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HomeMy WebLinkAboutCitizens advisory Committee 2008 Various documents r I City of Oak Park Heights Citizen's Advisory Committee — Oak Park Heights City Hall Final Report and Recommendations: In January 2008, the City Council for the City of Oak Park Heights appointed a Citizen's Advisory Committee to explore and investigate the issues and solutions related to the future of the Oak Park Heights City Hall argLpQssible building replacement/updating options. This group, consisting o members, (two City council members, one planning commissioner, one park commissioner and four public members), met on six (6) occasions and discussed numerous options and issues related to possible investments into a potential project. The Citizen Advisory Committee was comprised of the following persons: • Two City Council Members: Mayor David Beaudet Councilmember Mark Swenson One Planning Commissioner: Mr. Mike Runk One Parks Commissioner: Ms. Gina Zeuli Four Citizen Members: Mr. Dan Eder Mr. Martin Hauble Mr.Allan Stevens Mr. Chris Zeuli These meetings also included input from the Architect Randy Engel and Financial Consultant Steve Mattson. The Committee engaged in the examination of building and facility needs of the City by considering what investments would be adequate to provide a facility for a fifty (50) year perspective. The Committee created priority listings, reviewed and compared various building layouts, space calculations, as well as information from other communities and possible property tax implications to all levels of projects. In summary, City Hall Citizen's Advisory Committee does conclude in the discussion of five (5) key elements (Findings) and are listed herein along • with the related vote tallies. It should be noted that the listed Findings were all approved, except for Finding #5. The Finding #5 section is included in this summary document to demonstrate that such an alternative was discussed, despite its ultimate non-support by the Committee. Finding #1 — Acknowledgement of Need Upon the review of the Space Needs and Facility Study and related follow-up information, at this time the Citizen's Advisory Committee does concur with City Council that the City is in need of addressing several building and space issues including: 1. Providing additional and adequate space for public works, police and administrative branches of the City to adequately and efficiently serve the public, 2. Ensuring compliance with the American Disabilities Act and the provision of facilities that are Gender Equitable, 3. Ensuring compliance with the Current Energy Code, 4. Ensuring compliance with City zoning requirements, (parking, outside storage), 5. Ensure that the City has addressed reasonable life-safety issues such as fire protection and indoor air quality, 6. Ensure that the City provides a safe and secure environment for its employees, volunteers, elected officials and the general public, 7. Ensure that the access/driveways are properly addressed to achieve a safe flow of traffic: to, from and around the facility, 8. Economical and responsible replacement of exterior surfaces, HVAC systems and roofing systems. Following several meetings and reviewing data from other cities with similar issues and experiences, the Committee does recommend that the City • Council take affirmative steps in the relative near future to find comprehensive solutions to these issues and that such actions must, 1. wisely invest taxpayer dollars for best, long-term value, 2. achieve economic and efficient use of energy resources and available lands, 3. be cognizant to implement actions that do not overburden current or future citizens with deficient systems and/or facilities. The Citizen's Advisory Committee does make these findings as above (vote tally 8-0) • } 1 Finding #2- Option A.1 - Renovation and Major Expansion - $5.1 Million Option A.1 is the investment of an estimated $5.1 million into the renovation and expansion of the current 15,300 square foot City Hall facility and which would add an additional 7,400 +/- square feet of police space, 550 square feet of administration space and approximately 1,080 square feet of garage/public works space. The final total square footage would be approximately 24,330 square feet. While Option A.1 is estimated to be a potential middle ground between an entirely new facility and a internal rehabilitation of the current building; a modest additional investment totaling $6.3 million for a new facility and which would be without the limited space and layout restraints is a more economical choice. While Option A.1 does address a battery of the building's deficiencies and is less expensive than E.1, Option A.1 does still result in: 1. Continued inefficient building layout, 2. Exposed sprinkler heads and ductwork, 3. No new or expanded public spaces, 4. Lessened capacity to install energy saving HVAC systems, 5. Requires a setback variance from the east side, Considering these issues the Citizen's Advisory Committee does not • recommend the further pursuit of Option (A.1)(vote tally 8-0) • Finding #3— Option A — Renovation and Minor Expansion - $2.8 Million The investment of an estimated $2.8 million into a general rehabilitation / retrofitting of the current facility would add 1,080 square feet to the public works facility would provide for improved ADA compliance, gender equity and would correct major components of the current building, including an update and replacement of HVAC systems, roof, exterior siding as well as providing a walled storage for public works and impound yard. At this time the Citizen's Advisory Committee does NOT recommend the advancement of Option A, as the expenditure of an estimated $2.8 million dollars, while it does address several issues related to ADA compliance, HVAC systems and impound areas, it does not provide any additional space for the City and in fact, cannibalizes internal space further limiting City staff operational capacity and does not improve public access to the facility. Considering these issues the Citizen's Advisory Committee does not recommend the further pursuit of Option (A)(vote tally 8-0) • • T T Finding #4— Option E.1 — Construction of a New Facility— $6.3 Million Via the construction of an entirely new facility Option E.1 does generally provide global solutions to all foreseeable building and space deficiencies as generally contemplated in the Space Needs and Facility Use Study completed in Spring 2007 At this time the Citizen's Advisory Committee does recommend the advancement of Option E.1, This option and the expenditure of $6.3 million dollars does address all issues related to building space needs, ADA compliance, HVAC systems and impound areas. While Option EA is a more expensive than other options, the resulting facility will be without layout encumbrances, will likely achieve greater efficiencies and will meet all anticipated space needs as initially targeted. Considering these issues the Citizen's Advisory Committee does recommend the further pursuit of Option (E.1)(vote tally 7-1 Supporting Finding #4 as above — (supporting the construction of a new facility)(Stevens opposed) i s Finding #5 OPTION X- Fund New Facility Via Saving An alternative proposal would be the establishment of a savings based funding mechanism to construct a new City Hall Facility in the future as opposed to construction today via borrowing. This approach entails the levying and allocation of tax revenues into a City Hall Facility Fund until such time as dollars are available to fully fund construction. This approach must account for inflation of construction costs as well as for compounded earned interest on dollars saved into a City Hall Facility Fund. Steps required to achieve adequate funding, assuming a $6.3 Million facility (in 2008 dollars) include the initial tax levy of$500,000 in year one and which would then increase annual each year by an amount not less than a relevant Construction Cost Index. While the City would earn 3 to 4 percent on dollars placed in this fund, the City would need to levy and save at this indexed rate for approximately 16 years +l- ($871,000 +l- per year average) in order to collect adequate funds to pay for a new facility, at which time the cost of the facility would be greater than $18,000,000, if a 7% Cost Index is assumed. As part of the pursuit of this Savings Plan, the City would additionally incur building costs associated with the upkeep and maintenance of the current facility as well as have some risk exposure with continued building deficiencies related to ADA compliance, gender equity issues as well as continued space deficiencies. Considering these issues the Citizen's Advisory Committee does NOT recommend the further pursuit of Option X as the required savings by the City would be equivalent if not larger tha P&I payment under a bond issuance scenario for a new facility. (vote tall 6-2 this vote means that the Committee does NOT Support the pursuit of Fin n j — Option X)(Beaudet & Stevens opposed) a of oak Park Heights \� City Mal Paddy Sav:rgs Plan Construction Cost lttdea Rate TOOKf .net K. mzl E3rred Interest rate onf Savings :e .=- r•nzt Amr.nate SS,ings Required Annual{year Endl W�Interem $50,000,000 YYM Savings -arn;r.os on saving Cast of Building Year1 5 SC0.30C Ft, 7r2 ° 5°OC.CCO 545,000,000 -e=.y it-tmers F:ncraf gr r som!`33-ior --F-iL Yeaz 2 3 535 OOC - 7 591.300 S 5.741.000 -tseni is b gave for*e n"City Had Faw4y oY Year 3 S 11�s5C ' 77:.5"_4 3 7.212.970 $40,000,000 sa,,'r-e do"m IbLxkW year atocaoon).the Ciy roe J YOW 4 $ S t 2.522 2 3;,-.57, S 7.717,77! ,�saved adequate fields In aroroa.yeu l6,vvs Year S S 953.399 S 13- S 9238.015 535,000,000 ss---n a sav r g •aa!:r 3X and a c rxtvn rce - Year 0 f 7C1.27E S:4E,4BC S 9.83E,D76 .e c f-> Yew? S 7E0.360 5 49A,c1 S 9,454,601 53 OKWO Year 9 S 902.891 S S 9 t';e92 S 10.110.423 3—° - 1 D.824 573 _ --gv�e red.0 f 9E9.003 S ..3e S 55,000,000 savings{Yfaz Yesr 10 $ 010230 S 3 C_�."e.0 S 11.082,293 Eno) Year 11 $ 183.370 3 e'?,'vEe $ L,393.051 $20,000-000 r 'JYrrceves 1 + 13200,567 Year 12 f .0R..42Es _4C:21S S Ear^igs�+ Year 13 S `.120.000 3 '=1t6."s93 3 14,188,807 ttl I I Y*ar 14 $ 1,'+M.923 5 i''>:=34 3 1S.t92,024 s15,o00.ow ' x. � Year 15 S 1260267 5 '5=33,77' S '5.^.44.705 Year 19 t 3 1773 1 , $10,0w, ;-cf Year 17 5 '.47 5.032 S ';.334.333 S '9.518,632 a Em i-g Y:18 S 1,570.408 S '21.607,1302 S 19.900.536 35,000.000 LL Year 19 5 ?.580.960 S 23.49e,402 3 21.293,573 1�t Yl 20 S 1.908254 f 25 E3F!05 3 --734,123 ,- Y*W21 $ %22.842 S 2D.158.44i S 24,379,012 , Year 22 $ 2.D70231 S 32.371.59'- 3 20.086,543 d �` �'� ��` �`L~ �`L� �`Ly Year23 $ 2215,201 1 3SA3/,396 S 27.911.531 .k0' -k -k -I- A- J� Al ' -i0 y0 i49 y0 A4 J� Ylar24 3 2,370.206 S 37.134.53? S 29.866.338 Year 25 $ 2,336.163 S 42.02C.o04 31.935,012 0 lrerap(yr1totry -."°'.' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • 2345 Rice Street Suite 210 St. Paul, Minnesota 55,113 6�, 94. April 1,2008 / Nlr.Eric A.Johnson,AICP,City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights,Minnesota 55082 RE: City of Oak Park Heights Space Needs and Facility Use Study Citizens Advisory Committee BA#0707A of 6 1 Mr.Johnson: • R Attached is our Final Report dated April 1,2008 for your review and comment. The firm of Buetow and Associates was retained to develop three of the various Options presented in the original Study of May 17,2007(i.e.,Option A,Option A.1 and Option E.1).These three newly developed Options are each oriented toward the long-term improvement of the Oak Park Heights City Hall Building. Thank you for your assistance in the preparation and development of this Report by providing our firm with relevant data, pertinent background information and critical comments. Please convey our gratitude to the City Council, various department heads, staff leaders and to the participating citizens for their comments and insights. Their assistance was invaluable. The primary objectives of this Report are: (1)To examine alternative space use concepts and facility improvement programs that could resolve important existing City Hall Building issues of: space use, obsolete facility operational infrastructure and deficient building conditions. (2) To develop Facility Development Options that could address the aforementioned space use, facility infrastructure and building conditions issues: on behalf of a renovated existing City Hall, on behalf of a renovated and expanded existing City Hall or on behalf of a new City Hall. (3)To develop an individual project budget for each of the Facility Development Options that are presented in this Report. (4) To provide sufficient information so as to enable the City of Oak Park Heights to select one of these three Facility Development Options. We believe that,after reviewing the attached document,you will agree that those primary objectives were achieved. Thank you for allowing us to continue serve the City of Oak Park Heights. I Sincerely,, BUETOW&ASSOCIATES,INC. Randy L.En el,RA,AS • Vice President tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota • Revised April 1,2008 Table of Contents Executive Summary Summary of Recommendations Priority List(Revised) Facility Development Options Option A(Deferred Maintenance/Code Compliance) Preliminary Cost Projections Option A Facility Development Options Option AA (Deferred Maintenance/Code Compliance/Expansion) Preliminary Cost Projections Option A.1 Facility Development Options Option E.1(New Building) Preliminary Cost Projections Option E.1 Excerpts from the Space Needs and Facility Use Study Preliminary Space Program Administration Department Police Department Public Works Department Existing City Hall Evaluation Site Analysis Building Conditions Analysis Mechanical/Electrical Systems Evaluation Building Code Compliance Drawings A-1 Site Plan:Option A A-2 Floor Plan: Option A A-3 Building Elevations:Option A A.1-1 Site Plan:Option A.1 A.1-2 Floor Plan: Option A.1 E.1-1 Site Plan/Floor Plans/Elevation: Option Ed r City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Executive Summary (page 1) Option A(Deferred Maintenance/Code Compliance)(Preliminary Project Budget:$2,860,000) • Existing City Hall will remain in place. • Existing 15,300 SF City Hall will be modified so as to provide: improved exterior durability, accessibility, gender equity, energy code compliance, life safety compliance, improved HVAC and electrical systems, updated interior finishes and reduced operating costs. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF addition to Public Works Garage is planned. • Square feet space requirements identified in Space Needs Study cannot be met. • Current floor plan inefficiencies do not meet current design and use standards for a City Hall—refer to the Summary of Recommendations for a description. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • No change in parking stall locations but an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction site working area is limited. • Much of building will be closed for a period of time during the construction period. • Estimated cost(in 2008 dollars): $2,860,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). Option A.1(Deferred Maintenance/Code Compliance/Expansion)(Preliminary Project Budget:$5,150,000) • Existing City Hall will remain in place. • Existing 15,300 SF City Hall will be modified so as to provide: improved exterior durability, accessibility, gender equity, energy code compliance, life safety compliance, improved HVAC and electrical systems, updated interior finishes and reduced operating costs. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF addition to Public Works Garage is planned. • Square feet space requirements identified in Space Needs Study will be met. • Despite of an expansion to the City Hall,current floor plan inefficiencies do not meet current design and use standards for a City Hall—refer to the Summary of Recommendations for a description. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • No change in parking stall locations but an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction site working area is limited. • Much of building will be closed for a period of time during the construction period. • Estimated cost(in 2008 dollars): $5,150,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Executive Summary (page 2) Option EA(New City Hall)(Preliminary Project Budget: $6,3000,000) • Existing City Hall Building will be demolished. • New 20,000 square foot 2-story plus basement City Hall is planned. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF Addition to Public Works Garage is planned. • Square foot space requirements identified in Space Needs Study will be met. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • A total of 62 parking stalls and an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction Site working area is limited. • Existing City Hall would function during new construction,although disruptions are likely. • Estimated project cost(in 2008 dollars)_$6,300,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). 3 City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Summary of Recommendations (page 1) A.The City of Oak Park Heights retained Buetow and Associates to review existing space usage in the existing City Hall Building.Buetow was asked to provide recommendations that would: (1) Allocate and re-allocate departmental space use within these facilities so as to improve functioning and so as to provide sufficient space twenty(20)years into the future. (2) Develop departmental adjacencies and contiguities so as to allow for effective and efficient operations. (3) Foresee the availability of sufficient floor area to each department into the near future. (4) Recommend how to achieve the above:either through building additions or building replacement. (5) Provide for future expansion: material and external(depending upon option). B. The steps that were undertaken to achieve the above include: (1) Reviews of department functioning and existing space use within these facilities. (2) Interviews with department heads. (3) Alternative recommendations for new and/or relocated spaces and staff locations. (4) Presentation of Existing Space Use Floor Plans(Drawings El,E2 and E3). (5) Preparation of Proposed Options(Drawings EIA through E1D plus revised drawings for Options A,A.1 and E.1). (6) Achievement of institutional consensus as to the most appropriate Options. (7) Review and consideration whether the existing City Hall Building should be retained and improved or,if it is considered to be a non-viable structure,should it be demolished. (8) Preparation of final recommendations plus Proposed Site Plan and Floor Plan for each option. C. Our recommendations are based on the provision of improvements in organizational functions. Improvements in organizational functions can be achieved by: (1) The integration of departmental operations: achieved by the placement of a specific department's representative(s)adjacent to or within the precinct of another department or by sharing of spaces. (2) The physical repositioning of departments and uses within a new or existing facility: utilized to provide more floor area,greater departmental visibility and/or consolidation of staff into one area. (3) Internal Reconfiguration of work areas: utilized to achieve staff operational efficiencies and to fit staff into a designated floor area. (4) The addition of floor area to an existing building. Examples of the above include the following: common-use training or conference rooms, centralized facility storage centers,common-use break or lunch rooms,shared work rooms,central lobby and waiting areas. D. It is apparent that the need for continued improvements and efficiencies in the provision of public services are important factors here.But,there are deficiencies in the current quantities and arrangements of space present in the existing City Hall building.Furthermore,the existing City Hall is not in compliance with current applicable building,energy,accessibility and life safety codes. E. We find that the existing City Hall building does lend itself to improvements that will allow it to better serve its constituency. Such improvements however, would not offer long-term effectiveness especially since both short-term an long-term space needs would not be accommodated and the appearance of a remodeling effort would be obvious Also the existing City Hall building would not properly function even with the remodeling of portions of the existing building and/or with expansion to the existing building. The City Hall floor plan does not allow the facility to properly function by today's standards:(1) Wayfinding for visitors is difficult and confusing, (2) Council Chambers are slightly small and are located adjacent to noisy water treatment functions, (3) Police Department facilities are undersized and cannot offer gender- equity functions,(4) Building Code Enforcement does not have sufficient nor proximate document storage space, (5)Public Works Work Area is situated among an open office area,(6)there exists insufficient space . for Police Department operations and Public Works Garage functions, (7) long-term storage facilities for documents and records are limited, (8) departmental expansion space is non-existent and (9) building security is difficult to assure-unauthorized individuals can penetrate deep into the City Hall. (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Summary of Recommendations (page 2) F. Note that current planning compromises and functional inefficiencies may be exacerbated with the execution of an expansion to the existing building. Option A.1 was prepared, is enclosed in this Final Report and is a demonstration of that fact. Thus, existing inefficiencies would be magnified (i.e., the proposed new Police Department area would be situated further away from other departments than it currently is and travelpaths to the Police Department area would be no less difficult to find and understand as the current situation. G. Nine(9)options were developed for this Study(Options A,A.1,B,B.2,B.3,C,D,E and E.1). They each share many of the following attributes: •Potential for internal expansion into available space within a limited site area. •A one-bay drive-through building addition to the Public Works Garage. •New open-air,masonry perimeter wall or roofed enclosures for a Vehicle Impound Area and for a Public Works Storage Yard. •Improvements to existing HVAC,Life Safety and Electrical Systems(where partial or entire existing buildings remain). •Compliance with Building Codes(Accessibility,Energy,HVAC and Electrical). •Provision of gender-equity type spaces within the building especially for the Police Department. •Increase in off-street paved vehicle parking stalls. •Probable Improvement in on-site traffic flow and safety. H. Thus,we recommend the following: review the final three options presented in this Study and decide which of these three Options best suit the long-term and short-term goals and objectives of the City of Oak Park Heights. • City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 PRIORITY LIST (REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A and Option A1) Citizens Advisory Committee (page 1) First Priority (Included in Deferred Maintenance Program) *Exterior: Exterior Fagade Materials(Replacement with Face Brick and Insulation): $300,000 Roofing,Insulation,Roof Edge and Drainage(Replacement):$200,000 Windows(Replacement):$60,000 Main Entrances(Replacement of frames,doors,hardware):$16,000 Entrances(Replacement of frames,doors,hardware): $8,000 Garage Doors(Replacement of Doors,Tracks,Controls and Operators):$25,000 Paving,Curbs and Gutters(Additions and Replacements):$10,000 to$20,000 Site Grading(Repairs):$10,000 to$20,000 •Interior: Accessibility Provisions (Entry Provisions,New Toilet Rooms,Room Access and Finish Hardware): $100,000 Gender Equity Provisions (Separate Male and Female Police Department Locker Rooms) Finishes at New and Remodeled Spaces(Floors,Base,Walls,Ceilings):$50,000 Remodeling and patching to concealfaccommodate new HVAC,Plumbing and Electrical Work:$50,000 -Systems: Fire Suppression System(including new service and exposed piping):$100,000 HVAC (Hot Water Boilers,Compressors,Air Handlers,Chiller,Condensing Units,Fans and VAV Boxes): $230,000 Plumbing(Replacement:Fixtures,Water Heaters,Sensors,Piping,Insulation):$80,000 Energy Management System:$20,000 Electrical Power Upgrade(Transformer and Switch Gear): $30,000 Lighting Fixtures(Replacement):$100,000 Voice/Data Provisions(Replacement): $30,000 Fire Alarm(New): $30,000 Security/Card Access and Cameras(New):$30,000 -Includes 1,080 SF Addition to Public Works Garage -Includes 3,000 SF Open-Air with Perimeter Masonry Wall Public Works Storage Yard Includes earthwork,concrete slab and lighting:$180,000 -Includes 6,300 SF Open-Air with Perimeter Masonry Wall Enclosure For 18 Impounded Vehicles Includes earthwork,concrete slab,masonry walls,fencing,security system,guardrail barriers,lighting and monitoring cameras): $400,000 -Optional 6,300 SF Cold Storage Roofed Enclosure For 18 Impounded Vehicles Includes earthwork, concrete slab, masonry walls, security doors, guardrail barriers, lighting, exhaust grilles, security system and cameras): $800,000 ($650,000 if a metal structure) -Optional 2,000 SF Fire Apparatus Bay Building Addition to Public Works Garage(including storage and locker room)(2,000 SF):$300,000 (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota i PRIORITY LIST(REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A) Citizens Advisory Committee (page 2) Second Priority (Optional To Deferred Maintenance Program-Extra Cost) -Exterior: Signage,Building Letters,Plaques and Directories(Replacement):$20,000 Plantings,Sod and Landscaping Materials(Replacement):$20,000 Flagpoles and Site Lighting(Replacements): $6,000 •Interior: Finishes at Existing Remaining Spaces(Floors,Base,Walls,Ceilings):$200,000 Millwork and Casework(Replacement):$40,000 -Systems: Emergency Generator(Replacement):$100,000 Public Address(New):$10,000 Office Equipment(Replacement):$30,000 to$60,000 High Density Filing Systems(Replacement):$10,000 to$20,000 Conditions For Which Improvements Would be Difficult To Be Achieved or Not Probable Unknown Conditions Hidden Damage and Deterioration Interior Floor Plan/Layout Exposed Conduit in remodeled spaces Exposed Fire Suppression System in remodeled spaces Water Pumping Station Operations Presence of Hazardous Materials(such as asbestos) Note#1: Primary Building Components are those that,typically,last 50 years include dense,heavy and inert materials that compose: foundations, structural systems, exterior walls, interior bearing walls, concrete floor slabs, precast concrete mezzanines,precast concrete and steel roof structures,openings (i.e.,frames,doors and finish hardware), cabinetry,millwork,casework,underground utility services,plumbing fixtures,lighting fixtures and certain types of electrical switch gear. Several of these elements will encounter technical and functional obsolescence which will reduce their respective useable lives. Secondary Building Components are those that, that require periodic replacements include nondurable items such as: roofing systems, interior finishes (i.e., at floors, walls and ceilings), sealants, mortar joints, applied window films, tile grout, gaskets, controls, equipment with moving parts (i.e., motors, pumps, valves and compressors), security systems and communications systems. z Note#2: To arrive at a project cost,add to the above the costs of:building additions,demolitions and removals;abatement of hazardous materials; temporary space needs; project phasing costs; temporary provisions for communication, lighting and power; relocation costs; replacement furniture, equipment and telephone systems; professional fees; special testing and inspections;financing;and contingency costs. Note#3: The Police Garage and Impounded Vehicle Building proposed in the original Study(under Option A and Option E) limited parking quantity to 16 total vehicles.A quantity of 18 vehicles is now shown. (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. �IBA#0707A St.Paul,Minnesota PRIORITY LIST(REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A) Citizens Advisory Committee (page 3) Note#4: 1.These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible i winter construction condition costs. 2.Preliminary construction cost projections do not include land acquisition costs. 3.Costs may vary depending on the design alternatives that will actually be selected. 4.Construction costs listed above are not based on a specific building design but upon average square foot costs for this type of work and upon buildings of this size,type and quality. 5.The square foot floor area totals listed above may be subject to further review,analysis and modification during the Schematic Design Phase. i City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Facility Development Options Option A (Deferred Maintenance/Code Compliance) Summary of Option A (Preliminary Project Budget: $2.860.000) Exterior Envelope Repairs and Replacements, Interior Remodeling, achievement of previously deferred maintenance items within the Existing City Hall Building plus an addition for Public Works and an optional Fire Department Apparatus Bay. Much of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain as it currently exists. Remodeling is recommended to provide for accessibility, gender equity, mechanical system improvements,electrical system improvements, provision of a fire suppression system and accompanying interior, wall and ceiling modifications to accommodate those improvements.Remodeling is also required to accommodate the proposed building addition discussed below. The overall area is proposed as follows: •Existing City Hall Building(Remodeled): 15,300 S.F. •Public Works Garage Addition: 1,080 S.F. Total 15,300 S.F. + 1,080 S.F.=16,380 S.F. Possible but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air with perimeter masonry walls 6,300 SF Vehicle Impound Area. Also planned is the addition of an open-air with perimeter masonry walls 3,000 Public Works Storage Yard. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy,ventilation,plumbing, electrical service and indoor air quality.Also included is the provision of gender equity facility improvements. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors, sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. • Gender equity provisions are in the form of separate male and female locker rooms for the Police Department. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns,a fire suppression system and accompanying interior wall and ceiling modifications to accommodate these improvements. Staff would have to be temporarily relocated to another building during construction activities. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved for safety purposes. Additional expansion of the City Hall Building beyond what is presented herein is proposed as Option A.1 so as to provide the types of space and floor area proposed in the Space Needs Study. Limitations of the existing site and building configuration,however,result in a less-than-fully efficient plan and in an increase in estimated costs that approaches those of the new building proposed in Option E.1. .16 Modifications to this Facility Development Option are possible. Refer to the Summary of Recommendations for a discussion of the City Hall's current floorplan deficiencies. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Preliminary Cost Projections Option A (Deferred Maintenance/Code Compliance) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus a Public Works Garage Addition) •Site Construction Costs__(Building Addition only)------------------------------------------------------- $ 30,000 •Building_Construction Costs ------------------------------------------------------------------------------------$2,030,000 (Existing City Hall Building of 15,300 SF and Public Works Garage Addition of 1,080 SF) (City Hall floor area would now total 16,380 SF) (Addition of a 6,300 SF Open-Air with perimeter masonry walls Vehicle Impound Area(masonry walls and concrete slab)includes$400,000))(includes site construction costs) (Addition of a 3,000 S.F.Open-Air with perimeter masonry walls Public Works Storage Yard(masonry walls and concrete slab)includes$180,000))(includes site construction costs) • Possible Soft Costs(,priorities not determined)---------------------------------------------------------- $ 800,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance..$ 70,000 Telecommunications/AV Systems ------------------------------------ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE....$ 200,000 Evaluations,Reimbursables,Special Inspections,Testing, Soil Borings and Surveys----------------------------------------------------------$ 40,000 Hazardous Materials Abatement(Refer to Note 8.below)------------------$200,000(estimated) Temporary Quarters and Conditions----------------------------------------------$ 80,000 Project Contingency(5%) --_------------------- ------ --------------------------- $ 140,000 I Total Preliminary Project Budget -------------------------------------------------------------------------------$2,860,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to _ the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire suppression system; installation of an energy management system,and upgrades to security,lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above:budget an additional$300,000 plus Soft Costs of$75,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an estimated additional$200,000 as listed above. 9. Costs for the vehicle Impound Area and the Public Works Storage Yard enclosures could be reduced, respectively,to$150,000 and to$75,000 if fencing were to be used instead of masonry walls. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 10. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA 90707A St. Paul, Minnesota Revised April 1,2008 Facility Development Options Option A.1 (Deferred Maintenance/Code Compliance/Expansion) Summary of Option A.1 (Preliminary Project Budget: $5.150,000 Exterior Envelope Repairs and Replacements,Interior Remodeling,Deferred Maintenance of Existing City Hall Building plus separate Additions for Public Works,City Hall, Police Department and optional for Fire Department. Much of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements.Remodeling is also required to accommodate the proposed building additions discussed below. The overall area is ro osed as follows: -p p o •Existing City Hall Building(Remodeled): 15,300 S.F. •Police Department and City Hall Addition: 7,400 S.F. •City Hall Addition: 550 S.F. •Public Works Garage Addition: 1,080 S.F. Total 15,300 S.F. + 9,030 SY.=24,330 S.F. Possible but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air fenced-in 6,300 Impounded Vehicle Area. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety,accessibility, energy, ventilation,plumbing electrical service and indoor air quality.Also included is the provision of gender equity facility improvements. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors,sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. *Gender equity provisions in the form of separate male and female locker rooms for the Police Department. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. Staff would have to be temporarily relocated to another building during construction activities. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved. Additional expansion of the City Hall Building beyond what is presented herein is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. Refer to the Summary of Recommendations for a discussion of the City Hall's current floor plan deficiencies. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul,Minnesota Revised April 1,2008 Preliminary Cost Projections Option A.1 (City Hall) (Deferred Maintenance/Code Compliance/Expansion) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition and City Hall/Police Department Addition) •Site Construction Costs ,______________________--------------------- _ $ 30,000 •Building Construction Costs --------------- --------------------------------------------------------------------$4,030,000 (Existing City Hall Building of 15,300 SF and Public Works Garage Addition of 1,080 SF) (Addition of a 7,950 City Hall and Police Department Addition would cost$2,000,000) (City Hall floor area would now total 24,330 SF) (Addition of a 6,300 SF open-air Fenced-in Vehicle Impound Area would add$400,000) (Addition of a Fenced-In Public Works Storage Yard would add$180,000) • Possible Soft Costs(Priorities not determined)---------------------------------------------------------- $ 1,090,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance,$ 80,000 Telecommunications/AV Systems ______________________________ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE....$ 380,000 Evaluations,Reimbursables and Special Inspections and Surveys ------_---------- ---------- -----------------------------------$ 30,000 Hazardous Materials Abatement(Refer to Note 8.below)--------------____$200,000(estimated) Temporary Quarters and Conditions______________________________________________ $ 80,000 Project Contingency(5%) -------------------------------------------------------- $250,000 Total Preliminary Project Budget -------------------------------------------------------------------------------$5,150,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above: budget an additional$300,000 plus Soft Costs of$75,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an estimated additional$200,000 as listed above. 9. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase.- City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Facility Development Options Option E1 (New City Hall) Summary of Option EA (Preliminary Protect Budget: $6.300.000) A new City Hall is planned to be located north of the existing City Hall Building. Included are Shop and Garage Additions for Public Works and an optional Fire Department Apparatus Bay. Paved surfaces for approximately 62 vehicles would be located south of the new building including 4 vehicles planned to be located adjacent to the new City Hall Building's entrance. Most of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the remaining Existing Water Treatment areas of the existing City Hall. A new two-story (plus basement level) City Hall building is planned. A Police Vehicle Garage is planned to be placed in the City Hall Basement. The overall area is proposed as follows: •New City Hall First Floor: 8,000 S.F. •New City Hall Second Floor: 8,000 S.F. •New Basement Police Garage: 4,000 S.F. •Existing Public Works Garage(Remodeled): 2,485 S.F. •Existing City Water Treatment(Remodeled): 380 S.F •Public Works Shop Addition: 1,000 S.F. •Public Works Garage Addition: 1,080 S.F. Total 2,865 S.F. + 22,080 S.F.= 24,945 SY. Department Apparatus Bay. Possible but,optional,is the addition of a 2,000 SF Fire pp y n Open-Air with perimeter mason walls 6 300 SF Vehicle Impound Area. Also planned is the addition of a p p masonry P Also planned is the addition of an Open-Air with perimeter masonry walls 3,000 Public Works Storage Yard. ' f during the construction of the new City Hall. The existing City Hall Building could be occupied by the City's staf g h' A new north vehicle parking area with 30 parking stalls is proposed on the site of the removed City Hall Building. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved for safety purposes. The new City Hall will be planned for future internal expansion and external expansion. Modifications to this Facility De vel op ment Option are possible. The elements o Option EJ comply with the requirements and objectives stated in The Summary of f P Py 4 J Recommendations Report City of Oak Park Heights Final Re p April 1 2008 Space Needs and Facility Use Study A p Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Preliminary Cost Projections Option EA (New City Hall) (page 1) (Projec t includes a new buildin g p lanned to house the City Administration,Finance, City Co uncil Public Works and Police Department) •Site Construction Costs ,(New_Building_s Onty)____________________________________________________ 400$ ,000 •Existing Building Demolition Costs .............................._.................................... $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs --------------------------- ------------------------------ ------------------------- $4,600,000 f 20 SF Remodeling of Existing Buildings of 2,865 SF and Additions (New City Hall Construction o ,000 g g g of 2,080 SF) (City Hall floor area would now total 24,945 SF) (Includes a 6,300 SF Open-Air with perimeter masonry walls Vehicle Impound Area(masonry walls and concrete slab)adds$400,000))(includes site construction costs) (Includes a 3,000 S.F. Open-Air with perimeter masonry walls Public Works Storage Yard (masonry walls and concrete slab)adds$180,000)(includes site construction costs) • Possible Soft Cos (priorities not determined _____________________________________________________________$ 1,230,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance_$ 100,000 Telecommunications/AV Systems --------_------------_---------------------- $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE $ 500,000 Evaluations,Reimbursables,Special Inspections,Testing, Soil Borings and Surveys---- -------------------------- -------------------------- $ 50,000 Hazardous Materials Abatement(Refer to Note 8.below)_.................$200,000(estimated) Project Contingency (5%) -------------_........................__________________$ 310,000 Total Preliminary Project Budget -------------------------------------------------------------------------------$6,300,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. City Hall New Construction totals 20,000 square feet for a two-story plus basement building and Public Works Additions of 2,080 SF and Remodeling of Existing Buildings of 2,865 SF. 6. Remodeling of the remaining portion of the Existing Public Works Building and the remaining Water Treatment Area of the City Hall includes: replacement of existing overhead doors and doors; replacement of exterior wall finishes,execution of tuckpointing and cleaning of exterior masonry wall systems; replacement of roofing systems, provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily due to changes in mechanical systems and electrical systems; installation of an automatic fire suppression system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm, egress lighting and interior voice/data communication systems. 7. Future internal building expansion is planned. 8. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above: budget an additional$300,000 plus Soft Costs of$75,000. (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Preliminary Cost Projections Option E1 (New City Hall) (page 2) 9. A Hazardous Materials Abatement Study is highly recommended. Abatement is required prior to building demolition.Abatement costs unknown:budget an additional$200,000 as listed above. 10. Costs for the Vehicle Impound Area and the Public Works Storage Yard enclosures could be reduced, respectively,to$150,000 and to$75,000 if fencing were to be used instead of masonry walls. 11. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul Minnesota I I Excerpts from the Space Needs and Facility Use Study i I City of Oak Park Heights Space Needs and Facility Use Study _ PRELIMINARY SPACE PROGRAM ADMINISTRATION DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Proposed Comments/Notes Staff Space 2007 Space (s.f.) Staff Vestibule 80 80 Reception 430 500 Council Chambers 850 1000 Conference Room 245 250 Administrator 1 240 1 240 Office Finance Director 1 130 1 180 Office Senior Accountant 1 130 1 140 Office Utility Billing 1 80 1 80 WS within Finance Department Accountant Finance Office 420 500 Open Office Building Official 1 175 1 160 Office with 2 WS but with insufficient space for Filed Documents Storage Filed Documents Room 0 200 Community 1 160 1 160 Office Development Director Administrative 1 80 1 80 WS Secretary Administrative Intern 1 PT 80 1 PT 80 WS *Clerical 0 0 1 80 WS Large Conference Room 425 500 Shared with Police Department and Public Works Auditor 0 0 0 0 Off-Site Consultant Engineer 0 0 0 0 Off-Site Consultant Legal Counsel 0 0 0 0 Off-Site Consultant Copy/Server 225 250 Shared with Police Department Break Room 260 260 Shared with Police Department and Public Works Pump Room 240 240 Disruptive to Council Chamber Chlorine 140 140 Records Cage 210 600 Includes Building Official Files and Finance Records Vault 220 300 Large Toilet Room 195 100 Unisex Oversized Planned to be Accessible-Provide 2 separate rooms Mechanical/Electrical 335 400 Shared with Police Department and Public Works Men 85 100 Primarily Public Use(multiple users Women 85 100 Primarily Public Use(multiple users) 40 Furnace(Janitor) 90 200 Shared with Police Department and Public Works Storage 1 1 65 1 1 200 Contains Voting Machines 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 463-6701 _ Walls, Structure and 340 1480 Hallways Totals For 7 6015 8 8600 Several Options Proposed(Deferred Administration (Plus 1 (Plus 1 Maintenance Option,Demolition PT) PT) and Replacement Options and New Building Option) Note: WS=Work Station("Open Office") * =Possible future staff position PT=Part-Time Position i BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY - 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 �_ City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM POLICE DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Lobby 0 300 Vestibule 35 80 Dispatch 1 170 1 250 Office Chief 1 240 1 230 Office Patrol Ser eant l 230 1 170 Office Sergeant 1 0 1 170 Office(currently shares office with Patrol Sergeant) School Liaison Officer 1 100 1 140 Office Investigator 1 100 2 280 Office Squad Room 4 280 4-5 400-500 WS 4-5 Interview Rooms 0 300 Copy/Server/Work 0 200 Records 150 300 Locker Room(Men) 0 600 Locker Room Women) 0 300 ~ Break Room Currently shared with Administration and Public Works Evidence 240 460 Evidence Receiving 100 300 Vehicle Storage Garage 1210 2400 Increase from 4 to 6 Squad Cars Large Conference Room Shared with Administration and Public Works Storage 390 600 Armory 60 100 Toilet Room/Shower 100 0 Replaced by Locker Rooms Furnace(Janitor) Shared with Administration and Public Works Mechanical/Electrical Shared with Administration and Public Works Walls,structure and 1495 1920 hallways Totals for 10 4900 11-12 9600 Several Options Proposed(refer to Police Department Administration Department Preliminary Space Program for details) Note: WS=Work Station("Open Office") BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 C=_ City f Oak Park Heights Space Needs and Facility Use Study tY g P PRELIMINARY SPACE PROGRAM PUBLIC WORKS DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space (s.f.) Staff (s.f.) Public Works Director 1 175 1 180 Office Open 3 960 *4 1200 WS(currently, 1 Foreman and 2 Office/Work/Storage Operators) Arborist 1 115 1 120 Office located within Finance Dept. Records Cage Used by Administration Pump Room 240 240 Chlorine 140 140 Co /Work Room 160 160 Large Conference Room Shared with Administration and Police Break Room Shared with Administration and Police Toilet Room/Shower Shared with Police Department Impounded Vehicles ** Propose new open-air wall enclosure Public Works Garage 2285 *3400 Currently has 2 double-deep drive- in/back-out vehicle bays. Propose adding 1 double-deep drive-through vehicle bay. OLE(Janitor) Shared with Administration and Police ra e 0 260 Currently in Public Works Garage Mechanical/Electrical Shared with Administration and Police Walls,structure and 310 400 hallways Totals For 5 4385 *6 6100 *Propose building addition to house Public Works 1 drive-through bay,parts storage, wash area and work area. Note: WS=Work Station("Open Office") *Assumes continued use of contract vendors for street plowing,repairs and construction/maintenance projects. **Exterior on-site area BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 483-6701 City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Site Analysis Location This existing municipal building is located in the central portion of the city and its address is 14168 Oak Park Boulevard North. The City Hall Building is located east of Oakgreen Avenue on a large irregularly-shaped plot, most of which is undeveloped. Existing privately-owned residential properties abut the City Hall property. Building Use This building is comprised of a City Hall, Police Department, Public Works Garage and Water Tower and is utilized: for administration of the municipality; as a public safety facility; for storage of official municipal records; for public meetings, for meetings of private organizations and of political caucuses; and as the site of one of the City's water supply towers. The City contracts for fire protection services with the City of Bayport and for snowplowing and road maintenance with private vendors. Size The site proximate to this building gradually slopes up from south to north and is abutted on three sides by a combination of residential buildings, a municipally-owned automobile parking area, a nature trail, lawns and paving for vehicular traffic. The existing footprint of the City Hall Building on its site comprises approximately 15,300 square feet. Zoning This building is located within Zone O (Open Space). It is an approved use within the O Zone. Surrounding zoning is also R-1. The east building setback is not in compliance with the current zoning ordinance but, apparently, was originally allowed. Parking Current parking standards require a total of eighty-two (82) off-street parking stalls (79 standard and 3 accessible stalls). Parking is available on the street and within the site's off-street south parking area where approximately fifty-two (52) standard and two 2 accessible stalls are available. Signage A building's name is prominently incorporated on a ground-mounted sign located adjacent to the building's main entrance. Utilities Currently in place are underground utility services as follows: a water main and a sanitary sewer line. Fire hydrants are proximate to the building on the north, west and south. Paved Areas There are on-site adjacent and proximate bituminous paving areas to the east, south and west of the building. This south paved area serves as a staff and public parking area. The west paved area is primarily for Public Works vehicle maneuvering. The east paved area is primarily for use by Police Department vehicles. The site is also surrounded on two sides by unpaved public access trails (north and west sides). (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Image This low-rise municipal administrative/operations building is unique in appearance as compared to the gable-roofed residential buildings in the immediate area. That is, it is a relatively moderate-sized building, straightforward in appearance and is presented as a formal and somewhat symmetrical statement of modern, unadorned architecture popular at the time it was designed. Future Expansion Future horizontal expansion of this building as well as earthwork that would be required to achieve that expansion is very limited. Such expansion could only be achieved to the north from the City Hall and to the west from the Public Works Garage. A functional floor plan, however, would be difficult to achieve since the current building's organization and concept consists of extended narrow hallways to link departments, services and functions. Vertical expansion is not probable nor practical due to: limitations of the existing structural system and the high cost required relative to the amount of floor area to be gained. Potential Site Work The scope of any site work would include the restoration of damage, disruption and modifications that would be caused to existing site conditions as a result of planned upgrades and building expansion, as well as a result of sequenced and phased construction activities. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 I i i Existing City Hall Building Conditions Analysis The existing City Hall Building was constructed in various over a stages long period of time. g g P Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Ci Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Publib Works Vehicle Garage; and for water treatment distribution and storage activities. The City all Building,y d ng, for its individual type of construction appears to have a remaining service YP � PP g life. That is because it was constructed as a weather-resistant enclosure that if the enclosure and operating e p g cyst ms are fortified or repaired, can be expected to effectively and functionally continue to serve its constituency some years into the future. Many portions of the elements of this enclosure require repair d q p ran replacement since observed conditions indicate that they are approaching or have exceeded their useful and operational lives. Also the equipment housed within the facility's walls requires periodic repairs of and frequent attention to various operating components. Those repairs and that attention are expected t p o prolong the operational life of this building. Thu _ _ Thus, the City Hall Building appears on the surface to have a number of years of service remaining. Extensive repairs, modifications and replacements of specific existing materials and systems will,however,be necessary to achieve that. Spatial Organization The City Hall Building is compact and access is easy for constituents and visitors but confusing to negotiate within. However, it does allow nonauthorized persons to penetrate deeply into the building without the knowledge of City staff. Furthermore, it does not fully provide access for those with disabilities in accordance with State and Federal Laws, does not easily allow departments to function or to efficiently communicate between departments and is short of space required for executive Operations. Future expansion of this facility is limited due to a constricted site and due to its current spatial and corridor arrangements. Thus, this building has reached the limits of its workability as a relatively small public organization. Expansion of floor area and reorganization of space is essential to improve the already continued provisions of accommodations for gender equity insofar as toilet/locker facilities is recommended. The site environs immediately adjacent to the City Hall Building include such elements as: concrete sidewalks, bituminous paving, landscaped planting areas, stormwater drainage surfaces/piping and grass lawns. The City Hall Building is situated somewhat lower in elevation than desired for the effective and rapid removal of surface water from its perimeter and surrounding yards. Water appears to have entered portions of its foundation walls and beneath surfaces that surround the building. Repairs to and replacement of these elements is essential for both aesthetic and functional purposes. A critical problem to resolve is the efficient and effective removal of roof stormwater for the area that immediately surrounds the Building. Current efforts extend the outflow of surface water beyond the building's perimeter with piping that extends from outflow points. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Building Exterior Our observations have been directed toward immediately visible exterior conditions including evident material and product deterioration that is (are) probably due to intensive utilization, long-term period of service and/or water infiltration. Those observed deteriorated conditions currently do or could allow some water penetration into the various wall and roof substrates. The following exterior conditions were observed: 1. EIFS and Concrete Masonry Unit Surfaces: Masonry joints require tuckpointing of mortar and reapplication of sealants, as applicable. Peeling paint observed indicates penetration by w ater through exterior walls stem as well as too long of a duration in place. Settlement cracks in exterior walls required application of sealants. The EIFS (Exterior Insulation and Finish System) wall cladding assembly requires repairs and in some cases, replacement. Instances of surface weathering and loss of adhesion to wall surfaces are evident. 2. Door. Storefront and Fixed Glazing Units: The existing aluminum and lass exterior window assemblies exhibit little water and air leakage and are somewhat energy inefficient. That is because technological improvements have been made that render the current installation obsolete. Door sealants at fixed glazing units have - at various locations - receded, cracked and deformed and have exceeded their respective operational lives. Replacements and modifications are necessary recommended for both windows and doors. Several of the original upward-acting doors at the Public Works Garage are in need of adjustment, repair, refinishing or replacement, plus the provision of electronically actuated safety stop-and- retract features. i 3. Wall and Roof Insulation: Initial and subsequent placements of insulation materials will require modification and or replacement du e t o th e probability o f th e following: -Damage and deterioration over time due to possible air, vapor and water infiltration. -Insufficient quantities that do not comply with the current Minnesota State Building Code. -The provision of any additions to and remodeling of the existing building as part of a capital improvement program. Building Interior Our observations have been directed toward immediately visible interior conditions including evident material and product deterioration and failure that is (are) probably due to excessive use, intensive utilization, long-term period of service and/or water infiltration. General exterior and interior cleanliness of the.facility was maintained. Repair of deterioration and a cosmetic overhaul are recommended. The following interior conditions were observed: 1. Floor Finishes: Vinyl tile, carpeting and ceramic tile surfaces area exhibit years of wear but are maintained. Concrete floor in vehicle storage areas are stained with some cracks and exhibit some shrinkage cracking. 2. Wall Finishes: Painted gypsum board, painted concrete block and ceramic floor/base/wall tiles are presentable but faded, color-dated and require repairs and joint replacements in most interior areas. 3. Doors and Frames: Color-stained wood doors, painted metal doors and painted metal frames are serviceable, exhibit chips and scratches and are color-dated. Security and access here is outdated or not present. (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 4. Structural System: A preliminary review of the building's structural systems was achieved by a limited field review Construction Drawings of the original building are available. Most existing structural systems were concealed from view. It is assumed that there is some available support capacity in the floor and roof structural system for additional loads such as additional major ductwork, mechanical equipment mezzanines or heavy electrical cables. The addition of lateral support bridging to the existing floor and roof structure may be required to bolster the required support capacity if such items are to be added. It is not apparent at this time if the snow drift conditions that develop where the City Hall roof adjoins the Public Works roof are properly resisted and in compliance with current Building Code. The provision of a horizontally-attached building addition is, however, possible. Mechanical and Electrical Systems Refer to the attached report prepared by M & E Engineers, Inc. M E 1300 Corporate Center Curve,Suite 101 Office:651-405,012�I E � r, T c Eagan,Minnesota 55121 Fax:651405-0929 Consulting Engineers E-mail:engineering@MandE-inc.com MECHANICAL AND ELECTRICAL BUILDING EVALUATION OAK PARK HEIGHTS FACILITIES—CITY HALL,POLICE,PUBLIC WORKS Date: April 2,2007 Commission No.: 05207 Original Building 1967 1980 Addition Public Works 1989 Addition and Remodel Police,Public Works 1998 City Hall Remodeling . MECHANICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING I. Heat was from gas fired boiler and fin tube radiation and C.U.H.in the vestibule. 2. Garage had gas fired unit heaters. 3. Air conditioning was with 3 ton, 1200 CFM unit on the roof. Unit fed large room to'the west of the center area. 4. Water from meter in the Chlorine Room. 5. Outside intake for exhaust in the garage and the Office/Chamber area. 1980 ADDITION 1. New Toilet Rooms on each side of the Boiler Room. Boiler feeds exist fin tube radiation. 2. Office addition to the north and remodeled garage to office served by heating/cooling RTU with single thermostat. 3. Existing cooling only RTU continues to feed Council Chambers. T-stats for boiler and RTU unit moved into the Council Chambers. 4. Exhaust fan installed in the Conference Room. 5. New garage on west side served by gas fired unit heaters relocated from existing garage. Exhaust and outside air intake on manual switch. 6. North Toilet Rooms and offices served by same RTU as the east offices and center portion of the building. • 1 of 5 1989 EXPANSION AND REMODELING 1. Existing boiler and fin tube remains. 2. The police area is added and the heating and cooling is by a furnace unit(90,000 BTUH heating,3 ton AC unit on the roof). 3. Existing exhaust fan for the Conference Room still operates from manual switch(unit is noisy). 4. The Finance area(converted garage)is served by a furnace and 2 ton A.C.unit on the roof. 5. The police garage is served by a gas fired unit heater. 6. The Police Evidence and Storage areas are served by a gas fired duct heater with ductwork to 5 rooms. No A.C.in these rooms. Duct heater replaced and outside air added in 2007. 7. The Public Works office and storage area to the east of the existing garage has gas unit heaters for heat. There is no A.C.and no exhaust or ventilation in this area. 8. There is outside air to both furnace units. 9. There is electrical baseboard in rooms with exterior exposures. 1998 REMODEL 1. Existing cooling only RTU serving the Council Chambers and front Lobby is replaced with new cooling only unit with minimum outside air(5 ton cooling, 1700 CFM)and economizer. 2. New heating/cooling RTU for Finance area(5 ton cooling, 1850 CFM). Ductwork serving this area from existing furnace is removed. HVAC—EXISTING CONDITIONS-2007 1. RTU for Council Chambers—8 years old,7-12 years of useful life remaining. 2. RTU for Finance area—8 years old,7-12 years of useful life remaining. 3. Public Works and Police furnace and condensing units—18 years old. Near the end of their useful life. 4. RTU for City Hall office area is 26 years old,past its useful life. This unit serves exterior zones and interior zones with one stat. Most areas lack comfort and several plug-in electric heaters are required. 2of5 5. The boiler is original(40 years old)and is well past it's normal life. This unit feeds very few pieces of fin tube radiation and these could be replaced with electric fin tube or smaller,high efficiency,boiler could replace the existing unit. 6. The Public Works garage exhaust is not controlled by CO detectors. 7. The Police garage has no exhaust or ventilation. PLUMBING 1. There is a 11/2"water service 1"meter in the Public Works garage. This service feeds ( ) g g the Police Toilet Room and garage. It also feeds the(2)Toilet Rooms built in 1980. The original 1 W'service in the Chlorine Room still serves the original Toilet Rooms. j 2. The plumbing fixtures are predominately not handicapped. Such as lays,EWC's and spacing for water closets. 3. The hose bib in the Police ara e did not have a vacuum breaker. g g FIRE PROTECTION 1. There is no fire protection in this building. A new 6"service would be required. PUMP ROOM AND CHLORINE ROOM 1. Chlorine and humidity have made it necessary to replace domestic water and ductwork in these rooms. CONCLUSION 1. The City HaMolice needs more zone control not just one RTU. If the RTU is to remain, radiation should be added,either electric or hot water(new boiler for hot water radiation), in the City Hall area. Option for new system is one rooftop with VAV boxes for zoning or multiple RTU's. 2. Revise,or add,ventilation in the Garages and add CO detectors for control. i 3. New heat,ventilation and plumbing in Pump and Chlorine Room. 4. Plumbing fixtures and trim to be updated in most cases. Option: City may have enough open land to look at ground water heat pump option. 3 of 5 ELECTRICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Service at 277/480 volts,3 phase,4 wire. The service serves water pump,booster pump, and rooftop A/C unit at 480 volts. Also services a 25 KVA transformer with 120/240 volts single phase secondary. The transformer serves a panelboard used for wiring the remainder of the building electrical loads(lighting,receptacles,motors,etc.). 2. Lighting is incandescent throughout except fluorescent in the Meeting Room and Secretarial area. 3. Receptacles are provided throughout. 1980 ADDITION 1. Electric service is expanded by adding another 25 KVA single phase transformer with 120/240 volts secondary serving another panelboard. This is used to serve the added building area electrical loads(lighting,receptacles,motors,etc.). 2. Portions of the original building are revised by adding receptacles and telephone outlets and by revising all the lighting except in the Meeting Room,Chlorine Room,and Pump Room. All lights are fluorescent except Entry and Vestibule are revised to incandescent. 3. Receptacles are provided throughout. 1989 EXPANSION 1. New electric service provided at 277/480 volts,3 phase,4 wire. The original service is re-fed and two 50 KVA single phase 120/240 volts secondary transformer are provided, each serving a panelboard. A separate 5 KVA transformer is provided to serve exit sign lights. 2. Lighting is fluorescent. 3. Receptacles are provided throughout. 1998 REMODEL 1. The Public Works office area is remodeled. UNDOCUMENTED WORK 1. Fire Alarm: A fire alarm system was added throughout the facility. There are smoke detectors throughout,heat detectors in mechanical spaces,manual pull stations at exit doors,combination horn/strobes throughout corridors,and strobes in the restrooms. 4of5 2. Optional Standby Power Generator: A generator was added which can power the entire facility. Some loads may have to be turned off to not overload the generator. The generator is a portable unit. 3. Battery powered emergency egress lights were provided in corridors throughout the facility. ELECTRICAL SUMMARY 1. Electrical systems are in good working condition. 2. Additional battery powered emergency egress lighting should be added in the corridors. 3. The Meeting Room fluorescent light fixture could be upgraded to T8 lamps and electronic ballasts for energy savings. 4. The Entry and Vestibule lighting could be upgraded to fluorescent High Intensity Discharge(HID)lighting for energy savings. 5. Equipment is stored in front of the electrical service and distribution equipment in the garage. These items should be moved to allow clear access to the electrical equipment. END OF MECHANICAL AND ELECTRICAL BUILDING EVALUATION 5 ofS City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existin g Y Cit Hall Building Code Compliance 1.0 Project Descri to ion The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. It is an existing structure that is not fully compliant with current building codes but may have been in compliance with then-current codes at the time of its construction. Current occupancy is acceptable as is even though there may be building-wide noncompliance with accessibility, energy and life safety provisions of the current State Building Code. New construction will be required to comply with the current State Building Code. Extensive interior remodeling and/or building additions will trigger the requirement for code compliance updates to the existing building. The provision of an automatic fire suppression system may, however, be one alternative to reduce the extent of code compliance upgrades. 2.0 Current Building and Life Safety Code 2003 Minnesota State Building Code (MSBC) which includes: Chapter 1305: which adopts the 2000 International Building Code (IBC) as amended; Chapter 7510: 2003 Minnesota Uniform Fire Code (MUFC) which adopts by reference the 2000 International Fire Code (IFC); Chapter 1315: which adopts by reference the 1991 National Electrical Code; Chapter 1341: Facilities for the Handicapped which makes reference to the 1992 CABO/ANSI A117.1; Chapter 1346: Minnesota Uniform Mechanical Code (MUMC) which adopts by reference the 2000 International Mechanical Code (IMC). Chapter 4715: Minnesota Plumbing Code (MPC). Approval of the 2003 MPC is pending; and Chapters 7670, 7674, 7676 and 7678: Minnesota Energy Code. The Fire Marshal's Office enforces the Life Safety Code (NFPA 101). 3.0 Current Applicable Project Building Code Characteristics Applied 3.1 Existing Floor Area (Gross SF): City Hall Vehicle Storage Garage Building_ First Floor Level 10.915 SF 4.385 SF Total 10,915 SF + 4,385 SF= 15,300 SF 3.2 Existing Number of Stories: 1 (Vehicle Storage at Public Works Garage) 3.3 Occupancy Groups: S-2 (Public Works Garages), B (Offices) and A-3 (Assembly) (Meetings, Vehicle Storage, Mechanical, Storage, Council Chambers, Toilets and Offices are present in the building) B Occupancy occupies the greatest amount of floor area. 3.4 Construction Tyne: II-B (Vehicle Storage) and II-B (City Hall) (reasonably assumed) 3.5 Location on Property: Separation on two (2) sides 3.6 Allowable Floor Area: 23,000 SF (B Occupancy) (without sprinklers) Complies 26,000 SF (S2 Occupancy) (without sprinklers) 9,500 SF (A3 Occupancy) (without sprinklers) 3.7 Allowable Height: Four Stories (B and S-2) Complies Two Stories (A-3) (continued) � City o Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 i 3.8 Assumed Existing Type II-B Fire Resistive Characteristics (in hours): Type III B Complies Exterior Walls 2 Interior Bearing Walls 0 Structural Frame 0 Partitions (Permanent) 0 Shaft Enclosures 0 Floors/Ceilings 0 Roof/Ceilings 0 3.9 Area or Occupancy Separations Required: Occupancy Separations: 2 Hours (A-3: B) 2 Hours (B: S-2). The addition of a fire suppression system may, in certain cases, reduce or eliminate the requirement for occupancy separations. Does not comply -modifications to achieve compliance are difficult to achieve. 3.10 Corridor Wall and Stair Shaft Construction: Certain existing corridor walls separating the Office, Assembly and Vehicle Storage Occupancies must be constructed for fire-rated construction per codes in force at the respective periods of construction. They should have fire-rated openings and fire-rated glazing wall openings. A new building, in certain cases, would not require fire-rated corridor walls. Does not comply -modifications to achieve compliance are difficult to achieve. 3.11 Fire Resistive Standards (Compliance is assumed but unsprinkled): Enclosed Vertical Exit Ways: (not applicable) Other Exit Ways: B (B & S-2) A (A-3) Rooms or Areas: C (A-3,B & S-2) May or may not comply -modifications to achieve compliance are difficult to achieve. 3.12 Accessibility/Facilities for the Handicapped: Accessibility for disabled building users should be improved so as to allow full access into this building through the provision of. automatic power controls at all entrances. Accessibility for disabled building users can be improved within this building through the provision of: new accessible unisex toilet rooms, accessible room entrances (36" wide doors with appropriate hardware) at existing rooms (where possible) and replacement finish hardware on existing doors. I Does not comply-modifications to achieve compliance are not difficult to achieve. 3.13 Fire Extinguishing Systems. An automatic sprinkler system does not exist throughout the building but would be required in a new building. Provision of an automatic sprinkler system could reduce certain types of code compliance upgrades throughout the facility (one hour fire-rated corridors walls, fire/smoke dampers in ductwork, fire-rated openings and certain construction assembly ratings). Provision of a building addition and/or extensive renovations would require introduction of an automatic sprinkler system. (continued) i City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 3.14 Plumbing Fixtures REQUIRED in a new building (Per Group b Occupancy Standards) *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - 0 - Women 1 - 1 - 0 - Unisex 1 0 2 0 1 Totals 160 3 1 2 2 0 1 3.15 Plumbing Fixtures EXISTING *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 Women- 2 - 1 - - - Unisex 2 2 3 2 1 3 Totals 160 5 3 5 2 1 3 KEY WC=Water Closet Occ. = Occupant SS = Service Sink UR = Urinal DF = Drinking Fountain LAV = Lavatory SHWR=Shower (* Fixture requirements are based upon 50% men and 50% women) Plumbing fixture quantities comply. 3.16 Exits: • Total Occupant Load: 207 (1210/300=5) @ Police Vehicle Storage Area) (4385/300=15 @ Public Works Vehicle Storage Areas) (8385/100=84 @ Office Areas) *(850/15 = 57 @ Assembly Area) **(425/15 = 57 @ Assembly Area) ***(245/15 = 17 @ Assembly Area) * Council Chamber ** Large Conference Room *** Conference Room • No. of Primary Exits Required: 2 from each occupancy Two (2) separate exits are provided at each applicable location where required • Minimum Total Exit Width Required: 39' (Separately allocated) Total of 15.0' exit width is provided from Administration/Police and 9.0' from Public Work_s Garage (at least 2.67' of clear width is provided at each exit door) Code-compliant finish hardware and signa eg is required at each exit. • Separation of Exits: The existing exits are properly separated from each other • Swing of Exit Doors: Exits serving 30 occupants or greater must swing in the direction of anticipated exiting � Modification of existing exterior exit d o ors to swing in the proper direction not re uired • Maximum Allowable Distance to Exits: 150' plus 100' allowed within a complying fire-rated corridor Exit distances are less than the 150' maximum and comply. continued City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 • Exits Through Adjoining Rooms (intervening spaces): Exit pathway from various spaces exit through intervening spaces but when the total occupant load of the space through which exiting occurs equals 10, exiting; continues through only one additional intervening room and is, thus, acceptable • Dead End Corridors: 20' Maximum Length (50' in new building): One dead end corridor at Police Department's noncomplying exit into Police Vehicle garage must be modified. •Existing complies with exception of cases that may not be able to be modified. 3.17 Energy Code Compliance City Hall Building is not in compliance with current Energy Code. 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BA#0707A St.Paul,Minnesota • Facility Development Options Option A.1 (Deferred Maintenance/Code Compliance/Expansion) Summary of Option A.1 Exterior Envelope Repairs and Replacements,Interior Remodeling,Deferred Maintenance of Existing City Hall Building plus separate Additions for Public Works,City Hall, Police Department and optional for Fire Department. Much of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements.Remodeling is also required to accommodate the proposed building additions discussed below. The overall area is proposed as follows: •Existing City Hall Building(Remodeled): 15,300 S.F. •Police Department and City Hall Addition: 7,400 S.F. •City Hall Addition: 550 S.F. •Public Works Garage Addition: 1,080 S.F. Total 15,300 S.F. + 9,030 S.F.=24,330 S.F. • Also proposed but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air fenced-in 6,300 Impounded Vehicle Area. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy, ventilation, plumbing electrical service and indoor air quality.Also included is the provision of gender equity facility improvements. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors,sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. *Gender equity provisions in the form of separate male and female locker rooms for the Police Department. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. Staff would have to be temporarily relocated to another building during construction activities. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved. Additional expansion of the City Hall Building beyond what is presented herein is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. City of Oak Park Heights March 11,2008 Space Needs and Facility Use Study Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota • Preliminary Cost Projections Option A.1 (City Hall) (Deferred Maintenance/Code Compliance/Expansion) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition and City Hall/Police Department Addition) •Site Construction Costs ------------------------------------------------------ ----------------------- $ 30,000 •Building Construction Costs ------------------------------------------------------------------------------------$4,030,000 (Existing City Hall Building of 15,300 SF and Public Works Garage Addition of 1,080 SF) (Addition of a 7,950 City Hall and Police Department Addition would cost$2,000,000) (City Hall floor area would now total 24,330 SF) (Addition of a 6,300 SF open-air fenced-in Vehicle Impound Area would add$400,000) (Addition of a Fenced-In Public Works Storage Yard would add$180,000) • Possible Soft Costs(priorities not determined)__________________________________________________________ $ 1,090,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance..$ 80,000 Telecommunications/AV Systems ------------------------------------ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE ....$ 380,000 Evaluations,Reimbursables and Special Inspections andSurveys ------------------------------------------------------- --------------------$ 30,000 • Hazardous Materials Abatement(Refer to Note 8.below)---_ _ $200,000(estimated) Temporary Quarters and Conditions---------------------------------------------- $ 80,000 Project Contingency(5%) -----------------------------------------------------------$250,000 Total Preliminary Project Budget ..-----------------------------------------------------------------------------$5,150,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above: budget an additional$300,000 plus Soft Costs of$75,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an estimated additional$200,000 as listed above. 9. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. City of Oak Park Heights March 11,2008 Space Needs and Facility Use Study Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Facility Development Options Option E1 (New City Hall) Summary of Option E A new City Hall is planned to be located north of the existing City Hall Building. Paved surfaces for approximately 62 vehicles would be located south of the new building including 4 vehicles planned to be located adjacent to the new City Hall Building's entrance. Most of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the existing water treatment areas of the existing City Hall. A new two-story City Hall building is planned.A Police Vehicle Garage is planned to be placed in the City Hall Basement. The overall area is proposed as follows: •New City Hall First Floor: 8,000 S.F. •New City Hall Second Floor: 8,000 S.F. •New Basement Police Garage: 4,000 S.F. • •Existing Public Works Garage(Remodeled): 2,485 S.F. •Existing City Water Treatment(Remodeled): 380 SY •Public Works Shop Addition: 1,000 S.F. •Public Works Garage Addition: 1,080 S.F. Total 2,865 S.F. + 22,080 S.F.= 24,945 S.F. Also proposed but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air fenced-in 6,300 Impounded Vehicle Area. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. A new north vehicle parking area with 30 parking stalls is proposed on the site of the removed City Hall Building. