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HomeMy WebLinkAboutCert. of Substantial Completion - Phase 2 a ,s 2000 E D I T I O N AIA DOCUMENT G704 -2000 Certificate of Substantial Completion : PHASE TWO (Instructions on reverse side) PROJECT: Oak Parks Heights City Hall PROJECT NUMBER: 0822. OWNER 17 (Name and address) 14168 Oak Park Boulevard N CONTRACT FOR: General Construction ARCHITECT ❑ Oak Park Heights, MN 55082 CONTRACT DATE: CONTRACTOR ❑ TO OWNER: Apri115,2009 City of Oak Park Heights FIELD ❑ (Name and address) T O CONTRACTOR: Heights (Name and address) Jorgenson Construction 14168 Oak Park Boulevard N 9255 East River Road Northwest OTHER ❑ Oak Park Heights, MN 55082 Coon Rapids, MN 55433 • PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: All portions of site and buildings designated as Phase Two of this project except specific Phase Two area(s) still undergoing construction and/or construction activities that prevent Owner's occupancy(ies). The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance "with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use The date of Substantial Completion of the Project or portion designated above is the date of = issuance " established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: • Buetow & Associates, Inc. IQ . II September 8, 2010 i, ARCHITECT ' BY DATE OF ISSUANCE A list of items t� be completed or corrected is attache hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment. Cost estimate of Work that is incomplete or defective: $50,000.00 The Contractor will complete or correct the Work on the list of items attached hereto within Ten (10 calendar) days from the above date of Substantial Completion. Jorgenson Construction CONTRACTOR BY DATE The Owner accepts the Wcjrlc:or designated por s ". : t ially complete and will assume full possession at 4:00 PM CST ti • ) , . September 8, 2010 (date). ts*S 1/ City of Oak Park Heights J ' i i /3)p l p OWNER I DATE 0 2 0 0 0 AIA® The responsibilities of the Owner an. Contract. . s ecurity, maintenance, heat, utilities, damage to AIA DOCUMENT G704 -2000 CERTIFICATE OF the Work.and insurance shall be as follows: SUBSTANTIAL COMPLETION • (Note: Owner's and Contractor's legal and insurance couns:! , ould d etermine and review insurance requirements and coverage.) Contractor shall be responsible (per contract) for entire • , and buildings undergoing construction. Contractor's Insurance — as specified — shall be in force at all times Work is executed until Final Completion of all po . ons and phases of this project. Owner's insurance shall similarly, also be in force. Owner is responsible for utilities, security, maintenance and damages (caused by Owner) that may occur after the date of Substantial Completion for Phase Two area described herein. 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 1735 New York Avenue, N.W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. Washington, D.C. 20006 -5292 • � Instructions • GENERAL INFORMATION PURPOSE. This document was developed to establish the date of Substantial Completion for the purpose of commencement of applicable warranties and to allow the Owner to occupy or utilize the Work or des - ignated portion. RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document Azoi, General Conditions of the Contract for Construction, and the general conditions contained in AIA Document Aro7, Abbreviated Owner - Contractor Agreement Form for Construction Projects of Limited Scope — Stipulated Sum. USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7o4 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7o4 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7o4 • A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7o4, but only for use in connection with a particular project. COMPLETING THE G704 FORM • After the words "Project or Portion of the Project Designated For Partial Occupancy Or llse Shall Include:" insert a detailed description of the Project or portion(s) of the Project that have been accept- ed as being substantially complete. • Determine Work to be completed. Provide a list of items that are to be completed or corrected and attach. • Determine dates for completion of the Work. • Establish an amount to be withheld to complete the Work. EXECUTION OF THE DOCUMENT The G7o4 document should be executed in not less than triplicate by the Owner, Architect and Contractor, each of whom retains an original. o- , tt o ©2000 AIA® AIA DOCUMENT G704 -2000 INSTRUCTIONS • The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006 -5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 1 Updated Final Inspection List Table of Contents The Work of the Contract is not complete. The intent of this Updated Final Inspection List is: •to identify critical items of Work that require repair, replacement or completion. •to identify damage(s) to Work in -place at the time of the Final Inspection as being the sole responsibility of each applicable and respective