Site Analysis Floor Plan Construction Cost Budget Estimate ANOKA FIRE STATION STUDY 2002 Anoka, MN 24,000 S.F. Contact: Dick Phinney, Fire Chief (763) 576 -2861 2015 First Avenue North, Anoka, MN 55303 Scope: Services: Evaluation of space needs and a study of new construction Space Needs Analysis Options for new Fire Station. Space Program Site Analysis Floor Plan Construction Cost Budget Estimate 7 FJ Buetow and Associates Space Needs and Facility Planning Studies: Municipal Facilities ' PUBLIC FACILITY SPACE NEEDS STUDY: OPTIONS 1A, 2A, 4A AND 5 2000 Osseo, MN 27,700 S.F. Remodeling Options $3,300,000 (construction cost estimate projection in Study) 8,800 S.F. New Public Works Facility $1,050,000 (construction cost estimate projection in Study) ' 9,500 S.F. Community Room Addition $1,180,000 (construction cost estimate projection in Study) Contact: Dave Callister, City Administrator (763) 425 -2624 1415 Central Avenue, Osseo, MN 55369 Scope: Services: Evaluation of current and future space needs and a study of new Space Needs Analysis construction vs. remodeling options for City Hall, Public Works Space Program Fire Department and Senior Center plus concepts for a City Hall Site Analysis Community Room Addition and a New Public Works Facility. Facility Design Concepts Master Plan Construction Cost Estimates Construction Documents COLUMBIA HEIGHTS CITY FACILITIES STUDY 1999 10 Columbia Heights, MN 128,000 S.F. Remodeling Options ($5,700,000 construction cost estimate projection in study) 100,000 S.F. Replacement Options ($14,450,000 construction cost estimate projection in study) jib Contact: Walt Fehst, City Manager (763) 782 -2800 590 40th Avenue Northeast, Columbia Heights, MN 55421 Scope: Services: Evaluation of current and future space needs and a study of new Space Needs Analysis construction vs. remodeling options for City Hall, Public Works, Space Program Fire Department, Recreation Department, Police Department, Site Analysis Library and Government Center. Facility Design Concepts Master Plan Construction Cost Estimates PUBLIC FACILITY SPACE NEEDS STUDY: OPTIONS 1, 2 AND 3 1999 Osseo, MN 27,700 S.F. Remodeling Options $3,300,000 (construction cost estimate projection in Study) 25,700 S.F. Replacement Options $3,800,000 (construction cost estimate projection in Study) Contact: Dave Callister, City Administrator (763) 425 -2624 1415 Central Avenue, Osseo, MN 55369 Scope: Services: Evaluation of current and future space needs and a study of new Space Needs Analysis construction vs. remodeling options for City Hall, Public Works Space Program Fire Department and Senior Center. Site Analysis Facility Design Concepts Master Plan Construction Cost Estimates (continued Buetow and Associates Space Needs and Facility Planning Studies: Municipal Facilities OAKDALE CITY HALL FACILITIES STUDY, PHASE II Oakdale, MN 8,000 S.F. Contact: Craig Waldron, City Manager (651) 739 -5086 1584 Hadley Avenue, Oakdale, MN 55119 Scope: Services: Evaluation of space needs and a study of options for Space Needs Analysis remodeling of the original City Hall. Space Program OAKDALE CITY HALL FACILITIES STUDY, PHASE I Oakdale, MN 27,000 S.F. $1,850,000 (construction cost estimate projection in Study) Contact: Bill Sullivan, Chief of Police (651) 739 -5086 1584 Hadley Avenue, Oakdale, MN 55119 Scope: Evaluation of space needs and a study of new construction and building remodeling options for remodeled City Hall, expanded Police Department and new Council Chambers. Services: Space Needs Analysis Space Program Site Analysis Master Plan Construction Cost Estimates Post -Study Services: Design & Construction Documents Construction Administration FALCON HEIGHTS COMMUNITY CENTER AND SITE SELECTION STUDY, Falcon Heights, MN 3,600 S.F. $250,000 (construction cost estimate projection in Study) Contact: Carol Kriegler, Director (651) 644 -5050 ' Recreation and Community Services 2077 West Larpenteur Avenue, Falcon Heights, MN 55113 Services: Space Needs Analysis Space Program Alternative Sites Analysis Master Plan Facility Design Concepts Construction Cost Estimates Post -Study Services: Design & Construction Documents Construction Administration 1997 1990 1989 Scope: Evaluation of current space needs and a study of ' alternative site locations based upon site availability costs and projected public utilization. Recommendations included location upon optimum site in conjunction with Landscape Architect's Master Site Plan. Services: Space Needs Analysis Space Program Alternative Sites Analysis Master Plan Facility Design Concepts Construction Cost Estimates Post -Study Services: Design & Construction Documents Construction Administration 1997 1990 1989 Buetow and Associates Space Needs and Facility Planning Studies: ' Quasi- Public Facilities 1, 1 I, J J (continued) LEAGUE OF MINNESOTA CITIES HEADQUARTERS 2004 St. Paul, MN 65,000 S.F. $300,000 (construction cost estimate projection in Study) Contact: James Miller, Executive Director (651) 490 -5600 3490 Lexington Avenue, Shoreview, MN 55126 Scope: Services: ' Evaluation of existing building: space needs, future Space Needs Analysis expansion, alternative space configurations and locations Alternative Design Concepts Analysis for each Department. Facility Expansion Potential Analysis ' Recommendations included internal relocations of existing Master Space Plan Update Departments within building and plans for future expansion Site Utilization/Expansion Plan of Board Room and Executive Offices plus modification of ' First Floor St. Croix Meeting Room. 1, 1 I, J J (continued) Buetow and Associates Space Needs and Facility Planning Studies: Quasi - Public Facilities ASSOCIATION OF MINNESOTA COUNTIES HEADQUARTERS STUDY, PHASE II 1999 St. Paul, MN 5,000 S.F. $625,000 - $725,000 (construction cost estimate projection in Study) Contact: James Mulder, Executive Director (651) 224 -3344 125 Charles Street, St. Paul, MN 55104 Scope: Several evaluations of space needs, parking needs and building design options for vertical and horizontal expansion options. Recommendations included creation of several 5,000 square foot third floor expansion options with offices and meeting spaces. Provisions for addition of future third floor or horizontal two - story expansion included in preliminary design of facility. Services: Space Needs Analysis Space Program Preparation Alternative Design Concepts Analysis Facility Expansion Potential Analysis Master Site Plan Preparation Master Space Plan Preparation Construction Cost Estimates MINNESOTA COUNTIES INSURANCE TRUST . St. Paul, MN 28,000- 31,000 S.F. $4,500,000 (construction cost estimate projection in Study) ' Contact: Robyn Sykes, Executive Director 125 Charles Street, St. Paul, MN 55104 Scope: Evaluation of space needs, parking needs, study of three (3) alternative site and building design options and review of construction options for an office. Review also of leased space and condominium purchase option. Recommendations included creation of two -story 30,000 square foot headquarters facility with Ceremonial Atrium, Board Room, Executive Offices, meeting room facilities plus space for insurance service providers and affiliated associations. 