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HomeMy WebLinkAboutChange Directive #5 CONSTRUCTION OWNER [+� CHANGE ARCHITECT ❑ CONTRACTOR ❑ • DIRECTIVE FIELD ❑ AIA DOCUMENT G714 OTHER ❑ • •strucrions on reverse side. This document replaces AIA Document G713, Construction Change Authorization.) PROJECT: Oak Park Heights City Hall DIRECTIVE NO: Five (5) (name, address) 14168 Oak Park Blvd. North Oak Park Heights, MN 55082 DATE: March 18, 2010 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 0822 (name, address) Jorgenson Construction 9255 East River Road NW CONTRACT DATE: April 15, 2009 Coon Rapids, MN 55433 CONTRACT FOR: General Construction You are hereby directed to make the following change(s) in this Contract: • Contractor incorrectly interpreted Construction Documents regarding provision of two (2) underground conduits from Room 013 Mechanical and Electrical Room to location in Room 001 Garage to serve future snow melting system boiler. Boiler would serve future snow melting system at ramp down to Lower Level Garages. • Contractor is responsible to properly interpret Construction Documents. • Contractor's statement that Construction Documents are in error is incorrect and irrelevant. • Contractor claims $2,872.00 as the value of work achieved (per attached C.I.P. No. 5). • Owner offers true value �f Work achieved in the amount of $1,340.00. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or . -. - • - . + .. 1 31'gis: XX Lump Sum (increase) mizzA of $ 1,340.00 ❑ Unit Price of $ per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: 2. The Contract Time is proposed to (o (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document Signature by the Contractor indicates the Con- - becomes effective_ IMMEDIATELY as a Construction Change Directive (CCD), and the tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set Contractor shall proceed with the change(s) described above. ' forth in this Construction Change Directive. Buetow & Associates, Inc. City of Oak Park Heights Jorgenson Construction ARCHITECT OWNER CONTRACTOR 2345 N. Rice St. #210 14168.0., ' ark Heights Blvd N. 9255 River Road NW Address Address Address St. iriiii. A 5 gi t Oak Par I' ights, MN 55082 Coon Rapids, MN 55433 BY 'dal ��I BY lJ BY TE - \ 0 DATE \ v 1 t DATE AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 19: r EDITION • AIM • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK'AVENUE, N.W., WASHINGTON, D.C. 20006 6714 -1987 • INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE A. GENERAL INFORMATION • 1. Purpose ALA Document 0714 replaces former ALA Document 0713, Construction Change Authorization. This document was developed as a directive for • changes in the Work which, if not implemented expeditiously, might delay the Project. In contrast to a Change Order (AIA Document 0701), ALA. Document G714 is to be used where the Owner and Contractor, for whatever reason, have not reached agreement upon the proposed changes in the Contract Sum or Contract Time. Upon receipt of the completed G714, the Contractor must promptly proceed with the change in the Work described therein. 2. Related Documents This document was prepared for use under the terns of ALA. Document A201, General Conditions of the Contract for Construction; under the general conditions contained in ALA Documents A107 and A117; and under other AIA general conditions beginning with the 198 editions. 3. Use of Current Documents • Prior to using any AI.A document, the user should consult the AIA, an ALA component chapter or a current ALA. Documents Price List to determine • the current edition of each document. • 4. Umitod License for Reproduction AIA Document G714 is a copyrighted work and may not be reproduced or excerpted from in substantial parr without the express written permis- sion of the ALA. The G714 documentjs intended to be used as a consumable —that is, the original document purchased by the user Ls intended to be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a completed or executed G714, but only for use in connection with a particular Project. B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the form (including a description of the Work) and attachments. 