Contractor to remedy. •to identify items of Work that require immediate completion so as to allow the Owner to properly occupy the portion(s) of this building identified herein. Note that incomplete and in- progress items of Work are not fully identified in this document. The Construction Documents provide that information. It is the Contractor's responsibility to ascertain the scope, extent and specifics of the items of Work remaining to be completed under the terms of the Contract. The term, "Provide" utilized herein is defined as: to furnish and install all materials, equipment and labor so as to complete each item of Work in accordance with the Contract for Construction. • Completion of each and every Updated Final Inspection List item of Work by the Contractor is one of the Contractor's contractual obligations necessary to be achieved in order to receive final payment. It is the Contractor's contractual obligation to complete all Work of the Contract. Complete all Work including the items listed herein and send notification to the Architect's Office of that completion so as to arrive at the Architect's Office no later than October 8.2010 so as not to deter, hinder and otherwise adversely affect the operations of the Owner and with each respective corrected item of Work identified by the placement of a check mark (✓) or the name of the organization that completed the correction of that item of Work in the page margin adjacent to each such item of Work (thus, specifically indicating that each such item of Work is complete). Verify that each respective item of Work is actually complete before asserting to the Architect of its completion. All fees and costs for each additional Field Review and /or Inspection and all fees and costs for the preparation of each and every additional Final Inspection List and /or Updated Final Inspection List will be charged to the Construction Contract at the Contractor's expense. Contractor's Certification of Completion: The Contractor shall complete the information below and shall provide a personal signature where indicated below. I, Hereby, certify that all items of Work listed on this Updated Final Inspection List have been completed: By: (signature) (title) (signer's name printed) (name of organization represented) (date of signature) (continued) The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 2 Contract Closeout Provide Contract Closeout procedures per Section 01700 including: O &M Manuals, Record Drawings, Warranties, extra materials and parts, special tools and Minnesota Department of Revenue ICR -130 forms. Provide additional Finish Hardware P er 08710 1.9A and 1.9B. ' Site Provide a written statement that the Site Work is completed and is ready for a Final Inspection. That statement must include a list of uncompleted items. • Paint hinge bands of each gate (that allow swinging motion) at Trash Enclosure. Color shall match support posts onto which these hinge bands are attached. • Vertical posts of Trex fencing exhibit horizontal discolorations: Provide written verification from manufacturer as to when those discolorations will fade so as not to be visible. • Seeding installation of site areas north and east of City Hall may not comply with specifications and may require replacement if growth is not evident is 2011 growing season per attached email notice of July 7, 2010. • Bituminous Paving and striping application has installation issues that require resolution: Information to follow. • Provide striping to paving within Police Impound Lot. • Remove lumps of earth, removed tree limbs and debris from north, east and west sides of areas outside of Police Impound Lot: Complete grading and apply seeding and erosion control matting. • Remove lumps of earth and debris from west and south sides of areas outside of Public Works Storage • Lot: Complete grading and apply seeding and erosion control matting. • Provide seedin g or landscape rock to area within Electrical Generator fenced enclosure. P • Provide gravel beds to slow flow of rainwater at newly- eroded areas located adjacent to and north of Electrical Generator fenced enclosure. a Provide gravel bed at rainwater outflow pipe at east side of southwest rain garden. • Repair riprap at newly - eroding area located adjacent to and north of driveway that serves Lower Level Garages. • Remove erosion control measures where and when applicable (at drains, catch basins and at property boundaries). • Remove Project Information Sign located at Oakgreen Avenue North and Oak Park Boulevard North. • Install permanent ground- mounted signs at accessible parking stalls located adjacent to City Hall. • Remove debris and foreign materials from newly -paved bituminous trail that leads west to and past western property line to adjacent property. • Reinstall concrete wheel stops within Police Impound Lot. Buildings (City Hall, Public Works Building and Pump Building) Provide a written statement that the Exterior Work and Interior