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved. The new City Hall will be planned for future internal expansion and external expansion. Modifications to this Facility Development Option are possible. City of Oak Park Heights March 11,2008 Space Needs and Facility Use Study Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Preliminary Cost Projections Option E1 (New City Hall) (Project includes a new building planned to house the City Administration,Finance, City Council,Public Works and Police Department) •Site Construction Costs ------------------------------------------------------------- ---------------- ------------ $ 400,000 •Existing Building Demolition Costs _____________________________________________________________ $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs ____________________________________________________________________________________ $4,800,000 (New City Hall Construction of 20,000 SF,Remodeling of 2,865 SF and Additions of 2,080 SF) (City Hall floor area would now total 24,945 SF) (Addition of a 6,300 SF open-air fenced-in Vehicle Impound Area would add$400,000) (Addition of a Fenced-In Public Works Storage Yard is included) • Possible Soft Costs(priorities not determined)-----------------------------_-------------------------------$ 1,030,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance. $ 100,000 Telecommunications/AV Systems ________________________________________________ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE $ 500,000 Evaluations,Reimbursables and Special Inspections, Soil Borings and Surveys__________________________________________________________ $ 50,000 Hazardous Materials Abatement(Refer to Note 8.below)_________________$200,000(estimated) Project Contingency (5%) __________________________________________________________$ 310,000 • Total Preliminary Project Budget _______________________________________________________________________________ $6,300,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. City Hall New Construction totals 24,800 square feet for a two-story building (includes an attached Police Garage/Impounded Vehicles),a Public Works Additions of 2,080 SF and Remodeling of 2,865 SF. 6. Remodeling of the remaining portion of the Existing Public Works Building includes: replacement of existing overhead doors and doors;replacement of exterior wall finishes,execution of tuckpointing and cleaning of exterior masonry wall systems; replacement of roofing systems, provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily due to changes in mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security,lighting,power,fire alarm,egress lighting and interior voice/data communication systems. 7. Future internal building expansion is planned. 8. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above:budget an additional$300,000 plus Soft Costs of$75,000. 9. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an additional$200,000 as listed above. • 10. 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BA#0707A St.Paul,Minnesota Note: Revisions to original document in bold text) PRIORITY LIST (REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance/Expansion: Option A.1) Citizens Advisory Committee (page 1) First Priority (Included in Deferred Maintenance Program) -Exterior: Exterior Fagade Materials(Replacement with Face Brick and Insulation): $300,000 Roofing,Insulation,Roof Edge and Drainage(Replacement):$200,000 Windows(Replacement):$60,000 Main Entrances(Replacement of frames,doors,hardware):$16,000 Entrances(Replacement of frames,doors,hardware): $8,000 Garage Doors(Replacement of Doors,Tracks,Controls and Operators):$25,000 Paving,Curbs and Gutters(Additions and Replacements):$10,000 to$20,000 Site Grading(Repairs):$10,000 to$20,000 •Interior: Accessibility Provisions (Entry Provisions,New Toilet Rooms,Room Access and Finish Hardware): $100,000 Gender Equity Provisions (Separate Male and Female Police Department Locker Rooms) Finishes at New and Remodeled Spaces(Floors,Base,Walls,Ceilings): $50,000 Remodeling and patching to conceal/accommodate new HVAC,Plumbing and Electrical Work:$50,000 -Systems: Fire Suppression System(including new service):$100,000 • HVAC (Boilers,Compressors,Air Handlers,Chiller,Condensing Units,Fans.VAV Boxes): $230,000 Plumbing(Replacement: Fixtures,Water Heaters,Sensors,Piping,Insulation):$80,000 Energy Management System:$20,000 Electrical Power Upgrade(Transformer and Switch Gear): $30,000 Lighting Fixtures(Replacement):$100,000 Voice/Data Provisions(Replacement): $30,000 Fire Alarm(New): $30,000 Security/Card Access and Cameras(New):$30,000 •Includes 1,080 SF Addition to Public Works Garage •Includes 7,950 SF City Hall Addition(Police Department and City Hall):$2,000,000 •Includes 3,000 SF Fenced-In Public Works Storage Yard Includes earthwork,concrete slab and lighting:$180,000 •Includes 6,300 SF Fenced-In Enclosure For 18 Impounded Vehicles Includes earthwork,concrete slab,guardrail barriers,lighting and monitoring cameras): $400,000 -Optional is 2,000 SF Fire Apparatus Bay Building Addition to Public Works Garage(including storage and locker room)(2,000 SF):$300,000 •Optional 6,300 SF Cold Storage Roofed Enclosure For 18 Impounded Vehicles Includes earthwork, concrete slab, masonry walls, security doors guardrail barriers, lighting,exhaust grilles and cameras): $800,000 ($650,000 if a metal structure) (continued) City of Oak Park Heights February 19,2008(Revised February 28,2008 and March 4,2008) Space Needs and Facility Use Study: Revised March 11,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Note: Revisions to original document in bold text) PRIORITY LIST Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance/Expansion: Option A.1) Citizens Advisory Committee (page 2) Second Priority (Optional To Deferred Maintenance Program-Extra Cost) -Exterior: Signage,Building Letters,Plaques and Directories(Replacement):$20,000 Plantings,Sod and Landscaping Materials(Replacement):$20,000 Flagpoles and Site Lighting(Replacements): $6,000 •Interior: Finishes at Existing Remaining Spaces(Floors,Base,Walls,Ceilings): $200,000 Millwork and Casework(Replacement): $40,000 -Systems: Emergency Generator(Replacement): $100,000 Public Address(New): $10,000 Office Equipment(Replacement):$30,000 to$60,000 Filing Systems(Replacement):$10,000 to$20,000 Conditions For Which Improvements Would be Difficult To Be Achieved or Not Probable Unknown Conditions Hidden Damage and Deterioration Interior Floor Plan/Layout Exposed Conduit in remodeled spaces Exposed Fire Suppression System in remodeled spaces Water Pumping Station Operations Note#1: Elements that,typically,last 50 years include dense,heavy and inert materials that compose:foundations,structural systems, exterior walls, interior bearing walls, concrete floor slabs, precast concrete mezzanines, precast concrete and steel roof structures, openings (i.e., frames, doors and finish hardware), cabinetry, millwork, casework, underground utility services,plumbing fixtures,lighting fixtures and certain types of electrical switch gear. Several of these elements will encounter technical and functional obsolescence which will reduce their respective useable lives. Elements that require periodic replacements include nondurable items such as: roofing systems, interior finishes (i.e., at floors, walls and ceilings), sealants, mortar joints, applied window films, the grout, gaskets, controls, equipment with moving parts (i.e., motors, valves and compressors), security systems and communications systems. Note#2: To arrive at a project cost,add to the above the costs of: building additions,demolitions and removals;abatement of hazardous materials; temporary space needs; project phasing costs; temporary provisions for communication, lighting and power; relocation costs; replacement furniture, equipment and telephone systems; professional fees; special testing and inspections;financing;and contingency costs. Note#3: The Police Garage and Impounded Vehicle Building proposed in the original Study(under Option A and Option E) limited parking quantity to 16 total vehicles.A capacity of 18 vehicles is now shown. (continued) City of Oak Park Heights February 19,2008(Revised February 28,2008 and March 4,2008) Space Needs and Facility Use Study: Revised March 11,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Note: Revisions to original document in bold text) PRIORITY LIST Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance/Expansion: Option A.1) Citizens Advisory Committee (page 3) Note#4: 1.These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2.Preliminary construction cost projections do not include land acquisition costs. 3.Costs may vary depending on the design alternatives that will actually be selected. 4.Construction costs listed above are not based on a specific building design but upon average square foot costs for this type of work and upon buildings of this size,type and quality. 5.The square foot floor area totals listed above may be subject to further review,analysis and modification during the Schematic Design Phase. T r City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study (Revised March 11,2008) Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Note: Revisions to original document in bold text) Excerpts from the Space Needs and Facility Use Study C=� City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM ADMINISTRATION DEPARTMENT May 17, 2007 Spaces Existing Existing Probable Probable Proposed Comments/Notes Staff Space 2007 Space (s.£) Staff (s.f.) Vestibule 80 80 Reception 430 500 Council Chambers 850 1000 Conference Room 245 250 Administrator 1 240 1 240 Office Finance Director 1 130 1 180 Office Senior Accountant 1 130 1 140 Office Utility Billing 1 80 1 80 WS within Finance Department Accountant Finance Office 420 500 Open Office Building Official 1 175 1 160 Office with 2 WS but with insufficient s ace for Filed Documents Storage Filed Documents Room 0 200 Community 1 160 1 160 Office Develo ment Director dministrative 1 80 1 80 WS ecret Administrative Intern 1 PT 80 1 (PT) 80 WS *Clerical 0 0 1 80 WS Large Conference Room 425 500 Shared with Police Department and Public Works Auditor 0 0 0 0 Off-Site Consultant Engineer 0 0 0 0 Off-Site Consultant Legal Counsel 0 0 0 0 Off-Site Consultant Cop /Server 225 250 Shared with Police Department Break Room 260 260 Shared with Police Department and Public Works Pump Room 240 240 Disruptive to Council Chamber Chlorine 140 140 Records Cage 210 600 Includes Building Official Files and Finance Records Vault 220 300 Large Toilet Room 195 100 Unisex Oversized Planned to be Accessible-Provide 2 separate rooms Mechanical/Electrical 335 400 Shared with Police Department and Public Works VMen 85 100 Primarily Public Use(multiple users 85 100 Primarily Public Use(multiple users) anitor) 90 200 Shared with Police Department and Public Works Storage 65 200 Contains Voting Machines 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 Walls,Structure and 340 1480 Hallways Totals For 7 6015 8 8600 Several Options Proposed (Deferred Administration (Plus 1 (Plus 1 Maintenance Option,Demolition PT) PT) and Replacement Options and New Building Option) Note: WS=Work Station("Open Office") *=Possible future staff position PT=Part-Time Position • • BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY Effl- 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 C= -■ City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM POLICE DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Lobby 0 300 Vestibule 35 80 Dispatch 1 170 1 250 Office Chief 1 240 1 230 Office Patrol Sergeant 1 230 1 170 Office Sergeant 1 0 1 170 Office(currently shares office with Patrol Sergeant) School Liaison Officer 1 100 1 140 Office Investigator 1 100 2 280 Office Squad Room 4 280 1' 4-5 400-500 WS 4-5 Interview Rooms 0 300 Copy/Server/Work 0 200 Records 150 300 Locker Room(Men) 0 600 ocker Room(Women) 0 300 reak Room Currently shared with Administration and Public Works Evidence 240 460 Evidence Receiving 100 300 Vehicle Storage Garage 1210 2400 Increase from 4 to 6 Squad Cars Large Conference Room Shared with Administration and Public Works Storage 390 600 Armory 60 100 Toilet Room/Shower 100 0 Replaced by Locker Rooms Furnace(Janitor) Shared with Administration and Public Works Mechanical/Electrical Shared with Administration and Public Works Walls,structure and 1495 1920 hallways Totals for 10 4900 11-12 9600 Several Options Proposed(refer to Police Department Administration Department Preliminary Space Program for details) Oote: WS=Work Station("Open Office") BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY jffl_ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM PUBLIC WORKS DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space (s.f.) Staff (s.f. Public Works Director 1 175 1 180 Office Open 3 960 *4 1200 WS(currently, 1 Foreman and 2 Office/Work/Storage Operators) Arborist 1 115 1 120 Office located within Finance Dept. Records Cage Used by Administration Pump Room 240 240 Chlorine 140 140 Co /Work Room 160 160 Large Conference Room Shared with Administration and Police Break Room Shared with Administration and Police Toilet Room/Shower Shared with Police Department Impounded Vehicles ** Propose new open-air wall enclosure Public Works Garage 2285 *3400 Currently has 2 double-deep drive- in/back-out vehicle bays. Propose adding 1 double-deep drive-through vehicle bay. u (Janitor) Shared with Administration and Police Parts Storage 0 260 Currently in Public Works Garage Mechanical/Electrical Shared with Administration and Police Walls,structure and 310 400 hallways Totals For 5 4385 *6 6100 *Propose building addition to house Public Works 1 drive-through bay,parts storage, wash area and work area. Note: WS=Work Station("Open Office") *Assumes continued use of contract vendors for street plowing,repairs and construction/maintenance projects. ** Exterior on-site area BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY - 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Site Analysis Location This existing municipal building is located in the central portion of the city and its address is 14168 Oak Park Boulevard North. The City Hall Building is located east of Oakgreen Avenue on a large irregularly-shaped plot, most of which is undeveloped. Existing privately-owned residential properties abut the City Hall property. Building Use This building is comprised of a City Hall, Police Department, Public Works Garage and Water Tower and is utilized: for administration of the municipality; as a public safety facility; for storage of official municipal records; for public meetings, for meetings of private organizations and of political caucuses; and as the site of one of the City's water supply towers. The City contracts for fire protection services with the City of Bayport and for snowplowing and road maintenance with private vendors. Size The site proximate to this building gradually slopes up from south to north and is abutted on three sides by a combination of residential buildings, a municipally-owned automobile parking area, a nature trail, lawns and paving for vehicular traffic. The existing footprint of the City Hall Building on its site comprises approximately 15,300 square feet. Zoning This building is located within Zone O (Open Space). It is an approved use within the O Zone. Surrounding zoning is also R-1. The east building setback is not in compliance with the current zoning ordinance but, apparently, was originally allowed. Parking Current parking standards require a total of eighty-two (82) off-street parking stalls (79 standard and 3 accessible stalls). Parking is available on the street and within the site's off-street south parking area where approximately fifty-two (52) standard and two 2 accessible stalls are available. Signage A building's name is prominently incorporated on a ground-mounted sign located adjacent to the building's main entrance. Utilities Currently in place are underground utility services as follows: a water main and a sanitary sewer line. Fire hydrants are proximate to the building on the north, west and south. Paved Areas There are on-site adjacent and proximate bituminous paving areas to the east, south and west of the building. This south paved area serves as a staff and public parking area. The west paved area is primarily for Public Works vehicle maneuvering. The east paved area is primarily for use by Police Department vehicles. The site is also surrounded on two sides by unpaved public access trails (north and west sides). continued City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Image This low-rise municipal administrative/operations building is unique in appearance as compared to the gable-roofed residential buildings in the immediate area. That is, it is a relatively moderate-sized building, straightforward in appearance and is presented as a formal and somewhat symmetrical statement of modern, unadorned architecture popular at the time it was designed. Future Expansion Future horizontal expansion of this building as well as earthwork that would be required to achieve that expansion is very limited. Such expansion could only be achieved to the north from the City all p p Y e would be difficult and to the west from the Public Works Garage. A functional floor plan, however, wo to achieve since the current building's organization and concept consists of extended narrow hallways to link departments, services and functions. Vertical expansion is not probable nor practical due to: limitations of the existing structural system and the high cost required relative to the amount of floor area to be gained. Potential Site Work The scope of any site work would include the restoration of damage, disruption and modifications that would be caused to existing site conditions as a result of planned upgrades and building expansion, as well as a result of sequenced and phased construction activities. i c City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Building Conditions Analysis The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached PubM Works Vehicle Garage; and for water treatment distribution and storage activities. The City Hall Building, for its individual type of construction, appears to have a remaining service life. That is because it was constructed as a weather-resistant enclosure that, if the enclosure and operating systems are fortified or repaired, can be expected to effectively and functionally continue to serve its constituency some years into the future. Many portions of the elements of this enclosure require repair and replacement since observed conditions indicate that they are approaching or have exceeded their useful and operational lives. Also, the equipment housed within the facility's walls requires periodic repairs of and frequent attention to various operating components. Those repairs and that attention are expected to prolong the operational life of this building. Thus, the City Hall Building appears - on the surface - to have a number of years of service remaining. Extensive repairs, modifications and replacements of specific existing materials and systems will,however,be necessary to achieve that. Spatial Organization The City Hall Building is compact and access is easy for constituents and visitors but confusing to negotiate within. However, it does allow nonauthorized persons to penetrate deeply into the building without the knowledge of City staff. Furthermore, it does not fully provide access for those with disabilities in accordance with State and Federal Laws, does not easily allow departments to function or to efficiently communicate between departments and is short of space required for executive Operations. Future expansion of this facility is limited due to a constricted site and due to its current spatial and corridor arrangements. Thus, this building has reached the limits of its workability as a relatively small public organization. Expansion of floor area and reorganization of space is essential to improve the already continued provisions of accommodations for gender equity insofar as toilettlocker facilities is recommended. The site environs immediately adjacent to the City Hall Building include such elements as: concrete sidewalks, bituminous paving, landscaped planting areas, stormwater drainage surfaces/piping and grass lawns. The City Hall Building is situated somewhat lower in elevation than desired for the effective and rapid removal of surface water from its perimeter and surrounding yards. Water appears to have entered portions of its foundation walls and beneath surfaces that surround the building. Repairs to and replacement of these elements is essential for both aesthetic and functional purposes. A critical problem to resolve is the efficient and effective removal of roof stormwater for the area that immediately surrounds the Building. Current efforts extend the outflow of surface water beyond the building's perimeter with piping that extends from outflow points. (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Building Exterior Our observations have been directed toward immediately visible exterior conditions including evident material and product deterioration that is (are) probably due to intensive utilization, long-term period of service and/or water infiltration. Those observed deteriorated conditions currently do or could allow some water penetration into the various wall and roof substrates. The following exterior conditions were observed: 1. EIFS and Concrete Masonry Unit Surfaces: Masonry joints require tuckpointing of mortar and reapplication of sealants, as applicable. Peeling paint observed indicates penetration by water through exterior wall system as well as too long of a duration in place. Settlement cracks in exterior walls required application of sealants. The EIFS (Exterior Insulation and Finish System) wall cladding assembly requires repairs and in some cases, replacement. Instances of surface weathering and loss of adhesion to wall surfaces are evident. 2. Door. Storefront and Fixed Glazing Units: The existing aluminum and glass exterior window assemblies exhibit little water and air leakage and are somewhat energy inefficient. That is because technological improvements have been made that render the current installation obsolete. Door sealants at fixed glazing units have - at various locations - receded, cracked and deformed and have exceeded their respective operational lives. Replacements and modifications are necessary recommended for both windows and doors. Several of the original upward-acting doors at the Public Works Garage are in need of adjustment, repair, refinishing or replacement, plus the provision of electronically actuated safety stop-and- retract features. 3. Wall and Roof Insulation: ® Initial and subsequent placements of insulation materials will require modification and or replacement due to the probability of the following: -Damage and deterioration over time due to possible air, vapor and water infiltration. •Insufficient quantities that do not comply with the current Minnesota State Building Code. -The provision of any additions to and remodeling of the existing building as part of a capital improvement program. Building Interior Our observations have been directed toward immediately visible interior conditions including evident material and product deterioration and failure that is (are) probably due to excessive use, intensive utilization, long-term period of service and/or water infiltration. General exterior and interior cleanliness of the facility was maintained. Repair of deterioration and a cosmetic overhaul are recommended. The following interior conditions were observed: 1. Floor Finishes: Vinyl tile, carpeting and ceramic tile surfaces area exhibit years of wear but are maintained. Concrete floor in vehicle storage areas are stained with some cracks and exhibit some shrinkage cracking. 2. Wall Finishes: Painted gypsum board, painted concrete block and ceramic floor/base/wall tiles are presentable but faded, color-dated and require repairs and joint replacements in most interior areas. 3. Doors and Frames: Color-stained wood doors, painted metal doors and painted metal frames are serviceable, exhibit chips and scratches and are color-dated. Security and access here is outdated or not present. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 4. Structural System: A preliminary review of the building's structural systems was achieved by a limited field review Construction Drawings of the original building are available. Most existing structural systems were concealed from view. It is assumed that there is some available support capacity in the floor and roof structural system for additional loads such as additional major ductwork, mechanical equipment mezzanines or heavy electrical cables. The addition of lateral support bridging to the existing floor and roof structure may be required to bolster the required support capacity if such items are to be added. It is not apparent at this time if the snow drift conditions that develop where the City Hall roof adjoins the Public Works roof are properly resisted and in compliance with current Building Code. The provision of a horizontally-attached building addition is, however, possible. Mechanical and EIectrical Systems Refer to the attached report prepared by M & E Engineers, Inc. 1300 Corporate Center Curve,Suite 101 Office:651-405-0912 M kE ENGINEERING, Inc. Eagan,Minnesota 55121 Fax:651-405-0929 Consulting Engineers E-mail:engineering@MandE-inc.com .MECHANICAL AND ELECTRICAL BUILDING EVALUATION OAK PARK HEIGHTS FACILITIES—CITY HALL,POLICE,PUBLIC WORKS Date: April 2,2007 Commission No.: 05207 Original Building 1967 1980 Addition Public Works 1989 Addition and Remodel Police,Public Works 1998 City Hall Remodeling . MECHANICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING I. Heat was from gas fired boiler and fin tube radiation and C.U.H.in the vestibule. 2. Garage had gas fired unit heaters. 3. Air conditioning was with 3 ton, 1200 CFM unit on the roof. Unit fed large room to the west of the center area. 4. Water from meter in the Chlorine Room. - 5. Outside intake for exhaust in the garage and the Office/Chamber area. 1980 ADDITION 1. New Toilet Rooms on each side of the Boiler Room. Boiler feeds exist fin tube radiation. 2. Office addition to the north and remodeled garage to office served by heating/cooling RTU with single thermostat. 3. Existing cooling only RTU continues to feed Council Chambers. T-stats for boiler and RTU unit moved into the Council Chambers. 4. Exhaust fan installed in the Conference Room. 5. New garage on west side served by gas fired unit heaters relocated from existing garage. Exhaust and outside air intake on manual switch. 6. North Toilet Rooms and offices served by same RTU as the east offices and center portion of the building. � lof5 1989 EXPANSION AND REMODELING 1. Existing boiler and fin tube remains. 2. The police area is added and the heating and cooling is by a furnace unit(90,000 BTUH heating,3 ton AC unit on the roof). 3. Existing exhaust fan for the Conference Room still operates from manual switch(unit is noisy). 4. The Finance area(converted garage)is served by a furnace and 2 ton A.C.unit on the roof. 5. The police garage is served by a gas fired unit heater. 6. The Police Evidence and Storage areas are served by a gas fired duct heater with ductwork to 5 rooms. No A.C.in these rooms. Duct heater replaced and outside air added in 2007. 7. The Public Works office and storage area to the east of the existing garage has gas unit heaters for heat. There is no A.C.and no exhaust or ventilation in this area. 8. There is outside air to both furnace units. 9. There is electrical baseboard in rooms with exterior exposures. 1998 REMODEL 1. Existing cooling only RTU serving the Council Chambers and front Lobby is replaced with new cooling only unit with minimum outside air(5 ton cooling, 1700 CFM)and economizer. 2. New heating/cooling RTU for Finance area(5 ton cooling, 1850 CFM). Ductwork serving this area from existing furnace is removed. HVAC—EXISTING CONDITIONS-2007 1. RTU for Council Chambers—8 years old,7-12 years of useful life remaining. 2. RTU for Finance area—8 years old,7-12 years of useful life remaining. 3. Public Works and Police furnace and condensing units—18 years old. Near the end of their useful life. 4. RTU for City Hall office area is 26 years old,past its useful life. This unit serves exterior zones and interior zones with one stat. Most areas lack comfort and several plug-in electric heaters are required. 2of5 5. The boiler is original(40 years old)and is well past it's normal life. This unit feeds very few pieces of fin tube radiation and these could be replaced with electric fin tube or smaller,high efficiency,boiler could replace the existing unit. 6. The Public Works garage exhaust is not controlled by CO detectors. 7. The Police garage has no exhaust or ventilation. PLUMBING 1. There is a 1'/z"water service(1"meter)in the Public Works garage. This service feeds the Police Toilet Room and garage. It also feeds the(2)Toilet Rooms built in 1980. The original 1 1/a"service in the Chlorine Room still serves the original Toilet Rooms. 2. The plumbing fixtures are predominately not handicapped. Such as lays,EWC's and spacing for water closets. 3. The hose bib in the Police garage did not have a vacuum breaker. FIRE PROTECTION 1. There is no fire protection in this building. A new 6"service would be required. PUMP ROOM AND CHLORINE ROOM 1. Chlorine and humidity have made it necessary to replace domestic water and ductwork in these rooms. CONCLUSION 1. The City Hall/Police needs more zone control not just one RTU. If the RTU is to remain, radiation should be added,either electric or hot water(new boiler for hot water radiation), in the City Hall area. Option for new system is one rooftop with VAV boxes for zoning or multiple RTU's. 2. Revise,or add,ventilation in the Garages and add CO detectors for control. 3. New heat,ventilation and plumbing in Pump and Chlorine Room. 4. Plumbing fixtures and trim to be updated in most cases. Option: City may have enough open land to look at ground water heat pump option. . 3 of 5 , 4 i ELECTRICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Service at 277/480 volts,3 phase,4 wire. The service serves water pump,booster pump, and rooftop A/C unit at 480 volts. Also services a 25 KVA transformer with 120/240 volts single phase secondary. The transformer serves a panelboard used for wiring the remainder of the building electrical loads(lighting,receptacles,motors,etc.). 2. Lighting is incandescent throughout except fluorescent in the Meeting Room and Secretarial area. 3. Receptacles are provided throughout. 1980 ADDITION 1. Electric service is expanded by adding another 25 KVA single phase transformer with 120/240 volts secondary serving another panelboard. This is used to serve the added building area electrical loads(lighting,receptacles,motors,etc.). 2. Portions of the original building are revised by adding receptacles and telephone outlets and by revising all the lighting except in the Meeting Room,Chlorine Room,and Pump Room. All lights are fluorescent except Entry and Vestibule are revised to incandescent. 3. Receptacles are provided throughout. 1989 EXPANSION 1. New electric service provided at 2771480 volts,3 phase,4 wire. The original service is re-fed and two 50 KVA single phase 120/240 volts secondary transformer are provided, each serving a panelboard. A separate 5 KVA transformer is provided to serve exit sign lights. 2. Lighting.is fluorescent. 3. Receptacles are provided throughout. 1998 REMODEL 1. The Public Works office area is remodeled. UNDOCUMENTED WORK 1. Fire Alarm: A fire alarm system was added throughout the facility. There are smoke detectors throughout,heat detectors in mechanical spaces,manual pull stations at exit doors,combination horn/strobes throughout corridors,and strobes in the restrooms. 4of5 I 2. Optional Standby Power Generator: A generator was added which can power the entire facility. Some loads may have to be turned off to not overload the generator. The generator is a portable unit. 3. Battery powered emergency egress lights were provided in corridors throughout the facility. ELECTRICAL SUMMARY 1. Electrical systems are in good working condition. 2. Additional battery powered emergency egress lighting should be added in the corridors. 3. The Meeting Room fluorescent light fixture could be upgraded to T8 lamps and electronic ballasts for energy savings. 4. The Entry and Vestibule lighting could be upgraded to fluorescent High Intensity Discharge(HID)lighting for energy savings. 5. Equipment is stored in front of the electrical service and distribution equipment in the garage. These items should be moved to allow clear access to the electrical equipment. END OF MECHANICAL AND ELECTRICAL BUILDING EVALUATION SofS I City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Building Code Compliance 1.0 Project Descri tp ion The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. It is an existing structure that is not fully compliant with current building codes but may have been in compliance with then-current codes at the time of its construction. Current occupancy is acceptable as is even though there may be building-wide noncompliance with accessibility, energy and life safety provisions of the current State Building Code. New construction will be required to comply with the current State Building Code. Extensive interior remodeling and/or building additions will trigger the requirement for code compliance updates to the existing building. The provision of an automatic fire suppression system may, however, be one alternative to reduce the extent of code compliance upgrades. 2.0 Current Building and Life Safety Code 2003 Minnesota State Building Code (MSBC) which includes: Chapter 1305: which adopts the 2000 International Building Code (IBC) as amended; Chapter 7510: 2003 Minnesota Uniform Fire Code (MUFC) which adopts by reference the 2000 International Fire Code (IFC); Chapter 1315: which adopts by reference the 1991 National Electrical Code; Chapter 1341: Facilities for the Handicapped which makes reference to the 1992 CABO/ANSI A117.1; Chapter 1346: Minnesota Uniform Mechanical Code (MUMC) which adopts by reference the 2000 International Mechanical Code (IMC). Chapter 4715: Minnesota Plumbing Code (MPC). Approval of the 2003 MPC is pending; and Chapters 7670, 7674, 7676 and 7678: Minnesota Energy Code. The Fire Marshal's Office enforces the Life Safety Code (NFPA 101). 3.0 Current Applicable Project Building Code Characteristics Applied 3.1 Existing Floor Area (Gross SF): City Hall Vehicle Storage Garage Building First Floor Level 10,915 SF 4,385 SF Total 10,915 SF + 4,385 SF= 15,300 SF 3.2 Existing Number of Stories: 1.(Vehicle Storage at Public Works Garage) 3.3 Occupancy Groups: S-2 (Public Works Garages), B (Offices) and A-3 (Assembly) (Meetings, Vehicle Storage, Mechanical, Storage, Council Chambers, Toilets and Offices are present in the building) B Occupancy occupies the greatest amount of floor area. 3.4 Construction Tyne: II-B (Vehicle Storage) and 11-B (City Hall) (reasonably assumed 3.5 Location on Property: Separation on two (2) sides 3.6 Allowable Floor Area: 23,000 SF (B Occupancy) (without sprinklers) Complies 26,000 SF (S2 Occupancy) (without sprinklers) 9,500 SF A3 Occupancy) without sprinklers) p 3.7 Allowable Height Four Stori es (B and S-2) Complies Two Stories (A-3) (continued) � I r City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 3.8 Assumed Existing Type II-B Fire Resistive Characteristics in hours) Type III B Complies Exterior Walls 2 Interior Bearing Walls 0 Structural Frame 0 Partitions (Permanent) 0 Shaft Enclosures 0 Floors/Ceilings 0 Roof/Ceilings 0 3.9 Area or Occupancy Separations Required: Occupancy Separations: 2 Hours (A-3: B) 2 Hours (B: S-2). The addition of a fire suppression system may, in certain cases, reduce or eliminate the requirement for occupancy separations. Does not comply - modifications to achieve compliance are difficult to achieve. 3.10 Corridor Wall and Stair Shaft Construction: Certain existing corridor walls separating the Office, Assembly and Vehicle Storage Occupancies must be constructed for fire-rated construction per codes in force at the respective periods of construction. They should have fire-rated openings and fire-rated glazing wall openings. A new building, in certain cases, would not require fire-rated corridor walls. Does not comply-modifications to achieve compliance are difficult to achieve. 3.11 Fire Resistive Standards(Compliance is assumed but unsprinkled): Enclosed Vertical Exit Ways: (not applicable) Other Exit Ways: B (B &S-2) A (A-3) Rooms or Areas: C (A-3, B & S-2) May or may not comply - modifications to achieve compliance are difficult to achieve. 3.12 Accessibility/Facilities for the Handicapped: Accessibility for disabled building users should be improved so as to allow full access into this building through the provision of: automatic power controls at all entrances. Accessibility for disabled building users can be improved within this building through the provision of: new accessible unisex toilet rooms, accessible room entrances (36" wide doors with appropriate hardware) at existing rooms (where possible) and replacement finish hardware on existing doors. Does not comply-modifications to achieve compliance are not difficult to achieve. 3.13 Fire Extinguishing Systems: An automatic sprinkler system does not exist throughout the building but would be required in a new building. Provision of an automatic sprinkler system could reduce certain types of code compliance upgrades throughout the facility (one hour fire-rated corridors walls, fire/smoke dampers in ductwork, fire-rated openings and certain construction assembly ratings). Provision of a building addition and/or extensive renovations would require introduction of an automatic sprinkler system. (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 3.14 Plumbing Fixtures REQUIRED in a new building (Per Group b Occupancy Standards) *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - 0 - Women 1 - 1 - 0 - Unisex 1 0 2 0 1 Totals 160 3 1 2 2 0 1 3.15 Plumbing Fixtures EXISTING *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - Women- 2 - 1 - - - Unisex 2 2 3 2 1 3 Totals 160 5 3 5 2 1 3 KEY WC=Water Closet Occ. = Occupant SS = Service Sink UR = Urinal DF= Drinking Fountain LAV = Lavatory SHWR=Shower �* Fixture requirements are based upon 50% men and 50% women) Plumbing fixture quantities comply. 3.16 Exits: • Total Occupant Load: 207 (1210/300=5) @ Police Vehicle Storage Area) . (4385/300=15 @ Public Works Vehicle Storage Areas) (8385/100=84 @ Office Areas) *(850/15 =57 @ Assembly Area) **(425/15 = 57 @ Assembly Area) ***(245/15 = 17 @ Assembly Area) * Council Chamber ** Large Conference Room *** Conference Room • No. of Primary Exits Required: 2 from each occupancy Two (2) separate exits are provided at each applicable location where required • Minimum Total Exit Width Required: 39' (Separately allocated) Total of 15.0' exit width is provided from Administration/Police and 9.0' from Public Works Garage (at least 2.67' of clear width is provided at each exit door) Code-coMpliant finish hardware and signage is required at each exit. • Separation of Exits: The existing exits are properly separated from each other • Swing of Exit Doors: Exits serving 30 occupants or greater must swing in the direction of anticipated exiting Modification of existing exterior exit doors to swing g_n the proper direction not required • Maximum Allowable Distance to Exits: 150' plus 100' allowed within a complying fire-rated corridor Exit distances are less than the 150' maximum and comply. (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 • Exits Through Adjoining Rooms (intervening spaces): Exit pathways from various spaces exit through intervening spaces but when the total occupant load of the space through which exiting occurs equals 10, exiting continues through only one additional intervening_room and is, thus, acceptable • Dead End Corridors: 20' Maximum Length (50' in new building): One dead end corridor at Police Department's noncomplying exit into Police Vehicle ag rag_e must be modified. •Existing complies with exception of cases that may not be able to be modified. 3.17 Energy Code Compliance City Hall Building is not in compliance with current Energy Code. Modifications may be achieved by replacement of roof as roofing assembly and/or replacement of exterior windows and doors. City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study Revised March 4,2008 BA#0707 • Facility Development Options Option A (City Hall) (Deferred Maintenance/Code Compliance) Summary of Option A Exterior Envelope Repairs and Replacements,Interior Remodeling and Deferred Maintenance of Existing City Hall Building. Most of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain,as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements. The total floor area for the existing City Hall Building is proposed to be expanded to 16,380 square feet with the inclusion of a 1,080 square foot addition to the Public Works Garage. Newly proposed is the addition of an open-air fenced-in 8,000 Impounded Vehicle Area. Newly proposed is a 2,000 SF Fire Department Apparatus Bay Addition. • Newly proposed is a 1,600 SF Police Garage Addition. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy, ventilation, plumbing electrical service and indoor air quality. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors, sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. The south vehicle parking area is not proposed to be expanded unless necessary. Vehicular movement through the site is proposed to be modified. Future expansion of the City Hall Building is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. • City of Oak Park Heights May 17,2007(Revised February 28,2008) Space Needs and Facility Use Study Revised March 4,2008 BA#0707 Buetow and Associates,Inc. (Note: Revisions to modified document in bold text) St.Paul,Minnesota • Preliminary Cost Projections Option A (City Hall) (Deferred Maintenance/Code Compliance) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition) •Site Construction Costs •----- -------------------_--- --------------------------------------------------------- $ 30,000 •Building Construction Costs ...... .........__.........................._.................______________$ 1,450,000 (Existing City Hall Building of 15,300 SF and Public Works Addition of 1,080 SF) (Possible Addition of a 2,000 SF Fire Department Apparatus Bay would add$300,000) (Possible addition of an open-air fenced-in Vehicle Impound Area would add$180,000) • Possible Soft Costs(priorities not determined)______________________________________________________ $ 470,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance,.$ 60,000 Telecommunications/AV Systems ____________________________________ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE ....$ 140,000 Evaluations,Reimbursables and Special Inspections andSurveys ----------------------------------------------------------------------------$ 30,000 Hazardous Materials Abatement(Refer to Note 8.below)-----------------(unknown) Temporary.Quarters and Conditions.........._........___________________________ $ 80,000 + 3010 CO Project Contingency(5%) ----------------------------------------------- -----------$ 90,000 1&0'0 • 11� Total Preliminary Project Budget _______________________________________________________________________________$ 1,950,000 '_ Notes Apo 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. a,�3c���,r 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. Total floor area increase for suggested 2,000 SF Fire Department Apparatus Bay Addition is not included in floor area quantity nor in the costs listed above: budget an additional$300,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an additional$200,000. 9. The square foot floor area totals listed above may be subject to further review, analysis and • modification during the Schematic Design Phase City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study Revised March 4,2008 BA#0707 Buetow and Associates,Inc. St.Paul,Minnesota Facility Development Options Option E (City Hall) (New Building) Summary of Option E A new City Hall is planned to be located south of the existing City Hall Building across Oak Park Boulevard. Paved surfaces for approximately 79 vehicles would be located north of the new building.Paved surfaces for an additional 6 vehicles are planned and would be located adjacent to the new City Hall Building's entrance. Most of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the existing water treatment areas of the existing City Hall. A new two-story City Hall building is planned. An enclosed one-story vehicle garage for Police Vehicles and impounded vehicles is planned to be placed adjacent to the new City Hall. The overall area is proposed as follows: •City Hall First Floor: 8,400 S.F. •City Hall Second Floor: 8,400 S.F. •Police Garage/Impounded Vehicles(enclosed) 8.000 S.F.- • City Hall Subtotal 24,800 S.F. •Existing Public Works Garage(Remodeled): 2,485 S.F. •Existing City Hall Main Floor(Water Treatment)(Remodeled): 380 S.F: •Public Works Shop Addition 1,000 S.F. •Addition to Public Works Garage: I AM S.F.' Public Works Subtotal 4,945 S.F. Total 29,745 SY. Newly Proposed is a Fire Department Apparatus Bay Addition of 2,000 S.F. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. A new north vehicle parking area is proposed on the site of the removed City Hall Building. Expansion of the existing south vehicle parking area is possible. Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion and external expansion. Modifications to this Facility Development Option are possible. City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study Revised March 4,2008 BA#0707 Buetow and Associates,Inc. St.Paul,Minnesota Preliminary Cost Projections Option E (City Hall) (New Building) (Project includes a new building planned to house the City Administration,Finance, City Council,Public Works and Police Department) •Site Construction Costs ---------------------------- $ 400,000 •Existing Building Demolition Costs ................................................---.---..-------_._-._.-- $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs ------------------------------------------------------------------------------------ $5,000,000 (City Hall New Construction of 24,800 SF,Remodeling of 2,865 SF and Additions of 2,080 SF) (Possible Addition of 2,000 SF Fire Department Apparatus Bay would add$300,000) • Possible Soft Costs(priorities not determined)............................................................$1,030,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance. $ 100,000 Telecommunications/AV Systems ------ ......................................... $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE__-_.$ 500,000 Evaluations,Reimbursables and Special Inspections, Soil Borings and Surveys..............................__________________-------- $ 50,000 Hazardous Materials Abatement(Refer to Note 9.Below)-------------------(unknown) Project Contingency (5%) ..........................._.........._...................$ 310,000 Total Preliminary Project Budget ------------------------------------------------------------------ $6,500,000 S. Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. City Hall New Construction totals 24,800 square feet for a two-story building (includes an attached Police Garage/Impounded Vehicles),a Public Works Additions of 2,080 SF and Remodeling of 2,865 SF. 6. Remodeling of the remaining portion of the Existing Public Works Building includes: replacement of existing overhead doors and doors;replacement of exterior wall finishes,execution of tuckpointing and cleaning of exterior masonry wall systems; replacement of roofing systems, provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems' and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system,and upgrades to security,lighting,power,fire alarm,egress lighting and interior voice/data communication systems. 7. Future internal building expansion is planned. 8. Total floor area increase for suggested 2,000 SF Fire Department Apparatus Bay Addition is not included in floor area quantity nor in the costs listed above:budget an additional$300,000. 9. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an additional$200,000. 10. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase t T BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 April 1,2008 Mr.Eric A.Johnson,AICP,City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights,Minnesota 55082 RE: City of Oak Park Heights Space Needs and Facility Use Study Citizens Advisory Committee BA#0707A Mr.Johnson: Attached is our Final Report dated April 1,2008 for your review and comment. The firm of Buetow and Associates was retained to develop three of the various Options presented in the original Study of May 17,2007(i.e.,Option A,Option Ad and Option E.1).These three newly developed Options are each oriented toward the long-term improvement of the Oak Park Heights City Hall Building. Thank you for your assistance in the preparation and development of this Report by providing our firm with relevant data, pertinent background information and critical comments. Please convey our gratitude to the City Council, 0 various department heads, staff leaders and to the participating citizens for their comments and insights. Their assistance was invaluable. The primary objectives of this Report are: (1)To examine alternative space use concepts and facility improvement programs that could resolve important existing City Hall Building issues of: space use,obsolete facility operational infrastructure and deficient building conditions. (2) To develop Facility Development Options that could address the aforementioned space use, facility infrastructure and building conditions issues: on behalf of a renovated existing City Hall, on behalf of a renovated and expanded existing City Hall or on behalf of a new City Hall. (3)To develop an individual project budget for each of the Facility Development Options that are presented in this Report. (4) To provide sufficient information so as to enable the City of Oak Park Heights to select one of these three Facility Development Options. We believe that,after reviewing the attached document,you will agree that those primary objectives were achieved. Thank you for allowing us to continue serve the City of Oak Park Heights. Sincerely, BUETOW&ASSOCIATES,INC. Randy L.En el,RA,AS Vice President tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com t T } City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1, 2008 Table of Contents Executive Summary Summary of Recommendations Priority List(Revised) Facility Development Options Option A(Deferred Maintenance/Code Compliance) Preliminary Cost Projections Option A Facility Development Options Option A.1 (Deferred Maintenance/Code Compliance/Expansion) Preliminary Cost Projections Option A.1 Fac ili ty Development O p tions Option tion E.1(New Building) Preliminary Cost Projections Option E.1 Excerpts from the Space Needs and Facility Use Study Preliminary Space Program Administration Department Police Department Public Works Department Existing City Hall Evaluation Site Analysis Building Conditions Analysis sis Mechanical/Electrical Systems Evaluation Building Code Compliance Drawings A-1 Site Plan:Option A A-2 Floor Plan:Option A A-3 Building Elevations:Option A A.1-1 Site Plan:Option Ad A.1-2 Floor Plan:Option A.1 E.1-1 Site Plan/Floor Plans/Elevation: Option E.1 v 7 City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Executive Summary (page 1) Option A(Deferred Maintenance/Code Compliance)(Preliminary Project Budget:$2,860,000) • Existing City Hall will remain in place. • Existing 15,300 SF City Hall will be modified so as to provide: improved exterior durability, accessibility, gender equity, energy code compliance, life safety compliance, improved HVAC and electrical systems, updated interior finishes and reduced operating costs. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF addition to Public Works Garage is planned. • Square feet space requirements identified in Space Needs Study cannot be met. • Current floor plan inefficiencies do not meet current design and use standards for a City Hall—refer to the Summary of Recommendations for a description. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • No change in parking stall locations but an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction site working area is limited. • Much of building will be closed for a period of time during the construction period. • Estimated cost(in 2008 dollars): $2,860,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). Option A.1(Deferred Maintenance/Code Compliance/Expansion)(Preliminary Project Budget:$5,150,000) • Existing City Hall will remain in place. • Existing 15,300 SF City Hall will be modified so as to provide: improved exterior durability, accessibility, gender equity, energy code compliance, life safety compliance, improved HVAC and electrical systems, updated interior finishes and reduced operating costs. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF addition to Public Works Garage is planned. • Square feet space requirements identified in Space Needs Study will be met. • Despite of an expansion to the City Hall,current floorplan inefficiencies do not meet current design and use standards for a City Hall—refer to the Summary of Recommendations for a description. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • No change in parking stall locations but an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction site working area is limited. • Much of building will be closed for a period of time during the construction period. • Estimated cost(in 2008 dollars): $5,150,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). (continued) City of Oak Park Heights Final Report r Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Executive Summary (page 2) Option E.1(New City Hall)(Preliminary Project Budget:$6,3000,000) • Existing City Hall Building will be demolished. • New 20,000 square foot 2-story plus basement City Hall is planned. • Existing Public Works Garage and Water Treatment Area of City Hall will remain in place. • 1,080 SF Addition to Public Works Garage is planned. • Square foot space requirements identified in Space Needs Study will be met. • Vehicle Impound Area and Public Works Storage Yard with perimeter masonry walls are planned. • A total of 62 parking stalls and an improvement in safe traffic movements. • 50 year life of primary building components. • Existing trail must be modified/use will be disrupted. • Construction Site working area is limited. • Existing City Hall would function during new construction,although disruptions are likely. • Estimated project cost(in 2008 dollars)_$6,300,000. (Cost would be reduced if Vehicle Impound Area and/or Public Works Storage Yard are enclosed with a fence instead of with a masonry wall). (Cost would be increased if Vehicle Impound Area and/or Public Works Storage Yard are roofed). (Cost would also be increased if Fire Department Apparatus Bay is added to this project). i City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Summary of Recommendations (page 1) A.The City of Oak Park Heights retained Buetow and Associates to review existing space usage in the existing City Hall Building.Buetow was asked to provide recommendations that would: (1) Allocate and re-allocate departmental space use within these facilities so as to improve functioning and so as to provide sufficient space twenty(20)years into the future. (2) Develop departmental adjacencies and contiguities so as to allow for effective and efficient operations. (3) Foresee the availability of sufficient floor area to each department into the near future. (4) Recommend how to achieve the above:either through building additions or building replacement. (5) Provide for future expansion:material and external(depending upon option). B. The steps that were undertaken to achieve the above include: (1) Reviews of department functioning and existing space use within these facilities. (2) Interviews with department heads. (3) Alternative recommendations for new and/or relocated spaces and staff locations. (4) Presentation of Existing Space Use Floor Plans(Drawings El,E2 and E3). (5) Preparation of Proposed Options(Drawings ElA through E1D plus revised drawings for Options A,A.1 and E.1). (6) Achievement of institutional consensus as to the most appropriate Options. (7) Review and consideration whether the existing City Hall Building should be retained and improved or,if it is considered to be a non-viable structure,should it be demolished. (8) Preparation of final recommendations plus Proposed Site Plan and Floor Plan for each option. C. Our recommendations are based on the provision of improvements in organizational functions. Improvements in organizational functions can be achieved by: (1) The integration of departmental operations:_ achieved by the placement of a specific department's representative(s)adjacent to or within the precinct of another department or by sharing of spaces. (2) The physical repositioning of departments and uses within a new or existing facility: utilized to provide more floor area,greater departmental visibility and/or consolidation of staff into one area. (3) Internal Reconfiguration of work areas: utilized to achieve staff operational efficiencies and to fit staff into a designated floor area. (4) The addition of floor area to an existing building. Examples of the above include the following: common-use training or conference rooms, centralized facility storage centers,common-use break or lunch rooms,shared work rooms,central lobby and waiting areas. D. It is apparent that the need for continued improvements and efficiencies in the provision of public services are important factors here.But,there are deficiencies in the current quantities and arrangements of space present in the existing City Hall building.Furthermore,the existing City Hall is not in compliance with current applicable building,energy,accessibility and life safety codes. E. We find that the existing City Hall building does lend itself to improvements that will allow it to better serve its constituency. Such improvements however would not offer long term effectiveness especially since both short-term and long-term space needs would not be accommodated and the appearance of a remodeling effort would be obvious Also the existing City Hall building would not properly function even with the remodeling of portions of the existing building and/or with expansion to the existing building. The City Hall f loor plan does not allow the facility to properly function by today's standards:(1) Wayfinding for visitors is difficult and confusing, (2) Council Chambers are slightly small and are located adjacent to noisy. water treatment functions, (3) Police Department facilities are undersized and cannot offer gender- equity functions,(4)Building Code Enforcement does not have sufficient nor proximate document storage space, (5)Public Works Work Area is situated among an open office area,(6)there exists insufficient space for Police Department operations and Public Works Garage functions, (7) long-term storage facilities for documents and records are limited, (8) departmental expansion space is non-existent and (9) building security is difficult to assure-unauthorized individuals can penetrate deep into the City Hall. (continued) City of Oak Park Heights Final Report ' Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 Summary of Recommendations (page 2) F. Note that current planning compromises and functional inefficiencies may be exacerbated with the execution of an expansion to the existing building. Option A.1 was prepared, is enclosed in this Final Report and is a demonstration of that fact. Thus, existing inefficiencies would be magnified(i.e., the proposed new Police Department area would be situated further away from other departments than it currently is and travel paths to the Police Department area would be no less difficult to find and understand as the current situation. G. Nine(9)options were developed for this Study(Options A,A.1,B,B2,B.3,C,D,E and E.1). They each share many of the following attributes: •Potential for internal expansion into available space within a limited site area. •A one-bay drive-through building addition to the Public Works Garage. •New open-air,masonry perimeter wall or roofed enclosures for a Vehicle Impound Area and for a Public Works Storage Yard. •Improvements to existing HVAC,Life Safety and Electrical Systems(where partial or entire existing buildings remain). •Compliance with Building Codes(Accessibility,Energy,HVAC and Electrical). •Provision of gender-equity type spaces within the building especially for the Police Department. •Increase in off-street paved vehicle parking stalls. •Probable Improvement in on-site traffic flow and safety. H. Thus,we recommend the following: review the final three options presented in this Study and decide which of these three Options best suit the long-term and short-term goals and objectives of the City of Oak Park Heights. t City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Revised April 1,2008 PRIORITY LIST (REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A and Option AJ) Citizens Advisory Committee (page 1) First Priority (Included in Deferred Maintenance Program) -Exterior: Exterior Fagade Materials(Replacement with Face Brick and Insulation): $300,000 Roofing,Insulation,Roof Edge and Drainage(Replacement):$200,000 Windows(Replacement):$60,000 Main Entrances(Replacement of frames,doors,hardware):$16,000 Entrances(Replacement of frames,doors,hardware):$8,000 Garage Doors(Replacement of Doors,Tracks,Controls and Operators):$25,000 Paving,Curbs and Gutters(Additions and Replacements):$10,000 to$20,000 Site Grading(Repairs):$10,000 to$20,000 •Interior: Accessibility Provisions (Entry Provisions,New Toilet Rooms,Room Access and Finish Hardware): $100,000 Gender Equity Provisions (Separate Male and Female Police Department Locker Rooms) Finishes at New and Remodeled Spaces(Floors,Base,Walls,Ceilings): $50,000 Remodeling and patching to conceal/accommodate new HVAC,Plumbing and Electrical Work:$50,000 -Systems: Fire Suppression System(including new service and exposed piping): $100,000 HVAC (Hot Water Boilers,Compressors,Air Handlers,Chiller,Condensing Units,Fans and VAV Boxes): $230,000 Plumbing(Replacement:Fixtures,Water Heaters,Sensors,Piping,Insulation):$80,000 Energy Management System:$20,000 Electrical Power Upgrade(Transformer and Switch Gear): $30,000 Lighting Fixtures(Replacement):$100,000 Voice/Data Provisions(Replacement):$30,000 Fire Alarm(New):$30,000 Security/Card Access and Cameras(New):$30,000 -Includes 1,080 SF Addition to Public Works Garage -Includes 3,000 SF Open-Air with Perimeter Masonry Wall Public Works Storage Yard Includes earthwork,concrete slab and lighting:$180,000 -Includes 6,300 SF Open-Air with Perimeter Masonry Wall Enclosure For 18 Impounded Vehicles Includes earthwork,concrete slab,masonry walls,fencing,security system,guardrail barriers,lighting and monitoring cameras): $400,000 -Ontiona16,300 SF Cold Storage Roofed Enclosure For 18 Impounded Vehicles Includes earthwork, concrete slab, masonry walls, security doors, guardrail barriers, lighting, exhaust grilles, security system and cameras): $800,000 ($650,000 if a metal structure) -Option 2,000 SF Fire Apparatus Bay Building Addition to Public Works Garage(including storage and locker room)(2,000 SF):$300,000 (continued) r City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST(REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A) Citizens Advisory Committee (page 2) Second Priority (Optional To Deferred Maintenance Program-Extra Cost) -Exterior: Signage,Building Letters,Plaques and Directories(Replacement):$20,000 Plantings,Sod and Landscaping Materials(Replacement):$20,000 Flagpoles and Site Lighting(Replacements):$6,000 •Interior: Finishes at Existing Remaining Spaces(Floors,Base,Walls,Ceilings):$200,000 Millwork and Casework(Replacement):$40,000 -Systems: Emergency Generator(Replacement):$100,000 Public Address(New):$10,000 Office Equipment(Replacement):$30,000 to$60,000 High Density Filing Systems(Replacement):$10,000 to$20,000 Conditions For Which Improvements Would be Difficult To Be Achieved or Not Probable Unknown Conditions Hidden Damage and Deterioration Interior Floor Plan/Layout Exposed Conduit in remodeled spaces Exposed Fire Suppression System in remodeled spaces Water Pumping Station Operations Presence of Hazardous Materials(such as asbestos) Note#1: Primary Building Components are those that,typically,last 50 years include dense,heavy and inert materials that compose: foundations, structural systems, exterior walls, interior bearing walls, concrete floor slabs, precast concrete mezzanines,precast concrete and steel roof structures,openings (i.e.,frames,doors and finish hardware), cabinetry,millwork,casework,underground utility services,plumbing fixtures,lighting fixtures and certain types of electrical switch gear. Several of these elements will encounter technical and functional obsolescence which will reduce their respective useable lives. Secondary Building Components are those that, that require periodic replacements include nondurable items such as: roofing systems, interior finishes (i.e., at floors, walls and ceilings), sealants, mortar joints, applied window films, file grout, gaskets, controls, equipment with moving parts (i.e., motors, pumps, valves and compressors), security systems and communications systems. Note#2: To arrive at a project cost,add to the above the costs of:building additions,demolitions and removals;abatement of hazardous materials; temporary space needs; project phasing costs; temporary provisions for communication, lighting and power; relocation costs; replacement furniture, equipment and telephone systems; professional fees; special testing and inspections;financing;and contingency costs. Note#3: The Police Garage and Impounded Vehicle Building proposed in the original Study(under Option A and Option E) limited parking quantity to 16 total vehicles.A quantity of 18 vehicles is now shown. (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study: April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST(REVISED) Try To Extend Life of Existing Building by 50 Years (Deferred Maintenance/Code Compliance: Option A) Citizens Advisory Committee (page 3) Note#4: 1 These preliminary construction cost projections are based on calendar year 2008 dollars and do not include o n o Y adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2.Preliminary construction cost projections do not include land acquisition costs. 3.Costs may vary depending on the design alternatives that will actually be selected. 4.Construction costs listed above are not based on a specific building design but upon average square foot costs for this type of work and upon buildings of this size,type and quality. 5 The square foot floor area totals listed above may be subject to further review,analysis and modification during the Schematic Design Phase. r City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Facility Development ment O tions P Option A (Deferred Maintenance/Code Compliance) Summary of Option A (Preliminary Project Budget: $2.860.000) Exterior Envelope Repairs and Replacements, Interior Remodeling, achievement of previously deferred maintenance items within the Existing City Hall Building plus an addition for Public Works and an optional Fire Department Apparatus Bay. Much of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain as it currently exists. Remodeling is recommended to provide for accessibility, gender equity, mechanical system improvements,electrical system improvements,provision of a fire suppression system and accompanying interior, wall and ceiling modifications to accommodate those improvements.Remodeling is also required to accommodate the proposed building addition discussed below. The overall area is,proposed as follows •Existing City HaII Building(Remodeled): 15,300 S.F. •Public Works Garage Addition• 1,080 S.F. Total 15,300 S.F. + 1,080 S.F.=16,380 S.F. Possible but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air with perimeter masonry walls 6,300 SF Vehicle Impound Area. Also planned is the addition of an open-air with perimeter masonry walls 3,000 Public Works Storage Yard. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety,accessibility,energy,ventilation,plumbing,electrical service and indoor air quality.Also included is the provision of gender equity facility improvements. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors,sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. • Gender equity provisions are in the form of separate male and female locker rooms for the Police Department. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns,a fire suppression system and accompanying interior wall and ceiling modifications to accommodate these improvements. Staff would have to be temporarily relocated to another building during construction activities. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved for safety purposes. Additional expansion of the City Hall Building beyond what is presented herein is proposed as Option A.1 so as to provide the types of space and floor area proposed in the Space Needs Study.Limitations of the existing site and building configuration,however,result in a less-than-fully efficient plan and in an increase in estimated costs that approaches those of the new building proposed in Option E.l. Modifications to this Facility Development Option are possible. Refer to the Summary of Recommendations for a discussion of the City Hall's current floor plan deficiencies. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA 40707A St. Paul, Minnesota Revised April 1,2008 Preliminary Cost Projections Option A (Deferred Maintenance/Code Compliance) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus a Public Works Garage Addition) •Site Construction Costs_(Building Addition_only)_______________________________________________________ $ 30,000 •Building Construction Costs ------------------------------------------------ -----------------------------------$2,030,000 (Existing City Hall Building of 15,300 SF and Public Works Garage Addition of 1,080 SF) (City Hall floor area would now total 16,380 SF) (Addition of a 6,300 SF Open-Air with perimeter masonry walls Vehicle Impound Area(masonry walls and concrete slab)includes$400,000))(includes site construction costs) (Addition of a 3,000 S.F.Open-Air with perimeter masonry walls Public Works Storage Yard(masonry walls and concrete slab)includes$180,000))(includes site construction costs) • Possible Soft Costs(priorities not determined).......................................................... $ 800,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance,$ 70,000 Telecommunications/AV Systems ------------------------------------ $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE....$ 200,000 Evaluations,Reimbursables,Special Inspections,Testing, Soil Borings and Surveys---------------------------------------------------------$ 40,000 Hazardous Materials Abatement(Refer to Note 8.below)--------_---------$200,000(estimated) Temporary Quarters and Conditions------------------------ ---------------------$ 80,000 Project Contingency(5%) ------------------------------------- ---------------------$ 140,000 Total Preliminary Project Budget -------------------------------------------------------------------------------$2,860,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire suppression system;installation of an energy management system,and upgrades to security,lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above:budget an additional$300,000 plus Soft Costs of$75,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an estimated additional$200,000 as listed above. 0 9. Costs for the vehicle Impound Area and the Public Works Storage Yard enclosures could be reduced, respectively,to$150,000 and to$75,000 if fencing were to be used instead of masonry walls. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 10. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase i City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Facility Development Options Option A.1 (Deferred Maintenance/Code Compliance/Expansion) Summary of Option A.1 (fteliminary Project Budget: $5,150,000) Exterior Envelope Repairs and Replacements,Interior Remodeling,Deferred Maintenance of Existing City Hall Building plus separate Additions for Public Works,City Hall, Police Department and optional for Fire Department. Much of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements.Remodeling is also required to accommodate the proposed building additions discussed below. The overall area is proposed as follows: •Existing City Hall Building(Remodeled): 15,300 S.F. •Police Department and City Hall Addition: 7,400 S.F. •City Hall Addition: 550 S.F. •Public Works Garage Addition: 1,080 S.F. .F. + 9 030 SZ'.=24 30 S.F. 15 00 S ,3 Total � Possible but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an open-air fenced-in 6,300 Impounded Vehicle Area. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety,accessibility, energy, ventilation, plumbing electrical service and indoor air quality.Also included is the provision of gender equity facility improvements. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls,windows,doors, sealants,foundation waterproofing,roofing replacement,exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility;and the replacement of finish hardware at door openings. *Gender equity provisions in the form of separate male and female locker rooms for the Police Department. • Upgrades to and replacements of existing heating,ventilating,air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. Staff would have to be temporarily relocated to another building during construction activities. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved. Additional expansion of the City Hall Building beyond what is presented herein is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. Refer to the Summary of Recommendations for a discussion of the City Hall's current floor plan deficiencies. City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1, 2008 Cost Projections Preliminary Cos j� Option A.l (City Hall) (Deferred Maintenance/Code Compliance/Expansion) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition and City Hall/Police Department Addition) •Site Construction Costs ------------------------------------------------------------------------------------------ $ 30,000 •Building Construction Costs ---------------------------------------------------------- $4,030,000 (Existing City Hall Building of 15,300 SF and Public Works Garage Addition of 1,080 SF) (Addition of a 7,950 City Hall and Police Department Addition would cost$2,000,000) (City Hall floor area would now total 24,330 SF) (Addition of a 6,300 SF open-air Fenced-in Vehicle Impound Area would add$400,000) (Addition of a Fenced-In Public Works Storage Yard would add$180,000) • Possible Soft Costs(1riorities not determined)---------------------------------------------------------- $1,090,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance,$ 80,000 Telecommunications/AV Systems ------------------------------------ $ 70,000 Professional fees Q 9%of Site,Building,TV/Telecomm and FFE....$ 380,000 Evaluations,Reimbursables and Special Inspections andSurveys ----------------------------------------------------------------------------$ 30,000 Hazardous Materials Abatement(Refer to Note 8.below)-----------------$200,000(estimated) Temporary Quarters and Conditions----------------------------------------------$ 80,000 Project Contingency(5%) -----------------------------------------------------------$250,000 Total Preliminary Project Budget -------------------------------------------------------------------------------$5,150,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above:budget an additional$300,000 plus Soft Costs of$75,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an estimated additional$200,000 as listed above. 9. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase.- 1 f City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Facility Development Options Option E.1 (New City Hall) Summary of Option EA (Preliminary Project Budget: $6.300.000) A new City Hall is planned to be located north of the existing City Hall Building. Included are Shop and Garage Additions for Public Works and an optional Fire Department Apparatus Bay. Paved surfaces for approximately 62 vehicles would be located south of the new building including 4 vehicles planned to be located adjacent to the new City Hall Building's entrance. Most of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the remaining Existing Water Treatment areas of the existing City Hall. A new two-story (plus basement level) City Hall building is planned. A Police Vehicle Garage is planned to be placed in the City Hall Basement. The overall area is proposed as follows: •New City Hall First Floor: 8,000 S.F. •New City Hall Second Floor: 8,000 S.F. •New Basement Police Garage: 4,000 S.F. •Existing Public Works Garage(Remodeled): 2,485 S.F. •Existing City Water Treatment(Remodeled): 380 S.F •Public Works Shop Addition: 1,000 S.F. •Public Works Garage Addition: 1,080 S.F. Total 2,865 S.F. + 22,080 S.F.= 24,945 S.F. Possible but,optional,is the addition of a 2,000 SF Fire Department Apparatus Bay. Also planned is the addition of an Open-Air with perimeter masonry walls 6,300 SF Vehicle Impound Area. Also planned is the addition of an Open-Air with perimeter masonry walls 3,000 Public Works Storage Yard. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. A new north vehicle parking area with 30 parking stalls is proposed on the site of the removed City Hall Building. The existing south vehicle parking area is not proposed to be expanded unless required by the City. Vehicular movement through the site is proposed to be modified and improved for safety purposes. The new City Hall will be planned for future internal expansion and external expansion. Modifications to this Facility Development Option are possible. The elements of Option Ed comply with the requirements and objectives stated in The Summary of Recommendations i City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 r Cost Projections Preliminary ' C � Option EA (New City Hall) (page 1) (Project includes a new building planned to house the City Administration,Finance, City Council Public Works and Police Department) •Site Construction Costs .(New_Buildings Qnly)__________________________________________________________ $ 400,000 / •Existing Building Demolition Costs ------------------------------------------------------------------------- $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs ------------------------------------------------------------------------------------ $4,600,000✓ (New City Hall Construction of 20,000 SF,Remodeling of Existing Buildings of 2,865 SF and Additions of 2,080 SF) (City Hall floor area would now total 24,945 SF) (Includes a 6,300 SF Open-Air with perimeter masonry walls Vehicle Impound Area (masonry walls and concrete slab)adds$400,000))(includes site construction costs) (Includes a 3,000 S.F. Open-Air with perimeter masonry walls Public Works Storage Yard (masonry walls and concrete slab)adds$180,000)(includes site construction costs) • Possible Soft Costs(priorities not determined)_____________________________________________________________$ 1,230,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance.$ 100,000 Telecommunications/AV Systems ________________________________________________$ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE $ 500,000 Evaluations,Reimbursables,Special Inspections,Testing, Soil Borings and Surveys---------------------------------------------------------- $ 50,000 Hazardous Materials Abatement(Refer to Note 8.below)------------------$200,000(estimated) Project Contingency (5%) ----------------------------------------------------------$ 310,000 Total Preliminary Project Budget ------------------------------------------------------ ------------------------$6,300,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. City Hall New Construction totals 20,000 square feet for a two-story plus basement building and Public Works Additions of 2,080 SF and Remodeling of Existing Buildings of 2,865 SF. 6. Remodeling of the remaining portion of the Existing Public Works Building and the remaining Water Treatment Area of the City Hall includes: replacement of existing overhead doors and doors; replacement of exterior wall finishes,execution of tuckpointing and cleaning of exterior masonry wall systems; replacement of roofing systems, provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily due to changes in mechanical systems and electrical systems; installation of an automatic fire suppression system; installation of an energy management system, and upgrades to security, lighting, power,fire alarm, egress lighting and interior voice/data communication systems. 7. Future internal building expansion is planned. 