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HomeMy WebLinkAboutMisc. ///),, /41 /6,74 ( z. /3/7's' 3(71f7else, /7 , , 74, - : - . /I%/22 /Veleit,"Li / / , (, 11 vf---/ ,/,, -13r 640/- ___ ,. 1' 9 idi/r/12/74Z /71,/(, ) ----- 1 6/ ------ - r - 6 Illeillfr fiz'd/ 11 —,1 ii,, iitu 7d-161 fer /r,,ete. 1 lel a/-7 4, ( ( - /1,1j, a AIA,,e 7 " - , ,, 4/0 hdriel', (II /47/e c ,,,2//0 d2/- 67115.2 v//)er,/it' /rz/it±/e4( ( eaf 4"1 4elt4fd1- pti / PX-- ektzi ,,e(3 1 &eCf Gaiy'e---- 16g/./z„ , , /1 - , tuili bi- bifiti od Seffri;L/t/cy From: Judy Hoist Uholst©cityofoakparkheights.comj Sent: Thursday, June 01, 2000 3:38 PM To: 'Thomas Melena' Subject: TIF Balance Tom, The balance in the TIF Fund as of 4-30-00 was$96,819.93. There were no receipts or expenditures for the month of May, although there will be interest allocated as of May 31. The amount of interest will be in the neighborhood of$400.00. Let me know if you need anything else. Judy �i�' Vi _,Fi,jal&-/ I) e---... logft*A 1 ri)e' e ��/ llage Neighborhood Concerns for Street Reconstruction r�S f,09/6/S ii(0 ' 1. , .7:k/7 Airry Need for reconstruction—engineering study does not prove a need for total reconstruction vs. general maintepance,j.e scalcoat patch, h 2,_1 fl,''''e2 epi from 6 '10 3 /fie sfree fs ia ,C4ys d� . 2• ABCDE order- h ,, n.d.26 yJ pfromAtoE. i 6/tali,/ -te, be, fx./p L. - A \Atj\j'\ --(2,, ki- -----1-4 r rs,&je(--1 7/ ��,,■" 3. Buried utilites, �/!?S . � lutes,subdividing,removing homes on Perkins. \ileir' .92 Pry mi,..,..,' i >7,if � �e5 /2 r 7 ivv priirdryn - A,16( 4. Assessements—why doesn't it follow the same as Brekke ��u c / / rc2-y� neighborhood? 5• $4,800 for pathway—should come from -5 /I Z .--1 /S-- /::to d/i b e- ././77.,/--e..- park�d. 7,tbil t/T (74. / _siorm sat) o' ,_,:la-.1 )9t.eite - ii,04,0_ dA-6Q d‘e-4Q-` 6. TIF 7. Johnson House Movers Since not everyone was able to he at the last meeting, there may be other questions at the May 24th meeting. These are common concerns voiced by the majority. i u , ituI > i //I ' t -luil U60/7 ' (-1 OW / 9v // D Ae 0. 6w&:(-, s r (; ut..5"7teci, 4 ee.73---6-tic_7 0- 0.7. - iii • / i.! "ee-oe 4, ree,e4554-t-e/c 4 -__- /!ee°,/ ,s'74a 1.: AD&,5 /70 7'4 r'7"Gye., A. /?ee,e.'4%.6,-- -7' ,'7V,0(._// - i re Goy 4-__ i!i _ __. __& .L ,47xic. ---_ _ ./.-, (e.,-- - ‘‘)Iff..,v. _.1/_/204/?_., _-_-_;ee.?7 /42 74. ! E _______,I, 4, Z.--; ,,.. -_ . --- -/_X--- -/_ _ .)- in /eei>7de _ _.__ 4,07_ ,-s7._ _a.,"__ ./.. -_,,,,,,,r _ 7 . °/ , TsZse s\rme∎t, ,s — c./1 ,L , '.' 74C.- Nre/.1,7e.,- dts-(. ,°e/e/ee-- /7 /5,161/461d d ... ?0d -7i41 7 - 4..,v,C ' ee lake -7-.....-/gl .i-0/7 /ia/,i.e. j.--7.?s,e,7.7 — %.....57- g.C 7‘ /".erf-,//1 ji2x.-.5" /e_.... -7.• .1e_ ,: z_7,Z '4e..- /t\5/ /7 47' 4e/-e.- rxd.. „S_e ‘:, i.e. L ,,,,cl 6/e--5 7 e. /1 ,5 ../.i e_ dl- eQ /,-©/' �ce,-./75 r2/� ,6.7 Vie, /2r a•-/ � - _mMe.ra �7 ° zr; '°':`;'1;°.,''';� of v.. ,.. ,., ,..a -ri. - -X , r Fro Judy H oist[jholst @cityofoakparkheights.com] Sent: Wednesday, May 31, 2000 2:47 PM To: 'kkamper @cityofoakparkheights.com' Cc: 'Thomas Melena' Subject: RE: Research Questions Kim, In answer to your questions: 1. TIF funds were used to pay a portion of the storm sewer extensions for the 1995 street reconstruction project. The financing was proposed as follows: Funding Source Street Reconst Storm Sewer Ext. Utility Repairs Total Assessments $638,331 0 0 $638,331 Tax Levy 408,672 0 0 408,672 Renewal/Repl. Fd. 0 0 $15,854 15,854 Closed Bd. Fd. 0 $ 41,847 0 41,847 City TIF 0 145.800 0 145,800 "Lost"TIF 0 55,800 0 55,800 Total $1,047,003 $243,447 $15,854 $1,306,304 The storm sewer extensions were part of the City costs. As you can see assessments were approximately 49% of the total cost of the project, tax levy was approximately 31%of the project. This was according to the financing letter from Tautges, Redpath & Co., LTD. Dated May 4, 1995. 2. I checked with Jim O'Meara on the deadlines for when the remaining TIF funds need to be used. He says there are no strict time periods, in theory they can be kept until the costs arise. He advises using them within a reasonable amount of time, but there is nothing in State law that gives a time limit. (I don't know where I got the idea we only had 18 months to spend it or return it.) We decertified the district in August of 1999. The resolution approving the amended district was June 22, 1999. Let me know if you need anything else. Judy --Original Message— From:: Kim Kemper I SMTP:kkamper _citvofaakparkhei_ hts com , _ Sent: Thursday, May 25, 2000 10:04 AM To: 'Judy Hoist' Subject: Research Questions r Judy, Tom has asked us to research some questions in response to questions raised at the"village" meeting on Wednesday night and in order to be prepared for the meeting on Monday, June 5. 1. How was the 1995 T.I.F. funds used in the 1995 street reconstruction project? How were the funds put into the formula-were the funds used to reduce the total cost of the project or were the funds used to reduce the cost of the individual assessments? 2. What is the exact timing options/deadlines for the present T.I.F. funds that is available? When will or did the current district end and is it 18 month from that date that the funds have to be used? I think that is it. Tom and I are going to be gone on Friday so I want to let you know about this to be prepared for next week. See you Tuesday, Kim 4 • - ham ,fie/oze -�..s/'/,e, r s// /s �I icy ah--- / ,a_. / r . `2,--2 / ./ . /1/S 7 , , //-.9.aail&,- —e r -S' e ,_5/(7ez6 / s � / ' veil z4z,/ //t)e,' fe 6 i 7//e - 6 -7/ r/ /% ' iA( 7',-rs/% .e:._ /9,ii' i e.i e/Z r -e// '.7‘ ,-s ,4e7 r o i 2/ 5 7<1/ C-/ /� /,e- ,� �- /��-et/r JS/ c�_ /3 ,L) L-A +- i L.,-t-) .5 V j f f Z. d v i.- 6iiL c-` - , %','`t/ 7° 5-75;2_ 7 i 2u J1/0- k s"7.2 f F five-N• 1` -{� 4 Dom,t ` , %) ,f,,„Y \ t�`� l ' -$i ;,-!�'.-_,j ) Ji A/ / s7os�r�h 5- 2-- 1-?&n,z_m__,2_ /40--e-- ate_Q -,:,,Veck.. e) c--73.kies-- 573D -1D'ei,(\ii--oc-:- A\je_ `:fir (6 - i /), t.,2,,Az-i,- 5g55- tVA - ,/a- L- 5 -3s---- t��Z_L.Q Au'g ''‘/1/t 4(//)1/+t- 51 iLfge,fida G/mA A / Nitat4-1,\ZIAt ' .4171,8 vialze.f44,A dze, 71: , i /5.,3J7 8°x.:57, /U A P, 7/I • ... 5-“,-/ /e.i4)bizx,.-0," " 'O'y baa Oe.e 7K, j /5-3 3" 7 s s?, CFi ct i \ • . 7 's G'fL f..... 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N ti i . 