Work of the City Hall, Public Works Building and Pump Building is completed and is ready for a Final Inspection. That statement must include a list of uncompleted items. Building Exterior (City Hall) City Hall: • Provide wall- mounted exterior canopy each above Opening: 003B and 023C. • Replace creased /bent/damaged roof panel located on east downslope area below east clearstory window • (this clearstory window serves Room 141). (continued) The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 3 • Building Exterior (City Hall) (continued) • Bend down standing seams at their low points where they adjoin Rotunda. • Provide paint to roof vent located on north side of gable roof. • Replace mortar in roof cap mortar joint where mortar does not adhere to both sides of cast stone at three (3) locations on Council Chamber Roof. • Reposition twisted scupper extension located above Council Chamber. • Glass installed in wood windows is not as specified: Choice of one of several options to resolve this issue is waiting for Owner's decision. • Investigate and repair condition that results in water leaks from exterior into Room 019 Police Large Evidence Room. • Investigate and repair condition that results in water leaks onto wood ceiling of alcove adjacent to Room 145 Council Chamber. Building Exterior (Public Works Building) Public Works Building: • Provide continuous sealant at jambs and heads of exterior door frames: exterior and interior sides. Building Exterior (Pump Building) Pump Building: • Remove bituminous roofing drips from prefinished roof edge coping. • Remove old sealant and apply new sealant to exterior louver on west wall. • Provide sealant at piping that extends from interior through east exterior wall. S Building Interior (City Hall) General Items • Provide training to Owner in use of all equipment, assemblies and systems: Interior and Exterior Lighting Controls, Photoelectric Sensors, Energy Management System, CO /NO Exhaust System, Fire Alarm System, Audio Visual Systems and others: Provide written evidence for each type and instance of training that Owner has received. • Patching and repairs shall be neatly accomplished and indistinguishable from what the original finish would look like if properly accomplished at the onset of the Work. Thus, when repairing damages to interior surfaces (such as walls, base, soffits, fascias and ceilings, paint the entire surface such that the following are not visible after the work is completed: repairs, patches, brush marks, roller marks. Rooms General Items Room 015 Mens • Remove foreign materials from rim of escutcheon at each grab bar in Toilet Rooms. • Provide sealant at all under - counter areas at countertops where brackets are cut in and where balancing sheet is disturbed or has been removed. • Adjust locker door lock operation that currently is stiff /sticky at: Locker #6. • Provide sealant at electrical receptacle cutout within locker unit at: Locker #2 and #11. Room 016 Womens • Remove foreign materials from rim of escutcheon at each grab bar in Toilet Rooms. • Provide sealant at all under - counter areas at countertops where brackets are cut in and where balancing • sheet is disturbed or has been removed. • Provide sealant at electrical receptacle cutout within locker unit at: Locker #1, #3 and #4. (continued) The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 4 Building Interior (City Hall) (continued) Rooms (continued) Room 101 Rotunda • Vestibule area outside of Opening 145: Apply matching wood stain to wood ceiling tile through which water dripped prior to completion of Room 100 vestibule roof edge cap. • Remove tape strands, fibers and adhesive residue from flooring in center of Rotunda. • Replace three (3) individual strips of vinyl base at east wall Display and replace with one (1) continuous vinyl base strip. • Provide mortar of matching color in vertical and horizontal mortar joints at face brick columns at south west corner. • Remove mortar dust and spatters from mortar joints at each face brick column. • Repaint streaked and uneven paint application of continuous painted horizontal band that extends approximately 8 to 14 feet AFF. Repaint all eight sections of this horizontal band. • Repair and refinish ceiling soffit surfaces where sprinkler system water leaked at west wall. Room 105 Men • Remove foreign materials from rim edge of escutcheon cover at each grab bar in Toilet Rooms. • Provide sealant at all under - counter areas at countertops where brackets are cut -in and where balancing sheet is disturbed or has been removed. Room 106 Women • Provide sealant at all under - counter areas at countertops where brackets are cut in and where balancing • sheet is disturbed or has been removed. Room 113 Office • Repaint entire south wall and especially at unfinished patched area. Room 118 Public Works Director • Provide continuous sealant and horizontal joint between solid surface window sill and wood trim at top, sides and bottom. Room 120 