16 (continued) (651) 224 -3344 1998 -1999 Services: Space Needs Analysis Space Program Preparation Alternative Sites Analysis Alternative Design Concepts Analysis Facility Expansion Potential Analysis Master Site Plan Preparation Master Space Plan Preparation Construction Cost Estimates Post -Study Services: Design and Construction Documents Construction Administration 1 Buetow and Associates Space Needs and Facility Planning Studies: Quasi- Public Facilities LEAGUE OF MINNESOTA CITIES HEADQUARTERS 1994 -1995 St. Paul, MN 65,000 S.F. ' Contact: James Miller, Executive Director (651) 490 -5600 3490 Lexington Avenue, Shoreview, MN 55126 Scopes Evaluation of space needs, parking needs, study of three (3) Services: Space Needs Analysis alternative site and building design options. Space Program Preparation Recommendations included creation of Four -story 65,000 Alternative Sites Analysis ' square foot headquarters facility with Ceremonial Atrium, Alternative Design Concepts Analysis Board Room and Executive Offices. Facility Expansion Potential Analysis Master Site Plan Preparation ' The design evokes the image of a traditional "City Hall." Master Space Plan Preparation Post -Study Services: Construction Cost Estimates Design and Construction Documents ' Construction Administration ASSOCIATION OF MINNESOTA COUNTIES HEADQUARTERS, PHASE I 1988 -1990 ' St. Paul, MN 10,000- 15,000 S.F. $1,150,000 - $1,700,000 (construction cost estimate projection in Study) Contact: James Mulder, Executive Director 125 Charles Street, St. Paul, MN 55104 (651) 224 -3344 Scope: Services: Evaluation of space needs, parking needs, study of three (3) Space Needs Analysis ' alternative site and building design options and review of Space Program Preparation construction options for an office. Review also of leased Alternative Sites Analysis space and condominium purchase option. Alternative Design Concepts Analysis ' Facility Expansion Potential Analysis Recommendations included creation of two -story 10,000 Master Site Plan Preparation square foot headquarters facility with Ceremonial Atrium, Master Space Plan Preparation Board Room and Executive Offices. Construction Cost Estimates Provisions for addition of future third floor or horizontal two- Post -Study Services: story expansion included in design of facility. Construction Documents included preparations for future expansion. Design and Construction Documents Construction Administration NOTE: Design presentations before and approvals from the ' following organizations were achieved for the above projects: The Capitol Area Architectural Board (CAAPB); St. Paul Planning Department, ' St. Paul Department of Inspections; and District 7 Neighborhood Council. 1 1 0 1 I * I* Facility Evaluations Buetow and Associates has prepared evaluations of existing facilities for a number of public clients. The intended respective outcomes of these evaluations were to determine: (1) The functional lifetime remaining to the existing building(s) (2) Upgrade requirements insofar as Building Code compliance, fire protection and life safety protection (3) Accessibility provisions (4) Remaining usable lifetime of existing systems (exterior enclosure, roofing, windows, mechanical equipment and electrical equipment) (5) Facility operational costs Anoka Fire Station and Police Department 2002 Anoka MN Anoka County Courthouse Complex 1990 Anoka MN Association of Minnesota Counties 1989 and 1999 St. Paul MN Champlin Municipal Facilities 2005 Champlin MN - Centennial Lakes Police Department 2005 Circle Pines MN Columbia Heights City Facilities 1999 Columbia Heights MN Columbia Heights Municipal Service Center 2005 Columbia Heights MN Falcon Heights City Facilities 1989 Falcon Heights MN Hennepin County Medical Center Central Food Facility Relocation 1996 Minneapolis MN Isanti County Courthouse 1991 Cambriftye MN League of Minnesota Cities 1994 and 1995 St. Paul MN Minnesota Counties Insurance Trust 1999 St. Paul MN New Prague City Hall, Fire Department, Ambulance Program 2006 and Police Department New Prague MN North Branch City Hall and Police Department 2000 North Branch MN Oakdale City Hall and Police Department 1990 and 1997 Oakdale MN Osseo City Hall /Fire Station 1999 and 2000 Osseo MN South St. Paul City Hall, Fire Department and Police Department 2004 South St. Paul MN Watonwan County Courthouse Complex 1997 St James MN Wright County Public Works Building 1995 and 1997 Buffalo MN Wright County Human Services Building 1995, 1997 and 1999 Buffalo MN Wright County Government Center 1995, 1999 and 2002 Buffalo MN VO 4. Project Team Personnel Project Team Primary Individuals and Tasks Resumes of Key Individuals • • Project Team Primary Individuals and Tasks Architects BUETOW AND ASSOCIATES, INC. 2345 Rice Street Suite 210 St. Paul, MN 55113 (651) 483 -6701 Primary Contact: Randy L. Engel, RA, AS (Principal in Charge) David P. Olds, AIA (Project Architect) Randy Engel will: -Manage the overall aspects of this project -Review existing space utilization -Interview, City Administrator, Department Heads and representative staff leaders -Prepare short and long -term staff needs analyses -Prepare the Initial Space Needs Report -Prepare and review planning concepts -Prepare /review preliminary designs (site and floor plans) -Prepare construction cost estimates -Evaluate and refine the Final Report -Present all reports, preliminary designs and construction cost estimates to the City Administrator and to the Oak Park Heights City Council David Olds will. -Review existing space utilization -Review existing facilities as to physical conditions, code compliance and potential future uses -Review and evaluate applicable codes, ordinances and regulations -Assist in preparing the Initial Space Needs Report -Prepare preliminary designs (site and floor plans) -Assist in preparing the Final Report -Present all reports, preliminary designs and construction cost estimates to the City Administrator and to the Oak Park Heights City Council Resumes of Key Individuals Randy L. Engel, RA, AS Role: Principal in Charge Vice President (joined firm in 1984) Buetow and Associates, Inc. ' Education Bachelor of Arts, University of Minnesota Bachelor of Architecture, University of Minnesota Master of Architecture Course Work, University of Minnesota • Professional Registration Registered Architect in the State of Minnesota Registered Accessibility Specialist in the State of Minnesota Minnesota Registration Number: 11331 Affiliation Former Chair, City of Hopkins Zoning and Planning Commission Former Chair, City of Hopkins Charter Commission President, Knollwood Association, Hopkins Instructor, North Hennepin Community College/University of Minnesota Construction Management Program Former Instructor, Inver Hills Community College Former Instructor, Hennepin Technical College North Former Instructor, Hennepin Technical College South Member, Independent School District No. 270 (Hopkins) Citizens' Facilities Task Force Former Co- Chairperson, Independent School District 270 (Hopkins) Citizens' Facilities Task Force Junior High School Committee Relevant Experience (33 years of experience) -Association of Minnesota Counties Headquarters, St. Paul -Association of Minnesota Counties Headquarters Site Analysis, St. Paul -Association of Minnesota Counties Headquarters Study, Phase 11, St. Paul -Bemidji /Beltrami County Law Enforcement Center, Bemidji •Bemidji /Beltrami County Law Enforcement Center and Jail Study, Bemidji -Benton