2. Method of Determining Costs In accordance with Subparagraph 7.3.3 of AIA Document A201 (1987 edition), insert the method proposed for determining the final cost of the • Work involved. Lump Sum should be used where there is likely to be mutual agreement by the Owner and Contractor as to the total cost of the change; all costs associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to be mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change. but where the number of units of measurement is not capable of reasonable determination at the time the form is signed. Reference t0 Subparagraph 7.3.6 of ALA Document A201 (1987 edition) indicates that payment will be made on a time and material basis with reasonable allowances for overhead and profit as defined therein. Refer to Subparagraph 7.3.6 for a definition of the method proposed for determin- ing costs to be included. • • The space after the designation "as follows" should be used where more than one method of adjustment, or a method other than those designated above, is proposed and where the Contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the Owner, amounts not in dispute may be included in Applications for Payment. Such undisputed amounts should be clearly documented by written agreement. • 3. Change in Contract Time Insert the proposed change in Contract Time. if achy, associated with the change. • C. EXECUTION OF THE DOCUMENT 1. The document should be executed in not less than triplicate by the Owner and Architect. 2. Once the Architect has completed the form as described above and has executed it in triplicate, all three copies should be sent to the Owner for authorization, since the Architect alone does not have the authority to authorize additional expenditures or time extensions. The Owner's represen- tative who executes this document must be legally empowered to authorize additional funds, and the amount of the proposed change trust not exceed the representative's monetary authorization. Once authorized by the Owner or the Owner's representative, one copy should he sent by the Architect to the Contractor. • 3. The Contractor must promptly proceed with the change directed. If the proposed method of adjustment is acceptable, the Contractor so advises the • Architect and the method selected shall be utilized in the determination of future Applications for Payment. if the proposed method of adjustment is not acceptable. the Contractor so advises the Architect. In such event. the method of the adjustment will automatically become that designated in Subparagraph 7.3.6. The Architect should prepare a Change Order for execution by the Owner, Architect and Contractor for the Work directed by the Construction Change Directive when (a) the Contractor agrees to the proposed adjustment of the Contract Sum and Contract Time upon receipt of the Construction Change Directive or (b) the Contractor and Owner agree to the determination by the Architect of the c in Contract Sum pursuant to Subparagraph 7.3.6 and Contract Time pursuant co Subparagraph'7.3.8. If, following the Architect's determination, no agreement is reached, the matter is referred to the Architect as a Claim. • • 3/88 Thu, Mar 18, 2010 11:52 AM Subject: OAK PARK HEIGHTS CITY HALL (BA #0822) - C.I.P. #5 mate: Thursday, December 17, 2009 9:49 AM m: Randy Engel <randy_engel @buetowarchitects.com> To: Steve Gansmoe < steve @jorgensonconstruction.com> Conversation: OAK PARK HEIGHTS CITY HALL (BA #0822) - C.I.P. #5 December 15, 2009 Eric: Regarding Contractor Initiated Proposal Request #5 (C.I.P. #5), the Owner has advised that the City will offer $1,2767 plus 5% to JCI = a total of $1,340 (that includes all labor and material) for the inadvertently installed underfloor electrical conduits in the Lower Level that would serve future wiring to snow melt equipment. I understand that this is the best and final offer the City will make. Please consider and respond accordingly. BUETOW AND ASSOCIATES, INC. 1 Randy L. Engel, RA, AS Principal -in- Charge 2345 Rice Street, Suite 210 St. Paul, Minnesota 55123 Tel 651 483 -6701 Fax 651 483 -2574 Cellular 952 237 -5932 • Page 1 of 1 ThTr, ©et-^ , 009 1:56 PM S ubject: Re: Oak Park Heights City Hall - C.I.P. No. 5 d, 2_ -2----- Date: Thursday, October 29, 2009 1:56 PM glom: Randy Engel < randy _engel @buetowarchitects.com> Steve Gansmoe < steve @jorgensonconstruction.com> Conversation: Oak Park Heights City Hall - C.I.P. No. 5 Rejected. If it is not in the documents, then Delete from the project. Randy, Attached is a copy of Contractor Initiated Proposal Request No. 5 for your review. Steven M. Gansmoe . Project Manager Jorgenson Construction Inc. 9255 East River Road N.W. Coon Rapids, MN 55433 -5722 Ph: 763- 784 -3877 Fax: 763 - 784 -1583 ' fil Cell: 612 - 363 -3569 steve @jorgensonconstruction.com This e -mail is confidential. It may also be legally privileged. If you are not the addressee you may not copy, forward, disclose or use any part of it. If you have received this message in error, please delete it and all copies from your system and notify the