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HomeMy WebLinkAbout11-10-09 Worksession Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION TUESDAY, NOVEMBER 10, 2009 5:30 P.M. I. City Hall Facility 11. Report on Stillwater Motors Site 111. 2010 Budget IV. Adjourn Page 1 of 15 City of Oak Park He ights 14168 Oak Park blvd. N m Rox 2007 ® Oak I'ark 11cighis, MN 55082 e Phone (651) 439 -44.39 Fax (651) 439 -0574 11/6/09 MEMO TO: City Council Members � � FR OM - brie ®hrts ®rt, City Ad inist r R ., Work Session Agenda 11 ] i /09 1. Randy Engel will be at the meeting to provide an update on the building and to review items remaining and /or new on the PR sheet. I have enclosed an updated PR worksheet, items in BLUE have been agreed upon and 'Transferred to C0 #1 which is on the City Council Agenda for 1.1/10/09. 2. Mr. Clint Johrdal will be present from Bonestoo to aid in the review and interpretation of his report issued on 10 - - regarding Stillwater Motors site. I did email that report to you earlier, if you would like a hard copy please let brie know. Mr. Radunez has been provided a copy of this report.. I have directed that we proceed with the small test pit exploration in the fill piles lying on the east side of the property to be acquired. This work will be completed next Tuesday afternoon. 3. Judy Holst will be preparing a memo (now attached) on the updated 2010 Budget. Page 2 of 15 City of Oak Park Heieirts City Hall Facility • Pelce requests (PR) and Status - Updated 1116/09 ... w ,��; n u., ,_�usS'8' r, d n3'`� ': TR! 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S ;:.117 N)CC+.'IMCtr� iPn ve. tnrrrzYn r>p;ae Sprit {rr:u�n YrRAAi:v TSM ' '' C ',$ II SrYm AR Yes ,67i/Y.0) f:0 i O,m1 `y. u . • 'fn,..ec] PwA ^R06t[[LGC1nA.I,t Syx+Y, � uim mJ: 5 - 3.1x196 FFj{{ E - � s � smNrtu. .54 - APP:lOYL[1 1 3,111 W A4II+J 11G11T f]yn�_i {V - 811ro5ARC1f WrpiW! D.a}nf � - a)1 : NWfls'AAl?k?1 fsxka � 5 11 lWl Yn - SVIrI.A>) �]) r•P�iiDVGtS. i m , 4 ` t ofvv W[ORGn1rtaGW(,•OF i). [lg11TFr%rVRES' $ fi95RM):ARGilEGt � .vu .:, fY1)INV. .YS I _Ar?RJI+F.P� „ �7 . il3Y. L4, , r APPROVED to 1]ate In C7rangc ' TOTAL PR ALAOUNT5i 3 GO,GDB.o0 - ,_,OnIorF1 L.:;>; 17475:OD All PRS MMU5 WelIN2 W rInq (PR ? G 66,755 . 00 ..�....._ ._.__.._. . _._.___._._... TOTAL f>RS A GCEpTE07o d ate llfdlO9 3 37,d35 00 W Accepted PR - as a PERCENT of Tdtal Conlrad Amounl 0.58674X ' AIE PRS asa PERCENT OI TOtal ConlraclAmoun!(nol inU, wring to Wellw2� - 1.G &1316: Total Cantracl Amount wr imeASOn (b-0 b:+b and s mected anem amsl, 5 G 958.600 Page 3 of 15 • Memo November 6, 2009 To: Mayor and Council From: Judy Holst, Deputy Cleric /Finance Director Re: 2010 Preliminary Budget In order to decrease the tax impact on property owners in the City, the Council made the following adjustments to the 2010 preliminary budget at the October 13, 2009 budget workshop: General Fund Revenues — Total decrease $383,185 1. 101-31010-000 General Property 'Faxes - Current & Delinquent decreased $388,185 from $3,778,596 to $3,390,411 .