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HomeMy WebLinkAboutMinutes of Construction Meetings2 f , t IN BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sul 210 St. Paul. Minnesota 55113 • Issue Date: April 21, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Five k Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Five Oak Park Heights, Minnesota Conducted on April 14, 2010 BA #0822 Page 1 DATE OF MEETING: April 14, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items • Item N umber 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 110 (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Five Oak Park Heights, Minnesota Conducted on April 14, 2010 BA #0822 Page 2 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. Appollo Systems prepared revised Low Voltage Communications Submittal for Council Chamber, met with Owner and Architect. Appollo Systems will submit this "no additional cost" proposal to Gephart Electric to send to Jorgenson Construction to submit to Architect for Approval. Architect is waiting for this submittal from Contractor to put into Change Order Five. Contractor furnished this information. Architect prepared Proposal Request Number 48 for $0 cost for inclusion into future change Order Number Five. 203 Plumbing Work (Remaining items) • Contractor advised of possible later - than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. • 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25 that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10 through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. • Light control system startup and training is planned for week of May 24, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of light control panel. 24.11 Miscellaneous Items (Remaining items) • Contractor reported that pump impellers found to be rusty and will be sent to supplier for repairs. Contractor's Follow -up response is essential. Architect's Mechanical Engineering Consultant contacted local fabricator (Mulcahey) and was advised that issue was being resolved. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Five Oak Park Heights, Minnesota Conducted on April 14, 2010 BA #0822 Page 3 24.12 Architect's Comments (Remaining items) • Appollo Systems had contacted Architect regarding availability of specified 52" TV monitors. General Contractor will contact Appollo. General Contractor provided new submittal with different manufacturer of 52" TV monitors. • Owner has approved upgrades to broadcast system equipment located in Council Chamber. Architect will send that information to Contractor. Architect sent that information to General Contractor. • Architect contacted Braun Intertec regarding test results for recent earthwork and concrete work in Public Works Building Additions. Braun Intertec advised that reports would be forthcoming. Architect received Braun Intertec testing information. 24.13 Owner's Comments • Owner will remove and store stone planter materials currently located adjacent to main entry door of existing City Hall building. New location for reinstallation of stone planter materials will be selected by Owner. • Owner will place temporary storage trailers onsite to facilitate moving activities and requested space onsite within Phase One Construction Limits. Contractor agreed to work with Owner to help find location within Phase One Construction Limits• Owner advised that Owner's Asbestos Abatement Vendor will be invited to Construction Meeting Number Twenty -Five to discuss planned Work Schedule. Abatement Work is scheduled to start on May 21, 2010. Start date is now May 20, 2010 with May 19, 2010 a possibility. • • Owner advised that Asbestos Abatement Vendor may require onsite storage trailers. • Extent of Abatement work includes removal of carpeting, floor tile, respective floor adhesives and metal doors at Pump Building; work may take only 3 days; electrical power and water are required; planned working hours are 7 AM through 3:30 PM; dumpster(s) for waste removals; and existing front paved area will be used for abatement operations. NEW BUSINESS Item Number 25.1 Project Status: • In progress onsite are grading and preparations for new curbing, storm water surface drainage and paving. • In progress at exterior is installation of: exterior Sunshade support angles and overhead doors at Lower Level Garages. • In progress within new City Hall's Upper and in Lower Level; Masonry work at elevator shaft doors, painting of gypsum board; installation of acoustical ceiling grid, ceiling panels, wood ceiling panel grid, wood window trim, millwork (cabinets and countertops), carpeting, toilet accessories, elevator cab and equipment, plumbing fixtures, electric water coolers and baseboard radiation; and electrical pulling of wire and cable. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Revised TV Monitor Submittal. (Continued) tei 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Five • Oak Park Heights, Minnesota Conducted on April 14, 2010 BA #0822 Page 4 252 Schedule • Two -week Look -Ahead Schedule of Work Items to be installed includes: Carpeting, terrazzo tile, overhead doors, interior doors; interior and exterior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical ceiling grid and tile), wood window trim, millwork, - exterior painting and interior painting electrical wiring and devices,- plumbing - fixtures plus- - -- - plumbing and heating piping and equipment in Public Works Building Additions. • Interior room sign installation planned to occur in May. • HVAC equipment startups planned for next week. • Heat Pump startups planned for April 21, 2010. 25.3 Site Work • Earthwork south of main entrance to new City Hall building and at western portion of site are in progress. 25.4 General Construction Work • Painting of gypsum board panels at interior partitions is continuing. • Installation of standing seam metal roof panels is primarily completed. • Installation of acoustical ceiling grid is continuing. • Installation of carpeting is continuing. • Installation of aluminum and glass at main entrance is continuing. • A portion of acoustical ceiling grid and tile materials is currently stored onsite. • 25.5 Plumbing Work • Plumbing and HVAC equipment installation underway in Public Works Building Additions. • Installation of plumbing fixtures in new City Hall building is in progress. • Heat pumps are being filled with fluids. 25.6 HVAC Work • Temperature Control Work in City Hall is continuing. • Ceiling air diffuser installation is continuing. 25.7 Fire Protection System Work • Installation is continuing. 25.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level. • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • Lighting and Device installation Work within Public Works Building is continuing. 25.9 Geothermal System • (None). • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Five Oak Park Heights, Minnesota Conducted on April 14, 2010 BA #0822 Pare 5 25.10 Project Changes • Proposal Requests that have been approved by Owner and that will be added to future Change Order Number Five: 45 (Fire Alarm Panel in Public Works Additions), 46 (electric power work to allow cordless telephone operations within City Hall), • General Contractor's response to Proposal Request 47 (Wood apron trim below interior window sills) is being considered by Owner. 25.11 Miscellaneous Items • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. • Electrical Subcontractor will set -up coordination meeting with Owner's Electrician Vendor regarding provision of power and control wiring to exterior pole lighting fixtures. • Sprinkler head will be removed from Elevator Control Room ceiling. 25.12 Architect's Comments • Architect advised that cast -in truncated domes are required at accessible ramps and that ramp locations per Civil Drawings. • Architect advised that sunshades are also required at Rotunda windows. • Architect advised that City Fire Marshal issued comments regarding Fire Protection System installation (attached). • Elevator Pit light fixture requires guards. Architect will review. • 25.13 Owner's Comments • Owner inquired as to whether Nether site can be opened to public tours on May 8, 2010. Contractor advised that that is not allowable. • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday April 14.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty -Five. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., April 27, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty -Five) 40 tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 O April 14, 2010 Project Meeting Number Twenty -Five Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on April 14, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483-2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com • St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 1 City of Oak Park Heights Cellular: • 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 V I ti l �, Jorgenson Construction, Inc. Cellular: (612) 363 -3569 i►�'W \ 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 6 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 S Jorgenson Construction, In Cellular: (612) 363 -3572 92 55 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com IN BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • Oak Park Heights City Hall Project Meeting Number Twenty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on April 14, 2010 BA #0822 Name of Attendee Page 2 Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 N O ,(/ Commercial Plumbing and Heating, Inc. Cellular: (612) 685 8266 � 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue ' agautam @cpandh.com Forest Lake, MN 55025 1 . Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 5. Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 0 16. 1\1\1 1 r-�' S' t � g, TEL: 0 FAX: 0 fM11Vi Iw 6 e Cellular t o ReIL 0 X 301 & * PIN S - i�i - S Ole- 3 ° G ?e elm/ i PA ii- e.coi4A 17. TEL: 0 FAX: () Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: () FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com l Subject: FW: Oak Park Heights City Hall 61141' , Date: Thursday, April 15, 2010 4:46 PM From: Randy Engel < randy _engel @buetowarchitects.com> ark, To: Steve Gansmoe <steve @jorgensonconstruction.com >, Glen Schlich < glen @jorgensonconstruction.com> Cc: "Eric A. Johnson" < eajohnson @cityofoakparkheights.com >, Jimmy Bu- er < jbutler @cityofoakparkheights.com >, "Mike.Bell @BayportFire.org" <Mike.Bell @BayportFire.org >, Mike &Gidget <mbgb100805 @comcast et> Conversation: Oak Park Heights City Hall April 15, 2010 Steve: Please address the items listed below at this time. Randy Engel Forwarded Message From: Mike & Gidget <mbgb100805 @comcast.net> Date: Thu, 15 Apr 2010 06:57:21 -0500 To: 'Randy Engel' < randy _engel @buetowarchitects.com> Cc: 'Jimmy Butler' < jbutler @cityofoakparkheights.com >, BFD Hall <bayportfire @ci. bayport.mn.us> Subject: Oak Park Heights City Hall Hi Randy, I had a chance to do a quick walk through with Jim Butler and found the following items that need to be addressed: 1. The tall vestibules with skylight windows on either end of the building need to have a sprinkler head at the top near the ceiling — we didn't see any. I think we had looked at this originally and discussed a sidewall head on the interior wall. 2. In the lower level— room #011 storage, the heads need to be raised up closer to the ceiling at least within 12 ". There appears to be 3 that are too low. 3. The far exterior stairwell is not sprinklered. 4. Both risers (garage and main building) need to have a monitored control valve prior to the detector check. This was called out on the original plan. 5. Discussed with Jim moving the sprinkler head near the exit in the boiler room as it is in the exit path — could be moved a few feet and farther under the duct. If you have any questions, please let me know. I don't know who should get this on the sprinkler fitter side, so if you could forward this on that would be great. t Page 1 of 2 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55115 • Issue Date: April 10, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Four Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Four Oak Park Heights, Minnesota Conducted on April 7, 2010 BA #0822 Page 1 DATE OF MEETING: March 31, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). kt,t/ Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. • (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Four • Oak Park Heights, Minnesota Conducted on April 7, 2010 BA #0822 Page 2 14.13 Owner's Comments • Underground conduit/cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. Contractor indicated that repairs will commence now. Contractor agreed to complete repairs no later than March 26, 2010. Contractor reported that repairs were completed. Owner will verify if Warning Siren is operational. Warning Siren operated just prior to the start of Construction Meeting Number Twenty -Four. 15.10 Project Changes (Remaining items) • General Contractor provided revised pricing for Proposal Requests 10A and 26. Architect will review. Architect recommends these for approval to Owner for Change Order Number Four. Awaiting Contractor's return of signed Change Order. Contractor signed and returned Change Order Number Four to Architect for review and subsequent forwarding to Owner. Architect received signed Change Order Number Four from Owner and will send one set to Contractor for Contractor's records. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. No action at this time. Possible response at March 30, 2010 Council Meeting. No action at this time. Owner indicated that City Council will not act upon Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with • Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. Appollo Systems prepared revised Low Voltage Communications Submittal for Council Chamber, met with Owner and Architect. Appollo Systems will submit this "no additional cost" proposal to Gephart Electric to send to Jorgenson Construction to submit to Architect for Approval. Architect is waiting for this submittal from Contractor to put into Change Order Five. 18.11 Miscellaneous Items (Remaining items) • Building Official requested UL Test information for each instance of penetration through fire rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. No longer required. 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. Architect will issue Proposal Request to modify Fire Alarm Panel System such that Fire Alarm Panel in Public Works Building will be a subpanel. Proposal Request 45 was issued by Architect. Contractor will review costs of eliminating subpanel and costs of adding larger conduit and wiring to power fire alarm equipment in Public Works Building. Contractor's response to Proposal Request Number 45 was rejected and returned to Contractor for review and resubmittal. Contractor submitted revised Proposal • Request Number 45 to Architect for Review. Architect recommended approval to Owner. Owner approved Proposal Request Number 45. It will be put into Change Order Five. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com i — f Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Four Oak Park Heights, Minnesota Conducted on April 7, 2010 BA #0822 Page 3 205 Plumbing Work (Remaining items) • Contractor advised of possible later- than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25 that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10 through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. • Spring season road restrictions are in effect and include Oakgreen Avenue and Oak Park Heights Boulevard North. Contractor should contact the City for progress. Owner advised that road restrictions are no longer in force. 22.11 Miscellaneous Items • Certain locksets planned not to have card access installed require review of function by Architect. Architect will review. Architect reviewed v ed and found that changes are not required. • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. • Light control system startup and training is planned for week of May 24, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of light control panel. NEW BUSINESS Item Number 24.1 Project Status: • In progress: Standing seam metal roofing; wood blocking within partitions, gypsum board painting in Upper Level; new City Hall's Upper and Lower Level electrical pulling of wire and cable. • Interior and exterior painting is in progress. • Wood window at West clearstory location is in place. • Interior sills and trim are being installed at wood windows. • Acoustical ceiling grid installation is in progress. • Toilet partition installation is primarily completed. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: (None). (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com t Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Four Oak Park Heights, Minnesota Conducted on April 7, 2010 BA #0822 Page 4 242 Schedule • Two -week Look -Ahead Schedule of Work Items to be installed includes: Continued work of metal roofing at new City Hall Building, carpeting, terrazzo tile, exterior metal doors, gypsum board fascia panels, soffit panels and joint taping, overhead doors, interior doors; interior and exterior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical ceiling grid and tile), wood window trim, millwork, exterior painting and interior painting, electrical wiring and devices, plumbing fixtures plus plumbing and heating piping and equipment in Public Works Building Additions. • Wood doors planned to arrive next week: Architect reminded Contractor that interior -of- building humidity levels must conform to door manufacturer's requirements. • Fabric wall panel materials and millwork planned to arrive in mid -April. • Council Chamber interior fabric wall panels expected to arrive in late April. • Installations of: Elevator cab and equipment, wood ceiling panels and fire extinguisher cabinets are planned to commence week of April 12, 2010. 24.3 Site Work • Work will re- commence April 12, 2010. 24.4 General Construction Work • Painting of gypsum board panels at interior partitions is continuing. • Installations of exterior stone veneer, interior stair handrails /guards and interior face brick are primarily completed. • Installation of standing seam metal roof panels is continuing. • Installation of acoustical ceiling grid is continuing. • Concrete floor topping on Upper Floor Level being prepared prior to terrazzo tile placement. • Installation of carpeting is in progress. • Installation of aluminum and glass at main entrance is in progress. • Overhead doors, toilet accessories, fire extinguisher cabinets and a portion of acoustical ceiling grid and tile materials are currently stored onsite. 24.5 Plumbing Work • Plumbing and HVAC equipment installation underway in Public Works Building Additions. • Installation of plumbing fixtures in new City Hall building is in progress. • Heat pumps are being filled with fluids. 24.6 HVAC Work • Temperature Control Work in City Hall is continuing. • Ceiling air diffusers are being installed. 24.7 Fire Protection System Work • Installation in Public Works Building is primarily completed. • Connection of Main Riser Piping to Main is primarily completed in Lower Level of City Hall. 24.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level. • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • • Lighting and Device installation Work within Public Works Building is commencing. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 1 e Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Four Oak Park Heights, Minnesota Conducted on April 7, 2010 BA #0822 Page 5 24.9 Geothermal System • (None). 24.10 Project Changes • Refer to 15.10 above. 24.11 Miscellaneous Items • Contractor reported that humidifier start -up is planned to commence this week. • Contractor asked for clearance within existing Public Works Building for placement of interior natural gas line. Owner agreed to work to accommodate Contractor. • Contractor reported that pump impellers found to be rusty and will be sent to supplier for repairs. Contractor's Follow -up response is essential. • Contractor reported that Lower Level Police Garage does not have nor require CO /NH detectors since continuous air flow is provided (Architect agrees). 24.12 Architect's Comments • Electronic drawings of building floor plans were sent this week to Temperature Control Subcontractor at that Subcontractor's request. • Appollo Systems had contacted Architect regarding availability of specified 52" TV monitors. General Contractor will contact Appollo. • Owner has approved upgrades to broadcast system equipment located in Council Chamber. IP Architect will send that information to Contractor. • Architect contacted Braun Intertec regarding test results for recent earthwork and concrete work in Public Works Building Additions. Braun Intertec advised that reports would be forthcoming. 24.13 Owner's Comments • Owner will remove and store stone planter materials currently located adjacent to main entry door of existing City Hall building. New location for reinstallation of stone planter materials will be selected by Owner. • Owner will place temporary storage trailers onsite to facilitate moving activities and requested space onsite within Phase One Construction Limits. Contractor agreed to work with Owner to help find location within Phase One Construction Limits* Owner advised that Owner's Asbestos Abatement Vendor will be invited to Construction Meeting Number Twenty -Five to discuss planned Work Schedule. Abatement Work is scheduled to start on May 21, 2010. • Owner advised that Asbestos Abatement Vendor may require onsite storage trailers. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday April 14, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty -Four. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., April16, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. • Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty -Four) tat 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 41 April 7, 2010 Project Meeting Number Twenty -Four Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Four Attendance Oak Park Heights, Minnesota 55082 Conducted on April 7, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul, MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: � ' 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North 'imm butler @ci ofoak arkhei hts.com J Y tY P g Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 ,1A/' 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 �C Jorgenson Construction, Inc. Cellular: (612) 363 -3572 ] 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan, MN 55121 (continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com IE BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 110 Oak Park Heights City Hall Project Meeting Number Twenty -Four Attendance Oak Park Heights, Minnesota 55082 Conducted on April 7, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 t\ 0 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 A 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276-3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 1 6. ' ACGW :, TEL: () FAX: 0 r) 1Me C (nc., N . c a,( CC/t 'c.•1S Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: () FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: III (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY St. uit Paul. Minnesm e55113 Issue Date: April 2, 2010 (by e-mail) Minutes of C onstruction Meeting Number Twenty -Three Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Three Oak Park Heights, Minnesota Conducted on March 31, 2010 BA #0822 Page 1 DATE OF MEETING: March 31, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen (11(/ Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms Room 013 and 025). Contractor has started installing equipment p ductwork ( ) g (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 14.13 Owner's Comments • Underground conduit /cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. Contractor indicated that repairs will commence now. Contractor agreed to complete repairs no later than March 26, 2010. Contractor reported that repairs were completed. Owner will verify if Warning Siren is operational. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Three Oak Park Heights, Minnesota Conducted on March 31, 2010 BA #0822 Page 2 15.10 Project Changes (Remaining items) • General Contractor provided revised pricing for Proposal Requests 10A and 26. Architect will review. Architect recommends these for approval to Owner for Change Order Number Four. Awaiting Contractor's return of signed Change Order. Contractor signed and returned Change Order Number Four to Architect for review and subsequent forwarding to Owner. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. No action at this time. Possible response at March 30, 2010 Council Meeting. No action at this time. (A List of Proposal Requests and respective descriptions are available on request). 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. Appollo Systems prepared revised Low Voltage Communications Submittal for Council Chamber, met with Owner and Architect. Appollo Systems will submit this "no additional cost" proposal to Gephart Electric to send to Jorgenson Construction to submit to Architect for Approval. • 18.11 Miscellaneous Items (Remaining items) • Building Official requested UL Test information for each instance of penetration through fire rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. Architect will issue Proposal Request to modify Fire Alarm Panel System such that Fire Alarm Panel in Public Works Building will be a subpanel. Proposal Request 45 was issued by Architect. Contractor will review costs of eliminating subpanel and costs of adding larger conduit and wiring to power fire alarm equipment in Public Works Building. Contractor's response to Proposal Request Number 45 was rejected and returned to Contractor for review and resubmittal. Contractor submitted revised Proposal Number 45 to Architect for Review. 20.5 Plumbing Work (Remaining items • Contractor advised of possible later -than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 40 Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Three Oak Park Heights, Minnesota Conducted on March 31, 2010 BA #0822 Page 3 21.11 Miscellaneous Items (Remaining items) • Contractor asked Owner to alert Owner's fire alarm monitoring vendor to add monitoring service to new City Hall at Public Works Building's at date of substantial completion. Owner agreed to do so. Awaiting City Council approval. City Council did provide Approval. • Testing of and training for sound building systems (i.e., Lighting Controls and Building Automation System) will likely take place after Date of Substantial Completion. 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25 that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10' through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. • Spring season road restrictions are in effect and include Oakgreen Avenue and Oak Park Heights Boulevard North. Contractor should contact the City for progress. 22.11 Miscellaneous Items • Certain locksets planned not to have card access installed require review of function by Architect. Architect will review. • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. • • Light control system startup and training is planned for week of May 24, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of light control panel. NEW BUSINESS Item Number 23.1 Project Status: • In progress: Standing seam metal roofing; wood blocking within partitions, gypsum board painting in Upper Level; new City Hall's Upper and Lower Level electrical rough -ins. • Face brick installation is primarily completed at exterior and interior of Rotunda. • Interior and exterior painting is in progress. • Interior sills at windows are being installed. • Acoustical ceiling grid installation is in progress. • Toilet Partition installation is in progress. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Resubmittal of exterior Lighting Fixture and pole type S1. • (Continued) tel 651 483-6701 fax 651 483 -2574 www.buetowarchltects.com • • • Oak Park Heights, Minnesota Conducted on March 31, 2010 BA #0822 Page 4 23.2 Schedule • Two -week Look -Ahead Schedule of Work Items to be installed includes: Rotunda's exterior and interior face brick, continued work of metal roofing at new City Hall Building, carpeting, terrazzo tile, exterior metal doors, gypsum board fascia panels, soffit panels and joint taping, overhead doors, interior doors; interior and exterior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical tile ceilings), wood window trim, millwork, exterior painting and interior painting, electrical wiring and devices, plumbing fixtures plus plumbing and heating piping and equipment in Public Works Building Additions. • Wood doors planned to arrive next week: Architect reminded Contractor that interior -of- building humidity levels must conform to door manufacturer's requirements. • Plumbing fixtures, aluminum entrances and west clearstory window expected to arrive next week. • Council Chamber interior fabric wall panels expected to arrive in late April. • Stair handrail and stair guard installations planned for next week. • Elevator installation planned to commence at beginning of April. 23.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 23.4 General Construction Work • Taping, sanding and painting of gypsum board panels at interior partitions is continuing. • • Installation of standing seam metal roof panels is continuing. • Erection of stone veneer at exterior of Council Chamber is in progress. 23.5 Plumbing Work • Plumbing and Mechanical HVAC equipment installations are underway in Public Works Building Additions. 23.6 HVAC Work • Temperature Control Work in City Hall is continuing. 23.7 Fire Protection System Work • Installation in Public Works Building is continuing. • Connection of Main Riser Piping to Main is in progress in Lower Level of City Hall. 23.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level . • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • Lighting and Device installation Work within Public Works Building is commencing. 23.9 Geothermal System • Flushing of Header Lines and filling them with Glycol has been primarily achieved. 23.10 Project Changes • Refer to 15.10 above. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Three Oak Park Heights, Minnesota Conducted on March 31, 2010 BA #0822 Page 5 23.11 Miscellaneous Items • Electrical Contractor advised that interior lighting fixtures for the Public Works Building Additions had, inadvertently, not yet been ordered but order will be placed immediately. Suitable temporary fixtures will be installed if required. • Generator Load Test and Training of City Staff is scheduled to occur on April 20 and/or April 21s`. 23.12 Architect's Comments • Protection of each and every interior finish is essential especially if ongoing construction will occur after such installations. Contractor agreed to provide solid panel temporary coverings over floor finishes (not just polyethylene sheets). • Architect received and will review Contractor's revised response to Proposal Request 45 (Revision of Fire Alarm Panel in Public Works Building). 23.13 Owner's Comments • (none) NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday April 7.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty - Three. • Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., April 8, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty - Three) 11 tel 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com EIIET'OW AND ASSOCIATES INCA • AN ARCHITECTURAL SERVICES COMPANY -■ 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 31, 2010 Project Meeting Number Twenty -Three Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Three Attendance Oak Park Heights, Minnesota 55082 Conducted on March 31, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 ir/g/ Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 1 f City of Oak Park Heights Cellular: • ) 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com 1 Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. ► hts MN 5 82 g N S 0 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan. MN 55121 ill (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BLETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY .- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Twenty -Three Attendance Oak Park Heights, Minnesota 55082 Conducted on March 31, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464-2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St, Paul. MN 55104 1 Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL: 0 FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL:O FAX:O Cellular: 19. TEL: FAX: 0 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: O FAX: O Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com , c 4 • BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 Issue Date: March 25, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Two Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Two ti Oak Park Heights, Minnesota Conducted on March 24, 2010 BA #0822 Page 1 DATE OF MEETING: March 24, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). • An exception was taken to the contents of the minutes of Construction Meeting Number Twenty -One — Item 13.13 Owner's Comments: Corrected date of Primary Election is August 10, 2010 in lieu of date reported in those Minutes. 411 OLD BUSINESS: Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 41 (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Two Oak Park Heights, Minnesota Conducted on March 24, 2010 BA #0822 Page 2 14.13 Owner's Comments • Underground conduit /cable that serves City's pole - mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. Contractor indicated that repairs will commence now. Contractor agreed to complete repairs no later than March 26, 2010. 15.10 Project Changes (Remaining items' • General Contractor provided revised pricing for Proposal Requests 10A and 26. Architect will review. Architect recommends these for approval to Owner for Change Order Number Four. Awaiting Contractor's return of signed Change Order. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. No action at this time. Possible response at March 30, 2010 Council Meeting. (A List of Proposal Requests and respective descriptions are available on request). 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. 18.11 Miscellaneous Items (Remaining items) • Building Official requested UL Test information for each instance of penetration through fire rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. Architect will issue Proposal Request to modify Fire Alarm Panel System such that Fire Alarm Panel in Public Works Building will be a subpanel. Proposal Request 45 was issued by Architect. Contractor will review costs of eliminating subpanel and costs of adding larger conduit and wiring to power fire alarm equipment in Public Works Building. Contractor's response to Proposal Request Number 45 was g P p q rejected and returned to Contractor for review and resubmittal. 20.5 Plumbing Work • Placement of hydronic heating piping has progressed. • Contractor advised of possible later- than - expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. • (Continued) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Two Oak Park Heights, Minnesota Conducted on March 24, 2010 BA #0822 Page 4 22.2 Schedule • Two -week Look -Ahead Schedule of Work Items includes: Rotunda's exterior and interior face brick, continued work of metal roofing at new City Hall Building, carpeting installation, exterior metal doors, gypsum board fascia and soffit panels and joint taping, installation of overhead doors installation of interior doors; interior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical tile ceilings), wood window trim staining, millwork, exterior painting, electrical rough -ins, plumbing fixtures, flushing and filling of geothermal system headers, electrical, plumbing and heating rough -ins in Public Works Building Additions. • Wood doors planned to arrive next week: Architect reminded Contractor that interior-of- building humidity levels must conform to door manufacturer's requirements. • Wall panels and toilet partitions expected to arrive next week. • Stair handrail and stair guard installation planned for next week. • Plumbing fixtures and toilet partitions scheduled to arrive next week. • Elevator installation planned to commence at beginning of April. 22.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 22.4 General Construction Work • • Taping, sanding and painting of gypsum board panels at interior partitions continued. • Installation of standing seam metal roof panels is continuing. 22.5 Plumbing Work • Plumbing and mechanical HVAC rough -ins are underway in Public Works Building Additions. 22.6 HVAC Work • Temperature Control work in City Hall is continuing. 22.7 Fire Protection System Work • Installation in Public Works Building is continuing. 22.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level. • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • Rough -in work within Public Works Building is continuing. 22.9 Geothermal System • Flushing of Header Lines will be starting followed by filling with Glycol. 22.10 Project Changes • Refer to 15.10 above. • (Continued) tel 651 483 -6701 tax 651 483-2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Two Oak Park Heights, Minnesota Conducted on March 24, 2010 BA #0822 Page 5 22.11 Miscellaneous Items • Certain locksets planned not to have card access installed require review of function by Architect. Architect will review. • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. • Light control system startup and training is planned for week of May 24, 2010. 22.12 Architect's Comments • Signs have been approved by Owner's Color Committee. • Anchor new storage shelving (to walls). • Rainwater downspout sample installation is acceptable. • Paint all above - ceilings areas in City Council Chamber black. • Paint all gypsum board soffits and fascias same off -white color as in City Council Chamber. 22.13 Owner's Comments • Owner plans to have Ethernet operating so as to aid with installation of light control panel. • Certain elements of plumbing system have passed pressure test /inspections. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday March 31, 2010 at 1:00 PM. • The above information is a true and accurate representation of Meeting Number Twenty -Two. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., March 31, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted b : Randy Engel, Principal Charge, in Char Buetow & Associates, Inc. P Y Y g P g� . (End of Minutes of Construction Meeting Number Twenty -Two) • tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com • BUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY • .. 2345 Noe Street Suite 210 St. Paul, Minnesota 55113 March 24, 2010 Project Meeting Number Twenty -Two Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Two Attendance Oak Park Heights, Minnesota 55082 Conducted on March 24, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. printyour information clearly) andy Engel, Principal in Charge TEL: (651 }483 6701 FAX: (651) 483 2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com A t 1 M 1 ii, 3. T Eric Joh •n, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 i C • Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 J i m Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 4 i f /"- 4 ..: Oak Park Boulevard North jimmybutler @cityofoakparkheights.com � Oak Park Heights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 b Jorgenson Construction, Inc. Cellular: (612) 363-3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 gc, Jorgenson Construction, Inc. Cellular: (612) 363-3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mantle inc.com Eagan. MN 55121 i (continued) • i tel 651 483 -6701 fax 651 483 -2574 www.buetowerchltects.com BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Twenty -Two Attendance Oak Park Heights, Minnesota 55082 Conducted on March 24, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found.print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464-2988 FAX: (651) 464 -2425 O h Commercial Plumbing and Heating, Inc. Cellular (612) 685-8266 tl 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St, Paul, MN 55104 1 Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com •k.'_s' ht. iA 5111 c _ • 16. LAt", rAaci e \ . � . TEL: 0 FAX: 0 �f1Y�bV(j^ vt_.Ccc1CA V+1 ' Cellular: Ck5 $ .60)� ar 17. )ei; TEL:O FAX: () Cellular: 18. TEL: () FAX: () Cellular: 19. TEL: O FAX: () Cellular: 20. TEL: () FAX: 0 Cellular: 21. TEL: () FAX: O Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 851 483-2574 www.buetowarchttects.com -■ BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sults 210 410 St. Paul, Minnesota 55113 Issue Date: March 23, 2010 (by e- mail) Minutes of Construction Meeting Number Twenty -One Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -One Oak Park Heights, Minnesota Conducted on March 17, 2010 BA #0822 Page 1 , DATE OF MEETING: March 17, 2010 Lam' START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). • Exceptions were not taken to the contents of the minutes of Construction Meeting Number Twenty by those present. • OLD BUSINESS: Discussion Discussion Itemss Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 8, 2010. II/ (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -One Oak Park Heights, Minnesota Conducted on March 17, 2010 BA #0822 Page 2 14.13 Owner's Comments • Underground conduit/cable that serves City's pole - mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. Contractor indicated that repairs will commence now. 15.10 Project Changes (Remaining items) • General Contractor provided revised pricing for Proposal Requests 10A and 26. Architect will review. Architect recommends these for approval to Owner for Change Order Number Four. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. No action at this time. Possible response at March 30, 2010 Council Meeting. (A List of Proposal Requests and respective descriptions are available on request). 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. 18.11 Miscellaneous Items (Remaining items) • Building Official requested UL Test information for each instance of penetration through fire • rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. 18.13 Owner's Comments (Remaining items) • Owner advised the asbestos abatement vendor must complete work in existing City Hall no later than June 1, 2010. Thus, City must occupy new City Hall no Iater than May 1, 2010. Contractor advised the City Hall's Substantial Completion will be no later than May 1, 2010. • Geothermal Systems Contractor asked about regard for clarification regarding glycol percentages and which manufacturer of glycol to use. Architect will respond. Response sent by email prior to meeting that glycol manufacturer must be as approved by Minnesota Department of health (MNDOLI). Contractor's response that shows product approvals by Minnesota Department of Health (MNDOLI) was received. 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. Architect will issue Proposal Request to modify Fire Alarm Panel System such that Fire Alarm Panel in Public Works Building will be a subpanel. Proposal Request 45 was issued by Architect. Contractor will review costs of eliminating subpanel and costs of adding larger conduit and wiring to power fire alarm equipment in Public Works Building. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com I i • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -One Oak Park Heights, Minnesota Conducted on March 17, 2010 BA #0822 Page 3 20.5 Plumbing Work • Placement of hydronic heating piping has progressed. • Contractor advised of possible later- than - expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. NEW BUSINESS Item Number 21.1 Project Status: • In progress: Standing seam metal roofing; wood blocking within partitions, gypsum board taping in Upper Level; hollow metal door frame installation in Upper Level; new City Hall's Upper and Lower Level electrical rough -ins. • Face brick installation is in progress at external of Rotunda. • Interior and exterior painting is in progress. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: (None). 21.2 Schedule • Two -week Look -Ahead Schedule of Work Items includes: Rotunda's exterior and interior • face brick, continued work of metal roofing at new City Hall Building, metal panels at clearstory window ends, exterior metal doors, gypsum board ceiling panels and taping, installation of interior door frames and doors; interior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical tile ceilings, ceramic tile and porcelain tile), wood window trim staining, window sills, millwork, exterior painting, electrical rough -ins, plumbing fixtures, flushing and filling of geothermal system headers, electrical and plumbing rough -ins in Public Works Building Additions. • Wood doors planned to arrive next week: Architect reminded Contractor that interior -of- building humidity levels must conform to door manufacturer's requirements. • Police Lockers and Weapons Storage units scheduled to arrive next week. • Stair handrail and stair guard installation planned for next week. • Plumbing fixtures and toilet partitions scheduled to arrive next week. • Elevator installation planned to commence at end of March. 21.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 21.4 General Construction Work • Installation of gypsum board panels for interior partitions continued. • Installation of standing seam metal roof panels is continuing. • Concrete floor slabs have been poured in Public Works additions. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-One Oak Park Heights, Minnesota Conducted on March 17, 2010 BA #0822 Page 4 213 Plumbing Work • Placement of hydronic heating piping has progressed. • Plumbing and mechanical HVAC rough -ins are underway in Public Works Building Additions. 21.6 HVAC Work • Ductwork installation is well along. 21.7 Fire Protection System Work • Installation in Rotunda is well along. 21.8 Electrical Work • Fire alarm cable installation is well along. • Pulling of wire within conduits is in progress • Rough -in work within new City Hall's Upper Level continued. • Contractor advised that new Generator's fuel gauge will become operational after unit is tested and started by installer. • Rough -in electrical work has started in Public Works Building Additions. 21.9 Geothermal System • Flushing of Header Lines will be starting followed by filling with Glycol. • 21.10 Project Changes • Refer to 15.10 above. 21.11 Miscellaneous Items • Owner's Special Testing and Inspections Consultant has been onsite: applicable reports are expected. • Contractor requested copy of Furniture Plan from Owner. Owner agreed to provide. • Contractor asked Owner to alert Owner's fire alarm monitoring vendor to add monitoring service to new City Hall at Public Works Building's at date of substantial completion. Owner agreed to do so. • Owner's vendor is installing SCADA System's electrical power and low voltage work for City Hall to well Number One. Final power connections to City Hall's new power panels and transfer switch will take place only on/after Date of Substantial Completion. Owner advised that SCADA System must be in continuous operation prior to that date. Contractor advised that Owner, thus, cannot utilize Main Power Panel and must utilize temporary power provisions to operate SCADA System prior to Date of Substantial Completion. • Testing of and training for sound building systems (i.e., Lighting Controls and Building Automation System) will likely take placed after Date of Substantial Completion. 21.12 Architect's Comments • (none) (Continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 0 BUETOW AND ASSOCIATES INC AN ARCHIlECTURA. SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 17, 2010 Project Meeting Number Twenty -One Attendance Oak Park Heights City Hall Project Meeting Number Twenty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on March 17, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 4,/ c2," Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com i St. P,r4N 5113 C\ . c Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 i City of Oak Park Heights Cellular: 0 4168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 ill Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 I / City of Oak Park Heights Cellular: (651) 775 -5759 4168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 '! 11 Jorgenson Construction, Inc. Cellular: (612) 363-3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 0 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande-inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidli@mande-inc.com Eagan. MN 55121 (continued) 0 tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BU "OW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Twenty-One Attendance Oak Park Heights, Minnesota 55082 Conducted on March 17, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 1 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 ' V 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464-2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 4842248 A Gephart Electric Co., Inc. 3550 LaBore Road Cellular: (651) 276-3753 jswenson @gephartelectric.com Vadnais Heights. MN 55110 • 16. TEL:() FAX:() Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com t I r s,� 4 . 10 BUETOW AND ASSOCIATES INC t f "'" 5 AN ARCHITECTURAL SERVICES COMPANY ►— �V 2345 Rio. Street w tt Q ` ,T Si. Ptul. Minnesota 515t$3 Issue Date: March 15, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Page 1 DATE OF MEETING: March 10, 2010 START TIME: 1:00 PM CDT OCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception were taken to the contents of these Minutes as follows: •15.10: Electrical Contractor commented (in writing earlier in week) that snowmelt conduit issue is not due to Contractor's actions: Architect had previously responded to Electrical Contractor's comment (i.e., Electricl Contractor is entirely responsible for determining what is in Scope of Work). • 19.5: Add to this paragraph: Plumbing rough -ins continue. •19.11: Add to this paragraph: Contractor had recommended provision of fire -rated access panel in soffit of Room 144. OLD BUSINESS: Discussion Discussion Itemss Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, PIumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough-ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. all (Continued) Oak Park Heights City Hall g ty Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Page 2 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6 2010 Primary Election. Contractor p ary o ont actor advised understanding of the above. • Corrected date of Primary Election is August 8, 2010. 14.13 Owner's Comments • Underground conduit /cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. 15.10 Project Changes • General Contractor provided revised pricing for Proposal Requests 10A and 26. Architect will review. • Construction Change Directive will be issued for Proposal Request 16 (SCADA underground conduit). • Change Order Number Three was sent to Contractor for review, approval and return. Change Order Number Three was approved by City Council March 9, 2010. • New Proposal Requests issued awaiting pricing Thirty hart Nine PR39 . Owner also solicited Q g p g y ( ) al o s licited separate price. City Council will consider at its March 9, 2010 meeting. City Council approved use of Owner's vendor. Proposal Request Thirty Nine (39) is rejected. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List o f Proposal Requests and respective descriptions are available on request). • Construction Change Directive will be issued regarding storm snow melt conduits inadvertently installed by Electrical Contractor at Contractor's own volition. I � 15.13 Owner's Comments • Building Official wants to see Rotunda flashing installation at its intersection with gable roof. Building Official will review onsite installation. Building Official reviewed the installation. 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. Second meeting will be conducted March 12, 2010. Memorandum will be prepared. 18.11 Miscellaneous Items • Contractor inquired as to whether 6 camera (provided by Owner) in Council Chamber is required now. Waiting for Owner response. Owner advised that 5 cameras will be used. • Building Official requested UL Test information for each instance of penetration through fire rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Page 3 18.11 Miscellaneous Items (continued) • Contractor advised that Electronic equipment would be stored within Lower Level. Architect advised that each manufacturer's respectively recommended storage conditions (including temperature, humidity and dust control must be complied with. Sealed storage containers are required to avoid dust. Contractor advised that containers are now also sealed. 18.12 Architect's Comments • Architect's Observation Number Fifteen includes Mechanical Engineering Consultant's Observation Report and observation that ductwork to VAV boxes in certain instances (i.e. with a long runout length) was installed smaller in diameter /profile at certain VAV box inlets than as specified. Contractor's response included manufacturer's literature excerpt and claim that properly -sized ductwork was installed. Mechanical Engineering Consultant's follow up response included additional recommendations of Manufacturer from same source that allows larger size ductwork at these VAV box inlets. Architect stated that such ductwork sized must be replaced to conform to Contract Documents. Contractor upsized inlet ductwork. Mechanical Engineering Consultant accepted that modification for VAV Boxes above Rooms 105, 108, 112, 119, 120 and 124. 18.13 Owner's Comments • Owner advised the asbestos abatement vendor must complete work in existing City Hall no later than June 1, 2010. Thus, City must occupy new City Hall no later than May 1, 2010. Contractor advised the City Hall's Substantial Completion will be no later than May 1, 2010. • Suggestion was made that Phase 2 site work should utilize more than one Geothermal Systems crew to achieve geothermal work so as to meet Contractor's schedule. Contractor agreed to that suggestion. Geothermal Systems Contractor asked if Phase Two Geothermal Systems Work could be achieved before and after 7 a.m. to 7 p.m. restrictions. Owner will advise. Owner indicated that the requested timetable would be acceptable. In Phase Two, Fifty -One (51) wells will be drilled and headers will be connected to underground stub -outs adjacent to City Hall's east exterior walls. Public trail will not be accessible until work is completed. Six weeks are required. Second exit must be maintained for City Council Chamber. Geothermal Systems Contractor asked about regard for clarification regarding glycol percentages and which manufacturer of glycol to use. Architect will respond. Response sent by email prior to meeting that glycol manufacturer must be as approved by Minnesota Department of health (MNDOLI). 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. Architect will issue Proposal Request to modify Fire Alarm Panel System such that Fire Alarm Panel in Public Works Building will be a subpanel. • Contractor requested information regarding card access bollard at ramp to Lower Level Garage. Attached is Architect's response of March 5, 2010. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 0 Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Page 4 NEW BUSINESS Item Number 20.1 Project Status: • In progress: Standing seam metal roofing; wood blocking within partitions, gypsum board and interior steel stud wall framing in Upper Level; hollow metal door frame installation in Upper Level; new City Hall's Upper and Lower Level electrical rough -ins. • Placement of steel supporting angles for Rotunda's exterior face brick has progressed. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Metal Trench Drains and Geothermal System Glycol. 20.2 Schedule • Two -week Look -Ahead Schedule of Work Items includes: Rotunda's exterior face brick, continued work of metal roofing at new City Hall Building, metal panels at clearstory window ends, exterior metal doors, interior steel column enclosure within Rotunda (which includes insertion of electrical conduct ductwork and fire suppression system piping within certain enclosed columns), interior partitions, gypsum board wall panels and taping, installation of interior door frames and doors; interior sealants, interior finishes (painting in Lower Level and Upper Level, acoustical tile ceilings, ceramic tile and porcelain tile), wood • window trim staining, window sills, millwork, exterior painting, electrical rough -ins, plumbing fixtures, flushing of geothermal system headers, hydronic heating system baseboard radiation panels, insulated piping and pouring of concrete floor in Public Works Building Additions. • Wood doors planned to arrive next week: Architect reminded Contractor that interior -of- building humidity levels must conform to door manufacturer's requirements. • Police Lockers and Weapons Storage units scheduled to arrive next week. • Elevator installation planned to commence at end of March. 20.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 20.4 General Construction Work • Exterior work on west wall of Pump Room has had face brick erected. • Installation of metal stud framing and application of gypsum board panels for interior partitions continued. • Installation of standing seam metal roof panels is continuing. • Sand base placement for concrete floor slab in Public Works additions has commenced. 20.5 Plumbing Work • Placement of hydronic heating piping has progressed. • Contractor advised of possible later -than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Prize 5 20.6 HVAC Work • Ductwork installation is well along. • Access to above - ceiling damper motors located above Room 144 will be through soffit - mounted fire -rated access panel. 20.7 Fire Protection System Work • Installation in Rotunda is in progress. 20.8 Electrical Work • Fire alarm cable installation is in progress. • Pulling of wire within conduits is in progress • Rough -in work within new City Hall's Upper Level continued. • Rough -in Electrical work in new City Hall's Lower Level and in Lower Level Mechanical /Electrical Room continued. • Rough -in Low- Voltage Electrical work in new City Hall's Lower Level and in Lower Level Mechanical /Electrical Room has started. 20.9 Geothermal System • Flushing of Header Lines will be starting. 20.10 Protect Changes • • Refer to 15.10 above. 20.11 Miscellaneous Items • Owner's Special Testing and Inspections Consultant has been onsite: applicable reports are expected. • Contractor requested copy of Furniture Plan from Owner. Owner agreed to provide. • Contractor advised that Fire Marshal approved Fire Suppression system installation in Rotunda. 20.12 Architect's Comments • (none) 20.13 Owner's Comments • Owner had requested price directly from Appollo Systems for cabling to 13 television monitor outlets that would receive Comcast broadcasts of Council Chamber sessions. Price received from Comcast is $2,600. Price is awaited from Appollo Systems. Appollo's price is approved by the City. • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25 that the new City Hall building will be ready. Contractor confirmed that first week of May, 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). • Owner advised that Keying provisions for openings (i.e., doors) are now agreed -to and are worked out. • Spring season road restrictions are coming into effect and include Oakgreen Avenue and Oak • Park Heights Boulevard North. Contact the City for specific dates. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Oak Park Heights, Minnesota Conducted on March 10, 2010 BA #0822 Page 6 NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for :possible quicker resolution. The date and time of the next Construction Meeting is Wednesday March 17.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., March 21, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 411) March 10, 2010 Project Meeting Number Twenty Attendance Oak Park Heights City Hall Project Meeting Number Twenty Attendance Oak Park Heights, Minnesota 55082 Conducted on March 10, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clealy) Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 ar : uetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com / St 'aul MN 113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 1 City of Oak Park Heights Cellular: — 14 68 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park ci h , MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 0(6 9255 East River Road NW Steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 7841583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 • 4417 9255 Fast River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 • (continued) teI 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com v 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 fa Oak Park Heights City Hall Project Meeting Number Twenty Attendance Oak Park Heights, Minnesota 55082 Conducted on March 10, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E-mail Address (Please provide initials at your name or. if not found.print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 Ait OH Commercial Plumbing and Heating, Inc. Cellular: (612) 685-8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464-2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 141 , Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 V .\ 880 Grotto Street North adam @msi- tas.com )` St. Paul. MN 55104 Jeff Swenson TEL: (651) 4844900 FAX: (651) 484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 • 1 5 ( for r `�.a4- tr^i TEL: () FAX: 0 - 763 i t�5ct "70 (All (VA\ tn3 Cellular: 6a-13c-iv t 1 1 e (Ark No . 0 Igo 3foa fa \ 1 & 51 r'p DR-kJ :,,i Vt. G Gam: it TEL: () FAX: 0 g o/ ,,, C r✓ f ..I co Lo za,s6 Cellular: t 18. 1.. LY-r 1 --4 -.— TEL: 0 FAX: 0 o- -tfe.tA Cellular: Cr 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX:0 Cellular: 21. TEL: 0 FAX: 0 Cellular: • (End of Project Meeting Attendance) teI 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com SLiETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rica Street Suite 210 St. Paul. MFnn•sote 55113 Issue Date: March 5, 2010 (by e- mail) Minutes of Construction Meeting Number Nineteen Oak Park Heights City Hall Minutes of Construction Meeting Number Nineteen Oak Park Heights, Minnesota Conducted on March 3, 2010 BA #0822 Page .1 DATE OF MEETING: March 3, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Itemss Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 8, 2010. (Continued) . • 410 Oak Park Heights City Hall Minutes of Construction Meeting Number Nineteen Oak Park Heights, Minnesota Conducted on March 3, 2010 ,8A #0822 Page 2 14.13 Owner's Comments • Underground conduit /cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. 15.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 10A and 26. • Respective cost responses to Proposal Requests 30 and 31 have been rejected by Owner. • Construction Change Directive will be issued for Proposal Request 16. • Change Order Number Three was sent to Contractor for review, approval and return. • New Proposal Requests issued awaiting pricing Thirty Nine (PR39). Owner also solicited separate price. City Council will consider at its March 9, 2010 meeting. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). • Construction Change Directive will be issued regarding storm snow melt conduits inadvertently installed by Electrical Contractor at Contractor's own volition. 15.13 Owner's Comments • Owner will check with Contractor's Demolition Contractor regarding recycling /reuse of metal door frames. Owner received information from Contractor at this meeting. • • Building Official wants to see Rotunda flashing installation at its intersection with gable roof. Building Official will review onsite installation. 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. 18.11 Miscellaneous Items • Contractor inquired as to whether 6"' camera (provided by Owner) in Council Chamber is required now. Waiting for Owner response. Owner advised that 5 cameras will be used. • Building Official requested UL Test information for each instance of penetration through fire rated partitions (i.e., ductwork, piping and conduit penetrations). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. Submittal received. Building Official approved. Additional submittal to Architect is required. • Contractor expressed concern regarding snow melt runoff and possible flooding onto adjoining properties west of site along west property line. Architect will review. Civil Engineer's response of 2/25/10 indicated this as a non- issue. Owner pointed out that catch basin exists adjacent to adjoining properties and catches snow melt water. • Contractor advised that Electronic equipment will be stored within Lower Level. Architect advised that each manufacturer's respectively recommended storage conditions (including temperature, humidity and dust control must be complied with. Sealed storage containers are required to avoid dust. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Nineteen Oak Park Heights, Minnesota Conducted on March 3, 2010 BA #0822 Page 3 18.11 Miscellaneous Items (continued) • Contractor advised that card access system locks not designed to "Fail Open" when fire alarm is activated or when power fails, and that if an exit is blocked an individual without card access card cannot exit back through door previously exited through. Architect will review. "Fail Open" provision would compromise facilities security. 18.12 Architect's Comments • Architect's Observation Number Fifteen includes Mechanical Engineering Consultant's Observation Report and observation that ductwork to VAV boxes in certain instances (i.e. with a long runout length) was installed smaller in diameter /profile at certain VAV box inlets than as specified. Contractor's response included manufacturer's literature excerpt and claim that properly -sized ductwork was installed. Mechanical Engineering Consultant's follow up response included additional recommendations of Manufacturer from same source that allows larger size ductwork at these VAV box inlets. Architect stated that such ductwork sized must be replaced to conform to Contract Documents. Contractor upsized inlet ductwork. • Architect prepared /issued ASI #9 Alternate Flashing Detail at underside of Rotunda's face brick support angles. Contractor requested this detail. Architect advised that detail in Construction Documents or detail in ASI #9 are each acceptable. Contractor advised that waterproof membrane and metal flashing will be used. 18.13 Owner's Comment • Owner advised the asbestos abatement vendor must complete work in existing City Hall no later than June 1, 2010. Thus, City must occupy new City Hall no later than May 1, 2010. Contractor advised the City Hall's Substantial Completion will be no later than May 1, 2010. • Suggestion was made that Phase 2 site work should utilize more than one Geothermal Systems crew to achieve geothermal work so as to meet Contractor's schedule. Contractor agreed to that suggestion. Geothermal Systems Contractor asked if Phase Two Geothermal Systems Work could be achieved before and after 7 a.m. to 7 p.m. restrictions. Owner will advise. In Phase Two, Fifty -One (51) wells will be drilled and headers will be connected to underground stub -outs adjacent to City Hall's east exterior walls. Public trail will not be accessible until work is completed. Six weeks are required. Second exit must be maintained for City Council Chamber. Geothermal Systems Contractor asked about regard for clarification regarding glycol percentages and which manufacturer of glycol to use. Architect will respond. NEW BUSINESS: Item Number 19.1 Project Status: • Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container, and Jorgenson Trailer are on site. • Construction Zone enclosed by fencing and access gates. • New City Hall's Lower Level and Upper Level and Public Works Building Additions each have temporary enclosures and are receiving provision of temporary heat. • New City Hall's Upper Level has temporary enclosures at windows, at end clearstories and at exterior doors. Protective interior side closures are applied at Upper Level wood windows. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 1 Oak Park Heights, Minnesota Conducted on March 3,2010 BA #0822 Page 4 19.1 Project Status (continued): • In progress: Standing seam metal roofing; lightning protection system; wood blocking within partitions, gypsum board and interior steel stud wall framing in Upper Level; hollow metal door frame installation in Upper Level; new City Hall's Upper and Lower Level electrical Level; rough-ins; ductwork insulation and core-drilling for through-floor receptacles. g g g P • Placement of steel supporting angles for Rotunda's exterior face brick has started. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Paint "draw- downs" and surface- mounted sanitary napkin dispenser. • Materials stored onsite include: Finish Hardware, Fire Extinguisher Cabinets, Marker Boards, Corner guards, Toilet Accessories and Millwork Cabinets. 19.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Continued work of Rotunda's face brick support steel; continued work of metal roofing at new City Hall Building; metal panels at clearstory window ends, exterior metal doors, interior steel column enclosure within Rotunda (which includes insertion of electrical conduct ductwork and fire suppression system piping within certain enclosed columns), interior partitions, gypsum board wall panels, installation of interior door frames and doors; interior sealants, interior painting in Lower Level, wood window trim staining, exterior painting, electrical rough -ins, plumbing rough -ins, connections of geothermal system piping to heat pump equipment, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork insulation. • Elevator installation will commence near end of project. 19.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 19.4 General Construction Work • Exterior work on west wall of Pump Room is awaiting further work. • Installation of metal stud framing and application of gypsum board panels for interior partitions continued. • Installation of standing seam metal roof panels has started. • Sand base placement for concrete floor slab in Public Works additions has commenced. 19.5 Plumbing Work • Placement of hydronic heating piping has progressed. • Core drilling though Upper Level floor slab is in progress. 19.6 HVAC Work • Application of insulation onto ductwork continued. • Ductwork installation is well along. 19.7 Fire Protection System Work • (No Work in progress). (Continued) • tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Nineteen Oak Park Heights, Minnesota Conducted on March 3, 2010 BA #0822 Page 5 19.8 Electrical Work • Fire alarm cable installation is in progress. • Pulling of wire within conduits is in progress • Rough -in work within new City Hall's Upper Level continued. • Rough -in work in new City Hall's Lower Level and in Lower Level Mechanical /Electrical Room continued. 19.9 Geothermal System • Header piping was being installed through east foundation wall (below Finance Director's Office). 19.10 Project Changes • Refer to 15.10 above. 19.11 Miscellaneous Items • Contractor inquired as to whether new fire alarm panel in Public Works Building can be eliminated. Architect will review. • Electrical Contractor's Request for Information of 2/18/10 regarding Electrical Engineer's Observation Report of 12 /10 /10 (Items #4 and #10) is acceptable to Electrical Engineer. • Contractor discussed access to two motors within duct on Upper Level above Room 143 Conference. Contractor will review. • • Contractor requested information regarding card access bollard at ramp to Lower Level Garage. Architect will advise. 