8. The floor area for an optional 2,000 SF Fire Department Apparatus Bay is not included in the floor area quantity nor in the costs listed above: budget an additional$300,000 plus Soft Costs of$75,000. (continued) City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1,2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St. Paul, Minnesota Revised April 1,2008 Preliminary Cost Projections Option EA (New City Hall) (page 2) 9. A Hazardous Materials Abatement Study is highly recommended. Abatement is required prior to building demolition.Abatement costs unknown:budget an additional$200,000 as listed above. 10. Costs for the Vehicle Impound Area and the Public Works Storage Yard enclosures could be reduced, respectively,to$150,000 and to$75,000 if fencing were to be used instead of masonry walls. 11. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase I City of Oak Park Heights Final Report Space Needs and Facility Use Study April 1, 2008 Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota Excerpts from the Space Needs and Facility Use Study i �r City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM ADMINISTRATION DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Proposed Comments/Notes Staff Space 2007 Space (s.f.) Staff Vestibule 80 80 Reception 430 500 Council Chambers 850 1000 Conference Room 245 250 Administrator 1 240 1 240 Office Finance Director 1 130 1 180 Office Senior Accountant 1 130 1 140 Office Utility Billing 1 80 1 80 WS within Finance Department Accountant Finance Office 420 500 Open Office Building Official 1 175 1 160 Office with 2 WS but with insufficient s ace for Filed Documents Storage Filed Documents Room 0 200 Community 1 160 1 160 Office .LDevelopment Director dministrative 1 80 1 80 WS Secretary Administrative Intern 1 PT 80 1 $0 WS *Clerical 0 0 1 80 WS Large Conference Room 425 500 Shared with Police Department and Public Works Auditor 0 0 0 0 Off-Site Consultant Engineer 0 0 0 0 Off-Site Consultant Legal Counsel 0 0 0 0 Site Consultant Co /Server 225 250 Shared with Police De artment Break Room 260 260 Shared with Police Department and Public Works Pump Room 240 240 Disruptive to Council Chamber Chlorine 140 140 Records Cage 210 600 Includes Building Official Files and Finance Records Vault 220 300 Large Toilet Room 195 100 Unisex Oversized Planned to be Accessible-Provide 2 separate rooms Mechanical/Electrical 335 400 1 Shared with Police Department and Public Works Men 85 100 Primarily Public Use(multiple users Women 85 100 Primarily Public Use(multiple users) urnace(Janitor) 90 200 Shared with Police Department and Public Works Storage 65 200 Contains Voting Machines -BUETOW & A L; 11TECTIPHAI SERVICE GUMFWN ;��3;� 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 7 - - Walls Structure and 340 1480 Hallways Totals For 7 6015 8 8600 Several Options Proposed (Deferred Administration (Plus 1 (Plus 1 Maintenance Option,Demolition PT) PT) and Replacement Options and New Building Option) I I Note: WS=Work Station("Open Office") *=Possible future staff position PT' Part-Time Position I I I I i I BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 _ IIIIYWYIIII® City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM POLICE DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Lobby 0 300 Vestibule 35 80 Dispatch 1 170 1 250 Office Chief 1 240 1 230 Office Patrol Sergeant 1' 230 1 170 Office Sergeant 1 0 1 170 Office(currently shares office with Patrol.Sergeant) School Liaison Officer 1 100 1 140 Office Investigator 1 100 2 280 Office Squad Room 4 280 4-5 400-500 WS 4-5 Interview Rooms 0 300 Copy/Server/Work 0 200 Records 150 300 J.Locker Room Men 0 600 cker Room(Women) 0 300 Break Room Currently shared with Administration and Public Works Evidence 240 460 Evidence Receiving 100 300 Vehicle Storage Garage 1210 2400 Increase from 4 to 6 Squad Cars Large Conference Room Shared with Administration and Public Works Storage 390 600 Armory 60 100 b Re Toilet Room/Shower 100 0 laced Y Locker Rooms Furnace(Janitor) Shared with Administration and Public Works Mechanical/Electrical Shared with Administration and Public Works Walls,structure and 1495 1920 hallways Totals for 10 4900 11-12 9600 Several Options Proposed(refer to Police Department Administration Department Preliminary Space Program for details) *ote: WS=Work Station("Open Office") BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 _ City of Oak Park Heights Space Needs and Facility Use Study • PRELIMINARY SPACE PROGRAM PUBLIC WORKS DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space (s.£) Staff (s.f.) Public Works Director 1 175 1 180 Office Open 3 960 *4 1200 WS(currently, 1 Foreman and 2 Office/Work/Storage Operators) Arborist 1 115 1 120 Office located within Finance Dept. Records Cage Used by Administration Pump Room 240 240 Chlorine 140 140 Co /Work Room 160 160 Large Conference Room Shared with Administration and Police Break Room Shared with Administration and Police Toilet Room/Shower Shared with Police Department Impounded Vehicles ** Propose new open-air wall enclosure Public Works Garage 2285 *3400 Currently has 2 double-deep drive- in/back-out vehicle bays. Propose adding 1 double-deep drive-through vehicle bay. Furnace(Janitor) Shared with Administration and Police Parts Storage 0 260 Currently in Public Works Garage Mechanical/Electrical Shared with Administration and Police Walls,structure and 310 400 hallways Totals For 5 4385 *6 6100 *Propose building addition to house Public Works 1 drive-through bay,parts storage, wash area and work area. Note: WS=Work Station("Open Office") *Assumes continued use of contract vendors for street plowing,repairs and construction/maintenance projects. **Exterior on-site area BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Site Analysis Location This existing municipal building is located in the central portion of the city and its address is 14168 Oak Park Boulevard North. The City Hall Building is located east of Oakgreen Avenue on a large irregularly-shaped plot, most of which is undeveloped. Existing privately-owned residential properties abut the City Hall property. Building Use This building is comprised of a City Hall, Police Department, Public Works Garage and Water Tower and is utilized: for administration of the municipality; as a public safety facility; for storage of official municipal records; for public meetings, for meetings of private organizations and of political caucuses; and as the site of one of the City's water supply towers. The City contracts for fire protection services with the City of Bayport and for snowplowing and road maintenance with private vendors. Size The site proximate to this building gradually slopes up from south to north and is abutted on three sides by a combination of residential buildings, a municipally-owned automobile parking area, a nature trail, lawns and paving for vehicular traffic. The existing footprint of the City Hall Building on its site comprises approximately 15,300 square feet. Zoning This building is located within Zone O (Open Space). It is an approved use within the O Zone. Surrounding zoning is also R-1. The east building setback is not in compliance with the current zoning ordinance but, apparently, was originally allowed. Parking Current parking standards require a total of eighty-two (82) off-street parking stalls (79 standard and 3 accessible stalls). Parking is available on the street and within the site's off-street south parking area where approximately fifty-two (52) standard and two 2 accessible stalls are available. Signage A building's name is prominently incorporated on a ground-mounted sign located adjacent to the building's main entrance. Utilities Currently in place are underground utility services as follows: a water main and a sanitary sewer line. Fire hydrants are proximate to the building on the north, west and south. Paved Areas There are on-site adjacent and proximate bituminous paving areas to the east, south and west of the building. This south paved area serves as a staff and public parking area. The west paved area is primarily for Public Works vehicle maneuvering. The east paved area is primarily for use by Police Department vehicles. The site is also surrounded on two sides by unpaved public access trails (north and west sides). (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Image . This low-rise municipal administrative/operations erations building is unique in appearance as compared to T s P . P the able-roofed residential buildings in the immediate area. That is, it is a relatively moderate-sized g building, straightforward in appearance and is presented as a formal and somewhat symmetrical statement of modern, unadorned architecture popular at the time it was designed. Future Expansion Future horizontal expansion of this building as well as earthwork that would be required to achieve that expansion is very limited. Such expansion could only be achieved to the north from the City Hall and to the west from the Public Works Garage. A functional floor plan, however, would be difficult to achieve since the current building's organization and concept consists of extended narrow hallways to link departments, services and functions. Vertical expansion is not probable nor practical due to: limitations of the existing structural system and the high cost required relative to the amount of floor area to be gained. Potential Site Work The scope of any site work would include the restoration of damage, disruption and modifications that would be caused to existing site conditions as a result of planned upgrades and building expansion, as well as a result of sequenced and phased construction activities. i City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Building Conditions Analysis The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Publi6 Works Vehicle Garage; and for water treatment distribution and storage activities. The City Hall Building, for its individual type of construction, appears to have a remaining service life. That is because it was constructed as a weather-resistant enclosure that, if the enclosure and operating systems are fortified or repaired, can be expected to effectively and functionally continue to serve its constituency some years into the future. Many portions of the elements of this enclosure require repair and replacement since observed conditions indicate that they are approaching or have exceeded their useful and operational lives. Also, the equipment housed within the facility's walls requires periodic repairs of and frequent attention to various operating components. Those repairs and that attention are expected to prolong the operational life of this building. Thus, the City Hall Building appears - on the surface - to have a number of years of service remaining. Extensive repairs, modifications and replacements of specific existing materials and systems will,however,be necessary to achieve that. Spatial Organization The City Hall Building is compact and access is easy for constituents and visitors but confusing to negotiate within. However, it does allow nonauthorized persons to penetrate deeply into the building without the knowledge of City staf . Furthermore it does not full y p rovide access for th os e with disabilities in accordance with State and Federal Laws, does not easily allow departments to function or to efficiently communicate between departments and is short of space required for executive Operations. Future expansion of this facility is limited due to a constricted site and due to its current spatial and corridor arrangements. Thus this building has reached the limits of its workability as a relatively small public organization. Expansion of floor area and reorganization of space is essential to improve the already continued provisions of accommodations for gender equity insofar as toilet/locker facilities is recommended. The site environs immediately adjacent to the City Hall Building include such elements as: concrete sidewalks, bituminous paving, landscaped planting areas, stormwater drainage surfaces/piping and grass lawns. The City Hall Building is situated somewhat lower in elevation than desired for the effective and rapid removal of surface water from its perimeter and surrounding yards. Water appears to have entered portions of its foundation walls and beneath surfaces that surround the building. Repairs to and replacement of these elements is essential for both aesthetic and functional purposes. A critical problem to resolve is the efficient and effective removal of roof stormwater for the area that immediately surrounds the Building. Current efforts extend the outflow of surface water beyond the building's perimeter with piping that extends from outflow points. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Building Exterior Our observations have been directed toward immediately visible exterior conditions including evident material and product deterioration that is (are) probably due to intensive utilization, long-term period of service and/or water infiltration. Those observed deteriorated conditions currently do or could allow some water P enetration into the various wall and roof substrates. The following exterior conditions were observed: 1. EIFS and Concrete Masonry Unit Surfaces: Masonry joints require tuckpointing of mortar and reapplication of sealants, as applicable. Peeling paint observed indicates penetration by water through exterior wall system as well as too long of a duration in place. Settlement cracks in exterior walls required application of sealants. The EIFS S Exterior Insulation and Finish stem) wall cladding assembly requires repairs and in ( Y some cases, replacement. Instances of surface weathering and loss of adhesion to wall surfaces are evident. 2. Door Storefront and Fixed Glazing Units: The existing aluminum and glass exterior window assemblies exhibit little water and air leakage and are somewhat energy inefficient. That is because technological improvements have been made that render the current installation obsolete. Door sealants at fixed glazing units have - at various locations - receded, cracked and deformed and have exceeded their respective operational lives. Replacements and modifications are necessary recommended for both windows and doors. d a the Public Works Garage are in need of adjustment Several of the original upward acting doors t g adjustment, . repair, refinishing or replacement, plus the provision of electronically actuated safety stop-and- retract retract features. 3. Wall and Roof Insulation: Initial and subsequent placements of insulation materials will require modification and or replacement due to the probability of the following: -Damage and deterioration over time due to possible air, vapor and water infiltration. -Insufficient quantities that do not comply with the current Minnesota State Building Code. -The provision of any additions to and remodeling of the existing building as part of a capital improvement program. Building Interior Our observations have been directed toward immediately visible interior conditions including evident material and P roduct deterioration and failure that is (are) probably due to excessive use, intensive utilization, long-term lon period of service and/or water infiltration. General exterior and interior cleanliness of the.facility was maintained. Repair of deterioration and a cosmetic overhaul are recommended. The following interior conditions were observed: 1. Floor Finishes: Vinyl tile, carpeting and ceramic tile surfaces area exhibit years of wear but are maintained. Concrete floor in vehicle storage areas are stained with some cracks and exhibit some shrinkage cracking. 2. Wall Finishes: Painted gypsum board, painted concrete block and ceramic floor/base/wall tiles are presentable but faded, color-dated and require repairs and joint replacements in most interior areas. 3. Doors and Frames: Color-stained wood doors, painted metal doors and painted metal frames are serviceable, exhibit chips and scratches and are color-dated. Security and access here is outdated or not present. (continued) r City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 4. Structural System: A preliminary review of the building's structural systems was achieved by a limited field review Construction Drawings of the original building are available. Most existing structural systems were concealed from view. It is assumed that there is some available support capacity in the floor and roof structural system for additional loads such as additional major ductwork, mechanical equipment mezzanines or heavy electrical cables. The additio n of lat e ral support bridging to the existing floor and roof structure may be required to bolster the required support capacity if such items are to be added. It is not apparent at this time if the snow drift conditions that develop where the City Hall roof adjoins the Public Works roof are properly resisted and in compliance with current Building J P P Y P g Code. The provision of a horizontally-attached building addition is, however, possible. Mechanical and Electrical Systems Refer to the attached report prepared by M & E Engineers, Inc. 1300 Corporate Center Curve,Suite 101 Office:651-405-0912' M k E ENGINEERING, Inc. Eagan,Minnesota 55121 Fax:651-405-0929 Consulting Engineers E-mail:engineering @MandE-inc.com .MECHANICAL AND ELECTRICAL BUILDING EVALUATION OAK PARK HEIGHTS FACILITIES—CITY HALL,POLICE,PUBLIC WORKS Date: April 2,2007 Commission No.: 05207 Original Building 1967 1980 Addition Public Works 1989 Addition and Remodel Police,Public Works 1998 City Hall Remodeling . MECHANICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING ' I. Heat was from gas fired boiler and fin tube radiation and C.U.H.in the vestibule. 2. Garage had gas fired unit heaters. 3. Air conditioning was with 3 ton, 1200 CFM unit on the roof. Unit fed large room to,the west of the center area. 4. Water from meter in the Chlorine Room. 5. Outside intake for exhaust in the garage and the Office/Chamber area. 1980 ADDITION 1. New Toilet Rooms on each side of the Boiler Room. Boiler feeds exist fin tube radiation. 2. Office addition to the north and remodeled garage to office served by heating/cooling RTU with single thermostat. 5. Existing cooling only RTU continues to feed Council Chambers. T-stats for boiler and RTU unit moved into the Council Chambers. 4. Exhaust fan installed in the Conference Room. 5. New garage on west side served by gas fired unit heaters relocated from existing garage. Exhaust and outside'air intake on manual switch. 6. North Toilet Rooms and offices served by same RTU as the east offices and center portion of the building. 1 of 5 i. 1989 EXPANSION AND REMODELING 1. Existing boiler and fin tube remains. 2. The police area is added and the heating and cooling is by a furnace unit(90,000 BTUH heating,3 ton AC unit on the roof). 3. Existing exhaust fan for the Conference Room still operates from manual switch(unit is noisy). 4. The Finance area(converted garage)is served by a furnace and 2 ton A.C.unit on the roof. 5. The police garage is served by a gas fired unit heater. 6. The Police Evidence and Storage areas are served by a gas fired duct heater with ductwork to 5 rooms. No A.C.in these rooms. Duct heater replaced and outside air added in 2007. 7. The Public Works office and storage area to the east of the existing garage has gas unit heaters for heat. There is no A.C.and no exhaust or ventilation in this area. 8. There is outside air to both furnace units. 9. There is electrical baseboard in rooms with exterior exposures. • 1998 REMODEL 1. Existing cooling only RTU serving the Council Chambers and front Lobby is replaced with new cooling only unit with minimum outside air(5 ton cooling, 1700 CFM)and economizer. 2. New heating/cooling RTU for Finance area(5 ton cooling, 1850 CFM). Ductwork serving this area from existing furnace is removed. HVAC—EXISTING CONDITIONS-2007 1. RTU for Council Chambers—8 years old,7-12 years of useful life remaining. 2. RTU for Finance area—8 years old,7-12 years of useful life remaining. 3. Public Works and Police furnace and condensing units—18 years old. Near the end of their useful life. 4. RTU for City Hall office area is 26 years old,past its useful life. This unit serves exterior zones and interior zones with one stat. Most areas lack comfort and several plug-in electric heaters are required. 2of5 5. The boiler is original(40 years old)and is well past it's normal life. This unit feeds very few pieces of fm tube radiation and these could be replaced with electric fin tube or smaller,high efficiency,boiler could replace the existing unit. 6. The Public Works garage exhaust is not controlled by CO detectors. 7. The Police garage has no exhaust or ventilation. PLUMBING I 1. There is a 11/2"water service(1 meter)in the Public Works ara e. This service feeds g g the Police Toilet Room and garage. It also feeds the(2)Toilet Rooms built in 1980. The original 1 1/a"service in the Chlorine Room still serves the original Toilet Rooms. 2. The plumbing fixtures are predominately not handicapped. Such as lays,EWC's and spacing for water closets. 3. The hose bib in the Police garage did not have a vacuum breaker. FIRE PROTECTION 1. There is no fire protection in this building. A new 6"service would be required. PUMP ROOM AND CHLORINE ROOM 1. Chlorine and humidity ave.made it necessary to replace domestic water and ductwork in tY �Y P these rooms. . CONCLUSION 1. The City Hall/Police needs more zone control not just one RTU. If the RTU is to remain, radiation should be added,either electric or hot water(new boiler for hot water radiation), in the City Hall area. Option for new system is one rooftop with VAV boxes for zoning or multiple RTU's. 2. Revise,or add,ventilation in the Garages and add CO detectors for control. 3. New heat,ventilation and plumbing in Pump and Chlorine Room. 4. Plumbing fixtures and trim to be updated in most cases. Option: City may have enough open land to look at ground water heat pump option. 3of5 ELECTRICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Service at 277/480 volts,3 phase,4 wire. The service serves water pump,booster pump, and rooftop A/C unit at 480 volts. Also services a 25 KVA transformer with 120/240 volts single phase secondary. The transformer serves a panelboard used for wiring the remainder of the building electrical loads(lighting,receptacles,motors,etc.). 2. Lighting is incandescent throughout except fluorescent in the Meeting Room and Secretarial area. 3. Receptacles are provided throughout. 1980 ADDITION 1. Electric service is expanded by adding another 25 KVA single phase transformer with 120/240 volts secondary serving another panelboard. This is used to serve the added building area electrical loads(lighting,receptacles,motors,etc.). 2. Portions of the original building are revised by adding receptacles and telephone outlets and by revising all the lighting except in the Meeting Room,Chlorine Room,and Pump • Room. All lights are fluorescent except Entry and Vestibule are revised to incandescent. 3. Receptacles are provided throughout. 1989 EXPANSION 1. New electric service provided at 277/480 volts,3 phase,4 wire. The original service is re-fed and two 50 KVA single phase 120/240 volts secondary transformer are provided, each serving a panelboard. A separate 5 KVA transformer is provided to serve exit sign lights. 2. Lighting.is fluorescent. 3. Receptacles are provided throughout. 1998 REMODEL 1. The Public Works office area is remodeled. UNDOCUMENTED WORK 1. Fire Alarm: A fire alarm system was added throughout the facility. There are smoke detectors throughout,heat detectors in mechanical spaces,manual pull stations at exit doors,combination horn/strobes throughout corridors,and strobes in the restrooms. 4of5 2. Optional Standby Power Generator: A generator was added which can power the entire facility. Some loads may have to be turned off to not overload the generator. The generator is a portable unit. 3. Battery powered emergency egress lights were provided in corridors throughout the facility. ELECTRICAL SUMMARY 1. Electrical systems are in good working condition. 2. Additional battery powered emergency egress lighting should be added in the corridors. 3. The Meeting Room fluorescent light fixture could be upgraded to T8 lamps and electronic ballasts for energy savings. 4. The Entry and Vestibule lighting could be upgraded to fluorescent High Intensity Discharge(HID)lighting for energy savings. 5. Equipment is stored in front of the electrical service and distribution equipment in the garage. These items should be moved to allow clear access to the electrical equipment. END OF MECHANICAL AND ELECTRICAL BUILDING EVALUATION • 5of5 Uty of Oast Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Building Code Compliance 1.0 Project Description The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. It is an existing structure that is not fully compliant with current building codes but may have been in compliance with then-current codes at the time of its construction. Current occupancy is acceptable as is even though there may be building-wide noncompliance with accessibility, energy and life safety provisions of the current State Building Code. New construction will be required to comply with the current State Building Code. Extensive interior remodeling and/or building additions will trigger the requirement for code compliance updates to the existing building. The provision of an automatic fire suppression system may, however, be one alternative to reduce the extent of code compliance upgrades. 2.0 Current Building and Life Safety Code 2003 Minnesota State Building Code (MSBC) which includes: Chapter 1305: which adopts the 2000 International Building Code (IBC) as amended; Chapter 7510: 2003 Minnesota Uniform Fire Code (MUFC) which adopts by reference the 2000 International Fire Code (IFC); Chapter 1315: which adopts by reference the 1991 National Electrical Code; Chapter 1341: Facilities for the Handicapped which makes reference to the 1992 CABO/ANSI A117.1; Chapter 1346: Minnesota Uniform Mechanical Code (MUMC) which adopts by reference the 2000 International Mechanical Code (IMC). Chapter 4715: Minnesota Plumbing Code (MPC). Approval of the 2003 MPC is pending; and Chapters 7670, 7674, 7676 and 7678: Minnesota Energy Code. The Fire Marshal's Office enforces the Life Safety Code (NFPA 101). 3.0 Current Applicable Project Building Code Characteristics Applied 3.1 Existing Floor Area (Gross SF): City Hall Vehicle Storage Garage Building First Floor Level 10,915 SF 4.385 SF Total 10,915 SF + 4,385 SF= 15,300 SF 3.2 Existing Number of Stories: 1 (Vehicle Storage at Public Works Garage) 3.3 Occupancy Groups: S-2 (Public Works Garages), B (Offices) and A-3 (Assembly) (Meetings, Vehicle Storage, Mechanical, Storage, Council Chambers, Toilets and Offices are present in the building) B Occupancy occupies the greatest amount of floor area. 3.4 Construction Type: II-B (Vehicle Storage) and II-B (City Hall) (reasonably assumed) 3.5 Location on Property: Separation on two (2) sides 3.6 Allowable Floor Area: 23,000 SF (B Occupancy) (without sprinklers) Complies 26,000 SF (S2 Occupancy) (without sprinklers) 9,500 SF (A3 Occupancy) (without sprinklers) 3.7 Allowable Height: Four Stories (B and S-2) Complies Two Stories (A-3) (continued) City of Oak Park Heights May 17, 2007 , Space Needs and Facility Use Study BA#0707 3.8 Assum ed Existing—Type II-B Fire Resistive Characteristics in hours) Type I Complies Exterior Walls 2 Interior Bearing Walls 0 Structural Frame 0 Partitions (Permanent) 0 Shaft Enclosures 0 Floors/Ceilings 0 Roof/Ceilings 0 3.9 Area or Occupancy Separations Required: Occupancy Separations: 2 Hours (A-3: B) 2 Hours (B: S-2). The addition of a fire suppression system may, in certain cases, reduce or eliminate the requirement for occupancy separations. Does not comply -modifications to achieve compliance are difficult to achieve. 3.10 Corridor Wall and Stair Shaft Construction: Certain existing mg corridor walls separating the Office Assembly and Vehicle Storage Occupancies must be constructed for fire-rated construction per codes in force at the respective periods of construction. They should have fire-rated openings and fire-rated glazing wall openings. A new building, in certain cases, would not require fire-rated corridor walls. Does not comply -modifications to achieve compliance are difficult to achieve. 3.11 Fire Resistive Standards (Compliance is assumed but unsprinkled): Enclosed Vertical Exit Ways: (not applicable) Other Exit Ways: B (B &S-2) A (A-3) Rooms or Areas: C (A-3,B & S-2) May or may not comply -modifications to achieve compliance are difficult to achieve. 3.12 Accessibility/Facilities for the Handicapped: Accessibility for disabled building users should be improved so as to allow full access into this building through the provision of: automatic power controls at all entrances. Accessibility for disabled building users can be improved within this building through the provision of: new accessible unisex toilet rooms, accessible room entrances (36" wide doors with appropriate hardware) at existing rooms (where possible) and replacement finish hardware on existing doors. Does not comply-modifications to achieve compliance are not difficult to achieve. 3.13 Fire Extinguishing Systems: An automatic sprinkler system does not exist throughout the building but would be required in a new building. Provision of an automatic sprinkler system could reduce certain types of code compliance upgrades throughout the facility (one hour fire-rated corridors walls, fire/smoke dampers in ductwork, fire-rated openings and certain construction assembly ratings). Provision of a building addition and/or extensive renovations would require introduction of an automatic sprinkler system. (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 3.14 Plumbing Fixtures REQUIRED in a new building (Per Group b Occupancy Standards) *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - 0 - Women 1 - 1 - 0 - Unisex 1 0 2 0 1 Totals 160 3 1 2 2 0 1 3.15 Plumbing Fixtures EXISTING *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - Women- 2 - 1 - - - Unisex 2 2 3 2 1 3 Totals 160 5 3 5 2 1 3 KEY WC=Water Closet Occ. = Occupant SS = Service Sink UR =Urinal DF = Drinking Fountain LAV = Lavatory SHWR=Shower �* Fixture requirements are based upon 50% men and 50% women) Plumbing fixture quantities comply. 3.16 Exits: • • Total Occupant Load: 207 (1210/300=5) @ Police Vehicle Storage Area) (4385/300=15 @ Public Works Vehicle Storage Areas) (8385/100=84 @ Office Areas) *(850/15 = 57 @ Assembly Area) **(425/15 = 57 @ Assembly Area) ***(245/15 = 17 @ Assembly Area) * Council Chamber ** Large Conference Room *** Conference Room • No. of Primary Exits Required: 2 from each occupancy Two (2) separate exits are provided at each applicable location where require d • Minimum Total Exit Width Required: 39' (Separately allocated) Total of 15.0' exit width is provided from Administration/Police and 9.0' from Public Works Garage (at least 2.67' of clear width is provided at each exit door) Code-compliant finish hardware and signaae is required at each exit. • Separation of Exits: The existing exits are properly separated from each other • Swing of Exit Doors: Exits serving 30 occupants or greater must swing in the direction of anticipated exitins Modification of existing exterior exit doors to swing in n the proper direction not required • Maximum Allowable Distance to Exits: 150' plus 100' allowed within a . complying fire-rated corridor Exit distances are less than the 150' maximum and comply. (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 • Exits Through Adjoining Rooms (intervening spaces): Exit pathways from various spaces exit through intervening spaces but when the total occupant ant load of the space through which exiting occurs equals 10 exiting continues through only one additional intervening room and is, thus, acceptable • Dead End Corridors: 20' Maximum Length (50' in new building): One dead end corridor at Police Department's noncomplying exit into Police Vehicle garage must be modified. •Existing complies with exception of cases that may not be able to be modified. 3.17 Energy Cow de Compliance Ci Hall Building is not in compliance with current Energy Code. 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DATE R—SI mm sUErOwun"SEOCU,n:s.mc. z 3 -o BUETOW&ASSOCIATES °„E�a.E�RYTM.�.saA a��REPw�a. o � - I��R�ER�Ym��.,D�,�>um�"�Tw,TIA«" dAY LICEN6EO ARfi�1EC�N1f ER�uv5 OF TE v Oak Park Heights Facilities N°o� AN ARCHITECTURAL SERVICES COMPANY ° &Space Needs Study i 2345 RICE STREET,SUITE 210 I v u 2 ST.PAUL,MINNESOTA (651)483-6701 n:, ucumnnor+wieea��a� Oak Park Heights,Minnesota r POLICE DEPARTMENT CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD.NORTH*P.O.BOX 2007 - LINDYSWANSON OAK PARK HEIGHTS,MINNESOTA 55082 CHIEF OF POLICE TELEPHONE:(651)439-4723 FAX:(651)439-3639 EMERGENCY:911 TO: Eric Johnson City Administrator FROM: Lindy Swanson DATE: January 3.1,2008 REFi City of Oak Park Heights Building Needds Study Knowing that the future building needs of the City of Oak Park Heights-is currently being, studied;I wanted to mention the'fact that the Police Dept. has a significant`need in regards to the storage of impounded vehicles. Any vehicles that are broughtto the current City property are targeted for Forfeiture/Seizure actions.,-Vehicle forfeiture actions are the • result of either certain levels of I3.W.I. arrest or the vehicle was used to commit a crime or,as a conveyance for a petson io be able to commit a.crime. Generally, a vehicle with a forfeitur0seizure action is held for many months before the action is completed.We have one vehicle that has,been here in excess of three years due to law students representing the:incarcerated vehicle owner and taking the action through numerous appeal processes to,in my opinion,benefit the law students rather than for the true concerns. of the vehicle owner.'The'value of that vehicle is-now swiftly deteriorating due to sitting, unused and outside for such a long period of timer Regardless of what recommendation the building needs study supports,we do need to take action,hopefully sooner than'later,in developing a storage area for-the v ehicles, being held pending completion of forfeiture actions:.AsTamsure you:area aware,the city has begun setting aside some€ands which are targeted for this but we haVe,put the project on hold until we are made aware of'which direction the city shall`proceed. If the city chooses to build Anew city facility hopefully we will be able to incorporate some indoor vehicle storage areas. If the city;chooses to rel}irbish/remodel'the current building,we.would:then need to look at-building a-storage area:with a hard surface and quality fencing to proieetl.secure the vehicles being held. I-believe,you aware that we did have a few thousand dollars damage done in the form of vandalism to.four vehicles currently being held. Our Insurance Trust also has refused to cover_these damages due to the vehicles being held in an"unsecured"area. We have been very aggressive in our Forfeiture/Seizure actions against property, vehicles :included,that are used in the commission of, or received as a result of, criminal offenses. You are probably aware of that by the,sometimes significant number of.vehicles, upwards of twelve,that we have had at our current facility. By.being aggressive I hope.to both make it more difficult for the criminal to act in the future and help the city in'the purchase of much equipment for the police dept. In the past,we have used monies from the Forfeiture/Seizure Account to purchase new duty hand guns for the entire police dept. (in 1993 and again in 2007),duty shotguns, it numerous training items for training in use of force,.use of deadly force,,building search, defensive tactics, etc... We also have purchased.additional computers, laptop computers, printers,a fax/copy machine, and a Mobile Radar Trailer Display(which coincidently has to be replaced in the very`near future): Forfeiture/Seizure proceeds have allowed our police dept.to either acquire equipment that we otherwise would not have been able to afford or at a minimum,allowed us:to acquire a higher,quality of equipment than we could afford to purchase. We have spent many tens of thousands of dollar on equipment for our police dept./officers utilizing these 'funds which otherwise would have had to come from city tax dollars. I apologize for the length this memo but I felt it important to make our storage needs known while the determination of what direction the city shall go is being discussed. I ask that you share this memo with the committee members that are studying this issue, if you feel it may be of value or interest: City of Oak Park Heights February 19,2008(Revised February 28,2008) Space Needs and Facility Use Study: Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST Try To Extend Life of Existing Building by 50 Years Deferred Maintenance/Code Compliance Citizens Advisory Committee (page 1) First Priority (Included in Deferred Maintenance Program) -Exterior: Exterior Fagade Materials(Replacement with Face Brick and Insulation):$300,000 Roofing,Insulation,Roof Edge and Drainage(Replacement):$200,000 Windows(Replacement):$60,000 "I Main Entrances(Replacement of frames,doors,hardware):$16,000 Entrances(Replacement of frames,doors,hardware):$8,000 Garage Doors(Replacement of Doors,Tracks,Controls and Operators):$25,000 Paving,Curbs and Gutters(Additions and Replacements):$10,000 to$20,000 Site Grading(Repairs):$10,000 to$20,000 •Interior: Accessibility Provisions (Entry Provisions,New Toilet Rooms,Room Access and Finish Hardware upgrades): $100,000 Finishes at New and Remodeled Spaces(Floors,Base,Walls,Ceilings):$50,000 Remodeling and patching to conceal/accommodate new HVAC,Plumbing and Electrical Work:$50,000 *Systems: Fire Suppression System(including new service):$100,000 HVAC (Boilers,Compressors,Air Handlers,Chiller,Condensing Units,Fans.VAV Boxes): $230,000 Plumbing(Replacement:Fixtures,Water Heaters,Sensors,Piping,Insulation):$80,000 Energy Management System:$20,000 Electrical Power Upgrade(Transformer and Switch Gear):$30,000 Lighting Fixtures(Replacement):$100,000 j Voice/Data Provisions(Replacement):$30,000 Fire Alarm(New):$30,000 Security/Card Access and Cameras(New):$30,000 - Second Priority (Optional To Deferred Maintenance Program-Extra Cost) -Exterior: Signage,Building Letters,Plaques and Directories(Replacement):$20,000 Plantings,Sod and Landscaping Materials(Replacement):$20,000 Flagpoles and Site Lighting(Replacements):$6,000 *Interio r: Finishes at Existing Remaining Spaces(Floors,Base,Walls,Ceilings):$200,000 Millwork and Casework(Replacement):$40,000 *Systems: Emergency Generator(Replacement):$100,000 Public Address(New):$10,000 ?' f, Office Equipment(Replacement):$30,000 to$60,000 Filing Systems(Replacement):$10,000 to$20,000 (continued) i City of Oak Park Heights February 19,2008(Revised February 28,2008) Space Needs and Facility Use Study: Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST Try To Extend Life of Existing Building by 50 Years Deferred Maintenance/Code Compliance Citizens Advisory Committee (page 2) Exterior Fenced Open Enclosure For 25 Impounded Vehicles(8,000 SF) Includes earthwork,concrete slab,guardrail barriers,lighting and monitoring cameras): $1 80,000 Cold Storage Roofed Enclosure For 25 Impounded Vehicles(8,000 SF) Includes earthwork, concrete slab, masonry walls, security doors guardrail barriers, lighting,exhaust grilles and monitoring cameras): $1,000,000 ($800,000 if a metal structure) Fire Apparatus Bay Building Addition to Public Works Garage(including storage and locker room) (2,000 SF):$300,000 Conditions For Which Improvements Would be Difficult To Be Achieved or Not Probable Unknown Conditions • Hidden Damage and Deterioration Interior Floor Plan/Layout Exposed Conduit in remodeled spaces Exposed Fire Suppression System in remodeled spaces Water Pumping Station Operations I Note#1: Elements that,typically,last 50 years include dense,heavy and inert materials that compose:foundations,structural systems, exterior walls,interior bearing walls, concrete floor slabs,precast concrete mezzanines,precast concrete and steel roof structures, openings (i.e., frames, doors and finish hardware), cabinetry, millwork, casework, underground utility services,plumbing fixtures,lighting fixtures and certain types of electrical switch gear.Several of these elements will encounter technical and functional obsolescence which will reduce their respective useable lives. Elements that require periodic replacements include nondurable items such as: roofing systems, interior finishes (i.e., at floors, walls and ceilings),sealants,gaskets,controls, equipment with moving parts, security systems and communications systems. Note#2: To arrive at a project cost,add to the above the costs of:building additions,demolitions and removals;abatement of hazardous materials; temporary space needs; project phasing costs; temporary provisions for communication, lighting and power; relocation costs; replacement furniture, equipment and telephone systems; professional fees; special testing and inspections;financing;and contingency costs. i Note#3: The Police Garage and Impounded Vehicle Building proposed in the Study(under Option A and Option E) limited parking quantity to 16 total vehicles. (continued) i City of Oak Park Heights February 19,2008(Revised February 28,2008) Space Needs and Facility Use Study: Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST Try To Extend Life of Existing Building by 50 Years Deferred Maintenance/Code Compliance Citizens Advisory Committee (page 3) Note#4: 1.These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2.Preliminary construction cost projections do not include land acquisition costs. 