—reflects adjustments to the 2010 expenditure budget and the use of December 31, 2008 undesignated fund balance totaling $193,635; which includes the removal of $123,635 special levy for 2008 and 2009 MVHC unallotments. 2. 101 - 36070 -000 Police Aid increased $5,000 from $65,000 to $70,000 -- reflects updated information on police aid. General Fund Exnenditures -- Total decrease $173,100 1. 101- 40400 -203 Administration- Travel, Conference, Schools -- decreased $10,800 from $26,900 to $16,100 — reflects updated estimates for schools. 2. 101 -40690 -415 Insurance, Employee Hospital, Life, Dental -- decreased $24,500 from $301,500 to $277,000 — reflects updated insurance premiums. 3. 101 - 41530 -104 Building Inspections -Fire Inspection Services -- decreased $1,800 from $3,000 to $1,200 — reflects i / 2 estimated revenue for fire inspections paid to Bayport. 4. 101 -41530 -203 Building Inspections - Travel, Conference, Schools — increased $1,000 from $2,000 to $3,000 --- reflects updated estimates for schools. 5. 101 -42520 -212 Tree Removal -Other Contractual Services — increased $21,000 from $24,750 to $45,750 — reflects tree removal estimate for emerald ash borer management plan. 6. 101 -44444 -920 Transfers Out to Other Funds _., transfers to Budgeted Projects Funds decreased $158,000. Adjusted as follows: Sealcoat /Crack Seal decrease $100,000 from $165,000 to $65,000. Brekke Park Playground Equipment decrease $45,000 from $45,000 to $0. Trail Maintenance decrease $13,000 from $25,000 to $12,000 Page 4 of 15 November 6, 2009 2010 Preliminary Budget Memo Page 2 With these changes the 2010 Preliminary General Fund Budget shows Revenues over Expenditures of ($193,632). This is the amount that will be used from the December 31, 2008 undesignated fund balance. A line item will be put into the final budget reflecting the Council's intent to use undesignated fund balance to balance the 2010 budget. The Utility Funds have also been adjusted for the additional amount needed for the purchase of the SCADA equipment. The SCADA expense exceeds the amount currently designated in the Budgeted Projects for this purchase. Council approved using $52,700 of the Budgeted Projects Unallocated in 2009 to cover the costs of the SCADA equipment and related expenses. The funds to pay back the Budgeted Project - Unallocated designation should be transferred in 2010 from the Water Utility Fund and the Sewer Utility Fund. The expenditure amount for transfers out will increase $26,350 for each Fund. Revenues, Customer Collections will also be increased to reflect the moneys needed for the transfer. The City received an e -mail from Elizabeth Wefel with the CUC updating us on the possibility of MNDOR recertifying the 2010 Utility Valuation Transition Aid so that the pay 2009 Values used to calculate the aid are 100% phased in as the Legislature intended. This Auld have an impact on the State budget; therefore, MNDOR wants a letter signed by each of the Tax Chairs and Property Tax Chairs supporting the change in UVTA. The estimate for our City, if the recertification takes place, is $102,947. The