County Courts Facility, Foley -Carver County Government Facilities Study, Chaska -Columbia Heights Facilities Study, Columbia Heights -Columbia Heights Municipal Service Center Facility Study, Columbia Heights -Emmet D. Williams School Addition/Remodeling, Shoreview -Fairview Community School Center Remodeling, Roseville -Hennepin County Southdale Service Center, Edina •Isanti County Facilities Space Study, Cambridge •Isanti County Government Center, Cambridge -League of Minnesota Cities Headquarters, St. Paul -League of Minnesota Cities Headquarters Study, St. Paul -League of Minnesota Cities Headquarters Study, Phase II, St. Paul -Minnesota Counties Insurance Trust Headquarters Study, St. Paul -Minnesota Counties Insurance Trust Headquarters, St. Paul -Minnesota Veterans Home Warehouse, Minneapolis -Minnesota Veterans Home Food Service Remodeling, Mpls. -Minnesota Veterans Home Dining Lounges, Minneapolis -Osseo Public Works Building, Osseo -Osseo Public Facilities Space Needs Study, Osseo -Osseo Public Facilities Preliminary Design Study, Osseo -Osseo City Hall Expansion, Osseo -South St. Paul City Hall and Police Department Space Needs and Facilities Study, South St. Paul -St. James/Watonwan County Facilities and Police Department Remodeling, St. James -Wright County Public Works Building, Buffalo -Wright County Government Facilities Study, Phases 1,11 and III Buffalo -Wright County Human Services Building, Buffalo -Wright County Government Center Master Plan, Phase II, Buffalo 1 Resumes of Key Individuals ' David P. Olds, AIA Role: Project Architect Architect (joined firm in 1990) Buetow and Associates, Inc. Education B.Arch., University of Minnesota Professional Registration Registered in the State of Minnesota Affiliations: Member, American Institute of Architects (AIA) Member, Minnesota Society, American Institute of Architects (MSAIA) • • Relevant Experience (15 years of experience) -Andover Fire Station 3, Andover -Anoka County Adult Correctional Center, Lino Lakes -Anoka County Courthouse Interior Renovation Phases I & 17, Anoka -Anoka County Government Center, Anoka -Anoka County Human Services Center, Blaine •Beltrami County Community Services Center, Bemidji •Beltrami County Government Facilities Study, Bemidji -Benton County Courts Facility, Foley -Centennial Lakes Police Department Study, Circle Pines *Centennial Lakes Police Department, Circle Pines -Champlin Space Needs and Facilities Study, Champlin -City of Anoka Public Safety Center, Anoka -City of Bemidji /Beltrami County Law Enforcement Center Study, Bemidji -City of Bemidji/Beltrami County Law Enforcement Center, Bemidji -City of Brooklyn Park Central Fire Station Addition and Remodeling, Brooklyn Park -City of Shoreview /Lake Johanna Fire Department Fire Station 3, Shoreview -City of Shoreview /Lake Johanna Fire Department Fire Station 4, Shoreview -Columbia Heights Facilities Study, Columbia Heights -55th Civil Support Team Readiness Center, St. Paul -League of Minnesota Cities Headquarters, St. Paul • Mahtomedi Fire Station Study, Mahtomedi -Mora Fire Station Study, Mora •North Branch City Hall and Police Department Expansion, North Branch -North Branch Fire Station, North Branch -North Branch Public Works Building Study, North Branch -Oakdale City Hall Facilities Study, Phases I & II, Oakdale -Oakdale Fire Station, Oakdale *Oakdale City Hall and Police Department Expansion, Oakdale -Oakdale Public Works Building, Oakdale -Osseo, City Hall and Fire Station Addition/Remodeling, Osseo -Osseo Public Facilities Space Needs Study, Osseo -South St. Paul City Hall and Police Department Needs and Facilities Study, South St. Paul 0 is 5. References (Representatives of Oak Park Heights are authorized to contact any and all of the individuals listed below for information pertaining to the professional qualifications and performance of Buetow and Associates, Inc.) Steve King City Administrator City of South St. Paul 125 Third Avenue North South St. Paul, MN 55075 (651) 554 -3300 South St. Paul Facilities Study and South St. Paul City Hall Renovation and Police Department Expansion Bruce Preece Police Chief City of Bemidji 613 Minnesota Avenue Northwest Bemidji, MN 56601 (218) 751 -9111 Beltrami County /Bemidji Law Enforcement Center and Jail Expansion Study and Beltrami County /Bemidji Law Enforcement Center Craig Waldron City Manager City of Oakdale 1584 Hadley Avenue Oakdale, MN 55119 (651) 739 -5086 City of Oakdale Municipal Facilities Study Phase II and Oakdale Public Works Building John Moosey ' Chisago County Administrator 1356 Main Street North Branch, MN 55056 (651) 674 -8113 North Branch City Hall Addition /Remodeling, North Branch Public Works Building Study and North Branch Fire Station ' (Former City of North Branch City Administrator) James Miller Executive Director League of Minnesota Cities 145 University Avenue Saint Paul, MN 55103 (651) 281 -1200 League of Minnesota Cities Facilities Study and League of Minnesota Cities Headquarters Bret Heitkamp City Administrator City of Champlin 11955 Champlin Drive Champlin, MN 55316 (763) 923 -7110 City of Champlin City Hall Space Needs and Facilities Study and Champlin Municipal Facilities Remodel and Addition 1 I* 6. Additional Information Continued Client Relationships Letters of Recommendation Cost Estimates vs. Actual Costs Current and Recent Municipal Projects Design Project Examples L_J • Continued Client Relationships Buetow and Associates, Inc. continues to serve many clients repeatedly due to the provision of highly competent and creative professional design services. Specifically, 70% of our design work is for repeat clients. A partial listing of these projects includes: Anoka County Association of Minnesota Counties Bell Cold Storage Beltrami County Bennigan's Restaurants Chilis Restaurant City- County Federal Credit Union City of Anoka City of Bemidji City of Blaine City of Brooklyn Park City of Champlin City of Columbia Heights City of Falcon Heights City of Farmington City of North Branch City of Osseo City of Oakdale City of Roseville City of Shoreview City of South St. Paul Crystal Foods Dairy Fresh Foods Elvin Safety Hennepin County Independent School District #623 Isand County Jennie -O Foods Lake Johanna (Shoreview) Fire Department Land O'Lakes League of Minnesota Cities Leslie Paper Lithotech Minnesota Counties Insurance Trust Minnesota Mining and Manufacturing Minnesota Veterans Home Newport Cold Storage Nielsen Development Corporation Northern Star Old Home Foods Ramsey County Library System Ramsey County Nursing Home Smith Transfer Steak and Ale Restaurants Thermo System The Roseville Bank University of Minnesota/Minneapolis Watonwan County Wright County 63 projects 5 projects 7 projects 6 projects 3 projects 6 projects 14 projects 2 projects 2 projects 3 projects 9 projects 3 projects 2 projects 2 projects 2 projects 4 projects 4 projects 4 projects 2 projects 2 projects 3 projects 9 projects 5 projects 2 projects 10 projects 18 projects 4 projects' 12 projects 2 projects 9 projects 4 projects 12 projects 2 projects 2 projects 6 projects 5 projects 3 projects 3 projects 8 projects 6 projects 12 projects 2 projects 2 projects 3 projects 2 projects 5 projects 2 projects 2 projects 6 projects I* Letters of Recommendation 1* 10 CITY OF BEMIDJI DEPARTMENT OF PUBLIC SAFETY J. Bruce Preece, Director