4-ii/E. ---6 _ Fir. - , ilv t5q3o ,5" cs() 7L) Lit te}-7- - . 44 /1 (z u 4 C,7 &ocp, T:41-gam " 1 a . _.,5"--6,0,.,?, s--7-74-09vp--co-prci) /I pir.ct.(J,:__ /33 STS , Ai - w 5-8027 R- -<J Az) ti'. ,f 3‘ Z,e/e/15 X e- 7f /44 - /5'‘) 6 A/ 5-6 7 ST ilo■ S c_\•w-e z,\ ,` 581 ktNs J(:; t r\.) / - 9 P-e_y.K ) n y ,7'l F� p � �� ��(,L-i�� (.k' c‘7 I-(:'t.,Leh„ L16,,& At (. ,;, , 7 -",,,,,e 6---‘91' ...5 - /4.ezz,//I , ‘--, _ /- e,4 :-/4 /.5i 7 S/7 ' j S! /! , re., 6,.. e' .5-17/l 7 ,S7‘. .S/ /V r . 7.ST`5`b S'i e e k N • � ! -Z ? . . ..i'Pui --e'''peva''') 570C ,spry X i 57,7 c? ,u,-ic�,b 4-./--)o - `F%-cc 5- C., 5 -6? ail,--Ity: „IN, /5 4.5-1 S-cF.4>f , OAK PARK HCIGI-ITS Memo To: Mayor and Council From: Thomas M. Melena, City Administrator Date: 05/05/00 Re: Report on the Village Project Open House The City staff hosted a Village Project Open House on Thursday, May 4 from 2:00 until 7:00. Actual time involved included setting up the tentage Thursday morning, delivering materials and actually having personnel on site from 12:30 in the'aftemoon until about 7:45 in the evening. During that period of time, our sign in roster showed that over 50 people attended the Open House to receive the latest information on this project The Open House included 17 presentation panels that had been prepared by staff as well as a couple of different handouts that were designed to ask questions in order to receive feedback from the public. The issues that we asked be addressed were:what should be the width of the street;what type of curb and gutters should we have; and what should be the scheduling of the project Additionally, we gave information on the use of special assessments, the possibility of a loan rehabilitation program, the dialogue the City has had with NSP, and the possible acquisition of the NSP property under the lines, as well as some informational updates on the dialogue with the owners of the Johnson Moving Company's property. Lastly, we gave specific information on the trails program and the two trail connections that are projected to go through with the Valley View Park for this summer's construction schedule, one of those being the bridge project that will be going over the pond area. There were very definite pros and cons as to the project,the timing and the need. I personally talked to an excess of 20 people. The majority of those people indicated an understanding that the project would go through, but that they requested 24 foot wide roads and liked the idea of surmountable curbs and gutters. There was a great deal of concern for the possible loss of trees and vegetation and it seemed to be a general consensus that the 24 foot wide road would better protect the neighborhood and individual property owners from that possibility. Additionally, there seemed to be a general consensus that supported having the project bid this fall with construction starting next spring. This would give a little more time to the neighborhood to prepare, but also to ensure that we do not have a project half completed as of this late fall and early winter and then have to live with the mess through the winter. •Page 1 As discussion ensued, we did have dialogue on the possibility of a City loan program which seemed to be fairly acceptable and appreciated. There was also discussion on what would happen with the special assessments, as well as the issue of what happens with people that have more than one lot. The issue of multiple lot ownership is going to be a hard one to address in the neighborhood. The question comes down to whether or not the neighborhood should subsidize the owners of the larger lots at the expense of the owners of the smaller lots. Very specifically, we do have some homeowners that own a substantial amount of land that sometimes is as much as half a block. Although there is only one home on that lot, the half block may be made up of four different lots. As a result, we may want to ask our engineers to give us various alternatives for ways to assess the property. For example, the property could be assessed by frontage foot or square footage, or could be assessed by estimating and accepting a certain number of lots in the project and each lot pays for their fair share. Another issue that was quite heatedly discussed toward the end of the day was the acquisition by the City of the NSP property and/or possible acquisition of the Johnson Moving property. In the past we have had a great many comments on the Johnson property and the fact that this industrial property should not be allowed to continue in the middle of a residential area. Additionally, we have had a great many comments on the lack of code enforcement in the area and that people would like to see the City enforce the codes to eliminate some of the accessory buildings and/or unsightly buildings that have come to exist in the neighborhood. Earlier in the day we had a great many conversations with people who indicated that they appreciate being able to talk to City staff one on one to express their issues and feelings on the fact that they do feel and would like to see the City move ahead with both the acquisition of the NSP and Johnson properties, but also move ahead on code enforcement. Later in the day, we had the exact opposite reaction, where people indicated that they had no problem with the Johnson Moving being across the street from their house and that they are a quiet neighbor and therefore nothing should be done. Additionally, there was a great deal of concern on what would be the impact on individuals' property if the City acquired the NSP property and developed some of the land under those lines for additional park purposes. Part of the question, I believe,was the issue of not necessarily wanting to have things change or having something in their backyard that is not there right now. Based on this Open House, I think we should ask the question "Where are we now?" The recommendations from our engineering staff at the current time are to go with a 28 foot wide road with B618 curb and gutter. After having dialogue with the neighborhood, I think there is a very strong consensus to go with a 24 foot wide road with surmountable curb and gutter. Additionally, I think there is a strong consensus to go with a project that would happen with bidding at the end of this year and construction next