19.12 Architect's Comments • Contractor sent January Recycling Report to Owner. • Architect advised that exterior painting (on metal) cannot be when surface temperatures are at less than as specified (i.e. 50 degrees F to 90 degrees F). 19.13 Owner's Comments • Owner had requested price directly from Appollo Systems for cabling to 13 television monitor outlets that would receive Comcast broadcasts of Council Chamber sessions. Price received from Comcast is $2,600. Price is awaited from Appollo Systems. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday March 10, 2010 at 1:00 PM. 4 ` The above information is a true and accurate representation of Meeting Number Nineteen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., March 10, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Nineteen) • tel 651 483 -6701 fax 661 483 -2574 www.buetowarchltects.com • BUETOW AND ASSOCIATES INC HTL RVS COMPA -. 23 45 Rice Str SE Suite 21 0 • St. Pa Minnesota ICE 55113 March 3, 2010 Project Meeting Number Nineteen Attendance Oak Park Heights City Hall Project Meeting Number Nineten Attendance Oak Park Heights, Minnesota 55082 Conducted on March 3, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 uetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 / Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 C . :f Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 1 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 5 ; Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 7841583 Am y) Jorgenson Construction, Inc. Cellular: (612) 363-3569 ��'''' 11 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363-3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@mande- inc.com Eagan. MN 55121 (continued) • • tel 661 483 - 6701 fax 651 483-2574 www.buetowarchltects.com OM BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 • $t. Paul. Minnesota 55113 Issue Date: March 1, 2010 (by e-mail) Minutes of Construction Meeting Number Eighteen Oak Park Heights City Hall Minutes of Construction Meeting Number Eighteen Oak Park Heights, Minnesota Conducted on February 24, 2010 BA #0822 Page 1 DATE OF MEETING: February 24, 2010 fit START TIME: 1:00 PM CDT ..,.-LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Itemss Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, PIumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August S, 2010. r (Continued) • • Oak Park Heights City Hall Minutes of Construction Meeting Number Eighteen Oak Park Heights, Minnesota Conducted on February 24, 2010 BA 110822 Page 2 14.13 Owner's Comments • Underground conduit /cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. 15.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 10A, 26, 30 and 31. • Waiting for General Contractor's further response regarding Proposal Request 16. • New Proposal Requests issued awaiting pricing Thirty Nine (PR39). • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). • Change Order Number Three will be issued. City Council approved Proposal Requests: 5, 32, 33 Revised, 34, 35, 38, 40, 41, 42 and 43 on February 23, 2010. 15.13 Owner's Comments • Owner will check with Contractor's Demolition Contractor regarding recycling/reuse of metal door frames. • Building Official wants to see Rotunda flashing installation at its intersection with gable roof. 16.13 Owner's Comments • Owner requests digital installation for Cable TV: meeting will be conducted with • Contractor's low voltage /communications vendor: Appollo Systems. Meeting was conducted at City Hall February 17, 2010. Follow up meeting will be conducted at Architect's office February 19, 2010. Meeting was conducted. Memorandum will be prepared. 17.11 Miscellaneous Items • Mechanical Contractor asked if fire /smoke dampers and accompanying electrical work are required at diffusers and grilles that serve Room 122 Files and Room 135 Vault. Architect will review. Clarification issued to add fire /smoke dampers using extra materials available under terms of Contract. • Mechanical Contractor asked if return air grilles are required at Police Interview Rooms. Architect will review. Clarification issued to add grilles using extra materials available under terms of the Contract. • Contractor has question regarding roof edge detail at Stair "C" roof. Architect will review. Information issued 2/24/10. NEW BUSINESS: Item Number 18.1 Project Status: • Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container, and Jorgenson Trailer are on site. • Construction Zone enclosed by fencing and access gates. • New City Hall's Upper Level has temporary enclosures and is receiving provision of temporary heat. • (Continued) t eI 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Eighteen Oak Park Heights, Minnesota Conducted on February 24, 2010 BA #0822 Page 3 18.1 Project Status (continued): • In progress: Standing seam metal roofing, wood blocking within partitions, gypsum board and interior steel stud wall framing in Upper Level; hollow metal door frame installation in Upper Level; new City Hall's Upper and Lower Level electrical rough -ins; ductwork insulation and core - drilling for through -floor receptacles. • New City Hall's Upper Level has temporary enclosures at windows, at end clearstories and at exterior doors. Protective interior side closures are applied at Upper Level wood windows. • Exterior wall openings at Public Works additions (except north openings that have aluminum/glass windows installed) have received temporary closures and provision of temporary heat. • Floor cutouts for drains and for underfloor plumbing have been achieved in original Public Works Garage. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Interior wood trim stain color. 18.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Rotunda's face brick support steel; continued work of metal roofing at new City Hall Building; metal panels at clearstory window ends, exterior metal doors, interior steel column enclosure within Rotunda, interior partitions, gypsum board wall panels, installation of interior door frames and doors; interior sealants, interior painting in Lower Level, electrical rough -ins, plumbing rough -ins, connections of geothermal system piping to heat pump equipment, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork insulation. • Elevator installation will commence near end of project. 18.3 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 184 General Construction Work • Exterior work on west wall of Pump Room is awaiting further work. • Installation of metal stud framing and application of gypsum board panels for interior partitions continued. • Installation of standing seam metal roof panels has started. 18.5 Plumbing Work • Placement of hydronic heating piping has progressed. • Core drilling though Upper Level floor slab is in progress. 18.6 HVAC Work • Application of insulation onto ductwork continued. 18.7 Fire Protection System Work • (No Work in progress). • (Continued) te) 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Eighteen Oak Park Heights, Minnesota Conducted on February 24, 2010 BA #0822 Page 4 18.8 Electrical Work • Fire alarm cable installation is in progress. • Pulling of wire within conduits is in progress • Rough -in work within new City Hall's Upper Level continued. • Rough -in work in new City Hall's Lower Level and in Lower Level Mechanical /Electrical Room continued. 18.9 Geothermal System • (No Work in progress). 18.10 project Changes • Change Order Number Three was approved by City Council on February 23, 2010. 18.11 Miscellaneous Items • Contractor inquired as to whether 6` camera (provided by Owner) in Council Chamber is required now. Waiting for Owner response. • Building Official requested UL Test information for each instance of penetration through fire rated portions ?? (i.e., ductwork, piping and conduits). Architect advised Contractor the Section 078413 Penetration Firestopping requires submittal of that information to Architect for review. • Contractor expressed concern regarding snow melt runoff and possible flooding onto • adjoining properties west of site along west property line. Architect will review. • Contractor advised that Electronic equipment will be stored within Lower Level. Architect advised that each manufacturer's recommended storage conditions (including temperature, humidity and dust control must be complied with. • Contractor advised that card access system locks not designed to "Fail open" when fire alarm is activated or when power fails, and that if an exit is blocked an individual without card access card cannot exit back through door previously exited through. Architect will review. 18.12 Architect's Comments • Architect's Observation Number Fifteen includes Mechanical Engineering Consultant's Observation Report and observation that ductwork to VAV boxes in certain instances (i.e. with a long runout length) was installed smaller in diameter /profile at certain VAV box inlets than as specified. Contractor's response included manufacturer's literature excerpt and claim that properly -sized ductwork was installed. Mechanical Engineering Consultant's follow up response included additional recommendations of Manufacturer from same source that allows larger size ductwork at these VAV box inlets. Architect stated that such ductwork sized must be replaced to conform to Contract Documents. • Architect prepared/issued ASI #9 Alternate Flashing Detail at underside of Rotunda's face P P a g brick support angles. Contractor requested this detail. Architect advised that detail in Construction Documents or detail in ASI #9 are each acceptable. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.corn • Oak Park Heights City Hall Minutes of Construction Meeting Number Eighteen Oak Park Heights, Minnesota Conducted on February 24, 2010 BA #0822 Page 5 18.13 Owner's Comments • Owner advised the asbestos abatement vendor must complete work in existing City Hall no later than June 1, 2010. Thus, City must occupy new City Hall no Iater than May 1, 2010. Contractor advised the City Hall's Substantial Completion will be no later than May 1, 2010. • Suggestion was made that Phase 2 Sitework should utilize more than one Geothermal crew to achieve geothermal work so as to meet Contractor's schedule. Contractor agreed to that suggestion. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday March 3.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Eighteen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., March 7, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Eighteen) • • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC e IIM AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sult• 210 St. Paul, Minnesota 55113 February 24, 2010 Project Meeting Number Eighteen Attendance Oak Park Heights City Hall Project Meeting Number Eighteen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 24, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651) 483-2574 Buetow and Associates, Inc. Cellular: (952) 237-5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St.Paul.MN55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 ric Johnson, City Administrator TEL: (651) 439 4439 FAX: (651) 439 0574 4 0 f ity Oak Par Heights Cellular: 4168 of Oak Park k Boulevard North eajohnson @cityofoakparkheights.com 11. , Park He'vht_ . MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: ill 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 Ih°.11 City of Oak Park Heights Cellular: (651) 775 5759 4168 Oak Park Boulevard North J Oa, •.kHeiht M 0:2 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 4 9255 East River Road NW steve@jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 / Jorgenson Construction, Inc. Cellular: (612) 363 -3572 ti 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.corn Eagan. MN 55121 (continued) ill tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL RVIC COMPANY • 2345 Rice Street 210 St. Paul, Minn ES 55113 Oak Park Heights City Hall Project Meeting Number Eighteen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 24, 2010 SA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 'Oat Commercial Plumbing and Heating, Inc. Cellular: (612) 685-8266 ( /�`/ 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 7 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 16. TEL: 0 FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: O FAX: () Cellular: 19. TEL: () FAX: () Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: O FAX: O Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com , 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rise Streit Suit* 210 410 11. Paul. Mtnnasota ItS11S Issue Date: February 22, 2010 (by e-mail) Minutes of Construction Meeting Number Seventeen Oak Park Heights City Hall Minutes of Construction Meeting Number Seventeen Oak Park Heights, Minnesota Conducted on February 17, 2010 BA 110822 Page 1 DATE OF MEETING: February 17, 2010 START TIME: 1:00' PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. k... S m ent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering) Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Items Item Number 1 A General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from. Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Owner requested Contractor to make final connections of fiber optic cable for replacement SCADA System. Architect recommended having such installation entirely the responsibility of the city's AD Caco O h, wt a i supply i e n to Architect for SC Proposal A ontr Req . Architect wner, owever requested an and s received cost and w additional ll info . Proposal Request will be issued. Proposal Request was issued. III (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Seventeen Oak Park Heights, Minnesota Conducted on February 17, 2010 BA #0822 Page 3 17.1 Project Status (continued): • Construction Zone enclosed by fencing and access gates. • In progress: Completion of skylight flashing and coverings, wood blocking with partitions, built -up roofing at Council Chamber, at East stairway roof and at Public Works Garage Additions; interior steel stud wall framing in Upper Level; hollow metal door frame installation in Upper Level; new City Hall's Upper and Lower Level electrical rough -ins; ductwork insulation and core - drilling for through -floor receptacles. • New City Hall's Lower Level has temporary enclosures and is receiving provision of temporary heat. • New City Hall's Lower Level has temporary enclosures at windows, at end clearstories and at exterior doors. Protective interior side closures are applied at Upper Level wood windows. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: (none). 17.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Continued work at built -up roof at northeast stair, Public Works Additions and City Council; Rotunda's face brick support steel, concrete pads in Lower Level, temporary enclosures and heating at new Public Works Building Additions; continued work of metal roofing at new City Hall Building; metal panels at clearstory window ends, exterior metal doors, interior partitions, gypsum board wall panels, installation of interior door frames and doors; electrical rough -ins, plumbing rough -ins, connections of geothermal system piping to heat pump equipment, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork insulation. • Temporary heated enclosure, interior structural studs, face brick, electrical work and fire suppression work within Rotunda will now commence since skylight installation has progressed. • Elevator installation will commence near end of project. 173 Site Work • (No Work in progress). • Work will continue ASAP as weather permits in Spring. 17.4 General Construction Work • Exterior work on west wall of Pump Room is awaiting further work. • Installation of metal stud framing for interior partitions continued. • Installation of metal roof fascia areas continued. • Aluminum and glass Windows had been installed at Rotunda. • Canopy roof decking . • Metal fascia and roofing installation continued. • General Contractor has replaced drywall Subcontractor. 175 Plumbing Work • Placement of hydronic heating piping has progressed. • Core drilling though Upper Level floor slab is in progress. 17.6 HVAC Work • Application of insulation onto ductwork continued. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Seventeen Oak Park Heights, Minnesota Conducted on February 17, 2010 BA #0822 Page 4 17.7 Fire Protection System Work • (No Work in progress). 17.8 Electrical Work • Fire alarm cable installation is in progress. • Pulling of wire within conduits is in progress • Rough -in work within new City Hall's Upper Level continued. • Rough -in work in new City Hall's Lower Level and in Lower Level Mechanical /Electrical Room continued. • Temporary Electrical Power service will be removed. 17.9 Geothermal System • (No Work in progress). 17.10 Project Changes • Change Order Number Three will be submitted to City Council for approval at its February 23, 2010 Meeting: The following Proposal Requests will be issued within Change Order Number Three: Five (PR5), Thirty Two (PR32), Thirty Three Revised (PR33 Revised), Thirty Four (PR34), Thirty Five (PR35), Forty (PR40), Forty One (PR41), and Forty Two (PR42). 17.11 Miscellaneous Items • Mechanical contractor asked if fire /smoke dampers and accompanying electrical work are required at diffusers and grilles that serve Room 122 Files and Room 135 Vault. Architect will review. • Contractor asked if access panel is required to gain access above fire /smoke damper in ceiling of Room 135 Vault. Architect advised yes and one access panel can be selected from the six (6) 24 "x24" fire rated access panels that are available to use. • Mechanical Contractor asked if return air grilles are required at Police Interview Rooms. Architect will review. • Electrical Contractor advised that only 1 of 3 underground conduits placed for new City Hall to Public Works Building can be used for SCADA wiring. Two are already being used: One is for electrical power and one is for Ethernet. • Electrical Contractor also advised that Fiber cable lines for SCADA must be terminated by Owner. • Contractor has question regarding roof edge detail at Stair "C" roof. Architect will review. • Building Official advised that top of shaft ceiling assembly above both stair shafts and above elevator shaft shall be topped with fire -rated gypsum board. A Proposal Request was issued. • Meeting Attendees would like meeting minutes to be issued on Fridays. 17.12 Architect's Comments • None 17.13 Owner's Comments • Owner is seeking price from Contractor to provide and install low voltage digital cable to cameras in City Council Chamber — wants information by Friday February 19, 2010. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 410 Oak Park Heights City Hall Minutes of Construction Meeting Number Seventeen Oak Park Heights, Minnesota Conducted on February 17, 2010 ,8A #0822 Page 5 NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday February 24.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Seventeen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., February 28, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Seventeen) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Mal. TOW AND ASSOCIATES INC MI AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 • February 17, 2010 Pro Meet Number Seventeen Attendance Oak Park Heights City Hall Project Meeting Number Seventeen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 17, 2010 DA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials atyour name or.,if notfound,.printyour information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (65.1) 483 -2574 Buetow and Associates, Inc. 2345 Cellular: (952) 237-5932 14, 45' Rice Street Suite 210 randy _engel@buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com S . Paul. MN 55 ri ic Johnson, City Administrator TEL: (651) 439 4439 FAX: (65.1)434 0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson@cityofoakparkheights.com Oak Park Heights. MN 55082 Jim Butler, B uilding Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @city ofoakparkheights.com il , 8 .. ' Ie r .1 _i • _ 1:2 t Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 . t City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North !ak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 G-tp 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763)784-1.583 Jorgenson Construction, Inc. Cellular:(612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 - 921.0 Larson Engineering, Inc. Cellular: 3524.Labore Road emeyer@larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjni 'mande- inc .cotn Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davdh @mande- inc.com Eagan. MN 55121 (continued) • tel 651 483.6701 fax 651 483-2574 www.buetowarohlteets.com j' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY MI 0 2345 Rios Street Suite 210 • St. Patti, M innesota 56113 Oak Park Heights City Hall Project Meeting Number Seventeen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 17, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457-2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) - 2988 FAX: (651) 464-2425 lA Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266. 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh,com Forest Lake. MN 55025 f 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular; (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 1 . Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484-2248 Gephart Electric Co., Inc. 3550 LaBore Road Cellular: (651) 276 -3753 jswenson@gephartelectric.com Vadnais Heights. MN 55110 • 16. TEL O FAX: O Cellular: 17. TEL: () FAX: 0 Cellular: 18. TEL: O FAX; O Cellular: 19. TEL: (} FAX: 0 Cellular: 20. TEL: () FAX: 0 Cellular 21. TEL: 0 FAX: () Cellular: (End of Project Meeting Attendance) 41) tel 651 483-5701 tax 651 483-2574 www.buetowarchiteata.com BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 Issue Date: February 8, 2010 (by e-mail) Minutes of Construction Meeting Number Fifteen Oak Park Heights City Hall Minutes of Construction Meeting Number Fifteen Oak Park Heights, Minnesota Conducted on February 3, 2010 BA #0822 Page 1 DATE OF MEETING: February 3, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 4f/ 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, a ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. Grouting deficiencies deemed to be self- correcting. Corrections of steel welding deficiencies are awaited. Corrections are no longer necessary. 10.13 Owner's Comments (only remaining item from this Paragraph is displayed1 • Buildin g q Official requested General Contractor to obtain letter from Metal Roofing Manufacturer regarding placement of underlayment. That placement is from the horizontal • roof surfaces to the vertical fascia surfaces. Contractor advised that a response is on its way. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Fifteen Oak Park Heights, Minnesota Conducted on February 3, 2010 BA #0822 Page 2 11.13 Owner's Comments • Braun Intertec advised that hours budgeted for this project has nearly been expended. Owner will request written information from Braun Intertec. Information is awaited. A meeting was conducted at the City hall January 20th. Information is awaited from Braun Intertec. Owner advised that the matter is now resolved. 13.11 Miscellaneous Items • It was suggested for the Owner to consider using one RPZ Valve for future lawn irrigation system rather than the two specified to serve the two driveway circles. Owner agreed. Architect will prepare Proposal Request. Proposal Request was issued. Contractor issued response for Architect's review. • It was suggested for the Owner to consider deleting the Deduct Water Meter system. Owner agreed. Architect will prepare Proposal Request. Proposal Request was issued. Contractor issued response for Architect's review. • Electrical Subcontractor indicated that 2 dedicated telephone lines are specified to connect to the Lighting Control Panel. Only one is required. Architect will review. Architect will advise Contractor to delete the dedicated telephone lines. Architect issued response. 13.12 Architect's Comments • Architect requested Contractor to have Finish Hardware Subcontractor arrange meeting with Owner to develop Keying Schedule for doors and openings. Keying Schedule meeting planned to commence on Wednesday 2/3/10 at 9:30 AM at City Hall. That meeting • occurred. 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Owner requested Contractor to make final connections of fiber optic cable for replacement SCADA System. Architect recommended having such installation entirely the responsibility of the city's SCADA Contractor. Owner, however, wants a cost and will supply information to Architect for Proposal Request. Architect requested and received additional information. Proposal Request will be issued. 14.13 Owner's Comments • Underground conduit/cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Fifteen g y Oak Park Heights, Minnesota Conducted on February 3, 2010 BA #0822 Page 3 NEW BUSINESS: Item Number 15.1 Project Status: • In progress: Geothermal horizontal header piping installation(including trenching); main entrance canopy erection; built -up roofing at Council Chamber, East stair way roof and at Public Works Garage Additions; skylight glazing placement; interior steel stud wall framing in Upper Level; joint taping of interior gypsum board soffits /fascia/enclosures in Lower Level, hollow metal door frames in Upper Level, new City Hall's Upper and Lower Level plumbing rough -ins; new City Hall's Upper and Lower Level electrical rough -ins; ductwork insulation and core - drilling for through -floor receptacles. • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container, Geothermal Contractor's mobile ground heating vehicle and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Interior Architectural Woodwork. • New City Hall's Lower Level has temporary enclosures and is receiving provision of temporary heat. • New City Hall's Lower Level has temporary enclosures at windows, at end clearstories and at • exterior doors. 15.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Aluminum curtainwall and window frames, built -up roof at northeast stair, Rotunda's face brick support steel, Canopy roof deck, temporary closures and heating at new Public Works Building Additions, completion of insulation panels and start of metal roofing at new City Hall Building, interior partitions, fourth Geothermal System horizontal header, electrical power and service equipment, electrical rough -ins, plumbing rough -ins, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork. • Temporary heated enclosure, Aluminum/glass windows, interior structural studs, face brick, electrical work and fire suppression work within Rotunda will now commence since skylight installation has progressed. • Elevator installation will commence near end of project. 15.3 Site Work • Fire Hydrant installed just south of Council Chamber. 15.4 General Construction Work • Exterior work on west wall of Pump Room is awaiting further work. • Installation of metal stud framing for interior partitions was in progress. • Erection of canopy framing had occurred. • Continuation of metal roof fasica areas and removal of snow from roofs. • Installation of skylight glazing onto skylight framing had occurred. • Hollow metal frames installation at interior partitions was in progress. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Fifteen Oak Park Heights, Minnesota Conducted on February 3, 2010 BA #0822 Page 5 15.11 Miscellaneous Items (continued) • Contractor advised that two exhaust louvers located on west wall of Lower Level (that serve Exhaust fans EF10 and EF11) do not have backdraft dampers. Architect will review. • Contractor requested location /path of natural gas piping from exterior meter to interior of Public Works North Addition to Public works Building. Architect will review. • Electrical Subcontractor requested completion of chemical fire suppression system in Server Room in order to start electrical work there. 15.12 Architect's Comments (none) 15.13 Owner's Comments • Owner will check with Contractor's Demolition Contractor regarding recycling /reuse of metal door frames. • Building Official wants to see Rotunda flashing installation at its intersection with gable roof. •Attached is SCADA Project Update document provided by Owner. • Owner has retained vendor to remove those existing exterior light poles not included in the Contract and to install new exterior light poles on Oak Park Boulevard North. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting • for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday February 10.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Fifteen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., February 14, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Fifteen) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com aiZ'Z • 3 � City of Oak Park Heights "! 14168 Oak Park Blvd N.• Box 2007 • Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax 439 -0574 SCADA Proiect Update P Automatic Systems Company is in the process of building control panels and programming Oak Park Heights specific processes to run the water system. Below is a tentative schedule for the project: • February 8, 2010 — SCADA programming will be available for review with City Engineer/Public Works Director — Meeting is set to review. • Week of February 8, 2010 — ASC electrical contractor will be onsite for installation of • antennas/coax and separate mounted equipment (Could be as early as Thursday 1/4/2010). • Week of February 15, 2010 — ASC electrical contractor onsite for installation of the control panels. Startup technician will be onsite assisting and preparing for switchover. • Week of February 22, 2010 . — Technician on site to switchover controls to new startup. Training will be provided — Trending & data logging will not be available until system is set up in New City Hall. • April 1, 2010 ( ?) — Completion — Cannot finish full install until New City Hall is Complete. • TREE CITY U.S.A. • IE DUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■ 2345 Rice Street Suite 210 • St. Paul, Minnesota 55113 February 3, 2010 Project Meeting Number Fifteen Attendance Oak Park Heights City Hall Project Meeting Number Fifteen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 3, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials at Your name or. if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 1 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 • City of Oak Park Heights p 4 ;' -* 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com • a P. k Hei . h MN 5 0:2 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 opt Jorgenson Construction, Inc. 9255 East River Road NW Cellular: (612) 363 -3569 steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent F TEL: (763) 7843877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. L » Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 i 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @ mande- inc.com III lei 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com DUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2 5 m S i t n r n e e e s t Eagan. MN 55121 (continued) Oak Park Heights City Hall Project Meeting Number Fifteen Attendance Oak Park Heights, Minnesota 55082 Conducted on February 3, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found.,print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove He'gltts, MN 55077 12. Mike Hunter TEL: (651) 464-2988 FAX: (651) 464 -2425 , ercial Plumbing Avenue and Heating, Inc. Cellular: (612) 685 -8266 Green�vay mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464-2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 gi2 Mechanical Solutions, Inc. Cellular: (651) 775-2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 5. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 411 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. Dan Gausman TEL: (651) 407 -3477 FAX: (651) 407 -5133 Gausman Plastering & Stucco Cellular: 4104 Hoffman Road White Bear Lake,MN 55110 17. Chad Griffin TEL: (952) 894 -5111 FAX: (952) 894 -0687 Specialty Systems, Inc. Cellular: 11901 Riverwood Drive Burnsville. MN 55337 18. TEL: 0 FAX: 0 Cellular: 19. TEL: () FAX: 0 Cellular: 20. TEL: () FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2346 Rice Street Suite 210 • St. Paul. Minnesota 55113 Issue Date: January 29, 2010 (by e- mail) Minutes of Construction Meeting Number Fourteen Oak Park Heights City Hall Minutes of Construction Meeting Number Fourteen Oak Park Heights, Minnesota Conducted on January 27, 2010 BA #0822 Page 1 DATE OF MEETING: January 27, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. Grouting deficiencies deemed to be self- correcting. Corrections of steel welding deficiencies are awaited, 10.13 Owner's Comments (only remaining item from this Paragraph is displayed) • Building Official requested General Contractor to obtain letter from Metal Roofing Manufacturer regarding placement of underlayment. That placement is from the horizontal • roof surfaces to the vertical fascia surfaces. Contractor advised that a response is on its way. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Fourteen Oak Park Heights, Minnesota Conducted on January 27, 2010 BA #0822 Page 2 11.13 Owner's Comments • Braun Intertec advised that hours budgeted for this project has nearly been expended. Owner will request written information from Braun Intertec. Information is awaited. A meeting was conducted at the City hall January 20th. Information is awaited from Braun Intertec. 13.11 Miscellaneous Items • Mechanical Subcontractor claimed that Heat Pumps supplied have two -point connection, that one -point connection is specified and that additional costs for resulting electrical work is not in Mechanical Subcontractor's Scope of Work. Architect will review. Architect reaffirmed that the electrical work is in Mechanical Subcontractor's Scope of Work. Contractor acknowledged decision. • It was suggested for the Owner to consider using one RPZ Valve for future lawn irrigation system rather than the two specified to serve the two driveway circles. Owner agreed. Architect will prepare Proposal Request. Proposal Request was issued. • It was suggested for the Owner to consider deleting the Deduct Water Meter system. Owner agreed. Architect will prepare Proposal Request. Proposal Request was issued. • Electrical Subcontractor indicated that 2 dedicated telephone lines are specified to connect to the Lighting Control Panel. Only one is required. Architect will review. Architect will advise Contractor to delete the dedicated telephone lines. • Drywall Subcontractor had questions about interior wall locations which would be discussed after this meeting. Discussion occurred and questions were answered. 13.12 Architect's Comments • • Architect requested Contractor to have Finish Hardware Subcontractor arrange meeting with Owner to develop Keying Schedule for doors and openings. Keying Schedule meeting planned to commence on Wednesday 2/3/10 at 9:30 AM at City Hall. • Architect mentioned that in- progress low voltage cable installation in Lower Level must be neatly installed. Contractor advised that compliance would occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Owner requested Contractor to make final connections of fiber optic cable for replacement SCADA System. Architect recommended having such installation entirely the responsibility of the city's SCADA Contractor. Owner, however, wants a cost and will supply information to Architect for Proposal Request. Architect requested and received additional information. Proposal Request will be issued. NEW BUSINESS: Discussion Items Item Number 14.1 Project Status: • In progress: Erection of steel joists at Public Works Additions, Entrance canopy framing, skylight frame placement; interior steel stud wall framing; joint taping of interior gypsum board soffits /fascia/enclosures in Lower Level, hollow metal door frames in Upper Level, (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarch•tects.com • • Oak Park Heights City Hall Minutes of Construction Meeting Number Fourteen Oak Park Heights, Minnesota Conducted on January 27, 2010 BA #0822 Page 3 14.1 Project Status (continued): new City Hall's Upper and Lower Level plumbing rough -ins; new City Hall's Upper and Lower Level electrical rough -ins; and heat pumps. • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container, Geothermal Contractor's mobile ground heating vehicle and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Sectional Doors, Wood Coiling Doors and Display Cases. • New City Hall's Lower Level is enclosed and is receiving provision of temporary heat. 14.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Aluminum curtainwall and window frames, built -up roof at northeast stair, skylight frame and glazing, Rotunda's face brick support steel, roof deck at new Public Works Building Additions (followed by temporary closures and heating), completion of insulation panels and start of metal roofing at new City Hall Building, interior partitions, foam insulation in Lower Level, fourth Geothermal System horizontal header, electrical power and service equipment, electrical rough -ins, plumbing rough -ins, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork. • Temporary heated enclosure, Aluminum/glass windows, interior structural studs, face brick, electrical work and fire suppression work within Rotunda will commence after skylight is installed. • • Elevator installation will commence near end of project. 14.3 Site Work • (none except Geothermal Work) 14.4 General Construction Work • Exterior work on west wall of Pump Room is in progress. • Installation of metals stud framing for interior partitions was in progress. • Erection of canopy framing was in progress. • Continuation of metal roof fasica areas and removal of snow from roofs. 145 Plumbing Work • Waste and vent line installation has progressed in new City Hall's Lower and Upper Levels. • Roof drainage line installation has progressed in new City Hall's Lower and Upper Levels. • Placement of hydronic heating piping has progressed. • Core drilling though Upper Level floor slab is in progress. • Application of insulation onto piping in Lower Level is in progress. 14.6 HVAC Work • Ductwork installation has progressed in new City Hall's Lower and Upper Levels. 14.7 Fire Protection System Work • Branch piping installation has progressed in new City Hall's Lower and Upper Levels. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Fourteen Oak Park Heights, Minnesota Conducted on January 27, 2010 BA #0822 Page 4 14.8 Electrical Work • Rough -in work is in progress within new City Hall's Lower Level. • Electrical switchgear installation has progressed. • Transfer switch installation has progressed. • Rough -in work has progressed in new City Hall's Lower Level Mechanical /Electrical Room. • Main Feeders and Connection Cabinet(s) installation has progressed in new City Hall's Lower Level Mechanical /Electrical Room.. • Electrical work on west wall of Pump Room is in progress. • Temporary electrical power system will be removed (Xcel has installed transformer). 14.9 Geothermal System • Horizontal header installation (4th header including earthwork) is in progress east of new City Hall building with continuation of ground defrosting. 14.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5,10A, 26, 30 and 31. • Waiting for General Contractor's further response regarding Proposal Request 16. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). 14.11 Miscellaneous Items • Contractor asked Owner when Public Works Floor would be available for underfloor • plumbing work. Owner advised that response will follow. • Contractor asked if duct grill closures are required /desired at two transfer grilles in Lower Level. Architect will review. • Contractor asked for clarification of Plastic Laminate colors at. Architect will respond. • Contractor asked for location /size of furred closure at rainwater leader pipe located in City council's Control Room. Architect advised that information has been provided and would be marked up on Millwork Submittal. 14.12 Architect's Comments (none) 14.13 Owner's Comments • Underground conduit /cable that serves City's pole- mounted Warning Siren was damaged by Contractor. It is understood by all that repairs must be completed so that Warning Siren is fully operational by March 2010. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday February 3, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Fourteen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., February 4, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. • (End of Minutes of Construction Meeting Number Fourteen) tat 651 483-6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC 40 IE AN ARCHITECTURAL SERVICES COMPANY 2345 Rios Street Suite 210 St. Paul, Minnesota 55113 January 27, 2010 Project Meeting Number Fourteen Attendance Oak Park Heights City Hall Project Meeting Number Fourteen Attendance Oak Park Heights, Minnesota 55082 Conducted on January 27, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials atyour name or, if not found. print your information clearly) 47 / Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. . 2. Michael Lueth , 55113 Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4: 7 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 t ar City of Oak Park Heights Cellular: ; •f 1 , 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 4168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 i\ Jorgenson Construction, Inc. Cellular:(612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363-3572 J 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidb@mande- inc.com Eagan. MN 55121 (continued) • tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com II IIE BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 1 Ill Issue Date: January 26, 2010 (by e-mail) Minutes of Construction Meeting Number Thirteen Oak Park Heights City Hall Minutes of Construction Meeting Number Thirteen Oak Park Heights, Minnesota Conducted on January 21, 2010 4t / sT 3A #0822 Page 1 DATE OF MEETING: January 21, 2010 ART TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was taken to the meeting date: it was conducted January 6, 2010. An additional comment was that Xcel Energy activated the Site Transformer January 6. 2010. • Otherwise, exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. Grouting deficiencies deemed to be self - correcting. Corrections of steel welding deficiencies are awaited. III (Continued) 1 Oak Park Heights City Hall Minutes of Construction Meeting Number Thirteen • Oak Park Heights, Minnesota Conducted on January 21, 2010 BA #0822 Page 2 10.13 Owner's Comments (only remaining item from this Paragraph is displayed) • Building Official requested General Contractor to obtain letter from Metal Roofing Manufacturer regarding placement of underlayment. 11.12 Architect's Comments • Fire Protection Subcontractor reported to Architect that his contact/discussion with Fire Marshal regarding sprinkler heads at top underside of Rotunda Skylight is ongoing and is nearly resolved. Waiting for Contractor's final resolution. Contractor reported that Fire Marshal provided approval of the layout in the Rotunda area 11.13 Owner's Comments • Braun Intertec advised that hours budgeted for this project has nearly been expended. Owner will request written information from Braun Intertec. Information is awaited. A meeting was conducted at the City hall January 20th. Information is awaited from Braun Intertec. NEW BUSINESS: Discussion Items Item Number 13.1 Project Status: • In progress: Entrance canopy framing, skylight frame assembly; Council Chamber built -up • roof, wood windows (corner units); interior steel stud wall framing, metal furring and insulation board on interior side of new City Hall's Upper Level perimeter walls; joint taping of interior gypsum board soffits /fascia/enclosures in Lower Level, hollow metal door frames ion Upper Level, new City Hall's Upper and Lower Level plumbing rough -ins; new City Hall's Upper and Lower Level electrical rough -ins; and heat pumps. • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container, Geothermal Contractor's mobile ground heating vehicle and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Structural Stud Framing and Division 17 Low Voltage Materials and Equipment. • New City Hall's Lower Level is enclosed and is receiving provision of temporary heat. 13.2 Schedule • Two -week Look -Ahead Schedule of Work Items: built -up roof at northeast stair, skylight frame and glazing, Rotunda's face brick support steel, metal joists and roof deck at new Public Works Building Additions (followed by temporary closures and heating), completion of insulation panels and start of metal roofing at new City Hall Building, interior partitions, foam insulation in Lower Level, Geothermal System horizontal headers, electrical power and service equipment, electrical rough -ins, plumbing rough -ins, hydronic heating system baseboard radiation panels, insulated piping and HVAC ductwork. • Temporary heated enclosure, Aluminum/glass windows, interior structural studs, face brick, electrical work and fire suppression work within Rotunda will commence after skylight installed. • • Elevator installation will commence near end of project. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Thirteen Oak Park Heights, Minnesota Conducted on January 21, 2010 BA #0822 Page 3 13.3 Site Work • (none) 13.4 General Construction Work • Exterior work on west wall of Pump Room is in progress. • Installation of furring channels is in progress at interior sides of perimeter walls of new City Hall's Lower and Upper Levels. 13.5 Plumbing Work • Waste and vent line installation is in progress in new City Hall's Lower and Upper Levels. • Roof drainage line installation is in progress in new City Hall's Lower and Upper Levels. 13.6 HVAC Work • Ductwork installation is in progress in new City Hall's Lower and Upper Levels. 13.7 Fire Protection System Work • Branch piping installation is in progress in new City Hall's Lower and Upper Levels. 13.8 Electrical Work • Rough -in work is in progress within new City Hall's Lower Level at new interior concrete block walls. • Electrical switchgear installation is in progress. • Transfer switch installation is in progress. • Rough -in work is in progress in new City Hall's Lower Level Mechanical /Electrical Room. • Main Feeders and Connection Cabinet(s) installation is in progress in new City Hall's Lower Level Mechanical /Electrical Room.. • Electrical work on west wall of Pump Room is in progress. 13.9 Geothermal System • Horizontal header installation (2nd and 3rd headers) (including earthwork) is in progress east of new City Hall building. 13.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5, 10A, 26, 30 and 31. • Waiting for General Contractor's further response regarding Proposal Request 16. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). 13.11 Miscellaneous Items • Mechanical Subcontractor claimed that Heat Pumps supplied have two -point connection, that one -point connection is specified and that additional costs for resulting electrical work is not in Mechanical Subcontractor's Scope of Work. Architect will review. • It was suggested for the Owner to consider using one RPZ Valve for future lawn irrigation gg g g system rather than two. Owner agreed. Architect will prepare Proposal Request. • It was suggested for the Owner to consider deleting the Deduct Water Meter system. Owner • agreed. Architect will prepare Proposal Request. (Continued) tel 651 483 -6701 fax 651 483 -2674 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirteen • Oak Park Heights, Minnesota Conducted on January 21, 2010 BA #0822 Page 4 13.11 Miscellaneous Items (continued) • Electrical Subcontractor indicated that 2 dedicated telephone lines are specified to connect to the Lighting Control Panel. Only one is required. Architect will review. • Drywall Subcontractor had questions about interior wall locations which would be discussed after this meting. 13.12 Architect's Comments • Architect requested Contractor to have Finish Hardware Subcontractor arrange meeting with Owner to develop Keying Schedule for doors and openings. • Architect mentioned that in- progress low voltage cable installation in Lower Level must be neatly installed. 13.13 Owner's Comments • Owner inquired about training of staff in use /maintenance of systems and equipment: Specifications identify training scope and procedures for such items as: Carpeting, HVAC System, Heat Pumps, Building Automation System, Generator. Specifications also require Contractor to provide 3 sets of Operating and Maintenance (O &M) Manuals to Owner. • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion. Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. • Owner requested Contractor to make final connections of fiber optic cable for replacement SCADA System. Architect recommended having such installation entirely the responsibility of the city's SCADA Contractor. Owner, however, wants a cost and will supply • information to Architect for Proposal Request. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday February 1.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirteen. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., January 28, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirteen) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 10 ■- BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY - . 2345 Rice Street Suite 210 St. .Paul, Minnesota 55113 • January 21, 2010 Project Meeting Number Thirteen Attendance Oak Park Heights City Hall Project Meeting Number Thirteen Attendance Oak Park Heights, Minnesota 55082 Conducted on January 21, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials atyour name or, if not found, print your information clearly) Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul, MN Eric Johnson, 55113 City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 li 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 410 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights, MN 55082 5 i Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 � j 9255 East River Road NW steve @jorgensonconstruction.com '` Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: g g, Ce lu ar. 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan, MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sulte 210 St. .Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Thirteen Attendance ID Oak Park Heights, Minnesota 55082 Conducted on January 21, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 4642988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 1 . Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 ' 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 15 Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. 1 A.1 Attitf '! /�'v1� C Q FAX: 0 Cellular: c hti .a, 1 jvrc 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2845 Rios Street Sults 210 • St. Paul. Minnesota 55118 Issue Date: January 17, 2010 (by e- mail) Minutes of Construction Meeting Number Twelve Oak Park Heights City Hall Minutes of Construction Meeting Number Twelve Oak Park Heights, Minnesota Conducted on December 30, 2009 0822 Page 1 DATE OF MEETING: December 30, 2009 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota - Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exce'ti. w. s to - 1 • ,_, ' - n ', ' ._ . .. — refer below to ' . ra . ' I. 11. . Otherwise. exception was not taken to the contents of these Minutes by those present. • OLD BUSINESS: Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 5.12 Architect's Comments • Architect requested (per the Project Manual) a Material Recycling Report from General Contractor. General Contractor indicated that response would follow. Contractor has provided reports for months of August, September and October and advised that Reports for subsequent months will follow. • (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Twelve Oak Park Heights, Minnesota Conducted on December 30, 2009 BA #0822 Page 2 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. Grouting deficiencies deemed to be self - correcting. Corrections of steel welding deficiencies are awaited. 10.13 Owner's Comments (only remaining item from this Paragraph is displayed' • Building Official requested General Contractor to obtain letter from Metal Roofing Manufacturer regarding placement of underlayment. 11.5 Plumbing Work (exception taken is in - :.•_ • - — correction is in bold tex ) • Owner will pump out contents of existing (to be abandoned) flammable waste trap in Public Works Garage. 11.12 Architect's Comments • Electrical Site Observation of 11/30/09 reported that screw connectors were being used in lieu of the specified compression fittings for EMT raceway. Electrical Subcontractor indicat d p p g y indicated Electrical Engineer approved screw connectors with concurrent ground wire installation. Electrical Contractor agreed to submit written response to Architect through General Contractor. Response was achieved. • • Fire Protection Subcontractor reported to Architect that his contact /discussion with Fire Marshal regarding sprinkler heads at top underside of Rotunda Skylight is ongoing and is nearly resolved. Waiting for Contractor's final resolution. 11.13 Owner's Comments • Owner advised that Asbestos Abatement Contractor is being selected, that 10 days are allowed for that work to be achieved once the City provides Notice to Proceed to that Contractor and that General Contractor must provide advance notice to Owner as to Substantial Completion date for new City Hall. Owner has selected Asbestos Abatement Contractor. • Braun Intertec advised that hours budgeted for this project has nearly been expended. Owner will request written information from Braun Intertec. Information is awaited. NEW BUSINESS: Discussion Items Item Number 12.1 Pr•ject Status: • In progress: Steel stud framing and insulation at Rotunda walls; interior metal stairs, landings and railings at stair towers; wood windows; metal furring and insulation board on interior side of new City Hall's Upper Level perimeter walls; plus new City Hall's Upper and Lower Level plumbing rough -ins, fire suppression system piping and new City Hall's Upper and Lower Level electrical rough -ins. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twelve Oak Park Heights, Minnesota Conducted on December 30, 2009 BA #0822 Page 3 12.1 Project Status (continued): • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Exterior Roadway signs, Storage Assemblies and Toilet Accessories. • New City Hall's Lower Level is enclosed and is receiving provision of temporary heat. 12.2 Schedule • Two -week Look -Ahead Schedule of Work Items: start of Rotunda's face brick and supporting steel, start of metal joists and roof deck at new Public Works Building Additions, completion of insulation panels and start of metal roofing at new City Hall Building, metal stairs, interior partitions, interior side furring and insulation, Geothermal System horizontal headers, electrical power and service equipment, electrical rough -ins, plumbing rough -ins, sprinkler branch piping and HVAC ductwork. 12.3 Site Work • (none) • 12.4 General Construction Work • Exterior work on west wall of Pump Room is in progress. • Installation of furring channels is in progress at interior sides of perimeter walls of new City Hall's Lower and Upper Levels. 125 Plumbing Work • Waste and vent line installation is in progress in new City Hall's Lower and Upper Levels. • Roof drainage line installation is in progress in new City Hall's Lower and Upper Levels. 12.6 HVAC Work • Ductwork installation is in progress in new City Hall's Lower and Upper Levels. 12.7 Fire Protection System Work • Branch piping installation is in progress in new City Hall's Lower and Upper Levels. 12.8 Electrical Work • Rough -in work is in progress within new City Hall's Lower Level at new interior concrete block walls. • Xcel Energy has installed electrical pad- mounted exterior transformer. • Electrical switchgear installation is in progress. • Transfer switch installation is in progress. • Rough -in work is in progress in new City Hall's Lower Level Mechanical /Electrical Room. • Main Feeders and Connection Cabinet(s) installation is in progress in new City Hall's Lower Level Mechanical/Electrical Room.. • Electrical work on west wall of Pump Room is in progress. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twelve Oak Park Heights, Minnesota Conducted on December 30, 2009 BA #0822 Page 4 12.9 Geothermal System • Horizontal header installation (including earthwork) is in progress east of new City Hall building. 12.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5, 10A, 26,30 and 31. • Waiting for General Contractor's further response regarding Proposal Request 16. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). 12.11 Miscellaneous Items (none). 12.12 Architect's Comments • (none) 12.13 Owner Comments • (none) • NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Thursday January 21.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twelve. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., January 21, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twelve) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com IB BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Sloe Street Suite 210 St. Paul, Minnesota 55113 January 6, 2010 Project Meeting Number Twelve Attendance 30 Oak Park Heights City Hall Project Meeting Number Twelve At endance Oak Park Heights, Minnesota 55082 Conducted on December 2010 g � � BA #0822 A Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials at your name or. if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 i 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 2574 � i 1� Buetow and Associates, Inc. Cellular: ,/ , /Q ' 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: • 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 - 3569 6 ' 9255 East River Road NW steve @jorgensonconstruction.com t Coon Rapids. MN 55433 p7. Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 (continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICE S COMPANY 2345 Aloe Street Suite 210 410 C;/ St. Paul, Minnesota 55113 3 Oak Park Heights City Hall Project g y P o ect Meetin J g Number Twelve Att ndance Oak Park Heights, Minnesota 55082 Conducted on Decembe 1 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg-Watrud Construction LLC Cellular: (651) 895 -5797 watrud.com 10967 Clark Road dan@steenbergwatrud.com g Inver Grove Heights. 0 ts, MN 55 77 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway mhunter@cpandh.com mhunter @c andh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775- 2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 16. TEL: () FAX: () Cellular: 17. TEL: () FAX: O Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: O FAX: O Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchlteots.com October 6, 2009 • . Page 2 Action 3. No action required. The z" diameter bolts are adequate. a . If you have any questions regarding this memo. Please call WSE. File: 108066 Email: Randy Engle Glen Schlichte • • • • BUETOW AND ASSOCIATES INC • 0 M AN ARCHITIrC7t1RAi. SERVICES COMPANY 3346 Klee Street Sults 210 St. Paul. Minnesota 55113 Issue Date: December 23, 2009 (by e-mail) Minutes of Construction Meeting Number Eleven Oak Park Heights City Hall Minutes of Construction Meeting Number Eleven pte,, ,..ff Oak Park Heights, Minnesota Conducted on December 16, 2009 BA #0822 P ATE OF MEETING: December 16, 2009 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item • Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid - October. General Contractor advised that earth pile would be removed in sufficient time prior to when Xcel Energy has to have access. Earth pile removal had commenced. Gravel path placement will occur as soon as access is available. Contractor reports that gravel path has been placed. • (Continued) 1 • Oak Park Heights City Hall Minutes of Construction Meeting Number Eleven Oak Park Heights, Minnesota Conducted on December I6, 2009 EA #0822 Page 2 5.12 Architect's Comments • Architect requested (per the Project Manual) a Material Recycling Report from General Contractor. General Contractor indicated that response will follow. Contractor has provided reports for months of August, September and October and advised that Reports for subsequent months will follow. 7.12 Architect's Comments • Structural Engineer's site visit report dated 10/06/09 is attached. General Contractor agreed to comply with recommendations therein. Response to items 1. and 2. is awaited from General Contractor. • General Contractor will provide a Waste Management Plan (per Section 07449 Construction Waste Management Plan) closer to time when demolition of existing building will occur. (Note: not discussed at meeting but General Contractor's provision of that Plan is requested at this time). Contractor reported that Waste Management Plan will follow. 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. Grouting deficiencies deemed to be self - correcting. Corrections of steel welding deficiencies are awaited. • 10.8 Electrical Work • Electrical Subcontractor has question for Architect regarding placement of Garage suspended lighting fixtures. Architect will meet with Electrical Subcontractor after meeting. On site meeting lead to resolution of questions. • Electrical Subcontractor will coordinate with Xcel underground gas line installation in vicinity of Generator. General Contractor reported that gas line was installed. 10.13 Owner's Comments • Owner requested return of fire hose lent to Geothermal Subcontractor since City now has need for its use. Fire hose was returned. • Building Official requested General Contractor to obtain letter from Metal Roofing Manufacturer regarding placement of underlayment. NEW BUSINESS: Discussion Items Item Number 11.1 Project Status: • In progress: Roof overhang soffit framing, insulated panels onto sloped roof, steel stud framing at Rotunda, masonry walls at Public Works Building Additions, installation of Upper and Lower Level plumbing rough -ins and installation of Upper and Lower Level electrical rough -ins. • Roofing installation in progress. General Contractor will coordinate roofing installation with that of Lightning Protection. • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. (Continued) toil 651 483 -6781 fax 651 483 -2574 www.bu•towarebfl•cts.cem • Oak Park Heights City Hall Minutes of Construction Meeting Number Eleven Oak Park Heights, Minnesota Conducted on December I6, 2009 BA #0822 Page 3 11.1 Project Status (continued): • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: steel joists (at Public Works Additions), corner guards, toilet compartments, evidence lockers, weapons storage system, overhead doors, coiling wood doors, fire extinguisher cabinets and fire extinguishers. • Lower Level is enclosed and is receiving provision of temporary heat. 11.2 Schedule • Two -week Look -Ahead Schedule of Work Items: Public Works Building Additions, metal stairs, metal roof panels, Geothermal drilling, electrical rough -ins, plumbing rough -ins, sprinkler rough -ins ductwork and interior concrete block in Lower Level and in Upper Level. 11.3 Site Work • General Contractor reported that underground gas line along Northern portion of site had been placed. • General Contractor reported that underground electrical conduit for transformer was placed. 11.4 General Construction Work • Public Works Garage additions (exterior face brick) are in progress. • Roof overhang soffit framing installation is in progress. • • Lower level concrete block wall installation is in progress. • Exterior work on west wall of Pump Room and electrical work are in progress. • Temporary heated enclosures are in place for face brick installation at Public Works Building Additions. • Installation has started on furring channels at perimeter walls of Lower and Upper Levels. 113 Plumbing Work • Rough -in work is in progress. • Radiant heating tubes installation under Rotunda floor is well along. • Waste and vent line installation is in progress in Upper and Lower Levels. • Plumbing Subcontractor requested City to furnish domestic water meters as specified. • Plumbing Subcontractor will pump out contents of existing (to be abandoned) flammable waste trap in Public Works Garage. • Plumbing Subcontractor wants to ship baseboard radiation covers to site — protected storage area(s) must be provided by Subcontractor. 11.6 HVAC Work • Ductwork installation is in progress in Lower and Upper Levels. 11.7 Fire Protection System Work • Risers, mains and piping installation have commenced in the Lower and Upper Levels. • (Continued) tet 851 483 -8701 tax 851 483 -2574 www.buetowarchtteets.eom • Oak Park Heights City Hall Minutes of Construction Meeting Number Eleven Oak Park Heights, Minnesota Conducted on December 16, 2009 ,8A #0822 Page 4 11.8 Electrical Work • Rough -in work within Lower Level is in progress at new interior concrete block walls. • Xcel Energy plans to install electrical pad- mounted transformer within the next 2 to 3 weeks. • Rough -in work within Lower Level is in progress at new interior concrete block walls. • Xcel Energy plans to install electrical pad - mounted transformer within the next 2 to 3 weeks. • Electrical switchgear installation is in progress. • Transfer switch installation is in progress. • Rough -in work in Lower Level Mechanical /Electrical Room is in progress. • Underground conduit to Public Works Building is well along. • Main Feeders and Connection Cabinet(s) installation now planned to start. • Electrical Subcontractor indicated that Lighting Protection System ground spikes were placed. 11.9 Geothermal System General Contractor reported that: • 49 wells have been drilled to date and 2 wells remain followed by horizontal piping work. 11.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5, 10A and 26. • Waiting for General Contractor's further response regarding Proposal Request 16. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. (A List of Proposal Requests and respective descriptions are available on request). 11.11 Miscellaneous Items (none). 11.12 Architect's Comments • Electrical Site Observation of 11/30/09 reported that screw connectors were being used in lieu of the specified compression fittings for EMT raceway. Electrical Subcontractor indicated that Electrical Engineer approved screw connectors with concurrent ground wire installation. Electrical Contractor agreed to submit written response to Architect through General Contractor. • Fire Protection Subcontractor reported to Architect that his contact/discussion with Fire Marshal regarding sprinkler heads at top underside of Rotunda Skylight is ongoing and is nearly resolved. 11.13 Owner's Comments • Owner advised that Asbestos Abatement Contractor is being selected, that 10 days are allowed for that work to be achieved once the City provides Notice to Proceed to that Contractor and that General Contractor must provide advance notice to Owner as to Substantial Completion date for new City Hall. • Braun Intertec advised that hours budgeted for this project has nearly been expended. Owner will request written information from Braun Intertec. • (Continued) fet 651 483 -6761 fax 651 483.2574 _, www.buttowarehftects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Eleven Oak Park Heights, Minnesota Conducted on December 16, 2009 BA #0822 Page 5 NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday January 6, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Eleven. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., December 29, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Eleven) • • Eel 661 483 -6701 fax 483-3574 6 www.bueEewareh3taE4s.eorn • • • Vd ( • ( . Date: 06 Oct 20009 Project: Oak Park Heights City Hall Job No.: 108066 Subject: Site visit of 05 Oct 09 By: Ronn A. Winkler, P.E. Ronn Winkler of Winkler Structural Engineers (WSE) visited the site to observe the work in progress. Also present at the site as Glen Schlichte of Jorgenson Construction. • The exterior block walls are complete and the brick veneer is in progress. The structural steel is in place but has not yet been detailed. Roof joist erection is nearly complete with perimeter deck angles and the roof over the council chambers in progress. The lower level sand cushion for the slab on grade is in place and forms and wire mesh read for placing the east portion of the slab. With the exception of those items mentioned below, the work appears to conform to the design intent of the contract documents. Item 1: Refer to the beam to column connections at the upper of ends of sloped beams at columns B2, B4, H2 and H4. The bolts are in place but have not yet been torqued. It appears that the beam clip angles were installed on the beam at a slightly different angle than required because there is a gap between the angles and the columns that is not uniform. Action 1: We do not want to bend the columns when these bolts are tightened. WSE recommends that shim plates be used to prevent bending the columns when the bolts are tightened. Item 2: There is a crack in the 8" block wall on grid 1 just west of grid C. - f Action 2. Schlichte, Winkler and the masonry foreman review and discussed the crack. We agreed that the crack is not due to failure of the wall to resist normal loads and we speculate that the wall may have been impacted by something during steel erection. It is WSE's opinion that this crack is not a cause for concern but, as a precaution, Schlichte will photograph the crack and mark the lower end of the crack so that it can be monitored. WSE recommends that Schlichte report the status of the crack in two to three weeks. Item 3. The anchor bolts for the octagon columns that bear on piers at the main floor elevation are %2' diameter. 3/4" diameter was indicated on the structural drawings and the shop drawings. * WINKLER STRUCTURAL ENGINEERS. INC. f=ax: (952) 941 -9546 Ph: (952) 941 -4825 f 00 Winter Place Eden Prairie Minnesota 55347 October 6, 2009 Page 2 ( i Action 3. No action required. The W diameter bolts are adequate. If you have any questions regarding this memo. Please call WSE. File: 108066 Email: Randy Engle Glen Schlichte 1 fp • BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rlo• Street Sult• 210 St. Paul, Minnesota 55113 December 16, 2009 Project Meeting Number Eleven Attendance Oak Park Heights City Hall Project Meeting Number Eleven Attendance Oak Park Heights, Minnesota 55082 Conducted on December 16, 2009 BA #0822 Page 1 Name of Attendee Tel Number FAX Number Organization E-mail Address ' el • r ro id • i i 1;1 at o r na se o if s f s d • il. s ur • or ati' i L 1 Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 uetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 2. Mic : el Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Bu ow and Associates, Inc. Cellular: .45 Rice Street Suite 210 michaellueth @buetowarchitects.com .t. Paul. MN 55113 0 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: i 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 ■ ii Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 40 City of Oak Park Heights Cellular: 1 4168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com 1 Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North ` Oak Park Heights. MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 .1/)itil Jorgenson Construction, Inc. Cellular: (612) 363-3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 q` 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@rnande inc.com Eagan. MN 55121 • (continued) tel 661 483 -6701 fax 651 483 -2574 www.buetowerchltects,com ., BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY IP NM 2345 Rios Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Eleven Attendance Oak Park Heights, Minnesota 55082 Conducted on December 16, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address 'I 'a e I • is i i•1 a sur aue I if .i I 1 ft 1 "I 5 iz', t• 'In 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com •e , - u t 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 f Mechanical Solutions, Inc. Cellular: (651) 775 -2962 , ,.. ` / 880 Grotto Street North adam@trisi-tas.com �'� St. Paul. MN 55104 Jeff Swenson TEL: (651)484 4900 FAX: (651) 484 2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 Cf 16. TEL: 0 FAX: 0 ' LILL Cellular: C -E--P 14 .oPT" !