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HomeMy WebLinkAboutChange Directive #7 CONSTRUCTION OWNER ❑ CHANGE ARCHITECT ❑ • CONTRACTOR ❑ DIRECTIVE FIELD ❑ OTHER ❑ AIA DOCUMENT G714 (Instructions on reverse side. This document replaces AIA Document G713, Construction Change Authorization.) *PROJECT: Oak Park Heights City Hall J g Y DIRECTIVE NO: Seven (7) (name, address) 14168 Oak Park Blvd. North DATE: February 14, 2011 Oak Park Heights, MN 55082 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 0822 (name, address) Jorgenson Construction 9255 East River Road NW CONTRACT DATE: April 15, 2009 Coon Rapids, MN 55433 CONTRACT FOR: General Construction You are hereby directed to make the following change(s) in this Contract: • The Electrical Contractor removed four (4) dimming ballasts each from two (2) Type H lighting fixtures in Room 145 Council Chamber and installed four (4) electronic ballasts each (as replacements) in those two (2) lighting fixtures in January or February 2011. The dimming ballasts were apparently retained by the Electrical Contractor. • The Electrical Contractor removed one (1) dimming ballast from an unidentified Type H lighting fixture in Room 145 Council Chamber at the request of the ballast manufacturer and installed one (1) dimming ballast as a replacement in November, 2010. The removed dimming ballast was sent to the ballast manufacturer for testing. • The Electrical Contractor must provide the eight (8) removed ballasts to the Owner. • The Electrical Contractor did not submit a cost in advance and for approval to the Owner or Architect for the work of replacement of the eight (8) ballasts nor of the one (1) ballast. • Contractor claims $850.00 as the value of work achieved (per attached C.I.P. No. 35). • Owner offers true value of Work achieved in the amount of $300.00. • PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum gI ;i fiXArlitY131'XYis: d - ump Sum (increase) M) of $ 300.00 ❑ Unit Price of $ per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: 2. The Contract Time is proposed to blf3blfjEi,d (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of . days). When signed by the Owner and Architect and received by the Contractor, this document Signature by the Contractor indicates the Con- becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set Contractor shall proceed with the change(s) described above. ° forth in this Construction Change Directive. Buetow & Associates, Inc. City of Oak Park Heights Jorgenson Construction ARCHITECT OWNER CONTRACTOR 2345 N. Rice St. #210 14168 Oak Park Heights Blvd N. 9255 River Road NW Address Address Address St. Paul, MN 55113 Oak Park Heights, MN 55082 Coon Rapids, MN 55433 , rai I 11 Pr BY BY ATE y DATE DATE AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714 -1987 • t • • • INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE • • A. GENERAL INFORMATION • . 1. Purpose • A1A Document G714 replaces former ALA Document G713, Construction Change Authorization" This document was developed as a directive for changes in the Work which, if not implemented expeditiously, might delay the Project. In contrast to a Change Order (AIA Document G701), ALA Document "G'• 14 is to be used where the Owner and Contractor, for whatever reason, have not reached agreement upon the proposed changes in the Contract Sum or Contract Time. Upon receipt of the completed G714, the Contractor must promptly proceed with the change in the Work described therein. 2. Related Documents This document was prepared for use under the terns of ALA. Document A201, General Conditions of the Contract for Construction; under the general conditions contained in AIA Documents A10 and A117; and under other AIA general conditions beginning with the 1987 editions. 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, an A1A component chapter or a current ALA Documents Price List to determine the current edition of each document. 4. Limited License for Reproduction ALA Document G71• is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permis- sion of the ALA. The G714 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed.in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a completed or executed G714, but only for use in connection with a particular Project. R. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the form (including a description of the Work) and attachments. 2. Method of Determining Costs In accordance with Subparagraph 7.3.3 of AIA Document A201 (1987 edition), insert the method proposed for determining the final cost of tl� Work involved. Lump Sum should be used where there is likely to be mutual agreement by the Owner and Contractor as to the total cost of th change; all costs associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to be mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change. but where the number of units of measurement is not capable of reasonable determination at the time the form is signed. Reference to Subparagraph 7.3.6 of AIA Document A201 (1987 edition) indicates that payment will be made 00 a time and material basis with reasonable allowances for overhead and profit as defined therein. Refer to Subparagraph 7.3.6 for a definition of the method proposed for determin- ing costs to be included. The space after the designation "as follows" should be used where more than one method of adjustment, or a method other than those designated above, is proposed and where the Contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the Owner, amounts not in dispute may be included in Applications for Payment. Such undisputed amounts should be clearly documented by written agreement. 