POLICE DIVISION FIRE DIVISION 613 Minnesota Ave. N.W. 316 5th Street N.W_ Bemidji, MN 56601 Bemidji, MN 56601 TeVTDD: 218- 751 -9111 Tel: 218- 751 -8001 FAX: 218-759-4271 FAX: 218 -751 -7075 November 13, 2004 Mr. Thomas Dunwell, President Mr Randy Engel, Vice - President Buetow & Associates, Inc. 2345 Rice Street, Suite 210 St. Paul, Minnesota 55113 Dear Tom & Randy, Law Enforcement in Bemidji has-finally realized the completion of a 5 -year dream. After so many years of planning and seeking community support we have finally moved into our new building. Besides the obvious increase in space, improved security provisions, interview rooms, underground heated parking, the gun range and new dispatch center, the beautiful architecture of this building has added a new realm of pride and professionalism amongst our officers. Thank you for your advice and attention to detail during the design and construction phases of the project. Si r , J. ruc Preece Director of Public Safety 1 Founded 1852 �J 7 u El LP May 20, 2004 CITY OF OSSEO 415 CENTRAL AVENUE OSSEO, MN 55369 Mr. Randy Engel Vice President Buetow and Associates, Inc. 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Dear Randy: PHONE (763) 425 -2624 FAX (763) 425 -1111 cityhallfcDci osseo mn us Incorporated 1875 I would like to thank you and your firm, Buetow and Associates, for serving as our city's master planner and architect and for helping to make the citizens of Osseo proud of their public buildings. It has been two years since we moved back into our revitalized City Hall, Council Chambers and new Community Building and also two years since we took occupancy of our new Public Works Building. In retrospect, I would like to say that I appreciated your work with our Building Committee, your able coordination of our needs into a Master Plan and Space Program, your thorough and professional response to our space and functional requirements, the exceptional design of our new buildings and, especially, your consistent follow- through in resolving our city's needs in the design phases as well as concerns that may have arisen during the construction process. I would strongly recommend you and your firm to other cities that plan to improve and expand their existing facilities. ' Sincerely, Dave• Callister, City Administrator J Brooklyn Park 6R �YN �E DES• Fire Department 5200 85th Ave. N., Brooklyn Park, MN 55443 -4300 ►v Phone 763 -424 -8000 " Fax 763- 493 -8391 TDD 763 - 493 -8392 March 4, 2004 Steven K. Schmidt, Fire Chief Mr. Modris Feders,, AIA, CID Mr. David P. Olds, AIA Vice President Project Architect Buetow and Associates, Inc. 2345 Rice Street, Suite 210 St. Paul, Minnesota 55113 Dear Mod and David: ' I want to take this opportunity to thank you and your firm for serving as our city's architect for our Central Fire Station project. You saw a tired and nearly obsolete building and, with creative energy, initiated and developed ideas that will transform it into a fire station of the twenty -first century. ' I very much appreciated your ability to work with our Building b Committee, your able coordination of our needs into the Space Program, your thorough ' functional requirements, the exceptional schematic and professional. response to our space and consistent follow - through in resolving concerns that emerged during the design and, P roc essially, your Yourpast experience and ability in workingwith various aspects ofc't ov P ernme I' Maintenance Department, y g nt (Operations and Planning Division, Planning Commission, and City Council) have made this an extremely smooth process. You learned about the requirements of each entity and addressed those issues up -front, resulting in our ability to fast -track this project without any needless delays. I heartily recommend you and your firm to all other municipalities who maybe contemplating anew ' or remodeled fire station. Sincerely, ' Steve Schmidt Fire Chief Brooklyn Park Fire Department 10 www. brooklynpark.org v OR w'3 k ' o. December 23, 2002 Mr. Tom Dunwell Buetow and Associates 2345 Rice Street, Suite 210 St. Paul, MN 55113 RE: City Of North Branch Fire Station Dear Mr. Dunwell, 1 We would like to thank you and your company for the outstanding work on the North Branch Fire Station. We appreciate the design, project management and for always looking out for the City of North Branch. David Olds did an outstanding job on this project. 1 For such a large project, it seemed to be constructed with very tittle incidents or problems. This is certainly a building that our community can be proud. We look forward to the many decades this facility will serve our.residents and fire fighters- Thank you. Sincerely, Roger a or Else y � 1 Council .P son Amy Oehlers 1 Council Person Larry Erickson 0 y� Council Per. n Rod fquist Council Person John Pace J OLLMC e o f Minnesota Cities promoting exceInce January 15, 1999 1 Mr. Thomas W. Dunwell Vice President Buetow and Associates, Inc. 2345 Rice Street, Suite 210 St. Paul, MN 55113 Dear Tom: 145 university Avenue West, St. Paul, "IN 55103 -2044 Phone: (651) 281 -1200 - (800) 925 -1122 Fax: (651) 281 -1299 - TDD (65 1) 281.1290 I want to take this opportunity to thank you and, of course, Buetow and Associates, for serving as ' the League's architect and for helping to make the League of Minnesota Cities' new Headquarters Building .a facility of which all of our members are very proud. ' I found dealing with you and your firm to be a very positive experience and especially appreciated your personal and "hands on" management of the project. Perhaps most noteworthy, I was most impressed with your responsiveness and consistent follow through in resolving issues ' during and after the design and construction process. I recommend you and your firm to other organizations contemplating the preparation of a facility space program or initiation of a new building construction project. Sincerely, James F. Miller Executive Director 10 AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER City of Oakdale, Minnesota ' Department of Police 1584 Hadley Avenue North /55128 612/738 -1022 April 15, 1996 Qakdale Mr. Thomas W. Dunwell ' President Buetow and Associates, Inc. 2345 Rice Street -Suite 210 ' St. Paul, MN. 55113 Dear Tom: The City is currently reviewing potential options for a minor remodeling project at City ' Hall, and a member of our committee will be contacting your firm in the very near future for assistance or consultation with the parts of this project that cannot be handled in- house. Wile discussing the various o • ptions for creating more space, I realized what an excellent job your firm did as the architect for the original expansion project several years ago, including the remodeling th g o e old City Hall. We are going �� spaces that were g g to be able to grow Into P carefully planned and designed, which will result in minimal costs being incurred during the current project. ' I would also like to let ou y know that the specific design of the newly constructed Police Department and Council Chambers has withstood the test of time and growth, and I ' continue to be delighted with the facility that you were so intimately involved with. If I can be of any assistance to you in the future, or if I can provide any additional ' information to a potential client, please feel free to call