recertification amount is considerably lower than the estimate we received in 2008 for the 2010 UVTA amount. The original estimate for 2010 was $356,709. If we receive the $102,947 in UVTA, the State will recalculate our 2010 maximum levy deducting the UVTA amount. If all the above changes are approved, including use of 2009 undesignated fund balance, and we receive the aid, there would be no increase in tax for our residents. If we do not receive the UVTA and you wish to have a zero lax increase, a reduction of approximately $84,000 would need to be made to the expenditure budget. The following adjustments could be made without having a major impact on City services and operations. Decrease transfer to Street Reconstruction $50,000 Decrease transfer to Storm Sewer Renewal /Replacement Fund $34,000 Total possible adjustment to achieve zero tax increase $84,000 Attached is the October 28, 2009 e -mail received from Elizabeth Wefel in regards to the UVTA recertification. Page 5 of 15 November 6, 2009 2010 Preliminary Budget Memo Page 3 Attached are tax impact worksheets: 1. Tax impact reflecting adjustments from the October 13, 2009 workshop. 2. Tax impact reflecting adjustments from the October 13, 2009 workshop and the recertification of UVTA. 3. Tax impact reflecting adjustments from the October 13, 2009 workshop with no recertification of UVTA and with suggested adjustments to achieve zero tax increase. As requested, I have e-mailed Council, Administrator, and Department Heads the revised 2010 Preliminary Budget; which reflect the changes made through October 13, 2009. If you would like a paper copy, please let me know. Attached is a revised 2010 Summary Budget and Budgeted Projects and Equipment Revolving fund Schedule of Activity. Please let me know if you have any questions, comments or additional requests before the November 10` Council meeting. Page 6 of 15 Judy Holst To Eric Johnson ct: RE: CUC Update: UTVA & PCE Study From: Elizabeth A. Wefel [mailto :eawefel @flaherty- hood.com] Sent: Wednesday, October 28, 2009 3:22 PM To: bill. lavin @granitefalls.com; Bradley M Peterson; bweller @ci.becker.mn.us; da bea udet@comcast. net; Elizabeth A. Wefel; Eric Johnson; jef ,oneill @ci.monticello.mn.us; jhowe @charter.net; john.howe @ci.red- wing.mn.us; marsha[I.hallock@ci.red- wing.mn.us; marymccomber @aol.com; clerk @hoytlakes.com; susanh @cohasset- mn.com; Timothy P. Flaherty; Tom.Kelly @ci,monticello.mn.us Subject: CUC Update: UTVA & PCE Study Dear CUC Members Good afternoon. We are writing to update you regarding our meeting today at the Minnesota Department of Revenue regarding the Utility Valuation Transition Aid and the pollution control exemption study. Bradley Peterson & I met with MNDOR Commissioner Ward Einess, Property Tax Division Director Gordon Folkman, Research Director Eric Willette and several others regarding these issues. UTVA MNDOR researched the issue and agreed that the 2010 aid as certified by MNDOR in August 2009 does not equal what the Legislature intended. They have agreed to recertify the 2010 Aid so