year. I also feel that there is support to move ahead with the NSP acquisition and to move ahead with the loan rehabilitation program. However, there is only marginal support to move ahead with the Johnson acquisition. As a result, the Council may want to place the normal assessments on that property, as well as direct staff to enforce the code violation clean up items for that area, and to ensure that as the NSP property is acquired, the Johnson equipment is moved off the power line area that would then belong to the City. Most importantly, I feel that the City Council needs to move ahead with more public meetings, i.e., public hearings on the project. As per the direction of City Council, the city staff had this meeting with the neighborhood. However, the neighborhood has in the past also requested that the City Council work with the committee as well as have more hearings and meetings with the neighborhood. I believe that we are at a point where the City Council needs to do that; the neighborhood has received all the technical data from staff and now needs to have a chance to talk with the Council Members. If you would like to have City staff in attendance to those meetings,we will be there. If you would like to have additional work sessions and/or open house meetings, we can also make those arrangements, but I do think that the neighborhood would now like to be able to talk to the City Council as to the next steps in this project. We pointed out yesterday that the public hearing process does not mean that the Council is making a decision, but rather it means that the Council is receiving the input from the neighborhood as to what type of project this should be and what it should encompass. •Page 2 CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING MINUTES, TUESDAY, FEBRUARY 8, 2000 7:00 P.M.AGENDA Call To Order/Approval of Agenda: The meeting was called to order at 7:09 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Police Chief Swanson, Public Works Director Johnson, School Liaison Officer Croft, Administrative Assistant Kamper and Administrative Secretary Kellogg. Absent: City Planner Richards. Call to Order/Approval of Agenda: Administrator Melena added correspondence from Aloha Tan as Item C under Visitors/Public Comment, reminder of Oak Park Heights Business Association meeting as Item H under New Business and Military Leave as Item I under New Business. Councilmember Turnquist, seconded by Swenson, moved to approve the Agenda as amended. Carried 5-0. II. Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Community Development Director Danielson reported that the Planning Commission is scheduled to meet on Thursday, February 10, 2000 at 7:00 p.m. during which they will discuss NSP, VSSA and the Calthorpe Study. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on Monday,January 31, 2000 to discuss the Capital Improvements Program and budget and support the DNR Grant Application which Council is scheduled to decide on tonight. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission met Wednesday, January 26, 2000 and gave an update on various issues. He stated that Ann Bodlovik's last meeting was January 26th, the Cable Commission has chosen its health insurance provider and there is a new change in the broadcasting in that the Agenda items are now listed on the screen as they are being discussed. Councilmember Turnquist introduced Greg Piecarski, the new Manager for the Valley Access Center. Mr. Piecarski gave an update on some other changes the Cable Commission is working on. City Council Minutes —02-08-00- 2 D. Water Management Organizations Brown's Creek - Nothing to report. Middle St. Croix - Councilmember Beaudet reported that the next meeting is scheduled for Thursday, March 9, 2000 at 7:00 p.m. at Bayport City Hall and that Bayport has approved money for hiring a Perro Creek lobbyist. Valley Branch Watershed District— Nothing to report. E. Other: Administrator Melena gave a reminder of the Water Governance Study meeting that will be held Wednesday, February 9, 2000 at 7:00 p.m. at the Washington County Government Center. Councilmember Turnquist gave a report on the LMC Legislative Conference that he attended on Thursday, February 3'd. Items discussed were Cable issues, transportation, telecommunications and PERA. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a$25.00 check to Mr. William Coler, 5675 Oren Avenue North, for participating in the City's recycling program on Thursday, February 3, 2000. B. There were no visitors. C. Correspondence received from Sandy Boettcher, Aloha Tan regarding her support of the Business Outreach Program Lunches. IV. Consent Agenda: A. Approve Bills & Investments. B. Approve City Council Minutes—January 25, 2000. C. Pay Equity Implementation Report D. Approve Resolution Authorizing TIF Expenditures for Lower Oak Park Heights Administrator Melena pulled Item B for discussion. Councilmember Beaudet pulled Item D. City Council Minutes —02-08-00- 3 Councilmember Byrne, seconded by Swenson, moved to approve the Consent Agenda minus Items B and D. Roll call vote was taken. Carried 5 - 0. B. Approve City Council Minutes—January 25, 2000: Administrator Melena reported that the meeting tape was again reviewed by staff and that the Minutes were accurate as they were originally presented. Councilmember Turnquist, seconded by Byrne, moved to approve the January 25, 2000 City Council Minutes as originally presented. Roll call vote was taken. Carried 5 —0. D. Approve Resolution Authorizing TIF Expenditures for Lower Oak Park Heights. Councilmember Swenson questioned why there was no specific dollar amount stated _ I *+ the Resolution. Administrator Melena reported that staff needs Council approval .r first and that staff will come back to Council for approval as funds are needed. Councilmember Swenson, seconded by Byrne, moved to approve Resolution 00-02-_Authorizing TIF Expenditures for Lower Oak Park Heights. Roll call vote was taken. Carried 5 —0. Councilmember Beaudet asked whether an accounting had been done to assure that the City stays within the 10%limit. Administrator Melena confirmed that this had been done. Councilmember Swenson directed staff to keep the lower Oak Park Heights residents informed of the progress. ._ Councilmember Beaudet made a substitute