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Home My WebLink AboutCleaning Contract (2) r which bids! shall be submitted (Later to become : AGREEMENT), Recitals The City desires to retain the services of the Contractor to provide cleaning services for the Oak Park Heights City Flail and Police Department Contractor agrees to perform these services for the City under the ter-ms arid, conditions as set forth in this Contract In consideration of the mutual promises set forth herein, it is agreed between the City and the Contractor as follows: Section 1. Nature of Work The Contractor will perfbmi the cleaning services for the City Hall and Police Department. Such cleaning sel-vices for each "Pier dean" include general cleaning of all internal public and office areas, bathrooms, meeting rooms, kitchens, locker rooms, break-rooms and offices, including dusting, vacuuming, sweeping, mopping, bathroom cleaning, general cleansing, etc.,but not including window washing. The City Hall shall be cleaned on Tuesday mornings cornmencing,not later than I G:00 am. The City Hall includes ALL areas of the main floor(upper) that are not secured by the Police. The City Hall and Police Department(including locker rooms) shall be jointly cleaned on Thursday mornings commencing at 8:30 AM. The City Hall shall receive a second cleaning, but such second cleaning shall be on Tuesday morning with cleaning commencing not later than 10:00 AM, The Contactor shall provide all necessary equipment and materials to complete the work listed herein. Section 11. Place of Work It is understood that the Contractor services will be rendered entirely at the Oak Park Heights City Hall and Police Department, 14168 Oak Park Blvd, Oak Park Heights, K4N, 55082, Section 111.Compensation I The Contractor will charge the City as follows. Cleaning of City,Ifoll- 5 per clean Cleaning of City Hall and Police Dep. per clean Carpet Steam Cleaning—City liall(2 times per year) S per year On Carpet Steam Cleaning—Police Dep.(2 times per year) per Year The City may decide at a later tium not proceed with the Carpel Steam Cleaning.The ConaractDir is providing an upfront price,"The City and Contractor shall schedule all Carpet SteAm Cleaning to occur at a time than is not dkruyfive to the City I Police Staff. Carpet Steam,ClefiBmg means the use Of M Commaserciali grade OcAning equipment that evracif dirt,mod and suils,etc.from the carpeting Fibers, 2 Di 5 Section IV. Status of Contractor This Agreement calls for the performance of services of the Contractor as an independent contractor and the Contractor is not an employee or agent of the City for any reason. Section V, Indemnification and Insurance Any and all claims that arise, or may arise against the Contractor, its contractors, servants or employees as a consequence of any act or omission on the part of the Contractor or its contractors, servants or employees while engaged ni the performance of this Contract shall in no way be the obligation Or the responsibility of the City, Contractor shall indemnify, hold harmless and defend the City, its officers and employees against and all liability, loss, costs, damages, expenses, clairns or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Contractor, its Contractors,servants or employees, in the execution, perfon-nance or failure to adequately perform Contractor's obligations Linder this Contract. The Contractor shall maintain in a general liability policy for not less, than, $500,000; such policies shall name the City as additionally insured and copies of such policy shall be provided to the City at the time of contract execution. The City provides no warranty or assurances to the Contractor as to the condition of the facilities where services are being provided. The Contractor provides all such services at their"own risk". For reasons other than willful negligence by the City, the Contractor acknowledges that the City is not responsible for loss, injury or other damages sustained by the Contractor while perforrning the terms of this Contract or while on City property. Section VI, Authority and Security The City hereby grants to the Contractor all authority reasonably necessary to pursue and achieve the objectives of this Contract, City Hall and the Police Department shall be cleaned only during normal business hours—between 830 am and 2:30 prn, Monday to Friday and when staffare present, subject to Section 1. above. The Contractor, then,employees or sub,-contractors shall be