that the pay 2009 Values used to calculate the aid are 100% phased in as the Legislature intended, if a letter is signed by each of the tax chairs, as explained below. Th recertification would have a slight negative impact on the state budget. Therefore, the MNDOR wants a letter signed by G )f the Tax Chairs and Property Tax Chairs supporting this outcome. We are working with them on a plan to make this happen. MNDOR will be contacting the chairs later this week to obtain their signatures. Flaherty & Hood had sent the legislators a letter two weeks ago apprising them of the situation. Today, we sent an email explaining the offer from MNDOR. We will follow -up by phone or in person with each of them as well. These are the estimates for the Recertified 2010 Aid that MNDOR shared with us today: Becker $733,967 Cohasset $217,067 Red Wing $1,316,684 Oak Park Heights $102,947 Monticello $421,515 Hoyt Lakes $73,713 Granite Falls $31,744 If the recertification proceeds forward, the department will also be recalculating your levy limits. If any of your cities are levying at your max, your levy may need to be adjusted downward to reflect the higher aid amount. We are continuing to make progress on this issue, but the process is not over. We will continue to work with MNDOR and the tax chairs. We hope to learn within the next week whether the Department will recertify the aid. We are cautiously optimistic that this will occur. We appreciate your patience in this matter. Pollution Control Exemption Study MNDOR staff has started working on the PCE Study. They are meeting with the MPCA to gain a better understanding of the prnr�ess and have been examining the impact that the exemption has on the net tax capacity of host cities. Later this fall they V : calling a stakeholder meeting of host cities and the most affected utilities to discuss what each hope to learn from the stu,,y. We will keep you apprised as we learn more. 1 Page 7 of 15 As always, if you have any questions regarding these matters, please contact me or Bradley Peterson. Elizabeth Wefel, Senior Attorney f )rty & Hood, P.A. r'ark Street, Suite 470 St. Paul, MN 55103 Office: 651 - 225 -8840 Direct Dial: 651- 259 -1924 eawefel(dMaherty- hood.com NOTE: The information contained in this e -mail is confidential and intended only for use by the individual or entity named. It the reader of this message is not the intended recipient, or the employee or accent responsible to deliver to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by replying to this e -mail and destroying the original e -mail and any attachments thereto. 2 Page 8 of 15 Proposed Pay 2010 Property Tax Impact Worksheet Taxing District: 1.700 Oak Park Heights - GENERAL LEVY & DEBT LEVY Step 1 - Calculate the Taxing District's Tax Rate - General Levy & Debt Levy Reduce $388,185 (10-13 Adj.) item I P Cf. P4 P 8 1. Levy before $3,836,255 $3,892,411 1.5% 2. State Aids $178,390 0.0% 3, Certified Property Tax Levy $3,657,865 $3,892,411 6.4% 4. Fiscal Disparity Portion of Levy $202,415 $211,706 4.6% 5. Local Portion of Levy $3,455,450 $3,680,705 6,5% 6 Local Taxable Value "Pay 2010 is a ROUGH ESTIMATE" $8,921,360 $8,519,5901 -4.5% J Local Tax Rate 38.732% 43,203%11 11.5% Step 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 8. Assumes a -7.5% change in market value from 2009 to 2010, which is the city median change Taxing Tq Tota 'T xing. D istrict A� fi t - Tax isrid: T k Distric & A Foss M ax mar e are o N V C 56 . I - CTO �;Op. . axing a U.O: ac j T P . t . .., -, �7 �. : - ZO 1. O ay .9 A' "" I Mpa 500,000 @ 1.0% (B7 x E) + 76,000 @ .40% rem @ 1.25% (1312 x D) I rem @ (G) x % (F) - (H) 9. j Estimated Tax District rate as % of total rate: 45% 108,200 1,082 $419,08 $275.02 $123.761 $295,321 162,200 1,622 $628,24 $226.42 $101.891 $526.35 12. 216,300 2,163 $837.78 $177.73 $79.981 $757.801 13. 270,400 2,704 $1,047.32 $129.04 $58.071 $989.251 14. 324,400 3,244 $1,256.48 $80.44 $36.201 $1,220.28 15. 432,500 4,325 $1,675.17 $M0 $0,001 $1,675.171 16. 540,800 5,510 $2,134.15 $0.00 $0.001 $2,134,151 17. 811,100 8,889 $3,442.92 $0.00 $0.001 $3,442.921 P 'd 01 P w roppse. a �2 Pay 2009 MV 500,000 @ 1.0% (137 x E) + 76,000 @ .40% X -1% 1 rem @ 1,25% I (1312 x D) I rem @.09% I (G) x % I (F) - (H) 18. Estimated Tax District rate as % of total rate: 45% 19. 100,000 1,000 $432.03 $282.40 $127.08 $304.95 20. 150,000 1,500 $648.04 $237.40 $106.83 $541.21 21, I 200,0()() 2,000 $864.06 $192.40 $86.58 $777.481 22, 250,000 2,500 $1,080.07 $147,40 $6633 $1,013.741 23. 300,000 3,000 $1,296.09 $102.40 $46-08 $1,250.01 24. 400,000 4,000 $1,728.11 $12.40 $5.58 $1,722.53 25. 500,000 5,000 $2,160.14 $0.00 $0.00 $2 26. 750,000 8,125 $3,510.23 $0.00 $0.00 $3,510.23 P :62069� h fr6r to 201 © Increase 27. -7.6% 7.6%1 3.1% 2,7% 2.7%1 3.3%1 $9.62 28. -7.5% -7.5%1 3.2% 4,8% 4.8%1 2.8% $14.86 -7.5% -7.5 %1 3.1% 8.3% 8,3% 2.6% $19.68 -7.5% -7.5%1 3.1% 14.2% 14.2% 2.5% $24.49 31. -7.5% -7.5% 3.2% 27.3% 27.3% 2,4% $29.73 32. I -7.5% -7.5% 3.2% 0.0% 0.0% 2.8%1 $47.36 33. -7.5% -9.3% 1.2%1 M% 0.0% 1.2%1 $25.99 34. -7.5% -8.6% 2.0% 0.0% 0.0% 2.0% $67.31 Page 9 of 15 Proposed Pay 2010 Property Tax Impact Worksheet Taxing District: 1700 Oak Park Heights - GENERAL LEVY & DEBT LEVY cllpp 1- Calculate the Taxing District's Tax Rate - General Levy & Debt Levy (10-13 & UVTA Adj.) "" 10 2" y 009 - 1. Levy before reduction for state aids $3,836,255 $3,892 1.5% 2. State Aids $178,390 $102947 I 0.0% 3. Certified Property Tax Levy $3,657,865 $3,789,464 3.6% 4. Fiscal Disparity Portion of Levy $202,415 $211,706 4.6% 5. Local Portion of Levy $3,455,450 $3,577,75811 3.5% 6 Local Taxable value "Pay 2010 is a ROUGH ESTIMATE" 1 $8,921,360 $8,519,59011 -4.5% 7 Local Tax Rate 38.732% 41.994%11 8.4% Step 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 8. Assumes a -7.5% change in market value from 2009 to 2010, which is the city median change H') D) A 'T t u b 1 10 Market Ax Gross H�td - sh - a , r.e,o 5. PK, a 1 005 'Tay. 500,000 @ 1.0% (137 x E) + 76,000 @.40% rem @ 1.25% (1312 x D) I rem @.09% (G) x % (F) - (H) 9. Estimated Tax District rate as % of total rate: 45% 108,200 1,082 $419,08 $275,02 $123-76 $295.32 162,200 1,622 $628.241 $226.42 $101,89 $526,351 12. 