me at my direct dial number of 730 -2757. Thanks again for everything! Sincerely,, William S. Sullivan Chief of Police 0 Cost Estimates vs. Actual Costs (Building size, construction, quality and "Estimated Cost" were determined at the completion of each respective Schematic Design Phase. "Actual Cost" was determined at each respective Construction Contract's Final Cost Completion). * Graphically depicted in this Proposal. Project Name Size Year Estimated Actual City, State (S.F.) Completed Cost Cost Anoka County 27,000 1996 $ 2,620,000 $ 2,430,000 Adult Correctional Facility 266,000 1992 $20,000,000 $18,500,000 Lino Lakes, MN Anoka County Courthouse 25,000 1990 $ 850,000 $ 818,000 Remodeling: Phase I Anoka County Courthouse 125,000 1994 $ 5,000,000 $ 4,725,000 Remodeling: Phase II Anoka MN Anoka County Government Center 266,000 1992 $20,000,000 $18,500,000 Anoka MN Anoka County Human Services 100,000 1991 $ 5,500,000 $ 5,500,000 Center: Phase I Anoka MN Anoka County Jail Facility 19,500 2000 $ 2,400,000 $ 2,280,000 Anoka Minnesota Association of Minnesota 10,000 1990 $ 1,050,000 $ 1,100,000 Counties Headquarters St. Paul MN • Beltrami County Community 70,000 1998 $ 4,600,000 $ 4,566,000 Services Center Bemidji, MN Benton County Courts Facility 29,000 1998 $ 2,900,000 $ 2,700,000 Foley, MN Blaine City Hall Remodeling 12,000 1989 $ 285,000 $ 253,500 Blaine MN *City of Anoka 20,000 (Police) 2003 $ 4,500,000 $4,450,000 Public Safety Center 24,000 (Fire) Anoka. MN *Centennial Lakes Police 12,600 (2005) $ 2,250,000 ($1,750,000) Department Circle Pines MN *City of Bemidji /Beltrami County 43,000 2004 $ 4,600,000 ($ 4,500,000) Law Enforcement Center Bemidji. MN *City of St. James /Watonwan 18,000 1997 $ 920,000 $ 762,000 County Facilities Remodeling St. James MN East Central Juvenile Detention 30,000 1997 $3,900,000 $ 3,800,000 Facility Lino Lakes, MN Farmington Fire Station 8,225 1986 $ 425,000 $ 420,000 Farmington. MN Hennepin County Medical Center 15,000 1997 $ 919,000 $ 681,000 Central Food Facility Relocation Minneapolis. MN • Isanti County Government Center 78,000 1995 $ 6,200,00 $ 5,389,000 Cambridge. MN F1 LI J • • Cost Estimates vs. Actual Costs (Building sim construction, quality and "Estimated Cost" were determined at the completion of each respective Schematic Design Phase. "Actual Cost" was determined at each respective Construction Contract's Final Cost Completion). * Graphically depicted in this Proposal. Project Name Size Year Estimated Actual City, State (S.F.) Completed Cost Cost League of Minnesota Cities 63,000 1995 $ 5,545,000 $ 5,650,000 Headquarters St. Paul Minnesota League of Minnesota Cities 7,030 (2005) $ 300,000 ($ 338,000) Headquarters Remodeling St. Paul. Minnesota Little Canada Elementary School 27,000 1989 $ 1,825,000 $ 1,705,000 Little Canada, MN Maplewood Branch, 34,000 1993 $ 2,650,000 $ 2,525,000 Ramsey County Library Maplewood, MN Mounds View Branch, 8,000 1990 $ 820,000 $ 806,000 Ramsey County Library Mounds View. MN *North Branch City Hall 12,000 (remodeling) 2001 $ 650,000 $ 650,000 and Police Department Remodeling North Branch, MN North Branch Fire Station 11,000 (new) 2002 $ 1,300,000 $ 1,056,000 North Branch. MN *Oakdale City Hall Remodeling 24,000 (new) 1992 $ 1,850,000 $ 1,844,000 and Police Addition 8,000 (remodeling) Oakdale. MN Oakdale Fire Station Number One 15,000 (new) 2002 $ 2,090,000 $ 1,978,000 Oakdale, MN Oakdale Public Works Building 4,800 (new) 2002 $ 820,000 $ 792,000 Oakdale, MN 4.000 (remodeling,) Osseo City Hall/Fire Station 7,600 (new) 2002 $ 1,450,000 $ 1,324,000 Addition/Remodeling 12,100 (remodeling) Osseo, MN Osseo' Public Works Building 8,800 (new) 2002 $ 950,000 $ 878,000 Osseo, MN Roseville Branch, 43,000 1993 $ 3,500,000 $ 3,440,000 Ramsey County Library Roseville MN Shoreview Branch, 28,000 1992 $ 2,700,000 $ 2,571,000 Ramsey County Library Shoreview, MN Wright County Capital $ 1,800,000 $ 1,363,000 Improvements: Public Works Building Addition 8,500 1999 $ 1,000,000 $ 756,000 and Human Services Building 34,000 1998 $ 800,000 $ 607,000 Buffalo MN Wright County Government 13,000 2001 $ 700,000 $602,000 Center Annex Building: Fourth Floor Remodeling Buffalo MN Wright County Government 24,600 2004 $ 1,185,000 $ 1,100,000 Center Master Plan Phase II: Buffalo MN Current and Recent Municipal Projects (Representatives of the City of Oak Park Heights are hereby authorized to contact any and all of the individuals listed below for information pertaining to the professional qualifications and performance of Buetow and Associates, Inc.) IF 1. Andover Fire Station 3 ' Andover, Minnesota Size: Cost (through bidding) Construction Period: Principal -in- Charge: Project Designer: 9,000 Square Feet $1,193,320 (7 months) Modris Feders David Olds 2004 ' References: John Erar Dan Winkel Former City Administrator Fire Chief c/o1685 Crosstown Boulevard NW 1685 Crosstown Boulevard NW ' Andover, MN 55304 Andover, MN 55304 (763) 767 -5100 (763) 755 -9825 ' 2. Brooklyn Park Central Fire Station 2004 Brooklyn Park, Minnesota Size: 16,000 Square Feet Cost: $1,800,000 • Construction Period: (9 months) Principal -in- Charge: Modris Feders ' Project Designer: David Olds References: Jon M. Thiel Steven K. Schmidt Director of Operations & Maint. Fire Chief ' Public Works Facility City Hall 8300 Noble Avenue North 5200 85" Avenue North Brooklyn Park, MN 55443 Brooklyn Park, MN 55443 ' (763) 493 -8036 (763) 424 -8000 3. City of Bemidji/Beltrami County Joint Law Enforcement Center 2004 ' Bemidji, Minnesota Size: 43,000 Square Feet Cost: $4,500,000 Construction Period: (10 months) Principal -in- Charge: Randy Engel Project Designer: David Olds ' References: Bruce Preece Keith Winger Police Chief County Sheriff Bemidji Police Department 613 Minnesota Avenue Northwest Beltrami County Sheriffs Office 613 Minnesota Avenue Northwest Bemidji, MN 56601 Bemidji, MN 56601 (218) 751 -9111 (218) 751 -9111 ' (continued) 1 i 1 Current and Recent Municipal Projects 1 (Representatives of the City of Oak Park Heights are hereby authorized to contact any and all of the individuals listed below for information pertaining to the professional qualifications and performance of Buetow and Associates, Inc.) 4. City of Anoka Public Safety Center Anoka, Minnesota 1 References: 1 5. Osseo City Hall Remodeling Osseo, Minnesota 1 References: 1 6. North Branch Fire Station North Branch, Minnesota References: 10 Size: Cost: Construction Period: Principal -in- Charge: Project Designer: Ed Wilberg Police Chief Anoka City Hall 2015 First Avenue North Anoka, MN 55303 (763) 576 -2800 Size: Cost: Construction Period: Principal -in- Charge: Project Designer: Dave Callister Former City Administrator c/o Osseo City Hall 415 Central Avenue Osseo, MN 55369 (763) 425 -2624 44,000 Square Feet $4,450,000 12 months Modris Feders David Olds Dick Phinney Former Fire Chief c/o Anoka City Hall 2015 First Avenue North Anoka, MN 55303 (763) 576 -2861 19,700 Square Feet $1,324,000 9 months Randy Engel David Olds Size: 11,000 Square Feet Cost: $1,056,000 Construction Period: 8 months Principal -in- Charge: Modris Feders Project Designer: David Olds John Moosey Former City Manager (now Chisago County Administrator) c/o Chisago County Government Center 313 North Main Street Center City, MN 55012 (651) 213 -0451 (continued) 2003 2002 2002 Current and Recent Municipal