Motion that Finance Director Hoist provide a statement of fees. Motion died for lack of a second. Councilmember Beaudet, seconded by Byrne, moved to direct Finance Director Hoist to report back to Council on the status of the TIF funds. Motion carried 5 —0. Councilmember Swenson, seconded by Turnquist, moved to direct staff to write a letter to the Lower Oak Park Heights residents informing them of the status and the A' creation of a citizen committee. Motion carried 5—0. City Council Minutes —02-08-00- 4 V. Public Hearings: A. Public Hearing to discuss MGM Liquor sanctions for violation of Ordinance 1202. Administrator Melena read the Notice of Public Hearing and stated that the City has received a request from Dave Magnuson requesting that the Public Hearing be continued to March 14, 2000. Councilmember Swenson, seconded by Byrne, moved to continue the Public Hearing to March 14, 2000. Motion carried 5—0. B. Public Hearing to discuss Rainbow Foods sanctions for violation of Ordinance 1202. Administrator Melena read the Notice of Public Hearing. Police Chief Swanson stated that Rainbow Foods had failed the compliance check and recommended that the Council impose a $500.00 fine in accordance with Resolution 98-11-63. Phil Desastio, Rainbow Foods, stated that this was Rainbow's fourth compliance check and that they have passed all but this one. He also stated that they do what they can to prevent this from happening. Councilmember Byrne, seconded by Turnquist, moved to close the Public Hearing at 7:37 p.m. Carried 5 —0. Councilmember Beaudet, seconded by Swenson, moved to impose a$500.00 fine to Rainbow Foods for violation of Ordinance 1202. Motion carried 5 —0. VI. New Business: A. Local Government Intern. Administrator Melena gave an update and explained how this was an expanded position. Councilmember Turnquist, seconded by Byrne, moved to approve the Local Government Intern position and authorize this employee to attend the LMC Conference. Motion carried 5 - 0. B. Glenbrook Lumber and Supply, Inc. Councilmember Byrne, seconded by Beaudet, moved to receive this correspondence. Motion carried 5 — 0. City Council Minutes —02-08-00- 5 C. Cable Resolution/Background. Councilmember Tumquist gave a brief update on the cable and franchise issues. Councilmember Tumquist, seconded by Mayor Schaaf, moved to approve this Resolution. Roll call vote was taken. Motion carried 5 — 0. D. Cable Taping Policy. Councilmember Byrne reported on the Cable Commission workshop which was held Wednesday, February 2, 2000. She stated that they met with Greg Piecarski, the Manager for the Valley Access Center. Discussion ensued regarding each City taking over the tape reproduction of their meetings. The Cable Commission would purchase the VCR and the adaptive equipment and the City would be responsible for purchasing its tapes and setting its own policy for timelines of keeping the tapes. Administrator Melena stated that staff would come back with a recommendation from the City Attorney as to the guidelines for keeping a taped copy of each meeting. E. Metricom. Administrator Melena gave an update on the Metricom request to rent space on our water tower and light fixtures. Councilmember Tumquist, seconded by Mayor Schaaf, moved to receive the report. Motion carried 5 —0. F. DNR Grant Application. Councilmember Tumquist, seconded by Byrne, moved to approve Resolution to the City of Oak Park Heights Regarding Grant Application to the Department of Natural Resources for Local Trail Connections and Improvements. Roll call vote was taken. Motion Carried 4 — 1. Councilmember Beaudet opposed. G. 1999 Development Summary. Community Development Director Danielson gave an update on 1999 Development projects. H. Military Leave. Administrator Melena gave an update on his upcoming military leave. City Council Minutes —02-08-00- 6 I. Oak Park .Heights Business Association Meeting. g Next meeting is scheduled for Wednesday, February 9, 2000 from 7:30 to 9:00 a.m. VII. Old Business: A. Capital Improvements Program. Administrator Melena gave a brief update on the revisions to the Capital Improvements Program and stated that staff recommends approval and adoption of this document. Councilmember Swenson, seconded by Byrne, moved to approve and adopt the Capital Improvements Program for 2000—2004. Councilmember Beaudet moved to table this matter to the next meeting. Motion died for lack of a second. Vote on the original motion to approve and adopt Capital Improvements Program for 2000 - 2004. Motion carried 4 — 1. Councilmember Beaudet opposed. B. Highway 36 Project Discussion. Councilmember Swenson, seconded by Beaudet, moved to table this matter to the February 15, 2000 Worksession. Motion carried 5 —0. VIII. Recess to Economic Development Authority Meeting. Council recessed to the Economic Development Authority Meeting. Reconvene City Council meeting at 8:46 p.m. IX. Adjournment: Councilmember Turnquist, seconded by Byrne, moved to adjourn at 8:46 p.m. Motion carried 5 — 0. Respectfully submitted, '11/ 4itiL09-er Lisa M. Kellogg Administrative Secretary/Deputy Clerk CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING MINUTES, TUESDAY, JANUARY 25, 2000 7:00 P.M. AGENDA Call To Order/Approval of Agenda: The meeting was called to order at 7:01 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Community Development Director Danielson, Planner Licht and Administrative Assistant Kamper. Absent: City Planner Richards and Administrative Secretary Kellogg. Call to Order/Approval of Agenda: Administrator Melena added Oppidan Lighting as Item B under Old Business. Councilmember Swenson, seconded by Byrne, moved to approve the Agenda as amended. Carried 5—0. II. Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valley Branch Watershed District E. Other Liaison/Staff Reports A. Planning Commission: Community Development Director Danielson reported that the Planning Commission met on Thursday, January 20, 2000 at 7:00 p.m. The Public Hearing for NSP was continued to the February meeting. The Planning Commission did review the Post Office site plan. The next Planning Commission meeting is scheduled for Thursday, February 10, 2000 at 7:00 p.m. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission met on Monday, January 24, 2000 at 6:30 p.m. The Parks Commission discussed and supports the DNR local trails grant application. They also recommend the tree pruning contract that is in front of Council tonight. Pam Patrick is the new Garden Committee Liaison. The next Parks Commission meeting is scheduled for Monday, February 28, 2000 at 6:30 p.m. C. Cable Commission: Councilmember Tumquist reported that the Cable Commission cancelled its meeting last week due to the weather and has been rescheduled for January 26, 2000. D. Water Management Organizations Brown's Creek- Councilmember Turnquist reported that Brown's Creek Watershed District met Monday, January 24, 2000. He did not attend the meeting so no report was given. City Council Minutes —01-24-00- 2 Middle St. Croix - Councilmember Beaudet reported that the next meeting is scheduled for Thursday, March 9, 2000 at 7:00 p.m. at Bayport City Hall. Valley Branch Watershed District— Councilmember Beaudet noted that there is a vacancy on the Valley Branch Watershed District. E. Other: Administrator Melena provided clarification on the purpose of this heading and that it is not intended for adding items to the agenda, but is reserved for other council liaison or staff reports that do not fit under any of the regularly listed reports. III. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a$25.00 check to Jean Crea, 6398 Osman Avenue, for participating in the City's recycling program on Thursday, January 20, 2000. W. Consent Agenda: A. Approve Bills & Inveslduents. B. Approve City Council Minutes —December 28, 1999. C. Approve City Council Minutes—January 11, 2000 D. Approve Amended City Council Minutes —August 10, 1999 E. Cost Analysis for Minutes Amendments/Review F. Approve 2000 Kennel Permit for Elizabeth Weaver, 15430 58`1 Street North G. Approve Resolution Vacating Drainage and Utility Easements Along the Common or Shared Interior Lot Line Existing Between Lots 1 and 2, Block 2, Kern Center Second Addition, Washington County, Minnesota H. Approve Liquor License for Carbone's Pizzeria I. Goal Setting Meeting Date J. Tree Pruning Quotes K. Approve Payment Request No. 4 & Final to Richard Knutson, Inc. for Brackey West Addition Utility and Street Improvements in the amount of$29,103.77 L. Approve TIF Transfer Resolution Administrator Melena pulled Items B, D and E for clarification. Councilmember Beaudet, seconded by Turnquist, moved to approve the Consent Agenda minus Items B, D and E. Roll call vote was taken. Carried 5 - 0. City Council Minutes —01-24-00- 3 B. Approve City Council Minutes — December 28, 1999: Clarification provided. Councilmember Byrne, seconded by Swenson, moved to approve the City Council Minutes of December 28, 1999. Carried 5 —0. D. Approve Amended City Council Minutes —August 10, 1999. Clarification provided. Councilmember Swenson, seconded by Byrne, moved to approve the Amended City Council Minutes of August 10, 1999. Carried 5—0. E. Cost Analysis for Minute Amendments/Review. Administrator Melena provided an update on the cost for reviewing the Minutes and City Council meeting tapes. Councilmember Swenson, seconded by Byrne, moved to receive this documentation. Carried 5-0. V. Public Hearings: A. Public Hearing to discuss amending Ordinance 203.09. Administrator Melena read the Notice of Public Hearing. The Public Hearing was opened at 7:26 p.m. Councilmember Turnquist stated that this change was regarding tuition reimbursement for employees. That the City would pay 100% of tuition and nothing for books rather than 80% tuition and 80% of books. Councilmember Byrne, seconded by Turnquist, moved to close the Public Hearing at 7:28 p.m. Councilmember Turnquist, seconded by Beaudet, moved to approve the Resolution Amending Ordinance 203.09 regarding tuition reimbursement. Roll call vote was taken. Carried 5 —0. City Council Minutes—01-24-00- 4 B. Set Public Hearing for 7:00 p.m. Tuesday, February 8, 2000 to discuss MGM Liquor sanctions for violation of Ordinance 1202. Councihnember Turnquist, seconded by Swenson, moved to set the Public Hearing for 7:00 p.m. Tuesday, February 8, 2000. Carried 5- 0. C. Set Public Hearing for 7:00 p.m. Tuesday, February 8, 2000 to discuss Rainbow Foods sanctions for violation of Ordinance 1202. Attorney Vierling stated that he had just received notice that Rainbow Foods would also like to have a Public Hearing regarding their violation. Councilmember Swenson, seconded by Byrne, moved to set the Public Hearing for 7:00 p.m. Tuesday, February 8, 2000. Carried 5 —0. VI. New Business: A. MnDOT Highway 36 Correspondence. Administrator Melena gave an update on the correspondence and the City's concerns regarding the building of this project. The City feels that this project should be done from the West to the East, not from the East to the West. He also recommended that the City come up with a design plan on how this should be done. Councilmember Swenson, seconded by Mayor Schaaf, moved to set a worksession at 6:00 p.m. on Tuesday, February 8, 2000 to examine the button hook design and discuss this project. Carried 5 — 0. B. Lower Oak Park Heights Redevelopment. Administrator Melena stated that staff was requesting authorization to proceed with preliminary engineering studies and designs and analysis of the lower Oak Park Heights area. He stated that the City could use the St. Croix Mall TIF funds for this project. Councilmembers Turnquist and Beaudet stated that they would like to give a presentation to the neighborhood before any studies and designs are done. Councilmember Byrne stated that she felt there need to be more work done before presenting this to the neighborhood. City Council Minutes —01-24-00- 5 Councilmember Swenson, seconded by Byrne, moved to authorize staff to proceed with preliminary designs and investigate the costs of this project. Carried 3—2. Councilmembers Turnquist and Beaudet opposed. Councilmember Swenson, seconded by Byrne, moved to direct staff to draft a Resolution stating funding is to come from the St. Croix Mall TIF fund. Carried 5—0. C. 1) Authorization to Contract with BRW for Design Services. 