216,300 2,163 $837.78 $177.73 $79,98 $757.801 13. 270,400 2,704 $1,047.32 $129.04 $58.07 $989.25 14. 324,400 3,244 $1,256.48 $80.44 $36.20 $1,220.281 15. 432,500 4,325 $1,675.17 $0.00 $0.00 $1,675.17 16. 540,800 5,510 $2,134.15 $0.00 $0.00 $2,134.15 17. 811,100 8,889 $3,442.921 $0.00 $0,00 $3,442.92 d T y 2Q Pay 2009 MV 500,000 @ 1,0% (B7 x F) + 1 76,000 @ .40% X -1% rem @ 1,25% (1312 x D) rem @.09% (G) x % (F) - (H) 18. Estimated Tax District rate as % of total rate: 45% 1 19. 100,000 1,000 $419.94 $282.40 $127-08 $292.861 20. 150,000 1,500 $629.92 $237.40 $106.83 $523.091 21. 200,000 2,000 $839-89 $192.40 $86.58 $753-31 22. 250,000 2,500 $1,049.86 $147.40 $66.33 $983,53 23. 300,000 3,000 $1,259.83 $102.40 $46.08 $1,213.75 24. 400,000 4,000 $1,679.78 $12.40 $5.58 $1,674.20 25. 500,000 5,000 $2,099.72 $0.00 $0.00 $2,099.72 26. 750,000 8,125 $3,412.05 $0.00 $0,001 $3,412.05 ercen agp- 0.10: ,.. r6M 2009J6-2 Ch f Increase 27, -7.6% -7.6% 0.2% 2.7% 2.7% -0.8% -$2-46 28. - -7.5% -7.5% 0.3% 4.8% 4.8% -0.6%1 -$3.2G -7.5% -7.5% 0.3% 83% 8.3% -0.6%1 -$4.49 -7.5% -7.5% 0.2% 14.2%1 14.2% -0.6%1 -$5.72 31 -7.5% -7.5% 0.3% 27.3% 27.3% -0.5% -$6.52 32. -7,5% -7.5% 0.3% 0.0% 0.0% -0.1% -$0,97 33. -7.5% -9.3% -1.6% 0.0% 0.0% -1.6% -$34.43 34. -7.5% -8.6% -0.9% 0.0% 0.0% -0.9% -$30.86 Page 10 of 15 Proposed Pay 2010 Property Tax Impact Worksheet Taxing District: 1700 Oak Park Heights - GENERAL LEVY & DEBT LEVY Qi 1- Calculate the Taxing District' s Tax Rate - General Levy & Debt Levy Reduce $472,185 - Zero Increase 'A c t ua l Proposed 1, Levy before reduction for state aids $3,836,255 $3,808,411 -0.7% 2. State Aids $178,390 0.0% certiiiecl Property Tax Levy $3,657,865 $3,808,411 4,1% 4. Fiscal Disparity Portion of Levy $202,415 $211,706 4.6% 5. Local Portion of Levy 1 $3,455,450 $3,596,705 4.1% 6 Local Taxable Value "Pay 2010 is a ROUGH ESTIMATE" $8,921,360 $8,519,590 -4,5% 7 Local Tax Rate 38.732% 42.217% I 9.0%] Step 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 8. Assumes a -7.5% change in market value from 2009 to 2010, which is the city median change Taxing Total Taxing Taxing rs -K Market - d , e Wt N 1.0 V a l ue 11. Ac t ual 500,000 @ 1.0% (B7 x E) + 76,000 @ .40% rem @ 1.25% (1312 x D) rem @ .09% (G) x % I (F) - (H) 9. Estimated Tax District rate as % of total rate: 45% 108,200 1,082 $419.08 $275.02 $123.76 $295.321 162,200 1,622 $628.24 $226.421 $101.89 $526.351 12. 216,300 2,163 $837.78 $177.731 $79.98 $757,801 B. 270,400 2,704 $1,047.32 $129.041 $58.07 $989.251 14. 324,400 3,244 $1,256.48 $80,441 $36.20 $1,220.211 15. 432 4,325 $1,675.17 $0.001 $0.00 $1,675.17 16. 540,800 5,510 $2,134.15 $0.00 $0,00 $2,134.151 17. 811,100 8,889 $3,442.92 $0.001 $0.00 $3,442.921 �2 I Pay ayL Pay 2009 MV 500,000 @ 1.0% (B7 x E) + 76,000 @.40% X -1% 1 rem @ 1.25% (B12 x D) I rem @.09% (G) x % (F) - (H) is. Estimated Tax District rate as % of total rate: 45% 19. 100,000 1,000 $422.17 $282.40 $127.08 $295.09 20. 150,000 1,500 $633.25 $237.40 $106.83 $526.421 21. 200,000 2,000 $844.34 $192.40 $86-58 $757.76 22. 