sender immediately by return e-mail. III Page 1 of 1 eCP5,, NIS 9255 East River Road N.W. Coon Rapids, MN 55433 -5722 763- 784 -3877 FAX 763 -784 -1583 J ORG ENSO N www.JorgensonCanstruction.com CONSTRUCTION INC. CONTRACTOR INITIATED PROPOSAL REQUEST No. 5 DATE: OCTOBER 27, 2009 TO: BUETOW AND ASSOCIATES INC. ATTN: RANDY ENGEL— PROJECT MANAGER FAX #: (651) 483-2574 RE: OAK PARK HEIGHTS CITY HALL — OAK PARK HEIGHTS MN COMMENTS: RANDY, ENCLOSED IS A BREAKDOWN OF COSTS ASSOCIATED WITH CONTRACTOR INITIATED PROPOSAL REQUEST No. 5 TO PROVIDE 2 - 2" CONDUITS FOR FUTURE BOILERS SHOWN ON THE CONFORMED DRAWING SHEET E2.1, NOTE 12, WHICH STATES IT IS IN ADDENDUM #3. AFTER REVIEW OF ADDENDUM #3 WE FIND THAT IS NOT INCLUDED IN THE ADDENDUM. GEPHART ELECTRIC CO., INC. $ 2,735.00 JCI 5% COMMISSION 137.00 TOTAL ADD FOR C.I.P. No. 5 $ 2,872.00 PLEASE REVIEW AND PROVIDE DIRECTION IN WRITING BY TODAY IF WE ARE TO PROCEED WITH THE ABOVE REFERENCED ITEM. FROM: STEVEN IV, GANSMOE- PROJECT MANAGER CC: THERE ARE _(5)_ PAGE(S) INCLUDING THIS PAGE. PLEASE CALL IF YOU DO NOT RECEIVE ALL OF THE PAGES. AN EQUAL OPPORTUNITY EMPLOYER • Steve Gansmoe From: CF Dull [cf.dull ©gephartelectric.com] Sent: Monday, October 26, 2009 4:01 PM To: 'Steve Gansmoe' Subject: OPHCH 2 -2" FUTURE BOILERS REQUEST FOR CHANGE ORDER Attachments: gephart.est2_20091026_172245.pdf gephart.est2_2009 1026_172245.p... Steve- Attachment is request for change for the installation of 2 -2" conduits for future boilers that is shown on the conformed drawings sheet E2.1 note 12 which states per addendum #3. We find that this work in fact is not part of the contract documents. Thank you C.F. 411 1 1 Gc.p I 0 GEPNARt ELECTRIC October 26, 2009 Attn: Steve G. JORGENSON CONSTRUCTION 9255 East River Road INWT Coon Rapids, MN 55433 -5722 Re: Oalc Park Heights City Hall Request for Change Order — (2) 2" Conduit Future Boiler Gentlemen: The above subject request results in the additional sum of' $2,735.00 to our contract. Enclosed are the total itemized breakdowns. No additional work will he completed until the proper authorization is received in our office, Please incorporate this amount into our contract. • Should you have any questions please contact me. Sincerely, GEPFIART ELECTRIC CO., INC. d rOta CF Dull Project Manager CFD /cn 3550 LaBore Road, St. Paul, Minnesota 55110 • (651) 484 -4800 EEO /AA Employer ' i ... 0 5 • A y t i ��t Al ' ti � '' ', 9 4 1 } s, t'• Y8 'I z v A . 36 t � %C[ l T l 410 . ELECTRIC RI To: JORGENSON CONSTRUCTION 9255 EAST RIVER ROAD NW COON RAPIDS, MN 55433 -5722 Attn: Steve G. Date: IP/ 2n /09 • Re: OAK PARK HEIGHTS CITY HALL The following are costs for Proposal Request # Z 2.:. ' t'uTuh -- -Zo►t C..l, C.---A . 1 t toTi~ ( 2. 1. Materials $ —1-1 2. Equipment Rental $ -- 3. Sales Tax 7.125 % 5 55": 13 4. Subtotal Material, suns lines 1, 2 & 3 $ 2 ), _ , DZ 3 5. Installation Labor 2 - Hours @ $ 78.75 per hour 5 llo55 . 6. Subtotal, sum lines 4 & 5 $ 214 g,t 7. Overhead 10% $ 2=}g 8. Subtotal, sum lines 6 & 7 5 d. 9. Subcontractor (includes 5% OH & P) 5 ( ail 10. Total Price of Change $ 2:73S - ,>. . A time extension of " days will be required. This quotation is valid until `-- for written acceptance. Should this request be acceptable, an authorized signature of the Architect, Owner, Construction Manager, or General Contractor is required to proceed until a written change order is received. If a formal change order is not received by , the work described above shall stop. Acceptance Title Date - 3550 LaBore Road, St. Paul, Minnesota 55110 0 (651) 484-4900 EEO?AA Employer 1 • c 5 Estimate Worksheet Print I Estimate: OAK PARK HEIGHTS CITY HALL 10/26/2009 Estimated by: CFD File: OAK PARK HEIGHTS CITY HALL.bhs Location: SHT E2.1 NOTE 12(Sheet 24) Page 1 DB # Ph. Description Quantity Mat. Cost U Tot. Mat. Lab. Hrs. U Tot. Hrs. I 10605 2 PV -2 S90 CONDUIT 300.00 99.64 C 298.92 2.50 C 7.50 1 10763 2 PV -2 FE- ADAPTER 2.00 137.53 C 2.75 10.00 C 0.20 1 10217 2 913-2" PRC COND ELLS 4.00 66.69 E 266.76 C.75 E 3.00 I 5352 2 NI -GR- NIPPLE 2 X 8 6.00 1555.71 C 93.34 0.22 E 1.32 I 3730 2 GR -2 GR- COUPLING 6.00 596.23 C 35.77 0.00 C 0.00 I 522 2 130 -2 PLASTIC BUSHING 2.00 110.55 C 2.21 0.00 C 0.00 I 10001 40 UNG TRENCH 6" X 24" 150.00 18.92 C 28.38 3.00 C 4.50 I 10021 40 UNG SACKFILL 6" X 24" 150.00 31.56 C 47.34 3.00 C 4.50 Regular Worksheet Page Page Multiplier = 1 Material Multiplier = 1 Labor Multiplier = 1 Phase = 0 Phase Multiplier. - 1 Page is Active. Raw Material Total = $775.11L. Raw Tabor Hours = 21.02 Hours Confidential information, Property of BHS, Inc. Printout from BHSestimator (c) - BHS. Inc., Gravois Mills, Missouri, USA