2) Authorization for BRW to Assist the City of Oak Park Heights in the Review and Evaluation of CBD Development Proposals. Auggie Wong, BRW, gave a presentation to the City Council. Councilmember Turnquist, seconded by Swenson, moved to table this matter until after the City meets with the Central Business District owners and directed staff to arrange this meeting. Carried 5 —0. D. Authorization for BRW to provide Planning and Urban Design Services for the Redevelopment of the St. Croix Mall area. Councilmember Turnquist, seconded by Swenson, moved to table this matter until after the City meets with the St. Croix Mall business owners. Carried 5 —0. E. Sunnyside No Wake Zone. Councilmember Beaudet, seconded by Turnquist, moved to direct Attorney Vierling to draft and forward a Resolution to Washington County stating the City's support of the No Wake Zone. Carried 5 —0. F. Lombard Variance Issues Administrator Melena gave an update on the Lombard variance fee issue and also recommended revising the City's fees schedule. Councilmember Turnquist, seconded by Mayor Schaaf, moved to cancel the debt to the Lombards. Carried 5 —0. City Council Minutes —01-24-00- 6 Councilmember Turnquist, seconded by Mayor Schaaf, moved to direct staff to establish a new fee schedule and set a temporary limit of$150.00 until the set amount is established. Carried 5 — 0. G. Coalition of Utility Cities. Councilmember Turnquist, seconded by Beaudet, moved to endorse the proposed legislation. Carried 5 —0. VII. Old Business: A. Sexual Harassment Policy. Administrator Melena gave an update on the City's policy and recent training. After research, it was decided that the City's Sexual Harassment Policy currently in place is sufficient. No action necessary. B. Oppidan Lighting. Administrator Melena gave an update on the Development Agreement and lighting issues at the Rainbow Foods site. Mayor Schaaf, seconded by Councilmember Beaudet, moved to direct staff to determine whether or not Rainbow Foods is in compliance and if they are not, staff is to send a letter informing them that they are not in compliance with the City's lighting standards. Councilmember Beaudet moved to state that they need to come into compliance by June 15, 2000. Motion died for lack of a second. VIII. Recess to Economic Development Authority Meeting. Council recessed to the Economic Development Authority Meeting. Reconvene City Council meeting at 8:42 p.m. Councilmember Turnquist, seconded by Swenson, moved to approve Resolution 00-01-13 A Resolution Confirming the Creation of a Central Business District and the Creation of a Central Business District Fund and Authorize Expenditure for the TIF Analysis, CBD Designs and Planning. Councilmember Beaudet stated that this matter should be tabled to the next City Council Meeting because this item was not on the Agenda. Attorney Vierling stated that the Council could amend the Agenda at any time. City Council Minutes —01-24-00- 7 Councilmembers Tumquist and Swenson withdrew their motion and second. Councilmember Tumquist, seconded by Swenson, moved to add this item to the City Council Agenda. Carried 5 —0. Councilmember Tumquist, seconded by Swenson, moved to approve Resolution 00-01-13 A Resolution Confirming the Creation of a Central Business District and the Creation of a Central Business District Fund and Authorize Expenditure for the TIF Analysis, CBD Designs and Planning. Carried 4 — 1. Councilmember Beaudet opposed. Mayor Schaaf requested reverting back to Item B under New Business to discuss the Calthorpe Study on lower Oak Park Heights. Mayor Schaaf, seconded by Councilmember Byrne, directed staff to request the legislature to provide a change in the law that would revert the excess land in lower Oak Park Heights to be reverted back to the City with MnDOT retaining rights to use the property until the project is completed. Motion carried 5 —0. IX. Adjournment: Councilmember Swenson, seconded by Byrne, moved to adjourn at 8:50 p.m. Motion carried 5— 0. Respectfully submitted, Lisa M. Kellogg Administrative Secretary/Deputy Clerk CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING MINUTES, TUESDAY, JANUARY 11, 2000 7:00 P.M. AGENDA Call To Order/Approval of Agenda: The meeting was called to order at 7:02 p.m. by Mayor Schaaf. Present: Councilmembers Beaudet, Byrne, Swenson and Turnquist. Staff present: City Attorney Vierling, City Administrator Melena, City Engineer Postler, Police Chief Swanson, Community Development Director Danielson, Administrative Assistant Kamper, and Administrative Secretary Kellogg. Absent: City Planner Richards. Call to Order/Approval of Agenda: Administrator Melena added Correspondence from City of Stillwater as Item E.2.under Department/Council Liaison Reports. Councilmember Swenson, seconded by Byrne, moved to approve the Agenda as amended. Carried 5—0. II. Organizational Meeting A. Approve Resolution 00-01-04 A Resolution Designating 2000 Checking and Bank Depositories. Councilmember Turnquist, seconded by Swenson, moved to approve Resolution Number 00-01.0-4 Designating 2000 Checking and Bank Depositories. Roll call vote was taken. Carried 5 — 0. B. Approve Resolution 00-01-05 A Resolution Appointing Professional Consultants for the City of Oak Park Heights in 2000. Councilmember Byrne, seconded by Swenson, moved to approve Resolution Number 00-01-05 Appointing Professional Consultants for the City of Oak Park Heights in 2000. Roll call vote was taken. Carried 5 — 0. C. Approve Resolution 00-01-06 A Resolution Approving Appointments for the City of Oak Park Heights in 2000. Councilmember Swenson, seconded by Mayor Schaaf, moved to approve Resolution Number 00-01-06 Approving Appointments for the City of Oak Park Heights in 2000. Roll call vote was taken. Carried 5 — 0. D. Approve Resolution 00-01-07 A Resolution Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights Official Newspapers. Councilmember Turnquist, seconded by Byrne, moved to approve Resolution Number 00-01-07 Designating the Courier News and the Stillwater Gazette as the City of Oak Park Heights Official Newspapers. Roll call vote was taken. Carried 5—0. City Council Minutes—01-11-00- 2 E. Approve Resolution 00-01-08 A Resolution Designating the Stillwater Gazette as the City of Oak Park Heights Official Newspaper for Time Sensitive Materials. Councilmember Turnquist, seconded by Byrne, moved to approve Resolution Number 00-01-08 Designating the Stillwater Gazette as the City of Oak Park Heights Official Newspaper for Time Sensitive Materials. Roll call vote was taken. Carried 5—0. F. Approve Resolution 00-01-09 A Resolution Designating Heritage Printing as the City of Oak Park Heights' Official Printer for City Newsletters. Councilmember Byrne, seconded by Swenson, moved to approve Resolution Number 00-01-09 Designating Heritage Printing as the City of Oak Park Heights' Official Printer for City Newsletters. Roll call vote was taken. Carried 5—0. III. Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission 1. Amendment to Joint Powers Agreement D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Water Management Organization 3. Valley Branch Watershed District Call for Appointments E. Other 1. Y2K Update 2. City of Stillwater Correspondence A. Planning Commission: Community Development Director Danielson reported that the Planning Commission is scheduled to meet on Thursday,January 20, 2000 at 7:00 p.m. They will be considering a Conditional Use Permit for NSP at that meeting. B. Parks Commission: Community Development Director Danielson reported that the Parks Commission is scheduled to meet on Monday, January 24, 2000 at 6:30 p.m. and that there was a conflict with their worksession scheduled for January 18, 2000 so they will be rescheduling that for some time in January. C. Cable Commission: Councilmember Turnquist reported that the Cable Commission has drafted an amendment to the Joint Powers Agreement that would provide flexibility with regard to the appointment of alternate members to the Commission. City Council Minutes —01-11-00- 3 Councilmember Turnquist, seconded by Beaudet, moved to approve the Amendment to the Joint Powers Agreement. Carried 5—0. Councilmember Turnquist also reported that the Cable Access Center Coordinator, Greg Piebarslzi, is expected to attend the Oak Park Heights City Council Meeting on January 25, 2000 and that Ann Bodlovick is leaving the Cable Commission after approximately 28 years. Councilmember Turnquist, seconded by Mayor Schaaf, moved to approve a Resolution acknowledging Ann Bodlovick's years of service to the Cable Commission. Carried 5—0. D. Water Management Organizations Brown's Creek- Councilmember Turnquist reported that Brown's Creek Watershed District met Monday, January 10, 2000 and that they received a loan from the County and is now in the process of working on the problem by the Withrow Ballroom. The Watershed District Rules are adopted and available. Middle St. Croix - Councilmember Beaudet reported that there will be a meeting held on Thursday, January 13, 2000 at 7:00 p.m. at Bayport City Hall to discuss the Perro Creek issues. Valley Branch Watershed District—Mayor Schaaf reported that there is a vacancy on the Valley Branch Watershed District. Nominees need to be submitted prior to January 31, 2000. E. Other: 1. Y2K Update. Administrator Melena reported that the City experienced no problems with the rollover from 1999 to 2000. He also stated that this was a good civil defense exercise for the City and that departments will be working on getting a program/training in place. 2. Correspondence received from City of Stillwater. Councilmember Turnquist stated that the City had received correspondence from the City of Stillwater regarding the second sheet of ice that is being built in partnership with the City of Mahtomedi. 3. Councilmember Beaudet requested clarification on the Barry Torgerson project and whether the fee has been paid and the Rainbow Foods parking lot lights. Administrator Melena stated that Council had received a report on this in their Weekly Notes packet. City Council Minutes —01-11-00- 4 IV. Visitors: A. Recycling Award. Administrative Assistant Kamper recommended awarding a$25.00 check to Mike and Aimee Slusher, 14908 Upper 55`h Street North, for participating in the City's recycling program on Thursday, January 6, 2000. B. Resolution Recognizing Elizabeth Weaver's Contributions to the City of Oak Park Heights through her Service on the Parks Commission. Councilmember Beaudet, seconded by Swenson, moved to approve the Resolution. Carried 5—0. C. Resolution Recognizing Kirk Schultz's Contributions to the City of Oak Park Heights through his Service on the Planning Commission. Councilmember Beaudet, seconded by Swenson, moved to approve the Resolution. Carried 5-0. D. Resolution Honoring and Commending the Years of Service of Joseph Anderlik to the City of Oak Park Heights as its Consulting Engineer. Mayor Schaaf, seconded by Councilmember Swenson, moved to approve the Resolution. Carried 5—0. E. Safe & Sober Challenge Award and Acceptance Resolution. Susan Palmer, Program Manager, Department of Public Safety, and Bob O'Brien, Safe & Sober Police Liaison, presented an award and a $2,000.00 grant to Police Chief Lindy Swanson. Councilmember Byrne, seconded by Beaudet, moved to accept the award by Resolution. Carried 5—0. V. Consent Agenda: A. Approve Bills & Investments. B. Approve City Council Minutes — December 28, 1999. C. Approval of Investment Policy. D. Planning Commission Recommendation—Amendment to By-Laws. E. Planning Intern. City Council Minutes —01-11-00- 5 F. Approve Resolution 00-01-01 A Resolution Approving the Application of Veterans of Foreign War Post #323 for Gambling Control Board Premises for the Operation of Gambling Activities Within the City of Oak Park Heights. G. Approve Resolution 00-01-02 A Resolution Approving the Application of Stillwater Area Hockey Association for Gambling Control Board Premises Permit for Operation of Gambling Activities Within the City of Oak Park Heights (Millroad Inn). H. Approve Resolution 00-01-03 A Resolution Approving the Application of Stillwater Area Hockey Association for Gambling Control Board Premises Permit for Operation of Gambling Activities Within the City of Oak Park Heights (Stillwater Bowl). Councilmember Beaudet pulled Items B and E. Councilmember Beaudet, seconded by Swenson, moved to approve the Consent Agenda minus Items B and E. Roll call vote was taken. Carried 5 - 0. B. Approve City Council Minutes — December 28, 1999: Councilmember Beaudet, seconded by Turnquist, moved to table the City Council Minutes to January 25, 2000 in order for staff to review tape for accuracy of Minutes. Carried 5 —0. E. Planning Intern: Councilmember Beaudet moved to adjourn for 5 minutes to discuss whether this issue was authorized by the City Council. Motion died for lack of a