250,000 2,500 $1,055.42 $147.40 $66-33 $989.09 23. 300,000 3,000 $1,266.51 $102.40 $46.08 $1,220.43 24. 400,000 4,000 $1,688-68 $12.40 $5.58 $1,683-10 25. 500,000 5,000 $2,110.84 $0.00 $0.00 $2,110.841 26. 750,000 8,125 $3,430.121 $0.00 $0.00 $3,430.121 fi ... f �4 0 - h C i� P9 toib- t Increase 27. I -7.6% -7.6% 0.7%1 2.7% 2.7%1 0.1% -$0.24 28. -7.5% -7.5% 0.8%1 4.8% 4.8%1 0.0% $0.07 -7.5% -7.5% 0.8%1 8.3% 8.3% 0.0% -$0.04 -7.5% -7.5% 0.8% 14.2% 14.2% 0.0% -$0,16 31. -7.5% -7.5% 0.8% 27.3% 27.3% 0.0% $0.15 32. -7.5% -7.5% 0.8%1 0.0% 0.0%1 0.5% $7.92 33. -7.5% -9,3% -I.i%l 0.0% 0.0%1 -1.1% -$23.31 34. -7.5% -8.6% -0.4%1 0.0% 0.0%1 -0.4% -$12.79 Page 11 of 15 2010 PRELIMINARY GENERAL F REVENUE BUDGET SUMMARY 1io9 -7109 2007 2008 CUR YTD 2009 2010 FUND ACTUAL ACTUAL ACTUAL BUDGET REQUESTED COMMENTS TAXES $2,768,796 $3,312 $1,727,836 $3,319,365 $3,327,911 0.3% increase SPECIAL ASSESSMENTS $0 $500 $486 $0 $0 0.0% Increase BUSINESS LICENSES- PERMITS 536,898 $31,640 $4,608 $30,265 $31,650 4.6% Increase NONBUSINESS LICENSES - PERMITS $118,923 $171,398 $64,467 $92,875 $50,000 -46.2% Decrease FINES & FORFEITS $66,189 $63,474 $35,121 $70,500 $67,700 -4.0% Decrease INTERGOVERNMENTAL REVENUES $107,528 $100,516 $92,931 $259,890 $83,040 -68.0% Decrease CHARGES FOR SERVICES $132 $75,997 $35,096 $70,400 $72,420 2.9% increase MISC. REVENUES $194,942 $288,484 $92,349 $168,970 $162,580 -3.8% Decrease TOTAL GENERAL FUND REVENUE SUMMARY $3,425,833 $4,044,441 $2,052,894 $4,012,265 $3,795,301 -5.4% Decrease v v m N O Cfl 2410 PRELIMINARY GENERAL FUt CPENDITURE BUDGET SUMMARY 1109 -7/09 2007 2007 CUR YTD 2009 2009 FUND ACTUAL ACTUAL ACTUAL BUDGET REQUESTED COMMENTS GENERAL MANAGEMENT & BUILDING $77,827 $80,360 $41,681 $93,690 $102,985 9.9% Increase MAYOR & COUNCIL $73,384 $82,579 $48,614 $99,880 $93,130 -6.8% Decrease LEGAL $26,093 $17,070 $7,587 $30,000 $29,700 -1.0% Decrease ELECTIONS $3,571 $8,081 $943 $940 $4,790 409.6% Increase CITY ADMINISTRATOR $205,810 5235,027 $138,652 $255,145 $249,135 -2.4% Decrease PLANNING & ZONING $23,499 $23,477 $19,162 $31,650 $35,640 12.6% Increase FINANCE $206,429 $224,653 $134,175 $241,590 $308,275 27.6% Increase COMPUTER $15,626 $17,532 $13,461 $23,000 $22,900 -0.4% Decrease AUDIT $22,238 $16,419 $14,239 $21,500 $21,250 -1.2% Decrease INSURANCE $309,540 $335,214 $157,448 $331,690 $383,860 15.7% Increase ASSESSING $19,032 $20,503 $21,169 $21,300 $21,900 2.8% Increase ENGINEERING 519,192 $11,008 $19,980 $27,000 $26,730 -1.0% Decrease POLICE $939,975 $1,026,170 $591,392 $1 $1,105,450 2.0% Increase FIRE PROTECTION $127,539 $134,995 $73,736 $146,310 $150,600 2.9% Increase BUILDING INSPECTIONS $116,821 $121,387 $71,002 $132,895 $131,975 -0.7% Decrease CIVIL DEFENSE $980 $1,303 $44 $5,100 $5,050 -1.0% Decrease ANIMAL CONTROL $1,040 $1,195 $147 $1,650 $1,635 -0.9% Decrease PUBLIC WORKS - STREET MAINTENANCE $49,060 $53,388 $23,573 $63,465 $61,570 -3.0% Decrease PUBLIC WORKS -SNOW REMOVAL. $106,617 $131,297 $43,832 $117,000 $122,750 4.9% Increase PUBLIC WORKS- STREET LIGHTING $14,749 $59,653 $31,081 $64,600 $68,000 53% Increase ARSOMS7 $11,571 $16,212 $5,316 $15,355 $15,201 -1.0% Decrease SANITATION & WASTE $76,800 $176,215 $93,132 $196,050 $191,050 -2.6% Decrease TREE REMOVAL $10,793 $29,423 $7,002 $25,000 $45,750 83.0% Increase PARKS $137,427 $143,656 568,765 $181,280 $174,857 -3.5% Decrease COUNCIL CONTINGENCY $0 $3,335 $2,102 $10,000 $9,900 -1.0% Decrease TRANSFERS OUT $617,000 $982,000 $396,300 $792,600 $604,850 -23.7% Decrease v v m TOTAL GENERAL FUND EXPENDITURE SUMMARY $3,212,613 $3,952,152 $2,024,535 $4,012,190 $3,988,933 -0.6% Decrease w 0 ci INCREASE /(DECREASE) REVENUES OVER EXPENDITURES $213,220 $92,289 $28,359 $75 ($193,632) BUDGETED PROJECTS AND EQUIPMENT REVOLVING FUND SCHEDULr t ACTIVITY 2009 2009 2009 PROJECTED 2009 2090 2010 2010 2008 PROJECTED EXPENSE EXPENSE PROJECTED PROJECTED PROJECTED PROJECTED PROJECT BALANCE REVENUE THRU 10 -31 -09 11 -1 TO 12 -31 BALANCE REVENUE EXPENSE BALANCE SEALCOAT /CRACK SEAL $117.147 $165 $97,646 $184,501 565,000 $165,000 $84,501 OUTDOOR STORAGE $65,000 $65,000 $65,000 MUNICIPAL BUILDING $160,989 $160,989 $160,989 PARK & TRAIL IMPROVEMENTS $2,172 $63,000 $63,395 $15,210 ($13,433) $14,000 $567 TRAIL MAINTENANCE $10,000 $25,000 $2,700 $32,300 $12,000 $44,300 PARK BUILDING MAINTENANCE $5,000 $5,000 $15,000 $15,000 $5,000 COMPREHENSIVE PLAN $2,372 $783 $1,589 Po). ($0) COALITION OF UTILITY CITIES $16,000 $16,000 $16,000 TREES (PLANTING) $127,250 $9,410 $117,840 $15,750 $102,090 PUBLIC WORKS VEHICLES: GENERALFUND $32,128 $23,750 $14,213 $5,541 $36,124 $23,000 $26,030 $33,094 UTILITY FUND $49,426 $21,150 $21,866 $8, 524 $40,186 $18,900 $29,970 $29,116 TOTAL PUBLIC WORKS VEHICLES $81,554 $44,900 $36,079 $14,065 $76,310 $41,900 $56,000 $62,210 POLICE VEHICLES $6,475 $54,500 $29,573 $31,402 $54,500 $73,000 $12,902 BUILDING OFFICIAL VEHICLE $238 $238 $238 CIVIL DEFENSE $10,000 $10,000 $10,000 COMPUTERS: GENERAL FUND $8,389 $7,000 $3,609 $11,780 $7,500 $2,500 $16,780 UTILITY FUNDS $4,926 $4,500 $9 $3,000 $1,000 $11,426 TOTAL COMPUTERS $13,316 $11,500 $3,609 $0 $21,207 $10,500 $3,500 $28,207 DOCUMENT IMAGING $0 $40,000 $34,012 $5,988 $5,988 FURNITURE & EQUIPMENT: GENERAL - COPIER $0 50 $0 $0 $0 $5 $5,000 BUILDING INSPECTIONS $78 $78 $78 POLICE $4,310 $25 $1,016 $3,319 $3,319 POLICE RADIO EQUIPMENT $25,805 $3,878 $21,927 $21,927 POLICE COMPUTER EQUIPMENT $126 $126 $126 POLICE IN -SQUAD VIDEO SYSTEMS 50 $9,250 $9,250 $8,250 $8,250 $9,250 v PUBLIC WORKS EQUIPMENT m GENERAL FUND (GPS, EQUIP.) ($231) $8,100 $6,466 $1,403 $2,600 $4,000 $3 o UTILITY FUNDS (SCADA, GPS) $60,000 $6,000 $4,463 $108,235 ($46,698) $58,700 $12,000 $2 TOTAL. PUBLIC WORKS EQUIPMENT $59,769 $14,100 $10,929 $108,235 ($45,295) $61,300 $16,000 $5 UNALLOCATED 586,648 521,000 $107,648 $19,000 $126,648 TOTALS $794,248 $448,275 $293,030 $139,099 $810,394 $306,450 $352,500 $764,344 * bale. f 2008 Trail Improvements The 2010 Projected Revenue consists of transfers from the General fund and the Utility fund and interest earned General Fund Transfer In 206,850 Utility Funds Transfer In 80,600 Estimated Interest 18,000 306,450 v v m cn 0 cn