Projects (Representatives of the City of Oak Park Heights are hereby authorized to contact any and all of the individuals listed below for information pertaining to the professional qualifications and performance of Buetow and Associates, Inc.) 2002 1999 7. Oakdale Fire Station Number One Oakdale, Minnesota Size: 15,000 Square Feet Cost: $1,978,000 ' Construction Period: 7 months Principal -in- Charge: Modris Feders Project Designer: David Olds References: Don Brown Fire Chief North Branch City Hall 6408 Elm Street ' North Branch, MN 55056 (651) 674 -4483 ' 8. North Branch City Hall and Police Department Addition/Remodeling 2001 North Branch, Minnesota Size: 31,000 Square Feet ' Cost: $650,000 Construction Period: 11 months ' Principal -in- Charge: Modris Feders Project Designer: David Olds References: John Moosey Former City Manager (now Chisago County Administrator) c/o Chisago County Government Center 313 North Main Street Center City, MN 55012 ' (651) 213 -0451 ' 9. Columbia Heights Multi -Use Community Center (Design Phase) Columbia Heights, Minnesota Size: 36,000 Square Feet Estimated Cost: $4,600,000 ' Estim. Construction Period: 8 months Principal -in- Charge: Randy Engel ' Project Designer: David Olds References: Walt Fehst City Manager ' Columbia Heights City Hall 59040 Avenue Northeast Columbia Heights, MN 55421 (763) 706 -3600 ' (continued) 2002 1999 �J Current and Recent Municipal Projects (Representatives of the City of Oak Park Heights are hereby authorized to contact any and all of the individuals listed below for information pertaining to the professional qualifications and performance of Buetow and Associates, Inc.) 10. League of Minnesota Cities Headquarters St. Paul, Minnesota 1995 Size: 63,000 Square Feet Estimated Cost: $5,650,000 Estim. Construction Period: 10 months Principal -in- Charge: Randy Engel Project Designer: David Olds References: Jim Miller Thomas Grundhoefer Director General Counsel League of Minnesota Cities League of Minnesota Cities 145 University Avenue 145 University Avenue St. Paul, MN 55103 St. Paul, MN 55103 (651) 281 -1200 (651) 281 -1200 11. Oakdale City Hall and Police Department Oakdale, Minnesota ' Size: Cost: References: 10 1 Construction Period Principal -in- Charge: Project Architect: Craig Waldron City Manager Oakdale City Hall 1584 Hadley Avenue Oakdale, MN 55119 (651) 739 -5086 1992 32,000 Square Feet $1,844,000 ($2,500,000 in 2004 dollars) 11 months Modris Feders David Olds Bill Sullivan Chief of Police Oakdale City Hall 1584 Hadley Avenue Oakdale, MN 55119 (651) 739 -5086 �i 10 II 11 Design Project Examples 1. City of Champlin Municipal Facilities: Police Department (2005) Champlin, Minnesota 2. City of New Prague City Hall, Police Department, Ambulance Service, Senior Center and Fire Department (2005) New Prague, Minnesota 3. City of South St. Paul City Hall and Police Department Space Needs and Facilities Study (2004) South St. Paul, Minnesota 4. League of Minnesota Cities Space Needs Study Phase II (2004) St. Paul, Minnesota 5. Centennial Lakes Police Department Study (2004) Circle Pines, Minnesota 6. North Branch City Hall and Police Department Addition/Remodeling (2001) North Branch, Minnesota 7. Oakdale Public Works Building (2002) Oakdale, Minnesota 8. Osseo City Hall and Fire Station Remodeling (2002) Osseo, Minnesota 9. City of Brooklyn Park Central Fire Station Addition and Remodeling (2004) Oakdale, Minnesota 10. City of Bemidji/Beltrami County Law Enforcement Center (2004) Bemidji, Minnesota 11. City of Anoka Public Safety Center (2003) Anoka, Minnesota BUETOW & ASSUGIAI Cs .A A C H I T E C T S ' he City Council of Champlin, encouraged by significant pop- ulation growth and supported by increasing service needs, retained the Master Planning and Architectural Services of Buetow and Associates. Buetow and Associates prepared a Needs Analysis Study and ' recommendations for facility improvements that were incorpo- rated into a Site Master Plan. The Master Plan envisioned a 60,000 square foot program for Police, City Hall, Fire, Parks and Recreation and the Public Works Department. The Master Plan, proposes a 60,000 square foot Addition that is planned to be implemented in several Phases, the first of ' which includes a new 26,000 square foot Police Department facility that will house 45 staff members. It will include spaces for investigations, intake, a detention area, reception, clerical, administration, interviews, conferences, training, evidence, fit- ' ness, lockers, records storage, armory, property and an Emergency Operations Center. Also, a 20 vehicle Underground Parking Garage is planned. I* 'F__ LJ J F 7-I J I0 ICE/GYM 'ADDITION H CKE INN '. - - -j"P ROAD UP. BALT 8 ' SAND 6TOR. CITY OF CHAMPLIN MUNICIPAL FACILITIES: POLICE DEPARTMENT (Construction Document Phase) Champlin, Minnesota KEY I iEXIST SUILIDING (FLAT ROOF) ®EXIST BUILDING (METAL ROOF) NEW BUILDING t, (FLAT ROOF) 1 f 1 NEw BUILDING (METAL ROOF) � 1 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483.670 BUETOW &ASSOCIATES A R C H I 7 E C T S The New Prague City Council retained the architectural firm of Buetow and Associates to develop and study various options, each of which would be oriented toward the long term improvement the New Prague municipal facilities including it's City Hall, Public Works Maintenance Building and the Armory Building. The primary objectives of this study were as follows: To acquire current information regarding governmental ' operations, site usage, uses of interior spaces and physi- cal condition of the City Hall, Public Works Maintenance Building and the Armory Building. 'To review the outcome of a "deferred maintenance only" approach. ' To examine alternative space use concepts and probable facility improvement programs. To present conceptual options that would address space ' use, facility infrastructure and building condition issues. To develop an individual project budget for each of the several conceptual options. ' The following recommendations (among others) were presented as several options: A new two -story 32,000 square foot City Hall, Senior Center and Police Department Facility to replace the ' existing City Hall. A new two -story 24,000 square foot City Hall, Senior Center and Police Department Facility that would incor- porate the existing City Hall Building. A new 20,700 square foot Fire Station and Ambulance Service Building. Addition of 7,000 square feet to the Public Works Maintenance Building. 0 City of New Prague City Hall, Police Department, Ambulance Service, Senior Center and Fire Department New Prague, Minnesota 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 CITY OF SOUTH ST. PAUL CITY HALL AND POLICE DEPARTMENT SPACE NEEDS AND FACILITIES STUDY South St. Paul, Minnesota South St. Paul's City Council members sought to improve customer service as well as the public image of their city's 40,000 square foot fifty year old City Hall and Police Department Building. Buetow and Associates was engaged to review and to evalu- ate departmental operations, space usage and facility conditions and to recommend actions and improvements viable through the year 2015. ' The department most in need of additional space, a functional floor plan and attention to facility security was the Police Department. Solutions were presented that promised: to more than double the Police Department's floor area, to improve and make more efficient its daily operations and to install facility-wide security system protocols. Advocated in this Study were recommendations that would: improve public service, increase floor space, consolidate common departmental functions, eliminate water leakage, update interior finishes, enhance life safety, improve security, comply with the State Building Code and that would extend the overall life of the City Hall and Police Department Building. Six (6) planning and design concepts were prepared that specifically addressed the issues uncovered by the Study and that rec- mended solutions to the problems that arose from those issues. The City Council enthusiastically approved the Study's results. 