- "tLl t,.. 17. TEL: () FAX: () Cellular: 18. TEL:0 FAX:O Cellular: 19. TEL: O FAX: O Cellular: i 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarohlteots.com BUETO AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY S 2341 Rtes 4I es% *AM* 21* at. Past. WO vE01104111 *3113 • Issue Date: November 24, 2009 (by e- mail) Minutes of Construction Meeting Number Ten Oak Park Heights City Hall Minutes of Construction Meeting Number Ten Oak Park Heights, Minnesota Conducted on December 2, 2009 BA #0822 Page 1 DATE OF MEETING: December 2, 2009 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: i iti vi Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid- October. General Contractor advised that earth pile would be removed in sufficient time prior to when Xcel Energy has to have access. Earth pile removal had commenced. Gravel path placement will occur as soon as access is available. 5.8 Electrical Work • • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. Bollard is required per Drawing A1.0 and ES -1. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Ten • Oak Park Heights, Minnesota Conducted on December 2, 2009 BA #0822 Page 2 5.12 Architect's Comments • Architect requested (per the Project Manual) a Material Recycling Report from General Contractor. General Contractor indicated that response will follow. 7.12 Architect's Comments • Structural Engineer's site visit report dated 10/06/09 is attached. General Contractor agreed to comply with recommendations therein. Response to items 1. and 2. is awaited from General Contractor. • General Contractor will provide a Waste Management Plan (per Section 07449 Construction Waste Management Plan) closer to time when demolition of existing building will occur. (Note: not discussed at meeting but General Contractor's provision of that Plan is requested at this time). 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. NEW BUSINESS: Discussion Items Item Number 10.1 Project Status • • In progress: Roof overhang soffit framing, Public Works Building Additions, installation of Upper and Lower Level plumbing rough -ins and installation of electrical rough -ins. • Roofing installation in progress. General Contractor will coordinate roofing installation with that of Lightning Protection. • Scaffolding, Silt Fence, Dumpster, Portable Toilet, Gephart Electric Storage Container and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Projection Screen, Postal Specialties, Canopies, Access Doors, Fences and Gates and Flagpole. • Lower Level is enclosed and is receiving provision of temporary heat. • Application of concrete topping onto main floor precast floor plank occurred. 10.2 Schedule • Two -week Look -ahead Schedule of Work Items: Public Works Building Additions, metal roof panels, Geothermal drilling, plastic foam insulation, concrete topping on precast concrete floor deck, electrical rough -ins, plumbing rough -ins, sprinkler rough -ins and interior concrete block in Lower Level. 10.3 Site Work • Curb and gutter and class 5 base course installation at ramp to Lower Level Garage and also at Impound Lot and from Impound Lot to Public Works Storage Area was well along. • Retaining wall unit placement at northwest portion of site (at Impound Lot, Public Works Storage Yard and along ramp down to Lower Level) was well along. • • Xcel Energy plans to place underground gas line along northern part of site. (Continued) tat 551 433.6701 fax 651 433 -2574 www.-beetowarch ftsets.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Ten Oak Park Heights, Minnesota Conducted on December 2, 2009 BA #0822 Page 3 10.4 General Construction Work • Public Works Garage additions (exterior concrete masonry unit walls) are in progress. • Roof overhang soffit framing installation is in progress. • Lower level concrete block wall installation is in progress. • Exterior work on west wall of Pump Room is in progress. 103 Plumbing Work • Rough -in work is in progress. • Radiant heating tubes installation under Rotunda floor is well along. 10.6 HVAC Work • Ductwork installation is in progress in Lower Level. 10.7 Fire Protection System Work • Layout of mains is in progress. • Risers, mains and piping installation has commenced in the Lower Level. 10.8 Electrical Work • Rough -in work within Lower Level is in progress at new interior concrete block walls. • Xcel Energy plans to install electrical pad- mounted transformer within the next 2 to 3 . weeks. • Switchgear installation is in progress. • Electrical Subcontractor has question for Architect regarding placement of Garage suspended lighting fixtures. Architect will meet with Electrical Subcontractor after meeting. • Electrical Subcontractor will coordinate with Xcel underground gas line installation in vicinity of Generator. • Main Feeders and Connection Cabinet(s) installation now planned to start. 10.9 Geothermal System Drilling Superintendent reported that: • 35 wells have been drilled to date and 16 remain. • Grouting and sealing of tops of drill holes is in progress. • Well depths are at 150' (plus or minus). • Work will progress when air temperature is 10° or greater and not in heavy rain or snow. 10.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5, 10A and 26. • Revised Proposal Requests will be /were issued to General Contractor for response: 29. • Waiting for General Contractor's response regarding Proposal Request 16. • City Council will consider action regarding Proposal Requests 8 and 21 on 11/10/09. City Council Approved. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. • Construction Change Directive Two was issued for Proposal Request 15 revised. (A List of Proposal Requests and respective descriptions are available on request). • (Continued) tot 656 453 -6701 tax 651 483 -2574 w = ww.buetowatchttsets.com Oak Park Heights City Hall Minutes of Construction Meeting Number Ten • Oak Park Heights, Minnesota Conducted on December 2, 2009 BA #0822 Page 4 10.11 Miscellaneous Items • General Contractor advised that portions of Existing Public Works Garage will be unusable for short period of time during installation of underground plumbing lines. General Contractor will coordinate timing with Owner. 10.12 Architect's Comments • General Contractor's structural preparations for two exterior cantilevered canopies were anticipated by General Contractor but not fully installed — Canopy extension will each be reduced to about 3' -1 ". • Architect inquired as to when steel stud framing around Rotunda columns would occur (to be followed by electrical conduit, sprinkler piping and face brick): General Contractor indicated depending upon weather. • Architect inquired as to whether Wood Window sizes had been checked compared to actual openings: General Contractor said yes - but corner windows had to be re- ordered. • Mechanical and Electrical Engineers' onsite observations occurred on November 30, 2009. A report was issued. 10.13 Owner's Comments • Owner requested return of fire hose lent to Geothermal Subcontractor since City now has need for its use. • Building Official requested letter from Metal Roofing Manufacturer regarding placement of • underlayment. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday December 16, 2009 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Ten. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., December 22, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Ten) tot 551 483 -53114 fox 651 4113 -2514 www.buetowarohitects.cont 11 l • Date: 06 Oct 20009 Project: Oak Park Heights City Hall Job No.: 108066 Subject: Site visit of 05 Oct 09 By: Ronn A. Winkler, P.E. Ronn Winkler of Winkler Structural Engineers (WSE) visited the site to observe the work in progress. Also present at the site as Glen Schlichte of Jorgenson Construction. The exterior block walls are complete and the brick veneer is in progress. The structural steel is in place but has not yet been detailed. Roof joist erection is nearly complete with perimeter deck angles and the roof over the council chambers in progress. The lower level sand cushion for the slab on grade is in place and forms and wire mesh read for placing the east portion of the slab. With the exception of those items mentioned below, . the work appears to conform to the design intent of the contract documents. Item 1: Refer to the beam to column connections at the upper of ends of sloped beams at columns B2, B4, H2 and H4. The bolts are in place but have not yet been torqued. It appears that the beam clip angles were installed on the beam at a slightly different s angle than required because there is a gap between the angles and the columns that is not uniform. Action 1: We do not want to bend the columns when these bolts are tightened. WSE recommends that shim plates be used to prevent bending the columns when the bolts are tightened. Item 2: There is a crack in the 8" block wall on grid 1 just west of grid C. Action 2. Schlichte, Winkler and the masonry foreman review and discussed the crack. We agreed that the crack is not due to failure of the wall to resist normal loads and we speculate that the wall may have been impacted by something during steel erection. It is WSE's opinion that this crack is not a cause for concern but, as a precaution, Schlichte will photograph the crack and mark the lower end of the crack so that it can be monitored. WSE recommends that Schlichte report the status of the crack in two to three weeks. Item 3. The anchor bolts for the octagon columns that bear on piers at the main floor elevation are %" diameter. %" diameter was indicated on the structural drawings and the shop drawings. •W(NKLER STRUCTURAL ENGINEERS, INC. Fax: (952) 941 -9546 Ph: (952) 941 -4825 10300 Winter Place Eden Prairie Minnesota 55347 ' October 6, 2009 • Page 2 Action 3. No action required. The 1/2" diameter bolts are adequate. If you have any questions regarding this memo. Please call WSE. File: 108066 Email: Randy Engle Glen Schlichte • Ila BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■ - 2345 Rlce S treet Sulte 210 St. . Paul, Minnesota 55113 • October 14, 2009 Project Meeting Number Ten Attendance Pi Oak Park Heights City Hall Project Meeting Number Ten Attendance Oak Park Heights, Minnesota 55082 Conducted on December 2, 2009 `BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials at your name or, if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com ,,, t. Paul MN 55113 3` ric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: - 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: I V 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439-4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6:' Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 c.5-(-9f Jorgenson Construction, Inc. Cellular: (612) 363-3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 ^ 7. Glen Schlichte, Field Superintendent TEL: (763) 7843877 FAX: (763) 784 -1583 S Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com 1 Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101. davidh @mande - inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC 0 AN ARCHITECTURAL SERVICES COMPANY — . 2345 Rice Street Suite 210 . St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Ten Attendance al Oak Park Heights, Minnesota 55082 Conducted on December 2, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please nrovide initials at your name or. If not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 5. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 404- 16. 'D A 0 G �K r� �. TEL: O FAX: 0 Co* s % feD _, ,x _ f' /sJ • � �,,i4., 4e 12x' �J ► y `xf0 Cellular: � �/— °/o 7_pr77 w r ,„ y A/ •ti 1 e� d wit a. S' /- A °1 . 4/9 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) ill tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com i ill 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 A14s Street sorts 210 $t. Paul. M100es0t4 55113 Issue Date: November 24, 2009 (by e-mail) Minutes of Construction Meeting Number Nine Oak Park Heights City Hall Minutes of Construction Meeting Number Nine Oak Park Heights, Minnesota Conducted on November 18, 2009 BA #0822 Page 1 DATE OF MEETING: November 18, 2009 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items II/ Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). 1.12 Architect's Comments 1 • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid - October. General Contractor advised that earth pile would be removed in sufficient time prior to when Xcel Energy has to have access. Earth pile removal had commenced. 5.8 Electrical Work • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. • (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Nine Oak Park Heights, Minnesota Conducted on November 18, 2009 BA #0822 Page 2 5.12 Architect's Comments • Architect requested (per the Project Manual) a Material Recycling Report from General Contractor. General Contractor will respond. 7.12 Architect's Comments • Structural Engineer's site visit report dated 10/06/09 is attached. General Contractor agreed to comply with recommendations therein. Response to items 1. and 2. is awaited from General Contractor. • General Contractor will provide a Waste Management Plan (per Section 07449 Construction Waste Management Plan) closer to time when demolition of existing building will occur. (Note: not discussed at meeting but General Contractor's provision of that Plan is requested at this time). 8.2 Schedule (Only remaining excerpt is shown) • Rain days requested by General Contractor — Architect will review. 8.9 Geothermal System (Only remaining excerpts are shown) • Contractor would like to work on Saturdays 11/14/09 and 11/21/09. City will review and will advise. City approved that request only for 11/21/09. • 8.10 Project Changes COnly remaining excerpts are shown) • Waiting for General Contractor's revised pricing on Proposal Requests 5 and 10A. • Revised Proposal Requests will be /were issued to General Contractor for response: 13, 15 and 18. Proposal Request 18 is now void and was replaced by Proposal Request 27A, 27B, 28A and 28B. • Waiting for General Contractor's response regarding Proposal Request 16. • City Council will consider action regarding Proposal Requests 8 and 21 on 11/10/09. City approved. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. • New Proposal Request 26 will be issued. Proposal Request 26 was issued. (A List of Proposal Requests and respective descriptions are available on request). 8.11 Miscellaneous Items (Only remaining excerpts are shown) • General Contractor and Owner said that they did not receive Minutes of Construction Meeting Number Seven. Architect indicated that email report did not show that. Architect will resend those Minutes by email. Minutes were resent. • General Contractor inquired about review and return of rotunda steel framing submittal. Architect will check with Structural Engineer and will advise. Submittal was reviewed and was returned. 8.12 Architect's Comments (Only remaining excerpts are shown) • Architect wants to review of on -site equipment layout in Lower Level Mechanical /Electrical rooms: General Contractor will furnish that ASAP. • (Continued) tat 151 453 -5704 fax 364 4*3.2574 www.buftewarebita,Es.eom • Oak Park Heights City Hall Minutes of Construction Meeting Number Nine Oak Park Heights, Minnesota Conducted on November l8, 2009 BA #0822 Page 3 NEW BUSINESS: Discussion Items Item Number 9.1 Project Status • In progress: Earthwork along West side of site, site retaining walls, roof overhang soffit framing, Public Works Building Additions, installation of above ground plumbing rough -ins and installation of above ground electrical rough -ins. • Roofing installation planned to start next week. General Contractor will coordinate roofing installation with that of Lightning Protection. • Scaffolding, Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: automatic door operators, in -floor heating, joint sealants, retaining walls, fire sprinklers, evidence lockers and cold- formed metal framing members. • Lower Level will be enclosed next week for provision of temporary heat. • 9.2 Schedule • Two -week Look -ahead Schedule of Work Items: Public Works Building Additions, metal roof panels, Geothermal drilling, plastic foam insulation, concrete topping on precast concrete floor deck, electrical rough -ins, plumbing rough -ins, sprinkler rough -ins and interior concrete block in Lower Level. • Updated Project Schedule provided by General Contractor. • Application of concrete topping onto main floor precast floor plank is planned for next week. 9.3 Site Work • Earthwork at Public Works Building Additions is in progress. • Earthwork for grading along West portion of site is in progress. • Earthwork at West portion of site at Public Works Storage and Impound Lot is in progress. • Curb and gutter and class 5 base course installation is planned to occur this week at ramp to Lower Level Garage and also at Impound Lot and from Impound Lot to Public Works Storage Area. • Bituminous plant(s) closed earlier than usual, which prevents bituminous paving installation at this time. October rains may have slowed earthwork progress. • Retaining wall units are being placed at northwest portion of site (at Impound Lot, Public Works Storage Yard and along ramp down to Lower Level). • Existing paving on Oak Park Boulevard North was patched after Sanitary Sewer work was achieved. 9.4 General Construction Work • Public Works Garage additions (exterior concrete masonry unit walls) are in progress. • Roof overhang soffit framing installation is in progress. • Lower level concrete block wall installation is in progress. (Continued) to art 413 -4701 fax b54 463-2574 www.buatewarch taata.com Oak Park Heights City Hall Minutes of Construction Meeting Number Nine Oak Park Heights, Minnesota Conducted on November 18, 2009 BA #0822 Page 4 9.5 Plumbing Work • Rough -in work is in progress. • Radiant heating tubes installation under Rotunda floor is in progress. 9.6 HVAC Work • Ductwork installation is in progress in Lower Level, especially in Mechanical/Electrical Room. 9.7 Fire Protection System Work • Layout of mains is in progress. • Piping installation has commenced in the Lower Level. 9.8 Electrical Work • Rough -in work within Lower Level is in progress at new interior concrete block walls. • Xcel Energy plans to install electrical pad- mounted transformer within the next 2 to 3 weeks. • Switchgear is awaited. 9.9 Geothermal System Drilling Superintendent reported that: • 20 wells have been drilled to date. • 10' drilling rig is on site plus larger drilling rig. One additional drilling rig may be brought to site. • 2 wells per day are drilled — more progress expected with additional drilling rig. • Grouting and sealing of tops of drill holes is in progress. • Well depths are at 150' (plus or minus). • City approved Saturday drilling (11/21/09). • Work will progress as soon as air temperature is 10° or greater and not in heavy rain. 9.10 Project Changes • Waiting for General Contractor's revised pricing on Proposal Requests 5 and 10A. • Revised Proposal Requests will be /were issued to General Contractor for response: 26, 27A, 27B, 28A and 28B. • Waiting for General Contractor's response regarding Proposal Request 16. • City Council will consider action regarding Proposal Requests 8 and 21 on 11/10/09. City Council Approved. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. • Construction Change Directive will be issued for Proposal Request 13 revised. • City Council will consider Proposal Request 15 on 12/1/09. • Proposal Request 29 will be issued. (A List of Proposal Requests and respective descriptions are available on request). 9.11 Miscellaneous Items • General Contractor claimed that lighting fixture had not been ordered and that would affect completion (but Type K fixtures had been ordered) and most lights are for lay -in ceilings and that not ordering lights is /was contractor's choice). • (Continued) i tat til+4 443.4741 fax 661 443.2574 www.buttowsrchltsc4s.com Oak Park Heights City Hall Minutes of Construction Meeting Number Nine Oak Park Heights, Minnesota Conducted on November 18, 2009 BA #0822 Page 5 9.12 Architect's Comments • Braun Intertec issued deficiency reports regarding welding of steel deck and grouting of masonry. General Contractor must complete deficiencies for Braun retesting. • Architect inquired as to when steel stud framing around Rotunda columns would occur (to be followed by electrical conduit, sprinkler piping and face brick): General Contractor indicated possibly next week. • Owner modified size of Public works Storage Yard o)and of Impound lot to reduce tree removal along west property line. Architect's Supplemental Instructions (ASI) #7 was issued to describe that. 9.13 Owner's Comments • Owner inquired as to schedule of when face brick at Pump Building would be installed. General Contractor indicated after demolition of existing City Hall. • SCADA work at Pump Building was in progress. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday December 2, 2009 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Nine. Exceptions taken to • the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., November 30, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Nine) • tai 851 4034701 fax 851 483.2174 www.buatswaarchltaats.com Date: 06 Oct 20009 Project: Oak Park Heights City Hall Job No.: 108066 Subject: Site visit of 05 Oct 09 By: Ronn A. Winkler, P.E. Ronn Winkler of Winkler Structural Engineers (WSE) visited the site to observe the work in progress. Also present at the site as Glen Schlichte of Jorgenson Construction. The exterior block walls are complete and the brick veneer is in progress. The structural steel is in place but has not yet been detailed. Roof joist erection is nearly complete with perimeter deck angles and the roof over the council chambers in progress. The lower level sand cushion for the slab on grade is in place and forms and wire mesh read for placing the east portion of the slab. With the exception of those items mentioned below, the work appears to conform to the design intent of the contract documents. Item 1: Refer to the beam to column connections at the upper of ends of sloped beams III at columns B2, B4, H2 and H4. The bolts are in place but have not yet been torqued. It appears that the beam clip angles were installed on the beam at a slightly different angle than required because there is a gap between the angles and the columns that is not uniform. Action 1: We do not want to bend the columns when these bolts are tightened. WSE recommends that shim plates be used to prevent bending the columns when the bolts are tightened. Item 2: There is a crack in the 8" block wall on grid 1 just west of grid C. Action 2. Schlichte, Winkler and the masonry foreman review and discussed the crack. We agreed that the crack is not due to failure of the wall to resist normal loads and we speculate that the wall may have been impacted by something during steel erection. It is WSE's opinion that this crack is not a cause for concern but, as a precaution, Schlichte will photograph the crack and mark the lower end of the crack so that it can be monitored. WSE recommends that Schlichte report the status of the crack in two to three weeks. Item 3. The anchor bolts for the octagon columns that bear on piers at the main floor elevation are %2" diameter. 3 /" diameter was indicated on the structural drawings and the shop drawings. flO NINKLER STRUCTURAL ENGINEERS. INC. Fax :(952)941 -9546 Ph: (952) 941 -4825 10300 Winter Place Eden Prairie Minnesota 55347 October 6, 2009 Page 2 Action 3. No action required. The %" diameter bolts are adequate. If you have any questions regarding this memo. Please call WSE. File: 108066 Email: Randy Engle Glen Schlichte 4 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • 2345 Rios Street Suits 210 St. Paul, Minnesota 55119 November 18, 2009 Project Meeting Number Nine Attendance Oak Park Heights City Hall Project Meeting Number Nine Attendance Oak Park Heights, Minnesota 55082 Conducted on November 18, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. printyour information clearly) 1 Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com St. Paul. MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: • 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com • Oak Park Heights. MN 55082 4 - Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: Ap 168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com •. . '.r • •,• ■ I: 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 \ City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North i., s - l t 1 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 Fast River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 • Glen Schiichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 • 9255 East River Road NW glen @jorgensonconstruction.com • Coon Rapids, MN 55433 • 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Lahore Road emeyer @larsonengr.com • te. _:ke M 55 11 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 • (continued) tel 651 453.6701 fax 651 403-2574 www.buetowarchlteots.00m BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY —■ St. Paul. a Mi , Oak Park Heights City Hall Project Meeting Number Nine Attendance Oak Park Heights, Minnesota 55082 Conducted on November 18, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com iv. •v• e'. M, 177 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com • • ui„ i 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 s Mechanical Solutions, Inc. Cellular: (651) 775 -2962 vz.:-.°:6 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com 0 Vad .i . e'.• L\ __t 16. David Needham TEL: (763) 479 -3121 FAX: (763) 479 -2183 Bergerson - Caswell, Inc. Cellular: (612) 369-3649 5115 Industrial Street dave @bergersoncaswell.com Maple Plain. MN 55359 17. David Henrich TEL: (763) 479 -3121 FAX: (763) 479 -2183 Bergerson - Caswell, Inc. Cellular: (612) 369 -1931 5115 Industrial Street dave .henrich @bergersoncaswell.com Maple Plain. MN 55359 18. c : ) _`�`__._... X: 0 Cam' S�' ` Lr' d ?-1`171 ./ G-iiS.r`7t .r: 61 ( —G/U7" 033 19. TEL: () FAX: () Cellular: 20. TEL: () FAX: () Cellular: 21. TEL: 0 FAX: 0 Cellular: 410 (End of Project Meeting Attendance) tel 651 483 -8701 tax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • 9545 Rice Street Sults 210 St. Paul, Minnesota 55115 Issue Date: November 17, 2009 (by e-mail) Minutes of Construction Meeting Number Eight Oak Park Heights City Hall Minutes of Construction Meeting Number Eight Oak Park Heights, Minnesota Conducted on November 4, 2009 BA 110822 Page J DATE OF MEETING: November 4, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and Ifit David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items • Item Number 1.4 General Construction Work, • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). 1.12 Architect's Comments • XCEL Energy's Dwight Odegard was contacted regarding XCEL's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite XCEL's written policy. Awaiting XCEL's response. City is discussing with XCEL. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid- October, General Contractor advised that earth pile would be removed in sufficient time prior to when XCEL Energy has to have access. 4.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Color Selections were made at September 2, 2009 Meeting of the Colors Selection Committee. A Color Schedule will be issued. Some Colors were not selected since General Contractor submittals are awaited (i.e. • wall pads, wood counter doors, lockers, signage, floor mats, rostrum in Council Chamber and corner guards). Color Schedule will be issued next week, within two weeks (with awaited submittals identified). Color Schedule is in Owner's possession and awaits Owner's approval. Owner- approved Color Schedule was submitted to General Contractor. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Eight Oak Park Heights, Minnesota Conducted on November 4, 2009 BA #0822 Page 2 5.1 Project Status • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Additional structural steel framing, steel framed canopy, pass window, elevator cab colors, ERV -1, AHU and exterior pole lighting. Portions of the fire suppression system submittal was approved and portions require resubmittal. The fire alarm system submittal will be released next week. Fire Alarm System was sent returned marked approved as noted. Awaiting resubmittal of Fire Suppression System. Resubmittal received at Meeting. 5.8 Electrical Work • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. 5.12 Architect's Comments • Architect requested (per the project Manual) a Material Recycling Report from General Contractor. General Contractor will respond. 7.12 Architect's Comments • • Structural Engineer's site visit report dated 10/06/09 is attached. General Contractor agreed to comply with recommendations therein. Response to items 1 and 2 is awaited from General Contractor. • General Contractor will provide a Waste Management Plan (per Section 07449 Construction Waste Management Plan) closer to time when demolition of existing building will occur. (Note not discussed at meeting but the General Contractor's provision of that Plan is requested at this time). NEW BUSINESS: Discussion Items Item Number 8.1 Project Status • In progress: Earthwork along West side and North side of building prior to paving, erection of stone veneer, erection of exterior face brick, installation of above ground plumbing rough -ins, installation of above ground electrical rough -ins plus underground site sanitary sewer work. • Roofing installation planned to start in 1 or 2 weeks. General Contractor will coordinate roofing installation with that of Lightning Protection. • Roofing pre - installation conference occurred after 10/21/09 meeting, Minutes were issued. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Concrete paved apron to Lower Floor Level is in place including trench drain. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Skylight. • • Rains have caused site to get muddy but onsite access is being maintained. (Continued) tat om t # � -if701 fax 51 4�' -26'f4 www.buotowarehttasta.com t .. • E3 tf3 w u • Oak Park Heights City Hall Minutes of Construction Meeting Number Eight Oak Park Heights, Minnesota Conducted on November 4, 2009 BA #0822 E00 _3_ 8.2 Schedule • Two -week Look -ahead Schedule of Work Items: Face brick, stone, roofing, exterior soffits, Geothermal drilling, roofing, sanitary sewer, plastic foam insulation, concrete topping on precast concrete floor deck, electrical rough -ins, plumbing rough -ins and interior concrete block in Lower Level. • Rain days requested by General Contractor — Architect will review. 8.3 Site Work • Earthwork on exterior utility work and along North side of building is in progress. • Earthwork for grading along West portion of site is in progress. • Earthwork at West portion of site at Public Works Storage and Impound Lot. 8.4 General Construction Work • Exterior perimeter wall construction is in progress: stone veneer at Council Chamber. • Canopy footings have been placed. •Lower level concrete block wall installation is in progress. 8.5 Plumbing Work • Rough -in work is in progress. • Snow -melt system provisions (underground piping and conduits) are in progress. 8.6 HVAC Work • Ductwork installation is in progress. 8.7 Fire Protection System Work (nothing new). 8.8 Electrical Work • Rough -in work within Lower and Upper Level is in progress. 8.9 Geothermal System • Additional wells have been drilled. • A meeting to discuss Geothermal Work Stations and projections was conducted after the end of Construction Meeting Number Eight. Discussion as follows: • Drilling has encountered various depths of limestone bedrock — may have to add boring locations. • Some hole locations may have to be abandoned due to insufficient depths reached and /or unusable materials encountered. • Contractor would like to work on Saturdays 11/14/09 and 11/21/09. City will review and will advise. • Contractor will bring additional drilling rig onsite to speed progress of the Work. • Overburden (removed earthwork materials will be removed from the site. • Contractor will bring more experienced crew onto the site to continue with the Work. • None of the above conditions /occurrences modify the Scope, Schedule, Cost and /or • Substance of the Contract. (Continued) tet 651 483 -6901 tax 661 463 -2574 www.bustaw*rchttects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Eight Oak Park Heights, Minnesota Conducted on November 4, 2009 BA #0822 Page 4 8.10 Project Changes • Change Order Number One was approved by Owner. • C.I.P. No. 6 (deletion of gas line to Generator) was rejected by Owner. • Waiting for General Contractor's revised pricing on Proposal Requests 5 and 10A. • Revised Proposal Requests will be /were issued to General Contractor for response: 13, 15 and 18. • Waiting for General Contractor's response regarding Proposal Request 16. • City Council will consider action regarding Proposal Requests 8 and 21 on 11 /10 /09. • City Council proposes to act in the Spring of 2010 regarding Proposal Request 7. • New Project Request 26 will be issued. (A List of Proposal Requests and respective descriptions are available on request). 8.11 Miscellaneous Items • Superintendent reported that support steel is required for Mechanical Room intake duct screen wall. Architect Prepared Drawing of structueal steel lintel to take place of masonry wall originally shown. • General Contractor and Owner said that they did receive Minutes of Construction Meeting Number Seven. Architect indicated that email report did not show that. Architect will • resend those Minutes by email. • General Contractor inquired about review and return of rotunda steel framing submittal. Architect will check with Structural Engineer and will advise. 8.12 Architect's Comments • Architect wants to review of on -site equipment layout in lower level Mechanical/Electrical rooms: General Contractor will furnish that ASAP. • Public Works additions are included in Phase One and that Work is shown in General Contractor's Schedule to already be in progress. 8.13 Owner's Comments (none) NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday November 18, 2009 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Eight. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., November 23, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Eight) • • tet 651 453 -5991 fax 051 453-2574 www.buetawareirlt *ets.com BUETOW AND ASSOCIATES INC 0 110 AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street 5ult• 210 St. Paul, Minnesota 55113 November 4, 2009 Project Meeting Number Eight Attendance Oak Park Heights City Hall Project Meeting Number Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on November 4, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or:,if not found.printyour information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Bu. tow and Associates, Inc. Cellular: (952) 237 -5932 345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com U _ o nson, City Administrator TEL: (651) 439-4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 ■ , Building TEL: 54439 FAX: (651) 439 -0574 Ci ty of Oak Butler Park Heights Official Cellular: • Air ' , 68 Oak Park Boulevard North jimmybutler @city 439 - ofoakparkheights.com e. P.r 1-i!ht it 082 1110 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 14168 Oak Park Boulevard North Park Heights Cellular: (651)775-5759 Cit of Oak City g Or Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784-3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 h m v 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 O il 9255 East River Road NW glen @jorgensonconstruction.com 1 Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Lahore Road emeyer@larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan. MN 55121 410 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Y 0 10 - BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY .- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on November 4, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E-mail Address (Please provide initials at your name or, if not found. print your information clearly) 1. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457-8535 „...0 Steenberg-Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 u 0" Commercial Plumbing and Heating, Inc. Cellular: (612) 685-8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 ' 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 s Mechanical Solutions, Inc. Cellular: (651) 775 -2962 r 4 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 -2248 i ( Gephart Electric Co., Inc. Cellular: (651) 276 -3753 -/ 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 16. David Needham TEL: (763)479 -3121 FAX: (763) 479 -2183 �} Bergerson- Caswell, Inc. Cellular: (612) 369 -3649 1 (� 5115 Industrial Street dave @bergersoncaswell.com (J r" Maple Plain. MN 55359 17. David Henrich TEL: (763) 479 -3121 FAX: (763) 479 -2183 Bergerson - Caswell, Inc. Cellular: (612) 369 -1931 5115 Industrial Street dave .henrich @bergersoncaswell.com Maple Plain. MN 55359 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com { • 1uIIMIf�IV BUET{}W AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2340 Ales Sttsst Sutts 210 St. Pout, Mtnnssota 55113 October 26, 2009 RE: Oak Park Heights City Hall 14168 Oak Park Boulevard North Oak Park Heights, Minnesota 55082 BA #0822 1V1EETJNG MINUTES SECTION 074113 METAL ROOF PANELS (Meeting Conducted onsite October 21, 2009) Page 1 of 2 Present: Steve Gansmoe (Jorgenson Construction Project Manager), Glen Schlichte (Jorgenson Construction Superintendent), Chad Griffin and his unidentified associate (Specialty Systems, Inc.) and Randy Engel (Buetow and Associates Principal -in- Charge). • Send To: Eric Johnson (City of Oak Park Heights), Steve Gansmoe and Glens Schlichte (Jorgenson Construction) and Michael Lueth (Buetow and Associates). Jorgenson Construction will distribute these Minutes to other interested parties and to Subcontractors. Discussion: 1. Scope of Work: General Contractor shall completely furnish and install Metal Roof Panels, soffit panels, fascia panels, nail base underlayment, self - adhering underlayment sheet, snow guard system plus all accessories and fasteners (Note: flashing, trim, downspouts and gutters are in Section 076200). 2. Metal Roof Panels shall be provided by one of the specified manufacturers: UNA -CLAD UC -3 and UC -500 Panels. Metal Roof Panel color shall be Sherwood Green. 3. Metal Vented Soffit Panels shall be provided by one of the specified manufacturers: Firestone Metal Products. Metal Vented Soffit Panel color shall be Sherwood Green. 4. Snow Guard System will be provided by one of the specified manufacturers: ColorGuard by S -5!. 5. General Contractor's Submittal had been received, reviewed and returned by Architect and was marked: "Approved with Corrections Noted ". A structural report prepared by Snow Guard Manufacturer has been received and reviewed by Architect. 6. Specialty Systems, Inc. is General Contractor's Subcontractor for Section 074113 Metal Roof Panels. 7. Specialty Systems, Inc. is approved as an installer of Metal Roof Panels by Metal Roof Panel manufacturer. 8. Jorgenson Construction and Specialty Systems, Inc. will coordinate with Lightning Protection Subcontractor with regard to installation that is fully approved by UNA -CLAD, that will initiate and maintain UNA -CLAD Warranty(ies) and that will not leak. • 9. Metal Roof Panels will be full length of roof slope from eave to ridge. Fascia panels shall be placed as shown on marked -up submittal that was returned to General Contractor. (continued) tst 651 403.6701 tax 851 403 -274 www.beetowarehttscts.eom • YMY1V•WIYAYY BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 24 SIrset Sutts S Mlnarsot• 801 10 MEETING MINUTES OF OCTOBER 26, 2009 SECTION 074113 METAL ROOF PANELS (Meeting Conducted onsite October 21, 2009) Page 2 of 2 10. General Contractor inquired as to how face brick and flashing at Rotunda would be placed (Structural drawing calls for stepped support angles for face brick). Architect will review and advise. 11. Metal Roof Panel manufacturer shall provide an experienced representative to inspect Metal Roof Panel installation process and procedures and shall submit a report for each such inspection activity (minimum of 3 separate inspections). 12. Installation procedures, construction activities, construction means and construction methods of/for Metal Roof Panels are sole responsibility of General Contractor. 13. Specialty Systems, Inc. shall review metal roof deck installation for slope, continuity, level and uniformity prior to commencing with Metal Roof Panel installation (Refer to Section 074113 for erection tolerances). Prior to commencing with installation, Specialty Systems, Inc. must advise Architect of roof deck conditions that could result in wavy, irregular, unsuitable or otherwise unacceptable Metal Roof Panel installation. 14. Upon completion of the Work and acceptance by the Metal Roof Panel manufacturer's authorized inspector, Metal Roof Panel manufacturer shall provide the warranties so described in. Section 074113 Metal Roof Panels. tot 681 468.6701 fax 651 463.2574 www.bustowsrchitsets.eom � A S ASSOCIATES i ES INC 11 T°ry 1. ,z?'.t' t"E..,a .:'t %F "6':`rV • T` • . �� 2346 Rice Streai Suits 210 St. Paul. Minnesota 66113 Issue Date: October 14, 2009 (by e-mail) Minutes of Construction Meeting Number Six Oak Park Heights City Halt Minutes of Construction Meeting Number Six Oak Park Heights, Minnesota Conducted on September 30, 2009 BA #0822 Page / DATE OF MEETING: September 30, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: Discussion Discussion Items Item Number 14 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room • (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited. General Contractor received letter (Administrative Penalty Order) from MPCA dated August 18, 2009. General Contractor may follow -up with MPCA. General Contractor advised that payment will be made to MPCA this week. Payment was made. Owner was also assessed and sent payment to MPCA. General Contractor agreed to reimburse Owner via a change order to the Contractor. • Architect will prepare and circulate (for signature) Special Testing and inspection Form for submittal to Municipal Building Official. Architect received signed form from Municipal Building Official and will distribute it to Owner, General Contractor, Structural Engineer and to Owner's Special Testing and Inspections Consultant. Distribution occurred to all parties. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid- October. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Six Oak Park Heights, Minnesota Conducted on September 30, 2009 BA #0822 Page 2 • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with the exception of steel columns /tube sections. Information is awaited from General Contractor. 3.9 Geothermal System • New "split layout" is being prepared by Geotechnical Subcontractor and submitted. City Council will review at its meeting of August 25, 2009. City Council approved "Split Layout ". Awaiting updated Shop Drawings /Submittal from General Contractor. General Contractor provided new Geothermal Well Site Layout drawing submittal for review and approval. Owner had requested letter from Geothermal Contractor advising that Geothermal Well installation will function properly in the `split' configuration. Letter is awaited. Letter was received from General Contactor and approved by Owner. New submittal (shop drawings) was provided to Architect. 3.13 Owner's Comments • Owner will retain Consultant to prepare Bidding documents for Asbestos Abatement of existing City Hall's roof. Consultant was retained. Report was issued, a copy will be sent to General Contractor. A copy was sent to General Contractor. 4.4 General Construction Work • General Contractor is reviewing and will advise schedule for construction of West Addition to • Public Works Garage. That construction planned to start in next two weeks. That construction commenced with footing trenches. 4.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Color Selections were made at September 2, 2009 Meeting of the Colors Selection Committee. A Color Schedule will be issued. Some Colors were not selected since General Contractor submittals are awaited (1.e. wall pads, wood counter doors, lockers, signage, floor mats, rostrum in Council Chamber and comer guards). Color Schedule will be issued next week, within two weeks (with awaited submittals identified). 4.11 Miscellaneous Items • Proposal Request Thirteen revisions are required: Architect will review. Response was provided to General Contractor. 4.13 Owner's Comments • Owner wants to upgrade or replace existing SCDA (water system monitoring). A meeting to discuss that will occur on September 7, 2009. The meeting occurred on September 7: the Owner wants a new underground conduit to run from the pump building to the City Hall. A Proposal Request will be issued. Proposal Request was issued to General Contractor. • Fire Department exterior Key Box has been ordered. Owner received the box and will provide it to General Contractor today for installation later in this project. Owner also ordered trim kit and is awaiting delivery. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • • Oak Park Heights City Hall Minutes of Construction Meeting Number Six Oak Park Heights, Minnesota Conducted on September 30, 2009 $A #0822 Page 3 5.1 Project Status • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Additional structural steel framing, steel framed canopy, pass window, elevator cab colors, ERV -1, AHU and exterior pole lighting. Portions of the fire suppression system submittal was approved and portions require resubmittal. The fire alarm system submittal will be released next week. Fire Alarm System was sent returned marked approved as noted. Awaiting resubmittal of Fire Suppression System. 52 Schedule • Owner required updated Project Schedule by Tuesday morning September 22, 2009. General Contractor supplied updated schedule. 5.5 Plumbing Work • Question regarding size of urinal access panel: Architect will review. Response provided to General Contractor. 5.6 HVAC Work • Exterior Mechanical Louvers require a Proposal Request. Proposal Request issued to General Contractor. 5.8 Electrical Work • • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. 5.9 Geothermal System • General Contractor indicated that previous submittal not fully returned. Architect will review. General Contractor advised that submittal return was actually received. 5.12 Architect's Comments • Architect requested (per the project Manual) a Material Recycling Report from General Contractor. General Contractor will respond. • Architect requested General Contractor to provide information regarding new west bound sanitary sewer placement on west side of site (underground boring versus extended piping and additional catch basin. General Contractor will respond. General Contractor reported high costs and difficulties of achieving intended new path. Owner approved that the as- designed path will be utilized. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Six Oak Park Heights, Minnesota Conducted on September 30, 2009 BA #0822 Page 4 NEW BUSINESS: Discussion Items Item Number 6.1 Project Status • In progress: erection of metal roof decks exterior face brick, lower level concrete slab, installation of plumbing, above ground rough -ins and installation of electrical above ground rough -ins plus exterior utilities work. • No service disruption is expected with 2 to 3 day period of underground site sanitary sewer • A H v - I V28 . oo mg ins a atlon p anned to start in 2 to 3 weeks. General Contractor will coordinate roofing installation with that of Lightning Protection. • Roofing pre - installation conference planned for 10/14/0 • Cable TV camera locations in Council Chamber — Archite review with Electrical Subcontractor and General Contractor. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: General Contractor asked for approvals of roofin: and glass samples. 411 6.2 Schedule ` t�.�f -f '�e A\,., wo\ �C cp • Geothermal work is planned to start next week. I oil ,<:\ • • Basement floor slab pour is expected to start next wee' . • Rain days requested by General Contractor — Architect will review. 6.3 Site Work • Earthwork at Public Works Building additions is in progress. 6.4 General Construction Work • Exterior perimeter wall construction in progress: face brick portion of cavity wall assembly on Main Floor Level. • Metal roof deck erection is in progress. • Spray -on waterproofing has been applied onto exterior side of above -grade masonry walls. 6.5 Plumbing Work • Underground rough -in work is in progress. 6.6 HVAC Work • Preparations for ductwork installation are in progress. 6.7 Fire Protection System Work (nothing new). (Continued) tel 651 483 -6701 lax 651 483 -2574 www.buetowarchltects.com • • Oak Park Heights City Hall Minutes of Construction Meeting Nuntber Six Oak Park Heights, Minnesota Conducted on September 30, 2009 BA #0822 Page 5 6.8 Electrical Work • Rough -in work within Lower Level is in progress. 6.9 Geothermal System • Owner received Geothermal Subcontractor's descriptive letter of system efficiency. 6.10 Owner's Color Selections (Refer to 4.10 above). 6.11 Miscellaneous Items (none). 6.12 Architect's Comments (none). 6.13 Owner's Comments • Owner reviewed modified provided information and returned Xcel Energy's `Underground Service Form' to Xcel Energy. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. • The date and time of the next Construction Meeting is Wednesday October 14, 2009 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Six. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., October 20, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Six) • - Issue' FcYn • fp,.3 '1"-b• (, vJ C.0N5 fin. Q z EA -re) c ego I A 3-., a.tC3bt (Q ( 1.1u . �a a it) Pta. © �,,s a C .,C)vs:5 - ( 7E) Pia' c c(`C IS G �� a�9v ? -11. IF 15T. tel 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • 346 Rios Street Suits 210 St. Paul. Minnesota ffi$11$ Issue Date: September 18, 2009 (by e-mail) Minutes of Construction Meeting Number Five Oak Park Heights City Hall Minutes of Construction Meeting Number Five Oak Park Heights, Minnesota Conducted on September 16, 2009 BA #0822 Page 1 DATE OF MEETING: September 16, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance N Sheet is attached. ent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with subcontractors on Layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited. General Contractor received letter (Administrative Penalty Order) from MPCA dated August 18, 2009. General Contractor may follow -up with MPCA. General Contractor advised that payment will be made to MPCA this week. Payment was made. • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. Architect received signed form from Municipal Building Official and will distribute it to Owner, General Contractor, Structural Engineer and to Owner's Special Testing and Inspections Consultant. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new • building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid - October. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Five Oak Park Heights, Minnesota Conducted on September 16, 2009 BA #0822 Page 2 • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with the exception of steel columns /tube sections. Information is awaited from General Contractor. 3.9 Geothermal System • New "split layout" is being prepared by Geotechnical Subcontractor and submitted. City Council will review at its meeting of August 25, 2009. City Council approved "Split Layout ". Awaiting updated Shop Drawings /Submittal from General Contractor. General Contractor provided new Geothermal Well Site Layout drawing submittal for review and approval. Owner had requested letter from Geothermal Contractor advising that Geothermal Well installation will function properly in the `split' configuration. Letter is awaited. 3.13 Owner's Comments • Owner will retain Consultant to prepare Bidding documents for Asbestos Abatement of existing City Hall's roof. Consultant was retained. Report was issued, a copy will be sent to General Contractor. 4.4 General Construction Work • • General Contractor is reviewing and will advise schedule for construction of West Addition to Public Works Garage. That construction planned to start in next two weeks. 4.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Color Selections were made at September 2, 2009 Meeting of the Colors Selection Committee. A Color Schedule will be issued. Some Colors were not selected since General Contractor submittals are awaited (i.e. wall pads, wood counter doors, lockers, signage, floor mats, rostrum in Council Chamber and corner guards). 4.11 Miscellaneous Items Questions from General Contractor: • Disconnects are general duty not heavy duty; Architect will advise. General Duty Disconnects are acceptable. • Proposal Request Thirteen revisions are required: Architect will review. 4.13 Owner's Comments • Owner wants to receive a letter from General Contractor that provides assurance that the "Split System" will provide proper and necessary heating and cooling operations and will function as intended and as represented to the City. Letter is awaited. • Owner wants to upgrade or replace existing SCDA (water system monitoring). A meeting to discuss that will occur on September 7, 2009. The meeting occurred on September 7: the Owner wants a new underground conduit to run from the pump building to the City Hall. A Proposal Request will be issued. • Fire Department exterior Key Box has been ordered. Owner received the box and will provide it to General Contractor today for installation later in this project. (Continued) tot 651 463-6701 tax 601 403.354 www.buetowarchttoets.00m Oak Park Heights City Hall Minutes of Construction Meeting Number Five Oak Park Heights, Minnesota Conducted on September 16, 2009 BA #0822 Page 3 NEW BUSINESS: Discussion Items Item Number 5.1 Project Status • In progress: erection of Main Floor Level, rotunda and roof structural steel framing, installation of perimeter exterior wall concrete masonry unit backup walls and installation of plumbing above ground rough -ins and electrical above ground rough -ins. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Additional structural steel framing, steel framed canopy, pass window, elevator cab colors, ERV -1, AHU and exterior pole lighting. Portions of the fire suppression system submittal was approved and portions require resubmittal. The fire alarm system submittal will be released next week. • 52 Schedule • Geothermal work is planned to start in October. • Basement floor slab pour is expected to start September 23, 2009. • Owner required updated Project Schedule by Tuesday morning September 22, 2009. 5.3 Site Work • Touch up grading and backfilling in progress. • General Contractor had question regarding drain tile and sump. Architect responded. 5.4 General Construction Work • Exterior perimeter wall construction in progress: concrete block portion of exterior brick cavity wall assembly on Main Floor Level. • Structural steel erection is in progress. • General Contractor is reviewing and will advise schedule for construction of West Addition to Public Works Garage. Start of Work expected in less than 2 weeks. • Installation of masonry shaft walls is in progress at elevator and stair towers. • Spray -on waterproofing will be applied onto exterior side of above grade masonry walls. 55 Plumbing Work • Underground rough -in work is in progress. • Question regarding size of urinal access panel: Architect will review. 5.6 HVAC Work • ERV -1 selected by Contractor from specified manufacturers list. General Contractor will intemaily resolve issue of responsibility for additional electrical work. • • Exterior Mechanical Louvers require a Proposal Request. Architect will respond. (Continued) to 651 463.6101 tax 551 423.2574 www.buetowarchttecta.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Five Oak Park Heights, Minnesota Conducted on September 16, 2009 BA #0822 Page 4 5.7 Fire Protection System Work • City - approval of Fire Sprinkler Submittal documents will be sent by General Contractor to Architect. Received. • Fire sprinkler submitted parts and approval, all part must be resubmitted as marked -up on submittal. 5.8 Electrical Work • Rough -in work within Lower Level is in progress. • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. • Electrician will be installing non - corrosive conduits and devices in the Chlorine Room of the Pump Building. 5.9 Geothermal System • Geothermal well on site start planned for 9/28/09. Submittal drawings were provided. • General Contractor indicated that previous submittal not fully returned. Architect will review. 5.10 Owner's Color Selections • (nothing new). 5.11 Miscellaneous Items. (nothing new). 5.12 Architect's Comments • Architect requested (per the project Manual) a Material Recycling Report from General Contractor. General Contractor will respond. • Architect requested General Contractor to provide information regarding new west bound sanitary sewer placement on west side of site (underground boring versus extended piping and additional catch basin. General Contractor will respond. 5.13 Owner's Comments (nothing new). NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 30, 2009 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Five. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., September 24, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. • (End of Minutes of Construction Meeting Number Five) tat 651 483 -6701 tax 651 463-2574 www.buetowarcbl tects.com i��rrrw BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sult• 210 • 8t. Paul, Minnesota 55113 September 16, 2009 Project Meeting Number Five Attendance Oak Park Heights City Hall Project Meeting Number Five Attendance Oak Park Heights, Minnesota 55082 Conducted on September 16, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address 'I•as Irrvid• • iia -at ourna or if nitfiund •ri o 1 u. '1, • • • 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 ?/1/7.-- Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com M. 3 • Eric •hnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 ity of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 i C ity of Oak Park Heights Cellular: / 4168 Oak Park Boulevard North jimmybut ler @cityofoakparkheights.com ill Oak Park Heights. MN 55082 5 / Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 ity of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. 9255 East River Road NW Cellular: (612) 363 -3569 steve@jorgensonconstruction.com Coon Rapids. MN 55433 Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 G, Jorgenson Construction, Inc. Cellular: (612) 363 -3572 ' V! 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 III (continued) tel 651 483 -6701 fax 651 483-2574 www.buetowarchlteots.com • • 0 110 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY R 2345 Rios Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Five Attendance Oak Park Heights, Minnesota 55082 Conducted on September 16, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 p ,g Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 / /4 Y V 24428 Greenway Avenue mhunter @cpandh.com Forest ake. MN 55025 13. J Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 /1 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com • ,- u• 1 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 f ? Mechanical Solutions, Inc. Cellular: (651) 775 -2962 �,J 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 ■ 15 Jeff Swenson k TEL: (651) 484 -4900 FAX: (651) 484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com II Vadnais Heights. MN 55110 16. TEL: 0 FAX: 0 Cellular: 17. TEL: () FAX: () Cellular: 18. TEL: () FAX: () Cellular: 19. TEL: Q FAX: () Cellular: 20. TEL: () FAX: () Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchiteote.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 411 �� 2345 Alsip Street Sult• 210 St. Paul, Minnesota 65113 Issue Date: September 10, 2009 (by e-mail) Minutes of Construction Meeting Number Four Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 1 DATE OF MEETING: September 2, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited. General Contractor received letter (Administrative Penalty Order) from MPCA dated August 18, 2009. General Contractor may follow -up with MPCA. General Contractor advised that payment will be made to MPCA this week. • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast comer. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new J� building must first be removed by General Contractor — General Contractor advised V that such removal is expected to occur mid- October. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with • the exception of steel columns /tube sections. Information is awaited from General Contractor. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 2 3.8 Electrical Work • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. 3.9 Geothermal System • New "split layout" is being prepared by Geotechnical Subcontractor and submitted. City Council will review at its meeting of August 25, 2009. City Council approved "Split Layout ". Awaiting updated Shop Drawings /Submittal from General Contractor. 3.13 Owner's Comments. • Owner will retain Consultant to prepare Bidding documents for Asbestos Abatement of existing City Hall's roof. Consultant was retained. NEW BUSINESS: Discussion Items Item Number • 4.1 Project Status • In progress: erection of main floor level structural steel framing, installation of perimeter exterior wall concrete masonry unit backup walls and installation of plumbing above ground rough -ins and electrical above ground rough -ins. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Cast stone, wood windows, tile, masonry wall air barrier, electric switchgear, glazed aluminum curtainwalls, horizontal louver blinds, metal roof panels, lightning protection, terrazzo tile, athletic floor and carpeting. 4.2 Schedule • Geotechnical work is planned to start in October. • One additional day of weather delay is claimed by the General Contractor. 4.3 Site Work (no work at this time) 4.4 General Construction Work • Exterior perimeter wall construction in progress: concrete block portion of exterior brick cavity wall assembly on main floor level. • Structural steel erection is in progress. • General Contractor is reviewing and will advise schedule for construction of West Addition to Public Works Garage. • • Installation of masonry shaft walls is in progress at elevator and stair towers. (Continued) tel 651 483 -6701 fax 851 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 3 4.5 Plumbing Work • Underground rough -in work is in progress. 4.6 HVAC Work (No Work at this time). 4.7 Fire Protection System Work (No Work at this time). • City - approved Fire Sprinkler Submittal document will be sent by General Contractor to Architect. 4.8 Electrical Work • Rough -in work within Lower Level is in progress. • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. • Electrician is installing non - corrosive conduits and devices in the Chlorine Room of the Pump Building. 4.9 Geothermal System • (No Work at this time) 4.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Color Selections were made at September 2, 2009 Meeting of the Colors Selection Committee. A Color Schedule will be issued. Some Colors were not selected since General Contractor submittals are awaited (i.e. wall pads, wood counter doors, lockers, signage, floor mats, rostrum in Council Chamber and corner guards. 4.11 Miscellaneous Items Questions from General Contractor: • Disconnects are general duty not heavy duty; Architect will advise. • Electrical devices will be white in color: Architect agrees. • Does Pump Building require security conduit for card access? Architect agrees. Add to project. • Proposal Request Seven (Addition of electrical power and control wiring /cables from City Hall to Well #2): Owner does not want controls (fiber optic cable). • Can furring system at perimeter concrete block walls be 2" Z- channels in lieu of 1 'h" studs ?: Architect agreed. • Can UH -5 and UH -6 nits for Pump Building stay as specified and approved?: Architect agreed. • Proposal Request Thirteen revisions are required: Architect will review. 4.12 Architect's Comments • Building Official advised that he has now received from Braun Intertec all Special Testing and Inspection Reports issued to date. (Continued) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 4 4.13 Owner's Comments • Owner wants to receive a letter from General Contractor that provides assurance that the "Split System" will provide proper and necessary heating and cooling operations and will function as intended and as represented to the City. • Owner wants to upgrade or replace existing SCDA (water system monitoring). A meeting to discuss that will occur on September 7, 2009. • Fire Department exterior Key Box has been ordered. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 16, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number Four. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., September 17, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. • (End of Minutes of Construction Meeting Number Four) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC _.. _. AN ARCHITECTURAL SERVICES COMPANY • 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 September 2, 2009 Project Meeting Number Four Attendance Oak Park Heights City Hall Project Meeting Number Four Attendance Oak Park Heights, Minnesota 55082 Conducted on September 2, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 • 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com ,,, Oak Park eights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 } 14168 Oak Park Boulevard North e., P., , •i'h _ ►t► 1 :2 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 17°1 Jorgenson Construction, Inc. Cellular: (612) 363-3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 - # Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@'mande- inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483-2574 www.buetowarchltects.com • ' , BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 0 la .- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Four Attendance Oak Park Heights, Minnesota 55082 Conducted on September 2, 2009 OA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 ( Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 ' 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 Jeff Swenson TEL: (651) 484 4900 FAX: (651) 484 2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 r 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL:() FAX:() Cellular: 17. TEL:() FAX:() Cellular: 18. TEL: O FAX: () Cellular: 19. TEL: () FAX: () Cellular: 20. TEL: () FAX: () Cellular: 21. TEL: O FAX: () Cellular: • (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2674 www.buetowarchltects.com BUETOVV AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY III . III Ste* Street ult. 210 11111111 4 itinviesett SitiS Issue Date: August 21, 2009 (by e-mail) * Minutes of Construction Meeting Number Three Oak Park Heights City Hall Pek Minutes of Construction Meeting Number Three Oak Park Heights, Minnesota Conducted on August 19,2009 EA #0822 Page 1 DATE OF MEETING: August 19,2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer k Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael. Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hiersernan (M & E Engineering). OLD BUSINESS: • Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical/Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow-up review of General Contractor's onsite water control is awaited. General Contractor received letter (Administrative Penalty Order) from MPCA dated August 18,2009. General Contractor may follow-up with MPCA. • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for I submittal to Municipal Building Official. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with the exception of steel columns/tube sections. Information is awaited from General Contractor. • Architect will review Electrical Requests For Information and will respond. Responses are in progress. Most responses were provided on day of Construction Meeting Number Three. • (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Three Oak Park Heights, Minnesota Conducted on August 19, 2009 BA #0822 Page 2 OLD BUSINESS (continued): Discussion Discussion Items Item Number 2.9 Geothermal System • Two Geotechnical well field options were received from Contractor: One has wells east of new City Hall and one has split system (wells both east and south of City Hall). These drawings must be modified because: the drawings are difficult to read, the well fields are placed in the way of future underground utilities in the public street and there are not enough wells are located east of building in the 'split system' Option. • Less than 40% of wells are shown east of building which is minimum required to place coding to building during summer of 2010. • Architect will forward information to contractor. • Well field will be installed below grade and 18" below water main and minimum of 16' away horizontally. • Geothermal Contractor advised that once a well field option is approved it would require 2 weeks for Minnesota Health Department approval. 6 weeks to install system on site. • Geothermal Contractor is asked to advise if clearance dimension required by OSHA is from Xcel easement or from actual location of power lines — that affects locations of new • Geothermal wells. Geothermal Contractor advised clearance is from power lines. • Geothermal Contactor must indicate number of trees that should be removed east of new City Hall location. New layout will minimize number of these that will have to be removed. 2.12 Architect's Comments • Architect had recently met with new City Fire Marshal. Fire Marshal indicated that City has preference to use "Stortz" single quick connection rather than Siamese Hose Connection specified (located at south wall of Council Chamber portion of building). Architect will send information to General Contractor. Information was sent. • Location of Fire Alarm Annunciator Panel will be within entry in Vestibule at Northeast corner. General Contractor must submit size to Architect. Architect will send information to General Contractor. Information was sent. • Stone unit wall sample panel was prepared by General Contractor. Architect approved but will review installation in place during its installation by Mason for aesthetic compliance and conformity. Sample panel is approved. • Architect advised that cast stone coping joints at top of such walls should align within stone unit joints. • Rigid insulation at foundation walls (by waterproofer) and at masonry walls (by Mason) modified to be 25 psf rather than 60 psf compressive strength. Delete from Contract. Structural masonry retaining walls at ramp to lower level changing to rock face (integrally colored) with dri-block additives to block and mortar. Add to contract. Color selection of block is desired. Color Mohave was selected. 2.13 Owner Comments Owner asked Architect to contact Finance Department regarding telephone and cable service • coordination. Architect did and response received was that procurement was in progress. (Continued) tat 111 403 -0703 tax Sit 453-2514 www.bu•towarch 4scts.s • Oak Park Heights City Hall Minutes of Construction Meeting Number Three Oak Park Heights, Minnesota Conducted on August l9, 2009 BA #0822 Page 3 NEW BUSINESS: Discussion Items Item Number 3.1 Project Status • In progress: concrete lintels, concrete block shaft walls, earthwork and electrical underground rough -ins. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved: Lightning Protection System, Lighting Fixtures and Lighting Controls. 32 Schedule • Steel Erection at Lower Level was in progress as was installation of precast concrete floor deck. • Geothermal Field Work now planned to start past September 1, 2009 (instead of July 6, 2009) due to Geothermal Field location issues undergoing resolution. • General Contractor also advised that foundations for Public Works Building's North • Addition are in progress. • General Contractor advised that installation of structural steel framing and of Precast Concrete plank are in progress. • General Contractor advised that rough -in of underground plumbing will start next week. 3.3 Site Work • Site grading in progress. 3.4 General Construction Work • Various areas of Earthwork are in progress. • Installation of masonry shaft walls is in progress. • General Contractor will provide clearance for delivery of mechanical equipment to and within lower level of the building by leaving wall temporary horizontal and vertical openings and holding off on constructing certain walls and ceilings. 3.5 Plumbing Work • Underground rough -in work will be starting next week. 3.6 HVAC Work (No Work at this time). 3.7 Fire Protection System Work (No Work at this time). • (Continued) tel 651 413 -1101 fax 151 413 -4114 www.bu•tswarchttects.eom • • Oak Park Heights City Hall Minutes of Construction Meeting Number Three Oak Park Heights, Minnesota Conducted on August 19, 2009 BA #0822 Page 4 NEW BUSINESS (continued): Discussion Items Item Number 3.8 Electrical Work • Underground rough -in work is in progress. • Bollard for card access at ramp door to lower Ievel not specified? — Architect will review and will advise. 3.9 Geothermal System • New "split layout" is being prepared by Geotechnical Subcontractor and submitted. City Council will review at its meeting of August 25, 2009. 3.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Selections are in progress. 3.11 Miscellaneous Items • Owner's Special Testing and Inspections Consultant (for earthwork, masonry, concrete and steel) is Braun Intertec. Test results are being issued for concrete, earthwork and concrete masonry units.. 411 • City of Oak Park Heights City Hall building is operating during construction activities. • New Braun Intertec Project Engineer will be contacted for continuity. 3.12 Architect's Comments • Contractor must protect newly- constructed masonry walls (interior and exterior) from rain by placing weighted tarpaulins over walls. The objective is to reduce the later possible evidence of efflorescence at these walls. 3.13 Owner's Comments • Owner will retain Consultant to prepare Bidding documents for Asbestos Abatement of existing City Hall's roof. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 2, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number Three. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 27, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Three) • tot 6 413.1101 fix 651 413 -2574 www.buotowarelit4rrta.corn . , BUETOW AND ASSOCIATES INC IIIIIIII AN ARCHITECTURAL SERVICES COMPANY • 2345 Rio* Street Suite 210 !MI 8t. Patti, Minnesota a a 1 1 3 August 5, 2009 Project Meeting Number Three Attendance Oak Park Heights City Hall Project Meeting Number Two Attendance Oak Park Heights, Minnesota 55082 Conducted on August 19, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials atyour name or. if not found, print your information clearly) 1. Rand Engel, Principal in Charge Inc . , (216 St. Paul. MN 55113 TEL: (651) 483-6701 FAX: (651) 483-2574 ow and Associates, (952) 237-5932 345 Rice Street Suite 210 randy_engel@buetowarchitects.com 2. Michael Lueth, Project Architect TEL: (651) 483-6701 FAX: (651) 483-2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com S *aut. MN 55113 i ric Johnson, City Administrator TEL: (651) 439-4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: 11 14168 Oak Park Boulevard North eajohnson@cityofoakparkheights.com Oak Park Heights. MN 55082 4. , Jim Butler, Building Official TEL: (651) 439-4439 FAX: (651) 439-0574 T ity of Oak Park Heights Cellular: • 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 jimmybutlerecityofoakparkheights.com TEL: (763) 784-3877 FAX: (763) 784-1583 15:1' 9jSo2t e l . Jorgenson 5g4v5ee S 1 ns nt' i scR River Construction, at Superintendent steve@jorgensonconstruction.com Manager I e :innt . Cellular: (612) 363-3569 a en de n t TEL: (763) 784-3877 FAX: (763) 784-1583 r a G Ri Co v i e ls r " Ro c a ti d on N , W 1ne. Rapids. MN 55433 g C l e e l a lu g la i r o : rVn 2 s ) o 3 n 6 co 3 n - 3572 . S . 92JCoon o Jorgenson n n 7. Eric Meyer, PE TEL: (651) 481-9120 FAX: (651) 481-9210 Larson Engineering, Inc. Cellular: 3524 Lahore Road etneyer@larsonengr.com e N - 1* 8. Dan Moulton TEL: (651) 405-0912 FAX: (651) 405-0929 M&E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande-inc.corn Eagan. MN 55121 9. David Hierseman, PE TEL: (651) 405-0912 FAX: (651) 405-0929 M&E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidhCs'mande-inc.com Eagan. MN 55121 10. - TEL: 0 FAX: 0 Cellular: (continued) • tot 651 483-6701 fox 651 483-2574 www.buotoworchiloots.som BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY f 0 2345 Rica Straat Suite 210 8t. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Three Attendance Oak Park Heights, Minnesota 55082 Conducted on August 19, 2009 BA #0822 Page 2 Name of Attendee Tel, Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan CackA TEL: (651)457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue rnhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 j 24428 Greenway Avenue agautam@cpandh.com Forest1,ake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651)646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 A` We 880 Grotto Street North adam@msi- tas.com St. Paul. MN 55104 Jeff Swenson 1 . . TEL: (65 1) 484-4900 FAX: (651) 484 2248 Gephart Electric Co., Inc. Cellular; (651) 276-3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 • 16. A'u3 l k e, to TEL: 0 FAX: () et 'It A k t- O. f . eu(tJ•4. 4 ur(Ff Cellular: 17. TEL: 0 FAX: () Cellular: 18. TEL: () FAX: O Cellular: 19. TEL: O FAX:O Cellular; 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: i (End of Project Meeting Attendance) • tat 651 483 -6701 fax 651 483 -2574 www.buetowarchiteota.cam BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL. SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 Issue Date: August 18, 2009 (by e-mail) Minutes of Construction Meeting Number Two Oak Park Heights City Hall Minutes of Construction Meeting Number Two Oak Park Heights, Minnesota Conducted on August 5, 2009 BA 00822 Page 1 DATE OF MEETING: August 5, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: Discussion Discussion Items • Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. 1.8 Electrical Work • Question regarding location and support of new Electrical Service Disconnect on existing Pump Building's exterior wall. Architect will review and will respond. Response was provided. • Lighting layout in Mechanical /Electrical Room must be modified due to extensive ductwork. Architect will review and will respond. 1.9 Geothermal System • Geothermal Subcontractor submitted letter regarding proposed location of Geothermal Well Field, Architect will review and will respond. Response was provided. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. • Site Sign is being prepared by General Contractor. Sign was installed at intersection of Oakgreen and Oak Park Boulevard. II/ (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Two Oak Park Heights, Minnesota Conducted on August S, 2009 BA #0822 Page 2 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with the exception of steel columns /tube sections. • General Contractor must provide evidence that structural steel erector is AISC Certified. Information was received from General Contractor. • General Contractor has provided evidence that structural steel fabricator is AISC Certified. • Architect will review Electrical Requests For Information and will respond. Responses are in progress. NEW BUSINESS: Discussion Discussion Items Item Number 2.1 Project Status • In progress: exterior wall waterproofing, backfilling against exterior walls and electrical • underground rough -ins. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved: Wood Ceiling System (but not yet the finish) VAV boxes, PRV 1, PRV 8 and Acoustical Ceiling Systems. Revise and Resubmit; Temperature Control System. 22 Schedule • General Contractor indicated that project lost some days (due to weather and steel delivery) and stated that project is still on time. • Steel Erection at Lower Level planned to start August 17, 2009 and Main Level August 19, 2009. • Geothermal Field Work now planned to start September 1, 2009 (instead of July 6, 2009) due to Geothermal Field location issues yet to be resolved. • General Contractor requested additional time to be added to the Contract due to weather delays (6 days) = 6/8/09, 6/22/09, 7/123/09, 7/24/09, 7/25/09 and 7/27/09. • General Contractor advised that delivery of structural steel to the site is expected the • week of August 17 and that Precast Concrete Floor Plank will follow thereafter. • General Contractor also advised that foundations for Public Works Building's North Addition and underground plumbing rough -ins at New City Hall will start the week of August 17. • General Contractor also advised that Public Works Building's West Addition will start later in this project so as not to interfere with site access of construction activities. • (Continued) tel 651 483-6701 fax 651 483-2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Two Oak Park Heights, Minnesota Conducted on August S, 2009 BA #0822 Page 3 NEW BUSINESS (continued): Discussion Discussion Items Item Number 23 Site Work • Site grading in progress. • Temporary storm water basin was placed. 2.4 General Construction Work •Backfilling against exterior walls is in progress. • Exterior foundation wall sheet waterproofing Work is in progress. • Superintendent is now coordinating planning of Work in MechanicallElectrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. 2.5 Plumbing Work • Underground rough -in work will be starting. 2.6 HVAC Work (No Work at this time). • 2.7 Fire Protection System Work (No Work at this time). 2.8 Electrical Work • Underground rough -in work is in progress. • Temporary Electrical Power disconnects were placed on west wall of lower level for construction purposes. • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. 2.9 Geothermal System • Two Geotechnical well field options were received from Contractor: One has wells east of new City Hall and one has split system (wells both east and south of City Hall). Thee drawings must be modified because: the drawings are difficult to read, the well fields are placed in the way of future underground utilities in the public street and there are not enough wells are located east of building in the 'split system' Option. • Less than 40% of wells are shown east of building which is minimum required to place coding to building during summer of 2010. • Architect will forward information to contractor. • Well field will be installed below grade and 18" below water main and minimum of 16' away horizontally. •Geothermal Contractor advised that once a well field option is approved it would require 2 weeks for Minnesota Health Department approval. 6 weeks to install system on site. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • • Oak Park Heights City Hall Minutes of Construction Meeting O ar g ty f g Number Two Oak Park Heights, Minnesota Conducted on August 5, 2009 BA #0822 Page 4 NEW BUSINESS (continued): Discussion Discussion Items Item Number 2.9 Geothermal System (continued) • Geothermal Contractor is asked to advise if clearance dimension required by OSHA is from Xcel easement or from actual location of power lines — that affects locations of new Geothermal wells. • Geothermal Contactor must indicate number of trees that should be removed east of new City Hall location. 2.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Selections are in progress. • General Contractor requested elevator colors by 8/12/09. 2.11 Miscellaneous Items • Owner's Special Testing and Inspections Consultant (for earthwork, masonry, concrete and steel) is Braun Intertec. Test results are being issued for concrete and earthwork. • City of Oak Park Heights City Hall building is operating during construction activities. 2.12 Architect's Comments • Architect had recently met with new City Fire Marshal. Fire Marshal indicated that City has preference to use "Stortz" single quick connection rather than Siamese Hose Connection specified (located at south wall of Council Chamber portion of building). Architect will send information to General Contractor. • Location of Fire Alarm Enunciator Panel will be within entry in Vestibule at Northeast corner. General Contractor must submit size to Architect. Architect will send information to General Contractor. • Stone unit wall sample panel was prepared by General Contractor. Architect approved but will review installation in place during its installation by Mason for aesthetic compliance and conformity. • Architect advised that cast stone coping joints at top of such walls should align within stone unit joints. • Rigid insulation at foundation walls (by waterproofer) and at masonry walls (by Mason) modified to be 25 psf rather than 60 psf compressive strength. Delete from Contract. Structural masonry retaining walls at ramp to lower level changing to rock face (integrally colored) with dri -black additives to block and mortar. Add to contract. Color selection of block is desired. 2.13 Owner Comments Owner asked Architect to contact Finance Department regarding telephone and cable service coordination. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Two g y I g Oak Park Heights, Minnesota Conducted on August 5, 2009 BA #0822 Page 5 A >: NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday August 19, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number Two. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 29, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Project Architect, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Two) 411 11111 tel 651 483-6701 fax 651 483 -2574 www.buetowarchltects.com - lI1�IWIlllll� BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 • St. Paul, Minnesota 55113 August 5, 2009 Project Meeting Number Two Attendance Oak Park Heights City Hall Project Meeting Number Two Attendance Oak Park Heights, Minnesota 55082 Conducted on August 5, 2009 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials at your name or, if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 - 2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 e Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 6$7- 25. 713 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 ' 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: III 14168 Oak Park Boulevard North jimmybutter @cityofoakparkheights.com Oak Park Heights. MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784-3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 6. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 + 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 7. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 8. Dan Moulton TEL: (651) 405 -0912 FAX: (651)405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande inc.com Eagan. MN 55121 9. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@mande inc.com Eagan, MN 55121 10. TEL: 0 FAX: 0 Cellular: • (continued) tel 651 483-6701 fax 651 483 -2574 www.buetowarchltects.00m 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 j • St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Two Attendance Oak Park Heights, Minnesota 55082 Conducted on August 5, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials atyour name or, if not found. print your information clearly) 11. Dan Cad" A TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464-2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464-2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 C7=: 0 - 888 - rotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 4844900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 • 16. j�,� ' ( � 1 e �(-€ t j TEL: 0 FAX: () fi Cellular: to. s t - 115% 5151 17. 1 ( ' 1 < _ TEL: () FAX: () Cellular: „, , ,r , �/ Q 18. II, , / r 1 , f : , , r TEL 0 FAX: 0 Cellular: t 19. TEL: () FAX: () Cellular: 20. TEL: 0 FAX: () Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com IE BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • July 23, 2009 Project Meeting Number One Attendance Oak Park Heights City Hall Project Meeting Number One Attendance Oak Park Heights, Minnesota 55082 Conducted on July 22, 2009 BA #0822 Page 1 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found,..printyour information clearly) 1. Randy Engel, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 &,,,,,,, Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul, MN 55113 Eric Johnson, City Administrator TEL: ( ) FAX: ( ) ity of Oak Park Heights Cellular: ( ) 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 3. j i ,r,. Irw 'fr' ,p TEL: (61 3) FAX: ( ) Cnvlireef c4( f 1 -1 Cellular: 6 15 .) b1 4. earlfirnaarfifi • TEL: ( ) FAX: ( ) Cellular: 5. t 5ctf4l c67 re-. TEL: (743 )' 3 FAX: (3 SIy 1 3 / 1 Cellular: 6 @.1ORG SOa& r vCTO,J - / 41 64-363-3572 6. ..CT. G tqpe TEL: �1t3 )78`l 3 ?FAX: C� 7e?'( t S 83 �- ��� e " .,'`) ��1'�S7t �� lac, Cellular: tZ.�. C'.. att.� Go,.r-: ‘�d.a ,cu,K cal Z . "3z3.35-6 7 7 . A-c a_Kel 5;16 e n e.-1c I M • t . G i . 4 , x 4 4 t e % - C . S 6 b ' 74 " 10 v 16 : t KG • TEL: ((a5t) (g' tg -3637FAX: (1151) Coif t -3 S I z_ Cellular: t � �5 _ vice s_ 8. Ds a Gnvel, 'rwziaf�etzc.. L.- 60Ps la a cnt LL= TEL:(csi ) -2211 FAX: (40) 1 /S 7- 2)2S joelk7 aAtNe. ZoPt0 Cellular: 4,51- S3`1r& _ 5197 t toJ6/2. to2cn1 E ltct' wr , N.,, 65 0 9 . .,P PT Sloe nso� i6tr /IQ ri . i."--e--- 3SSb Aa b0r� / a TEL: (45/ ) (47-5 FAX: ( ) 1/ n,-th Ills, MAI s.s iA0 Cellular: .5 /_ a74 -3753 10. i en I n tl „� - 5 ? fy�� Rr9 Ne / TEL: (45 % &76 (6 Y' - ' i °� r°' t �� Cellular: l 5/- '8. -25e • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rice Street Suite 210 • St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number One Attendance Oak Park Heights, Minnesota 55082 Conducted on July 22, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Moulton M &E Engineering, Inc. TEL: (651) 405 -0912 FAX: (651) 405 -0929 130 -0 Corporate Center Curve Suite 101 Cellular: Eagan, MN 55121 danjm @mande - inc.com 12. David Hoerseman, PE M &E Engineering, Inc. TEL: (651) 405 -0912 FAX: (651) 405 -0929 130 -0 Corporate Center Curve Suite 101 Cellular: Eagan, MN 55121 davidh @mande - inc.com 13. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering Cellular: 3524 Labore Road mmurphy @larsonengr.com White Bear Lake, MN 55110 14. Ac()o K Cm (korro �^ TEL: (b ) f� 6(4 2q t FAX: l €1) f GO 44 COVIT it Ck (`t. P ?1 Cellular: 41 202 - q 4 T • 15. TEL: ( ) FAX: ( ) Cellular: 16. TEL: ( ) FAX: ( ) Cellular: 17. TEL: ( ) FAX: ( ) Cellular: 18. TEL: ( ) FAX: ( ) Cellular: 19. TEL: ( ) FAX: ( ) Cellular: 20. TEL: ( ) FAX: ( ) Cellular: 21. TEL: ( ) FAX: ( ) • Cellular: tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com IIE BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 • Issue Date: July 27, 2009 (by e-mail) Minutes of Construction Meeting Number One Oak Park Heights City Hall Minutes of Construction Meeting Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 BA #0822 Page 1 DATE OF MEETING: July 22, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: 0 Discussion Discussion Items Item Number (none) NEW BUSINESS: Discussion Discussion Items Item Number 1.1 Project Status • Municipal Building Permit was issued. • In progress: excavations for site and building and footings and foundations for Building. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and approvals have been issued by Architect: Sanitary Sewer, Storm Sewer, Unit Masonry Assemblies, Anchor Bolts, Reinforcing, Structural Steel, Steel Joists and Decking, Waterproofing, Hollow Metal Frames and Doors, Wood Doors, Geothermal System, Plumbing Fixtures, Drains, Pumps, Fin Tube Radiation, Air Handling Units, Unit Heaters, Cabinet Unit Heaters, Air Distribution System, Water Source Heat Pumps, Roof Ventilators, Duct Coils, Electric In -Floor Heat Boiler, Infrared Heaters, Fire /Smoke Dampers and VAV Boxes. Wood Windows and Metal Roofing require revision and resubmitted. • (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 BA #0822 Page 2 NEW BUSINESS (continued): Discussion Discussion Items Item Number 1.2 Schedule • General Contractor provided updated project schedule and stated that project is still on time. • Steel erection Lower Level planned to start August 3, 2009 and Main Level August 5, 2009. • Geothermal Field Work now planned to start September 1, 2009 (instead of July 6, 2009) due to Geothermal Field location issues yet to 1.3 Site Work • Site grading in progress. • Temporary storm water basin was placed. 1.4 General Construction Work • Poured in place concrete foundation walls are being placed. • Exterior foundation wall sheet waterproofing Work is starting. • Superintendent is now coordinating planning of Work in Mechanical/Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed 1111 in sequence, will fit and will be accessible for maintenance. 1.5 Plumbing Work • Underground and through -wall utility work are in progress. 1.6 HVAC Work (No Work at this time). 1.7 Fire Protection System Work (No Work at this time). 1.8 Electrical Work • Underground and through -wall utility work are in progress. • Temporary Electrical Power was placed. • Question regarding location and support of new Electrical Service Disconnect on existing Pump Building's exterior wall. Architect will review and will respond. • Lighting layout in Mechanical /Electrical Room must be modified due to extensive ductwork. 1.9 Geothermal System • Geothermal Subcontractor submitted letter regarding proposed location of Geothermal Well Field. Architect will review and will respond. 1.10 Owner's Color Selections • Manufacturer's names and material samples were received today from General Contractor so • that colors may be selected. tei 651 483 -6701 fax 651 466 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting g Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 BA #0822 Page 3 NEW BUSINESS (continued): Discussion Discussion Items Item Number 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited • Preconstruction Conference was conducted on May 6, 2009. • Owner's Special Testing and Inspections Consultant (for concrete and steel) is Braun Intertec. Test results have been issued for concrete. • City of Oak Park Heights City Hall building is operating during construction activities. • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. • Site Sign is being prepared by General Contractor. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. • General Contractor must provide evidence that structural steel erector is AISC Certified. • General Contractor has provided evidence that structural steel fabricator is AISC Certified. • Architect will review Electrical Requests For Information and will respond. 1.13 Owner Comments (none) NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday August 5, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number One. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 2, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Project Architect, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number One) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarehltecta.com BUETOW AND `' ;SO=',iATES !NNN: AN ARCM ifC: AL SE r dfi.F Orvi "'t`i 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 ° August 4, 2009 sent by email 8 /4/09 o RE: Oak Park Heights City Hall 14168 Oak Park Boulevard North Oak Park Heights, Minnesota 55082 BA #0822 MINUTES OF MEETING WITH FIRE MARSHAL • Conducted on July 30, 2009 o Present: o Mike Bell (City of Bayport Fire Chief) and Randy Engel (Buetow and Associates Principal -in- Charge) Meeting conducted at the Oak Park Heights City Hall. o Send To: Eric Johnson and Jim Butler (City of Oak Park Heights); Mike Bell (Bayport Fire Department); and Michael Lueth w (Buetow and Associates); Dan Moulton and David Hierseman (M &E Engineering). Discussion (agreements and /or understandings reached at this meeting are in underlined text): 1.0 City Hall Site a 1.1 New City Hall is undergoing construction, is located north of Existing City Hall and will replace it. The planned project sequence is as follows: New City Hall will be constructed Existing City Hall will be vacated, New City Hall will be occupied, Existing City Hall will be demolished and former Existing City o Hall location will be replaced by vehicle access driveway and vehicle parking area. Existing City Hall will be occupied during construction of New City Hall. New City Hall is a one -story building plus a lower level. That is understood. 1.2 Existing Public Works Building will be expanded to north and to west with two individual building o additions. Existing Public Works Building will be occupied during construction of Expanded Public Works Building. Expanded Public Works Building is a one -story building. That is understood 1.3 New City Hall will have driveways to its west and to its south. Two vehicle turning circles are provided each with 47' radius from a central 8' diameter roundel and each roundel will have surmountable curbing: Fire Apparatus turnaround space is acceptable and Fire Department site access to and around New City o Hall is acceptable. 1.4 Fire Department site access to and around New City Hall will be limited for a three to four month period o when City Hall is first occupied which will be concurrent with demolition of Existing City Hall and construction of new vehicle access driveway and vehicle parking area. That is acceptable. 1.5 Expanded Public Works Building will have vehicle access driveways on three sides: Fire Department site o access to and around Expanded Public Works Building is acceptable. 1.6 Municipal Water Hydrants: one exists west of existing vehicle parking area located south of Oak Park ° Drive and one exists adjacent to New City Hall but will be slightly relocated: Thatis acceptable. 1.7 New City Hall will have individual fire suppression system (sprinklers) fed by new 6" water main and new 2" domestic water main to Sprinkler risers in City Hall's Lower Level: That is acceptable. a 1.8 Expanded Public Works Building will have individual fire suppression system (sprinklers) fed by new 6" water main and new 2" domestic water main to Sprinkler risers in its west building addition: That is acceptable. (continued) a • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • MINUTES OF MEETING WITH FIRE MARSHAL page 2 Conducted on July 30,2009 2.0 Fire Department Connections and Sprinkler Risers 2.1 A Fire Department Siamese Connection is located on southwest corner of City Hall's City Council portion of the building with low planting bed in front of it. Also, it is adjacent to entry walk and to vehicle access driveway. Sprinkler Riser(s) is(are) in Lower Level of building: That is acceptable. 2.2 Another Fire Department Siamese Connection is located at west wall of Expanded Public Works Building and is adjacent to vehicle access driveway: That is acceptable. Sprinkler Riser(s) is(are) inside the west Public Works Building Addition and directly adjacent to Fie Department Connection. 2.3 Fire Department prefers single pipe outlet that has quick connect type Storz Connection instead of Siamese connection. Contractor should provide 23" Fire Department Connection if it is served by 3" piping or 4" Fire Department Connection if it is served by 3" piping. 3.0 Horn/Strobe Alarm on Building 3.1 Exterior type (designed to be waterproof) Horn Strobe unit is connected to new Fire Alarm System and is located above each Fire Department connection at New City Hall Building and at Expanded Public Works Building: That is acceptable. 4.0 Fire Department Access Key Box 4.1 Location of Access Key Box should be only at New City Hall Building and on west wall of Council Chamber portion of building: That is acceptable. 4.2 Mount Access Key Box at 5' -0" above ground level and recessed into wall construction: That is • acceptable. 4.3 City of Oak Park Heights must furnish and install Access Key Box: That is acceptable. 4.4 Bayport Fire Department will send t,. City an Application Form for Access Key Box. 5.0 Fire Alarm System 5.1 New City Hall Building and Expanded Public Works Building will have one new Fire Alarm System connected to Central Station (City must confirm location of Central Station). That is acceptable. 52 New Fire Alarm System has battery backup (24 hour plus 15 minute battery capacity). That is acceptable. 53 New Fire Alarm System will be connected to new Standby Generator located adjacent to New City Hall Building. That is acceptable. 5.4 Fire Alarm Control Panel (FACP) will be located in New City Hall Lower Level in Comm/Elec Room. That is acceptable. 5.5 Fire Alarm Annunciator Panel will be located in main Entrance Vestibule of New City Hall Building. That is acceptably. 6.0 Fire Alarm Horn/Strobes, Emergency Lighting, Exit Lighting and Egress Lighting 6.1 The planned locations of this equipment have been reviewed by Municipal Building Official and by previous Fire Marshal and do not require req ire additional review by current Fire Marshal. That is acceptable. (end of Minutes of Meeting) BLit IOW C.i'll ASS() liVr ES RNt: Art ARC:Ulf (i!PAL SERVICES C(?lJfr' tt'y' 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 4, 2009 Field Observation Report #3 kee Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email August 4, 2009 e To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: General Contractor's Field Superintendent, Earthwork Subcontractor and Electrician. Field Environmental Conditions: Exterior: 83° F., clear and light breeze. The foil. wing was observed on August 3.2009: 1. General: Contractor had submitted product names from which colors could be selected. Owner and Architect were meeting to select interior colors. Face brick and stone mortar colors had been selected. 2. Work in Progress: Earth placement and backfilling against foundation walls were in progress. Electrical placement of unistrut supports for conduit on interior foundation walls was in progress. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), steel reinforcing bars, miscellaneous lumber, steel forming pans (for concrete), PVC conduit, PVC piping and elbows, steel anchor bolts and wire reinforcing, ladder -type masonry joint reinforcing, waterproofing membrane, waterproofing membrane adhesives, rigid insulation board ti and stone veneer units. 4. Equipment On Site: Backhoes, Specmix tower hopper, temporary office, storage units, portable toilet, site barricades, street barricades, trash container, pump and hoses (for site water extraction). 5. Submittals: Received and returned the submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": structural steel, waterproofing, acoustical ceiling tiles, wood ceiling panel data, generator, transfer switch, air handling equipment, geothermal piping, infrared heaters and temperature control. 0 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • The City of Oak Park Heights City Hall Field Observation Report #3 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA #0822 Page2 6. Site Work: Backfilling against foundation walls was in progress. Additional site grading had been achieved at northwest portion of site. Drain tile piping had been placed along foundation walls. 7. General Construction: Installation of poured -in -place concrete elevator pit had occurred. Installation of foundation wall waterproofing was in progress. South foundation wall of drive ramp to underground garage was in progress. Waterproofing inspection reports had been received from Manufacturer's authorized personnel. Masonry wall construction had commenced at stair tower locations, interior concrete columns at south foundation wall and column footings. 8. Plumbing Work: Pipe sleeve placement for underground sanitary lines and through exterior walls and wall placement of openings for louver(s) within concrete walls had been placed. Hose bibs and its piping had been placed on west and north exterior walls. 9. Mechanical Work: (Nothing observed). 10. Electrical Construction PVC conduit drop for lightning protection system had been placed on Work: north foundation wall. Underground conduit and through -wall penetrations of conduit to serve Generator and Transformer had been placed. Electrician had advised that underground conduit for new building to well #2 had been placed by underground boring process. Additional temporary electrical power panel had been placed on interior side of east lower level wall. 11. Geothermal Work: (Nothing observed). 12. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress (soil compaction and concrete strength testing). Proposals were received on July 31, 2009 from Owner's Furniture/Workstation Vendor Candidates. (40 (End of Field Observation Report) OAK PARK HEIGHTS CITY HALL (BA #0822) - COLORS SELECTION COMMITTEE Page 1 of 1 Eric Johnson From: Randy Engel [ randy _engel @buetowarchitects.com] Sent: Tuesday, August 04, 2009 11:02 AM To: Marymccomber @aol.com; Swenson, Mark; Jennifer Pinski; Judy Hoist Cc: Michael Lueth; Kate Dunwell; Eric Johnson Subject: OAK PARK HEIGHTS CITY HALL (BA#0822) - COLORS SELECTION COMMITTEE August 4, 2009 1) Color Selections meeting #2 occurred July 30th at the City Hall. 2) Present were Mark Swenson, Jennifer Pinski and Judy Hoist (Oak Park Heights) plus Kate Dunwell and Randy Engel (Buetow). 3) Discussion at this Meeting included: •Presentation by Interior Designer Kate Dunwell of a floor plan that located floor covering types. •Presentation by Interior Designer Kate Dunwell of carpet type and pattern, porcelain tile and wood material (doors, ceilings and trim). *Selection by the Committee of warm a color palette rather than a cool palette for interior colors. •Selection by the Committee of colored mortar for the joints between exterior masonry materials: Prism P4640 Rootbeer for Face Brick #1 (reddish -brown brick) and Prism P3540 Goldenrod for Face Brick #2 (creamy -tan brick) and Stone. 4) Meetin• #3 is •Tanned to occurThursda August 13 2009 startin• at 10 :00 AM with a •robable duration of 2 to 2.5 hours. 5) The agenda for Meeting #3 would include the presentation of one or more color concepts that would be described by the presentation of primary interior products and colors( i.e., flooring, wall coverings, ceiling materials, paint, wood stain colors). BUETOW AND ASSOCIATES, INC. Randy L. Engel, RA, AS Principal -in- Charge 2345 Rice Street, Suite 210 St. Paul, Minnesota 55123 Tel 651 483 -6701 Fax 651 483 -2574 Cellular 952 237 -5932 • 8/4/2009 • BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY - . 2345 a Suite Paul Minnesota 55113 Issue Date: July 27, 2009 (by e-mail) Minutes of Construction Meeting Number One Oak Park Heights City Hall Minutes of Construction Meeting Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 r BA #0822 Page I DATE OF MEETING: July 22, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: Discussion Discussion Items Item Number (none) NEW BUSINESS: Discussion Discussion Items Item Number 1.1 Project Status • Municipal Building Permit was issued. • In progress: excavations for site and building and footings and foundations for Building. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and approvals have been issued by Architect: Sanitary Sewer, Storm Sewer, Unit Masonry Assemblies, Anchor Bolts, Reinforcing, Structural Steel, Steel Joists and Decking, Waterproofing, Hollow Metal Frames and Doors, Wood Doors, Geothermal System, Plumbing Fixtures, Drains, Pumps, Fin Tube Radiation, Air Handling Units, Unit Heaters, Cabinet Unit Heaters, Air Distribution System, Water Source Heat Pumps, Roof Ventilators, Duct Coils, Electric In -Floor Heat Boiler, Infrared Heaters, FirelSmoke Dampers and VAV Boxes. Wood Windows and Metal Roofing require revision and resubmitted. 41111 . (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 BA #0822 Page 2 NEW BUSINESS (continued): Discussion Discussion Items Item Number 1.2 Schedule • General Contractor provided updated project schedule and stated that project is still on time. • Steel erection Lower Level planned to start August 3, 2009 and Main Level August 5, 2009. • Geothermal Field Work now planned to start September 1, 2009 (instead of July 6, 2009) due to Geothermal Field location issues yet to 1.3 Site Work • Site grading in progress. • Temporary storm water basin was placed. 1.4 General Construction Work • Poured in place concrete foundation walls are being placed. • Exterior foundation wall sheet waterproofing Work is starting. • Superintendent is now coordinating planning of Work in Mechanical/Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed • in sequence, will fit and will be accessible for maintenance. 1.5 Plumbing Work • Underground and through -wall utility work are in progress. 1.6 HVAC Work (No Work at this time). 1.7 Fire Protection System Work (No Work at this time). 1.8 Electrical Work • Underground and through -wall utility work are in progress. • Temporary Electrical Power was placed. • Question regarding location and support of new Electrical Service Disconnect on existing Pump Building's exterior wall. Architect will review and will respond. • Lighting layout in Mechanical /Electrical Room must be modified due to extensive ductwork. 1.9 Geothermal System • Geothermal Subcontractor submitted letter regarding proposed location of Geothermal Well Field. Architect will review and will respond. 1.10 Owner's Color Selections • Manufacturer's names and material samples were received today from General Contractor so that colors may be selected. • tot 551 453 -5701 tax 551 483 -4574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number One Oak Park Heights, Minnesota Conducted on July 22, 2009 BA 110822 Page 3 NEW BUSINESS (continued): Discussion Discussion Items Item Number 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited • Preconstruction Conference was conducted on May 6, 2009. • Owner's Special Testing and Inspections Consultant (for concrete and steel) is Braun Intertec. Test results have been issued for concrete. • it of Oak Park construction activities. C Heights City Hall building is operating during constr Y g Y P g g g • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. • Site Sign is being prepared by General Contractor. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. • General Contractor must provide evidence that structural steel erector is AISC Certified. • General Contractor has provided evidence that structural steel fabricator is AISC Certified. • Architect will review Electrical Requests For Information and will respond. 1.13 Owner Comments (none) NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday August 5, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number One. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 2, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Project Architect, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number One) • tot 651 483 -8701 fax 651 483-2574 ww w.buetowsrchlteots.eom BUETOW AND ASSOCIATES INC • IB -. AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 July 23, 2009 Project Meeting Number One Attendance Oak Park Heights City Hall Project Meeting Number One Attendance Oak Park Heights, Minnesota 55082 Conducted on July 22, 2009 BA #0822 Page 1 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials atyour name or, if not found. print your information clearly) 1. Randy Engel, Project Architect TEL: (651) 483 -6701 FAX: (651)483 -2574 C Buetow and Associates, Inc. Cellular: (952 ) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 Eric Johnson, City Administrator TEL: ( ) FAX: ( ) ity of Oak Park Heights Cellular: ( ) 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 3. }� -e TEL: (61 .4) FAX: ( ) COM met C 271 f G Cellular: 6 yr 8) 41 4. eer • TEL: ( ) FAX: ( ) Cellular: 5. &OA Scl`11►, c6y r ›r�$/• -1�G'3 TEL: ( ) ` $FAX: 74 Cellular: 6 oic 2So4a rnucriot,) 6' 36 -35'7 6. -Sr..` GA(.44 "4'41. TEL: ( 3 FAX: (7 } 7 t%� ! S 8 mkt r .„.3 C am+.: 14,4 / t-s Cellular: 1.„1 Z... -- 4t,.aj . 4567 7 . A 5i iiwe.n..: €..1.c. t 5 6 + I 4o4vAa • TEL: (1.0251) Cepa -383fAX: (1.1.501,2gce -3$, -. Cellular: 4e 5 t w 775 _ ZStt, 2,-,. 8. Dr 0 (4.c.A4 t 4 11 , -t : ae to, w `TVf.). (: +s ratler:t, 1 1. -C TEL: (4.s; ) Wit FAX: (( Ifs 7 S?S i(17 0,0/.4 zoos' Cellular: I' A - s19 7 3-150 Au bor.{ ilkl TEL: (45/ )'/19 `I900 FAX: ( ) UA.tn 1th , MN SS -7M Cellular: (,5^1-a74, -3753 w..c 1°' l /9 frt J ""r k Al TEL: 4G� 1/ ) 5 9LFAX: (651 9. -- 057 64 ,� f Cellular: (1 4 57- 58. ` ' • (continued) tel 651 483 -6701 fax 651 483 -2574 www.bustowarchltects.com -■ BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number One Attendance Oak Park Heights, Minnesota 55082 Conducted on July 22, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found.print your information clearly) 11. Dan Moulton M &E Engineering, Inc. TEL: (651) 405 -0912 FAX: (651) 405 -0929 130 -0 Corporate Center Curve Suite 101 Cellular: Eagan, MN 55121 danjm @mande- inc.com 12. David Hoerseman, PE M &E Engineering, Inc. TEL: (651) 405 -0912 FAX: (651) 405 -0929 130 -0 Corporate Center Curve Suite 101 Cellular: Eagan, MN 55121 davidh @mande - inc.com 13. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering Cellular: 3524 Labore Road mmurphy @larsonengr.com White Bear Lake. MN 55110 14. Ack )0 ein td#Oyn TEL (S } ) C, U(! 15 `FAX: ('' ) t 1 , J L.' f (.ovrrP p,, p ` _. Cellular: C 12 02 • 15. TEL: ( ) FAX: ( ) Cellular: 16. TEL: ( ) FAX: ( ) Cellular: 17. TEL: ( ) FAX: ( ) Cellular: 18. TEL: ( ) FAX: ( ) Cellular: 19. TEL: ( ) FAX: ( ) Cellular: 20. TEL: ( ) FAX: ( ) Cellular: 21. TEL: ( ) FAX: ( ) Cellular: • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Ric• Str••t $ult• 210 St. Paul, Mlnn•sot• 65113 July 22, 2009 RE: Oak Park Heights City Hall 14168 Oak Park Boulevard North Oak Park Heights, Minnesota 55082 BA #0822 MEETING MINUTES SECTION 071326 SELF - ADHERED SHEET WATERPROOFING cki (Meeting Conducted onsite July 21, 2009) Page l of 2 Present: Glen Schlichte (Jorgenson Construction Superintendent), Chris Krage and Brian Krage (Manufacturer's Representatives), Al (Waterproofing by Experts) and Randy Engel (Buetow and Associates Principal -in- Charge). Send To: • Eric Johnson (City of Oak Park Heights), Steve Gansmoe and Glens Schlichte (Jorgenson Construction) and Michael Lueth ((Buetow and Associates). Jorgenson Construction will distribute these Minutes to other interested parties and to Subcontractors. Discussion: 1. All foundation wall Waterproofing products shall be provided by one manufacturer: Carlisle MiraDri 860/861 Sheet Membrane Waterproofing Systems. Comply with each and every installation method and procedure as recommended by Waterproofing Manufacturer. 2. Waterproofing Manufacturer's letter that approves of Waterproofing by Experts as Waterproofing Installer received by Architect 3. Warranties: Special 5 -year Watertightness Warranty from Manufacturer will require Carlisle Drain Board at protection board locations and at extruded polystyrene (XPS) insulation board locations. That Warranty shall still apply even if foundation walls develop cracks of up to 1/16" in width. In exchange for providing Carlisle Drain Board, Diversifoam 25 XPS can be used instead of specified Diversifoam 60 XPS. Waterproofing Subcontractor shall provide separate 2 -year warranty. 4. Scope of Work shown on Drawings and as discussed above: Insulation Board, Drain Board and Waterproofing at perimeter Foundation Walls of City Hall and at Public Works Building Addition; Protection Board, Drain Board and Waterproofing at perimeter Foundation Walls of existing Public Works Building and of Elevator Pit. 5. Waterproofing placement will be horizontal (96" maximum height of lifts) as elected by Waterproofing Subcontractor. Place Waterproofing up to underside of masonry exterior wall termination bar /flashing membrane. Place sealant at horizontal laps between lifts. Overlap Waterproofing vertical junctures by at least 2.5 ". 6. Surface conditioner and Primer will be used everywhere and Waterproofing application will be applied same day. • (continued) t •I 661 4.4 -6701 fox 661 4.4 -2674 www.bu•tow•rehlt•ct•.com BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY -. 2346 Ric• Str••t Sult• 210 St. Paul. Mlnn•eota 55113 MEETING MINUTES SECTION 071326 SELF - ADHERED SHEET WATERPROOFING (Meeting Conducted onsite July 21, 2009) Page 2 of 2 7. Waterproofing application will not be placed onto wet foundation walls. 8. Foundation wall protrusions: Jorgenson Construction will remove and smooth out with cementitious materials. 9. Foundation wall holes and rough areas: Jorgenson Construction will fill -in and will smooth out with cementitious materials. 10. Piping and conduit penetrations through foundation walls have metal sleeves. Sleeves must be sealed with cementitious products or a- specified closures. 11. Grouped penetrations through foundation walls must be no closer than 6" apart to allow effective Waterproofing placement. 12. Full -time inspection and daily reports are required to be submitted to Architect by Waterproofing Manufacturer: Waterproofing Manufacturer shall authorize - in writing - 4 experienced parties to achieve that and will submit those names to Architect prior to starting the Work. 13. Submittal will be approved by Architect to reflect the above discussion and will be returned to Jorgenson Construction. • • to! 651 413 -6701 fax 161 463-2574 www.bustowarehltacts.com City of Oak Park Heights Buetow and Associates City Hall 2345 Rice Street #210 Oak Park Heights, MN 55082 St. Paul, MN 55113 BA #0822 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 MINUTES OF PRE- CONSTRUCTION CONFERENCE May 6, 2009 NOTE: This follows attached Meeting Agenda Items. GENERAL CONTRACTOR'S WORK 1. INTRODUCTIONS/ROLES AND RESPONSIBILITIES A. Lead contact at Buetow Associates will be Randy Engel, Principal in Charge. If not available, ask for Michael Lueth, Project Architect. B. Sub - Contractors are to contact Buetow and Consultants through Glen Schlichte, Job Superintendent for Jorgenson Construction. C. Neither the General Contactor nor any sub - contractors shall directly contact city staff. All communication with City shall go through Buetow Associates. • D. Weekly meetings will be held at the site. E. Requests for Information ( RFI's) a. Written RFI's are to be avoided. The General Contractor shall call with questions. If written direction is required, Buetow will issue required documentation. F. General Contractor's Project Directory was not completed. Expected in about two weeks. G. City employees are not to directly contact Jorgenson Employees or their contractors. All communication between the two shall go through Buetow Associates. 2. DISTRIBUTION OF ADDITIONAL SETS OF CONSTRUCTION DOCUMENTS A. A disc containing PDF's of updated drawings and addendums was given to Jorgenson Construction. 3. BUILDING PERMITS AND OTHER PERMITS A. City has the signed Issued for Permit set of drawings for the Building Permit. It is reviewed and ready for approval upon receiving the water meter sizing from the mechanical engineer and the appropriate fee from the GC. B. State of MN Health Department Submittal. a. Submitted and waiting for approval. C. Special Testing and Inspections a. The City will be will be providing a Special Testing and Inspections consultant. b. Requests for Proposals to hire a testing agency have been sent and the City is waiting for • replies. c. Jorgenson expects to require 1 such inspection in 2 -2 'A weeks. Meeting Minutes 1 of 3 May 07, 2009 City of Oak Park Heights Buetow and Associates City Hall 2345 Rice Street #210 Oak Park Heights, MN 55082 St. Paul, MN 55113 BA #0822 d. A roof inspection was added to the typical inspection schedule. 4. GENERAL CONTRACTOR'S SUBMITTALS AND SAMPLES A. A proposed project schedule was provided by Jorgenson Construction. a. All are to review and comment. B. Schedule of Values — Not available C. List of Sub - Contractors — Not available 5. GENERAL CONTRACTOR'S USE OF SITE A. A meeting is to be scheduled to walk thru the site with the City Arborist, Buetow and Jorgenson to review trees to be removed and saved. B. After today's Pre - Construction Meeting the group will do a site walk thru to review site usage. C. City Hall and Maintenance Facility must remain operational during construction. D. Construction parking is prohibited in lot south of the existing City Hall and along Oak Park Blvd. Anderson Windows does have a lot to the East of the site; GC will have to contact them about using it. Parking on local residential streets is allowed. E. Police /emergency vehicle access /drive must remain clear. GC to coordinate with Police Department. F. 57 Street entrance to south parking lot will be closed during construction but City emergency vehicle access will be utilized by the City. • G. Jorgenson Construction will provide a construction fence around construction zone. Additional security for site is by Jorgenson Construction. Police Department will be provided with a key to security fence gates. H. City has no major maintenance or repair projects scheduled that will interfere with construction. I. The City Engineers, Bonestroo, will do periodic inspections on the City's behalf. J. The City's residents are very sensitive to tree removal; specific trees to save are indicated on site plan. Areas to be cleared are to be marked out by GC and reviewed by Buetow and City staff before clearing can begin. K. Site Access: a. Large deliveries are to be coordinated with City staff. b. The Police Dept. will need to move impounded vehicles out. c. The City will not sign for construction deliveries. L. The hours of operation are as listed in the specification. a. Work is allowed on Saturday with the approval of the Owner. b. Work on Sunday is prohibited. M. The site is to be cleaned at the end of each day. Jorgenson Construction will have a street sweeper on site. N. Snow removal is to be coordinated with City Public Works, O. Site tours are to be coordinated with Jorgenson Construction. a. Large tours shall be after hours whenever possible. b. Unannounced tours or visits will not be allowed. c. GC has the right to limit or eliminate tours. Meeting Minutes 2 of 3 May 07, 2009 City of Oak Park Heights Buetow and Associates City Hall 2345 Rice Street #210 Oak Park Heights, MN 55082 St. Paul, MN 55113 • BA #0822 P. Debris laden, hazardous and waste material containing liquids shall not be dumped down site and/or building drains. 6. GENERAL CONTRACTOR'S CONSTRUCTION FACILITIES A. All items on agenda will be provided along with fax and internet. B. Jorgenson Construction hires a Safety Inspector Consultant to work with their safety inspection staff. 7. REMOVAL AND SALVAGE OF EXISTING MATERIALS A. Abatement study has been completed. A proposal for abatement will be prepared and issued later. 8. GENERAL CONTRACTOR'S PROJECT SCHEDULE/PHASING OF ACTIVITIES A. Project Schedule provided. All present are to review and comment. B. Weekly meetings will be held on site. GC to provide trailer for meetings. C. Project started at reception of Notice to Proceed (Issued by City) dated April 28, 2009. 9. OWNER - PROVIDED EQUIPMENT, UTILITIES, MATERIALS AND VENDORS A. Voice and data equipment to be provided by Owner. GC to coordinate. B. Furniture is provided by Owner, GC to coordinate. 10. OTHER RELEVANT DISCUSSION A. Owner is not requiring documentation of compliance with Prevailing Wage but GC must comply. B. Owner currently has no additional requirements for Equal Employment Opportunity outside of the GC complying with the law. • C. Buetow will submit Project Status Communications to City. The City will issue notification to Residents. D. Billings are to be submitted monthly for work completed that month. No payment will be issued for materials not protected, in Owners possession or installed. E. Site and Building progress photos are not required by the Owner. F. A clean Construction Document Record Set of drawings shall be kept on -site. The drawings shall be marked up to document changes made during construction. Note: Please advise the writer of these Pre - Construction Conference Minutes of any exceptions taken, modifications desired and omissions noted. The last day to receive such advice is May 14, 2008. (End of Pre - Construction Conference Minutes) Attachments: meeting attendance, meeting agenda. • Meeting Minutes 3 of 3 May 07, 2009 0 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY 2345 Rice Street Suite 210 o St. Paul, Minnesota 55113 0 PRE- CONSTRUCTION CONFERENCE May 6, 2009 2:00 PM CDT Oak Park Heights City Hall 1 The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 1 ° PRE - CONSTRUCTION CONFERENCE May 6.2009 u Name of Attendee Organization TEL Number FAX Number e (please print) Cellular Number o e -mail Address Randy Engel, Principal in Charge TEL: (651) 483 6701 FAX: (65 1) 483 -2574 e Buetow and Associates, Inc. Cellular: (952) 237-5932 " 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com At St. Paul. MN 55113 w 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: ( ) o '' f( 2345 Rice Street Suite 210 MichaelLueth @buetowarchitects.com , l . _ t. P. ul 55113 4 �.r'` E Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 Oak Park Heights City Hall Cellular: ( ) ` 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com o Oak Park Heights. MN 55082 4 rt - k i � . t r k 1 £ -61,C `., c")(1 TEL: (651) 439 -4439 FAX: (651) 439 -0574 o il l:',), Oak P ark He Cit ail 9 , g Y Ce llular: (, ` 1 - (. ! `- 9 ° ,> V t.' f ; 14168 Oak Park Boulevard North \. @ cityofoakparkheights.com o t Oak Park Heights, MN 55082 ` t � c 1 5. TEL: (651) 439 -4439 FAX: (651) 439 -0574 c Oak Park Heights City Hall Cellular: ( ) 14168 Oak Park Boulevard North s @cityofoakparkheights.com Oak Park Heights, MN 55082 ° 6. TEL: (651) 439 -4439 FAX: (651) 439 -0574 Oak Park Heights City Hall Cellular: ( ) a 14168 Oak Park Boulevard North s @cityofoakparkheights.com Oak Park Heights. MN 55082 A 7. Steve Gansmoe, Project Manager TEL: (763) 7843877 FAX: 763) 784 -1583 o Jorgenson Construction Cellular: (tut) 3/„.,..3 .3,4.,9 >. 9255 East River Road Steve @JorgensonConstruction.com e '° Coon Rapids. MN 54335 8. TEL: (763) 784 -3877 FAX: 763) 784 -1583 to Jorgenson Construction Cellular: ( ) a 9255 East River Road Steve @JorgensonConstruction.com e Coon Rapids, MN 54335 e c • • (continued) a tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • The City of Oak Park Heights y ig Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 2 PRE- CONSTRUCTION CONFERENCE May 6.2009 Name of Attendee Organization TEL Number FAX Number (please print) Cellular Number e -mail Address 9. 41 , TEL: (451 )to41e -363 1 FAX: ((DSO ('U 3612- et-1 cc�.Q � $ t tnt • Cellular: ( ) Qj 2 &rd'tib SY k • - i Pa.71, , M �5 t 04 10. 'are l'‘ e1 TEL: ((bh) 43.1-4 FAX: (oh 35! -72h 11'1 :kr E ) i 1vi4, Cellular: ( 650338 -.... 93y3 X36 Sil8e coetc svi A...- ,foe r r n s sog2. c 11. !^ uAl -17P1ek44if efec,`i , TEL: ( &5t) 'f8t- ggob FAX: (jp.Sl) 4 /V- 01, CI 8 *1 �0 t1� 1161 Cellular: ( ) .0 i AA) 5:5'11D 12. f - / xt s f TEL: (461 )1-0 4 /%3 FAX: 1) y3 y � c? S 74( rio4„r -' I ( • r. -e`i f Cellular: ( ) 13 ? ' t TEL: Of) 4 /19 ' f kV FAX: ( ) ,4344 i, , c Cellular: ( ) • 14. 0 ZaGI 1"7 TEL: (ka 44.59 39AX: ( ) 139 0j75' {'NIA L!C lr✓alz ,� /let-e. Cellular4l7) «$S -3/3® 15. AEA" 5 c - /t‘t(:.rt t TEL: 0' ) 3 3 31 - 7:yt FAX: ( ) >,- .•r >.; y r Cellular: ( ) 7 V ". x.J . C. v' 0 f 16. TA,...) (cyt TEL: (-4 f) ,et ,1 ° ' ° FAX: i) F 1 . + '7. ' '; :ill z ,,r 1.0 �. .. t.> t.. -1 • ; • ..% Cellular: ( d • <' ' � . 1 t'{ ��+ tia? e 1 cAru P mow,; $+a�S t?? tp,,a- .J 00, t t� 4,t` " " 1 r tr 0.1 7 P )th,,1 i a #N,?/ , ' 1tq ,,,A' C, •, 17. TEL: (`l5 z.) 2.5 / 7 / FAX: (7(3) 17 ( 7 Zl 5 3 (kNG n e AJA 09 Cellular: (i 3zr:t 30. % 18. ' �, JZ �✓ t � `Ir 7' TEL: ( ) FAX: ( ) Cellular: ( ) r 19. TEL: ( ) FAX: ( ) Cellular: ( ) 20. TEL: ( ) FAX: ( ) Cellular: ( ) (continued) 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 PRE - CONSTRUCTION CONFERENCE AGENDA MAY 6, 2009 The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 1 PRE- CONSTRUCTION CONFERENCE May 6.2009 1. INTRODUCTIONS/ROLES AND RESPONSIBILITIES Communication Protocols Oral /Electronic/1Vritten Communications Requests For Information General Contractor's Project Directory (including emergency numbers) 2. DISTRIBUTION OF UPDATED SETS OF CONSTRUCTION DOCUMENTS • 3. BUILDING PERMITS AND OTHER PERMITS Submittal of Construction Documents to City of Oak Park Heights for Building Permit Submittal of Construction Documents to Health Department Permit Costs and Fees Special Testing and Inspections Process Special Testing and Inspections Form 4. GENERAL CONTRACTOR'S SUBMITTALS AND SAMPLES Submittal of Proposed Project Schedule and Schedule Updates Milestone Dates Schedule of Submittals and Samples List of Subcontractors Schedule of Construction Costs and Valves • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com The City of Oak Park Heights Bnetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 2 PRE- CONSTRUCTION CONFERENCE May 6.2009 5. GENERAL CONTRACTOR'S USE OF SITE Project Superintendent General Contractor's Site Construction Zone Requirements Control of Site Construction Zone and coordination of all Work by General Contractor Geothermal Well Process (Design/Build) Site Access Public Roadway Speed Limit Vehicle Parking Hours of Construction Operations Deliveries Noise, Dust, Debris 411/ Trash Removal/Trash Containers Out of Bounds Areas On -Site Storage Trailers Site Barricades and Fences Street Closings Snow Removal Liquid Waste Disposal Continuous Site Clean -up 6. GENERAL CONTRACTORS CONSTRUCTION FACILITIES Temporary Office(s) First Aid Toilets (Portable Units) Telephone • Temporary Heat (continued) s The City of Oak Park Heights Bnetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 3 PRE- CONSTRUCTION CONFERENCE May 6.2009 7. REMOVAL AND SALVAGE OF EXISTING MATERIALS Items to be removed by Owner for use by Owner Items to be removed by Contractor for incorporation into project Items to be removed by Contractor to be disposed of by Contractor Items to be removed by Contractor for use by Owner Abatement Process at Existing City Hall Demolition of Existing City Hall I I 8. GENERAL CONTRACTOR'S PROJECT SCHEDULE/PHASING OF ACTIVITIES Project Schedule Project Meetings Liquidated Damages 9. OWNER - PROVIDED EQUIPMENT, UTILITIES, MATERIALS, FURNISHINGS & VENDORS 10. OTHER RELEVANT DISCUSSION Prevailing Wages Equal Employment Opportunity Owner's Project Status Communications to City staff and to Residents Measurement and Payments Site /Building Photos Construction Documents Record Set Operations and Maintenance (0 & M) Manuals • (End of Pre - Construction Conference Agenda) Jf A niAvivr /� ^ BUETOW AND ASSOCIATES INC .*6045 CMS. AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 • St. Paul, Minnesota 55113 C 61 SO\ICci . .ett7f) PRE- CONSTRUCTION CONFERENCE AGENDA ° s „ ( ,, 1 ,,,,, .�v. MAY 6, 2069 The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 1 PRE- CONSTRUCTION CONFERENCE May 6.2009 1. INTRODUCTIONS/ROLES AND RESPONSIBILITIES �tr Communication Protocols t t Oral /Electronic/Written Communications l Requests For Information General Contractor's Project Directory (including emergency numbers) we GGf - WS) 2. DISTRIBUTION OF UPDATED SETS OF CONSTRUCTION DOCUMENTS i 3. BUILDING PERMITS AND OTHER PERMITS 7 11 Submittal of Construction Documents to City of Oak Park Heights for Building Permit "Submittal of Construction Documents to Health Department . IPermit Costs and Fees 00 141/ ./Special Testing and Inspections Process - 8y h.t o Wu.CO' vtet - }i� ft/Special Testing and Inspections Form y Gltvr;y " ,,_e.✓' �lA IT' 4. GENERAL CONTRACTOR'S SUBMITTALS AND SAMPLES Submittal of Proposed Project Schedule and Schedule Updates Milestone Dates (P 5 c tti Schedule of Submittals and Samples List of Subcontractors Schedule of Construction Costs and Values • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com H I " The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 2 PRE - CONSTRUCTION CONFERENCE Mav 6.200 5. GENE L CONTRACTOR'S USE OF SITE xject Superintende General Contractor's Site Construction Zone Requirements Control of Site Construction Zone and coordination of all Work by General Contractor Geothermal Well Process [Design/Build�- 1 o ails Site Access Public Roadway Speed Limit Vehicle Parking / to c1NC._ 6 '1 .1 Hours of Construction Operations Deliveries Noise, Dust, Debris • Trash Removal /Trash Containers Out of Bounds Areas On -Site Storage Trailers Site Barricades and Fences Street Closings Snow Removal Remo a l Liquid Waste Disposal Continuous Site Clean -up 6. GENERAL CONTRACTOR'S CONSTRUCTION FACILITIES Temporary Office(s) First Aid Toilets (Portable Units) 1 Telephone Temporary Heat • l i (continued) The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 3 PRE - CONSTRUCTION CONFERENCE May 6.2009 7. REMOVAL AND SALVAGE OF EXISTING MATERIALS Items to be removed by Owner for use by Owner 1 Items to be removed by Contractor for incorporation into project qt9Q4 Items to be removed by Contractor to be disposed of by Contractor Items to be removed by Contractor for use by Owner Abatement Process at Existing City Hall Demolition of Existing City Hall 8. GENERAL CONTRACTOR'S PROJECT SCHEDULE/PHASING OF ACTIVITIES Project Schedule Project Meetings • Liquidated Damages 9. OWNER- PROVIDED EQUIPMENT, UTILITIES, MATERIALS, FURNISHINGS & VENDORS 10. OTHER RELEVANT DISCUSSION Prevailing Wages Equal Employment Opportunity *Owner's Project Status Communications to City staff and to Residents Measurement and Payments Site /Building Photos Construction Documents Record Set Operations and Maintenance (0 & M) Manuals 41. (End of Pre - Construction Conference Agenda) BUETOW AND ASOC3AiES AN Af2CHI C1tifd =f.. AERVICFS ,,t01'nt;'r` 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 PRE - CONSTRUCTION CONFERENCE AGENDA MAY 6, 2009 e The City of Oak Park Heights Buetow and Associates, Inc. City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA 110822 Page 1 PRE- CONSTRUCTION CONFERENCE Mav 6.2009 ° 1. INTRODUCTIONS/ROLES AND RESPONSIBILITIES Communication Protocols Oral/Electronic/Written Communications u Requests For Information 0 General Contractor's Project Directory (including emergency numbers) Su 2. DISTRIBUTION OF UPDATED SETS OF CONSTRUCTION DOCUMENTS 3. BUILDING PERMITS AND OTHER PERMITS 0 Submittal of Construction Documents to City of Oak Park Heights for Building Permit Submittal of Construction Documents to Health Department Permit Costs and Fees 0 Special Testing and Inspections Process c. Special Testing and Inspections Form 0 tti 4, GENERAL CONTRACTOR'S SUBMITTALS AND SAMPLES Submittal of Proposed Project Schedule and Schedule Updates Milestone Dates ro Schedule of Submittals and Samples List of Subcontractors Schedule of Construction Costs and Values 0 Q (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ti • The City of Oak Park Heights Buetow and Associates, Inc, City Hall 2345 Rice Street Suite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 2 PRE - CONSTRUCTION CONFERENCE May 6.2009 5. GENERAL CONTRACTOR'S USE OF SITE Project Superintendent General Contractor's Site Construction Zone Requirements Control of Site Construction Zone and coordination of all Work by General Contractor Geothermal Well Process (Design/Build) • • Site Access Public Roadway Speed Limit Vehicle Parking Hours of Construction Operations Deliveries Noise, Dust, Debris Trash Removal/Trash Containers Out of Bounds Areas On -Site Storage Trailers Site Barricades and Fences Street Closings Snow Removal Liquid Waste Disposal Continuous Site Clean -up 6. GENERAL CONTRACTORS CONSTRUCTION FACILITIES Temporary Office(s) First Aid Toilets (Portable Units) Telephone Temporary Heat • (continued) • The City of Oak Park Heights Bnetow and Associates, Inc. City Hall 2345 Rice Street Spite 210 Oak Park Heights, Minnesota 55082 St. Paul, MN 55113 BA #0822 Page 3 PRE - CONSTRUCTION CONFERENCE May 6.2009 7. REMOVAL. AND SALVAGE OF EXISTING MATERIALS Items to be removed by Owner for use by Owner Items to be removed by Contractor for incorporation into project Items to be removed by Contractor to be disposed of by Contractor Items to be removed by Contractor for use by Owner Abatement Process at Existing City Hall Demolition of Existing City Hall 8. GENERAL CONTRACTORS PROJECT SCHEDULE/PHASING OF ACTIVITIES Project Schedule Project Meetings Liquidated Damages • 9. OWNER - PROVIDED EQUIPMENT, UTILITIES, MATERIALS, FURNISHINGS & VENDORS 10. OTHER RELEVANT DISCUSSION Prevailing Wages Equal Employment Opportunity \ Owner's Project Status Communications to City staff and to Residents Measurement and Payments Site/Building Photos Construction Documents Record Set Operations and Maintenance (0 & M) Manuals (End of Pre- Construction Conference Agenda) 1110 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2346 St+ a Suite Paul Minnesota 55113 Issue Date: December 8, 2010 (by e-mail) Minutes of Construction Meeting Number Fifty -one Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty -One Oak Park Heights, Minnesota Conducted on December 2, 2010 BA #0822 Page 1 DATE OF MEETING: December 2, 2010 START TIME: 1:00 PM CDT LOCATION: City Hall Conference Room Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29 (to check for suspected ballast issues). Technical Representative and Architect's Electrical Engineer were onsite. Technical Representative advised that report would be forthcoming from his organization through Contractor(s). Waiting for Ballast Representative's Report. Lighting Manufacturer is expected to check lighting fixtures onsite this afternoon. Lighting • Manufacturer's representatives did not respond to specific issues raised in Ballast Representative's Report. Technical Representative from Lighting Manufacturer is expected onsite next week. Waiting for Technical Representative's onsite review. Manufacturer's Technical Representative (David Gerald) was onsite November 30 and did not hear humming or buzzing. He indicated that he would be available to come onsite again - if necessary — and could review the situation again in late January. Meanwhile, Architect received compact disk from Owner that depicts humming and buzzing and sent it to Matt Pavolonis of Lutron Ballasts. Also, Contractor will replace dimming ballasts with electronic ballasts in two of the Council Chamber lighting fixtures (fixtures to be designated by Owner)(8 thus ballasts in each fixture). (Continued) tel '661 483 -6701 fax 651 483 -2574 www.buatowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty -One Oak Park Heights, Minnesota Conducted on December 2, 2010 BA #0822 Page 2 42.12 Architect's Comments (Remaining Items) • Water entered Lower Level Mechanical/Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent sources of leak. Architect issued recommendations for application of stormwater control measures to reduce ponding in that area. Contractor will view and will advise. Contractor believes that this leaking situation will not reappear. Architect will issue drawings to Owner that would indicate placement of materials to deflect and direct water that exits from downspouts and sump pump outflow. Contractor advised that drain pan was installed above wood ceiling at location of leak. Also, Proposal Request Forty -Four (44) (Second Revision) was issued to Contractor. Contractor requested to submit separate prices for gutter and downspout work apart from underground pipe drain work. That was agreed to. 45.13 Owner's Comments (Remaining Items) • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. Mechanical Engineer will issue a report that indicates the source of the noise as a noisy motor in the Lower Level AHU Unit (return air side) in the Mechanical Room. Contractor is asked to review and to respond. Response stated that Mechanical Subcontractor will look into provision of alternate Variable Frequency Drive (VFD). Waiting for Mechanical Subcontractor's onsite review. VFD was installed — noise is reduced. 47.11 Miscellaneous Items. • Contractor will provide responses to previously - issued Construction Change Directives. Responses to CCD One, CCD Two and CCD Three were received. Owner awaits receipt of all CCDs prior to seeking resolution with Contractor. Responses to CCD Four and CCD Five were received from Contractor. Contractor will check with Geothermal Subcontractor regarding CCD Six. Architect will issue notice regarding resolution actions for CCDs One through Five. CCD Six is no cost change so Contractor was requested to sign CCD Six and to return to Architect. 47.12 Architect's Comments (Remaining Items) • Bituminous paving wear course installation presents issues of durability, aesthetics and quality expectations. Onsite discussion and discussion at this Project Meeting followed. Architect will prepare letter to Contractor for Contractor's response. Architect sent letter rejecting bituminous paving wear course in Light -Duty paved area of driveway and parking south of new City Hall. Awaiting Contractor's response. Contractor proposed "Chip and Seal" technique (at main parking area south of City Hall, at Employees parking area south of Oak Park Boulevard and at patched areas on 57 Street and O'Brien Avenue. Owner will consider the above. Only "bird bath" repairs can occur this Fall. Other repair and /or replacement Work cannot be achieved yet this year. Architect recommended replacement of wear course. Owner, however, requested letter from Contractor that would describe Contractor's application of topcoat, extended warranty, removal of bituminous from gutters and restriping in 2 or 3 years hence. Large birdbath was repaired. Owner will discuss Contractor's letter with City Council. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty -One Oak Park Heights, Minnesota Conducted on December 2, 2010 BA #0822 Page 3 48.12 Architect's Comments (Remaining Items) • Change Order Number Eight will be issued after revised Proposal Request 44 is received from Contractor and approved by Owner and after Proposal Request 56 is received from Contractor and approved by Owner. • Owner had inquired as to proper size of North Bio- Retention Pond and asked for storm water calculations and Architect had complied. Architect asked if Owner had additional questions. Awaiting Owner's response. • Owner inquired as to whether North Bio- Retention Pond is sized for 100 -year storm event. Architect will review and will respond. Conditions for 100 -year storm event were reviewed in Civil Engineer's submittal to Watershed District. Sizing for 480 100 -year storm event is not required nor provided. Awaiting Owner's response. 48.13 Owner's Comments (Remaining Items) • Owner asked to receive concise information ( "map ") and description of Geothermal System: Contractor will ask Heat Pump installer for this information when on -site replacement of Heat Pump compressor occurs. • Owner is waiting for training in use of in -floor heating. Contractor advised that that training will be provided this week. Training is awaited. • Owner advised that ceiling light in soft Interview Room does not operate: Owner will procure tool /key to remove light lens to check status of Lamp within. Owner opened lamp and found tubes not operating. Contractor advised that repair or replacement of light fixture will follow. Owner advised later that Owner will replace ballasts and tubes. • Owner advised that several wall- mounted exterior lights do not operate: Onsite check will occur by manufacturer's representative (see also 31.11 above). • Owner advised that west wall fan in Pump Room vibrates: Contractor will review and will resolve this issue. Owner advised later that this problem was corrected. 