second. Councilmember Swenson, seconded by Byrne, moved to approve creating the Planning Internship and approve hiring Matthew Hoel. Motion carried 4— 1. Councilmember Beaudet opposed. VI. Public Hearings: A. Set a Public Hearing for 7:00 p.m.January 25, 2000 to Consider Amending Ordinance 203.09. Councilmember Byrne, seconded by Swenson, moved to set the Public Hearing for 7:00 p.m. on January 25, 2000. Carried 5 —0. City Council Minutes —01-11-00- 6 VII. New Business: D. Alcohol Compliance Check. Police Chief Swanson gave an update on the compliance checks that were conducted in December of 1999 and reported that there were two violations. He recommended that the City follow the Resolution that was put in place last fall for penalties to those liquor license holders. He also stated that the Ordinance should be amended to reflect a time line for the violations. Councilmember Byrne, seconded by Swenson, moved to approve the Police Chiefs recommendations imposing a$500.00 civil penalty to Rainbow Foods (first offense) and a $1,000.00 civil penalty and a five (5) day suspension of liquor license (Monday through Friday) (second offense) and to direct staff to amend the Ordinance to reflect a time line for violations. Motion carried 5 —0. A. St. Croix Valley Athletic Partnership. Richard Siver and John Melville gave a presentation to the City Council and requested a donation. Council suggested that they give the presentation to the Parks Commission for their recommendation. No further action taken. Break from 8:17 p.m. to 8:27 p.m. B. Receipt of Donation to Oak Park Heights Police Department from First State Bank of Bayport. Councilmember Swenson, seconded by Byrne, moved to accept the donation from the First State Bank of Bayport. Motion carried 5—0. C. Post Office Development Agreement. Administrator Melena gave the Council an update on the revisions to the Annex Facility Development Agreement with the Post Office. Councilmember Byrne, seconded by Swenson, moved to approve the Development Agreement. Councilmember Swenson questioned why the Post Office cannot have a small retail area in the new facility. Greg Barnes, Stillwater Postmaster, stated that they felt they would not get the return on their investment with providing retail at the site. Councilmember Beaudet City Council Minutes —01-11-00- 7 and Mayor Schaaf stated that they did not agree with the agreement and that they would not support the plan. Councilmember Turnquist stated that he also agreed with Mayor Schaaf in that the City should not carry the brunt and be penalized because the Post Office will not be paying taxes. Administrator Melena stated that the only way to get around the tax issue was for the Post Office to lease a building already owned by somebody else who pays property taxes, and that this was not the case with the present Development Agreement. Mayor Schaaf, seconded by Councilmember Beaudet, moved to table this matter to the January 25, 2000 City Council Meeting. Motion failed 2—3. Councilmembers Turnquist, Byrne, and Swenson opposed. Motion recurs to original motion to approve the Development Agreement. Motion carried 3—2. Mayor Schaaf and Councilmember Beaudet opposed. Councilmember Tumquist, seconded by Swenson, moved to approve the vacation of utility easement as required by the purchase agreement. Motion carried 3—2. Mayor Schaaf and Councilmember Beaudet opposed. E. Parks Commission Recommendations — NSP Park Area. Community Development Director Danielson stated that the Parks Commission voted to recommend that the City Council authorize staff to issue a request for proposals to complete a Master Plan of development specifically for the proposed NSP Park area. Councilmember Turnquist, seconded by Mayor Schaaf, moved to authorize staff to pursue a request for proposal. Motion carried 5 — 0. F. Discussion of Business Outreach Program. Councilmember Beaudet questioned how this program is working and where the funds are coming from. Administrator Melena stated that the Council previously authorized Community Development funds to cover the costs of this program. He also stated that the City is getting good feedback from business owners and there has been some good dialogue between City staff and business owners. Councilmember Swenson requested an update on the lunches to be included in the Weekly Notes packet. Councilmember Turnquist, seconded by Byrne, moved to continue with the Business Outreach Program. Motion carried 4 — 1. Councilmember Beaudet opposed. City Council Minutes —01-11-00- 8 VIII. Old Business: A. Perro Creek Pond Lobbying Efforts. Councilmember Swenson, seconded by Mayor Schaaf, moved to approve contributing $2,330.00 to support the lobbying efforts for Perro Creek Pond to match Bayport's contribution. Councilmember Beaudet, seconded by Turnquist, moved to fund Legislative Associates up to $4,400.00 of lobbying on behalf of Middle St. Croix Watershed District for the State of Minnesota stormwater project. Legislative Associates efforts shall be directed by Bayport administration and the fee shall come from the Council contingency fund. Administrator Melena stated that there is no guarantee that the City would have to pay $11,000.00. He clarified that the total cost was up to $11,000.00 with each City paying a portion. Administrator Melena also recommended not taking the money from the Council contingency fund in that the City can set up a fund until the development of the project. Mayor Schaaf moved to amend the motion to match Bayport's contribution. Motion failed 2 —3. Councilmembers Turnquist, Byrne, and Swenson opposed. Motion recurs to original motion to approve contributing $2,330.00 or equal Bayport's contribution. Motion carried 3 —2. Councilmembers Turnquist and Beaudet opposed. B. Receipt of Correspondence from Minnesota News Council. Correspondence received. C. Receipt of Correspondence regarding St. Croix River Crossing. Correspondence received. D. Resolution Supporting Lower St. Croix Management Plan (Tabled from 11199). Councilmember Turnquist, seconded by Byrne, moved to strike this matter from the calendar. Motion carried 5—0. E. Confirm March Goal Setting Date. Councilmember Byrne, seconded by Mayor Schaaf, moved to confirm March 10, 2000 as the Goal Setting Date. 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