3.Costs may vary depending on the design alternatives that will actually be selected. 4.Construction costs listed above are not based on a specific building design but upon average square foot costs for this type of work and upon buildings of this size,type and quality. 5.The square foot floor area totals listed above may be subject to further review,analysis and modification durine the Schematic Design Phase. • i I i i f f I I City of Oak Park Heights May 17,2007(Revised February 28,2008) Space Needs and Facility Use Study BA#0707 Buetow and Associates,Inc. (Note: Revisions to original document in bold text) St.Paul,Minnesota Preliminary Cost Projections Option A (City Hall) (Deferred Maintenance/Code Compliance) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition) •Site Construction Costs ..................................................... ---------•---- $ 30,000 I •Building Construction Costs ._•__•___•-•__-•_•---•___________________•_________________.________________•____-_-$ 1,450,000 (Existing City Hall Building of 15,300 SF and Public Works Addition of 1,080 SF) (Possible Addition of 1,080 SF Fire Department Apparatus Bay would add$200,000) • Possible Soft Costs(priorities not determined)..................... ......................._....... $ 470,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance,$ 60,000 Telecommunications/AV Systems .................................... $ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE....$ 140,000 Evaluations,Reimbursables and Special Inspections andSurveys .-•-••----•----•--------------------•---•--------•----•----•---- ------ $ 30,000 Hazardous Materials Abatement(Refer to Note 8.below)................(unknown) Temporary Quarters and Conditions. ....................... .....................$ 80,000 Project Contingency(5%) ------------------ ------------------•----•---••------$ 90,000 Total Preliminary Project Budget ____________ _$ 1,950,000 Notes 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: selected interiors ace modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors, windows and doors; replacement of exterior wall finishes, introduction of additional insulation into exterior walls; execution of tuckpointing and cleaning of exterior masonry wall systems;replacement of roofing systems,provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system, and upgrades to security, lighting,power,fire alarm,egress lighting and interior voice/data communication systems. 6. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 7. Total floor area increase for suggested 1,080 SF Fire Department Apparatus Bay Addition is not included in floor area quantity nor in the costs listed above:budget an additional$200,000. 8. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an additional$200,000. 9. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. i j I City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study BA#0707 Buetow and Associates,Inc. St.Paul,Minnesota Preliminary Cost Projections Option E (City Hall) (New Building) (Project includes a new building planned to house the City Administration,Finance, City Council,Public Works and Police Department) •Site Construction Costs .. .................... $ 400,000 •Existing Building Demolition Costs ..........................................________________............... $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs --...............................................................____............... $5,000,000 (City Hall New Construction of 22,000 SF,Remodeling of 2,865 SF and Additions of 3,160 SF) (Possible Addition of 1,080 SF Fire Department Apparatus Bay would add$200,000) • Possible Soft Costs(priorities not determined) _________ $ 1,030,000 Furniture,Fixtures,TV/Telecomm and Equipment(FFE)Allowance.$ 100,000 Telecommunications/AV Systems .___•....... ____•_--------------____--------___$ 70,000 Professional fees @ 9%of Site,Building,TV/Telecomm and FFE____.$ 500,000 Evaluations,Reimbursables and Special Inspections, Soil Borings and Surveys............................................___------- $ 50,000 Hazardous Materials Abatement(Refer to Note 9.Belo w).__--------•-------(unknown) Project Contingency (5%) _________________________•...................................$ 310,000 Total Preliminary Project Budget .................................................... ................ - $6,500,000 Notes � 1. These preliminary construction cost projections are based on calendar year 2008 dollars and do not include adjustments for: inflation beyond 2008, public bidding climate, nor do they include adjustments for possible winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. S. City Hall New Construction totals 22,400 square feet for a one-story plus basement building(includes Basement Police Garage),a Public Works Addition of 1,080 SF and Remodeling of 2,665 SF. 6. Remodeling of the remaining portion of the Existing Public Works Building includes: replacement of existing overhead doors and doors;replacement of exterior wall finishes,execution of tuckpointing and cleaning of exterior masonry wall systems; replacement of roofing systems, provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems; installation of an automatic fire sprinkling system; installation of an energy management system,and upgrades to security,lighting,power,fire alarm,egress lighting and interior voice/data communication systems. 7. Future internal building expansion is planned. 8. Total floor area increase for suggested 1,080 SF Fire Department Apparatus Bay Addition is not included in floor area quantity nor in the costs listed above: budget an additional$200,000. 9. Hazardous Materials Abatement and Indoor Air Quality Studies are highly recommended. Abatement costs unknown:budget an additional$200,000. 10. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. • City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Facility Development Options Option A (City Hall) (Deferred Maintenance/Code Compliance) Summary of Option A Exterior Envelope Repairs and Replacements, Interior Remodeling and Deferred Maintenance of Existing City Hall Building. Most of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain, as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements. The total floor area for the existing City Hall Building is proposed to be expanded to 16,380 square feet with the inclusion of a 1,080 square foot addition to the Public Works Garage. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy, ventilation, plumbing electrical service and indoor air quality. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls, windows, doors, sealants, foundation waterproofing, roofing replacement, exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility; and the replacement of finish hardware at door openings. • Upgrades to and replacements of existing heating, ventilating, air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. The south vehicle parking area is proposed to be expanded. Vehicular movement through the site is proposed to be modified. Future expansion of the City Hall Building is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. i i I i • City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study BA 40707 Buetow and Associates,Inc. St.Paul,Minnesota Facility Development Options Option E (City Hall) (New Building) Summary of Option E A new City Hall is planned to be located south of the existing City Hall Building across Oak Park Boulevard. Paved surfaces for approximately 79 vehicles would be located north of the new building.Paved surfaces for an additional 6 vehicles are planned and would be located adjacent to the new City Hall Building's entrance. Most of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the existing water treatment areas of the existing City Hall. A new two-story City Hall building is planned. An enclosed one-story vehicle garage for Police Vehicles and impounded vehicles is planned to be placed adjacent to the new City Hall. The overall area is proposed as follows: •New City Hall First Floor: 8,400 S.F. •New City Hall Upper Floor: 8,400 S.F. •New Police Garage/Impound 5,200 S.F. •Existing Public Works Garage(Remodeled): 2,485 S.F. •Existing City Hall Main Floor(water treatment)(Remodeled): 380 S.F. •Public Works Shop Addition 1,000 S.F. •Additions to Public Works Garage: 2,160 S.F. j Total 28,025 S.F. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. i A new north vehicle parking area is proposed on the site of the removed City Hall Building. Expansion of the existing south vehicle parking area is possible, Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion and external expansion. Modifications to this Facility Development Option are possible. i f i i II I I City of Oak Park Heights February 28,2008 Space Needs and Facility Use Study BA#0707 Buetow and Associates,Inc. St.Paul,Minnesota Excerpts from the Space Needs and Facility Use Study i � T City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM ADMINISTRATION DEPARTMENT May 17,2 07 Spaces Existing Existing Probable Probable Proposed Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Vestibule 80 80 Reception 430 500 Council Chambers 850 1000 Conference Room 245 250 Administrator 1 240 1 240 Office Finance Director 1 130 1 180 Office Senior Accountant 1 130 1 140 Office Utility Billing 1 80 1 80 WS within Finance Department Accountant Finance Office 420 500 Open Office Building Official 1 175 1 160 Office with 2 WS but with insufficient space for Filed Documents Storage Filed Documents Room 0 200 Community 1 160 1 160 Office Development Director Administrative 1 80 1 80 WS j Secretary Administrative Intern 1 PT 80 1 PT 80 WS *Clerical 0 0 1 80 WS Large Conference Room 425 500 Shared with Police Department and Public Works Auditor 0 0 0 0 Off-Site Consultant Engineer 0 0 0 0 Off-Site Consultant Legal Counsel 0 0 0 0 Off-Site Consultant Co /Server 225 250 Shared with Police Department Break Room 260 260 Shared with Police Department and Public Works Pump Room 240 240 Disruptive to Council Chamber Chlorine 140 140 Records Cage 210 600 Includes Building Official Files and Finance Records f Vault 220 300 Large Toilet Room 195 100 Unisex Oversized Planned to be Accessible-Provide 2 separate rooms Mechanical/Electrical 335 400 Shared with Police Department and Public Works Men 85 100 Primarily Public Use(multiple users Women 85 100 Primarily Public Use(multiple users) Furnace(Janitor) 90 200 Shared with Police Department and Public Works Stora a F F-65 —20-01 Contains Voting Machines 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (6511 463-6701 f i a r ' i i I II i Walls,Structure and 340 1480 Hallways Totals For 7 6015 8 8600 Several Options Proposed(Deferred Administration (Pius 1 (Plus 1 Maintenance Option,Demolition PT) PT) and Replacement Options and New Building Option) Note: WS=Work Station("Open Office") *=Possible future staff position PT=Part-Time Position it I i i I i i i E r BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 463-6701 �� j City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM POLICE DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Lobby 0 300 Vestibule 35 80 Dispatch 1 170 1 250 Office Chief 1 240 1 230 Office Patrol Sergeant 1 230 1 170 Office Sergeant 1 0 1 170 Office(currently shares office with Patrol Sergeant) School Liaison Officer 1 100 1 140 Office Investigator 1 100 2 280 Office Squad Room 4 280 4-5 400-500 WS 4-5 Interview Rooms 0 300 Copy/Server/Work 0 200 Records 150 300 Locker Room(Men) 0 600 Locker Room(Women) 0 300 Break Room Currently shared with Administration and Public Works Evidence 240 460 Evidence Receiving 100 300 Vehicle Storage Garage 1210 2400 Increase from 4 to 6 Squad Cars Large Conference Room Shared with Administration and Public Works Storage 390 600 Armory 60 100 Toilet Room/Shower 100 0 Replaced by Locker Rooms Furnace(Janitor) Shared with Administration and Public Works Mechanical/Electrical Shared with Administration and Public Works Walls,structure and 1495 18920 hallways Totals for 10 4900 11-12 9600 Several Options Proposed(refer to Police Department Administration Department Preliminary Space Program for details) i Note: WS=Work Station("Open Office") BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE !6511 483-6701 i City of Oak Park Heights Space Needs and Facility Use Study PRELIMINARY SPACE PROGRAM PUBLIC WORKS DEPARTMENT May 17,2007 Spaces Existing Existing Probable Probable Comments/Notes Staff Space 2007 Space s.f. Staff s.f. Public Works Director 1 175 1 180 Office Open 3 960 *4 1200 WS(currently, 1 Foreman and 2 Office/Work/Storage Operators) Arborist 1 115 1 120 Office located within Finance Dept. Records Cage Used by Administration Pump Room 240 240 Chlorine 140 140 Co /Work Room 160 160 Large Conference Room Shared with Administration and Police Break Room Shared with Administration and Police Toilet Room/Shower Shared with Police Department Impounded Vehicles ** Propose new open-air wall enclosure Public Works Garage 2285 *3400 Currently has 2 double-deep drive- in/back-out vehicle bays. Propose adding 1 double-deep drive-through vehicle bay. Furnace(Janitor) Shared with Administration and Police Parts Storage 0 260 Currently in Public Works Garage Mechanical/Electrical Shared with Administration and Police Walls,structure and 310 400 hallways Totals For 5 4385 *6 6100 *Propose building addition to house Public Works 1 drive-through bay,parts storage, wash area and work area. Note: WS=Work Station("Open Office") *Assumes continued use of contract vendors for street plowing,repairs and construction/maintenance projects. **Exterior on-site area ' I BUETOW & ASSOCIATES AN ARCHITECTURAL SERVICE COMPANY _ 2345 RICE STREET SUITE 210 ST, PAUL MINNESOTA 55113 TELEPHONE (6511 463-6701 �� I / City of Oak Park Heights May 17,2007(Revised February 28,2008) Space Needs and Facility Use Study BA#0707 Buetow and Associates,Inc. (Note: Revisions to original document in bold text) St.Paul,Minnesota i Summary of Recommendations A.The City of Oak Park Heights retained Buetow and Associates to review existing space usage in the existing City Hall Building.Buetow was asked to provide recommendations that would: (1) Allocate and re-allocate departmental space use within these facilities so as to improve functioning and so as to provide sufficient space twenty(20)years into the future. (2) Develop departmental adjacencies and contiguities that would allow for effective and efficient operations. (3) Foresee the availability of sufficient floor area to each department into the near future. (4) Recommend how to achieve the above: either through the provision of building additions or of building replacement. (5) Provide for future expansion: material and external(depending upon option). B. The steps that were undertaken to achieve the above include: (1) Reviews of department functioning and existing space use within these facilities. (2) Interviews with department heads. (3) Alternative recommendations for new and/or relocated spaces and staff locations. (4) Presentation of Existing Space Use Floor Plans(Drawings El,E2 and E3). (5) Preparation of Proposed Site Plan Schematic Options(Drawings EIA through EID plus drawings for Options Ill,B3 and E). (6) Achievement of institutional consensus as to the most appropriate Site Plan Schematic Options. (7) Review and consideration whether the existing City Hall Building should be retained and improved or,if it is considered to be a non-viable structure,should it be demolished. (8) Preparation of final recommendations plus Proposed Site Plan and Floor Plan options. C. Our recommendations are based on the provision of improvements in organizational functions. Improvements in organizational functions can be achieved by: i (1) The integration of departmental operations: achieved by the placement of one department's representative(s)adjacent to or within the precinct of another department or by sharing of spaces. (2) The physical repositioning of departments and uses within a new or existing facility: utilized to provide more floor area,greater departmental visibility and/or consolidation of staff into one area. (3) Internal Reconfiguration of work areas: utilized to achieve staff operational efficiencies and to fit staff into a designated floor area. (4) The addition of floor area to an existing building. Examples of the above include the following: common-use training or conference rooms, centralized facility storage centers,common-use break or lunch rooms,shared work rooms,central lobby and waiting areas. D. It is apparent that the need for continued improvements and efficiencies in the provision of public services are important factors here.Also,there are deficiencies in the current quantities and arrangements of space present in the City Hall.Furthermore, it is not in compliance with current applicable building,energy,accessibility and life safety codes. I E. We find that the City Hall does lend itself to improvements that will allow it to better serve its constituency. It will not easily or functionally allow expansion even with the remodeling of portions of the building. Existing planning compromises may be exacerbated with the execution of remodeling. F. Seven(7)options were developed for this Study(Options A,B,III,B3,C,D and E). They each share many of the following attributes: •Potential for internal expansion into available space within a limited site area. •A one-bay drive-through building addition to the Public Works Garage. •New open-air or roofed enclosures for impounded vehicles and Public Works materials storage. •Improvements to existing HVAC,Life Safety and Electrical systems. •Compliance with Building Codes(Accessibility,Energy,HVAC and Electrical).\ •Increase in off-street paved vehicle parking stalls. G. Thus, we recommend the following: review the four (4) options presented in this Study and decide which objectives best suit the long-term and short-term goals and objectives of the City of Oak Park Heights. i City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Site Analysis Location This existing municipal building is located in the central portion of the city and its address is 14168 Oak Park Boulevard North. The City Hall Building is located east of Oakgreen Avenue on a large irregularly-shaped plot, most of which is undeveloped. Existing privately-owned residential properties abut the City Hall property. Building Use This building is comprised of a City Hall, Police Department, Public Works Garage and Water Tower and is utilized: for administration of the municipality; as a public safety facility; for storage of official municipal records; for public meetings, for meetings of private organizations and of political caucuses; and as the site of one of the City's water supply towers. The City contracts for fire protection services with the City of Bayport and for snowplowing and road maintenance with private vendors. Size The site proximate to this building gradually slopes up from south to north and is abutted on three sides by a combination of residential buildings, a municipally-owned automobile parking area, a nature trail, lawns and paving for vehicular traffic. The existing footprint of the City Hall Building on its site comprises approximately 15,300 square feet. Zoning This building is located within Zone O (Open Space). It is an approved use within the O Zone. Surrounding zoning is also R-1. The east building setback is not in compliance with the current zoning ordinance but, apparently, was originally allowed. a Parking Current parking standards require a total of eighty-two (82) off-street parking stalls (79 standard and 3 accessible stalls). Parking is available on the street and within the site's off-street south parking area where approximately fifty-two (52) standard and two 2 accessible stalls are available. i Signage A building's name is prominently incorporated on a ground-mounted sign located adjacent to the building's main entrance. f Utilities Currently in place are underground utility services as follows: a water main and a sanitary sewer line. Fire hydrants are proximate to the building on the north, west and south. Paved Areas There are on-site adjacent and proximate bituminous paving areas to the east, south and west of the building. This south paved area serves as a staff and public parking area. The west paved area is primarily for Public Works vehicle maneuvering. The east paved area is primarily for use by Police Department vehicles. The site is also surrounded on two sides by unpaved public access trails (north and west sides). (continued) I 1 i City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Image This low-rise municipal administrative/operations building is unique in appearance as compared to the gable-roofed residential buildings in the immediate area. That is, it is a relatively moderate-sized building, straightforward in appearance and is presented as a formal and somewhat symmetrical statement of modern, unadorned architecture popular at the time it was designed. Future Expansion Future horizontal expansion of this building as well as earthwork that would be required to achieve that expansion is very limited. Such expansion could only be achieved to the north from the City Hall and to the west from the Public Works Garage. A functional floor plan, however, would be difficult to achieve since the current building's organization and concept consists of extended narrow hallways to link departments, services and functions. Vertical expansion is not probable nor practical due to: limitations of the existing structural system and the high cost required relative to the amount of floor area to be gained. Potential Site Work The scope of any site work would include the restoration of damage, disruption and modifications that would be caused to existing site conditions as a result of planned upgrades and building expansion, as well as a result of sequenced and phased construction activities. I i i i City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Existin g Y Cit Hall Building Conditions Analysis The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Publi6 Works Vehicle Garage; and for water treatment distribution and storage activities. The City Hall Building, for its individual type of construction, appears to have a remaining service life. That is because it was constructed as a weather-resistant enclosure that, if the enclosure and operating systems are fortified or repaired, can be expected to effectively and functionally continue to serve its constituency some years into the future. Many portions of the elements of this enclosure require repair and replacement since observed conditions indicate that they are approaching or have exceeded their useful and operational lives. Also, the equipment housed within the facility's walls requires periodic repairs of and frequent attention to various operating components. Those repairs and that attention are expected to prolong the operational life of this building. Thus, the City Hall Building appears - on the surface - to have a number of years of service remaining. Extensive repairs, modifications and replacements of specific existing materials and systems will,however,be necessary to achieve that. Spatial Organization The City Hall Building is compact and access is easy for constituents and visitors but confusing to negotiate within. However, it does allow nonauthorized persons to penetrate deeply into the building without the knowledge of City staff. Furthermore, it does not fully provide access for those with idisabilities in accordance with State and Federal Laws, does not easily allow departments to function w1� or to efficiently communicate between departments and is short of space required for executive j Operations. Future expansion of this facility is limited due to a constricted site and due to its current spatial and corridor arrangements. Thus, this building has reached the limits of its workability as a relatively small public organization. Expansion of floor area and reorganization of space is essential to improve the already continued provisions of accommodations for gender equity insofar as toilet/locker facilities is recommended. The site environs immediately adjacent to the City Hall Building include such elements as: concrete sidewalks, bituminous paving, landscaped planting areas, stormwater drainage surfaces/piping and grass lawns. The City Hall Building is situated somewhat lower in elevation than desired for the effective and rapid removal of surface water from its perimeter and surrounding yards. Water appears to have entered portions of its foundation walls and beneath surfaces that surround the building. Repairs to and replacement of these elements is essential for both aesthetic and functional purposes. A critical problem to resolve is the efficient and effective removal of roof stormwater for the area that immediately surrounds the Building. Current efforts extend the outflow of surface water beyond the building's perimeter with piping that extends from outflow points. (continued) i City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Building Exterior Our observations have been directed toward immediately visible exterior conditions including evident m aterial and product deterioration that is (are) probably due to intensive utilization, long-term period of service and/or water infiltration. Those observed deteriorated conditions currently do or could allow some water penetration into the various wall and roof substrates. The following exterior conditions were observed: 1. EIFS and Concrete Masonry Unit Surfaces: Masonry J oints require tuck pointing of mortar and reapplication of sealants, as applicable. Peeling paint observed indicates penetration by water through exterior wall system as well as too long of a duration in place. Settlement cracks in exterior walls required application of sealants. The EIFS (Exterior Insulation and Finish System) wall cladding assembly requires repairs and in some cases, replacement. Instances of surface weathering and loss of adhesion to wall surfaces are evident. 2. Door, Storefront and Fixed Glazing Units: II The existing aluminum and glass exterior window assemblies exhibit little water and air leakage and are somewhat energy inefficient. That is because technological improvements have been made that render the current installation obsolete. Door sealants at fixed glazing units have - at various locations - receded, cracked and deformed and have exceeded their respective operational lives. Replacements and modifications are necessary recommended for both windows and doors. Several of the original upward-acting doors at the Public Works Garage are in need of adjustment, repair, refinishing or replacement, plus the provision o f electronically actuated safety stop- retract features. 3. Wall and Roof Insulation: Initial and subsequent placements of insulation materials will require modification and or q P q replacement due to the probability of the following: -Damage and deterioration over time due to possible air, vapor and water infiltration. -Insufficient quantities that do not comply with the current Minnesota State Building Code. -The provision of any additions to and remodeling of the existing building as part of a capital i improvement program. Building Interior Our observations have been directed toward immediately visible interior conditions including evident material and P ) Y are roduct deterioration and failure that is ( probably due to excessive use, intensive P utilization, long-term-term P eriod of service and/or water infiltration. General exterior and interior cleanliness of the facility was maintained. Repair of deterioration and a cosmetic overhaul are recommended. The following llowin interior conditions were observed: 1. Floor Finishes: Vinyl the, carpeting an d ceramic le surfa c es area exhibit years of wear but are maintained. i Concrete floor in vehicle storage ar a s a re stained with some cracks and exhibit some shrinkage cracking. 2. Wall Finishes: Painted gypsum board, painted concrete block and ceramic floor/base/wall tiles are presentable but faded, color-dated and require repairs and joint replacements in most interior areas. 3. Doors and Frames: Color-stained wood doors, painted metal doors and painted metal frames are serviceable, exhibit chips and scratches and are color-dated. Security and access here is outdated or not resent. P Y P (continued) City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 4. Structural System: A preliminary review of the building's structural systems was achieved by a limited field review Construction Drawings of the original building are available. Most existing structural systems were concealed from view. It is assumed that there is some available support capacity in the floor and roof structural system for additional loads such as additional major ductwork, mechanical equipment mezzanines or heavy electrical cables. The addition of lateral support bridging to the existing floor and roof structure may be required to bolster the required support capacity if such items are to be added. It is not apparent at this time if the snow drift conditions that develop where the City Hall roof adjoins the Public Works roof are properly resisted and in compliance with current Building Code. The provision of a horizontally-attached building addition is, however, possible. Mechanical and Electrical Systems Refer to the attached report prepared by M & E Engineers, Inc. I 1300 Corporate Center Curve,Suite 101 Office:651-405-0912 M kE ENGINEERING, Inc. Eagan,Minnesota 5512I Fax:651-405-0929 Consulting Engineers E-mail:engineering @MandE-inc.com MECHANICAL AND ELECTRICAL BUILDING EVALUATION OAK PARK HEIGHTS FACILITIES—CITY HALL,POLICE,PUBLIC WORKS Date: April 2,2007 Commission No.: 05207 Original Building 1967 1980 Addition Public Works 1989 Addition and Remodel Police,Public Works 1998 City Hall Remodeling . MECHANICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Heat was from gas fired boiler and fin tube radiation and C.U.H.in the vestibule. 2. Garage had gas fired unit heaters. 3. Air conditioning was with 3 ton, 1200 CFM unit on the roof. Unit fed large room to the west of the center area. 4. Water from meter in the Chlorine Room. 5. Outside intake for exhaust in the garage and the Office/Chamber area. 1980 ADDITION 1. New Toilet Rooms on each side of the Boiler Room. Boiler feeds exist fin tube radiation. 2. Office addition to the north and remodeled garage to office served by heating/cooling RTU with single thermostat. 3. Existing cooling only RTU continues to feed Council Chambers. T-stats for boiler and RTU unit moved into the Council Chambers. 4. Exhaust fan installed in the Conference Room. 5. New garage on west side served by gas fired unit heaters relocated from existing garage. Exhaust and outside air intake on manual switch. 6. North Toilet Rooms and offices served by same RTU as the east offices and center portion of the building. i 1 of 5 i i i 1989 EXPANSION AND REMODELING 1. Existing boiler and fin tube remains. 2. The police area is added and the heating and cooling is by a furnace unit(90,000 BTUH heating,3 ton AC unit on the roof). 3. Existing exhaust fan for the Conference Room still operates from manual switch(unit is noisy). i 4. The Finance area(converted garage)is served by a furnace and 2 ton A.C.unit on the roof. 5. The police garage is served by a gas fired unit heater. 6. The Police Evidence and Storage areas are served by a gas fired duct heater with ductwork to 5 rooms. No A.C.in these rooms. Duct heater replaced and outside air added in 2007. 7. The Public Works office and storage area to the east of the existing garage has gas unit heaters for heat. There is no A.C.and no exhaust or ventilation in this area. 8. There is outside air to both furnace units. 9. There is electrical baseboard in rooms with exterior exposures. 1998 REMODEL 1. Existing cooling only RTU serving the Council Chambers and front Lobby is replaced with new cooling only unit with minimum outside air(5 ton cooling, 1700 CFM)and economizer. 2. New heating/cooling RTU for Finance area(5 ton cooling, 1850 CFM). Ductwork serving this area from existing furnace is removed. HVAC—EXISTING CONDITIONS-2007 1. RTU for Council Chambers—8 years old,7-12 years of useful life remaining. 2. RTU for Finance area—8 years old,7-12 years of useful life remaining. 3. Public Works and Police furnace and condensing units—18 years old. Near the end of their useful life. 4. RTU for City Hall office area is 26 years old,past its useful life. This unit serves exterior zones and interior zones with one stat. Most areas lack comfort and several plug-in electric heaters are required. 2of5 5. The boiler is original(40 years old)and is well past it's normal life. This unit feeds very few pieces of fin tube radiation and these could be replaced with electric fin tube or smaller,high efficiency,boiler could replace the existing unit. 6. The Public Works garage exhaust is not controlled by CO detectors. 7. The Police garage has no exhaust or ventilation. PLUMBING 1. There is a 1 1/2"water service(1"meter)in the Public Works garage. This service feeds the Police Toilet Room and garage. It also feeds the(2)Toilet Rooms built in 1980. The original 1 '/d'service in the Chlorine Room still serves the original Toilet Rooms. 2. The plumbing fixtures are predominately not handicapped. Such as lays,EWC's and spacing for water closets. 3. The hose bib in the Police garage did not have a vacuum breaker. FIRE PROTECTION 1. There is no fire protection in this building. A new 6"service would be required. j PUMP ROOM AND CHLORINE ROOM 1. Chlorine and humidity have made it necessary to replace domestic water and ductwork in i these rooms. CONCLUSION 1. The City Hall/Police needs more zone control not just one RTU. If the RTU is to remain, radiation should be added,either electric or hot water(new boiler for hot water radiation), in the City Hall area. Option for new system is one rooftop with VAV boxes for zoning or multiple RTU's. 2. Revise,or add,ventilation in the Garages and add CO detectors for control. 3. New heat,ventilation and plumbing in Pump and Chlorine Room. i 4. Plumbing fixtures and trim to be updated in most cases. Option: City may have enough open land to look at ground water heat pump option. I i i i 3of5 t ELECTRICAL EXISTING CONDITIONS 1967 ORIGINAL BUILDING 1. Service at 277/480 volts,3 phase,4 wire. The service serves water pump,booster pump, and rooftop A/C unit at 480 volts. Also services a 25 KVA transformer with 120/240 volts single phase secondary. The transformer serves a panelboard used for wiring the remainder of the building electrical loads(lighting,receptacles,motors,etc.). 2. Lighting is incandescent throughout except fluorescent in the Meeting Room and Secretarial area. 3. Receptacles are provided throughout. 1980 ADDITION 1. Electric service is expanded by adding another 25 KVA single phase transformer with 120/240 volts secondary serving another panelboard. This is used to serve the added building area electrical loads(lighting,receptacles,motors,etc.). 2. Portions of the original building are revised by adding receptacles and telephone outlets and by revising all the lighting except in the Meeting Room,Chlorine Room,and Pump Room. All lights are fluorescent except Entry and Vestibule are revised to incandescent. 3. Receptacles are provided throughout, 1989 EXPANSION 1. New electric service provided at 277/480 volts,3 phase,4 wire. The original service is re-fed and two 50 KVA single phase 1201240 volts secondary transformer are provided, each serving a panelboard. A separate 5 KVA transformer is provided to serve exit sign lights. 2. Lighting is fluorescent. 3. Receptacles are provided throughout. 1998 REMODEL i 1. The Public Works office area is remodeled. UNDOCUMENTED WORK i 1. Fire Alarm: A fire alarm system was added throughout the facility. There are smoke detectors throughout,heat detectors in mechanical spaces,manual pull stations at exit doors,combination horn/strobes throughout corridors,and strobes in the restrooms. i 4of5 2. Optional Standby Power Generator: A generator was added which can power the entire facility. Some loads may have to be turned off to not overload the generator. The generator is a portable unit. 3. Battery powered emergency egress lights were provided in corridors throughout the facility. ELECTRICAL SUMMARY 1. Electrical systems are in good working condition. 2. Additional battery powered emergency egress lighting should be added in the corridors. 3. The Meeting Room fluorescent light fixture could be upgraded to T8 lamps and electronic ballasts for energy savings. 4. The Entry and Vestibule lighting could be upgraded to fluorescent High Intensity Discharge(HID)lighting for energy savings. 5. Equipment is stored in front of the electrical service and distribution equipment in the garage. These items should be moved to allow clear access to the electrical equipment. END OF MECHANICAL AND ELECTRICAL BUILDING EVALUATION • i I i I r I i 5 of 5 City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 Existing City Hall Building Code Compliance 1.0 Project Description The existing City Hall Building was constructed in various stages over a long period of time. Municipal documents show that this building was initially constructed in or about 1967, expanded in or about 1980 and 1989 and was remodeled internally in or about 1998. The one-story City Hall Building contains spaces for Administrative, Meeting, Police, Utility and ceremonial functions; includes an attached Public Works Vehicle Garage; and for water treatment distribution and storage activities. It is an existing structure that is not fully compliant with current building codes but may have been in compliance with then-current codes at the time of its construction. Current occupancy is acceptable as is even though there may be building-wide noncompliance with accessibility, energy and life safety provisions of the current State Building Code. New construction will be required to comply with the current State Building Code. Extensive interior remodeling and/or building additions will trigger the requirement for code compliance updates to the existing building. The provision of an automatic fire suppression system may, however, be one alternative to reduce the extent of code compliance upgrades. 2.0 Current Building and Life Safety Code 2003 Minnesota State Building Code (MSBC) which includes: Chapter 1305: which adopts the 2000 International Building Code (IBC) as amended; Chapter 7510: 2003 Minnesota Uniform Fire Code (MUFC) which adopts by reference the 2000 International Fire Code (IFC); Chapter 1315: which adopts by reference the 1991 National Electrical Code; Chapter 1341: Facilities for the Handicapped which makes reference to the 1992 CABOIANSI A117.1; • Chapter 1346: Minnesota Uniform Mechanical Code (MUMC) which adopts by reference the 2000 International Mechanical Code (IMC). Chapter 4715: Minnesota Plumbing Code (MPC). Approval of the 2003 MPC is pending; and Chapters 7670, 7674, 7676 and 7678: Minnesota Energy Code. The Fire Marshal's Office enforces the Life Safety Code (NFPA 101). 