49.13 Owner's Comments • South wall of Room 137 Administrator's Office still exhibits handprints — requires repainting. Contractor agreed to do so. NEW BUSINESS Item Number 51.1 Project Status: • Contractor working on completion of Final Inspection Items and Project Closeout. 51.2 Schedule • Project is in Closeout Phase. 51.3 Site Work • (None). 51.4 General Construction Work • Project Closeout is in progress. • Installation of one small exterior wall- mounted canopy is planned to start this week. Other canopy cannot be installed (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty -One Oak Park Heights, Minnesota Conducted on December 2, 2010 BA #0822 Page 4 51.5 Plumbing Work • (None). 51.6 HVAC Work • (None). 51.7 Fire Protection System Work • (None). 51.8 Electrical Work • (None). 51.9 Geothermal System • Replacement of one Heat Pump compressor was achieved. 51.10 Project Changes • (None). 51.11 Miscellaneous Items. • Building HVAC System was not working very well last week (interior temperatures were at low 50 degrees in areas: Only 3 of 8 compressors were running, recharging of refrigerant was required at certain compressors and Heat Pump #4 was placed into service for heating, strainers were found to be not plugged. Segments of Baseboard Radiation System were not operating so control valves checks would be instituted. Repairs were to commence during meeting and also on December 3rd. Owner requested Warranty extension(s) for Heat Pumps and associated equipment. Installation was incomplete for baseboard radiation unit that serves Rotunda, Rotunda underfloor heating system was not operational due to non - operating segment under Vestibule Floor. Temperature Control System does control electric boiler that serves Rotunda underfloor heating system. Humidifier controls had not been placed to operating position. 51.12 Architect's Comments • (None). 51.13 Owner's Comments • South wall of Room 137 Administrator's Office still exhibits handprints — requires repainting. Contractor agreed to do so. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. Any subsequent Construction Meeting will be announced. The above information is a true and accurate representation of Meeting Number Fifty -One. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., December 14, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Fifty -One) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com ■ IIM - BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St, Paul, Minnesota 55113 December 2, 2010 Project Meeting Number Fifty -One Attendance Oak Park Heights City Hall Project Meeting Number Fifty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on December 2, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) I. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 ' Buetow and Associates, Inc. Cellular: (952) 237 -5932 .45 Rice Street Suite 210 randy _engel @buetowarchitects.com . '.0 u >, 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 45 Rice Street Suite 210 michaellueth @buetowarchitects.com .. 4 1 i+N 113 Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 t ty of Oak Park Heights Cellular: r i 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 . Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights, MN 55082 Andy Kegley, Public Works TEL: (651) 439-4439 FAX: (651) 439-0574 ity of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 �� Jorgenson Construction, Inc. Cellular: (612) 363 -3569 . 9255 East River Road NW Steve @jorgensonconstruction.com r Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com ■ ila IIIIIIII SUETOW AND S AN ARCHfTECTttRAL SERVICES ASSOCIATE COMPAN1NC Y 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Oak Park Heights, Minnesota 55082 Project Meeting Number Fifty -One Attendance A #0822 Conducted on December 2, 2010 Name of Attendee Organization Tel. Numbers ' ' e 2 E -mail Address FAX Number Please f ovide initials at our name or if not found I rint our information clean 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC 10967 Clark Road Cellular: (651) 895 -5797 Inver G • • , uN i 7 dan @steenbergwatrud.com 12. Mike Hunter Commercial Plumbing and Heating, Inc. TEL: (651) 464 -2988 24428 Greenway Avenue Cellular: (612) 685-8266 FAX: (651) 46¢2425 �r t . k MN 502 mhunter @cpandh.com 13. Aakij Gautam Commercial Plumbing and Heating, Inc. TEL: (651) 464-2988 24428 Greenway Avenue Cellular: (612) 202 -9450 FAX: (651) 4642428 For tke 5 025 a gautam @cpandh.com 14. Adam Silbernick Mechanical Solutions, Inc. TEL: (651) 646-3837 FAX: (651) 646 -3812 880 Grotto Street North Cellular: (651) 775 -2962 S ':ul MN 104 adam @msi- tas.com 15. Jeff Swenson Gephart Electric Co., Inc. TEL: (651) 484-4900 FAX: (651) 48 3550 LaBore Road Cellular: (651) 276 3753 ¢2248 16. 4 'ails 5 10 j swens on @gephartelectric.co 0 / Gt" / TEL:() FAX: () r: .471# -f Cellular . iris- /S ~av�c, yr r f / ' 2 _ 5.,/,,F,..5% ). - _? 17. ,/, Z ' A t1/ P Oet/ 'c' (i , TEL: () FAX: t `fir Cellular: () 18. 3te'4 .1 Cs efi- ,, TEL: () FAX: 0 keek, { =4H.4� Cellular: 19. 612, s9q,3 { TEL: ( X ''' ' ' " 14-- Cellular: 45/. 775 -3 Z30 20. TEL:O FAX:O {� Cellular: 21. TEL: O FAX: O Cellular: r (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 4 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY -, 2346 Rice Street Suite 210 St. Paul. Minnesota 55113 IIII Issue Date: November 17, 2010 (by e-mail) Minutes of Construction Meeting Number Fifty Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty Oak Park Heights, Minnesota Conducted on November 9, 2010 BA #0822 Page 1 DATE OF MEETING: November 9, 2010 START TIME: 1:00 PM CDT 0....., LOCATION: City Hall Conference Room Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item • Number 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. Contractor advised on 11/17/10 that this will not be pursued. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29 (to check for suspected ballast issues). Technical Representative and Architect's Electrical Engineer were onsite. Technical Representative advised that report would be forthcoming from his organization through Contractor(s). Waiting for Ballast Representative's Report. Lighting Manufacturer is expected to check lighting fixtures onsite this afternoon. Lighting Manufacturer's representatives did not respond to specific issues raised in Ballast Representative's Report. Technical Representative from Lighting Manufacturer is expected onsite next week. Waiting for Technical Representative's onsite review. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Architect received and will review Record Drawings. Architect's review is ongoing. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Oak Park Heights, Minnesota Minutes of Construction Meeting Number Fifty Conducted on November 9, 2010 BA #0822 Page 2 41.7 Fire Protection System Work (Remaining Items) • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. Awaiting Final Report from Contractor. .. • .. - - • . - ' . • - . - • . . Re- painting work not completed. Refinishing was achieved but is missing sprinkler head escutcheon. Sprinkler head escutcheon was installed. 42.12 Architect's Comments (Remaining Items) • Water entered Lower Level Mechanical/Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent sources of leak. Architect issued recommendations for application of stormwater control measures to reduce ponding in that area. Contractor will view and will advise. Contractor believes that this leaking situation will not reappear. Architect will issue drawings to Owner that would indicate placement of materials to deflect and direct water that exits from downspouts and sump pump outflow. Contractor advised that drain pan was installed above wood ceiling at location of leak. Also, Proposal Request Forty -Four (44) (Second Revision) was issued to Contractor. 45.13 Owner's Comments (Remaining Items) • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. Mechanical Engineer will issue a report that indicates the source of the noise as a noisy motor in the Lower Level AHU Unit (return air side) in the Mechanical Room. Contractor is asked to review and to respond. Response stated that Mechanical Subcontractor will look into provision of alternate Variable Frequency Drive (VFD). Waiting for Mechanical Subcontractor's onsite review. 47.11 Miscellaneous Items. • Contractor will provide responses to previously- issued Construction Change Directives. Responses to CCD One, CCD Two and CCD Three were received. Owner awaits receipt of all CCDs prior to seeking resolution with Contractor. Responses to CCD Four and CCD Five were received from Contractor. Contractor will check with Geothermal Subcontractor regarding CCD Six. 47.12 Architect's Comments (Remaining Items) • Bituminous paving wear course installation presents issues of durability, aesthetics and quality expectations. Onsite discussion and discussion at this Project Meeting followed. Architect will prepare letter to Contractor for Contractor's response. Architect sent letter rejecting bituminous paving wear course in Light -Duty paved area of driveway and parking south of new City Hall. Awaiting Contractor's response. Contractor proposed "Chip and Seal" technique (at main parking area south of City Hall, at Employees parking area south of Oak Park Boulevard and at patched areas on 57 Street and O'Brien Avenue. Owner will consider the above. Only "bird bath" repairs can occur this Fall. Other repair and /or replacement Work cannot be achieved yet this year. Architect recommended replacement of wear course. Owner, however, requested letter from Contractor that would describe Contractor's application of topcoat, extended warranty, removal of bituminous from gutters and restriping in 2 or 3 years hence . • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty Oak Park Heights, Minnesota Conducted on November 9, 2010 BA #0822 Page 3 47.13 Owner's Comments • Certain exterior building- mounted lights are not always working. Contractor will review. Contractor will either have lights repaired or replaced. • Owner would like Document that identifies electrical light relays found and placed into Lighting Control Panel. Contractor indicated on 11/17/10 that he will comply. 48.12 Architect's Comments (Remaining Items) • Change Order Number Eight will be issued after revised Proposal Request 44 is received from Contractor and approved by Owner and after Proposal Request 56 is received from Contractor and approved by Owner. • Owner had inquired as to proper size of North Bio- Retention Pond and asked for storm water calculations and Architect had complied. Architect asked if Owner had additional questions. Awaiting Owner's response. • Owner inquired as to whether North Bio- Retention Pond is sized for 100 -year storm event. Architect will review and will respond. Conditions for 100 -year storm event were reviewed in Civil Engineer's submittal to Watershed District. Sizing for 3-00 100 -year storm event is not required nor provided. Awaiting Owner's response. 48.13 Owner's Comments (Remaining Items) • Owner asked to receive concise information ( "map ") and description of operations /controls of mechanical and electrical systems. • Owner asked to receive concise information ( "map ") and description of Geothermal System: Contractor will ask Heat Pump installer for this information when on -site replacement of Heat Pump compressor occurs. • Owner requested additional Garage Door Transmitters: Contractor will submit cost. Contractor advised that Transmitters are to be provided this week. Owner advised that Public Works garage door transmitters were received. • Owner is waiting for training in use of in -floor heating. Contractor advised that that training will be provided this week. Training is awaited. • Owner advised that ceiling Light in soft Interview Room does not operate: Owner will procure tool /key to remove light lens to check status of lamp within. Owner opened lamp and found tubes not operating. Contractor advised that repair or replacement of light fixture will follow. • Owner advised that several wall- mounted exterior lights do not operate: Onsite check will occur by manufacturer's representative (see also 31.11 above). • Inoperable Eyewash Fixtures in Public Works Building will be repaired by Contractor. Owner reported that eyewash fixtures now operate. • Owner advised that west wall fan in Pump Room vibrates: Contractor will review and will resolve this issue. NEW BUSINESS Item Number 49.1 Project Status: • Contractor working on completion of Final Inspection Items and Project Closeout. 49.2 Schedule • Project is in Closeout Phase. • (Continued) tot 651 483 -6701 fax 651 483 -2574 www.buetowarchttects.com ► L • Oak Park Heights City Hall Minutes of Construction Meeting Number Fifty Oak Park Heights, Minnesota Conducted on November 9, 2010 BA #0822 Page 4 49.3 Site Work • (None). 49.4 General Construction Work • Project Closeout are in progress. • Installation of two small exterior wall - mounted canopies is planned to start next week. 49.5 Plumbing Work • (None). 49.6 HVAC Work • (None). 49.7 Fire Protection System Work • (None). 49.8 Electrical Work • (None). 49.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. • 49.10 Project Changes • (None). 49.11 Miscellaneous Items. • (None). 49.12 Architect's Comments • (None). 49.13 Owner's Comments • South wall of Room 137 Administrator's Office still exhibits handprints — requires repainting. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday November 23. 2010 at 1:00 PM CST. The above information is a true and accurate representation of Meeting Number Fifty. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., November 23, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Fifty) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Iffl ' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY .. 2345 Rice Street Sult• 210 • St. Paul, Minnesota 55113 November 9, 2010 Project Meeting Number Fifty Attendance Oak Park Heights City Hall Project Meeting Number Fifty Attendance Oak Park Heights, Minnesota 55082 Conducted on November 9, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. print your information clearly) t ivi 1. Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel@buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com 4001 St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439-4439 FAX: (651)439-0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 4 . Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park He'ghts. MN 55082 I Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 7841583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 4 161. 9255 East River Road NW steve@jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 7841583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande - inc.com Eagan, MN 55121 • (continued) tel 651 483 -6701 tax 651 483-2574 www.buetowarchltects.com EMI la BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY �. 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Fifty Attendance Oak Park Heights, Minnesota 55082 Conducted on November 9, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, printyour information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights, MN 55110 16. TEL:O FAX: 0 1 L °' Cellular: - ..- 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: () FAX: O Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: 0 Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2674 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 58113 Issue Date: October 28, 2010 (by e-mail) Minutes of Construction Meeting Number Forty -Nine Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Nine Oak Park Heights, Minnesota Conducted on October 27, 2010 BA #0822 Page 1 DATE OF MEETING: October 27, 2010 START TIME: 1:00 PM CDT LOCATION: City Hall Conference Room Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. ' Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29 (to check for suspected ballast issues). Technical Representative and Architect's Electrical Engineer were onsite. Technical Representative advised that report would be forthcoming from his organization through Contractor(s). Waiting for Ballast Representative's Report. Lighting Manufacturer is expected to check lighting fixtures onsite this afternoon. Lighting Manufacturer's representatives did not respond to specific issues raid in Ballast Representative's Report. Technical Representative from Lighting Manufacturer is expected onsite next week. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Architect received and will review Record Drawings. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Nine Oak Park Heights, Minnesota Conducted on October 27, 2010 RA #0822 Page 2 41.7 Fire Protection System Work (Remaining Items) • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. Awaiting Final Report from Contractor. . • - .. - - .., • . • . . •e to these Minut Re- painting work not completed. Refinishing was achieved but is missing sprinkler head escutcheon. 42.12 Architect's Comments (Remaining Items) • Water entered Lower Level Mechanical /Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent sources of leak. Architect issued recommendations for application of stormwater control measures to reduce ponding in that area. Contractor will view and will advise. Contractor believes that this leaking situation will not reappear. Architect will issue drawings to Owner that would indicate placement of materials to deflect and direct water that exits from downspouts and sump pump outflow. 45.13 Owner's Comments (Remaining Items) • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. Mechanical Engineer will issue a report that indicates the source of the noise as a noisy motor in the Lower Level AHU Unit (return air side) in the Mechanical Room. Contractor is asked to review and to respond. Response stated that Mechanical Subcontractor will look into provision of alternate Variable Frequency Drive (VFD). • Owner asked Architect to review east downspout located at southeast corner of building near Council Chamber's east exit door and also downspout at Main Entry Vestibule. Architect will prepare drawings to indicate such modifications and will issue Proposal Requests. Proposal Request 44 was issued to attend to these items. Response was received but clarifications and additions are required. Architect will revise Proposal Request 44 and will resubmit to Contractor. 47.11 Miscellaneous Items. • Contractor will provide responses to previously- issued Construction Change Directives. Responses to CCD One, CCD Two and CCD Three were received. Owner awaits receipt of all CCDs prior to seeking resolution with Contractor. 47.12 Architect's Comments • Architect issued Certificate of Substantial Completion (dated September 8, 2010). It was fully executed at today's meeting and was distributed to Owner, Contractor and Architect. • Bituminous paving wear course installation presents issues of durability, aesthetics and quality expectations. Onsite discussion and discussion at this Project Meeting followed. Architect will prepare letter to Contractor for Contractor's response. Architect sent letter rejecting bituminous paving wear course in Light -Duty paved area of driveway and parking south of new City Hall. Awaiting Contractor's response. Contractor proposed "Chip and Seal" technique (at main parking area south of City Hall, at Employees parking area south of Oak Park Boulevard and at patched areas on 57"' Street and O'Brien Avenue. Owner will consider the above. Only "bird bath" repairs can occur this Fall. Other repair and/or replacement Work cannot be achieved yet this year. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Nine Oak Park Heights, Minnesota Conducted on October 27, 2010 BA #0822 Page 3 47.13 Owner's Comments • Certain exterior building- mounted lights are not always working. Contractor will review. • Owner would like Document that identifies electrical light relays found and placed into Lighting Control Panel. 48,12 Architect's Comments (Remaining Items) • Change Order Number Eight will be issued after revised Proposal Request 44 is received from Contractor and approved by Owner and after Proposal Request 56 is received from Contractor and approved by Owner. • Owner had inquired as to proper size of North Bio- Retention Pond and asked for storm water calculations and Architect had complied. Architect asked if Owner had additional questions. Awaiting Owner's response. • Owner inquired as to whether North Bio- Retention Pond is sized for 100 -year storm event. Architect will review and will respond. Conditions for 100 -year storm event were reviewed in Civil Engineer's submittal to Watershed District. Sizing for 100 100 -year storm event is not required nor provided. 48.13 Owner's Comments (Remaining Items) • Owner asked to receive concise information ( "map ") and description of operations /controls of mechanical and electrical systems. • Owner asked to receive concise information ( "map ") and description of Geothermal System: Contractor will ask Heat Pump installer for this information when on -site replacement of Heat Pump compressor occurs. • Owner requested additional Garage Door Transmitters: Contractor will submit cost. Contractor advised that Transmitters are to be provided this week. • Owner is waiting for training in use of in -floor heating. Contractor advised that that training will be provided this week. • Owner advised that ceiling light in soft Interview Room does not operate: Owner will procure tool/key to remove light lens to check status of lamp within. • Owner advised that several wall- mounted exterior lights do not operate: Onsite check will occur by manufacturer's representative (see also 31.11 above). • Inoperable Eyewash Fixtures in Public Works Building will be repaired by Contractor. • Owner advised that west wall fan in Pump Room vibrates: Contractor will review and will resolve this issue. NEW BUSINESS Item Number 49.1 Project Status: • Contractor working on completion of Final Inspection Items and Project Closeout. • Contractor provided Operating and Maintenance Manuals and Record Drawings to Architect for review. 49.2 Schedule • Project is in Closeout Phase. (Continued) tel 651 463 -6761 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Nine Oak Park Heights, Minnesota Conducted on October 27, 2010 BA #0822 Page 4 49.3 Site Work • (None). 49.4 General Construction Work • Project Closeout are in progress. • Installation of two small exterior wall- mounted canopies is planned to start next week. 49.5 Plumbing Work • (None). 49.6 HVAC Work • (None). 49.7 Fire Protection System Work • (None). 49.8 Electrical Work • Lightning Protection System certification is in progress. 49.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. 49.10 Project Changes • (None). 49.11 Miscellaneous Items. • (None). 49.12 Architect's Comments • (None). 49.13 Owner's Comments • (None). NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday November 10, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty -Nine. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., November 3, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty -Nine) tel 661 483 -6701 tax 651 483 -2574 www.buetowarchitects.com SUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY -, 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 October 27, 2010 Project Meeting Number Forty -Nine Attendance Oak Park Heights City Hall Project Meeting Number Forty -Nine Attendance Oak Park Heights, Minnesota 55082 Conducted on October 27, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found.print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237-5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaeliueth @buetowarchitects.com St. Paul, MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjnn rwmande inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 dav idh @ mande inc.com Eagan, MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com -■ BU TOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty -Nine Attendance Oak Park Heights, Minnesota 55082 Conducted on October 27, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. printyour information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL: 0 FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: () FAX: O Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 111111111 2346 Rice Street Suite 210 St. Paul. Minnesota 66113 Issue Date: October 13, 2010 (by e-mail) Minutes of Construction Meeting Number Forty -Eight Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Eight Oak Park Heights, Minnesota Conducted on October 13, 2010 BA #0822 Page 1 DATE OF MEETING: October 13, 2010 START TIME: 1:00 PM CDT LOCATION: City Hall Conference Room Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 25.13 *wt_-' situ -t • ''t.n • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29 (to check for suspected ballast issues). Technical Representative and Architect's Electrical Engineer were onsite. Technical Representative advised that report would be forthcoming from his organization through Contractor(s). Waiting for Ballast Representative's Report. Lighting Manufacturer is expected to check lighting fixtures onsite this afternoon. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record Drawing is being prepared by Contractor. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Eight Oak Park Heights, Minnesota Conducted on October 13, 2010 BA #0822 Page 2 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. Performance characteristics received. Architect will review. Architect issued Memorandum to Owner. Owner requested cost. Contractor asked to provide a cost for the provision of the specified window glass. Cost response was received and awaits Owner's action. Meeting to seek resolution is planned to occur at the City Hall on Wednesday, October 13, 2010. Meeting occurred today. Owner approved wood window installation subject to specified manufacturer's warranty(ies). 41.7 ,Fire Protection System Work (Remaining Items) • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. Awaiting Final Report from Contractor. - •. .. - • . . • -. . • - - . - . Re- painting work not completed. 42.12 Architect's Comments (Remaining Items) • Water entered Lower Level Mechanical /Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent sources of leak. Architect issued recommendations for application of stormwater control measures to reduce ponding in that area. Contractor will view and will advise. Contractor believes that this leaking situation will not reappear. Architect will issue drawings to Owner that would indicate placement of materials to deflect and direct water that exits from downspouts and sump pump outflow. 45.13 Owner's Comments (Remaining Items) • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. Mechanical Engineer will issue a report that indicates the source of the noise as a noisy motor in the Lower Level AHU Unit (return air side) in the Mechanical Room. Contractor is asked to review and to respond, • Owner asked Architect to review east downspout located at southeast corner of building near Council Chamber's east exit door and also downspout at Main Entry Vestibule. Architect will prepare drawings to indicate such modifications and will issue Proposal Requests. Proposal Request 44 was issued to attend to these items. Response was received but clarifications and additions are required. Architect will revise Proposal Request 44 and will resubmit to Contractor. 47.11 Miscellaneous Items. • Contractor will provide responses to previously- issued Construction Change Directives. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Eight Oak Park Heights, Minnesota Conducted on October 13, 2010 BA #0822 Page 3 47.12 Architect's Comments • Architect issued Certificate of Substantial Completion (dated September 8, 2010). It was fully executed at today's meeting and was distributed to Owner, Contractor and Architect. • Bituminous paving wear course installation presents issues of durability, aesthetics and quality expectations. Onsite discussion and discussion at this Project Meeting followed. Architect will prepare letter to Contractor for Contractor's response. Architect sent letter rejecting bituminous paving wear course in Light -Duty paved area of driveway and parking south of new City Hall. Awaiting Contractor's response. 47.13 Owner's Comments • Certain exterior building- mounted lights are not always working. Contractor will review. • Owner would like Document that identifies electrical light relays found and placed into Lighting Control Panel. NEW BUSINESS Item Number 48.1 Project Status: • Contractor working on completion of Final Inspection Items and Project Closeout. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. • Architect issued Mechanical and Electrical Final Inspection Report (Public Works Building and Pump Building) on October 7, 2010. 48.2 Schedule • Project is in Closeout Phase, 48.3 Site Work • (None). 48.4 General Construction Work • Completion of Work and Project Closeout are in progress. 48.5 Plumbing Work • (None). 48.6 HVAC Work • (None). 48.7 Fire Protection System Work 48.8 Electrical Work • Lightning Protection System certification is in progress. 48.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Eight Oak Park Heights, Minnesota Conducted on October 13, 2010 BA #0822 Page 4 48.10 Project Changes • (None). 48.11 Miscellaneous Items. • Contractor will provide responses to previously - issued Construction Change Directives. 48.12 Architect's Comments • Change Order Number Eight will be issued after revised Proposal Request 44 is received from Contractor and approved by Owner and after Proposal Request 56 is received from Contractor and approved by Owner. • Source of HVAC noise in Council Chamber may be noisy AHU fan motor /operation (return air side) located in Lower Level Mechanical Room. Contractor was asked to resolve that issue. • Owner had inquired as to proper size of North Bio- Retention Pond and asked for storm water calculations and Architect had complied. Architect asked if Owner had additional questions. Awaiting Owner's response. • Owner inquired as to whether North Bio - Retention Pond is sized for 100 -year storm event. Architect will review and will respond. 48.13 Owner's Comments • Owner will be issuing Proposal Request to appropriate vendors for Maintenance Contract of HVAC System. • Owner asked to receive concise information ( "map ") and description of operations /controls of mechanical and electrical systems. • Owner asked to receive concise information ( "map ") and description of Geothermal System: Contractor will ask Heat Pump installer for this information when on -site replacement of Heat Pump compressor occurs. • Owner requested additional Garage Door Transmitters: Contractor will submit cost. • Owner is waiting for training in use of in -floor heating. • Owner advised that ceiling light in soft Interview Room does not operate: Owner will procure tool/key to remove light lens to check status of lamp within. • Owner advised that several wall- mounted exterior lights do not operate: Onsite check will occur by manufacturer's representative (see also 31.11 above). • Security System alarms that have occurred during Police Department's operation of security /access system appear to now be resolved after visit by installer's representative. • Inoperable Eyewash Fixtures in Public Works Building will be repaired by Contractor. • Owner advised that west wall fan in Pump Room vibrates: Contractor will review and will resolve this issue. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday October 27, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty - Eight. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., October 19, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty- Eight) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 1 . BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY -. 2345 Files Street Suite 210 St. Paul, Minnesota 55113 October 13, 2010 Project Meeting Number Forty -Eight Attendance Oak Park Heights City Hall Project Meeting Number Forty -Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on October 13, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address Please I ro i I e If is _ at t 1 n me or if of found 1 rint our in orm . ion clear k I. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483-2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul, MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: { 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybut ler @cityofoakparkheights.com • Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 Illo , ' ity of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 h Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve@jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @ mande- inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltecte.com 111 II I I Ol f AND A SSOCIATES INC AN SUE7 ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty -Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on October 13, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. �c - S� P.�]j(� ��SA� TEL: 0 FAX: 0 Z 4-- /W-- ftk.c,14„ "=3T , Cellular: {ps< — 3 (zs' Ire , tic, 34-3 - Y , , s AD.) Q � i:s co -P� c-eskk 17. p u.l - 7 �t . 01 l9 j t t • TEL: 0 FAX: 0 Cellular: 000 to 'M� 12k., 4P T"! 51 1 t Nt..t) S t — F 2, 4.14. Woe-- 18. TEL: 0 FAX: 0 Cellular: 19. TEL: O FAX: O Cellular: 20. TEL: 0 FAX: O Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) Lei 651 483 -6701 fax 651 483 -2574 www.buetowarchlteota.com • MM BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 294E Filet Streit Suite 210 St. Paul. Minnesota $5113 Issue Date: October 1, 2010 (by e-mail) Minutes of Construction Meeting Number Forty -Seven Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Seven Oak Park Heights, Minnesota Conducted on Septeniber 30, 2010 BA #0822 Page 1 DATE OF MEETING: September 30, 2010 START TIME: 1:00 PM CDT LOCATION: City Hall Conference Room Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 30.11 Miscellaneous Items (Remaining Items) • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Elm-trim" Equipment, Key Management Software, _ - • • : - - -• , Humidifier System, Temperature Control System and Security System. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for next week. Temperature Control /Building Automation System training is planned for September 8t from 2 to 4 p.m. Temperature Control /Building Automation System Training occurred. Security System Training planned to occur today. Training has occurred. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29` (to check for suspected ballast issues). Technical Representative and Architect's Electrical Engineer were onsite. Technical Representative advised that report would be forthcoming from his organization through the Contractor(s). (Continued) tot 651 483 -6701 fax 651 483 -2574 www.buetowarchitecta.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Seven Oak Park Heights, Minnesota Conducted on September 30, 2010 BA #0822 Page 2 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record Drawing is being prepared by Contractor. 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19` Corrections attempted but not completed. Awaiting corrections. Architect will call for on -site meeting. On -site meeting occurred 8/2/10. Memorandum issued (attached). Awaiting subcontractor's response. Subcontractor's response received directly by Architect. Architect will advise subcontractor through Contractor. Architect issued response to Contractor. Contractor reported that new installer will be retained to correct /complete installation. Contractor reported that correction/completion of installation is in progress. Owner reported that Evidence Lockers are now functioning properly. 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. Performance characteristics received. Architect will review. Architect issued Memorandum to Owner. Owner requested cost. Contractor asked to provide a cost for the provision of the specified window glass. Cost response was received and awaits Owner's action. Meeting to seek resolution is planned to occur at the City Hall on Wednesday, October 13, 2010. 41.7 Fire Protection System Work (Remaining Itecnsl • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. Awaiting Final Report from Contractor. . • - .. .. - ' . . • . . • . - . . - . Re- painting work not completed. 42.12 Architect's Comments • Water entered Lower Level Mechanical/Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent sources of leak. Architect issued recommendations for application of stomrwater control measures to reduce ponding in that area. Contractor will view and will advise. • Ceiling speakers provide intermittent feed back noises (especially in Public Works offices). Contractor will check and will advise. Feedback has only occurred when Appollo has been working onsite. 42.13 Owner's Comments (Remaining Items). • Owner is having keypad entry installed to replace fob- controlled Card Reader for Owner's convenience. Owner had question regarding operation of that Card Reader. Contractor will direct those questions to Appollo Electric (keypad code change required ?). Issue resolved. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Seven Oak Park Heights, Minnesota Conducted on September 30, 2010 BA #0822 Page 3 45.13 Owner's Comments (Remaining Items) • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. Mechanical Engineer will issue a report that indicates the source of the noise as a noisy motor in the Lower Level AHU Unit (return air side) in the Mechanical Room. The Contractor is asked to review and to respond, • Owner asked Architect to review east downspout located at southeast corner of building near Council Chamber's east exit door and also downspout at Main Entry Vestibule. Architect will prepare drawings to indicate such modifications and will issue Proposal Requests. Proposal Request 44 was issued to attend to these items. 46.13 Owner's Comments (Remaining Items) • West leaf of entry vestibules' interior pair of entrance doors is acting up. The Contractor will check into it. Door is now working. NEW BUSINESS Item Number 47.1 Project Status: • Contractor working on completion of Final Inspection Items and Project Closeout. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. • Architect issued Updated Final Inspection Report on September 22, 2010 and Additions To Updated Final Inspection Report on September 29, 2010. • Mechanical and Electrical Engineers conducted Final Inspection at Public Works Building and at Water Pump Building and will issued Final Inspection Report. 47.2 Schedule • Project is in Closeout Phase. • Contractor had trailer removed from the site today. 47.3 Site Work • (None). 47.4 General Construction Work • Completion of Work and Project Closeout are in progress. 473 Plumbing Work • (None). 47.6 I-IVAC Work • (None). 47.7 Fire Protection System Work • (None). 47.8 Electrical Work • Lightning Protection System certification is in progress. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Seven Oak Park Heights, Minnesota Conducted on September 30, 2010 BA #0822 Page 4 47.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. 47.10 Project Changes • Owner requested cost to relocate trees that are adjacent to Water Tower. Cost provided by Contractor is not acceptable to Owner. 47.11 Miscellaneous Items. • Contractor will provide responses to previously - issued Construction Change Directives. 47.12 Architect's Comments • Architect issued Certificate of Substantial Completion (dated September 8, 2010). • Bituminous paving wear course installation presents issues of durability, aesthetics and quality expectations. Onsite discussion and discussion at this Project Meeting followed. Architect will prepare letter to Contractor for Contractor's response. 47.13 Owner's Comments • Certain exterior building - mounted lights are not always working. Contractor will review. • Owner would like Document that identifies electrical light relays found and placed into Lighting Control Panel. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday October 13.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty- Seven. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., October 7, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty- Seven) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 1 ' 0 IIIIIIII, IJ TO d AND A IC AN ARCIflTECTt AAL SERVtCES OClAT COMPANY N ■- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 September 30, 2010 Aftriel Project Meeting Number Forty ' Attendance Oak Park Heights City Hall Project Meeting Number Forty -Seven Attendance Oak Park Heights, Minnesota 55082 Conducted on September 30, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 1, Randy Engel, Principal in Charge TEL: (651) 483 6701 FAX: (651) 483 2574 Ouetow and Associates, Inc. Cellular: (952) 237 -5932 "'2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St, Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com ,.r''"" - Dak Park Heights. MN 55082 4, Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 0 City of Oak Park Heights Cellular: is 14168 Oak Park Boulevard North jimmybut ler@cityofoakparkheights.com m ill ui ri • Pa H • i Qhts, MN 55082 r Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 i ii, City of Oak Park Heights Cellular: (651) 775 -5759 68 Oak Park Boulevard North .r Oak ' i k is N 5 0:2 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 . 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen@ jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjmrwmande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc, Cellular: 1300 Corporate Center Curve Suite 101 davidh rmande- inc.com Eagan. MN 55121 (continued) te1 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BLJETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty -Seven Attendance Oak Park Heights, Minnesota 55082 Conducted on September 30, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam@cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 16. TEL: 0 FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: () FAX: () Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com -, BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sults 210 St. Paul. Minnesota 55113 Issue Date: September 20, 2010 (by e-mail) Minutes of Construction Meeting Number Forty -Five Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Five Oak Park Heights, Minnesota Conducted on September 1 5, 2010 BA #0822 Page 1 DATE OF MEETING: September 15, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering) . Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 30.11 Miscellaneous Items (Remaining Items) • Training for Owner is required: • • , Gerterater, Heat Pumps, Elentrieal Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for next week. Temperature Control /Building Automation System training is planned for September 8 from 2 to 4 p.m. Temperature Control/Building Automation System Training occurred. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect will follow up. Architect arranged for ballast manufacturer's Technical Representative to be at site on September 29` (to check for suspected ballast issues). (Continued) tel 651 483-6701 lax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Five Oak Park Heights, Minnesota Conducted on September 15, 2010 BA #0822 Page 2 32.12 Architect's Comments (Remaining Items) • Disposition of certain in -place retaining wall units located at driveway down to Lower Level — waiting for Owner's approval of one of the alternative solutions. Owner accepts installation. 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). Grading will occur in August. Grading will occur this week. Grading has been placed as well as erosion control. Landscaping placement planned for next week. Landscaping lost to recent rain will be replaced by Contractor. Landscaping has been replaced. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record Drawing is being prepared by Contractor. 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19`". Corrections attempted but not completed. Awaiting corrections. Architect will call for on -site meeting. On -site meeting occurred 8/2/10. Memorandum issued (attached). Awaiting subcontractor's response. Subcontractor's response received directly by Architect. Architect will advise subcontractor through Contractor. Architect issued response to Contractor. Contractor reported that new installer will be retained to correct /complete installation. Contractor reported that correction/completion of installation is in progress. 36.13 Owner's Comments (Remaining Items) • Police Department desires ability to remotely listen in when interview takes place: Low Voltage Subcontractor working to provide that capability. Architect will contact Appollo's Jeff Bridges. Low Voltage subcontractor will achieve this work at no additional cost to the contract. This Work has been achieved. 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. Performance characteristics received. Architect will review. Architect issued Memorandum to Owner. Owner requested cost. Contractor asked to provide a cost for the provision of the specified window glass. Cost response was received and awaits Owner's action. 38.13 Owner's Comments • Owner advised that City Council Chamber lighting provides impacts not fully desirable when viewed on television monitor. Architect will review. Vertical fluorescent tubes behind curved back wall were temporarily removed to reduce glare. Architect will check with Owner. Architect will review other alternative(s). Owner accepts installation per City Council meeting of September 14, 2010. (Continued) let 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Five Oak Park Heights, Minnesota Conducted on September 15, 2010 BA #0822 Page 3 41.7 Fire Protection System Work (Remaining Items) • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. Awaiting Final Report from Contractor. Final Report received and is attached to these Minutes. Re- painting work not completed. 42.12 Architect's Comments • Water centered Lower Level Mechanical /Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent source of leak. • Ceiling speakers provide intermittent feed back noises (especially in Public Works offices). Contractor will check and will advise. 42.12 Architect's Comments (Continued) • Exterior lighting to illuminate flagpole is required. Architect is preparing documents to give to Owner to help Owner to obtain price from Owner's Vendor. Architect prepared documents. Submitted to Owner's Vendor (Linner Electric) for pricing. Owner approved price that was received installation per City Council meeting of September 14, 2010. 42.13 Owner's Comments (Remaining Items) • Owner is having keypad entry installed to replace fob - controlled Card Reader for Owner's convenience. Owner had question regarding operation of that Card Reader. Contractor will direct those questions to Appollo Electric (keypad code change required ?) 43.1 Project Status: • Because Contractor advised that completion of Final Inspection List(s) Work items is now achieved, Architect will conduct a Follow -up Final Inspection. Architect will conduct Follow -up Inspection on week of September 13th. Follow -up Inspection was achieved. Report to follow. NEW BUSINESS Item Number 45.1 Project Status: • Contractor will correct water - puddled "bird bath" areas in newly -paved main parking area located south of new City Hall. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. • Architect conducted Final Inspection at Public Water Building and Pump Building week of September 13 and will issue Final Inspection Report. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Five Oak Park Heights, Minnesota Conducted on September 15, 2010 BA #0822 Page 4 45.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Equipment startups and systems' training. • Bituminous Paving Work: Wear Course was placed. • Striping and site sign placement were placed. • Continued installation of landscaping at northwest and west Bio- Retention Basins and along west side of site will occur this week. 45.4 General Construction Work • Completion of Work and Project Closeout are in progress. 45.5 plumbing Work • (None). 45.6 HVAC Work • (None). 45.7 Fire Protection System Work • (None). 45.8 Electrical Work • Lightning Protection System certification is in progress. 45.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. 45.10 Project Changes • Owner approved deletion of "Jersey Barriers" in Public Works Storage Lot and Contractor's credit amount to the Contract per City Council meeting of September 14, 2010. 45.11 Miscellaneous Items • Owner requested Contractor to look into achieving security system operation modifications at three interior doors: Owner understands that operation of those doors when security alarm is set could cause false alarm. It appears that such an installation is not in accordance with the Building Code. Architect will review with Contractor's Finish Hardware supplier to ascertain details of Owner's intentions. 45.12 Architect's Comments • (None). 45.13 Owner's Comments • Owner requested Contractor to provide cost amount for not reinstalling vinyl wall covering in Council Chamber: Owner's options are either: to accept installation as is; to reject installation and ask for it to be reinstalled; or to reject installation, leave it in place and seek a cost settlement. City Council approved installation as installed per City Council meeting of September 14, 2010. • Owner advised that sound above ceiling line of VAV Box motor is still apparent. Architect will review. (Continued) tet 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Five Oak Park Heights, Minnesota Conducted on September I5, 2010 BA #0822 Page 5 45.13 Owner's Comments (Continued) • Owner asked Architect to review east downspout located at southeast corner of building near Council Chamber's east exit door and also downspout at Main Entry Vestibule. Architect will prepare drawings to indicate such modifications and will issue Proposal Requests. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 22, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty -Five. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., September 26, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty -Five) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Wed, Sep 15, 2010 3:43 PM • Subject: FW: Xactimate: ] ORGENSON- CONSTR Date: Wednesday, September 15, 2010 2:29 PM From: Bonnie Jorgenson < bonnie @jorgensonconstruction.com> To: < randy _engel @buetowarchitects.com> Conversation: Xactimate: JORGENSON - CONSTR Randy Please see the attached e -mail per your request below from Service Master via our insurance carrier; General Casualty: Room 104 Alcove (ceiling sprinkler head leak in hallway west of and adjacent to Rotunda): A water drip onto the ceiling was noticed at a sprinkler head. Contractor inspected the sprinkler head and it failed open. Water entered the floor of Room 101 Rotunda, Room 104 Alcove, Room 107 Interview, Room 019 Police Large Evidence Room and in the Rotunda's underfloor heating cable ceiling enclosure above Room 019 Police Large Evidence Room. Actions by Contractor: Sprinkler head installation was corrected, carpeting in Room 107 Interview was cleaned, flooring in Room 104 Alcove and Room 101 Rotunda was cleaned, rubber base at walls in Room 104 Alcove and Room 101 Rotunda was removed to inspect for water intrusion, fans were in operation in those rooms to dispel moisture, TV monitor on the west wall of Rotunda was found to be operational, City's Defibrillator Unit in Room 101 Rotunda may have to be replaced, dehumidification equipment was in operation in Room 019 Police Large Evidence Room (removing possible moisture from the Rotunda's underfloor heating cable ceiling enclosure above Room 019 Police Large Evidence Room). Police Department evaluated conditions of wet materials in Room 019 Police Large Evidence Room and may be presenting a damages claim against the General Contractor. The Contractor had a specialist evaluate as to the possible presence of moisture in the areas listed above. The Architect requested a report from the Contractor's specialist. New interior finishes must be applied (i.e., ceiling paint, acoustical tile and vinyl base) where damages and removals occurred. From: Selisker Stephanie [ mailto :Stephanie.Selisker @us.gbe.com] Sent: Monday, September 13, 2010 4:33 PM To: Bonnie Jorgenson Subject: FW: Xactimate: JORGENSON - CONSTR Original Message From: Joe Murray [mailto:jmurray @smomg.com] Sent: Monday, September 13, 2010 5:17 PM Page 1 of 3 • To: Selisker Stephanie Subject: RE: Xactimate: JORGENSON - CONSTR Stephanie Selisker, This letter is to serve as an affidavit that that there were never any visible mold concerns related to the Oak Park Heights City Building. On my initial site visit, moisture was discovered intermittently in the drywall of the main lobby and halls adjacent to the source. This was moisture was only behind the vinyl baseboard. The baseboard was removed and the drywall was dried with professional drying equipment. Since no visibal mold was found or suspected, no formal mold testing was performed. In the area below, the only materials affected were cement, sheetmetal and fiberglass insulation. None of these materials support mold growth and all surfaces and materials were dried and verified using an infra -red imaging camera. I have attached the moisture readings for you records. Regarding the alleged second occurance, Servicemaster's technician was told by a city employee on Aug 24 which was the date of our 2nd monitoring visit that the leak had reoccurred. This was never confirmed by anyone from Jorgenson and the structure was dry 7 days after that report. Sincerely, Joe Murray From: Selisker Stephanie [ mailto :Stephanie.Selisker @us.gbe.com] Sent: Friday, September 10, 2010 4:16 PM To: Joe Murray Subject: RE: Xactimate: JORGENSON - CONSTR I also need something in writing that all mold issues were addressed. The City is requesting something. Thanks Original Message From: Joe Murray [mailto:jmurray @smomg.com] Page 2 of 3 Sent: Friday, September 10, 2010 5:58 PM To: Selisker Stephanie Subject: Xactimate: JORGENSON- CONSTR Stephanie, Attached is the estimate for Jorgeson Construction and the Oak Park Heights City Building. Thanks, Joe Murray This electronic message from QBE the Americas and any attachment to it is intended exclusively for the individual or entity to which it is addressed. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized disclosure, copying, distribution or use of this electronic message or any attachment is prohibited. If you have received this message in error, please return it to the sender and delete this original from your system. This electronic message from QBE the Americas and any attachment to it is intended exclusively for the individual or entity to which it is addressed. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized disclosure, copying, distribution or use of this electronic message or any attachment is prohibited. If you have received this message in error, please return it to the sender and delete this original from your system. Page 3 of 3 • 0 - BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 September 15, 2010 Project Meeting Number Forty -Five Attendance Oak Park Heights City Hall Project Meeting Number Forty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on September 15, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E-mail Address (Please provide initials at your name or. if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 6701 FAX: (651) 483-2574 , Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com I St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439-4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 � Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651)439-0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com l , Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 _City of Oak Park Heights Cellular: (651) 775 -5759 I"" 14168 Oak Park Boulevard North ' Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 L J., Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 ` M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @ =mande- inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com � ms `s 10 EMI SUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on September 15, 2010 BA #0822 Page 2 Name of Attendee TeL Numbers FAX Number Organization E-mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove flei tgh VI .55077 12. Mike Hunter TEL: (651) 464-2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651)484-4900 FAX: (651)484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16, • l TEL : 0 FAX: 0 1‘, �I h( UM Cellular: 1 6 33„ "-( g6 shy\ 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: () FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC .0 AN ARCHITECTURAL SERVICES COMPANY 2346 Suite St. Paul a Minnesota 65113 Issue Date: September 7, 2010 (by e-mail) 1111 Minutes of Construction Meeting Number Forty -Three Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Three Oak Park Heights, Minnesota Conducted on August 26, 2010 BA #0822 Page 1 4,..„ DATE OF MEETING: August 26, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item Number • 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 30.11 Miscellaneous Items (Remaining Items) • Training for Owner is required: Lighting Control Pancl&, Geter, Heat Pumps, Elect Equipment, Key Management Software, -. _ • • : - - - , Humidifier System, Temperature Control System and Security - ystein. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for next week. Temperature Control/Building Automation System training is planned for September 8`" from 2 to 4 p.m. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect to follow up. 32.12 Architect's Comments (Remaining Items) • Disposition of certain in -place retaining wall units located at driveway down to Lower Level - waiting for Owner's approval of one of the alternative solutions. (Continued) • tel 651 483-6701 fax 651 483-2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Three Oak Park Heights, Minnesota Conducted on August 26, 2010 • BA #0822 Page 2 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). Grading will occur in August. Grading will occur this week. Grading has been placed as well as erosion control. Landscaping placement planned for next week. 33.5 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches (freezestats) — required by contract — will be installed. Waiting for this to be achieved. Contractor advised that freezestats were installed. 33.9 Geothermal S, sy tem (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record drawing is being prepared by Contractor. 33.11 Miscellaneous Items (Remaining Items) • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. Appollo is Owner's monitoring vendor but is temporarily using extra telephone line - not yet using assigned /dedicated telephone line. Contractor reported that assigned /dedicated telephone line installation is ready for security monitoring contractor to connect to. 33.13 Owner's Comments (Remaining Items) • Owner requested location of Geothermal test well to check that it is capped. Contractor will be checking for location and conditions after temporary wood walkway is removed. Contractor reported that test wells were found and will be capped in accordance with Minnesota Health Department regulations. Test report will be prepared by Geothermal Well Contractor and will be submitted to appropriate agency(ies) and copy to Owner. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication Subcontractor. Contractor reported that dialer installation has been completed. 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19t Corrections attempted but not completed. Awaiting corrections. Architect will call for on -site meeting. On -site meeting occurred 8/2/10. Memorandum issued (attached). Awaiting subcontractor's response. Subcontractor's response received directly by Architect. Architect will advise subcontractor through Contractor. Architect issued response to Contractor. Contractor reported that new installer will be retained to correct/complete installation. Contractor reported that correction /completion of installation is in progress. (Continued) tat 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Three Oak Park Heights, Minnesota Conducted on August 26, 2010 • BA #0822 Page 3 36.11 Miscellaneous Items (Remaining Items) • Air handling equipment sound heard in Council Chamber. Architect sent duct description sketch to contractor. Contractor indicated installed per Contract and provided another sketch. Architect will review. Proposal Request issued for insulated duct extension. Contractor's response received. Architect will review. Revised Proposal Request 61 was issued. Contractor's response was received. Architect will send to Owner for review. Awaiting Owner's decision. Owner approved Proposal Request Sixty -One. Contractor agreed to proceed. Change Order will be issued concurrent with approval of Proposal Request Fifty -Six. 36.13 Owner's Comments (Remaining Items) ) • Police Department desires ability to remotely listen in when interview takes place: Low Voltage Subcontractor working to provide that capability. Architect will contact Appollo's Jeff Bridges. Low Voltage subcontractor will achieve this work at no additional cost to the contract. 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. Performance characteristics received. Architect will review. Architect issued Memorandum to Owner. Owner requested cost. Contractor asked to provide a cost for the provision of the specified window glass. 38.13 Owner's Comments • • Owner advised that City Council Chamber lighting provides impacts not fully desirable when viewed on television monitor. Architect will review. Vertical fluorescent tubes behind curved back wall were temporarily removed to reduce glare. Architect will check with Owner. Architect will review other alternative(s). 40.11 Miscellaneous Items (Remaining Items) • Geothermal Contractor wants to discuss water balancing requirements /procedures with Mechanical Engineer. Meeting will be set up for next week. Meeting planned for August 20 at 9:00 AM. Meeting was conducted to discuss coordination among Contractors, operational features, testing and closeout of Geothermal System and heat pumps. The following as discussed: Freezestats were installed at Heat Pumps, replacement compressor for one heat pump is still awaited (4 to 6 weeks), water temperature setting is now correctly set at 45 to 47 degrees F., re- balancing is required and system appears to be properly operating. 41.7 Fire Protection System Work (Remaining Items) • Repair of leaking sprinkler head in Rotunda was in progress. Contractor was dehumidifying water presence in Rotunda, in area below Rotunda floor and in Lower Level Evidence Room. Contractor will refinish surfaces, repaired leaking sprinkler head and checked TV monitor for operation. Cleanup, repairs and application of finishes were in progress. (Continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Three Oak Park Heights, Minnesota Conducted on August 26, 2010 • BA #0822 Page 4 41.13 Owner's Comments (Remaining Items) • Owner will advise placement locations of new trees along west property line when they arrive onsite and ready to be planted. • Owner will be installing clear water drain pit north of existing Pump Building. A new interior clear water floor drain is not shown on Construction Documents. The existing floor drain was connected to a sanitary sewer and may or may not be present on Owner's 1980's drawings. Work is in progress by Owner. Owner completed this Work (Well was placed south of existing Pump Building). 42.11 Miscellaneous Items • Water spray for shower heads leave water on floor in Lower Level Locker Room shower stalls. Architect will provide Proposal Request to add 1/2" high curbs at entrances to shower stalls. Architect prepared Proposal Request, Contractor furnished price that Owner rejected. Owner will achieve this Work. 42.12 Architect's Comments • Water centered Lower Level Mechanical /Electrical Room, Police Evidence Room and ceiling at Main Level Display Case. Architect will review and will report. Architect issued Memorandum. Contractor is searching for apparent source of leak. • Ceiling speakers provide intermittent feed back noises (especially in Public Works offices). Contractor will check and will advise. • Exterior lighting to illuminate flag pole is required. Architect is preparing documents to give to Owner to help Owner to obtain price from Owner's Vendor. Architect prepared documents. • 42.13 Owner's Comments (Remaining Items) • Owner is having keypad entry installed to replace fob - controlled Card Reader for Owner's convenience. • Owner requested copy of Civil Engineering Drawings that describe North Bio- Retention Basin. Architect will comply. Drawings were supplied to Owner. NEW BUSINESS Item Number 43.1 Project Status: • Because Contractor advised that completion of Final Inspection List(s) Work items is now achieved, Architect will conduct a Follow -up Final Inspection. • Fencing installation was in progress at Police Impound Lot and at Public Works Storage Yard. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. 43.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Equipment startups and systems training. • Bituminous Paving Work: Wear Course will be placed this week. • Installation of landscaping at northwest and west bio- retention basins and along west side of site will be completed by end of this week. • (Continued) t el 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -Three Oak Park Heights, Minnesota Conducted on August 26, 2010 • BA #0822 Page 5 43.4 General Construction Work • Because Contractor advised that completion of Final Inspection List(s) Work items is now achieved, Architect will conduct a Follow -up Final Inspection. 43.5 Plumbing Work • (None). 43.6 HVAC Work • (None). 43.7 Fire Protection System Work • (None). 43.8 Electrical Work • Lightning Protection System certification is in progress. 43.9 Geothermal System • Replacement of one Heat Pump compressor is awaited. 43.10 Project Changes • (None). 43.11 Miscellaneous Items • (None). 43.12 Architect's Comments • (None). 43.13 Owner's Comments • (None). NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 8, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty- Three. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., September 13, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty - Three) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • BU'OW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 26, 2010 Project Meeting Number Forty -Three Attendance Oak Park Heights City Hall Project Meeting Number Forty -Three Attendance Oak Park Heights, Minnesota 55082 Conducted on August 26, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address Please + ov' 1 • initials at fur nam • or if no found 1 rint • u ' f • n: i ! n clear f t...„ Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651)483-2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651)483 -2574 O Buetow and Associates, Inc. Cellular: `345 Rice Street Suite 210 michaellueth @buetowarchitects.com `.t. Paul. MN 55113 ric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439-0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 f; i or Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 it City of Oak Park Heights Cellular: .rM 168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com l i t, Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 I f 4168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 A 9255 East River Road NW steve @jorgensonconstruction.com y4,• ...id N 43 7. Glen. Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 (continued) III tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • Oak Park Heights City Hall Project Meeting Number Forty -Three Attendance Oak Park Heights, Minnesota 55082 Conducted on August 26, 2010 BA #0822 Page 2 Name of Attendee TeL Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651)4642988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 4642425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 15. Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 • 16. TEL: 0 FAX: () Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: () FAX: () Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: () Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 0 MN BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY M. St. Pout, a Suite 210 Issue Date: August 12, 2010 (by e-mail) Minutes of Construction Meeting Number Forty -One Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -One Oak Park Heights, Minnesota Conducted on August 11, 2 ©10 BA # 0822 Page 1 DATE OF MEETING: August 11, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer k ...„.1 Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. ent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present OLD BUSINESS: Discussion Discussion Items . Item Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. Parking lot was ready. • Corrected date of Primary Election is August 10, 2010. Primary election occurred. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. Owner is considering approval. Owner approved enclosure box profile. Color of enclosure box must match canopy. Demonstration installation removed for painting. Painted enclosure boxes to be installed this week. Installation was completed. 30.11 Miscellaneous Items (Remaining Items) • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming is in progress. Programming appears to be completed. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -One Oak Park Heights, Minnesota Conducted on August 11, 2010 BA #0822 Page 2 30.11 Miscellaneous Items (Remaining Items)(continued) • Training for Owner is required: • . • - , Generator, Heat Pumps, Electrical Equipment, Key Management Software, • • _ • - .. , Humidifier System, Temperature Control System and Seetwty- Systtem. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for net week. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect to follow up. 32.12 Architect's Comments (Remaining Items) • Disposition of certain in -place retaining wall units located at driveway down to Lower Level — waiting for Owner's approval of one of the alternative solutions. 33.3 Site Work (Remainin i tems) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). Grading will occur in August. 33.5 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches (freezestats) — required by contract — will be installed. Waiting for this to be achieved. 33.9 Geothermal System ,Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record drawing is being prepared by Contractor. 33.11 Miscellaneous Items (Remaining Items) • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. Appollo is Owner's monitoring vendor but is temporarily using extra telephone line - not yet using assigned /dedicated telephone line. 33.13 Owner's Comments (Remaining Items) • Owner requested location of Geothermal test well to check that it is capped. Contractor will be checking for location and conditions after temporary wood walkway is removed. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication Subcontractor. (Continued) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -One Oak Park Heights, Minnesota Conducted on August 11, 2010 BA #0822 Page 3 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19 Corrections attempted but not completed. Awaiting corrections. Architect will call for on -site meeting. On -site meeting occurred 8/2/10. Memorandum issued (attached). Awaiting subcontractor's response. Subcontractor's response received directly by Architect. Architect will advise subcontractor through Contractor. 36.11 Miscellaneous Items (Remaining Items) • Air handling equipment sound heard in Council Chamber. Architect sent duct description sketch to contractor. Contractor indicated installed per Contract and provided another sketch. Architect will review. Proposal Request issued for insulated duct extension. Contractor's response received. Architect will review. Revised Proposal Request 61 was issued. Contractor's response was received. Architect will send to Owner for review. Awaiting Owner's decision. 