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE ( 6 5 1 ) 483 -6701 ®. BUETOW & ASSOCIATES ' A R C H I T E C T S v AW u t. q i i• .±+ - ' Interior L,obbi, Exterior Viety L 0 C) Cl_ J�J Main Floor Plan University Avenue Second Floor Plan 1 LEAGUE OF MINNESOTA CITIES ' SPACE NEEDS STUDY PHASE II St. Paul, Minnesota ' The League's Board of Directors retained Buetow and Associates to prepare a comprehensive Space Needs Study for their 65,000 square foot headquarters building that was constructed in 1995. ' This Phase II Study confirms the foresight and accurancy of Buetow' s 1993 ten -year Space Needs Study, especially insofar as the floor area configuration and amount of floor area required by each respective department. ' Individual Departments that were analyzed include: Administration, Communications, Human Resources, Finance, Intergovernmental Relations, Technical Services, Building Services, Member Services and all operating components of the League ' of Minnesota Cities Insurance Trust. The analysis and subsequent recommendations embodied in this study will enable the League of Minnesota Cities to occupy their 0 rlding for another two to five years. 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE ( 6 5 1 ) 483.6701 �_ I 1� 1 l 1 I * 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (65 1 ) 483 -6701 M- BUETOW &ASSOCIATES A R C H I T E C T S Lj Wr I Vb- G&NF• 111W. �- 7 - -- T: CI gw.#,l. Loft f C�) `"a cH ,�R T1WN�N� i ro� I I Ii j FMtHIr.E FtNPE � �' 111P 1 � I Site Plan =9"'o MW frME66 sla�l CENTENNIAL LAKES POLICE DEPARTMENT STUDY Centerville, Minnesota The Centennial Lakes Police Governing Board retained Buetow and Associates to provide a comparative space needs study and site analysis of three potential sites for their proposed new police department headquarters building. Recommendations found in this study include functional floor plans, future expansion capabilities, provision of a high- visibil- ity entrance profile and mechanical /electrical system upgrades. � I �► �ssr P)tor6�r(ICe / � � snu�ifbfr owllean G �o 0 sa 4� GPI► PW WAS&. STiF .. ., W4� -"T RM Lj Wr I Vb- G&NF• 111W. �- 7 - -- T: CI gw.#,l. Loft f C�) `"a cH ,�R T1WN�N� i ro� I I Ii j FMtHIr.E FtNPE � �' 111P 1 � I Site Plan =9"'o MW frME66 sla�l CENTENNIAL LAKES POLICE DEPARTMENT STUDY Centerville, Minnesota The Centennial Lakes Police Governing Board retained Buetow and Associates to provide a comparative space needs study and site analysis of three potential sites for their proposed new police department headquarters building. Recommendations found in this study include functional floor plans, future expansion capabilities, provision of a high- visibil- ity entrance profile and mechanical /electrical system upgrades. sip= BUETOW &ASSOCIATES A R C H I T E C T S sought to'resolve issues of location and space that affect- ed the existing City Hall. Buetow and Associates was retained to prepare a Facility Space Study and Building Evaluation Report. Options studied focused upon both a new freestanding facility and upon an available two -story downtown bank building. The Report stressed the need for the City Hall to be: well- organized, properly sized, planned to allow for growth and designed to foster com- munity identity. The bank building was purchased to serve as the new North Branch City Hall and Buetow and Associates was asked to redesign that new facility for that purpose. Plans were developed that provided for a new addition (main entrance, lobby and council chambers) as well as for the remodeling of the existing facility (accessibility modifications and mechanical and electrical upgrades). LJ LT%-/L \111 111\r1LTfill Vl1 It ll1ZlLL AND POLICE DEPARTMENT ADDITION / REMODELING North Branch, Minnesota �2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE ( 6 5 1 ) 483 -6701 _ BUETOW &ASSOCIATES -A R C H I T E C T S 1 • 2 3 4 5 RICE STREET S U IT E 2 1 0 S T. P A U L M I N N E S O T A 55 1 13 TELEPHONE ( 6 5 1) 4 8 3 - 6 7 0 1 E'=- This addition and revitalization of the existing Oakdale Public Works Building includes new entry areas, reception areas, new offices, lunchroom, garage facil- ities, locker rooms, wash bay, wood shop, tool crib and remodeled offices. The work consists of 4,800 square feet of new office space and approximately 4,000 square feet of remodeled space. The design of the new entry invokes a snow plow raised above as shelter. Clerestory lighting allows light to pass through the snow plow entry light scoop and to illuminate the expanded lunch room. Skylights are incorporated in the new garage area for daylighting. This project utilizes a recycled steel structural system, recycling of waste mate- rials, provides daylight spaces, minimizes the impact on adjacent natural spaces, utilizes a mechanical system 20% more efficient than the state code requires and the project saves the cost and impact of not reusing an existing facility. This project is a participant in the City of Oakdale's "Generation Green" sus- tainable architectural design program, and is the recipient of a MnGREAT! Award from the Minnesota Office of Environmental Assistance. OAKDALE PUBLIC WORKS �-- BUILDING Oakdale, Minnesota BUETOW &ASSOCIATES A R C H I T E C T 5 I, OSSEO ...AdEft: ' Buetow and Associates provided preliminary site, space and building design studies prior to initiating the design for the exterior and interior remodeling of this 12,100 square ' foot City Hall and its 7,600 square foot Community Center Addition. This design project consists of building infrastructure upgrades (for purposes of extending its life and to provide ergy conservation improvements), life safety and ADA compliance measures. Fire Department improvements include a new meeting /training room, new life safety systems, exterior finish replacement and security enhancements. ' This project also features a new Community Center Addition that was designed to closely match the appear- ance of the original City Hall. This new building contains ' meeting rooms and a kitchen on the main level plus storage areas on the lower level. The Community Center is intended for use by the City's ' residents and, especially, by local senior citizens. �SS, OSSEO CITYHALL, FIRE STATION REMODELING AND COMMUNITY CENTER ADDITION Osseo, Minnesota Upper Floor Plan 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 BUETOW &ASSOCIATES A R C H I T E C T S Brooklyn Park he City of Brooklyn Park Central Fire Station was iginally designed as a public work facility in the )60's. The Fire Department occupied the building . the 1980's, however the building did not meet the ;eds of the department. Buetow and Associates ;signed a new addition and a remodel to the exist - g building that provided a 21st century image for e Department and created new training areas, 'fices, dayrooms, storage spaces and a remodeled )paratus bay. his project is currently under construction. CITY OF BROOKLYN PARK CENTRAL FIRE STATION ADDITION AND REMODELING Brooklyn Park, Minnesota Existing Fire Station Remodeled Dire Slalion Image it I� EXISTING APPARATUS BAY -r I, loor Plan . _..