3. Chance in Contract Time Insert the proposed change in Contract Time, if any. associated with the change. C. EXECUTION OF THE •DOCUMENT 1. The document should he executed in not less than triplicate by the Owner and Architect. 2. Once the Architect has completed the form as described above and has executed it in triplicate, all three copies should be sent to the Owner for authorization, since the Architect alone does not have the authority to authorize additional expenditures or time extensions. The Owner's represen- tative who executes this document must be legally empowered to authorize additional funds, and the amount of the proposed change must not exceed the representative's monetary authorization. Once authorized by the Owner or the Owner's representative, one copy should be sent by the Architect to the Contractor. 3. The Contractor nntst promptly proceed with the change directed. If the proposed method of adjustment is acceptable, the Contractor so advises the Architect and the method selected shall be utilized in the determination of future Applications for Payment. If the proposed method of acljusunent is riot acceptable, the Contractor so advises the Architect. In such event, the method of the adjustment will automatically become that designated in Subparagraph 7.3.6. The Architect should prepare a Change Order for execution by the Owner, Architect and Contractor for the Work directed by the Construction Change Directive when (a) the Contractor agrees to the proposed adjustment of the Contract Sum and Contract Time upon receipt of the Consmaction Change Directive or (b) the Contractor and Owner agree to the determination by the Architect of the change in Contract St pursuant to Subparagraph 7.3.6 and- Contract Time pursuant to Subparagraph 7.3.8. If, following the Architect's determination, 00 agreement • reached, the matter is referred to the Architect as a Claim. • 3188 • Subject: Oak Park Heights City Hall - C.I.P. No. 35 Date: Wednesday, February 2, 2011 7:54 AM i From: Steve Gansmoe < Steve @jorgensonconstruction.com> 1' o: < randy _engel @buetowarchitects.com> Conversation: Oak Park Heights City Hall - C.I.P. No. 35 Randy, Attached is a copy of costs associated with Contractor Initiated Proposal Request No. 35. Steven M. Gansmoe Project Manager Jorgenson Construction Inc. 9255 East River Road NW Coon Rapids, MN 55433 Telephone: 763- 784 -3877 Fax: 763- 784 -1583 Cell: 612 - 363 -3569 steve @jorgensonconstruction.com This e-mail is confindential. It may also be legally privileged. If you are not the addressee you may not copy, forward, disclose or use any part of it. If you hace received this message in error, please delete it and all copies from your system and notify the sender immediately by return e-mail. Page 1 of 3 • • - 4yy .. 9255 East River Road N.W. Coon Rapids, MN 55433 -5722 763 -784 -3877 FAX 763- 784 -1583 JO RG ENSON www•JorgensonConstruction.cam CONSTRUCTION INC. CONTRACTOR INITIATED PROPOSAL REQUEST No. 35 DATE: FEBRUARY 2, 2011 TO: BUETOW AND ASSOCIATES INC. ATTN: RANDY ENGEL — PROJECT MANAGER FAX #: (651) 483 -2574 RE: OAK PARK HEIGHTS CITY HALL — OAK PARK HEIGHTS, MN COMMENTS: RANDY, ENCLOSED IS A BREAKDOWN OF COSTS ASSOCIATED WITH CONTRACTOR INITIATED PROPOSAL REQUEST No. 35 TO REPLACE (9) TYPE 'H' DIMMING BALLASTS TO ELECTRONIC BALLASTS IN THE COUNCIL CHAMBERS. GEPHART ELECTRIC COMPANY $ 809.00 JCI 5% COMMISSION 41.00 TOTAL ADD FOR C.L.P. No. 35 $ 850.00 PLEASE REVIEW AND PROVIDE A CHANGE ORDER FOR THE ABOVE REFERENCED ITEM. FROM: STEVEN M. GANSMOE PROJECT MANAGER CC: THERE ARE _(4)_ PAGE(S) INCLUDING THIS PAGE. PLEASE CALL IF YOU DO NOT RECEIVE ALL OF THE PAGES. • AN EQUAL OPPORTUNITY EMPLOYER E5T0. 7777 • 47. El ECT 17t January 3, 2011 Attn: Steve G. JORGENSON CONSTRUCTION 9255 East River Road NW Coon Rapids, MN 55433 -5722 Re:Oak Park Heights City Hall Request for Change Order - (9) Replace Ballasts Type H Gentlemen: The above subject request results in the additional sum of $ 809.00 to our contract. Enclosed are the total itemized breakdowns. • All work is complete for this request. Please incorporate this amount into our contract. Should you have any questions please contact me. Sincerely, GEPHART ELECTRIC CO., INC. CF Dull Project Manager CFD/cn ?554 Lz6cre Rc St. Paut. 71,07 551 651' 4$4 -s4RC b5.L84 -22'°. • ,,.,,,V,Oharteicdrr„ • 13'O If 77 • lIE C ?3IIC To: JORGENSON CONSTRUCTION 9255 EAST RIVER ROAD 4W COON RAPIDS. MN 5543.3-5722 Attn: Stoke G. Date: 1 .1 I Re: OAK PARK HEIGHTS CITY lL\LL The foflow ine are costs for Proposal Request # (i ) 1. Materials 5...._.3`x`? 2. Equipment Rental ti 3. Sales 'fax 7.125 ° it S ' - J3 M c 4. Subtotal Material, sum lines I, 2 & 3 5 , 5. Installation Labor wl Hours . S 78.75 per hour 5 zz_az-I"� ' �s 6. Subtotal, sure lines 4 & . Overhead I.) 5 -1 -' N. Subtotal, sum [roes 6 & 7 S 4' ='° - 9. Subcontractor (includes 5( OH & P) 5 10. 1 otal Price of Change 5 A time extension of days will be required. This quotation is valid until for ‘t rinen acceptance. Should this request be acceptable, an authorized signature of the Architect, Owner. Construction N1anat.ter, or General Contractor is required to proceed until a written change order is received. If a formal change order is not received by • die work described above shall stop. Acceptance Title Date • •j... :.i �:'v P.:54 .. r,,,.. F.,./ :63;- • Estimate Worksheet Print • Estimate: OAK PARK HEIGHTS CITY HALL 01/03/11 Estimated by: CFD File: OAK PARK HEIGHTS CITY HALL.bhs Location: TYPE H 9 BALLASTS(Sheet 51) Page 1 7 ) REPLACE 'TYPE 3 E 35E.57) E TO F.:,ECTY she - 1 - 1 P:c-; Mat.?.rial Tot = Riw Lab.f;:: = • Confidential information, Property of 51-1S, inc. Printout from BHSestimator (c) - Inc.. Gravois Mi Hs, Missouri, USA •