36.13 Owner's Comments (Remaining Items) • Police Department desires ability to remotely listen in when interview takes place: Low Voltage Subcontractor working to provide that capability. Architect will contact Appollo's Jeff Bridges. Low Voltage subcontractor will achieve this work at no additional cost to the contract. 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. Performance characteristics received. Architect will review. 38.13 Owner's Comments • Owner advised that City Council Chamber lighting provides impacts not fully desirable when viewed on television monitor. Architect will review. Vertical fluorescent tubes behind curved back wall were temporarily removed to reduce glare. Architect will check with Owner. 39.12 Architect's Comments • Edges and undersides of Locker Room wood benches must be sanded and sealed (the narrow benches originally delivered came that way). Response from subcontractor that one coat sealer was applied. • Active door leaf at main entry vestibule is still inoperative when security fob is utilized. Contractor must correct this condition. Conditions were corrected. • Owner prefers removal of damaged existing low retaining wall located at east property line (and trail) and replacement with grading and sod. This work is in progress. Work completed. 40.11 Miscellaneous Items (Remaining Items) • Geothermal Contractor wants to discuss water balancing requirements /procedures with Mechanical Engineer. Meeting will be set up for next week. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -One Oak Park Heights, Minnesota Conducted on August 11, 2010 BA 110822 Page 4 NEW BUSINESS Item Number 41.1 Project Status: • Work in Public Works Building was in progress including painting of interior. • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) Work items. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. 41.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Work Items, uncompleted items of Phase One Work required by the Contract, site work (final grading in selected areas, removal of temporary fencing, placement of new Trex fencing, landscaping and grading at bio- retention pond), equipment startups and systems training and installation of areawell stairway, gratings and hatch. • Bituminous Paving Work: Wear Course may occur in last week of August. 41.3 Site Work • (None). 41.4 General Construction Work • Working on Final Inspection List(s) Work items. • Reinstalling hollow metal frame gasketing was in progress. 41.5 Plumbing Work • (None) . 41.6 HVAC Work • Placement of venting of infrared heating system in Public Works Building was in progress. • Rebalancing of HVAC system is necessary after removal of temporary provisions utilized while geothermal system was half - completed. 41.7 Fire Protection System Work • Repair of leaking sprinkler head in Rotunda was in progress. • Air handling equipment connections are in progress at Public Works Building Additions. 41.8 Electrical Work • Lightning Protection System certification is in progress. • Lightning protection system installation at Public Works Building was in progress. 41.9 Geothermal System • Replacement of one Heat Pump compressor and placement of freeze stats are awaited. • Meeting to discuss water balancing planned for late August. (Continued) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty -One Oak Park Heights, Minnesota Conducted on August 11, 2010 BA #0822 Page 5 41.10 Project Changes • Awaiting Owner decision on Proposal Request Sixty -One (extension of above ceiling duct to diminish VAV box sounds). 41.11 Miscellaneous Items • (None). 41.12 Architect's Comments • (None). 41.13 Owner's Comments • Color selection of striping at bituminous paving — white except blue at accessible stalls. • Owner will advise placement locations of new trees along west property line when they arrive onsite and ready to be planted. • Owner will be installing clear water drain pit north of existing Pump Building. • Owner reports server room air temperature is warm. Contractor requested to immediately check on cooling unit operations, temperature control settings in that room and to make immediate adjustments. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday August 18.2010 at 1 :00 PM. The above information is a true and accurate representation of Meeting Number Forty -One. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 18, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty - One) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com • r BUETOW AND ASSOCIATES INC . 0 -,' AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 11, 2010 Project Meeting Number Forty -One Attendance Oak Park Heights City Hall Project Meeting Number Forty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on August 11, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651) 483-2574 ik40(1 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com .'aul MN 1 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 3. Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 �4.; Jim Butter, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: iii 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com 1 $a P k ei hts. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights �� Cellular: (651) 775-5759 4168 Oak Park Boulevard North lik Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 rgoon, Inc. Cellular: (612) 363 -3569 Jo 19 9255 ens East n River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 f } C. • Jorgenson Construction, Inc. Cellular: (b12) 363 3572 ' .J 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc, Cellular: 3524 Lahore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjmC mande- inc.com EaQ_an, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan, MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com r MM. BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on August 11, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam@msi-tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651)484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL: () FAX: O Cellular: 17. TEL: () FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com -, BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paut, Minnesota 55113 • Issue Date: August 5, 2010 (by e-mail) Minutes of Construction Meeting Number Forty Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Oak Park Heights, Minnesota Conducted on August 4, 2010 BA #0822 Page 1 DATE OF MEETING: August 4, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present OLD BUSINESS: • Discussion Discussion Items Item Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. Owner is considering approval. Owner approved enclosure box profile. Color of enclosure box must match canopy. Demonstration installation removed for painting. Painted enclosure boxes to be installed this week. 30.11 Miscellaneous Items (Remaining Items) • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner onsite to make operational currently nonworking doors and access fobs. Work is in progress. System appears to be operating. • Low Voltage Subcontractor will program security system control of operations at main S vestibule's interior set of doors in accordance with the Owner's request. Programming is in progress. (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Oak Park Heights, Minnesota Conducted on August 4, 2010 BA #0822 Page 2 30.11 Miscellaneous Items (Remaining Iterns)(continued) • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Electrical Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for next week. 31.11 Miscellaneous Items (Re aini g Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect to follow up. 32.12 Architect's Comments (Remaining Items) • Disposition of certain in -place retaining wall units located at driveway down to Lower Level — waiting for Owner's approval of one of the alternative solutions. 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will. advise. (Not discussed: • Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). Grading will occur in August. 33.5 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches (freezestats) — required by contract — will be installed. Waiting for this to be achieved. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record drawing is being prepared by Contractor. 33.11 Miscellaneous Items (Remaining Items) • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. Appollo is Owner's monitoring vendor but is temporarily using extra telephone line - not yet using assigned /dedicated telephone line. 33.13 Owner' s Comments (Remaining Items) • Owner requested location of Geothermal test well to check that it is capped. Contractor will be checking for location and conditions after temporary wood walkway is removed. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication Subcontractor. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • • Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Oak Park Heights, Minnesota Conducted on August 4, 2010 BA #0822 Page 3 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19` Corrections attempted but not completed. Awaiting corrections. Architect will call for on -site meeting. On -site meeting occurred 8/2/10. Memorandum issued (attached). Awaiting subcontractor's response. 36.10 Project Changes (Remainin ig tems) • Awaiting Owner's decisions: • Proposal Request 57: Added Curb and Gutter to Public Works Storage Lot and to Police Impound Lot. Owner rejected. • Proposal Requests 58: Deletion of Plantings in Entry Drive Boulevard. Owner approved. • Proposal Requests 59: Replacement Soap Dispensers in Rest Rooms. Owner approved. • Proposal Requests 60: Relocation of excess retaining wall units to Well Number Two. Architect will prepare Change Order. Change Order Seven issued and approved by Owner. 36.11 Miscellaneous Items (Remaining Itemsl • Air handling equipment sound heard in Council Chamber. Architect sent duct description sketch to contractor. Contractor indicated installed per Contract and provided another sketch. Architect will review. Proposal Request issued for insulated duct extension. Contractor's response received. Architect will review. Revised Proposal Request 61 was issued. Contractor's response was received. Architect will send to Owner for review. • 36.13 Owner's Comments (Remaining Items) • Police Department desires ability to remotely listen in when interview takes place: Low Voltage Subcontractor working to provide that capability. Architect will contact Appollo's Jeff Bridges. 38.11 Miscellaneous Items (Remaining Items) • Wood window glass as provided not by specified manufacturer. Architect requested Contractor to first provide performance characteristics of the installed glass. 38.13 Owner's Comments • Electrical Power usage is being checked by Owner. Meeting conducted with Xcei Energy 8/2/10. • Owner advised that City Council Chamber lighting provides impacts not fully desirable when viewed on television monitor. Architect will review. Vertical fluorescent tubes behind curved back wall were temporarily removed to reduce glare. 39.10 Project Changes • Revised Proposal Request 61: (Add insulated duct extension above Council Chamber for sound reduction) was issued. (Continued). tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Oak Park Heights, Minnesota Conducted on August 4, 2010 BA #0822 Page 4 39.12 Architect's Comments • Edges and undersides of Locker Room wood benches must be sanded and sealed (the narrow benches originally delivered came that way). • Active door leaf at main entry vestibule is still inoperative when security fob is utilized. Contractor must correct this condition. • Owner prefers removal of damaged existing low retaining wall located at east property line (and trail) and replacement with grading and sod. This work is in progress. 39.13 Owner's Comments • Owner will provide Fire Department key box cover plate onto inset key box at exterior wall located at main entrance. Cover plate was installed. NEW BUSINESS Item Number 40.1 Project Status: • Work in Public Works Building was in progress including re- roofing of original Public Works Building and Pump Building. Roof edge coping installation is in progress. • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) Work items. • Geothermal System installation primarily completed. • • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. 40.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Work Items, uncompleted items of Phase One Work required by the - Contract, site work (landscaping and grading at bio- retention pond), equipment startups and systems training and installation of areawell stairway, gratings and hatch. • Bituminous Paving Work: Wear Course planned to occur in first week of September. 40.3 Site Work • Base coat of bituminous paving has been placed. • Sidewalls have been placed. • Grading for New Main Parking Area is primarily completed. • Public Works storage yard retaining wall blocks were placed in a leveled position. 40.4 General Construction Work • Working on Final Inspection List(s) Work items. 40.5 Plumbing Work • (None) 40.6 HVAC Work • (None) • 40.7 Fire Protection System Work • (None) (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Forty Oak Park Heights, Minnesota Conducted on August 4, 2010 BA #0822 Page 5 40.8 Electrical Work • Lightning Protection System certification in progress. • Working on Final Inspection List Work Items. • Installation of parking lot light poles is primarily completed. • Lightning protection system installation at Public Works Building was in progress. 40.9 Geothermal System • Work is nearing completion. 40.10 Project Changes • (None) 40.11 Miscellaneous Items • Geothermal Contractor wants to discuss water balancing requirements /procedures with Mechanical Engineer. Meeting will be set up for next week. • Meeting with Temperature Control subcontractor and heat pump regarding completion of work and equipment performance. (See paragraph 335 above). 40.12 Architect's Comments • (None) l i 40.13 Owner's Comments • • (None) NOTE: Please submit uestions and comments to Buetow in advance of next Construction Meeting g for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday August 11. 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Forty. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., August 11, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Forty) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchftects.com 5 CI' Subject: OAK PARK HEIGHTS CITY HALL (BA #0822) - ONSITE MEETING TODAY REGARDING LOCKERS Date: Monday, August 2, 2010 5:09 PM From: Randy Engel < randy _engel @buetowarchitects.com> To: Steve Gansmoe <steve @jorgensonconstruction.com> Cc: "Eric A. Johnson" < eajohnson @cityofoakparkheights.com >, Brian DeRosier <bwderos @cityofoakparkheights.com> Conversation: OAK PARK HEIGHTS CITY HALL (BA #0822) - ONSITE MEETING TODAY REGARDING LOCKERS August 2, 2010 Steve: A. Here is a summary of today's onsite meeting regarding installation of the Police Locker Room Lockers and the Police Evidence Room Evidence Lockers: 1. Present were you, me, Police Chief DeRosier, Police Investigator Ken Anderson and from Subcontractor Mid- America Business Systems: Scott Anderson and Ed Ophelan. 2. Evidence Lockers: The Manufacturer's literature and Submittal did not specify base depth or length of allowed overhang. The Subcontractor accepted field conditions prior to installation and may not have fully utilized leveling shims. Also, the tops of several doors do not align and are not level. Also, Evidence Locker cubicles #5, 6, 11, 14, 16, 17, 19, 20 and 21 require adjustment since locking /unlocking operations are either difficult to achieve or, otherwise, problematic. The Subcontractor will contact the Manufacturer for advice. Awaiting • to see if the Manufacturer requires base support added. Jorgenson Construction will seek permission from the City as to when corrections can commence. Waiting for Subcontractor's response to Jorgenson Construction. Corrections are imperative at this time and time is of the essence. 3. Locker Room Lockers (Men's and Women's Locker Room): The Manufacturer's literature and Submittal did not specify base depth or length of allowed overhang. The Subcontractor accepted field conditions prior to installation and may not have fully utilized leveling shims. Also, the tops of doors at lockers and within locker sections do not align and are not level. The Subcontractor will contact the Manufacturer for advice. Awaiting to see if the Manufacturer requires base support added ('C' Channel or 'Z' Channel). Jorgenson Construction will seek permission from the City as to when corrections can commence. Waiting for Subcontractor's response. Corrections are imperative at this time and time is of the essence. B. Subcontractor will check on applying finish (more finish ?) to underside wood benches in Police Locker Rooms. C. There wasn't a discussion regarding installation and base requirements at Public Works Garage Lockers. Waiting for Subcontractor's response. Please immediately advise if exception is taken to any of the above statements. BUETOW AND ASSOCIATES, INC. • Randy L. Engel, RA, AS Page 1 of 2 Principal -in- Charge Aik 2345 Rice Street, Suite 210 St. Paul, Minnesota 55123 Tel 651 483 -6701 Fax 651 483 -2574 Cellular 952 237 -5932 • Page 2 of 2 BUETOW AND ASSOCIATES INC 0 0 AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 4, 2010 Project Meeting Number Forty Attendance Oak Park Heights City Hall Project Meeting Number Forty Attendance Oak Park Heights, Minnesota 55082 Conducted on August 4, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) R .007 Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (65 t) 483-2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651)483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: f 4168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 • Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 0574 C' •f Oak Park Heights Cellular: / 4168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com d r oak Park ei k ts, MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 4168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Lahore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@mande- inc.com Eagan. MN 55121 • (continued) te1 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY -. 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Forty Attendance Oak Park Heights, Minnesota 55082 Conducted on August 4, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 484-4900 FAX: (651) 4842248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 • 3550 LaBore Road jswenson@gephartelectric.com Vadnais Heights, MN 55110 16. TEL: () FAX: () Cellular: 17. TEL: () FAX: 0 Cellular: 18. TEL: () FAX: () Cellular: 19. TEL: () FAX: () Cellular: 20. TEL: 0 FAX: () Cellular: 21. TEL:O FAX:O Cellular: • (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 Issue Date: July 22, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty -Eight Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Eight Oak Park Heights, Minnesota Conducted on July 21, 2010 BA #0822 Page 1 DATE OF MEETING: July 21, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present OLD BUSINESS: Discussion Discussion Items Item • Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. Owner is considering approval. Owner approved enclosure box profile. Color of enclosure box must match canopy. Demonstration installation removed for painting. 30.11 Miscellaneous Items (Remaining Items) • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner onsite to make operational currently nonworking doors and access fobs. Work is in progress. • (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Eight Oak Park Heights, Minnesota Conducted on July 2I, 2010 BA #0822 Page 2 30.11 Miscel s _ el Reit .inin _ em cut in e• • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming is in progress. • Training for Owner is required: Lighting Control Panda, Generator, Heat Pumps, Electrical Equipment, Key Management Software, _ - _ _ - - - ystem, Humidifier System, Temperature Control System and Security System. Humidifier training is planned to occur next week. Humidifier training planned for day of this meeting. Humidifier training planned for next week. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. Response indicates dimming system or different ballasts required. Architect to follow up. 31.13 Owner's Comments (Remaining Items) • Chipped concrete curb and gutter at front entry must be replaced. 32.12 Architect's Comments (Remaining Jtems) • Disposition of certain in -place retaining wall units located at driveway down to Lower Level - waiting for Owner's approval of one of the alternative solutions. 333 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). Grading will occur in August 33.5 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — will be installed. Waiting for this to be achieved. 33.9 Geothermal System ,Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. Submittal not received. Record drawing is being prepared. 33.11 Miscellaneous Items (Remaining Items) • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. Appallo is Owner's monitoring vendor but is temporarily using extra telephone line - not yet using assigned/dedicated telephone line. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Eight Oak Park Heights, Minnesota Conducted on July 21, 2010 BA #0822 Page 3 33.13 Owner's Comments • Owner requested location of Geothermal test well to check that it is capped. Contractor checking. • Owner asked if Rotunda light fixture Type N M can be switched on/off manually. Contractor will check. Advice received that change can be instituted by Owner through Lighting Control Panel. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication subcontractor. 355 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — must be installed. 35.13 Owner's Comments • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. Corrections will occur week of July 19*. 36.10 Project Changes • Awaiting Owner's decisions • Proposal Request 57: Added Curb and Gutter to Public Works Storage Lot and to Police • Impound Lot. • Proposal Requests 58: Deletion of Plantings in Entry Drive Boulevard • Proposal Requests 59: Replacement Soap Dispensers in Rest Rooms • Proposal Requests 60: Relocation of excess retaining wall units to Well Number Two. 36.11 Miscellaneous Items (Remaining Itemsl • Air handling equipment sound heard in Council Chamber. Architect sent duct description sketch to contractor. Contractor indicated installed per Contract and provided another sketch. Architect will review. Proposal Request issued for insulated duct extension. Contractor's response received. Architect will review. 36.13 Owner's Comments (Remaining Items) • DVR (Digital Video Recorder Unit) that serves Police Interview Room(s) has had operational issues that are now being resolved by Contractor. Issues are still present. Issues resolved. • Police Department desires ability to remotely listen in when interview takes place: Low Voltage Subcontractor working to provide that capability. Architect will contact Appollo's Jeff Bridges. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Eight • Oak Park Heights, Minnesota Conducted on July 21, 2010 BA #0822 Page 4 NEW BUSINESS Item Number 38.1 Project Status: • Work in Public Works Building was in progress including re- roofing of original Public Works Building and Pump Building. Roof edge coping installation to follow. • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) Work items. • Geothermal installation of horizontal headers was in progress. Flush and fill to follow. • Shutdown of cooling system planned to be Friday afternoon and Saturday (July 23 and 24). System is planned to be returned to service Saturday July 24. • Contractor advised that preparations of Operating and Maintenance Manuals and of Record Drawings are each in progress. 38.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Work Items, uncompleted items of Phase One Work required by the Contract, site work (curb and gutter, earthwork grading and sidewalks), equipment startups and systems training, installation of areawell stairway, gratings and hatch and continuation of Geothermal Work. 110 • Bituminous Paving Work (Base Course) planned to start August 2, 2010. Wear Course planned to occur in September. • Locker Room bench replacements, provision of locker side panels and evidence locker side panels were in progress. II I • Planned for this week are: Curb and Gutter and cleaning of Face Brick. • Application of sealant to exterior joints was in progress. 38.3 Site Work • Earthwork reparations for curb and gutter are in progress. • Grading for New Main Parking Area is in progress. 38.4 General Construction Work • Working on Final Inspection List(s) Work items. 38.5 Plumbing Work • (None) 38.6 HVAC Work • (None) 38.7 Fire Protection System Work • (None) • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Eight • Oak Park Heights, Minnesota Conducted on July 21, 2010 BA #0822 Page 5 38.8 Electrical Work • Lightning Protection System certification in progress. • Working on Final Inspection List Work Items. • Placement of concrete piers for parking lot light poles is starting. 38.9 Geothermal System • Flush and fill activities are in progress. 38.10 Project Changes • Awaiting Owner's decisions on Proposal Requests 57, 58, 59 and 60. • Received response from Contractor: Proposal Request 61: Add insulated duct extension above Council Chamber for sound reduction. 38.11 Miscellaneous Items • Window Blind Subcontractor will be on site today to discuss provision of blinds: Meeting conducted at 2:00 PM. Subcontractor discussed regarding blinds included in his Bid. Architect advised that all window blinds are in Contract and must be provided. • Contractor seeks interior window sill detail at Public Works Building. Detail found in Construction Documents. • Contractor seeks information regarding wood bucks at existing Public Works Building's overhead door jambs and heads. Architect will review. • Wood window glass as provided not by specified manufacturer. Architect requested • Contractor to first provide performance characteristics of the installed glass. 38.12 Architect's Comments • (None) 38.13 Owner's Comments • Electrical Power usage is being checked. • Owner advised that City Council Chamber lighting provides impacts not fully desirable when viewed on television monitor. Architect will review. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday July 28,2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty- Eight. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., July 28, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty - Eight) • tel 651 483-6701 fax 651 483 -2574 www.buetowarchitects.com ,, ems BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY MINIMMIIIIIII 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • July 21, 2010 Project Meeting Number Thirty -Eight Attendance Oak Park Heights City Hall Project Meeting Number Thirty -Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on July 21, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provi i nitials at your name or. if not found, nrintyour information clearly) Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 345 Rice Street Suite 210 randy _engel @buetowaychitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: kk 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. •aul MN 5 3 ‘11, Eric Johnson, City Administrator TEL: (651) 439 4439 FAX: (651) 439 0574 0 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com i Oak P. rk Hei ' hts MN 55082 4115 Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 1 City of Oak Park Heights Cellular: r 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com _ Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 168 Oak Park Boulevard North Oak P. eights MN 5 1:2 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 e ( ri 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 (...0 7. Glen Schlichte, Field Superintendent TEL: (763) 784 3$77 FAX: (763) 784 1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan, MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com . BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY -■ 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • Oak Park Heights City Hall Project Meeting Number Thirty -Eight Attendance Oak Park Heights, Minnesota 55082 Conducted on July 21, 2010 $A #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 4642988 FAX: (651) 464-2425 1 "\k Commercial Plumbing and Heating, Inc. Cellular: (612) 685 $266 P 24428 Greenway Avenue mhunter@cpandh.com Forest Lake, MN 55025 13. Aakij Gautam ILL: (651) 464-2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 1 . Jeff Swenson TEL: (651) 484-4900 FAX: (651) 4.842248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights, MN 55110 16. TEL,: 0 FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: () Cellular: 19. TEL: 0 FAX: () Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: 0 FAX: 0 Cellular: • (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 1 , 0 .� SIJETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 • Issue Date: July 8, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty -Six Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Six Oak Park Heights, Minnesota Conducted on July 7, 2010 BA #0822 Page 1 DATE OF MEETING: July 7, 2010 tt ,,,,,,t START TIME: 1:00 PM CDT OCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present OLD BUSINESS: Discussion Discussion Items Item Number S 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. Owner is considering approval. Owner approved enclosure box profile. Color of enclosure box must match canopy. • (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Six • Oak Park Heights, Minnesota Conducted on July 7, 2010 BA #0822 Page 2 30.1 1 Miscellaneous Items (Remaining Items) • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner onsite to make operational currently nonworking doors and access fobs. Work in progress. • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming in progress. • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Bleetrieal Equipment, Key Management Software, • : - ' . _ -, Humidifier System, Temperature Control System and Seeuysrent. Humidifier training is planned to occur next week. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. 31.13 Owner's Comments (Remaining Items) • Chipped concrete curb and gutter at front entry must be replaced. 32.12 Architect's Comments (Remaining Items) • Vinyl wall covering installation in Council Chamber — waiting for Owner's comments. • Owner approves installation. • Disposition of certain in -place retaining wall units located at driveway down to Lower Level g Owner's approval — waiting f or Owner' roval of one of the alternative solutions. • Locker Room Benches: delivery of wider (as specified) benches awaited. 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). 33.5 Plumbing Work (Remaining Items) • Waiting for delivery of remaining baseboard radiation units. Units arrived. One will be repainted the specified color. Waiting for this to be achieved. Installation in progress. • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — will be installed. Waiting for this to be achieved. Addition to Minutes of Construction Meeting Number Thirty Three: 33.9 Geothermal System Contractor advised extra cost would be $7,200.00. 33.9 Geothermal System (Remaining Items) • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 5 ' Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Six Oak Park Heights, Minnesota Conducted on July 7, 241© BA #0822 Page 3 33.11 Mi cellan ous to Remainin t m • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. 33.13 Owner's Comments • Owner requested location of Geothermal test well to check that it is capped. Contractor checking. • Owner asked if Rotunda light fixture Type N can be switched on /off manually. Contractor will check. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication subcontractor. 34.12 Architect's Comments • Soap Dispensers (liquid soap type) specified in Contract will not be used: 8 thus can only be placed at countertop locations but may not have preferred length of outflow spout. Also, Contractor has 4 wall- mounted units for location at wall- mounted sinks where specified Soap Dispenser won't be installed. Owner prefers dispenser that dispenses foam and will check with Owner's Vendor regarding availability of dispensers. Owner agrees to use liquid type dispensers after all. Proposal Request will be issued to replace specified soap dispensers as discussed above. Proposal Request was issued. 35.5 Plumbing Work (Remaining Items) • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — must be installed. 35.13 Owner's Comments • Building Security System still giving problems in Police Department — Contractor advised that corrections will occur. Corrections were achieved. • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. Corrections will occur this week. NEW BUSINESS Item Number 36.1 Project Status: • Pumping of storm water was in progress from not - yet - completed North Bio- Retention Basin. • Work in Public Works Building was in progress including re- roofing of original Public Works Building. • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) Work items. • Geothermal installation of horizontal headers was in progress. • Exterior face brick installation at Pump Building in progress. (Continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Six Oak Park Heights, Minnesota Conducted on July 7, 2010 BA #0822 Page 4 36.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Work Items, uncompleted items of Phase One Work required by the Contract, site work (curb and gutter, earthwork grading), equipment startups and systems training, installation of areawell stairway, gratings and hatch and continuation of Geothermal Work. • Bituminous Paving Work planned to start August 2, 2010. • Locker Room bench replacements, provision of locker side panels and evidence locker side panels planned to occur next week. 36.3 Site Work • Redistribution of Phase 2 earthwork occurred today to help drying of soil materials. 36.4 General Construction Work • Working on Final Inspection List(s) Work items. 36.5 Plumbing Work • Remaining baseboard radiation units were being installed. • Working on Final Inspection List Work Items. 36.6 HVAC Work • Working on Final Inspection List Work Items. • 36.7 Fire Protection System Work • (None) 36.8 Electrical Work • Lightning Protection System certification in progress. • Working on Final Inspection List Work Items. 36.9 Geothermal System • (None: Grounds are wet in certain areas where puddles are present). 36.10 Project Changes • Awaiting Owner's decisions • Proposal Request 57: Added Curb and Gutter to Public Works Storage Lot and to Police Impound Lot. • Proposal Requests 58: Deletion of Plantings in Entry Drive Boulevard • Proposal Requests 59: Replacement Soap Dispensers in Rest Rooms • Proposal Requests 60: Relocation of excess retaining wall units to Well Number Two. 36.11 Miscellaneous Items • Electrical Transfer Switch at Generator requires programming by Contractor. • Fire alarm not tied -in yet to generator. • Air handling equipment sound heard in Council Chamber. Architect sent duct description sketch to contractor. Contractor indicated installed per Contract and provided another sketch. Architect will review. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Six Oak Park Heights, Minnesota Conducted on July 7, 2014 BA #0822 Page 5 36.12 Architect's Comments • (None) 36.13 Owner's Comments • • DVR (Digital Video Recorder Unit) that serves Police Interview Room(s) has had operational issues that are now being resolved by Contractor. • DVR located in Lower Level Server Room — location is acceptable to Police Department (Architect spoke to Police Chief on 7/8/10). • Police Department desires ability to remotely listen in when interview takes place. Low Voltage Subcontractor working to provide that capability. • Varying temperatures in building encountered. Building awaits completion of geothermal system and final air balancing. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday July 14.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty -Six. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., July 14, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty -Six) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 410 July 7, 2010 Project Meeting Number Thirty -Six Attendance Oak Park Heights City Hall Project Meeting Number Thirty -Six Attendance Oak Park Heights, Minnesota 55082 Conducted on July 7, 2010 BA #0822 Page 1< Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 r -' Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: raft 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com 1 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 • Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 • ity of Oak Park Heights Cellular: / ' t 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com OF Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 lit City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784-1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -091.2 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@ mande- inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483-2574 www.buetowarchltecta.cam r 10 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 OP Oak Park Heights City Hall Project Meeting Number Thirty -Six Attendance Oak Park Heights, Minnesota 55082 Conducted on July 7, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com F•et_I,- ui 02 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St, Paul. MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 16. TEL: () FAX: () Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchiteots.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 • Issue Date: July 6, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty -Five Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five Oak Park Heights, Minnesota Conducted on June 30, 2010 BA #0822 Page 1 DATE OF MEETING: June 30, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present OLD BUSINESS: Discussion Discussion Items Item Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). 25.11 Miscellaneous Items (,Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. Contractor's response was submitted to Architect for review. Architect submitted comments to Owner as Proposal Request Number Fifty. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five • Oak Park Heights, Minnesota Conducted on June 30, 2010 BA #0822 Page 2 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.10 Project Changes • Police Department doorbell must also sound in Break Room at a ceiling speaker. Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. • Articulating — not fixed — TV monitors bracket supports required at three conference rooms (Rooms 120, 143 and 144). Proposal Request will be issued. Proposal Request was issued. Received Contractor's response. Architect sent to Owner for review. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. • Electric eye sensors required at each Lower Level parking garage overhead door to reduce incidence of damage to a vehicle when overhead door descends. Proposal Request will be issued. Proposal Request issued. Received Contractor's response. Architect reviewing. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. • Floor hose required at each Lower Level parking garage overhead door to close overhead door after vehicle passes through overhead door opening traveling into or out of Garage. Proposal Request will be issued. Proposal Request was issued. Received Contractor's response. Architect reviewing. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. • Panic button alarm tone must be changed to a more conventional alarm tone Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. Received Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. • Telephone at main entrance Lobby is desired. Proposal Request will be issued. Awaiting Contractor's response. Received Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. Change Order Number Six approved by Owner. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. Owner is considering approval. 30.11 Miscellaneous Items (Remaining Items) • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner • onsite to make operational currently nonworking doors and access fobs. Work in progress. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five S Oak Park Heights, Minnesota BA #0822 Conducted on June 30, 20111 Page 3 30.11 Miscellaneous Items (Remaining Items) (Continued) • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming in progress. • Training for Owner is required: Lighting Control Panels, aerator, Heat Pumps, Electrical Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. 30.12 Architect's Comments (Remaining Items) • Provide extra materials to Owner as specified (store in Owner's designated onsite location): • Required extra materials: Door Hardware per 087100 1.8, Tiling per 093000 1.4.A., Acoustic Ceilings per 095100 1.6.A., Resilient Terrazzo Tile per 096619 1.7.A., Sheet Carpeting per 096816 1.7.A., Wall Coverings per 097200 1.5.A., Fabric - Wrapped Panels per 097723 1.7.A., Contractor advised that all extra materials are onsite per Contract. • Required extra materials: Plumbing and Mechanical per 15010 2.10 and Electrical per 16050 2.05. Credit will be sought for Extra Materials (Mechanical and Electrical). Proposal Request issued to Contractor. 31.10 Project Changes (Remaining Items) • CIP 26 (Sealants required at Server Room doors) required by Fire Marshal. Architect will recommend approval to Owner. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order • Number Six will be sent to Contractor. Change Order Number Six approved by Owner. 31.11 Miscellaneous Items (Remaining Items) • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. Awaiting Response from Contractor. 31.13 Owner's Comments (Remaining Items) • Chipped concrete curb and gutter at front entry must be replaced. 32.11 Miscellaneous Items (Remaining Items) • Concrete strength testing results of concrete apron at one of the Public Works Additions await the 28 day results to see if specified standards are met. 56 day results indicate 3960 psi strength (4000 psi specified). Advice from Structural Engineer that this not an issue. 32.12 Architect's Comments (Remaining Items) • Vinyl wall covering installation in Council Chamber — waiting for Owner's comments. • Disposition of certain in -place retaining wall units located at driveway down to Lower Level — waiting for Owner's approval of one of the alternative solutions. • Locker Room Benches: delivery of wider (as specified) benches awaited. • (Continued) tel 651 483-6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five Oak Park Heights, Minnesota Conducted on June 30, 2010 BA #0822 Page 4 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. (Not discussed: Survey was issued to Architect for review and comment. Survey showed grades in certain areas higher than designed. Architect advised Contractor that completion of work at this Basin and at this time is essential). 33.5 Plumbing Work (Remaining Items) • Waiting for delivery of remaining baseboard radiation units. Units arrived. One will be repainted the specified color. Waiting for this to be achieved. Installation in progress. • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — will be installed. Waiting for this to be achieved. Addition to Minutes of Con struction Meeting Number Th irty Three: 33.9 Geothermal System Contractor advised extra cost would be $7,200.00. 33.9 Geothermal System (Remaining Items) • Geothermal Contractor indicated that existing below -grade bedrock found at 120' +/- below surface — not at 145' to 155' desired. Two options: One is to drill through bedrock with planned number of wells or to drill 10 -12 additional wells to 120' + /- depth. Cost claim was discussed but Architect advised no claim cannot be allowed because Contract calls for Design -Build process with all responsibility and required work by Contractor. Contractor disagreed. Architect will write letter. Work must proceed. Contractor chose option of additional wells and Contractor will provided location drawing of additional wells to Architect immediately. • Architect issued letter indicating that: Geothermal Work is Design -Build per Contract (Specification Section 15826); conditions encountered by Contractor that are /were unknown, unanticipated and/or unforeseen are at Contractor's risk; unit costs for Geothermal Drilling are included in Contract for Geothermal Work that may be added to and that would be beyond Scope of Contract; all Work must immediately continue /proceed. Contractor responded that: disagrees with Architect's letter; claims $7,200.00 for additional work; additional Work is 10 to 12 extra 120' +1- deep wells; all other 51 wells will be drilled to 120' +/- deep; and that work will continue /proceed. Construction Change Directive Number 6 issued to Contractor. • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. 33.11 Miscellaneous Items (Remaining Items) • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training expected to occur soon. 33.13 Owner's Comments • Owner requested location of Geothermal test well to check that it is capped. Contractor checking. •Owner asked if Rotunda light fixture Type N can be switched on /off manually. Contractor will check. • (Continued) tel 651 483 -6701 tax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five • Oak Park Heights, Minnesota Conducted on June 30, 2470 BA #0822 Page 5 33.13 Owner's Comments (continued) •Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication subcontractor. 34.12 Architect's Comments • Soap Dispensers (liquid soap type) specified in Contract will not be used: 8 thus can only be placed at countertop locations but may not have preferred length of outflow spout. Also, Contractor has 4 wall- mounted units for location at wall- mounted sinks where specified Soap Dispenser won't be installed. Owner prefers dispenser that dispenses foam and will check with Owner's Vendor regarding availability of dispensers. Owner agrees to use liquid type dispensers after all. Proposal Request will be issued to replace specified soap dispensers as discussed above. NEW BUSINESS Item Number 35.1 Project Status: • Pumping of storm water was in progress from not -yet- completed North Bio- Retention Basin. • Work in Public Works Building was in progress including re- roofing of original Public Works Building. • • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) Work items. • Geothermal installation of horizontal headers was in progress. 35.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Work Items, uncompleted items of Phase One Work required by the Contract, site work, equipment startups and systems training, installation of areawell stairway, gratings and hatch and continuation of Geothermal Work. 35.3 Site Work • Application of seed to eastern and northern ground areas was in progress. 35.4 General Construction Work • Working on Final Inspection List(s) Work items. 35.5 Plumbing Work • Remaining baseboard radiation units were being installed. • Working on Final Inspection List Work Items. • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — must be installed. 35.6 HVAC Work • Working on Final Inspection List Work Items. • 35.7 Fire Protection System Work • (None) (Continued) tet 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Five S Oak Park Heights, Minnesota BA #0822 Conducted on June 30, 2 ©10 Page 6 35.8 Electrical Work • Exterior Light fixture for exterior Building Letters and for Public Works Buildings' interior fixtures were installed. • Lightning Protection System certification in progress. • Working on Final Inspection List Work Items. 35.9 Geothermal System • Installation of horizontal headers in progress. • Grounds are wet in certain areas where puddles are present. 35.10 Project Changes • Change Order Number Six was approved by Owner. • Proposal Requests will be issued as follows: • Proposal Requests 58 Deletion of Plantings in Entry Drive Boulevard • Proposal Requests 59 Replacement Soap Dispensers in Rest Rooms • Proposal Requests 60 Relocation of excess retaining wall units to well Number Two. 35.11 Miscellaneous Items • Electrical Transfer Switch at Generator requires programming by Contractor. • Contractor advised that Humidification System is not currently operating (it is for Winter season use). 1110 35.12 Architect's Comments • Compaction and testing of earthwork disturbed by Geothermal Drilling Work where under future paving is required of Geothermal Contractor. 35.13 Owner's Comments • Building Security System still giving problems in Police Department — Contractor advised that corrections will occur. • Evidence Locker Doors do not all operate — Contractor advised that corrections will occur. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday July 7.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty -Five. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., July 12, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty -Five) • tel 651 483-6701 fax 651 483 -2574 www.buetowarchitects.cam 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • June 30, 2010 Project Meeting Number Thirty -Five Attendance Oak Park Heights City Hall Project Meeting Number Thirty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on June 30, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found.print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651) 483-2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com 01041 r ill► St. Paul. MN 55113 Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 ty of Oak Park Heights Cellular: ric 68 Oak Park Boulevard North eajohnson @cityofoakparkheights.com a Park Heights. MN 55082 i Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 r Ci of Oak Park Heights Cellular: 4 14118 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com OP Oak `ark Heights, MN 55082 And Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 i 1. ` • +f Oak Park Heights Cellular: (651) 775 -5759 k 4, 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 1 9255 East River Road NW glen@jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651)405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mandc- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 0 BU TOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 40 Oak Park Heights City Hall Project Meeting Number Thirty -Five Attendance Oak Park Heights, Minnesota 55082 Conducted on June 30, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or, if not found. print your information clearly) 11. Dan Cacka TEL: (651)457 -2291 FAX: (651) 457 -8535 Steenberb Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 A 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 16. TEL:O FAX:O Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL: 0 FAX: 0 Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: O FAX: () Cellular: 21. TEL:() FAX:() Cellular: (End of Project Meeting Attendance) 1 tel 651 483-6701 fax 651 483 -2574 www.buetowarchltects.com -■ BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rice Street Suite 210 St. Peut. Minnesota 55113 Issue Date: June 22, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty -Four Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 1, DATE OF MEETING: June 16, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butter (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Contents of the Minutes of Construction Meeting Number Thirty -Two did not receive any exceptions to its contents from any of its listed attendees. One addition was made to the contents of the Minutes of Construction Meeting Number Thirty Three (Refer below to 33.9 Geothermal System). OLD BUSINESS: Discussion Discussion Items Item Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. Contractor's response was submitted to Architect for review. Architect submitted comments to Owner as Proposal Request Number Fifty. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 2 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 29.10 Project Changes • Police Department doorbell must also sound in Break Room at a ceiling speaker. Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. • Articulating — not fixed — TV monitors bracket supports required at three conference rooms (Rooms 120, 143 and 144). Proposal Request will be issued. Proposal Request was issued. Received Contractor's response. Architect sent to Owner for review. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. • Electric eye sensors required at each Lower Level parking garage overhead door to reduce incidence of damage to a vehicle when overhead door descends. Proposal Request will be issued. Proposal Request issued. Received Contractor's response. Architect reviewing. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. • Floor hose required at each Lower Level parking garage overhead door to close overhead door after vehicle passes through overhead door opening traveling into or out of Garage. Proposal Request will be issued. Proposal Request was issued. Received Contractor's response. Architect reviewing. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. • Panic button alarm tone must be changed to a more conventional alarm tone Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. Received Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. • Telephone at main entrance Lobby is desired. Proposal Request will be issued. Awaiting Contractor's response. Received Contractor's response. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. 29.11 Miscellaneous Items • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution. Enclosure box solution shown to Owner. One will be temporarily installed for Owner review. 30.11 Miscellaneous Items (Remaining Items) • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner onsite to make operational currently nonworking doors and access fobs. Work in progress. • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming in progress. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 3 30.11 Miscellaneous Items (Remaining Items) (Continued) • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Electrical Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. 30.12 Architect's Comments (Remaining Items) • Provide extra materials to Owner as specified (store in Owner's designated onsite location): • Required extra materials: Door Hardware per 087100 1.8, Tiling per 093000 1.4.A., Acoustic Ceilings per 095100 1.6.A., Resilient Terrazzo Tile per 096619 1.7.A., Sheet Carpeting per 096816 1.7.A., Wall Coverings per 097200 1.5.A., Fabric - Wrapped Panels per 097723 1.7.A., • Required extra materials: Plumbing and Mechanical per 15010 2.10 and Electrical per 16050 2.05. Credit will be sought for Extra Materials (Mechanical and Electrical). 31.10 Project ChaBges(Remaini g Ite s) • CIP 26 (Sealants required at Server Room doors) required by Fire Marshal. Architect will recommend approval to Owner. Will Prepare Change Order for Owner's Approval. Change Order Number Six will be sent to Owner. Owner did not take exception. Change Order Number Six will be sent to Contractor. 31.11 Miscellaneous Items (Remaining Items) • Contractor asked if protection netting or other measures are required at seeded areas (especially at sloped areas): Architect will respond. Architect indicated that Specification (per Section 325800 3.06 Erosion Control Fabric Installation) requires netting at slopes 1:1 through 4:1 for seeding not for erosion control prior to seeding. Contractor disagrees and may contact Civil Engineer. Contractor advised Architect that erosion control fabric will be installed. • Humming noise in Council Chamber may be due to electrical lighting as specified or due to ballast. Architect will review. Fixture selected with ballasts designed to allow for dimming system to be added. Electrical Subcontractor contacted Manufacturer to check if ballasts are faulty or if other cause. 31.13 Owner's Comments (Remaining Items) • Chipped concrete curb and gutter at front entry must be replaced. 32.11 Miscellaneous Items (Remaining Items) • Concrete strength testing results of concrete apron at one of the Public Works Additions await the 28 day results to see if specified standards are met. 32.12 Architect's Comments (Remaining Items) • Vinyl wall covering installation in Council Chamber — waiting for Owner's comments. • Disposition of certain in -place retaining wall units located at driveway down to Lower Level — waiting for Owner's approval of one of the alternative solutions. • Locker Room Benches: delivery of wider (as specified) benches is awaited. (Continued) tei 651 483 -6701 tax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 4 33.3 Site Work (Remaining Items) • North Bio- Retention Basin earth work and drainage work is complete per earthwork subcontractor. Contractor will have area surveyed to check and will advise. Survey was issued to Architect for review and comment. 33.5 Plumbing Work (Remaining Items) • Waiting for delivery of remaining baseboard radiation units. Units arrived. One will be repainted the specified color. Waiting for this to be achieved. • Demolition of portions of existing concrete slab for provision of underfloor piping in original Public Works Building will start this week. • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — will be installed. Waiting for this to be achieved. Addition to Minutes of Construction Meeting Number Thirty Three: 33.9 Geothermal System Contractor advised extra cost would be $7,200.00. 33.9 Geothermal System (Remaining Items) • Geothermal Contractor indicated that existing below -grade bedrock found at 120' +/- below surface — not at 145' to 155' desired. Two options: One is to drill through bedrock with planned number of wells or to drill 10 -12 additional wells to 120' + /- depth. Cost claim was discussed but Architect advised no claim cannot be allowed because Contract calls for Design -Build process with all responsibility and required work by Contractor. Contractor disagreed. Architect will write letter. Work must proceed. Contractor chose option of additional wells and Contractor will provided location drawing of additional wells to Architect immediately. • Architect issued letter indicating that: Geothermal Work is Design -Build per Contract (Specification Section 15826); conditions encountered by Contractor that are /were unknown, unanticipated and/or unforeseen are at Contractor's risk; unit costs for Geothermal Drilling are included in Contract for Geothermal Work that may be added to and that would be beyond Scope of Contract; all Work must immediately continue /proceed. Contractor responded that: disagrees with Architect's letter; claims $7,200.00 for additional work; additional Work is 10 to 12 extra 120' +1- deep wells; all other 51 wells will be drilled to 120' +/- deep; and that work will continue /proceed. • Architect indicated that submittal drawing is required that shows all well locations. Contractor agreed to provide that submittal drawing. 33.11 Miscellaneous Items • Two day closure of Oak Park Boulevard North for underground utility work will require 24 advance notice to Owner. Temporary provisions and flagger to direct traffic will be arranged by Contractor. Work was in progress. • Fire Alarm system test report will be sent to Owner's off -site alarm company for alarm monitoring to commence. Training to occur soon. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 5 33.13 Owner's Comments • Owner requested location of Geothermal test well to check that it is capped. • Owner asked if Rotunda light fixture Type N can be switched on/off manually. Contractor will check. • Owner waiting for completed installation of SCADA System dialer from Owner's vendor. Subsequent connections of dialer to voice /telephone system will be by Contractor's Low Voltage /Communication subcontractor. NEW BUSINESS Item Number 34.1 Project Status: • Pumping of storm water was in progress from not - yet - completed North Bio- Retention Basin. • Grounds were wet from recent rains. • Work in Public Works Building was in progress. • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) items. • Geothermal drilling was in progress. 34.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Items, uncompleted items of Phase One Work required by the Contract, site work, equipment startups and systems training sessions. • Installation of areawell stairway, gratings and hatch will start next week. • Geothermal work will continue. 34.3 Site Work • Seeding of ground areas will start as soon as grounds dry out. • Working on Final Inspection List Items. 34.4 General Construction Work • Working on Final Inspection List(s) items. 34.5 Plumbing Work • Waiting for delivery of remaining baseboard radiation units, Units arrived. One will be repainted the specified color. • Working on Final Inspection List Items. • Compressor will be replaced at one of the Heat Pumps. Also automatic shut -off switches — required by contract — will be installed. 34.6 HVAC Work • Working on Final Inspection List Items. 34.7 Fire Protection System Work • (None) (Continued) tel 651 483 -6701 fax 851 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -Four Oak Park Heights, Minnesota Conducted on June 16, 2010 BA #0822 Page 6 34.8 Electrical Work • Exterior light fixture for exterior Building Letters and for Public Works Buildings' interior fixtures will be installed. • Lightning Protection System certification in progress. • Working on Final Inspection List Items. 34.9 Geothermal System • Drilling is in progress (2 drill rigs). •Grounds are wet with puddles present. 34.10 Project Changes • (None) 34.11 Miscellaneous Items • (None) 34.12 Architect's Comments • Soap Dispensers (liquid soap type) specified in Contract will not be used: 8 thus can only be placed at countertop locations but may not have preferred length of outflow spout. Also, Contractor has 4 wall - mounted units for location at wall - mounted sinks where specified Soap Dispenser won't be installed. Owner prefers dispenser that dispenses foam and will check with Owner's Vendor regarding availability of dispensers. 34.13 Owner's Comments • (None) NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday June 30.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty -Four. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., June 27, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty -Four) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com IR BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 June 16, 2010 Project Meeting Number Thirty -Four Attendance Oak Park Heights City Hall Project Meeting Number Thirty -Four Attendance Oak Park Heights, Minnesota 55082 Conducted on June 16, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or if not found, print your information clearly) 1 Randy Engel, Principal in Charge TEL: (651)483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 1 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St, Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 0 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com St. Paul, MN 55113 Eric John 4n, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City .. ak Park Hei ghts Cellular: i 48 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 „ Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439-0574 A / ity of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler@cityofoakparkheights.com Oak Park Heights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439-4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 {` , Jorgenson Construction, Inc. Cellular: (612) 363 -3572 1 9255 East River Road NW glen @'orgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowerchitects.com ww ......______________________ 1R BU OW AND ASSOCIATES INC AN ARCHITECT SERVICES COMPANY ■� 2345 Rice Street Suite 210 St, Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Thirty -Four Attendance Oak Park Heights, Minnesota 55082 Conducted on June 16, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com ___Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake, MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake, MN 55025 14 Silbernick TEL: (651) 646 -3837 FAX: (651 ) 646 -3812 Mechanical Solutions, Inc, Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15 Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484-2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 16. TEL: () FAX: 0 Cellular: 17. TEL: 0 FAX: 0 Cellular: 18. TEL:O FAX: 0 Cellular: 19, TEL: 0 FAX: 0 Cellular: 20. TEL:O FAX:O Cellular: 21. TEL: 0 FAX: 0 Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com ,- BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sulfa 210 St. Paul. Minnesota 68113 Issue Date: May 27, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty -One Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -One Oak Park Heights, Minnesota Conducted on May 26, 2010 BA #0822 Page 1 DATE OF MEETING: May 26, 2010 START TIME: 1 :00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of the Minutes of Construction Meeting Number Thirty nor to Construction Meeting Number Thirty -One by those present. • OLD BUSINESS: Discussion Discussion Items Item Number 13.13 Owner's Comments (Remaining Items) • Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 20.5 Plumbing Work (Remaining items) • Contractor advised of possible later -than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. Contractor reported that remaining materials (less two sections) arrived. Contractor also advised that inquiries are being made regarding not -yet- received sections. Contractor waiting for remaining few materials. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch • (Extra cost to Owner as previously announced). (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -One Oak Park Heights, Minnesota Conducted on May 26, 2010 BA #0822 Page 2 22.11 Miscellaneous Items (Remaining items) (continued) • Light control system startup and training is planned for week of May 24, 2010. New date for Lighting Control System startup and training is May 27, 2010. 22.13 Owner's Comments_(Remaining items,) • Owner plans to have Ethernet operating so as to aid with installation of lighting control panel. 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. Contractor's response was submitted to Architect for review. Architect submitted comments to Owner as Proposal Request Number Fifty. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at . private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 26.12 Architect's Comments • Architect asked Contractor to advise when project will be ready for Phase 1 Final Inspections. First week of May was suggested. Mechanical and Electrical final inspections occurred today. Architect will conduct final inspection of new City Hall building Friday the 7' Saturday the 8th and Monday the 10th 9if necessary). Final Inspection List only of new City Hall building interior was issued May 11, 2010. Inspection of building exterior, site and of Public Works Building will follow. Note that additional items subsequently found will be identified and included within revised Final Inspection List(s). Updated Final Inspection List will be issued. Updated Final Inspection list issued 5/24/10. • Architect suggested that Contractor immediately start /continue with preparations of Record Drawings, Air Balancing, Water Balancing and O &M Manuals. 27.13 Owner's Comments (Remaining items) • Owner will move existing portable generator from existing City Hall to Well #2 as soon as feasible. Owner agreed to remove portable generator by end of this week. Portable generator was removed. 29.10 Project Changes • Police Department doorbell must also sound in Break Room at a ceiling speaker. Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. • Articulating — not fixed — TV monitors bracket supports required at three conference rooms (Rooms 120, 143 and 144). Proposal Request will be issued. Proposal Request was issued. • Received Contractor's response. Architect sent to Owner for review. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -One Oak Park Heights, Minnesota Conducted on May 26, 2010 BA #0822 Page 3 29.10 Project Cha ges (continued) Received Contractor's response. Architect sent to Owner for review. • Electric eye sensors required at each Lower Level parking garage overhead door to reduce incidence of damage to a vehicle when overhead door descends. Proposal Request will be issued. Proposal Request issued. Received Contractor's response. Architect reviewing. • Floor hose required at each Lower Level parking garage overhead door to close overhead door after vehicle passes through overhead door opening traveling into or out of Garage. Proposal Request will be issued. Proposal Request was issued. Received Contractor's response. Architect reviewing. • Panic button alarm tone must be changed to a more conventional alarm tone Proposal Request will be issued. Proposal Request was issued. Awaiting Contractor's response. • Telephone at main entrance Lobby is desired. Proposal Request will be issued. Awaiting Contractor's response. 29.11 Miscellaneous Items (continued) • Canopy lighting must point straight down - not at current sloped positions. Architect devising solution 29.12 Architect's Comments !Remaining Items) • Architect's Finish Hardware consultant will review onsite installation Thursday May 20`" • Review only discussed swing speed of doors and Architect advised Contractor. 29.13 Owner's Comments (Remaining Items! • Water at drinking fountains does not taste good; Contractor will flush water lines. 30.11 Miscellaneou Items (Remaini • Owner discussed key functioning for specific doors. Security subcontractor must meet Owner onsite to make operational currently nonworking doors and access fobs. • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. Programming in progress. • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Electrical Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. • Contractor requested Owner to remove street light poles next week so as to accommodate Phase Two Work. 30.12 Architect's Comments • Provide extra materials to Owner as specified (store in Owner's designated onsite location): • Required extra materials: Door Hardware per 087100 1.8, Tiling per 093000 1.4.A., Acoustic Ceilings per 095100 1.6.A., Resilient Terrazzo Tile per 096619 1.7.A., Sheet Carpeting per 096816 1.7 .A., Wall Coverings per 097200 1.5.A., Fabric - Wrapped Panels per 097723 1.7.A., • Required extra materials: Plumbing and Mechanical per 15010 2.10 and Electrical per 16050 2.05. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -One Oak Park Heights, Minnesota Conducted on May 26, 2010 BA #0822 Page 4 30.12 Architect's Comments • Architect will arrange for meeting with Mechanical Engineer and Plumbing Subcontractor to discuss operations of and if any concerns about Heating System. Meeting planned to occur May 27, 2010. • Architect will check on status of I -Net and Sub -Net Communications lines that Owner's Cable TV vendor is installing. System was being installed. • Architect will check on provision of media converters for fiber optic lines (for telephone and data) that will connect between Public Works Building and new City Hall. Requires direct placement by Owner from a vendor of its choice. NEW BUSINESS Item Number 31.1 Project Status: • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Working on Final Inspection List(s) items. • Existing City Hall building was being demolished. 31.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion • of Final Inspection List Items, uncompleted items of Phase One Work required by the Contract, site work, equipment startups and systems training sessions. • Demolition of existing City Hall is slated to start May 26. Is in progress and is expected to be completed next week. • Installation of areawell stairway, gratings and hatch will start this week. • Display cabinets planned to be installed in fourth week of May. • Air and Water Balancing are in progress. • Geothermal work planned to start next week. 31.3 Site Work • Seeding of ground areas will start this week • North Bio- Retention Basin earth work and drainage work is nearing completion. 