3.0 Current Applicable Project Building Code Characteristics Applied 3.1 Existing Floor Area (Gross SF): City Hall Vehicle Storage Garage Building First Floor Level 10,915 SF 4,385 SF Total 10,915 SF + 4,385 SF= 15,300 SF 3.2 Existing Number of Stories: 1 (Vehicle Storage at Public Works Garage) 3.3 Occupancy Groups: S-2 (Public Works Garages), B (Offices) and A-3 (Assembly) (Meetings, Vehicle Storage, Mechanical, Storage, Council Chambers, Toilets and Offices are present in the building) B Occupancy occupies the greatest amount of floor area. 3.4 Construction Type: II-B (Vehicle Storage) and 11-B (City Hall) (reasonably assumed) 3.5 Location on Property: Separation on two (2) sides i 3.6 Allowable Floor Area: 23,000 SF (B Occupancy) (without sprinklers) Complies 26,000 SF (S2 Occupancy) (without sprinklers) 9,500 SF (A3 Occupancy) (without sprinklers) 3.7 Allowable Height: Four Stories (B and S-2) Complies Two Stories (A-3) (continued) City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 3.8 Assumed Existing Type Il-B Fire Resistive Characteristics (in hours): Type III B Complies Exterior Walls 2 Interior Bearing Walls 0 Structural Frame 0 Partitions (Permanent) 0 Shaft Enclosures 0 Floors/Ceilings 0 Roof/Ceilings 0 3.9 Area or Occupancy Separations Required: Occupancy Separations: 2 Hours (A-3: B) 2 Hours (B: S-2). The addition of a fire suppression system may, in certain cases, reduce or eliminate the requirement for occupancy separations. Does not comply-modifications to achieve compliance are difficult to achieve. 3.10 Corridor Wall and Stair Shaft Construction: Certain existing corridor walls separating the Office, Assembly and Vehicle Storage Occupancies must be constructed for fire-rated construction per codes in force at the respective periods of construction. They should have fire-rated openings and fire-rated glazing wall openings. A new building, in certain cases, would not require fire-rated corridor walls. Does not comply-modifications to achieve compliance are difficult to achieve. 3.11 Fire Resistive Standards (Compliance is assumed but unsprinkledl: Enclosed Vertical Exit Ways: (not applicable) Other Exit Ways: B (B &S-2) A (A-3) Rooms or Areas: C (A-3,B & S-2) May or may not comply-modifications to achieve compliance are difficult to achieve. j 3.12 Accessibility/Facilities for the Handicapped: Accessibility for disabled building users should be improved so as to allow full access into this building through the provision of: automatic power controls at all entrances. Accessibility for disabled building users can be improved within this building through the provision of: new accessible unisex toilet rooms, accessible room entrances (36" wide doors with appropriate hardware) at existing rooms (where possible) and replacement finish hardware on existing doors. Does not comply-modifications to achieve compliance are not difficult to achieve. 3.13 Fire Extinguishing Systems: An automatic sprinkler system does not exist throughout the building but would be required in a new building. Provision of an automatic sprinkler system could reduce certain types of code compliance upgrades throughout the facility (one hour fire-rated corridors walls, fire/smoke dampers in ductwork, fire-rated openings and certain construction assembly ratings). Provision of a building addition and/or extensive renovations would require introduction of an automatic sprinkler system. i (continued) i . f City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 3.14 Plumbing Fixtures REQUIRED in a new building (Per Group b Occupancy Standards) *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - 0 - Women 1 - 1 - 0 - Unisex 1 - 0 2 0 1 Totals 160 3 1 2 2 0 1 3.15 Plumbing Fixtures EXISTING *Occ. WC UR LAV DF SHWR SS Load Men 1 1 1 - - - Women- 2 - 1 - - - Unisex 2 2 3 2 1 3 Totals 160 5 3 5 2 1 3 KEY WC=Water Closet Occ. = Occupant SS Service Sink UR =Urinal DF = Drinking Fountain LAV =Lavatory SHWR=Shower (* Fixture requirements are based upon 50% men and 50% women) Plumbing fixture quantities comply. 3.16 Exits: • Total Occupant Load: 207 (1210/300=5) @ Police Vehicle Storage Area) (4385/300=15 @ Public Works Vehicle Storage Areas) ) (83851100=84 @ Office Areas) *(850/15 =57 @ Assembly Area) **(425/15 = 57 @ Assembly Area *** ( Y 245/1 5 = 17 @Assembl Area ( Y ) * Council Chamber ** Large Conference Room *** Conference Room i I • No. of Primary Exits Required: 2 from each occupancy Two (2) separate exits are provided at each applicable location where required • Minimum Total Exit Width Required: 39' (Separately allocated) Total of 15.0' exit width is provided from Administration/Police and 9.0' from Public Works Garage (at least 2.67' of clear width is provided at each exit doorl Code-compliant finish hardware and signage is required at each exit. • Separation of Exits: The existing exits are properly separated from each other • Swing of Exit Doors: Exits serving 30 occupants or greater must swingy; in the direction of anticipated exiting Modification of existing exterior exit doors to swing in the proper direction not required • Maximum Allowable Distance to Exits: 150' plus 100' allowed within a complying fire-rated corridor Exit distances are less than the 150' maximum and comply. (continued) I City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study BA#0707 • Exits Through Adjoining Rooms (intervening spaces): Exit pathways from various spaces exit through intervening spaces but when the total pccunant load of the space through which exiting occurs equals 10, exiting continues through only one additional intervening room and is, thus. acceptable • Dead End Corridors: 20' Maximum Length (50' in new building): One dead end corridor at Police Department's noncomplying exit into Police Vehicle garage must be modified. •Existing complies with exception of cases that may not be able to be modified. 3.17 Energy Code Compliance City Hall Building is not in compliance with current Energy Code. Modifications may be achieved by replacement of roof as roofing assembly and/or replacement of exterior windows and doors. i I City of Oak Park Heights February 19,2008 Space Needs and Facility Use Study: Citizens Advisory Committee Buetow and Associates,Inc. BA#0707A St.Paul,Minnesota PRIORITY LIST Try To Extend Life of Existing Building by 50 Years Deferred Maintenance/Code Compliance Citizens Advisory Committee First Priority (Included in Deferred Maintenance Program) *Exterior: Exterior Facade Materials(Replacement) Roofing,Insulation,Roof Edge and Drainage(Replacement) Windows(Replacement) Entrances(Replacement) Garage Doors(Replacement) Paving,Curbs and Gutters(Additions and Replacements) Site Grading(Repairs) •Interior: Accessibility Provisions (Entry Provisions,New Toilet Rooms,Room Access,Finish Hardware Finishes at New and Remodeled Spaces (Floors,Base,Walls,Ceilings) •S sy terns: Fire Suppression HVAC (Boilers,Compressors,Air Handlers,Condensing Units,Fans.VAV Boxes Plumbing(Fixtures,Water Heaters Energy Management Electrical Power Lighting Fixtures Voice/Data Fire Alarm Security/Card Access and Cameras Public Address Second Priority (Optional To Deferred Maintenance Program-Extra Cost) Y P g -Exterior: Signage Plantings,Sod and Landscaping Materials. Flagpoles and Site Lighting •Interior: Finishes at Existing Remaining Spaces(Floors,Base,Walls,Ceilings) Millwork and Casework *Systems: Standby Generator Public Address Office Equipment Filing Systems Conditions For Which Improvement Would Be Difficult or Not Probable Unknown Conditions Hidden Damage and Deterioration Interior Floor Plan/Layout Exposed Conduit in remodeled spaces Exposed Fire Suppression System in remodeled spaces Water Pumping Station Operations r I City of Oak Park Heights May 17,2007 Space Needs and Facility Use Study BA#0707 Summary of Recommendations A.The City of Oak Park Heights retained Buetow and Associates to review existing space usage in the existing City Hall Building.Buetow was asked to provide recommendations that would: (1) Allocate and re-allocate departmental space use within these facilities so as to improve functioning and so as to provide sufficient space twenty(20)years into the future. (2) Develop departmental adjacencies and contiguities that would allow for effective and efficient operations. (3) Foresee the availability of sufficient floor area to each department into the near future. (4) Recommend how to achieve the above: either through the provision of building additions or of building replacement. (5) Provide for future expansion:material and external(depending upon option). B. The steps that were undertaken to achieve the above include: (1) Reviews of department functioning and existing space use within these facilities. (2) Interviews with department heads. (3) Alternative recommendations for new and/or relocated spaces and staff locations. (4) Presentation of Existing Space Use Floor Plans(Drawings El,E2 and E3). (5) Preparation of Proposed Site Plan Schematic Options(Drawings EIA through E1D). (6) Achievement of institutional consensus as to the most appropriate Site Plan Schematic Options. (7) Review and consideration whether the existing City Hall Building should be retained and improved or,if it is considered to be a non-viable structure,should it be demolished. (8) Preparation of final recommendations plus Proposed Site Plan and Floor Plan options. • C. Our recommendations are based on the provision of improvements in organizational functions. Improvements in organizational functions can be achieved by: (1) The integration of departmental operations:. achieved by the placement of one department's representative(s)adjacent to or within the precinct of another department or by sharing of spaces. (2) The physical repositioning of departments and uses within a new or existing facility: utilized to provide more floor area,greater departmental visibility and/or consolidation of staff into one area. (3) Internal Reconfiguration of work areas: utilized to achieve staff operational efficiencies and to fit staff into a designated floor area. (4) The addition of floor area to an existing building. Examples of the above include the following: common-use training or conference rooms, centralized facility storage centers,common-use break or lunch rooms,shared work rooms,central lobby and waiting areas. D. It is apparent that the need for continued improvements and efficiencies in the provision of public services are important factors here.Also,there are deficiencies in the current quantities and arrangements of space present in the City Hall. Furthermore, it is not in compliance with current applicable building, energy, accessibility and life safety codes. E. We find that the City Hall does lend itself to improvements that will allow it to better serve its constituency. It will not easily or functionally allow expansion even with the remodeling of portions of the building. Existing planning compromises may be exacerbated with the execution of remodeling. F. Four(4)options were developed for this Study(Options A,B,C or D).They each share the following: •Potential for internal expansion into available space within a limited site area. •A one-bay drive-through building addition to the Public Works garage. •New open-air enclosures for impounded vehicles and Public Works materials storage. •Improvements to existing HVAC,Life Safety and Electrical systems. •Compliance with Building Codes(Accessibility,Energy,HVAC and Electrical).\ •Increase in off-street paved vehicle parking stalls. G. Thus, we recommend the following: review the four (4) options presented in this Study and decide which objectives best suit the long-term and short-term goals and objectives of the City of Oak Park Heights. City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study Revised June 4, 2007 BA#0707 Facility Development Options Option A (City Hall) (Deferred Maintenance/Code Compliance) Summary of Option A Exterior Envelope Repairs and Replacements, Interior Remodeling and Deferred Maintenance of Existing City Hall Building. Expansion of south vehicle parking area. Most of the space use and floor plan layout of the existing 15,300 SF City Hall Building is planned to remain, as it currently exists. Remodeling is recommended to provide for accessibility, mechanical system improvements, electrical system improvements and accompanying interior, wall and ceiling modifications to accommodate those improvements. The total floor area for the existing City Hall Building is proposed to be expanded to 16,380 square feet with the inclusion of a 1,080 square foot addition to the Public Works Garage. Selective remodeling of the building's interior would accompany modifications required to comply with the current Building Code as regards: life safety, accessibility, energy, ventilation, plumbing electrical service and indoor air quality. The proposed scope of remodeling within the building is generally as follows: • Infrastructure upgrades for purposes of extending the building's life and to provide energy efficiency improvements (exterior walls, windows, doors, sealants, foundation waterproofing, roofing replacement, exterior aluminum and glass curtainwall replacement and added thermal insulation; Main Lobby and public corridor cosmetic improvements;general interior finish material upgrades and improvements. • Other planned modifications include:cosmetic improvements to interior spaces. • ADA compliance remodeling includes:new interior signage,remodeled existing toilet rooms for accessibility; and the replacement of finish hardware at door openings. • Upgrades to and replacements of existing hearing, ventilating, air conditioning and temperature control equipment to correct current operating and distribution patterns and accompanying interior wall and ceiling modifications to accommodate these improvements. Temporary quarters must be provided for by the City's staff during the construction of the City Hall. The south vehicle parking area is proposed to be expanded to hold 72 vehicles. Stalls for 12 vehicles are proposed adjacent to the existing building Vehicular movement through the site is proposed to be modified. Future expansion of the City Hall Building is not proposed nor readily feasible. Modifications to this Facility Development Option are possible. City f Oak Park Heights Y g May 17, 2007 Space Needs and Facility Use Study Revised June 4, 2007 BA#0707 is Facility Development Options Option C (City Hall) (New Building) Summary of Option C A new City Hall is planned to be located south of the existing City Hall Building across Oak Park Boulevard. Paved surfaces for approximately 76 vehicles would be located north of the new building. Paved surfaces for an additional 6 vehicles are planned and would be located adjacent to the new City Hall Building's entrance. Much of the existing 15,300 S.F. City Hall Building is planned to be demolished with exception of the existing Public Works Garage and the existing water treatment areas of the existing City Hall. A new one-story plus basement addition to the City Hall is planned.A vehicle garage is planned to occupy a portion of the Basement floor level. The overall area is proposed as follows: •New City Hall Main Floor: 11,200 S.F. •New City Hall Basement Garage: 11,200 S.F. •Existing City Hall Main Floor(water treatment): 380 S.F. •Existing Public Works Garage: 2,285 S.F. •Addition to Public Works Garage: 1,080 S.F. Total 26,145 S.F. The existing City Hall Building could be occupied by the City's staff during the construction of the new City Hall. A new north vehicle parking area is proposed on the site of the removed City Hall Building. Vehicular movement through the site is proposed to be modified. The new City Hall will be planned for future internal expansion. External expansion is not expected due to the limited proximate site area. Modifications to this Facility Development Option are possible. r V City of Oak Park Heights May 17, 2007 Space Needs and Facility Use Study Revised June 4, 2007 BA#0707 Preliminary Cost Projections Option A (City Hall) (Deferred Maintenance/Code Compliance) (Project includes upgrades to exterior envelope,interior infrastructure,interior remodeling,ADA compliance remodeling,plus mechanical and electrical modifications of/to the Existing City Hall plus Public Works Garage Addition) •Site Construction Costs $ 30,000 •Building Construction Costs ................................ __________________________ $ 1,300,000 (Existing City Hall Building of 15,300 SF and Addition of 1,080 SF) • Possible Soft Costs (priorities not determined)_________________________________________ $ 420,000 Furniture,Fixtures and Equipment(FFE)Allowance .......$ 50,000 Telecommunications/AV Systems -------------------------$ 50,000 Professional fees C 9%of Site,Building and FFE__________$ 125,000 Evaluations,Reimbursables and Special Inspections and Surveys ----------------------------------------------$ 30,000 Hazardous Materials Abatement______________________________(unknown) Temporary Quarters and Conditions.........................$ 80,000 Project Contingency(5%) ,________________________________ $ 85,000 Total Preliminary Project Budget ________________________________________________ $ 1,750,000 Notes 1. These preliminary construction cost projections are based on calendar year 2007 dollars and do not include adjustments for inflation, bidding climate, nor do they include adjustments for winter construction condition costs. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. Remodeling of the Existing City Hall building includes: possible interior space modifications for Administration, Finance, Public Works and Police Department; ADA compliance upgrades; replacement of existing overhead doors and repairs to exterior windows and doors; introduction of additional insulation into the walls; execution of tuck pointing and cleaning of exterior walls stems; P g g Y provision of upgrades/replacements to the existing mechanical and electrical systems: replacements of selected interior finishes primarily to accommodate changes to mechanical systems and electrical systems;installation of an automatic fire sprinkling system;and upgrades to security, lighting, power, fire alarm,egress lighting and interior voice/data communication systems. 6. A functional external building expansion for other than the Public Works Garage is difficult to achieve due to limited site area. 7. Existing subsurface conditions will require investigation insofar as soil bearing capacity, water table,possible presence of hazardous conditions and possible presence of utility lines. 8. Total floor area will be increased with proposed 1,080 SF Addition to Public Works Garage. 9. The square foot floor area totals listed above may be subject to further review, analysis and modification during the Schematic Design Phase. a ` City of Oak Park Heights May 17, 2007 • Space Needs and Facility Use Study Revised June 4, 2007 BA#0707 Preliminary Cost Projections Option C (City Hall) (New Building) (Project includes a new building planned to house the City Administration,Finance, City Council,Public Works Offices and Police Department plus existing Public Works Garage and Public Works Garage Addition) •Site Construction Costs ..............................................................._ $ 200,000 •Existing Building Demolition Costs ______________ ---------------------------- $ 70,000 (not including hazardous material abatement costs) •Building Construction Costs ........................................................... $ 5,000,000 (City Hall New Construction of 22,400 SF, Additions of 1,080 SF and Remodeling of 2,665 SF) • Possible Soft Costs (priorities not determined)......................................... $ 1,030,000 Furniture,Fixtures and Equipment(FFE)Allowance .......$ 100,000 Telecommunications/AV Systems .........................$ 70,000 Professional fees @ 9%of Site,Building and FFE--------- $ 490,000 Evaluations,Reimbursables and Special Inspections, Soil Borings and Surveys ................................ $ 50,000 Hazardous Materials Abatement _ (unknown) Temporary Quarters and Conditions $ 0 Project Contingency (5%) ................................_ $ 320,000 Total Preliminary Project Budget ................................................_ $ 6,300,000 Notes 1. These preliminary construction cost projections are based on calendar year 2007 dollars and do not include adjustments for inflation, bidding climate, winter construction condition costs nor do they include adjustments for poor soil conditions. 2. Preliminary construction cost projections do not include land acquisition costs. 3. Costs may vary depending on the design alternatives that will actually be selected. 4. Construction costs listed above are not based on a specific building design but upon an average square foot cost for buildings of this size,type and quality. 5. City Hall New Construction totals 22,400 square feet for a one-story plus basement building (includes Basement Police Garage),an Addition of 1,080 SF and Remodeling of 2,665 SF. 6. Future internal building expansion is planned A functional external building expansion for other than the Public Works Garage is difficult to achieve due to limited site area. 7. Existing subsurface conditions on the proposed new site will require investigation insofar as soil bearing capacity, water table, possible presence of hazardous conditions and possible presence of utility lines. 8. The square foot floor area totals listed above may be subject to further review,analysis and modification during the Schematic Design Phase. BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 February 11,2008 Mr. Eric A.Johnson,AICP,City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights,MN 55082 Re: Current Facilities and Space Needs Analysis Oak Park Heights Professional Services Proposal BA#0707A Mr.Johnson: We are very pleased that the City of Oak Park Heights has selected Buetow and Associates to provide Additional Services to supplement the Space Needs and Facility Use Study that we prepared last year. The Additional Services will be provided so as to serve the newly formed City Hall Citizen's Advisor Committee. The Scope of these Additional Services is to review, evaluate and compare two City Hall revitalization concepts: Deferred Maintenance of the Existing Building as well as provision of a New Building. Buetow and Associates will provide Professional Services within that Project Scope for a Fee of $4,000.00 (four thousand dollars) plus Reimbursable Expenses. Please refer to the attached Appendix A for a description of these Reimbursable Expenses. We look forward to again working with the City of Oak Park Heights on this exciting project. If this proposal is acceptable, please sign both sets of this Agreement and return one to us. We are prepared to start work immediately. Thank you for selecting our Firm for this project. Sincerely, BUETOW &ASS CIA ES,INC. City of Oa ghts f, Randy L.En el,RA,AS By: Vice Preside t Datei Enc. Exhibits A iI tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 EXHIBIT A Buetow and Associates' Reimbursable Expenses incurred on behalf of a project are as follows: Computer Plots $20.00 per sheet Facsimile Transmissions $2.00 per sheet Messenger Service at cost Mileage $.48 per mile Photo copying $.15 per 8 1/2 x 11 sheet Postage at cost Printing of Bid Documents at cost Reproduction of Drawings $3.00 per sheet tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com • ,�O O O 00 O�D V1 a0 v�h 7 v� M O M P P<.� i e e' b <00 N O M h P�N M M M N^•P-- -P�O,--n e!S.� •gyp a� � ;M�% N �M z U L S O N of!�a0 O�N N N N O o0 P n gyp' z � nn n hnnr �n r tti' �.. < a S° o ryvenoo ao o.PO.rnrnmoory e�noPn vs. ' A F. .r W W n v X oD � F Q .. ;W W 1 rrr••ii�\II F F W F8 o oP�o v, ooPm•n goo o•.o h �a W� a p'q' (�D ID �n ul z w o:ao+o�a;a:a:a:c:ooC a:Pa�a do+a:oC d �W F1 z a xN5d 7 a a y> %w wl I ,A,�Q[-o 0o Nn v�anoone on�nP��oPC� ;d Q% O F Tqi ¢s(,O O�O��N N N N N N N�N� O a0 l��O T�: • r/� > z O Q N N N N N N N N N N N N N N N N N N N N N'YS In ml X do¢� ovoo�Mwh�n eNOCO in--P Vi��O S: VO SF `D nrn oo ao ao ao 000000 oon n nvi�n�n�t�e�v- 5 X eaom-gO eeoeee --g o ¢ t o 4 d �°rv��a°o aNO O`fowo'^owoo oNO a°onni v°'i v�ni°v U':' H� N°� ¢ --------------------v' x w OA �a N vNi W N 1 W z'Yt Q �W t pUW to N C" Q F. 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CW P'7 O o�nov;�n vio "pp000�o�n on"�noov,�n UQ OOFC�'����,O2d zC7 rZ C Q a � `� Cd+vi HO pApgU W W W W W trj �> d w A aWFQ EnQ O O q rno -"NMav��ohoorno-Nme�nerao En Q �y 8 N N N N N N N N N N N N N N N N N N N ON Q w POLICE DEPARTMENT CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD. NORTH •P.O. BOX 2007 LINDY SWANSON OAK PARK HEIGHTS, MINNESOTA 55082 CHIEF OF POLICE TELEPHONE: (651)439-4723 FAX: (651)439-3639 EMERGENCY:911 TO: Eric Johnson City Administrator FROM: Lindy Swanson DATE: January 31,2008 REF: City of Oak Park Heights Building Needs Study Knowing that the future building needs of the City of Oak Park Heights is currently being studied,I wanted to mention the fact that the Police Dept. has a significant need in regards to the storage of impounded vehicles. Any vehicles that are brought to the current city property are targeted for Forfeiture/Seizure actions. Vehicle forfeiture actions are the result of either certain levels of D.W.I. arrest or the vehicle was used to commit a crime or as a conveyance for a person to be able to commit a crime. Generally, a vehicle with a forfeiture/seizure action is held for many months before the action is completed. We have one vehicle that has been here in excess of three years due to law students representing the incarcerated vehicle owner and taking the action through numerous appeal processes to, in my opinion,benefit the law students rather than for the true concerns of the vehicle owner. The value of that vehicle is now swiftly deteriorating due to sitting, unused and outside for such a long period of time. Regardless of what recommendation the building needs study supports, we do need to take action,hopefully sooner than later, in developing a storage area for the vehicles, being held pending completion of forfeiture actions. As I am sure you area aware,the city has begun setting aside some funds which are targeted for this but we have put the project on hold until we are made aware of which direction the city shall proceed. If the city chooses to build a new city facility hopefully we will be able to incorporate some indoor vehicle storage areas. If the city chooses to refurbish/remodel the current building, we would then need to look at building a storage area with a hard surface and quality fencing to protect/.secure the vehicles being held. I believe you are aware that we did have a few thousand dollars damage done in the form of vandalism to four vehicles currently being held. Our Insurance Trust also has refused to cover these damages due to the vehicles being held in an"unsecured"area. We have been very aggressive in our Forfeiture/Seizure actions against property, vehicles included,that are used in the commission of, or received as a result of,criminal offenses. You are probably aware of that by the sometimes significant number of vehicles, upwards of twelve,that we have had at our current facility. By being aggressive I hope to both make it more difficult for the criminal to act in the future and help the city in the purchase of much equipment for the police dept. In the past,we have used monies from the Forfeiture/Seizure Account to purchase new duty hand guns for the entire police dept. (in 1993 and again in 2007), duty shotguns, numerous training items for training in use of force, use of deadly force,building search, defensive tactics, etc... We also have purchased additional computers, laptop computers, printers,a fax/copy machine, and a Mobile Radar Trailer Display(which coincidently has to be replaced in the very near future). Forfeiture/Seizure proceeds have allowed our police dept. to either acquire equipment that we otherwise would not have been able to afford or at a minimum,allowed us to acquire a higher quality of equipment than we could afford to purchase. We have spent many tens of thousands of dollar on equipment for our police dept./officers utilizing these funds which otherwise would have had to come from city tax dollars. I apologize for the length of this memo but I felt it important to make our storage needs known while the determination of what direction the city shall go is being discussed. I ask that you share this memo with the committee members that are studying this issue,if you feel it may be of value or interest. i City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 January 24,2008 To: Citizen's Advisory Committee Members: • Mr. Daniel Eder(Citizen Rep.) • Mr.Martin Hauble(Citizen Rep.) • Mr.Mike Runk(Planning Commission Rep.) • Mr.Allan Stevens(Citizen Rep.) • Mr.Chris Zeuli(Citizen Rep.) From: Eric Johnson, City Administrator RE: Appointment and Ist Meeting Date Congratulations! On January 22nd,2008 the City Council did approve your appointment to the Citizen's Advisory Committee that will examine options and issues related to the future of the Oak Park Heights City Hall. The final composition of the Committee will include the names as abov e, plus one additional person from the City's Park Commission who will be determined on 1/28/08, as well as two City Council members,Mayor David Beaudet and Councilmember Mark Swenson. The first meeting is scheduled to be held on Tuesday, January 29+"-at 3:30 pm at the Oak Park Heights City Hall,see enclosed tentative agenda. Further meeting dates and times 9 9 will be discussed by the Committee. For your information and review I have enclosed the documents that have been prepared to date. • Proposed agenda for 1/29/08 • Cost Examples and other City Projects • Copy of initial RFP for Facilities Needs -Awardd to Buetow 8, associates, (Janua 7) `- ■ Subsequent mg Rep rt to June 4+h [� P update. 777 huestions. Citizens Building Committee Agenda PROPOSED Meeting time 3:30 PM, January 29, 2008, in large conference room Oak Park Heights City Hall. 1. Welcome and introduction. 2. Review process and to determine what final report outcome is to be. 3. Issues that must be resolved in selecting a new building option vs. remodeling the existing facility. 4. Information needed for next meeting. Discuss Setting Next Date: Possibly meeting February S, 2008? Time? N Cost Estimates vs. Actual Costs (Building size, construction, quality and "Estimated Cost" were determined at the completion of each respective Schematic Design Phase. "Actual Cost" was determined at each respective Construction Contract's Final Cost Completion). * Graphically depicted in this Proposal 1 Project Name Size Year Estimated Actual _City, State (S F) Completed Cost Cost Anoka County 27,000 1996 $ 2,620,000 $ 2,430,000 Adult Correctional Facility Lino Lakes,MN Anoka County Courthouse 25,000 1990 $ 850,000 $ 818,000 Remodeling: Phase I Anoka,MN Anoka County Courthouse 125,000 1994 $ 5,000,000 $ 4,725,000 Remodeling: Phase II Anoka,MN Anoka County Government Center 266,000 1992 $20,000,000 $18,500,000 Anoka.MN Anoka County Human Services 100,000 1991 $ 5,500,000 $ 5,500,000 Center: Phase I Anoka,MN Anoka County Jail Facility 19,500 2000 $ 2,400,000 $ 2,280,000 Anoka,Minnesota Association of Minnesota 10,000 1990 $ 1,050,000 $ 1,100,000 Counties Headquarters St. Paula MN Beltrami County Community 70,000 1998 $ 4,600,000 $ 4,566,000 Services Center Bemidji,MN I' Benton County Courts Facility 29,000 1998 $ 2,900,000 $ 2,700,000 Foley. MN _ , Blaine City Hall Remodeling 12,000 1989 $ 285,000 $ 253,500 111j Blaine,MN *City of Anoka 20,000 (Police) 2003 $ 4,500,000 $4,450,000 Public Safety Center 24,000(Fire) Anoka.MN *Centennial Lakes Police 12,600 (2005) $ 2,250,000 ($1,750,000) Department Circle Pines.MN *City of Bemidji/Beltrami County 43,000 2004 $ 4,600,000 ($4,500,000) Law Enforcement Center Bemidji.MN *City of St. James/Watonwan 18,000 1997 $ 920,000 $ 762,000 County Facilities Remodeling St.James M East Central Juvenile Detention 30,000 1997 $3,900,000 $ 3,800,000 Facility Lino Lakes,MN Farmington Fire Station 8,225 1986 $ 425,000 $ 420,000 Farmington, MN C! Hennepin County Medical Center 15,000 1997 $ 919;000 $ 681,000 Central Food Facility Relocation - Minneapolis MN t Isanti County Government Center 78,000 1995 $ 6,200,00 $ 5,389,000 L -Q=bridge,MN Cost Estimates vs. Actual Costs (Building size, construction, quality and "Estimated Cost"were determined at the completion of each respective Schematic Design Phase. "Actual Cost" was determined at each respective Construction Contract's Final Cost Completion). * Graphically depicted in this Proposal. Project Name Size Year Estimated Actual City, State (S.F.) Completed Cost Cost League of Minnesota Cities 63,000 1995 $ 5,545,000 $ 5,650,000 Headquarters St. Paul. Minnesota League of Minnesota Cities 7,030 (2005) $ 300,000 ($ 338,000) Headquarters Remodeling St. Paul Minnesota Little Canada Elementary School 27,000 1989 $ 1,825,000 $ 1,705,000 Little Canada MN Maplewood Branch, 34,000 1993 $ 2,650,000 $ 2,525,000 Ramsey County Library Maplewood,MN Mounds View Branch, 8,000 -1990 $ 820,000 $ 806,000 Ramsey County Library Mounds View MN - - *North Branch City Hall 12,000(remodeling)2001 $ 650,000 $ 650,000 J and Police Department Remodeling North Branch.MN �i North Branch Fire Station, 11,000 (new) 2002 $ 1,300,000 $ 1,056,000 North Branch MN *Oakdale City Hall Remodeling 24,000(new) 1992 $ 1,850,000 $ 1,844,000 and Police Addition 8,000(remodeling) �j Oakdale.MN Oakdale Fire Station Number One 15,000(new) 2002 $ 2,090,000 $ 1,978,000 Oakdale,MN Oakdale Public Works Building 4,800(new) 2002 $ 820,000 $ 792,000 Oakdale,MN 4.000(remodeling) Osseo City Hall/Fire Station 7,600 (new) 2002 $ 1,450,000 $ 1,324,000 Addition/Remodeling 12,100(remodeling) Osseo. MN Osseo' Public Works Building 8,800(new) 2002 $ 950,000 $ 878,000 Osseo,MN Roseville Branch, 43,000 1993 $ 3,500,000 $ 3,440,000 Ramsey County Library Roseville MN Shoreview Branch, 28,000 1992' $ 2,700,000 $ 2,571,000 Ramsey County Library Shoreview MN Wright County Capital $ 1,800,000 $ 1,363,000 Improvements: -- Public Works Building Addition 8,500 1999 $ 1,000,000 $ 756,000 and Human Services Building 34,000 1998 $ 800,000 $ 607,000 I Buffalo MN Wright County Government 13,000 2001 $ 700,000 $602,000 Center Annex Building: • Fourth Floor Remodeling Buffalo MN Wright County Government 24,600 2004 $ 1,185,000 $ 1,100,000 Center Master Plan Phase II: Buffalo MN ,3 mlAf Vadnais Heights,NN V a d n a i s H e i h t s C l t g y H a l l *KV Group worked closely with Vadnais eights City Council members and staff to develop an appropriate image for this 4 86, sf facility. 0 13, o �( Located off of the County Road E arterial, the facility links the new commercial development to the east and the older �a residential area located to the west. The "` ;AAI backdrop for the building is a beautiful wooded wetland, framed into view through g II � a generously vaulted lobby space. The incorporation of natural materials (wood and stone in the interior and indigenous ge ous plantings and prairie grasses to the exterior) was a significant part of the concept in the design of the facility located within a i community that values its natural amenities, i li The city hall invites a high level of public use not necessarily to conduct city business— t as a convening space accessible to the mmunity for group meetings and other gatherings. Receiving Department Offices i Conf.- _ ( I I i� Open Open i Office Office J � Lobby AV Equip. IIII Reception v Council Work Room ! --- > f Conf. � Teaming C City i 3 Area Adm ni . Clerk Break q ff Area Conf. Council Chambers B K V r � BUETOW & ASSOCIATES A R C H I T E C T S 4 415 y OSSEO CITY HALL Buetow and Associates provided preliminary site, space OSSEO CITYHALL, FIRE STATION and building design studies prior to initiating the design for the exterior and interior remodeling of this 12,100 square REMODELING AND foot City Hall and its 71600 square foot Community Center COMMUNITY CENTER ADDITION Addition. l�t�,00 5F rtMOdtl ah 1�U Osseo, Minnesota This design project consists of building infrastructure `�o SF Ntw comMv►+I� Gfi. UP s (for purposes of extending its life and to provide 7, en conservation improvements), life safety )00;t) improvements and ADA compliance measures. Fire Department improvements include a new meeting/training room, new life safety systems, exterior - finish replacement and security enhancements. --- K i This project also features a new Community Center -"" _. MEETINGiROOMS Addition that was designed to closely match the appear- PATIO ance of the original City Hall. This new building contains M H, meeting rooms and a kitchen on the main level plus storage areas on the lower level. ----- ----- The Community Center is intended for use by the City's residents and, especially, by local senior citizens. LIBRARY CITY OFFICES E FIRE DEPARTMENT 4 Upper Floor Plan 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651 ) 483-6701 ®- n '1 BUETOW & ASSOCIATES A R C H I T E C T S i ..... .. . ... te prosperous and fast-growing City of North Branch _ NORTH BRANCH CITY HALL sought to resolve issues of location and space that affect- ed the existing City Hall. Buetow and Associates was AND POLICE DEPARTMENT retained to prepare a Facility Space Study and Building ADDITION / REMODELING Evaluation Report. Options studied focused upon both a new freestanding facility and upon an available two-story /4 emodc//,,' downtown bank building. The Report stressed the need for the City Hall to be: well-organized, properly sized, �jj North Branch, Minnesota planned to allow for growth and designed to foster com- munity identity. l� 1 The bank building was purchased to serve as the new North Branch City Hall and Buetow and Associates was asked to redesign that new facility for that purpose. I r Plans were developed that provided for a new addition — - (main entrance, lobby and council chambers) as well as for the remodeling of the existing facility (accessibility - modifications and mechanical and electrical upgrades). 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651 ) 483.6701 I RELATED WORK EXAMPLES CONTINUED Completed Becker City Hall. PROJECT TITLE: BECKER POLICE DEPARTMENT AND CITY HALL View of OutdoorPlaZa Reference: Joe Rudberg,City Admin,763.261.4302 Date of Completion: Construction Completed 1996 Total Square Footage: 13,500 t a}�IZ w Total Project Cost: $1,300,000 1 - Construction Time Frame: 11 Months Project Designer: Gary Hay,Tom Dobbs Project Manager: Gary Hay _. �.. ,- The Becker Police Department houses multiple city functions including Police Fa- cilities,City Administration,and Council Chambers. The City of Becker,originally — retained Hay Dobbs to develop a feasibility study examining expansion options — for an improved Police and City Hall Facility. Following the completion of the study,the City retained Hay Dobbs to design a 6,500 sf addition and renovate the "--i existing 6,000 sf facility. ! - The Police/City Hall building and site design focused on integration of the ex- pansion into existing building and site conditions. The final Hay Dobbs design serves police,administration and city residents who use the facility during normal Site Diagram business hours as well as after-hours meetings and receptions. Additionally, the design created an outdoor plaza to be used for numerous public functions and ceremonies. • CITE' OF OAK PARK HEIGHTS CITY HALL FACILITIES AND SPACE NEEDS ANALYSIS 8 HAY DOMES r r t y d I 1 f r _ 1 1�It I Apple Valley City Hall Apple Valley, MN Completed 2001 Project Cost $7,100,000 / •• ' Area (SF) 47,000 %= - Reference ■ Tom Lawell, City Administrator 952-953-2578 Project Description This city hall complex includes a state-of-the-art council chambers, - training room,and public meeting space. The offices are organized into pods of open office space with private offices surrounding. Con- ference rooms and support spaces are shared among the offices. ' Key objectives of the design included room for future expansion, . urability, and flexibility to mechanically and electrically zone the ., building based on time-of-day and public uses. I ' a 3. Examples of Work Nisswa City Hall & Police Department Nisswa, Minnesota I — �� . council chambers F � z... �' wJo...fir. s ;y Description: This project creates a focal point for the Nisswa community's ' n civic services.The building is arranged around a central spine with entry to the building located at one end and the city council chamber at the other. The ' city offices and the police station are arranged on either side of the central space.This corridor design promotes accessibility and efficiency for both those seeking city services and for city staff. Police station features include:evidence processing area,police garage,squad room,report writing,interview room,locker room,storage,and private offices 1 for the police chief and sergeant.City hall spaces include,staff offices,council police reception desk chambers,and kitchenette. The use of timber frame details and sustainable materials defines the architec- tural style for the new building,which is in keeping with the rustic timber frame y Project Specifics i : - Date of Completion: July 2005 Total Square Footage:10,000 I r Total Project Cost: $2.1 million U II` Construction Time Frame:10 months .:rx�t�ra°saa�a� O O a 1 O Q 9 3. Examples of Work r ' Blaine City Hall & Police Facility Blaine, Minnesota i council chambers , Description: The Blaine.City Hall and Police Facility is one element of a master plan that AKA created through a visioning process with the City of ' !3 Blaine staff,city council,and citizen task force. The city hall includes city offices,council chambers,a large conference room, and additional meeting rooms.The city hall's main atrium is warm and welcom- ing,providing a congenial public gathering space. The police facility is organized around the patrol functions area. Upon entering this area,the patrol officer has immediate access to duty bag storage,evidence processing,and the duty office.The facility also includes investigator offices, booking intoxilyzer interview rooms and a fully equipped police lunchroom. The detention area r has a vehicle sally-port entry,a booking area surrounded by holding cells,and a separate 24-hour public entry for inmate release. _ This project also includes an a 60-car parking garage for city vehicles. 