Conference • Provide plastic laminate strip at vertical edge on north side of countertop. Room 126 Break Room • Repaint entire north and west walls and especially at unfinished patched area adjacent to baseboard radiation. Room 137 Office • Repaint entire South wall that exhibits uneven and streaked paint application. • Repaint entire north and west walls and especially at unfinished patched area adjacent to baseboard radiation. Room 142 Finance Director • Provide continuous sealant and horizontal joint between solid surface window sill and wood trim at top, sides and bottom. • Repaint entire north wall and especially at unfinished patched area adjacent to baseboard radiation. • • Provide continuous sealant and horizontal joint between solid surface window sill and wood trim at top, sides and bottom. (continued) The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 5 Building Interior (City Hall) (continued) Rooms Room 142A Closet • Provide plastic laminate or vinyl edge to shelves within closet. Room 145 Council Chamber • Patch hole in floor platform and cover with carpeting at west edge of curved rear wall located in southeast corner of room. Building Interior (Public Works Building) Rooms General Items • Remove debris, marks and foreign materials from floor, wall and window sill surfaces. Rooms Room 162 Public Works Garage • Prepare and paint east interior wall. • Prepare and paint west interior wall especially above windows. Room 163 Public Works Shop • Prepare and paint south interior wall. • Install Work Tables. • Room 164 Locker Room • Provide escutcheon at pipe that penetrates ceiling along east wall. • Paint north wall especially at and below lavatory. Building Interior (Pump Building) Rooms General Items • Remove debris, marks and foreign materials from floor, wall and window surfaces. Openings • Wood door faces and edges are rough to touch (sand embedded in finish ( ?): smooth down without ruining finish. All openings are affected. Repair required at each door leaf. Opening 100A • Remove foreign materials from faces and edges of aluminum framing at door jamb. • Repair abraded and scratched aluminum framing at head of opening above sidelight. Opening 105 • Repaint scratched frame in its entirety. Opening 164 • Provide rubber button bumpers within edge of frame. • (continued) The City of Oak Park Heights City Hall Updated Final Inspection List Oak Park Heights, Minnesota September 23, 2010 BA #0822 Page 6 Mechanical Mechanical Engineering Consultant's Final Inspection List Attached is the "Final Mechanical/Electrical Inspection Report for Oak Park Heights (dated May 7, 2010). Complete all Mechanical Work and provide notations and signatures that state that each item of Work is completed. City Hall Building Exterior • Provide protective cage around Temperature Control System sensing device(s) located on north wall of building above Opening 003B. Building Interior Room 112 Police Chief • Repair or replace loose baseboard radiation end cover. Electrical Electrical Engineering Consultant's Final Inspection List Attached is the "Final Mechanical/Electrical Inspection Report for Oak Park Heights (dated May 7, 2010). Complete all Electrical Work and provide notations and signatures that state that each item of Work is completed. 411 (End of Updated Final Inspection List) ID �TG. �TG Inc. Cffi M 8(E El V ERR V , Ic Eagan , Minnesota orporate Center 55121 Curve, Suite 101 O Fax: ce: 651 651 -405 -0912 405 -0929 Consulting Engineers E -mail: engineering @MandE- inc.com 411 OAK PARK HEIGHTS CITY HALL OAK PARK HEIGHTS, MN FINAL ME CHANIC AL/ELECTRICAL INSPECTION REPORT VISIT DATE: May 5, 2010 ARCHITECT: Buetow & Associates REPORT DA'Z'E: May 7, 2010 Y � 2345 Rice Street, Suite 210 St. Paul MN 55113 VISIT AND REPORT BY: David W. Hierseman/Dan Moulton M & E COMMISSION NUMBER: 12908 INTRODUCTION The purpose of this visit was to observe the Mechanical and Electrical installation for the Oak Park Heights City Hall. This report shall in no way relieve the Contractor of responsibility for completion of any and all work according to the terms of the Contract. The City Hall building is 98% complete or more. This list does not include obvious items to finish like controls, insulation, etc. This list does not include the Public Works Building. • PUNCH LIST GENERAL ITEMS Date Completed 1. Balance air and water flows and submit report. 2. Operation and maintenance manuals. 3. Owner instructions. See Specification. 4. Extra filters for all air handling equipment. See Specification Section 15801, 3.01. 5. Clean dust from all equipment and controls. 6. Field testing and verification documentation of electrical equipment and systems is required, but will not be done until later. Submit testing documentation. l of 3 • MECHANICAL ITEMS • 1. Provide final connection of water to humidifier in duct. 2. Provide relief valve for boiler and pipe to floor. 3. Provide corner piece of radiation in room 142. 4. Provide radiation in room Break Room 126. 