31.4 General Construction Work • Working on Final Inspection List(s) items. • Demolition within existing City Hall is in progress. 31.5 Plumbing Work • Waiting for delivery of remaining baseboard radiation units. Shipment is on the way. • Demolition within existing City Hall is in progress. 31.6 HVAC Work • Plumbing demolition within existing City Hall is in progress. 31.7 Fire Protection System Work • • (None) (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty -One Oak Park Heights, Minnesota Conducted on May 26, 2010 BA #0822 Page 5 31.8 Electrical Work • Waiting for lighting Public Works building's interior fixtures. • Electrical demolition within existing City Hall is in progress. • Lightning protection system certification in progress. 31.9 Geothermal System • (None). 31.10 Project Changes • CIP 23 (Additional work to tie security system to fire alarm system) is due to Contractor's schedule and is Contractor's issue. Rejected by Owner. • CIP 26 (Sealants required at Server Room doors) required by Fire Marshal. Architect will recommend approval to Owner. 31.11 Miscellaneous Items • Temperature control subcontractor provided reason(s) for occurrence(s) of non - operation of cooling system within City Hall. • Contractor asked if protection netting or other measures are required at seeded areas (especially at sloped areas): Architect will respond. • Humming noise in Council Chamber may be due to electrical lighting as specified or to ballast. Architect will review. • 31.12 Architect's Comments • Architect inquired as to schedule for completion of Public Works Building. Contractor responded that coordination was in progress with City's Public Works Department. 31.13 Owner's Comments • Interior air temperatures were in high 70's on Monday and Tuesday. Contractor achieved corrections to system(s) operations and explained temporary snafu that caused the problem. • Abatement Wall at City Hall had occurred. • Adjust interior temperatures to 72 degrees (up from 70 degrees). • Chipped concrete curb and gutter at front entry must be replaced. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday June 2.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty -One. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., June 2, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty -One) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • !EMI 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 May 26, 2010 Project Meeting Number Thirty -One Attendance Oak Park Heights City Hall Project Meeting Number Thirty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on May 26, 2010 BA #0822 Page 1, Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found.print your information clearly) Randy Engel, Principal in Charge TEL: (651)483-6701 FAX: (651) 483-2574 ft Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul.MN5511 3 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 I City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com •ak Pot H-'• kn. 1: 4 * Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 ill City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com 1• _'. s _-'•hts.MN55082 5 r Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 S 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 784-1583 e l Jorgenson Construction, Inc. Cellular: (612) 363-3572 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh@mande- inc.com Eagan, MN 55121 III (continued) tel 651 483-6701 fax 651 483 -2574 www.buetowarchitects.com BIJETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 4111 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Thirty -One Attendance Oak Park Heights, Minnesota 55082 Conducted on May 26, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com 15. Jeff Swenson TEL: (651) 484-4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com • Vadnais Heights. MN 55110 16. 14, ji.i.Y (el TEL: () FAX: 0 A o t t b r " e. v,.� Cellular: 7 � 3' - '17621 i Yr 17. V : r P k.C. G.A,: t t TEL: () FAX: 0 (? Cellular: PA Si: 18. 9 t e .)0 ._ TEL: () FAX: 0 9 0 &L t. Cellular: 19. TEL: 0 FAX: 0 Cellular: 20. TEL: 0 FAX: 0 Cellular: 21. TEL: () FAX: () Cellular: • (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com ti BUETOW AND ASSOCIATES INC 0 AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul. Minnesota 55113 • Issue Date: May 20, 2010 (by e-mail) Minutes of Construction Meeting Number Thirty Park Heights City Hall Minutes of Construction Meeting Number Thirty Oak Park Heights, Minnesota Conducted on May 19, 2010 BA #0822 Page 1 DATE OF MEETING: May 19, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Hei . hts, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of the Minutes of Construction Meeting Number Thirty by those present but awaiting review of that document by those present. OLD BUSINESS: • Discussion Discussion Items Item Number 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. 20.5 Plumbing Work (Remaining items) • Contractor advised of possible later- than - expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. Contractor reported that remaining materials (less two sections) arrived. Contractor also advised that inquiries are being made regarding not - yet - received sections. Contractor waiting for remaining few materials. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). • (Continued) ip Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Oak Park Heights, Minnesota Conducted on May 19, 2010 BA #0822 Page 2 22.11 Miscellaneous Items (Remaining items) (continued) • Light control system startup and training is planned for week of May 24, 2010. New date for Lighting Control System startup and training is May 27, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of lighting control panel. 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. Contractor's response was submitted to Architect for review. 25.13 Owner' s Comments (Remaini items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. • 26.12 Architect's Comments • Architect asked Contractor to advise when project will be ready for Phase 1 Final Inspections. First week of May was suggested. Mechanical and Electrical final inspections occurred today. Architect will conduct final inspection of new City Hall building Friday the 7 Saturday the 8' and Monday the 10th 9if necessary). Final Inspection List only of new City Hall building interior was issued May I I , 2010. Inspection of building exterior, site and of Public Works Building will follow. Note that additional items subsequently found will be identified and included within revised Final Inspection List(s). Updated Final Inspection List will be issued. • Architect suggested that Contractor immediately start/continue with preparations of Record Drawings, Air Balancing, Water Balancing and O &M Manuals. 27.11 Miscellaneous Items (re ainin item • Existing west doors of existing Public Works Building will be repaired by Contractor (sprung hinges). • Electrical service change over from existing to new City Hall is planned to occur May 18, 2010. Timing is between 7:00 AM and 3:00 PM. Electrical service change over from existing to new City Hall occurred. 27.13 Owner's Comments (Remaining items). • Owner will move existing portable generator from existing City Hall to Well #2 as soon as feasible. Owner agreed to remove portable generator by end of this week. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Oak Park Heights, Minnesota Conducted on May 19, 2010 BA #0822 Page 3 29.10 Project Change • Police Department doorbell must also sound in Break Room at a ceiling speaker. Proposal Request will be issued. Proposal Request was issued. • Articulating — not fixed - TV monitors bracket supports required at three conference rooms (Rooms 120,143 and 144). Proposal Request will be issued. Proposal Request was issued. • Electric eye sensors required at each Lower Level parking garage overhead door to reduce incidence of damage to a vehicle when overhead door descends. Proposal Request will be issued. Proposal Request was issued. • Floor hose required at each Lower Level parking garage overhead door to close overhead door after vehicle passes through overhead door opening traveling into or out of Garage. Proposal Request will be issued. Proposal Request was issued. • Panic button alarm tone must be changed to a more conventional alarm tone Proposal Request will be issued. Proposal Request was issued. • Telephone at main entrance Lobby is desired. Proposal Request will be issued. 29.11 Miscellaneous Items (continued) • Canopy lighting must point straight down - not at current sloped positions. • Electrical power ownership /responsibility for new City Hall building will be turned over to Owner May 14"'. Contractor's continued use of temporary power will be continued responsibility of Contractor. Electrical power ownership /responsibility for new City Hall building was turned over to Owner. • 29.12 Architect's Comments • Architect's Finish Hardware consultant will review onsite installation Thursday May 20 a Date /time of Certificate of Substantial Completion will be May 14, 2010 at 4:00 PM. Certificate of Substantial Completion was issued. 29.13 Owner's Comments • Building Official will issue Certificate of Occupancy May 14, 2010. Certificate of Occupancy was issued. • Water at drinking fountains does not taste good; Contractor will flush water lines. • Public Open House will occur Saturday May 15, 2010 from 1:00 PM to 3:00 PM. Contractor will prepare site and building to be accessible and safe for visitors. Public Open House occurred. • Contractor must provide to Owner Fobs (not cards) for use of Access System. Fobs were provided. NEW BUSINESS Item Number 30.1 Project Status: • In progress within new City Hall's Upper and in Lower Level and in Public Works Building Additions: Completion of interior finishes, cleanup, mechanical work, electrical work, low voltage electrical work and Final Inspection List Work. • (Continued) tel 651 483-6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty Oak Park Heights, Minnesota Conducted on May 19, 2010 BA 110822 Page 4 30.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Items, uncompleted items of Phase One Work required by the Contract, site work, equipment startups and systems training sessions. • Demolition of existing City Hall is slated to start May 26. • Installation of Area well stairway, gratings and hatch will start next week. • Display cabinets planned to be installed in fourth week of May. • Air and Water Balancing will start this week. 30.3 Site Work • Paving in progress. • Seeding of ground areas will start this week • North Bio- Retention Basin earth work and drainage work is nearing completion. 30.4 General Construction Work • Completion of interior finishes. • Demolition within existing City Hall is planned to start next week. 30.5 Elumbing Work • Waiting for delivery of remaining baseboard radiation units. Shipment is on the way. • Final touch -ups are in progress. • Demolition within existing City Hall is planned to start next week. • 30.6 JWAC Work • Temperature Control Work in City Hall was completing. • Final touch -ups are in progress. • Plumbing demolition within existing City Hall is planned to start next week. • Humidifier startup occurred today. Owner Training in its use is required. 30.7 Fire Protection System Work • Final touch -ups are in progress 30.8 Electrical Work • Final touch -ups are in progress. • Waiting for lighting Public Works building's interior fixtures. • Electrical demolition within existing City Hall is ongoing. 30.9 Geothermal System • (None). 30.10 Project Changes • Proposal Request will be prepared for raising higher the wall- mounted clothes hooks located in Police Locker Room. (Continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Thirty • Oak Park Heights, Minnesota Conducted on May 19, 2010 BA #0822 Page 5 30.11 Miscellaneous Items • Owner discussed key functioning for specific doors. • Low Voltage Subcontractor will program security system control of operations at main vestibule's interior set of doors in accordance with the Owner's request. • Training for Owner is required: Lighting Control Panels, Generator, Heat Pumps, Electrical Equipment, Key Management Software, Lightning Protection System, Humidifier System, Temperature Control System and Security System. • Contractor requested Owner to remove street light poles next week so as to accommodate Phase Two Work. 30.12 Architect's Comments • Provide extra materials to Owner as specified (store in Owner's designated onsite location): • Required extra materials: Door Hardware per 087100 1.8, Tiling per 093000 1.4A., Acoustic Ceilings per 095100 1.6.A., Resilient Terrazzo Tile per 096619 1.7A., Sheet Carpeting per 096816 1.7.A., Wall Coverings per 097200 1.5.A., Fabric - Wrapped Panels per 097723 1.7.A., • Required extra materials: Plumbing and Mechanical per 15010 2.10 and Electrical per 16050 2.05. • Architect will arrange for meeting with Mechanical Engineer and Plumbing Subcontractor to discuss operations of and if any concerns about Heating System. • Architect will check on status of I -Net and Sub -Net Communications lines that Owner's Cable TV vendor is installing. • • Architect will check on provision of media converters for fiber optic lines (for telephone and data) that will connect between Public Works Building and new City Hall. 30.13 Owner's Comments • Interior air temperatures were in high 70's on Monday and Tuesday. Contractor achieved corrections to system(s) operations and explained temporary snafu that caused the problem. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday May 26, 2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Thirty. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar clays from and including the issue date listed on the first page of this document (i.e., May 26, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Thirty) • tel 661 483-6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY ■- 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • May 19, 2010 Project Meeting Number Thirty Attendance Oak Park Heights City Hall Project Meeting Number Thirty Attendance Oak Park Heights, Minnesota 55082 Conducted on May 19, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address 1 ' lease rovide initi . _ at • ur name or i no out • rint our inf i rm ; ti s n clearl , Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul, MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com P.0 113 Eri Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 f `tty of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com • Oak Park Heights, MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 141.8 -Oak Park Boulevard North •ak Park Heights, MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 7841583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids, MN 55433 1114/ Glen Schlichte, Field Superintendent TEL: (763) 784-3877 FAX: (763) 784 -1583 )C Jorgenson Construction, Inc. Cellular:(612) 363 -3572 fi 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids, MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Ea.a MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan, MN 55121 (continued) tel 851 483 -6701 fax 651 483 -2574 www.buetowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL. SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Thirty Attendance Oak Park Heights, Minnesota 55082 Conducted on May 19, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E-mail Address (Please provide initials at your name or, if not found, printyour information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 �� 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 4. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 15. Jeff Swenson TEL: (651) 4844900 FAX: (651)4842248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL: () FAX: () f'° Cellular: 6 _ ,a,, �i'�'O(/✓J'c/ OP)I 17. TEL: � X172 AX. () Cellular: 18. -pa� TEL: 0 FAX: 0 N --sa ` `YAV0 e , Q Cellular: cal DOG) & SS's - � 9. TEL:t r/- FAX: 0 ss-, ,4. =VS //}}} „:„.. Cellular: 4,5y m��9a ,y■c.re,.. SA/es r6 7 Do ve- r t:- ,� 20. TEL: O FAX: 0 — $ " g �'S fAt (� �`Q / rt-b ;C ri l Te sT e: x1 kg �,Oc (' Cellular: 21. : ,J lM C—(,4 ; st✓ TEL: 0 FAX: 0 t"` Sr Cellular: /103 gj ' 7 Li otki ke -R (;) (End of Project Meeting Attendance) G ( Jrvtn s �^`� � d 4 0,--04_ i " t , Y Z • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com M • 1 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES MANY 3345 Rtes Street Sutt 310 St. Paut. Minnesota 55 • Issue Date: May 19, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Nine Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 BA #0822 Page 1 DATE OF MEETING: May 12, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E 11V Engineering) . Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item • Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two- week's notice from Contractor as to date of Substantial Completion Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. • (Continued) 1+ Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 BA #0822 Page 2 20.5 Plumbing Work (Remaining items) • Contractor advised of possible later - than- expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. Contractor reported that remaining materials (less two sections) arrived. Contractor also advised that inquiries are being made regarding not -yet- received sections. Contractor waiting for remaining few materials. 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25 that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10 through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. Furniture will be installed starting May 10, 2010 and Owner move -in will start May 17, 2010. Furniture installation was in progress at the time of this Meeting. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New 41, dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). • Light control system startup and training is planned for week of May 24, 2010. New date for Lighting Control System startup and training is May 27, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of lighting control panel. 24.13 Owner's Comments • Owner will remove and store stone planter materials currently located adjacent to main entry door of existing City Hall building. New location for reinstallation of stone planter materials will be selected by Owner. • Owner will place temporary storage trailers onsite to facilitate moving activities and requested space onsite within Phase One Construction Limits. Contractor agreed to work with Owner to help find location within Phase One Construction Limits • Owner advised that Owner's Asbestos Abatement Vendor will be invited to Construction Meeting Number Twenty -Five to discuss planned Work Schedule. Abatement Work is scheduled to start on May 21, 2010. Start date is now May 20, 2010 with May 19, 2010 a possibility. Start date is now May 19, 2010. • Owner advised that Asbestos Abatement Vendor may require onsite storage trailers. (Continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • 1 Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 • BA #0822 Page 3 24.13 Owner's Comments (continued) • Extent of Abatement work includes removal of carpeting, floor tile, respective floor adhesives and metal doors at Pump Building; work may take only 3 days; electrical power and water are required; planned working hours are 7:00 AM through 3:30 PM; dumpster(s) for waste removals; and existing front paved area will be used for abatement operations. 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. Contractor's response was submitted to Architect for review. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 26.11 Miscellaneous Items • Contractor advised that Existing Building's Transfer Switch will be kept running and City's • existing Generator should be disconnected after Owner's Abatement Vendor completes all Work (scheduled as May 17, 2010). • Contractor advised that Owner must make emergency telephone operational within Elevator Cab prior to Elevator Inspection(s). That date is May 7, 2010. Owner advised that emergency telephone will be operational prior to that inspection. Telephone was in place and operational. • Contractor advised that Owner must provide key in wall box to door of Elevator Equipment Room prior to Elevator Inspection(s). Contractor is waiting for key from Contractor's Finish Hardware Supplier. Key box will be supplied by Elevator Subcontractor. Contractor furnished keys and key box to Owner. • Contractor advised that Programming for Building Automation System was in progress. Training is planned for May 10, 2010. Contractor also advised that location of Temperature Control (Building Automation System) monitoring computer would be located in Lower Level Server Room. Training was in progress. 26.12 Architect's Comments • Architect asked Contractor to advise when project will be ready for Phase 1 Final Inspections. First week of May was suggested. Mechanical and Electrical final inspections occurred today. Architect will conduct final inspection of new City Hall building Friday the 7 Saturday the 8` and Monday the 10th 9if necessary). Final Inspection List only of new City Hall building interior was issued May 11, 2010. Inspection of building exterior, site and of Public Works Building will follow. Note that additional items subsequently found will be identified and included within revised Final Inspection List(s). • Architect suggested that Contractor immediately start/continue with preparations of Record • Drawings, Air Balancing, Water Balancing and O &M Manuals. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 BA #0822 Page 4 • 27.11 Miscellaneous Items (remaining items) • Training for use of electrical equipment (motor starters switches, sensors and controls) is planned to occur May 13, 2010 in the morning. New timing is between 9:00 AM and 2:00 PM. • Existing west doors of existing Public Works Building will be repaired by Contractor (sprung hinges). • Electrical service change over from existing to new City Hall is planned to occur May 18, 2010. Timing is between 7:00 AM and 3:00 PM. • Connection between Qwest's demarcation box and Lower Level Server Room will be achieved after Qwest makes incoming line operational. Connection was achieved. • Coordination between Owner's Telephone Vendor and Qwest must occur: Owner's Telephone Vendor will coordinate. Coordination occurred. • Card Access System Programming meeting between Contractor's Low Voltage Subcontractor and Owner is planned to occur May 4, 2010 starting at 8:30 A.M. Programming was in progress. 27.12 Architect's Comments (Remaining items). • Television monitors in Conference Rooms 120, 143 and 144 must be able to swivel horizontally. Proposal Request will be issued. Proposal Request was issued. • Retaining wall units that project above curb line at down ramp to City Hall's Lower Level Garage should be removed. Architect will advise. Architect advised Contractor as to which units should be removed. Contractor issued C.I.P. 22 to achieve work for a fee. Owner rejected C.I.P. 22. 27.13 Owner's Comments (Remaining items) • • Owner will move existing portable generator from existing City Hall to Well #2 as soon as feasible. NEW BUSINESS Item Number 29.1 Project Status: • Temporary access boardwalk to front door of new City Hall was being placed. • In progress within new City Hall's Upper and in Lower Level: Completion of interior finishes, cleanup, mechanical work, electrical work and low voltage electrical work. 29.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Completion of Final Inspection List Items, uncompleted items of Phase One Work required by the Contract, equipment startups and systems training sessions. 29.2 Schedule (continued) • Installation of catch basins and bituminous paving planned to start May 14th. • Display cabinets planned to be installed in fourth week of May. 29.3 Site Work • (No Work due to wet grounds). • Paving planned to start May 14th. • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 • BA #0822 Page 5 29.4 General Construction Work • Completion of interior finishes. 29.5 Plumbing Work • Waiting for delivery of remaining baseboard radiation units. • Final touch -ups are in progress. 29.6 HVAC Work • Temperature Control Work in City Hall is continuing. • Final touch -ups are in progress 29.7 Fire Protection System Work • Final touch -ups are in progress 29.8 Electrical Work • Final touch -ups are in progress. • Waiting for lighting Public Works building's interior fixtures. 29.9 Geothermal System • (None). 29.10 Project Change • Police Department doorbell must also sound in Break Room at a ceiling speaker. Proposal • Request will be issued. • Articulating — not fixed — TV monitors bracket supports required at three conference rooms (Rooms 120,143 and 144). Proposal Request will be issued. • Electric eye sensors required at each Lower Level parking garage overhead door to reduce incidence of damage to a vehicle when overhead door descends. Proposal Request will be issued. • Floor hose required at each Lower Level parking garage overhead door to close overhead door after vehicle passes through overhead door opening traveling into or out of Garage. Proposal Request will be issued. • Panic button alarm tone must be changed to a more conventional alarm tone. Proposal Request will be issued. • Telephone at main entrance Lobby is desired. Proposal Request will be issued. 29.11 Miscellaneous Items • Access to new City Hall building's Lower Level garage doors will be as follows: • Entering: Card access bollard for Police vehicles will be used to simultaneously open exterior and interior garage doors. Card access bollard for Building Official's Vehicle will be used to open exterior garage door only (Garage doors must be programmed with automatic timer so that they will automatically close after a prescribed delay period after vehicle goes through garage door opening -- 15 seconds is suggested). • (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty Nine Oak Park Heights, Minnesota Conducted on May 12, 2010 BA #0822 Page 6 29.11 Miscellaneous Items (continued) • Exiting: Individual pressure hoses on floor for Police vehicles will be used to simultaneously open interior and exterior garage doors. Pressure hose on floor for Building Official's Vehicle will be used to open exterior garage door (Garage doors must be programmed with automatic timer so that they will automatically close after a prescribed delay period after vehicle goes through garage door opening - 15 seconds is suggested). See above at 29.10 for modifications (i.e., electric eye sensors and floor hoses). Remote control transmitters will be utilized until sensors and hoses are placed. • Canopy lighting must point straight down - not at current sloped positions. • Electrical power ownership /responsibility for new City Hall building will be turned over to Owner May 14` Contractor's continued use of temporary power will be continued responsibility of Contractor. • Owner accepted grey color of voice /data system wall receptacle cover plates in lieu of specified color(s). • Voice/data system identification is required at each receptacle. • Contractor will replace window blinds to conform to specified blade width. 29.12 Architect's Comments • Architect's Finish Hardware consultant will review onsite installation Thursday May 20` a Date /time of Certificate of Substantial Completion will be May 14, 2010 at 4:00 PM. 29.13 Owner's Comments • Building Official will issue Certificate of Occupancy May 14, 2010. • Water at drinking fountains does not taste good; Contractor will flush water lines. • • Public Open House will occur Saturday May 15, 2010 from 1:00 PM to 3:00 PM. Contractor will prepare site and building to be accessible and safe for visitors. • Contractor must provide to Owner Fobs (not cards) for use of Access System. NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday May 19.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty -Nine. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., May 25, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty -Nine) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarch(tects.com ' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY - 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 • May 12, 2010 Project Meeting Number Twenty -Nine Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Nine Attendance Oak Park Heights, Minnesota 55082 Conducted on May 12, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or, if not found, print your information clearly) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: A 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com . 'aul, MN 55113 z 'Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 i City of Oak Park Heights Cellular: / 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights, MN 55082 . Jim Butler, Building Official TEL: (651) 439-4439 FAX: (651) 439-0574 T . of Oak Park Heights Cellular: , 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com 0 , Oak Park Heights, MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 ' 14168 Oak Park Boulevard North Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 9255 East River Road NW steve @jorgensonconstruction.com Coon Rapids. MN 55433 tr i7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 r Jorgenson Construction, Inc. Cellular: (612) 363-3572 9255 East River Road NW glen Cellular: (612) 2) tion.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651)481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake, MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm @mande - inc.com Eagan, MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 • (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com liffl - BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Twenty -Nine Attendance 0 Oak Park Heights, Minnesota 55082 Conducted on May 12, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found, print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg - Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights, MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775-2962 fy2 880 Grotto Street North adam @msi- tas.com St. Paul, MN 55104 15. Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276-3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights, MN 55110 16 . TEL: () 439•Uy31FAX: O dy rJrhn c.ktno r r 2 , • Cellular: Gray pi O PT 17. !, " D t ,, TEL: Q FAX: () �✓ Cellular: 18. aaN.l1 TEL:O FAX:O Cellular: Ap{a1.avED E44 L. Gt2.s�g.3oZt 19. (� (t TEL: () FAX: () , Cellular: -0 3 t 3 �0�- t 20. 02_ 3 G — i As /44 ! 4� ' Cell r: � FAX: 0 0 2 TEL: () FAX: 0 a 64 6&'- . Cellular: (End of Project Meeting Attendance) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com 0 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 St. Pau,. Minnis©t• ult 55113 ! Issue Date: May 7, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Eight Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Eight Oak Park Heights, Minnesota Conducted on May S, 2010 BA #0822 Page 1 DATE OF MEETING: May 5, 2010 c oltoo, START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights, Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items Item • Number 1.4 General Construction Work ■ Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — stilI awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. • (Continued) Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Eight • Oak Park Heights, Minnesota Conducted on May 5, 2010 BA #0822 Page 2 20.5 Plumbing Work (Remaining items) • Contractor advised of possible later- than - expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. Contractor reported that remaining materials (less two sections) arrived. Contractor also advised that inquiries are being made regarding not -yet- received sections. Contractor waiting for remaining few materials. 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25"' that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10 through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. Furniture will be installed starting May 10, 2010 and Owner move -in will start May 17, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). • Light control system startup and training is planned for week of May 24, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of Lighting control panel. 24.13 Owner's Comments • Owner will remove and store stone planter materials currently located adjacent to main entry door of existing City Hall building. New location for reinstallation of stone planter materials will be selected by Owner. • Owner will place temporary storage trailers onsite to facilitate moving activities and requested space onsite within Phase One Construction Limits. Contractor agreed to work with Owner to help find location within Phase One Construction Limits • Owner advised that Owner's Asbestos Abatement Vendor will be invited to Construction Meeting Number Twenty -Five to discuss planned Work Schedule. Abatement Work is scheduled to start on May 21, 2010. Start date is now May 20, 2010 with May 19, 2010 a possibility. Start date is now May 19, 2010. • Owner advised that Asbestos Abatement Vendor may require onsite storage trailers. • Extent of Abatement work includes removal of carpeting, floor tile, respective floor adhesives and metal doors at Pump Building; work may take only 3 days; electrical power and water are required; planned working hours are 7:00 AM through 3:30 PM; dumpster(s) for waste removals; and existing front paved area will be used for abatement operations. 40 (Continued) tel 651 463 -6701 fax 651 483-2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Eight Oak Park Heights, Minnesota Conducted on May 5, 2010 BA #0822 Page 3 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. Contractor provided additional information to Mechanical Engineering Consultant prior to today's meeting. Mechanical Engineering Consultant responded to Contractor who indicated that revised cost covered by additional materials allowance would be sent to Architect for review. 25.12 Architect's Comments (Remaining items) • Architect advised that City Fire Marshal issued comments regarding Fire Protection System installation (attached). Building Official will review if comments are requirements or requests. Building Official advised Architect prior to meeting that the comments are work requirements and that the work has been completed. • Elevator Equipment Room (not elevator pit) light fixture requires guards. Architect will review. Elevator equipment room light does not require guards but, to be safe, Architect asked Contractor to provide tube guards. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor • will send bill to Owner. 26.11 Miscellaneous Items • Contractor advised that Existing Building's Transfer Switch will be kept running and City's existing Generator should be disconnected after Owner's Abatement Vendor completes all Work (scheduled as May 17, 2010). • Contractor advised that Owner must make emergency telephone operational within Elevator Cab prior to Elevator Inspection(s). That date is May 7, 2010. Owner advised that emergency telephone will be operational prior to that inspection. • Contractor advised that Owner must provide key in wall box to door of Elevator Equipment Room prior to Elevator Inspection(s). Contractor is waiting for key from Contractor's Finish Hardware Supplier. Key box will be supplied by Elevator Subcontractor. • Contractor advised that Programming for Building Automation System was in progress. Training is planned for May 10, 2010. Contractor also advised that location of Temperature Control (Building Automation System) monitoring computer would be located in Lower Level Server Room. 26.12 Architect's Comments • Architect asked Contractor to advise when project will be ready for Phase 1 Final Inspections. First week of May was suggested. Mechanical and Electrical final inspections occurred today. Architect will conduct final inspection of new City Hall building Friday the 7"', Saturday the S`" and Monday the 10th 9if necessary). • Architect suggested that Contractor immediately start/continue with preparations of Record Drawings, Air Balancing, Water Balancing and O &M Manuals. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com . Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Eight Oak Park Heights, Minnesota Conducted on May S 2010 • g y BA #0822 Page 4 27.11 Miscellaneous Items • Training for use of electrical equipment (motor starters switches, sensors and controls) is planned to occur May 13, 2010 in the morning. • Existing west doors of existing Public Works Building will be repaired by Contractor (sprung hinges). • Fire alarm system training occurred this week. Additional training required for annunciator panels. • Electrical service change over from existing to new City Hall is planned to occur May 18, 2010. • Connection between Qwest's demarcation box and Lower Level Server Room will be achieved after Qwest makes incoming line operational. • Coordination between Owner's Telephone Vendor and Qwest must occur: Owner's Telephone Vendor will coordinate. • Card Access System Programming meeting between Contractor's Low Voltage Subcontractor and Owner is planned to occur May 4, 2010 starting at 8:30 A.M. Programming was in progress. 27.12 Architect's Comments (Remaining items) • Television monitors in Conference Rooms 120, 143 and 144 must be able to swivel horizontally. Proposal Request will be issued. • Retaining wall units that project above curb line at down ramp to City Hall's Lower Level Garage should be removed. Architect will advise. Architect advised Contractor as to which units should be removed. • 27.13 Owner's Comments (Remaining items) • Owner will move existing portable generator from existing City Hall to Well #2 as soon as feasible. NEW BUSINESS Item Number 28.1 Project Status: • Exterior fence posts at Public Works storage yard and Police impound yard have been placed. • In progress within new City Hall's Upper and in Lower Level: Painting of gypsum board; installation of: carpeting, terrazzo tile, acoustical ceiling panels, wood ceiling panels, millwork, door finish hardware, marker boards, wood doors, interior wood window apron trim, interior lazin , interior fabric panels, vinyl wall covering, rubber floor, window blinds, g g interior signage, elevator, plumbing fixtures, baseboard radiation, grilles, diffusers, temperature control system, television monitor supports, television monitors, lighting fixtures, electrical installation of devices and cover plates and low voltage installations. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: None. 28.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Carpeting, terrazzo tile, wood doors, interior and exterior sealants, acoustical ceiling tiles, additional millwork, interior repainting, lockers, storage shelving units, exterior signage, interior signage, electrical devices and plumbing fixtures. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Eight Oak Park Heights, Minnesota Conducted on May 5, 2010 BA #0822 Page 5 28.2 Schedule (continued) • HVAC equipment startups planned for next week. • Installation of catch basins and bituminous paving planned to start next week. • Display cabinets planned to be installed in fourth week of May. 28.3 Site Work • (No Work). 28.4 General Construction Work • Re- painting of gypsum board interior partitions (at paint accent walls) is continuing. • Installations of acoustical ceiling panels, terrazzo tile and carpeting are continuing. • Installation of wood ceiling in Council Chambers is continuing. 28.5 Plumbin g Work • Installation of plumbing fixtures in new City Hall building is continuing. 28.6 HVAC Work ork • Temperature Control Work in City Hall is continuing. • Ceiling air diffuser installation is continuing. 28.7 Fire Protection System Work • Installation is primarily complete continuing at risers in new City Hall Building and in Public Works Building. • Fire Marshal ordered corrections are bein g achieved. 28.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level. • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • Lighting and Device installation Work within Public Works Building is continuing. • Council Chamber lighting and TV monitor support and projector installations are in progress. • Electrical power wiring and low- voltage cabling within Council Chamber Dias are commencing. 28.9 Geothermal System • (None). 28.10 Project Changes • (None). 28.11 Miscellaneous Items • Access to new City Hall building's Lower Level garage doors will be as follows: • Entering: Card access bollard for Police vehicles will be used to simultaneously open exterior and interior garage doors. Card access bollard for Building Official's Vehicle will be used to open exterior garage door only (Garage doors must be programmed with automatic timer so that they will automatically close after a prescribed delay period after vehicle goes through garage door opening - 15 seconds is suggested). S (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Eight • Oak Park Heights, Minnesota Conducted on May 5, 2010 BA #0822 Page 6 28.11 Miscellaneous Items (continued) • Exiting: Pressure hose on floor for Police vehicles will be used to simultaneously open interior and exterior garage doors. Pressure hose on floor for Building Official's Vehicle will be used to open exterior garage door (Garage doors must be programmed with automatic timer so that they will automatically close after a prescribed delay period after vehicle goes through garage door opening - 15 seconds is suggested). 28.12 Architect's Comments • Attached is Owner Training Schedule prepared by Contractor. 28.13 Owner's Comments • (None). NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday May 12.2010 at 1:00 PM. The above information is a true and accurate representation of Meeting Number Twenty- Eight. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., May 14, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty- Eight) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com ______ BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Sult• 210 St. Paul. Minnesota 55113 • Issue Date: April 29, 2010 (by e-mail) Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights, Minnesota Conducted on April 28, 2010 BA #0822 Page 1 DATE OF MEETING: April 28, 2010 START TIME: 1:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson, Andy Kegley and Jim Butler (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). Exception was not taken to the contents of these Minutes by those present. OLD BUSINESS: Discussion Discussion Items • Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. Superintendent is working with Subcontractors on layouts and locations of ERV unit, heat pumps, water softener equipment and electrical power rough -in locations. Questions arose. Architect will respond. Responses provided to General Contractor. General Contractor will start laying out equipment locations in those rooms (Room 013 and 025). Contractor has started installing equipment (ductwork, ERV, electrical rough -ins, plumbing rough -ins, floor drains, electrical conduit and underground piping for future snow -melt boilers). That installation is in progress — still awaiting layout from Contractor. Contractor reports that coordination has occurred and continues to occur. 13.13 Owner's Comments • Owner wants at least two - week's notice from Contractor as to date of Substantial Completion Owner advised that new parking lot must be open for public use prior to September 6, 2010 Primary Election. Contractor advised understanding of the above. • Corrected date of Primary Election is August 10, 2010. • (Continued) • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights, Minnesota Conducted on April 28, 2010 BA #0822 Page 2 20.5 Plumbing Work (Remaining items) • Contractor advised of possible later- than - expected delivery of Sterling Hydronic Heating System components. Possible alternative specified product is Runtal. Follow -up report is awaited from Contractor. Contractor reported that one -half of this product will be delivered to site by April 5, 2010 . and remaining one -half of this product will be delivered to site by April 12, 2010. Contractor reaffirmed these dates. Updated Report requested from Contractor. Contractor reported that approximately one -half of the materials are on -site and are being installed. The remaining quantity of materials is expected later this week. Contractor reported that remaining materials (less two sections) arrived. Contractor also advised that inquiries are being made regarding not -yet- received sections. 21.13 Owner's Comments (Remaining items) • Owner advised that Furniture is scheduled to arrive onsite first week of May for assembly and installation and requires General Contractor to confirm to City prior to March 25` that the new City Hall building will be ready. Contractor confirmed that first week of May 2010 date is acceptable for completion of Phase One of Project (i.e., City Hall Occupancy). Contractor affirmed that week of May 10 through May 14, 2010 is acceptable and Owner move -in can start May 17 and May 18, 2010. 22.11 Miscellaneous Items (Remaining items) • Electrical Generator startup and training is planned for week of May 19 — May 23, 2010. New • dates are April 20, 2010 or April 21, 2010. New date is April 22, 2010. Contractor must return after City's Ethernet connection is completed to connect generator to transfer switch (Extra cost to Owner as previously announced). • Light control system startup and training is planned for week of May 24, 2010. 22.13 Owner's Comments (Remaining items) • Owner plans to have Ethernet operating so as to aid with installation of lighting control panel. 24.13 Owner's Comments • Owner will remove and store stone planter materials currently located adjacent to main entry door of existing City Hall building. New location for reinstallation of stone planter materials will be selected by Owner. • Owner will place temporary storage trailers onsite to facilitate moving activities and requested space onsite within Phase One Construction Limits. Contractor agreed to work with Owner to help find location within Phase One Construction Limits • Owner advised that Owner's Asbestos Abatement Vendor will be invited to Construction Meeting Number Twenty -Five to discuss planned Work Schedule. Abatement Work is scheduled to start on May 21, 2010. Start date is now May 20, 2010 with May 19, 2010 a possibility. Start date is now May 19, 2010. • Owner advised that Asbestos Abatement Vendor may require onsite storage trailers. • Extent of Abatement work includes removal of carpeting, floor tile, respective floor adhesives and metal doors at Pump Building; work may take only 3 days; electrical power and water are required; planned working hours are 7:00 AM through 3:30 PM; dumpster(s) for waste • removals; and existing front paved area will be used for abatement operations. (Continued) tel 651 483 -6701 fax 651 483.2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights, Minnesota Conducted on April 28, 2010 BA #0822 Page 3 25.11 Miscellaneous Items (Remaining items) • General Contractor inquired as to whether pipe insulation is required for piping between heat pumps and manifold. Architect sent clarification to Contractor requiring that work. Cost covered by additional materials allowance in specifications. Contractor submitted costs but Architect requested additional information for clarification. 25.12 Architect's Comments (Remaining items) • Architect advised that City Fire Marshal issued comments regarding Fire Protection System installation (attached). Building Official will review if comments are requirements or requests. • Elevator Equipment Room (not elevator pit) light fixture requires guards. Architect will review. Elevator equipment room light does not require guards but, to be safe, Architect asked Contractor to provide tube guards. 25.13 Owner's Comments (Remaining items) • Excel Energy (utility provider) inadvertently damaged underground lawn irrigation line at private property located west of site. Repairs are being achieved by Contractor. Contractor will send bill to Owner. 26.11 Miscellaneous Items • Contractor advised that Existing Building's Transfer Switch will be kept running and City's • existing Generator should be disconnected after Owner's Abatement Vendor completes all Work (scheduled as May 17, 2010). • Contractor advised that Owner must make emergency telephone operational within Elevator Cab prior to Elevator Inspection(s). That date is May 7, 2010. • Contractor advised that Owner must provide key in wall box to door of Elevator Equipment Room prior to Elevator Inspection(s). Contractor is waiting for key from Contractor's Finish Hardware Supplier. Key box will be supplied by Elevator Subcontractor. • Contractor advised that Programming for Building Automation System was in progress. Training is planned for May 10, 2010. Contractor also advised that location of Temperature Control (Building Automation System) monitoring computer would be located in Lower Level Server Room. 26.12 Architect's Comments • Architect asked Contractor to advise when project will be ready for Phase 1 Final Inspections. First week of May was suggested. • Architect suggested that Contractor immediately start /continue with preparations of Record Drawings, Air Balancing, Water Balancing, and O &M Manuals. NEW BUSINESS Item Number 27.1 Project Status: • In progress onsite are grading and installation of new curbing, sidewalks, stairs, bollards, storm water surface drainage and paving. • • In progress at building exterior is installation of: sunshades and painting. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights, Minnesota Conducted on April 28, 2010 BA #0822 Page 4 NEW BUSINESS Item Number 27.1 Project Status (continued): • In progress within new City Hall's Upper and in Lower Level: Painting of gypsum board; installation of: carpeting, terrazzo tile, acoustical ceiling grid, ceiling panels, wood ceiling panels, millwork, elevator, plumbing fixtures, baseboard radiation, temperature control system, Television monitor supports, lighting fixtures, and electrical pulling of wire and cable. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Trash Enclosure Gate Submittal. 27.2 Schedule • Two -week Look -Ahead Schedule of Building Work Items to be installed include: Carpeting, terrazzo tile, wood doors, interior and exterior sealants, acoustical ceiling tiles, additional millwork, exterior painting and interior painting, fabric wall panels, rubber floor, window blinds, lockers, storage shelving units, exterior signage, interior signage, electrical wiring and devices, plumbing fixtures plus in Public Works Building Additions: plumbing and heating equipment. • HVAC equipment startups planned for next week. • • Exterior Fence post installation planned to start next week at Public Works Storage Yard and at Police Impound Lot. • Installation of catch basins and bituminous paving planned to start next week. • Display cabinets planned to be installed in fourth week of May. 27.3 Site Work • Installation of sidewalks, stairs and curbing at western portion of site are in progress. 27.4 General Construction Work • Re- painting of gypsum board interior partitions (paint accent walls) is continuing. • Installation of acoustical ceiling grid and carpeting is continuing. • Installation of aluminum and glass at main entrance has been primarily completed. • Installation of terrazzo tile is continuing. • Installation of wood ceiling in Council Chambers is continuing. • Installation of projection screen in Council Chamber and marker boards has been primarily completed. 27.5 Plumbing Work • Plumbing and HVAC equipment installation are continuing in Public Works Building Additions. • Installation of plumbing fixtures in new City Hall building is continuing. 2'7.6 HVAC Work • Temperature Control Work in City Hall is continuing. • • Ceiling air diffuser installation is continuing. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com • Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty-Seven Oak Park Heights, Minnesota Conducted on April 28, 2010 BA #0822 Page 5. 27.7 Fire Protection System Work • Installation is primarily complete continuing at risers in new City Hall Building and in Public Works Building. • Fire Marshal ordered corrections are being achieved. 27.8 Electrical Work • Fire alarm cable installation is continuing in new City Hall's Upper Level. • Pulling of wire within conduits is continuing in new City Hall's Upper Level. • Lighting and Device installation Work within Public Works Building is continuing. • Council Chamber lighting and TV monitor support and projector installations are in progress. • Electrical power wiring and low- voltage cabling within Council Chamber Dias are commencing. 27.9 Geothermal System • (None). 27.10 Project Changes • Owner approved for Proposal Requests 45, 46, 48 and 49 found in Change Order Number Five. • Owner approved Proposal Request 47 (Interior wood apron trim below wood window sills). Proposal Request 47 will be placed into Change Order Number Five. • • CIPR 19 (Piping Insulation): value of applied credit is being reviewed by Contractor. 27.11 Miscellaneous Items • Training for use of electrical equipment (motor starters switches, sensors and controls) is planned to occur May 13, 2010 in the morning. • On -site meeting conducted after today's Construction Meeting with exterior sliding gate provider /installer (sliding gates required at Public Works Stage Yard and at Police Impound Yard). Discussion included type of sliding hardware that will be best suited for gates. • Existing west doors of existing Public Works Building will be repaired by Contractor (sprung hinges). • Fire alarm system training occurred this week. Additional training required for annunciator panels. • Contractor will place fire stopping at wall and at floor locations next week. • Electrical service change over from existing to new City Hall is planned to occur May 18, 2010. • Light fixture sensors will be set to have lights illuminated for 5 minutes after each sensing occurrence. • Low voltage Contractor reported that: • Telephone will be installed in Elevator prior to May 7' elevator inspection. • Connection between Qwest's demarcation box and Lowe Level Server Room will be achieved after Qwest makes incoming line operational. • Coordination between Owner's Telephone Vendor and Qwest must occur: Owner's Telephone Vendor will coordinate. • Card Access System Programming meeting between Contractor's Low Voltage • Subcontractor and Owner is planned to occur May 4, 2010 starting at 8:30 A.M. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Twenty -Seven Oak Park Heights, Minnesota Conducted on April 21, 2010 BA #0822 Page 6 27.12 Architect's Comments • Television monitors in Conference Rooms 120, 143 and 144 must be able to swivel horizontally. • Acoustical batt insulation is required above ceilings at each room's perimeter including at Council Chamber (batts must not touch light fixtures). • CIPR 20 (Cabling for Qwest Demarcation Box to Server Room rack): This telephone work is in the Contract. Thus, CIPR20 is not required. • Lightning Protection System rod atop Council Chamber parapet required at only one location where cast stone parapet cap is 24" or greater in width. • Retaining wall units that project above curb line at down ramp to City Hall's Lower Level Garage should be removed. Architect will advise. 27.13 Owner's Comments • Owner will move existing portable generator from existing City Hall to Well #2 as soon as feasible. •Attached is Owner's Vendors' Work schedule updated and as received from Owner on April 29, 2010 (after this Construction Meeting). NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday May 5.2010 at 1 :00 PM. The above information is a true and accurate representation of Meeting Number Twenty- Seven. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., May 5, 2010). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Twenty - Seven) tel 651 483-6701 fax 651 483-2574 www.buetowarchltects.com Subject: City Hall move in update - a bit of coordination. ate: Thursday, April 29, 2010 9:33 AM "'prom: Eric Johnson <eajohnson @cityofoakparkheights.com> To: Randy Engel <randy_engel@buetowarchitects.com>, Glen Schlichte < glen @jorgensonconstruction.com >, Steve Gansmoe <steve @jorgensonconstruction.com> Cc: Gary Brunckhorst <gbrunckhorst @cityofoakparkheights.com >, Brian DeRosier <bwderos @cityofoakparkheights.com >, Judy Hoist < jholst @cityofoakparkheights.com >, Andrew Kegley <akegley @cityofoakparkheights.com >, Jennifer Pinski <jpinski @cityofoakparkheights.com >, Tony Willger <willgert @stillwater.k12.mn.us> Conversation: City Hall move in update - a bit of coordination. 4/29/10 Schedule Update: 1. I have confirmed this AM with the FURNITURE people that the product is to be shipped on May 3rd and they shall be arriving on May 10th to begin installation, hopefully in the AM. • 2. I have confirmed with the ASBESTOS folks that they will arrive on site on the 19th to begin their work. 3. I have confirmed with our moving company that they will be here on the AM of 5/17/10 to start the move and return the next day (5/18) to assist in removing remaining items into trailers or someplace else. The moving company will be delivering bins on May 4th. 4. The SCHOOL DISTRICT will also be here on site on 5/18 WITH A BOX TRUCK to disassemble and remove various office furniture and take desks, etc. On May 18th, the REUSE Center will also have staff on site to remove items they nay think are valuable and have some resale. Page 1 of 2 6. I have confirmed that the telephone suppliers (handsets, etc) will be on site and installing the phone systems and programming from May 10 to the 12. 7. I have confirmed that the City's IT folks will be on site on May 17th to aid in the installation of the City's network servers. 8. Jennifer P. will have the current copier moved by Loffler. 9. Glen and Randy will traveling t the store together to purchase coffee and donuts on may 17th. I like my coffee not too hot, and make sure the donuts are fresh and not more than two hours old. Old donuts such as this make me cranky. Heh heh iiihanks ric Eric A. Johnson, MPA, AICP City Administrator City of Oak Park Heights PO Box 2007 Stillwater, MN 55082 651 -439 -4439 Page 2 of 2 la B&JETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 -■ Rice Street Suite 210 St. St. Paul, Minnes ota 55113 • April 28, 2010 Project Meeting Number Twenty -Seven Attendance Oak Park Heights City Hall Project Meeting Number Twenty -Seven Attendance Oak Park Heights, Minnesota 55082 Conducted on April 28, 2010 BA #0822 Page 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) Randy Engel, Principal in Charge TEL: (651) 483-6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 2345 Rice Street Suite 210 randy_engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth@buetowarchitects.com St. Paul. MN 55113 Eric Johnso I A TEL: (651) 439 -4439 FAX: (651) 439 -0574 Ci • • • ak Park Heights Cellular: // 4168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park Heights. MN 55082 . A Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 ity of Oak Park Heights Cellular: • ibi 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com I i Oak Park Heights. MN 55082 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 Cit of Oak Park Heights Cellular: (651) 775 -5759 1 4 168 Oak Park Boulevard North V Oak Park Heights. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3569 O tt 9255 East River Road NW steve@jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 �¢ Jorgenson Construction, Inc. Cellular: (612) 363-3572 , , ' — 1 7 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Labore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm@mande- inc.com aag_an. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 4054929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh @mande- inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com 0 BUETOW AND ASSOCIATES INC 1� AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 1 0 Oak Park Heights City Hall Project Meeting Number Twenty -Seven Attendance Oak Park Heights, Minnesota 55082 Conducted on April 28, 2010 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please provide initials at your name or. if not found. print your information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan @steenbergwatrud.com Inver Grove Heights. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464-2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam @cpandh.com Forest Lake. MN 55025 111J ille Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam@msi-tas.com St. Paul. MN 55104 i1 c n Jeff Swenson TEL: (651) 484-4900 FAX: (651) 4842248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 La l3ore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 1. N iw, LA /C.s' TEL:` ita- f -510X: 0 ,gr . 5140 S Cellular: ,41 rows Sys , cZ.Ai / Cl .a 763 -72.7- y£978 I y r / r ' , t o e e / N4- t $"S36, • j„� 5 t ‘? e k pee, 1 TEL: Q FAX: () ,,,,,,s0 � C) . ' , 5 ` ° ri .5 Cellular: "7Cv Z 7 18. l.�G ✓� f S\j �t j' TEL: 0 FAX: 0 Cellular: 4, /- .48 - ?� Z. C. . `ji o s7-on r 1-CJ 7, 19. S ce , ,.-. .. ,.J TEL 0 FAX: 0 C ,....s.-. 20. C , (, ,�,A k hr..: ,. . TEL: 0 FAX: 0 Cellular: t_.1 6.1 o P iN 21. TEL: 0 FAX: 0 Cellular: • (End of Project Meeting Attendance) tel 651 483 -6701 fax 851 483 -2574 www.buetowarchitects.com 10 BUETOW AND ASSOCIATES INC - AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 12, 2010 Field Observation Report #25 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email August 12.2010 ittio", To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel . Principal in Charge Construction Personnel On Site: Contractor's Field Superintendent, Carpenter, Low Voltage Electrical Subcontractor and Fire Protection Subcontractor. Field Environmental Conditions: Exterior: High 80 °'s, Cloudy and Breezy. Public Works Building Additions: High 80 °'s. The following was observed on August 11.2010: (Refer to Construction Personnel on Site for types of personnel observed on site) 1. General: Project Construction Meeting Thirty -Nine was conducted July 28, 2010. Project Construction Meeting Forty was conducted August 4, 2010. Project Construction Meeting Forty -One was conducted August 11, 2010. Phase 1 of this project is nearly completed: City Hall building is occupied; Substantial completion date is May 14, 2010; Contractor's Final Inspection List Work is still in progress; and Work in Original Public Works Building and in Additions to Public Works Building is still in progress. Phase 2 of this project is in progress: Temporary onsite conditions are still in effect; Sitework awaits completion of paving, final grading in selected area, earthwork at bio- retention ponds and landscaping. 2. Work in Progress: Site: (None). New City Hall Building: Contractor's Final Inspection List Work is still in progress. North and West Additions to Public Works Building: Interior painting is in progress. Original Public Works Building: Interior painting is in progress. Pump Building: (None). (continued) The City of Oak Park Heights City Hall Field Observation Report #25 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 3. Materials On Site: Excess earthwork fill materials, trash enclosure gates plus areawell grating, stairs and hatch. 4. Equipment On Site: Temporary office, portable toilet, street barricade, street barricades and trash container. 5. Submittals: (None). 6. Site Work: Completion of landscaping, final lifts of paving, final grading around site and grading at North Bio- Retention pond are awaited. Police Impound area is paved and is serving as temporary public parking area. Vehicles are also utilizing paved drive areas. Placement of exterior railings at exterior on -grade west stairway and placement of trash enclosure gates are awaited. 7. General Construction: New City Hall Building: Exterior: Contractor's Final Inspection List Work is still in progress. Downspouts not all completed (East and West elevations). Exterior wall- mounted canopies await installation. Placement of areawell railings, grating, stairs and hatch is awaited. New City Hall Building: Interior: Contractor's Final Inspection List Work is still in progress. Installation corrections required at Police Lockers and Evidence Lockers. Installation of remaining interior window blinds was in progress. North and West Additions to Public Works Building: Work is ongoing to finish project. Interior painting is in progress. Pump Building: (None). Existing Public Works Building: Interior painting is in progress. 8. Plumbing Work: New City Hall: (None). North and West Public Works Building Additions: (None). Pump Room: (None). Original Public Works Building: (None). (continued) The City of Oak Park Heights City Hall Field Observation Report #25 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 9. Mechanical Work: New City Hall Building: Rebalancing of air systems is required now that Geothermal Well installation is primarily completed. North and West Public Works Building Additions: Infrared heating vent piping system installation is in progress. Air handling equipment connections are in progress. Pump Building: (None). Original Public Works Building: (None). 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Fine - tuning of and corrections to operations of security system (access controls) are in progress. Awaiting installation of microphone /speaker installation for real -time remote observation of Interview Rooms concurrent with DVR recording process. North and West Public Works Building Additions: Awaiting completion of Lightning Protection System. Pump Room: (None). Original Public Works Building: (None). 11. Fire Suppression System Leaking sprinkler head replacement requires water and debris clean -up Work that is in progress. 12. Geothermal Work: Water balancing process awaits scope of work meeting planned to occur later this month. 13. Owner's Work: Owner's storage unit is in place in existing south parking area. Provision of SCADA dialer by Owner's vendor is expected to occur soon. Owner's placement of new clear water drain pit north of existing Pump Building is planned to occur this week (serves interior floor drains in Pump Building). Original drain system is required to be upgraded to meet current codes. (End of Field Observation Report) • BUETOW AND ASSOCIATES INC -. AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 July 28, 2010 Field Observation Report #24 Oak Park Heights City Hall 14268 Oak Park Boulevard North ak Park Heights, MN 55082 BA # 0822 sent by email July 28.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). F om: Randy Engel. Principal in Charge Construction Personnel On Site: Contractor's Field Superintendent, Site Concrete Subcontractor, Retaining Wall Subcontractor and Electrical Subcontractor. Field Environmental Conditions: Exterior: High 80 °'s, Cloudy and Breezy. Public Works Building Additions: Low 80 °'s. The following was observed on July 27.2010: (Refer to Construction Personnel on Site for types of personnel observed on site) • 1. General: Project Construction Meeting Thirty -Six was conducted July 7, 2010. Project Construction Meeting Thirty -Seven was conducted July 14, 2010. Project Construction Meeting Thirty -Eight was conducted July 21, 2010. Phase 1 of this project is nearly completed: City Hall building is occupied; Substantial completion date is May 14, 2010; Contractor's Final Inspection List Work is still in progress; and Work in Original Public Works Building and in Additions to Public Works Building is still in progress. Phase 2 of this project is in progress: Temporary onsite conditions are still in effect; Geothermal Well System tie -ins to Heat Pumps is in progress; Site Work (curbs and gutters, earthwork grading /fill and compaction activities and placement of underground sanitary and storm sewers lines and structures) is in progress; and repairs to settled portions of retaining wall that surrounds Public Works Storage Yard are commencing. Proposal Requests were, respectively, issued to: • reduce sound from one VAV Box above City council Chamber Ceiling; • modify type of soap dispenser in several Restrooms; • obtain credits for unused extra materials as described in Mechanical Work and Electrical Specifications, • relocate several surplus retaining wall unit tops from down ramp to Police Garage to Wellhouse #2; and • provide perimeter curb and gutter installation to Police Impound Lot and to Public Works Storage Yard. Owner had questions regarding TV Cameras' response to Council Chamber's rear wall lighting levels: Architect will review. Owner has questions regarding occasional sound emanating from Council Chamber Type H Lighting Fixtures: Architect will review. (continued) The City of Oak Park Heights City Hall Field Observation Report #24 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 2. Work in Progress: Site: Curbs and gutters. Grading, fill and compaction at areas planned for new paving. Repairs to settled portions of retaining wall at Public Works Storage Yard. Concrete bases for Lighting Fixture Poles at Parking areas. New City Hall Building: Contractor's Final Inspection List Work is still in progress. Roofing and roof edge coping installation. North and West Additions to Public Works Building: (None). Original Public Works Building: Roofing and roof edge coping installation. Pump Building: Roofing and roof edge coping installation. 3. Materials On Site: Excess earthwork fill materials, exterior lighting fixture poles, trash enclosure gates plus areawell grating, stairs and hatch. 4. Equipment On Site: Temporary office, portable toilet, site barricades, street barricades, trash • containers, bobcat and backhoe. Electrical Subcontractor's Storage Container was being removed, 5. Submittals: (None). 6. Site Work: Completion of grading at North Bio Retention pond is awaited. Underground storm sewer work at Oak Park Boulevard North is primarily completed. Temporary wooden walkway is in use and allows pedestrian access from temporary public parking area to new City Hall. Police Impound area is paved and is serving as temporary public parking area. Vehicles were also utilized unpaved drive areas, North and east retaining wall units at Public Works Storage Yard was undergoing rework/reinstallation. Placement of exterior railings at exterior on -grade west stairway is still awaited. 7. General Construction: New City Hall Building: Exterior: Contractor's Final Inspection List Work is still in progress. Exterior stonework is primarily completed. Downspouts not all completed. Exterior wall- mounted canopies await installation. Placement of areawell grating, stairs and hatch is still awaited. • (continued) The City of Oak Park Heights City Hall Field Observation Report #24 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 7. General Construction: New City Hall Building: (continued) Interior: Contractor's Final Inspection List Work is still in progress. Installation corrections required at Police Lockers and Evidence Lockers. Window Blind Contractor was onsite to measure for placement of remaining interior window blinds. North and West Additions to Public Works Building: Work is ongoing to finish project. Reroofing and metal roof edge coping installations are in progress. Pump Building: Reroofing and metal roof edge coping installations are in progress. Existing Public Works Building: Reroofing and metal roof edge coping installations are in progress. 8. Plumbing Work: New City Hall: (None). North and West Public Works Building Additions: (None). • Pump Room: (None). Original Public Works Building: (None). 9. Mechanical Work: New City Hall Building: (None). North and West Public Works Building Additions: (None). Pump Room: (None). Original Public Works Building: (None). 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Fine- tuning of and corrections to operations of security system are in progress. Owner wants microphone /speaker installation for real -time remote observation of Interview Rooms concurrent with DVR recording process. North and West Public Works Building Additions: (None). (continued) The City of Oak Park Heights City Hall Field Observation Report #24 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 IP BA # 0822 Page 4 10. Electrical Work: Pump Room: (continued) (None). Original Public Works Building: (None). 