0 loo 9 _ O Project Specifics ° Date of Completion: April 2002 U Total Square Footage:114,000 m Total Project Cost: $14 million L Construction Time Frame:15 months . _ 0 } o 0 a 0 .. a Q Z 3. Examples of Work Roseville City Hall, Public Safety & Public Works Facility Roseville,Minnesota u I` 1 1 Description: This project is part of a master plan developed by AKA and the City of Roseville.The project is comprised of a public safety addition to i Air W the existing city hall,remodel of existing police space into offices for other city departments,and both remodeled and new public works'facilities. 1 The components of this complex project include:a central emergency opera- 1 tions center/training room,a new entrance and city hall identity,administrative, low detective and patrol areas,a six-cell detention area with sally-ports,break room, locker rooms and tactical/fitness space,and a parking garage. Public Works 1 areas include a renovated garage and a new building for vehicle maintenance, vehicle and equipment storage,offices,and a lunchroom/training room. 1 council climbers L7 The site was designed to meet sustainability guidelines,utilizing the Xcel Energy Design Assistance Program. Realignment of the main entry road,new parking 1 + areas,and a fully developed landscape plan with rain gardens were included r _ in the campus development. a o° r' Project Specifics 1 I Date of Completion: October 2004 } Total Square Footage:67,700 s.f.City Hall/Public Safety U 1 (New 40,800 s.f.,Renovated 26,900 s.f.)61,700 s.f.Public Wor (New 34,400 s.f., Renovated 14,900 s.f., Existing 12,400 s.f.) o 1 Total Project Cost: $12.6 million o . Construction Time Frame:15 months o Q ' vehicle ma r{tter(ance a Q i 6 1 � N LA J v —44 kz �Y d � o Mt Q� o � rl, t s i �� a+ Sam 4. ...p co ?:7 i� F ` � N l= I� �'t Vadnais Heights,MN V a d n a i s H e i g h t s C i t y H a l I *KV Group worked closely with Vadnais #- eghts City Council members and staff to develop an appropriate image for this -F ' 45;660 sf facility. .4 ` Located off of the County Road E arterial, the facility links the new commercial «'' 11 development to the east and the older ,,, •€. residential area locate west. d to the The backdrop for the building is a beautiful , wooded wetland, framed into view through s - a generously vaulted lobby space. The incorporation of natural materials (wood and stone in the interior and indigenous plantings and prairie grasses to the exterior) f was a significant part of the concept in the design of the facility located within a community that values its natural amenities. The city hall invites a high level of public use —not necessarily to conduct city business— f - ' tt as a convening space accessible to the mmunity for group meetings and other gatherings. i ' Receiving Department Offices Conf. I Open Open f ' Office Office i J � Lobby AV Equip, Reception Council Work Room \ — Conf. Teaming City Cle k Area Admin. i Break Area r i Conf. Council Chambers BKV Wold AE - Prior Lake City Hall Page 1 of 1 ABOUT WOLD SERVICES PORTFOLIO CLIENTS OPPORTUNITIES M ISS10 Criticall O Creative lnnoi .earning r Lake City Hall ministrative a The new Prior Lake City Hall and Police Station speak of the city, local citizenry representation and services, reflect the local culture and its values, and elicit pride, heritage and respect. The facilities emphasize the characteristics of Prior Lake that make it unique—its expansive lake,recently updated downtown and developed streetscape, and beautiful,accessible lakefront park. E' Wold and the City of Prior Lake completed a planning and design process that identified the appropriate elements and design features that would allow the City Hall and Police Station to define and emphasize the City's key characteristics. Client: City of Prior Lake Size: 33,000 s.f. �. Cost: $11,000,000.00 2),40 0 ... - <Return to list 0 Copyright 2007 Wold Privacy Policy/Terms Sitem FTP Site Contact Us • http://www.woldae.com/portfolio/project_detail.cfm?project_id=42&cat_id=17&this section_... 9/12/2007 Project Portfolio: Prior Lake City Hall and Police Station Page 1 of 2 home>Experience>Detail ir Prior Lake City Hall and Police Station MEMIIIBrowse projects in Public: «United States Postal Service Carrier Annex I Category home page I Apple Valley City Hall» SNAW- LUN0QUIST ASSOCIATES INC r Education Green/High Performance Hospitality Industrial Medical/Research Mixed-Use Multifamily Housing �� ' Project: Prior Lake City Hall and Police Station Public Sector City: Prior Lake Religious State: MN Architect: WOLD Architects and Engineers Retail/Commercial Owner: City of Prior Lake Specialty/Historic Completion:2006 Value: $10M -$20M Sports/Community Description: Transportation This 18 month project broke ground in August 2005. Scheduled for completion in December of 2006,the New Police Station will encompass 30,860 square feet on two floors.There will be offices, holding cells, a sally port, an evidence room with storage as well as indoor parking for 20 vehicles and a men's and women's fitness area.The new city hall, being concurrently built,will be 35,747 square feet and will compliment the other downtown buildings with its red brick, limestone and glass exterior. The City Hall will include seating for 100 in the council chambers. Other departments to be housed in the space will be Planning, Building Inspections, Engineering, Finance and Administration, Utility Billing and Recreation.The buildings are located across the street from one another and form part of a campus development. Fred Shaw Receives 2007 International Immigrant Achievement Award Shaw-Lundquist named MMSDC Supplier of the Year htt ://www.shawlund uist.com/ex erience/detail/ rior lake cit hall and olice station. h 9/12/2007 P 9 P P Y_ P _ P P Project Portfolio: Prior Lake City Hall and Police Station Page 2 of 2 Fred Shaw Featured in Twin Cities Business Fred Shaw Selected as 2007 International Immigrant Achievement Award Recipient Shaw Family Included in Minneapolis-St.Paul Business Journal Special Report:Power Families Shaw-Lundquist Associates self-performed the concrete work on the project in Passion for Building:Shaw- addition to managing and coordinating the construction details of all trades on Lundquist Featured in Finance& Commerce site.We poured the foundation walls, performed on all the flat concrete work Shaw-Lundquist#7 on Asian 25 and site concrete on both buildings. AGC-MN Presents Fred Shaw with Lifetime Achievement Award NAM l __. Lfi V Copyright 2005-2007 Shaw-Lundquist Associates Inc I Web Design by Creative Arc Minneapolis Web Design http://www.shawlundquist.com/experience/detail/prior lake_city_hall_and police_station.php 9/12/2007 Ub Lin ,F Prior Lake City Half Front Prior Lake Council SEating wold2 wold3 wold4 wold5 Wold Front I�J Ankeny Kell Architects Page 1 of 1 . Civic About Us I Projects I Services I News I Contact JA h ,t Bloomington Civic Plaza Bloomington C y Hall Bloomington City Hall Bloomington Center for the Arts Bloomington,MN Bloomington Police Facility Blaine City Hall and Police Facility Roseville City Hall,Public Safety,and Public An.e lal element of the Bloomington Civic Works Facility Addition&Renovation Plaza and the community's desire to increase . . Nisswa City Hall&Police Facility Monticello City Hall and Community Center access to city services, is the Bloomington City d- Minneapolis Minnesota Department of Human Services Hall facility. This facility includes: office areas " Century Plaza-Hennepin County Workforce with services counters, meeting rooms and Center support spaces for all city departments, new Fire Station 14 Washington County South Service Center council chambers, and an emergency operations more photos: 1 2 3 4 center. AWARDS Excellence in Masonry Design and Construction Honor Award,2004 Minneapolis AIA Merit Award,2004 City of Bloomington,Mayor's Art and Aesthetics Award,2004 I OWNER:City of Bloomington GROSS AREA:205,500 s.f. CONSTRUCTION COST:$26 million COMPLETION:July 2003 • s / 7 http://www.ankenykell.com/bloomington%20city%20hall.htm 9/12/2007 1 i rip i A; ' . ktiy4 ' INTP+ Ankeny Kell Architects Page 1 of 1 civicAbout Us I Projects I Services I News I Contact Ankeny Kell Architects Bloomington Civic Plaza /` ROsev' a City Hall, Public Safety and Public Bloomington City Hall WOr Facility Bloomington Center for the Arts Bloomington Police Facility Roseville,MN Blaine City Hall and Police Facility Roseville City Hall,Public Safety,and Public Works Facility Addition&Renovation The Roseville Public Safety and Public Works Nisswa City Hall&Police Facility Monticello City Hall and Community Center Facility is one part of a master plan developed Minnesota Department of Human Services by AKA and the City of Roseville. The project is Century Plaza-Hennepin County Workforce comprised of a 30,000 s.f. public safety addition Center to the existing city hall and 15,000 s.f. remodel Minneapolis Fire Station 14 photos: 1 2 3 x 5 Washington County South Service Center of existing police space into offices for other city more p departments. Centrally located in the facility is OWNER:City of Roseville an emergency operations center/training room, GROSS AREA: which is used by the police, fire administration, City Hall/Public Safety:67,700 s.f. and other city departments. The project also New: Renovaated:ced:26,900 s.f. includes: a new entrance and city hall identity, Public Works:61,700 s.f. administrative, detective and patrol areas; and New:34,400 s.f. police support spaces including a break room, Reming:12, 00 s.f.s.f. Existing:12,400 s.f. locker rooms and tactical/fitness space, a six-cell CONSTRUCTION COST:$10.6 million detention area with sally-ports, and a lower level COMPLETION:October 2004 parking garage. The site was designed to meet sustainability guidelines, utilizing the Energy Design Assistance Program, managing all storm water, and drawing on native plant materials. Realignment of the main entry road, new parking areas, and a fully developed landscape plan with rain gardens were included in the campus development. http://www.ankenykell.com/roseville.htm 9/12/2007 (� n � r ., w F 1 e 74Rr 4 Ak if Taj-Blaine Page 1 of 1 TAXPAYERS Government's view of the economy could be summed u LEAGUE few short phrases: If it moves, tax it. If it keeps moving, re tt a % If it stops moving, subsidize it. —Ronald Reagan Home About Us Publications Blog Legislative Scorecard Recommended Donate! Blaine City Hall 111■lI1� _,. s �`. — Total Cost: $15 million Purpose: City Hall and Police Department Year Completed: 2002 Square Feet: 110,000 (3 floors) Cost per Sq. Foot: $136 Description: Funded with revenues the city had on hand. Click here to go back PO Box 120444 •Saint Paul, MN 55112 Telephone: (651) 294-3590 • Fax: (651) 294-3596 • www.taxpayersleague.org http://68.178.220.15/NewIssues/Taj-Mahal/Taj-Blaine.htm 9/12/2007 ' ' R t3< � pp ,nom ti k i� �P tB S d �o i. � .�-r �ri 4 t k .... I.ry.. `�,. ., ,'i ��:„; . � y � � � __ , � � . , �� �. � - _ �, ;� - �� �. I REQUEST FOR PROPOSALS: 1 CURRENT FACILITIES AND SPACE NEEDS ANALYSIS OAK PARK HEIGHTS CITY HALL FACILITY January 25,2007 I. SUMMARY The City of Oak Park Heights is seeking proposals from qualified architectural/ engineering firms to perform a `Current Facilities and Space Needs Analysis' for the City Hall Facility that consists of three key areas: 1)Administration Offices/Meeting Spaces, 2)the Police Department and 3)the Public Works Department,all of which are housed in a singular building located at 14168 Oak Park Blvd.,N. The Analysis to be completed would consist of a formal report to the City Council that 1' n i recommendations on the following items: outlines d critically comments and makes recomme at g • Review and provide commentary on the CURRENT overall City Hall Facility layout;provide figures, layouts and summary comments on efficiencies, durability and code compliance,etc. Identify positives and negatives. • Review the City Hall Facility with council and staff for operational space needs. • Review the City of Oak Park Heights comprehensive plan for city growth and recommend specific municipal space requirements.Identify the current building space needs,in terns of facilities available and floor area,to conduct business operations and meetings for each area in the City Hall Facility. • Specifically review and comment on the CURRENT overall City Hall Facility HVAC and plumbing systems. • Identify what measures may be taken for the City use its current space more efficiently. • What major improvements(e.g.,roof,siding,windows,HVAC,basement moisture,mold protection)will necessary in the next five to ten years,and what are their likely costs? • What expansion opportunities are feasible at the current facility?Please provide some rough `sketch' building layouts and rough cost estimates for these expansion opportunities. I i It is anticipated that the firm selected will be required, at a minimum,to make site visits rand conduct interviews will City Elected Officials,City Staff and other City Consultants to derive a final set of recommendations. II. SUBMISSION REQUIREMENTS Please provide the following information as part of your submission: • A narrative relating to your general approach to this project. • Company history. • Examples of work in the past five years in government and in commercial office space planning or analysis. • Resumes, including responsibilities,background,and relevant experience of key personnel that will be working directly on this project. • The names of three to five individuals that can be contacted as references concerning the professional capabilities and resources of your firm. • Any additional information or materials that you believe communicate the capabilities of your firm to perform on this project. • Your firm must be able to effectively respond to all requested information. M. FEES&TIMELINES Please submit the fee for your services on this project. The City requires that a maximum fee for the service be provided in the response to this RFP,but will . additionally consider alternative fee structures. Please submit your proposed timeline for these services.The City requires that all final reports shall be presented to the City at the above address not later than calendar 60 days from the formal acceptance,via written notice,and approval of a proposal. Completion in less than 60 days is preferable.Payment will be made to the selected firm upon satisfactory completion of the Analysis. Please Direct All Questions To:Eric Johnson,City Administrator:651-439-4439 IV. SUBMISSION TH EFRAME AND PROCESS A. Submission Deadline and Requirements Please send six original spiral bound and one unbound copies of your response to this Request for Proposal. These are to be received at the offices of the City of Oak Park Heights not later than 4:00 pm,Feb 2"d,2007. Proposals should be directed and delivered to: Eric Johnson,AICP City Administrator City of Oak Park Heights City Hall 14168 Oak Park Blvd N. Oak Park Heights,MN 55082 B. Selection Process Following the review of the received Request for Proposals by the City,firms may be contacted for additional information or to participate in an interview process. General Evaluation Criteria: • A demonstrated understanding of the requirements of this project. • Project approach and schedule. • Qualifications and expertise of the key personnel assigned to the project and their proven ability to efficiently complete similar projects. • Experience of the firm and project team, directly relating to this project. • Comment and opinions of references. • Firm possesses resources required to complete this project. • Clarity,consciousness and organization of the proposal. • Cost of the proposal. DISCLAIMER: This request for proposals is only a solicitation for information. The City is not obligated to enter into a contract nor is it responsible for any costs associated with the preparation of proposals and interviews Proposals received after the deadline may be disqualified from consideration. The City reserves the right to reject any and all proposals and to interview firms, which in the City's judgment,will best meet City needs. I 1 t I June 4,2007 Mr. Eric A.Johnson, AICP, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights,Minnesota 55082 RE: City of Oak Park Heights Space Needs and Facility Use Study BA#0707 Mr. Johnson: Attached is a packet of revised documents to insert into our Space Needs and Facility Use Study (dated May 17, 2007)for your review and comment(Documents that are revised are indicated as such with italicized text). Those documents are as follows: -Facility Development Options Option A,B, C and D -Preliminary Cost Projections Option A,B,C and D Thank you for allowing us to serve the City of Oak Park Heights. Sincerely, I BUETOW & ASSOCIATES, INC. I Randy L. Engel, RA,AS Vice President I i s v A d'f City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 January 4,2008 Greg, Mr. Greg Olson Mr.Allan Stevens indicated to me that you 5491 O'Brien Ave. may be interested in serving;if you would like Oak Park Heights, MN 55082 to consider serving on the committee, please fill out the attached form. RE: City Hall Project Dear Greg: As you may now be aware, the City Council will be convening a seven member "Citizen's Committee" to examine further issues and options related to a potential City Hall project.This committee will be made of three Citizen members, one Park Commission member,one Planning Commission member and two City Council members. If you would like to be considered to serve on this Committee as one of the three Citizen members, please review and complete the attached form and drop-it in the mail to me. I have enclosed a self-addressed stamped envelope. Certainly, if you have any questions please give me a call 651-439-4439 Regards, Eric Johns n City Administrator 10 A 9 -_ _ tl ® ® ac w i u e 0 W77-7 v �Awl� t . Im 0 MM■ r 1 t M City of Oak Park Heights Municipal Facility-Citizens Committee Application-006404,1101,2008 The City Council has approved the creation of a Citizen's Advisory Committee to review information related to the possible rehabilitation or replacement of the current City Hall Facility. Generally, the primary issues to be considered by the Committee will be the examination of City facility needs, cost-effectiveness of any construction project, long- term building serviceability and fiscal impacts upon the community. Upon review and discussion of significant information, the Committee will be requested to make recommendations to the City Council about the above issues so as to provide the City Council additional direction as it looks to and considers future needs. It is anticipated that this Committee will meet several times over the next 60 days to discuss and engage the above matters. Meetings will typically be held in the evening, but as scheduled by the Committee once convened. PLEASE COMPLETE THE FOLLOWING AND RETURN TO ERIC JOHNSON, CITY ADMINISTRATOR AT THE CITY HALL, 14168 OAK PARK BLVD. OR FAX TO 651-439-0574 NAME: LL.A fu S—rE--U E ADDRESS: lq3oo 5-7-4 PHONE#: q -3 q­ 0 / qS WHAT QUALITIES OR EXPERIENCES ARE YOU ABLE TO BRING TO THE DISCUSSION/ PROPOSAL ABOUT EITHER REPLACING OR REHABILITATING THE CITY HALL?E LAIN: DO YOU HA YE A CONSTRUCTION /BUILDING EXPERIENCE? EXPLAIN: yS+ eqV HAVE YOU EVER SERVED ON A PUBLIC COMMITTEE?EXPLAIN: �CJg_ cam- .�- City of Oak Park Heights Municipal Facility-Citizens Committee Application-Due Jan 11th 2008 The City Council has approved the creation of a Citizen's Advisory Committee to review information related to the possible rehabilitation or replacement of the current City Hall Facility. Generally, the primary issues to be considered by the Committee will be the examination of City facility needs, cost-effectiveness of any construction project, long- term building serviceability and fiscal impacts upon the community. Upon review and discussion of significant information, the Committee will be requested to make recommendations to the City Council about the above issues so as to provide the City Council additional direction as it looks to and considers future needs. It is anticipated that this Committee will meet several times over the next 60 days to discuss and engage the above matters. Meetings will typically be held in the evening, but as scheduled by the Committee once convened. PLEASE COMPLETE THE FOLLOWING AND RETURN TO ERIC JOHNSON, CITY ADMINISTRATOR AT THE CITY HALL, 14168 OAK PARK BLVD. OR FAX TO 651-439-4574 NAME: M j >gtG b !e ADDRESS: t tP62`E-r S �I'• !� PHONE#: Z-q 8 c 3% 1 WHAT QUALITIES OR EXPERIENCES ARE YOU ABLE TO BRING TO THE DISCUSSION/ PROPOSAL ABOUT EITHER REPLACING OR REHABILITATING REHABILITATING THE CITY HALL? EXPLAIN: %4, � CLv,- ke..,rt 1M►nR d o L a c k ow�ai e- �fiL*e `to 3 i55c c5 b 'r Q mot, �,c 000 ZX TWA 0 ID+ o-V e i',�,'4Z� u_,4 t I kit. ��►,� cA- ci,+-y -i- 4tut-V`caplC , bu,t kADWiAJ 4Av.,;A15 Nome& `b br- Jbij e. DO YOU HAVE ANY CONSTRUCTION J BUILDING EXPERIENCE?EXPLAIN: T- yOA a+ cvricre,+P_ t0fflrN evcC- - Lwc��c. z ►gl5a hAJt k�)0rke-& 6r a, -fit.(uis 1 y�+h�-g vr- sCN&Z ex4+ e—, MV viel ty vl�"�l•►^'�� b�rnevv I HAVE YOU EVER SERVED ON A PUBLIC COMMITTEE?EXPLAIN: h r v e- vtbt bu-t- .. KO,,/, 5,e;ry cA 00-, a.-- tai c ��4 L. Site Administration Page 1 of 1 0Content Tools-1Ir Data Center 'Ir~ Site Management-Ir Security "I r~ Help -Ir Logout Current Section: Home>Advisory Committees > City Hall Citizens_Committee (Online Form) Name: Chris Zeuli Listed on this Address: 5681 Novak Ave. N. summary of the submitted to yc Phone No.: (651)439-3717 form (pulling in What qualities or experiences are I have been in the from the first tt you able to bring to the construction field for over the form). To v discussion/proposal about either 20years and I have lived complete infori relacing or rehabilitating the City in Stillwater/Oak Park my each individual Hall? Explain: whole life. "View" next to Electrical Construction Then click the' Do you have any field. Design and build to return to the construction/building experience? custom houses and functions. Explain: commercial buildings. Have you ever served on a public No If you want to c committee? Explain: information for Date: 1/4/2008 2:55:28 PM records, choos comma delimit Options: click the"Dowr No options have been selected. link next to it. F window will poi will be prompte determine whe like to downloa information to would like to n; Comma-delimi, delimited form, be used by a n software applic including Micrc Microsoft Exce Microsoft Acce http://oakparkheights.govoffice.com/admin/index.asp?DE=&SEC={48914242-6DAC-4D67... 1/7/2008 . Site Administration Page 1 of 1 *Content Tools 'IF' Data Center IF Site Management Security Help Logout Current Section: Home>Advisory,Committees > City_HaH.Citizens.Committee (Online Form) Name: Daniel Eder Listed on this E Address: 14503 55th Street N, OPH summary of the Phone No.: (651)275-1490 submitted to form(pulling in in I have a working knowledge of from the first tr building codes. I also have a knack the form). To v for efficient building layouts and complete inforr being able to think out of the box to each individual What qualities or find innovative solutions that fit the 'View" next to experiences are you able need and reduce costs. My current Then click the' to bring to the job requires me to design office to return to the discussion/proposal about spaces and coordinate the functions. either relacing or installation of commercial furniture. I rehabilitating the City am also a OPH resident who is If you want to c Hall? Explain: married with 4 kids. I know what a information for burden increased taxes will be, but I records, choos also want the city to flourish and comma delimit present a positive experience to all click the"Dover who use the City Offices. link next to it. F 1 am currently the Design and window will pol Construction Supervisor for will be promptE Do you have any Andersen Corporation. I have determine whe construction/building experience in the residential and like to downloa experience? Explain: commercial construction fields. I information to hold a degree in Construction would like to n, Management. Have you ever served on a No, I have not served on a public Comma-delimi- public committee? committee, but I have always delimited formi Explain: wanted to be a part of city be used by a n government. software applic Date: 1/10/2008 1:13:01 AM including Micrc Microsoft Exce Options: Microsoft Acce No options have been selected. I http://oakparkheights.govoffice.com/admin/index.asp?DE=&SEC={48914242-6DAC-4D6... 1/10/2008 1 � City of Oak Park Heights Municipal Facility-Citizens Committee Application-Due Jan_11:tti; 4>tl The City Council has approved the creation of a Citizen's Advisory Committee to review information related to the possible rehabilitation or replacement of the current City Hall Facility. Generally, the primary issues to be considered by the Committee will be the examination of City facility needs, cost-effectiveness of any construction project, long- term building serviceability and fiscal impacts upon the community. Upon review and discussion of significant information, the Committee will be requested to make recommendations to the City Council about the above issues so as to provide the City Council additional direction as it looks to and considers future needs. It is anticipated that this Committee will meet several times over the next 60 days to discuss and engage the above matters.Meetings will typically be held in the evening, but as scheduled by the Committee once convened. PLEASE COMPLETE THE FOLLOWING AND RETURN TO ERIC .JOHNSON, CITY ADMINISTRATOR AT THE CITY HALL, 14168 OAK PARK BLVD. OR FAX TO 651-439-0574 NAME: C Z.�.—�; O L G Q ADDRESS: () ,S P-\iEN 10N PHONE#: - 02-9 6.. 11 _5 .2-895 WHAT QUALITIES OR EXPERIENCES ARE YOU ABLE TO BRING TO THE DISCUSSION j f PROPOSAL ABOUT EITHER REPLACING OR REHABILITATING THE CITY HALL?EXPLAIN: DO YOU HAVE ANY CONSTRUCTION J BUILDING EXPERIENCE? EXPLAIN: pit n c�t ;�. aiqj ,:eqcdjd HAVE YOU EVER SERVED ON A PUBLIC COMMITTEE?EXPLAIN: r„ i t� C1 tY of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 January 2,2008 Mr. Allan Stevens 14300 N.57th Street Oak Park Heights, MN 55082 RE: City Hall Project Dear Mr.Stevens: As you may now be aware,the City Council will be convening a seven member "Citizen's Committee" to examine further issues and options related to a potential City Hall project.This committee will be made of three Citizen members, one Park Commission member, one Planning Commission member and two City Council members. If you would like to be considered to serve on this Committee as one of the three Citizen members, please review and complete the attached form and drop4t in the mail to me. I have enclosed a self-addr sed stamped envelope. Certainly, if you h y uestions please give me a call 651-439-4439 r hnson i Administrator 4"_ City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 January 2,2008 Kevin and Ann Simpson 14375 N.57th Street Oak Park Heights, MN 55082 RE: City Hall Project Dear Kevin and Ann: As you may now be aware,the City Council will be convening a seven member "Citizen's Committee" to examine further issues and options related to a potential City Hall project,This committee will be made of three Citizen members, one Park Commission member,one Planning Commission member and two City Council members. If you would like to be considered to serve on this Committee as one of the three Citizen members,please review and complete the attached form and drop-it in the mail to me. I have enclosed a self-addressed stamped envelope. Certainly,if you hay y u tions please give me a call 651-439-4439 R ar E' son Ity A minis ator I I I I I x D D � I z I v < - - -- - - -- - - --— � -- I I p m I I I � PROPERTY LINE I I REVISED TRAIL LOGTION I eo•-0- P 50'-0' m / \ PUBLIC WORKS m GARAGE ADDITION w co m �4 rn m — 1 per 1P2 D / t7 m D m OZO m �� �z o =Am o DOCK 0(0 �j��� b z$ m rn�OTM 4 m 0i I G)aic�Z z)--u DmA7 "rD-tn O B m G) Z ;u Crn C v 'O I i4 Byrn Q ° t7n I Tm m Cb' _ _ _n.r"s. ; `i ..-.'I F°"'- ..''s,�n�"'•.,.�l ,F's..- .�s - - r' Y° Glz y Id T I � I V - - - - -.- - -- -- PROPERTY tam b- - -- I z m �8 o ° P �Ao I Om b �I �N O'BRIEN AVE.N. 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MTE aEViwON TM, Oak Park Heights Facilities No p �BIIETOW&ASSOCIATES E Ra=V4 $ AN ARCHITECTURAL SERVICES COMPANY V &Space Needs Study D Citizens Advisory Commitee _ 2345 RICE STREET,SU17E210 E» Oak Perk Heights,Minnesota ST.PAUL,MINNESOTA (851)4836701 m"tan wuueEn iis, --------� r-------- CD CL 0 v I F I 07 a. moo° 1 o I m I I O I C D� 0) N I �. 0) m < Cr I S I I I � 7 O I rn I � I w I I m I I I �1 I °m 5 i �° o ° ° L I -- -J I I m T w 7r cc, c v 7❑ N 0 UP 0 �❑ 0 � O � O C WORKBENCH N Z C - ? 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Grs ` ■ } m 7 I . ( _ 03 02. _ja� � � ■ � . . Lnj m. \{ E n §§a| mo §° a m§ IT! n . m 7 a a ■ \( )) k G) 7 2 2 §_ w w % )\ T.T 7 k q >0 q\ 3/ /§ j o£ 9£ 2z §m �� t� = 3 ® z m2 m$ m ° 2 m RB S® \ ) 2 § Kn =r o a o mN m2 R « # o k§ kZ 2 m m k) )) \// Ln Mk a� $ / Fo■PLA■.oP'rl0■a w Oak Park § u«s A. \ ARCHITECTURAL�OW&ASSOCIATES 4 &sac.Nee.audy A � ;0 AN «e m__ Citizens Advisory _ & _,_� ._ _ Citizen's Advisory Committee — Oak Park Heights City Hall Final Report and Recommendations: • In January 2008, the City Council for the City of Oak Park Heights appointed a Citizen's Advisory Committee to explore and investigate the issues and solutions related to the future of the Oak Park Heights City Hall and possible building replacement/updating options. This group, consisting of 7 members, (two City council members, one planning commissioner, one park commissioner and four public members), met on six (6) occasions and discussed numerous optionsand issues related to possible investments into a potential project. These meetings also included input from the Architect Randy Engel and Financial Consultant Steve Mattson. Largely, the dialogue engaged the possibility of building and facility needs of the City by considering what investments would be adequate<fo,r a;fifty (50) year perspective. .. 4 fZv�_A g r Finding#1 —Acknowledgement of Need • At this time the Citizen's Advisory Committee does concur with City Council that the City is in need of-t?�+' addressing several building and space issues including and such reasons are: 1. Providing additional and adequate space for public works, police and administrative branches of the City to adequately and efficiently serve fhe public, M =t 2. Ensuring compliance with the American Disabilities Act and Gender Equity 3. Ensuring compliance with the Current Energy Code, 4. Ensuring compliance with City zoning requirements, (parking, outside storage) 5. Ensure that the City has addressed reasonable life-safety issues such as fire protection, indoor air quality and building security;; 6. Ensure that the access/4riveways are properly addressed to'achieve a safe flow of traffic: to, from and around the facility. 7. Economical and responsible replacement of exterior surfaces, HVAC systems and roofing systems. Following several meetingtand reviewing data from ether cities with similar issues and experiences, the Committee does recommend that the City Council take affirmative steps in the relative near future to:find a comprehensive solution to these issues and that such actions must: 1. wisely invest taxpayer dollars for best, long-term value, 2. achieve economic and efficient use of energy resources and • available lands 3. be cognizant to implement actions that do not overburden current or future citizens with-deficient systems and facilities. n ^� .......... .... ....... ............ . ............ ... ... ... ... ......... _ . ............ ::: ........ Finding#2— Option A.1 - Renovation and Ma►or Expansion— $5.1 Million Option A.1 is the investment of an estimated $5.1 million into the renovation and expansion of the current 15,300 square foot City Hall facility and which would add an additional 7,400 +/-square feet of police space, 550 square feet of administration space and approximately 1,080 square feet of garage/public works. space. The final total square footage would be approximately 24,330 square feetw. i While this option is estimated to be a potential middle ground between an entirely new facility and a internal rehabilitation of the current building; a modest additional investment totaling $6.3 million for a new facility and which would be without the limited space and layout restraints is a more economical choice. i While Option A.1 does address a battery of the building's deficiencies and is less expensive than EA, Option A.1 does still result in: I j 1. Continued inefficient building layout, 2. Exposed sprinkler heads and ductwork, 3. No new or expanded public spaces, 4. Lessened capacity to install energy saving HVAC systems, 5. requires a setback variance from the....east side, i Finding #3— Option A— Renovation and Minor Expansion - $2.8 Million The investment of an estimated $2.8 million into a general rehabilitation / retrofitting of the current facility and which would add 1,080 square feet to the public works facility would provide for improved ADA compliance, gender equity and would correct major components of the current building, including an update and replacement of HVAC systems, roof, exterior siding as well as providing a walled storage and impound yard. At this time the Citizen's Advisory Committee does NOT recommend the advancement of Option A, as the expenditure of an estimate 2.8 million dollars, while it does address several issues ,elated to ADA compliance, HVAGsystems =-and impound area, it does not provide any additional space for the City and in fact, cannibalizes internal space further limiting City staff, does not improve public access to the facility...? --- Considering these issues the Citizen's A& the further pursuit of Option (A)(vote tally Finding#4— Option E.1— Construction of a New Facility— $6.3 Million Via the construction of an entirely new facility Option E.1 attempts to provide a global solution to all foreseeable building and space deficiencies. • At this time the Citizen's Advisory Committee does NOT recommend the advancement of Option E.1, as the expenditure of an estimated 6.3 million dollars, while does it does globally address all building concerns and is a more-cost effective solution than Option A.1, it is a solution that may be beyond the financial capacity of the City at this time, relative to the paying ability of the aver?ge homeowner...? Bring these issues the Citizen's Advisory Committee does nq emend the irsuit of Opto (E 1,,)wote tally, ........ t /l ................. .... ......... .... ...... lad ItAk t ��ti Finding #4—Option EAA—Construction of New Facility -$6.3 Million. ...... .... I Citizen's Advisory Committee — Oak Park Heights City Hall Final Report and Recommendations: In January 2008,the City Council for the City of Oak Park Heights appoint d a it' e ' Advisory Committee to explore and investigate the issues and solution r at t future of the Oak Park Heights City Hall and possible buildi g place a up ting options. This group, consisting of 7 members, (two City c u9cil em , o Ian i commissioner, one park commissioner and four public me`m ers) a on fi occa i s and discussed numerous options and issues related to pi . le inv a into a potential project. These meetings also included input from th Archi t Randy Eng I a d Financial Consultant Steve Mattson. Finding#1—Acknowledgement of Need At this time the Citizen's Advisory Committee does concur with City Council that the City is in need of addressing several building and space issues including but not limited to: I. Providing additional and adequate space for public works, police and administrative branches of the City to adeqately serve the public, 2. Ensuring compliance with the American Disabilities Act, 3. Ensuring compliance with the Current Energy Code, VV 4. Ensuring compliance with City zoning requirements, (parking, outside storage) 5. Ensure that the access/driveways are properly addressed to achieve a safe flow of traffic; to, from and around the facility. 6. Economical and responsible replacement of exterior surfaces, HVAC systems and roofing systems. �, I, S atu,,ASI -CfIr-1146tS,11ccc-�11 ? , floss,�►�lt �&� �.,- �c,�r9�+-� Following several meetings and reviewing data from other cities with similar issues and M experiences,the Committee does recommend that the City Council take affirmative steps in the relative near future to find a comprehensive solution to these issues and that such actions must: 1. wisely invest taxpayer dollars for best, long-term value, 2. achieve economic and efficient use of energy resources and 3. must be cognizant to implement actions that would not overburden future Council's and citizens with deficient systems and facilities. e ( C i�M406 dally` k Finding#2— Option A.1 - Renovation and Major Expansion— $5.1 Million At this time the investment of an estimated $5.1 million into the renovation and expansion of the current City Hall facility would add an additional P1 quare feet of /cree ___tee space and approximate !square fee of garage/public works space. While the majority of the Mis of limited value to the City as compared to a modest additional investment totaling $6.3 million for a new facility and which would be without the limited space and layout restraints. • The Citizen's Advisory Committee does not recommend the further pursuit of Option (A.1)(vote)sally (Md) ''�`ti ���,�- Finding#3— Option A— Renovation and Minor Expansion- $2.8 Million The investment of an estimated $2.8 million into a general rehabilitation / retrofitting of the current facility and which would add 1,080 square feet to the public works facility would provide for improved ADA compliance, gender equity and would correct major components of the current building, including a full update and replacement of HVAC systems, roof, exterior siding as well as providing a walled storage and impound yard`�(�rl) I L� L4'1�i • At this time the Citizen's Advisory Committee does not recommend the 7/� "r advancement 4 Option A, as the expenditure of an estimate 2.8 millio dollars;' while does address several issues related to ADA compliance, HVAC systems and impound area, it does not provide any additional space for the City and in fact, cannibalize internal space further I' iti City staff, does not improve public access to the facility...(vote tally ) • At this time the Citizen's Advisory Committee does recommend the advancement of Option A,This options the expenditure of an estimated 2.8 million dollars does address several issues related to ADA compliance, HVAC systems and impound areas. 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