- J IM RM. BEDS ELI 1 UUMIN� 11 ; lumm■ ' M POLICE DAYROOM STOR TRAINING 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (851) 483 -8701 MM BUETOW & ASSOCIATES ' 1 T E C T S A R C H 111 If Jill I I s . ' This new two-story plus basement 43,044 square CITY OF BE+ IDJI% foot Law Enforcement Center is jointly occupied BEL TR"I COUNTY 'by the Bemidji Police Department and by the &lan i County Sheriff. LAW ENFORCEMENT CENTER It is designed to accept a future third floor so as to accommodate expansion of both the Police Bemidji, Minnesota Department and the Sheriff. That would increase ' the floor area to 57,000 square feet. I The building features administrative offices, an LOBBY ' EOC (Emergency Operations Center), evidence 4 cH co storage, conference rooms, interview roontis, train- r ing rooms, a dispatch center, staff work and lock- ' �� - - -- -- - -- er rooms, storage rooms, a shooting range, a fit- ness /exercise room, an armory and an under- - - - - -- a- ' ground vehicle storage garage that houses twelve law enforcement vehicles. This new law enforcement center is provided with J ' electronic security measures that include; external video monitoring, electronic card access entrances, lightning strike protection, electronic - -- _ ' DOWN locidng mechanisms and integrated nationwide- E.O.C. RAMP urced law enforcement information retrieval ' stems. 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483 -6701 �_ BUETOW &ASSOCIATES A R C H I T E C T S ___1 .� _ CITY OFANOKA PUBLIC SAFETY CENTER 'ire Station Radio Room Entry Tom er 'onstruction Image Construction Image Anoka, Minnesota The City of Anoka's new Public Safety Center is comprised of a new two -story 20,000 square foot Police Facility and a remodeled 24,000 square foot two -story Central Fire Station. -?!L log A historically- elegant design solution was conceived -E3 reminiscent of the original Anoka City Hall because it joins two public safety functions together to feature: a central tower, corniced -edged gable and hipped roof forms, similarly- colored face brick and vertically-ori- ented wall openings. _ � orst:e un,ac o _ wmH W 7' Key facility operations are supported by the introduc- i lion of: a new telecommunications system (voice /data a and computer communications), a new security sys- A tern (camera, access and locking functions) and a new L r_ 71 radio communications system (tower, dispatch and emergency center). 345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE ( 6 5 1 ) 483 -6701 ®- 1 10 i 7. Professional Service Fee The Project Scope of services is outlined in The City of Oak Park Heights's Request For Proposals of January 25, 2007. Buetow and Associates, Inc. will provide Professional Services within the Project Scope for a not -to- exceed Professional Service Fee of $9,650.00 (Nine thousand six hundred fifty dollars) plus Reimbursable Expenses at the rates listed below. Reimbursable Expenses Rate Schedule Reimbursable Expenses are charged as follows: Reproduction of Drawings $ 3.00 per sheet Postage $ (at our cost) Photo copying $ .15 per sheet Facsimile Transmissions $ 2.00 per sheet Messenger Service $ (at our cost) Computer Plots $20.00 per plot Long Distance Telephone Calls $ (at our cost) Automobile Travel Mileage $ .40 per mile Please note that we would be agreeable to discuss the specifics of the Professional Service Fee described above so as to arrive 10 at an agreement for professional services with the City of Oak Park Heights. lie • It is anticipated that the firm selected will be required, at a minimum, to make site visits and conduct interviews will City Elected Officials, City Staff and other City Consultants to derive a final set of recommendations. H. SUBMISSION REQUIREMENTS Please provide the following information as part of your submission: • A narrative relating to your general approach to this project. • Company history. • Examples of work in the past five years in government and in commercial office space planning or analysis. • Resumes, including responsibilities, background, and relevant experience of key personnel that will be working directly on this project. • The names of three to five individuals that can be contacted as references concerning the professional capabilities and resources of your firm. • Any additional information or materials that you believe communicate the capabilities of your firm to perform on this project. • Your firm must be able to effectively respond to all requested information. III. FEES & TIMELINES Please submit the fee for your services on this project. The City requires that a maximum fee for the service be provided in the response to this RFP, but will • additionally consider alternative fee structures. Please submit your proposed timeline for these services. The City requires that all final reports shall be presented to the City at the above address not later than calendar 60 days from the formal acceptance, via written notice, and approval of a proposal. Completion in less than 60 days is preferable. Payment will be made to the selected firm upon satisfactory completion of the Analysis. Please Direct All Questions To: Eric Johnson, City Administrator: 651 -439- 4439 IV. SUBMISSION TINIEFRAME AND PROCESS A. Submission Deadline and Requirements Please send six original spiral bound and one unbound copies of your response to this Request for Proposal. These are to be received at the offices of the City of Oak Park Heights not later than 4:00 pm, Feb 2nd, 2007. Proposals should be directed and delivered to: Eric Johnson, AICP City Administrator City of Oak Park Heights City Hall 14168 Oak Park Blvd N. Oak Park Heights, MN 55082 • B. Selection Process Following the review of the received Request for Proposals by the City, firms may be contacted for additional information or to participate in an interview process. General Evaluation Criteria: • A demonstrated understanding of the requirements of this project. • Project approach and schedule. • Qualifications and expertise of the key personnel assigned to the project and their proven ability to efficiently complete similar projects. • Experience of the firm and project team, directly relating to this project. • Comment and opinions of references. • Firm possesses resources required to complete this project. • Clarity, consciousness and organization of the proposal. • Cost of the proposal. DISCLAIMER: This request for proposals is only a solicitation for information. The City is not obligated to enter into a contract nor is it responsible for any costs associated with the preparation of proposals and interviews. Proposals received after the deadline may be disqualified from consideration. The City reserves the right to reject any and all proposals and to interview firms, which in the City's judgment, will best meet City needs •