11. Fire Suppression System (None). Work 12. Geothermal Work: Tie -ins to Heat Pumps plus flush and fill process had occurred. Temporary Cooling System shutdown was utilized to achieve tie -ins. 13. Owner's Work: Owner's storage unit was removed from existing south parking area. Provision of SCADA dialer by Owner's vendor is expected to occur next week. (End of Field Observation Report) • • S k i 0 BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 July 6, 2010 Field Observation Report #23 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email July 6, 2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); ( g g); ; and Dan Moulton and ( g� ) iti.. ..., David Hierseman (M & E Engineering). F rom: Randy Engel. Principal in Charge Construction Personnel On Site: Contractor's Field Superintendent, Carpenter, Landscaping Subcontractor and Electrician. Field Environmental Conditions: Exterior: Low 80 °'s, Partly Cloudy and Breezy. Public Works Building Additions: Low 80 °'s. Site grounds are partially wet with storm water at Geothermal well operations. The following was observed on June 30.2010: ( Refer to C onstruction Personnel on Site for es of personnel observed on site • types P site) 1. General: Project Construction Meeting Thirty -Five was conducted June 30, 2010. Phase 1 of this project is nearly completed. City Hall building is occupied. Substantial completion date is May 14, 2010. Contractor's Final Inspection List Work is in progress. Work in Public Works Buildings is still in progress. Phase 2 of this project is in progress. Original City Hall has been demolished. Geothermal horizontal headers installation is in progress. Temporary onsite conditions are in effect. 2. Work in Progress: Site: Geothermal horizontal headers installation. Application of landscaping seeding. New City Hall Building: Contractor's Final Inspection List Work is in progress. North and West Additions to Public Works Building: Electrical lighting fixtures. Original Public Works Building: Exterior brick enclosure and Electrical lighting fixtures. Preparations for re- roofing. • Pump Building: Exterior brick enclosure installation. (continued) The City of Oak Park Heights City Hall Field Observation Report #23 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 • 3. Materials On Site: Excess earthwork fill materials, face brick, cast stone units, quarried stone units, concrete masonry units, mortar, trash enclosure gates plus areawell grating, stairs and hatch. 4. Equipment On Site: Temporary office, scaffolding, storage unit, portable toilet, site barricades, street barricades, trash containers, tool carts, temporary lighting and Geothermal well drilling rigs. S. Submittals: (None). 6. Site Work: Application landscape seed is in progress north and east of new City Hall. Completion of grading at North Bio Retention pond is awaited. Underground storm sewer work at Oak Park Boulevard North is in progress. Temporary wooden walkway is in use and allows pedestrian access from temporary public parking area to new City Hall. Police Impound area is paved and is serving as temporary public parking area. Note: Certain retaining wall units at Public Works storage yard at northwest corner had settled and require rework/reinstallation. 7. General Construction: New City Hall Building: • Exterior: Exterior stonework is primarily completed except several cast stone copings at City Council Chamber's mechanical areaway. Downspouts not all completed. Contractor's Final Inspection List Work is in progress. New City Hall Building: Interior: Contractor's Final Inspection List Work is in progress. North and West Additions to Public Works Building: Work is ongoing to finish project. Pump Building: Exterior face brick application is in progress. Existing Public Works Building: Overhead doors and swing door frames had been installed. Underfloor plumbing work is primarily completed. Exterior face brick installation is in progress. Re- roofing preparations are in progress. (continued) • • The City of Oak Park Heights City Hall Field Observation Report #23 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 • 8. Plumbing Work: New City Hall: Contractor's Final Inspection List Work is in progress. North and West Public Works Building Additions: (None). 9. Mechanical Work: New City Hall Building: Contractor's Final Inspection List Work is in progress. North and West Public Works Building Additions: (None). 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Contractor's Final Inspection List Work is in progress. Fine - tuning of and corrections to operation of security system are in progress. North and West Public Works Building Additions: Installation of electrical lighting fixtures is in progress. Installation of devices for power fire alarm and communications systems is in progress. 411 Pump Room: Installation of devices for power, fire alarm and communications systems is in progress. Original Public Works Building: Installation of electrical lighting fixtures is in progress. Installation of devices for power, fire alarm and communications systems is in progress. 11. Fire Suppression System (None). Work 12. Geothermal Work: Installation of horizontal headers is in progress. Drill rigs onsite. 13. Owner's Work: Owner's storage unit is onsite in existing south parking area. Provision of SCADA dialer by Owner's vendor is expected to occur next week. (End of Field Observation Report) 41111 BUETOW ANf'1 ASSOCIATES 1N( • AN ARCHI1 ECTUAAI. SERVICES COMPANr -■ 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 May 4,2010 Field Observation Report #21 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 k BA # 0822 sent by email May 4.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: Carpenters and the following Subcontractors: Wall Panels, Carpeting, Flooring, Millwork, Ceilings, Elevator, Sprinklers, Temperature Control, Electrical and Low Voltage Communications. Field Environmental Conditions: Exterior: 53° F., Partly Cloudy and Breezy. • Interior: Lower Level: High 60 °'s F. Upper Level: Mid 60 °'s F. Public Works Building Additions: Low 60 °'s The following was observed on May 3. 2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) 1. General: Site: Trail /path to adjacent western properties had been started. Concrete pads, curbs, gutters, walks and fencing had been placed. Exterior: Sunshades had been placed. New City Hall Building: Interior: Mechanical and Electrical finish work was in progress. Upper Level: Interior finishes and millwork were being placed. Elevator was being installed. North and West Additions to Public Works Building: Interior, Mechanical and Electrical work had progressed. Temporary lighting was in place. P Y g g P Existing Public Works Building: Interior, Mechanical and Electrical work had progressed. (continued) The City of Oak Park Heights City Hall Field Observation Report #21 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 2. Work in Progress: New City Hall Building: Exterior painting of steel pipe bollards. Elevator installation in progress (cab, frames and doors). Interior finishes were being applied within Upper Level. Electrical and low voltage wire and cable pulling work was in progress. Council Chamber carpeting, wall panels, vinyl wall covering, ceiling and casework installation were in progress. North and West Additions to Public Works Building: (No Work) Existing Public Works Building: (No Work) Pump Building: (No Work) 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), miscellaneous lumber, PVC conduit, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, face brick, cast stone units, quarried stone units, concrete masonry units, mortar, glass blocks, glass block mortar, copper piping, rigid insulation board, protective wall pads, elevator components, hot water heating system radiant panels and covers, black 411 iron piping, pipe insulation, grilles, diffusers, filters, HVAC filters, excess Pex tubing, painting materials, floor filler, millwork, casework, wood trim, acoustical ceiling system components, wood ceiling system components, terrazzo tile, carpeting, shelving units, floor covering adhesives, rubber flooring, wall panels, vinyl wall coverings, corner guards, finish hardware, toilet accessories, plumbing fixtures, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. 4. Equipment On Site: Temporary office, scaffolding, storage units, portable toilet, site barricades, street barricades, trash containers, mobile crane/lift unit, tool carts, front end loaders, temporary lighting and several mobile lifts. 5. Submittals: (None) 6. Site Work: Concrete pads, steps, walks, curbs and gutters plus steel bollards had been placed. 7. General Construction: New City Hall Building: Exterior: Sunshades had been placed. Exterior stonework was primarily completed except several cast stone copings at City Council Chamber's mechanical areaway. • (continued) The City of Oak Park Heights City Hall Field Observation Report #21 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 • 7. General Construction New City Hall Building: (continued): Interior: Lower Level: Toilet accessory installation had progressed. Storage racks installation had progressed. Upper Level: Toilet accessory installation had progressed. Batt insulation placement above ceilings had started. Wood ceiling installation was in progress. Millwork installation continued. Carpeting and terrazzo tile installations had progressed. Interior signage letters had been placed. Metal frames, metal doors and wood doors had been placed. North and West Additions to Public Works Building: Work is ongoing. Pump Building: Work is ongoing. 8. Plumbing Work: New City Hall: Plumbing fixtures had been placed. • North and West Public Works Building Additions: Water softener had been placed. 9. Mechanical Work: New City Hall Building: Grille and diffuser work and baseboard radiation system installation was in progress and Temperature Control System work was in progress. North and West Public Works Building Additions: Radiant heaters had been carbon monoxide detection system and overhead placed. 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Pulling of power wire and low voltage cable within conduits was in progress. Devices and receptacle had been placed. North and West Public Works Building Additions: Pulling of power wire and low voltage cable within conduits was in progress. Devices and receptacles had been placed. Fire Alarm Control Panel enclosure installation had commenced. Fire Alarm System placement has progressed. Projector overhead supports had been placed. Pump Room: Work is ongoing. • (Continued) The City of Oak Park Heights City Hall Field Observation Report #21 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 4 • 11. Fire Suppression System Installation of additional code compliant work (required by Fire Work Marshall) was primarily completed. Chemical extinguishing system installation was primarily completed. 12. Geothermal Work: (No ongoing work). 13. Owner's Work: Owner's Furniture Vendor is delivering and installing furniture within the new City Hall building May 10, 2010. Owner's Asbestos Abatement vendor is expecting to start work May 19, 2010. Owner's Telephone and Cable TV vendors have continued with their work. Final connections to SCADA System await Owner's occupancy of new City Hall building and also occupancy of Well #1 Pump Building. (End of Field Observation Report) • • I UE`t'C?W AUL't P..` SOCIArES II • AN Al-if ;1111k:� i'UI?. i £ A' /t( ;FS t;ti)MP'Atl -■ St. Paul, e Minnesota a April 28, 2010 Field Observation Report #20 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email April 28.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: Carpenters and the following Subcontractors: Earthwork, Mason, Painter, Plumber, Glazer, Ceiling, Elevator, Sprinkler, Temperature Control, Electrical and Low Voltage Communications. Field Environmental Conditions: Exterior: 64° F., Partly Cloudy, Breezy and wet grounds in areas. Interior: Lower Level: High 60 °'s F. • Upper Level: mid 70 °'s F. Public Works Building Additions: Exterior temperatures. The following was observed on April 26.2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) 1. General: Site: New City Hall Building: Exterior touch ups were in progress (face brick, cast stone sealants, entrance and skylight). Mechanical and Electrical finish work was in progress. Lower Level: Mechanical and Electrical finish work was in progress. Upper Level: Interior finishes and millwork were being placed. Elevator was being installed. Mechanical and Electrical equipment installation was well along. North and West Additions to Public Works Building: Gas meter and piping had been placed. Lighting was being placed and mechanical and electrical rough -in work had progressed. Existing Public Works Building: Mechanical and electrical equipment placements was well along. • (continued) The City of Oak Park Heights City Hall Field Observation Report #20 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 • 2. Work in Progress: New City Hall Building: Exterior masonry work was primarily completed except several cast stone copings at Council Chamber's mechanical areaway. Elevator was being installed. Interior finishes were being applied within Upper Level. Electrical and low voltage wire and cable pulling work was in progress. Council Chamber ceiling and casework installation were in progress. North and West Additions to Public Works Building: (No Work) Existing Public Works Building: (No Work) Pump Building: (No Work) 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), miscellaneous lumber, PVC conduit, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, rigid insulation board, protection wall pads, elevator components, hot water heating system radiant panels and covers, black iron piping, pipe insulation, grilles, • diffusers, filters, HVAC filters, excess Pex tubing, painting materials, floor filler, millwork, casework, wood trim, acoustical ceiling system components, wood ceiling system components, terrazzo tile, carpeting, floor covering adhesives, rubber flooring, corner guards, finish hardware, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, mobile crane /lift unit, tool carts, front end loaders, temporary lighting and several mobile lifts. 5. Submittals: Revised interior signage Submittal, Revised card access and additional lightening protection system submittal 6. Site Work: Concrete paving, curbs and gutters had been placed. 7. General Construction: New City Hall Building: Exterior. Sunshade placement was in progress. (continued) • The City of Oak Park Heights City Hall Field Observation Report #20 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 • 7. General Construction New City Hall Building: (continued): Lower Level: Painting was primarily completed. Garage doors had been placed. Upper Level: Painting of interior surfaces had progressed. Council Chamber door ?? installation was in progress. Wood ceiling installation was in progress. Millwork had been installed. Preparation for terrazzo tile installation were in progress. Marker boards had been placed. Aluminum and glass entrances had been installed. Fire Extinguisher cabinets and projection screen had been placed. Additions to Public Works Building: Ongoing. Pump Building: Ongoing. 8. Plumbing Work: Hot water heating piping installation continued. Plumbing fixtures at Public Works Building Additions. 9. Mechanical Work: New City Hall Building: Baseboard radiation system installation was in progress and Temperature Control System work was in progress. Public Works Building Additions: Mechanical and Electrical Rough -in • ductwork, grille and diffuser work was ongoing and Temperature Control System work was in progress. 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Pulling of power wire and low voltage cable within conduits was in progress. Public Works Building Additions: Pulling of power wire and low voltage cable within conduits was in progress. Pump Room: Ongoing. 11. Fire Suppression System Installation of additional code compliant work (required by Fire Work Marshall) was in progress. 12. Geothermal Work: (no ongoing work). 13. Owner's Work: Owner's Furniture Vendor is delivering and installing furniture within the new City Hall building May 10, 2010. Owner's Asbestos Abatement vendor is expecting to start work May 20, 2010. Owner's Telephone and Cable TV vendors have continued with their work. • Final connections to SCADA System await Owner's occupancy of new City Hall building and also occupancy of Well #1 Pump Building. (End of Field Observation Report) • A r 110 0 EWE IOW ANt ► / \S9t n. !t 'rFs 1N( Ail AF V'H(i Et I uRsti tits VR :f-`; ( (4 Jt4114 , ,' 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 April 19, 2010 Field Observation Report #19 Oak Park Heights City Hall 14268 Oak Park Boulevard North d.t.1 Park Heights, MN 55082 BA # 0822 sent by email April 19, 2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel, Principal in Charge Construction Personnel on Site: Carpenters and the following Subcontractors: Earthwork, Mason, Painter, Plumber, Glazer, Ceiling, Elevator, Sprinkler, Temperature Control, Electrical and Low Voltage Communications. Field Environmental Conditions: Exterior: 68° F., Partly Cloudy, Breezy and wet grounds. 0 Interior: Lower Level: High 60 °'s F. Upper Level: mid 70 °'s F. Public Works Building Additions: Exterior temperatures. The following was observed on April 15,2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) 1. General: Site: Earthwork was in progress at western portion of site. New City Hall Building: Mechanical and Electrical finish work was in progress. Lower Level: Overhead doors were being installed. Mechanical and Electrical finish work was in progress. Upper Level: Interior finishes and accessories were being placed. Elevator was being installed. Mechanical and Electrical finish work was in progress. North and West Additions to Public Works Building: Building was enclosed, roofs were in place, floor slabs were in place and mechanical and electrical rough -in work had progressed. Existing Public Works Building: Floor slabs were in, mechanical and electrical rough -in work was well ID along. Fire suppression system installation was well along. (continued) } • • The City of Oak Park Heights City Hall Field Observation Report #19 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 • 2. Work in Progress: New City Hall Building: Metal standing seam roofing installation was primarily completed. Exterior masonry work was primarily completed except several cast stone copings at Council Chamber's mechanical areaway. Elevator was being installed. Interior finishes were being applied within Upper Level. Electrical and low voltage wire and cable pulling work was in progress. North and West Additions to Public Works Building: Interior Painting was in progress, Overhead doors had been installed and Plumbing rough -in work and Electrical rough -in work had progressed. Existing Public Works Building: Plumbing rough -in work and Electrical rough -in work had progressed. Pump Building: Plumbing rough -in work and Electrical rough -in work had progressed. 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, • metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking, excess steel structural members, elevator components, hot water heating system radiant panels and covers, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, filters, HVAC filters, excess Pex tubing, plumbing piping castings, terrazzo tile, carpeting, floor covering adhesives, rubber flooring, glass blocks, glass block adhesives, markerboards, corner guards, toilet accessories, finish hardware, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, scaffolding, tool carts, front end loaders, temporary lighting and several mobile lifts. 5. Submittals: Revised Locker Submittal and Revised Television Monitor Submittal 6. Site Work: Earthwork (filling, spreading and compacting) was in progress adjacent to new City Hall's south entrance and at western portion of site. 7. General Construction: New City Hall Building: Exterior: Metal roof installation was primarily completed including snow guards. (continued) .The City of Oak Park Heights City Hall Field Observation Report #19 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 • 7. General Construction New City Hall Building: : g (continued): Lower Level: Painting was primarily completed. Upper Level: Painting of interior surfaces had progressed. Wood trim at interior window sills was primarily completed. Hollow metal frames, doors and glazing within frames had progressed. Additions to Public Works Building: Ongoing. Pump Building: Ongoing. 8. Plumbing Work: Hot water heating piping installation continued. Plumbing rough -ins at Public Works Building Additions. 9. Mechanical Work: New City Hall Building: Baseboard radiation system installation was in progress and Temperature Control System work was in progress. Public Works Building Additions: Mechanical and Electrical Rough -in work was ongoing and Temperature Control System work was in progress. 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Pulling of power wire and low voltage cable within conduits was in progress. Public Works Building Additions: Rough -ins for power and low voltage. Pump Room: . On oin g g 11. Fire Suppression System Nearly completed in all areas. Work: 12. Geothermal Work: no ongoing work). g g . ) 13. Owner's Work: Owner's Furniture Vendor is delivering and installing furniture within the new City Hall building May 10, 2010. Owner's Asbestos Abatement vendor is expecting to start work May 20, 2010. Owner's Telephone and Cable TV vendors have continued with their p t h r work. Owner reports that Owner's vendor has installed SCADA System and equipment within new City Hall Building, Well #1 Pump Building and Well #2 Pump Building, that fiber optic cable has been pulled and that new SCADA System is operable. Final connections await Owner's occupancy of new City Hall building and also occupancy of Well #1 Pump Building. (End of Field Observation Report) r a e evt Rpo ) BUETOW AND ASSOCIATES IN • AU AFRCIIITECTMAt.. SF-FIVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 29, 2010 Field Observation Report #18 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email March 29.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Char¢e Construction Personnel on Site: Carpenters, Laborers and the following Subcontractors: Mason, Painter, Plumbing, Glazer, Geothermal, Electrical and Low Voltage Communications. Field Environmental Conditions: Exterior: 50° F., Clear and relatively dry grounds. Interior: Lower Level: High 50 °'s F. Upper Level: mid 60 °'s F. Public Works Building Additions: Exterior temperatures. • The following was observed on March 26.2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) 1. General: New City Hall Building: Lower Level openings have temporary closures but interior space is not being heated. Upper Level openings (windows) and gable end openings (clearstory windows) have temporary closures for protection and so as to retain heat during construction. Temporary enclosures are also present at clearstory end windows, at main entry but interior space is not being heated. Work has continued within this building. North and West Additions to Public Works Building: Temporary closures at exterior openings but interior spaces are not being heated. Work has continued within those two additions. Existing Public Works Building: Work has continued within this building. Electrical power to existing Warning Siren was being repaired. 2. Work in Progress: New City Hall Building: Metal standing seam roofing installation awaited completion of exterior Face Brick at Rotunda. Exterior masonry work was in progress at Rotunda. • (continued) The Cfty of Oak Park Heights City Hall Field Observation Report #18 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 io 3 . Work in Progress (continued): New City Hall Building (continued): Interior finishes were being applied within Upper Level. Face brick enclosure at column piers in Rotunda walls was nearly completed. Gypsum board taping, painting and tile setting each were in progress in Upper Level. Glass was being placed into interior hollow metal frame openings. Storage and weapons racks had been placed in Lower Level. Electrical and low voltage wire and cable pulling Work was in progress. Geothermal System headers and tanks were being filled with Glycol fluids. North and West Additions to Public Works Building: Work in progress included: concrete floor slabs, overhead door tracks had been placed, Plumbing rough -in Work and Electrical rough -in Work had progressed, unit heaters had been placed, gas lines were being placed and fire suppression system piping and heads had been placed. Existing Public Works Building: Unit heaters had been placed plus installation of fire suppression system piping and heads was well along. Pump Building: West wall has had exterior frames, doors and exhaust fan placed. • 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking, excess steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, filters, HVAC filters, excess Pex tubing, plumbing piping castings, terrazzo tile, carpeting, floor covering adhesives, rubber flooring, glass blocks, glass block adhesives, markerboards, corner guards, toilet accessories, finish hardware, electrical panel boards, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, scaffolding, tool carts, front end loader, temporary lighting and several mobile lifts. 5. Submittals: (none). (continued) • • .The City of Oak Park Heights City Hall Field Observation Report #18 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 j -- BA # 0822 Page 3 40 filling, 6. Site Work: Resumption of Site Work (i.e., remaining excavation, g, p avin g, site electrical work and utility work) is planned for Spring 2010. 7. General Construction: New City Hall Building: Exterior: Exterior Face Brick installation at Rotunda had progressed. Lower Level: Painting of interior surfaces had progressed. Storage Shelving Units and Weapons Storage Units had been placed. 1 Upper Level: Painting of interior surfaces had progressed. Wood trim at interior window sills was being installed. Hollow metal frames and doors and frame glazing had progressed. Additions to Public Works Building: Ongoing. • Pump Building: Ongoing. 8. Plumbing Work: Hot water heating piping installation continued. Plumbing rough -ins at Public Works Building Additions. 9. Mechanical Work: Temperature Control System Work was in progress in new City Hall Building. Public Works Building: Ongoing. • 10. Electrical Work: New City Hall Building Upper Level and Lower Level: Pulling of power wire and low voltage cable within conduits was in progress. Public Works Building Additions: Rough -ins for power and low voltage. Pump Room: Ongoing. 11. Fire Suppression System Nearly completed in all areas. Work: 12. Geothermal Work: Geothermal System headers and tanks were being filled with Glycol. 13. Owner's Work: Owner's Furniture Vendor is planning onsite furniture delivery by the first week of May 2010. Owner's Asbestos Abatement vendor is seeking to start with the work in May, 2010. Owner's Telephone and Cable TV vendors have started their Work. Owner's vendor has progressed with installation of SCADA System power conduit within new City Hall Building. • (End of Field Observation Report) E3UE T'OW A1' I ASSOCIATES 1t 1 ; ATE Art {:tIITECilf1 r1 SEfIVi(ES G(?MPAN? • -. 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 March 16, 2010 Field Observation Report #17 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 ` BA # 0822 sent by email March 16, 2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel, Principal in Charge Construction Personnel on Site: Carpenters, Laborers and the following Subcontractors: Mason, Concrete, Tile, Painter, Plumbing, Metal Roof, Electrical and low voltage. Field Environmental Conditions: Exterior: 50° F., Clear, muddy grounds and areas of snow cover on site. The following was observed on March 15.2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) • 1. General: Standing seam metal roof was being installed. Lower Level openings of new City Hall building have temporary closures but interior space is not being heated. Upper Level openings (windows) and gable end openings (clearstory windows) of new City Hall building have temporary closures for protection and so as to retain heat during construction. Temporary enclosures are also present at clearstory end windows, at main entry but interior space is not being heated. West Additions to Public Works Building ave temporary closures and g P rY entry but interior spaces are not being heated. Y P g Placement of welded wire mesh for concrete floor slab had commenced. West wall of Pump Room has had face brick enclosure placed. (continued) II r The City of Oak Park Heights City Hall Field Observation Report #17 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 1. General (continued): Rotunda columns have been enclosed with gypsum board. Installation of exterior steel support angles for face brick at Rotunda had progressed. Electrical and Low Voltage Work were in progress. 2. Work in Progress : Metal standing seam roofing installation was in progress at exterior, interior paint application and tile installation each was in progress in Upper Level. Face brick enclosure at column piers in Rotunda walls was being placed. Gypsum board taping, painting and tile setting each were in progress in Upper Level. 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking, excess steel structural members, hot water heating system • pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, filters, HVAC filters, excess Pex tubing, plumbing piping castings, terrazzo tile, carpeting, floor covering adhesives, rubber flooring, glass blocks, glass block adhesives, markerboards, corner guards, toilet accessories, finish hardware, electrical panel boards, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, small bulldozer, scaffolding, tool carts, front end loader, temporary lighting and several mobile lifts. 5. Submittals: Metal Trench Drains and Geothermal System glycol fluids. 6. Site Work: Resumption of Site Work (Le., remaining excavation, filling, paving, site electrical work and utility work) is planned for Spring 2010. I 1 (continued) • • The City of Oak Park Heights City Hall Field Observation Report #17 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 • 7. General Construction: Exterior: Standing Seam metal roof is being installed. Brick support angles' installation at Rotunda had progressed. Lower Level: Painting of interior surfaces was in progress. Upper Level: Wood backing for interior window sills was being installed. Additions to Public Works Building: Floor slab preparations have had face brick enclosure placed. Pump Building: West wall is temporarily enclosed. 8. Plumbing Work: Hot water heating piping installation continued. 9. Mechanical Work: Temperature Control System Work was in progress. Public Works Building: Installation of under floor plumbing lines was in progress. 10. Electrical Work: Upper Level and Lower Level: • Pulling of power wire and low voltage cable within conduits was in progress. Public Works Building: (No work) Pump Room: Exterior power control boxes had been placed. 11. Fire Suppression System Work: Branch line and sprinkler head placements had occurred in Rotunda. 12, Geothermal Work: (No work) 13. Owner's Work: Owner's Furniture Vendor is planning onsite furniture delivery by May 1, 2010. Owner's Asbestos Abatement vendor is seeking to start with the work in May, 2010. Owner's Telephone and Cable TV vendors are planning to commence with interior installations. Owner's vendor is starting to install SCADA System power conduit within new City Hall building. • (End of Field Observation Report) 0 BUETOW AND ASSOCIATES INC ■ - AN ARCHITECTURAL SERVICES COMPANY • 2345 Riae Streot Sulto 210 St. Paul, Minnesota 55113 March 8, 2010 Field Observation Report #16 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email March 8.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Nk Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: Carpenters, Laborers and the following Subcontractors: Metal Roof, Electrical, Drywall, Geothermal System and Plumbing. Field Environmental Conditions: Exterior: 41° F., Clear, muddy grounds and areas of snow cover on site. The following was observed on March 5.2010: (Refer to Construction Personnel Onsite for types of personnel observed onsite) • 1. General: Standing seam metal roof was being installed. Exterior soffits had been placed. Geothermal System headers' placement into lower level Mechanical /Electrical room was progressing. Lower Level openings of new City Hall building have temporary closures and interior space is being heated. Upper Level openings (windows) and gable end openings (clearstory windows) of new City Hall building have temporary closures for protection and so as to retain heat during construction. Temporary enclosures are also present at clearstory end windows, at main entry and interior space is heated. Installation of interior metal studs and drywall plus preparations for taping was progressing. West Additions to Public Works Building have temporary closures and entry and interior spaces are being heated. Sand base placement is progressing. West wall of Pump Room has temporary (but not currently heated) enclosure around new construction. • (continued) The City of Oak Park Heights City Hall Field Observation Report #16 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA #0822 Page2 4111 1. General (continued): Rotunda columns were being enclosed with steel stud framing. Installation of exterior steel support angles for face brick at Rotunda was progressing. Canopy roofing had been applied. Hydronic heating system piping installation continued in Lower Level. Electrical and Low Voltage Work was in progress. 2. Work in Progress : Metal standing seam roofing installation, interior paint application and hydronic heating installation each was in progress in Lower Level. Fiberglass batt cavity insulation in Rotunda walls was being placed. Steel stud interior wall installation and ceiling installation each was in progress in Upper Level. 3. Materials On Site: Excess earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, • metal louvers, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking, excess steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, HVAC filters, heat pumps, unit heaters, excess Pex tubing, plumbing piping castings, terrazzo tile, carpeting, floor covering adhesives, rubber flooring, glass blocks, glass block adhesives, markerboards, corner guards, toilet accessories, finish hardware, electrical panel boards, fire alarm equipment, lighting fixtures, card access equipment and electrical communications equipment. Contractor was advised that storage of electronic communications materials within Lower Level must strictly conform to storage requirements /recommendations of each respective product's manufacturer. (The concern is that of temperature, dust and impact). Contractor agreed to comply as such. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, small bulldozer, scaffolding, tool carts, propane - fueled gas -fired heaters, temporary lighting and several mobile lifts. 5. Submittals: Wood stain and paint "draw down" samples and surface- mounted sanitary napkin dispenser. (continued) The City of Oak Park Heights City Hall Field Observation Report #16 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 6. Site Work: Resumption of Site Work (i.e., remaining excavation, filling, paving, site electrical work and utility work) is planned for Spring 2010. 7. General Construction: Exterior: Standing Seam metal roof is being installed. Brick support angles' installation at Rotunda was in progress. Lower Level: Painting of interior surfaces was in progress. Upper Level: Installation of steel stud partition framing and application of gypsum board was in progress at walls, ceilings, soffits and chases. � I Additions to Public Works Building: Floor slab preparations had commenced. Pump Building: West wall is temporarily enclosed. 8. Plumbing Work: Hot water heating piping installation continued. 9. Mechanical Work: Temperature Control System Work was in progress. • Public Works Building: Preparations for underfloor plumbing lines were in progress. 10. Electrical Work: Upper Level and Lower Level: Pulling of power wire within conduits was in progress. Public Works Building: Junction boxes and conduits had been placed within perimeter masonry walls. Pump Room: (no work in progress) 11. Fire Suppression System Work: Sprinkler system installation was well along. Preparations were under way for branch line placement in Rotunda. 12. Geothermal Work: Exterior header tie -ins to interior pumps were in progress. 13. Owner's Work: Owner's Furniture Vendor is seeking onsite furniture delivery date from Contractor: Awaiting Contractor's response. Owner's Asbestos Abatement vendor is seeking start date for that Work from Contractor: Awaiting Contractor's response. • (continued) The City of Oak Park Heights City Hall Field Observation Report #16 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 4 Owner's Telephone and Cable TV vendors are waiting for Contractor's advice for when their respective interior installations can commence: Awaiting Contractor's response. Cable TV installation from exterior pole to interior server room had been achieved. (End of Field Observation Report) • • BUETOW AND ASSOCIATES INC -. AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 85113 February 8, 2010 Field Observation Report #13 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 k BA # 0822 sent by email February 10.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel, Principal in Charge Construction Personnel on Site: Carpenters, Electricians, Geothermal System Installers, Sheet Metal Workers and Duct Insulators. Field Environmental Conditions: Exterior: 29° F., Partly cloudy, breezy and snow cover on site. The following was observed on February 5.2010: 1. General: Lower Level openings of new City Hall building have temporary • closures and interior space is heated. Upper Level openings (windows) and gable end openings (clearstory windows) of new City Hall building have temporary closures) for protection and to retain heat during construction. Temporary enclosures are present at clearstory end windows. Metal roof decking had been installed at both west addition and north addition to Public Works Building. West wall of Pump Room has temporary (but not currently heated) enclosure around new construction. Installation of exterior steel support angles for face brick was in progress at Rotunda. Construction Meeting Fourteen was conducted Wednesday (2/3/10). Hydronic heating system piping and duct insulation covering installations were in progress in Lower Level. 2. Work in Progress : Skylight framing and glazing had been placed onto Rotunda's structural frame. Main entrance exterior canopy framing had been erected. • (continued) The City of Oak Park Heights City Hall Field Observation Report #13 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 2 2. Work in Progress Hydronic heating system piping and duct insulation covering (continued): installations were in progress in Lower Level. Steel stud interior wall installation was in progress in upper level. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, wood windows, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, Portland cement, cast stone units, steel bar joists, steel decking, excess steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, HVAC filters, heat pumps excess, excess Pex tubing, plumbing piping castings, built -up roofing system materials; vinyl composition tile, carpeting, floor covering adhesives and floor mats. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, small bulldozer, scaffolding, tool carts, propane- fueled gas -fired heaters, temporary lighting, several mobile lifts, roofing Subcontractor's crane and mobile ground defroster. • 5. Submittals: Received and retumed General Contractor's submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": Interior Architectural Woodwork. 6. Site Work: Resumption of Site Work (i.e., remaining excavation, filling, paving, site electrical work and utility work) is planned for Spring 2010. No work in progress due to Winter weather conditions (except Geothermal Well Work). 7. General Construction: Exterior: (No work in progress). Upper Level: Installation of steel stud partition framing was in progress. Additions to Public Works Building: Placement of steel decking at roofs had been achieved at Public Works Building Additions. Pump Building: West wall is temporarily enclosed. 8. Plumbing Work: Hot water heating piping installation continued. • (continued) The City of Oak Park Heights City Hall Field Observation Report #13 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 3 9. Mechanical Work: Installation of copper hot water heating piping and insulation covering in Upper Level was in progress. Temperature Control System Work in progress. Installation of duct insulation in Lower Level in progress. Roof opening for vents had been placed at Public Works Building Additions 10. Electrical Work: Upper Level: Pulling of power wire within conduits was in progress as was core drilling through Upper Level floor slab . Public Works Building: (no work in progress) Pump Room: (no work in progress) 11. Geothermal Work: Trench excavation had occurred at horizontal Headers. Header piping was being installed. 12. Owner's Work: Owner had awarded contract to Electrical Contractor for installation of • street lighting (along Oak Park Boulevard North). (End of Field Observation Report) • t BtlETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY • 2345 Rice Street Suits 210 St. Paul, Minnesota 55113 January 29, 2010 Field Observation Report #12 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email January 29.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: Carpenters, Electricians, Sheet Metal Installers, Glazers, Roofing & Drywall Subcontractors, Steel Erectors and Pipe Insulators. Field Environmental Conditions: Exterior: 8° F., Partly cloudy, breezy and snow cover on site. The following was observed on January 27.2010: • 1. General: Lower Level openings of new City Hall building have temporary closures and interior space is heated. Upper Level openings (windows) and gable end openings (clearstory windows) of new City Hall building have temporary closures) for protection and to retain heat during construction. Clearstory windows have not been installed. Metal bar joists and had been installed at west addition and north addition to Public Works building. West wall of Pump Room has temporary (but not currently heated) enclosure around new construction. Construction Meeting Fourteen was conducted today. 2. Work in Progress: Skylight framing was on the ground waiting for lift -up onto Rotunda structural frame. Main entrance exterior canopy framing was being erected. Steel stud interior wall were in progress in upper level. Hydronic heating system piping and insulation covering installations were in progress in Lower Level. • (continued) The City of Oak Park Heights City Hall Field Observation Report #12 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 2 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, skylight glass panels, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, wood windows, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, Portland cement, cast stone units, steel bar joists, steel decking, steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, HVAC filters, heat pumps, Pex tubing, plumbing piping castings plus built -up roofing system materials. 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, small bulldozer, scaffolding, tool carts, propane - fueled gas -fired heaters, temporary lighting, mobile lifts plus steel erector's crane and mobile ground defroster. 5. Submittals: Received and returned General Contractor's submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": coiling wood doors, sectional doors and display equipment. 6. Site Work: Resumption of Site Work (i.e., remaining excavation, filling, paving, site • electrical work and utility work) is planned for Spring 2010. No work in progress due to Winter weather conditions (except Geothermal Well Work). 7. General Construction: Exterior: Main entrance canopy's steel framing was being erected. Upper Level: Installation of steel stud partition framing was in progress within. Additions to Public Works Building: Placement of steel bar joists at roofs. Pump Building: West wall was temporarily enclosed. 8. Plumbing Work: Plumbing rough -in work had continued in Lower Level and Upper Level, including waste, vent and supply risers at toilet room locations in Upper Level. 9. Mechanical Work: Installation of copper hot water heating piping and insulation covering in Lower Level were in progress. Temperature Control System Work in progress. • (continued) • The City of Oak Park Heights City Hall Field Observation Report #12 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 3 10. Electrical Work: Upper Level: Pulling of power wire within conduits was in progress as was core drilling through Upper Level floor slab . Public Works Building: (no work) Pump Room: (no work) 11. Geothermal Work: Mobile ground defroster was heating guard area for last header trench. 12. Owner's Work: (none) (End of Field Observation Report) • • BUETOW AND ASSOCIATES INC • AN ARCHITECTURAL SERVICES COMPANY 2345 Sloe Street Suits • 210 St. Paul. Minnesota 55113 January 12, 2010 it Field Observation Report #10 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email January 12.2010 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen SchIichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principal in Charge Construction Personnel on Site: Carpenters, Electricians and Geothermal Well Subcontractor. Field Environmental Conditions: Exterior: 19° F., partly cloudy, calm and snow cover on site. The following was observed on January 11. 2010: 1. General: Lower Level openings of new City Hall building have temporary • closures and interior space is heated. West wall of Pump Room has temporary (no longer heated) enclosure around new construction. 2. Work in Progress: Concrete masonry walls of North and West Public Works Garage Additions were primarily in place; openings, exterior insulation and steel stud framing within upper steel frame of Rotunda were primarily in place; Mechanical and Electrical rough -in work in Upper Level were primarily in place at perimeter walls; Mechanical and Electrical rough -in work in Lower Level was primarily in place; fire protection work was in progress; interior masonry walls (concrete block) have been erected in Lower Level; and Geothermal Well system's horizontal header pipe trench had been dug at East portion of site. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping, PVC elbows, steel anchor bolts, wire reinforcing, skylight glass panels, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, wood windows, stair railings, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, Portland cement, cast stone units, steel bar joists, steel decking, steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, HVAC filters, heat pumps, Pex tubing and plumbing piping castings. • (continued) The City of Oak Park Heights City Hall Field Observation Report #10 14268 Oak Park Boulevard North • Oak Park Heights, MN 55082 BA # 0822 Page 2 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, small bulldozer, scaffolding, tool carts, propane - fueled gas -fired heaters, temporary lighting and mobile lifts. 5. Submittals: Received and returned General Contractor's submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": None. 6. Site Work: Resumption of Site Work (i.e., remaining excavation, filling, paving, site electrical work and utility work) is planned for Spring 2010. No work in progress due to Winter weather conditions. 7. General Construction: Lower Level: Concrete masonry unit interior walls, openings and hollow metal frames had been primarily placed. Exterior: Exterior insulation board sheathing and steel studs had been primarily placed at Rotunda exterior walls. Metal furring and insulation board placement was in progress along interior side of exterior walls in Upper Level. 411 Additions to Public Works Building: Earth backfill, exterior walls and openings had been primarily placed. No other work was ongoing in this area. Pump Building: Removals of existing EIFS and openings had primarily occurred, face brick installation had started and West wall was temporarily enclosed. 8. Plumbing Work: Plumbing rough -in work was in progress in Lower Level and Upper Level, including waste vent and supply risers at toilet room locations in Upper Level. 9. Mechanical Work: Installation of metal ductwork was in progress in Lower Level and in Upper Level including VAV box placements. Fire protection work had progressed in Lower Level and Upper Level. Wall- mounted condensing unit shad been primarily installed in Lower Level at various locations. Wall- mounted humidifier unit had been primarily installed in Mechanical/Electri cal Room. • (continued) The City of Oak Park Heights City Hall Field Observation Report #10 14268 Oak Park Boulevard North S Oak Park Heights, MN 55082 BA # 0822 Page 3 10. Electrical Work: Lower Level: Lighting protecti con i it and grounds had been primarily placed. Switchgear (inc uding main service and panel boards) installation was in progress. Pulling of power wire within conduits was in progress. Junction box and conduits had been primarily placed within interior walls, shaft walls and exterior walls. Upper Level: Junction box and conduits had been primarily placed within exterior walls and shaft walls. Core drilling through floor slab had commenced at various locations Public Works Building: Underground conduits from new City Hall building to Public Works Building had been primarily placed. Pump Room: Exterior electrical panel placement and removals of obsolete interior electrical equipment and conduits had commenced. Generator and Transformer have each been primarily placed on site North of and adjacent to the new City Hall building. 11. Geothermal Work: Trench for underground linking horizontal header piping had been dug. Placement of horizontal pipe in trench. 12. Owner's Work: No current onsite Work of the Owner's Special Testing and Inspections Consultant. Previously reported Contractor's specific construction execution deficiencies regarding grout cores and regarding structural steel /deck welding appear to have been corrected. The Owner has selected Furniture /Workstation Vendor as well as Asbestos Abatement Contractor (for existing City Hall building). (End of Field Observation Report) 1 r : , 10 BUETOW AND ASSOCIATES INC 1 AN ARCHITECTURAL SERVICES COMPANY IIII 2345 Rios Street Suit• 210 St. Paul, Minnesota 55113 December 23, 2009 Field Observation Report #9 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email December 23.2009 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel, Principal in Charge _ Construction Personnel on Site: Sprinkler Pipe Fitters, Sheet metal (ductwork) Subcontractor, Roofers, Masons, Electricians, Geothermal Well Drillers, Plumbers and Ironworkers. Field Environmental Conditions: Exterior: 22° F., sunny, clear and light breeze and light snow cover on site. The following was observed on December 17 2009• • 1. General: Lower Level openings p e have temporarily closures ands ace is heated. Public Works Addition exterior walls (North and West) openings have temporarily closures and space both sides of those walls are heated. 2. Work in Progress: Public Works Building additions were in progress; sloped roofing insulated panel installation were in progress; concrete masonry walls of North and West Public Works Garage Additions were primarily in place; steel stud framing within upper steel frame of Rotunda was primarily in place; Mechanical and Electrical rough -in work in Lower Level and Upper Level were in progress; interior masonry walls (concrete block) were being erected in Lower Level; and Geothermal well drilling was on -going at East portion of site. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping PVC elbows, steel anchor bolts, wire reinforcing, skylight glass panels, copper piping, metal roofing, roofing sheet membrane, composite insulation roof panels, metal louvers, wood windows, stair railings, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, Portland cement, cast stone units, steel bar joists, steel decking, steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, unit heaters, pipe insulation, exhaust fans, grilles, diffusers, VAV boxes, condensing units, Pex tubing and IP plumbing piping castings. (continued) The City of Oak Park Heights City Hall Field Observation Report #9 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 • BA # 0822 Page 2 4. Equipment On Site: Temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, dump trucks, backhoes, small bulldozer, scaffolding, tool carts, propane - fueled gas -fired heaters, temporary lighting, spec mix hopper unit; mobile lifts and geothermal well drilling rigs. S. Submittals: Received and returned General Contractor's submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": Public Works steel joists, corner guards, projection screen, postal specialties, canopies, access doors, fences and gates, toilet compartments, evidence lockers, flagpole, weapon storage system, overhead doors, coiling wooden doors, fire extinguisher cabinets and fire extinguishers. 6. Site Work: Installation of precast concrete retaining wall units (including perimeter drainage piping) was well along at Public Works Storage Yard, Impound Lot and driveway ramp at Northwest and West portions of site. Excavation and filling was well along for new roadway paving and for Police Garage driveway down ramp were in progress. No work in progress due to weather. • 7. General Construction: Lower Level: Concrete masonry unit interior wall installation was in progress. Exterior: Perimeter soffit sub - framing installation and application of foam insulation had progressed. Additions to Public Works Building were in Progress: Erection of face brick and cavity wall construction was underway within heated temporary enclosure at West Addition to Public Works Garage. 8. Plumbing Work: Plumbing rough -in work was in progress in Lower Level and Upper Level. 9. Mechanical Work: Installation of metal ductwork and sprinkler piping was continuing in Lower Level and in Upper Level. Ductwork had been placed in Upper Level. 10. Electrical Work: Placement of metal conduit, junction boxes and wall boxes continued as follows: within new concrete masonry unit interior wall partitions in Lower Level. Core drilling through Upper Level floor slab was in progress. Underground electric conduit placement to Public Works Garage Addition was well along. Electrical switchgear installation was in • progress. (continued) The City of Oak Park Heights City Hall Field Observation Report #9 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 3 11. Geothermal Work: Drilling operations were in progress. Two drilling rigs were on site. 12. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress (concrete masonry unit grout core strength testing and steel erection). Construction execution deficiencies regarding grout cores and regarding structural steel /deck welding were identified yesterday in separate Testing Reports - corrections are required of the construction execution steel deficiencies and follow -up verifications are required by the Owner's Special Testing and Inspections Consultant. The grout core results prepared by the Owner's Special Testing and Inspections Consultant were expected to improve over time and were approved. The Owner received bids from Asbestos Abatement Contractors. (End of Field Observation Report) • • BUETOW AND ASSOC ATES INC O 0 AN AFRCHITFC i ORAL Si- iiVICFS t OMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 November 19, 2009 Field Observation Report #8 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email November 19.2009 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). F o : ' and i.el Princi*al in Ch•r.e Construction Personnel on Site: Earthwork Subcontractor, Electricians, Geothermal Well Drillers, Structural Steel Stud Subcontractor and Plumbers. Field Environmental Conditions: Exterior: 45° F., sunny, clear and light breeze. The following was observed on November 18,2009: 1. General: • 2. Work in Progress: Public Works Building additions were in progress; precast concrete retaining wall unit placement was on -going at Northwest and West portion of site; electrical rough -in work was in progress in Lower Level; interior masonry walls (concrete block) were being erected in Lower Level; and Geothermal well drilling was on -going at East portion of site. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), precast concrete retaining wall units, steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping and elbows, steel anchor bolts and wire reinforcing, Ladder -type masonry joint reinforcing, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, Portland cement, cast stone units, steel bar joists, steel decking, miscellaneous steel structural members, hot water heating system pumps, expansion tank, ductwork, black iron piping, Pex tubing and plumbing piping castings. 4. Equipment On Site: Spec mix tower hopper, temporary office, storage units, portable toilet, site barricades, street barricades, trash containers, dump trucks, backhoes, small bulldozer, scaffolding, mobile lifts and geothermal well drilling rigs. (continued) • tel 651 483 -6701 fax 651 483 -2574 www.buetowarchltects.com The City of Oak Park Heights City Hall Field Observation Report #8 14268 Oak Park Boulevard North • Oak Park Heights, MN 55082 BA # 0822 Page 2 5. Submittals: Received and returned General Contractor's submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": Fire Suppression System (sprinklers) and Entrance Floor Grills. 6. Site Work: Installation of precast concrete retaining wall units (including perimeter drainage piping) was in progress at Public Works Storage Yard, Impound Lot and driveway ramp at Northwest and West portions of site. Excavation and filling was in progress for new roadway paving and for Police Garage driveway down ramp were in progress. 7. General Construction: Lower Level: Concrete masonry unit interior wall installation was in progress. Exterior. Perimeter soffit sub - framing installation was in progress. Additions to Public Works Building were in Progress: Footings had been placed; foundation walls had been erected, including grouted bond beams and perimeter insulation. 8. Plumbing Work: Plumbing rough -in work was in progress. • 9. Mechanical Work: Installation of metal ductwork and plumbing piping was continuing in Lower Level. HVAC air handling enclosure spaces and ERV Unit had been placed in Lower Level Mechanical /Electrical Room. 10. Electrical Work: Placement of metal conduit, junction boxes and wall boxes continued as follows: within new concrete masonry unit interior wall partitions in Lower Level. 11. Geothermal Work: Drilling operations were in progress. Two drilling rigs were on site. An additional drilling rig may be brought to the site. 12. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress (concrete strength testing and steel erection). Construction execution deficiencies regarding grout cores and regarding structural steel/deck welding were identified yesterday in separate Testing Reports - corrections are required of the Contractor and verifications are required by the Owner's Special Testing and Inspections Consultant. Owner's selection Furniture/Workstation Vendor had occurred. Owner's SCADA System Vendor's work was in progress. • (End of Field Observation Report) • /m _ ■ In "s I s ■ 1 ." t m C 1 ��= i X 11 11 - s Yi it a'l'illi /1111111 ill ; - ri ii lip 11 I_ 1 , ig II' D s .. - i i n f �. V- s „ X 1 g a 1 i� i ? + �t I g o ■ L! » 11 1 1 I� i!vvni l a l villR1s 1 § §s1; ,111811 :1 §1p1 :$ ;111 i 1 1 1 3 iLI. 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Principal in Charge Construction Personnel on Site: Earthwork Subcontractor Field Environmental Conditions: Exterior: 50° F., cloudy, light drizzle and light breeze. The following was observed on October 30.2009: 1. General: Interior colors had been approved by the Owner and submitted to General Contractor (except those whose products had not yet been submitted by General Contractor to Architect), • 2. Work in Progress: Interior concrete masonry unit walls were being erected in Lower Level. Steel deck erection was in progress. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, concrete pipe sections, PVC piping and elbows, steel anchor bolts and wire reinforcing, ladder -type masonry joint reinforcing, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking and miscellaneous steel structural members. 4. Equipment On Site: Spec mix tower hoppers, temporary office, storage units, portable toilet, site barricades, street barricades, trash container, pump and hoses (for site water extraction), backhoe, small bulldozer, scaffolding, mobile lifts and steel erector's portable generator. (continued) tel 651 483 - 6701 fax 651 483 -2574 www.buetowarchitects.com • • The City of Oak Park Heights City Hall Field Observation Report #6 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 5. Submittals: Received and returned the submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": Modular block retaining wall, trench drain gratings, aluminum louvers, geothermal system well layout and ultrasonic humidifier. 6. Site Work: Excavation and filling was in progress southwest of new City Hall for sanitary sewer line. 7. General Construction: Lower Level: Concrete masonry unit interior wall installation was in Progress. Upper Level: Steel deck installation was in progress. Cast stone had been P laced at certain window sills. 8. Plumbing Work: One location of core drilling for plumbing piping of precast deck was in progress. • 9. Mechanical Work: Installation of metal ductwork had started in Lower Level. 10. Electrical Work: Placement of metal conduit, junction boxes and wall boxes continued as follows: within new concrete block units and within poured concrete walls and in perimeter exterior concrete block walls and on exterior side of concrete block (within future cavity behind face brick) in lower and upper levels. 11. Geothermal Work: Drilling operations had started and stopped. 12. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress (concrete strength testing and steel erection). Selection of Owner's Furniture/Workstation Vendor was in progress. (End of Field Observation Report) • E31)E`tOW AND r` ; SOCLATES !N(`; AN ARCHFFEC FORM. SERVICES COWAN 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 October 8, 2009 Field Observation Report #5 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email October 8.2009 To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). From: Randy Engel. Principa).in charge Construction Personnel on Site: Earthwork Subcontractor Field Environmental Conditions: Exterior: 64° F., clear and light breeze. The following was observed on October 7.2009: 1. General: Structural Engineer's Field Report (dated 10/6/09) is attached. Interior colors had been approved (except those whose products had not yet been submitted by General Contractor to Architect). 2. Work in Progress: Earthwork at Public Works Additions was in progress. Face brick cavity wall assembly installation was in progress. Steel deck erection was in progress. Geothermal well installation was starting. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), steel reinforcing bars, welded wire mesh, miscellaneous lumber, PVC conduit, PVC piping and elbows, steel anchor bolts and wire reinforcing, ladder - type masonry joint reinforcing, rigid insulation board, stone veneer units, concrete blocks, mortar, face brick, portland cement, cast stone units, steel bar joists, steel decking and steel structural members. 4. Equipment On Site: Spec mix tower hoppers, temporary office, storage units, portable toilet, site barricades, street barricades, trash container, pump and hoses (for site water extraction), portable generator, backhoe, small bulldozer, scaffolding and mobile lifts. 5. Submittals: Received and returned the submittals marked either: "Approved ", "Approved With Corrections Noted" or "Reviewed ": Glass block sample, additional structural steel and canopy, metal stairs, roofing assembly, roof flashing and sheet metal, Fire Alarm System, ERV -1, elevator finishes, ALU -1, fire protection, grilles and registers, pass window, tile and sealants. (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com The City of Oak Park Heights City Hall Field Observation Report #5 14268 Oak Park Boulevard North • Oak Park Heights, MN 55082 BA # 0822 Page 2 6. Site Work: Basement Floor Slab: sand/fill and vapor retarder and wire mesh reinforcing placement was in progress. Excavation and filling was in progress at locations of north and west additions to Public Works Building. Replacement fire hydrant installation southeast of new building was in progress. 7. General Construction: Lower Level: Installation of perimeter exterior face brick cavity wall assembly was in progress. Damproofing had been placed onto perimeter exterior masonry walls. Upper Level: Steel joists installation was in progress. Installation of perimeter exterior face brick cavity wall assembly was in ro P gress. Damproofing had been placed onto perimeter exterior masonry walls. Cast stone insert placement in exterior walls had started. 8. Plumbing Work: Installation of below slab (underground) sanitary sewer piping and stub - ups was continuing in Lower Level, (including floor drains). 9. Mechanical Work: Preparations had started for installation of metal ductwork in Lower Level. 10. Electrical Work: Placement of metal conduit, junction boxes and wall boxes continued as follows: within new concrete block units and within poured concrete walls in lower level, in perimeter exterior concrete block walls and on exterior side of concrete block (within future cavity behind face brick). 11. Geothermal Work: Site preparation had started, including clearing of trees. 12. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in ro ress (concrete strength testing and steel erection). g ( g g . ) Owner's Asbestos Abatement Consultant (for existing building) was taking several roof membrane samples for evaluation. Selection of Fumiture/Workstation Vendor was in progress. (End of Field Observation Report) • I BUETOW AND ASSOCIATES OCIATE lkit AN ARCH11 LC r H I.' "�k AVICF`s�tJMf',�ia'r 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 July 6, 2008 • Field Observation Report #2 Oak Park Heights City Hall 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 sent by email July 6, 2009 Q V To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E • Engineering). Y From: Randy Engel, Principal in Charge • Construction Personnel on Site: General Contractor's Field Superintendent, Concrete Formwork Personnel, Plumber and Electrician. Field Environmental Conditions: Exterior: 66° F., cloudy and light breeze. The following was observed on July 1,2009: + 1. General: Lower Level perimeter concrete walls were being formed and preparations for pipe and louver penetrations through those walls were in q progress. a 2. Work in Progress: Perimeter concrete footings had been placed along south and west sides • of the building. O Perimeter concrete basement walls had been placed along north, east and o south sides of the building. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), steel reinforcing bars, wood form materials, miscellaneous lumber and steel O forming pans (for concrete), PVC conduit, steel anchor bolts and wire • reinforcing. 4. Equipment On Site: Backhoe, Lull Mobile Lift and Caterpillar Bulldozer. o Temporary office, storage units, portable toilet, site barricades, street barricades and trash container. 5. Submittals: Awaiting Contractor's submittal of Project Schedule, Project Schedule Updates, Submittal Schedule, Subcontractor's and Suppliers Lists and Schedule of Values. Received and returned these Submittals: Reinforcing Bars, Water Stop, Concrete Design Mix and Precast Concrete Planks. • 0 (continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • The City of Oak Park Heights City Hall Field Observation Report #2 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 6. Site Work: Metal Perimeter Metal Fence and Silt Fence were in place. Additional site grading had been achieved. 7. General Construction: Installation of formwork for poured -on -place concrete basement walls was in progress. S. Plumbing Work: Pipe sleeve placement for underground sanitary lines and review of wall openings for louver(s) within concrete wall formwork was in progress. 9. Mechanical Work: (Nothing observed). 10. Electrical Construction Junction box placement and pipe sleeve placement within concrete wall Work: formwork for conduits for underground power and communications conduits was in progress. 11. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress (soil compaction and concrete strength testing). (End of Field Observation Report) • r BULfoW ANl) A SOCIATES it <t AN AR( HIf -CTt.iHAL. EFRVi :i'; t " ;()tvIPA?I 2345 Rice Street Suite 210 o St. Paul, Minnesota 55113 ` June 8, 2008 2 Field Observation Report #1 Oak Park Heights City Hall c 14268 Oak Park Boulevard North ° Oak Park Heights, MN 55082 q BA # 0822 sent by email June 7, 2009 c To: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Mike Lueth (Buetow and Associates); Eric Meyer (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E • u Engineering). From: Randy Principal in Charge • � s Construction Personnel on Site: General Contractor's Field Superintendent lb 4 Field Environmental Conditions: 68° F., sunny and Light breeze (Exterior) w The following was observed on June 5.2009: a 1. General: Pre - Construction Meeting 1/1 was conducted on May 6, 2009. Refer to W separately issued Meeting Minutes. e Building Permit was issued by City of Oak Park Heights. 0 2. Work in Progress: Earthwork around building pad was in progress. Earthwork within building pad was in progress. Perimeter Concrete Footings had been placed along north and east walls O and in southwest corner. e e. 3. Materials On Site: Earthwork fill materials (separate piles of gravel and soils), reinforcing bars, wood form materials (for concrete), PVC conduit, steel anchor bolts and wire reinforcing. 0 4. Equipment On Site: Backhoe, Lull Mobile Lift and Caterpillar Bulldozer. • Temporary office, storage units, portable toilet, site barricades and street barricade. o . 5. Submittals: Awaiting Contractor's submittal of Project Schedule, Project Schedule Updates, Submittal Schedule, Subcontractor's and Suppliers Lists and M Schedule of Values. Received and returned these Submittals: Reinforcing Bars, Water Stop, O Concrete Design Mix and Precast Concrete Planks. e o (continued) 0 tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com • The City of Oak Park Heights City Hall Field Observation Report #1 14268 Oak Park Boulevard North Oak Park Heights, MN 55082 BA # 0822 Page 2 6. Site Work: Excavation was in progress: digging, trenching subcutting and filling of soil materials. Metal Perimeter Metal Fence and Silt Fence were in place. 7. General Construction: Installation of perimeter wall footings, stoop footings and stair tower footings was in progress. 8. Plumbing Work: (Nothing observed). 9. Mechanical Work: (Nothing observed). 10. Electrical Construction Temporary electric service had been placed. Work: Installation of underground conduits for power and communications was in progress. 11. Owner's Work: The onsite Work of the Owner's Special Testing and Inspections Consultant was in progress. 4111 (End of Field Observation Report) • IL