5. Miscellaneous pieces of radiation and some trim pieces are missing. Install when available. 6. Some of the radiation has chips in the paint and will need to be touched up. 7. Install radiation in Council Chambers. 8. Verify all plumbing fixtures are operating with sensors and have correct flow. Set hot water temperatures to required settings. 9. The following is the temporary conditions issued on September 17, 2010 to allow the system to operate with reduced cooling capacity until the additional wells are completed after the existing building is removed. Temporary air flow to the lower level while second phase of the geothermal well system is being completed. This will provide exhaust for the locker room and evidence rooms and provide air flow • in the corridors to provide a positive pressure against the garage. 1. ERV -1 to operate as designed. 2. Provide a 20 x 12 bypass duct from the 22 x 14 exhaust to the 18 x 12 supply above room 019. 3. VAV box 001 to be full open. 4. Cut a 10 x 10 opening in the 46 x 14 duct above the ceiling in Hall, 024 and Women's Locker room, 016. Provide a 24 x 24 eggcrate in the ceiling of the Hall, 024 and the Women's Locker room, 016. 5. Connect a 20 x 10 bypass duct from 22 x 14 duct in 019 to 16" round duct in 019 (from VAV 002). Close and shut down VAV 002, 6. Exhaust fan EF -10 will be off. 7. When the geothermal system is complete, remove the bypass ducts, the (2) eggcrates and return the VAV box controls to normal. Patch ductwork as required. Operate EF -10 as designed. 8. To reduce the extra cost of balancing the two VAV boxes and EF -10 will not be balanced until after the system is back to normal. ELECTRICAL HEMS 1. Clean light fixtures. There is debris inside the direct/indirect light fixtures and the glass in the council chambers light fixtures is dirty. 2. Most of the systems are incomplete and in progress. A follow -up site observation will be required to verify completion. 2of3 • 3. The voice /data outlets are both blue. Provide gray for telephone and white for data. Refer to Specification Section 17741, 2.05,G. 4. Installed receptacles are white. Specified is gray. 5. Specifications do not specify the quantity of amplifiers, preamps, etc for the public address and music systems. The quantity required is as necessary to operate the system. The door bell for the Police Reception is to sound in rooms 102, 116, 110, and 122. The door bell for the City Hall Reception is to sound in rooms 125, 126, 130, 133, 134, and 141. If the Owner signs off 011 different locations for sounding of these door bells, at least provide separate wiring for future operation as indicated. END OF MECHANICAL/ELECTRICAL PUNCH LIST • 3 of 3 • Subject: OAK PARK HEIGHTS CITY HALL (BA #0822) - LANDSCAPE SE ED APPLICATION Date: Wednesday, July 7, 2010 4:12 PM From: Randy Engel < randy _engel @buetowarchitects.com> Alio: Steve Gansmoe <steve©jorgensonconstruction.com>, Glen Schlichte glen @jorgensonconstruction.com> Cc: "dbrodsho @aol.com" <dbrodsho @aol.com> Conversation: OAK PARK HEIGHTS CITY HALL (BA #0822) LANDSCAPE SEED July 7, 2010 Steve and Glen: I sent the Landscape Subcontractor's seed mixture document that I received from them last Wednesday) to the Landscape Architect: She advised as follows (paraphrased): 1. The Landscape Subcontractor has applied seeding and protective netting to areas north and east of the new City Hall. 2. The hand broadcast rate for the seed mixtures recommended by Prairie Restoration is 15 -16 PLS /acre. 3. The seed mixtures proposed by the Landscape Subcontractor (and surely applied) is 12 and 13 PLS /acre — that is too low. 4. At the applied areas that currently have protective netting, the Landscape Subcontractor must guarantee proper coverage and must, otherwise, come back and top dress those areas that don't exhibit a thick enough growth. 5. At all yet to be seeded areas, the Landscape Subcontractor must broadcast the seed at the rate of 15 -16 PLS /acre. • UETOW AND ASSOCIATES, INC. Randy L. Engel, RA, AS Principal -in- Charge 2345 Rice Street, Suite 210 St. Paul, Minnesota 55123 Tel 651 483 -6701 Fax 651 483 -2574 Cellular 952 237 -5932 • Page 1 of 1 BUETOW AND ASSOCIATES INC �A AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 c Letter of Transmittal: To: City of Oak Park Heights Date: OctobE 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 Attn: Eric A. Johnson, AICP, City Administrator Project Number: 0822 Project Name: Oak Park Heights City Hall The following items are enclosed and sent via: Mail FedEx Fax 1 hour Courier 3 hour Courier X Delivered Copies Number Description AIA 3 G704 -2000 Certificate of Substantial Completion (Phase Two) • Remarks Note: For review, signature and return of two (2) sets to Buetow and Associates. We will send one (1) fully executed set to Jorgenson Construction. Copies to: Transmittal Enclosure File X X Signed: Randy Engel, Principal -in- Charge tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com