subject to a police background and security check. Prior to any person entering the City Hall and/or Police Department to provide cleaning services, such person must have been pre-approved by the City Police Department, The Contractor shall provide the City a copy of a valid Minnesota or Wisconsin Drivers: License or Identification Card for pre-approval for all persons who will perforining work under this Contract. The City shall have a minimum of 72 hours to perform a necessary background check, Should the Contractor not strictly comply with the terms of this Section (VI),, the City may immediately terminate this Contract without further notification or action required and without penalty. Upon such termination the Contractor shall surrender to the City all equipment, etc, as may have been provided. 3 of 5 Section VIL Duration & Pricing This Agreement will cyan imence on '5)(-�1-)+ I 1 2013 and will be in effect until ten-ninated or ........... replaced by anew contract. This Contract may be terminated for any reason by either party, with no temiination penalties, upon thirty(30)days written notice to tenninate this Contract, All pricing submitted shall remain in effect for riot less than 24 months, thereafter,the Contractor may request an increase of the City but the City NOT is obligated to agree to any such increase. IN WITNESS WHERE01F,the parties have agreed to the above terms this day of ity of ark ........... Contractor alf N c>ary fir ontractotr: 4 apt; Client#: 14832 GUACL =TEIYYYY) 'm Do ACORD... CERTIFI F LIABILITY INSURANCE 113 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. F - ---- -.......... M P RTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), CO PRODUCER NTACT J.A. Price Agency, Inc. PHONE t FAX............................—------ ----- ---- IAaC,Na,Ex 1�952 944-879�O 952 944-0097 6640 Shady Oak Road E-MAIL uite 500 ADDRESS: S - - INSLI AFFORDING COVERAGE NAIC 9 Eden Prairie, MIN 55344-6176 .................... INSURER A,Western National Insurance Grou 15865 INSURED INSURERS:Old Republic Surety Company - .40444 Guaranteed Clean Maintenance, Inc. --- INSURER C: 1565 Como Ave ........... Suite101 ..................................................... ............. Saint Paul,IMN 55108 INSURER E, INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS NTR§k ---------------------- AbDLJsUS'J POLICYEAF -POL-1CY-'E-X-0 .......... _L ............._..__..TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDDNYI(Y) (MMIDDIYYY LIMITS ......................... • GENERAL LIABILITY CPP0016380 D4101/2013 04/0112014 EACH OCCURRENCE 5 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 11-1;i PREMISES IEa occurrence I S 100,000 CLAIMS-MADE OCCUR MLD EXP(Any one person) $5,000 ........... PERSONAL&ADV INJURY $1,000,000 ......................... ...... GENERAL AGGREGATE s2,000,0010 ......... ............................................... ....... ........... . GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG 32,000,000 POLICY 1_7 J'E'COT- F7�LOC $ BfN • AUTOMOBILE LIABILITY CPP0016235 04/01/2013 04/01120,14 �cEoaMccidi ED SINGLE LIMIT 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X 111WOWNED DAMAGE X HIRED AUTOS AUTOS (Per accident) $ ------------------ .............. ............................................................. --------- X UMBRELLA I-Yis [:X�]0-' A CUR UIMB0010862 04/0112013 04101/2014 EACH OCCURRENCE... . .. $1,00.01.100 EXCESS LIAR CLAIMS-MADE.I -AGGREGATE sl 000 000 DED � -ij RETENTION 510,000 .............. ......... A WORKERS COMPENSATION WCVOGIOB08 D4101120113 04/0112014 X T&,sTLAMujS E4�4- AND EMPLOYERS" YIN E.L.EACH ACCIDENT ANY PROPRIETOPJPARTNER/EXECUTIVEF-_--1 OFFICEWMEMBER EXCLUDED? I NJ NIA $100000 (Mandatory In NH) E.L.DISEASE•EA EMPLOYEE $100,000 If yes,di uner DESCRIPTION OF d OPERATIONS below I E.L.DISEASE-POLICY LIMIT 5500,000 B En Dishonesty RBS0600564 1011512012 1011512013 $10,000 bond amount DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more spate Is required) The City of Oak Park Heights is included as an Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Oak Park Heights THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 14168 Oak Park Blvd North ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 2007 Oak Park Heights,MN 55082 AUTHORIZED REPRESENTATIVE t�1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010105) 1 Of 11 The ACORD name and logo are registered marks of ACORD #S118467/M110949 EMC This page has been left blank intentionally.